How to share PowerPoint slides in Teams meetings

1] share slides in a teams meeting by sharing entire screen, 2] share slides in a teams meeting by sharing the powerpoint window, a] share the slide show window, b] share the powerpoint window in normal view, c] share the powerpoint window in reading view, 3] share slides in a teams meeting with powerpoint live, can i present powerpoint on teams and see notes, how do i share a powerpoint in teams and still see chat, sangeetaghera@twc.

Home Blog PowerPoint Tutorials How to Share a PowerPoint Presentation on Microsoft Teams

How to Share a PowerPoint Presentation on Microsoft Teams

How to Share a PowerPoint Presentation on Microsoft Teams

In recent years many remote meeting tools like Microsoft Teams and Zoom have become the norm for regular remote meetings. If you’re new to Microsoft Teams, the chances are you are still finding your way around various options. One of the most common questions a Microsoft Teams newbie might ask is how to share PowerPoint on Teams.

What is Microsoft Teams?

Microsoft Teams is a messaging app by Microsoft for online collaboration and remote meetings that comes integrated with Microsoft 365. It provides a real-time workspace where end users can collaborate via chat, Teams Channels, Live calls, etc. Microsoft Teams also integrates with other Microsoft products like PowerPoint and OneDrive, enabling instant file sharing via the cloud.

Why use Microsoft Teams to Present Your PowerPoint Presentations?

Many organizations use Microsoft Teams for online collaboration and remote meetings. Organizations with integrated Microsoft products like its Windows operating system, Microsoft Office, and Azure Active Directory prefer Teams as the primary internal and external communication app. Organizations use Microsoft Teams to provide secure accounts to employees, with two-factor authentication and data encryption. These accounts are integrated into the Active Directory, providing scalability and control for IT administrators to offer people within an organization an online collaboration platform that can be securely used within the limits of the organization’s data protection policies.

While there are many alternatives to Microsoft teams, such as Zoom and Google Meet, the integration of teams with other Microsoft products, such as Azure, Microsoft Office apps, and OneDrive, makes it attractive within a secure enterprise environment.

How to Present PowerPoint in Teams?

How to present your PowerPoint slides on Microsoft Teams, let us tell you there are at least two methods for sharing presentations. This includes sharing a PowerPoint file directly and presenting your slide deck before one or more meeting participants, or perhaps PowerPoint templates or Google Slides templates to help a colleague design a slide deck.

How to Attach and Share Your PowerPoint Slides on Teams

To share a PowerPoint file on teams, go to an ongoing conversation or meeting window and click Attach files . This will provide you with the option to either fetch a file via OneDrive or from your device. This option can be used for sharing PowerPoint files and other types of files, such as documents, spreadsheets, videos, compressed files, etc.

Upload a PowerPoint file to a Microsoft Teams chat

When sharing a file, you can add a message optionally before hitting Send .

Sharing a PowerPoint presentation to Microsoft Teams via chat

The recipient and the sender can download the file, open it in a browser, or copy the file link for further sharing.

Opening a shared PowerPoint file via Microsoft Teams chat

How to Present Your PowerPoint Slides on Teams

Method #1: use the share button in powerpoint.

You can also directly present your slide deck via Microsoft Teams by sharing your screen to start a Live presentation during a remote meeting instantly. Suppose your organization uses Microsoft Teams regularly. In that case, the chances are you will be using it for presentations during remote meetings; therefore, it’s essential to know how to use the screen-sharing option to present online.

Locating the share screen button for Microsoft Teams videocalls

Method #2: Share Screen to Present a PowerPoint Presentation

Another way to present a PowerPoint presentation on Teams is by sharing the screen with your audience. If you share your screen, this will show the audience whatever is visible on the entire screen on your device.

Sharing a Screen in Microsoft Teams call to show a PowerPoint presentation

Pros of sharing your screen with the audience to present a presentation:

  • It is easier to activate
  • You can easily switch to other windows besides the PowerPoint presentation and also share them with the audience

Cons of sharing your entire screen on Teams for presenting:

  • If you have confidential data in other windows, you may want to avoid switching the windows and keep only the Slideshow window in front.
  • You may accidentally switch to other windows, and your audience can lose focus of the presentation.

Method #3: Share PowerPoint Window to Present Your Slides

If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.

Selecting window to share in Microsoft Teams

5 Features to Make the Most from Your Microsoft PowerPoint Presentation Sharing in Teams

Microsoft Teams offers a wide array of features that make it a robust remote meeting and online collaboration app since it leverages the full force of Microsoft 365 and other Microsoft products.

1. Translate Slides into a Different Language

This is a private feature that individuals can use to translate slides in their language instantly. As a presenter, you can ask your audience to use this feature if they deem it convenient to help bridge a gap that might exist due to a language barrier.

Slides can be viewed in a different language via More actions > Translate Slides . From the drop-down list, you can pick a preferred language.

Translating PowerPoint slides from English to Spanish during a Microsoft Teams call

2. Use Live Captions

Microsoft Teams supports Live Captions / Closed Captions (CC) to help persons with disabilities, including those suffering from hearing impairment. Closed Captions can also be helpful for people to translate or view text in a preferred language.

Turn on Live Captions: To enable Live Captions on Teams, go to More options > Turn on live captions . Translate Spoken Language: To translate Live Captions, go to Captions settings > Change spoken language .

Turning on Live Captions in Microsoft Teams call

Turn Off Live Captions: You can turn off Live captions anytime via More actions > Turn off live captions .

Turning off Live Captions during Microsoft Teams call

3. View Slides in High Contrast

Viewing slides in high contrast on Teams can have several benefits. For example, it helps you focus on the content and is also helpful for people with visual impairment. To configure your slides to appear in high contrast, follow the steps below:

1. Launch your PowerPoint presentation.

2. Click on the Present tab at the top of the window.3. Go to More action > View slides in high contrast .

High Contrast mode in Microsoft Teams

4. Annotate your Slides in Real Time

Like any standard remote meeting app, Microsoft Teams also provides a number of handy annotation options to help you make the most out of your PowerPoint presentations. You can click on Start annotation when sharing your full screen during presentations to start annotating slides.

Powered by Microsoft Whiteboard, this powerful feature enables one or more meeting participants or the presenter to annotate presentations. It can also be a helpful feature when you’re looking to collaborate online during a Live presentation.

5. Pop Out the Window

You can separate the presentation window from the Teams window to make it easier to work with the two. This feature can be handy when working with multiple monitors or separating the two windows from uncluttering your screen. You can use this option by clicking on the Pop-out option from the toolbar during a screen-sharing session.

Pop-out windows mode in Microsoft Teams

How to Stop Presenting on Teams

When presenting your slide deck, you can also present your PowerPoint presentation using any view, be it as a SlideShow or in Normal view. Once you’re done presenting, click Stop Presenting to conclude your session. Furthermore, you can also choose to enable or disable your camera and computer sound when presenting your slides.

How to share a PowerPoint presentation in Microsoft Teams using PowerPoint web edition

To turn off screen sharing during a remote meeting, you can click Stop Sharing .

Locating the Stop Sharing button in Microsoft Teams

Present in Teams Button in PowerPoint is Missing. How to Fix it?

Some users might have used the Present in Teams option to share a PowerPoint presentation during a meeting. Suppose you are wondering why the Present in Teams button in PowerPoint Presentations is missing. In that case, this option isn’t available for anyone using the free version of Teams, as only users with a paid subscription, such as a Business Standard or Business Premium Plan. Furthermore, you must share your PowerPoint presentation with OneDrive to use this option. To use the Present in Teams option, upload your PowerPoint presentation to OneDrive. You can do this via File > Save As > OneDrive .

Upload a presentation to OneDrive via PowerPoint

Once done, the Present in Teams button will become available to instantly launch your presentation for sharing during a Teams call.

Present in Teams button available in PowerPoint

5 Tips to Make your Presentation a Success on Microsoft Teams

Presenting PowerPoint in Teams can require being mindful of a number of things. This includes accounting for brevity to ensure your presentation does not take more than its designated time, using slides that are suitable for remote meetings. Below is a list of 5 tips to make your presentation successful using Microsoft Teams.

1. Check Your Audio and Video Settings

One of the most annoying problems faced during remote meetings is technical failures such as no or low audio quality. This becomes even more annoying when the meeting organizer or a presenter during their session faces the issue, wasting precious time. This is why you must check your audio and video settings beforehand to ensure everything works correctly. If you need to play a video during your session, make a test call with a colleague and get feedback if the sound and video quality are up to the mark.

2. Make Sure Your Slides are Clear and Concise

Presentations delivered via Microsoft Teams will often take place during scheduled remote meetings. This means that you will have to account for the designated time given for your session, which is why you must ensure that your slides are clear and concise.

3. Use Animations and Transitions Sparingly

Since remote meetings will be attended by participants using different types of computers and mobile devices, some animations and transitions might not be suitable. This is because they can cause Teams to slow down, or the slides might not display appropriately via screen sharing. For example, 3D animations , GIF animations , and objects with elaborate PowerPoint animated sequences might cause issues when displayed via Teams. 

4. Keep Your Slides on Topic

One of the banes of remote meetings is how a discussion can go off-topic very quickly. This is why it’s best to ensure that your slides remain focused on the topic and additional discussions are discouraged during the presentation session.

5. Use Team Members’ Names Sparingly to Call Out Specific Points

Calling out team members for their opinion or advice during a remote meeting can quickly lead to a very lengthy and off-topic discussion. This is why it’s best to call out team members’ sparingly. If you have been using Teams or other remote meeting apps long enough, you would have learned by now that for some topics, it’s best to ask participants to schedule a separate meeting so that the ongoing discussion remains on track.

Other Issues to Troubleshoot while presenting a PowerPoint presentation on Microsoft Teams

Someone has already set up Teams for your organization’s error

If you’re using a premium subscription for Microsoft Teams managed by your organization’s IT team, you might get an error when logging in to Teams. In such a case, you might get the following error:

“Someone has already set up Teams for your organization.”  

If you see the error message mentioned above, this means that your account isn’t ready yet, and you need to contact your organization’s IT team to ask when your account might be ready for use.

We’re sorry–we’ve run into an issue error.

Another prevalent issue is when the following error message appears:

“We’re sorry–we’ve run into an issue.”

This is a generic message, and usually, it can be resolved by clicking the Restart button that appears below the error. In case the issue isn’t resolved after restarting the Teams app, ensure your Internet connection is working. More often than not, the issue is associated with the Internet connection. If the issue persists, you can clear your cache , reinstall Teams or contact your IT support team. The error can also occur if there is an outage affecting Microsoft products or if there is a configuration issue for Microsoft 365 accounts associated with your organization.

Final Words

Using Microsoft Teams to share a presentation file is easy enough. However, when presenting a PowerPoint presentation in Teams, you must decide how to present your slide deck. If you need to switch back and forth between your slides and another document, spreadsheet, or browser window, it might be best to share your entire screen. However, if you wish to focus only on the slide deck, sharing your Window can help you avoid sharing the rest of your screen with the audience.

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How to share PowerPoint slides in Teams meetings

The powerpoint live feature in teams ensures a professional presentation that has built-in accessibility features for you and your audience.

  • Set up and join your Teams meeting as usual

Enable Include computer sound if your presentation has audio content that you want to share (including embedded videos, narrated sections or music)

  • If your presentation is not listed then select Browse OneDrive or Browse my computer and locate the PowerPoint file you want to share
  • Wait for the presentation to start on all attendees devices - it can feel like this is taking a long time, but it usually completes in 5 to 10 seconds
Action Method

Move to the next slide

Select

Press

Press

Press

Move to the Previous slide

Select

Press

Press

Press

Jump to a particular slide

Select the slide you want from the slide previews at the bottom

Select or press , then select the slide you want to jump to from the slide sorter

View participant / hands-up list Select  at the top of Teams
Switch between presenter view and participant video feeds

Select any of the participant video panels to view video feeds

Select the slide panel to switch back to presenter view

Force participants to view the same slide as you Select at the top of Teams
  • Use the Presenter mode options at the top of your Teams screen to switch between Content only (just your slides) and Standout (your video is shown in the bottom-right corner of the slides)
  • Select More actions    just below your slides to show/hide your notes and slide preview, select high contrast mode, or translate the slides. These actions only affect your view, each attendee can select their own independent settings
  • Options to change the font size of your notes are displayed to the bottom-right of the current slide

Prepare with a quick practice-run

A quick practice before the live session will give you confidence in using Teams to present. Here's how:

  • Open Teams and select Calendar   
  • Select Meet Now    > Start meeting > Join now
  • Close   the prompt to Invite people to join you
  • Now select Share    and follow the instructions above

Further information

Video tutorial.

A short video tutorial on How to use PowerPoint Live in Teams by Breakwater IT

Other presentation formats

PowerPoint Live is only available for files saved in the latest PowerPoint (PPTX) format, used in PowerPoint 2016 and newer. If your presentation is in another format then try saving it as a PowerPoint file, either in the application you used to create it or in PowerPoint.

Sharing PowerPoint from a Mac

To share a PowerPoint file in presentation / slideshow mode on a Mac you need to give Teams permission for Screen Recording (see Sharing content on a Mac , about half-way down). You only need to do this once, the setting remains in place for future presentations.

Related links

  • Overview: Microsoft Teams
  • Top tips on running webinars in Teams
  • Microsoft Teams collection

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How to share your screen and PowerPoint in Microsoft Teams

How to share your screen and PowerPoint in Microsoft Teams

William Palfrey

Categories: Microsoft 365

Sharing your screen, presentations and whiteboards in Microsoft Teams is a great way to make your Teams meetings more effective. And fun… After all, who doesn’t like a cheeky post-meeting game of hangman to secure the office bragging rights for the day? 🏆

Microsoft Teams brought many teams together and has been the tool that brings projects from start to finish. But sometimes, clients will require our IT support services to show them the ropes - especially with sharing screens and PowerPoint presentations in Microsoft Teams. 

In this article I’ll show you precisely how you can do these things on Microsoft Teams:

  • Share your entire desktop,
  • Share a specific window,
  • Share a PowerPoint presentation, or
  • Share a whiteboard that your team can “collaborate” on 🙂

Sharing Screen Content in Microsoft Teams

You've got a handful of options at your disposal when you want to share content in a meeting, let’s get clear on what the options look like and the best scenario for each. 👇

Microsoft Teams - Screen Sharing-min-1

Select the share your desktop option if you want to share your entire desktop screen in Microsoft Teams.

Note: This is the equivalent of having someone look over your shoulder and will include visibility of all your notifications, reminders, and other desktop activity.

Tip : Choose this option when you need to share multiple windows simultaneously. It’s a good idea to disable your notifications or set your computer to do-not-disturb mode first.

Select the share your screen option if you want to present one of your open windows in the Microsoft Teams app. An example might be a spreadsheet, webpage or word doc.

Note : This option will exclude notifications, reminders or desktop activity outside the shared window.

Tip : Choose this option if you only need to share one thing and want to keep the rest of your screen private.

Microsoft Teams have built in the capability of sharing your PowerPoint presentations. This interactive method of sharing allows your team to interact with your presentation by skipping forward and backwards through your slides, without disrupting your flow as the presenter.

Tip : Choose this option whenever you share a PowerPoint in Microsoft Teams and want your audience to be able to move through the presentation at their own pace.

Note : As the presenter, you can disable the ability for others to browse through the slides if you wish.

Each Teams meeting has a whiteboard where meeting participants have space to ink together. Select the share your whiteboard option if you want to open the virtual whiteboard that everyone can collaborate on in Microsoft Teams.

Tip: Choose this option if you want to brainstorm with your team and have your ideas attached to your meeting. Also great for a quick game of hangman, tic tac toe or dots and crosses. 🙂

How to share your screen in Microsoft Teams

  • While in a meeting, chat or group chat click the share icon
  • Choose if you’d like to share your entire desktop or just one specific window
  • When you’re done sharing click the stop sharing Icon

How to share your PowerPoint presentation in Microsoft Teams

  • Choose from one of your recently opened PowerPoint slide presentations. Alternatively, click Browse to navigate to your PowerPoint file
  • Your team members will be able to navigate through your presentation by default. (Optional turn off this feature by clicking the eye icon to turn off participant navigation). And that's how to share PowerPoint on Teams
  • And when you’re done sharing, click the stop sharing icon

How to share your whiteboard in Microsoft Teams

  • Select the whiteboard option from the menu
  • Everyone will be able to grab a pen and interact with the whiteboard

If you need further help with PowerPoint or any of the Microsoft 365 productivity tools, your friendly neighbourhood IT support guys are willing to help. 

Microsoft Teams Training Resources

- Microsoft Teams Quick Start Guide for New Users

- Microsoft Teams for Beginners: 101

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Apr 6, 2021

Try presenting in Teams meetings from PowerPoint

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Hello Office Insiders, I’m Lishan Yu, a program manager on the PowerPoint team. You might have heard that we announced the PowerPoint Live in Teams feature at Microsoft Ignite last month. Today, I’m excited to show you how to check out this new experience, and start presenting in Teams meetings from PowerPoint.

Presenting in Teams meetings

Presenting in a meeting used to be as simple as clicking Slide Show in your PowerPoint deck. Nowadays, even though you may not be in the same room as your audience, we believe your flow to present should be as easy and intuitive – clicking the Present in Teams button in PowerPoint is the only step you need to take to present the deck in your Teams meeting!

How it works

Give the feature a try next time you need to present in a Teams meetings:

  • Join a Teams meeting or an ad-hoc Teams call.
  • Open your presentation in PowerPoint for Windows.
  • Click the Present in Teams button in the top right corner.

Present in Teams button

Scenarios to try

Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below.

As a presenter :

  • After clicking the Present in Teams button in PowerPoint, notice that you can see both the chat and your content at the same time in Teams (and don’t feel like you’re missing out on the discussion).
  • Take advantage of features like grid review and slide notes to present more effectively.

As an audience member :

  • If you joined late, move back through the deck and quickly catch up without having to ask the presenter to stop and recap what was already shared.
  • Interact with and experience the richness of the content being presented such as better video quality, live web links, and more.
  • Make any adjustments you need to more fully enjoy the presentation (i.e., use high-contrast mode).

Requirements

In order to try out the feature, you will need to:

  • Have the latest Teams desktop app installed.
  • Store the presentation on OneDrive for Business or SharePoint.
  • Join a Teams meeting before clicking the Present in Teams button in PowerPoint for Windows.
  • Be using an Office 365 E3/A3, Office 365 E5/A5, or Microsoft 365 for Government license. 

Availability

This feature is rolling out over the next several days to Insiders running Beta Channel Version 2104 (Build 13926.20000) and later.

We’d love your feedback, so please let us know how you think. To get in touch, do either of the following:

  • Inside the app, select the Help button in the top-right corner of the app.
  • Respond to this post or tweet at @OfficeInsider .

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people. We’re excited to hear from you!

Sign up for the Office Insider newsletter and get the latest information about Insider features in your inbox once a month!

Sorry, JavaScript must be enabled to use this app.

Queen Mary, University of London

Technology Enhanced Learning Team

Sharing a powerpoint presentation in teams.

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For: Staff Application: MS Teams Tagged: Microsoft Teams , web conferencing

To share an online presentation, you can either share your screen with PowerPoint open on your PC or upload your presentation directly into Teams . There are several options for screen sharing and configuring your PowerPoint files when presenting online. You can choose to display your entire desktop or just a specific application on your PC. You can also configure Teams to utilise multiple displays to host a presentation (where multiple monitors are available).

This guide covers:

Share your screen in teams, powerpoint presentations with multiple displays, upload a presentation file into teams.

During a Teams meeting, select the Share Content icon at the top of the window to initiate screen sharing. You will be presented with a window displaying all the available options for sharing. This window will list any displays connected to your device (i.e., Desktop 1, Desktop 2), which will broadcast everything on the selected desktop.

share a powerpoint presentation on microsoft teams

Sharing your entire screen may be the best option if you intend to switch between applications during your presentation. When sharing media, like a video or audio clip, toggle the option to Include computer sound .

share a powerpoint presentation on microsoft teams

Teams will also list options for sharing any specific windows currently open on your PC, allowing you to only broadcast a specific application and hiding the rest of your desktop from view. If you want to only display your presentation file, ensure the PowerPoint presentation is open prior to clicking the Share Screen button .

share a powerpoint presentation on microsoft teams

Upon sharing your screen, the Teams interface will minimise so you can better view your shared content. There will be a small Teams window at the bottom of your screen where you can see the active speaker and use basic meeting controls.

share a powerpoint presentation on microsoft teams

There will also be a bar at the top of the screen allowing you to give control of the presentation to another participant or Stop presenting . If this bar disappears, hover your cursor at the top of your screen and it will unhide. Click the ‘ Pin ’ icon to keep the bar visible at all times.

share a powerpoint presentation on microsoft teams

Please note: If you are sharing your web browser, Teams will broadcast any tab open on your screen to participants. Keep this in mind if you need to access personal information such as your email account.

When delivering a Teams presentation with multiple displays (i.e., two monitors connected to a PC or a laptop with external monitor), you may want to take advantage of the second display to monitor participants. By adjusting your PowerPoint settings to disable ‘Presenter View’ , you can utilise an additional display to open the Chat and Participants windows, or to view participant videos.

To disable Presenter View, open PowerPoint and select the Slide Show tab and then click Set Up Slide Show .

share a powerpoint presentation on microsoft teams

In the options window, under Show type , select Browsed by an individual (window) , and click OK .

share a powerpoint presentation on microsoft teams

When ready to present, click Play from Start to expand your presentation view. Rather than taking over both displays, your presentation will now display in a window that can be expanded and moved between your screens.

Select Share content in Teams and select your PowerPoint presentation from the list of windows to share . Open the main Teams meeting window after sharing your screen and move it to your second display. You can now monitor the chat and manage participants whilst presenting.

If you do not want to share your PC screen when presenting, you can upload and share a PowerPoint file directly in Teams. This can be advantageous when you do not have a strong internet connection or if you have multiple presenters who will need to control the slides during the session.

Click the Share content icon at the top of the meeting window and select Browse my computer to upload a file (or select Browse OneDrive if your presentation is located in your QMUL Office 365 account).

share a powerpoint presentation on microsoft teams

In the file browser , locate the presentation file on your PC and click Open . It may take a few moments for Teams to upload and convert your presentation file.

share a powerpoint presentation on microsoft teams

When the presentation has been shared, you will have a set of PowerPoint controls at the bottom of your slides. Use these options to move between slides , open grid view to quickly jump between slides, select a laser pointer , or one of the pen tools to annotate your slides.

share a powerpoint presentation on microsoft teams

Click the ‘ … ’ More actions icon to switch between single slide and presenter view, or to view the slides in high contrast mode (which may be helpful in certain instances for accessibility purposes).

share a powerpoint presentation on microsoft teams

In presenter view, you will see any presenter notes displayed on the right side of your presentation.

share a powerpoint presentation on microsoft teams

At the top of the window, there is a ‘eye’ icon which you can click to toggle to allow or prevent participants from moving through your shared presentation on their own . Click Stop presenting to end the presentation.

share a powerpoint presentation on microsoft teams

Did this answer your query? If not, you can raise a ticket on the online Helpdesk or email: [email protected] . Alternatively you can also request a particular guide or highlight an error in this guide using our guides request tracker.

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How to share a powerpoint presentation using Microsoft Teams

Many of us have had to turn to running meetings virtually in recent weeks, which can be a daunting task if you are not familiar with using virtual meeting software .

Here is a quick guide on how to share a Powerpoint presentation in Microsoft (MS) Teams during a virtual meeting.

Log into your Teams account, set up a virtual meeting and join the meeting. Click on the share button on the control panel (below).

share a powerpoint presentation on microsoft teams

This will now give you the option of sharing your powerpoint presentation in two ways, either by sharing your desktop, or using the Powerpoint App (below).

share a powerpoint presentation on microsoft teams

To share your powerpoint presentation via the Powerpoint application simply click on the icon and launch your presentation into the full screen view. The screen (below) will appear. You are now broadcasting your presentation.

share a powerpoint presentation on microsoft teams

To share a powerpoint presentation via the desktop, simply click on the desktop icon which will appear with a red outline as a reminder that you are broadcasting all content within the red outline (below).

share a powerpoint presentation on microsoft teams

Sharing a Powerpoint presentation with Participoll using Microsoft Teams

If you are running an interactive PowerPoint presentation using ParticiPoll, use the share desktop option NOT the Powerpoint application. Using the share desktop option ensures all the polling/interactive functions within your Powerpoint will function normally (below) .

share a powerpoint presentation on microsoft teams

The audience can continue to use their mobile devices to participate with polling etc. as normal.

When using Powerpoint with Participoll in MS Teams remember the desktop screen share feature is what you need to use to share your presentation, all ParticiPoll functionality remains the same.

Remember to test your slides before your meeting to ensure everything is working before you go live!

If you have any questions or wish to share your experiences, we’d love to hear from you!

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With PPT becoming so mundane and boring, with the audience's shortened attention span as a cherry on top, why not spice things up a bit and create an interactive PowerPoint quiz that reels them in and gets them involved?

In this article, our AhaSlides team will guide you through easy and digestible steps on how to make an interactive quiz on PowerPoint , plus customisable templates to save heaps of time🔥

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Forget the complicated setup on PowerPoint that took you a stinking 2-hour and more, there's a much better way to have a quiz out in minutes on PowerPoint - using a quiz maker for PowerPoint.

Step 1: Create a Quiz

  • First, head over to AhaSlides and create an account if you haven't already.
  • Click "New Presentation" in your AhaSlides dashboard.
  • Click the "+" button to add new slides, then choose any type of question from the "Quiz" section. Quiz questions have correct answer(s), scores and leaderboards and a pre-game lobby for everyone to interact.
  • Play with colours, fonts, and themes to match your style or brand.

Or use the AhaSlides' AI slides generator to help create quiz questions. Simply add your prompt, then choose within 3 modes: Funnier, Easier or Harder to fine-tune the PPT quiz to your liking.

ai slides generator from AhaSlides

InteractivitiesAvailability
Multiple-choice (with pictures)
Type answer
Match the pairs
Correct order
Sound quiz
Team-play
Self-paced quiz
Quiz hint
Randomise quiz questions
Hide/show quiz results manually

Step 2: Download Quiz Plugin on PowerPoint

After you are done with these steps, open your PowerPoint, click "Insert" - "Get Add-ins" and add AhaSlides to your PPT add-in collection.

AhaSlides quiz on PowerPoint - add-in for PPT

Add the quiz presentation you have created on AhaSlides to PowerPoint.

This quiz will stay on one slide, and you can use keyboard shortcuts to move to the next quiz slide, show the QR code for people to join, and put on quiz celebration effects like confetti to motivate the audience.

share a powerpoint presentation on microsoft teams

Step 3: Run an Interactive Quiz on PowerPoint

After you are done with the set-up, it's time to share your elaborated quiz with the world.

When you present your PowerPoint in slideshow mode, you'll see the join code appear on the top. You can click on the small QR code symbol to make it appear larger so everyone can scan and join on their devices.

Interactive Quiz on PowerPoint

🔎Tip: There are keyboard shortcuts to help you navigate the quiz better.

When everyone has appeared in the lobby, you can start your interactive quiz in PowerPoint.

Bonus: Review Your Post-event Quiz Statistics

AhaSlides will save the attendants' activity in your AhaSlides presentation account . After closing the PowerPoint quiz, you can review it and see the submission rate or feedback from the participants. You can also export the report to PDF/Excel for further analysis.

Alternative Text

Start in seconds.

Get free templates for your next interactive presentation. Sign up for free and take what you want from the template library!

Free PowerPoint Quiz Templates

Get started quickly with our PowerPoint quiz templates down here. Remember to have the AhaSlides add-in ready in your PPT presentation💪

#1. True or False Quiz

Featuring 4 rounds and over 20 thought-provoking questions covering a wide range of topics, this template is perfect for parties, team-building events, or simply a fun way to test your knowledge.

Interactive Quiz on PowerPoint

#2. English Language Lesson Template

Sharpen your students' English skills and get them involved in the lesson from start to finish with this fun English quiz. Use AhaSlides as your PowerPoint quiz maker to download and host it for free.

Interactive Quiz on PowerPoint

#3. New Class Icebreakers

Get to know your new class and break the ice among students with these fun icebreaker activities. Insert this interactive quiz on PowerPoint before the lesson starts so everyone can have a blast.

Interactive Quiz on PowerPoint

Frequently Asked Questions

Can you make an interactive game in powerpoint.

Yes, you can by following all the simple steps we have stated above: 1 - Get a quiz add-in for PowerPoint, 2 - Design your quiz questions, 3 - Present them while you're on PowerPoint with the participants.

Can you add interactive polls to PowerPoint?

Besides interactive quizzes, AhaSlides also let you add polls to PowerPoint.

Leah Nguyen

Leah Nguyen

Words that convert, stories that stick. I turn complex ideas into engaging narratives - helping audiences learn, remember, and take action.

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  • Get ready for new Microsoft 365 features! Intelligent recap in Teams, better Forms data sync, and improved Outlook move menu coming soon.
  • Microsoft is making it easier to manage Teams within organizations, enhancing Forms data sync reliability, and streamlining Outlook's move menu.
  • Be cautious of release timelines changing - Microsoft may delay new features without notice. Stay tuned for updates on these upcoming changes.

Last week, Microsoft announced that it's getting rid of the Paint 3D app and another Windows feature . However, it wasn't only about axing things, as the software giant also announced some noteworthy changes coming to Microsoft 365 apps and services in the coming months. As always, those announcements haven't escaped our attention.

It's that time of the week when we give you a detailed account of what new Microsoft 365 features Microsoft announced over the past seven days. In this week's Microsoft Roadmap Weekly, we have some new capabilities for a wide set of Microsoft 365 apps and services, including Teams, Outlook, Forms, and Copilot.

4 Microsoft Teams: Intelligent recap for government agencies, and a more efficient way of managing Teams

Meeting recap for gcc-h teams.

Meeting recap in Teams is a widely popular feature for all kinds of good reasons. It offers meeting transcription, easy access to shared files, key discussion points, and much more, after the meeting is over. Now all these benefits will become available for Teams for government agencies next month, as Microsoft has announced intelligent recap for GCC-H environments for Teams web, Mac, and Windows clients (Feature ID: 410985 ).

Efficiently manage team membership

Microsoft will release more Teams capabilities beyond Intelligent recap for GCC-H next month. One of those upcoming changes will make it easier to manage Teams within an organization. The Deploy Teams tool on the Teams Admin Center will automatically deploy Teams based on employees' roles and locations, thus ensuring the right people are in the right place for effective collaboration (Feature ID: 410774 ).

3 Microsoft Forms: Forms data sync to Excel will be more reliable

Microsoft Forms

A more advanced sync solution

Microsoft introduced Forms data sync to Excel in Microsoft Forms earlier this year. The software giant labeled it as one of the "highly anticipated" features. While the ability to sync Forms data to Excel is what many consider a game-changer, lots of people questioned the reliability of its functionality.

Microsoft took note of those reliability concerns and will soon introduce a new data sync solution that will be responsible for consistently syncing Forms data to Excel (Feature ID: 410988 ). It'll replace the older version of live data sync by the end of this month.

2 Microsoft Outlook: Improvement in the move menu

Move menu improvements in outlook.

Microsoft Outlook for mobile devices will also get a major improvement by the end of this month. Outlook for Android and iOS will soon let you hide or show subfolders by expanding or collapsing main folders in the move menu. Additionally, you'll see both subfolder and its parent folder upon searching in the move menu. This will help you better understand where a folder is located (Feature ID: 409957 ).

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Unpacking the advantages of Outlook over Gmail

1 Copilot for Microsoft 365: Enhancing the power of AI in PowerPoint

Creating a Powerpoint from a Word document.

Enhance PowerPoint presentations

Microsoft's Copilot AI tool is already available in Microsoft 365 apps, including PowerPoint. From helping you draft a new presentation to creating presentations using an existing Word document or PDF, the AI tool helps you do things faster. On top of all of those, Microsoft will announce more Copilot enhancements to help you "steer the narrative" of your PowerPoint slides by the end of this month (Feature ID: 398967 ). However, the company hasn't specified what enhancements it's planning to introduce. If you're an individual, you'll need to buy a Copilot Pro subscription, which costs $20 a month, in order to be able to use the AI tool across all available Microsoft 365 apps.

Release timelines are subject to change

Microsoft often backtracks on the release timelines it mentions on its roadmap sites, without giving any proper clarification on the cause of the delay. It has happened multiple times in the past and might happen again. So, don't be surprised if you don't see some of the above-mentioned features arrive when originally expected.

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  • Microsoft 365
  • Create and open Article
  • Share and collaborate Article
  • Add and format Article
  • Design Article
  • Give a presentation Article

share a powerpoint presentation on microsoft teams

Share and collaborate

Share and collaborate with powerpoint.

Share your presentation

Select Share on the ribbon.

Enter the names or email addresses of the people you want to share with.

Or select the drop-down to change permissions. Allow editing is checked by default. To change permission to view only, uncheck this box and select Apply .

Include a message if you'd like and select Send .

You can also select Get a link to create a link that you can copy into an email.

Share icon and dialog box in PowerPoint

Co-author a presentation

After you share your file, you can work together at the same time.

Under Share , see who is also working in the file.

Colored flags show where each person is editing.

Shows the icon indicating someone else is collaborating on a slide in PowerPoint 2016

Comments in presentations

Select Review > New Comment . Or select New if the Comments pane is open.

In the Comments pane, type your message in the box and press Enter.

Select Reply and type your response.

Select the Next or Back buttons to go between comments and slides.

Select the X in the upper corner of the comment.

Add a comment

Chat while editing

If there's another person editing your file, select their image or initials in the upper right corner to open a chat window.

Type some text and press Enter.

Note:  Your conversations won't be saved when you close a file.

People and chat

Show changes

Open the original version of the presentation that you saved on your computer.

Select Review > Compare , and then Compare .

In the Choose File to Merge with Current Presentation box, find the version of your presentation that you saved to the shared location, select it, and then choose Merge .

If reviewers left comments in your presentation, you’ll see them under Slide Changes in the Revisions task pane.

Slide Changes

Version history

Select File > Info > Version history .

In the Version history pane, select a version to open and view it in a separate window.

The Version History button inside the the File Tab.

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IMAGES

  1. How to share PowerPoint slides in Microsoft Teams

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  2. Present PowerPoint in Microsoft Teams and still see the chat

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  3. How to share a powerpoint presentation using Microsoft Teams

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  4. How To Share A Powerpoint Presentation Using Microsoft Teams

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  5. How to share a PowerPoint presentation in a Teams meeting

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  6. How to share PowerPoint slides on Teams

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COMMENTS

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