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Executive Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

email cover letter for executive assistant job

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Looking to score a job as an Executive Assistant?

You're going to need an awesome cover letter. This guide is your one-stop-shop for writing a job-winning Executive Assistant cover letter  using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Executive Assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

  • What To Know About Writing A Job-Winning Executive Assistant Cover Letter
  • The Best Skills To Include On An Executive Assistant Cover Letter

How To Address An Executive Assistant Cover Letter

  • 3 Executive Assistant Cover Letter Examples

The 8 Best Executive Assistant Cover Letter Templates

3 tips for writing a job-winning executive assistant cover letter.

Here's the step-by-step breakdown:

Executive Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Executive Assistant?

Companies want Executive Assistants who are organized and skilled in multitasking, especially in managing schedules, coordinating meetings, handling correspondence, and running expense reports. Companies also love candidates with excellent written and verbal communication skills, problem-solving abilities, and proficiency with office software.

Your cover letter should show the company that your personality and your experience encompass all of these things.

Additionally, there are a few best practices you want to follow to write a job-winning Executive Assistant cover letter:

  • Properly address your letter: Begin your letter by addressing the hiring manager or team. Don't forget to state the specific Executive Assistant job you are interested in!
  • Express your understanding of the company: Clearly articulate that you are well-familiarized with the company's products and the market, and tie this up with your skills, demonstrating how they align with their needs.
  • Highlight your skills: Showcase your most relevant skills for the role, such as proficiency in management, travel, scheduling, office software, and so on.
  • Tailor your cover letter for the job description: Emphasize your experience to meet the job requirements listed in the description.
  • Be concise and clear: Your cover letter should be short and easy to read. Keep it to one page and focus on the good stuff!
  • End with a call to action: Close with an effective call to action, expressing enthusiasm for the opportunity and inviting further discussion on how you can contribute to the company's success.
  • Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App or Grammarly to do this.

Let's dive deeper into each of these, so you have the exact blueprint you need to see success.

The Best Executive Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role, and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Executive Assistant Keywords

The first is to leverage our list of the best keywords and skills for an Executive Assistant cover letter.

These keywords were selected from an analysis of  real Executive Assistant job descriptions sourced from actual job boards. Here they are:

  • Communication
  • Presentations
  • Confidential Information
  • Organization
  • Microsoft Office
  • Correspondence
  • Project Management
  • Time Management
  • Coordination
  • Collaborative

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Executive Assistant Hard Skills

Here's how it works:

  • Open a copy of your updated Executive Assistant cover letter
  • Open a copy of your target Executive Assistant job description
  • In the widget below, paste the job description and hit scan!

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant to the role and that you should weave into your cover letter.

If you're ready to check it out, grab your target job description and run your first scan here:

To start, paste your target job description (or multiple job descriptions) into the box below:

Scan to help you identify keywords and skills within your target job description.

Scanning...

If you're more of a visual learner, here's a video walking through this whole process so you can follow along:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

Example of Starting A Cover Letter With The Hiring Manager's Name

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying for a Product Marketing Manager role at Discovery Education, you might start your cover letter like this:

Example of Starting A Cover Letter With The Team & Company

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Executive Assistant Letter Examples For 2024

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds who are all applying for Executive Assistant roles:

Executive Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience. Here is what an example of their cover letter might look like:

Executive Assistant Cover Letter Example #1 - Traditional

Executive Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from a background in caregiving to an Executive Assistant role. This cover letter demonstrates how the author identifies and communicates their transferable skills:

Executive Assistant Cover Letter Example #2 - Non-Traditional

Executive Assistant Cover Letter Example #3: Executive Assistant With Volunteer Experience

Our third example highlights a candidate who's only done volunteer work. Here is what their cover letter might look like:

Executive Assistant Cover Letter Example #3 - Volunteer

At this point, you know all of the basics you'll need to write an Executive Assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your cover letter using proven, recruiter-approved templates:

email cover letter for executive assistant job

Free Job-Winning Cover Letter Templates, Have AI Write Yours in Less Than 2 Minutes .

Choose a cover letter template below to get started:.

email cover letter for executive assistant job

Great Choice! Now, how do you want to write your cover letter?

email cover letter for executive assistant job

Let AI write your unique cover letter using our proven templates.

email cover letter for executive assistant job

Or use our templates to write your own from scratch.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use CoverBuild.io To Write Your Cover Letter In <2 Minutes

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

  • Head to CoverBuild.io
  • Select the “2 Minutes” option to have AI write your cover letter
  • Select a template for your cover letter, then follow the 3 step process for sharing info about your experience and the target job with CoverBuild's AI
  • Click “Generate My Cover Letter” and watch the tool write a unique cover letter that's personalized to your experience and your target job!

To make it even easier, you can select a cover letter template from the widget below to get started:

If you'd like to see the process in action, here's a video walking through all of the steps above:

Note:  I do not recommend or advise that you simply copy and paste any AI-generated content and submit your application. You should always review, revise, and personalize the content yourself before applying.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible for scheduling meetings”

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

  • The scheduling conflicts you helped reduce
  • The budget you helped manage
  • The increase in office efficiency you helped achieve

These outcomes will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

Quality Impacts Perceived Value - Car Example

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

Matching Cover Letter And Resume

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning Executive Assistant cover letter:

  • Start with a proven cover letter template from CoverBuild.io
  • Use  ResyMatch.io to find the right keywords and optimize your cover letter for each role you apply to
  • Start your cover letter with a personalized greeting for the hiring manager or team name
  • Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
  • Compare the draft of your cover letter to the examples on this page to make sure you're on the right path
  • Use a tool like  Hemingway App or Grammarly to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more Executive Assistant interviews and job offers.

Now that your cover letter is taken care of, be sure to check out our guide on writing a job-winning Executive Assistant resume (with examples!).

email cover letter for executive assistant job

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

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Executive Assistant Cover Letter Examples and Templates for 2024

Executive Assistant Cover Letter Examples and Templates for 2024

Jacob Meade

  • Cover Letter Examples
  • Cover Letter Text Examples

How To Write an Executive Assistant Cover Letter

When writing your executive assistant cover letter, focus on how you can provide valuable support to the hiring company’s senior leaders. Also, emphasize your related administrative skills, such as travel booking, report preparation, or inbox and calendar management. This guide offers cover letter examples and tips for landing your next executive assistant position.

Executive Assistant Cover Letter Templates and Examples

  • Entry-Level
  • Senior-Level

Executive Assistant Cover Letter Examples and Templates for 2024

Executive Assistant Text-Only Cover Letter Templates and Examples

Zephaniah Hewitt Executive Assistant | [email protected] | (890) 123-4567 | Austin, TX 09876 | LinkedIn

April 8, 2024

Madina Dodd Senior Hiring Manager Dell (789) 012-3456 [email protected]

Dear Ms. Dodd,

Last year, I overhauled the scheduling system for executives at my company, reducing appointment errors by 87% over just two months. I hope to display the same exceptional organizational ability and talent for building robust systems as an executive assistant at Dell.

As a dedicated assistant with over two years of experience, I’m drawn to the challenge of supporting executives for a global brand like Dell. I would relish the chance to contribute to Dell’s reputation for innovative technology. My recent achievements include:

  • Leveraging knowledge of company policy to pre-draft responses to queries, saving each executive around two hours per week
  • Earning a client satisfaction rating of 99.8%, with feedback forms citing my professionalism and clear communication style
  • Managing, mentoring, and developing a team of five junior admin assistants

I would like to attend an interview to explore how my outstanding multitasking ability and time management can facilitate Dell’s crucial business activities. Please get in touch to arrange an appointment.

Zephaniah Hewitt

Sally Smith Executive Assistant | [email protected] | (123) 456-7890 | 123 Oak. St., Austin, Texas 12345 | LinkedIn

April 1, 2024

John Klein Senior Hiring Manager AAA Non-Profit Agency (345) 678-9000 [email protected]

Dr. Mr. Klein,

For the last five years, I’ve helped the CEO of Honor Non-Profit Organization grow the company’s donation revenue by approximately 25% per year while slashing in-house expenses an average of 15% annually. I wish to bring the same forward-thinking problem resolution and critical thinking analysis skills to Charity First Non-Profit as your new executive assistant to CEO John Doe.

I regard Charity First Non-Profit’s philanthropic efforts of funding exceptional local, regional and global causes while remaining transparent to its donors an impressive feat. I believe that my seven years of charitable executive assistant experience has prepared me to excel in this position as a devoted, capable executive assistant that will:

  • Manage multiple high-priority projects with ease and efficiency
  • Oversee the day-to-day office operations independently and proficiently
  • Handle an annual budget of $475,000
  • Implement essential changes to donation-generation and company expense reduction that yield an immediate 8% improvement and far-reaching results

I’d love to discuss my qualifications and industry experience with you further. Please contact me for a convenient meeting time. I appreciate your time and consideration.

Sally Smith

Patience Fenton Executive Assistant | [email protected] | (864) 208-6420 | Indianapolis, IN 97531 | LinkedIn

April 13, 2024

Clara Marquez Senior Hiring Manager Hooverwood (444) 333-2222 [email protected]

Dear Ms. Marquez,

Last year, I created a system to expedite communications among leaders at my firm, saving around five work hours per week. I’m excited to generate similar value as an executive assistant at Hooverwood.

I know that you are looking for a diligent professional with the knowledge and confidence to work independently. As a seasoned executive assistant with more than 14 years of experience, the opportunity to support senior leaders in a fast-moving working environment like Hooverwood appeals to me.

My recent achievements include:

  • Leading, developing, and motivating a team of five junior assistants to increase efficiency by over 30% in 2022
  • Introducing a calendar system that reduced appointment errors by 87% in six months
  • Negotiating with vendors to save around $5,000 per annual contract

I would like to schedule an interview to discuss how my exceptional time management and committed support can help Hooverwood continue to achieve its aims in 2021. Please get in touch to arrange an appointment.

Patience Fenton

A good executive assistant cover letter usually has five sections, outlined below. When possible, connect each section back to the employer and its stated hiring needs. The following advice and examples show what to include in your cover letter so it’s optimized for each job application.

At the top of the page, include:

  • Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
  • Your recipient’s name, title, company, and contact information (when available)

The recipient’s details don’t tell them anything new. But in addition to lending formality, they signal you’ve sent a personalized cover letter, often key to getting your recipient’s attention in the first place.

2. Salutation

If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

For traditional job applications, end your salutation line with a colon. But consider a comma instead if you know your recipient or the employer has a casual work culture (sometimes revealed by the job posting). In rare cases, you may also trade out the standard “Dear” for a more casual “Greetings,” “Hello,” “Hi,” or even “Good morning.” Use your discretion and take any cues from the job posting or company website.

Dear Mr. Klein:

Dear AAA Hiring Manager:

3. “Hook” or introduction

Start your letter strong with an example of your making executives’ workday easier. What’s a key way you’ve helped leaders stay focused and organized at one of your past employers? Choose a highlight you can quantify in terms of a clear number, percentage, or dollar amount. Then, connect this to your main strengths and overall candidacy for the role.

4. Body paragraph(s)

Use the main section of your cover letter to explain why this executive assistant job or employer interests you and why you’re a good fit. For instance, maybe it’s one of the many administrative jobs in health care, a sector you’d love to return to. Or perhaps you’ve shown early leadership ability, and the role requires supervising interns or office assistants. Consider quoting any text from the job posting that resonates with you. With a targeted approach, you can show the hiring manager you read their job posting and are responding to it directly.

Following this explanation, cite a few more of your administrative skills or achievements , possibly as bullet points.

5. Call to action

Finally, request an interview and thank the hiring manager for their attention. Consider briefly restating your main work skills and eagerness to support the company’s leaders. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

Executive Assistant Cover Letter Tips

1. emphasize your pertinent traits.

Employers like their administrative staff to be efficient, adaptable, organized, and skilled in both verbal and written communication. Consider which of these traits best describe you, then give an example or two of how you’ve shown them in a work setting.

Whenever you can, start your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new executive assistant position.” Even better if you’ve already met your recipient – mention that with a line like “It was great speaking with you at the job fair last week.”

3. Show advanced administrative skills

As part of your letter’s body text, add a short list of bullet points to show how you’ve helped streamline or enhance office operations. For instance, maybe you created an internal communications system that lets department leaders share data more quickly. Or perhaps you found cheaper or better options for booking air travel and event venues.

Executive Assistant Cover Letter Frequently Asked Questions

How do i write a cover letter for an executive assistant with no experience -.

Describe your transferable skills and background in light of the position you’re applying to. If you have administrative experience, focus on any duties pertaining to leadership support. Also, demonstrate the ways you helped improve daily procedures. If you don’t have any related work experience, consider how your education or volunteer work helped prepare you for the role. For example, maybe you did an internship at a similar company or volunteered at a nonprofit with a similar cause or mission.

How long should my cover letter be? -

No more than one page, or around 250 words. Resist the urge to tell your whole career story. Give just enough detail to intrigue hiring managers, so they take a closer look at your resume.

What’s the difference between a resume and a cover letter? -

A resume may display you’re qualified for the job, but a cover letter shows you want it. More than repeating resume points, your cover letter should explain why the job caught your eye or why the organization strikes you as a great fit, setting the stage for a positive interview. In this way, a good cover letter sharpens your application by letting you say directly what your resume can only indicate.

Craft a new cover letter in minutes

Get the attention of hiring managers with a cover letter tailored to every job application.

Jacob Meade

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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Executive Assistant cover letter examples

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If you’re hoping to land your next executive assistant role, then you need an engaging and impressive cover letter to accompany your CV.

You need to prove you’ve got the skills and experience to juggle multiple responsibilities and support senior staff.

Find out how to do just that with our step-by-step guide and executive assistant cover letter examples below.

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Executive Assistant cover letter example 1

Executive Assistant cover letter 1

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Executive Assistant cover letter example 2

Executive Assistant cover letter 2

Executive Assistant cover letter example 3

Executive Assistant cover letter 3

The example cover letters here should give you a good general idea on how your Executive Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Executive Assistant cover letter

Here’s a simple process to write your own interview-winning cover letter.

How to write a cover letter

Write your cover letter in the body of an email/message

You should write your cover letter in the body of the email (or messaging system if sending via a job board) and never attach it as a document.

The reason for this?

You want your cover letter to start connecting with the recruiter from the moment they open your application.

If they have to open a document to read it, it will slow things down and they may not even bother to open it.

Write cover letter in body of email

Start with a friendly greeting

Cover letter address

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

  • Hi [insert recruiter name]
  • Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

  • Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
  • Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

After you have greeted the recruiter, it’s important to state the job you are applying to.

Recruiters are often managing multiple vacancies, so they need to know exactly which job you are referring to.

Be as specific as possible and use a reference number if you can find one.

Here are some examples you can use;

  • I am interested in applying for the role of admin assistant with your organisation.
  • I would like to apply for the role of Sales assistant (Ref: 4057393)
  • I would like to express my interest in the customer service vacancy within your retail department
  • I saw your advertisement for a trainee project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Cover letter tips

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

  • A friendly sign off – e.g. “Warm regards”
  • Your full name
  • Phone number (one you can answer quickly)
  • Email address
  • Profession title
  • Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Gerald Baker Senior Accountant 07887500404 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

Email signatures

What to include in your Executive Assistant cover letter

So, what type of information should you write about in your Executive Assistant cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

  • Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
  • Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
  • The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
  • Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
  • Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Executive Assistant cover letter templates

Copy and paste these Executive Assistant cover letter templates to get a head start on your own.

I am writing in relation to the Senior Executive Assistant role at Wise May Ltd. As a seasoned professional with 15 of experience in supporting C-suites and managing complex administrative tasks, I am confident in my ability to provide exemplary assistance to your leadership team.

Throughout my career, I have demonstrated a strong commitment to excellence, impeccable organisational and time management skills, and a proactive approach to problem-solving. My ability to anticipate directors’ needs and handle confidential information with the utmost discretion has been instrumental in enhancing operational efficiency and streamlining executive functions.

In my current role as a Senior Executive Assistant at Vattenfall, I implemented a time-blocking strategy that increased executive’s productivity by 20%, reduced expenses by 10% through negotiating cost effective travel arrangements and created a filing system which lowered response cadence by 15%.

I am drawn to your company’s reputation for innovation through a dynamic work culture and focus on achieving ambitious goals that align perfectly with my career aspirations. I look forward to sharing more of my accomplishments in an interview at your convenience. Thank you for your consideration.

Kind regards

April Keane ¦ 07777777777 ¦ [email protected]

I hope you’re well. I am writing to express my keen interest in the position of Junior Executive Assistant, as advertised on ZipRecruiter. As a recent graduate with a BBA from the University of London, I am confident that my knowledge and dedication to excellence align with the expectations of the position.

In my previous role as an Administrative Intern at British American Tobacco, I had the opportunity to support senior directors in managing their schedules, coordinating meetings, and handling various clerical tasks. This experience provided me with valuable insights into the demands of an executive assistant and strengthened my ability to thrive in a fast-paced and dynamic environment.

Throughout this role I ensured all appointments/events were accurately scheduled, reducing conflicts by 10%. I also successfully reduced meeting preparation time by 20% through efficient organisation and distribution of agendas/materials and helped lower system downtime by 7% due to promptly addressing IT-related issues with consummate accuracy.

I am excited about the opportunity to meet you at your earliest convenience to further discuss how my skills could add value to your esteemed company.

Janice Underwood ¦ 07777777777 ¦ [email protected]

Good day Simon

I am reaching out you concerning the Executive Assistant position at The Maine Group. With a solid background in providing first-class administrative support and an eye for detail, I am confident in my ability to contribute to the smooth and efficient functioning of your prominent establishment.

I have been an Executive Assistant at GLH Hotels for the past 6 years, where I work closely with top-level executives, manage their schedules, arrange meetings, and handle sensitive and confidential information with the utmost discretion. When encountering various challenges, I consistently demonstrate a proactive and resourceful approach to problem-solving.

My organisational skills and proficiency in using various productivity tools has allowed me to streamline processes, increase productivity by 25%, and reduce admin overhead for the senior directors by 10%. Furthermore, I saved £30K on annual travel expenses through developing a comprehensive coordination process, as well as lessened document retrieval time by 50% due to overhauling the filing system.

I would welcome the opportunity to attend an interview where I can further discuss how my BBA qualification and competencies firmly align with your company’s requirements.

Jordan Stockton ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Executive Assistant job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

7 Professional Executive Assistant Cover Letter Examples for 2024

Your executive assistant cover letter should immediately highlight your organizational skills. Employers seek individuals who can effortlessly manage schedules and coordinate tasks. In your letter, also showcase your excellent communication abilities. It's crucial to convey that you can interact professionally with all levels of management and staff.

All cover letter examples in this guide

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Senior Executive Assistant

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Entry-Level Executive Assistant

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Executive Administrative Assistant

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Executive Assistant to CEO

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Executive Assistant To The President

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Executive Assistant & Receptionist

Cover letter guide.

Executive Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Executive Assistant Cover Letter

Key Takeaways

By Experience

Executive Assistant cover letter

Crafting an executive assistant cover letter can feel overwhelming—especially when you're eager to impress. You've polished your resume, started applying for your dream job, and suddenly you face the daunting task of summarizing your professional pride without sounding like a broken record. Your cover letter is your narrative, a chance to highlight your pinnacle achievement without the clichés, all while keeping it succinct and under one page. Let's begin shaping your story into a compelling and formal introduction that stands out.

  • Step your best foot forward in the executive assistant cover letter introduction;
  • Be inspired by other professionals' certified cover letters;
  • Structure your executive assistant cover letter to feature what matters most;
  • Close off your executive assistant cover letter to make a memorable impression on recruiters.

But where to start writing? Upload your resume into Enhancv's AI, which will prepare your executive assistant cover letter (all you need to do is personalize it, and you'll be good to go).

If the executive assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

  • Executive Assistant resume guide and example
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  • Supervisor cover letter example
  • Assistant Director cover letter example
  • Managing Director cover letter example
  • Associate Director cover letter example
  • Board of Directors cover letter example
  • Functional Manager cover letter example
  • Program Director cover letter example
  • Chief Executive Officer cover letter example
  • Chief Marketing Officer cover letter example

Executive Assistant cover letter example

ANDREW CLARK

Mayfair, London

+1-(234)-555-1234

[email protected]

  • Quantifying Achievements: Mentioning specific accomplishments, such as managing a portfolio of over 650 customer accounts and overseeing loans valued at CAD 12 million, helps to provide concrete examples of the applicant's capabilities and past successes.
  • Identifying Relevant Experience: The applicant outlines their direct experience in reducing turnover by 25% through streamlining hiring processes, directly relating to key responsibilities of an Executive Assistant in maintaining operational efficiency.
  • Award Recognition: Highlighting the acquisition of industry-specific awards (7 American Advertising Pele Awards), the applicant showcases their contribution to substantial, recognized achievements and credibility in the market.
  • Proactive Call to Action: The applicant invites the hiring manager to schedule an interview, showing eagerness and initiating the next step in the job application process, which can signal confidence and assertiveness to the employer.

What about your executive assistant cover letter format: organizing and structuring your information

Here is one secret you should know about your executive assistant cover letter assessment. The Applicant Tracker System (or ATS) won't analyze your cover letter.

You should thus focus on making an excellent impression on recruiters by writing consistent:

  • Introduction
  • Body paragraphs (and explanation)
  • Promise or Call to action
  • Signature (that's optional)

Now, let's talk about the design of your executive assistant cover letter.

Ensure all of your paragraphs are single-spaced and have a one-inch margins on all sides (like in our cover letter templates ).

Also, our cover letter builder automatically takes care of the format and comes along with some of the most popular (and modern) fonts like Volkhov, Chivo, and Bitter.

Speaking of fonts, professionals advise you to keep your executive assistant cover letter and resume in the same typography and avoid the over-used Arial or Times New Roman.

When wondering whether you should submit your executive assistant cover letter in Doc or PDF, select the second, as PDF keeps all of your information and design consistent.

The top sections on a executive assistant cover letter

  • Header: This section includes your contact information and the date, ensuring the recruiter knows how to reach you and identifies the timeliness of your application.
  • Greeting: Personalize this with the hiring manager's name, if possible, to demonstrate your attention to detail and personalized approach, which are critical skills for an executive assistant.
  • Introduction: Briefly introduce yourself and state the position you are applying for, highlighting your immediate interest and enthusiasm for the role of an executive assistant.
  • Body: Use this section to detail your relevant experience, skills in managing executive schedules, coordinating meetings, and handling confidential information, which are key responsibilities of an executive assistant.
  • Closing: Conclude with a strong statement about your suitability for the position and a call to action, such as expressing your eagerness to discuss how you can contribute to the executive team in an interview.

Key qualities recruiters search for in a candidate’s cover letter

  • Exceptional organizational skills: This is crucial for managing the executive's hectic schedule, coordinating meetings, and ensuring efficient time management.
  • Superior communication abilities: Essential for acting as a liaison between the executive and other staff or external contacts, handling correspondence, and conveying information clearly and professionally.
  • Discretion and confidentiality: Vital for handling sensitive information and maintaining the privacy of the executive's communications and records.
  • Proactive problem-solving: An executive assistant must be able to anticipate challenges and address them promptly without always needing direction from the executive.
  • Advanced proficiency with office technology: To be efficient in this role, a strong command of office software, communication tools, and possibly virtual assistant technology is important.
  • Adaptability and flexibility: Given that the executive's needs can change rapidly, being able to adjust priorities and accommodate new tasks is key to the role of an executive assistant.

The executive assistant cover letter salutation: how to address hiring managers

After covering the format of your executive assistant cover letter, let's look at the salutation.

Back in the day, the cordial "To whom it may concern" or "Dear Sir/Madam", might have worked out fine.

But, nowadays, your cover letter should approach hiring managers on a more personal basis.

So, what to do about your cover letter salutation ?

If you've messaged the recruiters and are on a first name basis or a more formal one, use the hiring manager's name in the greeting (e.g. "Dear Sophie," "Dear Ms. Givens", or "Dear Mr. Everett,").

Always aim to make the effort to find out the name of the hiring manager, who'd be assessing your application. Search on LinkedIn, double-check the advert on the corporate website, or message the brand on social media to find out more about the role.

If you can't find the hiring manager's name (and still want to sound professional), use "Dear HR Team,", "Dear Hiring Manager,", or the likes.

List of salutations you can use

  • Dear Hiring Manager,
  • Dear [Company Name] Team,
  • Dear [Mr./Ms./Dr.] [Last Name],
  • Dear [Job Title] Hiring Team,
  • Dear [Department Name] Team,

First introductions in your executive assistant cover letter

Within your executive assistant cover letter introduction , genuinely state what you like about the organization.

Research the latest company projects, honorary awards, company updates, etc.

Write up to two sentences to let recruiters know what impresses you about the company,

This would help you to set a good tone for the rest of the communication.

What comes next: your executive assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your executive assistant cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your executive assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Finishing off your executive assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your executive assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your executive assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

Lacking experience: here's how to write your executive assistant cover letter

As a candidate with no experience, it's important to be honest from the get-go of your application .

Use your executive assistant cover letter to sell your unique talents. Choose an accomplishment from your academic background or your volunteer work to show the skills that are relevant to the role.

Focus on your career objectives and how you see the job to align with them. Be specific and, at the same time, realistic about where you picture yourself in five years.

Key takeaways

Within this Enhancv guide, we've provided you with plenty of advice and inspiration on writing your executive assistant cover letter:

  • Always make sure your executive assistant cover letter is tailored to the role you're applying for to make a good impression on recruiters;
  • In your executive assistant cover letter include a header (with your name, the role you're applying for, date, and contact details) and an introduction of up to two sentences that highlight your key accomplishment or why you'd fit the role;
  • Focus your executive assistant cover letter body on one sole achievement through your career and all the valuable lessons, skills, and know-how you've learned (that are relevant to the role);
  • Ensure your executive assistant cover letter closing statement isn't generic and includes either a call to action or a promise;
  • If you lack professional experience, shift recruiters' focus to a relevant achievement (thanks to your academic or versatile experience) or toward your dreams and goals for professional growth.

Executive Assistant cover letter examples

Explore additional executive assistant cover letter samples and guides and see what works for your level of experience or role.

Senior Executive Assistant Resume Example

Cover letter examples by industry

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  • Content tailored to the job posting you're applying for
  • ChatGPT model specifically trained by Enhancv
  • Lightning-fast responses

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Executive Assistant Cover Letter Example (w/ Templates for 2024)

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Crafting a compelling cover letter is often a daunting task, even for seasoned executive assistants. 

While juggling board meetings and managing intricate schedules might be second nature, presenting oneself effectively on paper can be challenging

Worry not! 

In this article, we’ll walk you through the essential steps to crafting an executive assistant cover letter, along with a real-life example.

Here’s what we’re going to cover:

  • What a Great Executive Assistant Cover Letter Looks Like
  • 5 Steps to Writing a Perfect Executive Assistant Cover Letter
  • 3 Essential Cover Letter Tips for Executive Assistants

Ready to create your job-winning cover letter? Let's dive in!

Executive Assistant Cover Letter Example

Executive Assistant Cover Letter

5 Steps for the Perfect Executive Assistant Cover Letter

Alright, you've seen what a top-notch cover letter looks like, and you're geared up to craft your own masterpiece .

It's simpler than it seems—just follow these steps, and you’ll be good to go!

#1. Put Contact Information in the Header

Kick off your executive assistant cover letter with your personal details, placing them front and center in the header, just like your resume's format .

Here's a rundown of the essentials:

  • First and Last Name. Your full name should proudly sit at the top.
  • Professional Title. After your name, mention your professional title. Make sure it matches the one in the job ad.
  • Email Address. Aim for an email that’s clean and professional, ideally blending your first and last names. (e.g.: [email protected] )
  • Phone Number. Make sure that your phone number is correct, without any typos. If you’re aiming for a role overseas, don't forget the relevant country dialing code.
  • Location. City and are usually enough; there’s no need to mention your exact address. But if you’re looking to relocate, mention that too.
  • Relevant links (optional). Any link that highlights your skills as a candidate has a place on your cover letter, such as your LinkedIn profile.

With your details in place, it's time to move on to the hiring manager's contact information .

  • Company Name. Write down the name of the organization.
  • Hiring Manager’s Name. Add the hiring manager’s name. Your best shot at finding this is by looking at the job ad, the company’s LinkedIn profile, or their official website.
  • Hiring Manager’s Title. Once you’ve nailed down who’s going to read your cover letter, use the appropriate title. If they're, say, the Chief Administrative Officer, you should refer to them as such instead of the generic "Hiring Manager."
  • Location. The city and state or country the company is based in are important, especially for global organizations. If you want to narrow it down to a specific office, you can add the street name and number, too.
  • Email address (optional). You can add the hiring manager’s email if you find it.
  • Date of Writing (optional). Top off with the date you wrote your cover letter on for a neat, polished touch.

Still haven’t finished your executive assistant resume ? Check out this article for a full guide!

#2. Address the Hiring Manager

After adding all the necessary contact details, it’s time to address your cover letter to the person who's actually going to read it.

Avoid that age-old "To Whom It May Concern." It's out of date and, honestly, a little boring.

The greeting you choose for your cover letter can make a real difference. It sets a positive tone right from the start and shows the hiring manager you have an eye for detail.

Your best bet is to do a bit of homework first. Look at the job ad, the company's website, or their LinkedIn profile to find out who the hiring manager for the position is. They’re likely going to be the head of the department or the company’s CEO.

Once you've got their name, you need a formal touch. Using "Ms." or "Mr." followed by their surname is the most solid choice. But if you're in the dark about their gender or marital status, their full name will work just fine. Like so:

  • Dear Mr. Thompson
  • Dear Alex Thompson

Drawing a blank on the hiring manager or head of the company? No worries. You can address your cover letter to the broader team or even the whole company:

  • Dear Company X
  • Dear Head of Department X
  • Dear Human Resources Team

#3. Write an Eye-Catching Opening Statement

Hiring managers often take just a brief moment—about seven seconds—to glance at a job application before deciding if it’s worth reading more.

That's why grabbing their attention right off the bat is essential for a top-notch executive assistant cover letter.

Start your cover letter by introducing yourself and sharing why the executive assistant role speaks to you. Expressing your genuine interest in business excellence or the specific company can genuinely resonate with managers, making them want to know more about you.

Diving a bit into the company's background can set you apart. When you demonstrate a good understanding of the organization, it shows how well you'd fit in with their culture. This approach gives a clear sign that you’re a focused candidate and not just someone making a shot in the dark.

If you've got a rich career history, consider opening your cover letter with a significant achievement or a quality that makes you an ideal fit for the executive assistant position.

But be brief in this section. After all, this is only the first paragraph of your cover letter. You want to spark the hiring manager’s interest and make them read more, so don’t give everything away.

#4. Use the Cover Letter Body for the Details

The main body of your executive assistant cover letter is your opportunity to delve into what sets you apart as the perfect candidate for the role.

But don’t just regurgitate your resume . This section is your chance to really highlight your specialized skills and strengths and show the hiring manager why they set you apart. Bring attention to any standout accomplishments in previous roles, and use the job ad as a reference for what their requirements are.

Tailoring your executive assistant cover letter with the keywords from the job ad is a major plus. For example, if the role requires proficiency in certain software or scheduling expertise, those skills and experiences are what you should be focusing on.

The more you know about the company, the better. Anything you mention about their industry or leadership can give you an edge over other candidates. If you’ve read up on the executive’s work or the company's latest initiatives, mention it. It sends a message that you're aligned with their mission and that you’re proactive and prepared to integrate into their operations.

And don’t forget to let your genuine enthusiasm for the role shine through. Emphasize how eager you are to bring your skills to the table and make a real impact on the executive's day-to-day functions.

#5. Wrap It Up and Sign It

Putting the final touches on your cover letter is the cherry on top.

You want the end of your cover letter to leave the hiring manager feeling confident about what you can bring to the table and eager to talk to you. This isn't the time to be vague or generic! You want to drive home the point that you’re perfect for the executive assistant role.

Recap the attributes and skills that you believe make you the ideal candidate for the position. Your conclusion can mention anything essential, such as your ability to work under pressure or your knack for maintaining confidentiality.

Then it’s time to invite the hiring manager to the next step. Prompt them to discuss your application further with a call to action. This way, you’re doing more than expressing interest—you’re showing initiative, a vital trait for an executive assistant.

Finally, sign your cover letter. Choose an appropriate closing line and follow it with your full name. Here’s an example for clarity:

I'm eager to discuss how my background as an executive assistant can align with your team's needs. Please feel free to reach out to me at the given email or phone number.

Warm regards,

And if "Warm regards" doesn't resonate with you, here are some alternative closings:

  • With appreciation,
  • Best regards,
  • Thank you for considering my application.

cover letter templates

3 Essential Executive Assistant Cover Letter Tips

You've got the cover letter basics in the bag! Now, let's elevate your game with some specialized cover letter tips for executive assistants.

#1. Match Your Resume

When you’re after an executive assistant role, presenting yourself right is crucial.

Your best bet is to have a resume and cover letter that match; otherwise, you can come across as sloppy.

Your information should fit snuggly onto the page, and the font styles and sizes should be consistent from start to finish. Make sure to set your page margins and mind the line spacing so your cover letter doesn’t spill over to page two .

Or Use A Cover Letter Template Instead

Short on time?

Try our resume builder and match it with a cover letter template .

This way, you can align your application perfectly and save yourself a lot of stress. Each of our templates is crafted in collaboration with global hiring pros, so they’re on point and industry-ready.

#2. Mention Skills and Keywords

Your executive assistant cover letter isn’t the place to be generic.

This is where mentioning relevant skills and keywords from the job ad comes in.

Hiring managers already know what they’re looking for. They wrote the job description, after all. So when you narrow down your cover letter to reflect the exact skills and experiences they want, you make their job easier.

This also helps you stand out from the candidates who haven’t zeroed in on the job requirements. But remember—you shouldn’t just list your skills. Use your cover letter to really demonstrate you have the expertise the company needs from an executive assistant.

If a skill or experience from the job ad matches you perfectly, use it to craft a narrative. This shows the hiring manager you aren’t just randomly listing words you saw; instead, you mean business.

#3. Be Formal

While being yourself is at the core of a good cover letter, there’s a fine line you have to navigate when you’re applying for an executive assistant role.

Formality is non-negotiable in your cover letter. You need to maintain a level of politeness and professionalism that leaves no room for jargon. If your cover letter’s tone is too casual, you won’t come across as a serious candidate, and your application will be rejected.

That being said, you don’t have to sound robotic. Just show respect toward your potential employer. This way, you can communicate that you understand the importance of the role and that you’re ready to work in a professional environment.

Key Takeaways

That’s all there is to writing an executive assistant cover letter!

After reading our guide, we trust you feel equipped to secure the exact role you’re aiming for.

But before you head off, let’s recap our main points:

  • Start your executive assistant cover letter with a compelling introduction to capture the hiring manager’s attention. Include a brief mention of who you are, the purpose of your letter, and an important accomplishment or experience that shows how suitable you are for the job.
  • In the body of your cover letter, mention skills and other keywords present throughout the job ad. Instead of throwing them in randomly, use these skills and experiences to illustrate how you align with the role and why you're confident you’re a great candidate.
  • Maintaining a polished tone throughout your executive assistant cover letter conveys professionalism. Treating the application with the seriousness it deserves shows you’re truly interested in the role and willing to put in the work to get it.
  • The end of your cover letter is just as important as its beginning. Remember to finish it with a fitting closing line, followed by your full name.

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13 executive assistant cover letters.

Approved by real hiring managers, these Executive Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Hiring Manager for Executive Assistant Roles

Table of contents

  • Executive Assistant
  • Senior Executive Assistant
  • Administrative Assistant
  • Alternative introductions for your cover letter
  • Executive Assistant resume examples

Executive Assistant Cover Letter Example

Why this cover letter works in 2024, personal connection to company.

Establishing a personal connection with the company helps the cover letter stand out and shows that the applicant has done their research. It also demonstrates a genuine interest in the company's values and mission.

Quantifiable Achievements

Using specific numbers and accomplishments helps to illustrate the applicant's skills and experience, making it easier for the hiring manager to envision their potential impact on the company. It also helps to differentiate the applicant from others who may have similar qualifications.

Industry Passion and Knowledge

Showing enthusiasm for the industry and the role not only demonstrates the applicant's commitment to their career, but also helps to convey that they will be a motivated and engaged employee. Highlighting industry knowledge and networking experiences helps to further establish their credibility and potential value to the company.

Show Genuine Admiration for the Company

When you mention how much you admire a company's track record, it demonstrates to me that you're not just looking for any job, but this job. You've taken the time to understand what the company stands for and have aligned it with your own values. That's the kind of passion that every employer wants to see.

Highlighting Achievements

See how you brought up the project management system revamp? That's a strong move. Showcasing a tangible achievement, like boosting productivity by 30%, gives a clear sense of your abilities. It shows you're not just doing the job, you're improving how it's done.

Showing Passion for the Company

When you say you see 'a unique opportunity to apply your love for technology and efficiency', it tells me that you're not just in it for the paycheck. You have a genuine interest in our company and that's something we value highly.

Transferrable Skills

You're eager to bring your 'organizational prowess and tech-savviness' - I love that. It shows you've thought about how your skills will be applicable in our environment. It's not just about what you've done, but what you're ready to do for us.

Aligning with Company Values

The way you've expressed your excitement about being part of a team that 'values creativity and forward-thinking' is exactly what we're looking for. It shows that you understand our company's values and that they align with yours.

Professional Closing

'Warm regards' - It's a simple, professional close, but don't underestimate its importance. It leaves a good impression and reinforces your professionalism.

Show your enthusiasm for the executive assistant role

Expressing excitement about the company and its values shows that you have done your research and are genuinely interested in being part of their team.

Highlight your proactive skills

Discussing your ability to anticipate needs and solve problems before they arise demonstrates your initiative and foresight, which are crucial for an effective executive assistant.

Demonstrate your project coordination skills

By mentioning specific examples of your project management experience, you make it clear that you can handle complex tasks and contribute to the company's objectives.

Close with gratitude and eagerness

Ending your cover letter by thanking the hiring manager and expressing eagerness to discuss your qualifications further shows professionalism and a positive attitude.

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Show enthusiasm for the role

Saying you're excited about the job because of what you admire about the company is a great start. It tells me right away that you've thought about why this job is a good match for you and that you’re not just sending out the same letter to everyone.

Detail your relevant skills

When you talk about the skills you've built in specific tasks, like managing calendars or planning events, it helps me see you have experience that's useful for the job. It's good to be clear about what you can do.

Emphasize trustworthy traits

Mentioning your ability to handle important secrets well tells me you're someone I can trust. For jobs where you'll be working closely with high-level people, that's a very important quality.

Connect with the company’s mission

Saying you value the same things as the company does is smart. It suggests you'll fit in well with the team and that you'll be more motivated because you care about what we're trying to do.

Ask for the next step

Finishing by asking to talk about how you can help shows you're ready to take action. It's a direct way to say you're interested and makes it more likely I'll want to get in touch.

Connect with the company culture

Talking about how the company's culture and values caught your attention shows you have done your homework and are not just looking for any job, but a place where you can truly belong.

Highlight your executive support skills

Mentioning specific skills like project management and problem-solving demonstrates your capability to handle the responsibilities of an executive assistant effectively.

Show your proactive nature

Illustrating how you anticipate needs and streamline processes not only shows your initiative but also how you can ease the workload of executives, making you an invaluable team member.

Demonstrate your enthusiasm for the company

Expressing excitement about the opportunity to work with a diverse range of top-tier professionals shows genuine interest and eagerness to contribute to the company’s success.

Be polite and open for further discussion

A polite thank you and an invitation to discuss your application further shows professionalism and openness to engage in the next steps of the hiring process.

Senior Executive Assistant Cover Letter Example

Promoting a collaborative culture.

Pointing out that your initiative fostered 'a culture of open communication and collaboration' is fantastic. It's not just about processes and efficiency, but also about people and relationships. It shows you get the whole picture.

Describing Complex Achievements

Organizing a global summit is a big deal. Sharing this achievement in a cover letter is a great way to demonstrate your capability to handle complex tasks. It's proof that you can manage challenges and deliver exceptional results.

Expressing Enthusiasm for New Challenges

When you say you're 'excited about the opportunity to leverage this experience at Amazon', it tells me you're not just looking for a job, but a challenge. And we love people who thrive on challenges.

Understanding the Company's Philosophy

By echoing our 'commitment to innovation' and referencing our leadership principles, you're demonstrating a solid understanding of our company's ethos. This shows you've done your research and you're seriously invested in being part of our team.

Polite Closing

'Best regards' - It's a courteous, professional sign-off. It might seem small, but it contributes to the overall impression of you as polished and considerate.

Connect your experience with the senior executive assistant job

Stating that the job opening immediately caught your attention because of your relevant experience shows that you are a suitable match for the role.

Illustrate your ability to manage high-pressure situations

Sharing an example where your attention to detail and calmness under pressure led to a successful event emphasizes your capability to handle critical tasks efficiently.

Express alignment with the company's values

Showing appreciation for the company's commitment to integrity and excellence indicates that your personal values align with the company's, making you a good cultural fit.

Convey your contribution to the company's success

Ending your cover letter with a statement about how you can contribute to the company's growth and success demonstrates your forward-thinking and goal-oriented mindset.

Show your enthusiasm for the company

Expressing genuine admiration for the company's values can make your application more memorable.

Highlight your relevant experience

Describing specific skills and projects shows you can handle the responsibilities of the job.

Emphasize your impact as a senior executive assistant

Confidence in your abilities reassures hiring managers that you can contribute significantly.

Connect your career goals with the company’s mission

This demonstrates that your professional growth aligns with the company’s direction.

Express your desire to contribute

Mentioning how you can add to the company's success encourages a conversation about your role.

Express admiration for the company's values

Starting your cover letter with admiration for the company’s commitment to excellence and integrity immediately aligns your personal values with those of the company, setting a positive tone.

Showcase your executive assistance capabilities

Detailing your experience with managing complex schedules and maintaining confidentiality underlines your proficiency in essential aspects of the senior executive assistant role.

Highlight your role in team success

Describing your proactive approach and how it made you a trusted member of the executive team emphasizes your ability to work closely with high-level management effectively.

Share your excitement for professional development

Mentioning your enthusiasm for employee development and a collaborative work environment reflects your desire for continuous improvement and teamwork.

Invite further discussion professionally

Thanking the hiring manager for their time and expressing willingness to discuss your application signifies a courteous and proactive approach to your job application.

Administrative Assistant Cover Letter Example

Show your admiration for the company.

It's good to start by saying why you like the company. This makes it clear you know who they are and what they do. It also shows you want to work there because of their values and work, not just any job.

Highlight a specific achievement

Talking about a special thing you did at your last job, like improving a process, shows you can make things better. It helps me see what you could do for us too.

Express eagerness to grow

Pointing out that you like how a company helps its people get better at their jobs tells me you’re looking to grow. It means you want to keep learning and improving, which is important for doing well in any job.

Close with a call to action

Ending your letter by asking to talk more about how you can help the company shows you're serious about the job. It's a good way to finish strong and make me want to meet you.

Demonstrate your passion for the industry

Showing enthusiasm for the company’s field can set you apart from other candidates.

Showcase your organizational skills through examples

Providing clear examples of past achievements highlights your capability to manage tasks efficiently.

Show how you can add value as an administrative assistant

Expressing eagerness to apply your skills in a new environment suggests you’re ready to hit the ground running.

Align your values with the company’s mission

This indicates that you will fit well into the company culture and contribute positively.

End with a call to action

Inviting further discussion about your fit for the role demonstrates proactivity and interest.

Highlight admiration for the company

Expressing respect for the company's culture shows you've done your homework and are genuinely interested in becoming part of their team. This can make your application more memorable.

Showcase your administrative support skills

Talking about your direct experience in supporting a team demonstrates your capability to handle responsibilities crucial for an administrative assistant. It gives a practical example of your work, making your skills tangible to the hiring manager.

Demonstrate proactive problem-solving

Highlighting your ability to anticipate and address issues before they arise shows you're a forward-thinker, a trait highly valued in dynamic administrative roles. This suggests you're not just reactive but actively contribute to smoother operations.

Express enthusiasm for a dynamic work environment

Communicating your excitement about working in a fast-paced setting indicates you're ready and eager for the challenges it brings. This eagerness to learn and adapt is appealing to employers looking for resilient and versatile administrative assistants.

End with a polite call to action

Concluding your cover letter with a thank you and an invitation for further discussion is courteous and professional. It shows your good manners and keeps the door open for future communication, setting a positive tone for potential interviews.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Executive Assistant Roles

  • C-Level Executive Assistant Cover Letter Guide
  • Entry-Level Executive Assistant Cover Letter Guide
  • Executive Administrative Assistant Cover Letter Guide
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  • Experienced Executive Assistant Cover Letter Guide
  • Senior Executive Assistant Cover Letter Guide

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Executive Assistant cover letter example

Executive Assistant cover letter example

Introduction of an executive assistant cover letter

Executive assistant cover letter body.

The way technology has made executives ever more accessible has created unprecedented demands on their time and attention, meaning executive assistants remain in demand.

It takes someone special to be a great executive assistant, but it is an even greater challenge to distill that promise into a comprehensive cover letter. By leveraging your cover letter to tell the story of your administrative talents, you allow your future boss to sense that you’ll be in control of important matters from day one. 

Executive Assistant full text-only cover letter example

Dear Mr. Sanderson,

Helping my previous boss to notice an error in a $3.5m contract that saved our company $300k in erroneous penalty fees exemplifies my approach to being an executive assistant.

Alongside my contractual duties of arranging travel, coordinating meetings, preparing presentations and checking spreadsheets, I endeavor to understand the granular detail of any situation so that I am able to add value in unexpected places. I am three years into my construction career, so there is still much to learn, but I approach each day with a fresh perspective and willingness to get involved in things that I don’t yet understand.

A move to a larger company would mean an increase in exposure to different situations, more industry experts to learn from and more responsibility to take on. My previous CEO said in my annual review: “Sara can be relied upon to do the right thing in any situation, is fiercely independent and impressively creative.” I view my executive assistant role as a springboard to a commercial position and understand that being EA to the Commercial Director will enable me in that career path.

I have assisted with a number of commercial projects previously:

  • Coordinated a supplier conference to discuss operational & process improvements.
  • Represented the company at trade shows – introducing 60+ new customers in 2 years.
  • Led a project to reduce admin expense and time – saving over $250k in various ways.

I am a dedicated and reliable member of the leadership team, always considering the needs of others as well as my direct manager. I am looking for a boss who is supportive of growth and who will give me a little bit more work than I can handle. I have many examples of thriving under pressure and would look forward to discussing them at an interview.

Terry Weber

Sections of an executive assistant cover letter

Choosing the right format for an executive assistant cover letter is a vital part of an effective application. Not only does the structure of your cover letter need to be clear, the application letter itself must flow well and every paragraph/element should perform a certain function. Take a look at the following sections: 

  • Cover letter header . This is where you will list your contact details and the date.
  • Greeting . Make a personal connection by addressing your letter to the hiring manager or recruiter by name. It shows you’ve done your homework and sets things off on the right foot.
  • Introduction . Open your letter and grab the reader’s attention briefly introducing yourself and sharing your enthusiasm.
  • Body . This is the heart of your letter, and where you’ll delve into past experiences, skills, and notable achievements. Show how you’ve enabled other executives to succeed and achieve business objectives.
  • Conclusion . Wrap up your letter with a summary of your qualifications and interest in the role. Remember to include a call to action that inspires the reader to reach out
  • Signature . Sign off with a professional goodbye, including your name.

Don’t forget that while some sections will be wordier than others, each section of your cover letter is a critical part of the story of your professional success as an executive assistant. 

Shoot for a one-page cover letter that doesn't just list your skills and experience, but displays them in a compelling story that also aligns with the goals of the executive and company you’re applying to. You want to create a connection that makes it obvious why you’re the ideal executive assistant hire.

Need more inspiration? View our other related cover letter examples from the administrative sector:

  • Administrative cover letter
  • Administrative assistant cover letter
  • Office administrator cover letter
  • Business and management cover letter
  • Office clerk cover letter

View our article on how to write a cover letter to learn more about each segment. 

Once you’ve crafted your header and addressed the hiring manager , grab their attention with a compelling introduction.

An executive assistant needs to make an immediate connection with the hiring manager, so when you start your cover letter it’s imperative to paint a picture of who you are and what you’ve achieved. 

Put yourself in their position. What characteristics would they be looking for first and foremost? What adjectives would they use to describe their perfect hire? Take a few hints from the job description and craft an introductory story that paints you in exactly that light.

Try to stay away from the cliched examples of being well-organized and dedicated. Top-notch executive assistants certainly possess those basic skills, so don’t waste valuable cover letter real estate on them. Look a level deeper and think about what problems your future boss will come up against every day—and, more importantly, how you can help solve them.

Hello, my name is Alex, and I am interested in the executive assistant position at mc Public Relations. My experience includes over three years as an executive assistant, which I feel makes me a good candidate for the role.

Provide specific examples where you can. If you enabled your executive to achieve a major initiative, save millions of dollars in the budget, or something else equally impactful, tell that story. The more specific, the better, as concrete data adds credibility. 

Consider this executive assistant cover letter example and how it showcases the candidate’s strongest achievements right away:

Follow this template to make the most of your cover letter body: 

  • Highlight your related skills and experience
  • Show how you're a perfect fit for the company's culture; this is important whether you’re applying to a startup, a nonprofit, or a massive enterprise
  • Wrap up with a compelling conclusion
  • Close out with a call to action that leaves the hiring manager excited to get in touch

First body paragraph: your suitability for the role (skills & experience)

Kick things off by detailing how your administrative and coordination skills make you a perfect match for the executive assistant job. Consider the following to weave a compelling narrative:

  • Emphasize administrative skills . Outline your ability to handle a large volume of work. Be sure to quantify your experiences. For example, share how quickly you can type, how many calls you answer, or how much money your last project managed to save.
  • Highlight your education . ​​If you have a degree in business or a similar field, you might call this out to reflect your strong candidacy.
  • Technology and trend awareness . If the job posting details any technology or software you would use in this role, explain how you’ve used it already. Executive assistants are expected to be efficient and work quickly, so technology is a major benefit.
  • Flexibility and multitasking . Executive assistants are expected to be all-around multitasking experts, so provide examples of how you’ve done this successfully.
  • Collaboration and teamwork skills . Mention how you work closely with others and describe how you value effective communication.
  • Relevant industry experience . The hiring manager must feel you will be able to solve their problems, so include any industry experience to show that you can leverage past experience to do this. Even the mention of the industry or specific functional expertise can give you an advantage over others who do not think to mention it.

Second body paragraph(s): alignment with the organization

It’s crucial to tailor your cover letter to the culture and mission of the company. Start by researching the organization to understand their goals and strategies, then show how your values and experience align.  

In this example of mc Public Relations , their website states a commitment to:

  • Being a leading service provider in the industry
  • Global expansion and growth
  • Prior success in industries include sports and politics

You can integrate specifics from the company’s mission or goals into your cover letter, weaving them with personal details to show your alignment. 

Call to action & conclusion: finish off strong

Sum up your cover letter with a reiteration of your key points and your enthusiasm for the job. Reinforce the personal connection that you hinted at during the introduction.

At the end of your cover letter, their gut feeling should compel the reader to pick up the phone and arrange an interview, so include an inviting call to action.

Last, to end on a positive note, thank them and let them know that you look forward to the opportunity of meeting them at an interview. 

Close your letter by signing off with your name . 

How to write an executive assistant cover letter with no experience 

If you lack direct experience as an executive assistant—whether because you’re a student or making a major career pivot—there’s still hope for landing the job! You just need to focus your cover letter on transferable skills and your enthusiasm for the field. 

Consider the following: 

  • Highlight transferable skills . While you may not have supported an executive, perhaps you’ve held previous administrative assistant or coordinator roles. Discuss how this administrative work honed your skills. Don’t forget to document your communication and interpersonal skills as well.
  • Showcase organizational abilities . If you’ve held roles that require multitasking and keeping a lot of balls in the air, that’s great practice for life as an executive assistant.
  • Document technological proficiency . Regardless of your past roles, now is the time to showcase your technology skills, whether working with databases for data entry, tracking budgets in Excel, or using various AI tools .
  • Include academic background . If you’ve got a relevant degree, such as a bachelors in business administration, add that in. If you have certifications that set you apart, be sure they’re reflected as well.

These points help balance out the lack of direct experience in your cover letter and illustrate your potential as an executive assistant, giving you the best chance to win the job.

Consider ATS

An applicant tracking system (ATS) is software used by companies to collect and track applicants. Advanced systems may include algorithms that help sort and filter resumes and cover letters to find the best fit based on how well they match the job posting. 

Review the executive assistant job listing and pinpoint frequently used terms, then incorporate them naturally in your cover letter.

  • “Executive support”
  • “Calendar management”
  • “Microsoft Excel”

Key takeaways

Executive assistants need a keen eye for details and strong communication skills, which are also important factors in writing an excellent cover letter. Your cover letter should highlight your relevant skills, past experiences, and passion for the company to which you’re applying. 

Start your job search on the right foot with our cover letter generator and online resume builder , and then elevate it with Career.io.

With 18 career-boosting tools in our toolkit, you can easily search for jobs, track your progress, prepare for interviews, and negotiate salaries with confidence.

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5 Executive Assistant Cover Letter Examples for 2024

Stephen Greet

  • Executive Assistant (EA) Cover Letter
  • Executive Administrative Operations Assistant
  • Creative EA
  • Write Your EA Cover Letter

You’re a seasoned pro at streamlining daily business operations, enabling executives to navigate their schedules effortlessly. You craft detailed calendars, answer phone calls with unparalleled professionalism, and compose correspondence with meticulous attention to detail—all in a day’s work. 

Now it’s time to create a cover letter that complements your executive assistant resume and helps you stand out so you can add interviews to your calendar. 

While you’re great at creating correspondence, everyone can use a helping hand during the highly competitive hiring process. Use our executive assistant cover letter examples and cover letter generator to give you the edge and help land that dream job.

email cover letter for executive assistant job

Executive Assistant Cover Letter Example

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Executive assistant cover letter example

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123 Fictional Avenue San Diego, CA 76208 (123) 456-7890

June 15, 2023

Matias Perez Qualcomm 123 Fictional Lane San Diego, CA 76208

Dear Mr. Perez:

I am thrilled to apply for the executive assistant position at Qualcomm, a company whose dedication to fostering connections across the globe resonates with my aspiration as an executive assistant to facilitate seamless communication and collaboration within an organization.

In my previous role as an administrative assistant at Intuit, I was instrumental in coordinating and executing over 30 corporate events, including seminars, conferences, and team-building retreats. My efficient use of Microsoft Office tools contributed to a 24% increase in event attendance and a 96% satisfaction rate among participants.

I also developed a strong familiarity with web conferencing tools like GoToMeeting, which proved invaluable during the shift to remote work. I streamlined virtual meetings for the senior management, improving scheduling efficiency by 42%.

Likewise, my ability to blend administrative competence with exceptional communication and organizational skills enables me to significantly impact corporate collaboration and efficiency.

I’m enthusiastic about the potential to be a part of Qualcomm’s respected team and to contribute to its continued success. I would welcome the chance to discuss how my skills and experiences align with your goals.

Isabella Rossi

Enclosures: Resume Academic Transcripts 2 letters of recommendation

Why this cover letter works

  • Directly respond to the company’s needs in their job description. Do they mention remote work or web conferencing tools, such as GoToMeeting?
  • Let the job posting be the roadmap for what you cite and discuss in your cover letter. While you may not have every single skill or requirement they list, spend the page space you do have on the things you’re comfortable and confident in answering.

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Executive Administrative Operations Assistant Cover Letter Example

Executive administrative operations assistant cover letter template

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123 Fictional Avenue Las Vegas, NV 89101 (123) 456-7890

December 12, 2023

Amelia Martin MGM Resorts International 123 Fictional Lane Las Vegas, NV 89101

Dear Ms. Martin:

Thriving at the heart of intricate data-driven challenges and producing actionable strategies make me uniquely positioned to drive MGM Resorts International’s operational efficiency. With four years in dynamic administrative roles under my belt, the nuances of handling data and information systems and fostering effective team collaboration are second nature to me.

In my most recent tenure at Zappos, I excelled in database management, improving the processing speed of our data systems by 33%, hence increasing productivity. Coupled with my focus on document management systems, I improved workflow by converting a traditional paperwork system to a digital one. In collaboration with our in-house IT team, I strengthened security and data protection protocols, fostering an 8% yearly reduction in security incidents.

Earlier in my career at Stations Casinos as a database coordinator, I played a significant role in integrating Salesforce as our primary CRM tool. Tasked with training a team of six to manage this platform, we managed to maintain a notably low error rate of under 0.1%. My skills for effective report generation led to faster data retrieval from 1,400+ client records, improving overall access speed by 19%. Reflecting on my experience as an operations assistant at Shift4, my security and data protection prowess enabled me to implement sturdier security frameworks that reduced data breaches by 28%.

MGM Resorts International’s dedication to creating a harmonious and balanced work environment aligns perfectly with my professional ethos. Effectively determining organizational needs has always been linked to my ability to connect and communicate with my colleagues. This connection-centric approach ensures a mutual understanding of our team’s objectives and paves the way for synergistic endeavors.

My enthusiasm about taking on this role is fueled by my comprehensive expertise in various relevant competencies, including database management, document management systems, and report generation. I look forward to the opportunity for a detailed discussion on how these skills, coupled with my proven ability to safeguard sensitive information, can amplify MGM’s administrative operations. Thank you for considering my application.

Hugo Fernandes

  • How, though? Mention the hiring manager’s name, demonstrate some knowledge of the company, use keywords in the job ad (cue, database management), and include a tailored objective for the role.

Creative Executive Assistant Cover Letter Example

Creative executive assistant cover letter template

Copy this text for your Creative Executive Assistant cover letter!

123 Fictional Avenue Denver, CO 80201 (123) 456-7890

Samuel Hall Denver Art Museum 123 Fictional Lane Denver, CO 80201

Dear Mr. Hall:

Empowered by the magnetic fusion of creativity and digital technologies, I’m eager to channel my creative chops into Denver Art Museum’s ambitious vision. Born amidst the technological revolution, I’ve cultivated a strong rapport with digital mediums, proving my capabilities in graphic design, video editing, social media management, and more.

At FullContact, I took the role of graphic designer and made it my own, designing eye-catching visual content that boosted our website traffic by 44%. I effectively utilized tools like Adobe Photoshop and Illustrator to create designs that captured our brand’s ethos. While working in this fast-paced environment, I led a project that optimized email marketing campaigns, resulting in a swell in newsletter subscriptions by 31%.

Previously, as a social media coordinator at Voca Films, my well-crafted content plans helped increase our social media following by 39%. I wore many hats, from managing Facebook, Instagram, and Twitter to editing video content for the same. Editing footage using Final Cut Pro, I created engaging content that drove user engagement and conversion rates.

My experience further takes me back to The Brandsmen, where I started as a creative assistant. I learned the ropes of effective branding and garnished basic skills like photo editing and content scheduling. This opportunity taught me the value of having an organized system that effectively manages a large workload.

Thrilled at the prospect of becoming a part of the Denver Art Museum’s transformative journey, I’m eager to bring my creative expertise and technological acumen to play. Bringing vibrant visuals to life and curating compelling content that engages and educates, all while driving the museum’s mission, is the precise endeavor I’ve been seeking. Looking forward to further exploring this opportunity with you. Thank you for your time and consideration.

  • Professional experiences structured in reverse chronological order serve a twofold purpose in a creative executive assistant cover letter: they paint a vivid image of your upward mobility and subtly mirror your dedication to professional development.

Senior Executive Assistant Cover Letter Example

Senior executive assistant cover letter example

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123 Fictional Avenue Austin, TX 76208 (123) 456-7890

Emily Wilson Dell Technologies 123 Fictional Lane Austin, TX 76208

Dear Ms. Wilson:

I am thrilled to express my interest in the senior executive assistant position at Dell Technologies, a company I admire for its relentless innovation and commitment to excellence. The experience I bring to the table makes me an ideal candidate to contribute positively to the executive team’s productivity.

In my most recent role as an executive assistant at Cisco Systems, I managed the calendars of six senior executives using Microsoft Outlook. My effective scheduling reduced double bookings by 91% and saved the executives an average of 10 hours per week, allowing them to focus on strategic priorities.

Likewise, my prowess in travel planning using Concur ensured the seamless organization of over 150 executive trips annually, contributing to a 22% reduction in travel-related issues.

Dell Technologies’ focus on driving human progress through technology aligns with my passion for optimizing administrative processes to fuel organizational growth. With a keen eye for detail and unmatched organizational skills, I believe I can be the linchpin that ensures the smooth operation of the executive team. My ability to anticipate needs and solve problems proactively has consistently resulted in enhanced executive performance and streamlined operations.

By leveraging my administrative skills, I can maximize executive productivity and efficiency and support Dell Technologies’ vision. I thank you for considering my application, and I’m eager to discuss this opportunity in more detail.

Henrik Berg

  • This is a good time to talk about managing executive calendars and reducing double booking to speak directly to the job-specific skills needed in the role. Most likely, the job ad will also reference specific tools, such as Microsoft Outlook and Concur, which you can discuss to further emphasize your fit.
  • Try to balance your presentation of hard skills with a clear understanding of the company’s vision for an on-point cover letter that’s sure to get your application to the top of the stack.

Executive Assistant to CEO Cover Letter Example

Executive assistant to the CEO cover letter example

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123 Fictional Avenue Miami, FL 76208 (123) 456-7890

Mohammed Al-Malik Royal Caribbean Group 123 Fictional Lane Miami, FL 76208

Dear Mr. Al-Malik:

As an experienced executive assistant with a commendable track record spanning seven years, I’m inspired by the opportunity to contribute my skills and expertise to Royal Caribbean Group. Besides being a returning guest on your cruise lines for the last eight years, I have always admired your company’s exceptional innovation in the travel industry, and it would be my pleasure to leverage my proficiencies in serving as your executive assistant to the CEO.

In my tenure as executive assistant at Ryder System, Inc., I managed the CEO’s calendar via Microsoft Outlook, adeptly coordinating over 500 appointments annually to ensure a smooth and efficient schedule. My proficiency in Microsoft Office Suite and Google Workspace was instrumental in enhancing communication and delivering time-sensitive projects.

By harnessing tools such as Microsoft Excel and Tableau, I was able to drive the analysis of travel trends and customer feedback data as well. These insights were invaluable in guiding the executive team to make data-driven strategic decisions, resulting in a 22% improvement in customer satisfaction scores.

In the same way that Royal Caribbean Group is dedicated to crafting memorable journeys, I am devoted to being the crucial support that allows executives to seamlessly navigate the intricacies of their roles.

I am truly eager about the possibility of extending my executive support to Royal Caribbean Group and am confident that my experience and expertise will be an undisputed asset. I look forward to potentially aiding the CEO in guiding the company into its next phase of success.

Maxim Kozlov

  • If you’ve been a long-time proud supporter or consumer of the company’s products or services, don’t be afraid to leverage those kind of details. This is the kind of narrative that draws a strong connection between services and the company’s purpose, which highlights a deep understanding of the company’s values.

Related cover letter examples

  • Administrative assistant
  • Operations manager
  • Human resources
  • Customer service
  • Business analyst

How to Format an Executive Assistant Cover Letter

Job seeker stands with hands in air, questioning how to fill out job materials

When sending emails to clients, you understand the importance of making each one sound specific and genuine by connecting to their needs. You should use the same mindset when writing your cover letter . 

Every company and executive has slightly different needs, so you should tailor your cover letter to each job accordingly. For instance, one executive may do a lot of traveling, so they’ll need help with itineraries, while another executive will want you to focus on answering calls and emails.

email cover letter for executive assistant job

Executive assistant cover letter greeting and introduction

When contacting clients, you know it’s a good idea to research beforehand so that you can address them by name and relate to their needs. The same applies here; find the company’s mission statement and the name of the hiring manager. It’s a great way to lead off the greeting and intro of your cover letter. If all else fails and you can’t find their name, lead with “Dear [company name] hiring staff.”

The opening paragraph should also be relevant to each company. You could reference a couple of top skills they’re seeking, like Google Calendar or Trello, and try to connect to the company’s mission. 

What you don’t want to do is come off too casual, use slang terms, or not relate to the needs of the executive position at all, like the opener below. 

Yikes, not a great start!

I saw your job posting on Indeed and thought I’d apply for the position. I haven’t worked as an executive assistant before, but I have some relevant experience, so I’m sure I’ll be a good fit for the role.

A better start would be what the opening below does. It immediately shows a connection to the company by explaining how they’ve been a guest on the cruise lines and their admiration for Royal Caribbean’s innovations in the travel industry. It truly feels like this applicant is passionate about the executive assistant position.

Highly-relevant opener for the win!

Dear Mr. Al-Malik,

As an experienced executive assistant with a commendable track record spanning seven years, I’m inspired by the opportunity to contribute my skills and expertise to the Royal Caribbean Group. Besides being a returning guest on your cruise lines for the last eight years, I have always admired your company’s exceptional innovation in the travel industry, and it would be my pleasure to leverage my proficiencies in serving as your executive assistant to the CEO. 

email cover letter for executive assistant job

Executive assistant cover letter body

If you give an executive a brief before a meeting, you’d want to provide concise data about what they should know. 

You can do the same in your cover letter by briefly reviewing some of your primary achievements related to how you’ll succeed in the position. For instance, using TripIt Itinerary Planning to schedule travel plans 56% more efficiently will stand out for an executive that travels a lot. 

Everything should be tailored and relate to the company’s needs to continue showing your connection and passion for the job, just like the example below that cites the use of Google Workspace and other software related to the position’s requirements. 

A relevant body paragraph that makes an impact

In my tenure as an executive assistant at Ryder System, Inc., I managed the CEO’s calendar via Microsoft Outlook, adeptly coordinating over 500 appointments annually to ensure a smooth and efficient schedule. My proficiency in Microsoft Office Suite and Google Workspace was instrumental in enhancing communication and delivering time-sensitive projects. 

email cover letter for executive assistant job

Executive assistant cover letter closing

If you outlined an executive’s daily schedule, you would likely want to summarize the main points to ensure they have all the information they need. 

The closing paragraph of your cover letter acts in a similar way to summarize the primary skills you presented, like managing Outlook Calendars and phone etiquette.

It’s also a good idea to say thank you and use a light call to action, just like you would do with a customer you want to hear back from when you email them. 

What you don’t want to do is be overly informal or disrespectful. 

This won’t land an interview!

Can’t wait to hear from you. I think I’m a good match for the position.

If you want to hire me, let me know ASAP.

Instead, show your passion for the role and how your skills will help the company achieve its goals, as in the example below. 

Demonstrate your enthusiasm and reiterate your abilities for a memorable conclusion!

By leveraging my administrative skills, I can maximize executive productivity and efficiency and support Dell Technologies’ vision. Thank you for considering my application, and I’m eager to discuss this opportunity in more detail. 

Even if you haven’t worked at the executive level, you can still use previous administrative assisting experiences or careers with translatable skills in your cover letter. For instance, if the position requires answering client calls, you can explain how your customer service skills from a previous admin job will help you be successful. 

Usually, executive positions will look for applicants to be more formal. However, you should still review the job description and try to match its tone. It’s the same way you’d try to match a client’s tone when responding to their email to better relate to their needs. 

You should limit your cover letter to one page. Executive roles involve working in fast-paced environments. Keep your cover letter concise and relevant to the requirements of the position to avoid losing a hiring manager’s attention. 

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Executive Assistant Cover Letter Example

Get noticed by the best employers with our professional Executive Assistant Cover Letter template. Use our example cover letter below to give the perfect first impression to a recruiter.

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Executive Assistant Cover Letter

As an executive assistant, you’re used to prioritizing, and now you’re putting getting a job as your first order of business.

You’ve found the perfect job vacancy.

The job description looks excellent, and you’re ready to submit your resume, but they also want a cover letter.

Writing cover letters may not be your expertise, but you’ll most likely need a good one to land the job you want.

You can find a  resume template  to make creating your resume easy, but  a cover letter is more personal .

You can’t hand in a generic cover letter, if you do that it will be rejected before the hiring manager finishes reading the first paragraph.

So how can you  show off your qualifications  and motivation in a cover letter?

If you’re worried about how your cover letter will come out, don’t fear, there is a successful method to writing a cover letter.

Read this guide to learn how to:

  • Write a cover letter if you have work experience
  • Write a cover letter if you have no work experience
  • Write your cover letter if you have an employment gap

Let us assist you in managing how you create your  cover letter  and land your dream job.

To familiarize yourself with what a good cover should look like, you can review this executive assistant cover letter sample below, along with a resume example.

Hiring Manager’s name

Company name

Company address

Dear Mr/Ms. [Hiring Manager Name]

I’m writing in response to the Executive Assistant position advertised by [Company] on [Job website]. As a professional of over 6 years, with experience focusing on expert administrative support to senior executives, I feel I would be a strong fit for the requirements of this role.

I am familiar and adept at the planning and scheduling of board meetings, face-to-face meetings, and providing accurate and detailed and confidential correspondences and answering more than 5 calls an hour as noted in the job description. I also bring an organized and flexible approach that allows me to perform well under pressure and come up with workable solutions in a crisis.

Additionally, I also bring the hands-on experience of training new hires such as Administrative Assistants and providing support to other members of the administrative team. In my current position at [Current Company], I have successfully onboarded over 10 members of staff.

In summary, I think both I and [Executive] would be able to forge a successful working relationship. I hope that we can discuss the position further in a face-to-face meeting in the near future.

Please feel free to contact me by telephone any evening from 5 pm Monday-to-Friday and by email at all times.

Thank you for taking the time to read through my application.

Sincerely, Name

Address Phone number Email address

Looking over an example is key to understanding what to include. By using a  resume builder  as well, you’ll have the perfect resume and cover letter to  impress a potential employer .

How to Write a Cover Letter for Executive Assistant with Experience

When you turn in your resume, you are giving the hiring manager a summary of your experience and skills.

That means your cover letter must  bring something different to the table .

Not only should you mention your qualifications and experience, but you have to show that you are motivated to work in that position.

That’s why the correct  cover letter structure  will be your best friend.

By  formatting your letter the ideal way , you’ll be able to tell the job recruiter that you are qualified, motivated and the best candidate to fill the position.

Let’s take a look at how you should begin your letter.

I am submitting this application for the executive assistant vacancy at X inc. I have 3 years of experience as an executive assistant. I’m skilled in managing schedules and prioritizing emails. I am also a team player.

Thanks to my ability to prioritize and manage schedules for three executives at X Company saved $20,000 in salaries. I was able to accomplish this thanks to my interpersonal and time-management skills.

This works much better.

By beginning your cover letter like this, you demonstrate an accomplishment,  relevant to the job opening .

The rest of your letter should mention relevant experience and information as well.

In your body, you should  mention your motivation  to fill the vacancy and work for the company.

Conclude your cover letter by explaining how your  skills match the company’s needs .

Remember to keep your letter personal.

How to Write a Cover Letter for Executive Assistant with No Experience

Nothing stops someone from applying for a job than seeing the words “experience required” or “minimum X experience required.”

You  may not have work experience yet , but that does not mean you are unqualified.

All you have to do is write a cover letter demonstrating  how your skills match the vacancy .

By doing this, a hiring manager can still conclude that you are the best candidate.

So how can it be done?

It’s essential to know  what the company requires .

There may be other applicants with more experience, but will they all write a cover letter demonstrating they know what the company and position are all about?

That won’t necessarily be the case.

The secret is to study the job posting, look over what they want, what they expect from you,  what the company is about , and anything else that is listed.

Touch on who you are as a person, your education, and any  internship or volunteer experience  you have.

Also, be sure to mention the following in your cover letter:

  • How you meet company needs
  • Relevant accolades
  • Your relevant skills

By adding those 3 points, along with demonstrating a lot of motivation to fill the position and learn, a hiring manager will feel  they should call you in for an interview .

You may not be as experienced as other applicants, but you may use your cover letter to demonstrate how you will be a valuable employee and will  outwork the other applicants .

When writing the motivation statement, ensure you talk about your desire to learn and adapt to any situation you may encounter at the workplace.

How to Write a Cover Letter for Executive Assistant with an Employment Gap

This might be the first job you are applying for after a long time.

You might think your job application will automatically end up in the rejected pile.

However, if you write your cover letter the correct way, that won’t happen.

If you have a long gap in your employment history, it’s essential to do one thing: be straightforward.

You should follow these rules if you have been out of work for a while.

  • Be Sincere:  Don’t think a hiring manager won’t find out about your time off. Briefly explain why you weren’t or couldn’t be employed, so they don’t get the wrong idea.
  • Mention time off when appropriate:  If it’s a short amount of time, or it was a long time ago, it would be best to not even discuss it.

Prepare your interview answers beforehand. It is likely the hiring manager will ask you about your work gap when you meet in person.

To avoid problems related to your employment gap, use the ideal cover letter and resume formats.

That also lowers the chances of a hiring manager being worried about any long periods without employment.

Executive Assistant Cover Letter Tips and Advice

An Executive Assistant has to take on a  lot of different tasks  in their role. They will be in charge of a multitude of administrative work such as taking calls, writing formal letters, organizing schedules, and providing clerical support.

As you’ll probably already know, Executive Assistants are also the masters of finding order in chaos. They will be given far-reaching  responsibilities over scheduling  for executives’ daily schedules and clerical necessities. This needs to come across in your letter.

You’ll need to show that you know how to make  quick adjustments and decisions  should things change suddenly. Demonstrating that you are flexible, organized, and adept at resolving issues will help instill that confidence in the person reading your letter too.

Also, Confidentiality is highly important in the work of an Executive Assistant. You will be trusted with a lot of  personal and professional information  that you will be expected to not disclose. Therefore don’t forget to demonstrate that you can be trusted with this responsibility.

Telephone skills play a big part in the life of an Executive Assistant so be sure to hype up your ability to successfully answer calls, politely respond to requests and keep records of messages.

Remember, your  written skills need to shine through  on the cover letter and resume.  Executive Assistants  will be expected to draft clear and communicative letters and emails for their employers. This will be partially assessed during your application so make sure your spelling and grammar are bulletproof.

Executive Assistants are also often placed in charge of  Administrative Assistants , given their senior authority and extra years of experience. Therefore it’s wise to  indicate what training and support you provided  to other admin and clerical assistants in the companies you’ve previously worked in.

As you can see you have a lot of detail to go over in your cover letter. In this sense, it’s best to focus on the highlights, or the  skills most desired by the job description.

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Executive Assistant Cover Letter Sample

Administration roles like executive assistants are incredibly important to the success of major businesses across the world. When applying to these roles, your cover letter shouldn't be what makes your job application fail. Instead, it should enhance your chances of landing an executive assistant interview.

Many employers are using applicant tracking systems (ATS) to sort and screen resumes, so using a writing service that specializes in executive assistant cover letters, like TopResume, can ensure your application gets through those systems smoothly – and doesn't get bypassed for someone else's.

Cover Letter Sample

Executive Assistant Cover Letter Blunders to Fix

If you're applying to jobs that require an executive assistant cover letter, it's important to avoid mistakes that could ruin your chances. Such errors include:

  • A cover letter that's too long. If your administration cover letter is borderline novel-length, it's too long. Yes, that might be an exaggeration, but the point still stands: your cover letter should be no longer than a page. Ideally, it should be somewhere between three to four paragraphs.
  • An executive assistant cover letter that's clearly a template. As the hiring manager sifts through tens, sometimes hundreds of applications, you don't want yours to have the exact wording and structure as five others. Your cover letter should follow a structured format, but the material within should be unique to yourself and what you can offer a company.
  • There's no personality. A cover letter is often the first document a recruiter will see representing your professional brand. Is it going to put them to sleep? Let's hope not. Let your personality shine through so the recruiter can clearly tell whether you're a good cultural fit for their company.
  • It's not addressed to a specific person. "To Whom It May Concern" is no longer an acceptable greeting for a cover letter. Take the time to find the name of the hiring manager at the company for which you're applying. If after digging you can't find it, opt for a greeting like "Dear Hiring Manager". It's a bit more personal and inviting, although using a specific name is best.

After viewing the sample above, it's time to ask yourself this question: will your executive assistant cover letter make the right impression? Two of our resume packages (Career Evolution and Executive Priority) include cover letter writing. We guarantee you'll get 2x more job interviews within 60 days or we'll rewrite your resume for free.

Get the executive assistant interview you're hoping for. Use our cover letter writing service today!

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  • Executive/CEO
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WTO / Letters and Emails / Cover Letters / 8 Perfect Samples for Executive Assistant Cover Letter

8 Perfect Samples for Executive Assistant Cover Letter

Many leaders will choose to work with technology to help them organize each day and manage their schedules. However, many still like to work with a professional to have someone personally assist them in managing their tasks. If you want to work as an executive assistant, preparing a cover letter is the first step in the job application process . This letter will help you stand out from the crowd and demonstrate your unique abilities to your potential boss.

Sample Letters

Free Customizable Executive Support Position Cover Letter Sample for Word File

Why is writing a Perfect Cover Letter important?

A properly written cover letter for an executive assistant is included with your resume and other application materials. Job candidates can use this letter as a marketing tool to help showcase their talents and skills and land a coveted executive assistant position. Furthermore, job seekers can utilize this to elaborate on their qualifications for the post and provide details for the contents of their résumé.

This will help you demonstrate your interest in the position while providing more details to discuss the qualifications you can bring to the position and why you are the perfect candidate for the job.

Your resume shows your work and education experience based on where you attended college and which companies you worked for. Your resume also explains some of the skills you learned or how you helped that company succeed. In contrast, a cover letter gives you time to explain your qualifications and achievements while also saving room for any red flags that your resume may point out, like gaps in employment.

It may only be one page long, but when it is written well, it shows the hiring manager and potential employer how valuable you can be for the position.

As you work on writing a cover letter, you must show how you are uniquely qualified to handle the responsibilities of this role. As an executive assistant, you will do more than take phone messages.

There are many tasks that you may need to handle. These can include:

  • Deal with the preparation of documents.
  • Oversee other employees in the office
  • Schedule appointments
  • Answer phone calls
  • Maintain filing systems

Depending on who they work for and the specific requirements of the high-level executive they collaborate with, the assistant will perform specific tasks.

Structure of an Executive Assistant Cover Letter

To write a cover letter, you must follow the proper structure.

Some components include:

The header contains important information that allows the recruiting manager to contact you. This information includes your name, date of birth, address, and contact information, such as your email address and phone number. Putting those at the top of the list saves the hiring manager time.

The recruitment ATS software is another reason you should have a header with your contact details at the top. This software will seek a header with your contact information and add it to its database.

An appropriate greeting is a form of etiquette and makes a good impression. If possible, find the exact name of the hiring manager who will receive this letter and include that in the greeting. This shows that you did your research and are ready to impress. If you do not know the hiring manager’s name, a simple “ Dear Sir or Madam ” can be an excellent place to start. “ To whom it may concern ” will work here too.

Introduction

The next part of the cover letter is the introduction. It would be best to find a way to connect with the hiring manager immediately. Start by mentioning the job position you are applying for and showing your enthusiasm for that role. Briefly highlight some of your skills or qualifications that the hiring manager will look for when hiring an executive assistant. You can look for keywords in the job description to help you choose what to put here.

Now it is time to get into the critical part of your cover letter. The greater your ability to customize your experiences to the job description, the better. This is an opportunity for you to showcase what you can offer as an employee and you should be hired for the position.

List your accomplishments in bullet points. This draws attention and is an effective approach to displaying facts and data connected to your accomplishments. It is good to mention relevant experience here to make your resume stand out.

Executive assistants need to work closely with many people. You can prove yourself valuable if you can showcase your excellent communication skills and the success you have had using them to handle difficult situations.  

You can mention some useful skills. In addition to some of the core skills, consider adding your skills in different areas. You can talk about any experience using Google Drive or Microsoft Office products. It will be a plus if you know how to use some other programs, such as accounting software, customer management software, or project management software. Web conference skills are helpful as well.

Some soft skills are expected from an executive assistant. These can include communication and interpersonal skills, patience, time management, and collaboration.

The final part of the cover letter should help reinforce the enthusiasm mentioned at the beginning of the letter. You can briefly reiterate how you feel your experience will fit well with the company and your excitement for the position at this time.

Your closing is a time to mention how you look forward to meeting with the hiring manager for an interview. A good call to action and a transition to an interview will help seal the deal. Finish off with a “Sincerely” or something similar to end the letter.

Executive Assistant Cover Letter Example

Take a closer look at a thoughtfully written sample cover letter for an executive assistant role. This practical example is designed to help you understand the key components and structure necessary for a successful application in the competitive field of executive support.

Dear Mr. Smith,

I am writing to express my keen interest in the Executive Assistant position at Global Innovations Inc., as advertised on LinkedIn. With over 5 years of experience in high-level administrative roles, I am confident in my ability to significantly contribute to your team and support the executive management effectively.

In my previous role at Tech Solutions Ltd., I provided comprehensive support to senior executives, including managing complex calendars, coordinating international travel, and handling confidential correspondence. My ability to multitask and prioritize tasks ensured the smooth operation of the executive office, even under tight deadlines. I am particularly proud of organizing a major international conference for Tech Solutions Ltd., which resulted in enhanced industry partnerships and a 20% increase in client engagement.

I am adept at using tools such as Microsoft Office Suite, Salesforce, and Asana, which has enabled me to improve office efficiency and reduce costs in my previous roles. My excellent communication and interpersonal skills have been essential in fostering strong relationships with clients, stakeholders, and team members, ensuring a cohesive and productive work environment.

I am excited about the opportunity to bring my unique talents to Global Innovations Inc., a respected leader in the technology sector. I am particularly drawn to this role because of your company’s commitment to innovation and excellence in customer service. I am eager to contribute to your team and support your company’s strategic objectives.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the needs of your team. I am available at your convenience for an interview and can be reached at (555) 123-4567 or via email at [email protected].

Timothy Martin

Key Takeaways

This sample cover letter for an executive assistant position includes several key elements that make it effective and useful as a guide:

  • Addressing the letter to a specific individual (e.g., John Smith) rather than a generic greeting like “ To Whom It May Concern ” demonstrates attention to detail and personalization.
  • The opening paragraph clearly states the purpose of the letter—to express interest in the Executive Assistant position. It also mentions where the job was found, showing attentiveness to the recruitment process.
  • The body of the letter showcases the applicant’s relevant experience and skills. It highlights specific experiences that are directly applicable to the role of an executive assistant.
  • Including specific achievements (like organizing an international conference that increased client engagement) provides concrete evidence of the applicant’s capabilities and success in previous roles.
  • Mentioning proficiency in specific tools and software e.g., Microsoft Office, Salesforce, and Asana relevant to the position demonstrates technical competence.
  • The letter emphasizes the applicant’s communication and interpersonal skills, essential for an executive assistant who often serves as a liaison between executives and other staff or external contacts.
  • Expressing excitement about the company’s industry leadership and commitment to innovation shows that the applicant has researched the company and is genuinely interested in its mission and values.
  • The closing paragraph includes a thank you note , a call to action inviting the recipient to schedule an interview, and the applicant’s availability, making the next steps clear.
  • The letter ends with a professional closing and the applicant’s name, maintaining a formal tone throughout.

Some useful tips for drafting an effective and polished cover letter are mentioned below. 

Always add references

You can tell the hiring manager about your skills, but it is more powerful when someone else says something good about you. Adding a few sentences from a former boss can suit this kind of cover letter. Make sure the reference words are from someone you have worked closely with.

Match your experiences with the job description

Make yourself stand out quite a bit by looking into the exact skills and qualifications necessary for this position and matching your experience to those mentioned in the job description.  

Use a template

A template is a great way to get started with the right words. You will need to customize the template according to your particular requirements.

Get feedback before sending

Ask someone to go through your letter carefully before you email your cover letter. Choose someone who will give constructive feedback on how you can make it better to impress the hiring manager.  

Provide examples of achievements 

Your cover letter is a chance to shine and showcase your relevant skills and experience. Try to briefly give some examples from your previous role that could be useful for the job you are applying for.

  • Were you instrumental in helping increase productivity for the last executive you worked for?
  • Did you help the manager implement a new payroll system that helps get paychecks out on time and reduce costs?

These are the achievements a new hiring manager needs to know about.

Avoid using generic letters

Hiring managers can get many applications from qualified individuals. If you use general language, they will ignore you. This is out-of-date advice that will decrease your likelihood of succeeding in the job.

Omit an objective statement

You do not need to add an objective statement in your letter. This is out-of-date advice that will decrease your likelihood of qualifying for the job.

Avoid irrelevant information

Keep irrelevant information far from the cover letter. It should not contain any information that could be used against you in a discriminatory manner. This includes your political affiliations, weight, race, health, and height.

Making grammar and spelling mistakes

As an executive assistant, you need to be incredibly detail-oriented. If your cover letter is full of mistakes, it will look bad and make you appear unsuitable for the job. Proofread the letter carefully before sending it.

Do not focus solely on yourself

Show your impact on those around you. It is easy to focus on yourself, yet how you affect those around you will determine how successful you are in this position. Highlight your achievements as a team player.

Do not rely on general statements 

Details are essential in a cover letter. You could list all the items you do during the day, but this needs to be more specific and exciting. Instead, it is better to pick a few essential tasks and focus on the details.

Working as an executive assistant can be a rewarding career, but finding the perfect position can take some time. You can face stiff competition when one of these job offers becomes available as they attempt to compete for the same position. One way to stand out from the crowd is to write an effective and polished cover letter for the position. A good cover letter will help showcase how you have effectively helped previous employers and all the skills and experience you can offer the potential employer. By making a connection and highlighting some of your highest achievements, you will be able to impress the hiring manager, and this can help you get the job. 

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Senior Executive Assistant Cover Letter Example

Cover letter examples, cover letter guidelines, how to format an senior executive assistant cover letter, cover letter header, cover letter header examples for senior executive assistant, how to make your cover letter header stand out:, cover letter greeting, cover letter greeting examples for senior executive assistant, best cover letter greetings:, cover letter introduction, cover letter intro examples for senior executive assistant, how to make your cover letter intro stand out:, cover letter body, cover letter body examples for senior executive assistant, how to make your cover letter body stand out:, cover letter closing, cover letter closing paragraph examples for senior executive assistant, how to close your cover letter in a memorable way:, pair your cover letter with a foundational resume, key cover letter faqs for senior executive assistant.

Start your Senior Executive Assistant cover letter by addressing the hiring manager by name, if possible. Then, introduce yourself and state the position you're applying for. You should also mention where you found the job posting. For instance, "Dear Mr. Smith, I am writing to express my interest in the Senior Executive Assistant position that was advertised on your company's website." Following this, provide a brief overview of your qualifications that make you a strong fit for the role. This could include your years of experience, key skills, or notable achievements. Remember, the opening paragraph is your chance to grab the reader's attention, so make sure it's compelling and relevant to the role.

The best way for Senior Executive Assistants to end a cover letter is by expressing gratitude for the reader's time and consideration, reiterating interest in the role, and inviting further discussion. For example, "Thank you for considering my application. I am confident that my skills and experience make me a strong candidate for this role. I look forward to the opportunity to further discuss how I can contribute to your team." This ending is professional, respectful, and assertive. It shows that you value the reader's time, are enthusiastic about the position, and are open to further dialogue. Remember to end with a formal closing like "Sincerely" or "Best regards," followed by your name.

In a cover letter, Senior Executive Assistants should include the following: 1. Contact Information: At the top of the letter, include your name, address, phone number, and email address. 2. Salutation: Address the hiring manager by name if it's known. If not, use a professional greeting such as "Dear Hiring Manager." 3. Introduction: Begin with a brief introduction about yourself and the position you're applying for. 4. Relevant Skills and Experience: As a Senior Executive Assistant, you should highlight your experience in providing high-level administrative support to executives. Mention specific tasks you've handled, such as managing schedules, coordinating meetings, preparing reports, and handling confidential information. 5. Achievements: Highlight any significant achievements in your previous roles. For instance, if you've implemented a new system that improved efficiency, or if you've received recognition for your performance. 6. Soft Skills: Senior Executive Assistants need excellent communication, problem-solving, and organizational skills. Highlight examples of how you've used these skills in your previous roles. 7. Knowledge of the Company: Show that you've done your research about the company and express why you're interested in working there. 8. Closing: In your closing paragraph, express your interest in the position again and your desire to contribute to the company. Thank the hiring manager for considering your application. 9. Signature: End with a professional closing like "Sincerely" or "Best regards," followed by your name and signature. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to provide more detailed information about your skills and experience, and to show your enthusiasm for the role and the company.

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Technical Data Assistant

Job description.

As a member of the Safran Seats business, you play a major role in teamwork that provides over one million seats to major airlines worldwide. Our commitment to superior quality, comfort and innovation ensure that you can take pride in doing meaningful work that supports the needs of passengers and crews alike. No matter your role, you connect and collaborate with your fellow team members to bring state-of-the-art, high value-added solutions to market. Because we are one of the few original equipment manufacturers (OEMs) to offer an all-inclusive range of passenger seats for commercial aircraft, you'll do impressive work that supports Objective: Works under general supervision to oversee daily CMM/Service Bulletin and Service Information Letter activities and perform other administrative, data entry and clerical duties as requested to support the Technical Data. Authorities: This position acts as a support function for daily Technical Data activities Duties and Responsibilities Note: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This job description does not constitute a written or implied contract of employment Main Function Responsibilities Position responsibilities and activities filling Guidelines • Manage “Tech Writer Tasks” to issue assignments, close out assignments, track on time and right the first time completions on new CMMs/SBs/SILs and revisions. • Track new and mod programs in oSmoz, assign new CMM numbers and assure CMMs will be released prior to TSO due date. • Work closely with Program Management to ensure new program dates are listed correctly on oSmoz and updated as necessary. • Complete monthly specification audits, iSpec2200, S1000d specs, along with Airbus and Boeing audits. • Upload CMMs and Service Bulletins to Boeing or Airbus portals, as required. • Maintain CMM, Service Bulletin and Service Information Letter Library (WebX and Z drive). • Proofread categories and verify all seat part numbers in specific sections of CMMs and Service Bulletins/Service Information Letters. • Sever as editor for CMMs/SBs and SIL as necessary. • Upload/download documents to/from Safran LFT site. • Assign Service Bulletin/Service Information Letter numbers and Regional Jet Mod Kit numbers to engineering. • Assist writers in reviewing preliminary engineering drawings. • Start and help move Service Bulletins/Service Information Letters through the Service Bulletin Approval signature process. • Active role in database development/updates. • Coordinate with the Aftermarket Sales team to assist customer's access to the CMMs/SBs/SILs via the customer website. • Assist outside vendors/customers via email, telephone or the customer website to provide documents, information and other assistance, as required. • Perform other related duties as required and assigned by Supervisor or Product Support Manager. .

Job Requirements

Qualification Requirements (The description of the personal profile will help you to specify the skills and knowledge of the ideal job holder) A. Education & Qualification • High school diploma or equivalent required. B. Work Experience - Technical knowledge • • Basic knowledge of general office equipment and computer software. • Data Entry experience preferred. • English - proficient level required. • Basic understanding of engineering drawings preferred. C. Professional Skills • Demonstrate strong skills, speed and accuracy with 10-key by touch. • Demonstrate strong skills in database usage. • Strong skills in data entry. • Ability to proofread small and large technical manuals. D. Behavioral Skills • Perseverance to push people to complete documents and the signing of documents in a timely manner. • Comfortable with ambiguity and limited instruction. • Must have a strong skills for attention to details. • Must be comfortable with multiple tasks at one time. • Ability to establish priorities. E. Desirable Aspects • Working knowledge of authoring software (FrameMaker/Arbortext). • Knowledge of iSpec2200 and/or S1000d specs. • Knowledge of Boeing/Airbus/Embraer/Bombardier specifications General Work Conditions (Physical Demands) Physical Demands (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions). i.e.: • This position requires extended periods of sitting while working with computers and viewing computer monitors and other office equipment. Finger dexterity needed in using misc. office equipment such as telephone, computer and copy machine, etc. Bending, stooping, reaching, and lifting up to approximately twenty pounds are required during tasks related to the job. Work environment • The work environment includes office setting with moderate office noise. SAFRAN is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status

Specificity of the job

Travel International and/or Domestic travel is not required.

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2000 Weber Dr TX 76240

Gainesville

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08.28.2024 Customer services and support

Field Service Technician II (Renton, WA) w-$1500 Hiring Bonus

Gainesville, Texas

08.21.2024 Customer services and support

Manager Repair Center

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Santa Ana Unified School District Logo

Assistant Principal II - Santiago TK-8 Elementary School - 2024-2025 School Year at Santa Ana Unified School District

Application Deadline

9/6/2024 4:30 PM Pacific

Date Posted

Number of openings, add'l salary info, length of work year, employment type, about the employer.

Founded in 1888, the Santa Ana Unified School District (SAUSD) is the second largest school district in Orange County serving approximately 45,000 students and the 2nd largest employer in Santa Ana, providing job opportunities to approximately 5,000 employees. SAUSD is comprised of 32 Elementary, 8 Intermediate, 4 Alternative Educational Options, and 7 High Schools. SAUSD is committed to providing each of its students with a high-quality education, rigorous and advanced programs, and a nurturing, safe environment with state-of-the-art facilities, 21st century learning and technology, and a direct pathway to college upon graduation. Our district proudly boasts one of the highest graduation rates in the state of California.

Requirements / Qualifications

Please submit the following: 1. Complete Online Ed-Join Application 2. Resume 3. Cover Letter - Addressed to Jennifer A. Flores, Associate Superintendent of Human Resources 4. Three Current Letters of Recommendation (Dated WITHIN A YEAR and SIGNED WITH WET SIGNATURE, electronic signatures will NOT be accepted) 5. Detailed Copy of Valid California Teaching Credential or Services Credential and Valid California Administrative Credential (*See below on how to obtain our detailed credential) 6. Copies of Transcripts Bilingual/Biliterate, Spanish/English, desirable *To obtain a copy of your detailed credential, please go to: 1. www.ctc.ca.gov 2. Click on "Search for an Educator" 3. Enter your "Social Security Number and Birth Date" 4. Select your valid teaching credential for this position and print. 5. Upload to your application

EDUCATION AND EXPERIENCE: Master's degree and a minimum of three years experience in teaching and/or school administration and/or resource teacher experience, preferably in K-8. OTHER REQUIREMENTS: Valid CA Driver License (Do not attach) SEE JOB DESCRIPTION FOR ADDITIONAL INFORMATION INTERVIEW DATES: Level I Interview: TBD Level II Interview: TBD BOARD DATE: TBD

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IMAGES

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  1. Executive Assistant Cover Letter Example and Template for 2024

    When you're ready, upload a resume file or build an Indeed Resume to get started on your way toward a career as an executive assistant. Get interview-ready with tips from Indeed. Walter Tomlinson. 785-555-0155. [email protected] March 24, 2023 Dear Hiring Manager, It is with great enthusiasm that I submit my application for the ...

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    Here are the 5 steps for writing a job-winning Executive Assistant cover letter: 1 Start with a proven cover letter template from CoverBuild.io. 2 Use ResyMatch.io to find the right keywords and optimize your cover letter for each role you apply to. 3 Start your cover letter with a personalized greeting for the hiring manager or team name.

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    1. Highlight your core executive assistant skills. As an executive assistant, your main responsibilities include managing the executive's schedule, providing clerical support, and coordinating project details. So your cover letter should highlight your administrative experience along with any industry-specific skills that are required to excel.

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    6. Conclude with a Call to Action: Thank the hiring manager for their time and express your interest in discussing your application further in an interview. 7. Professional Closing: End your cover letter professionally with a closing such as "Sincerely" or "Best regards," followed by your name and contact information.

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    The following advice and examples show what to include in your cover letter so it's optimized for each job application. 1. Heading. At the top of the page, include: Your resume contact header, which should give your full name, address, email, phone number, and LinkedIn or other social accounts if applicable. The date.

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    Template 1. Hi Amanda. I am writing in relation to the Senior Executive Assistant role at Wise May Ltd. As a seasoned professional with 15 of experience in supporting C-suites and managing complex administrative tasks, I am confident in my ability to provide exemplary assistance to your leadership team.

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    Mayfair, London. COVER LETTER. Dear Hiring Manager, I am writing to express my strong interest in contributing to your esteemed company as an Executive Assistant, bringing forth my extensive experience in supporting top-tier executives and my proven ability to drive business growth and efficiency.

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    Content. Top ↑ Executive Assistant Cover Letter Example 5 Steps for the Perfect Executive Assistant Cover Letter #1. Put Contact Information in the Header #2. Address the Hiring Manager #3. Write an Eye-Catching Opening Statement #4. Use the Cover Letter Body for the Details #5.

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    Our comprehensive guide covers how to write an exceptional executive assistant cover letter. This article provides valuable insights, practical formatting tips, essential skills to highlight, and executive assistant cover letter examples to help you stand out and secure your next position. Rate this Template. 4.4 / 5.

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    paragraph #1: big achievement that fits the job description. paragraph #2: key skills + accomplishments to prove them. paragraph #3: make an offer. best regards + your name. PS and another offer. Pro Tip: Include what you like about the company in your cover letter for executive assistant jobs.

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    13. Executive Assistant. Cover Letters. Approved by real hiring managers, these Executive Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why. Compiled by: Kimberley Tyler-Smith. Senior Hiring Manager. 20+ Years of Experience. Jump to a Cover Letter.

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    Here is an example of a cover letter for an executive assistant position: Henry Hogan. (123) 466-7801. [email protected]. November 1, 2021 Dear hiring manager, I'm thrilled to be applying for the role of executive assistant at River Tech.

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    5 Executive Assistant Cover. Letter Examples for 2024. Stephen Greet July 5, 2024. You're a seasoned pro at streamlining daily business operations, enabling executives to navigate their schedules effortlessly. You craft detailed calendars, answer phone calls with unparalleled professionalism, and compose correspondence with meticulous ...

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    Executive Assistants should include the following in their cover letter: 1. Contact Information: Start with your name, address, phone number, and email address at the top of the letter. 2. Professional Greeting: Address the hiring manager by name if possible.

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    Search all executive assistant jobs on Monster to find a position that matches your professional background, skills, and career goals. Give Your Resume the Same Treatment as Your Cover Letter. A solid executive assistant cover letter is an effective way to introduce yourself to potential employers - it deserves just as much attention as your ...

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    To familiarize yourself with what a good cover should look like, you can review this executive assistant cover letter sample below, along with a resume example. Cover letter. Hiring Manager's name. Company name. Company address. Date. Dear Mr/Ms. [Hiring Manager Name]

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    Executive Assistant Advice. To become an executive assistant, a compelling cover letter is essential. The cover letter examples we've assembled can help you in crafting your own job-winning cover letter. Designed specifically for executive assistant roles, these cover letter examples below are ideal for building a highly competitive cover letter.

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    An Executive Assistant Cover Letter is a one-page document written and submitted along with the CV or resume of a job seeker interested in being an executive assistant in a company or an organization.. An executive assistant cover letter is a candidate's introduction to the employer. It provides detailed information on the candidate's work history, professional skills, and personal ...

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    Structure of an Executive Assistant Cover Letter. To write a cover letter, you must follow the proper structure. Some components include: The header. The header contains important information that allows the recruiting manager to contact you. This information includes your name, date of birth, address, and contact information, such as your ...

  23. Senior Executive Assistant Cover Letter Example

    In a cover letter, Senior Executive Assistants should include the following: 1. Contact Information: At the top of the letter, include your name, address, phone number, and email address. 2. Salutation: Address the hiring manager by name if it's known. If not, use a professional greeting such as "Dear Hiring Manager."

  24. Technical Data Assistant

    Qualification Requirements (The description of the personal profile will help you to specify the skills and knowledge of the ideal job holder) A. Education & Qualification • High school diploma or equivalent required. B. Work Experience - Technical knowledge • • Basic knowledge of general office equipment and computer software. • Data Entry experience preferred.

  25. Assistant Principal II

    Founded in 1888, the Santa Ana Unified School District (SAUSD) is the second largest school district in Orange County serving approximately 45,000 students and the 2nd largest employer in Santa Ana, providing job opportunities to approximately 5,000 employees. SAUSD is comprised of 32 Elementary, 8 Intermediate, 4 Alternative Educational Options, and 7 High Schools. SAUSD is committed to ...