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How to make a powerpoint presentation from an outline.

This is great if you like to start projects with an outline!

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Compose your outline, create the powerpoint presentation.

When you plan out your slideshow ahead of time, you might use an outline. This helps determine the content for each slide. In Microsoft PowerPoint, you can pull that outline right into the application and transform it into a presentation.

If you already have an outline, you're one step ahead. If not, you can use an application like Microsoft Word or Notepad for your outline.

Related: How to Create and Work with Multilevel Lists in Microsoft Word

Each line in the outline displays on a separate slide even if you have a multilevel outline .

If you use numbering or bullets in an application like Word , those normally won't carry over to the slides. But with software like Notepad, they may. So, depending on the application you use for the outline, this is something to keep in mind.

You can add the outline to an existing presentation, new blank slideshow, or one with a template . Open PowerPoint and choose the slideshow or make a new one.

Related: How to Create a Custom Template in PowerPoint

On either the Home or Insert tab, select the New Slide drop-down menu. Pick "Slides From Outline."

Browse for the outline file on your computer, select it, and click "Insert."

After a moment, you'll see your outline load into PowerPoint. As mentioned, each line of the outline is its own slide.

From there, you can add text, include images, insert animated charts , and use videos as you normally would.

Creating a PowerPoint slideshow from an outline gives you a good jump-start on your presentation.

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How to make a presentation outline: a step-by-step guide

Georgina Guthrie

Georgina Guthrie

April 07, 2021

Whether you’re building a house, baking a cake, or writing an essay — having all the necessary pieces in place before you begin will make the task much easier.

It may seem counterproductive to spend time sorting things out when you’re in a rush… After all, why spend time organizing when you could dive straight in? But the fact is, the opposite is true: Planning saves time, and the same goes for creating a business presentation. Start with a presentation outline.

A presentation outline is a bare-bones version of your talk. It should take the general direction of your pitch, plus summaries of your key points. Its purpose is to help you shape your thinking, organize your thoughts, and make sure your material is presented logically.

In this article, we’re going to take a closer look at what a presentation outline is, how storytelling can help engage your audience, and how to create a flawless outline of your own. Let’s get stuck in.

What’s the purpose of your presentation?

This is the foundation on which you will build your whole presentation — so make sure you know the answer to this question. A good starting point is to think about the overall purpose. There are six possible purposes your presentation might have:

  • Inspire action
  • Inspire or motivate

In a business setting, it’ll usually be ‘to inform,’ along with one or two others. If you’re there to talk about quarterly results, then you’ll want to inform and motivate. If you’re a business coach, your goals will likely be to inspire, motivate, and entertain.

Once you’ve worked this out, you’ll be one step closer to working out the purpose of your pitch. Here are some questions to help you find an answer to this question:

  • What do I want people to take away from my presentation?
  • How will what I talk about help others in the room?
  • What do I want people to do after my meeting?

Note down your ideas and start creating a topline summary of your presentation purpose. Summarize it into one or two sentences, then put that on your first slide. You can change it later, but this is a good starting point.

Create a story arc for your presentation

As humans, we love a good story. We’ve been doing it since, well, forever. The earliest cave paintings helped the painters and those who saw the paintings make sense of the world.

Interesting things happen when you start telling a story. Your brain’s auditory cortex (aka the bit that helps you listen) switches on. This helps you imagine the activities being described. Meanwhile, the frontal and parietal cortices are fired up, which helps us emotionally engage with what’s being said.

How Story Telling Affects the Brain

Stories have been, and will always be, a powerful tool for bringing people together. Great stories persuade and inform; the best stories inspire and stay with us. But we don’t often see this happening in the boardroom, where graphs and quarterly results preside.

Stats and numbers suck the life out of a presentation. We think these details will speak for themselves. But… they don’t because, well… they’re boring, and they make us switch off. If you want to inspire your audience, you need to weave those stats into a story . But where do you begin, and how do you start?

Storytelling isn’t something only a few select people are good at. Anyone can master the art with a little practice. It doesn’t even require heaps of creativity because the truth is, stories are formulaic, and once you’ve got the formula down, the rest runs on autopilot.

Let’s look at how to build your notes and ideas into a compelling story using one of the formulas below.

1.Fact and Story

Mixing storytelling with facts works in a kind of mutually supportive cycle. Facts add substance to the story; the story adds interest to the facts.

In this structure, you weave the two together and move back and forth between the two.

  • Start with a ‘what if’ question. For example, if you were pitching a vacuum cleaner, your initial sales pitch might be ‘what if you didn’t have to lose suction?’
  • From here, work in facts that illustrate the way things currently are. To continue with our example, it might be current stats on traditional vacuums losing suction. Keep alternating facts with fiction throughout the body of your presentation.
  • End on a high note that makes the listeners feel like they learned something and want to move to action because of it. For example, to invest in your new product, or to sponsor your new app .

2. The hero’s journey

From Odysseus to Chihiro , adventure stories typically feature a hero who goes on a journey fraught with peril and learns a vital lesson at the end of it. It’s a formula employed by thousands of writers — and you can draw from it to add some drama to your presentation.

This structure works really well for inspirational personal stories, or tales about a company from its humble beginnings to the success it is today.

  • Begin somewhere neutral. The situation is neither ideal nor unbearable.
  • Introduce a challenge — one that needs to be solved.
  • Present a worsening situation. The problem is being addressed, but things are still getting worse.
  • Talk about rock bottom. The situation seems impossible; there is apparently no way forward and all seems lost. Until…
  • Talk about a new discovery that offers hope.
  • Armed with your new abilities, you can tackle the issue head-on.
  • Talk about resolving the problem, but instead of returning to the way things were before, the hero (you) discovers an even better way of living.
  • Finish with a lesson, which you can share to inspire your audience.

3. The Pitch

The ‘pitch’ style of presentation is commonly used by salespeople. The goal is to show how a product or idea can help an individual overcome a hurdle toward a positive outcome. The story should be relatable, so the audience can picture themselves in the situation and, therefore, benefitting from the solution.

  • Start with a summary of the way things are in a way that’s easy to relate to.
  • Introduce the problem or hurdle that you need to solve. Make it relatable to further help your audience put themselves in the situation.
  • The solution: give your audience a glimpse into a possible solution.
  • The fork in the road: Give your audience a couple of options for solving the problem. Offer an average option first, then follow up with a better one.
  • Close: Choose the better option and explain why that’s the best one (and only real suitable choice).
  • Finish up by telling the audience exactly how to solve the problem, step by step.
  • But that’s not all: Before you finish, talk about extra benefits that extend beyond simply solving the problem. Finish on an uplifting high.

4. The explanation

This presentation format is for when you want to teach your audience something — whether that’s a process, a new skill, or a way to overcome a problem. It has similarities with the fact and story structure, insomuch as facts should weave into the story.

  • Explain how things are at the moment, what the goal looks like, and how you plan to get there. You can even start with a story to add emotional interest from the get-go.
  • Take your first step on the journey toward the final destination.
  • Add more steps that build on this.
  • Take a moment to recap on the points you’ve covered so far while tying them into the main point. This will help your audience visualize the ground you’ve covered and see where you’re heading.
  • Add the finishing pieces to the puzzle and lead your audience to the end.
  • By the end of your journey, your audience should feel as though they’ve learned something new.

5. The Opportunity

A close relative of the pitch, this three-part structure swaps a hurdle for an opportunity. Here, you want to show your audience that a problem they thought they had actually has an easy fix.

  • Start with the situation as it is now.
  • Next, add a ‘but’ — this could be a small hiccup that stops things from being as good as they could be. For example, our chocolate pudding company is doing really well. But we could be doing better if we changed supplier.
  • Talk about the opportunity, with as many facts and stats as possible to make it feel achievable and real.
  • Add a conclusion.
  • Explain why the product or service meets the challenges raised. Add more stats and facts to support your point.

How to plan your presentation

Now you’ve worked out your structure, it’s time to start building your presentation, pulling in all your points and forming them into a story.

Storyboarding is the best way to do this. Directors use storyboards to map out their films scene-by-scene — you’re going to use it to map out your presentation, slide-by-slide.

Toy Story Storyboard

(Don’t worry, you can do stick people and squiggles if drawing isn’t your strong point.) Image Source

The trick here is to use broad strokes without adding too much detail. Make it too wordy and you’ll lose your top-level view, which is important for assessing the arc of your story. Ideally, have one or two sentences on each slide summarizing what each one will address.

You can do this with pen and paper, but when it comes to final drafts and editing, it’s a good idea to move your drawings over to a digital format. It looks far neater, and it means that if you need to change something, it’s as simple as deleting or editing a cell or slide rather than you having to start over.

Once you’ve got your rough storyboard more or less ready, it’s time to start building your presentation.

Your presentation outline

Using a presentation template will be a big help here. First, choose your template — then start adding pre-made slides according to your storyboard. For those who didn’t plan, this can be a bit of a nightmare that usually ends up with you shuffling slides around indefinitely. For those who planned, it’s simply a matter of putting all your hard work in place, then spicing it up with pictures, video, and audio.

Top Tip : If your slides are there to support your spoken words, try not to make them too wordy. Talking too much will distract your audience, whose attention will be split between what’s on screen and your voice. Instead, opt for images and video. If you’re sharing your presentation slides without presenting them, keep your communication simple and succinct. A wall of text is never engaging.

Finally, rehearse your presentation. According to experts, 10 is the magic number when it comes to practicing speeches . The more you practice, the better it’ll flow, the easier it’ll be for your listeners to get sucked into your story. And when it comes to persuading, inspiring, informing, or selling — having a captive and engaged audience is half the battle.

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Create Effective Presentation Outlines: A Step-by-Step Guide with Tips & Examples

Create Effective Presentation Outlines: A Step-by-Step Guide with Tips & Examples

Table of Contents

What is a presentation outline .

A presentation outline is like a roadmap for organizing your thoughts and delivering your message smoothly during a presentation. It helps you structure your content logically, ensuring that your audience can follow along easily. By providing a clear framework, an outline enhances the clarity and effectiveness of your presentation.

Importance of Presentation Outline  

1. Clarity and Focus

Using an outline keeps your presentation organized and focused, preventing you from going off track. It ensures that your presentation has a clear purpose and that all the information you share is relevant to your main points.

2. Logical Structure

A well-crafted outline ensures that your presentation flows logically, guiding your audience smoothly from one point to the next. This helps your audience follow your train of thought and understand your message more easily.

3. Enhanced Delivery

Having a clear outline can boost your confidence and make your delivery smoother. With a structured plan, you’re less likely to forget important points or ramble on, resulting in a more professional presentation.

4. Time Management

An outline helps you manage your time better by estimating how long each part of your presentation will take. This ensures that you stay within the allotted timeframe, keeping your presentation on track and engaging for your audience.

women with mic and notes presenting

How to Build Strong Presentation Outline s?

1. Purpose of Presentation

Understanding why you’re giving your presentation is crucial for planning its structure. Identifying your goal means thinking about what you want your audience to get out of it. This clarity forms the basis of your whole presentation. There are six potential reasons you might be presenting:

  • Sharing information
  • Teaching something new
  • Making it enjoyable
  • Inspiring action
  • Convincing people of something
  • Motivating them

Thinking about your goal will help you make a presentation that really grabs attention. Answering these questions can help you figure out what your goal is:

  • What do I want people to learn or understand from my presentation?
  • How will my presentation make a difference to those listening?
  • What do I want people to do after my presentation?

Once you have the answers, you’ll have a good idea of what your presentation should cover and where to start.

2. Consider Color and Design

How you present your pitch matters just as much as what you say. Take a moment to think about the fonts and colors you’ll use on your slides. Research suggests that red can convey excitement and grab your audience’s attention, while white gives off a sense of simplicity and clarity.

3. Establishing Structure: Arrange Your Ideas in a Logical Order

When crafting your presentation, it’s important to structure your ideas in a clear and logical sequence. Start with an introduction to set the stage, followed by the main body where you delve into your key points, and wrap it up with a conclusion to summarize your main ideas.

4. Engaging Your Audience

When you’re getting ready for your presentation, think about how you can start off in a way that grabs everyone’s attention. You could ask a thought-provoking question, share an interesting story, or begin with a meaningful quote. The main thing is to get your audience interested right from the beginning and set the tone for the rest of your talk.

5. Adding Visuals

Give some thought to whether you want to include pictures, videos, or other visual stuff in your presentation. Even if your outline doesn’t mention exactly what visuals to use, you can suggest where they might fit in to help explain your ideas.

6. Encouraging Action

Come up with a clear and compelling message to encourage your audience to take action. Whether it’s encouraging customers to try out a new product or inviting people to join a demo, make sure they understand what’s in it for them. And if your presentation doesn’t really need a specific call to action, just wrap up by summarizing your main points and saying thanks for listening.

Alternatively, you can skip the hassle of crafting a presentation outline manually – try SlidesAI for seamless assistance .

women presenting in frint of business leaders

Strategies for Crafting an Engaging Presentation

1. Understanding Your Audience

Take some time to know your audience by researching beforehand. This helps you adjust your presentation to connect with them better.

2. Enhance with Quotes, Testimonials, or Data

Make your presentation more interesting by adding extra info like quotes, testimonials, or data. It can make your audience more engaged and reinforce your message.

3. Visualize Your Concepts

How you show your ideas matters a lot. Tools like SlidesAI can help you express your concepts clearly and effectively.

4. Highlight Key Takeaways

Figure out the most important points you want your audience to remember. This makes it easier for them to recall and understand your message.

5. Seek Feedback

Ask for feedback to improve your presentation. It’s a good way to make sure it connects better with your audience.

Presentation Outline Example

Topic: The Impact of Social Media on Mental Health

Target Audience: College students

Time Limit: 15 minutes

I. Introduction (2 minutes)

Attention Grabber : Briefly discuss a real-life example of how social media can negatively impact mental health (e.g., cyberbullying, unrealistic beauty standards).

Introduce the topic : Clearly state the topic and its significance (e.g., “Today, I’ll be talking about the increasing impact of social media on mental health, particularly among young adults like yourselves”).

Preview : Briefly outline the key points that will be covered (e.g., “We’ll explore the positive and negative aspects of social media use, discuss common mental health concerns associated with it, and offer some tips for healthy social media habits”).

II. Main Body (10 minutes)

Positive aspects of social media:

Connection and community : Highlight how social media can help people connect with friends and family, build communities based on shared interests, and combat feelings of loneliness.

Information and self-expression : Discuss how social media can be a source of information, news, and inspiration, and provide a platform for self-expression and creativity.

Negative aspects of social media:

Social comparison and envy : Explain how constant exposure to curated online profiles can lead to social comparison, feelings of inadequacy, and envy.

Cyberbullying and harassment : Discuss the prevalence of cyberbullying and online harassment, their potential to significantly impact mental health, and the importance of online safety.

Addiction and anxiety : Explain how excessive social media use can lead to addiction, anxiety, and sleep disturbances.

III. Conclusion (3 minutes)

Summary : Briefly recap the key takeaways discussed in the presentation.

Call to action : Encourage the audience to be mindful of their social media usage and offer practical tips for developing healthy habits, such as setting time limits, curating their feed, and prioritizing real-life interactions.

Question and Answer : Allocate time for audience questions and address them thoughtfully.

This is just a sample outline, and you can adapt and modify it based on your specific topic, audience, and time constraints. Remember, a well-structured and engaging presentation will effectively communicate your message and leave a lasting impression on your audience.

Frequently Asked Questions

How can ai help you create a presentation outline .

With the assistance of AI tools like ChatGPT and Gemini, crafting outlines becomes a breeze. Furthermore, you can utilize user-friendly online AI presentation tools such as SlidesAI to effortlessly generate your presentations.

Why is putting your outline on a slide a good idea?

Using a presentation outline can be helpful. It makes things clearer, boosts the speaker’s confidence, and helps manage information better. It also keeps the audience more engaged. But, if your presentation is fast-paced, casual, or focused on a specific area of expertise, you might want to keep the outline short and sweet. Just pick what works best for your situation and audience.

What is the format of the presentation outline?

There are various formats, but a common approach is using bullet points, numbered lists , or headings and subheadings. Choose the format that best suits your content and visualizes your information.

How can I adapt my presentation outline for different audiences?

Adapt your presentation outline by tailoring:

  • Content : Depth, complexity, and examples based on audience expertise.
  • Language : Formality, jargon, and storytelling to match audience and occasion.
  • Visuals : Complexity and style to suit audience understanding.
  • Delivery : Pace, volume, and even body language to audience energy.
  • Focus : Highlight information most relevant to specific interests.

How long should a presentation outline be?

There’s no set rule; it depends on the complexity of your topic and presentation length.

Can I use a mind map to create a presentation outline?

Yes, mind maps can be a good way to visually brainstorm and organize presentation ideas.

What tools can I use to create a presentation outline?

You can use pen and paper, a word processing software like Microsoft Word, or dedicated outlining tools. Presentation software like PowerPoint also offers built-in outlining features.

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PowerPoint Tip: Start Your Presentation with an Outline

PowerPoint presentations are much like college essays. They present cited, relevant information that is meant to educate and inform. They are made for a wide audience. Do you remember what your teachers used to advise you to do when they assigned an essay writing assignment?

“Don’t forget to make an outline before you write.”

You can use the same concept in your next presentation. Just because it contains pictures and encourages interactivity doesn’t mean that it can’t be approached in a similar fashion. Outlining key points is a powerful strategy, and PowerPoint 2013 has a very useful tool to help you do it. This article will explain the importance of outlining and how to use the PowerPoint Outline View .

Why Create an Outline?

The answer is fairly simple: outlining focuses your presentation. It acts as a sort of pre-first draft, giving you leeway to throw ideas on the table and figure out which ones work best for your presentation. By putting everything you’ve thought of in one space, you can see your ideas and points side-by-side and more efficiently eliminate ones that don’t contribute to your overall message. By tightening the screws and oiling the gears, you will have a more cohesive presentation that works well both in presenting (on your end) and receiving (on the audience’s end).

PowerPoint Outline View

When you switch to Outline View in PowerPoint, you will see all the text currently within your title and text placeholders in a document-style format that appears on the left side of the screen. This will allow you to go through all the text and edit it without having to locate your text boxes one by one, slide by slide. It is a very useful tool to use when you want to focus on both text and image in a single go, consolidating your work from different areas of the screen.

Outline View in PowerPoint 2013

Outline View can easily be switched on and off by using the Ctrl+Shift+Tab key combination or via VIEW → Outline View .

PowerPoint Outline View Ribbon Button

Text typed in Outline View will appear in the title of the current slide. Press Enter to add a new slide. By pressing Tab the current item will be indented and become a subitem of the previous item. Shift+Tab removes the indentation. All of these features are also accessible via the context menu, which can be accessed by right-clicking an outline item.

Importing an Existing Outline

If you have already created an outline in Microsoft Word, you can easily convert it into PowerPoint slides. PowerPoint will use the heading styles that you assigned to your text in Word to determine which paragraphs are titles and which are content. Heading 1 lines will become slide titles, Heading 2 lines will become bulleted items on the slides, and Heading 3 lines will become sub-bulleted items.

To import an existing outline file, click the drop-down menu under New Slide on the HOME tab, and select Slides from Outline . Navigate to the outline file, and click Insert .

Import Slides from Outline in PowerPoint 2013

Another option is to create an outline in .txt format using Notepad (or any other text editor), as shown in the screenshot below.

PowerPoint Outline in Notepad

Normal paragraphs will be converted into slide titles, whereas paragraphs indented by tabs will result in bulleted lists.

All of the best presentations include three things: research, quality, and purpose. PowerPoint’s Outline View can help you achieve the quality work you desire as you create your presentation and impress your audience with your vision. By consolidating all of your important content into a single segregated window, you can more easily weed out the text you don’t want and refine the text you do want. That way, by the end, you’ll achieve your goal.

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Blog Beginner Guides How To Make a Good Presentation [A Complete Guide]

How To Make a Good Presentation [A Complete Guide]

Written by: Krystle Wong Jul 20, 2023

How to make a good presentation

A top-notch presentation possesses the power to drive action. From winning stakeholders over and conveying a powerful message to securing funding — your secret weapon lies within the realm of creating an effective presentation .  

Being an excellent presenter isn’t confined to the boardroom. Whether you’re delivering a presentation at work, pursuing an academic career, involved in a non-profit organization or even a student, nailing the presentation game is a game-changer.

In this article, I’ll cover the top qualities of compelling presentations and walk you through a step-by-step guide on how to give a good presentation. Here’s a little tip to kick things off: for a headstart, check out Venngage’s collection of free presentation templates . They are fully customizable, and the best part is you don’t need professional design skills to make them shine!

These valuable presentation tips cater to individuals from diverse professional backgrounds, encompassing business professionals, sales and marketing teams, educators, trainers, students, researchers, non-profit organizations, public speakers and presenters. 

No matter your field or role, these tips for presenting will equip you with the skills to deliver effective presentations that leave a lasting impression on any audience.

Click to jump ahead:

What are the 10 qualities of a good presentation?

Step-by-step guide on how to prepare an effective presentation, 9 effective techniques to deliver a memorable presentation, faqs on making a good presentation, how to create a presentation with venngage in 5 steps.

When it comes to giving an engaging presentation that leaves a lasting impression, it’s not just about the content — it’s also about how you deliver it. Wondering what makes a good presentation? Well, the best presentations I’ve seen consistently exhibit these 10 qualities:

1. Clear structure

No one likes to get lost in a maze of information. Organize your thoughts into a logical flow, complete with an introduction, main points and a solid conclusion. A structured presentation helps your audience follow along effortlessly, leaving them with a sense of satisfaction at the end.

Regardless of your presentation style , a quality presentation starts with a clear roadmap. Browse through Venngage’s template library and select a presentation template that aligns with your content and presentation goals. Here’s a good presentation example template with a logical layout that includes sections for the introduction, main points, supporting information and a conclusion: 

how to make an outline powerpoint presentation

2. Engaging opening

Hook your audience right from the start with an attention-grabbing statement, a fascinating question or maybe even a captivating anecdote. Set the stage for a killer presentation!

The opening moments of your presentation hold immense power – check out these 15 ways to start a presentation to set the stage and captivate your audience.

3. Relevant content

Make sure your content aligns with their interests and needs. Your audience is there for a reason, and that’s to get valuable insights. Avoid fluff and get straight to the point, your audience will be genuinely excited.

4. Effective visual aids

Picture this: a slide with walls of text and tiny charts, yawn! Visual aids should be just that—aiding your presentation. Opt for clear and visually appealing slides, engaging images and informative charts that add value and help reinforce your message.

With Venngage, visualizing data takes no effort at all. You can import data from CSV or Google Sheets seamlessly and create stunning charts, graphs and icon stories effortlessly to showcase your data in a captivating and impactful way.

how to make an outline powerpoint presentation

5. Clear and concise communication

Keep your language simple, and avoid jargon or complicated terms. Communicate your ideas clearly, so your audience can easily grasp and retain the information being conveyed. This can prevent confusion and enhance the overall effectiveness of the message. 

6. Engaging delivery

Spice up your presentation with a sprinkle of enthusiasm! Maintain eye contact, use expressive gestures and vary your tone of voice to keep your audience glued to the edge of their seats. A touch of charisma goes a long way!

7. Interaction and audience engagement

Turn your presentation into an interactive experience — encourage questions, foster discussions and maybe even throw in a fun activity. Engaged audiences are more likely to remember and embrace your message.

Transform your slides into an interactive presentation with Venngage’s dynamic features like pop-ups, clickable icons and animated elements. Engage your audience with interactive content that lets them explore and interact with your presentation for a truly immersive experience.

how to make an outline powerpoint presentation

8. Effective storytelling

Who doesn’t love a good story? Weaving relevant anecdotes, case studies or even a personal story into your presentation can captivate your audience and create a lasting impact. Stories build connections and make your message memorable.

A great presentation background is also essential as it sets the tone, creates visual interest and reinforces your message. Enhance the overall aesthetics of your presentation with these 15 presentation background examples and captivate your audience’s attention.

9. Well-timed pacing

Pace your presentation thoughtfully with well-designed presentation slides, neither rushing through nor dragging it out. Respect your audience’s time and ensure you cover all the essential points without losing their interest.

10. Strong conclusion

Last impressions linger! Summarize your main points and leave your audience with a clear takeaway. End your presentation with a bang , a call to action or an inspiring thought that resonates long after the conclusion.

In-person presentations aside, acing a virtual presentation is of paramount importance in today’s digital world. Check out this guide to learn how you can adapt your in-person presentations into virtual presentations . 

Peloton Pitch Deck - Conclusion

Preparing an effective presentation starts with laying a strong foundation that goes beyond just creating slides and notes. One of the quickest and best ways to make a presentation would be with the help of a good presentation software . 

Otherwise, let me walk you to how to prepare for a presentation step by step and unlock the secrets of crafting a professional presentation that sets you apart.

1. Understand the audience and their needs

Before you dive into preparing your masterpiece, take a moment to get to know your target audience. Tailor your presentation to meet their needs and expectations , and you’ll have them hooked from the start!

2. Conduct thorough research on the topic

Time to hit the books (or the internet)! Don’t skimp on the research with your presentation materials — dive deep into the subject matter and gather valuable insights . The more you know, the more confident you’ll feel in delivering your presentation.

3. Organize the content with a clear structure

No one wants to stumble through a chaotic mess of information. Outline your presentation with a clear and logical flow. Start with a captivating introduction, follow up with main points that build on each other and wrap it up with a powerful conclusion that leaves a lasting impression.

Delivering an effective business presentation hinges on captivating your audience, and Venngage’s professionally designed business presentation templates are tailor-made for this purpose. With thoughtfully structured layouts, these templates enhance your message’s clarity and coherence, ensuring a memorable and engaging experience for your audience members.

Don’t want to build your presentation layout from scratch? pick from these 5 foolproof presentation layout ideas that won’t go wrong. 

how to make an outline powerpoint presentation

4. Develop visually appealing and supportive visual aids

Spice up your presentation with eye-catching visuals! Create slides that complement your message, not overshadow it. Remember, a picture is worth a thousand words, but that doesn’t mean you need to overload your slides with text.

Well-chosen designs create a cohesive and professional look, capturing your audience’s attention and enhancing the overall effectiveness of your message. Here’s a list of carefully curated PowerPoint presentation templates and great background graphics that will significantly influence the visual appeal and engagement of your presentation.

5. Practice, practice and practice

Practice makes perfect — rehearse your presentation and arrive early to your presentation to help overcome stage fright. Familiarity with your material will boost your presentation skills and help you handle curveballs with ease.

6. Seek feedback and make necessary adjustments

Don’t be afraid to ask for help and seek feedback from friends and colleagues. Constructive criticism can help you identify blind spots and fine-tune your presentation to perfection.

With Venngage’s real-time collaboration feature , receiving feedback and editing your presentation is a seamless process. Group members can access and work on the presentation simultaneously and edit content side by side in real-time. Changes will be reflected immediately to the entire team, promoting seamless teamwork.

Venngage Real Time Collaboration

7. Prepare for potential technical or logistical issues

Prepare for the unexpected by checking your equipment, internet connection and any other potential hiccups. If you’re worried that you’ll miss out on any important points, you could always have note cards prepared. Remember to remain focused and rehearse potential answers to anticipated questions.

8. Fine-tune and polish your presentation

As the big day approaches, give your presentation one last shine. Review your talking points, practice how to present a presentation and make any final tweaks. Deep breaths — you’re on the brink of delivering a successful presentation!

In competitive environments, persuasive presentations set individuals and organizations apart. To brush up on your presentation skills, read these guides on how to make a persuasive presentation and tips to presenting effectively . 

how to make an outline powerpoint presentation

Whether you’re an experienced presenter or a novice, the right techniques will let your presentation skills soar to new heights!

From public speaking hacks to interactive elements and storytelling prowess, these 9 effective presentation techniques will empower you to leave a lasting impression on your audience and make your presentations unforgettable.

1. Confidence and positive body language

Positive body language instantly captivates your audience, making them believe in your message as much as you do. Strengthen your stage presence and own that stage like it’s your second home! Stand tall, shoulders back and exude confidence. 

2. Eye contact with the audience

Break down that invisible barrier and connect with your audience through their eyes. Maintaining eye contact when giving a presentation builds trust and shows that you’re present and engaged with them.

3. Effective use of hand gestures and movement

A little movement goes a long way! Emphasize key points with purposeful gestures and don’t be afraid to walk around the stage. Your energy will be contagious!

4. Utilize storytelling techniques

Weave the magic of storytelling into your presentation. Share relatable anecdotes, inspiring success stories or even personal experiences that tug at the heartstrings of your audience. Adjust your pitch, pace and volume to match the emotions and intensity of the story. Varying your speaking voice adds depth and enhances your stage presence.

how to make an outline powerpoint presentation

5. Incorporate multimedia elements

Spice up your presentation with a dash of visual pizzazz! Use slides, images and video clips to add depth and clarity to your message. Just remember, less is more—don’t overwhelm them with information overload. 

Turn your presentations into an interactive party! Involve your audience with questions, polls or group activities. When they actively participate, they become invested in your presentation’s success. Bring your design to life with animated elements. Venngage allows you to apply animations to icons, images and text to create dynamic and engaging visual content.

6. Utilize humor strategically

Laughter is the best medicine—and a fantastic presentation enhancer! A well-placed joke or lighthearted moment can break the ice and create a warm atmosphere , making your audience more receptive to your message.

7. Practice active listening and respond to feedback

Be attentive to your audience’s reactions and feedback. If they have questions or concerns, address them with genuine interest and respect. Your responsiveness builds rapport and shows that you genuinely care about their experience.

how to make an outline powerpoint presentation

8. Apply the 10-20-30 rule

Apply the 10-20-30 presentation rule and keep it short, sweet and impactful! Stick to ten slides, deliver your presentation within 20 minutes and use a 30-point font to ensure clarity and focus. Less is more, and your audience will thank you for it!

9. Implement the 5-5-5 rule

Simplicity is key. Limit each slide to five bullet points, with only five words per bullet point and allow each slide to remain visible for about five seconds. This rule keeps your presentation concise and prevents information overload.

Simple presentations are more engaging because they are easier to follow. Summarize your presentations and keep them simple with Venngage’s gallery of simple presentation templates and ensure that your message is delivered effectively across your audience.

how to make an outline powerpoint presentation

1. How to start a presentation?

To kick off your presentation effectively, begin with an attention-grabbing statement or a powerful quote. Introduce yourself, establish credibility and clearly state the purpose and relevance of your presentation.

2. How to end a presentation?

For a strong conclusion, summarize your talking points and key takeaways. End with a compelling call to action or a thought-provoking question and remember to thank your audience and invite any final questions or interactions.

3. How to make a presentation interactive?

To make your presentation interactive, encourage questions and discussion throughout your talk. Utilize multimedia elements like videos or images and consider including polls, quizzes or group activities to actively involve your audience.

In need of inspiration for your next presentation? I’ve got your back! Pick from these 120+ presentation ideas, topics and examples to get started. 

Creating a stunning presentation with Venngage is a breeze with our user-friendly drag-and-drop editor and professionally designed templates for all your communication needs. 

Here’s how to make a presentation in just 5 simple steps with the help of Venngage:

Step 1: Sign up for Venngage for free using your email, Gmail or Facebook account or simply log in to access your account. 

Step 2: Pick a design from our selection of free presentation templates (they’re all created by our expert in-house designers).

Step 3: Make the template your own by customizing it to fit your content and branding. With Venngage’s intuitive drag-and-drop editor, you can easily modify text, change colors and adjust the layout to create a unique and eye-catching design.

Step 4: Elevate your presentation by incorporating captivating visuals. You can upload your images or choose from Venngage’s vast library of high-quality photos, icons and illustrations. 

Step 5: Upgrade to a premium or business account to export your presentation in PDF and print it for in-person presentations or share it digitally for free!

By following these five simple steps, you’ll have a professionally designed and visually engaging presentation ready in no time. With Venngage’s user-friendly platform, your presentation is sure to make a lasting impression. So, let your creativity flow and get ready to shine in your next presentation!

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How to Make a PowerPoint Presentation (Step-by-Step)

  • PowerPoint Tutorials
  • Presentation Design
  • January 22, 2024

In this beginner’s guide, you will learn step-by-step how to make a PowerPoint presentation from scratch.

While PowerPoint is designed to be intuitive and accessible, it can be overwhelming if you’ve never gotten any training on it before. As you progress through this guide, you’ll will learn how to move from blank slides to PowerPoint slides that look like these.

Example of the six slides you'll learn how to create in this tutorial

Table of Contents

Additionally, as you create your presentation, you’ll also learn tricks for working more efficiently in PowerPoint, including how to:

  • Change the slide order
  • Reset your layout
  • Change the slide dimensions
  • Use PowerPoint Designer
  • Format text
  • Format objects
  • Play a presentation (slide show)

With this knowledge under your belt, you’ll be ready to start creating PowerPoint presentations. Moreover, you’ll have taken your skills from beginner to proficient in no time at all. I will also include links to more advanced PowerPoint topics.

Ready to start learning how to make a PowerPoint presentation?

Take your PPT skills to the next level

Start with a blank presentation.

Note: Before you open PowerPoint and start creating your presentation, make sure you’ve collected your thoughts. If you’re going to make your slides compelling, you need to spend some time brainstorming.

For help with this, see our article with tips for nailing your business presentation  here .

The first thing you’ll need to do is to open PowerPoint. When you do, you are shown the Start Menu , with the Home tab open.

This is where you can choose either a blank theme (1) or a pre-built theme (2). You can also choose to open an existing presentation (3).

For now, go ahead and click on the  Blank Presentation (1)  thumbnail.

In the backstage view of PowerPoint you can create a new blank presentation, use a template, or open a recent file

Doing so launches a brand new and blank presentation for you to work with. Before you start adding content to your presentation, let’s first familiarize ourselves with the PowerPoint interface.

The PowerPoint interface

Picture of the different parts of the PowerPoint layout, including the Ribbon, thumbnail view, quick access toolbar, notes pane, etc.

Here is how the program is laid out:

  • The Application Header
  • The Ribbon (including the Ribbon tabs)
  • The Quick Access Toolbar (either above or below the Ribbon)
  • The Slides Pane (slide thumbnails)

The Slide Area

The notes pane.

  • The Status Bar (including the View Buttons)

Each one of these areas has options for viewing certain parts of the PowerPoint environment and formatting your presentation.

Below are the important things to know about certain elements of the PowerPoint interface.

The PowerPoint Ribbon

The PowerPoint Ribbon in the Microsoft Office Suite

The Ribbon is contextual. That means that it will adapt to what you’re doing in the program.

For example, the Font, Paragraph and Drawing options are greyed out until you select something that has text in it, as in the example below (A).

Example of the Shape Format tab in PowerPoint and all of the subsequent commands assoicated with that tab

Furthermore, if you start manipulating certain objects, the Ribbon will display additional tabs, as seen above (B), with more commands and features to help you work with those objects. The following objects have their own additional tabs in the Ribbon which are hidden until you select them:

  • Online Pictures
  • Screenshots
  • Screen Recording

The Slides Pane

The slides pane in PowerPoint is on the left side of your workspace

This is where you can preview and rearrange all the slides in your presentation.

Right-clicking on a slide  in the pane gives you additional options on the slide level that you won’t find on the Ribbon, such as  Duplicate Slide ,  Delete Slide , and  Hide Slide .

Right clicking a PowerPoint slide in the thumbnail view gives you a variety of options like adding new slides, adding sections, changing the layout, etc.

In addition, you can add sections to your presentation by  right-clicking anywhere in this Pane  and selecting  Add Section . Sections are extremely helpful in large presentations, as they allow you to organize your slides into chunks that you can then rearrange, print or display differently from other slides.

Content added to your PowerPoint slides will only display if it's on the slide area, marked here by the letter A

The Slide Area (A) is where you will build out your slides. Anything within the bounds of this area will be visible when you present or print your presentation.

Anything outside of this area (B) will be hidden from view. This means that you can place things here, such as instructions for each slide, without worrying about them being shown to your audience.

The notes pane in PowerPoint is located at the bottom of your screen and is where you can type your speaker notes

The  Notes Pane  is the space beneath the Slide Area where you can type in the speaker notes for each slide. It’s designed as a fast way to add and edit your slides’ talking points.

To expand your knowledge and learn more about adding, printing, and exporting your PowerPoint speaker notes, read our guide here .

Your speaker notes are visible when you print your slides using the Notes Pages option and when you use the Presenter View . To expand your knowledge and learn the ins and outs of using the Presenter View , read our guide here .

You can click and drag to resize the notes pane at the bottom of your PowerPoint screen

You can resize the  Notes Pane  by clicking on its edge and dragging it up or down (A). You can also minimize or reopen it by clicking on the Notes button in the Status Bar (B).

Note:  Not all text formatting displays in the Notes Pane, even though it will show up when printing your speaker notes. To learn more about printing PowerPoint with notes, read our guide here .

Now that you have a basic grasp of the PowerPoint interface at your disposal, it’s time to make your presentation.

Adding Content to Your PowerPoint Presentation

Notice that in the Slide Area , there are two rectangles with dotted outlines. These are called  Placeholders  and they’re set on the template in the Slide Master View .

To expand your knowledge and learn how to create a PowerPoint template of your own (which is no small task), read our guide here .

Click into your content placeholders and start typing text, just as the prompt suggests

As the prompt text suggests, you can click into each placeholder and start typing text. These types of placeholder prompts are customizable too. That means that if you are using a company template, it might say something different, but the functionality is the same.

Example of typing text into a content placeholder in PowerPoint

Note:  For the purposes of this example, I will create a presentation based on the content in the Starbucks 2018 Global Social Impact Report, which is available to the public on their website.

If you type in more text than there is room for, PowerPoint will automatically reduce its font size. You can stop this behavior by clicking on the  Autofit Options  icon to the left of the placeholder and selecting  Stop Fitting Text to this Placeholder .

Next, you can make formatting adjustments to your text by selecting the commands in the Font area and the  Paragraph area  of the  Home  tab of the Ribbon.

Use the formatting options on the Home tab to choose the formatting of your text

The Reset Command:  If you make any changes to your title and decide you want to go back to how it was originally, you can use the Reset button up in the Home tab .

Hitting the reset command on the home tab resets your slide formatting to match your template

Insert More Slides into Your Presentation

Now that you have your title slide filled in, it’s time to add more slides. To do that, simply go up to the  Home tab  and click on  New Slide . This inserts a new slide in your presentation right after the one you were on.

To insert a new slide in PowerPoint, on the home tab click the New Slide command

You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To learn more about this shortcut, see my guide on using Ctrl+M in PowerPoint .

Instead of clicking the New Slide command, you can also open the New Slide dropdown to see all the slide layouts in your PowerPoint template. Depending on who created your template, your layouts in this dropdown can be radically different.

Opening the new slide dropdown you can see all the slide layouts in your PowerPoint template

If you insert a layout and later want to change it to a different layout, you can use the Layout dropdown instead of the New Slide dropdown.

After inserting a few different slide layouts, your presentation might look like the following picture. Don’t worry that it looks blank, next we will start adding content to your presentation.

Example of a number of different blank slide layouts inserting in a PowerPoint presentation

If you want to follow along exactly with me, your five slides should be as follows:

  • Title Slide
  • Title and Content
  • Section Header
  • Two Content
  • Picture with Caption

Adding Content to Your Slides

Now let’s go into each slide and start adding our content. You’ll notice some new types of placeholders.

Use the icons within a content placeholder to insert things like tables, charts, SmartArt, Pictures, etc.

On slide 2 we have a  Content Placeholder , which allows you to add any kind of content. That includes:

  • A SmartArt graphic,
  • A 3D object,
  • A picture from the web,
  • Or an icon.

To insert text, simply type it in or hit  Ctrl+C to Copy  and Ctrl+V to Paste  from elsewhere. To insert any of the other objects, click on the appropriate icon and follow the steps to insert it.

For my example, I’ll simply type in some text as you can see in the picture below.

Example typing bulleted text in a content placeholder in PowerPoint

Slides 3 and 4 only have text placeholders, so I’ll go ahead and add in my text into each one.

Examples of text typed into a divider slide and a title and content slide in PowerPoint

On slide 5 we have a Picture Placeholder . That means that the only elements that can go into it are:

  • A picture from the web

A picture placeholder in PowerPoint can only take an image or an icon

To insert a picture into the picture placeholder, simply:

  • Click on the  Picture  icon
  • Find  a picture on your computer and select it
  • Click on  Insert

Alternatively, if you already have a picture open somewhere else, you can select the placeholder and paste in (shortcut: Ctrl+V ) the picture. You can also drag the picture in from a file explorer window.

To insert a picture into a picture placeholder, click the picture icon, find your picture on your computer and click insert

If you do not like the background of the picture you inserted onto your slide, you can remove the background here in PowerPoint. To see how to do this, read my guide here .

Placeholders aren’t the only way to add content to your slides. At any point, you can use the Insert tab to add elements to your slides.

You can use either the Title Only  or the  Blank  slide layout to create slides for content that’s different. For example, a three-layout content slide, or a single picture divider slide, as shown below.

Example slides using PowerPoint icons and background pictures

In the first example above, I’ve inserted 6 text boxes, 3 icons, and 3 circles to create this layout. In the second example, I’ve inserted a full-sized picture and then 2 shapes and 2 text boxes.

The Reset Command:  Because these slides are built with shapes and text boxes (and not placeholders), hitting the  Reset button up in the  Home tab  won’t do anything.

That is a good thing if you don’t want your layouts to adjust. However, it does mean that it falls on you to make sure everything is aligned and positioned correctly.

For more on how to add and manipulate the different objects in PowerPoint, check out our step-by-step articles here:

  • Using graphics in PowerPoint
  • Inserting icons onto slides
  • Adding pictures to your PowerPoint
  • How to embed a video in PowerPoint
  • How to add music to your presentation

Using Designer to generate more layouts ideas

If you have Office 365, your version of PowerPoint comes with a new feature called Designer (or Design Ideas). This is a feature that generates slide layout ideas for you. The coolest thing about this feature is that it uses the content you already have.

To use Designer , simply navigate to the  Design tab  in your Ribbon, and click on  Design Ideas .

To use Designer on your slides, click the

NOTE: If the PowerPoint Designer is not working for you (it is grey out), see my troubleshooting guide for Designer .

Change the Overall Design (optional)

When you make a PowerPoint presentation, you’ll want to think about the overall design. Now that you have some content in your presentation, you can use the Design tab to change the look and feel of your slides.

For additional help thinking through the design of your presentation,  read my guide here .

A. Picking your PowerPoint slide size

If you have PowerPoint 2013 or later, when you create a blank document in PowerPoint, you automatically start with a widescreen layout with a 16:9 ratio. These dimensions are suitable for most presentations as they match the screens of most computers and projectors.

However, you do have the option to change the dimensions.

For example, your presentation might not be presented, but instead converted into a PDF or printed and distributed. In that case, you can easily switch to the standard dimensions with a 4:3 ratio by selecting from the dropdown (A).

You can also choose a custom slide size or change the slide orientation from landscape to portrait in the Custom Slide Size dialog box (B).

To change your slide size, click the Design tab, open the slide size dropdown and choose a size or custom slide size

To learn all about the different PowerPoint slide sizes, and some of the issues you will face when changing the slide size of a non-blank presentation,  read my guide here .

 B. Selecting a PowerPoint theme

The next thing you can do is change the theme of your presentation to a pre-built one. For a detailed explanation of what a PowerPoint theme is, and how to best use it,  read my article here .

In the beginning of this tutorial, we started with a blank presentation, which uses the default Office theme as you can see in the picture below.

All PowerPoint presentations start with the default Microsoft Office theme

That gives you the most flexibility because it has a blank background and quite simple layouts that work for most presentations. However, it also means that it’s your responsibility to enhance the design.

If you’re comfortable with this, you can stay with the default theme or create your own custom theme ( read my guide here ). But if you would rather not have to think about design, then you can choose a pre-designed theme.

Microsoft provides 46 other pre-built themes, which include slide layouts, color variants and palettes, and fonts. Each one varies quite significantly, so make sure you look through them carefully.

To select a different theme, go to the  Design tab  in the Ribbon, and click on the  dropdown arrow  in the  Themes section .

On the Design tab you will find all of the default PowerPoint templates that come with the Microsoft Office Suite

For this tutorial, let’s select the  Frame  theme and then choose the third Variant in the theme. Doing so changes the layout, colors, and fonts of your presentation.

Example choosing the Frame PowerPoint theme and the third variant of this powerpoint presentation

Note: The theme dropdown area is also where you can import or save custom themes. To see my favorite places to find professional PowerPoint templates and themes (and recommendations for why I like them), read my guide here .

C. How to change a slide background in PowerPoint

The next thing to decide is how you want your background to look for the entire presentation. In the  Variants area, you can see four background options.

To change the background style of your presentation, on the Design tab, find the Background Styles options and choose a style

For this example, we want our presentation to have a dark background, so let’s select Style 3. When you do so, you’ll notice that:

  • The background color automatically changes across all slides
  • The color of the text on most of the slides automatically changes to white so that it’s visible on the dark background
  • The colors of the objects on slides #6 and #7 also adjust, in a way we may not want (we’ll likely have to make some manual adjustments to these slides)

What our PowerPoint presentation looks like now that we have selected a theme, a variant, and a background style

Note: If you want to change the slide background for just that one slide, don’t left-click the style. Instead, right-click it and select Apply to Selected Slides .

After you change the background for your entire presentation, you can easily adjust the background for an individual slide.

You can either right-click a PowerPoint slide and select format background or navigate to the design tab and click the format background command

Inside the Format Background pane, you can see you have the following options:

  • Gradient fill
  • Picture or texture fill
  • Pattern fill
  • Hide background

You can explore these options to find the PowerPoint background that best fits your presentation.

D. How to change your color palette in PowerPoint

Another thing you may want to adjust in your presentation, is the color scheme. In the picture below you can see the Theme Colors we are currently using for this presentation.

Example of the theme colors we are currently using with this presentation

Each PowerPoint theme comes with its own color palette. By default, the Office theme includes the Office color palette. This affects the colors you are presented with when you format any element within your presentation (text, shapes, SmartArt, etc.).

To change the theme color for your presentation, select the Design tab, open the Colors options and choose the colors you want to use

The good news is that the colors here are easy to change. To switch color palettes, simply:

  • Go to the  Design tab in the Ribbon
  • In the Variants area, click on the  dropdown arrow  and select  Colors
  • Select  the color palette (or theme colors) you want

You can choose among the pre-built color palettes from Office, or you can customize them to create your own.

As you build your presentation, make sure you use the colors from your theme to format objects. That way, changing the color palette adjusts all the colors in your presentation automatically.

E. How to change your fonts in PowerPoint

Just as we changed the color palette, you can do the same for the fonts.

Example of custom theme fonts that might come with a powerpoint template

Each PowerPoint theme comes with its own font combination. By default, the Office theme includes the Office font pairing. This affects the fonts that are automatically assigned to all text in your presentation.

To change the default fonts for your presentation, from the design tab, find the fonts dropdown and select the pair of fonts you want to use

The good news is that the font pairings are easy to change. To switch your Theme Fonts, simply:

  • Go to the  Design tab  in the Ribbon
  • Click on the  dropdown arrow  in the  Variants  area
  • Select  Fonts
  • Select  the font pairing you want

You can choose among the pre-built fonts from Office, or you can customize them to create your own.

If you are working with PowerPoint presentations on both Mac and PC computers, make sure you choose a safe PowerPoint font. To see a list of the safest PowerPoint fonts, read our guide here .

If you receive a PowerPoint presentation and the wrong fonts were used, you can use the Replace Fonts dialog box to change the fonts across your entire presentation. For details, read our guide here .

Adding Animations & Transitions (optional)

The final step to make a PowerPoint presentation compelling, is to consider using animations and transitions. These are by no means necessary to a good presentation, but they may be helpful in your situation.

A. Adding PowerPoint animations

PowerPoint has an incredibly robust animations engine designed to power your creativity. That being said, it’s also easy to get started with basic animations.

Animations are movements that you can apply to individual objects on your slide.

To add an animation to an object in PowerPoint, first select the object and then use the Animations tab to select an animation type

To add a PowerPoint animation to an element of your slide, simply:

  • Select the  element
  • Go to the  Animations tab in the Ribbon
  • Click on the  dropdown arrow  to view your options
  • Select the  animation  you want

You can add animations to multiple objects at one time by selecting them all first and then applying the animation.

B. How to preview a PowerPoint animation

There are three ways to preview a PowerPoint animation

There are three ways to preview a PowerPoint animation:

  • Click on the Preview button in the Animations tab
  • Click on the little star  next to the slide
  • Play the slide in Slide Show Mode

To learn other ways to run your slide show, see our guide on presenting a PowerPoint slide show with shortcuts .

To adjust the settings of your animations, explore the options in the  Effect Options ,  Advanced Animation  and the  Timing  areas of the  Animation tab .

The Animations tab allows you to adjust the effects and timings of your animations in PowerPoint

Note:  To see how to make objects appear and disappear in your slides by clicking a button,  read our guide here .

C. How to manage your animations in PowerPoint

You can see the animations applied to your objects by the little numbers in the upper right-hand corner of the objects

The best way to manage lots of animations on your slide is with the Animation Pane . To open it, simply:

  • Navigate to the  Animations tab
  • Select the  Animation Pane

Inside the Animation Pane, you’ll see all of the different animations that have been applied to objects on your slide, with their numbers marked as pictured above.

Note: To see examples of PowerPoint animations that can use in PowerPoint, see our list of PowerPoint animation tutorials here .

D. How to add transitions to your PowerPoint presentation

PowerPoint has an incredibly robust transition engine so that you can dictate how your slides change from one to the other. It is also extremely easy to add transitions to your slides.

In PowerPoint, transitions are the movements (or effects) you see as you move between two slides.

To add a transition to a slide, select the slide, navigate to the transitions tab in PowerPoint and select your transition

To add a transition to a PowerPoint slide, simply:

  • Select the  slide
  • Go to the  Transitions tab in the Ribbon
  • In the Transitions to This Slide area, click on the  dropdown arrow  to view your options
  • Select the  transition  you want

To adjust the settings of the transition, explore the options in the  Timing  area of the Transitions tab.

You can also add the same transition to multiple slides. To do that, select them in the  Slides Pane  and apply the transition.

E. How to preview a transition in PowerPoint

There are three ways to preview a transition in PowerPoint

There are three ways to preview your PowerPoint transitions (just like your animations):

  • Click on the Preview  button in the Transitions tab
  • Click on the little star  beneath the slide number in the thumbnail view

Note:  In 2016, PowerPoint added a cool new transition, called Morph. It operates a bit differently from other transitions. For a detailed tutorial on how to use the cool Morph transition,  see our step-by-step article here .

Save Your PowerPoint Presentation

After you’ve built your presentation and made all the adjustments to your slides, you’ll want to save your presentation. YOu can do this several different ways.

Click the file tab, select Save As, choose where you want to save your presentation and then click save

To save a PowerPoint presentation using your Ribbon, simply:

  • Navigate to the  File tab
  •  Select  Save As  on the left
  • Choose  where you want to save your presentation
  • Name  your presentation and/or adjust your file type settings
  • Click  Save

You can alternatively use the  Ctrl+S keyboard shortcut to save your presentation. I recommend using this shortcut frequently as you build your presentation to make sure you don’t lose any of your work.

The save shortcut is control plus s in PowerPoint

This is the standard way to save a presentation. However, there may be a situation where you want to save your presentation as a different file type.

To learn how to save your presentation as a PDF, see our guide on converting PowerPoint to a PDF .

How to save your PowerPoint presentation as a template

Once you’ve created a presentation that you like, you may want to turn it into a template. The easiest – but not technically correct – way, is to simply create a copy of your current presentation and then change the content.

But be careful! A PowerPoint template is a special type of document and it has its own parameters and behaviors.

If you’re interested in learning about how to create your own PowerPoint template from scratch, see our guide on how to create a PowerPoint template .

Printing Your PowerPoint Presentation

After finishing your PowerPoint presentation, you may want to print it out on paper. Printing your slides is relatively easy.

The print shortcut is control plus P in PowerPoint

To open the Print dialog box, you can either:

  • Hit Ctrl+P on your keyboard
  • Or go to the Ribbon and click on File and then Print

In the Print dialog box, make your selections for how you want to print your PowerPoint presentation, then click print

Inside the Print dialog box, you can choose from the various printing settings:

  • Printer: Select a printer to use (or print to PDF or OneNote)
  • Slides: Choose which slides you want to print
  • Layout: Determine how many slides you want per page (this is where you can print the notes, outline, and handouts)
  • Collated or uncollated (learn what collated printing means here )
  • Color: Choose to print in color, grayscale or black & white

There are many more options for printing your PowerPoint presentations. Here are links to more in-depth articles:

  • How to print multiple slides per page
  • How to print your speaker notes in PowerPoint
  • How to save PowerPoint as a picture presentation

So that’s how to create a PowerPoint presentation if you are brand new to it. We’ve also included a ton of links to helpful resources to boost your PowerPoint skills further.

When you are creating your presentation, it is critical to first focus on the content (what you are trying to say) before getting lost inserting and playing with elements. The clearer you are on what you want to present, the easier it will be to build it out in PowerPoint.

If you enjoyed this article, you can learn more about our PowerPoint training courses and other presentation resources by  visiting us here .

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Home Blog Presentation Ideas 23 PowerPoint Presentation Tips for Creating Engaging and Interactive Presentations

23 PowerPoint Presentation Tips for Creating Engaging and Interactive Presentations

23 PowerPoint Presentation Tips for Creating Engaging and Interactive Presentations

PowerPoint presentations are not usually known for being engaging or interactive. That’s often because most people treat their slides as if they are notes to read off  and not a tool to help empower their message.

Your presentation slides are there to help bring to life the story you are telling. They are there to provide visuals and empower your speech.

So how do you go about avoiding a presentation “snoozefest” and instead ensure you have an engaging and interactive presentation?  By making sure that you use your slides to help YOU tell your story, instead of using them as note cards to read off of.

The key thing to remember is that your presentation is there to compliment your speech, not be its focus.

In this article, we will review several presentation tips and tricks on how to become a storytelling powerhouse by building a powerful and engaging PowerPoint presentation.

Start with writing your speech outline, not with putting together slides

Use more images and less text, use high-quality images, keep the focus on you and your presentation, not the powerpoint, your presentation should be legible from anywhere in the room, use a consistent presentation design, one topic per slide, avoid information overwhelm by using the “rule of three”.

  • Display one bullet at a time

Avoid unnecessary animations

  • Only add content that supports your main points

Do not use PowerPoint as a teleprompter

  • Never Give Out Copies of the Presentation

Re-focus the attention on you by fading into blackness

Change the tone of your voice when presenting, host an expert discussion panel, ask questions, embed videos, use live polling to get instant feedback and engage the audience.

  • He kept his slides uncluttered and always strived for simplicity
  • He was known to use large font size, the bigger, the better.
  • He found made the complex sound simple.

He was known to practice, practice, and keep on practicing.

Summary – how to make your presentation engaging & interactive, fundamental rules to build powerful & engaging presentation slides.

Before we go into tips and tricks on how to add flair to your presentations and create effective presentations, it’s essential to get the fundamentals of your presentation right.

Your PowerPoint presentation is there to compliment your message, and the story you are telling. Before you can even put together slides, you need to identify the goal of your speech, and the key takeaways you want your audience to remember.

YOU and your speech are the focus of this presentation, not the slides – use your PowerPoint to complement your story.

Keep in mind that your slides are there to add to your speech, not distract from it.  Using too much text in your slides can be distracting and confusing to your audience. Instead, use a relevant picture with minimal text, “A picture is worth a thousand words.”

Use more images and less text

This slide is not unusual, but is not a visual aid, it is more like an “eye chart”.

Aim for something simpler, easy to remember and concise, like the slides below.

Keep in mind your audience when designing your presentation, their background and aesthetics sense. You will want to avoid the default clip art and cheesy graphics on your slides.

Use high-quality images for engaging presentations before and after

While presenting make sure to control the presentation and the room by walking around, drawing attention to you and what you are saying.  You should occasionally stand still when referencing a slide, but never turn your back to your audience to read your slide.

You and your speech are the presentations; the slides are just there to aid you.

Most season presenters don’t use anything less than twenty-eight point font size, and even Steve Jobs was known to use nothing smaller than forty-point text fonts.

If you can’t comfortably fit all the text on your slide using 28 font size than you’re trying to say and cram too much into the slide, remember tip #1.4 – Use relevant images instead and accompany it with bullets.

Best Practice PowerPoint Presentation Tips

The job of your presentation is to help convey information as efficiently and clearly as possible. By keeping the theme and design consistent, you’re allowing the information and pictures to stand out.

However, by varying the design from slide to slide, you will be causing confusion and distraction from the focus, which is you and the information to be conveyed on the slide.

Looking for beautiful PowerPoint Templates that provide you with a consistent design

Technology can also help us in creating a consistent presentation design just by picking a topic and selecting a sample template style. This is possible thanks to the SlideModel’s AI slideshow maker .

Each slide should try to represent one topic or talking point. The goal is to keep the attention focused on your speech, and by using one slide per talking point, you make it easy for you to prepare, as well as easy for your audience to follow along with your speech.

Sometimes when creating our presentation, we can often get in our heads and try to over-explain. A simple way to avoid this is to follow the “ Rule of Three ,” a concept coined by the ancient Greek philosopher Aristotle.

The idea is to stick to only 3 main ideas that will help deliver your point.  Each of the ideas can be further broken into 3 parts to explain further. The best modern example of this “Rule of Three” can be derived from the great Apple presentations given by Steve Jobs – they were always structured around the “Rule of Three.”

Rule of Three PowerPoint Presentation

Display one sentence at a time

If you are planning to include text in your slides, try to avoid bullet lists, and use one slide per sentence. Be short and concise. This best practice focuses on the idea that simple messages are easy to retain in memory. Also, each slide can follow your storytelling path, introducing the audience to each concept while you speak, instead of listing everything beforehand.

Presentation Blunders To Avoid

In reality, there is no need for animations or transitions in your slides.

It’s great to know how to turn your text into fires or how to create a transition with sparkle effects, but the reality is the focus should be on the message. Using basic or no transitions lets the content of your presentation stand out, rather than the graphics.

If you plan to use animations, make sure to use modern and professional animations that helps the audience follow the story you are telling, for example when explaining time series or changing events over time.

Only add engaging content that supports your main points

You might have a great chart, picture or even phrase you want to add, but when creating every slide, it’s crucial to ask yourself the following question.

“Does this slide help support my main point?”

If the answer is no, then remove it.  Remember, less is more.

A common crutch for rookie presenters is to use slides as their teleprompter.

First of all, you shouldn’t have that much text on your slides. If you have to read off something, prepare some index cards that fit in your hand but at all costs do not turn your back on your audience and read off of your PowerPoint.  The moment you do that, you make the presentation the focus, and lose the audience as the presenter.

Avoid Giving Out Copies of the Presentation

At least not before you deliver a killer presentation; providing copies of your presentation gives your audience a possible distraction where they can flip through the copy and ignore what you are saying.

It’s also easy for them to take your slides out of context without understanding the meaning behind each slide.  It’s OK to give a copy of the presentation, but generally it is better to give the copies AFTER you have delivered your speech. If you decide to share a copy of your presentation, the best way to do it is by  generating a QR code  for it and placing it at the end of your presentation. Those who want a copy can simply scan and download it onto their phones.

Avoid To Give Out Copies of the Presentation

Tips To Making Your Presentation More Engaging

The point of your presentation is to help deliver a message.

When expanding on a particularly important topic that requires a lengthy explanation it’s best to fade the slide into black.  This removes any distraction from the screen and re-focuses it on you, the present speaker. Some presentation devices have a built-in black screen button, but if they don’t, you can always prepare for this by adding a black side to your presentation at the right moment.

“It’s not what you say, it’s how you say it.”

Part of making your presentation engaging is to use all the tools at your disposal to get your point across. Changing the inflection and tone of your voice as you present helps make the content and the points more memorable and engaging.

One easy and powerful way to make your presentation interactive is experts to discuss a particular topic during your presentation. This helps create a more engaging presentation and gives you the ability to facilitate and lead a discussion around your topic.

It’s best to prepare some questions for your panel but to also field questions from the audience in a question and answer format.

How To Make Your Presentation More Interactive

What happens if I ask you to think about a pink elephant?  You probably briefly think about a pink elephant, right?

Asking questions when presenting helps engage the audience, and arouse interest and curiosity.  It also has the added benefit of making people pay closer attention, in case they get called on.

So don’t be afraid to ask questions, even if rhetorical; asking a question engages a different part of our brain. It causes us to reflect rather than merely take in the information one way. So ask many of them.

Asking questions can also be an excellent way to build suspense for the next slide.

Steve Jobs iPad launch presentation in Macworld 2008

(Steve Jobs was known to ask questions during his presentations, in this slide he built suspense by asking the audience “Is there space for a device between a cell phone and a laptop?” before revealing the iPad) Source: MacWorld SF 2018

Remember the point of your presentation is to get a message across and although you are the presenter, it is completely fine to use video in your PowerPoint to enhance your presentation.  A relevant video can give you some breathing time to prepare the next slides while equally informing the audience on a particular point.

CAUTION: Be sure to test the video beforehand, and that your audience can hear it in the room.

A trending engagement tool among presenters is to use a live polling tool to allow the audience to participate and collect immediate feedback.

Using a live polling tool is a fun and interactive way to engage your audience in real-time and allow them to participate in part of your presentation.

Google Slides Poll with Audience Questions

Google Slides has a built-in Q&A feature that allows presenters to make the slide deck more interactive by providing answers to the audience’s questions. By using the Q&A feature in Google Slides, presenters can start a live Q&A session and people can ask questions directly from their devices including mobile and smartphones.

Key Takeaways from one of the best presenters, Steve Jobs

He kept his slides uncluttered and always strove for simplicity.

In this slide, you can easily see he is talking about the battery life, and it uses a simple image and a few words. Learning from Jobs, you can also make a great presentation too. Focus on the core benefit of your product and incorporate great visuals.

Battery Steve Jobs Slides

Source: Macworld 2008

SlideModel.com can help to reproduce high-impact slides like these, keeping your audience engagement.

Engaging PowerPoint template with battery and minimalistic style

He was known to use large font sizes, the bigger, the better

A big font makes it hard to miss the message on the slide, and allows the audience to focus on the presenter while clearing the understanding what the point of the slide is.

He found made the complex sound simple

When explaining a list of features, he used a simple image and lines or simple tables to provide visual cues to his talking points.

Steve Jobs Presentation Styles

(This particular slide is referencing the iMac features)

What made Steve Jobs the master of presentation, was the ritual of practicing with his team, and this is simple yet often overlooked by many presenters.  It’s easy to get caught in the trap of thinking you don’t need to practice because you know the material so well.

While all these tips will help you create a truly powerful presentation , it can only achieve if applied correctly.

It’s important to remember when trying to deliver an amazing experience, you should be thoroughly prepared. This way, you can elevate your content presentation, convey your message effectively and captivate your audience.

This includes having your research cited, your presentation rehearsed.  Don’t just rehearse your slides, also take time to practice your delivery, and your tone.  The more you rehearse, the more relaxed you will be when delivering. The more confident you will feel.

While we can’t help you with the practice of your next presentation, we can help you by making sure you look good, and that you have a great design and cohesiveness.

How to deliver your next presentation

You focus on the message and content; we’ll focus on making you look good.

Have a tip you would like to include?  Be sure to mention it in the comments!

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Audience, Engaging, Feedback, Interactive, Poll, Rule of Three, Steve Jobs Filed under Presentation Ideas

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how to make an outline powerpoint presentation

How to Outline a Presentation: A Complete Guide From a Pro

How to Outline a Presentation: A Complete Guide From a Pro

  • Filed under: Public speaking articles , Speaking tips , Speech preparation

When you’re writing an important speech, you must start with a clear outline. However, I find that many speakers are uncertain of how to write a good outline for their presentation. This is why I decided to write a guide for you, in hopes that learning to perfect your outlines will help you give better presentations in the future.

How do you outline a presentation? Always start with your introduction and end with your powerful closing. Flesh out the body by listing topics in the order that you want to cover them in. Never skimp on the important details of your speech. Remember that an outline is only a draft.

I know at this point that you still have questions, and that you still be confused at how to write the best outline for your speech. But writing a good outline for your presentation does not have to be stressful! This is my complete guide from a pro for you, in hopes that you can take the stress out of this important step.

Table of Contents

How to Outline a Presentation

Outlining a presentation can be done with a regular piece of paper, or on a word processing program on your computer. If you are hosting a PowerPoint presentation, you may prefer to do the entire thing from the comfort of your computer. But if you do decide to write your outline on a piece of paper, make sure you use a pencil and eraser so that you can make changes as you go along.

The very first step in creating an outline is to ask yourself what the purpose of your presentation is.

Write your main message or a one-sentence summary of your thesis at the top of your outline when you get started. This may help you stay on task, and it will keep the purpose of your speech right in your eye’s sight. After all, you don’t want to stray too far off the main topic of your presentation !

Remember, a quality outline is meant to enhance the purpose of your presentation. If you do not write a proper outline, you may risk not properly conveying the right message to your audience.

Or you may even forget to cover essential points that you wanted to talk about. A thorough outline is especially important if you are planning to speak without notes.

You should remember to properly summarize what you want to say with every sentence of your outline. After all, this is not a full script, so a summary is all you really need. Remember to rehearse and practice with your outline, so that you can remember what you have written.

Start With a Strong Beginning

Your introduction is where you start strong by grabbing your audience’s attention from the very beginning. But if that makes you feel stressed out, just remember to stay calm! Creating a great first impression from the beginning of your speech is not as difficult as you might be worrying.

When you create a strong beginning, you should try some of the following:

  • Start with an attention-grabbing statement that captures your audience from the start. If you have a few ideas but are not sure what to use, try running your ideas by a trusted friend or mentor.
  • Give a strong signal that you are beginning your speech. You don’t want your audience unsure of whether you’ve actually begun or not.
  • Give the main thesis statement about the purpose of your presentation.
  • You could start by giving a brief preview of all of the things that you are going to talk about in the body of your speech.
  • Talk about your credentials at the beginning. However, you should make sure to find a way to do it that is entertaining. You don’t want to risk boring your audience from the very beginning of your speech!
  • Thank your audience from the very beginning! This is not only a good way to begin your speech, but a good way to end it, as well.
  • If there are any current events or famous historical events that relate to the purpose of your presentation, you can start by talking about these. However, pick only one so that you do not draw your introduction out too long.
  • Ask your audience a question at the beginning. You could draw out their interest by answering this question at a later point in your speech.
  • Whenever possible, make sure you begin your speech on a positive note . This sets a good tone for the rest of the presentation.
  • Start by telling a story that relates to your presentation. A good reason to start with a story is that it helps you form a strong connection with your audience from the beginning. Write some of the main details of your story in your outline so that you remember them.

Be reminded thought, that sometimes it is wise to write your introduction last as only you know what you’ll be introducing. This way, you’ll also avoid including something in your introduction that you won’t be actually talking about.

Once you have written out your introduction, you have completed the first step in creating an excellent outline for your presentation.

Create a Powerful Ending

In my experience, it can be easier to create ending before you flesh out the body of your presentation. However, it is up to you if you prefer to create your outline in a different order.

If you are a regular reader, you might have realized that I already posted an in-depth article here about how to end a presentation in a powerful way . Right now we are going to talk about the same thing in somewhat less detail.

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Just like with your beginning, make sure that you’ve made it obvious you are ending. After all, few things are more awkward than your audience sitting there long after you’ve finished, feeling confused about whether they should leave or not.

If the point of your speech is to motivate your audience to do something, you might consider ending your speech with a call to action . A call to action is simply an instruction that you give your audience about something you want them to do.

You could also potentially end your presentation with a powerful quote or an entertaining story . And if you have a unique tagline that exists to help promote your personal brand, consider ending with it.

But if you are planning to have a question and answer period at all, make sure you are not directly ending with one. Plan to wrap up your question and answer period before delivering your speech’s closing at the end.

This is because ending with a question and answer period is not only not memorable, but a negative question from an audience member can leave a bad taste in everyone’s mouth . This is not the last thing you want your audience members to remember as they’re leaving!

And as always, you should thank your audience at the end of your speech. This will make them feel valued, and impressed with your gratefulness.

Flesh Out the Body of Your Presentation

So, you’ve got your beginning and ending all figured out, but now what else do you do with your outline? This is the stage where you work on the body of your speech. That is, you will want to think about what you want to say in between your beginning and end. Here are some speech writing tips I have written about previously.

Write the main points of your outline in order

It may be easier for you to write bullet points or even a numbered list. List your main points in order of what you want to talk about. If at first glance the topics don’t seem to flow, it is okay to re-arrange them.

You can also decide at this point if there is anything you want to add or subtract. If you feel like you’ve made a mistake, don’t worry! It is okay to make any changes along the way.

Add sub-points and transitions to your topics

Add sub-points to your main points in order to further flesh out your outline. Even if you want to keep it simple, sub-points may help you to stay on track and remember what you were going to say.

You can also add to the ideas that your main points present. Make sure that the transitions from one point to another flow smoothly from one thing to the next.

Don’t forget the essential details!

Are there any special details that you need to remember for your presentation? Put these in your outline so that you don’t forget them. This can include important names, dates, and locations that you need to remember.

Write down how long will it take

If your speech is supposed to cover a certain amount of time, try listing times for each of your main points. This may help you not go over or under your time.

Also, take a look at these articles:

  • 11 Great Tips How to Write a Great Persuasive Speech
  • How to Deliver a Perfect Elevator Speech

How to Outline a PowerPoint Presentation?

You may be thinking that you don’t need an outline for your PowerPoint presentation. However, don’t rely on your slides alone ; you need a proper outline, too. An outline for a PowerPoint presentation should also include images that you intend to use for your slides.

Fortunately, the PowerPoint program itself also allows you to view an outline of your slides. This can help give you a visual of your overall presentation.

Remember, This is Only a Draft!

If your outline isn’t the way you want it to be, remember that it is only your very first rough draft. Your outline doesn’t have to be perfect, because it is not your final product. While you should work hard to make your outline as good as possible, you don’t need to stress about it.

And remember that if you finish your outline, and you are not satisfied with how it looks? It is okay for you to scrap it and start all over again. There is no reason that you should stick with an outline that you don’t feel confident about.

An outline is a great place to start whether you intend to read from a full script, read from cue cards, or speak without notes. If you are an avid reader of Speak and Conquer, you’ll remember that I recommend creating an outline in many of my articles.

Get Feedback From Others About Your Outline

There is no reason that you have to go any of this by yourself. If you have a friend or mentor who is experienced with public speaking , why not ask them to take a look at your outline for you? They may see something that needs to be changed that never even occurred to you.

You could also give a practice round of your speech in front of a friend, family member, or mentor. Give them a chance to make suggestions about whether or not there’s anything that you should change. After all, it’s better for you to realize if something needs to be done differently before the actual day of the presentation.

If you don’t have someone who you can rehearse in front of in person, try recording your presentation in front of a video camera . Show it to someone you trust via email or social media. If they have any suggestions for change, you can alter your outline accordingly.

Why is a Presentation Outline so Important, Anyway?

While reading this article, you may be wondering why you even need an outline for your presentation. This may be especially puzzling to you if you are planning to give a speech without notes . But I find that an outline can be incredibly useful no matter what kind of presentation you are planning to give to your audience.

Like I said before, the main point of an outline is to enhance the main purpose of your speech further. But I’m also going to give you a list of some more reasons why I believe an outline is absolutely essential.

Some other good reasons for creating an outline for your presentation are:

  • You will have an easy visual to look at the order of the topics you are talking about. This way, you can see if anything looks out of place.
  • The proper outline will help to keep your speech organized.
  • You will be able to look at the connections between your ideas . This may even help you realize you need to add or subtract certain things from your speech.
  • A good outline will help you remember to t ouch on every important point that you need to cover in your presentation.
  • Outlining helps you see whether or not your main points and sub-points flow smoothly . If you create your outline and realize that some of your points do not flow, you can easily re-write key parts.
  • Using an outline instead of a full script will give you more freedom to improvise during your presentation. This is why creating an outline is a great first strategy if you are speaking without notes, or trying to memorize a speech in a short period of time.
  • If you’re not sure where to start preparing for your speech, then writing a loose outline is a good first step to help you out.
  • Practicing with an outline will help enhance your memory about the main points and sub-points of your presentation.

No matter what kind of presentation you are planning to give, a solid outline with help you be prepared and ready to go.

Conclusion: How do you make an outline for a talk?

Today, I have compiled a thorough guide about writing a quality outline. We discussed creating a good beginning, ending, and body of your presentation. We have even talked about why a good outline is important, too. If you have any other tips to share about creating an outline for your presentation, make sure to share them in the comments section.

If you are looking to improve your public speaking and presentation skills, check out the rest of my articles on Speak and Conquer. The purpose of my site is to help you succeed in becoming a better public speaker. For example, I have covered popular topics such as how to memorize a speech in less than an hour , and how to use hand gestures effectively during a presentation .

Related Questions

What software should I use to outline my speech? Preferably, you should have a program that allows you to use bullet points or numbered lists. Bullet points and lists are a good place to start when you are outlining. Microsoft Word, Word Processor, or Notepad are acceptable for basic outlines.

How do I decide what the purpose of my speech is? Decide if you are there to inform, educate, motivate, or entertain your audience. When you have narrowed it down to just one of those, you will be able to decide the main idea of your speech. You should preferably speak about a topic that you are well-educated about.  

How do I write a speech? Start with a purpose, and then create a detailed outline. Flesh out the points and sub-points from your outline. Decide very early on if you want to give your speech with or without notes. Revise your drafts as much as possible until you have created a full speech. If you are going to speak with notes, write some of the information from your outline onto cue cards.

Useful reading

  • 16 secret ways how to speak to a bored audience
  • How to Use Your Voice Effectively in a Presentation?
  • 13 Effective Ways How to Make Speech Pauses

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Who is janek tuttar.

My name is Janek Tuttar , and I am the founder and author of Speak and Conquer website.

I have been teaching public speaking at Estonian Entrepreneurship University of Applied Sciences

Here, I am sharing the wisdom of how to cope in different public speaking situations.

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how to make an outline powerpoint presentation

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Janek Tuttar

Hi! My name is Janek Tuttar, and I am the founder and author of SpeakAndConquer.com.

I have been teaching and blogging about public speaking since spring 2007. Here, I am sharing the wisdom of how to cope in different public speaking situations.

Send me an e-mail: [email protected]

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How To Turn Powerpoint Into Outline

how to make an outline powerpoint presentation

Do you want to turn your PowerPoint presentation into an outline? You can do it easily by utilizing a built-in feature in PowerPoint. Keep reading to find out the steps to creating an outline from your PowerPoint presentation.

Step 1: Click On The “File” Tab

First, you will need to open up the PowerPoint presentation from which you want to create an outline. Click on the “File” tab in the upper left-hand corner of the screen.

how to make an outline powerpoint presentation

Step 2: Select “Export”

Upon clicking “File”, new options will appear. Click on “Export” from the options in the File tab.

how to make an outline powerpoint presentation

Step 3: Create Handouts

Click “Create Handouts” under the Export tab then press the “Create Handouts” icon.

how to make an outline powerpoint presentation

Step 4: Select “Outline Only”

A popup will appear after clicking on the “create handouts” button. Select the “Outline Only” option and press “Ok”.

how to make an outline powerpoint presentation

That’s it! Once you do so, PowerPoint will generate an outline, and it will open in the MS Word program. If you want to make edits to the outline, simply make them in Word and then save the document. We hope you found this helpful. Thanks for reading!

As you see, it’s quite easy to turn your presentation into an outline using PowerPoint’s built-in feature. All you need to do is follow the steps that are outlined in this article. Thanks for reading!

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How to Outline Text in PowerPoint? [A Helpful Guide!]

By: Author Shrot Katewa

How to Outline Text in PowerPoint? [A Helpful Guide!]

Outlining text in PowerPoint can have multiple use cases. It can be helpful when you want to grab the attention of the audience, or perhaps when you want to add the glow effect and be a bit creative! Whatever the case may be, the most obvious thing that you need to know to achieve the desired result is how to outline text in PowerPoint!

In order to outline text in PowerPoint, first highlight the complete text. Then, click on the “Shape Format” tab. Next, click on the “Text Outline” option and from the dropdown, choose a color for the text outline. You can also choose to increase the weight of the outline to make it more visible.

I will share the detailed step-by-step process in the article below. Plus, we shall also take a look at how to convert text to outline (which can create some really cool designs!)

So, let’s get started!

A Quick Note Before We Begin – for this article, I will be using one of the presentation templates from Envato Elements . With Envato Elements, you get access to thousands of presentation designs with unlimited downloads so you never run out of options again. Plus, you get free previews so you know exactly what you’re getting before buying! It is also very affordable.

How to Add an Outline to Text in PowerPoint?

It is actually quite simple to outline text in PowerPoint. But, here’s a step-by-step guide that will help you understand the process better –

Step 1 – Identify the Text to Add a Text Outline

how to make an outline powerpoint presentation

The first step is to identify an appropriate piece of text to add a text outline. For the text outline to be visible, I would recommend going with a big bold font type such as Montserrat Bold. If you don’t have the font installed, you can choose a bold typeface of Arial or you can learn how to add fonts to PowerPoint .

Step 2 – Open Shape Format Ribbon and Click on Text Outline

how to make an outline powerpoint presentation

In the next step, first, select the text. Then, you will notice that a new “Shape Format” tab appears. If you don’t select the text then this menu will not appear.

On the “ Shape Format ” ribbon, click on the “ Text Outline ” option. This will be represented by one of the smaller A’s next to the text fill option. You can hover over the buttons to identify the correct button.

Step 3 – Add Text Outline Color

how to make an outline powerpoint presentation

When you click on the text outline button, a dropdown will appear with color options to choose from. You will see the default theme color options on top and standard color options below the theme color options. Click on a color of your preference.

Pro Tip! Change the text color to white to make the text outline stand out. Also, increase the weight of the text outline!

If you don’t find a color that you like, you can also click on “More Outline Colors” to find a suitable color option.

You can also choose to change the color of the text to white (optional). This works great especially if you have a colored slide background. Either way, white text color will make the text outline more prominent. So, this is just a thing to keep in mind.

Step 4 – Increase the Weight of the Text Outline (optional)

how to make an outline powerpoint presentation

The next step would be to increase the weight of the text outline. This is purely optional but highly recommended as it will make the text outline more visible.

To increase the weight of the text outline, simply click on the “Text Outline” option from the “Shape Format” ribbon. Then, below the colors, click on “weight”, and choose an appropriate weight of the text outline.

Once you’ve done that, you will notice that the text now has a visible text outline and it gives an interesting effect to the text in PowerPoint!

how to make an outline powerpoint presentation

Here’s a quick comparison of the text before and after adding the text outline.

How to Change the Color of Text Outline in PowerPoint?

To change the color of the text outline in PowerPoint, first, highlight the text. Then, click on the “Shape Format” ribbon. Next, click on the “Text Outline” option and choose a different color of choice for the text outline.

Changing the color of the text outline works in a similar manner as that of adding a text outline in PowerPoint. Meaning, the navigation options are similar.

Also Read – How to Format Text in PowerPoint [A Complete Guide!]

Let’s take a detailed look at how to change color of text outline in PowerPoint –

Step 1 – Select the Text and Go to the Text Outline Option

how to make an outline powerpoint presentation

Select the complete text. Then, click on the “Shape Format” ribbon. Next, identify the “Text Outline” button and click on it.

Step 2 – Choose a Different Color for Text Outline

how to make an outline powerpoint presentation

From the dropdown that appears, simply choose a different color for the text outline.

How to Remove Text Outline in PowerPoint?

To remove the text outline in PowerPoint, first, highlight the text. Then, click on the “Shape Format” ribbon. Next, click on the “Text Outline” option and from the dropdown, click on “No Outline”.

The process of removing text outline might seem difficult at first, but it is actually quite easy. Here’s a step-by-step process to remove text outline in PowerPoint –

how to make an outline powerpoint presentation

First, as usual, select the complete text. Then, head over to the “ Shape Format ” tab in PowerPoint. Click on the “ Text Outline ” button.

Step 2 – Click on “No Outline”

When the dropdown with multiple color options appears, simply click on “ No Outline ” at the top. Since there are so many different color options visible to our eye, we simply tend to miss out on the “No Outline” option present at the top! (check the image above for reference)

How to Convert Text to Outline in PowerPoint?

If you want to be really creative with the text of the font in PowerPoint, you will perhaps want full flexibility with the text. That includes, the ability to convert text to an outline. You can then further use the outline in multiple different ways including creating a masking layer on top of an image!

There is no direct way to convert text to outline in PowerPoint. However, you can achieve this outcome by using an add-in in PowerPoint. Simply install the Text-to-Outline add-in in PowerPoint. Then, type in the text and click on the add-in button in PowerPoint.

To install this add-in, go to the text-to-outline website , and download the plugin. Once downloaded, it will come bundled with instructions to install the add-in.

Once you have converted the text to shape, you will notice that you can now right-click on the text and select the “Edit Points” option as showcased below –

how to make an outline powerpoint presentation

These little edit points will now enable you to change the outline of the text in whichever manner possible just as how you can edit a shape in PowerPoint.

One thing to note here is that the plugin is available only for PowerPoint 2013 onwards for PC users and PowerPoint 2016 for Mac users.

How to Outline Text Box in PowerPoint?

There are times when perhaps you want add an outline just to the text box in PowerPoint. This could be either to grab attention of the audience members or make the text standout from the colored background of the slide. So, here’s how to highlight text in PowerPoint –

In order to add an outline to the text box in PowerPoint, first, select the text box. Then, click on the “Shape Format” tab. Next, click on the “Shape Outline” option, and choose a color to outline the text box.

Let’s have a look at the process in detail –

Step 1 – Select the Text Box

how to make an outline powerpoint presentation

First, select the text box for which you want to add an outline.

Step 2 – Open Shape Format and Click on Shape Outline

Next, the “Shape Format” ribbon will appear. If you don’t see this ribbon, then you need to click and select the text box properly.

On the “ Shape Format ” ribbon, click on the “ Shape Outline ” tool.

Step 3 – Choose a Color to Add Outline to Text Box

how to make an outline powerpoint presentation

A dropdown will open up. This will contain multiple options for choosing a color. Click on the color of your choice to add the outline to a text box.

Step 4 – Add Weight to the Outline (Optional)

how to make an outline powerpoint presentation

If you feel that the outline is too thin, you can also add weight to the outline. Simply click on the “Weight” option present in the “Shape Outline” options, and select an appropriate thickness for the outline.

how to make an outline powerpoint presentation

Here’s how the text box looks once you’ve added an outline to the text box.

How to Change the Outline Color of Text Box in PowerPoint?

To change the outline color, simply go back to the “Shape Outline” tool under “Shape Format” ribbon, and choose a different color from the various color options available.

how to make an outline powerpoint presentation

Check out the different steps that you need to take (showcased in the image above) in order to change the outline color of text box in PowerPoint.

How to Remove Text Box Outline in PowerPoint?

To remove text box outline in PowerPoint, first, select the text box. Then, click on the “Shape Format” ribbon. Next, click on the “Shape Outline” button, and choose the “No Outline” option. This will disable the outline of the text box in PowerPoint.

Here’s a visual reference to the steps that you need to take –

how to make an outline powerpoint presentation

More PowerPoint Related Topics

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Credit to Cookie_studio (on Freepik) for the Featured Image of this Article (further edited)

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How To Create A Captivating Title Slide For A Presentation

Are you looking for a way to ditch the boring title slide and hook your audience from the start? This blog will teach you all you need to know to nail your first impression. We’ll break down the key ingredients for a captivating PowerPoint title slide, right from must-have elements to the art of titling with PowerPoint. Plus, you’ll get a step-by-step guide on how to create a title slide that will set the stage for a killer presentation.

When designing your PowerPoint presentation, there is no doubt that the most crucial slide is the one at the beginning of your presentation. A well-designed title slide can amp up your presentation game and instantly grab your audience’s attention.

What Is A Title Slide?

As the name suggests, a title slide is the first slide of a PowerPoint presentation. Usually, a title slide’s content is the presentation’s title and subtitles.

What Is The Purpose Of A Title Slide?

A title slide for a presentation has to be interesting to stand out, and one has to be very cautious while making a title slide. If you make it dull, you will lose your audience’s attention within minutes. An excellent first slide is not only a reflection of professionalism but also a great way of triggering that much-needed initial interest.

What Should Be Included In The Title Slide?

A title slide contains:

  • the title of the presentation.
  • a preface of a presentation, at times.
  • author’s name.
  • a background relevant to the topic of the presentation, at times.
  • the branding of the company

How To Create A Title Slide For Presentation

Based on the device or platform you’re using PowerPoint on, you can pick from three different methods to create a presentation title slide in PowerPoint.

Method 1: Choosing A Template From The PowerPoint Library For Creating A Title Slide

Step 1: To create a title slide, open the PowerPoint presentation application and click on ‘New.’

how to make an outline powerpoint presentation

Step 2: You will find many PowerPoint templates; double-click on the template you like and click on ‘Create.’

how to make an outline powerpoint presentation

Step 3: The template you chose will appear. Now, the template will already have a title slide design.

how to make an outline powerpoint presentation

Step 4: Click on the title and edit it according to your needs.

how to make an outline powerpoint presentation

Step 5: Select the title and edit its font style, color, thickness, etc. You can customize the title, keeping in mind the background color or image of the slide.

how to make an outline powerpoint presentation

Step 6: You can play around with the title slide’s image by cropping or adjusting it to meet your presentation style requirement.

how to make an outline powerpoint presentation

Step 7: If you don’t like the background image, you can even delete it and adjust it according to your liking by clicking on the ‘Design’ tab and then on ‘Formate Background.’

how to make an outline powerpoint presentation

Step 8: Tip: A plain title slide looks boring; therefore, add animations by clicking on ‘Animations’ on the file menu bar. Select the title and choose any animation.

how to make an outline powerpoint presentation

And voila! Your title slide is ready. Make sure to play around with more tools and options to find out more features you can do to make it more attractive and presentable.

Method 2: Create A Title Slide Design Using The ‘Layout’ Option

Step 1: Open a blank presentation in your PowerPoint application and select the slide you wish to convert to a title slide.

how to make an outline powerpoint presentation

Step 2: Click Home > Layout. Select Title Slide for a standalone title page or select Title and Content for a slide that contains a title and a full slide text box.

how to make an outline powerpoint presentation

Step 3: Select the Click to add title text box. Enter your title for that slide.

As the previous method shows, you can similarly play around with PowerPoint animations, fonts, and colors to make it more aesthetic.

Method 3: Create A Title Slide Using Slideuplift’s PowerPoint Add-In

Slideuplift provides a plethora of templates that can assist you in making a title slide. These templates are accessible through their PowerPoint Plugin.

Follow the steps given below to make a title slide using Slideuplift PowerPoint Add-In.

Step 1: Open the slide which you want to edit.

how to make an outline powerpoint presentation

Step 2: Go to ‘Insert,’ then click on ‘Get Add-Ins.’

how to make an outline powerpoint presentation

Step 3: In the search bar, type ‘Slideuplift’ and click on Search.

how to make an outline powerpoint presentation

Step 4: Click on the ‘Add’ button next to SlideUpLift, then click on ‘Continue.’

how to make an outline powerpoint presentation

And you are done! Just type cover slides on the search console and get various PowerPoint title slides for your presentation. You can choose the one you like and make edits.

how to make an outline powerpoint presentation

How To Title A Slide In PowerPoint

Writing a catchy title is very important. A catchy title triggers the viewers’ interest and shows that you have made some effort to make the presentation.

A title also sets the tone for a presentation; for instance, a business presentation title slide and a title slide for informal events will have a formal tone and a casual or neutral tone.

The following tips can help you write catchy presentation titles.

  • Make it easy to understand.
  • The title should be directly related to the presentation.
  • Add an element of emotion to the title (keep it neutral during formal meetings and try to add humor if the occasion allows)
  • Match other elements of the title slide, like background image, font, etc, with the title.
  • Keep it concise and to the point.

Having a beautiful and functional PowerPoint title page is very important if you want to catch the attention of the viewer. A bland title page is not only boring but also shows your lack of effort, which can be a deal breaker. At the same time, keep the presentation cover page minimalistic, and only use animations and effects that add value and look interesting.

Creating the perfect title slide sure does take a lot of time and effort. We at SlideUpLift have curated a collection of PowerPoint title slides that can be used as a starting point for your presentation. These PowerPoint title slide ideas are 100% customisable and can be used on both PowerPoint and Google Slides.

It’s time to buckle up for your next presentation now that you know how to create an interesting title slide.

What Is A Good Title For A Presentation?

A good presentation title is short (under 15 words). It teases the benefit for the audience, which is what they’ll learn. Use a question, surprising fact, or statement that intrigues the audience.

How Do You Title A Presentation Slide?

Based on which device or platform you’re using PowerPoint on, you can title a presentation slide using:

  • The accessibility ribbon
  • The layout option
  • The outline view

Can I Add a Title To Multiple Slides At Once?

Although there isn’t a way to add the same title to multiple slides, you can use these workarounds to add a title slide to all your slides at once:

  • Go to Slide > Edit theme. Add your title as word art to the theme. This way, it will show up on every slide in that presentation.
  • You could also try creating your first slide and duplicating it to create the remaining slides. This way, you’ll skip typing in the title each time.

What Do You Say In The Title Slide Of A Presentation?

Your title slide PowerPoint should include a short, catchy title (benefit-focused!), your name for credibility (optional), and maybe the date/location for handouts (skip it on the slide itself).

Where Is The Layout Of The Title Slide Present In PowerPoint?

The layout of the title slide is present under the ‘home’ tab. You can change the title slide’s layout with the help of this tool.

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May 10, 2024

How to convert text to PowerPoint

Want to use an existing doc to give you a jumpstart on creating your slideshow? We’ll show you a few ways to convert text to PowerPoint both online and on your desktop.

how to make an outline powerpoint presentation

One of the best ways to get a jumpstart on creating a slideshow is by using existing content. You may have a text, Word, or PDF file that has the text you need for your slides. Using any of the three methods listed here, you can convert text to PowerPoint easily.

Note : If you use Microsoft Word on the web, you may notice an option to export the document to a PowerPoint presentation. However, as of this writing, the feature does not work consistently.

Method 1: Convert text to slides with Plus AI

Using Plus AI for Google Slides and Docs , you can upload a file or paste the text. So, you can use whichever is quickest or easiest at the time. Then, simply download the slideshow and open it in PowerPoint.

  • Visit Google Slides , sign in, and create a Blank presentation.
  • Open Extensions , select Plus AI , and pick New presentation with Plus AI .

how to make an outline powerpoint presentation

  • Select New presentation on the left and optionally, choose a template to get started.

how to make an outline powerpoint presentation

  • Pick Upload a file and then Choose file . You can use a Word, PDF, PowerPoint, or text file. Alternatively, click Paste in text if you want to go that route.

how to make an outline powerpoint presentation

  • Make any other adjustments you like and click Generate Presentation .

how to make an outline powerpoint presentation

  • When your slideshow appears, you can make any changes you like and also use Plus AI to add more slides, rewrite your content, or remix the slide layout.

how to make an outline powerpoint presentation

  • To download your presentation as a PowerPoint , go to File > Download and pick Microsoft PowerPoint .

how to make an outline powerpoint presentation

You can then open your downloaded file in PowerPoint.

how to make an outline powerpoint presentation

Tip : You can also enter a prompt or instructions and let the Plus AI create the content for your slideshow!

Method 2: Convert a Word outline to PowerPoint on the desktop

If you use Microsoft Office on your desktop, you can import an outline to PowerPoint using a Word document.

  • Start by creating the outline for your presentation using the Outline View in Word. Go to the View tab and pick Outline in the Views section of the ribbon.

how to make an outline powerpoint presentation

  • Use Level 1 for each slide title and subsequent levels for the slide content. Using an example shown below, there are three Level 1 statements beginning with “How to” which will produce three sides. Then, each “Steps for” statement is Level 2 for the content on the corresponding Level 1 slide.

how to make an outline powerpoint presentation

  • Save and close the Word document; you cannot import it into PowerPoint if the file is open.
  • Launch PowerPoint and create a new slideshow or open an existing one.
  • Go to either the Home or Insert tab, open the New Slide menu, and pick Slides from Outline .

how to make an outline powerpoint presentation

  • Browse for, select the Word outline document, and click Insert .

how to make an outline powerpoint presentation

You’ll then see your outline transformed into a PowerPoint slideshow where you can then spruce it up, add more slides, or make whatever edits you like.

how to make an outline powerpoint presentation

Remember, if you want to intelligently transform text into a presentation, you can use an attractive template with Plus AI and save time from trying to enhance the appearance later.

Method 3: Convert text to PowerPoint with a file converter

One more way to quickly transform text into a PowerPoint slideshow is using an online file converter . By uploading a Word document, text file, or PDF, you can convert the text into a PowerPoint file and download it.

There are several free tools for this task including Convertio and CloudConvert. As an example, we’ll use Convertio.

  • Visit Convertio and confirm you’re on the Online Presentation Converter page.
  • Use Choose Files to upload the document from your computer, Dropbox, or Google Drive.

how to make an outline powerpoint presentation

  • When the file displays, choose PPT or PPTX per your preference in the drop-down menu to the right.
  • Select Convert .

how to make an outline powerpoint presentation

  • When the conversion completes, click Download to obtain the file.
  • Access the Downloads in your web browser or head to your Downloads folder and open the file.

You’ll then have your document converted to a PowerPoint presentation where you can adjust the appearance, change the slide size, and add media.

how to make an outline powerpoint presentation

Depending on the format of your original document, this might not be what you’re looking for. In that case, you might want to use one of Plus AI’s free presentation converter tools that will intelligently use AI to convert your PDF or Word documents into presentations .

Alternatively, you can sign up for the Plus AI add-on and use all of these features directly in Google Slides. 

If you want to convert text to PowerPoint for a head start on your presentation, these different methods should have you covered. For flexibility, templates, and editing tools, Plus AI is the perfect option, but you can also import a Word outline or use an online file converter if you prefer.

Can ChatGPT convert text to PPT?

You can use ChatGPT to generate the content for your PowerPoint presentation. Check out our how-to for creating a PowerPoint slideshow with ChatGPT for complete details.

How do I copy text from Word to PowerPoint?

If you only want to add a certain portion of text from a Word document to a PowerPoint slide, you can simply copy and paste it.

Open both documents, select the text in Word, and right-click to pick Copy . Go to the slide in PowerPoint, place your cursor where you want the text, and right-click to pick one of the Paste Special options.

How to convert a PDF to PowerPoint?

You can turn a PDF into a PowerPoint presentation easily using Plus AI in Google Slides. Then, simply download the file and open it in PowerPoint.

In Google Slides, open Extensions > Plus AI > New presentation with Plus AI . Select Upload a file , choose your PDF, and follow the remaining prompts. Then, pick File > Download > Microsoft PowerPoint to obtain your presentation.

how to make an outline powerpoint presentation

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How to Create Stunning Infographics in PowerPoint (2024 Guide)

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how to make an outline powerpoint presentation

Infographics have emerged as one of the most popular and effective forms of visual content in recent years. Research shows that people following directions with illustrations do 323% better than those following text-only directions. Articles featuring infographics also receive 30 times more reads than all-text articles.

It‘s clear that in today‘s fast-paced, information-saturated world, infographics are a highly valuable tool for grabbing attention, simplifying complex topics, and making your message more memorable. The good news is, you don‘t need to be a graphic designer or have expensive software to create professional-looking infographics. Microsoft PowerPoint provides all the tools you need to design stunning data visualizations.

In this guide, we‘ll walk you step-by-step through the process of making infographics in PowerPoint. We‘ll cover everything from planning and sketching your infographic to customizing templates and adding the finishing touches. Plus, we‘ve included expert design tips, real-world examples, and helpful resources along the way.

Whether you‘re a complete beginner or a seasoned pro looking to up your infographic game, this article will give you the knowledge and skills to create captivating infographics that inform, persuade, and inspire. Let‘s get started!

Getting Started with PowerPoint Infographics

Before diving into the design process, it‘s important to understand why PowerPoint is such a great tool for making infographics:

  • Most people are already familiar with PowerPoint‘s interface and features.
  • PowerPoint is included with Microsoft Office, which many individuals and organizations already have installed.
  • The software provides a variety of shapes, icons, charts, and SmartArt graphics that can be used to build infographics.
  • You can easily share, embed, or print your infographic slides.

Of course, PowerPoint does have some limitations compared to more advanced graphic design programs. But in most cases, it is more than sufficient for creating high-quality, visually engaging infographics.

Step 1: Plan Out Your Infographic

Like any design project, creating a successful infographic starts with thorough planning. Before you even open PowerPoint, consider:

  • The goal of your infographic – what key message are you trying to communicate?
  • Your target audience – what type of visual style and language will resonate with them?
  • The data/information you want to include – gather your content and statistics
  • Rough layout ideas – sketch out a basic wireframe of your infographic‘s structure

Taking the time to outline your vision upfront will make the actual design process much smoother. It helps to ensure your infographic is focused, well-organized, and aligned with your objectives.

Step 2: Set Up Your PowerPoint Slide

Now it‘s time to open a blank PowerPoint presentation and set up your infographic slide. Here‘s how:

  • Go to the Design tab and select "Slide Size." Choose "Custom Slide Size."
  • Enter the dimensions for your infographic. An 816 x 1056 px size works well for most infographics, but you can make it wider or taller depending on your needs. Keep in mind the ideal sizes for where you plan to publish/share it.
  • If you want a transparent background for easy overlaying, go to the Design tab, select "Format Background," then check the "Hide background graphics" box.
  • Use the guides and rulers (under the View tab) to help with alignment and spacing as you design.

With your blank canvas ready, you‘re all set to start building a beautiful infographic in PowerPoint.

Step 3: Choose a Color Scheme

Color plays a huge role in the overall look and feel of your infographic. It‘s a good idea to choose your color palette before getting too far into the design.

Try browsing sites like Coolors or Adobe Color to find inspiring color schemes. You can also use PowerPoint‘s built-in themes and variants for pre-designed color combinations. Aim for 2-4 main colors to keep your design looking clean and uncluttered.

Remember to consider color psychology – different colors evoke different moods and associations. For example, blue tends to symbolize trustworthiness and security, while green connotes growth and harmony. Pick colors that fit your infographic‘s topic and tone.

Step 4: Add Text

Start adding the text content for your infographic, such as the headline, subheadings, data points, and annotations. A few tips for working with text:

  • Use text boxes to type and manipulate text freely
  • Customize fonts, colors, and sizes from the Home tab
  • Keep font styles/sizes consistent (e.g. one font for headers, another for body text)
  • Highlight key words or statistics in a contrasting color
  • Left-align text and avoid long line lengths for easier reading
  • Break text-heavy sections into bullets or small chunks

Step 5: Visualize Your Data

The hallmark of an infographic is using visuals to make information more engaging and digestible. Luckily, PowerPoint has lots of options for data visualization:

  • SmartArt: Pre-built diagrams like process arrows, pyramids, Venn diagrams, matrices, etc. Find these under the Insert tab.
  • Charts: Bar graphs, line charts, pie charts, and more, which automatically update when you edit the data. Also under the Insert tab.
  • Shapes & Icons: Symbols and illustrations that can represent concepts. Find these in the "Shapes" and "Icons" menus.

The key is choosing the right visual for your data. For example, use a bar chart to compare quantities, a line graph to show changes over time, or a pyramid to illustrate hierarchies.

Keep your visuals simple and clear. Avoid 3D graphs, overly bright colors, or distracting "chart junk." Label data directly if possible, rather than relying on legends.

Step 6: Insert High Quality Images

Images are another essential element for catching the eye and reinforcing your message. You can use photographs, illustrations, icons, or other graphics.

Avoid generic stock photos or low-res, fuzzy images. Stick to high quality, professional visuals. There are plenty of free stock photo sites like Unsplash , as well as affordable marketplaces like Shutterstock .

Make sure any images you use are relevant to your content. They should add meaning or context, not just decorate. And always respect image licenses and give proper attribution.

Step 7: Customize a Template

While it‘s certainly possible to design an infographic from scratch, using a template can be a big time-saver. A template will have placeholder text and visuals arranged in a layout, so you can simply customize it with your own content.

To find PowerPoint infographic templates:

  • Go to the File tab and select "New"
  • Type "infographic" in the search bar
  • Browse the available templates and choose one you like
  • Replace the sample text and images with your own
  • Adjust colors, fonts, and other design elements as desired

There are also many websites that offer free or low-cost infographic templates compatible with PowerPoint, such as Canva and Venngage .

Just make sure to choose a template that aligns with your goals and brand aesthetic. You want it to look unique to you, not like everyone else using the same template.

Step 8: Refine Your Design

Once you have all the different elements in place, step back and look at your infographic as a whole. How‘s the overall flow and balance? Effective infographics have:

  • A logical hierarchy and sequence of information
  • Consistent fonts, colors, and imagery
  • Ample negative/white space to avoid clutter
  • Intentional alignment and grouping of related elements
  • A compelling story or conclusion

Don‘t be afraid to edit and rearrange as needed. Move things around, try out different layouts, and keep simplifying until you‘re happy with the final design.

It can also help to get feedback from others. Show your infographic to colleagues or friends and ask for their honest impressions and suggestions.

Bonus PowerPoint Infographic Tips

To take your infographic designs to the next level, try out these pro tips:

  • Animation: PowerPoint‘s animation tools let you reveal your infographic in stages with clickable effects. Used sparingly, animations can add polish and interactivity.
  • Accessibility: Make sure your infographic can be understood by people with color blindness or other visual impairments. Use labels and patterns in addition to colors. Add alt text to images and shapes.
  • Branding: Incorporate your brand colors, fonts, and logo for a cohesive, recognizable look. Maintain a consistent visual identity across all your infographics.
  • Repurposing: Look for opportunities to repurpose your infographic into other formats, like a motion graphic video, social media micro-content, or print handout.
  • Promotion: Once your infographic is finished, share it widely! Post it on your blog and social channels, submit it to infographic directories, and use it in sales or marketing materials.

Uses and Examples of PowerPoint Infographics

Well-crafted infographics can support many different business and communication goals, such as:

  • Summarizing research findings or annual reports
  • Explaining a complex process or concept
  • Highlighting features or benefits of a product
  • Providing instructions or tutorials
  • Raising awareness of an issue or cause
  • Showcasing data from a survey or study

Some specific ideas:

  • Timeline infographics that visualize the history or development of something, or depict future projections and goals.
  • Comparison infographics that show the similarities and differences between two or more options.
  • Geographic infographics that display location-based or demographic data using maps.
  • Anatomical infographics that illustrate the parts and functions of a physical object or system.
  • List infographics that present a collection of tips, resources, or examples to help readers learn about a topic.
  • Single data point infographics that call attention to one key statistic or fact, often in a highly visual way.

Need some visual inspiration? Check out these examples of infographics created in PowerPoint:

Example 1 – Selection of infographic slide layouts, from process diagrams to data visualizations Example 2 – Diverse set of infographic templates in different styles and themes Example 3 – Modern, sleek infographic slide decks featuring timelines, maps, puzzles, and more

Studying well-made infographics can give you ideas for your own designs and help you spot best practices to emulate.

We‘ve covered a lot of ground in this guide to infographics in PowerPoint! You now know the basic building blocks of an infographic, plus specific steps and techniques for creating an effective design.

Most importantly, you‘ve seen how PowerPoint is a robust tool for making engaging infographics, even without a formal graphic design background. Its built-in features and customization options make it possible for anyone to produce professional-caliber results.

Compelling infographics can supercharge your marketing, storytelling, and thought leadership. When you‘re ready to harness their power, fire up PowerPoint and start experimenting with different layouts, visuals, and data. The more you practice, the more you‘ll develop your own infographic style.

Don‘t be discouraged if your early attempts feel a bit clunky. Infographic design is both an art and science that you‘ll improve at over time. Bookmark this guide to reference as you learn, and don‘t hesitate to borrow from the examples, templates, and resources provided.

You‘ve got all the tools and knowledge you need to create infographics that are memorable, shareable, and impactful. Now go put your new skills into action!

how to make an outline powerpoint presentation

A simple guide to slideshows

Learn what slideshows are, how they’re used, common features, and how to choose a slideshow maker. Get started creating your own slideshows today with Microsoft PowerPoint.

What is a slideshow?

What are slideshows used for.

how to make an outline powerpoint presentation

Meetings and presentations

Slideshows are most frequently used to create professional presentations for business meetings, conferences, and educational purposes. A  slideshow program  allows people to organize content, include visuals, and enhance the overall impact of their message.

how to make an outline powerpoint presentation

Visual storytelling

Because slideshows sequentially display engaging visuals, text, and other multimedia, they’re a strong way to tell a cohesive and compelling narrative from start to finish.

how to make an outline powerpoint presentation

Content creation

Slideshows give content creators a versatile and efficient way to organize information, increase visual appeal, and communicate effectively across different contexts.

how to make an outline powerpoint presentation

Photo and video sharing

Slideshow makers are popular for creating photo and video presentations, especially for events like weddings, birthdays, and vacations. People can add transitions, music, and captions to fully bring the photo-sharing experience to life.

how to make an outline powerpoint presentation

Training and tutorials

Slideshows help break down complex information into digestible chunks with the support of visuals and text, making them ideal for instructional materials, tutorials, and training modules.

how to make an outline powerpoint presentation

Collaborative projects

In collaborative settings, teams use slideshow makers to create joint presentations or reports. The best slideshow makers enable multiple contributors to add their content simultaneously, which helps ensure a cohesive and unified presentation.

What are the features of a slideshow creator?

Slideshow creators vary in what they offer but ideally include:

A library of templates, themes, and images.

If you’re not a designer, this feature is huge. Simply browse the options available in your slideshow maker library to create a polished, professionally designed presentation in a flash. Be sure to confirm that access to the library is free and the images are approved for unrestricted usage.

Audio and video compatibility.

Keeping your audience engaged is key to any successful slideshow presentation. To mix things up, being able to add a multimedia element—like a song or a video clip—will help people stay focused and interested.

Presentation tools.

Handy presenter tools go a long way toward making your slideshow experience seamless. For example, straightforward slide navigation, slideshow keyboard shortcuts, pen and highlighter markup, and adjustable resolution settings.

AI assistance.

With AI revolutionizing content creation, using a slideshow maker that has AI capabilities will enhance efficiency and innovation. Depending on the slideshow app you have, creating an entire slideshow could be as easy as a quick prompt, like “Make a presentation about the benefits of sustainable fashion that has 15 slides.” 

Animations.

Like audio and video, animations give your audience a bit of sensory surprise that can capture their attention. 

Slide transitions.

Add some pizzazz to how you change slides with visual effects like fading, wiping, and zooming. 

Screen recording.

Being able to record your screen in a slideshow maker is helpful when giving an instructional talk, software demonstration, and other types of presentations that require visual aids.

A place to put speaker notes.

Having somewhere to jot a few notes down will help remind you of everything you want to cover as you present.

Different viewing options.

Looking at different views—for example, a presenter view, an audience view, and a high-level view of slide order—is useful when organizing your slideshow’s structure and understanding and preparing for what you’ll see versus what your audience will see.

How do I choose the right slideshow maker?

When choosing a slideshow maker, keep the following questions in mind to make sure you get the most for your money:

Is it scalable with your business?

As your organization grows and changes, it’s important to have flexible technology that adapts to new needs. Having certain features—such as cloud-based collaboration, compatibility with other work apps, and a mobile app—will help ensure that no matter how your business changes, the slideshow maker is up to the task. This also applies to pricing plans. Consider choosing a slideshow app that has a subscription plan (so the software is always up to date), volume-based pricing, or enterprise-level pricing.

Does it have a variety of visual elements?

It’s pretty much a given that a slideshow maker will allow you to add images, but think outside the JPEG box—what other visual elements are available to you? Features like preset themes, free templates, SmartArt, a built-in clip art library, shape tools, background styles, 3D models, and charts and graphs provide diverse ways to switch up how a slideshow looks without relying solely on adding your own images.

Is it easy to use?

You could have the most feature-rich slideshow maker on the market, but if it isn’t easy to use, you probably won’t use it. Or you will, but you’ll be frustrated, waste valuable time, and have difficulty convincing people you work with to use it. As you research slideshow makers, look for videos that show the apps’ interfaces in action to help you decide if they’re intuitive and will have a shorter learning curve.

Does it have collaboration and sharing options?

Because making a slideshow is often a collaborative effort, it’s worthwhile to find a slideshow creator that was designed with this in mind. Pick one that offers editing controls and commenting, as well as the ability to work on a slideshow at the same time as someone else. Having a cloud-based slideshow maker will be key here. You’ll not only save yourself time but also keep things simple by not having multiple versions of the same slideshow.

Explore more about slideshows and slideshow makers

Copilot in powerpoint.

Transform how you make slideshows with the versatile AI in Copilot for PowerPoint.

Improve your presenting skills

Practice presenting with an AI speaker coach to get feedback on body language, repetition, and pronunciation.  

Six slideshow tips and tricks

Read up on tips about how to finesse your slideshows to give your most confident presentations.

Get free PowerPoint templates

Show your style with PowerPoint templates in more than 40 categories.

How to make a branded slideshow

Create a cohesive visual identity for your brand that goes beyond adding a logo to every slide.

Try a photo album template

Relive your favorite memories with photo album templates designed for all your unforgettable moments.

The benefits of visual aids in slideshows

Discover why using visual aids helps communicate ideas and messaging more effectively.

Slideshows that reach all learners

Explore the different ways that people learn and how to include all learning styles in your presentations.

Frequently asked questions

How do i make a good slideshow.

Making a good slideshow in PowerPoint is easy:

Plan what you’d like to include in your slideshow.

Launch your slideshow creator.

Choose the theme you’d like.

Import media.

Add text, music, and transitions.

Record, save, and share your slideshow.

Learn more about how to make a slideshow .

How do I add music to a slideshow?

To add music to a slideshow, first make sure that you’re using a slideshow maker with music compatibility. In PowerPoint, follow these steps:

Open your PowerPoint presentation and select the slide where you want to add music.

Click on the Insert tab in the ribbon menu.

Click on the Audio button and select Audio on My PC.

Browse to the folder on your computer where the audio file is located and select it.

Click on the Insert button.

How do I record a slideshow?

The steps for recording a slideshow in PowerPoint will vary depending on the version that you own. Get help with slideshow recording based on your version. 

What types of files can I add to a slideshow?

File compatibility in PowerPoint includes the use of JPEGs, PNGs, TIFFs, GIFs, PDFs, MP3s, WAVs, MIDIs, MPEG-4 Videos, and Windows Media Videos.  

How do I share my slideshow?

To share your PowerPoint slideshow, follow these steps:

Open your presentation and click Share at the top right of your screen.

If your presentation isn't already stored on OneDrive, select where to save your presentation to the cloud.

Choose a permission level, like Anyone with a link , or maybe just people in your company. You can also control if people can edit or just view the doc. 

Select Apply.

Enter names and a message.

Select Send.

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Download the Outline Style Food Icon Resources presentation for PowerPoint or Google Slides and start impressing your audience with a creative and original design. Slidesgo templates like this one here offer the possibility to convey a concept, idea or topic in a clear, concise and visual way, by using different graphic resources. You need to talk about a specific topic, but you don't know how to do it? Try using presentations like this one here, 100% customizable!

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how to make an outline powerpoint presentation

Import a Word outline

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To quickly create a presentation, create an outline with heading levels in Word and then import the outline into PowerPoint. 

Create an outline in Word

Select View > Outline . This automatically generates an outline and opens the Outlining tools:

If your document has headings (any heading levels from H1-H9), you’ll see those headings organized by level.

If your document doesn’t have headings and subheadings yet, the outline will appear as a bulleted list with a separate bullet for each paragraph or body text. To assign or edit headings, heading levels, and set up your document structure:

Select a bulleted item.

In the Outline Level box, select a heading Level 1 for slide titles, Level 2 for bullet points on that slide.

When finished or to edit your document, select Close Outline View .

Save an outline in Word

To save your document, select Save , name your file, and then select Save once more. Select Close to close your document.

Note:  Your Word document must be closed to insert it into a PowerPoint presentation.

Import a Word outline into PowerPoint

Open PowerPoint, and select Home > New Slide .

Select Slides from Outline .

In the Insert Outline dialog box, find and select your Word outline and select Insert .

Note:  If your Word document contains no Heading 1 or Heading 2 styles, PowerPoint will create a slide for each paragraph in your content.

Import a Word document

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IMAGES

  1. 30 Perfect Presentation Outline Templates (+Examples)

    how to make an outline powerpoint presentation

  2. Microsoft Office Tutorials: Create a PowerPoint presentation from an

    how to make an outline powerpoint presentation

  3. PowerPoint Tip: Start Your Presentation with an Outline

    how to make an outline powerpoint presentation

  4. 30 Perfect Presentation Outline Templates (+Examples)

    how to make an outline powerpoint presentation

  5. presentation outline powerpoint

    how to make an outline powerpoint presentation

  6. 30 Perfect Presentation Outline Templates (+Examples)

    how to make an outline powerpoint presentation

VIDEO

  1. Thesis Statement Outline PowerPoint Presentation Slides

  2. PowerPoint course lec # 6| How to make PPT| PowerPoint tutorial |PPT slides\presentation| Punjab uni

  3. Using ChatGPT to generate an outline for a PowerPoint presentation

  4. How to Create Outline Text Effect in Powerpoint

  5. Continuous Improvement Process Outline PowerPoint Presentation Slide

  6. PowerPoint Tutorial

COMMENTS

  1. Create a PowerPoint presentation from an outline

    Import a Word outline into PowerPoint. Open PowerPoint and select New Slide > Slides from Outline. In the Insert Outline dialog box, find and select your Word outline and select Insert. Note: If your Word document contains no Heading 1 or Heading 2 styles, PowerPoint will create a slide for each paragraph in your content.

  2. How to Write Powerful PowerPoint Presentations Fast With Outlines

    The PowerPoint screenshots that you'll see in this section use a template called Brusher from Envato Elements . Brusher PowerPoint Template is an advanced design tool that makes it easy to create great presentations. Now let's look at how to create PowerPoint outlines: 1. Close PowerPoint (If It's Already Open)

  3. How to Make a PowerPoint Presentation From an Outline

    Open PowerPoint and choose the slideshow or make a new one. Related: How to Create a Custom Template in PowerPoint. On either the Home or Insert tab, select the New Slide drop-down menu. Pick "Slides From Outline." Browse for the outline file on your computer, select it, and click "Insert." After a moment, you'll see your outline load into ...

  4. How to create a presentation outline (with examples)

    Method 1: Create your outline from scratch. Method 2: Create a presentation outline using an AI presentation maker. Method 3: Create a presentation outline using ChatGPT. Method 4: Create a presentation outline using a template. Presentation outline examples.

  5. The Outline View in PowerPoint (Ultimate Guide)

    Navigate to the Print Options. On your keyboard, hit CTRL+P to open up the print options for your presentation. 2. Navigate to the Outline View. Within the print options, select the 'Full Page Slides' dropdown (the default setting) and within the menu in the upper right-hand corner, select the Outline View.

  6. How to make a presentation outline: a step-by-step guide

    A presentation outline is a bare-bones version of your talk. It should take the general direction of your pitch, plus summaries of your key points. Its purpose is to help you shape your thinking, organize your thoughts, and make sure your material is presented logically. In this article, we're going to take a closer look at what a ...

  7. How to Create a Presentation Outline: A Step-by-Step Guide with Examples

    Here are the steps to follow: Provide a Prompt: Enter a brief description of your presentation topic into the AI tool. Customize the Output: Examine the generated outline. You may need to modify the titles of the slides and their order to better suit your needs.

  8. How to Create a Powerful Presentation Outline? 6 Key Tips

    2. Enhance with Quotes, Testimonials, or Data. Make your presentation more interesting by adding extra info like quotes, testimonials, or data. It can make your audience more engaged and reinforce your message. 3. Visualize Your Concepts. How you show your ideas matters a lot.

  9. Outline View in PowerPoint

    All you have to do is follow the 3 simple steps. Step-1: Click on the "File" tab. In the open PowerPoint presentation, click on the "File" tab from the menu ribbon located at the top of the screen. In the sidebar of the "File" menu, click on the "Print" option. Step-2: Click on the "Print Layout" option.

  10. PowerPoint Tip: Start Your Presentation with an Outline

    To import an existing outline file, click the drop-down menu under New Slide on the HOME tab, and select Slides from Outline. Navigate to the outline file, and click Insert. Another option is to create an outline in .txt format using Notepad (or any other text editor), as shown in the screenshot below. Normal paragraphs will be converted into ...

  11. Creating a PowerPoint presentation from an outline

    The course gives a practical approach to organizing a presentation with an outline and then building slides to support the speaker. This can help you stand out when creating and giving an ...

  12. How To Create an Effective Presentation Outline

    Follow these steps when creating an outline for your presentation: 1. Consider the purpose of your presentation. When creating a presentation outline, determine your goal. To find this, think about what you want your audience to obtain or support after your discussion. For example, a nonprofit that builds wells for impoverished communities may ...

  13. How To Make a Good Presentation [A Complete Guide]

    Apply the 10-20-30 rule. Apply the 10-20-30 presentation rule and keep it short, sweet and impactful! Stick to ten slides, deliver your presentation within 20 minutes and use a 30-point font to ensure clarity and focus. Less is more, and your audience will thank you for it! 9. Implement the 5-5-5 rule. Simplicity is key.

  14. How to Make a PowerPoint Presentation (Step-by-Step)

    To do that, simply go up to the Home tab and click on New Slide. This inserts a new slide in your presentation right after the one you were on. You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To learn more about this shortcut, see my guide on using Ctrl+M in PowerPoint.

  15. How to Write an Effective Presentation Outline

    1. Decide the Purpose of the Presentation. Decide on the goal of your presentation before you start writing any notes. It serves as a base for the remainder of your outline. Your presentation may have one of the following six objectives: to inform, convince, motivate, inspire action or entertain.

  16. 23 PowerPoint Presentation Tips for Creating Engaging Presentations

    Avoid unnecessary animations. Only add content that supports your main points. Do not use PowerPoint as a teleprompter. Never Give Out Copies of the Presentation. Tips To Making Your Presentation More Engaging. Re-focus the attention on you by fading into blackness. Change the tone of your voice when presenting.

  17. How to Outline a Presentation: A Complete Guide From a Pro

    Flesh out the points and sub-points from your outline. Decide very early on if you want to give your speech with or without notes. Revise your drafts as much as possible until you have created a full speech. If you are going to speak with notes, write some of the information from your outline onto cue cards.

  18. How To Turn Powerpoint Into Outline

    Click on the "File" tab in the upper left-hand corner of the screen. Step 2: Select "Export". Upon clicking "File", new options will appear. Click on "Export" from the options in the File tab. Step 3: Create Handouts. Click "Create Handouts" under the Export tab then press the "Create Handouts" icon. Step 4: Select ...

  19. How to Outline Text in PowerPoint? [A Helpful Guide!]

    Step 2 - Open Shape Format and Click on Shape Outline. Next, the "Shape Format" ribbon will appear. If you don't see this ribbon, then you need to click and select the text box properly. On the " Shape Format " ribbon, click on the " Shape Outline " tool. Step 3 - Choose a Color to Add Outline to Text Box.

  20. How To Create A Captivating Title Slide For Presentation?

    Method 1: Choosing A Template From The PowerPoint Library For Creating A Title Slide. Step 1: To create a title slide, open the PowerPoint presentation application and click on 'New.'. Step 2: You will find many PowerPoint templates; double-click on the template you like and click on 'Create.'. Step 3: The template you chose will appear.

  21. How to convert text to PowerPoint

    Method 2: Convert a Word outline to PowerPoint on the desktop. If you use Microsoft Office on your desktop, you can import an outline to PowerPoint using a Word document. Start by creating the outline for your presentation using the Outline View in Word. Go to the View tab and pick Outline in the Views section of the ribbon.

  22. How to Create Stunning Infographics in PowerPoint (2024 Guide)

    Taking the time to outline your vision upfront will make the actual design process much smoother. It helps to ensure your infographic is focused, well-organized, and aligned with your objectives. Step 2: Set Up Your PowerPoint Slide. Now it's time to open a blank PowerPoint presentation and set up your infographic slide. Here's how:

  23. Create and print a presentation in Outline view

    Open the presentation that you want to print. Click File > Print. In the Print dialog box, under Settings, select the second box (which by default is set to Full Page Slides) to expand the list of options. Then, under Print Layout, select Outline. You can choose a page orientation (Portrait or Landscape) in the Printer Properties dialog box.

  24. Slideshow Maker Software Guide

    To add music to a slideshow, first make sure that you're using a slideshow maker with music compatibility. In PowerPoint, follow these steps: Open your PowerPoint presentation and select the slide where you want to add music. Click on the Insert tab in the ribbon menu. Click on the Audio button and select Audio on My PC.

  25. Outline Style Food Icon Resources Presentation

    Download the Outline Style Food Icon Resources presentation for PowerPoint or Google Slides and start impressing your audience with a creative and original design. Slidesgo templates like this one here offer the possibility to convey a concept, idea or topic in a clear, concise and visual way, by using different graphic resources.

  26. Import a Word outline into PowerPoint

    Open PowerPoint, and select Home > New Slide. Select Slides from Outline. In the Insert Outline dialog box, find and select your Word outline and select Insert. Note: If your Word document contains no Heading 1 or Heading 2 styles, PowerPoint will create a slide for each paragraph in your content.