– Clearly state the purpose of the presentation
Creating a presentation outline is an essential step in delivering a successful and impactful presentation. A well-structured outline helps you organize your thoughts, maintain a logical flow, and ensure that you cover all the key points you want to communicate to your audience.
Start by brainstorming ideas and determining the main objectives of your presentation. Consider what information you want to convey, the key messages you want to deliver, and the desired outcomes you want to achieve.
From your brainstorming session, identify the main points you want to address in your presentation. These should be the key ideas or concepts that support your objectives and help you effectively convey your message to the audience.
Once you have identified your main points, organize them in a logical sequence that flows naturally. Consider using headings and subheadings to create a hierarchical structure that guides your audience through the presentation.
Think about the supporting content that you need to include for each main point. This can be facts, statistics, examples, case studies, or visuals that help reinforce your message and provide additional context to your presentation.
At the end of each main point or section, summarize the key takeaways or messages you want your audience to remember. These should be concise and impactful statements that leave a lasting impression.
Once you have created a draft of your presentation outline, take the time to review and refine it. Ensure that the structure is clear, the content is well-organized, and the flow is logical. Make any necessary adjustments or additions to improve the overall effectiveness of your outline.
1. What is a presentation outline?
A presentation outline is a roadmap or blueprint that helps you organize your ideas and content for a presentation. It outlines the structure, flow, and key points of your presentation, ensuring a logical and cohesive delivery.
2. How can I engage my audience throughout my Business presentation?
To engage your audience throughout your presentation, consider using storytelling techniques , interactive elements, or thought-provoking questions. Encourage audience participation through activities, discussions, or Q&A sessions. Use visual aids, such as images, videos, or graphs, to enhance understanding and maintain interest. Finally, deliver your content with enthusiasm, clarity, and confidence.
3. What are the three basic parts of a presentation outline?
When creating a presentation outline, it is crucial to include three essential components. The first part is the introduction, which sets the stage for the presentation and provides background information. Following the introduction is the body, where the main points and supporting details are discussed in depth. Finally, the outline should include a conclusion that summarizes the key points and reinforces the main message.
4. What are the 5 pieces of presentation Outline? The 5 key pieces of an outline include the introduction, main points, supporting information, visuals, and conclusion. Each section plays a vital role in delivering a clear and impactful message to the audience.
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5 active listening skills for better communication, mastering executive communication: strategies, benefits, and best practices.
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Do you want to turn your PowerPoint presentation into an outline? You can do it easily by utilizing a built-in feature in PowerPoint. Keep reading to find out the steps to creating an outline from your PowerPoint presentation.
Step 1: Click On The “File” Tab
First, you will need to open up the PowerPoint presentation from which you want to create an outline. Click on the “File” tab in the upper left-hand corner of the screen.
Step 2: Select “Export”
Upon clicking “File”, new options will appear. Click on “Export” from the options in the File tab.
Step 3: Create Handouts
Click “Create Handouts” under the Export tab then press the “Create Handouts” icon.
Step 4: Select “Outline Only”
A popup will appear after clicking on the “create handouts” button. Select the “Outline Only” option and press “Ok”.
That’s it! Once you do so, PowerPoint will generate an outline, and it will open in the MS Word program. If you want to make edits to the outline, simply make them in Word and then save the document. We hope you found this helpful. Thanks for reading!
As you see, it’s quite easy to turn your presentation into an outline using PowerPoint’s built-in feature. All you need to do is follow the steps that are outlined in this article. Thanks for reading!
By: Author Shrot Katewa
Outlining text in PowerPoint can have multiple use cases. It can be helpful when you want to grab the attention of the audience, or perhaps when you want to add the glow effect and be a bit creative! Whatever the case may be, the most obvious thing that you need to know to achieve the desired result is how to outline text in PowerPoint!
In order to outline text in PowerPoint, first highlight the complete text. Then, click on the “Shape Format” tab. Next, click on the “Text Outline” option and from the dropdown, choose a color for the text outline. You can also choose to increase the weight of the outline to make it more visible.
I will share the detailed step-by-step process in the article below. Plus, we shall also take a look at how to convert text to outline (which can create some really cool designs!)
So, let’s get started!
A Quick Note Before We Begin – for this article, I will be using one of the presentation templates from Envato Elements . With Envato Elements, you get access to thousands of presentation designs with unlimited downloads so you never run out of options again. Plus, you get free previews so you know exactly what you’re getting before buying! It is also very affordable.
It is actually quite simple to outline text in PowerPoint. But, here’s a step-by-step guide that will help you understand the process better –
Step 1 – Identify the Text to Add a Text Outline
The first step is to identify an appropriate piece of text to add a text outline. For the text outline to be visible, I would recommend going with a big bold font type such as Montserrat Bold. If you don’t have the font installed, you can choose a bold typeface of Arial or you can learn how to add fonts to PowerPoint .
Step 2 – Open Shape Format Ribbon and Click on Text Outline
In the next step, first, select the text. Then, you will notice that a new “Shape Format” tab appears. If you don’t select the text then this menu will not appear.
On the “ Shape Format ” ribbon, click on the “ Text Outline ” option. This will be represented by one of the smaller A’s next to the text fill option. You can hover over the buttons to identify the correct button.
Step 3 – Add Text Outline Color
When you click on the text outline button, a dropdown will appear with color options to choose from. You will see the default theme color options on top and standard color options below the theme color options. Click on a color of your preference.
Pro Tip! Change the text color to white to make the text outline stand out. Also, increase the weight of the text outline!
If you don’t find a color that you like, you can also click on “More Outline Colors” to find a suitable color option.
You can also choose to change the color of the text to white (optional). This works great especially if you have a colored slide background. Either way, white text color will make the text outline more prominent. So, this is just a thing to keep in mind.
Step 4 – Increase the Weight of the Text Outline (optional)
The next step would be to increase the weight of the text outline. This is purely optional but highly recommended as it will make the text outline more visible.
To increase the weight of the text outline, simply click on the “Text Outline” option from the “Shape Format” ribbon. Then, below the colors, click on “weight”, and choose an appropriate weight of the text outline.
Once you’ve done that, you will notice that the text now has a visible text outline and it gives an interesting effect to the text in PowerPoint!
Here’s a quick comparison of the text before and after adding the text outline.
To change the color of the text outline in PowerPoint, first, highlight the text. Then, click on the “Shape Format” ribbon. Next, click on the “Text Outline” option and choose a different color of choice for the text outline.
Changing the color of the text outline works in a similar manner as that of adding a text outline in PowerPoint. Meaning, the navigation options are similar.
Also Read – How to Format Text in PowerPoint [A Complete Guide!]
Let’s take a detailed look at how to change color of text outline in PowerPoint –
Step 1 – Select the Text and Go to the Text Outline Option
Select the complete text. Then, click on the “Shape Format” ribbon. Next, identify the “Text Outline” button and click on it.
Step 2 – Choose a Different Color for Text Outline
From the dropdown that appears, simply choose a different color for the text outline.
To remove the text outline in PowerPoint, first, highlight the text. Then, click on the “Shape Format” ribbon. Next, click on the “Text Outline” option and from the dropdown, click on “No Outline”.
The process of removing text outline might seem difficult at first, but it is actually quite easy. Here’s a step-by-step process to remove text outline in PowerPoint –
First, as usual, select the complete text. Then, head over to the “ Shape Format ” tab in PowerPoint. Click on the “ Text Outline ” button.
Step 2 – Click on “No Outline”
When the dropdown with multiple color options appears, simply click on “ No Outline ” at the top. Since there are so many different color options visible to our eye, we simply tend to miss out on the “No Outline” option present at the top! (check the image above for reference)
If you want to be really creative with the text of the font in PowerPoint, you will perhaps want full flexibility with the text. That includes, the ability to convert text to an outline. You can then further use the outline in multiple different ways including creating a masking layer on top of an image!
There is no direct way to convert text to outline in PowerPoint. However, you can achieve this outcome by using an add-in in PowerPoint. Simply install the Text-to-Outline add-in in PowerPoint. Then, type in the text and click on the add-in button in PowerPoint.
To install this add-in, go to the text-to-outline website , and download the plugin. Once downloaded, it will come bundled with instructions to install the add-in.
Once you have converted the text to shape, you will notice that you can now right-click on the text and select the “Edit Points” option as showcased below –
These little edit points will now enable you to change the outline of the text in whichever manner possible just as how you can edit a shape in PowerPoint.
One thing to note here is that the plugin is available only for PowerPoint 2013 onwards for PC users and PowerPoint 2016 for Mac users.
There are times when perhaps you want add an outline just to the text box in PowerPoint. This could be either to grab attention of the audience members or make the text standout from the colored background of the slide. So, here’s how to highlight text in PowerPoint –
In order to add an outline to the text box in PowerPoint, first, select the text box. Then, click on the “Shape Format” tab. Next, click on the “Shape Outline” option, and choose a color to outline the text box.
Let’s have a look at the process in detail –
Step 1 – Select the Text Box
First, select the text box for which you want to add an outline.
Step 2 – Open Shape Format and Click on Shape Outline
Next, the “Shape Format” ribbon will appear. If you don’t see this ribbon, then you need to click and select the text box properly.
On the “ Shape Format ” ribbon, click on the “ Shape Outline ” tool.
Step 3 – Choose a Color to Add Outline to Text Box
A dropdown will open up. This will contain multiple options for choosing a color. Click on the color of your choice to add the outline to a text box.
Step 4 – Add Weight to the Outline (Optional)
If you feel that the outline is too thin, you can also add weight to the outline. Simply click on the “Weight” option present in the “Shape Outline” options, and select an appropriate thickness for the outline.
Here’s how the text box looks once you’ve added an outline to the text box.
To change the outline color, simply go back to the “Shape Outline” tool under “Shape Format” ribbon, and choose a different color from the various color options available.
Check out the different steps that you need to take (showcased in the image above) in order to change the outline color of text box in PowerPoint.
To remove text box outline in PowerPoint, first, select the text box. Then, click on the “Shape Format” ribbon. Next, click on the “Shape Outline” button, and choose the “No Outline” option. This will disable the outline of the text box in PowerPoint.
Here’s a visual reference to the steps that you need to take –
Credit to Cookie_studio (on Freepik) for the Featured Image of this Article (further edited)
Here's a PowerPoint presentation tips and tricks guide that takes you through how to make a good PowerPoint presentation.
The best PowerPoint presentations shouldn’t be remembered. Instead, they should fall into the background to support you and the message you’re trying to get across.
Unlike good PowerPoint presentations , bad PowerPoint presentations are a distraction. You may remember them, but not in a good way.
You’ve seen them before. They might have millions of lines of text. Or a disjointed flow to the slides. Even worse, some slides feature ugly photos and poor design that detract from the message you’re trying to get across. That can even hurt your credibility as a professional or speaker.
This article will take you from finding your initial topic to learning how to make a great PowerPoint presentation. Our guide covers everything in between so that you learn how to present a PowerPoint like a pro.
These Microsoft PowerPoint presentation tips and guidelines are organized into sections. So cut straight to the advice you need and come back when you’re ready for the next steps.
Also, download our Free eBook: The Complete Guide to Making Great Presentations . It’s the deepest resource for learning effective presentation skills for a PPT.
This eBook covers the complete presentation process. It takes the PowerPoint tips and tricks you learn in this article further. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. It’s another great source for presentation design tips.
This article is full of helpful tips so you can build a powerful presentation. You can also find more PowerPoint tips in this video lesson:
To learn even more about how to make a PowerPoint look good, review the huge list of tips below.
Knowing how to use PowerPoint and work within it quickly is helpful. But more important is making a good presentation that hits all your goals. A great PowerPoint presentation is:
Consider this your all-inclusive guide to how to make a good presentation. We’ll look at preparing your presentation and explore how to design it in PowerPoint. Plus, we’ll cover how to practice and nail your delivery successfully come presentation time.
We’ll also address what not to do in these tips for PowerPoint presentations—so you can sidestep any big mistakes. Now let’s dig into these tips for effective PowerPoint presentations.
Before even opening PowerPoint, start by addressing these things. These Microsoft PowerPoint tips and tricks will ensure that you’re prepared for your presentation:
Your presentation isn’t about your slides alone. It’s about the message you want to get across. Before filling in stats, facts and figures, think about the narrative that’ll be discussed, why, and in what order.
Start in a Word or Google doc, and storyboard or script the entire presentation. This will give you an idea of how the information presented will flow and how viewers will see it in sequence. Learn the complete writing process .
A presentation covers the most crucial pieces only. Whatever you’ve been working on that led to this—a paper, a work project, a new product design—doesn’t need to be shared in its entirety. Pick key points and put the rest in an “Appendix” to refer to during the Q&A session at the end.
How you talk to a room full of medical professionals should be different from the way you address a room full of young entrepreneurs. Everything, in fact, is different: your topic selection, the language you use, the examples you give to illustrate points. The little bits of humor you include should be tailored specifically with your target audience in mind.
Understand your audience’s needs to create a successful PowerPoint presentation. Customize your content to meet their specific requirements.
It’s never too early to get used to the rhythm of your presentation and take note of points you want to emphasize. While saying it out loud, you’ll start to develop a “feel” for the material. You’ll notice that some things work well, while others don’t and might need to be worked around.
As you’re rehearsing your presentation, you’re bound to stumble over sections that don’t quite flow naturally. Instead of reworking your delivery, it might be time to consider the content and rewrite the areas that served as stumbling blocks.
“Editing is hard. ‘It’s good enough,’ is a phrase wannabes use. Leaders take editing seriously.” – Anthony Trendl
The most important part of creating a great presentation is the writing stage. The second most important stage is rewriting.
If the stakes are high for your presentation, it’s never too early to get feedback from those that you trust. Here’s an article that helps you collaborate as a team on a PowerPoint presentation. Get PowerPoint design tips from those that you trust when you collaborate.
Second only to you (the information you bring and how you present it) is your PowerPoint slides. If not designed well, a PowerPoint can be disengaging or distracting (regardless of the content quality). Here are some presentation design tips to make sure this doesn’t happen to you:
This is one of the most important PowerPoint presentation tips to follow when designing your slides. Keep in mind that less is more (effective.) A cluttered slide is distracting. It causes confusion for an audience: Which part of the slide should I focus on? Should I read the slide or pay attention to the presenter?
A simple, visually appealing slide will engage your audience, keeping them on track with your main points. Here’s an example of a simple slide that serves its purpose perfectly:
Minimalist slide templates like Nook can help you resist the urge to clutter your slides.
Piggybacking on the last point, less is more effective. If possible, avoid bullets altogether. Otherwise cut them to just a few simple words. The audience should be listening, not reading.
One of the most important tips for quality PowerPoint presentations is to use high-quality photos and graphics.
Earlier in this tutorial, you saw Envato Elements, an all-you-can-download service with PPT tips inside of templates. Those pre-built designs are a beginner’s best friend. They’re even better when paired with Elements’ unlimited library of stock photos .
People are more likely to take you seriously if your presentation is visually appealing. Users view attractive design as more usable. Similarly, they’ll view a more attractive PowerPoint as more effective.
Charts and graphs can also be distracting if they’re not used right. Make sure your information design is simple and clean so that the audience doesn’t spend the entire time trying to decipher what your X axis says. Learn more about PPT data presentation .
Have you seen the old PowerPoint template that looks like worn paper and uses ink splashes? Yeah, so has your audience. Templates can be distracting if they’re too basic or if the design feels dated. You need one with great design options.
Costs are always a concern. But when you use Envato Elements, you’ve got everything you need to create a great PowerPoint presentation . That’s thanks to the incredible all-you-can-download subscription package.
The best PowerPoint tips and tricks can hardly compare to the value of using a template while building your presentation.
On Envato Elements, there are thousands of PowerPoint design templates that are ready to use. Instead of designing a presentation from scratch, start with a template! Just add your specifics to the placeholders.
Templates like Galaxi are impressively designed and waiting for your slide specifics.
The best PowerPoint design tips save you time. And there’s no tip more powerful than this one: use a pre-built template . It helps you master how to present a PowerPoint without spending all your time in the app.
Fonts are an important part of engaging your audience. Fonts and typography choices have a subconscious effect on viewers. They can characterize your company’s presentation and brand either positively or negatively. Make sure that you’re choosing fonts that are professional and modern.
Like font choice, colors cause specific subconscious reactions from viewers. Choosing an outdated color combination for your presentation will render it ineffective.
Below is an example of the Popsicle PowerPoint template , which has a modern presentation color choice:
The Popsicle PowerPoint template highlights how harmonized color palettes can create beautiful slides.
We’ve got a full tutorial on how to make a good presentation slide . Give it a read through and review the accompanying video. Just remember, less is more. The focus is you and your message , not your slides.
A simple way to create a well-designed presentation is to make sure all items on a slide are intentionally aligned. To do this, hold down Shift and select all the objects you want to include. Then choose Arrange in the options bar and apply Alignment Type .
This isn’t the place for exclamation points. Emphasize your points (while speaking). Don’t enlist punctuation to do this for you. (Leave these at home!!!)
This PowerPoint presentation tip is simple. There’s no need to have every word of every bullet point capitalized, or to have all your bullet points in title case. If possible, drop bullets altogether. Again, the simpler, the better!
Limit your text formatting, including reducing the use of bullets, underline, and other effects. Compare the before example on the left to the revised version on the right.
One of the most powerful presentation skills for PPT is using infographics. With the right type of visuals, slides come to life and reduce the text in favor of graphics.
Infographics help combine information with graphics. It’s easier to explain complex ideas when you use visual formats that are intuitive.
Delivery is probably more important than the actual content. Here’s how to become more aware of your own unique ticks, and how to present like a polished pro:
Just do it. Again and again. Experiment with pauses, gestures, and body language. Practice around one hour for every minute of your speech.
Consistency is key to an effective PowerPoint presentation. The timing should be similar (ideally the same) each time you rehearse. This one will especially pay off when it’s time to present in front of your audience.
Many of the best speakers today intentionally speak slowly. You’ll have the chance to emphasize, appear more thoughtful, and make your information easier to digest.
Like the prior tip, pausing more often allows your main points to be emphasized and gives time for information to sink in. You need to let key points breathe a little before rushing into the next section.
Use your phone’s voice recorder. Assess and critique yourself. Consider:
It’s always weird to hear your own voice recorded; don’t stress it. Use this as a time to adjust.
If you stare at the same spot (or even creepier, the same person) the entire time, your presentation will be ineffective (and awkward.) People will be distracted by you, wondering what you’re staring at.
Try this: pick three points in the room (typically: left, center, right). Take time to direct your delivery toward each physical focal point in the room. Also, focus on the center when making your primary points.
This makes you sound more interesting, and it’s easier for your audience to follow. Think short and punchy. Or go long and complex for dramatic effect.
Don’t speak in monotone for your whole presentation. Be conscious of raising and lowering your voice tone. Otherwise, people will tune you out, and you’ll come across like the teacher in Charlie Brown.
What you look like is as important as how you sound. Pretend you’re having a normal conversation, and allow your hands to move with your speech to emphasize your points. Just don’t get carried away! (I’m thinking Brene Brown or President Obama , not your Aunt Jamie after a few gin and tonics.)
When you finally are ready to hit the Present button in PowerPoint, make sure you use the Present Mode option. This allows you (and only you) to view extra notes about each slide—just in case you forget something!
If possible, try doing a few real live test runs as a webinar or even at a local Toastmasters organization to get some feedback from a live audience.
There’s no reason that a presentation should be one-sided. Why not invert the format and ask your audience a question?
To learn how to create a slide that kicks off a Q&A, use this article . These PowerPoint design tips help you create an engaging and exciting discussion.
When the actual day arrives, there are only a few last PowerPoint presentation tips and guidelines to keep in mind:
Deep breathing is proven to relieve stress. It’s simple, and it’ll help you remain calm and in the moment, even up to the last minute before starting.
Tell yourself a joke or watch a funny video clip. Do this before the presentation, of course. Research concludes that happy people are more productive. More productive is more focused and able to perform better.
When we’re stressed or nervous (or both), we tend to speak faster. Consciously, take yet another deep breath and remind yourself to take it slow!
Every presentation room has a temperature. It’s your job as a speaker to gauge it and tailor your presentation to it.
Here’s a great example. Layoffs are coming at a company, and you’re asked to speak to an audience. Even if the audience isn’t personally affected by the actions, you’ve got to consider the morale of the workforce.
Skilled speakers have a knack for reading the energy of the room and adjusting their presentation on the fly.
The last thing that group will want to hear is how strong the economy is and why the company is the best place to work. That doesn’t mean that you’ve got to align to their uncertainty, but don’t go too far against the grain while presenting.
Robert Kennedy III is a master of bringing energy and aligning a speech to the audience. Here’s his advice for adjusting:
“It can be hard to wake up a “dead” crowd but go for it. Most of all, don’t take their energy personally. Focus on serving them with every bit of your fiber then leave empty.”
Go forward with confidence. If you act confident, you’ll start to feel more confident. Move slowly with grace, speak clearly, smile, wear something nice. You’ll appear confident to all attendees (no matter how you feel internally).
Most importantly, focus on what you can do to make your presentation better. There are a few important things not to do that we’ve got to address. Here are a handful of PowerPoint presentation tips and tricks to help you avoid missteps.
Sound effects are distracting and outdated. In most cases, avoid them. Add audio or music to your presentation to inject interest or highlight an important point, but it’s something to take extra care with. If you insert audio, then make sure your use really connects with your audience and has a fresh approach. Otherwise, it’s best to leave it out.
Again, this is distracting and outdated. Use transitions and subtle animations in your PowerPoint presentation. But you need to take care and do it right .
This PowerPoint presentation tip shouldn’t even have to be said. But please, please don’t use clip art. Use professional graphics instead.
The fear of public speaking is a real one. Many beginners think that if they’re feeling nervous that a presentation won’t go well or succeed. That might lead them to cancel the presentation.
Here’s a tip from expert Sandra Zimmer, who leads The Self-Expression Center on conquering your fears before you take the stage:
“Get out of your head and into your body. I do this through a grounding exercise that really works to calm nerves and bring you present in the moment.”
If you think that public speaking fears aren’t normal, you might never give your award-winning presentation. So don’t be afraid to be afraid, and acknowledge it’s part of the process!
If you spend your entire presentation looking at the screen or your note cards, you’re sure to lose your audience’s attention. They’ll disengage from what you’re saying, and your presentation will fall flat.
Reading from your paper or screen also makes it look like you’re not prepared. Many people do it, but no one should. As a general rule, only present something you know well and have, at least mostly, memorized the main points of.
Many new PowerPoint users often make significant mistakes when using Envato Elements designs.
The best way to see how to make a good presentation PPT is to start with designs from others. That means using a template, but that doesn’t mean you can’t customize them!
Don’t forget that PowerPoint templates are infinitely customizable. Think of them as guides with built-in presentation design tips.
To see more presentation tips that show you what not to do, make sure to check out our guide .
These PowerPoint tips will help you get the most out of the application to level up your next presentation. Let’s dive in.
When you’re designing your next PowerPoint presentation, it helps to create a sense of visual rhythm. Slides that have objects aligned and centered are more likely to resonate with an audience.
Animations in effective PowerPoint presentations are a slippery slope. We’ve all sat through presentations where there were so many objects in motion that it was easy to lose focus on the key ideas in the presentation.
But that’s why animations get an unfairly bad reputation. Use animations to create motion and hold an audience’s attention. Use them sparingly and on key elements on your slide, and you’ll capture that attention properly.
You just learned that animations should avoid being distracting. But there’s an important principle to using animations properly. It’s called staging content.
Staging content means that the content appears step by step. There’s nothing worse than overwhelming an audience with all your content at once. But when you stage content, bring it on step by step.
Take it from presentation pro Suzannah Baum :
“If you’re sharing a slide with lots of different points on it, using the animation to reveal those points one at a time is a way to keep the presenter’s content flowing smoothly.”
For more animation presentation tips and tricks, follow our guide .
When you’re sharing a big idea in your presentation, it helps to share your perspective from a few different angles. Adding a video to supplement your content can do just that. Luckily, it’s easy to add and embed a YouTube video in your next PowerPoint presentation.
Charts and graphs can help you tell stories with data. It’s easy for an audience to zone out when you throw a big data table or set of statistics at them.
instead, convert those to charts and graphs. Try out our tutorial to learn how to edit those graphs.
Earlier in this tutorial, we gave you one of my favorite PowerPoint design tips: use infographic templates.
Here’s another. One of my favorite PowerPoint features is SmartArt, which allows you to build infographics right inside the app.
You don’t have to use another graphic design app like Photoshop or Illustrator to add visuals. Instead, try out SmartArt to help you build graphics that are easy to update.
Remember that when you use the PowerPoint, you’ re the presentation. The slides are just there to reinforce what you’ve got to say and support your speaking points.
That’s why I always recommend using Presenter view. More often than not, you’re going to have several displays. Presenter view shows your content on your screen, while your presentation is displayed on another screen.
One of my favorite PowerPoint design tips is to collaborate. Those who know you best will suggest compelling changes that are sure to help you succeed.
As you start collaborating on your presentation, it helps to keep track of proposed and included PowerPoint changes. Use this article to track changes made by others.
Really need to wow an audience with a good PowerPoint presentation? Give these tips a try to make an unforgettable impression:
A good PowerPoint presentation gets your audience involved. One of the best PowerPoint tricks is to do that with a quiz. By engaging audiences, a quiz makes your slides memorable.
By adding trivia, you’ll see how to present a PowerPoint in a way that people will love. Channel your inner game-show host today. MIDTEST is a good PowerPoint presentation with quiz slides.
One of the top PowerPoint tips is to illustrate your slides. But you can go beyond simple, rectangular images on each slide.
The Burte template is full of PowerPoint tricks , including custom image masks. Image masks shape photos into unique works of art. And thanks to premium templates, you can style photos just like this. Masks overlay your photos onto geometric shapes, instantly elevating your style.
Wonder how to give a good presentation PPT that audiences will remember? Give them a piece of it to take home.
PowerPoint makes it easy to print handouts with room for notes on the page. This way, audiences can keep copies of your slides, along with their own notes. This is the perfect way to ensure everyone engages with and retains your content.
When you think about how to present a PowerPoint, consider your branding. That means keeping your logo front and center in the eyes of an audience. But if you’re working with a lengthy slide deck, this could seem daunting.
That’s where master slides come in. They’re common in premium layouts, and they’re a leading example of presentation skills for PPT. Master slides let you make bulk edits fast.
Many of the top presentation tips involve making your slides more accessible. Often, that involves sharing them with audiences online.
You’ll often find that email clients and cloud services limit the size of files that you share. This can be a problem with large PPT slide decks. But there are a few quick steps you can take to reduce PPT file size. Cut graphics, scale down photos, and more.
As you consider how to do a good PowerPoint presentation, think of ease of understanding. After all, you’re trying to explain something to your audience.
The Flowcharts in Infographics template seamlessly illustrates ideas and processes. A flowchart maps out a process in a visual way. Instead of resorting to endless narration, try a quick illustration like this. It saves you time and effort, and your audience is sure to thank you.
Using presentation skills for PPT helps form an association between your message and branding. There’s no better way to do that than with your brand colors.
PowerPoint makes it easy to change color themes, adding your brand colors and logo to each slide. This is one of the top PowerPoint tricks for marketing presentations.
A good PowerPoint presentation doesn’t have to be shared through a projector. Use the app and templates to build amazing illustrations to use anywhere.
A template like Soffee helps you learn how to present a PowerPoint easily with a pre-built design.
Try using PowerPoint to create social media posts. It helps you engage with your audience, with no need to design custom layouts from scratch.
One of the top presentation tips in 2024 is to be industry-specific. That means avoiding generic layouts and choosing something more customized.
This offers two key advantages. First, you save time by having layouts built for you. Second, you gain design inspiration for your specific topic. Themed templates are truly the best of both worlds.
The Medical and Health template is a good PowerPoint presentation with a set theme.
Last but not least in our list of PowerPoint tips comes virtual presenting. More and more often, slides will be shared with online audiences around the globe.
Why not design your slides for that very purpose? And then learn how to share flawlessly with a global team? It’s one of the top presentation tips for 2024. Embrace it today.
We’ve built a resource for Microsoft PowerPoint that you’re sure to want to try. It includes countless PowerPoint tips and tricks. It’s called How to Use PowerPoint (Ultimate Tutorial Guide) and has all the PowerPoint design tips you need.
You’ve just seen our favorite powerful PowerPoint presentation tips and guidelines to help you improve your speaking. We’ve also mentioned Envato Elements, an incredible all-you-can-download source for top PowerPoint designs .
Here are five of the best PowerPoint templates that you can use to create your best presentation yet:
Blast off to success with the help of this PowerPoint template! Think of the pre-built slide designs as pro PowerPoint design tips. They’re built by professional graphic designers. All the popular and modern slide styles that are perfect for your next presentation. Use Galaxi’s five styles and 30 designs to create a great presentation.
We selected templates for this article that match the PowerPoint tips and tricks provided. Masmax fits the bill perfectly across its 234 unique slide designs. These slide designs are sure to align with the latest in design expectations.
Style is subjective, but we can all agree that this template is stunning! The light and airy slide designs are built with fashion-focused designs in mind. But that doesn’t mean that it’s not perfect for most presentations. When learning to present a PowerPoint, remember that templates can be customized to suit your purpose.
Peachme has image-focused slides with splashy designs. The slides are colorful and perfect for a modern presentation. Don’t worry about remembering all the PowerPoint design tips because they’re included in the pre-built slides. Use Peachme’s designs for your presentation today.
Buizi markets itself as a real estate focused template. It’s ideal for that purpose because of the minimal, image-focused slide designs. But that also makes it a perfect choice for presentations in many fields.
We’ve just scratched the surface of PowerPoint design tips with these five options. Here are many more, bundled inside of the best roundups on Envato Tuts+:
You’ve already seen effective presentation skills PPT techniques. But you may be wondering exactly how to do a good PowerPoint presentation. It only takes a few clicks. Let’s learn how in just five steps.
For this mini-tutorial, we’ll use the Enjoy PowerPoint Template from Envato Elements. You’ll see that it’s a beautiful template that helps you learn how to present a PowerPoint by giving you every object and layout you need.
Let’s get started:
As you can see, a template like Enjoy has dozens of unique slides inside. The key to how to give a good presentation PPT is to choose only the slides that you need.
One of the best PowerPoint tricks is to start by selecting slides you wish to use from your template.
In PowerPoint, scroll through the sidebar on the left to view different slide layouts. Right-click and choose Delete to remove unwanted designs. Plus, you can click and drag slide thumbnails to reorder them in the deck.
Consider how to do a good PowerPoint presentation without investing a ton of time. That’s where premium templates come in.
One of our top presentation tips when working with a PPT is to lean on the pre-built text boxes for your content.
To add custom text, simply click and select the contents of any text box on your slide. Then, type in your own words. Repeat as needed throughout your slide deck.
With text selected, it’s easy to customize fonts on each slide. Find the Font section on PowerPoint’s Home tab. From there, you’ve got a variety of dropdown options.
Another of our top tips for presentation tricks is to use a custom font setting in your template.
Click to change the font, font size, and more. You can also use the buttons on the left to add bolds, italics, and more.
Need more custom font styles? As an Envato Elements subscriber, you’ve got instant access to thousands of custom fonts . Use them in your presentation with ease.
Slides like this one contain an image placeholder. That’s another advantage found only with premium templates. These make adding images a breeze.
Add images to your PPTX template for more visually interesting slides.
To get started, find an image file stored on your computer. Then, drag and drop it over the placeholder. PowerPoint will import it, sized and scaled for a perfect fit.
One of the top effective presentation skills is changing shape colors. This helps you control the look and feel of each slide.
With a shape selected, find the Shape Format tab on PowerPoint’s ribbon. Then, click on the Shape Fill dropdown. You’ll see a color chooser menu appear. Click on any thumbnail to apply it to the shape or browse through the Gradient and Texture options.
Learning to write, design, and present a PowerPoint presentation is an invaluable skill, no matter where you use it. If you’re a good communicator of important messages, you’ll never go hungry.
Luckily, improving PowerPoint presentations isn’t as hard as it seems. Follow these tips for PowerPoint presentations to design and deliver with greater confidence.
Remember: Less is more (effective) . Use PowerPoint presentation templates for better design and more effective visual impact. And you can customize a PPT template quickly , with the right workflow.
Microsoft 365 Life Hacks > Presentations > How to introduce yourself in a presentation
A well-executed presentation should captivate your audience and listeners. The first step to gaining their attention is creating an engaging introduction. Learn why presentation introductions are important and how to properly execute one for your presentation.
Presentation delivery impacts your audience’s reception and listening skills. A dull delivery can deter listeners and potentially leave them disinterested. Conversely, an effective delivery can engage your audience, promote active listening, and stimulate substantive discussion.
Presentation introductions also help to establish the outline of your presentation and give the audience an idea of what is to come. Introductions play a crucial role in captivating listeners from the onset and building momentum. They address who you are, why the audience should be invested, state the topic, establish credibility, preview the main points, and establish the cadence and tone of your presentation. Before you dive into the content of your presentation, ensure you establish an effective introduction to captivate your audience.
Powerpoint empowers you to develop well-designed content across all your devices
To establish rapport with your audience, here are some tips to effectively introduce yourself and your presentation:
A succinct introduction makes it easier for your audience to follow. Keep your introduction simple, short, and include only necessary information. State your name and topic clearly so your audience knows you from the beginning. Avoid unnecessary details or lengthy anecdotes in your introduction to keep things focused and to the point.
In addition to your name and topic, highlight anything else that is relevant. You can include your education, work background, qualifications, and other information. Most importantly, ensure the information you disclose is directly relevant to yourself and presentation.
Once you’ve established your name and topic, create an engaging hook or attention getter. Your introduction can be funny, clever, or it can captivate your audience. Have fun creating an introduction, but be sure to align your tone and delivery to your audience.
Let your audience know what your will be discussing. Establish a roadmap of your presentation: outline your contents, topics, and main points in an easily digestible format. This makes it easier for your audience to follow your presentation and prepare for its contents.
Once you’ve created a solid introduction, rehearse your introduction until the delivery is organic and smooth. Confidence is key for an optimal delivery. Speak clearly, practice eye contact, and use storytelling to engage your audience.
Above all, be yourself—authenticity helps you build trust and connection with your audience. Carry you character, speech, and personality into your presentation to draw in your audience.
A successful introduction establishes tone, cadence, topic, and showcases your personality. Gain your audience’s attention and effectively deliver your presentation with an effective introduction. For more ways to engage your audience and improve presentation delivery , learn more presentation tips .
It’s the Office you know, plus the tools to help you work better together, so you can get more done—anytime, anywhere.
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At INK PPT, our commitment is clear: to enhance your ability to create more engaging and impactful presentations. We're here to empower you with the tools and knowledge necessary to captivate your audience and deliver outstanding presentations. Expect expert tips, creative ideas, and practical advice that will help you elevate your presentation game to new heights.
Stay tuned as we embark on this journey together. Get ready to explore a wealth of resources designed to support your professional growth and make your presentations truly shine. Join us as we redefine what it means to deliver compelling and effective presentations in today's competitive landscape.
TL;DR: Learn key strategies to enhance your PowerPoint presentations: tailor content to your audience, utilize engaging design with clear visuals, and deliver dynamically using voice and body language. Structure your content for clarity and interact with your audience for memorable presentations.
In today’s fast-paced business environment, the ability to deliver compelling presentations is indispensable for professionals in every sector. Whether you're pitching ideas, conducting training sessions, or leading seminars, mastering effective presentation skills can elevate your impact and success. This comprehensive guide delves into essential strategies and design principles tailored to enhance your PowerPoint presentations . From crafting engaging content to utilizing visual elements strategically, each aspect is geared towards capturing and informing your audience effectively. By implementing these techniques, you'll not only strengthen your ability to communicate key messages but also leave a lasting impression on your listeners. Explore the following sections to discover how meticulous planning, creative design, and confident delivery can transform your presentations into powerful tools for persuasion and engagement.
Effective presentation strategies are fundamental to delivering impactful messages and achieving desired outcomes. Whether you're pitching a new idea, training employees, or delivering a keynote address, the success of your presentation hinges on careful planning and a deep understanding of your audience.
1. Meticulous Planning: Planning is the cornerstone of any successful presentation. It involves more than just creating slides; it requires a strategic approach to organizing your thoughts and information. Begin by defining the purpose of your presentation. Are you informing, persuading, or educating your audience? Clarifying your objectives helps you stay focused and ensures your content remains relevant throughout.
2. Clear Objectives: Each presentation should have clear, measurable objectives that guide its development. Consider what you want your audience to know, feel, or do after your presentation. This clarity not only shapes your content but also helps you gauge the effectiveness of your delivery. For instance, if you're aiming to convince stakeholders to invest in a new project, your objectives might include presenting compelling data and addressing potential concerns.
3. Understanding Audience Needs: Your audience is at the heart of your presentation. Conduct thorough audience analysis to identify their knowledge level, interests, and expectations. Tailor your content to resonate with their preferences and address their concerns. For example, if presenting to a technical team, focus on detailed data and specifications. Conversely, if presenting to executives, emphasize strategic insights and business impact.
4. Tailoring Content for Engagement: Engaging presentations are not just about delivering information but creating an experience that captivates your audience. Structure your presentation to maintain interest and facilitate understanding. Use storytelling techniques, compelling visuals, and interactive elements to reinforce key messages and keep your audience engaged from start to finish.
5. Structuring for Maximum Impact: The structure of your presentation plays a crucial role in its effectiveness. Begin with a compelling introduction to grab attention and set the stage for what's to come. Organize your main points logically, using transitions to guide the flow of information. Conclude with a memorable summary that reinforces your key takeaways and prompts action from your audience.
Creating visually compelling PowerPoint presentations goes beyond just inserting text and images onto slides. It involves thoughtful consideration of design elements that enhance readability, convey information effectively, and captivate your audience. Here are essential tips to elevate your PowerPoint design:
1. Attention to Detail and Creativity: Effective PowerPoint design starts with attention to detail and a touch of creativity. Choose a consistent color scheme that reflects your brand or the mood of your presentation. Use colors that complement each other and ensure readability, avoiding overly bright or contrasting combinations that strain the eyes.
2. Selecting Fonts Wisely: Fonts play a crucial role in readability and visual appeal. Opt for clean, sans-serif fonts like Arial, Calibri, or Helvetica for body text, as they are easier to read on screen. Reserve decorative fonts for titles or emphasis, but use them sparingly to maintain professionalism and clarity.
3. Layout Techniques for Clarity: Organize your content logically using a clear and balanced layout. Avoid clutter by leaving ample white space around text and images. Use grids and alignment tools to maintain consistency across slides. Ensure that each slide has a clear focal point and that information flows naturally from one point to the next.
4. Effective Use of Visuals: Visuals such as charts, graphs, and infographics are powerful tools for conveying complex information quickly and clearly. Choose the appropriate type of visual representation based on the data or concepts you need to communicate. Use color strategically to highlight key data points or trends without overwhelming the audience.
5. Enhancing Visual Appeal with Graphics: Incorporate high-quality graphics and images that support your key messages and enhance understanding. Avoid generic clip art and opt for professional, relevant visuals that add value to your content. Ensure that images are properly sized and positioned to complement your text without overshadowing it.
6. Consistency in Design Elements: Maintain consistency in design elements throughout your presentation . Use the same color palette, font styles, and layout formats across slides to create a cohesive visual identity. Consistency not only improves visual appeal but also helps in reinforcing your brand or message.
7. Animation and Transitions: Use animations and slide transitions judiciously to enhance engagement and emphasize key points. Avoid excessive animations that distract from your message or make the presentation feel gimmicky. Use simple, subtle animations to reveal content gradually or to transition between slides smoothly.
8. Accessibility Considerations: Ensure your presentation is accessible to all audience members, including those with visual impairments. Use sufficient color contrast between text and background. Provide alternative text descriptions for images and graphics . Avoid relying solely on color to convey information.
Mastering presentation delivery requires more than just creating visually appealing slides. It involves the art of engaging your audience, effectively conveying your message, and leaving a lasting impression. Here are essential techniques to enhance your presentation delivery:
1. Voice Modulation: Voice modulation adds depth and interest to your presentation. Vary your pitch, tone, and pace to emphasize key points, create suspense, or convey excitement. A monotone delivery can bore your audience, while a dynamic voice keeps them engaged and attentive. Practice speaking with clarity and confidence to enhance your vocal presence.
2. Body Language: Body language is a powerful tool for communication. Maintain good posture to project confidence and authority. Use gestures purposefully to emphasize points and convey enthusiasm. Make eye contact with different audience members to establish rapport and keep them involved. Avoid pacing or fidgeting, as it can distract from your message.
3. Engaging Storytelling: Effective presentations often revolve around compelling storytelling. Structure your presentation as a narrative with a clear beginning, middle, and end. Use anecdotes, examples, or case studies to illustrate key concepts and make them relatable to your audience. Storytelling not only captivates attention but also helps in conveying complex ideas in a memorable way.
4. Audience Interaction: Engage your audience throughout the presentation to maintain their interest and involvement. Encourage questions, polls, or interactive activities to foster two-way communication . Pause strategically after asking a question to allow for audience participation. Adjust your pace and content based on audience reactions to ensure they stay engaged.
5. Preparation and Rehearsal: Effective delivery starts with thorough preparation and rehearsal. Practice your presentation multiple times to refine your delivery and timing. Familiarize yourself with the content to speak naturally and confidently without relying heavily on notes. Rehearsing also helps in anticipating potential questions or challenges from the audience.
6. Use Visual Aids Wisely: While delivering your presentation , use visual aids such as slides, charts, or videos to support your points. However, avoid reading directly from the slides. Instead, use them as prompts to guide your discussion. Maintain eye contact with the audience while referring to visual aids to keep their attention focused on you as the presenter.
7. Handle Q&A Sessions Effectively: Prepare for the Q&A session by anticipating possible questions and formulating concise answers. Maintain composure and confidence while addressing queries from the audience. If you don’t know the answer to a question, acknowledge it gracefully and offer to follow up later. Use the Q&A session as an opportunity to reinforce key messages and clarify any doubts.
8. Adaptability and Flexibility: Be prepared to adapt to unexpected situations or changes during your presentation. Stay flexible in your approach and adjust your delivery based on audience feedback or time constraints. Remain calm and composed, demonstrating your ability to handle challenges with professionalism.
In presentations, content serves as the foundation upon which your message stands. Crafting compelling content is essential for effectively communicating ideas, engaging your audience, and achieving your presentation objectives. Here’s how to create content that resonates and captivates:
1. Define Clear Objectives: Before crafting your content, clarify the objectives of your presentation. What do you want to achieve? Are you informing, persuading, or inspiring your audience? Clearly defining your goals helps in structuring your content around key messages that support your overarching purpose.
2. Develop Engaging Headlines: Headlines serve as signposts that guide your audience through your presentation. Craft clear and concise headlines that summarize the main point of each slide or section. Avoid vague titles and instead use actionable language that piques curiosity and encourages attention.
3. Structure for Clarity and Flow: Organize your content in a logical sequence that flows smoothly from one point to the next. Start with a compelling introduction that captures attention and sets the stage for what follows. Clearly outline your main points and supporting details, using transitions to connect ideas and maintain coherence.
4. Emphasize Visual and Verbal Balance: Balance text with visuals to enhance comprehension and retention. Use bullet points or short phrases to convey key information, complemented by relevant images, charts, or graphs that illustrate your points visually. Visual aids should support and reinforce your verbal message without overwhelming or distracting the audience.
5. Simplify Complex Information: Present complex information in digestible chunks to facilitate understanding. Break down concepts into manageable segments and provide context or examples to clarify abstract ideas. Use analogies, anecdotes, or case studies to make information relatable and memorable for your audience.
6. Tell a Compelling Story: Effective presentations often weave a narrative thread that connects ideas and engages emotions. Incorporate storytelling techniques to frame your content in a narrative arc with a beginning, middle, and end. Use storytelling to create a sense of urgency, evoke empathy, or illustrate the impact of your message on real-world scenarios.
7. Use Data and Evidence Strategically: Support your arguments and claims with credible data, statistics, or evidence. Use visuals such as charts or infographics to present data in a clear and compelling manner. Ensure that your sources are reliable and relevant to enhance the credibility of your presentation.
8. Encourage Audience Engagement: Engage your audience throughout the presentation by inviting questions, encouraging discussion, or incorporating interactive elements. Foster a participatory environment where audience members feel involved and invested in the topic. Address audience interests and concerns to maintain their attention and relevance.
Mastering presentations is a multifaceted skill that demands strategic planning, creative design, and impactful delivery. By incorporating the strategies discussed in this guide, you can enhance your ability to deliver compelling PowerPoint presentations that resonate with your audience. From meticulous content crafting to engaging audience interaction and thoughtful design choices, each element contributes to creating presentations that inspire, inform, and persuade effectively. Embrace clear objectives, employ engaging storytelling, and utilize visual aids wisely to captivate your audience from start to finish. Whether you're presenting to colleagues, clients, or stakeholders, these techniques will help you convey your message with clarity and confidence. Start implementing these proven strategies today to elevate your presentation skills and leave a lasting impression in your professional endeavors.
What are effective presentation techniques?
Effective presentation techniques involve clear communication, audience engagement, and impactful delivery to convey your message persuasively.
How can I design compelling PowerPoint presentations?
Design compelling PowerPoint presentations by using visuals effectively, crafting clear messages, and structuring your slides to enhance understanding and engagement.
Why is presentation strategy important?
Presentation strategy helps in organizing content, engaging the audience, and achieving presentation objectives effectively.
What makes a PowerPoint presentation effective?
An effective PowerPoint presentation combines clear content, engaging visuals, and a structured flow that keeps the audience interested and informed.
How can I improve my presentation skills quickly?
You can improve your presentation skills by practicing delivery, refining slide design, and understanding your audience's needs and expectations.
Ready to elevate your presentation skills and make a lasting impact? Explore the strategies and design tips in this guide to create compelling PowerPoint presentations that captivate and inform your audience. Start implementing these techniques today to enhance your professional communication and achieve success in your presentations. Unlock the potential to inspire, persuade, and engage with confidence. Begin your journey towards mastering the art of presentations now.
For those who are hungry for more about Modern Company Profiles, Presentations for Impact and Influence? here are some other blogs that you might enjoy:
Mastering Modern Company Profiles
Mastering CFO Presentations for Impact and Influence
I'm an ardent creative explorer. With every stroke of my digital brush, I bring your ideas to life. Books are my cherished companions, sparking the exceptional ideas that I love to infuse into our team's projects.
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Few apps make it as easy as PowerPoint to add animations to your slides. Learn how to bring stylish sizzle to your PowerPoint presentation with animations.
Tired of building the same old, boring slide decks? As a creative, PowerPoint animation is a surefire way to grab the audience! PPT animation brings dry slides to life.
Animation transforms every presentation that you build. In this tutorial, you’ll learn how to add animations in Microsoft PowerPoint. You’ll see that animation PowerPoint templates are the best way to kickstart your next presentation design.
Knowing how to insert animation on PowerPoint is an essential skill, and it’s easy to learn. If you like to learn by watching, we’ve got you covered. Here are two helpful videos to learn PPT animation.
In this short video, you’ll watch me add animations to a PowerPoint presentation. I’ll cover basic animations and sequencing them so that items appear in the order you want. Check out the video below to watch and learn how to get animation in PowerPoint:
Animated templates are the best way to animate in PPT. Use PPT how to add animation templates to build amazing slides of your own in seconds.
Trying to find the perfect template? This comprehensive video lists some of the very best PowerPoint animation templates that you can download today.
We also have a useful compliment to this tutorial. Quickly grab it before you read on. Download our FREE eBook: The Complete Guide to Making Great Presentations . It’ll help you write, design, and deliver the perfect presentation.
PowerPoint animations are visual effects for the objects in your PowerPoint presentation. PowerPoint animations bring objects like text, images, or charts on or off your slide.
Microsoft calls these entrances and exits. An entrance is an animation that brings something onto the slide. An exit moves an object off the slide. Use an animation to make an object enter or exit your slide (or even move it between spots on a slide.)
My recommendation is to completely build out your presentation first and add animations later. Focus on content and the ideas you want to convey. Add the sizzle later in the form of well-timed animations.
PPT animations are the visual effects for objects on your slides. Transitions are the animations that occur when you change slides. This tutorial covers only PPT animations.
Read on to learn more about how to customize PowerPoint animations and work quickly with templates.
The tips in this section were written using macOS and Microsoft 365. If you’ve got a different operating system or a different version of PowerPoint, your steps may be slightly different.
Let’s learn PowerPoint animation using a template. This is the Orange Animated PowerPoint Template . You can download it today from Envato to follow along as we learn how to add animation in PowerPoint! It’s the perfect tool to learn PowerPoint animations.
It’s easy to add an animation to your PowerPoint presentation. After you’ve finished inputting all your content into a PowerPoint file, begin adding your animations:
You’ll know that a slide contains animation when a small orange box with a number appears on the slide. Preview your animations by clicking on the Preview button on the far-left side of the PPT Animation tab.
Your animation will play when you switch to Slide Show mode. Each time you click the mouse button or press a button on a presentation “clicker,” the slide will advance. This could mean going on to the next slide or animating in the next slide object.
That’s it! You’ve added your first animation to PowerPoint. Practice how to add animation in PowerPoint with another element, such as a chart or image. Let’s look at other PPT animations.
PowerPoint has a great variety of styles with which to animate objects on your slides. With the animation presets you can quickly bring an object on or off a slide with one click.
On the Animations tab of the ribbon, there are many one-click styles to apply to an image. Scroll down in this menu to view them. See the screenshot below for the full list of animations:
When you think of how to add animation in PowerPoint, be creative. And don’t hesitate to try out different ideas. You have countless options. As you design one presentation after another, you’ll want to explore your options. This panel lets you do exactly that. It’s how to insert animation on PowerPoint fast.
The names of the slides are also good clues for understanding what the animations will do. “Fly out” causes an object to exit the PowerPoint slide, while “Float In” is indicative of an object coming onto the slide.
Spend time trying out the various PowerPoint animation effects. Click on each one and PowerPoint will play a short preview, right on the slide.
So far, we’ve animated a single object onto our PowerPoint slide. You know how to get a single animation in PowerPoint. Now, let’s learn how to add animation in PowerPoint with a second object.
To add a second PPT animation to a slide, simply select another object. Then, click on one of the animations from the menu again.
Once you add a second animation to a slide, you’ll notice that each animated object has a small number in a box next to it. That number indicates the order the objects will animate in. A box with a “ 1 ” will be animated first, and a “ 2 ” will be animated after it.
What if you want to change the order of our animations? In PPT, how to add animation also includes sequencing steps. Read on to find out about sequencing the animation in PPT options.
You’ve just learned how to animate slides in PowerPoint. With an array of effects added, you’ve built an animated slide that’s ready to share!
But first, you may want to change the sequence of the animations. In other words, you want to adjust the order in which they appear.
In this example, I want the text box reading “Global Growth” to fly in first. Then, I want it to be followed by the image of the factory on the right. Fortunately, this is easy to do with Microsoft PowerPoint. To start, be sure you’re working on the Animations tab on the ribbon. Then, click on the button labeled Animation Pane.
You’ll see a sidebar menu open on the right side of your PowerPoint window. This is the Animation Pane. Think of it as the control center for animations in PowerPoint. It’s ready to help you re-sequence animations fast.
Right now, the photo shows a “1” beside it. This indicates that it comes onto the slide first. The “Global Growth” text comes in second, noted by the number “2” next to it.
On the Animation Pane , all that we need to do is drag and drop to re-sequence the animations. If I want the text to come in first, I’ll move it up in the list of my animations. Simply click and drag on its title in the Animation Pane to move it into a new position.
Notice that the number beside the text box animation changes from a “2” to a “1”. This indicates that it is now the first animated object on the slide.
When you’re managing many objects on a single slide, the Animation Pane is helpful. It can help you visualize the order in which objects are entering or leaving your PowerPoint slide. Plus, you can quickly reorder them by dragging and dropping them.
It’s key to learn how to get animation in PowerPoint that fits your needs. For example, it’s a great idea to alter the duration and triggers for animations. Add animation to PowerPoint in these cases for an attention-getter.
By default, PowerPoint assigns standard values to various types of animation. Often, this is the perfect timing. But in other cases, you might want to make adjustments.
Similarly, you can change what triggers an animation. By default, animations start On Click. This means that your cursor or clicker causes each animation to start.
Again, it’s useful, but it also means that you have to start each animation manually. If you’ve sequenced animations, you may want them to automatically start one after the other.
To make these changes, select an animated object and return to the Animations tab. On the right side, you’ll see the Timing section. Here, you can change the starting trigger by opening the Start dropdown. Duration and delay settings can be adjusted using the menus below.
Here’s the thing: presentations aren’t about animations or how fancy your slides are. They’re all about holding your audience’s attention.
This quote from one of my favorite movies is a great way to think about using animations:
“Your scientists were so preoccupied with whether or not they could , they didn’t stop to think if they should. ” – Jurassic Park
Just because you can add animations doesn’t mean you should. Are they improving your presentation or distracting your audience from your message?
Using too many animations is distracting. When you’ve got objects flying in and out of the slide, you’ll lose the attention of your audience. Less is more while you learn how to insert animation on PowerPoint.
Here are four key principles for applying animations in PowerPoint tastefully:
What is the definition of animation in Microsoft PowerPoint that goes too far? Anytime the animation supersedes the content, it’s time to rethink things.
So, when should you use presentation animation in PowerPoint? I find it most useful when:
Play the presentation to yourself before presenting it. If you feel like you’ve got too many animations on your slide, consider removing some of them.
If you’re learning how to animate slides in PowerPoint, it helps to have a few top tips. Let’s walk through five of our favorite fast facts that show you how to get animation in PowerPoint.
More than ever, PowerPoint presentations are full of data visuals that tell stories. Audiences love charts that help them understand your message visually.
Why not add animations to your data? With the help of our quick screencast , you can learn to do just that.
Many of the recommended templates include more than one PowerPoint animation. Survey your slides by reviewing all the active animations before you start.
Click on Animations on PowerPoint’s ribbon. Instantly, you’ll see numbered icons on each object that features an animation. As you learn how to insert animation on PowerPoint, review what’s already included in the template. This helps you avoid deleting any key objects.
One of the most popular formats for a presentation is a slideshow. And every slideshow is better with animations that smoothly shift from one slide to the next.
This tutorial doesn’t cover transitions, a form of animation that helps shift between two slides. Use those transitions as an animation to bring the focus back to the slide.
Learn how to add animation in PowerPoint for slide changes with transitions. Check out our quick screencast that teaches you how to add transitions in just 60 seconds.
We’ve already mentioned this tip above, but its importance bears repeating. To learn how to get animation in PowerPoint to work effectively, consider that you might be overdoing it.
Everything we do as presenters should consider the audience. Too many animations take away from the content and are more harmful than helpful. Always challenge yourself to delete half the animations you initially included to bring tight focus.
There’s a big mistake that rookie presenters make. When they’re learning how to animate slides in PowerPoint, they assume they’ve got to do it all on their own. Beginners ask, “ What is animation in PowerPoint ?” and wind up deep down the rabbit hole of learning the entire app.
Instead of learning how to animate slides from scratch, a better way is to start by using a template. Templates already have most of the work done for you. And thanks to a site called Envato, you’ll unlock unlimited templates with animations for PowerPoint .
For a flat monthly rate, you unlock unlimited downloads of animated PowerPoint templates. Plus, Envato includes millions of other digital assets. These include stock photos, music, fonts, and more. These pair perfectly with your animated slides.
Envato now also includes an AI-powered search feature ! This new tool allows you to input a description of your project to effortlessly locate the finest human-crafted resources.
Start experimenting with this enhanced search tool! Discover the ideal animated PowerPoint templates for your presentations in 2024.
Join now and start downloading!
Now, let’s explore five of the very best templates that help you add animation to PowerPoint. PowerPoint animations are so much easier with top templates. These are available today on Envato:
Fashionable templates include the most modern and minimal design elements. Those principles help draw the viewer’s eyes to images that cover the slide. Plus, it includes the best PowerPoint animations already built in!
Infographics help you illustrate data and ideas. Animating them controls the flow of your narrative. Use this template to your advantage with an array of slide layouts. This one is easy to customize and will impress even the toughest audiences.
The Sound is another impressive template that shows you how to get animation in PowerPoint right. It uses the “just enough” animation mindset that helps audiences enjoy your slides to the max. Use 30 unique slides and six color schemes to create an animated presentation.
Searching for remarkable flexibility for your animated PPT? Square is the template for you. Inside, you’ll find 128 custom-animated slide designs. And with fully editable graphics, make changes to fit your style in a flash.
Businesses need engaging presentations to stand out from the crowd. Use this animation PowerPoint template to create an interesting and wonderfully animated presentation. Add your business concept to the placeholder slides and watch your story come to life.
In this tutorial, you learned to use PowerPoint animations to tastefully animate elements on your slide. Bringing those key bullet points or images on the slide at the right time will make for a great presentation.
When you think of how to add animation in PowerPoint, always use premium templates. They help you create PowerPoint animations. The vast Envato library has thousands of stunning options for animated designs. It’s the best way to learn how to insert animations in PowerPoint!
How to make your presentation sound more like a conversation.
The main difference between strong, confident speakers and speakers who seem nervous in front of the room is in how relaxed and conversational they appear. Here are some basic pointers that will help you create a conversational tone when speaking, regardless of the size of your audience.
1. Avoid using the word, “presentation.” Every time you say, “I’m here to give you a presentation on X,” or, “In this presentation, you’ll see…,” you are emphasizing the formal, structured, sometimes artificial nature of the interaction. No one wants to be “presented” to. Instead, use language that emphasizes a natural, conversational exchange. “We’re here today to talk about X,” or “Today I’ll be sharing some ideas regarding Y.” You can even go so far as to say, “I’m glad we have time together today to discuss Z.” Even if your talk is not going to truly be a dialogue, you can use language that suggests engagement with the audience.
2. If you are using PowerPoint, avoid using the word “slide.” Instead of talking about the medium, talk about the concepts. Swap out, “This slide shows you…,” for, “Here we see….” Instead of saying, “On that slide I showed you a moment ago,” say, “A moment ago we were discussing X. Here’s how that issue will impact Y and Z.” Casual conversations don’t usually involve slide decks. Just because your complicated presentation on tax exposure, supply chain issues, or new health care regulations requires you to use slides, doesn’t mean you have to draw attention to that fact that the setting is formal and structured.
3. For many large-group events, speakers are provided with what’s called a “confidence monitor,” a computer screen that sits on the floor at the speaker’s feet showing the slide that appears on the large screen above the speaker’s head. Avoid using confidence monitors. Our natural inclination when using a confidence monitor is to gesture at the bullet point we’re discussing at the moment. However, we are pointing to a bullet point on the screen at our feet, which the audience can’t see, so it creates a disconnect between us and the audience. Instead, stand to the side of the large screen and gesture at the bullet point you’re talking about so that the audience knows which point you are discussing at the moment.
4. Don’t tell your audience, “I want this to be interactive.” It’s your job to make it interactive. If you are delivering the type of presentation where your audience size allows you to create true engagement with your listeners, create that connecting in stages to “warm up” the audience. Stage One engagement is to ask the audience a question relevant to your topic that you know most of the audience members can respond to affirmatively. “Who here has ever bought a new car?” or, “How many of you have ever waited more than 5 minutes on hold on a customer service line?” Raise your hand as you ask the question to indicate to the audience how to respond. Whoever has raised their hand has now participated in the discussion. They have indicated a willingness to engage. Stage Two engagement is calling on one of the people who raised their hand and asking a specific, perfunctory question. Again, it needs to be a question they can answer easily. If your first questions is, “Who here has bought a new car?” you can then call on someone and ask, “How long ago,” or “What kind of car did you buy most recently?” If your first question was, “Have you ever waited on hold for more than 5 minutes,” you can’t ask, “What company were you calling at the time?” The people who raised their hands weren’t thinking of a specific instance; they were just thinking broadly about that type of experience. You could, however, call on someone and ask, “Do you prefer when they play music or ads for the company’s products?” Anyone can answer that question. At that point, you are in an actual dialogue with that person. Stage Three engagement is asking them a question where they need to reveal something more personal. “How does that make you feel when you hear those ads?” You’ve warmed up your audience and drawn them in with baby steps. Now you have actual, meaningful audience participation.
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5. Use gestures. When we’re speaking in an informal setting, we all use hand gestures; some people use more than others, but we all use them. When we try to rein in our gestures, two things happen that diminish our speaking style. First, we look stiff and unnatural. We look like we are presenting a guarded or cautious version of ourselves; we look less genuine. Second, hand gestures burn up the nervous energy we all have when speaking in front of a large group. That’s good. When we try to minimize our hand gestures, we tie up that nervous energy and it starts to leak out on odd ways, where we start to tap our foot, fidget with our notes or microphone, or tilt our head side to side to emphasize key points. Just let the gestures fly. It’s unlikely they will be too large or distracting. I have coached people on their presentation skills for 26 years. In that time, I have met three people who gestured too much. Everyone else would benefit from using their gestures more freely.
The impact we have as communicators is based on the cumulative effect of many different elements of our delivery. These suggestions alone won’t make you a terrific presenter. They will, however, add to the overall package your present of yourself when speaking to large audiences.
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Outline view in PowerPoint displays your presentation as an outline made up of the titles and main text from each slide. Each title appears on the left side of the pane that contains the Outline tab, along with a slide icon and slide number. The main text is indented under the slide title. Graphic objects appear only as small notations on the slide icon in Outline view.
Working in Outline view is particularly handy if you want to make global edits, get an overview of your presentation, change the sequence of bullets or slides, or apply formatting changes.
When you're creating your outline, think about how many slides you need. You probably want at least:
A main title slide
An introductory slide that lists the major points or areas in your presentation
One slide for each point or area that is listed on the introductory slide
A summary slide that repeats the list of major points or areas in your presentation
By using this basic structure, if you have three major points or areas to present, you can plan to have a minimum of six slides: a title slide, an introductory slide, one slide for each of the three major points or areas, and a concluding summary slide.
If you have a large amount of information to present in any of your main points or areas, you may want to create a sub-grouping of slides for that material by using the same basic outline structure.
Consider how much time each slide should be visible on the screen during your presentation. A good standard estimate is from two to five minutes per slide.
On the View tab, in the Presentation Views group, click Outline .
In the slide thumbnail pane, place the pointer, and then either paste your content or begin typing text.
The first text you type will be a title, indicated by boldface type. Press ENTER when you've completed the title.
PowerPoint uses the Enter key on the keyboard to start a new line in an outline. The new line is automatically at the same hierarchical level as the one you just typed. To change that hierarchical level:
Press the Tab key on the keyboard to move the current line downward one level in the outline hierarchy.
Press Shift+Tab to move the current line upward one level in the outline hierarchy.
Print a presentation in outline view.
Open the presentation that you want to print.
Click File > Print .
In the Print dialog box, under Settings , select the second box (which by default is set to Full Page Slides ) to expand the list of options. Then, under Print Layout , select Outline .
You can choose a page orientation (Portrait or Landscape) in the Printer Properties dialog box.
Click Print .
(For more complete information on printing, see the article Print your PowerPoint slides or handouts .)
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VIDEO
COMMENTS
Import a Word outline into PowerPoint. Open PowerPoint and select New Slide > Slides from Outline. In the Insert Outline dialog box, find and select your Word outline and select Insert. Note: If your Word document contains no Heading 1 or Heading 2 styles, PowerPoint will create a slide for each paragraph in your content.
Open the presentation that you want to print. Click File > Print. In the Print dialog box, under Settings, select the second box (which by default is set to Full Page Slides) to expand the list of options. Then, under Print Layout, select Outline. You can choose a page orientation (Portrait or Landscape) in the Printer Properties dialog box.
The PowerPoint screenshots that you'll see in this section use a template called Brusher from Envato Elements . Brusher PowerPoint Template is an advanced design tool that makes it easy to create great presentations. Now let's look at how to create PowerPoint outlines: 1. Close PowerPoint (If It's Already Open)
On either the Home or Insert tab, select the New Slide drop-down menu. Pick "Slides From Outline." Browse for the outline file on your computer, select it, and click "Insert." After a moment, you'll see your outline load into PowerPoint. As mentioned, each line of the outline is its own slide.
All you have to do is follow the 3 simple steps. Step-1: Click on the "File" tab. In the open PowerPoint presentation, click on the "File" tab from the menu ribbon located at the top of the screen. In the sidebar of the "File" menu, click on the "Print" option. Step-2: Click on the "Print Layout" option.
Here are the steps to follow: Provide a Prompt: Enter a brief description of your presentation topic into the AI tool. Customize the Output: Examine the generated outline. You may need to modify the titles of the slides and their order to better suit your needs.
Navigate to the Print Options. On your keyboard, hit CTRL+P to open up the print options for your presentation. 2. Navigate to the Outline View. Within the print options, select the 'Full Page Slides' dropdown (the default setting) and within the menu in the upper right-hand corner, select the Outline View.
To print an outline for your slides, go to File -> Print and select Outline via Settings. Select the printer and click Print. Print options of PowerPoint Outline Final Words. When designing your presentation outline in PowerPoint, a few considerations should include the title, introduction to your topic, subheadings, the number of slides you ...
Method 1: Create your outline from scratch. Method 2: Create a presentation outline using an AI presentation maker. Method 3: Create a presentation outline using ChatGPT. Method 4: Create a presentation outline using a template. Presentation outline examples.
Outline View shows all the text of the slides but not graphics therefore, this ... Watch this video to learn how a presentation can be created in Outline view .
The Outline pane appears at the left, showing only the text in your presentation. You can quickly create an entire presentation by pasting an outline from Word into the Outline pane. Collapse and Expand Headings. In Outline View, you can collapse or expand headings, subheadings, and text. Right-click any slide title in the Outline pane.
Follow these steps when creating an outline for your presentation: 1. Consider the purpose of your presentation. When creating a presentation outline, determine your goal. To find this, think about what you want your audience to obtain or support after your discussion. For example, a nonprofit that builds wells for impoverished communities may ...
Organize your slides. Title slide: Include a title slide with the presentation topic, your name, and date. Add a relevant image or graphic to set the tone. Agenda slide: Provide an agenda or outline slide to give the audience an overview of what to expect.
Enhance with Quotes, Testimonials, or Data. Make your presentation more interesting by adding extra info like quotes, testimonials, or data. It can make your audience more engaged and reinforce your message. 3. Visualize Your Concepts. How you show your ideas matters a lot.
To import an existing outline file, click the drop-down menu under New Slide on the HOME tab, and select Slides from Outline. Navigate to the outline file, and click Insert. Another option is to create an outline in .txt format using Notepad (or any other text editor), as shown in the screenshot below. Normal paragraphs will be converted into ...
9. Plan the Order of Your Slides. Think of your presentation outline template as a very rough first draft. Decide on what types of slides you want to use, and decide on a final running order. You might feature quotes early on in your presentation, for example, and leave testimonials until the end.
Body. Create a skeleton outline of your presentation by breaking down this main message into smaller parts. Use bullet points or headings to organize these bits of information. Think of the main points as the big chapters and the subpoints as the smaller sections within those chapters.
Step-by-Step Guide to Create an Effective Presentation Outline. Creating a presentation outline is an essential step in delivering a successful and impactful presentation. A well-structured outline helps you organize your thoughts, maintain a logical flow, and ensure that you cover all the key points you want to communicate to your audience. ...
Join 500K professionals & educators. Visualize your outlines by converting them into engaging PowerPoint presentations using our AI-powered tool. Convert outlines to PPT quickly and easily, allowing AI to summarize and adapt content for impactful slides. Ideal for students, educators, and professionals.
Click on the "File" tab in the upper left-hand corner of the screen. Step 2: Select "Export". Upon clicking "File", new options will appear. Click on "Export" from the options in the File tab. Step 3: Create Handouts. Click "Create Handouts" under the Export tab then press the "Create Handouts" icon. Step 4: Select ...
Step 2 - Open Shape Format and Click on Shape Outline. Next, the "Shape Format" ribbon will appear. If you don't see this ribbon, then you need to click and select the text box properly. On the " Shape Format " ribbon, click on the " Shape Outline " tool. Step 3 - Choose a Color to Add Outline to Text Box.
The PowerPoint presentation tips we share below will help you make a good presentation. Guide to Making Great Presentations (Free eBook Download) Also, download our Free eBook: The Complete Guide to Making Great Presentations .
Open PowerPoint, and select Home > New Slide. Select Slides from Outline. In the Insert Outline dialog box, find and select your Word outline and select Insert. Note: If your Word document contains no Heading 1 or Heading 2 styles, PowerPoint will create a slide for each paragraph in your content.
Outline your presentation. Let your audience know what your will be discussing. Establish a roadmap of your presentation: outline your contents, topics, and main points in an easily digestible format. This makes it easier for your audience to follow your presentation and prepare for its contents. Practice and refine
Clearly outline your main points and supporting details, using transitions to connect ideas and maintain coherence. 4. ... Explore the strategies and design tips in this guide to create compelling PowerPoint presentations that captivate and inform your audience. Start implementing these techniques today to enhance your professional ...
I have tried to create a presentation from an outline file i have in MS Word, but my Ppt struggles to do and finally shuts down and sometimes restarts on its own. i tried with a 10 page file to 1 page file and yet it does not create it. here are some images i followed but failed. outline document. importing screen. file selection box,
Animation transforms every presentation that you build. In this tutorial, you'll learn how to add animations in Microsoft PowerPoint. You'll see that animation PowerPoint templates are the best way to kickstart your next presentation design.
2. If you are using PowerPoint, avoid using the word "slide." Instead of talking about the medium, talk about the concepts. Swap out, "This slide shows you…," for, "Here we see…."
By following this step-by-step guide and leveraging the power of Figma and PowerPoint, you can create a captivating and informative roadmap infographic that effectively communicates your project ...
Open the presentation that you want to print. Click File > Print. In the Print dialog box, under Settings, select the second box (which by default is set to Full Page Slides) to expand the list of options. Then, under Print Layout, select Outline. You can choose a page orientation (Portrait or Landscape) in the Printer Properties dialog box.