• Add animation Video
  • Add transitions between slides Video
  • Add, format, and record video Video
  • Add and record audio Video

how to record a powerpoint presentation with music

Add and record audio

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Add and record audio, such as music, narration, or sound bites, to your PowerPoint presentation and select the playback options.

Add audio from your PC

Select Insert > Media >  Audio .

Select Audio on My PC .

In the Insert Audio dialog box, select the audio file you want to add.

Select Insert .

Record audio

Select Insert > Media > Audio .

Select Record Audio .

Type in a name for your audio file, select Record , and then speak.

Important:  Your device must have a microphone enabled in order to record audio.

To review your recording, select Stop and then select Play .

Select Record to re-record your clip, or select OK if you’re satisfied.

To move your clip, select and drag the audio icon to where you want it on the slide.

Note:  If you’re using more than one audio file per slide, it’s advisable to put the audio icon in the same spot on a slide to find it easily.

Select Play .

Change playback options

Select the audio icon and then select the Playback tab. Then select which options you'd like to use:

To trim the audio, select Trim and then use the red and green sliders to trim the audio file accordingly.

To fade in or fade out audio, change the number in the Fade Duration boxes.

To adjust volume, select Volume and select the setting you prefer.

To choose how the audio file starts, select the dropdown arrow and select an option:

In Click Sequence – Plays the audio file automatically with a click.

Automatically – Plays automatically once you advance to the slide that the audio file is on.

When Clicked On – Plays audio only when the icon is clicked on.

To choose how the audio plays in your presentation, select an option:

Play Across Slides – Plays one audio file across all slides.

Loop until Stopped – Plays an audio file on loop until it’s stopped manually by clicking the Play/Pause button.

To have the audio play continuously across all slides in the background, select Play in Background .

Delete audio

To delete audio, select the audio icon on the slide and press Delete.

Add audio to your PowerPoint presentation

Play music for the duration of your slide show

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How to Add, Record or Edit Audio or Music in PowerPoint

How to Add, Record or Edit Audio or Music in PowerPoint | Quick Tips & Tutorial for your presentations

Do you want to set the right mood and keep your audience engaged and entertained during your next presentation? In this new Slidesgo School tutorial, you’ll learn how to add audio or music to your presentations . You’ll also find out how to edit them to your liking .

Adding Audio from your Computer

Recording audio from powerpoint, editing audio, adding online audio, adding music from youtube, playing several clips in succession during your presentation.

  • Before we begin, please note the following: in PowerPoint 2010 or older, you should use .wav or .wma files in Windows, and .wav files in Mac. If you’re using a newer version, we recommend that you work with AAC .m4a files.
  • Open your PowerPoint presentation and select the slide where you want to add audio.
  • On the Insert tab, in the Media group, click the Audio drop-down arrow. You’ll see two options: the first one allows you to add audio from your PC, whereas the second one allows you to record audio (you’ll need to have a microphone set up in your computer).
  • Select Audio from My PC. A new window will open, where you have to locate the audio file you want to add to your presentation.
  • Once located, click the drop-down arrow next to Insert. You’ll see two options:
  • If you choose Insert , the audio will be directly inserted into your presentation, increasing the size of the document.
  • If you choose Link to File , a link to the file will be created, reducing the size of the document. However, there could be issues if you use the presentation in a different computer, forcing you to link the audio file to the presentation again.
  • Select the option that best suits your needs.
  • If you want to export any audio included in your PowerPoint presentation, right-click its icon → Save Media As (you can only do this with audio inserted from your PC).
  • Please note that if you want to play a different audio in each slide, you’ll need to add the audio files one by one. You’ll also need to uncheck “Play Across Slides”. You can refer to the “ Editing Audio ” section in this tutorial if you want more information.
  • On the Insert tab, in the Media group, click the Audio drop-down arrow. Select Record Audio. A new window will open.
  • Enter the name of the audio file you’re about to record.
  • Press Record to start recording. To stop, press the Stop button. To play what you’ve recorded, press Play.
  • If you’re happy with what you’ve recorded, click OK. If that’s not the case, click Cancel.
  • Select the audio whose format you want to adjust. A new set of tabs, called Audio Tools, will appear on the toolbar.
  • In the Bookmarks group, you’ll find an option to add bookmarks, which will be visible in the timeline. These can be helpful if you want to quickly find the main points in your audio during the presentation.
  • In the Editing group, there are options to add a fade in and a fade out. You’ll also find the Trim Audio option. If you click it, a new window will open, where you can set the start point and the end point of the audio clip.
  • In the Audio Options group, you’ll find the following options to adjust the behavior of the audio clip:
  • Volume: It allows you to set the volume of the clip.
  • Start: Click the drop-down arrow to choose how you want the audio to start. If you’re using Office 2010, you’ll also find an option here to play the audio clip during the entire presentation.
  • Loop until Stopped: Once the audio clip finishes, it starts again indefinitely until you stop it.
  • Play Across Slides: If you enable this, the audio clip will be played during the entire presentation. If “Loop until Stopped” is enabled too, it won’t stop playing until you reach the end of the presentation.
  • Hide During Show: Check this option if you want to hide the icon.
  • Rewind after Playing: Check this option if you want the timer of the audio clip to go back to the beginning when it reaches the end.
  • If you’re using newer versions of PowerPoint, you’ll find a group called Audio Styles. Choose “No Style” if you don’t want additional effects. Choose “Play in Background” if you want the audio clip to be played in the background during your presentation.
  • You can change the icon of the audio clip. To do so, on the Format tab, in the Adjust group, click Change Picture.
  • Insert an icon or a picture. We’ll use it to link the online audio. Please refer to the How to Add and Modify Icons tutorial to learn how to insert icons.
  • Add the link to the online audio resource. If you don’t know how to do it, please refer to the How to Insert a Hyperlink in PowerPoint tutorial.
  • Once added, click the icon of this audio. A new window will open, where you must click the Play button. Some audio platforms, such as Soundcloud, allow you to generate an autoplay sharing link. With that, you just need to click the icon to play the audio automatically.
  • If you want to pause the playback, you’ll need to exit the presentation mode and do it manually.
  • Insert the video containing the audio or music you want. If you don’t know how, please refer to the How to Add a Video in PowerPoint tutorial.
  • Decrease the size of the video and place it outside the visible part of the slide.
  • We need to set it to automatically play in presentation mode. To do this, on the Playback tab, in the Video Options group, click the Start drop-down arrow and select “Automatically”. If you need more information, please refer to the How to Add a Video in PowerPoint tutorial.
  • Please note that the audio will stop when changing slides.

To create a playlist that plays across all slides during your presentation, you need to use an audio editing software, such as Audacity or Adobe Audition, and edit the clips so that they come one after another. When you’re done, export it as a single audio file, which you can now use in your presentation.

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How-To Geek

How to add music to your powerpoint presentation.

There are many ways to improve your PowerPoint presentation---adding animations to objects, customizing slide transition styles, and using interesting themes to name a few.

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Adding music to your presentation.

There are many ways to improve your PowerPoint presentation---adding animations to objects, customizing slide transition styles, and using interesting themes to name a few. In addition to all that, you can also add music to your presentation.

PowerPoint makes it very simple to add music to your presentation. Adding music to your presentation may be a great idea, but there are also cases where it may be considered unprofessional. We’re not here to tell you when to do it, just how to do it, but make sure it’s appropriate for the situation.

Switch to the "Insert" tab and then click the “Audio” button.

A menu will appear, giving you the option to either upload music from your PC or record your own audio track.

If you’d like to record your own audio, select “Record Audio,” and the “Record Sound” window will appear. Go ahead and give your audio a name, then click the “Record” icon when you’re ready to start.

After the “Record” icon is selected, a timer will start which gives you the total length of the sound being recorded. Once you’re ready to stop recording, press the “Stop” icon. To listen to your recording, you can press the “Play” icon. If you’re happy with what you're recording, select “OK” to insert it into your presentation.

If you prefer to upload music from your PC instead, go back to the audio options menu and select “Audio on My PC.” This will open your PC’s directory. Locate the audio file you’d like to use, then select “Insert” at the bottom-right of the window. PowerPoint supports several popular formats, like MP3, MP4, WAV, and AAC.

Now you’ll see a speaker icon appear in your presentation. Here, you can play the audio, control the volume, and move the audio back or forward 0.25 seconds.

Additionally, the “Playback” tab appears in the ribbon. By default, the “Audio Style” is automatically set to “No Style.” This means that the audio will only play on the slide where you insert it, the icon will appear in the presentation, and the audio will only begin once you click that icon.

But you can change all that. You can use the options here to adjust the default playback volume, choose whether the music starts automatically or on a click, whether it plays across other slides, whether it loops until you stop it, and so on.

We’re going to change this by selecting “Play in Background” in the “Audio Styles” section.

There are a few other options available to you, as well. You can add (or remove) bookmarks for specific times in your audio clip, trim parts of the audio, and give your audio a fade in/out effect.

Use these tools to customize the perfect audio for your presentation.

How to Add Audio to PowerPoint: The Quick Step-by-Step Guide

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How to Add Audio to PowerPoint

In most cases, your PowerPoint presentation will serve as a visualization for your main points during your speech. This, however, doesn’t mean you can’t take a break and enrich your presentation with additional media to further immerse your audience . If you’ve landed on this article, you probably already have something in mind and wish to try to diversify your slides with some music, sounds, or narrations. With no further ado, welcome to the quick step-by-step guide on how to add audio to PowerPoint.

📝 Note: In order to record or hear the audio in PowerPoint, make sure you equip your device with headphones and a microphone.

How to Add Audio in PowerPoint from PC

Let’s say you already have some tune in mind that you wish to add to a particular slide. In terms of sounds, PowerPoint allows you to add multiple files to a single slide, so your options are limitless. For this guide, for example, we will create a slide for a presentation on Farm Animals directed at children. We will add a sound responding to each of the animals in the picture.

Go to the ribbon menu in your PowerPoint and choose Insert > Audio .

How to Add Audio in PowerPoint from PC / Step 1: Insert Audio

When you click Audio , PowerPoint will open a dialogue window. From there, navigate to the location where you store your audio files. Once you select the audio file you wish to add to your slide, click Open .

How to Add Audio in PowerPoint from PC: This screenshot shows a dialogue window with audio files, highlighting a particular audio file and the Open button.

PowerPoint will insert your audio file in the form of a speaker icon with a player that allows you to play your file and adjust its volume. You can drag the icon and place it wherever you find it suitable, and you can also adjust its size .

How to Add Audio in PowerPoint from PC:  This screenshot illustrates what your audio file looks like in your presentation.

If you select the speaker icon, the Audio Menu will appear in the main ribbon menu. Select the Audio menu and take a look at the options. 

How to Add Audio in PowerPoint from PC:  This screenshot shows you all the available options for adjusting your audio

This option allows you to adjust the volume of your audio.

This option reveals a drop-down menu to help you choose how the audio starts. Depending on the version, you can choose the following options. When Clicked On plays audio only when you click the speaker icon. Automatically plays your audio file immediately when you land on the slide where you’ve placed the audio file. In some versions, you will get a third option of In Click Sequence , which plays the file automatically with a click.

Audio Options

In order to choose how the audio plays during your presentation, this drop-down menu gives you the following options.

  • Play Across Slides plays the audio files across all the slides.
  • Loop Until Stopped allows you to play your audio file on loop until you manually choose to stop or pause it with the respective button in the mini player.
  • Hide During Show hides your speaker icon. Use it only if you set your audio to play automatically.
  • Rewind After Playing rewind your audio clip more than once while you are still on the same slide that originally contains your audio clip.

Play in Background

This option allows you to have your audio clip play continuously across all slides in the background.

Make sure you test your audio in Slide Show. Now let’s see how our Farm Animals and their sounds presentation works out. We chose to play each sound When Clicked On .

📝 Note: In order to delete an audio clip, select the speaker icon on the slide and press Delete .

How to Record Your Own Audio 

You also have the option to record your own audio directly in PowerPoint. In order to do so, go back to the Insert > Audio menu and choose Record Audio .

PowerPoint will open a Record window. Here you type the name of your audio file and click Record before you start speaking to your microphone.

Record your own Audio in PowerPoint.

In order to review your record, select Stop and then hit Play to listen.

You can also select Record to re-record your file. Hit OK when you’re satisfied with the clip.

Same as with audio files from your computer, PowerPoint will insert your clip as a speaker icon . Drag the icon where you want it on the slide. 

If you select the speaker icon, the Audio Menu will appear in the main ribbon menu. Select the Audio menu and take a look at the options. They are exactly the same for your recording clip as with audio files from your PC.

Final Words

We hope this step-by-step tutorial was useful to you. Now get wild and impress your audience with immersive audio in your presentation.

It seems that you are interested in the subject of Powerpoint. Why don’t you throw a glance at these related articles?

  • The Best Free PowerPoint Templates to Download in 2022
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5 ways to add music to PowerPoint

Depending on the type of slideshow you’re creating in Microsoft PowerPoint , music might be the perfect addition to the show. You may want a fun upbeat song on a slide or a soft subtle melody throughout the presentation.

Upload a song from your computer

Download free music, record music while creating the slideshow, add an offscreen video, play the song or use as background music.

We’ll show you how to add music to PowerPoint a few different ways and then use a single song on a slide or play background music from start to finish.

What You Need

Microsoft PowerPoint

Probably the easiest way to add music to your slideshow is to upload a song from your computer. This can be a tune you’ve saved and listen to often or one from a playlist.

Step 1: Open your PowerPoint presentation and select a slide to add the music.

Step 2: Go to the Insert tab and choose the drop-down arrow for Audio on the right side of the ribbon.

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Step 3: Pick Audio on my PC , browse for the music file, and select Insert .

Step 4: You’ll then see an audio icon on your slide for the song.

Step 5: Use the Play button to listen and the Playback tab to adjust the playback options.

Maybe you have the type of song in mind you want, but don’t have a copy saved to your computer. There are a few online resources for obtaining royalty-free songs for presentations at no cost.

Fesliyan Studios Inc. : Choose a genre at the top such as commercial, happy, sad, or relaxing. Press the Play button to listen, then check out alternate versions where available. Choose Download to get the song.

Chosic : You’ll see a slew of songs for presentations from upbeat to soft. When you hear the song you want, select Download > Free Download .

SoundCloud : If you’re already a SoundCloud listener, this is a good option for presentation music. Type “free downloads” or similar into the search box and review the results. When you find the song you want, select More or the three dots to download the tune.

If you can find royalty-free music on YouTube as well, there are a number of ways to download MP3s from YouTube .

Once you download one of these songs, save it to your device and simply upload it to the slideshow as described above.

If you’re lucky enough to be gifted with musical talent, you can use your skills to record a song directly in PowerPoint. Warm up your vocal cords or grab your guitar and make your own presentation music.

Step 1: Open your PowerPoint presentation and select a slide to record the music.

Step 3: Pick Record audio . Note: You must have either a built-in or external microphone for your computer.

Step 4: When the Record Sound box appears, select the red, round Record button to start recording.

Step 5: Press the square Stop button when you finish. To listen to the recording, press the green Play button.

Step 6: When you finish, select OK to insert it onto the slide.

Step 7: You’ll then see the audio icon just like with an inserted audio file. Press the Play button to hear the recording.

Sometimes the ideal song for a situation is attached to a video. While you can’t currently just play the audio and you probably don’t want the video as part of your presentation, there’s a workaround to get that tune in your show.

Step 1: Open your PowerPoint presentation and select a slide to add the video.

Step 2: Go to the Insert tab and choose the drop-down arrow for Video on the right side of the ribbon.

Step 3: Pick This Device , Stock Videos , or Online Videos and follow the prompts to insert the video.

Step 4: When the video appears on the slide, drag a corner or edge to make it smaller and then drag it off of the slide to one of the sides.

This allows you to play the video to hear the audio but not see the video in your slideshow.

Step 5: Select the video and use the Playback tab to adjust the options for playing it when clicking the slide or automatically.

Once you add the music to PowerPoint, you can set it to play on a single slide or last the duration of the presentation.

Step 1: Go to the slide containing the music and select it.

Note: If you want the music to play in the background throughout the slideshow, you’ll likely want the file on the first or second slide per your preference.

Step 2: Head to the Playback tab and choose to play the song with the slide or as background music.

Step 3: To play the song only on that slide, choose the Start drop-down box in the Audio options section of the ribbon and pick how you want the music to begin. You can select In click sequence , Automatically , or When clicked on . When you advance to the next slide, the song stops playing.

Step 4: To play the song throughout the presentation, select Play in background in the Audio styles section. This automatically checks the boxes for Play across slides and Loop until stopped . You can also choose an option in the Start drop-down box for how to begin playing the song.

Keep in mind this only works with audio files, not the video file method described above.

Step 5: Adjust any other options on the Playback tab per your preference. You can increase or decrease the volume, rewind the song after it plays, or add a fade in or out effect.

Remember to practice your presentation after you add the music to make sure it sounds the way you want. You might also consider adding closed captioning for the hearing impaired.

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Whether you’re presenting a slideshow to your executives, clients, or peers, you want to convey your message clearly and successfully. Unfortunately, many mistakes can be made when creating PowerPoint presentations.

From hard-to-read fonts to colors that hurt the eyes of your audience, here are some best practices to keep in mind for your next PowerPoint slideshow. Choose the fonts wisely Using a fancy, dramatic, or even whimsical font can be tempting. But you must consider the readability of the font. You want your audience to easily see your headings and bullet points. Consider the two basic font styles: serif and sans serif.

Microsoft PowerPoint offers many features for creating slideshows. Some of those features go a bit unnoticed but can be useful when building your presentation.

Before you create your next PowerPoint, take a look at these tricks. They can save you time, let you customize the show, and stay organized from start to finish. Save time by reusing slides You may not realize it, but you can reuse slides from other presentations to save time. You might reuse a slide with your company mission, contact information, or details of all your locations.

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How to record a PowerPoint presentation with audio for sharing

  • October 12, 2023

Lee-Ann

Wondering how to make a video with PowerPoint? If you want to create a video presentation from your PowerPoint slides, you can use PowerPoint's in-built recording feature. The feature allows you to narrate your slides, add annotations, and insert webcam video. You can then export your recording as a video file that you can share with your audience.

This article explains how to record your PowerPoint slideshow and how to share the recorded presentation via Teams or Zoom. We'll also give you some tips on how to avoid common pitfalls and glitches that you might encounter.

Here's our step by step guide to record a PowerPoint slide show:

  • Open your PowerPoint presentation and click on the Slide Show tab.

Screenshot of how to find the Slideshow tab on PowerPoint Ribbon

  • From the PowerPoint Set Up group, click on Record Slide Show button. You can choose to record from the beginning, or from the current slide.

Screenshot of how to find the Record button on the Slideshow tab in PowerPoint

  • A new window will open with your PowerPoint presentation in full screen mode. You will see a Recording toolbar at the top left corner of your PowerPoint screen if you are on a single monitor, or at the top of your main monitor if you are working on dual screens (as pictured in the screenshot below). You can use this toolbar to control your recording in PowerPoint, such as start, pause, stop, rewind, and forward. You can also use the pen, highlighter, and eraser tools to annotate your slides.

Screenshot showing how to Use the Recording Toolbar to navigate your slides while recoding a PowerPoint Slideshow

  • To start recording your PowerPoint presentation, click on the Record button (the red circle). You will see a countdown from 3 to 1 before the recording begins.
  • As you record, you can speak into your microphone to narrate your PowerPoint slides. You can also click on the Camera button (the camera icon) to turn on your webcam and insert a video of yourself in the corner of your slide.
  • To move to the next or previous slide, you can use the arrow keys on your keyboard or click the Next or Previous buttons on the Recording toolbar.
  • When you get to the end of your PowerPoint slideshow, you can export the video immediately by selecting export and following the prompts, or you can end your recording to review, before exporting to video format. To end your recording in PowerPoint, click the Stop button (the square icon) or press Esc on your keyboard.
  • You will be taken back to the normal view of your PowerPoint presentation. You will see a speaker icon and a camera icon on each slide that has audio or video recording. You can click on these icons to preview, edit, or delete your PowerPoint recordings.

Screenshot showing how to idenftify if a slide has audio or video imbedded via the audio or video icon.

  • To export your PowerPoint recording as a video file, click the File tab and select Export.
  • In the Export window, choose Create a Video from the menu on the left.

Screenshot showing how to create a video from a powerpoint slideshow to share via Teams or Zoom

  • In the Create a Video panel, you can adjust the video quality, resolution, and file size. You can also choose whether to use recorded timings and narrations or not.
  • Click on Create Video and choose a location and a file name for your video.
  • Wait for PowerPoint to create your video. You can see the progress bar at the bottom of your screen.
  • Once your PowerPoint video is ready, you can play it with any media player or upload it to any online platform.

Troubleshooting issues that may arise when recording a PowerPoint presentation

If you want to record a PowerPoint presentation with narration, annotations, or video, you may encounter some issues depending on your device, software, and settings. Here are some common problems and how to fix them:

  • If your microphone is not working, make sure it is plugged in, turned on, and selected as the default recording device in your system settings (for example sometimes your monitor or webcam can also have a microphone, and the wrong device has been selected). You can test your microphone in PowerPoint by going to Slide Show > Record Slide Show > Settings > Microphone.
  • If your video camera is not working, make sure it is plugged in, turned on, and selected as the default camera in your system settings. You can also test your camera in the PowerPoint app by going to Slide Show > Record Slide Show > Settings > Camera.
  • If your annotations are not showing up in your PowerPoint recording, make sure you have enabled the pen and laser pointer tools in the PowerPoint app. You can do this by going to Slide Show > Record Slide Show > Settings > Pen and Laser Pointer Tools.
  • If your PowerPoint recording is not saving or playing back correctly, make sure you have enough disk space and memory on your device. You can also try saving your PowerPoint presentation as a video file by going to File > Export > Create a Video.

Can I share my recorded PowerPoint presentation via Zoom or Microsoft Teams?

If you have recorded a PowerPoint presentation, you can share it with your audience via Zoom or Microsoft Teams. Here's how to share your recorded PowerPoint presentation in both platforms.

How to share recorded PowerPoint Presentations via Zoom To share your recorded PowerPoint presentation on Zoom, you need to have the Zoom app installed on your computer and the PowerPoint file saved on your device or on OneDrive. Here are the steps to follow:

  • Start or join a Zoom meeting and click Share Screen in the meeting controls.
  • Select your primary monitor then click Share. If you are not sure which monitor is your primary, select the one that PowerPoint opens in.
  • Switch back to PowerPoint and click the Slide Show tab. Begin playing the recorded PowerPoint presentation by selecting the Play from Start or Play from Current Slide options.

Screenshot of PowerPoint showing how to find From Beginning Button and From Current Slide Button in PowerPoint

  • If you have recorded narration or video for your PowerPoint presentation, make sure to check the Play Narrations and Use Timings option in the Set Up group on the Slide Show tab.
  • Your participants will see your PowerPoint presentation in slide show view with your narration and video playing along.
  • To stop sharing your recorded PowerPoint presentation, click Stop Share on the Zoom toolbar.

How to share recorded PowerPoint Presentations via Microsoft Teams To share your recorded PowerPoint presentation on Teams, you need to have the Microsoft Teams app installed on your computer and the PowerPoint file saved either on OneDrive or your local computer. Here are the steps to follow:

  • Start or join a Teams meeting and click Share content in the meeting controls.
  • In the share content menu ensure 'include computer sound' is turn on

Screenshot showing how to turn on computer sound when sharing PowerPoint slideshow via MS teams

  • Select Browse OneDrive or Browse my computer at the bottom of the 'share content' menu.

Screenshot showing how to find the Browse OneDrive or PC options to save PowerPoint Slideshow for  presenting via Teams

  • Navigate to the folder where you have saved your PowerPoint presentation file and select it.

Screenshot example sharing a PowerPoint Slideshow via Teams

  • To stop sharing, click Stop presenting on the Teams toolbar.

Troubleshooting issues when sharing recorded PowerPoint presentations via Teams or Zoom

If you want to share a recorded PowerPoint presentation with your audience via Zoom or Teams, you may encounter some issues that can affect the quality or the delivery of your presentation. Here are some common problems and how to solve them:

  • If your recorded PowerPoint presentation has audio or video embedded, make sure you check the option to share computer sound when you start sharing your screen. Otherwise, your audience will not hear the sound from your presentation.
  • If your recorded PowerPoint presentation has animations or transitions, make sure you play it in slideshow mode and not in editing mode. Otherwise, your audience will see the editing tools and the slides will not advance automatically.
  • If your PowerPoint presentation has hyperlinks or action buttons, make sure you click on them during the presentation and not before. Otherwise, your audience will not see the linked content or the action result.
  • If your PowerPoint presentation is too large or has high-resolution images or videos, make sure you compress it before sharing it. Otherwise, your presentation may lag or freeze during the presentation due to bandwidth limitations.

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Home Blog PowerPoint Tutorials How to Add Music to PowerPoint

How to Add Music to PowerPoint

Cover for how to add music to PowerPoint

When editing PowerPoint templates or creating new presentations from scratch, you might want to insert a narration or add music to PowerPoint. There are two methods by which you can insert music into your PowerPoint slides and control how it is played.

Adding Music to PowerPoint using an Audio File

You can add music to PowerPoint by using an existing audio file via Insert > Audio > Audio on my PC .

How to add music to PowerPoint

Select the music file from your device to insert it into your PowerPoint presentation.

Select music file in PowerPoint

Once the audio file is added, you can drag and drop the audio icon to place it in your slide or keep it hidden via the Playback tab by checking the Hide During Show option. The Playback tab also lets you control whether to start the music by clicking or automatically. 

Music playback options in PowerPoint

You can also play the music in a loop and across all slides instead of just one. Other options allow you to preview audio, trim the music file, add a fade duration at the beginning and/or end of the audio track, and adjust the volume.

Play music across all slides in PowerPoint

Adding Music to PowerPoint by Recording Audio

You can also record audio to insert a song or music into PowerPoint. You can use this feature if you intend to add a background score by recording it using a mic. Such as recording Live playback music. To start recording your mic and computer audio, go to Insert > Media > Audio > Record Audio .

Record audio in PowerPoint

Click the Start button to begin recording music from your connected mic.

Start recording audio in PowerPoint

Once the recording is complete, click Stop to insert the audio into your PowerPoint presentation. Once the audio file is added, you can manage playback settings via the Playback tab to play the video across or a single slide, trim audio, add fade effect, play in a loop, hide in the slideshow, and adjust other options according to need.

Stop audio recording in PowerPoint

While many PowerPoint users might ask the question as to how to add music to a PowerPoint presentation, the process is the same as adding or recording audio in general. The same process can also be used to add narration, be it from an existing file or by recording it.

how to record a powerpoint presentation with music

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how to record a powerpoint presentation with music

how to record a powerpoint presentation with music

How to video record yourself presenting a PowerPoint

how to record a powerpoint presentation with music

What type of content do you primarily create?

Recording yourself presenting a PowerPoint can be challenging, especially getting the technical aspects right. You need to capture your screen, webcam, and audio seamlessly while delivering your content naturally and avoiding awkward transitions between slides.

Finding a tool that integrates all these components can seem daunting. However, recording yourself presenting a PowerPoint doesn't have to be reserved for the tech-savvy or professional speakers.

Whether you're a teacher creating online lessons, a marketer producing a product demo, or someone looking to improve their presentation skills, this guide will walk you through user-friendly tools and strategies that will teach you how to video record yourself presenting a PowerPoint.

  • Recording yourself presenting a PowerPoint can be challenging, but it doesn't have to be reserved for experts.
  • Video recording offers unlimited reach, repurposing opportunities, and a more engaging experience.
  • Use PowerPoint's built-in recording feature or tools like Descript for a polished presentation.
  • Other tools like Zoom, Loom, OBS Studio, Clipchamp, and Quick Time Player can also be used for recording.
  • Tips include practicing your script, using slide notes, ensuring high-quality audio and lighting, and incorporating storytelling techniques.

Why video record yourself presenting a PowerPoint? 

Video recording your PowerPoint presentations offers several advantages:

  • Unlimited reach : Unlike in-person presentations confined to a specific time and location, recorded videos allow your message to reach audiences globally at their convenience.
  • Repurposing opportunities: Recorded presentations can be repurposed as evergreen content across multiple platforms, such as social media, online courses, webinars, and internal training materials, maximizing their value.
  • Personal and engaging : Recording yourself narrating a presentation adds a personal touch and dynamic element that static slides alone cannot replicate. Your viewers can see and hear you deliver the content, creating a more immersive and engaging experience.

How to record your presentation with the PowerPoint app

Built-in recording feature in powerpoint.

1. Open the PowerPoint slide you want to record. 

2. Click on the Record tab of the top toolbar.

3. Click on the Record button and choose from any of the following options:

  • From Current Slide
  • From Beginning

4. You'll see the PowerPoint screen recording window.

5. Select the microphone and camera from the icon on the top-right.

6. Click the Stop and Replay buttons to end or replay your recording.

7. To export your presentation's recording, click Export to Video within the Recording tab.

Benefits : Easy to use, no external tools needed

Limitations : Limited editing capabilities.

How to make a more polished recording of your presentation with Descript 

While PowerPoint's built-in recording features are helpful, they may not produce the refined result you want for your presentation. That's where Descript comes in handy. 

It’s a whole production studio at your fingertips, with video recording, transcription, and editing capabilities, ready to transform dull PowerPoint slides into an engaging experience for your audience. Descript also has a built-in screen recorder.

You can use Descript on Windows, Mac, or even straight from your web browser. 

Here's step-by-step guide to recording your PowerPoint presentation with Descript.

Set up your screen recording

1. Install and open Descript. At the top of the editor, click and open the Record panel. 

2. Select Screen.

3. Set Recorder settings:

Adjust the default recording settings to your liking, including the transcription language, the maximum recording resolution, and more. 

4. Set recording options. Choose which audio and video sources to record (e.g., microphone, computer audio, camera). Remember to turn the camera on to capture your talking head video alongside your PowerPoint presentation.

5. Click the Additional Settings icon for

  • Studio Sound (Optional): Enhance audio quality with noise reduction and background removal
  • Transcription (Optional): Enable automatic transcription for easier editing
  • Recording separate audio tracks

6. Add (optional) Speaker labels for each audio track (e.g., "Narrator," "Expert") by typing them in the text box next to your audio inputs. 

Capture your screen recording

1. Select the right recording option:

  • Recording into script : Choose this if you haven’t recorded anything yet.
  • Replace selection : Choose this if you already have a script and want to replace a specific section with a new recording.
  • Record new layer : Pick this for recording your video as a new layer on top of an existing recording.

2. Click Record at the bottom of the Record panel.

3. Drag over the area of your screen you wish to record. Click Start Recording. Press Space to start recording the full screen.

4. Click Stop to finish recording

Bonus: Descript creates separate tracks for camera, microphone, and computer audio. You can edit each track individually for more precise control.

  • Do a short test recording to ensure everything is set up correctly.
  • Set your recording to transibe for easier editing.

Editing and polishing your PowerPoint recording in Descript

Descript's AI video editing tool makes it a breeze to trim, cut, and splice your video footage, ensuring a seamless flow from start to finish. You can add smooth transitions and other visual effects to make your presentation pop.

Here’s a glimpse of how to edit and polish your PowerPoint recording in Descript:

Edit your recording like a doc

Did you make a mistake during a slide transition? No problem. Just delete those sections in the text transcript (created automatically by Descript) and the video will adjust to match.

Remove filler words

Sound smoother and more confident by easily removing filler words like "um" and "uh" from the transcript.

Fix voiceover mistakes by typing

Didn't nail your delivery on a specific slide? No need to start from scratch! Descript's Overdub feature lets you simply type in the correct narration and replace the audio on that slide with AI voice cloning.

Boost video quality and engagement : 

  • Crisp up audio quality by reducing background noise and room reverb with the AI-powered Studio Sound feature.
  • ‎Replace your background completely with the Green Screen Video Editor —look like you're presenting in a sleek studio or broadcasting from a beach.
  • Enable Eye Contact simulation with AI, so it appears you're making direct eye contact with viewers, even if you’re looking or reading something off-camera.

Other ways to video record yourself presenting a PowerPoint 

Use Zoom’s meeting recording feature to record yourself giving a PowerPoint presentation. Start a Zoom meeting with yourself, share your PowerPoint window, and enable recording

Loom is a handy screen recording tool that also offers a webcam overlay. Launch the Loom app or Chrome extension and set it to record your screen and webcam. Expect high-quality recordings but no advanced editing features. The free plan offers only five minutes of recording at a stretch.

3. OBS Studio

OBS Studio is a free, open-source screen recorder/streaming software with a steeper learning curve. It’s popular among advanced or tech-savvy users who need granular customization and control.

To record your presentation, add a "Screen Capture" source to capture your PowerPoint window and a "Video Capture Device" source for your webcam. 

4. Clipchamp: Recording natively in Windows

You can use Microsoft’s Clipchamp , the built-in screen recorder and video editor for Windows, to simultaneously capture your computer screen, webcam, and audio for recording your PowerPoint presentation. It’s also available as a browser-based app. You can record up to 30 minutes on screen and webcam recordings.

Users can also adjust the screen and webcam recordings in the editing timeline separately. 

5. Quick Time Player Recording natively in Mac

Use Mac’s Quick Time Player to record your PowerPoint presentation. It’s not as straightforward as the other options on this list, so here’s a quick guide to help you out:

  • Launch Quick Time Player.
  • Select File and go to New Movie Recording.
  • You'll be recording your entire screen in addition to recording your face, so adjust the size and location of the recording window so that it's in a nonintrusive corner of your PowerPoint.
  • Go to View and select Float on Top .
  • Next, go to File and select New Screen Recording.
  • On the menu that appears, select Record Selected Portion and drag a border around your PowerPoint and the webcam recording window.
  • Press Record and start presenting.
  • You can adjust the video quality and the audio source in the webcam recording window.

How to turn your PowerPoint presentation slides into a video 

Did you know PowerPoint lets you save your presentation as a video, too? 

Here's a breakdown of the two ways you can do so—keeping all the presentation elements (narration, animation, pointer movements, timings, and so on) intact in the presentation itself.  

Save your PowerPoint presentation as a video

This creates a separate video file (MP4 or WMV) that anyone can play, even without PowerPoint. 

Follow these steps:

  • Save your presentation
  • Go to File > Export > Create a Video
  • Ultra HD (4K): Best for large screens (if you have Windows 10+)
  • Full HD (1080p): Great for computers and TVs
  • HD (720p): Good for streaming online or on DVDs
  • Standard (480p): Smallest size, good for phones

4. Decide on narration

  • If you haven't recorded yourself talking, choose "Don't Use Recorded Timings and Narrations" from the dropdown menu
  • If you have a recording, choose "Use Recorded Timings and Narrations." You can also set how long each slide shows for (default is 5 seconds)

5. Click Create Video

6. Name your video, pick a folder to save it in, and choose a file type (MPEG-4 or Windows Media Video)

Creating the video might take a while, especially for longer presentations. You can even leave it running overnight. Once done, find your video in the chosen folder and double-click to play it.

Save your PowerPoint presentation as a slideshow

This saves your presentation as a special file (PPSX) that starts playing automatically on full screen when opened. It only works with PowerPoint.

Here’s how it works:

  • Make sure your presentation is saved (regular PowerPoint file)
  • Go to File > Save As .
  • Pick a folder to save the slideshow in.
  • Under Save as type, choose PowerPoint Show (*.ppsx) .
  • Click Save .

Now when someone opens the file, it will automatically play the slideshow.

Pro tips for making better video PowerPoint presentations 

Practice your script.

Recording a flawless PowerPoint video rarely happens in one take. The key is practice.

Record practice run-throughs and watch them back. Make notes on areas that need improvement or parts lacking clarity. The more you drill your script, the more confident and natural you'll sound in the final recording.

Take advantage of PowerPoint's built-in Speaker Coach . The feature shows you whether your pace is too fast or slow, your use of filler words like "um," and suggestions to improve your voice modulation.

Use slide notes for coherent delivery

Wouldn’t a personal teleprompter make presentations so much easier? That’s what slide notes are for.

Having your thoughts and talking points organized within your PowerPoint file lets you have all crucial information and prompts readily available when recording.

Go ahead and add detailed notes or even a full script for each slide. This will help you stay on track and provide a handy transcript reference if you need to do any editing or voiceover work in post-production.

Use high-quality audio equipment or turn on Studio Sound

Poor audio recording quality is a surefire way to make even the most visually polished video feel amateurish. Do your presentation justice by investing in a decent external or Bluetooth microphone and audio interface to capture clear voiceover audio.

If you must use a built-in mic, record in a quiet environment to minimize background noise pickup. Or better yet, pair up with an AI-powered audio enhancement tool like Descript's Studio Sound , which reduces background noise , reverb, and other artifacts.

Ensure a clean background and even lighting

Ditch cluttered backgrounds. You want people to focus on the content of your PowerPoint and not be distracted by the funny shapes and colors in your video. 

Your video lighting and framing matters, too. Position yourself facing a natural light source or bring supplemental video lighting to eliminate weird shadows and squinting-level glare.

Look directly into the camera or turn on Eye Contact

Looking directly into the camera is essential to create a sense of connection with the audience. Position your webcam or camera at eye level and imagine you're talking to a friend. If you're using Descript, enable the Eye Contact feature to auto-adjust your gaze towards the camera.

  • Dress professionally and maintain a good posture to project confidence and authority.
  • Use visuals, animations, and multimedia elements to enhance your presentation and keep your audience engaged.
  • Consider adding closed captions or subtitles to your video for better accessibility and engagement, especially for those watching without sound.
  • Speak clearly and at a moderate pace, using vocal variety to emphasize key points and maintain interest.
  • Incorporate storytelling techniques, real-life examples, or personal anecdotes to make your video presentation more relatable and memorable .

Take your PowerPoint presentations from amateur to amazing 

Recording yourself virtually presenting a PowerPoint allows you to distribute your message using the most engaging type of content: video. And there are many screen recording tools out there that can capture your screen and web camera footage with just a few clicks. 

But how do you stand out?

By focusing on the presentation's depth, your delivery, and the video's quality. The first two are the bare minimum to communicate your message effectively. 

But the right screen capture software and all-in-one video creation tool like Descript can help you with third. Use the tool to improve the quality of your recorded PPT presentations. 

With Descript, it's easier than ever to record your screen, polish up the audio, and create stunning visuals all in one place. So why wait? 

Sign up for Descript today and simplify your workflow while creating a PowerPoint presentation video that sticks with your audience in the long term.

How do you make a presentation video with your face?

To create a presentation video with your face, follow these steps:

  • Open your presentation in PowerPoint.
  • Go to the Slide Show tab.
  • Click on Record and choose From Current Slide or From Beginning .
  • Choose your microphone and camera by clicking on a sound icon on the top-right.
  • Start recording by clicking on the record button.
  • Speak into your microphone to narrate the presentation.
  • Your webcam will capture your face during the recording.
  • Click Stop when you finish recording.
  • Export your recorded presentation by clicking on File> Export>Create a video.

How do you present yourself in PowerPoint?

To present yourself effectively in PowerPoint, follow these steps:

  • Determine the key information to include in your presentation.
  • Design and prepare your PowerPoint slides with a cohesive theme.
  • Craft a compelling introduction to engage your audience.
  • Tailor your presentation to different time constraints for flexibility.
  • Capture the audience's attention before you begin speaking.

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How to Add Audio to a PowerPoint Presentation? [Step by Step]

  • Updated May 20, 2024
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Ever thought about adding sounds to your presentations? Well, besides the visuals, audio can be a game-changer. 

Whether it’s a catchy tune, your own voice guiding through slides, or adding sound effects for that extra oomph, audio can turn your PowerPoint from ordinary to outstanding. 

Keep reading and you’ll learn how to jazz up your presentations by integrating audio elements into PowerPoint. 

So, let’s dive in!

How to Add Audio to PowerPoint from Your Computer?

In PowerPoint, you have the flexibility to add various audio elements, including background music, voice recordings, or sound effects. However, keep in mind that PowerPoint supports specific audio file formats, such as WAV, MP3, or MID.

  • Prepare Your Audio File:

Before you start, ensure your audio file is in a compatible format. If it’s in a different format, you’ll need to convert it to MP3 or another supported format.

  • Open Your PowerPoint Presentation:

Launch PowerPoint and open the presentation where you want to add the audio.

  • Select a Slide:

Choose the slide where you want the audio to be inserted. Click on it to select it.

image 666

  • Insert the Audio:

Navigate to the “Insert” tab in the PowerPoint ribbon at the top of the screen. From there, click on “Audio”. Here, you’ll have different options to choose from such as insert audio, background music, or link to any audio file. Select “Insert Audio.”

image 667

  • Locate Your Audio File:

A file explorer window will appear. Use it to navigate to the location on your computer where your audio file is stored.

image 668

  • Select the Audio File:

Once you’ve found your audio file, click on it to select it.

  • Insert the Audio File:

After selecting your audio file, click on the “Open” button located in the bottom right corner of the file explorer window. This will insert the audio file into your PowerPoint presentation on the selected slide.

image 669

  • Adjust the Audio Icon:

By default, the inserted audio file will appear as a small speaker icon on your slide. You can click and drag this icon to reposition it if necessary.

image 670

  • Playback Options:

Clicking on the speaker icon will allow you to access playback options such as play, pause, and volume control. During a live presentation, hovering over the speaker icon will reveal these playback controls for you to utilize as needed.

  • Test the Audio:

Before your actual presentation, it’s essential to test the audio to ensure it plays correctly and at the desired volume.

  • Save Your Presentation:

Once you’ve added the audio and made any necessary adjustments, remember to save your PowerPoint presentation to retain the changes.

How to Control Audio Playback in PowerPoint?

Once you’ve added audio to your PowerPoint slide, you can fine-tune its playback settings to suit your presentation needs. Follow these step-by-step instructions to customize audio playback:

  • Select the Audio Icon:

Click on the audio icon located on the slide where you’ve inserted the audio.

  • Access the Playback Tab:

After selecting the audio icon, navigate to the “Playback” tab, which appears on the PowerPoint ribbon at the top of the screen.

  • Trim Audio:

If you need to shorten the audio clip, select the “Trim Audio” option. Adjust the start and end points using the provided sliders or input boxes. Click “OK” on Windows or “Trim” on Mac to confirm the changes.

  • Set Fade Duration:

Decide if you want to add fade effects to the audio. Use the “Fade Duration” section to specify the timing for fading in or fading out.

  • Adjust Volume:

Determine the volume level for the audio during the slideshow. Choose from options like low, medium, or high to suit your preference.

  • Choose Start Option:

Select how you want the audio to start playing. Options include “In Click Sequence,” “Automatically,” or “When Clicked On.”

  • Enable Play Across Slides:

If you want the audio to play continuously across all slides, check the “Play Across Slides” box.

  • Loop Until Stopped:

To loop the audio until manually stopped, check the “Loop Until Stopped” box.

  • Hide Audio Icon During Show:

If you prefer to hide the audio icon during the slideshow for a cleaner look, check the “Hide During Show” box.

  • Rewind After Playing:

Check the “Rewind After Playing” box if you want the audio clip to automatically rewind to the beginning after it finishes playing.

  • Utilize Play in Background Option:

If you want the audio to continuously play in the background while you navigate through slides, enable the “Play in Background” option, which combines “Play Across Slides” and “Loop Until Stopped.”

Troubleshooting Common Audio Issues in PowerPoint

Audio can add depth and engagement to your PowerPoint presentations, but sometimes it can be tricky to get it working just right. Here are some common audio issues in PowerPoint and how to troubleshoot them effectively.

  • Audio Not Playing
  • Check if the audio file is properly inserted and not corrupted.
  • Ensure that the volume is turned up and not muted.
  • Verify that the correct audio playback settings are selected.
  • Poor Audio Quality or Distortion
  • Check the quality of the audio file using a wireless microphone like Lark M1. 
  • Adjust the volume levels to prevent distortion, especially if the audio is too loud.
  • Audio Out of Sync with Slides
  • Review the timing settings to ensure the audio starts and stops at the appropriate times.
  • Consider reinserting the audio file if timing issues persist.
  • Compatibility Issues with Different Versions of PowerPoint
  • Save the presentation in a compatible format for older versions of PowerPoint.
  • Convert audio files to supported formats if compatibility issues persist.

Best Practices for Using Audio in PowerPoint Presentations

  • Keeping Audio Relevant to Presentation Content
  • Only use audio that enhances or reinforces the message of the presentation.
  • Avoid adding unnecessary or distracting audio elements.
  • Balancing Audio Volume with Speaker’s Voice
  • Adjust the volume levels of the audio to ensure it complements the speaker’s voice without overpowering it.
  • Test the audio in conjunction with the speaker’s voice to achieve the right balance.
  • Testing Audio on Different Devices
  • Ensure the audio plays correctly on various devices and platforms to accommodate different presentation scenarios.
  • Test the audio in different environments to anticipate any potential issues.
  • Considering Audience and Environment
  • Take into account the preferences and sensitivities of your audience when selecting audio elements.
  • Consider the acoustics of the presentation venue and adjust the audio settings accordingly.

By addressing common audio issues and following best practices, you can ensure an effective audio experience in your PowerPoint presentations.

Conclusion 

Adding audio to a PowerPoint presentation is a straightforward process that can greatly enhance the overall impact of your slides. 

Whether you’re incorporating background music to set the mood, narrating key points to guide your audience, or adding sound effects for emphasis, audio brings an extra layer of depth and engagement to your presentations. 

By following the steps outlined in this article and adhering to best practices, you can easily integrate audio into your PowerPoint presentations. 

  • What audio file formats are supported by PowerPoint?

PowerPoint supports several audio file formats, including WAV, MP3, and MIDI. These formats are widely compatible and ensure smooth playback across different devices and PowerPoint versions. If your audio file is in a different format, such as FLAC or AAC, you may encounter compatibility issues. In such cases, consider converting the audio file to a supported format before inserting it into your PowerPoint presentation.

  • How can I play background music across all slides in PowerPoint?

To play background music continuously across all slides in PowerPoint, follow these steps:

  • Insert the audio file onto the first slide.
  • Select the audio icon, then go to the “Playback” tab.
  • Check the “Play Across Slides” option. This ensures the audio plays continuously throughout the presentation.
  • You may also want to enable the “Loop Until Stopped” option if you want the background music to repeat until manually stopped.
  • Why won’t my audio file play in PowerPoint?

If your audio file isn’t playing in PowerPoint, several factors could be causing the issue:

  • Ensure the audio file is properly inserted into the presentation.
  • Check that the audio file is in a supported format such as WAV, MP3, or MIDI.
  • Verify that the volume is turned up and not muted.
  • Check the playback settings, including the start options and volume levels.
  • If the issue persists, try reinserting the audio file or converting it to a different format.
  • Can I add audio to a PowerPoint presentation online or in PowerPoint for Web?

Yes, you can add audio to a PowerPoint presentation online or in PowerPoint for Web. The process is similar to adding audio in the desktop version of PowerPoint:

  • Open your presentation in PowerPoint for Web.
  • Select the slide where you want to add the audio.
  • Click on “Insert” in the menu bar and choose “Audio.”
  • Upload your audio file or select it from your OneDrive.
  • Adjust the playback settings as needed, such as start options and volume levels.
  • Save your presentation to retain the audio additions.
  • Audio , PowerPoint , Presentation

John Doe

I am John, a tech enthusiast with a knack for breaking down complex camera, audio, and video technology. My expertise extends to social media and electronic gadgets, and I thrive on making the latest tech trends understandable and exciting for everyone. Sharing my knowledge through engaging content, I aim to connect with fellow tech lovers and novices alike, bringing the fascinating world of technology to life.

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how to record a powerpoint presentation with music

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Edit Music, Sound, or Other Audio Settings in PowerPoint

You can use PowerPoint to edit music, sound, or other audio

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In This Article

Jump to a Section

  • Play Music Across Slides

Set Music Playback Options Using the Animation Pane

  • Play Music Over a Specific Number of Slides
  • Hide the Sound Icon During a Slide Show
  • Change the Volume Setting on a Slide

Use sound and narration audio files to enhance your presentation. Play audio files across several slides, play music during specified slides, or play background music along with narration. After you've added the sound files, change the volume level and hide the audio icons on the slide.

Instructions in this article apply to PowerPoint 2019, 2016, 2013, 2010, 2007; PowerPoint for Mac, and PowerPoint for Microsoft 365.

Play Music Across Several PowerPoint Slides

There may be times when you want a single audio file to play during an entire slide show or from a certain slide to the end of the show. For example, you can add a voiceover on PowerPoint that will narrate your slides for you.

To play music across several PowerPoint slides until the audio ends:

Navigate to the slide where the music, sound, or another audio file will start playing.

On the ribbon , go to the Insert tab.

In the Media group, select Audio , then choose Audio on My PC .

If you don't have a pre-recorded audio file, select Record Audio to create a narration.

Navigate to the folder where the sound or music file is stored, choose the file, then select Insert .

Select the audio icon.

Go to the Audio Tools Playback tab.

In the Audio Options group, select the Play Across Slides check box.

The sound file will play across 999 slides or to the end of the music, whichever comes first.

If you want to play several selections of music (or parts of several selections) and want the music to stop after a precise number of slides have been shown, set up the audio files as animations.

To find the animation options:

Navigate to the slide which contains the sound file icon.

On the ribbon, go to the Animations tab and select Animation Pane .

In the Animation Pane , select the drop-down arrow next to the audio file.

Select Effect Options .

The Play Audio dialog box opens and displays the Effect tab.

Use the Effect tab to set when an audio file should start playing and stop playing.

Use the Timing tab to set how the sound should start and to set a delay time.

How to Play Music Over Specific Number of PowerPoint Slides

To change the number of slides that the audio file will play across:

In the Play Audio dialog box, go to the Effect tab.

In the Stop playing section, delete the entry 999 .

Enter the specific number of slides for the music to play.

Select OK to apply the setting and close the dialog box.

Go to the Slide Show tab and select From Current Slide to start the slide show at the current slide.

If you prefer to use keyboard shortcuts, select Shift+F5 .

Preview the music playback to make sure it is correct for your presentation.

Hide the Sound Icon During a PowerPoint Slide Show

A sure sign that a slide show was created by an amateur presenter , is that the sound file icon is visible on-screen during the presentation. Get on the right road to becoming a better presenter by making this quick and easy correction.

To hide the sound icon:

Select the sound file icon. The Audio Tools tab appears above the ribbon.

In the Audio Options group, select the Hide During Show check box.

The audio file icon will be visible to you, the creator of the presentation, in the editing phase. However, the audience will never see it when the show is live.

Change the Volume Setting of an Audio File on a PowerPoint Slide

There are four settings for the volume of the audio file that is inserted into a PowerPoint slide: Low, Medium, High, and Mute. By default, audio files that are added to a slide are set to play at the High level. This may not be your preference.

To change the volume of the audio file:

Select the sound icon on the slide.

In the Audio Options group, select Volume .

Choose Low , Medium , High , or Mute depending on your needs and preferences.

Select Play to test the audio volume.

If you choose a low audio volume, the audio file may play much louder than anticipated. Adjust the sound playback further by changing the sound settings on your computer, in addition to changing the audio volume in PowerPoint.

To make sure the audio plays at the right volume, test the audio on the presentation computer if this computer is different than the one you used to create the presentation. Also, preview your presentation in the location where the slide show will take place to make sure the audio sounds good with the room's acoustics.

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How to Record a Presentation with Webcam, Narration, and More

Vibrant illustration of a presentation recording setup, featuring a stylized web browser window with an icon of a person gesturing and two speech bubbles, symbolizing an interactive online presentation. The design uses a bright blue to green gradient background with dynamic lines and shapes, suggesting movement and digital communication. This image is ideal for content related to creating and recording digital presentations, webinars, or instructional videos.

Everyone has, at some point, put a load of time and effort into creating the perfect PowerPoint presentation, only to use it once or twice. But isn’t it a shame for all that hard work to be discarded so quickly? Is every slide deck destined for deletion after just a couple of uses? 

Isn’t there a better way to make the most out of your presentations? Well, yes. Yes, there is. 

Rather than simply creating and presenting your work once or twice, recording your presentations can give them a new lease of life. Whether it’s a data report or a self-recorded PowerPoint, you can record a presentation in real-time, or in advance to make it available on-demand.

In this guide, we’ll explore two distinct ways of recording your presentation. First, we’ll discuss how to record a presentation from PowerPoint with audio and webcam, and then we’ll look at how to turn your .ppt slides into a video.

Benefits of Recording a Presentation 

As well as there being many different ways to record a presentation, there are also many benefits of recording them. So, before we show you the ‘how,’ let’s talk about the ‘why.’ 

  • Encouraging asynchronous communication : One key benefit is fostering asynchronous communication . By recording presentations, you’re letting your audience engage with the content in their own time, breaking the constraints of time zones and scheduling conflicts. This also ensures your viewers can absorb information at their own pace, and revisit it as needed.
  • Boosting SEO : You can use your presentation to create a YouTube video and share it on your website to increase your online visibility and attract prospective customers. This can be a great way to expand your audience, increase web traffic, and establish yourself as an expert in your field.
  • Perfecting your presentation : Whether it’s in-person or over Zoom, you don’t get second chances with live presentations. However, a pre-recorded keynote lets you perfect the content and the narration before anyone sees it. This is a great way to combat stage fright while honing your presentation skills and building confidence.

With this in mind, turning your slides into a video is a no-brainer. It’s an easy way to grow your audience and make the information you’re sharing more accessible and easier to digest.

Record your presentation today!

Download a free trial of Snagit to quickly and easily record your presentation.

Snagit icon

How to record your presentation (with Snagit)

Depending on your audience and the type of presentation you need to deliver, TechSmith’s Snagit could just be the perfect tool for recording your PowerPoint. With its user-friendly interface and advanced features, Snagit is ideal for capturing top-notch presentation videos, in just a few clicks. 

Now, there’s no denying that presentations are better when you can see the presenter… Fortunately, Snagit lets you capture your screen and webcam at the same time to create a Picture-in-Picture video.

In this section, we’ll guide you through the steps to record your presentation and webcam with Snagit. 

Step 1: Open video capture 

First, open Snagit and navigate to the Capture window. Select the Video tab, and start by clicking the big red Capture button.

Step 2: Select a recording area

Next, you’ll be prompted to choose which parts of your screen you want to record. Use Snagit’s orange crosshairs to select a specific region, window, or your entire screen. 

Step 3: Configure recording settings

With the Video Recording toolbar, you can set options like Cursor Capture and Effects, System Audio, and Webcam. 

If your webcam isn’t showing, click on the webcam icon. If you have an external webcam, select the one you want to use by clicking the dropdown arrow next to the webcam icon. 

Step 4: Adjust your webcam

Next, adjust your webcam options to ensure your Picture-in-Picture recording looks how you want it. Here you can change the Picture-in-Picture placement as well as the shape and size of your webcam recording. You can even toggle between Picture-in-Picture and fullscreen webcam modes as you like.

The best part? You can make these adjustments even while recording.

Step 5: Manage recording

When you’re ready to roll, hit the Record button and click the Stop button when you’re finished. It’s that simple! 

And remember, if there’s an interruption (like an unexpected visit from the mailman), just hit Pause. It’s okay to take a break — your video won’t be ruined by a little interruption.

Step 6: Edit your video

Once you’ve finished recording, Snagit will automatically open your video in the Snagit Editor, which is super easy to use. From here, you can make light edits to the footage as needed. 

For example, if you need to cut or trim your footage , you can! Here’s how: 

  • Set Start Point : Drag the Start handle (green) on the timeline to your desired starting point.
  • Set End Point : Similarly, drag the End handle (red) to where you want to end the cut.
  • Review the Segment : Before making any cuts, you can review the segment by dragging the Playhead (white) left and right across the timeline. This ensures you’re only cutting the footage you intend to.
  • Make the Cut : Once you’re satisfied with the selection, click the Cut button, which will pop up once you’ve made a selection.

And that’s all there is to it! If you want to go the extra mile, you can also use Snagit to save individual frames of your video as images , which can be used to create a thumbnail for your video . 

How to record a presentation from PowerPoint with audio and webcam

Now, Snagit is great for recording less formal videos in a flash, but if your presentation is intended for a particularly large or important audience, you might be looking to create something more polished. This is where TechSmith’s Camtasia comes in. 

Camtasia is one of the smartest and most intuitive pieces of editing software out there, but it also makes for a pretty nifty screen recorder too. Camtasia is great for recording presentations when you need more control and editing powers over the final product. 

But best of all, Camtasia streamlines the process by letting you record your presentation and voice over directly within PowerPoint. 

Step 1: Set up your presentation video recording

If you’re a Windows user, you’ll have the option to include a PowerPoint Add-in Toolbar when you install Camtasia. While this feature isn’t currently available on MacOS, the Camtasia Add-in Toolbar allows you to start, stop, and control your recordings from within PowerPoint — so you don’t need to switch between applications.

Screenshot of how to record a powerpoint presentation with the Camtasia add-in toolbar

Just open the presentation you want to record and locate the Add-in toolbar under the Add-ins tab. 

Don’t see the add-in toolbar? Go to File > Options > Add-ins, to enable it. Click on the Manage drop-down, select Disabled Items, then click Go. If the Camtasia Add-in is listed, select it, and click Enable.

If you’re an Apple user, don’t panic! You can still record your screen (with audio) on a Mac using Camtasia, and it’s just as easy. Alternatively, you can skip ahead to the next section and import your slides directly into Camtasia. 

Step 2: Customize your recording options

Now let’s walk through each of the options on the toolbar before we begin recording.

Screenshot of the Camtasia add-in toolbar to record powerpoint

Record audio

The microphone button controls whether or not audio is recorded as part of your presentation. When you enable it, you’ll be able to record your narration using a microphone.

If you are planning to record audio, this is where you’ll select your microphone. If you want to record great audio , we suggest using an external microphone, rather than the one that’s built into your laptop. 

Some of the best microphones for recording video are likely to be less expensive than you think. But, if you’re on a shoestring budget, even the mic that’s built into your headphones could produce better audio than your laptop. 

Once you’re set up, be sure to test the mic and adjust the volume slider as needed. You’ll also need to decide whether or not to record your system audio, which is any sound that comes out of your speakers, such as email notifications. 

Record webcam

If you have a webcam, you can also record your camera during the presentation to create a Picture-in-Picture clip — just as you can with Snagit! 

screenshot of adding webcam to a presentation recording

To customize even more of the recording settings, click the Recording Options button. Here you’ll find settings that let you record with a watermark and adjust your video frame rate . There are a few more options too, but the default settings should work just fine.

When you’re ready, click OK to close this window and save any changes made.

Step 3: Record your presentation

The final step is as simple as clicking the Record button in the toolbar. This will launch your slides into the Presentation Mode and start recording.

When you exit Presentation Mode or reach the end of your slideshow, you can either continue recording your screen, or stop recording and save your file. Pretty easy right? 

Before you get started, let us show you another way to turn your presentation into a video, without recording your desktop . 

How to turn your PowerPoint presentation slides into a video

Another way to create a video from your presentation is to import your PowerPoint slides into Camtasia. This way you can adjust how long each slide appears on screen, as well as add Behaviors and Annotations to personalize your presentation and highlight important information. 

By importing your slides into Camtasia, and recording your voice over separately, you get a lot more flexibility with the editing process, which means you have more control over the finished article. 

If you do decide to record your audio separately, you might want to take a look at TechSmith’s Audiate . This advanced audio recorder will transcribe your voice over in real-time and let you edit the audio file as if it were a text-based document. We don’t want to brag, but it’s probably the best way to add a voice over to a PowerPoint . 

Regardless of how you decide to narrate your PowerPoint, here’s how to turn your presentation into a video: 

1. Import your PowerPoint slides

First, start by importing your PowerPoint slides directly into Camtasia. Once your media is imported, you can edit it by dragging your slides into the Editing Toolbar.

screenshot of how to add powerpoint slides into camtasia

You can now add the images to the Timeline, and edit them like any other media in a Project. 

screenshot of powerpoint slides in the camtasia media bin

If you drag your slides to the Timeline, the slides will be placed in the order of the presentation, each with a default 5-second duration.

screenshot of powerpoint slides in the camtasia timline

With your presentation on the timeline, use Ripple Move to create space in between slides to adjust the timing of each one. To do this, hold shift, then click and drag.

screenshot of how to adjust the timing of powerpoint slides in the camtasia timeline

Once you’ve imported your slides and adjusted the duration of each one to correlate with your voice over, it’s time to start editing. 

How to edit a presentation video (in Camtasia) 

Add behaviors.

Firstly, add some visual interest with Camtasia Behaviors . A Behavior is an animation that brings movement to your slides, making them stand out on screen. This is a great way to bring parts of your presentation to life and take it from ordinary to extraordinary — because nobody likes a boring presentation . 

To add a Behavior, click and drag the Behavior you wish to use onto the slide you want to animate. Once added, you can adjust the Behavior using the Properties tab.

Add annotations

Another good way to grab and direct your audience’s attention is to add some Annotations, which are great for highlighting important information.  

To insert an Annotation, click the Annotation tab on the left side of the screen and drag it into the designated slide. You can then re-position and edit the Annotation in the Properties tab as needed.

Recording a PowerPoint Presentation, the FAQs

Absolutely! Both Snagit and Camtasia are excellent choices for recording a professional and polished presentation. Snagit is perfect for no-fuss recording and editing. If you require more sophisticated editing capabilities, Camtasia is the ideal choice, offering the added convenience of recording your slideshow and voice over directly within PowerPoint.

Click the Record button in the toolbar to launch your slides into the Presentation Mode and start recording. When you exit Presentation Mode or reach the end of your slideshow, you can either continue recording your screen or stop and save your file.

If you’re planning to record audio, select your microphone in the recording options. The microphone button controls whether or not audio is recorded as part of your presentation. If you have a webcam attached to your computer, you can also record your camera to create a Picture-in-Picture clip, perfect for showing the presenter during the presentation.

With Snagit, you can conveniently record your voice over as you go through your presentation, capturing both the audio and visuals in one go. If you’re looking for more advanced recording and editing options, you might also consider using Camtasia, which allows you to record your voice over while presenting. For even more control, use Audiate to record your audio separately and then import it into Camtasia for fine-tuning.

how to record a powerpoint presentation with music

Justin Simon

Global Content Strategy Manager at TechSmith. I play a lot of golf and watch a lot of football.

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  3. How to Record a PowerPoint Presentation With Audio

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  4. HOW TO RECORD POWERPOINT PRESENTATION WITH AUDIO & VIDEO

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  5. How To Record A Powerpoint Presentation With Audio?

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COMMENTS

  1. Add and record audio in PowerPoint

    Select Record to re-record your clip, or select OK if you're satisfied. To move your clip, select and drag the audio icon to where you want it on the slide. Note: If you're using more than one audio file per slide, it's advisable to put the audio icon in the same spot on a slide to find it easily.

  2. How to RECORD a PowerPoint Presentation with AUDIO and VIDEO

    Learn how to record a PowerPoint Presentation with audio and video simply by using the build-in PowerPoint functionalities and tools. You will learn how to...

  3. How to Add, Record or Edit Audio or Music in PowerPoint

    Open your PowerPoint presentation and select the slide where you want to add audio. On the Insert tab, in the Media group, click the Audio drop-down arrow. You'll see two options: the first one allows you to add audio from your PC, whereas the second one allows you to record audio (you'll need to have a microphone set up in your computer).

  4. How to Add Music to Your PowerPoint Presentation

    Switch to the "Insert" tab and then click the "Audio" button. A menu will appear, giving you the option to either upload music from your PC or record your own audio track. If you'd like to record your own audio, select "Record Audio," and the "Record Sound" window will appear. Go ahead and give your audio a name, then click the ...

  5. How to add and record presentations in Microsoft PowerPoint

    Learn how to add or record audio, such as music, narration, or sound bites, to your Microsoft PowerPoint presentation. Find out more at: https://msft.it/6008...

  6. How to add and record audio in your PowerPoint presentation

    To record and hear any audio, your computer must be equipped wi... You can add audio, such as music, narration, or sound bites, to your PowerPoint presentation.

  7. How to Add Audio to PowerPoint: The Quick Step-by-Step Guide

    In order to do so, go back to the Insert > Audio menu and choose Record Audio. PowerPoint will open a Record window. Here you type the name of your audio file and click Record before you start speaking to your microphone. In order to review your record, select Stop and then hit Play to listen.

  8. 5 ways to add music to PowerPoint

    Step 1: Open your PowerPoint presentation and select a slide to record the music. Step 2: Go to the Insert tab and choose the drop-down arrow for Audio on the right side of the ribbon. Step 3 ...

  9. How to record a PowerPoint presentation with audio for sharing

    Open your PowerPoint presentation and click on the Slide Show tab. To Record a slideshow in PowerPoint, navigate to the Slideshow tab. From the PowerPoint Set Up group, click on Record Slide Show button. You can choose to record from the beginning, or from the current slide. Record a PowerPoint slideshow to share via Teams or Zoom.

  10. How to Add Music to PowerPoint: Step-by-Step Guide

    To start recording your mic and computer audio, go to Insert > Media > Audio > Record Audio. Click the Start button to begin recording music from your connected mic. Once the recording is complete, click Stop to insert the audio into your PowerPoint presentation. Once the audio file is added, you can manage playback settings via the Playback ...

  11. How to record presentations in Microsoft PowerPoint

    Record narration and timings for your presentation in Microsoft PowerPoint to give it a professional and polished feel. Record narration and timings:1. Selec...

  12. How To Record Audio in a PowerPoint Presentation (With 3 Methods)

    Open the program and navigate to the "Insert" tab in the toolbar. The toolbar is the menu that runs along the top of the screen. Select "Audio" within the "Insert" tab and choose the "Record Audio" option. In the dialog box, name the audio file before clicking "Record." Record the audio by speaking or playing the sound you wish the program to ...

  13. How to Video Record Yourself Presenting a PowerPoint: 7 Ways

    Record new layer: Pick this for recording your video as a new layer on top of an existing recording. 2. Click Record at the bottom of the Record panel. 3. Drag over the area of your screen you wish to record. Click Start Recording. Press Space to start recording the full screen. 4. Click Stop to finish recording.

  14. How to Add Audio to a PowerPoint Presentation? [Step by Step]

    Insert the Audio: Navigate to the "Insert" tab in the PowerPoint ribbon at the top of the screen. From there, click on "Audio". Here, you'll have different options to choose from such as insert audio, background music, or link to any audio file. Select "Insert Audio.". Locate Your Audio File: A file explorer window will appear.

  15. How to Record PowerPoint Presentations with Audio and Video

    Discover how to record PowerPoint presentations with audio and video using simple tools and tips. Watch this tutorial video and improve your presentation skills.

  16. Edit Music, Sound, or Other Audio Settings in PowerPoint

    Navigate to the slide where the music, sound, or another audio file will start playing. On the ribbon, go to the Insert tab. In the Media group, select Audio, then choose Audio on My PC . If you don't have a pre-recorded audio file, select Record Audio to create a narration. Navigate to the folder where the sound or music file is stored, choose ...

  17. How to Record a Presentation (Audio & Video)

    Step 3: Configure recording settings. With the Video Recording toolbar, you can set options like Cursor Capture and Effects, System Audio, and Webcam. If your webcam isn't showing, click on the webcam icon. If you have an external webcam, select the one you want to use by clicking the dropdown arrow next to the webcam icon.

  18. How to add Background Music for all slides in PowerPoint

    In this step-by-step tutorial video, learn how to add music in your Microsoft PowerPoint presentation that plays automatically across all slides and loops un...