appropriate cover letter closing salutations

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How To End a Cover Letter (With Closing Examples)

Cover Letter Closing Examples

Closings not to use, how to sign a cover letter, set up an email signature, more cover letter writing tips.

Hugo Lin / The Balance

When you're writing a cover letter or sending an email message to apply for a job, it's important to close your letter in as professional a manner as possible. End your letter with a formal closing, followed by your signature.

As with any job-related correspondence, it's best to opt for a more formal language and tone—a cover letter is no place for "XOXO," “Cheers,” or even a casual "take care" as a closer.

The following is a list of letter closing examples that are appropriate for cover letters and other employment-related correspondence, such as thank-you notes and/or emails to schedule interviews or pass along references.

• Sincerely yours
• Best regards
• With best regards
• Kind regards
• Yours truly
• Most sincerely
• Respectfully
• Respectfully yours
• Thank you for your consideration

A cover letter is a formal correspondence, so it's important not to be too casual or friendly when writing it. Here are some letter closings that are fine to use when emailing or writing to a friend, but are not appropriate to use in a cover letter. 

• Affectionately
• Best wishes
• Eagerly waiting for a response
• Warm regards
• Warmest regards
• Take it easy
• Have a great day
• Have a nice day
• Yours faithfully
• Abbreviations (Thx or any other abbreviated word isn't appropriate)
• Any emoticon (no smiley faces)
• Sent from my phone (if your phone automatically includes it, you can remove it in the settings)

For a printed letter, follow the closing with a comma. Then, on a new line, put your name. Leave a space above your typed name for your written signature.

Signature (hard copy letter)

If you're sending an email, you can add your contact information below your name. For example:

Best regards,

Your Name Your Email Address Your Phone Number Your LinkedIn Profile URL

Whichever sign-off you choose, make sure always to capitalize its first letter.

To simplify, you can set up an email signature that includes your contact information.

An email signature will make it easy for correspondents to readily see how to get in touch and saves you the time of typing the information repeatedly.

Use a Professional Email Account

It’s a wise idea, when conducting a job search, to set up an email account (and accompanying address) dedicated. Doing so will help to ensure that you don’t miss emails from potential employers who might be interested in interviewing you. It also will allow you to provide a professional-sounding email address on your resume and cover letter. This email address should be comprised simply of your name (examples: “John.T.Smith@gmail.com or marjoriejones@email.com).

Too often, job candidates use their personal email accounts to apply for jobs, often using “cute” email names such as “Crafty_catlady@yahoo.com” or OrcWarrior100@gmail.com.” This casual practice often raises hiring managers, eyebrows, raising red flags about whether a candidate is a serious, qualified applicant for the job to which they are applying.

It’s better to err on the side of safety and separate your professional and personal email accounts.

What To Include in Your Signature

In your signature, include your email address and phone number. You can add your LinkedIn profile URL to make it easy for your recipients to view your skills, accomplishments, educational background, and work history. Depending on your field, you may also want to include a link to your Twitter account; if you do so, make sure that your account is professional and appropriate for viewing by potential employers. 

Find out how to set up a professional email signature, including formatting style and links to help you save a signature in your preferred email program.

Cover letters, whether submitted through email or traditional mail channels, are always the first impression you provide a potential employer. Make sure that this impression is a good one by following the “best practices” outlined in these links so that your cover letter shines.

Having an appropriate close is just one of the many steps required to craft a winning cover letter.

Review how to write a cover letter , including what to include in your cover letter, how to write a cover letter, typical cover letter formats, targeted cover letters, and cover letter samples and examples.

How to Close a Cover Letter in 2024 (With Tips and Examples)

It’s so satisfying when someone absolutely nails an ending—whether it’s a song that fades out on the perfect key, or an episode of a TV show where the last breath of dialogue changes everything . The same is true for cover letters.

You don’t need your closing paragraph to have a Sixth Sense -level twist that shocks hiring managers and recruiters alike. But an excellent cover letter should keep them thinking about you long after they’ve read it—or at least long enough to schedule an interview.

To help you put together the most effective application package possible, we’ve assembled top tips for finishing a cover letter strong—including six example cover letter conclusions.

Tips for writing an effective cover letter ending

Ultimately, the goal of your cover letter conclusion is “to propel the reader to take action,” says Muse coach Kristine Knutter . (That action should be reading the rest of your application and scheduling an interview with you!) How do you achieve this with a single paragraph? By being “bold, enthusiastic, and clear in asserting what they can do for the company,” Knutter says.

These guidelines will help you do just that:

1. Remind them why you’re qualified.

Briefly summarize what you can do for the company, Knutter says. You just spent the last few paragraphs sharing stories that show your most important skills and experiences. Your conclusion should reiterate the key points and explicitly connect them to how you’ll help the company—not introduce new information. Now isn’t the time to bring up that super relevant experience that really seals the deal for your candidacy—that belongs in your cover letter body paragraphs or opening .

So you might start your last paragraph with something like, “Based on the job description, I am confident that my skills, knowledge and required experience are a strong match for this exciting opportunity,” says Muse coach Steven Davis . You could also use this framework to plug in some of your specific skills, knowledge, experiences, and explicitly match them with the exciting opportunity.

2. Thank them for their time and consideration.

Even if you aren’t ultimately selected to move forward, you still want to make sure you’re being as polite and professional as you’d be as an employee. It doesn’t need to be an overwrought gesture of gratitude—that could sound disingenuous or desperate. Davis suggests saying something like, “Thank you in advance for your kind consideration.”

3. Focus on the company.

Your closing could be the last thought you leave with the hiring manager before they decide whether or not to call you in for an interview. Think about it: Do you want this thought to be focused on what they can do for you or what you can do for them? Put yourself in the shoes of the hiring manager and you’ll know it’s the latter.

4. Look toward the future, but don’t get presumptuous.

Mention next steps in the application process, like being eager to discuss this job opportunity further or anything else that alludes to an interview, but don’t write as if you assume you’ll be getting an interview.

Do not, under any circumstances, say something like: “I will call your office in a week to schedule an interview.” Muse writer Lily Zhang has no idea where this (threatening) advice originated from, but ending your cover letter like this will not give the impression that you’re a go-getter who takes initiative. It will, however, make you seem egotistical and possibly delusional. This is just not how you get an interview. You want to end by showing that you’re a pulled-together professional, not a demanding child.

5. Be positive.

Don’t use your conclusion to apologize for “missing” skills or experiences . Especially if you’re early in your career or looking to make a pivot, statements like “Even though I don’t have much product management experience” or “Despite having never managed a team” just shine a spotlight on reasons a hiring manager might skip to the next application. But job descriptions are often a wishlist and not hitting a few of the items on it doesn’t mean you can’t do the work. Focus on the experience you do have, the qualifications you do meet, and the transferable skills you bring to the table.

Read more: 7 Cover Letter Words and Phrases That Are Costing You the Job

6. Keep it short and sweet.

Limit your last paragraph to 60 words max, Knutter says.Your entire cover letter should be less than a page , so you should spend as much of that space as possible showing you’re qualified.

7. Use a smart  sign off .

Stick to the classic letter and email closings, like regards, sincerely, and respectfully, Knutter says. You can also use your sign off to thank the reader for their time. This is not the time to throw your application in the trash yourself with a “peace out” or “love”–which I’m assuming is the job search equivalent of calling the teacher “Mom.

6 smart cover letter closing examples

Want to see this advice in action? Check out these example cover letter endings. Or you can look at the conclusions in our cover letter templates or read more of our cover letter examples.

Cover letter closing example 1:

I look forward to contributing my skills and experiences to the Senior Account Manager position at ZZTopTech and hope to have the opportunity to speak with you further about how I can be an asset to your team.

Respectfully, Peter Thomas

Cover letter closing example 2:

Again GreenWorld Co’s commitment to helping other companies become more eco-friendly and sustainable has helped me believe that there are still ways to help slow the effects of climate change. I’d love to bring my expertise in crafting B2B sales messaging and passion for the environment to your team. Thank you for taking the time to consider me for this role, and I hope to speak with you soon about how I can help you sell your products and services to the large companies that need the most.

Sincerely, Alice Yu

Cover letter closing example 3:

I take the role of executive assistant very seriously and pride myself in learning how to best support each individual I work for so that they can focus on the other parts of their job. My drive, past experiences, and ability to write and speak fluent French would greatly help GoCo and your COO as you expand into the European market and increase travel to Paris and Brussels.

Thank you very much for your time and consideration. I look forward to hearing from you.

Best,  Kobe Morris

Cover letter closing example 4:

Thank you so much for considering me for the role of Nurse Educator. My passion for teaching and expertise at breaking down complex topics drew me to my first career as a teacher, while my desire to help people and in the most difficult times of their lives and strength for memorizing policies and facts—as well as technical ability to perform procedures—has helped me thrive as a nurse for the last 10 years. I’d bring both these skills sets to crafting curriculum and training nurses and home health aides at your organization and ultimately help strengthen your workforce and the care your patients receive.

Sincerely, Kathy Ramirez

Cover letter closing example 5:

Through my internship and academic experiences in mechanical engineering, along with my involvement in UVA’s National Championship Robotics team—where the ability to translate theory to real world application and troubleshoot under pressure was really put to the test—I’ve developed design a strong skill set that will add value to City Inc’s product development team. I would be thrilled to speak with you further about how I can contribute. Thank you for your time and consideration, and I look forward to hearing from you.

Respectfully, Sarah Zimmerman

Cover letter closing example 6:

With my strong track record of selling software to small businesses, I think I could be a great addition to Real Company as you expand into this market. I’d welcome the opportunity to learn more about your planned product offerings for this segment and discuss how my expertise might contribute to the development, marketing, or sales of these products.

Best, Asif Hasan

Lily Zhang contributed to this article. 

How to end a cover letter + 25 examples

So, you’ve written your cover letter – brilliant! But how should you end it professionally?

If you are writing a cover letter, it’s important to end it correctly so you persuade the recruiter or hiring manager to open your CV.

In this article, we’ll share 25 cover letter ending examples and we’ll also take you through a whole host of top tips on how to end your own cover letter with impact.

CV templates 

25 cover letter ending samples

With these 25 cover letter ending examples for inspiration, you’ll find it easy to create your own conclusion, leaving recruiters desperate to open your CV .

I have attached my CV for your review and I am available for an interview at your request. I genuinely appreciate your time and attention to reading my cover letter.

Kind regards,

Kelly Anderton 07777777777 [email protected]

Enclosed is my CV, which provides a comprehensive overview of my qualifications, exceptional skills, and other accomplishments. I am immediately available for an interview and eager to discuss how I can drive your initiatives. Your time in reviewing my cover letter means a lot.Thanks,

Sylvester brown 07777777777 [email protected]

I am highly motivated to learn more from experienced professionals. Please do reach out to me, as I am immediately available for an interview. Thank you for considering my application.Kind regards,

Oliver Mount 07777777777 [email protected]

Feel free to contact me, as I am available for an interview right away and keen to discuss how my copywriting expertise can benefit your organisation. Thank you for your consideration.Best regards,

Terry Mews 01234567890 [email protected]

Build your CV now 

Enclosed is my CV, which provides more details about my relevant skills, qualifications, and additional achievements for the role. You may contact me via email or phone, as I am available for an interview ASAP. Thanks for your effort in reading my cover letter.Kind regards,

Gareth Hill 07777777777 [email protected]

I look forward to an interview at your earliest convenience to further discuss my competencies, qualifications, and other accomplishments. Thank you for your thoughtful consideration.Thanks very much,

Paula Keane 07777777777 [email protected]

I am excited to bring my strong creative writing skills to your team. Please feel free to contact me to schedule an interview, as I am available ASAP, or if you require any additional information concerning my qualifications and skills. Your consideration is greatly appreciated.Sincerely,

Rachel Meadows 07777777777 [email protected]

Feel free to contact me at any time of your choosing, as I am immediately available for an interview. I am excited about the chance to leverage my private equity experience to drive strategic growth and value to your company. I am thankful for the opportunity to be considered.Kind regards,

Violet May 07777777777 [email protected]

I am thrilled about the opportunity to bring my competencies, passions, and qualifications to your company. Please don’t hesitate to reach out to me to arrange an interview when you have a chance. Your attention to my cover letter is truly valued.Thanks,

Denise Borthwick 07777777777 [email protected]

With an MSc in Finance, I will bring my best efforts to contribute to the company’s ongoing growth and success. Thank you for your attention to my application, and I am available for an interview ASAP.Best regards,

Jeremy Mitchell 07777777777 [email protected]

I look forward to an interview at your earliest convenience to discuss how my qualifications and skills make me the perfect candidate for the position. Thank you so much for considering my application.Regards,

Helen Westgate 07777777777 [email protected]

I am enthusiastic about the opportunity to apply my research skills to exploring new avenues of enquiry. You can get in touch with me via email or phone, as I am available for an interview at any time. I want to express my thanks for reading my cover letter.Respectfully,

James Doyle 07777777777 [email protected]

Enclosed is my CV, which outlines my compressive creative qualifications, skills, and other achievements. Please let me know your preferred date and time for an interview, and I will ensure to be there promptly. I am grateful for your interest in my application.Thanks so much,

Aaron King 07777777777 [email protected]

My proactive attitude and ability to foster a positive team ensure that I am the perfect person for this position. You can get hold of me to schedule an interview at your earliest convenience. Your time in reading my cover letter is not taken for granted.Kind regards,

Raul Mohammed 07777777777 [email protected]

I am available right away for an interview and eager to discuss how I can leverage my certifications, qualifications, and IT consultation expertise to drive your digital transformation initiatives. Thanks for taking the time to read my cover letter.Kind regards,

Neil Powell 07777777777 [email protected]

I look forward to discussing how my skills, MBA, and MSc Computer Science qualifications, and CSM, SSM, CSPO, and CSD certifications align with your requirements. I am ready to interview whenever suits you. I am thankful for your interest in my application.Best,

Lucas Strongman 07777777777 [email protected]

Furthermore, I am passionate about bringing my social media experience to your company to enhance your online presence and engage with a broader audience effectively. My CV provides additional details of my experience, qualifications, and other achievements, and I am open to an interview whenever you’d like. Thanks for giving my application your time and attention.Kind regards,

Nadine Wright 07777777777 [email protected]

I would appreciate the opportunity to further discuss my qualifications and passion for graphic design in an interview. Please find my contact information below, and I am ready for an interview when you are. Thanks for reviewing my cover letter.Best wishes,

Alex Pierce 07777777777 [email protected]

I welcome the opportunity to meet with you at the time of your convenience to talk more about how my agile development expertise could add value to your department. I really appreciate your time and attention.With thanks,

Anthony Brown 07777777777 [email protected]

I am enthusiastic about the opportunity to explore how my extensive teaching skills and passion for education align with your school’s mission to inspire young minds. I am available for an interview from 15th March 2023. Thank you for considering my application.Best regards,

Wayne Barnes 07777777777 [email protected]

I am eager about the chance to demonstrate how my customer service skills and commitment to client satisfaction can benefit your company. I’m available for an interview, and the timing is up to you. Thanks for reading my cover letter – it really does mean a lot.Warm regards,

Lawrence McKenzie 07777777777 [email protected]

I’m keen to explore how my project management expertise and proven track record can help your team achieve outstanding results. I’m flexible and available for an interview any time after 1st July. I appreciate the time it took you to read my cover letter.Warmly yours,

Felicity Gibbins 07777777777 [email protected]

I am deeply interested in learning about any upcoming landscape architecture vacancies in greater detail. Please feel free to contact me via email or by phone – I am free for an interview whenever is convenient for you. Thanks so much for your time.Thanks,

Sarah Butts 07777777777 [email protected]

How to end a cover letter

Your cover letter ending consists of your closing paragraph, a polite two-to-three-word closing, and your professional signature.

Here are 5 steps to writing a cover letter ending that will get hiring managers excited.

Reiterate your value as an employee

Emphasise how you can help the employer solve their problems. In other words, say the kind of results you can bring to the company to show you’re a valuable asset.

For example, you could say:

• “I am excited about the chance to contribute my strategic vision and data-driven approach to the team at Sussex University.”
• “My passion for creative and data-backed marketing strategies fits perfectly with the creative work your team is doing. I am confident that my experience and enthusiasm will make an immediate and positive impact, driving growth and success for your company.”
• “I am convinced that my finance experience and analytical skills will allow me to make meaningful contributions to the financial success of ABC Finance Group.”

Be precise about how you think you can make a positive impact. For example, if you’re in the marketing sector, say how your creative ideas can enhance brand visibility. Or if you’re in finance , mention how your financial experience can save the company money or boost its financial strategies. But avoid coming across as big-headed and over-confident.

For example, don’t say: “I’m not just a graphic designer – I’m the world’s best graphic designer, and I’m here to transform your company’s visual identity. Be ready to witness greatness!” S aying this certainly won’t impress recruiters.

Instead keep it simple and subtle, by suggesting realistic results you can bring to the company .

Indicate the next course of action

Let the recruiter know you’re ready to move forward with your application – this tells them you are serious about the role.

Here’s why implying the next steps is critical:

• You sound clear and willing – When you mention your availability for an interview, you make it clear you’re ready for the next steps. This allows employers to plan their recruitment process effectively.
• You express keenness – When you declare that you’re enthusiastic about discussing the job role, it demonstrates that you’re excited about the position. Hiring managers and recruiters value keen applicants.

For example, you could say something like:

Express gratitude

It’s important to acknowledge the reader has taken the time to consider your application by expressing gratitude. That means thanking them for their time and consideration.

Because let’s face it, recruiters encounter endless applications every day, so the very fact they spent time reviewing your cover letter is a good enough reason to be thankful.

Showing gratitude provides a personal touch and will make you instantly more likeable – giving you some extra kudos.

Close your cover letter professionally

Finally, write a polite closing, otherwise known as the cover letter closing salutation.

The aim is to strike the right tone – not too formal, but not too relaxed. So, don’t use overly-familiar phrases like, “Cheers, mate” or “Peace out.”

Expressions like these won’t be well-received!

Instead, you could say “Best regards” or “Kind regards”.

Here are more examples of how to sign a cover letter off professionally:

Wrap up with a signature

To finish off your cover letter, create a professional signature to add to the bottom. Doing so makes your cover letter look professional and gives the recruiter methods to get in touch easily.

Here’s what you’ll need to include:

• Your full name – Use your complete legal name as it appears on your official documents
• Your phone number – A reliable number that you can answer quickly if the recruiter calls.
• Your email address – Choose a professional email address , preferably one that uses your name, for example, [email protected] or [email protected].

You could also include the following:

• Your job title – Mention your current professional role visibly.
• Professional links – Include your links to any professional online profiles you have, such as a portfolio or LinkedIn profile so recruiters can see more evidence of your professional network and expertise.

Here’s an example of a professional signature:

A quick tip: For the sake of time, save your signature in your email drafts or a separate document so you can copy and paste it for every job application.

Cover letter ending mistakes

Now you know about the best ways to finish your cover letter, let’s explore what you should avoid when concluding it:

• Using informal language – Keep your cover letter professional. Unless you’re applying for a role in the comedy sector, ditch jargon or casual language like, “Catch you later, alligator! I’d be a boss addition to your company.” Instead, use: “I’m looking forward to the chance of joining your team and making a valuable contribution.”
• Sounding arrogant – Avoid coming across as overconfident or entitled. Don’t presume you already have the job or assume the company would be stupid not to recruit you.
• Making typos – Remember to proofread your cover letter and double-check for grammatical mistakes and typos, particularly in the closing. Inaccuracies can make you look unprofessional in recruiters’ eyes.
• Forgetting the closing paragraph – Always include the final paragraph – it’s a shining opportunity to recap your strengths and express enthusiasm and appreciation memorably.

Sign-offs to steer clear of

Using sign-off phrases such as “Yours fondly” or “Cheers” won’t impress a hiring manager . They can make you sound too over-friendly or casual in a formal job application.

So, choose more standard and polite sign-offs such as those we’ve mentioned above, like “Kind regards” or “ Best regards.”

Here are some sign-offs you should keep your distance from:

How to End a Cover Letter (With Tips and Examples)

3 key takeaways from this post

• What to include in your cover letter’s closing paragraph 
• 8 cover letter closing paragraph examples (based on context)
• How to create a complete cover letter in minutes with Teal

Are you struggling to figure out how to end a cover letter and worried you’ll leave a weak final impression? 

Cover letters can be a pain to write, especially if you’re applying to multiple positions. You need to personalize the entire cover letter if you want to get the hiring manager’s attention.

And that includes the final paragraph. 

Fortunately, ending your cover letter is easier than you might think. In this post, we’ll teach you everything you need to know to write high-impact cover letter endings that flood your calendar with interviews. 

Let’s dive in with the three big ideas you’ll learn from this post. 

What should I include in my cover letter’s closing paragraph?

Your closing paragraph should be the capstone of your cover letter, tying together your experiences, skills, and enthusiasm for the role. 

Here are some things you should definitely include:

1. A summary of your value proposition: Reiterate how your skills, experiences, or unique qualities align with the company's needs. Essentially, you're restating why you're the right fit for the job.

2. Enthusiasm for the role and the company: Express your genuine interest in the job and excitement about potentially working with the company. This can help demonstrate your potential as a good cultural fit.

3. A call to action: Politely prompt the reader to take the next step, such as inviting you for an interview or discussing the role further. This leaves the conversation open-ended and expresses your eagerness to continue the dialogue.

4. A professional sign-off: End with a courteous and professional cover letter closing salutation. "Sincerely," "Best regards," and "Thank you" are all good choices.

What shouldn’t I include in my cover letter’s closing paragraph?

While there are essential elements to include, there are also things you should avoid in your closing paragraph:

1. Overconfidence or arrogance: You should express confidence in your abilities but avoid being arrogant. Statements like "I'm the best candidate you'll find" can seem presumptuous and off-putting to a hiring manager.

2. Passive language or uncertainty: Phrases like "I think I could probably do well in this role" sound uncertain and can undercut the strong case you've made for yourself in the rest of the letter. Be confident and assertive in your language ( but without crossing into arrogance… a fine line, we know ).

3. Demands or pushy language: While a call to action is encouraged, avoid sounding pushy or entitled. For instance, saying, "I expect to hear back from you by next week," wouldn’t be appropriate for coming from a job applicant. 

4. Unrelated personal information: Your closing paragraph isn't the place to include irrelevant personal details. Keep the focus on your professional qualifications and fit for the role.

Now that we have a better idea of what we should (and shouldn’t) include at the end of your cover letter, let’s look at a few specific examples that you can use based on the context you’re in. 

Related resources 

Before diving into our cover letter closing paragraphs, you may find you need some help with other sections, too. Please refer to the following articles to master the art of writing cover letters:

• How to Write a Cover Letter: The Ultimate Guide
• How to Address a Cover Letter (with Examples)
• 13 Short Cover Letter Examples by Industry and Job Experience
• How to Format Your Cover Letter to Stand Out in 2023

And be sure to bookmark this post for future reference, as these guides have everything you need to create all-star cover letters! 

8 exceptional cover letter closing paragraphs (and why they work!)

Here, we’ll explore closing paragraphs from cover letter examples for:

• Engineering
• Customer Success
• Career pivoting
• Entering the workforce
• Returning to the workforce with a long gap

Let’s start with a sales cover letter. 

1. Sales cover letter closing paragraph

Laying the final brick on your sales cover letter can often feel like a high-stakes sales pitch. After all, you're selling yourself, your skills, and your potential contribution to the company. 

Here's how you can wrap it up in a compelling, confident manner:

"In closing, I am excited at the prospect of bringing my proven record in sales and client relationship building to [ Company Name ]. I am confident that my skills and experiences align perfectly with your current needs, and I am eager to help drive [ Company Name ]'s sales success to new heights."

Why it works: This closing statement effectively summarizes the candidate's experience while showing enthusiasm for the company and the position. It shows confidence and demonstrates the candidate's knowledge of what the company does and how they can contribute.

2. Marketing cover letter closing paragraph

When you're in the marketing field, the close of your cover letter needs to be just as impactful as any campaign you'd develop. You need to encapsulate your skills, enthusiasm, and understanding of the role in a way that resonates. 

Here's an example that hits the mark:

"I am eager to bring my creative problem-solving skills, knack for trend-spotting, and data-driven approach to your dynamic marketing team at [ Company Name ]. Thank you for considering my application; I look forward to the possibility of discussing how I can contribute to your marketing goals."

Why it works: This cover letter ending illustrates a firm understanding of key marketing skills, highlighting both creativity and data analysis. It conveys appreciation for the reader's time and ends on a proactive note, suggesting a willingness to discuss further.

3. Engineering cover letter closing paragraph

Engineering is all about precision, innovation, and problem-solving. So, when concluding your cover letter, you need to convey your aptitude and excitement for these areas in a succinct, engaging way. 

Check out this cover letter closing statement for engineers:

"I'm excited about the opportunity to bring my unique blend of skills and experience to your innovative engineering team at [ Company Name ], where I hope to contribute to developing industry-leading technology. If given the opportunity, I look forward to further discussing my potential impact on your upcoming projects."

Why it works: It's full of enthusiasm and shows a clear understanding of what the job requires. The candidate displays a readiness for discussion and a keen interest in the company's projects, which shows the candidate is serious and informed.

4. Product cover letter closing paragraph

In product management, it's all about translating insights into exceptional offerings that serve your customers. Your cover letter should communicate that you not only have the requisite experience but also the passion to make a real difference. 

Here's how to end on a high note:

"I am thrilled about the opportunity to bring my experience in product development, project management, and cross-functional leadership to your product team at [ Company Name ]. I am eager to apply my skills and work together to bring exceptional products to your customers."

Why it works: This closing expresses eagerness, understanding of the role, and focus on customer impact. It illustrates the candidate's ability to contribute immediately and work collaboratively, key attributes in product management.

5. Customer success cover letter closing paragraph

As a customer success advocate, your focus is on driving satisfaction and loyalty. Your closing paragraph needs to reflect this customer-centric ethos, showing how your experience and enthusiasm will elevate the customer experience. 

Here's a good conclusion for your cover letter:

"With my experience in improving customer satisfaction and driving customer loyalty, I am excited at the prospect of helping [ Company Name ] continue to prioritize and enhance the customer experience. I look forward to potentially discussing how I can contribute to your customer success team."

Why it works: This conclusion emphasizes the candidate's experience and enthusiasm for enhancing the customer experience, a key element in a customer success role. It leaves the discussion open-ended, showing the candidate's willingness to continue discussing their potential role within the team.

6. Career pivoting cover letter closing paragraph

Crafting a compelling closing paragraph in a career change cover letter is all about demonstrating your transferable skills, passion for the new field, and commitment to learning. 

Here's a strong sample cover letter ending:

"I am excited about the prospect of transferring my strong skills in project management, teamwork, and problem-solving from [ Current Industry ] to [ New Industry ]. My passion for [ New Industry ], combined with my readiness to learn and adapt, makes me a great fit for this role. I am eager to bring a fresh perspective to [ Company Name ] and would appreciate the opportunity to further discuss how my skills and experiences can align with your needs. Thank you for considering my application."

Why it works: This closing paragraph effectively conveys the candidate's enthusiasm for the new industry and confidence in their transferable skills. It ends on a positive note, thanking the reader and expressing eagerness for further discussion. 

This demonstrates both respect for the reader's time and openness to continue the conversation, leaving a positive and lasting impression.

7. Entering the workforce after school cover letter closing paragraph

The aim of a cover letter for a recent graduate is to highlight educational achievements, internships, related coursework, and transferable skills that make them a strong candidate despite the lack of professional work experience. 

Here’s a great cover letter closing example for new graduates:

"Although new to the professional world, I am eager to translate my academic knowledge into practical experience at [ Company Name ]. During my studies in [ Relevant Major/Study ], I have acquired skills in [ skills ] that I am confident will contribute positively to your team. I am excited about possibly starting my career at [ Company Name ] and would be thrilled to further discuss how I can support your objectives. Thank you for considering my application."

Why it works: This closing paragraph effectively positions the candidate's academic experience as preparation for the job in question. It showcases their enthusiasm to start their career and contribute to the company. 

The closing expresses appreciation for the reader's time and leaves the door open for further conversation, which is a professional and positive way to conclude a cover letter.

Related reading: How to Write a Cover Letter for an Internship .

8. Returning after a professional pause cover letter closing paragraph 

In a cover letter for individuals returning to the workforce after a significant break, it's important to focus on the relevant skills they've maintained or developed during their time away, as well as their eagerness to apply those skills in a professional setting. 

Here's an example:

"After a meaningful hiatus from the professional world, I am excited to bring my rich life experiences, combined with my prior experience in [ Relevant Industry/Role ], back into the workforce. I am confident that the skills I've honed during my break - such as [ skills ], paired with my previous professional experience, will be highly beneficial to your team at [ Company Name ]. I am eager to contribute to your ongoing success and would welcome the opportunity to further discuss how I can do so. Thank you for considering my application."

Why it works: This closing paragraph effectively acknowledges the employment gap while also reinforcing the candidate's relevant skills and experiences. It expresses enthusiasm for reentering the professional world and confidence in their ability to contribute to the company. Ending with a forward-looking statement about a future discussion is a positive and proactive way to wrap up the letter.

What do I need to include alongside my cover letter?

While a strong cover letter is an integral part of your job application, it isn’t the only component that matters. In order to present a comprehensive picture of your qualifications and professional background, you should include several other key documents and resources with your application.

Your resume is an overview of your work history, skills, and educational background. It should complement your cover letter, offering more detailed information about your professional experiences.

Ensure your resume is up-to-date, clearly formatted, and tailored to highlight the experiences and skills most relevant to the job you're applying for.

For the fastest and most reliable way to build, personalize, and optimize your resume, try Teal’s AI Resume Builder 100% free ! 

2. A fully thought-out job application

Most companies require you to fill out an application form and submit your resume and cover letter. This form may ask for information not included in your resume, such as references or specific examples of your work. 

To save time and ensure accuracy, consider using autofill features, but always review the information carefully to ensure it is correct and complete.

Learn more about Teal’s Autofill Job Applications feature. 

3. Portfolio

If you're in a field where a portfolio is appropriate—graphic design, journalism, or software development—including this with your application is a must. A well-curated portfolio showcases your best work and proves your competency. 

Make sure to include examples that are relevant to the job you're applying for and provide context or a brief description for each piece if necessary.

4. Up-to-Date LinkedIn Profile 

Many employers will look up potential candidates online. An up-to-date LinkedIn profile acts as an online resume, allowing employers to verify your professional experiences and see endorsements from colleagues or superiors. 

Together, these components provide a comprehensive overview of your skills, experience, and qualifications, giving potential employers a clear understanding of your professional background and capabilities. 

Worried your LinkedIn isn’t up to par? No worries, we’ve got you covered. Check out Teal’s LinkedIn Profile Reviewer . 

What should I do after submitting my cover letter?

Submitting a great cover letter is a significant step in your job application process, but your work doesn't stop there. 

Here's what you should do next:

1. Follow-up: If you haven't heard back within the timeframe specified in the job posting (or after about one to two weeks if no timeframe was given), it's appropriate to send a polite follow-up email . 

Inquire about the status of your application and reiterate your interest in the role.

2. Keep applying: Even if you feel confident about a specific job application, it's a good strategy to keep applying to other positions. The job market can be unpredictable, and it's wise to have multiple prospects in play.

3. Prepare for interviews: Use this time to start prepping for potential interviews. Research common interview questions, practice your responses, and brainstorm questions you can ask the interviewer to show your interest and initiative.

Within Teal’s Job Application Tracker are tips and resources to help you practice interviewing.

For more help, check out this resource hub on Interviews .

4. Continue networking: Stay active on LinkedIn and in relevant professional networks. Engage with posts related to your industry, share articles, and make meaningful connections. Networking can sometimes lead to unexpected job opportunities.

5. Reflect and improve: Take some time to reflect on your job application process so far. 

• Are there things you could improve? 
• Could your resume be more tailored? 
• Could your cover letter be more engaging? 

Continuous self-reflection and improvement will increase your chances of landing the job.

Remove the guesswork from cover letter writing with Teal

Writing a cover letter can feel like a guessing game. But it doesn't have to. 

Enter Teal's AI Cover Letter Generator —your secret weapon in the fight for a compelling cover letter. This feature will absolutely transform the way you approach cover letter writing.

As generative AI has become more popular over the past few months, many people have asked us how to use ChatGPT to write a cover letter .

But Teal’s built-in generative AI runs on the same engine as ChatGPT and is already synced with your current resume. With the click of a button, you can automatically generate your cover letter in seconds:

This is like having a professional ghostwriter by your side, creating a first draft for you that is still uniquely yours. And once you have the first draft, you can use your expertise to polish and refine the letter to your liking.

@teal_hq Unfortunately cover letters are still required in a lot of job applications (no thanks) so here’s how you can take a job description and your resume and generate one in under 30 seconds. With all A.I. materials do a proofreading pass and you’re good to go. #coverletter #coverlettertips #coverletterexample #jobapplication #jobapplications #jobapplicationtips #jobsearch ♬ Roxanne - Instrumental - Califa Azul

But the magic doesn’t stop there. 

Directly from Teal’s AI Resume Builder , you can align your cover letter with each specific job you're applying to:

Then, by using keywords from the job description, Teal enables you to tailor your letter to the requirements of the role, effectively speaking the same language as hiring managers and, more importantly, the Applicant Tracking System (ATS):

From there, you can also access a personal dashboard for tracking all your job applications. With a centralized space to manage your job search, Teal eliminates the chaos of juggling multiple applications, deadlines, and follow-ups:

In short, Teal is your fastest ticket to generating personalized cover letters tailored to specific roles. With Teal, you're not just creating a cover letter; you're building a strategic tool that could significantly boost your chances of landing your dream job.

So, why spend another minute on guesswork? Leverage the power of Teal and step up your cover letter game today!

Click here to sign up for Teal for free today ! 

Frequently Asked Questions

What is the best way to convey enthusiasm in the closing of a cover letter, how can i ensure my cover letter's closing is memorable, is it appropriate to mention following up in the closing of a cover letter.

Nathan Thompson

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How to End a Cover Letter (Good and Bad Closing Paragraphs)

Want to crush your interview.

Learn how to ace your interview with superior confidence.

Wondering how to end a cover letter? A cover letter closing or closing statement is the final paragraph a hiring manager (or recruiter) will see when reading a cover letter. This closing paragraph should assist in keeping the reader engaged, making them want to read the resume that gets attached to the job application.

A hiring manager may read through hundreds of cover letters each week when determining the right fit for a job seeker. From the start of the cover letter, it needs to grab the reader’s attention. All the way through to the final paragraph. This means it’s important that cover letter writers consider the final paragraph when writing a winning cover letter for the desired employer.

A common cover letter ending for a prospective employer may look like the following:

Or another poor example of a cover letter closing paragraph:

That cover letter closing paragraph lacks personality and customization. A great cover letter closing should align with either the job description, the company’s goals, or use relevant skills to entice the reader. And entice the reader to complete the cover letter.

Cover Letter Tip: Performing an informational interview before writing a cover letter can be very helpful. This is where a job seeker interviews an employed professional to learn more about the company's company values. This exchange of career advice can be very beneficial in writing a good cover letter and closing a job search.

• How to End a Cover Letter

Before writing a cover letter ending, consider the assets used to write the cover letter itself or the opening paragraph. This could be the company “About Us” page that lists company goals, company culture, or other insights about the business's values. Additionally, the job description or job advertisement (job posting) may be a helpful resource in targeting a statement to the potential employer. One that makes them feel like the cover letter has gotten customized to them.

For example, if the job description asks for a variety of certifications or another unique qualification. It may be helpful to close the cover letter with the reassurance of those details. For example:

I noticed the job requires CPR certification. I’d love to share with you my certifications over our first interview. This includes CPR, CNAT, and some Registered Nurse certifications that may be applicable and valuable to this role.

Using skills to close a cover letter

If the job asks for specific skills. Then using work experiences that display specific examples of using those skills can be a great way to entice the reader. For example:

Both methods use a “Call to Action” that supports telling the reader that a further story would like to get shared in the interview. This can help to secure a phone interview.

And if the job application has recommendation letters that support a career achievement. Or work experiences that support relevant skills. It may be beneficial to refer to those letters. As a way of vouching for what gets requested in the job description or job posting. For example:

After the closing statement or closing paragraph, a salutation should get provided. A formal salutation is best for ending a cover letter. When the closing paragraph has a strong “Call to Action” associated with it, a simple closing salutation is best. For example:

Tip: There is no “perfect cover letter.” Aim to have a customized and well-thought-out cover letter that speaks directly to the hiring manager and business. This will make for an effective cover letter that doesn’t feel like a “generic cover letter” to the reader. Avoid grammatical errors, and spelling mistakes as written communication skills get required of most job applicants.

Good Cover Letter Closing Statement Examples

Below are closing paragraphs and thank-you messages for professional cover letters. These closings apply to all types of jobs and job applications.

Closing Example #1

Closing example #2, closing example #3.

Using a "P.S." in the cover letter can be a fun way to add a message to the letter. It's advised that when using a P.S. (or postscript message ), write something personal to the reader. For example, during the research about the role, we uncovered that the hiring manager was a sports fan. Or was particularly passionate about an aspect of the job that makes them unique. It's great to use a postscript to address this opportunity.

Let's look at a few examples of using a postscript in the closing paragraph.

Closing Example #4

Bonus example #5, bonus example #6, poor cover letter closing statement examples.

Below are closing paragraphs that should not get emulated. Closing paragraphs should be personal, impactful, and tailored to the company and the job title. These generic closing paragraphs lack impact.

Poor Example #1

Pro tip: A strong cover letter closing puts a "call to action" at the bottom for hiring managers. To get the hiring manager's attention, say something about the company's mission toward the end of the letter.

Poor Example #2

Cover letter closing salutations & sign-offs.

Use these cover letter closing salutations when finishing a professional job application cover letter. Strong cover letter closings are enthusiastic and confident. Here are cover letter sign-offs to use:

• I look forward to our interview.
• Thank you for reading my cover letter.
• With the utmost of respect.
• Thank you so much.
• Best regards.
• Cover Letter Format

Cover Letter Examples

Below is a cover letter sample:

• Learn the inner workings of a highly detailed product and be able to sell it to customers.
• Manage a sales floor as well as interact with customers and deal with customer support issues.
• Collaborate, direct, and communicate efficiently to other retail and sales associates.

Free Cover Letter Template

Download this cover letter template in Word format. Can get imported as a Google Doc. Instant download. No email required.

Cover Letter Closing Tips

Tips for job seekers on closing a powerful cover letter.

Address the recipient by name, again

A great cover letter addresses the recipient by name. By using the reader's name in the greeting of the cover letter (e.g., "Dear Mr. Johnson"), the reader will feel the letter has been personalized to them (which it has). The best way to end the cover letter is to use the recipient's name one more. For example, "Thank you so much for your time, Mr. Johnson."

This supports the fact that the cover letter writer and job seeker took the time to read the job description. And research the company, research who is hiring for the position, and ensuring that the cover letter was addressed to them. In both in what the cover letter says. And the salutation and closing phrase.

Include contact information in the cover letter signature

Including a phone number, email address, personal website, or other contact information in the cover letter signature is recommended. And while contact information should be included in the cover letter heading (using a professional business letter heading). Including the contact information can make the letter look professional and official.

For example:

Using a personalized signature

While this isn't necessary, a personal signature to end the cover letter can add personalization to the letter and make the letter look official. It's easy to add a personal signature to a PDF document (or cover letter) before sending the job application. For those on Apple computers, scanning a personal signature is easy. Follow these steps:

• Step 1: Open the PDF in "Preview" and click the toolbox icon.
• Step 2: Click on the "Signature" icon. And then click "Create Signature."
• Step 3: Click "Click here to begin" and use the camera or track pad to create a signature.
• Step 4: Record the signature and then click "Done" to complete the signature.
• Step 5: Click the signature that was created and place it on the PDF document, then click File and Save.

For more information on how to add a signature to a PDF document (or cover letter), follow this resource .

How to sign a cover letter

Curious about the letter signature placement, here is where to sign a cover letter. Place the signature after the closing salutation and contact information. Like the following:

Using a full name in the signature

And while a tiny detail. Using our full names when closing the cover letter can make the letter look professional. And present business etiquette. Or finalize a formal letter. For example, finishing a letter by saying the following looks slightly less professional:

Than if we compare the following signature, using the full name of the letter writer:

While a tiny detail, these details accumulate. And produce a far more professional letter than other job applicants might write. Assisting in the process of presenting ourselves as professionals who can professionally conduct business.

Ending a cover letter for a promotion

When applying for a position internally. Usually to suggest a desire to be promoted. An employee may want to suggest details in the cover letter closing paragraph that supports a desire to stay with the company. Why? When a hiring manager reads a cover letter for a promotion, there's a chance of miscommunication. Primarily, if the employee  does not  receive the promotion, the employee may decide to leave the company.

To prevent this potential miscommunication. This is how a cover letter should get closed when applying for a promotion. Or applying for a new position within the same company:

Ending a cover letter for an internship

When applying for an internship position, there isn't going to be any previous work experience to reference. Meaning, as a job applicant, we can't suggest that we can increase sales. Or decrease the time spent on certain business processes. But what can be suggested is either early research into opportunities for the business.

Here is an example of performing early research for the business and presenting an opportunity:

Cover Letter Resources

• How Long Should a Cover Letter Be
• How to Start a Cover Letter
• How to Address a Cover Letter

Related Hiring Resources

• How to End a Letter (Example Closings, Sign Off's)

About the author

Patrick Algrim is a Certified Professional Resume Writer (CPRW), NCDA Certified Career Counselor (CCC), and general career expert. Patrick has completed the NACE Coaching Certification Program (CCP). And has been published as a career expert on Forbes , Glassdoor , American Express , Reader's Digest , LiveCareer , Zety , Yahoo , Recruiter.com , SparkHire , SHRM.org , Process.st , FairyGodBoss , HRCI.org , St. Edwards University , NC State University , IBTimes.com , Thrive Global , TMCnet.com , Work It Daily , Workology , Career Guide , MyPerfectResume , College Career Life , The HR Digest , WorkWise , Career Cast , Elite Staffing , Women in HR , All About Careers , Upstart HR , The Street , Monster , The Ladders , Introvert Whisperer , and many more. Find him on LinkedIn .

Fact checked: Our small and dedicated team rigorously evaluates every article, guide, and reference to ensure the information is accurate and factual. Learn more .

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How to end a cover letter

Step by Step Guide to create the closing of your cover letter

You know how the old saying states, it’s not how you start, it’s how you finish.

When you write or edit your cover letter, it’s definitely both how you start AND how you finish.

To maximize your chances of  reaching the job interview stage  it’s important to make sure every part of your resume and cover letter are up-to-scratch.

A well-written cover letter ending  is particularly important as you want to leave the employer with a positive first impression.

In the  first parts of your cover letter , you should focus on why you’re the best candidate for the job. The focus when writing your  cover letter ending  should be to leave a professional impression of a serious job candidate.

The last thing you want to do is to appear unprofessional by using  inappropriately informal language . You want to seem like a serious candidate for the job, so the  correct way to end a cover letter  is to use formal, respectful language.

As well as your cover letter, it’s essential to make sure your resume is  as good as it can possibly be  as it’s your  most powerful tool  for finding a job. Many candidates use an  online resume creator  and  professional resume templates  to produce attractive, well-written resumes.

Tips and Examples for Cover Letter Endings

There are two different parts to consider: firstly, the  cover letter closing paragraph , and secondly, the  cover letter closing paragraph .

In the final paragraph, you should thank the employer for considering you for the position, let them know if you have  attached a resume  or any other documents, and finish on a positive note. Here are some examples:

“Thank you for taking the time to consider me as a candidate for the position. Please find a copy of my resume and portfolio attached. I look forward to having the chance to discuss the role in more detail with you.”

“Thank you for taking the time to view my attached resume and for considering me for the role. I look forward to having the chance to discuss what I can bring to the position.”

“Thank you for considering me for the position of Web Designer. I have attached a copy of my resume and some examples of my work. Please do not hesitate to contact me if you have any questions or if you would like to discuss the role in more detail”.

Cover Letter Closing Salutations

It’s always a good idea to see a sample of a cover letter ending to know how to conclude your cover letter.

Here are some examples of the best sentences to end a cover letter:

Those lines are not called sentences. They are either called valedictions or complimentary closings.

• Sincerely yours
• Best regards
• Most sincerely

Here are some examples of cover letter closings to avoid as they give entirely the wrong impression:

• Best wishes
• Affectionately
• Warmest regards

You want to end your letter in a polite way, but not too impersonal.

Where to include your contact details

If you take time and care to  write an effective cover letter  and resume, it would be a tragedy if the employer wanted to contact you but  couldn’t find your contact details . The easy way to make them clear is by  including an email signature .

In your email signature, you should include your name, telephone number, email address, and a  link to your LinkedIn profile . You may also want to add links to your other  social media profiles  if you think it will support your application.

Finally, remember to  actually attach your resume . It’s surprising how many candidates forget to do this. It looks unprofessional and  gives the wrong impression .

A  well-crafted cover letter closing  is just one of the many things you need to focus on when job-hunting. Make sure you know  how long a cover letter should be ,  how to address a cover letter , and  what not to put in a cover letter .

Mistakes When Writing the Closing Paragraph

You might just want to get your cover letter over with, but you  don’t want to rush the ending of the letter .

Gymnasts could do a lot of spectacular movements in the air, but it means very little if they do not stick the landing. When writing a cover letter, there are a few essential things you should  remember to avoid .

• Not thanking the hiring manager : You should thank the hiring manager for taking the time to read the letter.
• Not adding a sign-off : Forgetting to add a proper cover letter sign off is a huge error.
• Being generic : Make your conclusion original, don’t make it bland.
• Overdoing it : Say that you will do a great job for the company, but don’t be cocky or pushy.

If you are genuine and  remember these tips  you won’t have much trouble concluding your cover letter the correct way.

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Perfect Cover Letter Salutations: Start Strong

11 min read · Updated on April 24, 2024

Greet your future employer professionally with these cover letter salutations

Cover letters – some recruiters love them; some recruiters hate them. Unfortunately, you'll rarely know which type of recruiter you're contacting, so the safest bet is always to send one, just in case. 

The aim of a cover letter is to make the reader want to find out more about you, so in this article, we're looking at starting strong. 

Which are the best cover letter salutations to make a great first impression?

What is a cover letter salutation?

When we say “salutation,” we mean the opening line of the letter where you greet the person you're writing to. For example, when you write to thank your aunt for the jumper she knitted for Christmas, you might use “Dear Aunt Betty” as your salutation. These days, the salutation may refer to the opening of an email as much as to the opening of a handwritten or printed letter. 

While cover letter salutations generally refer to the opening line of your epistle, some people also refer to the sign-off as a salutation as well, so we'll look at that at the end of the article. 

Considerations when choosing cover letter salutations

A cover letter is a formal business document that you use to try to make yourself more memorable. Remember, though, you want to be remembered for the right reasons and not the wrong ones! 

Starting your letter “Yo!” or “Hey” doesn't convey the impression of a competent professional who knows the unspoken rules of office writing etiquette. 

While not everyone is a natural writer, relying instead on personality, speech, and body language, cover letters depend very much on the written word. In fact, a cover letter, along with your resume, is part of your personal sales brochure. You need to choose the right words to sell yourself effectively. 

Stick to these guidelines, and you can't go far wrong.

Keep it formal and professional

Your tone should be aligned with the tone you'd use when speaking to a teacher, religious leader, or grandma, not the tone you'd use with your mates or kid brother. This is the first impression you'll make on your potential employer, so it's important to show that you can communicate professionally , with respect, and in line with workplace norms. 

Personalize wherever possible

Bonus points if you know, or can find out, the name of the person who will be reading the letter. If you can address them by name, you're instantly showing that you've made the effort, done your research, and have taken the time to write a personalized letter rather than firing the same one off to multiple vacancies. 

Always use a salutation

Even if you can't find out the recipient's name, never leave the greeting line blank. It conveys the impression of someone who lacks attention to detail or is just plain lazy. Not a great impression to create on someone you need to impress! 

This doesn't just apply to the cover letter salutation but to the entire document. Punctuation is important as it enables your reader to accurately interpret your meaning. Use capital letters for names and add a comma after the salutation. Get a trusted friend or family member to check over your letter when it's written to help you give it the polish it needs. 

Options for cover letter salutations

Let's take a look at some different salutations you could use on your cover letter. 

Dear Mr Donnelly 

Addressing the hiring manager by name is the ideal option. If it's not given in the job posting or provided by the person connecting you, it's fine to resort to good old Google. You may find their name on the company website or be able to track them down on LinkedIn. It's also perfectly acceptable to contact the company directly and ask them who you should address your application to.

If you're lucky enough to know the name of the hiring manager, you should always use it in the cover letter salutation. Bear these considerations in mind, though: 

Double and triple check the spelling – even the most common names sometimes have unconventional spellings 

Default to “Mr,” “Mrs,” or “Miss” plus their surname and use the generic “Ms” if you're not sure whether “Mrs” or “Miss” would be most appropriate

Reflect the gender-neutral title “Mx” if that's what you find online or on the job advert

Dear Doctor Foster

If the recipient has a professional title, it's recommended you use that instead of “Mr,” “Mrs,” or “Miss.” Examples could include “Dear Professor Dumbledore,” “Dear General Eisenhower,” or “Dear Doctor House.” 

While the formal “Dear Ms Farrell” is the preferred and most formal option, if you only have the hiring manager's first name, it's perfectly acceptable to use it to open the letter. Again, check the spelling. A slightly less formal salutation here isn't a reason to take a less formal tone throughout the rest of the letter, however. This is a suitable salutation for a job application email, as you can get away with a slightly more relaxed approach in an email.

Dear HR team

If you need a greeting for a cover letter to an unknown recipient, this is a popular option. It's not ideal, but your letter is likely to be forwarded to the right department at least. If you can't find the name of the hiring manager, this is a viable Plan B. 

Dear hiring manager

This is an alternative cover letter greeting when you have no name available. It's better than leaving a blank space, but it's far from warm and personal. Additionally, your letter may not find its way to the right person if the company has different teams hiring for different roles. Try to avoid this unless you've run out of other options.

Dear Sir / Madam

This cover letter salutation is falling out of favor. It's not just impersonal; it doesn't even address a specific team or department. Still, it's better than an overly casual greeting or a blank space. 

How NOT to address a cover letter

As we've already said, there are some greetings that are just too informal to use as cover letter salutations. There are others, however, that tread a very fine line. We'd advise avoiding these openings, as they're either too colloquial or too stuffy. 

To whom it may concern

We're not in the 19th century anymore. Trim your whiskers and relegate this stuffy greeting to history, it's too impersonal even for the most uptight offices. 

Using “dear” on its own, with no name or further greeting attached, gives the wrong vibe. It sounds like a combination of your old aunt, someone unfamiliar with the English language, and someone who's forgotten to fill in a blank on their template. Literally, anything is better than nothing after the word “dear.”

Hi, hello, hi there!

While these cover letter salutations certainly aren't stuffy or over-formal, they fall too far in the other direction. They're friendly and casual but too much for an initial introduction. Save these for the interview. 

Expert tip: Read this article to find out more about cover letter mistakes to avoid: 10 of the Worst Cover Letter Mistakes to Avoid  

Cover letter closing salutations

How you end is just as important as how you begin. After all, you want to end on a high! Before you come to an abrupt end, you'll want to do both of these things: 

Thank the reader for their time and consideration 

Add a call to action, for example, directing them to look at your resume or give you a call

Cover letter salutations to close 

You've started strong and used the body of the email to convince the hiring manager that you're the ideal candidate for the role. Now, it's time to choose your sign-off. 

Yours sincerely, yours truly

These two phrases should be your go-to sign-offs for a formal business letter. If you've started your letter with the recipient's name, choose sincerely; otherwise, choose truly. 

Best regards, kind regards, regards

These are all acceptable closing phrases but better suited to an email than a full letter. They veer towards the casual and aren't generally considered the best letter-writing etiquette. 

Respectfully

This is a polite way of signing off a letter, although not especially conventional or formal. While it's better than no closing at all, it would be wiser to choose a more formal option. 

How NOT to sign off a cover letter 

Just as there are ways not to start a cover letter, there are ways not to sign off. 

Well, it's polite but way too informal. “Thank you” would be better, but a line within the body of the letter saying that you appreciate the time they take to consider your application would be best. 

Just no. You're not taking leave of a friend you've just dropped in on; you're addressing your potential future employer. A more formal and respectful tone is needed. 

However you choose to end your cover letter, remember to finish with your name – and leave space above to sign it if you intend to print it out.

Cover letter examples

Below you'll find two cover letter examples with strong salutations, one a traditional letter and one an email, that you can use for inspiration. 

Traditional cover letter example

Dear Ms Searle, 

Re: Sales Manager vacancy 

Having seen your advertisement for a Sales Manager on LinkedIn, I would like to outline my professional experience and strong track record. I believe I can make a very significant contribution to Acme Corp.

In addition to extensive experience in a sales environment, I also have a commitment to delivering exceptional customer service and a proven ability to meet targets. As you will see from my enclosed resume, I am a natural people person, communicating effectively with a diverse range of people and demonstrating excellent negotiation and influencing skills. My leadership abilities mean that I am able to successfully engage and motivate teams – my current team has surpassed its Q1 targets by 23%. 

I am driven, ambitious, and keen to progress my career in a growing and innovative business such as Acme Corp. I am confident that my strong work ethic, combined with my sales results and integrity, will enable me to play a key role in your success. 

Please do not hesitate to call me at 555-555-5555 so we can arrange an interview to discuss my application in greater depth. I appreciate your consideration. 

Yours sincerely,

Email cover letter example 

Dear Liz, 

Re: Assistant Security Manager vacancy (ref: 12345)

Having read your advertisement for an Assistant Security Manager with interest, I am writing to outline my extensive professional experience. I believe that I possess the talents necessary to make a positive contribution to your hotel.    

I have a comprehensive understanding of security and a commitment to exceptional service. As a Police Officer, I led teams of up to 6 personnel, overseeing security patrols and managing performance. Colleagues would recommend me for my ability to build and motivate teams to achieve exceptionally high standards and positive outcomes. 

As a manager, I take pride in providing training and development opportunities across the team to improve individual skill levels and ensure the achievement of organizational objectives.

The position at Acme Hotel is particularly appealing to me as I believe it will make the best possible use of my security and leadership skills whilst providing opportunities for further development. 

Please do not hesitate to call me at 555-555-5555 so we can arrange an interview to discuss my application in greater depth. I appreciate your consideration of my application and look forward to hearing from you.

Best regards, 

Choose the right cover letter salutations to set the right tone

As you can see, there are several options for opening and closing a cover letter. Make sure you choose one that is professional, has the right amount of formality, and shows you understand corporate communication. 

At TopResume, we create impactful resumes that land jobs. If you need help with your cover letter, we can do that, too! Why not contact us for a strong start on your journey towards a new career? 

Recommended reading: 

Resume vs Cover Letter: How They're Different

What is the perfect cover letter length?

How to Tailor Your Cover Letter for Each Job Application

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Guide to Writing a Great Resume with No Work Experience

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Cover Letter Closing Salutations

To amateur writers,  closing a cover letter for job application  is just another formality, but in fact, a good closing sentence is inevitable to win your dream job. The cover letter is an important letter that introduces your application to the recruiter. It is necessary to close a cover letter with positivity and good spirit, as your way of closing the business letter helps the hiring manager evaluate your characteristics as a candidate, better.

How to Close your Cover Letter

Writing a good ending paragraph, phrase or sentence is necessary to invoke positivity, warmth, and response at the hiring desk. It is easy to sign off when you’re emailing the recruiter, but  closing salutation for a cover letter  must be chosen based on a series of technical cues.

As no hiring manager wants to employ ungrateful employees, it is best to show your gratitude and thankfulness towards the reader in the final paragraph of your cover letter. The motive of the cover letter salutation is to emphasize your interest in response from the recruiter. Spanning from when you will reach out for an update to your availability or mode of interview, there are many technical terminologies to  make your cover letter  closing sentence sound substantial, important and vital to the resume.

Example on How to Close the Cover Letter

You must end your  cover letter closing sentence  with a comma, begin the next line with your name and continue with your online or offline contact information.

Mention Name Here Mention Email Address Here Mention LinkedIn Profile Link Mention Personal Phone/ Mobile Number

Based on your intimacy or connection with the hiring manager and the company, you must pick a fitting salutation that uplifts your candidacy. Moreover, candidates must not sacrifice professionalism with an extremely-informal salutation in a business or employment cover letter.

· Simple Salutations

Ideal Cover Letter Salutation  to use in any employment-related email or correspondence letter; simple salutations are not aggressive or assertive.

• Respectfully

· Professional Salutations

A notch above the simple,  cover letter closing salutations  must be formal and positive. Professional closing salutations are beneficial for candidates drafting a cover letter to a business or hiring manager they’ve never conversed or met with.

• Sincere Thanks
• Thank You for your Consideration

· Latest Closing Examples

As job seeking is an extremely competitive race, it is best to research and find the best closing sentences for your cover letter to win the job. Based on diverse cover letter closing examples available, we have comprised the five best phrases that help to close your resume  cover letter in an innovative, modern and enticing way.

• In appreciation
• Many Thanks
• Your Help is Cordially Obliged
• With Gratitude
• Thank you for your time

· Personalized Salutations

Keeping the  cover letter short , sweet and warm is often met with a positive response. The following  cover letter closing salutations  are best for candidates who are acquainted with the hiring manager or employer prior to the interview.

• With Best Regards
• Yours Sincerely
• Yours Respectfully
• With Sincere Thanks

· Salutations to Support Intimate Connection with the Hiring Desk

What if you know the employer or business too well? Then, you must use appropriate and  semi-formal salutations  that prove your interest and overwhelming positivity towards the interview. If you’re well connected with the hiring committee or recruiter, pick one amongst the  five closing salutations fit for your cover letter , from the following list.

• Fond Regards
• Warmly yours
• Kindest Wishes
• Cordially Yours
• Yours Faithfully

Salutations not to Use in a Cover Letter

It is important to use fitting salutations based on how well you know the recruiter. Regardless of your intimacy or connection with the hiring manager, closing salutations must not be too informal or personal in a  business resume cover letter.

Salutations never to use in Employment/Resume Cover Letter are:

• Love/ Lovingly
• Always Waiting
• Affectionately
• Take it Easy
• Abbreviation/ Slangs
• XOXO/ Emoticon/ Emojis

Tips for Using Closing Salutations in a Cover Letter

Candidates must research based on  diverse cover letter samples  to draft an  error-free cover letter  that adds value to your candidature. It is better to invest your time, energy and intelligence into writing the best cover letter when you’ve decided to write any cover letter on your own.

We have compiled the best technical tips to  upgrade your cover letter  and write a winning closing salutation that impresses the hiring manager right away!

1. Examples of Positive Closing Sentences

• I will put my maximum best of work if I am offered this position to help ABC Company Succeed Higher
• I am excited to know more about the offer and share the exceptional qualifications that make me a fitting candidate.
• I believe in the competent offers BCA Computing Offers its Staff and Aspire to grow my Passion in Computing with the Opportunity.
• It would be my honor to meet and discuss how profitable my qualifications can prove to your company.
• I will call/Email next Monday to follow up on my Job Application and Schedule an Interview.

2. Structuring and Formatting

For the  hard copy of a resume cover letter,  it is important to leave four lines empty after the closing salutation for the legibility of the signature. For an email copy, it is best to leave at least one sentence blank after your closing clause before adding the signature for keeping the cover letter neat and tidy.

3. Placing the Signature

Placed beneath the closing sentence in a cover letter, candidates must physically sign the cover letter, in case the same is a printed copy. For digital copies, it is important to type your name with designation and contact information beneath the  closing salutation in your resume cover letter .

What we Recommend

It is best to restrict your cover letter to a formal or professional format to avoid being rejected on grounds of misunderstanding with an informal cover letter salutation. Yet another bonus tip is that candidates must be  assertive in a cover letter   closing   paragraph , then aggressive or generic to win the job.

Related Resume & Cover Letter Articles

Tips and Tricks in Writing Effective Cover Letter Salutations

• January 15, 2019

As we all know, an effective resume is vital for you to land your job. Equally important is your cover letter which serves as your pitch for yourself. That said, a cover letter must be striking, formal, and polished with proper openings and closings. Even if they should be brief, cover letter salutations play a vital role in your job application.

Why a Cover Letter Greeting Line is Important

To begin with, the cover letter opening salutation is crucial because this is the first thing that your reader sees. To make your cover letter more professional, you have to meet a perfect level of respect toward the recipient. Since a cover letter is a job application document, casual greetings make your letter inefficient. Further, a generic cover letter makes you dispassionate. Since your cover letter is your pitch that you’re fit for the job, you have to impress the employer right from the beginning.

Figuring Out Which Cover Letter Opening Salutation to Write

The most appropriate cover letter salutation differs from case to case. With that, consider these factors first before you determine what greeting to use in your cover letter.

• Find the name of the hiring manager, HR professional, or company executive on the job listing.
• However, if the name is not stated in the job listing, look up the name and title of your contact on their company website.
• If you still can’t figure the name out, you may either leave out the salutation or opt for a general one (just for this case) like Dear Hiring Manager.

Writing Cover Letter Salutations

In most cases, addressing a cover letter should not be tricky if you’re responding to a job listing. Even if you don’t have the contact person’s name or unsure of the hiring manager’s gender, there are appropriate options for you. To find out the best salutation for a cover letter for different cases, read on.

When You Have the Contact Person’s Name

For reference, here are some cover letter greeting examples you can use if you know the name of the contact person:

• Dear Ms. Smith
• Dear Professor Doe
• Dear Jane Greene

Moreover, if you’re certain of their gender and want to use a title, use either Mr. or Ms. At all cases, avoid using Mrs. or Miss to skip concerns about their marital status. However, if you personally know the hiring manager and you know their preference, this is an exception. Follow the title with their last name as in these examples:

• Dear Mr. Smith
• Dear Ms. Doe

On another note, there may be cases wherein you have a contact person but you’re unsure of their gender. In that case, you may opt to include their first name and last name without titles revealing gender:

• Dear Gabriel Smith
• Dear Alex Doe

When You Don’t Have the Contact Person’s Name

In some cases, job postings don’t include the name of the hiring manager, HR staff, or anyone concerned. However, this is not a valid reason for you to omit cover letter salutations. Further, you can opt for a general yet appropriate greeting for cover letter. Check out these examples of general salutations:

• Dear Hiring Manager
• To Whom It May Concern
• Dear Human Resources Manager (or HR Manager)
• Dear (Company Name) Recruiter

Writing the Closing Salutation

Finally, writing a great cover letter closing salutation sends you off with confidence and adds to your professionalism. That said, follow these tips on how you can end your letter gracefully:

Express your interest and confidence about getting the job.

Express your strong belief that you’re fit and ready for the job. This way, you can convince the hiring manager to move your application forward. Since employers look for enthusiastic candidates who reflect the passion and confidence that the company needs, talk about your accomplishments. Additionally, state how you can contribute to the organization.

Connect your abilities to the role.

Of course, one efficient way to prove that you’re fit for the job is to relate your skills to the duties and responsibilities of the job opening. With this, you’re informing the hiring manager that you can do the job based on your past experiences.

State your expectations and goals.

This is important for the hiring manager because they will assess your qualification for the job. In addition, they also need to know your expectations and how these can affect your contributions to the company.

Choose the right complimentary close.

The complimentary close immediately precedes the writer’s signature. When you write your closing paragraph and complimentary close, make sure that it’s aligned with the topic of your letter. Further, check if it’s appropriate for your personal situation. You may refer to the following table for a comparison of which complimentary closes you should avoid and their best substitute.

Remember: Capitalize the first letter of your closing. However, if your closing salutation has more than one word, capitalize the first letter of the first word then use lowercase letters for the rest of the words.

To conclude, cover letter salutations shouldn’t be overlooked. Since they add credibility to your letter, why leave them out? Through an effective cover letter polished with impressive salutations, you’re more likely to get invited for an interview.

In need of professional help in writing your cover letter and resume? Check more of our resume articles and resume examples. You may also avail of Resume Valley ‘s cover letter writing services and contact us now!

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30 Polite Closings and Sign-offs: How to End a Professional Letter

By Status.net Editorial Team on January 5, 2024 — 4 minutes to read

When it comes to ending a professional letter, choosing the right closing can make all the difference in leaving a positive impression. Here, you’ll find a few examples of closing phrases to help you wrap up your correspondence with a professional touch.

Formal Letter Closing Examples

Traditional sign-offs.

When ending a professional letter, you may want to use a traditional sign-off to convey formality and respect:

• Yours sincerely
• Yours faithfully
• Yours truly
• Best regards

(Remember to choose the one that feels appropriate for the context of your letter.)

Professional Goodbyes

Sometimes, you may prefer a more modern or professional goodbye. The following examples are suitable choices for various formal situations:

• Kind regards
• Best wishes
• Warm regards
• With appreciation

These options still maintain a level of formality while offering a touch of warmth to your professional communication.

Informal Letter Closings

Friendly farewells.

In this subsection, you will find a list of friendly yet professional farewells to use when ending an informal letter. These sign-offs are suitable for colleagues or business acquaintances with whom you have a positive relationship. Feel free to use any of the following examples to suit your needs:

Casual Sign-Offs

On the other hand, if you’re writing a letter to a close coworker, friend, or someone you have a more informal relationship with, you might want to consider using a casual sign-off. Here is a list of casual sign-offs that convey a sense of familiarity and friendliness:

• All the best
• Have a great day
• Catch you later
• See you soon

Email Signature Essentials

An essential part of ending a professional letter is your email signature. A well-crafted signature serves as your virtual business card and provides the recipient with your vital contact information. Some essential elements to include in your email signature:

• Your Name : Include both your first and last name. You may opt to include your middle initial if you prefer.
• Title : State your job title or position within the company. It’s essential in case the recipient needs to identify your expertise.
• Company Name : Mention the name of the organization you represent. This creates a clear connection between you and the business.
• Phone Number : Add your work phone number to give the recipient an alternative way of contacting you.
• Email Address : Even though they received your email, including your email address makes your details easily accessible.
• Website : If applicable, include the company website or your professional portfolio.

An example of a simple yet effective email signature:

Jane Smith Sales Manager, (…) Corporation Phone: (123) 456-7890 Email:  [email protected] Website:  www.xyzcorp.com

You may also consider adding a few additional elements to make your email signature stand out:

• Social Media Links : Including professional social media profiles, such as LinkedIn or Twitter, can make it easy for the recipient to connect with you.
• Company Logo : If your organization permits, you can include a small company logo to enhance brand recognition.
• Formatting : Use consistent font styles, sizes, and color schemes to showcase a polished image.

Keep in mind that less is often more when it comes to email signatures. You want to provide valuable information without overwhelming the recipient. Make sure your signature does not exceed four to six lines, and to keep the formatting simple.

Common Mistakes to Avoid

• One common mistake you should avoid is using overly familiar or casual language. Though you might be tempted to use more personal closings like “Cheers” or “Yours truly,” these can come across as unprofessional. Instead, choose a proper closing from the examples provided above, such as “Sincerely” or “Kind regards.”
• Another mistake to avoid is using excessive punctuation or emojis. While these might be appropriate in informal communications with friends, they do not belong in professional letters. Stick to a simple comma or period after your closing phrase, followed by your typed or handwritten signature.
• Inaccurate or misspelled names can also be a significant source of embarrassment. Pay special attention to the spelling of the recipient’s name and their job title, as well as your own personal information. Double-check before you send out the letter to ensure there are no errors.

Frequently Asked Questions

What are some professional sign-offs i can use to wrap up a formal letter of application.

These formal closing lines show professionalism and communicate the right level of politeness:

• With best regards,
• Thank you for your consideration,
• Looking forward to your response,

What’s a casual yet professional way to end a business letter?

A casual yet professional way to end a business letter might include:

• Best regards,
• Kind regards,

I want to finish off a personal letter in a warm way, but not with ‘Love’. Any suggestions?

If you’re trying to finish a personal letter warmly without using ‘Love,’ you can consider these alternatives:

• Warm regards,
• Best wishes,
• Yours truly,

These options add a friendly touch while avoiding an overly familiar or intimate tone.

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Examples of Resignation Letters

Resignation letters are more than just a formality when leaving a company you have devoted your time and effort to. It's essential to ensure that you leave on the best possible terms, as the last impression you make can significantly impact how you are remembered. In this article, I will guide you on how to write an effective resignation letter  with resignation letter examples that will help you leave a lasting positive impression.

Why do we Need to Write the Resignation Letter Carefully?

Writing a resignation letter carefully is essential for several reasons. It helps ensure that you leave your current job on good terms, maintaining professionalism and respect towards your employer and colleagues. A well-written resignation letter can also preserve your professional reputation and relationships, which can be beneficial for future networking and job opportunities. Additionally, it provides a clear and formal record of your intention to leave, helping to avoid any potential misunderstandings.

A good resignation letter includes a clear statement of your intention to resign, the date of your last working day, a brief reason for leaving, a thank you to the employer for the opportunities provided, an offer to assist during the transition period, and your contact information for any further communication.

How to Write a Resignation Letter?

Writing a letter of resignation can be one of the most challenging aspects of leaving your current role. It's completely normal to feel a mix of emotions – tension, frustration, and anxiety often bubble up as you prepare to take this significant step. You might worry about how your employer will react, whether you're making the right decision, or if bridges will be burned.

But here's the thing: it's all about your approach. A well-crafted resignation letter can help ease these concerns and set the stage for a professional departure. Since leaving a company can be a bit stressful, having issues with writing and formatting your resignation letter is the last thing you want. That's why I'll be preparing this tutorial using WPS Office , a complete writing software with advanced formatting tools to ensure your resignation letter looks and reads professionally.

In this section, we will learn how to write a resignation letter that maintains your professionalism while being true to your reasons for leaving.

When you're writing a resignation letter, the salutation is your first opportunity to set the right tone. It might seem like a small detail, but it's crucial in maintaining professionalism and respect throughout your departure process. The way you address your letter can significantly impact how your resignation is received and how smoothly your transition out of the company goes.

In most cases, you'll want to use a formal salutation. This means addressing your immediate supervisor or the person to whom you're submitting your resignation. If you're unsure who this should be, it's best to check with HR or refer to your employee handbook.

Remember, even if you're on friendly terms with your boss and usually call them by their first name, a resignation letter is a formal document. It's often filed in your employee record and might be read by others in the organization. Therefore, it's generally best to err on the side of formality.

Here are some examples of appropriate salutations:

"Dear Mr. Johnson,"

"Dear Ms. Rodriguez,"

If you're absolutely certain that a less formal tone is appropriate in your workplace culture, you might use:

"Dear Sarah,"

But be cautious with this approach. When in doubt, it's always safer to be more formal rather than less.

In some cases, you might need to address your letter to multiple people, such as your immediate supervisor and the HR department. In this case, you could use:

"Dear Mr. Johnson and Ms. Smith,"

Or, if you're unsure of the names or titles of everyone who will be reading the letter:

"To Whom It May Concern:"

However, try to avoid this last option if possible, as it can come across as impersonal. It's worth taking the time to find out the correct names and titles of the people who should receive your resignation letter.

The key is to start your letter on the right foot. A proper salutation shows that you're taking your resignation seriously and that you respect the company and the people you've worked with.

Say your Purpose and your Last Effective Day in the Company

After your salutation, you need to get straight to the point. This is not the time for long-winded explanations or beating around the bush. The primary purpose of your letter is to formally inform your employer of your intention to leave, so it's crucial to state this clearly and directly in the opening paragraph.

Remember, your employer needs to know two key pieces of information right away: that you're resigning, and when your last day will be. This allows them to start planning for your departure, including initiating the process to find your replacement and ensuring a smooth transition of your responsibilities.

When stating your last day, be sure to check your employment contract or company policy regarding the notice period. In most cases, two weeks is standard, but some positions may require more time. If you're in a senior role or involved in long-term projects, you might consider offering a longer notice period if possible.

Here's how you might phrase this section:

"I am writing to formally notify you of my resignation from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Date], two weeks from today."

If you're able to offer a longer notice period, you might say:

"I understand that my position is critical to the team's success, so I'm prepared to stay on until [Date] to ensure a smooth transition."

Make sure to use WPS Writer’s formatting tools to give your resignation letter a more professional look. Formatting tools such as line spacing, paragraph spacing, font style, and font size can help your resignation letter maintain a professional appearance.

Be clear and unambiguous. Avoid phrases like "I'm thinking about leaving" or "I'm considering moving on." These create uncertainty and can lead to confusion. Instead, use definitive language like "I am resigning" or "I have decided to leave my position."

Also, resist the temptation to apologize for your decision. Phrases like "I'm sorry to inform you" or "I regret to say" are unnecessary and can undermine your professionalism.

Explain your Reason

After stating your intention to resign, you may choose to briefly explain your reasons for leaving. This section is optional, and whether you include it depends on your specific situation and relationship with your employer.

If you do decide to include your reasons, it's crucial to approach this part with tact and professionalism. The goal here is not to provide a detailed account of why you're leaving, but rather to give a general, positive explanation that maintains good relations with your soon-to-be-former employer.

Here are some examples of good reasons that could be included in your resignation letter:

Career advancement: "I've been offered a position that aligns closely with my long-term career goals."

Educational pursuits: "I've decided to return to school full-time to pursue further education in my field."

Relocation: "My family and I will be relocating to [City] in the coming months."

Career change: "I've decided to pursue a new direction in my career that aligns more closely with my personal interests."

Here's an example of how you might phrase this section:

"I have recently been presented with an opportunity to take on a leadership role in my field of expertise. After careful consideration, I've decided that this aligns well with my long-term career aspirations and have therefore chosen to accept the position."

Or, if you're leaving for personal reasons:

"I've decided to take some time off to focus on personal goals, including furthering my education and spending more time with my family."

What's crucial here is what you don't say. Avoid mentioning any negative aspects of your current job, conflicts with coworkers or management, or dissatisfaction with the company. Even if these factors contributed to your decision to leave, Your resignation letter is not the place to express these differences.

Express your Gratitude

There are skills that your current role has helped you learn or polish, and mentioning these can help you leave on a positive note. So, once you’re done with your reasoning, the next step is to express gratitude for all the opportunities for professional growth, supportive colleagues, or valuable experiences you've gained.

When writing this section, try to be specific and sincere. Generic thanks can come across as insincere or as an afterthought. Instead, reflect on your time with the company and identify particular experiences, skills, or relationships for which you're truly grateful.

Here’s an example of how you might approach this section:

"I want to express my deep gratitude for the opportunities for growth and development that [Company Name] has provided me over the past [number] years. The experience I've gained working on [specific project or skill] has been invaluable, and I'm particularly thankful for the mentorship provided by [Manager's Name] and the support of our fantastic team."

Or, if you’ve been with the company for a shorter time:

"Although my time at [Company Name] has been relatively brief, I am incredibly grateful for the warm welcome I received and the chance to work on cutting-edge projects like [specific project]. The skills I've developed here will undoubtedly serve me well in my future endeavors."

If you’ve had a long tenure with the company, you might say:

"As I reflect on my [number] years with [Company Name], I'm filled with gratitude for the numerous opportunities I've had to grow both professionally and personally. From my early days as a [initial position] to my current role as [current position], I've been consistently supported and challenged to reach my full potential. The relationships I've built here and the lessons I've learned will stay with me throughout my career."

Expressing genuine gratitude can make a significant difference in how your departure is perceived and remembered. It shows maturity, professionalism, and an appreciation for the role this job has played in your career journey. This positive final impression can be invaluable for future references and networking opportunities.

Offer a Transition

Being part of an organization means you have a certain set of responsibilities, which is why offering to help with the transition is a key component of a professional resignation letter. You don't want to leave your organization with pending work or burden your company before they have your replacement. From my experience, we all develop unique ways of handling tasks that contribute to our success in a role.

By offering a transition period, you can transfer not just responsibilities but also these valuable practices to your successor. This approach helps maintain a positive relationship with your soon-to-be ex-employer and ensures the continuity of your contributions. It's a win-win situation: your employer appreciates your professionalism, and you leave knowing you've set your team up for continued success.

Here's how you might approach this section:

"I am committed to ensuring a smooth transition of my responsibilities before my departure. I'd be happy to assist in training my replacement, documenting my current projects and processes, or helping in any other way you deem appropriate. Please let me know how I can best support the team during this transition period."

If you have specific ideas about how to handle the transition, you could mention them:

"To facilitate a smooth handover, I've begun preparing detailed documentation of my ongoing projects, including status updates and next steps. I'd be glad to walk through these with my successor or the team to ensure continuity. Additionally, I'm available to help with the recruitment and training process for my replacement if that would be helpful."

If you're involved in long-term projects, you might say:

"I'm currently leading the [Project Name] initiative, which is scheduled to conclude in [timeframe]. I'm committed to bringing this project to a stable point before my departure and can prepare a comprehensive handover document to ensure its continued success."

Remember to be realistic about what you can accomplish in your remaining time. Don't make promises you can't keep. If you're asked to do something that extends beyond your departure date, be clear about your availability:

"While my last day will be [Date], I understand the importance of this transition. If needed, I would be open to discussing the possibility of providing limited consultation for a short period after my departure to ensure all critical information is properly transferred."

By offering to assist with the transition, you're not only helping your soon-to-be-former employer, but you're also protecting your professional reputation. It shows that you're responsible, considerate, and committed to your work until the very end.

The closing of your resignation letter is your final opportunity to reinforce the professional and positive tone you've maintained throughout. This section, while brief, is important for wrapping up your letter neatly and leaving a last good impression.

Your closing should consist of a polite sign-off followed by your full name. Here are some appropriate closings for a resignation letter:

"Sincerely,"

"Best regards,"

"Yours sincerely,"

"Thank you,"

Choose the one that best fits the overall tone of your letter and your relationship with the recipient. "Sincerely" is always a safe choice for formal business correspondence.

After your chosen closing, skip a few lines and type your full name. If you're submitting a hard copy, you would sign your name in the space between the closing and your typed name. For email resignations, your typed name is sufficient.

Here's how the closing might look:

"Sincerely,

[Your handwritten signature if submitting a hard copy]

[Your Full Name]"

You might also include your personal contact information below your name if you want to ensure your employer has a way to reach you after you leave:

[Your Full Name]

[Personal Email Address]

[Personal Phone Number]"

Including your contact information can be helpful if there are any questions after your departure or if you want to leave the door open for future communication.

After closing, the most important step is to ensure your resignation letter is well-written, effectively communicating your resignation, and free from grammatical errors. Here is where you can use WPS AI to ensure your efforts to maintain a healthy relationship with your ex-employer are not undermined. Here’s how WPS AI can make a difference:

WPS AI Spell Check:

The spell check feature in WPS AI will allow you to quickly correct any errors in your resignation letter. With the help of AI to proofread your document, WPS AI ensures your letter is thoroughly checked for accuracy and professionalism.

WPS AI to Improve Writing:

The "Improve Writing" feature in WPS AI can help you communicate your reasoning in your resignation letter more effectively. It doesn't rewrite the entire letter for you but enhances your writing by ensuring proper grammar, sentence structure, and the use of more precise words. This makes your message clearer and more impactful.

WPS AI to Shorten Your Writing:

Resignation letters should be concise and to the point, showing that you respect your reader's time. With WPS AI's "Make shorter" feature, you can reduce the length of your resignation letter while maintaining its essence. This tool helps you keep your letter brief and focused without losing the key points of your resignation.

Perfecting the Letter Using WPS AI

The standard resignation letter format.

WPS Office is a whole mall of templates where you can be sure to find even resignation templates, offering a variety of resignation letter templates. Simply go to the template section, search for "resignation letter", and choose one that fits your needs.These templates provide a structured format, making it easier to start your letter. All you need to do is fill in your personal details, your manager's name, and the specifics of your resignation directly in the template.

Here are some resignation templates that you can find on WPS Templates:

1.Purple Resignation Letter:

2.Business Resignation Application

3.Simplified Business Resignation Letter

Beyond just templates, WPS Office offers comprehensive tools to enhance your resignation letter writing experience. You can access formatting options to customize fonts, headings, and spacing, ensuring your letter looks polished and professional. Additionally, you can utilize built-in proofreading and grammar check tools to ensure your letter is free from errors.

Different Reasons for your Resignation

Not every company is a good company, and you might not feel like going overboard with your resignation letter. If you need dire help writing one because you're unsure how to proceed, WPS Office can assist you in crafting a resignation letter from scratch.

AI Writing Assistant: The WPS AI can help you generate the content of your resignation letter. By providing some basic information about your situation, WPS AI will draft a professional and concise resignation letter tailored to your needs.

Grammar and Syntax Check: Use the AI tools to check your letter for grammatical errors and ensure the syntax is correct. This feature helps make your letter polished and professional.

Style Suggestions: The AI can suggest improvements to the tone and style of your letter, ensuring it remains professional and courteous, even if you're leaving a difficult work environment.

Built-in Proofreading: WPS Office includes built-in proofreading tools to help you catch any errors or awkward phrasing before you finalize your letter. This feature ensures that your letter is error-free and professionally written.

Real-time Feedback: Receive real-time feedback on your writing, allowing you to make immediate improvements and ensure your letter is clear and effective.

Here’s how you can utilize WPS AI's capabilities to write your resignation letter:

Step 1: Open WPS Office and click on New > Docs > Blank Document to create a new document.

Step 2: Click on the WPS AI widget in the top right corner of the WPS Writer interface.

Step 3: This will open the WPS AI chatbot on the right. You can chat with WPS AI to draft a resignation letter. For example:

Write a professional resignation letter for a [Your Job Title] at [Company Name]. My last day will be [Date]. Reason for leaving: [Brief Reason].

Step 4: For more specific results, you can add details like:

Your relationship with your manager (e.g., formal, friendly)

How long you've been with the company

Any specific points you want to include (e.g., offer to help with the transition, express gratitude for specific opportunities)

Step 5: Review the AI-generated letter carefully. To insert it into your WPS Writer document, scroll down and click on "Insert".

5 Examples of Resignation Letters

Now, let's look at 5 example resignation letters for different scenarios:

1.Finding a New Job

2.Unsatisfying Work Environment

3.Personal Reasons

4.Relocation

5.Career Change:

1. How many days in advance should I submit my resignation letter?

It's standard practice to provide two weeks' notice when resigning, although your employer may have specific guidelines regarding your final working day. Once you receive this information, you can specify the exact date and day of the week for your last day at the company.

2. Why do resignation letters include an effective date?

Resignation letters include an effective date to establish an official record of your employment's end date. This aids your employer in planning your departure and ensuring all essential arrangements are completed before your notice period concludes.

For instance, you wouldn't want to encounter a situation where you're ready to move on to another job, only to learn from your manager that they expected you to stay an additional week due to unclear communication about your departure date. If there's any uncertainty about when you'll be leaving, you can refer to the effective date stated in your resignation letter for clarification.

Stay Profession With WPS Office

One of the biggest challenges in writing a resignation letter even with resignation letter examples at hand is not letting your emotions get in the way of staying professional, whether you're excited about a new opportunity or frustrated with your current company. Maintaining professionalism in such a situation can be tough. That's why, after drafting my resignation letters or emails, I always run them through the WPS Office. It helps ensure that my message is clear, respectful, and appropriately worded.

If you need a reliable tool to help you find the right words and keep your resignation letter professional, download WPS Office . It’s the perfect writing companion to guide you through the process and help you make a graceful exit.

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15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.