english application letter to principal

• How to Write an Application to the Principal: Step-By-Step Guide with Sample Letters & Templates

May 20, 2023

Writing an  application   to the principal  is crucial for seeking permission, scheduling meetings, reporting issues, and making suggestions. 

It is a formal and structured way of communicating with the school’s administration, ensuring that matters are handled appropriately and respectfully. 

Applications to the Principal Are Required in What Situations

Some common situations where a  formal   application to the principal  is required are:

• Permission to participate in  extracurricular activities
• Seeking admission   to   the best boarding schools in Mumbai
• Complaints or grievances
• Request for leave ( leave letter to principal )
• Suggestions or feedback
• Request for certificate or recommendation letter
• Request for transfer or change of section

Step-by-step Guide on How to Write the Application –  Format to Follow

• Opening Statement and Introduction

Start the application by addressing the principal respectfully and introducing yourself (mandatory in case of a leave letter to principal). For example, “Respected Principal, I am writing this application to request a leave.”

• Clearly Stating the Purpose of the Application 

In the next paragraph, clearly state the purpose of the application using your communication skills. For example, “I am writing to request permission to attend a sports event.”

• Providing Relevant Details and Supporting Information

In the following paragraphs, provide relevant details and supporting information to strengthen your case. For example, mention the dates and timings of the event.

• Closing Statement and Expression of Gratitude

End the application by thanking the principal for considering your request and expressing hope that permission is granted. For example, “Thank you for considering my request. Your support will be highly appreciated.”

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Examples of Sample Applications to the Principal

> sample application – how to write permission letter to principal.

To Principal

MIT Vishwashanti Gurukul,

Pune Location Rajbaug, 

Maharashtra - 412 201

Date: 7th January 2023

Subject: Request for Permission to Attend a Seminar

Respected Sir/Ma'am,

I, Aditi Gupta of class 10th- want your permission to attend the upcoming seminar on  Effective   Communication with Childrens . The seminar is scheduled to take place on 2nd February from 9.00 AM to 11.00 AM at Public Auditorium. 

The  English speech topics  that will be covered in the seminar are closely related to my course of study, and I am confident that attending it will help me improve my understanding of the subject.

Please grant me permission to attend the seminar. Thank you for your consideration. Let me know if more information is required.

Yours faithfully,

Aditi Gupta,

>  Sample Job Application - What is a Cover Letter for a Job Application

A cover letter is essential when applying for a job. It highlights your qualifications and skills that match the job and convinces the employer to invite you for an interview.

Here's a sample job application cover letter:

Aditi Gupta

Meridian Apartment 

Mumbai - 400001

[email protected]

6th January 2023

Sunil Kapoor

L&T Company

Dear Mr. Kapoor,

> Sample Leave Application- How To Write a Leave Application to Principal

Date: 13th April 2023

Subject:  Leave Application to Principal for Attending a Family Function

Respected Principal,

I am writing this application to bring to your notice that I, Aditi Gupta of class 10th-A, will not be able to attend school for the coming 2 days as I have to attend my cousin's wedding. 

I would kindly request you to grant me leave of absence from school for 2 days, starting from 20th April to 21st April. I understand my absence may affect the school's schedule and my academic progress. I'll ensure I keep up with my studies during my absence.

I would be grateful if you could grant me leave for the above-mentioned dates. Thank you for your consideration.

Importance of Reviewing and Editing the Application for Errors and Clarity

Reviewing and editing your  formal application to principal  is crucial for ensuring that it is error-free and clear. By taking the time to review and edit your application, you can increase your chances of success and achieve your desired outcome. Here are some reasons why it is important:

• It enhances clarity
• Helps to avoid errors
• Ensures accuracy
• Improves overall quality

Tips for Finalizing the Application

• Use spellcheck and grammar check tools like Grammarly to catch any obvious errors when writing a letter to principal for leave.
• Have someone else review the application for errors and clarity to catch errors that you may have missed.
• Check that all required materials have been included and are in the correct format.
• Follow the instructions and guidelines provided by the program or institution.
• Use a clear and concise writing style, avoid jargon and technical terms, and keep the sentences short and to the point.
• Consider the tone and professionalism of the application and avoid using slang or humour.
• Submit the application before the deadline.

To wrap up, writing a strong application or formal letter to principal is crucial for students, parents, and teachers. Use the step-by-step guide with examples to craft any type of formal application to principal . If you need further assistance, consider reaching out to MIT Gurukul, one of the  best schools in India , for guidance and support.

A letter of introduction is a type of correspondence that is typically used to introduce oneself.  Reading newspaper habit  can improve your letter-writing skills.

A cover letter should have your introduction, highlight your relevant skills and experience, and express your interest.

It is a  formal letter to principal  for permission, information, or some other form of assistance. For example, a  letter to principal for leave . 

To end an application letter, you should express your gratitude. It should end with “sincerely, or best regards”, followed by your name.

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Letter Solution

Welcome to "Letter Solution" Everything is about letter and application writing.

Application To The Principal With 20+ Sample

Application to the principal with 20+ sample and a format.

Table of Contents

Application To The Principal: School and college letters are under the head of Formal Letters . They are much more formal in style than private letters. In such a letter the designation of the person addressed to and his or her office is written lower down the heading towards the left-hand side of the sheet of the page in which the letter is written.

Such letters begin with Sir or Madam (or Dear Sir,/Dear Madam). The body of the letter may begin with – Most respectfully I beg to state that….,/ I beg to inform you that… / With due respect I beg to state that… / [ I have the honour to inform you that…

You may end with… Yours obediently I remain Sir, Your most obedient pupil,

In case of an application for leave of long absence owing to prolonged illness medical certificate should be enclosed.

Important Points For Writing Application To The Principal

• Use simple language
• Use polite words
• Clearly mention the reason of writing the application
• Obey the rules of an application
• Write the subject of the application

Structure Of The Application

Receiving address: You have to write the receiving address like “To the principal, to the headmaster, to the headmistress”.

Subject: The subject of the letter is very important because it gives an idea about the topic in a moment.

Salutation: You can use “Respected sir/ madam, Sir/Madam,” in the salutation.

Body: You can write some paragraphs about the topic in the body. After finishing the body of the letter you should write “Thanking You”.

Subscription: You have to write “Yours sincerely/ Faithfully/ Regards” and then Sender’s Name/signature.

Application To The Principal Format

Application To The  Principal About Remission Of Library Fine

The Principal

[Name of the school]

[Address of the school]

Sub:[__________]

Respected Sir/Madam,

I beg to state that I am a student of class X at your school. I am sorry to say that I could not return three books on time. I had borrowed those from the library. I went to our village house. Suddenly my grandmother fell ill and I have to stay more than three days there for taking care of her. I have a good record as a member of our school library.

Please forebear me from payment of the library fine for this time only.

Thanking you

Yours truly

Application To The Principal To Set up A Canteen

examlabs.com 

This school is very old and the only one in the vast area. So many students come here for higher studies from a long distance. Naturally, they need tiffin during tiffin hour. Only the students of classes five to eight are allowed to the midday meal program. Many of the higher class (9-12) do not find food stalls around the school premises. As a result, they go far away from the school to satisfy their hunger. As most of the students belong to poor families, they are not able to spend on food for tiffin. If the school authority opens a canteen in this regard and provides different types of food at a cheap rate, the students will benefit.

Therefore, I request you to look into the matter and set up a canteen on the school campus.

Yours faithfully

[Signature]

Application To The Principal To Improve School Library

Dear Sir/Madam,

There is a good stock of textbooks in the library but the reference books are very poor. The new edition of dictionaries is not available. The journal, magazine and new books are required in the library.

The function of the library is not good. The rules of the library are needed to be improved.

Therefore you are requested to look into the matter and take the proper steps to improve the library as soon as possible.

Yours sincerely

Application To The Principal For Special Class In English

Respected Principal,

Most respectfully and humbly we the students of class X request you to arrange for special classes in English as our result of English in the test examination is not adequate. We are very worried about the subject. We are very weak in the writing, unseen and grammar sections. So we request you to arrange three English classes in a week in the month of January 2022.

Please look into the matter and help us at your earliest.

Yours obediently

Pankaj Mahato

From the students of class X

Application To The Principal For Over-crowded Class Room

I am a student of class X at your school. There are more than one hundred seventy-five students in our class. Our classroom is so small in size that all the students can not sit on the bench in the room. Six students sit on a bench. When the teacher delivers lectures, many students on the rear benches can not hear the valuable lectures. Moreover, they can not properly see what the teacher writes on the board. In summer, we feel hot and find it difficult to remain in the classroom.

Under the circumstances, I request you allot a bigger room or split our section into two separate sections.

[Your name]

Application To The Principal For Character Certificate

With a lot of respect, I beg to state that I am a student of class IX in your school. I am really sorry to inform you that I can not continue my studies at your institution. My father is a state government serviceman and he has been transferred from Malda to Nadia. My parents have already moved there. As I have no relatives here, I will have to be admitted to a school there.

Therefore I request you to issue me a character certificate and then I shall be obliged to you forever.

How To Write Application To The Principal For Seeking Admission

My son Mahadeb Paul, aged 6, is a primary student at Raipur C.S Primary School. He will be completing pre-primary education and I am willing to get him admitted to a good institution. Your school has a good reputation in Kolkata. I have considered myself to get him admitted to your school in the coming academic session.

Please let me know the admission procedure and then I shall be highly grateful to you.

Application To The Principal For The construction of a cycle shed

With due respect, I, Nirmal Sen, would like to draw your kind attention to the construction of a cycle shed at one corner of our playground. Our cycles remain stranded under the scorching heat of the sun in summer. On the other hand, the cycles wet with the rainwater in the rainy season. As a result, the cycles are damaged and need frequent repair. And that is not possible for the students.

Therefore we request you to look into the matter and take a step at your earliest.

Application To The Principal For Drinking Water

My name is Nayan Dutta, a student of class X at your school. I would like to inform you about drinking water. I have seen myself that the water of our tube well is not potable. Even the filter water tank can not supply adequate water. I am extremely sorry to say that many students go outside of the school to take water. So I request you to look into the matter.

All the students will remain thankful to you if you do something in the arrangement of potable water as early as possible.

Application To The Principal To Promote Computer Education

We, the students of class X at your school. We would like to draw your kind attention to computer education which is not in our school. At present, we can not complete our studies without computer training. The students are being taught computer education in almost all schools. But it is unfortunate that our school has no such arrangement. We shall lag behind if we do not know the use of computers. Nowadays it is very necessary to have knowledge about technology. There is a way to introduce computer education. Computer class will be started in all classes and it will teach us about technology.

In this regard, we request you to promote computer education for all classes in our school.

Application To The Principal For Apology For The Loss of A Book

I am Sangeeta Sharma, a student of class X at your school. It is regret to tell you that I have lost a book which I have taken from our library. I had kept it in my bag but I forgot to close it at the time of going home. I think the book has fallen on the way when I was running. Please apologize to me as I am not able to return the book on time. But I am sure I will find it very soon. And I am willing to replace the book or pay the book’s cost with a fine.

I will be obliged to you if you let me know your decision.

Application To The Principal For Praying For Books

My father is a rickshaw puller. Our monthly income is about six to seven thousand. There are seven members in our family. My father is unable to purchase two reference books. Our teachers have recommended us to purchase the books, as the books are good to get higher marks and to acquire the best knowledge.

It is my humble request to you that please arrange the books. I will remain grateful to you forever.

Application To The Principal For Full Fee

My father is a labourer and his monthly income is not more than six thousand. There are five members in our family. My father is not in a position to pay the full fee and this situation is compelling me to leave school.

So I earnestly request you to grant me a full fee concession. I will be highly obliged to your kindness.

Application To The Principal To Promote A Pupil

School’s name

School’s address

My son Ashutosh Kumar Saha is a student of class XI in your school. He has been studying in your school since class V. He had got good marks in previous classes. He scored 70% marks in the Madhyamik exam. Unfortunately, he had been suffering from COVID-19 since December and could not appear in the Annual Examination. He had a good preparation and I am sure that he would do well if he could sit for the examination. So I request you to promote him to class XII on the basis of his past performance.

I am waiting for your kindness.

Manaj Kumar Saha

Application To The Principal For Taking Permission For Celebrating Tree Plantation Day

With a lot of respect, we, all the students of class ten would like to inform you that we are going to celebrate tree plantation day in our school. It will be held in our school premises on 5 th June 2021.  Some of the teachers have agreed to take part in the programme. The plants will be supplied free of the cast from the municipality. So we earnestly request you to give permission and arrange for a seminar on the tree plantation programme.

If you kindly allow the permission, the programme will be a grand success.

Malati Sen and other students of class X

How do you write a letter to the principal?

Answer:   you write the receiver’s address, subject, date, salutation, the body of the letter, thank you and subscription. That is all.

How do you end letter writing?

Answer: Before ending the letter you should write “Thanking You” and then mention the subscription like yours most obediently, most obediently yours, yours obediently, yours faithfully and so on.

When do we write an application to the principal?

Answer: We write applications to the principal when we face any problem regarding school such as leaving, request, admission, transfer certificate, character certificate and so on.

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How to Write an Application to the Principal – Learn Here with Format & Samples

• Updated on  
• Apr 5, 2023

Writing an application to the principal is an important part of the English syllabus in school. Schools teach application writing to familiarize students with the proper format and composition for a Formal Application. Submitting a properly formatted application will set you apart from the rest no matter if it is for a leave, fee concession or transfer to a different stream.

Creating an impressive Formal Application to the principal is easy to do. All you have to do to master this skill is to understand the application’s format and structure and maintain a respectable tone. This blog brings you a detailed guide on writing an application to the principal, its format and style of writing as well as useful samples.

This Blog Includes:

What is an application to the principal, things to keep in mind, format for writing an application to the principal, application for casual leave, application for sick/ medical leave, application to the principal for sick leave written by parents, application for school transfer, application to principal for leave due to marriage in family, application to the principal for one day’s leave.

Check Out: Letter to the Editor

An application to the principal is a formal way to place a request in front of the school authorities. It can be written for different reasons such as:

• For Sick Leave
• For Full Fee Concession
• For Change of Section
• For Admission-related queries and concerns
• For Transfer Certificate
• For Change of Stream, etc.

While creating the application, you must specify the reason for writing it. Don’t forget to add any other related factors as well.

Certain pointers can help you in drafting a well-written application. Mentioned below are some useful tips and tricks that can make your application to the principal more appropriate and better to read:

• the number of days for the leave
• amount of fee concession required
• medical certificate or any other proof (as required)
• Do not write a very long application. Keep it short and concise..
• Ensure that the grammar, syntax and structure of the application is correct.
• State your request clearly and respectfully in an official manner.

Recommended Read: Job Application Letter

The format of the application means the structure that is to be followed when drafting an application to the Principal. Below is the standard format for writing an application to the Principal:

Sample Applications to the Principal

Now that you are familiar with the format, let’s take a look at a sample application to the principal.

Write an application to the Principal asking for leave for three days because of a wedding you have to attend.

Write an application to the principal asking for medical leave.

The Principal Mary Public School Gurgaon, Haryana 122XXX 8th September, 20XX

Subject: Application for a Sick Leave

Dear Sir/Madam

I Sonal Rajput, am a student of Class X of your school. I have been diagnosed with jaundice and the doctor has advised me to rest for one week. Please grant me leave from (date) to (date).

I have attached the medical certificate issued by a doctor for reference. I will resume my classes from (date)

Thanking you,

Yours obediently, Sonal Rajput Class X 07

Write an application to the principal asking for leave for your child as he/she is sick.

I would like to bring to your kind attention that my son/daughter (name), a student of Class X of your school will not be able to attend school for the next few days. She is hospitalized and diagnosed with jaundice. 

The medical certificate issued by the doctor is attached herewith for your reference. She/he will attend school from next week as advised by doctors.

Thanking you, (Name) (Signature of the parent)

Write an application to the principal asking for a transfer certificate as you want to transfer to a different school.

There is a marriage in your family because of which you will not be able to attend school for 4 days. Write an application to your principal asking for leave for the same.

Subject: Application for a Marriage Leave

I am Pallavi Sehgal, a student of Class X of your school. I would like to bring to your kind attention that I will not be able to attend school for 4 days. There is a marriage in my family for which I have to leave town. I will not be able to attend school between (date) to (date). Please grant me leave for the same.

Yours obediently, Pallavi Sehgal Class X 07

Write a letter to your principal asking for leave for one day.

Subject: Application for One Day Leave

My name is Shubhangi Sharma, a student of Class X of your school. Due to some personal emergency, I have to take one day’s leave and won’t be able to attend school tomorrow. Please grant me leave as I will not be able to come tomorrow.

Yours obediently, Shubhangi Sharma Class X 07

Start your letter with the address and date, followed by the subject, salutation and then the body of the letter in which you convey the reason behind your letter.

It is important to clearly mention the date on which you would be absent from school because it gives clarity and is also used for attendance management and documentation.

A letter to the School Principal or any higher authority should always be in the format of a formal letter as it is concerned with matters of personal and professional importance. The language used should be formal as well.

The format for writing an application to the principal includes the sender’s details (name, class, section), the principal’s name and designation, the date, a subject line, a salutation, the body of the letter (clearly stating the purpose or request), a closing, and the sender’s signature.

The tone of an application to the principal should be polite, formal, and respectful.

We hope that this blog helped you understand the format and structure of writing an application to the principal. If you have any questions, feel free to drop them in the commet box below.

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• Letter Writing
• Formal Letter Writing In English
• Letter to the Principal

Letter to Principal - Format and Sample Letters

If you are a school student, you would have definitely come across many scenarios where you have had to write a letter to the principal of your school. The reasons might vary. From requesting leave because you are sick or going on a vacation to seeking permission to participate in competitions or sports events, you are always required to submit the leave letters. This article will give you a detailed explanation of the format of writing a formal letter to principal and also provide you with examples that would aid you to write one on your own.

Table of Contents

Writing a formal letter to school principal – format and points to remember, request letter to principal for an on duty application of two days, write a letter to your principal seeking permission to attend a family function, write a letter to the principal of your school requesting leave for a week to take care of your sick mother, letter to your principal seeking permission for a re-examination.

• FAQs on Writing a Letter to School Principal

A letter to the principal is always written for particular reasons, and it has to be in the format of a formal letter . You have to make sure that you provide all the necessary information promptly. This includes the receiver’s address, date, subject stating the reason for leave, salutation, body of the letter explaining the purpose of your letter, complimentary closing and signature. All these components have to be aligned to your left-hand side margin.

When writing the letter, see to it that you mention precisely the dates on which you require leave, or you would be absent to school because this serves as a record for attendance keeping, leave management and other documentation purposes.

Sample Letters to Principal

Go through the sample letters given below for your reference and better understanding.

The Principal

National Model Public School

Chennai – 600054.

Subject: Request for On-Duty application for two days

Respected Sir,

I am Mithuna M, a student of Class X C. I have been selected to participate in the State Level Athletic Competitions that is to be held on the 15th and 16th of this month at the M A Chidambaram Stadium, Chepauk. I require an attested on-duty application to be able to represent the school and participate in the competitions. I request you to kindly provide me with a bonafide certificate and an on-duty application so that I would not lose my attendance.

Thanking you

Yours sincerely,

Roll No. 32

The Headmistress

St. Francis Anglo Indian Girls High School

Noida – 110096

25 th November, 2021

Subject: Seeking permission to attend a family function

Respected Ma’am,

I am writing to seek your permission for me to attend a family function on the 29 th of November at Bangalore. I would require a leave of three days (from 28.11.2021 to 30.11.2021). I have taken permission from my Class Teacher, and I will ensure that I keep myself informed about the daily lessons and complete everything up-to-date when I am back. Kindly consider my request and grant me permission.

Saajan Jose

Roll No. 36

Zion Public School

Allahabad – 211008

Subject: Requesting one week’s leave

This is to inform you that my mother is seriously ill and I am required to stay with her as there is no one else to take care of her. She is required to be taken to the hospital every now and then and needs constant support as doctors have advised complete bed rest. So, I request you to kindly allow me a week’s leave, starting today, 16/09/2021 to 23/09/2021.

My friends have assured me to bring every day’s notes, and I will submit all my work through them. My Class Teacher is also very supportive. She has promised to send me audio recordings of classes so that I would not miss out on anything during this period. With everyone’s support, I am sure I can get through this difficult phase.

Thank you in advance for your kind understanding.

Yours faithfully,

Student of Class XII A

Roll No. 12

GD Matriculation Higher Secondary School

Kachery Road, Chelannur

Kerala – 673001

July 19, 2021

Subject: Seeking permission for a re-examination

This letter is in regards to Thomas Roy, student of Class VIII A. He was not able to attend the Maths examination as he was hospitalised. He has recovered completely now and is ready to take the re-examination. It was discussed earlier that he could have a re-examination as he could not attend the exam owing to his illness.

We are willing to work with his Class Teacher, Mrs. Joyce and his Maths Teacher, Mrs. Roseline and fix a date for the re-examination. We wanted to make an official intimation of the matter before we proceeded with it. Kindly give us a heads up so that we can go forward with it.

Rayana Philip

Mother of Thomas Roy

Frequently Asked Questions on Writing a Letter to School Principal

How can i start a letter to the school principal.

Start your letter with the address and date, followed by the subject, salutation and then the body of the letter in which you convey the reason behind your letter.

What kind of letter do I write to the Principal?

A letter to the School Principal or any higher authority should always be in the format of

a formal letter as it is concerned with matters of personal and professional importance.

The language used should be formal as well.

Is it important to mention the dates on which I am taking leave?

It is important to clearly mention the date on which you would be absent from school because it gives clarity and is also used for attendance management and documentation.

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English that goes straight to the heart

Application to Principal

An Application to Principal is a formal application letter of your absence for different reasons from your school, college, or any other educational space.

These letters can be recognized by their tone which is often a combination of politeness and formality and their short length.

In this post, we have written some Tips, Formats, and the top examples of ‘Application to Principal.’

Application to Principal Tips

• Write the heading and reference number properly.
• Begin with the very formal Sir/Madam. If the writer and the recipient are of the same rank, use Dear Sir/Dear Madam. Never use My Dear Sir/My Dear Madam.
• Mention the subject in brief.
• The body of the letter should be concise and to the point.
• Use the subscription ‘Yours faithfully.’
• Use the full signature of the writer.

Application to Principal Format

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,…………….. Designation & …………………. Address……………………………

Daily Test - Attempt Now

Subject: (One short sentence stating the purpose of the letter.)

Salutation, (E.g.: Dear …,)

Introduction: (Begin by introducing yourself and the purpose of writing the letter.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Body Paragraph: (Explain the situation in detail listing factual information needed to validate your point.) ……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Conclusion: (End the letter by restating your request or an assurance, whichever is the case.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Thanking you. Complimentary Ending: (E.g.: Yours sincerely/faithfully,) Sender’s Signature Sender’s Name Sender’s Designation

Application to Principal Examples

Application to principal example #1.

To, The Principal Model High School Dum Dum, Kolkata

Subject: Application for leave

Honourable Sir,

With due respect, I beg to state that I am suffering from a fever since last night. My doctor has advised me to take a day’s rest. I am unable to attend school today.

In these circumstances, kindly grant me leave for one day. In case of required extra days of leave, I will let you know.

I would be obliged if you accept my leave application.

Yours sincerely,

Rajesh Gupta Class 10, Sec A 27th April 2022

Also, Read Permission Letter to Principal

Application to Principal Example #2

To, The Principal New Foundation High School Sinthi More, Kolkata

Sub: Medical leave application letter

With due respect, I wish to state that, I am suffering from a fever since last afternoon. I visited the hospital last night with my father for treatment. The doctor has prescribed a medicine course and the doctor has advised me complete bed rest for 2 days. I can not attend school from 27th April 2022. I will be mostly available after the 28th of April to resume school.

I have enclosed all the necessary documents including a letter of recommendation from my doctor.

Yours Obediently,

Rakhi Gupta Class 10, Sec A 27th April 2022

Application to Principal Example #3

To, The Principal Model Foundation High School Sinthi More, Kolkata

Sub: Requesting 2 days’ leave

Dear Madam,

With due respect, I am writing this request letter to apply for 2 days’ leave from 10/06/23 to 11/06/23. I am going out of the station to attend a marriage. For this reason, I need 2 days’ leave.

So, please give your approval to take 2 days of leave.

I would be thankful for your consideration.

Yours faithfully,

Tapas Sen Class 10, Sec A 27th April 2022

Also, Read Leave Application to Principal by Teacher

Application to Principal Example #4

Sub: leave application for going out of the station

With due respect, I beg to state that as I am going out of the station for vacation and I won’t be available for the next 5 days (from 27 April to 1 May).

So please allow me these 5 days’ leave. I will be grateful.

Tanisha Sen Class 10, Sec A 27th April 2022

Application to Principal Example #5

To, The Principal New Model High School Sinthi More, Kolkata

Sub: leave application

Respected Madam,

Most humbly I beg to say that, I am Tanisha Sen, a student of your class 10, (sec A) of your school. I want to say that my uncle’s marriage ceremony is going to be held in our village on 28th April. I want to join the Marriage and want to help in the ceremony. I need a leave for 1 week.

So, please give your approval to take one week’s leave.

Application to Principal Example #6

To, The Principal Lowada High School Lowada, Debra, Paschim Medinipur, WB

Subject – Sick Application Letter

With due respect, I wish to state that, I have been suffering from a fever for 1 day. Due to the high temperature, I am experiencing severe body discomfort. The doctor told me that I have Typhoid fever . The doctor suggests taking rest for at least 15 days. I am unable to attend school from Today (27th April).

In these circumstances, Kindly grant me leave for 15 days. In case of required extra leaves, I will inform you.

I will be highly obliged for your consideration.

Rajesh Sen Class 10, Sec B 27th April 2022

Also, Read Leave Application to the Principal

Application to Principal Example #7

Sub: leave application for fever

With due respect, I am writing this request letter to apply for a day of sick leave from 10/06/23 to 11/06/23. I have been suffering from high fever since last night. My father will take me to the doctor today for a checkup. For this reason, I need four days’ leave.

So, please give your approval to take four days of sick leave.

Application to Principal Example #8

Subject: Sick Leave Application

Respected Sir,

This is to bring to your notice that, I need a full day’s leave due to an emergency at home. I will attend school and even will try to arrive after the situation is soothed.

Sir, I require this leave due to the illness of my Grandfather (70 years old). He was suffering from high fever from last night. He has been admitted to AMRI international hospital. I need to stay with him in this situation as none of my ménage belongs to this city and we are living apart from our families.

Kindly grant me a leave for today. I shall be grateful to you.

Nisha Mondal Class 10, Sec A 27th April 2022

Application to Principal Example #9

To, The Principal Alipurduar High School Alipurduar, West Bengal

With due respect, I beg to state that I am feeling very unwell right now. Due to the high temperature, I am experiencing severe body discomfort. So I am quite unable to stay in the class any longer. I, therefore, pray to you for granting me a leave of absence for the remaining periods.

I remain, Yours obediently, Place: Alipurduar Pallabi Sarkar, Date: May 5, 2023 Class-X, Section-A, Roll No.-5

Application to Principal Example #10

To, The Principal Foundation High School Sinthi More, Kolkata

With due respect, I beg to state that my son, Sumit Bagchi of Class-IX of your institution, could not attend school on 11th May 2023 instant owing to a sudden attack of fever.

I, therefore, request you to kindly grant him a leave of absence for those days.

Tapan Kumar Bagchi Place: Sinthi More. Date: May 10, 2023

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Letter to Principal

As a student, you would have definitely encountered many situations where you would have to write a letter to the principal. From using it for a holiday due to infection or excursion to using it for permission to participate in competitions and sports activities, you would have to submit a letter to the principal. This article covers the guidelines and samples of Letters to Principals for students. It thus simplifies the process of writing letter to principal for you.

Writing a Formal Letter to Principal -Writing Guidelines or Tips

• A Letter to the Principal is written for particular motives, and it needs to be within the format of a proper letter. You need to ensure that you offer all of the important statistics directly. This consists of the receiver’s name, date, the reason for departure, salutation, frame of the letter explaining the motive of your letter, and signature.
• These components must be aligned with your left-hand margin.
• While writing the letter, see to it that you mention exactly the dates on which you will depart, or you will be absent from high school. This serves as a record for attendance keeping, leave control and other documentation purposes.
• This is a formal letter so one should not mention anything informal.
• Make sure that the Subject is very precise.
• Before submitting the letter, proofread it for any spelling or grammatical errors.

Format of Letter to Principal

The Principal,

(Name of the School/organization)

(Address of the School/organization)

Date and day:

Respected/Dear Sir/Ma’am,

Body of the letter(briefly explained with main reason)

Thanking You,

Your’s  Sincerely

(Name of the student)

(Class and section)

Sample Letter 1 – Request Letter to Principal for an On-Duty Application of Three Days

Sizer Public School,

Anna Nagar,

Jaipur – 302029.

Subject: Request for Three days’ leave

Respected Sir,

I am Kanishk Mathur, a student of Class X ‘G’. I have been selected to participate in the National level basketball Competition that is to be held on the 20th, 21st and 22nd of August at the Sawai Man Singh Stadium, Jaipur. So, I need an attested on-duty application to be able to represent the school and participate in the competition. Thus, I request you to kindly provide me with a legitimate certificate and an on-duty application so that I’d no longer lose my attendance.

Thanking you,

Yours sincerely,

Kanishk Mathur

Class X ‘G’

Roll No. 28

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Sample Letter 2 – Letter to Principal Seeking Permission to Attend a Cousin’s wedding.

St. Soldier Public School,

Jaipur – 302026

24th August 2022

Subject: Seeking Permission to Attend a Cousin’s wedding.

Respected Ma’am,

I, Shyam Sharma, student of Class 9 ‘C’, am writing this application to inform you that I need to go to my Cousin’s wedding on the 28th of October in Ludhiana. Hence, I would require a leave of three days (from 28.10.2021 to 30.10.2021). I have taken consent from my Class Teacher, and I will make sure that I keep myself up to date about the daily lessons and complete everything when I am back. I will be grateful if you grant me the leave.

Shyam Sharma

Roll No. 36

Sample 3 – Letter to the Principal Requesting Leave for a Week to look after Sick Mother

Zion Public School,

Pratap Nagar,

Ajmer – 211008

Subject: Requesting One Week’s Leave

This is to tell you that my mom is critically unwell and I am required to live with her as there’s no one else to take care of her. She is needed to be taken to the health centre and needs regular assistance as doctors have recommended bed rest. So, I request you to kindly allow me a week’s leave, starting 16/09/2021 to 23/09/2021.

My friends have ensured me to share each day’s notes, and I will post all my work through them. My Class Teacher is also very supportive. She has promised to send me video recordings of classes so that I would now not miss out on whatever throughout this time period. With everybody’s assistance, I’m sure I shall be able to get through these difficult times. Thanking you in advance.

Yours faithfully,

Ram Sharma,

Student of Class XI A

Roll No. 22

FAQs on A Letter to Principal

Q1. What are the main points that should be covered in the letter to the principal?

Ans. The following points should be covered in the Letter to the Principal:

1. Properly mention the subject of the application.

2. Dates and reasons if that is a leave application.

3. It should be written in a formal manner.

Q2. What form of letter do I write to the Principal?

Ans. A letter to the Principal or any better authority should constantly be in the layout of a formal letter as it contains the subjects of personal and professional significance. The language used needs to be formal and nice.

Q3. How can I begin a letter to the Principal?

Ans. Start your letter with “The Principal”, school name and date, followed by the subject, salutation and then the body of the letter in which you convey the reason behind your letter.

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Letter To Principal | Format, Sample and How To Write an Letter To Principal?

February 9, 2024 by Prasanna

Letter to Principal: Students can address a letter to the principal for a variety of reasons. These reasons can range from long leave applications to special requests. However, an important aspect to remember, regardless of the reason is that the letter must be formal and grammatically correct. This is done so to ensure that the message is unambiguous and straight forward. Moreover, the student must ensure that the letter writing to principal  follows all formal letter writing conventions – such as the inclusion of a salutation, subject line and closing phrases.

Principal Letter must include essential details such as the reason for the leave, the exact dates of absences, contact information, any necessary arrangements and finally, an expression of gratitude. The letter could also include requests for special permission, such as preparing for a fest, and any relevant information. Usually, letters are addressed to principals for the issue of character certificates, recommendations and transcripts, accessing school records, permission for field trips as well as sick leaves.

Get Other Types of  Letter Writing  like Formal, Informal and Different Types of Letter Writing Samples.

Another important aspect is that either the parent of the student or the student themselves can draft a letter to the principal. Typically, when the student is very young, (class/grade 4 and below) or if they are ill, the parents draft the letter. For most other purposes, the students themselves draft the letter. Students who have passed out can also approach their schools for purposes such as procuring documents – especially character certificates.

However, there are many more scenarios that warrant a request letter from the principal,  format of formal letter to principal, formal letter to principal from student .

Letter to Principal – Writing Guidelines

Following are a few guidelines to be followed when drafting for  how to write a letter to principal

• Ensure that the letter is strictly formal and professional in tone
• Mention the exact reason for writing the letter
• State the number of days required (leave/ or event)
• Mention contact information
• State any arrangements (if required)
• If writing the letter for the issue of any documents (like character certificates), provide supporting documents, such as fee receipts, or marks cards.
• Ensure that no slangs are used at any point in the letter
• Proofread the letter for grammar, spelling or factual errors before sending it

Letter to Principal Format

The following is a sample  format of application to principal that can be adapted to most scenarios.

Sample Letters to the Principal

The following are a few sample letters for various scenarios.

Sample 1 – Requesting Leave Format Letter to Principal

Sample 2 – Letter to Principal Requesting for a Farewell Party

FAQ’s on Letter to Principal

Question 1. How to write a formal letter Format to principal?

Answer: Just like any other formal letters, ensure all formal writing conventions are followed. Also, state the exact reason for writing the letter. Be polite and avoid using slang.

Question 2. How to write a letter to my principal requesting him/her to give leave?

Answer: Ensure that strict formal conventions are followed when drafting the letter. Next, state the exact reason for requesting leave. Also mention the exact dates of the leave. And lastly, If required, mention any arrangements that you have made in your absence.

Question 3. Is it better to send a handwritten note or an email to the principal?

Answer: In today’s day and age, emails are considered the new norm for formal communication. Hence, all letters that are to be addressed to the principal are to be sent through email.

Question 4. What are the tips to remember when writing a letter to the principal?

Answer: Ensure that the letter is strictly formal and no slang are mentioned. State the exact reason for writing the letter. And of taking leave or planning for an event, state the number of days required. Also include contact information in the letter. Lastly, proofread the letter before sending it.

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Write a Letter to the Principal – Format and Sample Letters

Table of Contents

You would undoubtedly have been required to write a letter to the principal in numerous instances as a student. You would need to write a letter to the principal in order to use it for anything from vacation due to illness or travel to permission to participate in sports and competitions. The guidelines and examples for students’ Letters to Principals are discussed in this article. As a result, it makes writing a letter to the principal easier for you.

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Guidelines for Writing a Formal Letter to the Principal

• Because it is written for specific purposes, a Letter to the Principal must follow a formal format. You need to make it a point to provide all of the crucial statistics directly. This includes the recipient’s name, the date, the reason for their departure, a salutation, an explanation of the letter’s purpose in the body, and your signature.
• Your left margin needs to be in line with these parts.
• When you write the letter, specify the exact dates on which you will be absent from high school. This serves as a record for keeping track of attendance, managing leave, and other forms of documentation.
• Since this is a formal letter, nothing casual should be said.
• Make sure the Subject is particular.
• Check the letter for any grammatical or spelling errors before submitting it.

How to Write a Letter to the Principal?

The Principal,

(Name of the School/organization)

(Address of the School/organization)

Date and day:

Respected/Dear Sir/Ma’am,

Body of the letter(briefly explained with main reason)

Thanking You,

Yours  Sincerely

(Name of the student)

(Class and section)

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Examples of Letters to the Principal 

Review the examples provided below for your reference and comprehension.

Request Letter to Principal for Three-Day On-Duty Application, Sample 1

St. Jude Public School,

Anna Nagar,

Jaipur – 302029.

10 January 2023

Subject: Request for leave for three days

Respected Sir,

I’m Aneesha Raj, a Class X “T” student. I have been chosen to compete in the national badminton tournament that will be held at the Sawai Man Singh Stadium in Jaipur on January 20, 21, and 22. Therefore, in order for me to participate in the competition and represent the school, I require an approved on-duty application. Therefore, in order to prevent me from losing my attendance, I ask that you kindly provide me with a legitimate certificate and an on-duty application.

Thanking you,

Yours sincerely,

Aneesha Raj

Class X ‘T’

Letter to Principal for Permission to Attend Cousin’s Wedding, Sample 2

Jaipur – 302027

28th September 2022

Subject: Seeking Permission to Attend a Cousin’s wedding.

Respected Ma’am,

I, Nithina, a student in Class 9 “E,” am submitting this application to inform you that I am required to attend my cousin’s wedding in Kerala on October 30. I would therefore require three days off (from October 30 to November 1, 2022). I will ensure that I have completed all of the daily lessons when I return and obtained permission from my class teacher. I would greatly appreciate it if you granted me leave.

Roll No. 36

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FAQs on Letter Writing  

• How do I begin a letter to the principal of the school?

Your letter should begin with your address and the date, then move on to the subject, salutation, and body, where you explain why you are writing it.

• How do I write a letter to the principal?

When it comes to matters of personal and professional significance, a letter to the school principal or any other higher authority should always be written in a formal manner. Formal language should also be used.

• Is it necessary to inform you of my upcoming leave dates?

Because it is used for attendance management and documentation, it is essential to clearly indicate the date on which you will be absent from school.

Aiswarya Sankar

I am a passionate Blog writer and a graduate in Civil Engineering, who provides aspirants with sufficient Government exam tips and the required information.

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How to Write an Application to Principal | Class 10

Applications to the Principal are important letters students write to their school principal. They help students talk to the principal about things like attending events, asking about school problems, applying for scholarships, or wanting to change schools. Writing a good application is a useful skill because it helps students talk to their school leaders properly. Learning how to write these applications, just like writing a letter to the editor , is really important for students in class 10. It helps them communicate well and act professionally, which is good for their future.

Understanding letter writing to the class teacher or letter writing to a friend is also valuable. It helps students express their thoughts clearly and build good relationships.

Table of Contents

What is an Application to the Principal?

An application to the principal is a serious letter that students or parents write to the school principal. It’s like asking the principal for something important. This letter can be about getting permission for things, asking for time off from school, talking about school problems, or trying to get a scholarship or move to another school. Writing this letter is a professional way to talk about what you want or need in school.

Letter Writing to Principal Format

Before delving into specific types of applications, it’s essential to comprehend the basic format of a letter to the principal, which is straightforward, unlike the letter of enquiry format , which requires a few extra sections like the address of the sender, address of the recipient, email, attachments, etc. The format generally adheres to the following structure:

• Sender’s Information: Include your name, class, and roll number.
• Date: Mention the date of writing the application.
• Principal’s Information: Add the principal’s name and designation.
• Subject: Briefly state the purpose of the application.
• Salutation: Use a formal salutation such as “Respected Sir/Madam” or “Dear Principal [Name].”
• Body: Clearly articulate your purpose, providing necessary details and reasons in a concise and coherent manner.
• Conclusion: Respectfully request the principal to consider your application and thank them for their time and consideration.
• Closing: Use phrases such as “Yours faithfully” or “Sincerely.”
• Signature: Sign your name after the complimentary close.

Sample Applications to the Principal

Leave application to the principal: .

Respected Sir/Madam,

I am writing to request a leave of absence from school from [Date] to [Date] due to [Reason for Leave]. I have attached the necessary supporting documents for your reference. I assure you that I will make up for the missed work promptly upon my return. 

Thank you for considering my request.

Yours faithfully, 

[Your Name]

Transfer Application to the Principal: 

I am writing to request a transfer to [Name of the School/Course] due to [Reason for Transfer]. I firmly believe that this transfer will better facilitate my academic and personal growth. I have attached the required documents and hope for your favourable consideration. 

Thank you for your time and understanding.

Application for Scholarship to the Principal:

Respected Sir/Madam, 

I am writing to apply for the [Name of Scholarship] to support my academic pursuits. I have consistently demonstrated a strong commitment to my studies and believe this scholarship would enable me to excel further. Enclosed are my academic records and letters of recommendation for your perusal. 

Thank you for considering my application.

Yours sincerely, 

Administrative Matters and Academic Concerns

In addition to leave requests, transfers, and scholarships, there might arise instances when students need to address administrative matters or academic concerns directly to the principal. This could include issues related to infrastructure, curriculum, faculty, or any other pertinent matter affecting the academic environment. When drafting such applications, it is imperative to maintain a respectful tone and present well-reasoned arguments backed by appropriate evidence or observations.

Permission to Attend Events

Students sometimes need the principal’s permission to join fun school activities like trips, sports, or cultural events. When asking for permission, it’s important to tell the principal all about the event. Explain why it’s important and how it can help students grow and learn.

The skill of drafting effective applications to the principal is a valuable asset that can assist students in navigating various administrative processes and ensuring effective communication within the school environment. By understanding the fundamental structure and maintaining a respectful and coherent tone, students in class 10 can establish a strong foundation for effective communication that will serve them well academically and professionally.

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Application to Principal for 3 Days Leave (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional application to principal for 3 days leave.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application to Principal Requesting Leave for Three Days

First, find the sample template for application to principal for 3 days leave below.

The Principal, [Your School’s Name], [City Name], [State Name]

Subject: Application for 3 Days Leave

I, [Your Full Name], a student of [Your Class and Section], write this application to kindly request you to grant me leave for three days, i.e., from [Start Date] to [End Date].

The reason for this leave application is that my family has planned an important family function at our native place. It is a significant occasion in our family, and my presence is required. I understand the importance of regular schooling, but this event is unavoidable.

I assure you that I will take notes from my classmates regarding what is taught in my absence and catch up with the syllabus without impacting my academic performance. If any assignments are given during this period, I will submit them as soon as I return.

I kindly request you to consider my situation and grant me this short leave of three days.

Thank you for understanding.

Below I have listed 5 different sample applications for “application to principal for 3 days leave” that you will certainly find useful for specific scenarios:

Application to Principal for 3 Days Leave Due to Family Event

Respected Sir/Madam,

The reason for this leave request is a significant family event at my home. We are having a very important traditional function, which requires my presence as an integral part of the family. It is a time for us to uphold our culture and family values, and my participation in this event is necessary.

I assure you that I will take the responsibility of catching up with all the missed lessons and homework during my absence. I will collect notes from my classmates and will put in extra efforts to ensure I do not lag behind in any of the subjects.

I kindly request you to consider my application and grant me these three days off from school. I apologize for any inconvenience that my absence might cause and thank you for your understanding.

[Your Full Name] [Roll Number] [Class and Section] [Contact Number] [Date]

Application to Principal for 3 Days Leave for Health Recovery

Sub: Application for Sick Leave

Despite my sincere desire and efforts to attend school regularly, under these circumstances, I am unable to do so. The nature of my illness requires me to take proper medication and rest to recover fully. Not taking the required rest may worsen my health condition and might affect my academic performance as well.

I am attaching the medical certificate for your reference. I hope for your understanding and assistance in this matter.

Thanking You,

Yours Sincerely, [Your Name] [Your Roll Number] [Your Section] [Your Contact Number] Date: [Date of Writing the Application]

Application to Principal Requesting 3 Days Leave for a School Trip

To, The Principal, [Your School’s Name], [Your School’s Address], [City Name], [State Name]

Subject: Request for 3 Days Leave for a School Trip

I, [Your Full Name], am a student of class [Your Class and Section] at [Your School’s Name]. I write this letter to formally request for three days leave, starting from [Starting Date] to [Ending Date], as I am planning to attend a school trip.

Our school has organized a 3-day educational trip to [Place Name] and I am eager to be part of this amazing opportunity. I believe it will enhance my learning and provide a chance to explore the historical and cultural aspects of [Place Name].

I have been consistent with my studies and have kept up with the coursework. During my absence, I assure you that I will take the necessary steps to cover the lessons and assignments that I will miss.

I kindly request you to consider my application and grant me the requested leave. I am hopeful that this experience will contribute to my overall development and I will return to school with newfound knowledge and perspectives.

Yours sincerely, [Your Full Name] [Your Roll Number] [Your Class and Section] [Date]

Application to Principal for 3 Days Leave for Attending a Wedding

Subject: Application for Leave for Three Days to Attend a Wedding

In light of these circumstances, I kindly request you to grant me a leave of absence from school for three days, from ________(date) to ________(date). I assure you that upon my return, I will catch up on all the studies and assignments that I will miss during this period.

I understand the importance of regular attendance at school and I regret any inconvenience this may cause. I would be highly obliged if you would consider my situation sympathetically and grant me the requested leave.

Thank you for your understanding.

Application to Principal for 3 Days Leave Due to Unexpected Family Emergency

To, The Principal, [Your School’s Name], [Your School’s Address], [City], [State], [Pin Code]

I, [Your Name], a student of class [Your Class and Section], am writing this letter to bring to your kind notice that an unexpected family emergency has arisen in my family. Due to this unforeseen event, I am unable to attend school for the next three days.

I assure you that I will take the responsibility of catching up on the lessons and assignments missed during this period. I will coordinate with my classmates and teachers to ensure that my academic performance is not negatively impacted.

I hope you understand the gravity of the situation and kindly grant me the requested leave. I am thankful for your understanding and support.

[Your Name] [Your Roll Number] [Your Class and Section] [Your Contact Number] [Date]

How to Write Application to Principal for 3 Days Leave

Related Topics:

I am sure you will get some insights from here on how to write “application to principal for 3 days leave”. And to help further, you can also download all the above application samples as PDFs by clicking here .

And if you have any related queries, kindly feel free to let me know in the comments below.

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Letter to Principal with Format and Samples

Table of Contents

A letter to the principal is a formal correspondence directed to the school’s head. Students often pen this to discuss concerns, request leave due to illness, or seek a transfer certificate (TC) . Parents might draft a letter to the principal to discuss their child’s performance, ask for fee concessions, or address issues. Teachers can also send a formal letter to the principal for reasons like resignation or seeking sick leave. Whether it’s an apology letter for misbehavior or a leave letter to principal from a teacher, the essence is to communicate clearly and respectfully. This form of school correspondence requires adherence to a certain format, be it in English or Hindi.

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How to Write a Letter to the Principal

Writing a letter to the principal , whether you’re a parent, student, or teacher, requires clear communication and adherence to a certain format. Here’s a simple guide to help you craft your letter:

• Start with the Address: Begin with the school’s address at the top. If you’re writing in Hindi or English, ensure the school’s name and address are correctly spelled.
• Date and Salutation: Below the address, write the date. Then, start your letter with “Dear Principal” or the principal’s actual name if known.
• State the Purpose: Clearly state your reason for writing. It could be a request for a fee concession, seeking sick leave, or discussing student concerns.
• Body of the Letter: This is where you delve into details. If it’s an apology letter to the principal, express remorse. For a leave letter, specify the duration and reason. If you’re a teacher penning a resignation letter to the principal, provide reasons for your departure.
• Conclude Gracefully: Wrap up your letter with a suitable closing, such as “Sincerely” or “Thank you,” followed by your name. If it’s a letter from a student or parent, include the student’s name, grade, and section for clarity.
• Proofread: Before sending, ensure there are no errors. Whether it’s a letter to the principal for TC or to discuss school policies, clarity and accuracy are vital.

Letter to Principal Format

(Sender’s Address) (Your Street Address) (City, State, Zip Code)

(Recipient’s Address) (School’s Address) (City, State, Zip Code)

Salutation, Dear Principal (or Principal’s Name),

Subject: (Brief line indicating the reason for the letter, e.g., “Request for Sick Leave”)

Introduction: I am (Your Name), a (student/parent/teacher) of (Specific Class/Grade or Department). I am writing to (briefly state the main purpose, e.g., “request a leave of absence due to personal reasons”).

Main Content: (Elaborate on the reason for your letter. For instance, if you’re discussing student performance, detail your concerns or observations. If it’s for a leave, specify the duration and reason.)

Conclusion: In conclusion, I hope to (what you expect, e.g., “receive your understanding and approval for my leave request”). I look forward to your positive response.

Complimentary Close: Sincerely, (Your Name)

Detailed Letter to Principal Format

Sender’s Address: Start at the top left corner with your address. This helps the school administration identify and respond to you.

Date: Just below the sender’s address, state the current date to mark when the letter was written.

Recipient’s Address: Here, write the school’s address. It pinpoints the letter to the principal amid the school’s correspondence.

Salutation: Begin with a greeting. Commonly used ones include “Dear Principal” or “Respected Principal.”

Subject: A brief line that encapsulates the reason for the letter. For instance, “Request for Sick Leave” or “Fee Concession Application.”

Introduction: Briefly introduce yourself (parent, student, or teacher) and mention the primary purpose of the letter.

Main Content: Elaborate on your reason. If you’re a parent discussing student performance, detail your concerns. If it’s a letter for leave due to illness, specify the duration and nature of the sickness. Conclusion: Summarize the main points and express hope for a positive resolution or response.

Complimentary Close: End with a polite sign-off like “Sincerely” or “Regards” followed by your name.

Signature: If you’re sending a hard copy, sign above your typed name for added authenticity.

Letter Writing Types, Format and Examples in English

Samples Letter to Principal

Sample 1 – letter to principal seeking permission to attend a family function.

45 Anand Street Mumbai, 400001 10th October 2023

St. Xavier’s School 123 School Lane Mumbai, 400005

Dear Principal,

Subject: Permission to Attend Family Function

I, Rajesh Kumar, a student of Class 9B, am writing to seek permission to be absent from school on 15th October 2023. My family has organized a significant function in Delhi, and my presence is essential.

I understand the importance of continuous learning, and I assure you that I will compensate for any missed lessons upon my return. I kindly request your understanding and approval for this short leave.

Thank you for considering my request.

Rajesh Kumar Class 9B Roll Number: 12

Sample 2 – Letter to Principal for Leave

42 Rose Lane Mumbai, Maharashtra 400001 6th October 2023

St. Xavier’s School Main Road, Mumbai Maharashtra 400002

Subject: Leave Request for 10th-15th October

I, Arjun Patel, a student of Class 9-B, am writing to request leave from 10th to 15th October due to a family wedding in Delhi. I assure you that I will catch up on the lessons missed during this period.

Kindly grant me leave for the mentioned dates. I have informed my class teacher and will collect the homework in advance.

Thank you for your understanding.

Sincerely, Arjun Patel Class 9-B

Formal Letter to Principal

23 Green Park Lane Pune, Maharashtra, 411007 India

15th October 2023

Mrs. Nalini Rao Principal Bright Future School 45 Academic Road Pune, Maharashtra, 411015 India

Dear Mrs. Rao,

Subject: Request for Fee Concession

I am Rajan Patel, a student of Class 10-B. Due to unforeseen financial difficulties faced by my family, I kindly request a fee concession for this academic year.

Understanding the school’s commitment to supporting its students, I am hopeful for a positive consideration. I promise to maintain my academic performance and uphold the school’s reputation.

Rajan Patel Class 10-B

Letter to the Principal Requesting Leave for a Week to Look After Sick Mother

14 Amrita Lane Bangalore, Karnataka 560001 10th October 2023

St. Mary’s High School 45 School Street Bangalore, Karnataka 560005

Subject: Request for Leave to Attend to Sick Mother

I, Rohit Sharma, a student of Class 10, Section B, request leave from 12th to 19th October. My mother is unwell and requires immediate attention and care. Being the eldest at home, I need to be by her side during this period.

I assure you that I will make up for the missed lessons and assignments promptly. Kindly grant me the leave to help my family during this tough time.

Thank you for understanding.

Sincerely, Rohit Sharma Class 10, Section B

Letter to Principal from Parent

42 Gandhi Street Delhi, 110021 March 10, 2023

Modern Public School Principal’s Office 55 Nehru Lane Delhi, 110025

Dear Principal Sharma,

Subject: Concerns About Ravi’s Mathematics Performance

I’m Priya Mehta, mother of Ravi Mehta from Class 8B. Lately, I’ve noticed Ravi struggling with Mathematics, especially algebra. Despite his efforts, he’s finding it tough to grasp key concepts.

Considering the school’s reputation in handling student concerns, I kindly request a meeting with Ravi’s Mathematics teacher. It would be beneficial to understand how the school and we, as parents, can help him improve.

Hoping for a positive and prompt response.

Sincerely, Priya Mehta

Letter to Principal for Transfer Certificate (TC)

42 Ashok Street Bangalore, Karnataka, 560001 10th October 2023

St. Paul’s High School 123 Nehru Road Bangalore, Karnataka, 560005

Subject: Request for Transfer Certificate

I am Rohit Verma, a student of Class 10, Section B. I’m writing to formally request a Transfer Certificate (TC) from St. Paul’s High School.

Due to my father’s job transfer, our family is relocating to Pune next month. Thus, I need the TC to enroll in a new school there.

I request you to kindly process my TC at the earliest. All my school dues have been cleared, and I’ve attached a copy of the receipt for your reference.

Thank you for your understanding and prompt attention to this matter.

Rohit Verma Roll No: 25, Class 10B

Letter to Principal from Teacher

Arun Sharma 8th Grade Science Teacher Modern Public School Mumbai, Maharashtra, 400012

Mr. Rajan Gupta Principal Modern Public School Mumbai, Maharashtra, 400012

Dear Mr. Gupta,

Subject: Request for Classroom Resources

I am reaching out to discuss the need for additional science equipment for the 8th-grade laboratory sessions. With the recent curriculum update, hands-on experiments have become essential, enhancing students’ understanding.

It would be beneficial if we could procure updated microscopes and chemistry kits. This would ensure our school maintains its standard of delivering quality education, and our students remain at par with their peers in other esteemed institutions.

Your support in this matter would greatly enhance our teaching methods and student experiences.

Warm regards,

Arun Sharma

Letter to Principal for Fee Concession

3/45 Nehru Lane Bangalore, Karnataka 560023 India

March 10, 2023

St. Joseph’s High School 45 School Road Bangalore, Karnataka 560025 India

I am Rajesh Kumar, a student of Class 10-A. My father, Mr. Anil Kumar, recently faced a sudden job loss, making it challenging for our family to manage the school fees alongside other household expenses.

Given our current financial constraints, I kindly request a fee concession for this academic year. I am committed to my studies and have maintained good grades throughout, which can be verified from the school records.

I understand the importance of school fees for the institution’s functioning, but I genuinely hope for your understanding and support during this tough phase for my family.

Sincerely, Rajesh Kumar

Letter to Principal from Student

12 Rajendra Lane Mumbai, Maharashtra 400028 5th October 2023

St. Xavier’s High School 15 Lokhandwala Road Mumbai, Maharashtra 400029

Subject: Request for Extra Classes in Mathematics

I am Vikram Patel, a student of Class 10B. I’m writing to request additional classes or remedial sessions in Mathematics. I’ve been facing challenges in understanding some of the concepts, and extra guidance would be beneficial.

I understand the school’s commitment to academic excellence, and I am eager to improve. Your support in this matter would help not only me but also other students with similar concerns.

Vikram Patel Class 10B

Apology Letter to Principal for Misbehavior

42 Rajiv Street Mumbai, Maharashtra, 400001 10th October 2023

St. Xavier’s School 91 Nehru Road Mumbai, Maharashtra, 400002

Subject: Apology for Misbehavior

I, Rohit Verma of Class 9B, deeply regret my misbehavior during the school assembly on 8th October. My actions were inappropriate and not in line with the values of St. Xavier’s School.

I understand the disruption I caused and the potential impact on my peers and teachers. I assure you that I am taking steps to ensure that such an incident does not occur again.

I humbly request your understanding and forgiveness. I am committed to making amends and upholding the school’s code of conduct in the future.

Sincerely, Rohit Verma Class 9B

Letter to Principal Questions

Q.1 You are Madhu, a school teacher. You are ill due to Monkey Virus and the doctor has advised quarantine for two weeks. Write a letter to school principal informing her about the same and seeking a leave.

Letter to Principal Seeking Leave Due to Illness

67 Green Park Avenue Bengaluru, Karnataka, 560078 10th October 2023

St. Ananya’s Public School 19 MG Road Bengaluru, Karnataka, 560001

Subject: Leave Application due to Monkey Virus

I hope this letter finds you well. I am writing to inform you that I have unfortunately contracted the Monkey Virus. As per my doctor’s advice, I need to be in quarantine for the next two weeks to recover and prevent the potential spread of the virus to others.

Given these circumstances, I kindly request leave from my teaching responsibilities starting 11th October 2023 and anticipate returning on 25th October 2023. I understand the significance of continuous teaching for our students, and I will ensure that all my lesson plans and materials are handed over to a fellow teacher or department head so that the students’ education is not disrupted in my absence.

Enclosed is the medical certificate, which provides details of my diagnosis and the suggested quarantine period.

I deeply regret any inconvenience my absence may cause and will do my utmost to ensure a smooth transition for the duration of my leave.

Thank you for your understanding and support during this challenging time.

Madhu Grade 8 – Science Teacher

Guidelines for Writing a Letter to the Principal

Clear Addressing:

Sender’s Address: Start with your complete address at the top left corner. Date: Below your address, clearly mention the current date. Recipient’s Address: Provide the school’s complete address. Appropriate Salutation: Typically, start with “Dear Principal” unless you know the principal’s name, in which case use “Dear Mr./Mrs./Ms. (Principal’s Name)”.

Subject Line: Keep it concise and clear. It should summarize the main point of your letter, for example, “Request for Extended Leave” or “Concerns about School Facilities”.

Introduction: Introduce yourself. Specify your relationship to the school, such as a student of a particular class, a parent of a student, or a teacher from a department.

Main Content:

• State the Purpose: Begin with a direct statement about why you’re writing.
• Provide Details: If it’s a request or complaint, present relevant facts. If it’s an information or announcement, lay out the key points.
• Stay Respectful: Regardless of the letter’s nature, always maintain a respectful tone.
• Concise Conclusion: Summarize your main points, express gratitude for consideration, and indicate any desired follow-up or response.

Complimentary Close: Commonly used sign-offs include “Sincerely”, “Regards”, or “Thank you”.

Signature: If sending a hard copy, leave space for your signature above your printed name. If sending digitally, you can include your typed name.

Enclosures (if any): If you attach any supporting documents, indicate them at the bottom of the letter. For example, “Enclosures: Medical Certificate”.

Language and Tone: Ensure your language is formal and polite. Whether you’re writing in English or Hindi, maintain professionalism. If expressing concerns or grievances, avoid aggressive or accusatory language.

Proofreading: Before sending the letter, re-read it to catch any errors, ensure clarity, and confirm you’ve conveyed the necessary information.

Delivery Mode: Consider if the letter should be hand-delivered, sent via post, or emailed. Depending on the urgency or formality, choose the appropriate method.

Frequently Asked Questions on Letter to Principal

How do i write a letter to my principal.

Begin with your address, followed by the date and the school's address. Use Dear Principal for salutation, and clearly state your purpose in the subject line. Then, provide necessary details in the main body and close respectfully.

What is letter Principal?

A letter to the principal is a formal written communication addressed to the head of a school or college, expressing concerns, requests, or sharing information.

How do you write an absent letter?

Mention the dates of absence, the reason for it, and sign off with your name. If it's for a student, it's usually written by a parent.

What are the 3 types of letter?

The three main types are formal, informal, and semi-formal letters. Formal letters include those to authorities like the principal, informal ones are for personal communication, and semi-formal might be for colleagues or acquaintances.

Can we write dear principal in letter?

Yes, Dear Principal is an appropriate and respectful salutation when writing a letter to the head of a school.

How do I write a TC letter to my principal?

Start with a formal introduction, then request the Transfer Certificate (TC), providing the reason for the transfer. Ensure you mention any necessary details like admission number and class.

How do I write a letter of leave to school?

Mention the specific dates of leave, the reason, and ensure you address it to the appropriate authority, like the principal.

How do I write an official letter?

Use a formal tone, begin with your address and date, followed by the recipient's address. Use a clear subject line, and in the body, state the purpose of the letter. Finish with a formal closing.

How to begin a letter?

Depending on its type, start with a greeting or salutation like Dear (Recipient's Name/Title) followed by the subject or purpose of your letter.

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Letter to Principal, Format with Sample Letters, Tips

Letter to Principal: This post includes guidelines, tips, correct letter format, and samples of Letters to Principals for Students to help you out. Scroll down read & read till end.

Table of Contents

Letter to Principal: Many times, students must seek approval directly from their principals, so learning how to write a “Letter to Principal” correctly becomes very essential. You can quickly and easily get your letter approved by writing it to your principal in an efficient manner. This article contains all of the guidelines, tips, correct letter format, and samples of Letters to Principals for Students to help you out. Make sure to read to the end.

Letter to Principal

As a student, you would have encountered numerous occasions to write a letter to the principal. For example, You must submit a letter to the principal to approve your leave due to illness or your family wedding, sometimes you need to get permission from the principal to go on an excursion or to participate in quiz competitions, exhibitions, or sports activities. Sometimes you also need your Transfer Certificate from your principal.

As a result, we will now discuss how to start a Letter To the Principal, how to end, the presentation, and more. It will simplify the process of writing a letter to the principal for you. Because a poorly written letter may go unnoticed by the principal. So, in the following section of this article, we’ll go over the entire process step by step.

How to Write a Letter to the Principal?

A Letter to the Principal is composed for specific reasons and must follow proper formal letter format. So, read on for some pointers on how to write a letter to a principal.

Address When writing a letter to the principal, always begin with the school address. It is the first item to include in the letter to the principal format.

Date: After the address, leave one line blank and write the date you’re delivering the letter. The date should be written as follows: 3 June 2021. Remember to include the date beneath the address and before the subject.

Salutation Include your principal’s name or simply write ‘Respected Principal Sir/ Madam’ in the salutation. If you’re writing their name, you can also put Mr., Mrs., or Ms. ahead of it.

Subject The subject follows the salutation and is one line that describes the purpose of your letter. You can include phrases like ‘Application for Leave’ or ‘Permission to Attend Sister’s Wedding,’ for example. This is the title of your essay, and it must be written in capital letters.

Body You must include the primary subject matter of your letter in the body. You can begin by writing about your class and your introduction. Then, in detail, write the purpose of your letter and address the problem at hand. When writing, be humble, formal, and respectful.

Conclusion/End paragraph You can thank your principal for spending time with your letter and ask him to reconsider your application once more. Finish with a respectful tone and include the ending in a separate paragraph.

Final approval Following the conclusion, you must sign off with some good notes. You can add ‘yours faithfully’ or ‘ Sincerely’ and then write your name beneath it.

Address of the Sender If you are shipping the letter, you can include your address at the end. You do not need to include your address because these letters are typically delivered to the principal by you.

Letter to Principal Format

Here we have created a Sample format of what a perfect letter to the principal looks like. Notice the highlighted areas that are very important when you are writing a formal letter to your school principal.

[Name of Principal] [Name of School] [School Name] [Village/City, State, Pin Code]

[Subject] Write the reason why you are submitting the letter

[Respeted Sir/ Ma’am/ Madam],

[First Paragraph] Begin your letter with a formal but polite salutation or greeting, such as “Dear [Principal’s Name],” or ” Respected [Principal’s Name] Sir/ Madam”. In this paragraph, introduce yourself briefly with your name and class and the purpose of your letter in just one sentence.

[Paragraph Body] Give a more detailed explanation of your letter in this paragraph. Provide every piece of detail and explain clearly, whether you’re requesting leave for any family function or medical emergency at home, seeking permission to go on a small trip, or addressing a problem.

[Finishing Paragraph/Conclusion] Tell the principal how much you appreciate their time and thought. Finish with a polite conclusion, such as “Sincerely” or “Yours faithfully,” then include your full name.

[Your Full name] [Class] [Roll No] [Contact Information, if applicable]

[Your Home Address] [Village/ City/Town Name, District, State, Pin Code] [Date of the day when you are submitting the letter]

Tips to Write a Letter to Principal

Students or guardians need to remember these points before beginning a formal letter to the principal.

• ‘Letter to principal’ includes the receiver’s name, address, date, sender name, the reason for leaving, greeting, and clarifying the purpose of your letter and signature.
• The receiver address and sender address must be aligned with the left margin.
• You must ensure that you provide all pertinent data related to your letter directly.
• Because this is a formal letter, nothing informal should be mentioned such as your personal opinion.
• Make sure that your “Subject” of the letter is very specific and simple to understand.
• Make sure to include the exact dates you submitting the letter. And the other dates, for example,  you will be absent from school from a particular date. because it serves as a record for attendance and other documentation.
• Check the letter one more after finishing it for spelling and grammatical errors.

Letter to Principal Samples

Check out 3 sample letters to the Principal, use these samples by changing the dates, address, and subject matter according to you.

SAMPLE 1 –

A letter to principal requesting permission to go to a Brother’s wedding.

To, The Principal, Raipur Public School, Raipur – 302026 January 04, 2024

Subject: Asking for permission to Attend a brother’s Wedding.

Respected Ma’am,

I, Aadhya Bhat, a Class 10 ‘A’ student, am writing to inform you that I will be attending my brother’s wedding in Kolkata on January 24th, 2024. As a result, I would have to take a five-day leave from January 24th to January 28th, 2024. I got permission from my Class Teacher, and I will ensure that I will complete all the backlog study and homework when I return. Teacher you can talk to my parents about this. I would appreciate it if you could allow me the leave.

Thank you very much. Yours Sincerely, Aadhya Bhat Class – 10 Section – A Roll No – 05

Sample 2 –

Re-examination letter to principal

The Principal, Delhi Public School Delhi – (pin code) January 5, 2024

Subject – Application for Conduction of Re-Examination

Respected Sir,

I am Shagun Roy Chaudhuri, from Class 9 of Section – B student at your school. This letter is to request that you carry out my re-examination the following week. I was unable to take my third-term examination as I was suffering from chicken pox. Now I am physically fit to take the exam.

I and my guardian spoke with my class teacher, and he has agreed to set a paper specifically for me so that she will not fail this term. Kindly approve the above request and carry out the necessary steps.

Thank you very much.

Yours Sincerely, Shagun Roy Chaudhuri Class – 9 Section – B Roll No – 12

SAMPLE 3 – 

Letter to Principal for Transfer Certificate by Guardian

[Name of Principal] [Name of School] [Address of the School] [City, State, Pin Code] [Date]

Subject:  Transfer Certificate (TC) Request

Respected Principal Sir/Madam,

I am writing to request a Transfer Certificate on behalf of my [son/daughter], [Student’s Full Name], who is currently enrolled in class 10 at [School’s Name]. We have decided to transfer him/her to a different school due to the job transfer of his father [provide your specific reasons].

We have always admired your institution’s standards and nurturing environment. It is an unfortunate circumstance, and we regret having to make this decision. Our child also doing great in his/her academics after getting schooling from your institution. To ensure a smooth transition to a new location, we respectfully request that you issue his/her Transfer Certificate (TC). We kindly request that you issue any additional paperwork related to his educational history as soon as possible. We are aware of the school’s rules and regulations about this process and are ready to follow them as needed. If there are any fees or procedures that must be completed before the granting of the TC, please notify us as soon as possible so that we can complete the process as soon as possible.

We sincerely hope that [Student Name] will apply what he or she has learned here. WE will inform you about his or her future accomplishments. I eagerly await your positive response.

Thank you very much,

[Gaurdian Name] [relationship with the student]

[Your name] [Address] [City, State, Zip Code] [Phone Number] [Email]

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What points of the letter to the principal should be the primary focus?

The following points should be addressed in the Letter to the Principal: Properly mention the subject of the application, as well as the dates and reasons for the application if it is for leave. More advice can be found in this post.

Do you include your home address in the letter to the principal?

If you're sending the letter, you must include the address. If not, you can also write the school's address.

how should we greet the principal?

You may greet your principal with the words 'hope you are doing fine' or simply 'hello'. Or just write "Respected Sir/ Madam".

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Letter Writing: To The Principal

Writing a letter to the principal of a school is a formal means of communication that requires attention to detail, politeness, and clarity. Whether you’re a student, parent, or teacher, the structure and tone of your letter should reflect respect and professionalism. Here’s a step-by-step guide on how to write a letter to the principal.

Table of Contents

Understanding the Purpose

Gathering necessary information.

Collect any information or documentation you need to include or refer to in your letter. This might include:

Structuring the Letter

Writing the letter, introduction.

“I am writing to you concerning…”

Main Content

“I look forward to your response…”

Closing the Letter

“Yours sincerely,”

If you’re including any documents, mention them as enclosures.

Proofreading

To the principal letter example #1.

I hope this letter finds you well. I am writing to bring to your attention a matter of concern regarding the school’s cafeteria facilities. As a student at [School Name], I believe that addressing this issue will greatly improve the overall experience for students and contribute to a healthier and more conducive learning environment.

I kindly request that the school administration consider implementing changes to the cafeteria menu. It would be greatly appreciated if the school could introduce a wider range of fresh fruits, vegetables, and whole-grain options. Additionally, incorporating more vegetarian and vegan choices would accommodate students with dietary restrictions and preferences. By offering healthier alternatives, we can promote better eating habits among students and foster a positive and nourishing school environment.

I understand that implementing these changes may require careful consideration and coordination with the cafeteria staff and food suppliers. However, I firmly believe that investing in the well-being and health of the student body will have long-lasting benefits for our school community.

To The Principal Letter Example #2

I am writing to express my sincere appreciation for the recent changes that have been implemented at [School Name]. As a parent of a student in [Grade/Class], I have observed the positive impact these changes have had on the overall learning environment, and I wanted to take a moment to acknowledge your efforts and express my gratitude.

Firstly, I would like to commend the school administration and staff for their commitment to academic excellence. The introduction of new teaching methods and innovative approaches to learning has sparked a renewed enthusiasm among the students. My child has expressed great excitement about the engaging classroom activities and the opportunities for hands-on learning that have been introduced this academic year.

I would also like to acknowledge the open and effective communication channels that have been established between the school and parents. The regular newsletters, parent-teacher conferences, and online portals have proven to be valuable resources in keeping parents informed about their child’s progress and upcoming events. As a parent, I feel supported and involved in my child’s education, and I appreciate the efforts made by the school to create a strong partnership between parents and educators.

In conclusion, I would like to express my gratitude once again for the positive changes that have been implemented at [School Name]. The dedication and commitment of the school administration, teachers, and staff members are truly commendable. It is reassuring to witness the continuous efforts made to provide an enriching educational experience for the students.

With sincere appreciation,

To The Principal Letter Example #3

I hope this letter finds you well. I am writing to bring to your attention an issue that I believe requires immediate attention for the safety and well-being of the students at [School Name].

Thank you for your attention to this matter. I kindly request that you consider taking immediate action to address the issue of bullying at our school. I am available and willing to assist in any way possible to contribute to the creation of a safe and supportive environment.

Final Thoughts

If you do not receive a response within a reasonable time, you can follow up via email or phone call to ensure your letter was received.

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Letter to Principal, Format And Samples

Letter to Principal is one of the most basic and essential topics when it comes to drafting or writing letters in the English language. It has an important weightage in school examinations and forms a key part of English writing.

If you are a school student, you often come across situations where you have to draft a letter to the Principal for different situations. Whether it is seeking permission to attend a social event or requesting a sick leave due to illness, it is necessary to know the way to draft a formal letter. This article will help you understand how to draft a formal letter and provide some examples to assist you in writing one on your own.

Table of Content

Letter to Principal

Writing a formal letter to school principal – format and points to remember, letter to the school principal from parents, sample letters to principal.

While writing a letter to the school principal, a specific format has to be followed. This format ensures that the formal letter is clear and organized. In a formal letter, important details such as the principal’s address, the date, the subject (the reason for your letter), a polite greeting, the main part of your letter where you explain why you’re writing, a polite closing, and your signature all are included. All these parts should be on the left side of your paper.

While writing the letter, mention the exact dates when you need to take a leave or when you’ll be absent from school. This is important for keeping track of attendance, managing leave requests, and for school records.

It is important to note that drafting a formal letter requires you to follow a specific format. It is necessary to ensure that the information mentioned in the letter is correct and relevant. A formal letter to the Principal of a school follows the below format generally:

[Address of the addressee] [City, State, Pin code]

[Name of the Principal] [Name of the school] [Address of the school] [City, State, Pin code]

Respected/Dear Sir/Ma’am,

[Opening Paragraph] The opening section contains a brief introduction of the addressee and the main purpose of the letter.

[Body Paragraph] This section contains the main content of the letter. Here, you explain the reason for your letter. You provide all the necessary information so that the reader can get a clear picture of the situation.

[Closing Paragraph] In the final section, you express your gratitude to the principal for his valuable time and consideration. The letter is then concluded with a polite “Yours faithfully” or “Sincerely”

[Name of the addressee] [Roll No, Class/Grade] [Contact information, if required]

While writing a letter to the school Principal, the parents of a child should mention the reason or issue concerning their child for which they are writing the letter. This letter should be a formal one. A polite and modest tone should be used as the letter is being addressed to the principal of the school.

The parents need to mention details like: name of their child, their class, and their section. Then the parents should explain the reason or isssue concerning their child. Try to write the letter convincingly so that the principal accepts the request made by the parents on behalf of the child.

Certain samples are given below which show how a letter to a Principal can be written:

Case 1: Write a Letter to Principal to request for an On Duty Application of Two Days.

Flat No F-22 Amar Society Safdarjung, New Delhi- 110022

The Principal St. Joseph School Safdarjung, New Delhi- 110022

Subject: Request for On-Duty leave

Respect Sir,

I am Sonal Sharma, Roll No 27 from Class IX A. I am excited to inform you that I have been selected to participate in the Inter State Debate Competition organized by Delhi Literary Society. The competition is a two-day event which will be held on 15.01.2023 and 16.01.2023. To participate in the event, I require a duly attested on-duty application from your end. This will also help me maintain my academic attendance for the said two days.

I will be highly grateful if you process the same and provide me with a bonafide certificate and on- duty application.

Thanking You for your invaluable support.

Yours Sincerely, Sonal Sharma Roll No 27 Class IX A

Case 2: Write a Letter to Your Principal Seeking Permission to Attend a Family Function

House No 31 Trivedi Colony Andheri West, Mumbai- 400002

The Principal Marvel Public School Andheri West, Mumbai- 400002

Subject: Leave Request for attending family function

My name is Karan Grover and I am a student of class VIII B in your esteemed school. I am writing this letter to seek your permission to grant me a leave of absence of 3 days from 20.01.2023 to 22.01.2023

The reason for my leave request is a highly important social function organized by my family. The program is of great importance which is why it is essential for me to attend the function. It also allows me to bond with my cousins and relatives and strengthen our family bonds.

I give you my full assurance regarding my studies. I ensure that I will make up for my lost time and complete my pending assignments without fail.

I will always be grateful to you if you accept my leave request and grant me leave for the same.

Thanking you for considering my request and looking forward to a positive response.

Yours Sincerely, Karan Grover Roll No 14 Class VIII B

A letter to which is being addressed to the school principal should be written in such a manner that the letter gets approved. If the letter is written in a proper manner, the principal will be impressed with it and approve the letter without any delay. A poorly written letter might receive no attention from the principal. A polite and modest tone should be used as the letter is being addressed to the principal of the school.

This format ensures that the formal letter is clear and organized. In a formal letter, important details such as the principal’s address, the date, the subject (the reason for your letter), a polite greeting, the main part of your letter where you explain why you’re writing, a polite closing, and your signature all are included. It is necessary to ensure that the information mentioned in the letter is correct and relevant. It is important to note that drafting a formal letter requires you to follow a specific format.

FAQs on Writing a Letter to School Principal

How do you start a letter to the school principal.

A letter to a school principle should always follow the following order: address of the addressee, date, principal’s address, salutation and subject, followed by the body of the letter and a thank you note.

What type of letter should you write to the School Principal?

Letters to Principal or other higher authorities should always be in a formal format. The language used should also be formal as well.

Is it necessary to write the dates during which you are taking leave?

It is mandatory to mention the dates on which you are planning to take leave as these dates are needed for documentation of attendance as well as providing clarity about the situation.

How parents should write a letter to the Principal?

While writing a letter to the school Principal, the parents of a child should mention the reason or issue concerning their child for which they are writing the letter. This letter should be a formal one. A polite and modest tone should be used as the letter is being addressed to the principal of the school. The parents need to mention details like: name of their child, their class, and their section. Then the parents should explain the reason or isssue concerning their child. Try to write the letter convincingly so that the principal accepts the request made by the parents on behalf of the child.

What is the format of a formal letter to the principal?

Format of a formal letter to the principal: Address of the addressee City, State, Pin code Date Name of the Principal Name of the school Address of the school City, State, Pin code Subject Respected/Dear Sir/Ma’am Opening Paragraph The opening section contains a brief introduction of the addressee and the main purpose of the letter. Body Paragraph This section contains the main content of the letter. Here, you explain the reason for your letter. You provide all the necessary information so that the reader can get a clear picture of the situation. Closing Paragraph In the final section, you express your gratitude to the principal for his valuable time and consideration. The letter is then concluded with a polite “Yours faithfully” or “Sincerely” Name of the addressee Roll No, Class/Grade [Contact information, if required]

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10 Examples of Letter to Principal | Sample Questions

by Meenu Saini | Jul 13, 2023 | General | 0 comments

Are you looking for examples of Letter to Principal , no worries, you’ve come to the right place! Our post provides 10 Letter to Principal samples based on previous years’ exam question papers . These examples of Letter to Principal can help you understand the format, tone, and language used in such letters. We offer detailed explanations for each sample and highlight the important features that make it effective. You can use these examples of Letter to Principal as a reference to write your own letters or as a guide to improve your writing skills. So, check out our blog post and learn all about the examples of Letter to Principal .

Here we go….

Letter to the Editor 10 Examples based on previous question papers

Q1. You are Madhu, a school teacher. You are ill due to Monkey Virus and the doctor has advised quarantine for two weeks. Write a letter to school principal informing her about the same and seeking a leave.

Srinagar June 16, 2022

The Principal PQR School Srinagar

Subject: Request for two weeks leave

Respected Sir

I am Madhu, and am a teacher at your respected school. I respectfully beg that you allow me two weeks’ absence because I am suffering from Monkey Virus. It would be extremely risky if I move in crowds because it is highly contagious.

It is perilous for both me and the rest of the group. In addition, I have a persistent temperature, muscle aches, weariness, and a variety of other issues. I am aware that I will be out of work for two weeks, but I feel forced to isolate myself. As a result, I humbly request two weeks’ leave from work to be in quarantine.

Thanking You Yours Faithfully Madhu

Q2. You are Sakshi / Saksham, you want to admit your child to class IX in New Modern School, Dehradun. Write a letter to the Principal seeking details about the admission procedure, fees required, hostel facility, any fee waiver, etc.

101 / 3, Modi Colony Dehradun.

Date: 5 July 2022

The Principal New Modern School Dehradun.

Subject – Admission of my ward to class IX

Sir / Madam

Herein I respectfully state that my ward, Sheenam is a student of Class VIII at Bal Vikas School. I want to shift her to your esteemed institution in class IX and so, I am writing to you for some information on the same.

My ward is a bright student and excels in academics. She is also good in sports and participates in all co-curricular activities as well. I want to provide her a better standard of education and as your esteemed institution is deemed to be the best, I want her to benefit from the skills imparted here.

For the purpose of her admission I want to know about the detailed admission procedure, additional subjects offered, fees details, any concessions available (she is my single girl child) and any other important information that you deem necessary.

Kindly respond at the earliest so that I can take the required action.

Thanking You Yours Sincerely

Sakshi / Shubham

Q3. You are Prerna / Pratham parent of Akshay, a student of class VI of Global School, Ranchi. Write a letter to Principal of the school seeking re-examination as your ward was ill with COVID.

Manas Appt. Ranchi. 6 July 2022

The Principal Global School Ranchi.

Subject – Request for re-examination

Herein, I want to inform you that my ward Akshay is a student of class VI in your school. In the recently concluded examinations, he could not appear in the last examination of Mathematics held on 28 June as he was on leave.

My ward was ill due to COVID and was on medical leave for a week from 26 June to 4 July. Now he is fine and has resumed classes. However, he was unable to appear in the Mathematics exam held on 28 June. As the school has announced that any unwell child must not attend school and that re-examination will be done when the child resumes school, please fix a date for re-examination of my ward too.

Please reply at the earliest so that we can prepare for the examination.

Thanking you Yours Sincerely

Prerna / Pratham

Q4. You are Jina a student of Prarthna Public School, Delhi. You are sick and need leave from school for two days. Write a letter to Principal for the same.

Delhi June 16, 2022

The Principal Prarthna Public School Delhi

Subject: Request for two days sick leave

It is said with respect that I, Jina, am a student at your institution. I respectfully beg that you allow me two days of sick leave since I am suffering from fever and the doctor has advised me to take rest for two days. For your records, I will enclose a copy of my medical certificate with my application.

As a result, I respectfully request that you pardon my absence from school for the 16th and 17th of June. Kindly grant me leave for these two days.

Thanking you Yours Sincerely Jina

Q5. Your cousin sister is getting engaged and you have to attend the function at Jodhpur. You are Mohinder, a student of Jain School, Agra. Write a letter to the Principal for a leave of two days.

Agra June 16, 2022

The Principal Jain School Agra

Subject: Request for leave to attend Sister’s engagement

I would like to introduce myself as Mohinder, a student at your institution. I want to inform you that I am writing to you to request a leave for two days. I have to attend my cousin sister’s engagement function at Jodhpur. The date of the engagement is 22 June. I want leave from June 22nd to June 23rd, 2022. My cousin is very close to me and she would be glad to have me beside her on this important occasion.

Kindly allow me leave for my cousin sister’s engagement. I would be grateful to you.

Thanking You Yours Faithfully Mohinder

Q6. You are Paras, a lecturer at the Government College, Ludhiana. Write a letter to Principal informing her that you have 6 earned leaves due and want a week off to attend the Surajkund Mela where your brother has set up a handicrafts’ stall.

Ludhiana June 16, 2022

The Principal Government College Ludhiana

Subject: Request for a week off

I am Paras, a lecturer at your prestigious college. I sincerely request that you give me a week off to attend the Surajkund Mela. My brother has set up a handicrafts’ stall, so I will have to accompany him and assist him. I will not be able to make it to the event until I have some time off. The event will be from June 20th – 25th, 2022. I’d like to take a leave from Monday to Sunday, June 20 to June 26, 2022.

I would like to inform you that I have six earned leaves due, and I have requested colleagues to take extra classes during my class. Kindly allow me permission for the same.

Thanking You Yours Faithfully Paras

Q7. You are Jane / Jack, a student of Modern school, Mumbai. Write a letter to the Principal seeking leave for attending your cousin’s wedding ceremony in Delhi. Answer:

June 16, 2022

To The Principal Modern School Mumbai

Subject: Request for leave to attend cousin’s marriage

Respected Sir/Madam I, Jack, am a student in your prestigious institution. I respectfully beg that you grant me a five-day leave of absence to attend my cousin’s wedding. My cousin’s family resides in Delhi, thus I won’t be able to attend the ceremony until I get leave. The event will take place on June 20. I’d want to take a leave from June 20 to June 25, which is from Monday to Thursday. I talked about this with my class teacher, who promised me that she would provide me all the notes of the classes that I would be missing. My classmates have volunteered to assist me as well. I humbly request that you grant me leave permission.

Thanking You

Yours Faithfully Jack.

Q8. You are Raman / Ranjana, a student of PPS, Kozikode. Write a letter to Principal informing her that you are COVID Positive and are seeking leave on medical grounds for two weeks.

Kozikode June 16, 2022

The Principal PPS, Kozikode

Subject: Request for sick leave

Respected Madam

I am Raman, a student at your esteemed institute. I sincerely request that you grant me two weeks’ leave because I am suffering from COVID-19, for which I have been diagnosed positive. As you may be aware, allowing a COVID patient in the public is not adviseable.

It is dangerous for both me and everyone else. In addition, I am constantly weary, have breathing problems, a deadly cough, and a slew of other issues that make it unthinkable for me to attend school. I am aware that I will be missing two weeks of work, but the doctor as advised me to quarantine myself. As a result, I respectfully beg that you grant me two weeks’ leave to stay in quarantine.

Thanking You Yours Faithfully Raman

Q9. You are Samya Malhotra. You want to take maternity leave from your work (school teacher). Write a letter to the principal, asking to take leave from 29 July to 1 March.

Date: 27 July 2022

Subject – Application for Maternity Leave

Sir / Madam I am Samya Malhotra, the chemistry teacher of the senior secondary section and the class teacher of 12-B. I am writing this letter to ask you to grant me maternity leave from 29 July 2023 to 1 March 2024.

My pregnancy is at the 20 week stage. At this stage, I am unable to teach efficiently. Also, continuing teaching at such a stage can damage both me and my child. In addition to the due date, I am also taking a leave for two more weeks for the recovery of my body.

I hope that the leave will be granted with immediate effect. It will be appreciated if the dates mentioned from my side will not change due to approved medical reasons. I have sent you documents from the gynaecologist, approving of the leave dates.

Thanking You Yours Sincerely Samya Malhotra

Q10. You are Samya/ Sameer Kapur. Your health is not up to par for you to continue teaching. Write a letter to the principal, informing him/her that you wish to resign from your position as the physics teacher for the senior secondary students.

Subject – Letter of resignation from teaching profession

Sir / Madam I am Samya/ Sameer Kapur, the physics teacher for the senior secondary section. As you know, I recently took a leave due to poor health. I am afraid that, due to old age and frail health in general, I will have to resign from my position.

I am suffering from osteoarthritis. At first, I was diagnosed to be at stage 1 of the condition. Although my condition improved, it seems that the condition did not stop growing altogether. In fact, it accelerated when I returned to school. It is now at stage 3. It has started affecting my mental health as well. Therefore, it is necessary for me to retire and resign from my teaching occupation.

I have attached a few documents from the doctor, verifying my words. I hope the resignation will be accepted with immediate effect.

Thanking You Yours Sincerely Samya/ Sameer Kapur

Also See : 

• 10 Examples of Letter to the Editor Class 10 and 12
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• 10 Examples of Resignation Letter

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Letter to Principal, Format And Samples

Letter to Principal is one of the most common and important topic in the letter writing in English section. It carries the significant weightage in the examination. Learn more about Letter to Principal, format and sample in the article given below.

November 1, 2023

Table of Contents

Letter to Principal: As a student, you’ve probably had to write letters to your school principal for various reasons. Whether it’s asking for time off due to illness or a family trip, or seeking permission to join competitions or sports events, you often need to write formal letters. This article will show you how to format a letter to your principal and provide examples to help you write your own.

Letter to Principal

When you need to write a letter to your school principal, it’s important to follow a specific format. This format is called a formal letter, and it ensures that your letter is clear and organized. In a formal letter, you include important details like the principal’s address, the date, the subject (the reason for your letter), a polite greeting, the main part of your letter where you explain why you’re writing, a polite closing, and your signature. All these parts should be on the left side of your paper.

When you write the letter, be sure to mention the exact dates when you need to take a leave or when you’ll be absent from school. This is important for keeping track of attendance, managing leave requests, and for school records.

Letter to Principal Format

[Your Address] [City, State, Zip Code] [Date]

[Principal’s Name] [School Name] [School Address] [City, State, Zip Code]

Dear Principal [Principal’s Last Name] ,

[Opening Paragraph] Start your letter with a polite greeting, such as “Dear Principal [Principal’s Last Name],”. In this paragraph, briefly introduce yourself and state the purpose of your letter.

[Body Paragraph] Explain the reason for your letter in more detail. Whether you’re requesting leave, seeking permission, or addressing an issue, provide all the necessary information and be clear in your explanation.

[Closing Paragraph] Express your appreciation for the principal’s time and consideration. You can end with a polite closing, like “Sincerely” or “Yours faithfully,” followed by your full name.

[Your Name] [Class/Grade] [Contact Information, if needed]

Letter to Principal Samples

Sample 1: Write a Letter to Principal to request for an On Duty Application of Two Days.

Khushboo 18, Gali no 5, Sarfabad Noida, U.P, 45673 01/11/2023

Subject: Request for On-Duty Application for Two Days

Respected Sir,

I am Khushboo, a student of Class X A. I am thrilled to share that I have been selected to participate in the State Level Dance Competition scheduled for the 20th and 21st of this month at the City Arts Center. To represent our school in this prestigious event, I kindly request an attested on-duty application. This will help me maintain my attendance record and ensure that I can proudly showcase our school’s talent.

I would greatly appreciate it if you could provide me with a bonafide certificate and the necessary on-duty application. Your support will make a significant difference in my ability to participate in this event without affecting my attendance.

Thank you for your kind assistance.

Yours sincerely,

Khushboo Class X A Roll No. 18

Kashish 24, Salarpur Ghaziabad, Uttar Pradesh, 45678 01/11/2023

To, The Principal Sanskar Bharti School Katara Village, Hoshangabad

Subject: Leave Request to Attend Family Function

Respected Sir/Madam,

I am Kashish, a student of Class 9 in your esteemed school. I am writing to request your kind permission to grant me a leave of absence for 4 days from 03/11/2023 to 07/11/2023.

The reason for my leave request is a significant family function. My family has organized a special event that I must attend, as it holds great importance to our family and me. This event is a wonderful opportunity for me to spend quality time with my relatives and strengthen our family bonds.

I assure you that during my absence, I will make every effort to keep up with my studies and complete any missed assignments promptly. I will also ensure that I catch up on any lessons or activities I may miss during this period.

I kindly request your understanding and support in granting me this leave. I understand the value of regular attendance in school and will do my best to minimize any disruption to my studies.

Thank you for considering my request. I look forward to your positive response.

Kashish Class 9

Letter to Principal FAQs

Start the letter with the writer's address and date and school address, followed by the subject, salutation and then the body of the letter in which you convey the reason.

A formal letter should be written always to the Principal.

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• How to Write a Formal Letter to Principal: Guidelines and Examples

Understanding the Structure of a Formal Letter to Principal

Writing a formal letter to the principal is important for communicating requests, concerns, or ideas. It helps ensure your message is understood and taken seriously. Knowing how to structure your letter properly can make a big difference in getting a positive response.

A formal letter to the principal is a way to communicate important matters professionally. Start with a polite greeting, clearly state your reason for writing, and provide any details needed. End with a courteous closing and your signature. This format helps make sure your message is clear and respectful.

Points to Note While Writing a Letter to Principal:

Format and Points to Remember while Writing a Letter to the Principal

When writing a formal letter to the school principal, following a specific format and including all necessary details is important. This helps communicate your message and maintain a professional tone. Here’s a guide to help you write an effective letter to the principal.

Sender's Address : Start with your address at the top right corner.

Date : Write the date on which the letter is being sent.

Principal’s Address : Mention the principal’s name and the school’s address on the left side below the date.

Salutation : Use a formal greeting such as “Dear Principal (Last Name),”.

Body : Clearly state the purpose of your letter in a structured format:

Introduction : Briefly introduce yourself and your purpose.

Main Content : Elaborate on your request or concern with detailed information.

Conclusion : Summarise your request and express gratitude.

Closing : Use a formal closing such as “Sincerely” or “Yours faithfully,” followed by your signature and printed name.

Points to Remember

Be Clear and Concise : Clearly state your purpose without unnecessary details.

Maintain Formal Tone : Use polite and respectful language throughout the letter.

Check Spelling and Grammar : Ensure the letter is free from spelling and grammatical errors.

Include Contact Information : Provide your contact details if a response is needed.

Follow School Protocols : Adhere to any specific guidelines or protocols set by the school for formal communications.

Format for Writing a Letter to the Principal:

How to Write a Letter to Principal?

Here's a structured format for writing an application to principal

(Your Name) (Your Address) (City, State, ZIP Code) (Email Address)

To The Principal (School Name) (School Address) (City, State, ZIP Code)

Subject: (Brief Description of Your Request/Concern)

Dear (Principal’s Name),

I am writing to (state the purpose of your letter – request, complaint, suggestion, etc.).

(Provide a detailed explanation of your request or concern. Include relevant information such as dates, specifics, and any other details that support your reason for writing.)

I would appreciate your attention to this matter and am looking forward to a resolution.

Thank you for your consideration.

Yours sincerely, (Your Name) (Class/Grade)

Sample Letters to Principal:

Here are sample letters to the principal with names included:

1. Request for Leave

John Smith 123 Maple Street Springfield, IL 62701 [email protected]

August 8, 2024

To Mrs. Jane Doe Principal Springfield High School 456 Oak Avenue Springfield, IL 62701

Subject: Request for Leave of Absence

Dear Mrs. Doe,

I am writing to request a leave of absence from school from August 15, 2024, to August 22, 2024, due to a family event that requires my presence. I have discussed my absence with my teachers, and I will ensure that all my assignments are completed upon my return.

Thank you for your understanding.

Yours sincerely, John Smith Grade 11

2. Complaints about School Facilities

Emily Johnson 789 Pine Lane Springfield, IL 62701 [email protected]

To Mr. Robert Brown Principal Springfield High School 456 Oak Avenue Springfield, IL 62701

Subject: Complaint About the School Playground

Dear Mr. Brown,

I am writing to bring to your attention the deteriorating condition of the school playground. The swings and slides are damaged and pose a safety risk to students. I am concerned for the safety of my fellow students and request that these issues be addressed as soon as possible.

Thank you for your prompt attention to this matter.

Yours sincerely, Emily Johnson Grade 10

3. Suggestion for School Improvement

Michael Davis 321 Birch Street Springfield, IL 62701 [email protected]

To Ms. Laura Green Principal Springfield High School 456 Oak Avenue Springfield, IL 62701

Subject: Suggestion for Improved Cafeteria Menu

Dear Ms. Green,

I am writing to suggest an improvement to our school cafeteria menu. Including more healthy options, such as fresh fruits and vegetables, would greatly benefit the students and accommodate various dietary preferences. I believe this change would be well-received and enhance our dining experience.

Thank you for considering my suggestion.

Yours sincerely, Michael Davis Grade 12

Test your Knowledge of Writing a Letter to the Principal

What is the first component you should include in a formal letter?

How should you start a formal letter?

What should the introduction of a formal letter contain?

What is the main function of the body of a letter?

What is a suitable way to end a formal letter?

Which phrases are appropriate for closing a formal letter?

Why is maintaining a formal tone important in professional letters?

What should you include in the signature section of a formal letter?

What are some common mistakes to avoid in letter writing?

Why should you proofread a letter before sending it?

Find Out if you Got them All Right from the Answers Below

1. The first component of a formal letter is your address, followed by the date.

2. You should start a formal letter with a salutation or greeting, such as "Dear (Recipient's Name),".

3. The introduction should briefly state the purpose of the letter and any necessary context for the reader.

4. The body of the letter elaborates on the purpose of the letter, providing detailed information or requests.

5. A suitable way to end a formal letter is with a closing phrase such as "Sincerely," followed by your name.

6. Appropriate closing phrases include "Yours sincerely," "Yours faithfully," and "Kind regards."

7. Maintaining a formal tone is important because it conveys professionalism, respect, and seriousness about the matter discussed.

8. In the signature section, include your full name and, if applicable, your job title and contact information.

9. Common mistakes include using informal language, spelling and grammar errors, and failing to include all necessary details.

10. Proofreading is essential to correct any errors, ensure clarity, and present a polished and professional document.

Takeaways from this Page

Format and Structure: Understand the key components of a formal letter to the principal, including the address, date, salutation, body, and closing.

Types of Requests: Learn how to frame different types of requests, such as for leave, complaints, and suggestions.

Clarity and Brevity: Ensure your letter is clear and to the point, addressing only the relevant details.

Professional Tone: Maintain a formal and respectful tone throughout your letter to ensure it is taken seriously.

Personalisation: Include specific names and details to personalise your request or complaint, making it more effective.

FAQs on How to Write a Formal Letter to Principal: Guidelines and Examples

1. What is the formal letter format to principal?

The formal letter format to the principal includes the sender's address, date, principal's address, salutation, body of the letter, closing, and signature.

2. How should I write an application to the principal?

When writing an application to the principal, start with a formal greeting, state the purpose of your request clearly in the body, and end with a polite closing.

3. What should be included in a formal letter to the principal?

A formal letter to the principal should include a clear statement of the purpose, relevant details, a formal salutation, and a respectful closing.

4. How do I write a requesting letter to the principal?

A requesting letter to the principal should outline the request clearly and respectfully, provide necessary details, and end with a formal closing.

5. What are the guidelines for school letter writing in English?

School letter writing in English should follow a formal format, use polite and clear language, and include the necessary components such as addresses, salutation, body, and closing.

6. What should a student's school letter to the principal contain?

A student school letter to the principal should contain a formal greeting, a clear statement of the purpose, relevant information or details, and a polite closing.

7. How to write a letter to the principal?

To write a letter to the principal, start with your address and the date, followed by the principal's address. Begin with a formal salutation, write the body of the letter detailing your request or issue, and finish with a formal closing and your signature.

8. What is the best format for a formal letter to the principal?

The best format for a formal letter to the principal includes a header with your address and the date, the principal's address, a formal greeting, a well-structured body, a polite closing, and your signature.

9. How can I write an effective application to the principal?

To write an effective application to the principal, be clear and concise in stating your request or purpose, include all relevant details, and use a respectful tone throughout the letter.

10. What are the key elements of a formal letter to the principal?

Key elements of a formal letter to the principal include your address, the date, the principal’s address, a formal greeting, a clear and detailed body, a respectful closing, and your signature.

11. What should be included in a requesting letter to the principal? 

A requesting letter to the principal should include a formal salutation, a clear and specific request, supporting information or reasons for the request, and a polite closing.

12. What are the steps for school letter writing in English? 

The steps for school letter writing in English include formatting the letter with addresses and dates, using a formal salutation, clearly stating the purpose in the body, and concluding with a polite closing and signature.

13. What details are important in a student's school letter to the principal? 

Important details in a student school letter to the principal include the student's full name, the purpose of the letter, any supporting information, and a respectful tone throughout the letter.

14. How should I approach writing a letter to the principal? 

Approach writing a letter to the principal by ensuring it is structured formally starting with your address and the date, including the principal’s address, using a polite salutation, clearly explaining the purpose in the body, and ending with a formal closing and signature.

• CBSE Class 12 Study Material

CBSE Class 12 Letter Writing Format and Practice Questions (By CBSE Board): Download in PDF

Letter writing practice questions for class 12: check format and example questions for class 12 letter writing. download practice questions for letter to editor and job application letter. all questions and answers are released by cbse board..

Letter Writing Questions for CBSE Class 12: The Central Board of Secondary Education (CBSE) has released practice questions for Class 12 English Letter Writing. Questions for Class 12 Letter to Editor and Job Application Letter have been released with the format and marking scheme for students to practise for the CBSE Board Exam 2025.

CBSE Class 12  Letter Writing  Format 2024  with Marking Scheme

♦ Expresses the intent of the letter with a strong sense of purpose [0.50 marks]

♦ Matches the brief given [0.50 marks]

♦ Uses a formal tone [0.50 marks]

♦ Uses appropriate vocabulary that is relevant to the context and fulfils the word count requirement [0.50 marks]  

Award the full allotted marks for each criteria that meets the stated expectations.

Award half of the allotted marks for each criteria that needs improvement.

Award 0 marks for each criteria that does not meet the stated expectations Organisation

♦ Includes all components of a formal letter (date, sender and receiver addresses, subject line, opening and closing salutations) [0.50 marks]

♦ Follows the correct format for a formal letter (date in expanded form, alignment of content, paragraph breaks) [0.50 marks]  

♦ Provides a clear sense of a beginning, middle and end  [0.50 marks]

♦ Presents a smooth transition of ideas [0.50 marks]  

Award 0 marks for each criteria that does not meet the stated expectations.

Language Mechanics

♦ Uses correct grammar, spelling and other language mechanics

Award the full allotted marks if there are only one or two minor errors.

Award half of the allotted marks if there is one major error.

Award 0 marks if there is more than one major error.

CBSE Class 12 Letter Writing Examples and Questions 2024-25

Q.  You are Stuti/Shayan Chakraborty, residing in 76/4, Green Park, Delhi. You have been looking for a job and you recently came across the following job openings online. Write a letter to the hiring manager of the company in 120–150 words enquiring about the job role, salary, joining date, selection process along with any other relevant details.

Source (edited): 'Visit India Online'

Q.  You are Heena/Hemant. You have recently graduated from college and are looking to apply for a job. In 120–150 words, write an application letter for a job of your liking, explaining your interest in the position and your experience. In your letter, mention the supporting documents you will be including with your application.

Q. As the president of the Residents' Welfare Association of your society, you have recently noticed the unrestricted presence of hawkers on the footpaths in your neighbourhood. Write a letter in 120–150 words to your local civic body to bring their attention to the issue. Provide a suggestion for regulating their presence such that their livelihoods are not hampered.

Q. You want to enrol in a course on Public Policy and Governance. The professor teaching this course wants a statement of purpose from interested candidates expressing their reason for wanting to enrol in the course. As Jasmine/Jerry, write the letter of application in 120–150 words.

Q. You are Brijesh Pal, a volunteer at a non‐profit organisation that works with private schools serving underprivileged communities. As a volunteer, you help the teachers in the classrooms to ensure that students get good education. However, you have noticed that the students in these schools have poor nutrition and often do not have the basic resources needed to study well.

Q. You are Mekhala Kalita, the founder of a social enterprise in Digboi, Assam, that provides financial opportunities to workers in rural areas by helping them sell their products to mainstream markets. You started the enterprise with the mission to empower local communities while preserving the natural environment.

Write a letter to the editor of a national daily in about 120–150 words to make readers aware of your mission and urging them to go 'Vocal for Local' by buying locally‐made products. Use the cues given below along with your own ideas to compose this letter.

♦ Local communities ‐‐‐> have specific indigenous skills ‐‐‐> use the local resources sustainably ‐‐‐> create products without harming the environment

♦ The enterprise ‐‐‐> finds markets for specific products ‐‐‐> scales up using local labour ‐‐‐> creates more job opportunities

Q. You are Saurabh Sindhi, a student of Panchavati High School in Mumbai, Maharashtra. Many of your peers have been complaining about back aches and neck pains while preparing for exams. Students often spend many hours studying without any physical breaks to stretch or move, sometimes even skipping meals and not consuming an adequate amount of water. All these adversely affect physical health.

Write a letter to the editor of a national daily in about 120–150 words explaining the issue, its causes and urging students to pay attention to the problem before it becomes a medical condition. You can use the given prompt and your own ideas to add details in the letter.

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