cover letter for executive assistant pdf

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Executive Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Executive Assistant?

You're going to need an awesome cover letter. This guide is your one-stop-shop for writing a job-winning Executive Assistant cover letter  using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Executive Assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Executive Assistant Cover Letter
• The Best Skills To Include On An Executive Assistant Cover Letter

How To Address An Executive Assistant Cover Letter

• 3 Executive Assistant Cover Letter Examples

The 8 Best Executive Assistant Cover Letter Templates

3 tips for writing a job-winning executive assistant cover letter.

Here's the step-by-step breakdown:

Executive Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Executive Assistant?

Companies want Executive Assistants who are organized and skilled in multitasking, especially in managing schedules, coordinating meetings, handling correspondence, and running expense reports. Companies also love candidates with excellent written and verbal communication skills, problem-solving abilities, and proficiency with office software.

Your cover letter should show the company that your personality and your experience encompass all of these things.

Additionally, there are a few best practices you want to follow to write a job-winning Executive Assistant cover letter:

• Properly address your letter: Begin your letter by addressing the hiring manager or team. Don't forget to state the specific Executive Assistant job you are interested in!
• Express your understanding of the company: Clearly articulate that you are well-familiarized with the company's products and the market, and tie this up with your skills, demonstrating how they align with their needs.
• Highlight your skills: Showcase your most relevant skills for the role, such as proficiency in management, travel, scheduling, office software, and so on.
• Tailor your cover letter for the job description: Emphasize your experience to meet the job requirements listed in the description.
• Be concise and clear: Your cover letter should be short and easy to read. Keep it to one page and focus on the good stuff!
• End with a call to action: Close with an effective call to action, expressing enthusiasm for the opportunity and inviting further discussion on how you can contribute to the company's success.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App or Grammarly to do this.

Let's dive deeper into each of these, so you have the exact blueprint you need to see success.

The Best Executive Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role, and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Executive Assistant Keywords

The first is to leverage our list of the best keywords and skills for an Executive Assistant cover letter.

These keywords were selected from an analysis of  real Executive Assistant job descriptions sourced from actual job boards. Here they are:

• Communication
• Presentations
• Confidential Information
• Organization
• Microsoft Office
• Correspondence
• Project Management
• Time Management
• Coordination
• Collaborative

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your updated Executive Assistant cover letter
• Open a copy of your target Executive Assistant job description
• In the widget below, paste the job description and hit scan!

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant to the role and that you should weave into your cover letter.

If you're ready to check it out, grab your target job description and run your first scan here:

To start, paste your target job description (or multiple job descriptions) into the box below:

Scan to help you identify keywords and skills within your target job description.

Scanning...

If you're more of a visual learner, here's a video walking through this whole process so you can follow along:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying for a Product Marketing Manager role at Discovery Education, you might start your cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Executive Assistant Letter Examples For 2024

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds who are all applying for Executive Assistant roles:

Executive Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience. Here is what an example of their cover letter might look like:

Executive Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from a background in caregiving to an Executive Assistant role. This cover letter demonstrates how the author identifies and communicates their transferable skills:

Executive Assistant Cover Letter Example #3: Executive Assistant With Volunteer Experience

Our third example highlights a candidate who's only done volunteer work. Here is what their cover letter might look like:

At this point, you know all of the basics you'll need to write an Executive Assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your cover letter using proven, recruiter-approved templates:

Free Job-Winning Cover Letter Templates, Have AI Write Yours in Less Than 2 Minutes .

Choose a cover letter template below to get started:.

Great Choice! Now, how do you want to write your cover letter?

Let AI write your unique cover letter using our proven templates.

Or use our templates to write your own from scratch.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use CoverBuild.io To Write Your Cover Letter In <2 Minutes

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to CoverBuild.io
• Select the “2 Minutes” option to have AI write your cover letter
• Select a template for your cover letter, then follow the 3 step process for sharing info about your experience and the target job with CoverBuild's AI
• Click “Generate My Cover Letter” and watch the tool write a unique cover letter that's personalized to your experience and your target job!

To make it even easier, you can select a cover letter template from the widget below to get started:

If you'd like to see the process in action, here's a video walking through all of the steps above:

Note:  I do not recommend or advise that you simply copy and paste any AI-generated content and submit your application. You should always review, revise, and personalize the content yourself before applying.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible for scheduling meetings”

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The scheduling conflicts you helped reduce
• The budget you helped manage
• The increase in office efficiency you helped achieve

These outcomes will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning Executive Assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App or Grammarly to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more Executive Assistant interviews and job offers.

Now that your cover letter is taken care of, be sure to check out our guide on writing a job-winning Executive Assistant resume (with examples!).

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

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How to Write an Executive Assistant Cover Letter (PDF Sample)

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Writing an effective executive assistant cover letter requires attention to detail and a focus on showcasing your unique qualifications. Executive assistants are the backbone of any organization, providing critical support to executives and ensuring the smooth operation of daily activities and strategic initiatives. 

Their role, often complex and demanding, requires exceptional organizational skills , keen attention to detail, and the ability to anticipate and respond to the needs of executives and teams. A well-structured cover letter is a powerful tool to stand out, make a memorable impression, and secure a coveted interview opportunity. 

In this article, we’ll teach you how to create an excellent cover letter that complements your professional resume and improves your application. This comprehensive guide will equip you with everything you need to write a compelling cover letter that will help you land your next executive assistant job.

Table Of Contents

Who is an executive assistant?

An executive assistant is a sort of administrative specialist who assists one or more senior executives in a company. The role is typically accessible in any setting where high-level managers work, including enterprises, government organizations, medical facilities, and academic institutions.

Executives can improve their productivity and effectiveness by hiring an executive assistant. Some of an executive assistant’s tasks may overlap with those of an administrative assistant , although there are significant differences between the two roles.

Answering phone calls, greeting and receiving guests, scheduling schedules and calls, handling letters, and reviewing papers are all chores that executive assistants perform on behalf of an organizational leader rather than the entire staff.

They commonly perform higher-level tasks as well, such as conducting research, writing reports, supervising staff, and training employees

How to write an executive assistant cover letter

Follow these 6 steps to write an executive assistant cover letter;

1. Introduction

Your cover letter’s introduction serves as your first impression. Use this opportunity to grab the hiring manager’s attention and express your enthusiasm for the executive assistant role. Start with a warm greeting and a brief introduction of yourself.

2. Highlight Your Relevant Experience

Emphasize your relevant experience in providing administrative support to executives. Use specific examples to showcase your skills in managing calendars, coordinating meetings, and handling confidential information. Quantify your achievements whenever possible to demonstrate your impact.

3. Showcase Your Organizational Skills

Executive assistants are known for their exceptional organizational skills. Use this section to highlight your ability to prioritize tasks, manage multiple projects simultaneously, and maintain efficient office operations. Employers value candidates who can keep things running smoothly in a fast-paced environment.

4. Emphasize Communication Skills

Effective communication is key for executive assistants. Showcase your strong written and verbal communication skills, including your ability to draft professional correspondence, screen calls, and liaise with internal and external stakeholders. Highlight any languages or software proficiency that sets you apart.

5. Express Your Interest in the Company

Show genuine interest in the company by researching its mission, values, and recent accomplishments. Tailor your cover letter to align with the company’s culture and goals. Express why you’re excited about the opportunity to contribute to their success as an executive assistant.

6. Closing Strong

End your cover letter on a strong note by reiterating your enthusiasm for the position and your confidence in your ability to excel as an executive assistant.

Thank the hiring manager for considering your application. Express your readiness for an interview to further discuss how you can contribute to the team.

3 Cover Letter Writing Tips for Executive Assistants

Here are some tips you can apply while writing your executive assistant cover letter.

1. Showcase Your Ability to Handle Confidential Information

Executive assistants often have access to sensitive or confidential information. It’s important to show potential employers that you are trustworthy and can handle such information with discretion.

If you have specific examples of situations where you successfully managed confidential information, include these in your cover letter.

However, remember to respect the confidentiality of your previous employers and avoid sharing any specific details that should remain private.

2. Demonstrate Your Problem-Solving Skills

Problem-solving is a key skill for executive assistants. You are often the first point of contact for resolving issues or challenges within the office.

In your cover letter, highlight instances where you have successfully solved problems or overcome challenges.

This could include resolving scheduling conflicts, troubleshooting technical issues, or finding creative solutions to logistical problems. This will show potential employers that you are resourceful and can handle unexpected situations.

3. Express Your Ability to Work Under Pressure

Executive assistants often work in fast-paced environments and need to juggle multiple tasks at once. In your cover letter, it’s important to convey your ability to work under pressure and prioritize tasks effectively.

Provide examples of times when you’ve successfully managed a high workload or met tight deadlines. This will reassure potential employers that you can handle the demands of the role and stay calm under pressure.

Sample of an executive assistant cover letter

Here is a modern sample executive assistant cover letter. You can use our sample template or follow the same steps to create yours.

Free Executive Assistant Cover Letter Download PDF

Executive assistant skills.

An executive assistant should have the following important competencies:

Communication

Communication is the ability to convey ideas clearly and effectively. As an executive assistant, you can expect to perform a variety of communication-based tasks, such as writing correspondences and reports, relaying messages to and from staff and even advising an executive on certain decisions.

Attention to detail

If you have strong attention to detail, you tend to focus closely on all of the various aspects associated with a task, thus leading to thorough and accurate work.

This type of careful focus is important for catching mistakes before they become serious problems.

Problem-solving

Problem-solving is the ability to analyze a challenge, consider your choices, and determine the best way to overcome it.

Executives are responsible for addressing the major obstacles impeding their organization’s progress. Often, an executive may ask for an assistant’s insight into a matter to help devise a solution to a particular problem.

Organization

An organized person is capable of thinking and acting systematically. They often have a logically arranged workspace and keep track of details using an easy-to-understand method.

Being organized typically facilitates the timely and accurate completion of tasks, which is essential for executive assistants since they’re responsible for keeping leaders on course with a regularly shifting series of duties.

Time management :

Time management is the ability to use your time efficiently. It’s common for executive assistants to handle a large number of tasks on a given day.

Moreover, they’re also responsible for an executive’s time, making sure that they address all of their obligations.

Interpersonal skills :

Interpersonal skills are qualities that allow you to act cordially with the people with whom you interact. Professional interactions are an important part of an executive assistant’s job.

Cover letter mistakes to avoid as an executive assistant

Its sure that many candidates seeking to become executive assistants make mistakes in their cover letters because they never knew what they should have done. But you can avoid these mistakes below:

Failing to Highlight Relevant Skills

One common mistake that executive assistants make when writing their cover letter is failing to highlight their relevant skills.

As an executive assistant, you are expected to have a wide range of skills, including organization, communication, time management, and more.

When writing your cover letter, it’s important to not only mention these skills but also provide examples of how you’ve used them in your previous roles.

This will give the hiring manager a better understanding of your capabilities and how you can contribute to their organization.

Writing a Generic Cover Letter

Another mistake is writing a generic cover letter. Hiring managers can easily spot a generic cover letter and it often gives the impression that the applicant didn’t put much effort into their application.

To avoid this, make sure to tailor your cover letter to the specific job and company you’re applying to. Research the company and mention specific details about it in your cover letter.

This will show the hiring manager that you’re genuinely interested in the role and the company.

Being Too Humble

Being too humble can also be a mistake. While it’s important to be professional and not come off as arrogant, it’s also important to confidently showcase your skills and achievements.

Writing a Long Cover Letter

Lastly, writing a long cover letter can be a mistake. Hiring managers often have to go through numerous applications, so they appreciate concise and to-the-point cover letters. Aim to keep your cover letter on one page.

Crafting a standout executive assistant cover letter is crucial to making a strong impression on potential employers. By following these expert guidelines and using our sample as a reference, you can create a compelling cover letter that highlights your skills and qualifications.

Remember to customize each letter to align with the job requirements and showcase your ability to excel in a fast-paced executive environment.

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Executive Assistant Cover Letter Examples and Templates for 2024

• Cover Letter Examples

How To Write an Executive Assistant Cover Letter

• Cover Letter Text Examples

When writing your executive assistant cover letter, focus on how you can provide valuable support to the hiring company’s senior leaders. Also, emphasize your related administrative skills, such as travel booking, report preparation, or inbox and calendar management. This guide offers cover letter examples and tips for landing your next executive assistant position.

Executive Assistant Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

A good executive assistant cover letter usually has five sections, outlined below. When possible, connect each section back to the employer and its stated hiring needs. The following advice and examples show what to include in your cover letter so it’s optimized for each job application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• Your recipient’s name, title, company, and contact information (when available)

The recipient’s details don’t tell them anything new. But in addition to lending formality, they signal you’ve sent a personalized cover letter, often key to getting your recipient’s attention in the first place.

Zephaniah Hewitt Executive Assistant | [email protected] | (890) 123-4567 | Austin, TX 09876 | LinkedIn

April 8, 2024

Madina Dodd Senior Hiring Manager Dell (789) 012-3456 [email protected]

2. Salutation

If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

For traditional job applications, end your salutation line with a colon. But consider a comma instead if you know your recipient or the employer has a casual work culture (sometimes revealed by the job posting). In rare cases, you may also trade out the standard “Dear” for a more casual “Greetings,” “Hello,” “Hi,” or even “Good morning.” Use your discretion and take any cues from the job posting or company website.

Dear Mr. Klein:

Dear AAA Hiring Manager:

3. “Hook” or introduction

Start your letter strong with an example of your making executives’ workday easier. What’s a key way you’ve helped leaders stay focused and organized at one of your past employers? Choose a highlight you can quantify in terms of a clear number, percentage, or dollar amount. Then, connect this to your main strengths and overall candidacy for the role.

Last year, I created a system to expedite communications among leaders at my firm, saving around five work hours per week. I’m excited to generate similar value as an executive assistant at Hooverwood.

4. Body paragraph(s)

Use the main section of your cover letter to explain why this executive assistant job or employer interests you and why you’re a good fit. For instance, maybe it’s one of the many administrative jobs in health care, a sector you’d love to return to. Or perhaps you’ve shown early leadership ability, and the role requires supervising interns or office assistants. Consider quoting any text from the job posting that resonates with you. With a targeted approach, you can show the hiring manager you read their job posting and are responding to it directly.

Following this explanation, cite a few more of your administrative skills or achievements , possibly as bullet points.

As a dedicated assistant with over two years of experience, I’m drawn to the challenge of supporting executives for a global brand like Dell. I would relish the chance to contribute to Dell’s reputation for innovative technology. My recent achievements include:

• Leveraging knowledge of company policy to pre-draft responses to queries, saving each executive around two hours per week
• Earning a client satisfaction rating of 99.8%, with feedback forms citing my professionalism and clear communication style
• Managing, mentoring, and developing a team of five junior admin assistants

5. Call to action

Finally, request an interview and thank the hiring manager for their attention. Consider briefly restating your main work skills and eagerness to support the company’s leaders. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

I’d love to discuss my qualifications and industry experience with you further. Please contact me for a convenient meeting time. I appreciate your time and consideration.

Sally Smith

Executive Assistant Cover Letter Tips

1. emphasize your pertinent traits.

Employers like their administrative staff to be efficient, adaptable, organized, and skilled in both verbal and written communication. Consider which of these traits best describe you, then give an example or two of how you’ve shown them in a work setting.

Whenever you can, start your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new executive assistant position.” Even better if you’ve already met your recipient – mention that with a line like “It was great speaking with you at the job fair last week.”

3. Show advanced administrative skills

As part of your letter’s body text, add a short list of bullet points to show how you’ve helped streamline or enhance office operations. For instance, maybe you created an internal communications system that lets department leaders share data more quickly. Or perhaps you found cheaper or better options for booking air travel and event venues.

My recent achievements include:

• Leading, developing, and motivating a team of five junior assistants to increase efficiency by over 30% in 2022
• Introducing a calendar system that reduced appointment errors by 87% in six months
• Negotiating with vendors to save around $5,000 per annual contract

Executive Assistant Text-Only Cover Letter Templates and Examples

Dear Ms. Dodd,

Last year, I overhauled the scheduling system for executives at my company, reducing appointment errors by 87% over just two months. I hope to display the same exceptional organizational ability and talent for building robust systems as an executive assistant at Dell.

I would like to attend an interview to explore how my outstanding multitasking ability and time management can facilitate Dell’s crucial business activities. Please get in touch to arrange an appointment.

Zephaniah Hewitt

Sally Smith Executive Assistant | [email protected] | (123) 456-7890 | 123 Oak. St., Austin, Texas 12345 | LinkedIn

April 1, 2024

John Klein Senior Hiring Manager AAA Non-Profit Agency (345) 678-9000 [email protected]

Dr. Mr. Klein,

For the last five years, I’ve helped the CEO of Honor Non-Profit Organization grow the company’s donation revenue by approximately 25% per year while slashing in-house expenses an average of 15% annually. I wish to bring the same forward-thinking problem resolution and critical thinking analysis skills to Charity First Non-Profit as your new executive assistant to CEO John Doe.

I regard Charity First Non-Profit’s philanthropic efforts of funding exceptional local, regional and global causes while remaining transparent to its donors an impressive feat. I believe that my seven years of charitable executive assistant experience has prepared me to excel in this position as a devoted, capable executive assistant that will:

• Manage multiple high-priority projects with ease and efficiency
• Oversee the day-to-day office operations independently and proficiently
• Handle an annual budget of $475,000
• Implement essential changes to donation-generation and company expense reduction that yield an immediate 8% improvement and far-reaching results

Patience Fenton Executive Assistant | [email protected] | (864) 208-6420 | Indianapolis, IN 97531 | LinkedIn

April 13, 2024

Clara Marquez Senior Hiring Manager Hooverwood (444) 333-2222 [email protected]

Dear Ms. Marquez,

I know that you are looking for a diligent professional with the knowledge and confidence to work independently. As a seasoned executive assistant with more than 14 years of experience, the opportunity to support senior leaders in a fast-moving working environment like Hooverwood appeals to me.

I would like to schedule an interview to discuss how my exceptional time management and committed support can help Hooverwood continue to achieve its aims in 2021. Please get in touch to arrange an appointment.

Patience Fenton

Executive Assistant Cover Letter Frequently Asked Questions

How do i write a cover letter for an executive assistant with no experience -.

Describe your transferable skills and background in light of the position you’re applying to. If you have administrative experience, focus on any duties pertaining to leadership support. Also, demonstrate the ways you helped improve daily procedures. If you don’t have any related work experience, consider how your education or volunteer work helped prepare you for the role. For example, maybe you did an internship at a similar company or volunteered at a nonprofit with a similar cause or mission.

How long should my cover letter be? -

No more than one page, or around 250 words. Resist the urge to tell your whole career story. Give just enough detail to intrigue hiring managers, so they take a closer look at your resume.

What’s the difference between a resume and a cover letter? -

A resume may display you’re qualified for the job, but a cover letter shows you want it. More than repeating resume points, your cover letter should explain why the job caught your eye or why the organization strikes you as a great fit, setting the stage for a positive interview. In this way, a good cover letter sharpens your application by letting you say directly what your resume can only indicate.

Craft a new cover letter in minutes

Get the attention of hiring managers with a cover letter tailored to every job application.

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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7 Professional Executive Assistant Cover Letter Examples for 2024

Your executive assistant cover letter should immediately highlight your organizational skills. Employers seek individuals who can effortlessly manage schedules and coordinate tasks. In your letter, also showcase your excellent communication abilities. It's crucial to convey that you can interact professionally with all levels of management and staff.

All cover letter examples in this guide

Senior Executive Assistant

Entry-Level Executive Assistant

Executive Administrative Assistant

Executive Assistant to CEO

Executive Assistant To The President

Executive Assistant & Receptionist

Cover letter guide.

Executive Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Executive Assistant Cover Letter

Key Takeaways

By Experience

Crafting an executive assistant cover letter can feel overwhelming—especially when you're eager to impress. You've polished your resume, started applying for your dream job, and suddenly you face the daunting task of summarizing your professional pride without sounding like a broken record. Your cover letter is your narrative, a chance to highlight your pinnacle achievement without the clichés, all while keeping it succinct and under one page. Let's begin shaping your story into a compelling and formal introduction that stands out.

• Step your best foot forward in the executive assistant cover letter introduction;
• Be inspired by other professionals' certified cover letters;
• Structure your executive assistant cover letter to feature what matters most;
• Close off your executive assistant cover letter to make a memorable impression on recruiters.

But where to start writing? Upload your resume into Enhancv's AI, which will prepare your executive assistant cover letter (all you need to do is personalize it, and you'll be good to go).

If the executive assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Executive Assistant resume guide and example
• Vice President cover letter example
• Supervisor cover letter example
• Assistant Director cover letter example
• Managing Director cover letter example
• Associate Director cover letter example
• Board of Directors cover letter example
• Functional Manager cover letter example
• Program Director cover letter example
• Chief Executive Officer cover letter example
• Chief Marketing Officer cover letter example

Executive Assistant cover letter example

ANDREW CLARK

Mayfair, London

+1-(234)-555-1234

[email protected]

• Quantifying Achievements: Mentioning specific accomplishments, such as managing a portfolio of over 650 customer accounts and overseeing loans valued at CAD 12 million, helps to provide concrete examples of the applicant's capabilities and past successes.
• Identifying Relevant Experience: The applicant outlines their direct experience in reducing turnover by 25% through streamlining hiring processes, directly relating to key responsibilities of an Executive Assistant in maintaining operational efficiency.
• Award Recognition: Highlighting the acquisition of industry-specific awards (7 American Advertising Pele Awards), the applicant showcases their contribution to substantial, recognized achievements and credibility in the market.
• Proactive Call to Action: The applicant invites the hiring manager to schedule an interview, showing eagerness and initiating the next step in the job application process, which can signal confidence and assertiveness to the employer.

What about your executive assistant cover letter format: organizing and structuring your information

Here is one secret you should know about your executive assistant cover letter assessment. The Applicant Tracker System (or ATS) won't analyze your cover letter.

You should thus focus on making an excellent impression on recruiters by writing consistent:

• Introduction
• Body paragraphs (and explanation)
• Promise or Call to action
• Signature (that's optional)

Now, let's talk about the design of your executive assistant cover letter.

Ensure all of your paragraphs are single-spaced and have a one-inch margins on all sides (like in our cover letter templates ).

Also, our cover letter builder automatically takes care of the format and comes along with some of the most popular (and modern) fonts like Volkhov, Chivo, and Bitter.

Speaking of fonts, professionals advise you to keep your executive assistant cover letter and resume in the same typography and avoid the over-used Arial or Times New Roman.

When wondering whether you should submit your executive assistant cover letter in Doc or PDF, select the second, as PDF keeps all of your information and design consistent.

The top sections on a executive assistant cover letter

• Header: This section includes your contact information and the date, ensuring the recruiter knows how to reach you and identifies the timeliness of your application.
• Greeting: Personalize this with the hiring manager's name, if possible, to demonstrate your attention to detail and personalized approach, which are critical skills for an executive assistant.
• Introduction: Briefly introduce yourself and state the position you are applying for, highlighting your immediate interest and enthusiasm for the role of an executive assistant.
• Body: Use this section to detail your relevant experience, skills in managing executive schedules, coordinating meetings, and handling confidential information, which are key responsibilities of an executive assistant.
• Closing: Conclude with a strong statement about your suitability for the position and a call to action, such as expressing your eagerness to discuss how you can contribute to the executive team in an interview.

Key qualities recruiters search for in a candidate’s cover letter

• Exceptional organizational skills: This is crucial for managing the executive's hectic schedule, coordinating meetings, and ensuring efficient time management.
• Superior communication abilities: Essential for acting as a liaison between the executive and other staff or external contacts, handling correspondence, and conveying information clearly and professionally.
• Discretion and confidentiality: Vital for handling sensitive information and maintaining the privacy of the executive's communications and records.
• Proactive problem-solving: An executive assistant must be able to anticipate challenges and address them promptly without always needing direction from the executive.
• Advanced proficiency with office technology: To be efficient in this role, a strong command of office software, communication tools, and possibly virtual assistant technology is important.
• Adaptability and flexibility: Given that the executive's needs can change rapidly, being able to adjust priorities and accommodate new tasks is key to the role of an executive assistant.

The executive assistant cover letter salutation: how to address hiring managers

After covering the format of your executive assistant cover letter, let's look at the salutation.

Back in the day, the cordial "To whom it may concern" or "Dear Sir/Madam", might have worked out fine.

But, nowadays, your cover letter should approach hiring managers on a more personal basis.

So, what to do about your cover letter salutation ?

If you've messaged the recruiters and are on a first name basis or a more formal one, use the hiring manager's name in the greeting (e.g. "Dear Sophie," "Dear Ms. Givens", or "Dear Mr. Everett,").

Always aim to make the effort to find out the name of the hiring manager, who'd be assessing your application. Search on LinkedIn, double-check the advert on the corporate website, or message the brand on social media to find out more about the role.

If you can't find the hiring manager's name (and still want to sound professional), use "Dear HR Team,", "Dear Hiring Manager,", or the likes.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Mr./Ms./Dr.] [Last Name],
• Dear [Job Title] Hiring Team,
• Dear [Department Name] Team,

First introductions in your executive assistant cover letter

Within your executive assistant cover letter introduction , genuinely state what you like about the organization.

Research the latest company projects, honorary awards, company updates, etc.

Write up to two sentences to let recruiters know what impresses you about the company,

This would help you to set a good tone for the rest of the communication.

What comes next: your executive assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your executive assistant cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your executive assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Finishing off your executive assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your executive assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your executive assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

Lacking experience: here's how to write your executive assistant cover letter

As a candidate with no experience, it's important to be honest from the get-go of your application .

Use your executive assistant cover letter to sell your unique talents. Choose an accomplishment from your academic background or your volunteer work to show the skills that are relevant to the role.

Focus on your career objectives and how you see the job to align with them. Be specific and, at the same time, realistic about where you picture yourself in five years.

Key takeaways

Within this Enhancv guide, we've provided you with plenty of advice and inspiration on writing your executive assistant cover letter:

• Always make sure your executive assistant cover letter is tailored to the role you're applying for to make a good impression on recruiters;
• In your executive assistant cover letter include a header (with your name, the role you're applying for, date, and contact details) and an introduction of up to two sentences that highlight your key accomplishment or why you'd fit the role;
• Focus your executive assistant cover letter body on one sole achievement through your career and all the valuable lessons, skills, and know-how you've learned (that are relevant to the role);
• Ensure your executive assistant cover letter closing statement isn't generic and includes either a call to action or a promise;
• If you lack professional experience, shift recruiters' focus to a relevant achievement (thanks to your academic or versatile experience) or toward your dreams and goals for professional growth.

Executive Assistant cover letter examples

Explore additional executive assistant cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

How To Answer The, "Do You Have Any Questions For Me?" Interview Question

How to answer the “why are you applying for this position” interview question, cover letter spacing – a complete guide, “what are your strengths”: easy answers for this tough question (with 6 bonus examples), top questions you’ll be asked in a chief marketing officer interview, 3 tips to craft the perfect linkedin summary (with examples).

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5 Executive Assistant Cover Letter Examples for 2024

• Executive Assistant (EA) Cover Letter
• Executive Administrative Operations Assistant
• Creative EA
• Write Your EA Cover Letter

You’re a seasoned pro at streamlining daily business operations, enabling executives to navigate their schedules effortlessly. You craft detailed calendars, answer phone calls with unparalleled professionalism, and compose correspondence with meticulous attention to detail—all in a day’s work. 

Now it’s time to create a cover letter that complements your executive assistant resume and helps you stand out so you can add interviews to your calendar. 

While you’re great at creating correspondence, everyone can use a helping hand during the highly competitive hiring process. Use our executive assistant cover letter examples and cover letter generator to give you the edge and help land that dream job.

Executive Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your Executive Assistant cover letter!

123 Fictional Avenue San Diego, CA 76208 (123) 456-7890

June 15, 2023

Matias Perez Qualcomm 123 Fictional Lane San Diego, CA 76208

Dear Mr. Perez:

I am thrilled to apply for the executive assistant position at Qualcomm, a company whose dedication to fostering connections across the globe resonates with my aspiration as an executive assistant to facilitate seamless communication and collaboration within an organization.

In my previous role as an administrative assistant at Intuit, I was instrumental in coordinating and executing over 30 corporate events, including seminars, conferences, and team-building retreats. My efficient use of Microsoft Office tools contributed to a 24% increase in event attendance and a 96% satisfaction rate among participants.

I also developed a strong familiarity with web conferencing tools like GoToMeeting, which proved invaluable during the shift to remote work. I streamlined virtual meetings for the senior management, improving scheduling efficiency by 42%.

Likewise, my ability to blend administrative competence with exceptional communication and organizational skills enables me to significantly impact corporate collaboration and efficiency.

I’m enthusiastic about the potential to be a part of Qualcomm’s respected team and to contribute to its continued success. I would welcome the chance to discuss how my skills and experiences align with your goals.

Isabella Rossi

Enclosures: Resume Academic Transcripts 2 letters of recommendation

Why this cover letter works

• Directly respond to the company’s needs in their job description. Do they mention remote work or web conferencing tools, such as GoToMeeting?
• Let the job posting be the roadmap for what you cite and discuss in your cover letter. While you may not have every single skill or requirement they list, spend the page space you do have on the things you’re comfortable and confident in answering.

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Executive Administrative Operations Assistant Cover Letter Example

Copy this text for your Executive Administrative Operations Assistant cover letter!

123 Fictional Avenue Las Vegas, NV 89101 (123) 456-7890

December 12, 2023

Amelia Martin MGM Resorts International 123 Fictional Lane Las Vegas, NV 89101

Dear Ms. Martin:

Thriving at the heart of intricate data-driven challenges and producing actionable strategies make me uniquely positioned to drive MGM Resorts International’s operational efficiency. With four years in dynamic administrative roles under my belt, the nuances of handling data and information systems and fostering effective team collaboration are second nature to me.

In my most recent tenure at Zappos, I excelled in database management, improving the processing speed of our data systems by 33%, hence increasing productivity. Coupled with my focus on document management systems, I improved workflow by converting a traditional paperwork system to a digital one. In collaboration with our in-house IT team, I strengthened security and data protection protocols, fostering an 8% yearly reduction in security incidents.

Earlier in my career at Stations Casinos as a database coordinator, I played a significant role in integrating Salesforce as our primary CRM tool. Tasked with training a team of six to manage this platform, we managed to maintain a notably low error rate of under 0.1%. My skills for effective report generation led to faster data retrieval from 1,400+ client records, improving overall access speed by 19%. Reflecting on my experience as an operations assistant at Shift4, my security and data protection prowess enabled me to implement sturdier security frameworks that reduced data breaches by 28%.

MGM Resorts International’s dedication to creating a harmonious and balanced work environment aligns perfectly with my professional ethos. Effectively determining organizational needs has always been linked to my ability to connect and communicate with my colleagues. This connection-centric approach ensures a mutual understanding of our team’s objectives and paves the way for synergistic endeavors.

My enthusiasm about taking on this role is fueled by my comprehensive expertise in various relevant competencies, including database management, document management systems, and report generation. I look forward to the opportunity for a detailed discussion on how these skills, coupled with my proven ability to safeguard sensitive information, can amplify MGM’s administrative operations. Thank you for considering my application.

Hugo Fernandes

• How, though? Mention the hiring manager’s name, demonstrate some knowledge of the company, use keywords in the job ad (cue, database management), and include a tailored objective for the role.

Creative Executive Assistant Cover Letter Example

Copy this text for your Creative Executive Assistant cover letter!

123 Fictional Avenue Denver, CO 80201 (123) 456-7890

Samuel Hall Denver Art Museum 123 Fictional Lane Denver, CO 80201

Dear Mr. Hall:

Empowered by the magnetic fusion of creativity and digital technologies, I’m eager to channel my creative chops into Denver Art Museum’s ambitious vision. Born amidst the technological revolution, I’ve cultivated a strong rapport with digital mediums, proving my capabilities in graphic design, video editing, social media management, and more.

At FullContact, I took the role of graphic designer and made it my own, designing eye-catching visual content that boosted our website traffic by 44%. I effectively utilized tools like Adobe Photoshop and Illustrator to create designs that captured our brand’s ethos. While working in this fast-paced environment, I led a project that optimized email marketing campaigns, resulting in a swell in newsletter subscriptions by 31%.

Previously, as a social media coordinator at Voca Films, my well-crafted content plans helped increase our social media following by 39%. I wore many hats, from managing Facebook, Instagram, and Twitter to editing video content for the same. Editing footage using Final Cut Pro, I created engaging content that drove user engagement and conversion rates.

My experience further takes me back to The Brandsmen, where I started as a creative assistant. I learned the ropes of effective branding and garnished basic skills like photo editing and content scheduling. This opportunity taught me the value of having an organized system that effectively manages a large workload.

Thrilled at the prospect of becoming a part of the Denver Art Museum’s transformative journey, I’m eager to bring my creative expertise and technological acumen to play. Bringing vibrant visuals to life and curating compelling content that engages and educates, all while driving the museum’s mission, is the precise endeavor I’ve been seeking. Looking forward to further exploring this opportunity with you. Thank you for your time and consideration.

• Professional experiences structured in reverse chronological order serve a twofold purpose in a creative executive assistant cover letter: they paint a vivid image of your upward mobility and subtly mirror your dedication to professional development.

Senior Executive Assistant Cover Letter Example

Copy this text for your Senior Executive Assistant cover letter!

123 Fictional Avenue Austin, TX 76208 (123) 456-7890

Emily Wilson Dell Technologies 123 Fictional Lane Austin, TX 76208

Dear Ms. Wilson:

I am thrilled to express my interest in the senior executive assistant position at Dell Technologies, a company I admire for its relentless innovation and commitment to excellence. The experience I bring to the table makes me an ideal candidate to contribute positively to the executive team’s productivity.

In my most recent role as an executive assistant at Cisco Systems, I managed the calendars of six senior executives using Microsoft Outlook. My effective scheduling reduced double bookings by 91% and saved the executives an average of 10 hours per week, allowing them to focus on strategic priorities.

Likewise, my prowess in travel planning using Concur ensured the seamless organization of over 150 executive trips annually, contributing to a 22% reduction in travel-related issues.

Dell Technologies’ focus on driving human progress through technology aligns with my passion for optimizing administrative processes to fuel organizational growth. With a keen eye for detail and unmatched organizational skills, I believe I can be the linchpin that ensures the smooth operation of the executive team. My ability to anticipate needs and solve problems proactively has consistently resulted in enhanced executive performance and streamlined operations.

By leveraging my administrative skills, I can maximize executive productivity and efficiency and support Dell Technologies’ vision. I thank you for considering my application, and I’m eager to discuss this opportunity in more detail.

Henrik Berg

• This is a good time to talk about managing executive calendars and reducing double booking to speak directly to the job-specific skills needed in the role. Most likely, the job ad will also reference specific tools, such as Microsoft Outlook and Concur, which you can discuss to further emphasize your fit.
• Try to balance your presentation of hard skills with a clear understanding of the company’s vision for an on-point cover letter that’s sure to get your application to the top of the stack.

Executive Assistant to CEO Cover Letter Example

Copy this text for your Executive Assistant to CEO cover letter!

123 Fictional Avenue Miami, FL 76208 (123) 456-7890

Mohammed Al-Malik Royal Caribbean Group 123 Fictional Lane Miami, FL 76208

Dear Mr. Al-Malik:

As an experienced executive assistant with a commendable track record spanning seven years, I’m inspired by the opportunity to contribute my skills and expertise to Royal Caribbean Group. Besides being a returning guest on your cruise lines for the last eight years, I have always admired your company’s exceptional innovation in the travel industry, and it would be my pleasure to leverage my proficiencies in serving as your executive assistant to the CEO.

In my tenure as executive assistant at Ryder System, Inc., I managed the CEO’s calendar via Microsoft Outlook, adeptly coordinating over 500 appointments annually to ensure a smooth and efficient schedule. My proficiency in Microsoft Office Suite and Google Workspace was instrumental in enhancing communication and delivering time-sensitive projects.

By harnessing tools such as Microsoft Excel and Tableau, I was able to drive the analysis of travel trends and customer feedback data as well. These insights were invaluable in guiding the executive team to make data-driven strategic decisions, resulting in a 22% improvement in customer satisfaction scores.

In the same way that Royal Caribbean Group is dedicated to crafting memorable journeys, I am devoted to being the crucial support that allows executives to seamlessly navigate the intricacies of their roles.

I am truly eager about the possibility of extending my executive support to Royal Caribbean Group and am confident that my experience and expertise will be an undisputed asset. I look forward to potentially aiding the CEO in guiding the company into its next phase of success.

Maxim Kozlov

• If you’ve been a long-time proud supporter or consumer of the company’s products or services, don’t be afraid to leverage those kind of details. This is the kind of narrative that draws a strong connection between services and the company’s purpose, which highlights a deep understanding of the company’s values.

Related cover letter examples

• Administrative assistant
• Operations manager
• Human resources
• Customer service
• Business analyst

How to Format an Executive Assistant Cover Letter

When sending emails to clients, you understand the importance of making each one sound specific and genuine by connecting to their needs. You should use the same mindset when writing your cover letter . 

Every company and executive has slightly different needs, so you should tailor your cover letter to each job accordingly. For instance, one executive may do a lot of traveling, so they’ll need help with itineraries, while another executive will want you to focus on answering calls and emails.

Executive assistant cover letter greeting and introduction

When contacting clients, you know it’s a good idea to research beforehand so that you can address them by name and relate to their needs. The same applies here; find the company’s mission statement and the name of the hiring manager. It’s a great way to lead off the greeting and intro of your cover letter. If all else fails and you can’t find their name, lead with “Dear [company name] hiring staff.”

The opening paragraph should also be relevant to each company. You could reference a couple of top skills they’re seeking, like Google Calendar or Trello, and try to connect to the company’s mission. 

What you don’t want to do is come off too casual, use slang terms, or not relate to the needs of the executive position at all, like the opener below. 

Yikes, not a great start!

I saw your job posting on Indeed and thought I’d apply for the position. I haven’t worked as an executive assistant before, but I have some relevant experience, so I’m sure I’ll be a good fit for the role.

A better start would be what the opening below does. It immediately shows a connection to the company by explaining how they’ve been a guest on the cruise lines and their admiration for Royal Caribbean’s innovations in the travel industry. It truly feels like this applicant is passionate about the executive assistant position.

Highly-relevant opener for the win!

Dear Mr. Al-Malik,

As an experienced executive assistant with a commendable track record spanning seven years, I’m inspired by the opportunity to contribute my skills and expertise to the Royal Caribbean Group. Besides being a returning guest on your cruise lines for the last eight years, I have always admired your company’s exceptional innovation in the travel industry, and it would be my pleasure to leverage my proficiencies in serving as your executive assistant to the CEO. 

Executive assistant cover letter body

If you give an executive a brief before a meeting, you’d want to provide concise data about what they should know. 

You can do the same in your cover letter by briefly reviewing some of your primary achievements related to how you’ll succeed in the position. For instance, using TripIt Itinerary Planning to schedule travel plans 56% more efficiently will stand out for an executive that travels a lot. 

Everything should be tailored and relate to the company’s needs to continue showing your connection and passion for the job, just like the example below that cites the use of Google Workspace and other software related to the position’s requirements. 

A relevant body paragraph that makes an impact

In my tenure as an executive assistant at Ryder System, Inc., I managed the CEO’s calendar via Microsoft Outlook, adeptly coordinating over 500 appointments annually to ensure a smooth and efficient schedule. My proficiency in Microsoft Office Suite and Google Workspace was instrumental in enhancing communication and delivering time-sensitive projects. 

Executive assistant cover letter closing

If you outlined an executive’s daily schedule, you would likely want to summarize the main points to ensure they have all the information they need. 

The closing paragraph of your cover letter acts in a similar way to summarize the primary skills you presented, like managing Outlook Calendars and phone etiquette.

It’s also a good idea to say thank you and use a light call to action, just like you would do with a customer you want to hear back from when you email them. 

What you don’t want to do is be overly informal or disrespectful. 

This won’t land an interview!

Can’t wait to hear from you. I think I’m a good match for the position.

If you want to hire me, let me know ASAP.

Instead, show your passion for the role and how your skills will help the company achieve its goals, as in the example below. 

Demonstrate your enthusiasm and reiterate your abilities for a memorable conclusion!

By leveraging my administrative skills, I can maximize executive productivity and efficiency and support Dell Technologies’ vision. Thank you for considering my application, and I’m eager to discuss this opportunity in more detail. 

Even if you haven’t worked at the executive level, you can still use previous administrative assisting experiences or careers with translatable skills in your cover letter. For instance, if the position requires answering client calls, you can explain how your customer service skills from a previous admin job will help you be successful. 

Usually, executive positions will look for applicants to be more formal. However, you should still review the job description and try to match its tone. It’s the same way you’d try to match a client’s tone when responding to their email to better relate to their needs. 

You should limit your cover letter to one page. Executive roles involve working in fast-paced environments. Keep your cover letter concise and relevant to the requirements of the position to avoid losing a hiring manager’s attention. 

Resume Worded   |  Career Strategy

13 executive assistant cover letters.

Approved by real hiring managers, these Executive Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Executive Assistant
• Senior Executive Assistant
• Administrative Assistant
• Alternative introductions for your cover letter
• Executive Assistant resume examples

Executive Assistant Cover Letter Example

Why this cover letter works in 2024, personal connection to company.

Establishing a personal connection with the company helps the cover letter stand out and shows that the applicant has done their research. It also demonstrates a genuine interest in the company's values and mission.

Quantifiable Achievements

Using specific numbers and accomplishments helps to illustrate the applicant's skills and experience, making it easier for the hiring manager to envision their potential impact on the company. It also helps to differentiate the applicant from others who may have similar qualifications.

Industry Passion and Knowledge

Showing enthusiasm for the industry and the role not only demonstrates the applicant's commitment to their career, but also helps to convey that they will be a motivated and engaged employee. Highlighting industry knowledge and networking experiences helps to further establish their credibility and potential value to the company.

Show Genuine Admiration for the Company

When you mention how much you admire a company's track record, it demonstrates to me that you're not just looking for any job, but this job. You've taken the time to understand what the company stands for and have aligned it with your own values. That's the kind of passion that every employer wants to see.

Highlighting Achievements

See how you brought up the project management system revamp? That's a strong move. Showcasing a tangible achievement, like boosting productivity by 30%, gives a clear sense of your abilities. It shows you're not just doing the job, you're improving how it's done.

Showing Passion for the Company

When you say you see 'a unique opportunity to apply your love for technology and efficiency', it tells me that you're not just in it for the paycheck. You have a genuine interest in our company and that's something we value highly.

Transferrable Skills

You're eager to bring your 'organizational prowess and tech-savviness' - I love that. It shows you've thought about how your skills will be applicable in our environment. It's not just about what you've done, but what you're ready to do for us.

Aligning with Company Values

The way you've expressed your excitement about being part of a team that 'values creativity and forward-thinking' is exactly what we're looking for. It shows that you understand our company's values and that they align with yours.

Professional Closing

'Warm regards' - It's a simple, professional close, but don't underestimate its importance. It leaves a good impression and reinforces your professionalism.

Show your enthusiasm for the executive assistant role

Expressing excitement about the company and its values shows that you have done your research and are genuinely interested in being part of their team.

Highlight your proactive skills

Discussing your ability to anticipate needs and solve problems before they arise demonstrates your initiative and foresight, which are crucial for an effective executive assistant.

Demonstrate your project coordination skills

By mentioning specific examples of your project management experience, you make it clear that you can handle complex tasks and contribute to the company's objectives.

Close with gratitude and eagerness

Ending your cover letter by thanking the hiring manager and expressing eagerness to discuss your qualifications further shows professionalism and a positive attitude.

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Show enthusiasm for the role

Saying you're excited about the job because of what you admire about the company is a great start. It tells me right away that you've thought about why this job is a good match for you and that you’re not just sending out the same letter to everyone.

Detail your relevant skills

When you talk about the skills you've built in specific tasks, like managing calendars or planning events, it helps me see you have experience that's useful for the job. It's good to be clear about what you can do.

Emphasize trustworthy traits

Mentioning your ability to handle important secrets well tells me you're someone I can trust. For jobs where you'll be working closely with high-level people, that's a very important quality.

Connect with the company’s mission

Saying you value the same things as the company does is smart. It suggests you'll fit in well with the team and that you'll be more motivated because you care about what we're trying to do.

Ask for the next step

Finishing by asking to talk about how you can help shows you're ready to take action. It's a direct way to say you're interested and makes it more likely I'll want to get in touch.

Connect with the company culture

Talking about how the company's culture and values caught your attention shows you have done your homework and are not just looking for any job, but a place where you can truly belong.

Highlight your executive support skills

Mentioning specific skills like project management and problem-solving demonstrates your capability to handle the responsibilities of an executive assistant effectively.

Show your proactive nature

Illustrating how you anticipate needs and streamline processes not only shows your initiative but also how you can ease the workload of executives, making you an invaluable team member.

Demonstrate your enthusiasm for the company

Expressing excitement about the opportunity to work with a diverse range of top-tier professionals shows genuine interest and eagerness to contribute to the company’s success.

Be polite and open for further discussion

A polite thank you and an invitation to discuss your application further shows professionalism and openness to engage in the next steps of the hiring process.

Senior Executive Assistant Cover Letter Example

Promoting a collaborative culture.

Pointing out that your initiative fostered 'a culture of open communication and collaboration' is fantastic. It's not just about processes and efficiency, but also about people and relationships. It shows you get the whole picture.

Describing Complex Achievements

Organizing a global summit is a big deal. Sharing this achievement in a cover letter is a great way to demonstrate your capability to handle complex tasks. It's proof that you can manage challenges and deliver exceptional results.

Expressing Enthusiasm for New Challenges

When you say you're 'excited about the opportunity to leverage this experience at Amazon', it tells me you're not just looking for a job, but a challenge. And we love people who thrive on challenges.

Understanding the Company's Philosophy

By echoing our 'commitment to innovation' and referencing our leadership principles, you're demonstrating a solid understanding of our company's ethos. This shows you've done your research and you're seriously invested in being part of our team.

Polite Closing

'Best regards' - It's a courteous, professional sign-off. It might seem small, but it contributes to the overall impression of you as polished and considerate.

Connect your experience with the senior executive assistant job

Stating that the job opening immediately caught your attention because of your relevant experience shows that you are a suitable match for the role.

Illustrate your ability to manage high-pressure situations

Sharing an example where your attention to detail and calmness under pressure led to a successful event emphasizes your capability to handle critical tasks efficiently.

Express alignment with the company's values

Showing appreciation for the company's commitment to integrity and excellence indicates that your personal values align with the company's, making you a good cultural fit.

Convey your contribution to the company's success

Ending your cover letter with a statement about how you can contribute to the company's growth and success demonstrates your forward-thinking and goal-oriented mindset.

Show your enthusiasm for the company

Expressing genuine admiration for the company's values can make your application more memorable.

Highlight your relevant experience

Describing specific skills and projects shows you can handle the responsibilities of the job.

Emphasize your impact as a senior executive assistant

Confidence in your abilities reassures hiring managers that you can contribute significantly.

Connect your career goals with the company’s mission

This demonstrates that your professional growth aligns with the company’s direction.

Express your desire to contribute

Mentioning how you can add to the company's success encourages a conversation about your role.

Express admiration for the company's values

Starting your cover letter with admiration for the company’s commitment to excellence and integrity immediately aligns your personal values with those of the company, setting a positive tone.

Showcase your executive assistance capabilities

Detailing your experience with managing complex schedules and maintaining confidentiality underlines your proficiency in essential aspects of the senior executive assistant role.

Highlight your role in team success

Describing your proactive approach and how it made you a trusted member of the executive team emphasizes your ability to work closely with high-level management effectively.

Share your excitement for professional development

Mentioning your enthusiasm for employee development and a collaborative work environment reflects your desire for continuous improvement and teamwork.

Invite further discussion professionally

Thanking the hiring manager for their time and expressing willingness to discuss your application signifies a courteous and proactive approach to your job application.

Administrative Assistant Cover Letter Example

Show your admiration for the company.

It's good to start by saying why you like the company. This makes it clear you know who they are and what they do. It also shows you want to work there because of their values and work, not just any job.

Highlight a specific achievement

Talking about a special thing you did at your last job, like improving a process, shows you can make things better. It helps me see what you could do for us too.

Express eagerness to grow

Pointing out that you like how a company helps its people get better at their jobs tells me you’re looking to grow. It means you want to keep learning and improving, which is important for doing well in any job.

Close with a call to action

Ending your letter by asking to talk more about how you can help the company shows you're serious about the job. It's a good way to finish strong and make me want to meet you.

Demonstrate your passion for the industry

Showing enthusiasm for the company’s field can set you apart from other candidates.

Showcase your organizational skills through examples

Providing clear examples of past achievements highlights your capability to manage tasks efficiently.

Show how you can add value as an administrative assistant

Expressing eagerness to apply your skills in a new environment suggests you’re ready to hit the ground running.

Align your values with the company’s mission

This indicates that you will fit well into the company culture and contribute positively.

End with a call to action

Inviting further discussion about your fit for the role demonstrates proactivity and interest.

Highlight admiration for the company

Expressing respect for the company's culture shows you've done your homework and are genuinely interested in becoming part of their team. This can make your application more memorable.

Showcase your administrative support skills

Talking about your direct experience in supporting a team demonstrates your capability to handle responsibilities crucial for an administrative assistant. It gives a practical example of your work, making your skills tangible to the hiring manager.

Demonstrate proactive problem-solving

Highlighting your ability to anticipate and address issues before they arise shows you're a forward-thinker, a trait highly valued in dynamic administrative roles. This suggests you're not just reactive but actively contribute to smoother operations.

Express enthusiasm for a dynamic work environment

Communicating your excitement about working in a fast-paced setting indicates you're ready and eager for the challenges it brings. This eagerness to learn and adapt is appealing to employers looking for resilient and versatile administrative assistants.

End with a polite call to action

Concluding your cover letter with a thank you and an invitation for further discussion is courteous and professional. It shows your good manners and keeps the door open for future communication, setting a positive tone for potential interviews.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Executive Assistant Roles

• C-Level Executive Assistant Cover Letter Guide
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• Senior Executive Assistant Cover Letter Guide

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Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

15 Executive Assistant Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Executive Assistant jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

Cover letters are important for a job application because they give recruiters an opportunity to get to know applicants better. Cover letters also provide more insight into the applicant’s work skills, personal qualities, and qualifications. Aside from all of this, cover letters can show recruiters how well potential employees follow directions, which is crucial in the workplace.

Here are 15 amazing Executive Assistant cover letters that are professionally written and will help you stand out and get that job!

Executive Assistant Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Executive Assistant Sample 1

Dear , I hope you’re doing well and that you’re seeking a new Executive Assistant for your business. I’ve been in the industry for over 10 years and am eager to apply my experience in order to help your company thrive. Please find attached my resume and references sheet. I look forward to hearing from you soon!

Executive Assistant Sample 2

The Executive Assistant is the only person who understands the demands of our CEO. I am confident that I can fulfill this position with excellent results.

As an Executive Assistant, my responsibility is to provide administrative support to keep things running smoothly for our CEO while maintaining his calendar and ensuring confidentiality of any company information. As someone who has experience in both customer service and technical writing, I am confident that I can meet these challenges while maintaining a positive attitude.

Executive Assistant Sample 3

Dear Candidate,

I am writing to express my interest in the Executive Assistant position that is currently open at your company. I have a Bachelor’s degree in Business Administration and have been working as a business assistant for 10 years. I believe my skills and experience would be a good match for this position. If you would like to learn more about me or discuss how I might be able to help your organization, please call me or email me at ____@____.com. Thank you very much for your time and consideration of my resume!

Executive Assistant Sample 4

Dear Sir or Madame,

I am a University graduate with experience in customer service and clerical work. I am highly organized and detail-oriented. My most recent job was as a receptionist at Clearwater Company where I handled all correspondence to be delivered to our CEO. I have also been the Executive Assistant to the Vice President of Sales for over two years.

Executive Assistant Sample 5

Dear Mr. Smith, I am writing to apply for the Executive Assistant position that you have open in your office. I have over 10 years of experience as a personal assistant and administrative specialist. I’m confident that my skills and experience would be a valuable addition to your team. Sincerely, ____________

Executive Assistant Sample 6

Dear ____, I am a ____ year old ____ with a ____ in a related field. I am interested in applying for the position of Executive Assistant at your company and have attached my resume for your review. With 5 years of experience as an Executive Assistant, I have excellent organizational skills and can work well under pressure. In addition to excellent secretarial skills, I have additional experience working on marketing campaigns and research projects. If you would like to learn more about me please call me at ___-___-___. Thank you for taking the time to read my resume!

Executive Assistant Sample 7

I am seeking employment as an Executive Assistant. I have over 12 years of experience working in the financial industry. Throughout my career, I have supported executives and managers with their day- to-day tasks. Please find below my resume for your consideration.

Executive Assistant Sample 8

I am writing to express my interest in the Executive Assistant role at Acme Corporation. I would like to tell you about my skills and qualifications for this position.

I have more than five years of experience as an Executive Assistant. I am extremely organized, detail oriented, and efficient with time management. I have great communication skills, including strong writing skills that help me keep up with the demands of managing their boss’s schedule along with other tasks such as preparing speeches and documents for meetings, following up on requests, completing analyses and presentations for clients, maintaining relationships with clients through email or calls, etc. I am confident that if given the opportunity to speak to you further about this opportunity I will be able to show you my skills.

Executive Assistant Sample 9

I’m reaching out in interest in the Executive Assistant position. I have over five years of experience managing executive assistants and administrative positions. My expertise includes assisting with event planning, scheduling, managing finances, coordinating social media activities, work order management, etc. Please find attached my resume for your review. Thank you for your consideration!

Executive Assistant Sample 10

Dear Sir or Madam, I am writing to express my interest in the Executive Assistant position with your company. I am highly skilled in MS Word, Excel, and PowerPoint. My organizational skills are strong and I have an eye for detail. I have experience with creating presentations that are clear, concise, and easy to follow for a variety of audiences. I would be honored if you would consider me for this position. If you have any questions about my qualifications or need more information about me please do not hesitate to contact me at **************@gmail.com or *********@yahoo.com

Executive Assistant Sample 11

Dear Hiring Manager, I am interested in the Executive Assistant position. I have researched your company and feel confident that I have the skills to be an excellent addition to your staff. I have 5 years of Executive Assistant experience at a major company where my responsibilities included managing executive calendars, arranging travel plans, coordinating events, and helping to manage other administrative duties. I am skilled at prioritizing tasks based on urgency and importance. My experience also includes training other employees on various administrative tasks. If you are interested in interviewing me for this position please contact me by phone or email as soon as possible so we can set up an interview time that is convenient for you. Thank you for your consideration! Sincerely yours,

Executive Assistant Sample 12

Dear Hiring Manager, With over 10 years of experience in the field of executive assistants, I am confident that my skills and experience would be a great asset to your company.  I am detail oriented and proficient with MS Office, Google Drive & Excel.  I will make sure all deadlines are met on time or before schedule.  Additionally, I have an extensive knowledge of all communications tools available. My communication skills are excellent and my attention to detail is unmatched. Please consider me for this position with your company!

Executive Assistant Sample 13

Dear hiring manager, I hope this message finds you well. With your current Executive Assistant leaving and no current EAs on staff, I am looking for a new opportunity to work with an innovative and visionary company like yours. My experience as a Corporate Executive Assistant and Personal Assistant to the CEO has given me the skills needed to be successful in this role. As such, I would very much appreciate an interview so we can see if we are a good fit for each other. Thank you for your time and consideration.

Executive Assistant Sample 14

I am writing to express my interest in the Executive Assistant position that you are currently hiring for at XYZ company. I have over 5 years of experience working in various office environments, including assisting executives with various tasks. I am organized, quick-thinking, and skilled in the use of Microsoft Office software. If you are looking for an experienced assistant who can work well with others and take direction without difficulty, please consider me as a candidate.

Executive Assistant Sample 15

To Whom It May Concern, I am interested in the Executive Assistant position. I have over 10 years of experience as an executive assistant and administrative professional. I am a detail oriented, proactive individual that is dedicated to making sure tasks are completed accurately and timely. I would be an excellent asset to your team! Thank you for your time and consideration.

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Executive Assistant cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Executive Assistant Cover Letter for 2022 [Sample]

An executive assistant cover letter is a 1-page (250-400 words) document that you send alongside your CV or Resume as a part of your job application.

Its purpose is to introduce you and your passion to work for the employer while briefly summarizing your professional background.

A good cover letter can persuade the hiring manager to read your resume and invite you for an interview.

How to Write an Executive Assistant Cover Letter in 2022?

• Write 3-4 simple and clear paragraphs.
• U sing simple language and easy-to-read words.
• Use a personalized yet professional tone that adds value to you.
• Mention how can you contribute to the success of the employer by using your expeiences and skills.

The following cover letter sample for the executive assistant resume will assist you in your job application process in the year 2022.

Sample Executive Assistant Cover Letter for 2022

Russell Paul 321 Barker Example Street Bridgeton, MI 62214 (000) 333-9879 russel.paul @ email . com

January 23, 2022

Ms. Cassandra Peri Hiring Manager Taylor Global 3443 Merlin St. Bridgeton, MI 63044

Dear Ms. Peri:

As a self-motivated and methodical professional, I am applying for the Executive Assistant position at Taylor Global. My administrative experiences and skills closely complement your job description. By using my proactive and resourceful approach and a high level of professionalism, I would be able to significantly contribute to your success.

My 8 years of hands-on experience in the secretarial arena, along with my extensive knowledge of current business trends, will help me outperform in this role. I am proficient in planning and executing a range of administrative services independently, such as calendar management,  meetings coordination, internal communication, filing work, event management, and travel arrangement.

Moreover, I am highly skilled in coordinating and managing different tasks simultaneously. My ability to maintain day-to-day accounting procedures and scrutinize them for any errors, prepare purchase orders, and provide secretarial services will be a real asset to your company.

Specifically, I have a demonstrated ability to proofread and edit documents to maintain quality control where official correspondence is concerned. My proficiency in MS Office applications and related software will allow me to perform daily work efficiently.

I look forward to meeting with you in a formal interview. To set up a possible meeting date and time, I will call your office next week. 

Thank you for considering my qualifications for the executive assistant position at Taylor Global.

Russell Paul

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Executive Assistant Cover Letter Examples & Writing Tips

Use these Executive Assistant cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table of Contents

• Executive Assistant Cover Letter Example 1
• Executive Assistant Cover Letter Example 2

Executive Assistant Cover Letter Writing Tips

Executive assistants handle a wide range of tasks for their bosses. They might help schedule meetings, answer phones, manage calendars, create reports, and write correspondence.

When you’re applying for an executive assistant position , a strong cover letter is your first step toward getting noticed.

Read through these examples and tips to learn how to write an executive assistant cover letter that will make hiring managers sit up and take notice.

Executive Assistant Cover Letter Example 1

I read with great interest your posting for the Executive Assistant position. I believe my career experiences and skills make me uniquely qualified for this opportunity.

I bring extensive experience in C-level administrative support, as well as entrepreneurial experience in handling all aspects of office management. In the role of Executive Assistant at my previous jobs, I wore many hats – serving as a personal manager, executive administrative assistant, travel planner, staff liaison, client relationship builder and public relations coordinator, in a fast-paced, exciting environment. I was part of a great team and the company experienced tremendous growth and success. The CEO I worked for has since sold the business and retired. For the past several years, I have also been responsible for the marketing, communications and brand management at Backstrom Licensing International, a cartoon licensing company. I founded the company with a friend, and I manage all aspects of the business, from office management, writing content and managing the company website, to brand development, as well as serving as the Art and Licensing Director.

Due to the current economic conditions, my Backstrom business now is actually more of an entrepreneurial hobby, so I added another experience to my resume a little over three years ago. I am a Property Manager for the Lock Up Self Storage in Syracuse, NY, a premier self-storage facility. I co-manage all aspects of the facility – sales and business development, customer relations, accounts receivable, office and property management and much more. I consistently score in the highest categories of customer metrics and have won numerous awards for performance and customer satisfaction. I’m proud of my accomplishments there, but I’m ready for more professional challenges and exciting opportunities.

As you can see, I bring extensive experience in C-level support, office management and a strong entrepreneurial background to contribute to the success of your company. Attached please find my resume for your review. I would appreciate the opportunity to meet you in person to introduce myself and discuss this opportunity. Thank you for your consideration.

Executive Assistant Cover Letter Example 2

Your recent posting for an Executive Assistant indicated requirements that closely match my background and expertise. I have attached my resume to provide a summary of my qualifications for your review. Throughout my career, I have maintained the highest performance standards within a diverse range of administrative functions, including being the “face to the public” and leading a team focused on improving company operations. Further qualifications include:

• Strong background in all aspects of office management, from scheduling meetings and coordinating travel to overseeing budget and accounting functions.
• Demonstrated capacity to develop and maintain comprehensive administrative processes that improve the efficiency of day-to-day operations.
• Knowledge of computer operations including all Microsoft Office applications, proprietary software systems and Internet research.

With excellent organizational and communication skills, an outstanding work ethic, and the ability to work well in both team-oriented and self-directed environments, I am positioned to exceed your expectations. I welcome an opportunity to meet with you to discuss my qualifications and candidacy in further detail. Thank you for your time and consideration.

Highlight your unique qualities

Executive assistants are in demand because they offer their employers several benefits. A strong cover letter can help you show hiring managers how you’ll be a valuable asset to them for these reasons.

Highlight your exceptional communication skills and organizational abilities, as well as your proficiency with technology and operations management. Show examples of how you’ve excelled at these at previous jobs or internships. Talk about the value each brings to an organization. For example, mention that excellent communication skills allow executive assistants to get more done in less time; that proficiency with technology helps streamline daily tasks; and that operation management increases efficiency within any company.

Use the “STAR” method

When writing a cover letter for an executive assistant position, use the STAR method when writing your introduction. The “STAR” method stands for situation, task, action, and result. By identifying a specific example of how you were able to solve a problem or complete tasks on behalf of an executive you can give hiring managers further insight into how you would contribute to their company if hired.

Show that you can handle high-pressure situations

Executive assistants are responsible for managing the day-to-day operations of their executive’s schedule. In addition to a diverse set of responsibilities, it’s important for executive assistants to be able to maintain composure and remain productive in stressful situations. Therefore, hiring managers will look for signs that you can perform effectively under pressure on your cover letter and resume.

Proofread your cover letter

Executive assistants are required to work quickly and efficiently with minimal errors. Therefore, hiring managers will be testing your level of performance by reviewing the quality of your cover letter. If they notice any grammatical or spelling errors, you’ll likely be passed over for another candidate.

Proofread your cover letter as best you can before submitting it to hiring managers. Have a trusted friend who’s a strong writer read over it as well. If you find yourself struggling with proofreading in general, join an in-person workshop or consult a professional proofreader for help.

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9+ Executive Assistant Cover Letters – Word, PDF

An executive assistant is an employee of a company who is expected to provide administrative support and assistance assistant to the company’s executives. It is essential for executive assistants to have the technical skills that are needed in accomplishing clerical works. One way to show that you are qualified for an executive assistant job post is by submitting a well-curated cover letter to your prospective employer.

• Free Cover Letter Samples
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Account Executive Assistant

Executive Assistant Email

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Guidelines in Writing an Executive Assistant Cover Letter

• Make sure that the Cover Letter Format that you will use is appropriate with the content that you want to include in your executive assistant cover letter.
• If possible, compare the differences between General Cover Letter Templates and executive assistant cover letter templates so you can further specify the items that are essential in the document that you will create. It is very important for you to not be vague. Focus on the requirements of the position that you are applying for.
• Be precise and direct to the point in discussing the reasons why you are qualified for the position. Assure that you will give focus on your knowledge about different executive assistant work processes.
• If you already have an experience as an executive assistant, make sure to give bits of information about the procedures that you are aware of executing.

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What Executive Assistant Should You Be?

• An account executive assistant is an employee stationed in the sales department of a company. The primary task of an Account Executive Assistant is assuring that there is retention with the clients of the business and that all sales operations are smoothly flowing and under control.
• Marketing executive assistants are primarily hired to provide their assistance in various marketing undertakings especially those that require a huge man power or a process that will take a long time duration to execute.
• Real estate executive assistants help the employees of real estate companies in providing exemplary services to their clients.

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Executive Assistant Cover Letter

Cover letter maker.

In the business world, without a doubt, having the most impressive resumé is important to land an exemplary position in a company. But what most take for granted is the fact that you also have to have a very good  cover letter .

Your cover letter is merely a sneak peek of what your resume gives out. Your cover letter is the introduction. The  summary of your skills  can also be written on the front page also known as the cover letter.

10+ Executive Assistant Cover Letter Examples

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What Is a Cover Letter?

 It is a written and printed document used by anyone applying for a job at a company they want. You can find in a cover letter the candidate’s character, a summary of her skills and interests as well as the position they are applying for. 

What Is an Executive Assistant?

An executive assistant is a person who is hired to aid a distinguished administrator or a specialist with tasks needed around the office. Their job is not limited to answering calls, sending and receiving emails on account of the executive managers, and handling their schedules for weeks or months ahead. 

What Is an Executive Assistant Cover Letter?

An executive assistant cover letter is a type of written document that shows the skills, experience and qualifications needed for the position. It is a detailed summary. 

How to Compose an Executive Assistant Cover Letter?

Despite the fact that an executive assistant cover letter is not as common as some of the cover letters you may have encountered or heard of, it is really quite easy to compose your very own executive assistant cover letter. The following simple steps will help you create the perfect cover letter you want to impress your future employers.

1. Placing the necessary information first

Writing any type of cover letter, you must first place the correct information in the right place. Your date should not be a simplified one, rather the professional way of writing it. The details for your letter also includes the recipient, title, name of company, address, and contact details. Every little detail is important .

2. Compose your body of letter

To start off, do not forget to include the job position you are applying for in the first paragraph. The second paragraph should have your skills, your experience if you have any. List down the qualifications you believe you have as well. Also add that you are open to be trained for the position when needed.  For the last paragraph, you thank your employer for reading the cover letter and put your contact details below.

3. Your tone should be professional

As much as a person wants to take pride in the skills they have, remember that this is a professional cover letter. Your tone in writing will also matter. If you are too arrogant, chances are, they will not hire you. Being confident is okay, but being too arrogant is not. 

4. End in a professional manner

You started your letter in a professional tone and writing, do so for the rest of the letter. Do not start in a polite manner only to end with a tone and sentences that do not match. Professionalism even in cover letters are still important and this is what companies look for. This represents you as a person. You are selling yourself through your cover letter, so be careful.

I don’t have the required skills but I still wish to apply, what should I place for my skills?

The skills you have are okay. Just be honest. Employers prefer honesty. You are more likely to be hired knowing you are willing to be trained to gain the skills needed.

I do not know the name of the employer but wish to send my letter, what should I do?

Simply write above their title and in your opening remarks, add Dear Sir/Madam.

How many skills do I need to write down?

A minimum of two and a maximum of 4 skills. Do not write more than that amount.

There you have it. The steps to writing a good executive assistant cover letter. The most important thing you need  to remember is to always be professional. Your tone in writing your cover letter also affects how employers see you. Good Luck on that job hunt!

Text prompt

• Instructive
• Professional

Write a cover letter for a college student applying for an internship at an educational technology company

Form a cover letter for a high school student seeking a part-time job at a local bookstore.

12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

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Administrative Assistant Senior

How to apply.

Note: Please upload cover letter and resume as a single document when applying for this position. 

More information is available about the College of Business at   https://umdearborn.edu/cob

The College of Business (COB) invites applications for the position of Administrative Assistant Senior.  

This position will be reporting directly to the Senior Finance Administrator of the College.  

This position has general responsibility for the administrative management of multiple academic departments and working closely with the Administrative Specialist and the department Chairs with faculty hiring, expenditures, academic services, facilities, equipment, communications, and general administration as noted below:  

Fiscal Responsibilities:  

• Review department expenditures and budget charges; 
• reconcile, track, and report on expenditures for department and faculty accounts, including expense reports and authorizations;  
• Assist the department chairs in monitoring the annual budget plan; 
• Review and reconcile P-Card statements; 
• Assist faculty with expense reporting issues.  

Human Resource Responsibilities:  

• Interview, maintain, hire, and supervise part-time student assistants to aid in operations; 
• Prepare and process faculty, temporary, and staff appointments and prepare faculty contracts; 
• Maintain required records for faculty, including union-represented faculty; 
• Provide administrative support for faculty searches, including processing applications, maintaining files, and coordinating travel and hosting.  

Academic Responsibilities: 

• Assist in all aspects of record keeping and processing for collegiate accreditation, including data collection and maintenance of faculty qualifications, and manage reports on teaching evaluation data; 
• Assist the department chairs in course scheduling and record-keeping related to faculty teaching loads; 
• Assist the department chairs with correspondence, coordination of reviews for faculty including assuring compliance with timelines for those reviews; 
• Coordinate orders for instructional materials; 
• Provide support to departmental faculty and others in the College of Business.  

Other Duties:  

• Represent the academic departments in routine administrative functions and act as the face of the departments for initial contacts with external stakeholders; 
• Assist students with departmental matters; 
• Coordinate special programs; Initiate maintenance requests; 
• Monitor departmental supplies and order as necessary.   

The University of Michigan-Dearborn (UM-Dearborn) is one of the three campuses of the University of Michigan. UM-Dearborn, a comprehensive university offering high quality undergraduate, graduate, professional and continuing education to residents of southeastern Michigan, and attracts approximately 9000 students. Faculty and students have the opportunity to collaborate across all three campuses in research and scholarly activity. UM-Dearborn is located ten miles west of Detroit and thirty-five miles east of Ann Arbor. The campus is strategically located on 200 suburban acres of the original Henry Ford Estate in the Greater Detroit Metropolitan region. 

Required Qualifications*

• High school diploma
• Minimum of 4 years of progressively responsible administrative experience. 
• Proven interpersonal skills, self-starter, and a positive attitude.
• Ability to work effectively in teams and with limited supervision. 
• Strong written and oral communications skills.
• Demonstrated excellent attention to detail
• Proficient in Microsoft Office software packages, including Word, Excel, and PowerPoint.  

Desired Qualifications*

• 5 years progressively responsible administrative experience.
• Experience working within an academic environment preferred.
• Experience with Concur, Banner, and other UM Human Resources & Financial software systems.
• Supervisory experience (student workers).
• Bilingual in Arabic a plus.
• Bachelor's degree.

Work Schedule

The work schedule is a hybrid of 3 days in office/2 remote during regular business hours; occasional evening and/or weekend work may be required for special events.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.