How to Merge Files in Powerpoint: A Step-by-Step Guide

Merging files in PowerPoint is a handy skill to have when you’re looking to combine information from different presentations or when you’re collaborating with others on a project. It might sound like a tricky task, but it’s actually pretty straightforward. In just a few simple steps, you can have all your slides together in one impressive presentation.

Step by Step Tutorial: How to Merge Files in PowerPoint

Before we dive into the steps, let’s understand what we’re about to do. Merging files in PowerPoint is all about bringing slides from different presentations into one. This can be very useful when you’re working on a group project or need to consolidate information. So, let’s get started!

Step 1: Open Your Main PowerPoint Presentation

Open the PowerPoint presentation where you want to add slides from another presentation.

When you’ve opened your main PowerPoint file, make sure it’s the one where you want all the merged slides to end up. Think of it as the ‘mother ship’ that’s about to welcome all the ‘little ship’ slides into its deck.

Step 2: Select the Slides You Want to Merge

Go to the “Home” tab, click on “New Slide,” and then choose “Reuse Slides” from the drop-down menu.

A pane will appear on the right side of the PowerPoint window. This is where you’ll be able to browse and select the slides you want to add to your main presentation.

Step 3: Browse and Choose the Presentation File

Click on “Browse” and then “Browse File” to select the PowerPoint file you want to merge with your main presentation.

You’ll need to navigate to the location of the PowerPoint file you want to merge. Once you find it, click on it and then click “Open” to bring up the slides in the Reuse Slides pane.

Step 4: Insert the Slides

Click on each slide you want to insert into your main presentation or check “Keep source formatting” and click “Insert All.”

You can select individual slides by clicking on them or insert all the slides from the secondary presentation. If you want to maintain the original design and formatting of the inserted slides, make sure to check “Keep source formatting.”

Step 5: Save Your Merged PowerPoint

Save your newly merged PowerPoint presentation by clicking on “File” and then “Save As.”

After you’ve merged all the slides you need, don’t forget to save your presentation. You can choose to overwrite the original file or save it as a new file with a different name.

After completing these steps, you’ll have a single PowerPoint presentation with slides from different files merged together. Now, you’ll be able to present all your information seamlessly without having to switch between different files.

Tips: Making the Most of Merging Files in PowerPoint

  • Ensure that the presentation you’re adding slides to is saved before you start merging, just in case something goes awry.
  • Use the “Keep source formatting” option if you want to retain the original design of the slides you’re merging. This is especially helpful if they come from a presentation with a different theme or layout.
  • Consider the sequence of the slides. Make sure they are in the order that best supports your presentation’s flow.
  • If you’re merging files from multiple team members, check for consistency in font, size, and color to maintain a professional look.
  • It’s a good idea to review the final presentation to check for any formatting issues or duplications that may have occurred during the merge.

Frequently Asked Questions

How do i merge powerpoint presentations with different themes.

To merge presentations with different themes, use the “Keep source formatting” checkbox when inserting the slides. This will preserve the original theme and formatting of the slides being merged.

Can I merge multiple PowerPoint files at once?

While you can’t select multiple files to merge simultaneously, you can repeat the process of merging for each file you want to add to your main presentation.

What happens if I don’t select “Keep source formatting”?

If you don’t select “Keep source formatting,” the inserted slides will adopt the theme and formatting of your main presentation, which might change their original look.

Can I merge specific slides from a presentation?

Yes, you can choose individual slides to merge by clicking on them in the “Reuse Slides” pane instead of selecting “Insert All.”

Will animations and transitions be preserved when merging slides?

Yes, if you check “Keep source formatting,” animations and transitions should be preserved. However, it’s always good to double-check the final presentation.

  • Open your main PowerPoint presentation.
  • Select “Reuse Slides” from the “New Slide” drop-down menu.
  • Browse and choose the PowerPoint file you want to merge.
  • Click on individual slides or “Insert All” to merge.
  • Save your newly merged presentation.

Merging files in PowerPoint is a straightforward process that can save you a ton of time and hassle. Whether you’re pulling together a group project or consolidating your work, knowing how to merge presentations effectively can make you the PowerPoint guru among your peers. Remember to save your work frequently, check for consistency, and review your final presentation for any mishaps that might have occurred during the merging process. With this new skill in your back pocket, you’re ready to tackle any presentation challenge that comes your way. Happy merging!

Matt Jacobs Support Your Tech

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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How to Combine PowerPoints on Mac or Windows

Last Updated: June 20, 2022

This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been viewed 8,797 times.

Do you want to use the slides from your other presentation in this one? The "Reuse Slides" function in Microsoft PowerPoint makes it easy to reuse slides from other presentations. It's also a helpful tool that will help you merge your presentations into one PowerPoint. If the "Reuse Slides" feature isn't available for your version of PowerPoint, you can also copy and paste slides, use the "Insert Object" menu, or drag and drop slides. This wikiHow article teaches you multiple ways you can combine PowerPoint presentations on your Windows or Mac computer.

Reusing Slides

Step 1 Open the presentation that you want to add slides to.

  • These imported slides will change to copy the theme and design of the other slides. If you don't want it to change, you can select Keep source formatting before you import them.

Step 2 Click where you want to add your slide.

  • If you want the slide(s) to maintain the original design theme and formatting, check the box next to Keep source formatting . [1] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
  • Once you've selected the slides from the original source, they will appear in the new PowerPoint immediately.

Step 7 Save your presentation.

Copy and Paste

Step 1 Open the presentations that you want to copy your slides from and add slides to.

  • Use this option if "Reuse slides" isn't available since this will allow you the same options.

Step 2 Copy the slide you want to use in your other presentation.

  • If you want to select more than one slide, press and hold Shift as you click multiple sides.

Step 3 Paste the copied slides to your presentation.

Insert Object

Step 1 Open the presentation that you want to add slides to.

  • Use this if there are animations with the slide that you want to preserve. You won't be able to fine-tune the slide like you would if you used "Reuse Slide," but it will have all the animations and slide transitions from the previous slideshow.

Step 2 Select a space where you want to insert the new slide.

  • If you don't see the "New Slide" option, make sure the Home tab is selected.

Step 4 Click Insert and select Object.

  • Stretch the image to fill the entire slide to prevent it from changing sizes randomly.

Expert Q&A

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  • ↑ https://support.microsoft.com/en-us/office/reuse-import-slides-from-another-presentation-c67671cd-386b-45dd-a1b4-1e656458bb86#OfficeVersion=Windows
  • ↑ https://support.microsoft.com/en-us/office/copy-and-paste-your-slides-1fe39ace-4df6-4346-b724-30a6e2c0aeab#OfficeVersion=Windows

About this article

Darlene Antonelli, MA

1. Open the presentation that you want to add slides to. 2. Click where you want to add your slide. 3. Click the Home tab. 4. Click the arrow next to "New Slide" and select Reuse Slides . 5. Click Open a PowerPoint File and double-click the file you want to use. 6. Click a slide to add to your PowerPoint. 7. Save your presentation. Did this summary help you? Yes No

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3 Ways to Combine Multiple PowerPoint Presentation Files

So you made two different PowerPoint presentations and are stuck with merging them together? Don’t worry. You want to match their themes or keep them original? Covered. You want to drop/keep transitions? Cool.PowerPoint got it all covered for you. However you want to merge slides, you can do it all in PowerPoint itself. This article will take you through different methods and options that will let you combine multiple PowerPoint Presentation files the way you please.

3 Ways to Combine Multiple PowerPoint Presentation Files

Table of Contents

Method 1: Reuse Slides

When to use:

  • If you do not want to keep the transitions and animations of the inserted presentation after merging it into the main presentation.
  • If you want to merge only a few slides of inserted presentation and not the whole presentation.

How to use:

1.Open the main presentation in which you want to insert another presentation.

2.Decide the two slides between which you want to insert the new slides and click between them.

3. A red line will appear.

Red line will appear on the presentation

4.Click on the ‘ Insert ’ menu.

5.Open the drop-down menu by clicking on ‘ New Slide ’.

6.At the bottom of the menu, click on ‘ Reuse Slides ’.

At the bottom of the menu, click on ‘Reuse Slides’

7.On the right-hand side, the Reuse Slides tab will appear.

8.If you want to keep the theme of the inserted presentation, check the ‘ Keep source formatting ’ checkbox at the bottom of the tab. Else, if you want it to take the theme of the main presentation, uncheck the box.

9.Now, browse the file you want to insert and click on OK.

10.You can now see all the slides of the presentation to be inserted.

See all the slides of the presentation to be inserted

11.If you want a few particular slides from this presentation to appear in the main presentation, simply click on the thumbnail . Else, right-click on any thumbnail and click on ‘ Insert all slides ’.

Right click on any thumbnail and click on ‘Insert all slides’

12.Adding a slide while having ‘ Keep source formatting ’ checked you will get something like this.

Adding a slide while having ‘Keep source formatting’ checked

And unchecking ‘Keep source formatting’ will give you.

And unchecking ‘Keep source formatting’

13.If you want the whole presentation with the theme of the inserted presentation, right-click on any thumbnail in the ‘ Reuse Slides ’ tab and click on ‘ Apply theme to all slides ’ and you will then get:

Right click on any thumbnail in ‘Reuse Slides’ tab and click on ‘Apply theme to all slides’

14.If you want to insert the new slides at different positions in the main presentation, then before clicking on any particular slide to be inserted in the ‘Reuse Slides’ tab, just click on that main slide thumbnail (on the left-hand side of the window), below which you want your inserted slide. You can do this for every inserted slide to get this:

Click on that main slide thumbnail (on the left hand side of window)

Method 2: Insert Object

  • If you want to keep the transitions and animations of the inserted presentation after merging it into the main presentation.
  • If you want to merge the whole presentation into the main presentation.

2. Add a blank slide at the position you want your inserted slide to be. You can do this by clicking on ‘ New Slide ’ in the insert menu and then clicking on ‘ Blank ’.

Click on ‘New Slide’ in insert menu and then clicking on ‘Blank’

3.Click on ‘ Object ’ in the insert menu.

Click on ‘Object’ in the insert menu

4.Select ‘ Create from file ’ radio button and browse the presentation you want to be inserted and click on OK.

5.You will see the first slide of the inserted presentation in the center of the blank slide you had inserted.

See the first slide of the inserted presentation in the center

6. Resize the inserted slide to fit the main slide completely by dragging the corners of the inserted slide.

7.Click on the Object.

8.Go to the Animations menu and click on ‘ Add Animation ’.

Go to the animations menu and click on ‘Add Animation’

9.Click on ‘ OLE action verbs ’ at the bottom of the drop-down menu.

11.In the dialog box, select ‘ Show ’ and click on OK.

In the dialog box, select ‘Show’ and click on OK

13.Go to the ‘ Animations ’ menu and click on ‘ Animation Pane ’.

14.On the right-hand side, a tab will open. You can see the inserted object in the tab.

15.Click on the downward pointer beside the object name and a list will open.

Click on the downward pointer besides the object name and a list will open

16.Select ‘ Start With Previous ’.

17.Now, s elect the object in the tab and click on the downward pointer again.

18.Select ‘ Effect Options ’. A dialog box will open.

19.In the ‘After Animation’ drop-down list, click on ‘ Hide After Animation ’.

In the ‘After Animation’ drop down list, click on ‘Hide After Animation

20.Now insert some object like a text box or an image on the main slide containing the inserted presentation object.

An image on the main slide containing the inserted presentation object

21.Right-click on it and select ‘ Send to Back ’.

Right click on it and select ‘Send to Back’

22. You now have your presentations merged.

Method 3: Copy-Paste

If you want to keep animations of the inserted presentation and want to keep/change the theme and transitions.

1.Open the presentation you want to insert and select the slides that you want to insert into the main presentation.

2.Press ‘ Ctrl+C ’ to copy them.

3.Open the main presentation.

4.Right-click in the left pane wherever you want to insert the slides.

Right click in the left pane wherever you want to insert the slides

5.Here you get two paste options:

1.USE DESTINATION THEME:

Selecting this will cause the inserted slides to adopt the theme and transitions of the main presentation while keeping the animations of inserted slides intact.

2.KEEP SOURCE FORMATTING:

Selecting this will keep the theme, transitions, and animations of inserted file itself.

6. Select the option you want and you are done.

There you go! You can now merge your presentations with any possible combinations.

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I hope the above steps were helpful and now you can easily Combine Multiple PowerPoint Presentation Files, but if you still have any questions regarding this tutorial then feel free to ask them in the comment section.

About The Author

Aditya Farrad

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How to Combine PowerPoint Files

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When making a PowerPoint presentation consisting of different reports, charts, and analyses, there might be a need to combine slides from other PowerPoint templates and presentations. There are different ways by which you can combine PowerPoints into one slide deck, including reusing slides from another presentation and copying them with or without the source formatting.

Method 1: Reuse Slides to Merge PowerPoint Presentations

To reuse slides from another PowerPoint presentation, go to Home -> New Slides -> Reuse Slides . Depending on your Ribbon menu settings, you might also be able to go directly to Home -> Reuse Slides .

Reusing slides to merge PowerPoint presentations

Open Browse to select the PowerPoint presentation that you wish to merge.

Browse to select a presentation

Select the PowerPoint presentation to combine PowerPoints by selecting the required slides.

Select PowerPoint presentation to reuse

You can click on the slides to add to your existing presentation or add them individually or simultaneously via the right-click context menu.  To ensure the formatting of your slides doesn’t inherit the current presentation, check the Keep source formatting option. However, if you wish to use the formatting of the current slide deck, you can skip this option so that the imported slides adopt the theme of your current presentation.

Insert slide to reuse in PowerPoint presentation

By reusing slides from one or more PowerPoint presentations, you can merge different slides from multiple PowerPoints into one slide deck.

How to combine PowerPoint files result

Method 2: Copy Slides to Insert in a PowerPoint Presentation

Similar to how you copy Google Slides templates and slides in most other presentation applications, you can also copy your slides from one or more PowerPoint presentations to combine slides in PowerPoint.

Copy slides to merge PowerPoint presentation

Go to the PowerPoint presentation from which you wish to copy slides, hold the CTRL key, and select the slides to copy by clicking on them. Once all required slides are selected, use CTRL+C or the right-click context menu to copy the slides.

Paste slides in PowerPoint presentation to combine files

Go to the PowerPoint presentation where you wish to merge the copied slides and paste the slides using CTRL+V or via right-click menu. If you’re using the latter, you can paste slides with source formatting, without source formatting, and as standalone images.

How to combine PowerPoint presentation via copy & paste slide

There are two main methods to combine PowerPoint files: – Reuse Slides: This allows you to import slides from another presentation. – Copy and Paste Slides: Involves copying slides from one presentation and pasting them into another.

To reuse slides: – Go to Home > New Slides > Reuse Slides. – Click Browse to select the presentation from which you want to reuse slides. – Select the slides you want to add to your current presentation. – Right-click on the slides to insert them individually or all at once. – Check the Keep source formatting option if you want to retain the original formatting of the slides.

The Keep Source Formatting option allows the slides you import retain their original design and formatting rather than adopting the theme of the current presentation.

Yes, you can select multiple slides to reuse at once. After browsing the presentation and selecting the slides, you can insert them individually or simultaneously using the right-click context menu.

To copy slides: – Open the presentation from which you want to copy slides. – Hold the CTRL key and select the slides you want to copy. – Use CTRL+C or right-click and select Copy. – Open the presentation where you want to paste the slides. – Use CTRL+V or right-click and select the desired paste option to insert the slides.

When pasting slides, you can choose from: – Use Destination Theme: Adopts the theme of the current presentation. – Keep Source Formatting: Retains the original formatting of the copied slides. – Picture: Pastes the slides as standalone images.

Follow these steps to maximize slide compatibility: – Use the Reuse Slides feature with the Keep source formatting option if you want to maintain the original design. – Manually adjust the design and layout of pasted slides if you use the destination theme to ensure consistency.

While PowerPoint does not provide a direct feature to merge entire presentations at once, you can use the Reuse Slides or Copy and Paste methods to add all slides from one presentation to another incrementally.

Combining PowerPoint files can help streamline the creation of presentations by: – Merging different reports, charts, and analyses into one cohesive slide deck. – Using frequently needed slides from existing presentations, such as introductory or portfolio slides, without recreating them. – Collaborating with team members by consolidating slides from multiple sources.

Yes, you can undo the merge by: – Pressing CTRL+Z immediately after pasting or importing slides to undo the last action. – Clicking on the Undo arrow at the top menu. – Manually deleting the inserted slides if the mistake is noticed later.

Yes, you can combine slides with different aspect ratios, but be aware that the formatting might need adjustment. When importing slides with a different aspect ratio, PowerPoint will prompt you to choose how to fit the content.

Final Words

Now that you know how to combine PPT files, you can choose different slides from PowerPoint presentations and templates to include in a single presentation deck. Merging PowerPoint slides and even entire presentations by using the methods mentioned above can also save you time in reproducing frequently used slides, such as introductory slides for your organization or portfolio slides to showcase your work.

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How to Merge PowerPoint Files into a Single File

how to combine powerpoint presentation files

Dominic Anderson As a content marketer by day and tech enthusiast by night (and some of the day too), I share my thoughts about new platforms and fixes for the problems I’ve encountered with the technology I use. Read more July 21, 2023

PowerPoint presentations are commonplace for many lines of work, and often times there’s a need to combine slides and files. If you need to use slides from two or more PowerPoint presentations for your school assignment or an office presentation, there are several ways to go about it. You can insert individual slides, import whole presentations, or simply merge two presentations.

We’ll cover everything you need to know about merging PowerPoint files in this article.

Reuse PowerPoint Slides

Reusing slides is the easiest way to include slides from one presentation in another presentation. With this method, you can control what slides you are adding and choose where to insert them. Here is how the reuse slides method works.

how to combine powerpoint presentation files

  • If you want to discard the theme of your main presentation in favor of the theme in the external presentation, you should select the Apply Theme to All Slides option when selecting the slides you want to insert.

This method is great if you want to add a slide or two to your main presentation. Also, if you want to add bits and pieces from various presentations to your main presentation, this is the way to go. Though you can insert all slides from an external presentation via this method, it is better to take the Insert Object route for that.

Use Insert Object to Merge PowerPoint Files

The insert object method is your best option if you want to insert all slides from an external presentation and keep the animations and transitions between them.

Keep in mind that once you insert the slides into your new presentation, they won’t be linked to the original file. As such, any changes you make to the original file will not affect the slides you inserted into your main presentation. Conversely, if you edit the slides in your main presentation, the external file from which you copied those slides will remain unchanged.

With that out of the way, let us see how the insert object method works.

how to combine powerpoint presentation files

 After you have successfully inserted the entire object into your main presentation, you can adjust and tweak it to make sure it runs smoothly.

Merge PowerPoint Documents

Finally, you can opt to completely merge two PowerPoint presentations into one. Here’s how this method works:

how to combine powerpoint presentation files

  • Once the merging is complete, you will see the Revisions pane right of the merged presentations.

PowerPoint Slide - Presentation Changes

  • The Slide Changes portion displays the differences between the individual slides of the two presentations. Choose the settings you want to keep for the final version.

Drag and Drop PowerPoint Slides

One of the simpler ways to merge two presentations is using a drag-and-drop method. If you have two separate presentations and would like to make them into one, or if you are working on a group project, you can merge them using this function.

  • Open both presentations on your PC or Mac, and make sure you minimize the PowerPoint program so that you can see both at the same time.

PowerPoint Slide - Drag and Drop

To make things even simpler, your final presentation will automatically update to the design of the receiving document. Of course, you can always update the design of the entire document by using the Design function at the top of your presentation.

Final Thoughts

The methods explained in this article will help you take your PowerPoint skills to the next level. You will be able to combine and merge your presentations like a pro in mere minutes. Now that you know these PowerPoint tricks, you can better spend your time elsewhere.

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how to combine powerpoint presentation files

How To Merge Two PowerPoint Presentations? Detailed Guide On How To Combine PowerPoints

If you work in sales, customer service, or as an independent consultant, you may need to utilize the same templates in many of your presentations. Of course, you don’t want to keep making the same slides for different presentations. That’s why you should consider learning how to combine PowerPoints slides.

That’s where merging slides in PowerPoint comes in handy when creating presentations from previously generated slideshows. In your current presentation, you can reuse slides from prior presentations to modify content, strengthen concepts, debunk ideas, or reference facts.

It’s all quite simple. Allow us to demonstrate how to combine multiple powerpoints into one.

How To Merge PowerPoints?

Shows how to combine powerpoint slides

Consider the following five approaches and their associated stages to know how to combine powerpoints:

  • Copy and Paste slides
  • Reuse PowerPoint Slides
  • Use Insert Object to Merge PowerPoint Files
  • Drag and Drop PowerPoint Slides
  • Merge with Compare Function

1. Copy and Paste Slides

The easiest option to combine multiple slides is the copy-and-paste option. Follow the below steps to learn how to merge two PowerPoint presentations:

  • Open both the slides that you want to combine.
  • Right-click on a slide and select “copy.” You can also copy it by using the Ctrl+C command.
  • Now, open the slide on which you want to combine this slide.
  • Choose a location in between your slides where you want to add the slide. You can do this from the left-side navigation pane. 
  • Right-click and choose “Paste”. Or you can use the “Ctrl+V” command. You can select “Use Destination Theme” or “Keep Source Formatting” to meet your needs.
  • Repeat this step for multiple slides.

2. Reuse PowerPoint Slides

Let’s learn how to combine powerpoints using the Reuse option. Reusing slides is the simplest technique for incorporating slides from one presentation into another. This strategy allows you to manage what slides you add and where you place them. The reuse slides approach appears in this example. Follow the below steps to understand how to merge powerpoints:

  • Open PowerPoint, then open the document to which you wish to add slides.
  • Select where you wish to add a slide or slides. Then, click between two existing slides.
  • In the ‘Main Menu,’ click the ‘Insert’ tab.
  • Then, on the left side of the menu, click the ‘New Slide’ option.
  • Then choose ‘Reuse Slides.’
  • Click the ‘Browse’ button to access the ‘Reuse Slides’ dialog box. If you click the option next to ‘Keep source formatting,’ the newly added slides will keep their original formatting. When you uncheck the box, their formatting will match the main presentation.
  • Insert your slide here. Browse the presentations, choose the one from which you wish to add the slides, and then click ‘Open.’
  • You will see the thumbnails of the available slides. Browse and pick the ones you want to include in your main document. You can import all slides from the external presentation by clicking ‘Insert All Slides.’
  • When choosing the slides to include, click the ‘Apply Theme to All Slides’ option to replace the theme of the primary presentation with that of the secondary presentation.

This strategy is perfect if you want to merge ppt slides. Use it for adding a slide or two to your PowerPoint presentation. It is also the best approach for including bits and pieces from other presentations in your primary presentation. Although you can use this approach to insert all slides from an external presentation, using the ‘Insert Object’ option is preferable.

3. how to combine powerpoints using Insert Object Methods?

The insert object method is best if you wish to insert all slides from an external presentation while keeping the animations and transitions between them.

Remember that after you include the slides in your new presentation, they will no longer be connected to the original file. As a result, any modifications you make to the original file will not affect the slides you include in your primary presentation.

Now that we’ve addressed that let’s examine how to merge powerpoints using the insert object technique. Follow the below steps to learn how to combine multiple powerpoints into one:

  • Open MS PowerPoint and the main presentation.
  • Go to the slide where you want to add another slide
  • In the Main Menu, choose the ‘Insert’ tab.
  • In the “Text” group, Select the ‘Object’ option.
  • The ‘Insert Object’ dialog box will appear. Choose the ‘Create from file’ option there.
  • Click “Browse” and select the slide you want to add.
  • Following that, you will only view the first slide of the imported presentation. The remaining slides are below, though you can’t see them now.
  • To prevent changes in the size of the slides after the presentation is played, stretch the added object to suit the size of the slide of your main presentation. After inserting the complete item into your main presentation, you can alter and tweak it to ensure its good performance.

4. Drag And Drop PowerPoint Slides

Let’s understand how to combine powerpoints using the drag & drop method. A drag-and-drop approach is one of the simplest methods of integrating two presentations. This feature is useful if you have two different presentations that you want to combine with PowerPoint or are working on a collective project. Follow the below steps to learn how to combine two powerpoints into one:

  • Open both presentations on your PC or Mac, and minimize the PowerPoint software so that you can view both simultaneously.
  • Long-press the slide you want to relocate and drag it to its new location with your mouse. You should do this for each slide; luckily, you can select all of them by clicking on the first slide, holding down the ‘Shift’ key, and then clicking on the final slide.
  • The slide’s position will be highlighted with a red line. Your final presentation will be updated to match the design of the receiving document. Of course, you can always change the document’s overall look by clicking the ‘Design’ button at the top of your presentation.

5. how to combine powerpoints with compare function

This compare function combines your multiple slides with uniform formatting. Follow the below steps to learn how to merge PowerPoint presentations:

  • Open the presentation in which you want to add another slide.
  • Select the “Review” Tab from the Top Menu.
  • Click on the “Compare” function.
  • Browse the presentation you want to combine and select “Merge.” It will combine all the slides from both presentations.

It’s great to learn how to combine powerpoints into one slide to increase the usability of slides and save time in creating new slides from scratch. The techniques described in this blog will assist you in taking your PowerPoint abilities to the next level. In minutes, you can combine and merge PowerPoint presentations like an expert.

Does the formatting change if I combine ppt slides?

The formatting isn’t usually affected. However, you can choose to keep formatting or not while merging.

What are some tips for effectively merging slides?

Organize your slides beforehand, ensure consistent formatting and styling across all slides, remove duplicate content, and thoroughly review the merged presentation to ensure accuracy and coherence.

Is there a limit to the number of presentations I can merge?

Usually, there is no limit to the number of presentations to merge.

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How to Combine PowerPoints: A Step-by-Step Guide

How to Combine PowerPoints: A Step-by-Step Guide

Table of Contents

If you’re in sales, customer service, or work independently, you probably use similar slides in different presentations. But redoing them every time can be a hassle. That’s why learning to merge PowerPoint slides can be super useful.

When you merge slides in PowerPoint, you can take slides from other presentations and put them into one new presentation. This helps you update content, reinforce ideas, or include important information from previous presentations.

It’s pretty easy to do. Let us show you how to merge multiple PowerPoint presentations into one.

How to Combine Powerpoints ?

Here are five ways to combine PowerPoint slides:

  • Copy and Paste Slides
  • Reuse PowerPoint Slides
  • Use Insert Object to Merge PowerPoint Files (Limited Functionality)
  • Drag and Drop Slides
  • Merge with Compare Function

Method 1: Copy and Paste Slides

The easiest way to put together multiple PowerPoint slides is by copying and pasting. Here’s how you can merge two PowerPoint presentations using this method:

1. Open both presentations:  Launch Microsoft PowerPoint and open the two presentations you want to merge.

2. Navigate to the slides to copy:  In the presentation containing the slides you want to transfer, go to the slide thumbnail pane on the left side of the window.

3. Select slides:  Click on the desired slide(s) to copy. You can hold down the Ctrl key to choose multiple non-consecutive slides or Shift for consecutive slides.

4. Copy slides:  Right-click on the selected slides and choose “Copy” from the context menu. Alternatively, use the keyboard shortcut Ctrl+C.

5. Navigate to the destination presentation:  Switch to the other presentation where you want to insert the copied slides.

6. Choose insertion location:  Click on the slide thumbnail where you want the copied slides to appear after. This will determine their order in the final presentation.

7. Paste slides:  Right-click on the chosen location and select “Paste” from the context menu. You can also use Ctrl+V.

8. Adjust formatting (optional):  If the pasted slides don’t match the formatting of your destination presentation, you can manually adjust them using the options in the “Home” and “Format” tabs.

Method 2: Reuse PowerPoint Slides

You can also combine PowerPoint slides using the “Reuse” option. It’s straightforward and lets you choose which slides you want to add and where you want them. Here’s how you do it:

1. Open the target presentation:  Launch PowerPoint and open the presentation where you want to include slides from another presentation.

2. Access the “Reuse Slides” pane:  Go to the “Home” tab in the ribbon. Click on the “New Slide” button and select “Reuse Slides” from the dropdown menu.

3. Browse for the source presentation:  In the “Reuse Slides” pane on the right, click on “Browse” and locate the presentation containing the slides you want to reuse. Select the file and click “Open.”

4. Choose slides to reuse:  In the “Reuse Slides” pane, you’ll see thumbnails of all slides from the source presentation. Click on the checkbox(es) next to the slides you want to include.

5. Insert the slides:  Click on the “Insert” button at the bottom of the “Reuse Slides” pane. The selected slides will be inserted at the current location in your target presentation.

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Method 3: Use Insert Object to Merge PowerPoint Files

Note:  This method has limitations. It inserts the entire source presentation as an object within the target presentation. You cannot edit the content of the inserted slides directly, only their position and size.

2. Go to the “Insert” tab:  Click on the “Insert” tab in the ribbon.

3. Navigate to “Object”:  In the “Insert” tab, click on the “Object” button.

4. Select “Create from File”:  In the “Insert Object” window, choose the “Create from File” option.

5. Browse for the source presentation:  Click on “Browse” and navigate to the presentation containing the slides you want to insert. Select the file and click “Open.”

6. Insert the presentation (as an object):  Click “OK” in the “Insert Object” window. The entire source presentation will be inserted as an object on the current slide of your target presentation.

Method 4: Drag and Drop Slides

Another simple way to merge PowerPoint presentations is by dragging and dropping slides. This is handy if you’re working on different presentations or collaborating on a project. Here’s how to do it:

1. Open Both Presentations:  Launch the presentations containing the slides you want to merge.

2. Arrange Side-by-Side:  Resize and position the presentation windows so you can view both presentations simultaneously.

3. Select and Drag:  In the presentation you’re copying from, click and hold the thumbnail of the desired slide in the left-side navigation pane.

4. Drop into New Location:  Drag the selected slide thumbnail and release it onto the preferred position within the other presentation’s navigation pane. The slide will be copied to the new location.

5. Repeat for Additional Slides:  Continue dragging and dropping any other slides you want to transfer between presentations.

Method 5: Merge with Compare Function

This feature helps you merge your slides while keeping the formatting consistent. Here’s how to use it:

1. Open Destination Presentation:  Open the presentation where you want to merge all the slides from another presentation.

2. Access Compare Function:  Click on the “Review” tab from the top menu bar. Locate the “Compare” button within the “Compare” section and click on it.

3. Browse for Source Presentation:  A new window will appear. Click the “Browse” button and navigate to select the presentation containing the slides you want to merge.

4. Choose Merge Option:  From the “Compare” dropdown menu, select the “Merge” option.

5. Review and Select Slides (Optional):  A new pane will appear on the right, displaying slides from both presentations. You can choose to include or exclude specific slides from the merge process using the checkboxes beside each slide.

6. Complete the Merge:  Click the “Merge” button at the bottom of the pane. This will combine all selected slides from the second presentation into the first presentation.

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Closing Thoughts

Learning to merge PowerPoint slides is a useful skill that can save you time and effort. With the different methods we covered, you can easily combine content from various presentations, keep formatting consistent, and create strong presentations that get your point across. So, the next time you’re putting together a presentation, remember that merging slides can be a valuable tool.

Frequently Asked Questions

Will the overall look change if i put ppt slides together.

Usually, the look stays the same. But you can choose to keep the style or not when you merge them.

How can I put many locked PowerPoints into one?

To do this, you need to unlock the PowerPoints first. Then, open each one and go to File > Info > Protect Presentation > Encrypt with Password. Delete the password, click OK, and now you can mix the slides into one presentation.

Can I make one PDF from several PowerPoints?

Yes! Just copy and paste the slides from each PowerPoint into one big presentation or use the Reuse Slide option. After that, save it as a PDF by going to File > Save as > PDF or File > Save & Send > Create PDF/XPS Document > Publish .

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How To Combine Powerpoint PPT Files

How To Combine Powerpoint PPT Files

There are a few ways to combine PPT files, the most straightforward of which involves doing it directly in PowerPoint. However, you may not have access to PowerPoint at the moment or might prefer to combine them in a different way. In this article, you’ll see how to merge files and reuse slides in your PowerPoint presentations in a few different ways.

Reusing Slides

The official term that Microsoft used for this procedure is “reuse” of slides. This is the simplest way to combine presentations. First, here are instructions for how to do this if you have access to PowerPoint.

Launch PowerPoint and open one of the PPT files. In a separate window, open the other presentation.

how to combine powerpoint presentation files

In the slides sidebar, select and Copy the slides you want to combine with Ctrl+C. If you want to select all the slides you can use Ctrl+A. In the other presentation, scroll through the slides in the sidebar and choose where to Paste the new ones.

how to combine powerpoint presentation files

By default, the slides you copy over to the new combined presentation will take on the template of the receiving presentation. If you want to copy slides without changing the template, you can right-click anywhere in the slides sidebar and select the option for keeping the original template.

how to combine powerpoint presentation files

This method is very simple and quick and will work on PowerPoint online as well. But if you’re working online, the browser won’t be able to access the clipboard, so you can only use the keyboard shortcuts. You’ll still be able to keep the source formatting from a drop-down menu after you’ve copied the slides.

how to combine powerpoint presentation files

Combining PPT Files Using Google Docs

Google Docs has an application that is analogous to PowerPoint called Slides. The interface is very similar to what you’re used to in PowerPoint.

You can duplicate the previous process almost exactly in Slides. Google Docs is an online service so you will need a Google account. If you already have an account, access Slides and open the presentations you want to combine. You can do this using the Upload option in the file picker.

how to combine powerpoint presentation files

As the name implies, the Upload function allows you to use your file explorer to choose the files you want to upload from your computer. Once you’ve uploaded one presentation, do the same with the other one. Each presentation will open in a separate tab in your browser.

how to combine powerpoint presentation files

Now, apply the same steps for reusing slides in PowerPoint, but this time in Google Slides. When you’re finished, use the File menu to “Download as” and select PowerPoint presentation. You now have a combined file.

how to combine powerpoint presentation files

Combining PPT Files into a PDF

If your goal is just to smash together two presentations to be able to view them together as a single file, then you’re in luck. This is the easiest method of the three.

You can use a PDF merger to convert your presentations into PDF format and output a combined document of all your slides. There are many good free options to do this, but a solid choice is PDFen , a free online service.

how to combine powerpoint presentation files

PDFen has a simple and straightforward interface. All you have to do is click on the Upload Files button and find your presentation. Repeat for every presentation you want to combine, and then click Merge. You can now download your newly combined presentations in a convenient document.

Obvious drawbacks exist with this method. You can’t choose where the slides will be inserted in the presentation, they will be merged in the order that you upload them. Another drawback is that they are, obviously, no longer in PPT format, so you can’t make any further changes to them. You also can’t have one adopt the formatting and template of the other. But if speed and convenience are what you’re looking for, this method is unparalleled.

The Combination Proclamation

The best way to keep your formatting and combine your files smoothly is by just copying slides from one presentation to the other in PowerPoint. Barring this option, you can use Google Slides similarly or merge them into a PDF. However, this last option might cause you problems down the line.

What other ways do you know of combining PPT files? Is there something we missed here? Let us know in the comments.

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How to Combine Multiple PowerPoints into One

How to Combine Multiple PowerPoints into One | Quick Tips & Tutorial for your presentations

PowerPoint is one of the most widespread and widely used Microsoft tools in the world, allowing you to make high quality presentations in a simple, fast and super visual way. Maybe that's why presentations have triumphed in the world of business and education! 

Whether you're a professional or a student, you surely must have had to make more than one presentation throughout your career. That's a piece of cake when you have Slidesgo and its templates! In this post we want to lend you a hand and help you become a true master of this program: today you will learn how to combine different PowerPoint presentations .

How to merge PowerPoint presentations

If you want to join two or more different presentations in the same file, you want to add some extra slides or you need to merge the collaborative work of different teams, all you have to do is follow these steps: 

  • Open the first presentation. For this example we are going to use the template Minimalist Grayscale Pitch Deck .
  • Go to the Start menu > New Slide. Click on the drop-down, not on the button. A menu will open with different options, select "Reuse slides".
  • A menu will open on the right with recommended presentations. To add yours, click on Browse. We are going to add slides from the presentation Investment Business Plan .
  • Go to the place in the presentation where you want the new content to appear.
  • Choose which slides you want to add and add them one by one by clicking Insert Slide. You can also add the whole presentation by clicking on Insert All.

Pro tip : We recommend that you keep the "Use source formatting" checkbox checked. This feature makes the presentation you are adding keep its original style instead of adapting to the layout of the new one. 

Simple, isn't it? There is also another method, just as quick and easy, using the ancient technique known as "copy and paste". It consists of the following:

  • Open the presentation where you want the new slides to appear.
  • Open the other presentation and choose the slides you want to add. You can select more than one by pressing Control and clicking on them or you can select all of them by pressing Control + E. For this example we are going to add three slides from the Business Plan with Elegant Backgrounds template.
  • Right click and press copy or press Control + C.
  • Now go to the first presentation, choose the location and right click > Paste or press Control + V. Remember to select "Keep source formatting", this will keep the slides from losing their layout.

Now that you know how to put together your favorite presentations and slides, take a look at our website and download the ones that best suit your needs. You can choose resources from different designs and put them together to create the perfect presentation. 

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We prioritize your data security with encryption and privacy measures, ensuring your files are handled safely throughout the merging process.

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Streamline your workflow by combining files into a single document, making it easier to manage, share, and organize your information.

Related Blog & Articles

How to merge documents online.

Merging documents is a straightforward process that involves combining multiple files into one cohesive document. To begin, gather all the files you wish to merge, ensuring they are in compatible formats like Word or PDF. Read More

How to Remove Duplicate Pages Online

To remove duplicate pages using our online tool, start by navigating to the tool and uploading the document you wish to clean up. Once uploaded, the tool will automatically scan the file for duplicate pages. Read More

How to Split Documents Online

Splitting documents involves dividing a single file into multiple sections or separate files, and it can be done easily with our online tool. To split documents using our online tool, simply upload the file you wish to divide. Read More

How to Extract Pages from a Document Online

Extracting pages from a document offers numerous benefits, making it a valuable feature for users. To extract pages from a document using our online tool, start by visiting our website and uploading the file you want to modify. Read More

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How to merge PPT files

  • Upload PPT files to merge them online for free.
  • Specify the parameters and press the "MERGE" button to merge PPT.
  • Download the merged PPT to view instantly or send a link to email.

How to merge Microsoft PowerPoint and other files?

Just use our online merger . It is fast, easy to use and entirely free. It is designed to quickly merge documents and images online.

Which formats does your merger support?

How many files can i merge at a time, what is the maximum allowed file size for merging, how can i get the merged result, for how long are my files stored on your servers, are my files safe on your servers, why does the merging process run so long, learn about different file formats.

Indulge yourself into learning more about well-known document and image file formats.

PowerPoint Presentation

A file with PPT extension represents PowerPoint file that consists of a collection of slides for displaying as SlideShow. It specifies the Binary File Format used by Microsoft PowerPoint 97-2003. A PPT file can contain several different types of information such as text, bulleted points, images, multimedia and other embedded OLE objects. Microsoft came up with newer file format for PowerPoint, known as PPTX, from 2007 onwards that is based on Office OpenXML and is different from this binary file format.

The most popular file formats to merge

We support a variety of document, web, e-book and image file formats, including PDF, DOC, DOCX, RTF, ODT, HTML, Markdown, PNG, JPG, TIFF, BMP, MOBI, CHM, WPS, TXT and many more.

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  • Merge PowerPoint Files

PowerPoint Merger

Merge powerpoint documents from any device with browser..

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Combine multiple PowerPoint documents in the preferred order and save them as a single file. Free online PowerPoint Merger tool without registration is created to quickly join multiple files into a single document. Join multiple PowerPoint files into one document at high speed. You will not spend your time doing these operations manually on desktop software. Our goal is to provide you with a reliable solution to optimize your office workflow through online PowerPoint Merger application. This PowerPoint Merger tool works for all platforms: Windows, Linux, macOS and Android. No desktop software installation is required. It's powerful, modern, fast, flexible, easy-to-use and completely free.

  • Choose the order of merged files
  • Combine your PowerPoint files to a single document
  • Download or send resultant file as email attachment

APIs avaliable

Easily merge multiple documents or split MS Office, OpenOffice, PDF and other documents into pages. GroupDocs.Merger APIs are avaliable for .NET, Java and many other platforms & languages.

How to merge PowerPoint files online

  • How can I merge files using PowerPoint Document Merger? First of all, you need to select and add PowerPoint files for merging by two ways: drag and drop your PowerPoint files to the white area with the label ”Click or drop your file here” or click on this area and then select the desired PowerPoint files using file explorer. Once the files are added, the green progress bar will begin to grow. When the process is completed, you can click the Save button and then download your merged PowerPoint file.
  • How long does it take to merge PowerPoint files? Usually, this PowerPoint Document Merger works fast for small files in seconds.
  • Is it safe to merge files using our free PowerPoint Document Merger? Yes, the download link of merged PowerPoint file will be available only for you. The uploaded files will be ereased after 24 hours and the download link will stop working after this time period. No one has access to your files. The PowerPoint Document Merger is absolutely safe.
  • Can I merge PowerPoint files on Linux, Mac OS or Android? Yes, you can use our free PowerPoint Document Merger on any operating system that has a web browser. Our PowerPoint Document Merger works online and does not require any software installation.
  • What browser should I use to merge PowerPoint files? You can use any modern browser to merge PowerPoint files, for example, Google Chrome, Microsoft Edge, Firefox, Opera, or Safari.

Presentation File Formats

Presentation file formats that store collection of records to accommodate presentation data such as slides, shapes, text, animations, video, audio and embedded objects.

Other Merger file formats

You can also merge other file formats. Please see the list below.

  • ARCHIVE Merger Compression File Formats
  • AUDIO Merger Audio File Formats
  • EXCEL Merger Spreadsheet File Formats
  • IMAGE Merger Image File Formats
  • NOTE Merger Note Taking File Formats
  • VISIO Merger Microsoft Visio File Formats
  • WEB Merger Web File Formats
  • WORD Merger Word Processing File Formats

 Merger Video Tutorial

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IMAGES

  1. How to Combine PowerPoint Presentation Files

    how to combine powerpoint presentation files

  2. The Easiest Way to Combine Your Powerpoints

    how to combine powerpoint presentation files

  3. How to Combine Multiple PowerPoint Presentations in PowerPoint 2013

    how to combine powerpoint presentation files

  4. MERGE 2 SLIDES PowerPoint into one step by step

    how to combine powerpoint presentation files

  5. How to Combine PowerPoint Files

    how to combine powerpoint presentation files

  6. How to Combine PowerPoint Files

    how to combine powerpoint presentation files

VIDEO

  1. How to Insert a Video Inside Text in PowerPoint (Step by Step Tutorial)

  2. How to create Professional PowerPoint Slide

  3. How to create Professional PowerPoint Slide

  4. How to create Professional PowerPoint Slide

  5. Create a Video Cover Slide PowerPoint Presentation

  6. How to Compress Large PowerPoint Files