resume and cover letter naming convention

The (Simple) Guidelines You Should Follow When Naming Your Resume and Cover Letter Files

When you’re first creating a document—even an important one like your resume or cover letter—you might give it a placeholder file name while you’re working on it. So if you’re job searching, you probably have at least one document named something like “Resume2021” or “FrontEndEng coverletter.” But you probably shouldn’t submit a cover letter or resume with a file name like this.

“It is important to have a clear and professional file name so your resume doesn’t get lost,” says Muse career coach Jennifer Smith , a former recruiter and founder of Flourish Careers . Recruiters and other hiring professionals are often working quickly and have multiple positions they’re hiring for at any given time, so an easy-to-scan file name “makes it simple for the recruiter to keep track of your info.” You’ll also “come across as an ideal professional,” Smith says, both of which are things that can help you to make a good impression on the recruiter—and anyone else considering hiring you.

(Still looking for more open roles to submit those resumes and cover letters to? You can search for jobs right here on The Muse !)

How to Name Your Resume or Cover Letter

Here are a few rules to follow as you name your resume and cover letter files—whether you’re attaching them to an email or uploading the files to an online system.

• Follow any instructions in the job description. Sometimes job postings will ask you to include the position title or identification number in your file name or to follow a certain format. You should always pay attention to any directions in a job posting. Otherwise, your application might be ignored or you may end up looking like you can’t follow instructions—which isn’t exactly the most desirable trait in an employee.
• Make sure your file name is descriptive and unique to you. You should always include your first and last name as well as what the file is, Smith says—for example, “Joseph_Washington_Resume.”
• Format your file name so it’s easy to read. Use capital letters to begin words—especially your first and last name. And separate each word. You can use regular spaces or you might want to use underscores (“_”), hyphens (“-”), or similar. Just avoid slashes (“/”) and backslashes (“\”) which can mess with different computer systems and programs—if you’re able to save a file with these characters at all.
• Include the position you’re applying to (optional). If you’d like to, you can always include the title of the job you’re applying for and even the name of the organization, which can help you keep track of your documents and also gives a subtle nod to the fact that you’ve tailored your materials. So something along the lines of “Cover-Letter-Leah-Kim-Staff-Accountant” or “Batya Feldman Resume The Muse SDR” is a safe bets.

Here are a few more examples of resume and cover file names:

• Ana Maria Estevez Product Designer Resume
• Cover Letter - Rohan Ahmed
• JP_Johansen_Cover_Letter_Sr_Recruiter_Yext
• Kayla-Harrison-Resume

What Not to Do When Naming a Resume or Cover Letter File

Though the exact file name you give your resume isn’t the most important thing—as long as it follows the guidelines above—there are a few things you should definitely avoid.

• File names that don’t make sense: “I’ve seen files saved with other people’s names, or a bunch of random letters and numbers,” Smith says. Avoid submitting a resume or cover letter with a file name that is difficult to understand or makes it unclear what the document is.
• Version numbers : Though you can—and should— revise your resume and cover letter as you get ready to apply to a job, make sure you delete those version numbers in the file name when you submit it. For example, “Sam-Madison-Resume-v3” won’t look as polished as, “Sam-Madison-Resume.”
• Generic file names: You should never submit a resume file named “Resume” or a cover letter saved as “Cover Letter Admin Assistant.” Your name should always be in the file title. If not, how will a recruiter or hiring manager remember who “Resume” belonged to? And how will they easily find your resume if they want to go back to it? If a recruiter or hiring manager wants to find your resume specifically, the first thing they’re going to do is search or scan the folder where they saved resumes for your name.

What File Type to Use

While naming your resume or cover letter file, you might also be thinking about the file type. So what file format is best for job applications? There are only two right answers: a PDF (.pdf) or a Word document (.docx). You should only use a different file extension if a job description specifies that the employer or recruiter would like to see your documents in a different format, such as .txt or .doc.

Read More : Should You Submit Your Resume as a PDF or Word Doc? 5 Rules to Follow

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What to Name Your Cover Letter and Resume Files

It may seem trivial, but file names matter. Here, we discuss naming conventions and best practices for saving and uploading your cover letter and resume.

3 years ago   •   9 min read

You finally finished creating your cover letter and resume — and you’re excited to send it off to prospective employers.

But wait — how should you save your files? Do you send them off as word documents or as PDFs? And how should you name them? Do you include your full name? What about the date?

In this article, we’ll take a look at how to name and save cover letters and resume files. We’ll talk about naming conventions, discuss do's and don’ts, and offer other practical tips and tricks on how to upload your cover letter and resume so that your application is professional and easy to read. Let’s do this!

Naming a cover letter and resume file

Do's and don'ts for naming your resume and cover letter.

Here's what to include in your resume or cover letter file name:

• Your full name, first and last
• The words "resume" or "cover letter" (depending on which it is)
• The name of the position you're applying for
• Anything mentioned in the job ad — always follow instructions above all else

On the other hand, here's what not to include in your resume or cover letter file name:

• Company name
• Version number
• Random strings of numbers of letters
• Special characters

What to name your resume and cover letter

Here are some examples of good resume file names following the above conventions.

Resume file name examples:

JohnSmithResume.pdf JohnSmith_Resume_PositionTitle.pdf johnsmith_resume_salesmanager.pdf Resume_JohnSmith_JobID2346.pdf

Cover letter file name examples:

Jenny_Su_Cover_Letter.pdf Jenny_Su_CoverLetter_PositionTitle.pdf jennysu_accountant_coverletter.pdf UI_designer_00154_cover_letter_jenny_su.pdf

What not to name your resume and cover letter

Cover letter and resume file names like the following should be avoided:

“CompanyName_CoverLetter_v3.doc” “Resume06092021.docx” “CoverLetter_JohnSmith_CompanyName.pdf”,“John_Smith_December2019.doc”, and “John_Smith_Resume_Ver2.pdf”

How to name your resume and cover letter

Step-by-step guide to name your resume.

• In either Word or Google Docs, click File -> Save As / Export to PDF
• Type your full name.
• Add the word 'Resume'.
• Make sure you keep the '.pdf' file extension.
• Remove all spaces, and replace them with underscores (e.g. Jane_Brooke) or sentence case (e.g. JaneBrook) if necessary.
• Remove version numbers, dates or other irrelevant words.
• Remove special characters.
• Save your resume.

Step-by-step guide to name your cover letter

• Add the word 'CoverLetter'.
• Remove special characters, version numbers, dates or other irrelevant words that make your filename lengths unnecessarily long.
• Save your cover letter.

How to save your cover letter and resume

Below is a step-by-step guide on how to save your cover letter and resume, in several file formats .

Microsoft Word

To save your cover letter or resume as a Word document, follow these steps:

• Open up your cover letter or resume in Word
• Under “File”, hit “Save As…”
• A dialogue box will appear. Next to “Save As:” at the top, name your file.
• Next to “File Format:”, located near the bottom of the screen, check to see that your file is saved as a Word document (this should be selected by default).
• Once you have confirmed this, hit “Save”.

Google Docs

Google Docs is convenient because it auto-saves your files. However, you’ll need to do a bit of work in order to share it with your recruiter or hiring manager. Here’s how:

• Open your Google Doc. The filename is displayed in the top left-hand corner of the screen, next to the blue docs icon. Double click to edit.
• Go to “File”, then click “Share”.
• A dialogue box will appear. You can either:
• Share with people directly, under “Share with people and groups”, if you know their email
• Under “Get link”, hit “Copy link” for a sharing link, which you can send via your application

Export as a PDF in Word

Here’s how to save your Word Document as a PDF:

• Open up your cover letter or resume in Word.
• Go to “File”, and hit “Save As…”
• A dialogue box will appear. Name your cover letter or resume file in the field next to “Save As:” at the top.
• Click on the field next to “File Format:”, located near the bottom of the screen, and choose “PDF”.
• Once that has been selected, click “Export”.

Once you’ve chosen your resume file format and appropriate names for your cover letter and resume files, upload to the tool below — it’s a good way to check if your resume is readable by Applicant Tracking Systems (ATS). It’ll also scan your resume and let you know if it checks all the boxes from a hiring manager’s perspective.

Other considerations

Here are some of the whys (and why nots) of resume file naming conventions.

Avoid generic resume file names

Avoid cover letters and resume files that aren’t clearly named — like those that are titled with a long string of numbers, or others that are just called “CoverLetter” or “Resume” with no other identifying information.

Poorly-named cover letters and resume files make it harder to tell at a glance what a file contains and who it belongs to, which means that you run the risk of having your cover letter and resume accidentally discarded and your application ignored for being incomplete.

Keep file names short

Long file names are difficult to read and hard to identify at a glance. Plus, file names (on both Mac and Windows) have a character limit of around 255 characters or so. Exceed that number, and you won’t even be able to save your file.

Leave out the date and version number

Generally, there’s no need to date your cover letter and resume — especially if you haven’t updated them for years. You don’t want an employer to know that you’re using the same old, basic cover letter specimen or resume template you’ve used since 2010.

The same principle applies to version numbers. You want your cover letter and resume to stand out on their own as final, definitive products, so leave out the “v3”. Remember, this is a job application, not a perpetually unfinished piece of software.

Don't use special characters

Use A-Z, 0-9, dashes, and underscores only. Ditch any special characters, symbols, or slashes. This includes accents. There's no need to get fancy with your file name — call it a “resume,” not a “résumé.”

Don’t touch the spacebar

Unfortunately, cover letter and resume file names with spaces in them will convert to “%20” symbols upon uploading to certain Applicant Tracking Systems (ATS) — so a seemingly well-titled “John Smith Resume.pdf” will become "John%20Smith%20Resume.pdf," which is awkward and hard to read. If you need to space out words, dashes and underscores are your friends.

Don't worry about capitalization

You can write your file names in either title case, sentence case, or in all lowercase. Most employers don’t care either way, so it’s not a big deal — though title case (capitalizing the first letter of words) is arguably easier to read and looks more polished than the other two options.

Order doesn't matter

When combining your name, job title, ID, "resume," or anything else into a file name, it doesn't matter which order you list them in. For example, “JohnSmith_Resume.pdf” or “CoverLetter_JohnSmith.pdf” would both be fine.

Follow instructions on the job posting

Any specific instructions on the job listing override any tips in this article. If the job ad specifies a specific file type (e.g., .docx over .pdf) or a particular naming convention (e.g., include your middle initial), then always name and upload your cover letter and resume in line with those directions instead.

You should also try to add skills and keywords included in the job posting on your resume. Use the skills search tool below to find some more hard skills and keywords relevant to the job you’re applying for.

Resume file formats

So far, we’ve covered how to name a cover letter and resume file, but what file type should you save it as?

Use PDFs generated in Word or Google Docs

While you may be tempted to save it as a Word document for the sake of convenience and simplicity, you should try to avoid this when possible. Different versions of Word may mess with your cover letter and resume’s formatting options, like margin widths , fonts , or headers . This means that your nicely-formatted document may not look as neat on your recruiter’s screen — or, in the worst case scenario, may not even be readable at all.

To make sure your recruiter sees what you see, you should export both your cover letter and resume as PDFs instead. Saving your finished files as PDFs ensures that all text formatting will be preserved, no matter what application a recruiter or hiring manager uses to open your cover letter or resume files. If you need to make any changes to your cover letter or resume, just edit it in your word processor, export it as a PDF again, and write over the existing PDF.

Don't use PDFs generated in Photoshop or Canva

That said, make sure you generate your PDF of either your resume or cover letter in a word processor like Microsoft Word or Google Docs. Do not use an image editing software like Photoshop or Canva which will result in your resume not being readable by Applicant Tracking Systems .

Don't use other file formats

If you use a different word processing software — like Open Office, LibreOffice, or a plain text editor — that's fine, but you should convert your file to a more standard format before sending it in. Emailing your resume as a .txt, .odt, or .odf file risks a recruiter not being able to open it.

Frequently asked questions

Why do file names matter.

The short answer: It helps recruiters identify your resume more quickly. While the way you title your cover letter and resume’s file names won’t make or break your application, it’s still important to name them in a way that’s professional and informative.

In reality, it’s good practice simply because it makes recruiters’ lives easier. After all, yours is not the only application a hiring manager will read — they likely have hundreds more to sort through — and clear cover letter and resume file names will help them find and identify your application more quickly.

Should I put my first name or last name first?

Use the format First Name Last Name — for example, "JohnSmith_Resume.pdf" instead of "SmithJohn_Resume.pdf." Why? Mostly, it's just more intuitive. If you have a surname that could also be a given name — or vice versa — it also helps clarify which is which.

Should I use my middle name?

Not unless you're instructed to, or unless you usually go by that name. If you prefer to be called Kelly Sue, then by all means, use that name on your resume file (and in your resume itself). Otherwise, stick to your first name and last name.

Why shouldn't I include the company name?

The hiring manager already works at the company you’re applying to, so it doesn't add anything useful. Instead, it makes your file name unnecessarily long and difficult to read. Some people think that this is a good way to 'personalize' your application, but it isn't — it's the content of the documents that matter, not the file name.

Does it matter if I send my resume as a Word .doc file instead of a .pdf format?

Not really, no. If you’re not comfortable saving your file as a PDF, you can elect to send in your cover letter and resume as a Word document (or a Google Doc). Just be aware that you run the risk of formatting issues if you do so.

Do I combine my resume and cover letter or send them separately?

Unless specified, do not combine your resume and cover letter into one document. Upload them separately.

Get your resume right

Apart from getting your cover letter and resume’s file names and file types down, you’ll also need to make sure that the content within those documents — especially your resume — is well-written.

Resume Worded’s Score My Resume is an instant, AI-enabled resume scoring platform that audits your resume line by line, and gives you feedback on how to improve — helping you maximize your chances of landing a dream job.

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Your Resume File Name Matters: How to Name Your Resume

Your resume file name is the first thing recruiters notice when receiving your resume. Make sure your resume is named appropriately for the job you’re applying for.

Customers Interviewed by:

When you’re job hunting, your desktop is likely full of documents with a unique resume file name to keep them distinguishable. But when it comes time to submit your polished resume , what should the final file name be?

The way you name your resume file can tell a lot about you, including your interest in the position, qualifications, and personality. We asked career experts to weigh in and give their advice on naming your resume file. 

Keep reading to learn:

• How to name your resume file.
• Why your resume file name matters.
• What to avoid when naming your resume file.

Table of Contents

How to name your resume file, tips to write a good resume file name, why does your resume file name matter, examples of poor resume file names.

Before you press submit on your application, look at your resume file name. While it may seem like an meaningless detail, Aiyaz Uddin , founder of TheStaffingCircle says it’s anything but. 

“Recruiters and hiring managers can see the name of your application documents, including resumes and cover letters, in various places throughout the hiring process. This means your file name acts as your first impression, potentially influencing whether your application gets noticed or tossed aside.”

There are a few acceptable naming conventions to choose from.

• FirstName_LastName_JobTitle.pdf
• FirstName-LastName-JobTitle.pdf

Your file could also be a Word document. Both are acceptable formats.

Remember that your resume file name is always visible, whether your resume is going to the hiring manager’s inbox, applying through a job portal, or submitting your resume from LinkedIn . 

Here are seven tips on how to properly name your resume file:

Tip 1: Follow the instructions stated in the job description

Some job ads aren’t specific about how they want candidates to name their resumes, but when they are, be sure to follow those instructions to a tee.

These instructions are usually to help recruiters review resumes more efficiently. But in many cases, they’re there because that’s how the applicant tracking system , or ATS, they use will scan resumes for the job.

Every time you apply for a role, your resume goes into the ATS, which houses your resume for hiring managers to organize.

Not following file naming instructions may cause your resume to be ignored or not seen at all by recruiters.

Tip 2: Include your first and last name

The best way to set your resume apart is to include both your first and last names when naming your resume file. 

For example, instead of writing, “Resume.pdf”, write, “John_Smith_Resume.pdf”. (If you have a common name like John Smith, you might also want to include your middle name as well). 

This way, recruiters can quickly tell the difference between your resume and those of other candidates.

Tip 3: Make your file name reflect your personal brand

If you are a seasoned professional with lots of expertise and qualifications, building a personal brand can help you stand out from other candidates.

This is particularly beneficial to those in creative industries or full-time freelancers who are always trying to attract potential clients and projects.

Here are a few tips on how to do it:

• Tell recruiters what you’re good at. Pay attention to how people describe you or what people say are your strengths – and then briefly yet descriptively include it in your resume file name.
• Have a clear value proposition. What is it that you can do that will make you a great asset to the company? If you’re applying as a fitness instructor, for instance, you might want to include “Fitness Coach” in your file name.
• Give a sneak peek at your story. Your personal branding is a story about you: your career journey, passions, accomplishments , and more. Your file name can give a brief preview of what you’re about.

Some examples of personal branding in a resume file name are:

• John_Smith_SEO_Expert_Resume.pdf
• Janet_Jobscan_Resume_Expert_Resume.pdf
• Jane-Doe-Life-Coach-Resume.pdf

Tip 4: Separate words with hyphens or underscores

To make your resume file clear and readable, separate words with a hyphen or an underscore.

Refrain from using any other special characters, like an asterisk or dash. These characters may result in ATS parsing errors.

Also, avoid combining all the words together, such as “JohnSmithResume.pdf”. Recruiters may have a hard time reading your file name like this. 

In addition, although using all lowercase letters won’t affect how your file is analyzed by an ATS, capitalizing the first letter of every word makes your resume file name easier to read.

Tip 5: Exclude version numbers

You should always tailor your resume to fit the job that you’re applying for. Because of this, you’ll most likely end up with several versions of your resume. 

However, you should NOT show recruiters that you’re sending them one among many of your resume versions.

File names that display the resume version, such as “Resume_2023_1” or “Resume-Sales-2” don’t look good from a recruiter’s perspective. Instead, convey that you’re submitting a resume that’s tailor-fit to the job.

For example, you can name your resume “John-Smith-HR-Manager-Resume.pdf”.

Here are other ways to manage resume versions:

• Keep a master resume file. Keeping a master file that contains all your work history and background will ensure that you don’t lose any information as you create several versions of your resume.
• Include the company name. Indicating the company name is another way to customize your resume file while making it easy for you to manage resume versions.
• Indicate the current year. Including the year can also further customize your resume and make it easier to keep track of which version is most current.

Tip 6: Keep your resume file name short

Your file name should be short yet descriptive. You don’t want it to be so long that recruiters won’t be able to read the whole name when viewing the file. 

To do this, make sure your file name is only around 24 characters.

You can also check whether your file name is too long by viewing the attached file in your email. The entire file name of your attached resume should be visible.

For example:

Tip 7: Name your additional documents the same as your resume

If you’re submitting additional documents, such as a portfolio or cover letter , you should name them the same way you would your resume.

Follow the format “FirstName_LastName_Portfolio” to make your file names consistent.

Doing this will ensure that any additional documents you send will be successfully parsed by an ATS.

Bonus Tip: Use a suitable file format for your resume

To make sure the ATS can correctly parse your resume, always save it as either a .doc, .docx, .rtf, or .pdf file. Any other file type may affect the readability of your resume and cause parsing errors.

Also, avoid using graphics, tables, charts, and other design elements in your resume. These can confuse the ATS, if they aren’t formatted correctly. It’s best to play it safe and not use those features at all.

To make sure that your resume’s file name and file format is ATS-compatible, consider using a tool like Jobscan’s resume scanner .

The scanner works like this: paste your resume and the job description into the tool and click “scan”. You’ll then receive a Match Report.

The Match Report scores your resume and gives you personalized feedback based on best practices for writing a resume, including file name and format.

Here’s an example of the “file type” section of the Match Report:

Make the fixes suggested by the Match Report to give your resume the best chance of making it into the hands of a hiring manager and getting an interview.

Make your resume stand out and get noticed

Upload your resume to see what’s missing and get a free match rate.

View full results and optimize your resume

Your file name may be the last thing you think about when writing your resume , but it matters more than you think. Here are three reasons why:

A polished resume file name is a good first impression

You don’t have to wait until the hiring manager opens your resume to leave a good impression. A resume file name can display:

• Professionalism
• Memorability
• Organization

Your resume file name hints at your qualifications

Put yourself in the recruiter’s shoes. What would you think of a candidate who sends in a resume with a file name that looks like this: “Resume(1)”? 

You might think that candidate is careless, unqualified, or simply not interested enough in the job to bother to name their resume file correctly. 

On the other hand, a well-named resume communicates strong interest, enthusiasm, and a keen attention to detail.

“A clear and concise file name reflects attention to detail and professionalism,” Uddin explains “making a positive first impression before recruiters even open your resume.”

A good resume file name sets you apart from other candidates

The way you name your resume file can make it easier for recruiters to differentiate you from other candidates, even before they go through what’s inside the document. 

It also makes locating your resume faster, so when your application comes to mind, recruiters can quickly access your file.

What’s more, using a file name with unique details about your qualifications or personal brand can help make your resume easier to remember.

If you’re standing out among the rest of the applicants with file names like “resume.docx,” you’re more memorable to the hiring team. 

A polished resume file name also has another benefit: it puts you in the hiring manager’s good graces right off the bat. Uddin shares his insight that “when dealing with numerous applications, recruiters appreciate clear file names that make sorting and searching efficient.”

A clear resume file name has practical benefits to your job search

When you apply for jobs among hundreds of other applicants, a clear resume file name benefits:

• Targeted applications
• The applicant tracking system (ATS)

Including the job title in your resume file name targets your application for the role you’re specifically applying for, which can increase relevance.

Your file name could impact how your resume is read by an ATS

When the hiring manager inputs keywords into their ATS search, resumes with these keywords rise to the top. Uddin shares that this can also apply to file names. 

“Some ATS use keywords from file names to filter applications, so including relevant terms can boost your visibility.”

When you send a resume with a file name that ATS has trouble reading, it could create a file name with words mixed up or that’s hard to read. 

With a clear, easy to understand file name, it’s easier for the hiring manager to retrieve and revisit later. 

Now that we know how to properly name your resume file, here are some examples of resume file mistakes to avoid:

• RESUME.docx
• Resume.version2.docx
• Resume-2023.docx
• Resume-latest version.pdf
• Resume_current.pdf
• johnsmithresume.pdf
• John|Smith|Resume.pdf
• Janet-Parker-SEO content creator, blogger, and travel enthusiast.docx
• Final Resume.pdf

Remember that your resume file name may not be the deciding factor for whether you get hired, but using one that’s clear, descriptive, and specific can boost your chances of standing out and making the right impression.

How should you name your resume file?

According to Uddin, when in doubt, use the following best practices to help you name your resume file appropriately:

• Include your full name : This identifies you clearly.
• Mention the job title : Shows relevance and targeted application.
• Use relevant keywords: Align with the job description and potential ATS filters.
• Keep it concise and professional : Avoid jargon, emojis, or excessive capitalization.
• Maintain consistency : Use the same format for all application documents.

Example: John_Doe_Resume_Software_Engineer.pdf

What file should a resume be in?

A resume is typically submitted as a PDF or Word file . PDF is a universal file format that preserves the formatting of your document and ensures it looks the same across different devices and operating systems. 

It also helps maintain the layout and design integrity of your resume, preventing any unintended changes that may occur when opening the file on different computers or software applications.

Submitting your resume as a PDF ensures that:

• Formatting is Preserved : Your resume will maintain its original layout, fonts, and styling, regardless of the device or software used to view it.
• Compatibility : PDFs can be opened and viewed on almost any device or operating system using free PDF reader software such as Adobe Acrobat Reader, making them accessible to recruiters and hiring managers.

You can also submit your resume in other formats such as Microsoft Word (.doc or .docx). However, read the job description closely to see if there’s a preferred file format for resume submissions.

Should my resume be a PDF?

A PDF is an ideal way to submit your resume. Here are several reasons why:

• Protection from Alteration : PDF files are typically “read-only,” meaning they cannot be easily edited or altered. This helps to prevent unauthorized changes to your resume content or formatting.
• Ease of Printing : Recruiters or hiring managers may want to print your resume for review or to share with others. PDFs ensure that your resume prints consistently and accurately, preserving its visual appeal.

While some employers may request resumes in other formats such as Microsoft Word (.doc or .docx), providing your resume as a PDF unless instructed otherwise is generally considered a best practice in the job application process. It helps to ensure that your document is presented professionally and consistently across different platforms and devices.

NOTE : If you’re building your resume from scratch, try Jobscan’s free resume builder . There are no hidden costs and it allows you to build an ATS-compatible resume in no time!

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Kelsey is a Content Writer with a background in content creation, bouncing between industries to educate readers everywhere.

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How To Name Your Resume and Cover Letter

How to Name Your Resume File

Avoid generic titles, use your name, go beyond just your name (maybe), be professional, be consistent, avoid version numbers, proofread and edit, options for saving your resume, how to send your resume, sample resume.

itakefotos4u / Getty Images

When you are applying for jobs, it's important to give your  resume a title that makes it clear that the resume is yours, not just that of any random candidate.

It is particularly important when you send employers your resume and cover letter as attachments (either via email or through an online job application system). When the employer opens your document, he or she will see what you have named your document. You, therefore, want the title to be professional, and to state who you are clearly.

Read below for more advice on what to name your resume file and other job application documents, as well as what not to name them. Also, read below for advice on how to save your documents.

Don't email or upload your resume with the name resume.doc, unless you want a harried human resources associate to save over your file with someone else’s. With a generic file name, there will be no way to distinguish it from all the other resumes with the same name. 

Choose a file name that includes your name. This way, hiring managers will know whose resume it is, and it will be easier for them to track and manage it. It’s also less likely that they’ll lose it, or get your materials confused with someone else’s.

If you name your resume janedoeresume.doc, Jane Doe Resume.docx, or Jane-Doe-Resume.pdf, the employer will know whose resume it is at a glance and be able to associate it with the rest of your materials and application.

If you can fit it, use both your first name and last name. This way, your resume won't get confused with someone else's resume with the same name.

You might choose to provide a bit more detail in the title than simply your name. You can also include the title of the position in your document name for your resume and cover letter. You can use spaces or dashes between words; capitalizing words may help make the document name easier to read.

Remember that hiring managers and other people who will interview you are quite likely to see your cover letter and resume file names, so make sure those titles are professional and appropriate. Now is not the time to pull out your AIM screen names from middle school. Save the joke names for your private social media accounts and keep these file names professional and simple.

Consistency is important when naming your resume, cover letter, and other application documents, so use the same format for each. For example, if you simply use your last name and a description of the document for one title (“Smith Resume”), use the same format for all your other materials (“Smith Cover Letter”).

Make sure any capitalization, spacing, use of dashes, and other style choices are consistent between documents.

If you are applying for jobs frequently, it's possible that you have several versions of your resume saved on your computer. Avoid including version numbers (e.g., John-Smith-Resume-10.doc) in your file name and other cryptic codes.

Get rid of those numbers and codes when you submit your resume. An employer might get the impression that the job is halfway down a long list of potential opportunities. A hiring manager who sees “resume-10” as part of your file name will wonder what resumes 1 through 9 looked like and whether you’re just applying for every job in town.

Develop a filing system on your computer to keep track of the different versions of your resume, rather than using the file name for that purpose, and make sure that proofed, ready-to-go resumes are stored in a separate area from drafts.

Before submitting your resume or cover letter,  proofread  the document title. It sounds silly, but a typo in the title might make an employer think that you do not focus on details and that you are unprofessional.

It's important to send or upload your resume as a PDF or a Word document. This way, the receiver will get a copy of your resume and cover letter in the original format.

To name your Word document resume:

• Click File, Save As
• Type the name you want to use for your resume. For example, malcolmjonesresume.docx

To save a Word document as a PDF:

To convert your Word documents to PDFs, depending on your word processing software, you may be able to do so by clicking either "File," then "Save as PDF" or “File,” then “Print,” then “Save as PDF” (from the list of menu options in the bottom left-hand corner). If not, there are free programs you can use to convert a file to a PDF.

To save a Google Doc resume as a Word document:

• Open the file in Google Docs
• Click File, Download, Microsoft Word (.docx)

To save a Google Doc resume as a PDF document:

• Click File, Download, PDF (.pdf)

Saving your resume and cover letter as a PDF will ensure that the formatting stays the same, even if the employer uses a different word processing program or operating system.

If the job listing requires you to submit your documents in a different format, be sure to do so. Not following instructions could cost you an interview.

Once you've named and saved your resume and cover letter, follow the directions in the job posting for applying for the position. You may need to send your application materials as an attachment , upload them to a job site, or upload them directly to an employer's application portal.

This is an example of a resume. Download the resume template (compatible with Google Docs and Word Online).

Sample Resume (Text Version)

Carly Candidate 999 Main Street, Aspen, CO 81611 (123) 555-1234 carly.candidate@email.com

CAREER OBJECTIVE

Charismatic and creatively talented Event Manager positioned to impress your clients, associates, and project stakeholders with flawlessly executed meetings, galas, conferences, trade shows, banquets, and celebratory events.

CORE QUALIFICATIONS

• 8 years’ experience planning and handling all logistics for high-profile events including conferences, galas, weddings, ski and mountain excursions, and golf tournaments.
• Superb customer service and concierge talents supported by a positive attitude, charming manners, and a proactive stance in identifying and fulfilling individuals’ needs.
• Well-versed in coordinating and supervising cross-functional events teams of caterers, wait staff, set-up and maintenance crews, and security personnel.
• Bilingual in written and spoken English and Spanish, with high fluency in French.

PROFESSIONAL EXPERIENCE

SUMMIT RESORT, Aspen, CO Event Manager , October 2020 - Present Coordinate and direct community and private events for clientele of upscale mountain resort, including ski excursions, destination weddings, and conferences.

• Impressed and earned referrals and repeated corporate leadership and development conference engagements from executives from Microsoft, Google, and Windermere Real Estate.
• Initiated social media marketing initiatives that increased the client base by more than 40%.
• Developed mutually advantageous relationships with media representatives to publicize resort events.

RIDGEWAY RESORT AND CONFERENCE CENTER, Aspen, CO Event Manager , September 2013 - October 2020 Organized golf outings and corporate fundraising tournaments for guests of 5-star resort and conference center. Scheduled greens times and arranged for outdoor catering and post-events including cocktail parties and raffles; handled all related marketing tasks for fundraisers.

• Capitalized upon opportunities to up-sell resort amenities to conference guests, driving an overall revenue increase of 15% for spa, restaurant, and pool grill.
• Implemented stringent billing processes that reduced delinquent accounts by 85%.
• Organized golf tournaments that were written up in Golf Today and NonProfit Times.

Bachelor of Science in Travel and Tourism Management; GPA 3.8 MSU Denver, Denver, Colorado Dean’s List; Graduated Magna cum Laude; Rush Chair, Sigma Sigma Sigma Sorority

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How To Name Your Resume File & Cover Letter

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When applying for jobs, it's important to name your resume file and cover letter files professionally. This will ensure that your documents are easily found by employers and recruiters, and make a good first impression .

Why It's Important To Name Your Resume File

When applying for jobs, it is important to name your resume and cover letter files in a way that will make them easily found by employers and recruiters. This first step in the job application process is often overlooked, but it's important to take the time to do it right.

In this post, we'll cover everything you need to know including:

• 6 tips for naming your resume and cover letter files
• 6 mistakes you should avoid when naming your resume
• Example resume and cover letter names

6 Tips For Naming Your Resume And Cover Letter

Some tips for naming your resume and cover letter files:

Tip #1: Use your name as the file name

• JohnSmithResume.doc
• JohnPSmithResume.doc

This might seem obvious, but it's important to name your resume file in a way that can easily be found by recruiters. If your name is common, consider using your middle initial as well.

Tip #2: Use a consistent name for both your resume and cover letter files

• JohnSmithCoverLetter.doc

This will help recruiters and hiring managers to locate your files quickly, rather than have to search through a sea of documents.

Tip #3: If you have multiple versions of your resume or cover letter, include the date or the version of your resume

• JohnSmithResume2.doc
• JohnSmithResume_051822.doc

This will help you keep track of your documents, and make it easier for employers to find the most recent version.

Tip #4: Use keywords in your file name

• JohnSmithResume_MarketingManager.doc

When employers are searching for resumes, they will often use keywords related to the position they are hiring for. By including keywords in your file name, you will make it easier for employers to find your resume.

Tip #5: Use a simple and professional file name, and avoid using special characters or spaces

• JohnSmithResume.doc instead of John$mith1995.doc

Tip #6: Make sure the file name indicates what document it is

• JohnSmithResume.doc not just Resume.doc

Following these tips will ensure that your documents are easily found and make a good first impression on potential employers.

6 Mistakes You Should Avoid When You Name Your Resume File

When applying for jobs, it's important to name your resume and cover letter files professionally. This will ensure that your documents are easily found by employers and recruiters, and make a good first impression. Here are some mistakes you should avoid when naming your resume file:

#1: Don't use your name as the file name.

If you have a common name, there may be many other files with similar names, making it difficult to locate your documents. One of the most common mistakes people make is using just their name as the file name. This may seem like a good idea, but it can actually make your documents harder to find.

#2: Don't use a different name for your resume and cover letter files.

Here's another example where it can become confusing for employers and recruiters, and may make it difficult for them to find your documents. It's important to use the same name for both files, so they can easily be found together.

Good Example: JohnSmithResume.doc JohnSmithCoverLetter.doc Bad Example: JohnSmithResume.doc SmithJohnCoverLetter.doc

#3: If you have multiple versions of your resume or cover letter, don't forget to include a version number in the file name.

If you have multiple versions of your resume or cover letter, it's also important to include a version number in the file name. This will help employers and recruiters to easily find the most recent version of your document. This will help employers and recruiters to easily find the most recent version of your document.

#4: Avoid using special characters or spaces in the file name.

This can make it more difficult to find your documents. Make sure the file name clearly indicates what document it is, so there is no confusion.

#5: Don't name your files something generic like “Resume.doc”

This may seem like a good idea, but it's actually one of the worst things you can do. Employers and recruiters receive hundreds, if not thousands, of resumes, so you want to make sure your document stands out. Naming your file something generic like “Resume.doc” is a sure way to blend in with the rest of the applicant pool.

#6: Don't name your files something too creative or unusual

While you want your file name to be unique, you don't want it to be too creative or unusual. This can make it more difficult for employers and recruiters to find your document, and may give them the impression that you're not professional. Stick to a simple and professional file name, and avoid using special characters or spaces.

If you utilize the following methods, you'll be able to quickly locate and make a favorable first impression on prospective employers.

Example Resume And Cover Letter File Names

Here are some examples of professional resume file names:

• JohnSmithCoverLetter2.doc
• Resume_JohnSmith.doc
• CoverLetter_JohnSmith.doc

As you can see, these file names are simple and professional, and make it easy for employers to find the document they're looking for.

When it comes to your resume and cover letter, first impressions are everything. Use our resume builder to create a resume that will help you get noticed by employers, and name your files in a way that will make it easy for them to find.

Creating a professional resume and cover letter can be a challenge, but with our tips, you'll be able to create documents that will help you get noticed by employers.

Final Thoughts

When applying for jobs, it's important to name your resume and cover letter files in a way that will make them easily found by employers and recruiters.

Interested in how you can stand out from other candidates? Check out our guide on How To Create A Value Validation Project ! It's packed with examples of projects that you can create to blow the recruiter and hiring manager away!

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Austin Belcak

Austin is the founder of Cultivated Culture where he helps people land jobs without connections, without traditional experience, and without applying online. His strategies have been featured in Forbes, Business Insider, & Fast Company and has helped people just like you land jobs at Google, Facebook, Amazon, Apple, Microsoft, Twitter, & more.

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Naming Your Cover Letter & CV File: Best Practices + UK Examples

Example CV and cover letter file names

You’ve spent hours crafting a CV and cover letter that reflect your unique value and expertise, and you’re ready to send them off to win you the job. 

But how should you name it? Does the CV name even matter? Are there best practices to be aware of?

Yes, how you structure your CV and cover letter name is important, and we’re here to walk you through why it matters and how to think about it. This article covers why you should be intentional about your CV file name and how to choose the best name.

Why the CV and cover letter file name matters

It may seem simple and unimportant, but how you name your application documents can make or break your chances of landing the job. 

Imagine you’re hiring for a high-priority role, and an amazing CV comes across your desk. You can’t wait to reach out to set up an interview. 

But then you’re distracted or called into a meeting — you’ll have to pick it back up later. It is much easier to do that when the CV is labelled in a way that makes the candidate’s name clear and easy to find. 

With a CV name or cover letter name that is vague or unclear — like simply calling it “My CV” — it won’t be easy to search for or tie back to you. Hiring managers are busy and can’t spend hours searching for a CV they glanced over, so they’ll just move on to another candidate. 

Also, while it’s a small thing, using a professional and clear file name is yet another chance to showcase your professionalism . 

Proofread, proofread, proofread!

Give your application materials a once-over before submitting them. Try reading them aloud to yourself; this can help you catch errors you may otherwise miss. If you want to be even more careful, ask a friend to proofread your CV and cover letter — and their file names. 

What is a good file name for your CV and cover letter?

Choosing the right file name matters, but don’t overthink it. There’s an easy formula to help you determine how to label your documents: Your Name + Type of Document

For example, when you label your CV or cover letter, you might choose “Diana Sutton CV” or “Andrew George Cover Letter.” If it’s helpful for you to label it with the year, you can (if you have many other versions of your CV saved on your computer, for instance). Make sure the naming convention matches on both your CV and cover letter.

It’s ideal to keep the name as concise as possible, so if you have a very long name, it’s fine to abbreviate it as long as it’s still clear who owns it. If your name was ‘Bernard Theopolopotis,” you could shorten it to “B Theopolopotis CV.” You would not, however, want to label it “BT CV” or anything similarly vague. 

• John Smith CV
• John Smith Cover Letter
• April Anderson CV 2024
• April Anderson Cover Letter 2024
• B. Subramanian CV
• B. Subramanian Cover Letter
• Max_Holzer_CV
• Max_Holzer_CoverLetter

Best type of file to use

Now that you know the best way to name your CV or cover letter, let’s talk about whether the type of file matters. 

First, double-check the job advert. If they require you to upload a specific type of file, it will be clear in the posting or the applicant tracking system . It’s imperative to show you can pay attention to detail and follow instructions, so check this off your list first.

If the application requests a Word document, you should upload it. However, if you have your choice, a PDF file is your best bet for conserving your formatting . 

It’s rare, but there are a few systems out there that only let you paste a text-only CV or cover letter. In those cases, you can copy and paste from your document — but be sure to double-check and make sure everything copies over accurately, without egregious spacing or formatting errors. 

Apple users should avoid submitting a file in Pages. Although many companies use Mac computers, not everyone can open a file in Pages, which can result in your application being ignored. 

Key takeaways

The content of your CV and cover letter is of utmost importance to your job search, but the file names matter as well. Don’t let your carefully crafted documents go to waste because a vague file name rendered them unfindable! 

Select a naming convention that includes your name and the type of document, making sure it’s uniform across all of your materials. If you have a long name, it’s fine to abbreviate. 

When submitting your application, make sure you know what type of file the company is requesting and follow the instructions. If they don’t request a specific file type, though, we recommend submitting a PDF to avoid any formatting errors or issues. 

Our CV templates come in both Word and PDF format, making it easy for you to create a compelling CV to upload in whichever form is best. With your knowledge of naming conventions and file types, you’re on your way to job search success.

How to Name Your Resume File for Maximum Impact: Tips and Examples

• The Importance of Naming Your Resume File

When applying for jobs, the name of your resume file might seem like a minor detail, but it can significantly impact how recruiters perceive you. A well-named file not only ensures that your resume is easily identifiable but also demonstrates your professionalism and attention to detail.

Recruiters often receive hundreds of applications, and a clearly named resume file helps them quickly locate and review your application, making a positive first impression before they even open the document.

• Best Practices for Naming Your Resume File

Naming your resume file correctly is crucial for making a positive impression on recruiters and ensuring your application stands out . Here are some detailed best practices to follow:

1. Include Your Full Name

• Why : Using your full name makes it clear who the resume belongs to, reducing confusion if multiple applicants have similar names.
• How : Format it as "First_Last" or "FirstMiddle_Last" if you commonly use a middle name or initial.
• Example : John_Doe_Resume.pdf

2. Mention the Position You Are Applying For

• Why : Including the job title helps recruiters quickly identify which position you are applying for, especially if they are hiring for multiple roles.
• How : Add the exact job title as it appears in the job listing.
• Example : John_Doe_Software_Engineer_Resume.pdf

3. Use the Word "Resume" in the File Name

• Why : Clearly labeling the document as a resume ensures there is no ambiguity about the contents of the file.
• How : Simply append the word "Resume" to your name and job title.
• Example : Jane_Smith_Marketing_Manager_Resume.docx

4. Keep the File Name Professional and Clear

• Why : A professional file name reflects your attention to detail and organizational skills.
• How : Avoid using nicknames, unnecessary numbers, or special characters.
• Example : Use "John_Doe_Resume.pdf" instead of "Johnny_D_Resume2024!.pdf"

5. Avoid Generic File Names

• Why : Generic names like "resume.pdf" make it hard for recruiters to distinguish between different applicants’ resumes.
• How : Always personalize the file name with your own details.
• Example : John_Doe_Project_Manager_Resume.pdf instead of resume.pdf

6. Avoid Special Characters and Spaces

• Why : Special characters and spaces can cause issues with some applicant tracking systems (ATS) and file management software.
• How : Use underscores (_) or hyphens (-) instead of spaces and avoid characters like &, #, @, etc.
• Example : Jane_Smith_Product_Designer_Resume.pdf

7. Use Title Case

• Why : Using the title case (capitalizing the first letter of each word) improves readability and looks more professional.
• How : Capitalize each significant word in the file name.
• Example : John_Doe_Senior_Analyst_Resume.pdf

8. Keep the File Name Concise

• Why : A concise file name is easier to read and manage.
• How : Include only the most essential information (your name, job title, and the word "resume").
• Example : John_Doe_Resume.pdf instead of John_Doe_Application_for_Software_Engineer_Position_Resume.pdf

9. Consider Adding the Date

• Why : Including the date can help with version control and let recruiters know the document is up-to-date.
• How : Append the month and year at the end of the file name.
• Example : Jane_Smith_Marketing_Resume_June2024.pdf

10. Ensure Consistency Across All Application Documents

• Why : Consistency in naming conventions across your resume, cover letter, and other application documents creates a professional image.
• How : Use a similar format for all files you submit.
• Example : John_Doe_Resume.pdf, John_Doe_Cover_Letter.pdf, John_Doe_Portfolio.pdf

By following these best practices, you can ensure that your resume file is easily identifiable, professional, and compliant with application systems, increasing your chances of making a strong impression on recruiters.

• Avoid Common Mistakes in Resume File Names

Avoid Generic Names - Using generic names like "resume.pdf" or "document.docx" makes it difficult for recruiters to identify your resume among many others. Personalize the file name with your name and job title.

• Example : Use "John_Doe_Project_Manager_Resume.pdf" instead of "resume.pdf".

Avoid Special Characters and Spaces - Special characters (such as &, #, @, !) and spaces can cause compatibility issues with some applicant tracking systems (ATS) and file management software. Use underscores (_) or hyphens (-) instead of spaces, and avoid special characters.

• Example : Use "Jane_Smith_Product_Designer_Resume.pdf" instead of "Jane Smith Product Designer Resume#.pdf".

Ensure the Name is Professional and Clear - A professional and clear file name reflects well on your attention to detail and professionalism. Avoid informal nicknames, unnecessary details, or clutter.

• Example : Use "John_Doe_Resume.pdf" instead of "Johnny_D_Resume2024!.pdf".

Avoid Using Dates Unnecessarily - Including dates in the file name can create confusion if not managed properly, especially if you submit multiple versions of your resume. Only use dates if they serve a specific purpose, such as indicating a major update or version control.

• Example : Use "John_Doe_Resume_June2024.pdf" only if the date is relevant.

Don’t Use Abbreviations or Acronyms - Abbreviations or acronyms might not be clear to everyone and can make your file name less professional. Spell out words fully to avoid misunderstandings.

• Example : Use "John_Doe_Resume.pdf" instead of "JD_Res.pdf".

Avoid Including Personal Information - Personal information such as your address or phone number should not be included in the file name for privacy and security reasons. Keep personal details within the resume content, not in the file name.

• Example : Use "Jane_Smith_Resume.pdf" instead of "Jane_Smith_123_Main_St_Resume.pdf".

Avoid Long File Names - Very long file names can be cumbersome and may get truncated, losing important details. Keep the file name concise, including only essential information.

• Example : Use "John_Doe_Resume.pdf" instead of "John_Doe_Software_Engineer_Application_Resume_2024.pdf".

Don’t Forget to Use Proper Capitalization - Proper capitalization (title case) improves readability and makes the file name look more professional. Capitalize the first letter of each significant word.

• Example : Use "Jane_Smith_Marketing_Manager_Resume.pdf" instead of "jane_smith_marketing_manager_resume.pdf".

Avoid Inconsistent Naming Conventions - Inconsistent naming across your application documents can create a disorganized impression. Use a consistent format for all files you submit.

• Example : If your resume file is named "John_Doe_Resume.pdf", ensure your cover letter and other documents follow a similar format, like "John_Doe_Cover_Letter.pdf".

Don’t Use Outdated Job Titles or Information - Using outdated job titles or information in the file name can mislead recruiters and ATS . Update your file name to reflect your current job title or the job you are applying for.

• Example : Use "Jane_Smith_Marketing_Manager_Resume.pdf" instead of "Jane_Smith_Sales_Associate_Resume.pdf" if you are applying for a marketing manager position.
• The Role of File Format in Naming Your Resume

Choosing the right file format for your resume is crucial for ensuring that it is both readable and compatible with various systems. The most commonly accepted formats are PDF and DOCX. PDFs are preferred because they preserve the formatting exactly as intended, ensuring that your resume looks the same on any device. DOCX files are also widely accepted and are compatible with most word processing software.

Using these formats ensures that your resume is compatible with Applicant Tracking Systems (ATS). Many companies use ATS to scan and parse resumes for relevant keywords and information. If your resume is in a non-standard format or contains elements that ATS cannot read, it may be rejected before a human ever sees it. Additionally, avoid using file formats like JPG, PNG, or any image-based format, as these are generally not readable by ATS.

By choosing the appropriate file format and naming your resume file correctly, you enhance its readability, maintain its formatting integrity, and increase the chances of it passing through ATS and reaching the hiring manager.

• Tailoring Your Resume File Name for Different Applications

Customizing your resume file name for each job application can make a significant impact. Here are tips to tailor your resume file name for job applications:

• Example : "John_Doe_Google_Software_Engineer_Resume.pdf" for a job at Google.
• Makes it easier to identify which version was sent to each company.
• Keywords should match those in the job listing to enhance relevance.
• This small detail can distinguish your application from others.
• SEO Tips for Naming Your Resume File
• Example : "John_Doe_Software_Engineer_Resume.pdf".
• Example : "Jane_Smith_Marketing_Manager_Resume.docx".
• Example : "John_Doe_Project_Manager_Resume.pdf".
• Example : "Jane_Smith_Resume.pdf".
• Example : "John_Doe_Sales_Executive_Resume.pdf".
• Example : "John_Doe_Resume.pdf", "John_Doe_Cover_Letter.pdf".
• Example : "Jane_Smith_Resume_June2024.pdf".

Following these SEO tips will help make your resume more searchable, professional, and easily identifiable by recruiters and applicant tracking systems (ATS).

• 10 Examples of Effective Resume File Names

These examples demonstrate clear, professional, and descriptive file names that are optimized for both human readers and ATS:

• This example includes the full name and job title, making it clear and specific.
• Including the job title helps recruiters quickly identify the position you are applying for.
• Uses title case for better readability and maintains a professional appearance.
• Adding the date can help with version control and indicates the resume is up-to-date.
• Clear and concise, including only the necessary information.
• Highlights the specific job role, making it easy for recruiters to sort applications.
• Uses a common file format that is ATS-compatible and easy to read.
• Including the full job title helps align the resume with the job description.
• Simple and professional, suitable if the job title is not specified in the file name.
• The date addition helps manage multiple versions and shows the resume is current.

Following these tips make it easy for recruiters to identify and manage your resume, increasing the chances of it being noticed and reviewed.

• Why is it important to name my resume file correctly?

Naming your resume file correctly ensures it is easily identifiable by recruiters and can help you stand out in a crowded job market. It also demonstrates professionalism and attention to detail.

What happens if I use a generic file name like "resume.pdf"?

Using a generic file name makes it difficult for recruiters to identify your resume among many others. It may also get lost or overlooked in a sea of similar-sounding files.

• Can I use abbreviations in my resume file name?

It’s best to avoid abbreviations as they might not be clear to everyone and can appear less professional. Spell out words fully to ensure clarity.

• Should I include the job title in the file name?

Yes, including the job title helps recruiters quickly identify the position you are applying for, making your application more relevant and easier to manage.

• Is it okay to include the date in my resume file name?

Including the date can be helpful for version control and indicates that the resume is current. However, ensure it doesn’t make the file name too long.

• What file formats are best for resume file names?

The best formats for resume files are PDF and DOCX. These formats preserve the formatting and are compatible with most applicant tracking systems (ATS).

• How can I make my resume file name ATS-friendly?

Use simple, clear, and descriptive names without special characters. Include relevant keywords and ensure the file is in a compatible format like PDF or DOCX.

• Should I use underscores or hyphens in my file name?

Both underscores and hyphens are acceptable, but consistency is key. Choose one and use it throughout all your application documents.

• Can I include personal information like my address in the file name?

No, it’s best to avoid including personal information such as your address or phone number in the file name for privacy and security reasons.

• What should I do if the job posting specifies a different naming convention?

Always follow the specific instructions provided in the job posting. If a different format or naming convention is requested, adapt accordingly to ensure compliance with their requirements.

• How long should my resume file name be?

Aim for a concise file name that includes essential information like your name, job title, and the word "resume." Typically, this should be around 5-7 words.

• Can I use the same resume file name for multiple job applications?

It’s better to tailor the file name for each application to include the specific job title or company name, demonstrating attention to detail and personalization.

• What if I have multiple versions of my resume?

If you have multiple versions of your resume, include the date or a version number to keep track of each one. This helps in managing different applications efficiently.

• Should I include my middle name in the resume file name?

Including your middle name is optional. If your full name is common, adding your middle name can help differentiate you from other applicants.

• What should I do if my resume is rejected due to file name issues?

Review the job posting for specific instructions on naming conventions. Ensure you are using a professional and clear file name without special characters.

• How can I ensure my resume file name is unique?

Include your full name, job title, and possibly the date. This combination is likely to be unique and helps in easy identification.

Is it necessary to mention the word "resume" in the file name?

Yes, including the word "resume" makes it clear what the document is, ensuring there's no confusion about the file's content.

• Can I use all capital letters in my resume file name?

It’s best to use title case (capitalizing the first letter of each significant word) for better readability and a professional appearance.

• What if I am applying for multiple positions within the same company?

Tailor each resume file name to the specific position to show that you have customized your application for each role.

• Should I use my nickname in the resume file name?

It’s best to use your full legal name to maintain professionalism and consistency with other application documents.

• Can I include my LinkedIn profile link in the resume file name?

No, your LinkedIn profile link should be included within the resume content, not in the file name.

• What if I need to update my resume after submitting it?

If you need to submit an updated resume, include the date or a version number to indicate the latest version, such as "John_Doe_Resume_July2024.pdf".

• How important is it to follow the file naming conventions specified in the job posting?

It is very important to follow any specific instructions provided in the job posting, including file naming conventions. This shows you can follow directions and pay attention to detail.

• What happens if I use a generic file name like "resume.pdf"?
• Is it necessary to mention the word "resume" in the file name?

Madison Norton

VP Marketing & Resume Expert

Madison is the VP Marketing and General Manager at VisualCV . He's a seasoned marketing leader, resume writing and career marketing expert and now helping people grow their own career marketing strategies to build a career they love.

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How to Name a Resume File and Cover Letter (+Examples)

Discover essential tips on 'how to name a resume file' to make a strong first impression. simplify your approach for maximum impact and stand out professionally in your job application process..

Does the filename of your resume and cover letter really matter when it comes to a potential employer's first impression, or is it just a non-factor?And if it does matter, what should you name your resume file?

In this newsletter issue, we'll dive into the do's and don'ts of naming your resume and cover letter, emphasizing the importance of creating a good impression even before your resume is opened.

Let's discuss first whether the proper naming of your resume and cover letter files actually matters and when it is most significant.

This week, I came across three LinkedIn posts recommending how people should name their resume files to create a lasting impression.

These were their recommendations:

[Name][Position You Applied For].pdf

[Name][Role/Position][Date]_[Keywords].pdf

[Surname]-[Company Name].pdf

Even though these three posts made many points about what you need to do and why you need to do that, none of them provided any studies or surveys to back up their statement.

I get their intention to help job seekers, but tips without any data or real experience are as useful as tips that tell job seekers they need to use an ATS resume template to avoid being rejected by ATS.

Most recruiters (I would even say 99.9%!) don’t care about the resumes' filenames. That’s because the resumes they receive via career pages, job portals, or LinkedIn are accessible via ATS systems, and they don’t actually download them from there; they simply click on the preview to access the resume.

The file name of your resume might only have an impact on the recipient if they receive your resume via email, LinkedIn, or if recruiters add it to an interview invitation with the interviewer.

How to Name a Resume File

The significance of a resume file name goes beyond just a title; it reflects your professionalism and overall approach to your job search.

A well-named file can easily stand out in a sea of "Resume_V1.pdf", "Job_Application.pdf" or "Profile.pdf."

The Misconception of Adding a Role or Date to Your Resume Name:

While adding position, date or your current role might seem like a good idea, trust me, it's NOT.

Here's why:

Bias and Role: Adding your desired role might unintentionally introduce bias. This might not only pigeonhole you into a specific category but also restrict potential employers from considering you for roles you might be apt for but haven't specifically mentioned.

Redundancy of Dates: What about adding the date? Big mistake! A date can quickly make your application seem outdated. Imagine you've been job hunting for a while, and your resume still says "April 1st" in September. It gives the impression that you're still on the market or you were looking for a job in April and now you are searching again. This could have the same effect on people as those career gaps in your resume.

The Misconception of Adding Keywords: It might be tempting to stuff your resume file name with industry-specific keywords, thinking it might give you an edge. But ask yourself: How would something like this "jan-tegze-sourcing.recruitment.ATS.pdf" be beneficial? It's cluttered, confusing, and detracts from the main content. It adds zero value to anyone, especially when most recruiters and hiring managers are looking for clarity and simplicity.

Including keywords in the filename won't give you any extra points, because ATS doesn't really care about it at all. It's more interested in the content and keywords inside your resume.

Why Keeping it Simple is Key

Simplicity often speaks volumes, especially when it comes to naming files. The aim is to ensure the recipient can easily identify the document, know its content, and, more importantly, recognize whose document it is.

There's no need to overcomplicate things. Stick to a simple format like "First-Last.pdf" or just "FirstLast.pdf". Remember, your resume's content is where you should be showcasing your skills, experiences, and fit for the role, not in the file name.

In a nutshell, your resume file name should be a beacon of clarity amidst the chaos. It's a representation of your organizational skills and your respect for the recipient's time and effort.

How to Name a Cover Letter File

Much like your resume, your cover letter holds immense value in your job application process. Its naming convention should be equally straightforward.

Consistency is Crucial: If you've named your resume "JanTegze_Resume.pdf", then a cover letter can simply be "JanTegze_CoverLetter.pdf". This consistency ensures that when a hiring manager downloads both files, they appear consecutively in their folder or download bar.

Avoid Repetition: There's no need to reiterate the role or the date in the cover letter file name if you've avoided them in your resume name. Remember, simplicity and clarity are key.

Differentiating from Resume: Ensure there’s a clear distinction between your resume and cover letter. Using terms like "CoverLetter" or "CL" can help in easy identification. The last thing you want is for a hiring manager to open your cover letter expecting your resume or vice versa.

The takeaway here is straightforward: naming your documents appropriately is not just a formality but an opportunity to make a strong, organized first impression. Stick to simplicity, consistency, and clarity.

Examples: Right vs. Wrong

A practical understanding often stems from seeing what works and what doesn't. Here are some comparative examples of how to name a resume file and cover letter files:

Example 1: Resume

Right: JanTegze.pdf or JanTegze-Resume.pdf (JanTegze_Resume.pdf)

Wrong: JanTegze-Sourcing.Recruitment.ATS.pdf

Sure, you can use different variations of your name like: JanTegze, jantegze, Jan.Tegze, or Jan-Tegze for your resume. Just keep it simple!

Example 2: Cover Letter

Right: JanTegze_CoverLetter.pdf

Wrong: JanTegze-Marketing-Director-April-01.pdf

These examples illustrate the principle of keeping things simple and straightforward. Over-complicating file names not only makes them harder to read but can also detract from the document's content.

As you can see in the image, the first line is quite generic . Moreover, if more people are using Resume.pdf, with each download that recruiter does, your resume will end up being named Resume(4).pdf or Resume(6).pdf, and so on. This won't create a good impression when recruiters add those resumes to calendar invitations.

Last Thoughts

Your resume and cover letter are primary tools that showcase your skills, experience, and fit for a role. Understand that the first impression starts even before these documents are opened - it begins with the filename.

A unique resume name is not about standing out with a flashy title, but about clear, concise, and professional presentation.

Remember, when contemplating how to name a resume file , think about the individual at the other end. You want to make their task easy, clear, and free of any presumptions. Let your content shine and be the hero of your application, not an overly complicated file name.

In the realm of job applications, simplicity is sophistication. Your file name is a reflection of this principle. So, the next time you're about to send out that job resume file , pause for a moment and ensure it's named to impress, simply.

If you found this newsletter issue helpful, don't hesitate to share it with your own network.

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💡Extra Tips for Perfecting Your File Names

You already know how to properly name your resume and cover letter files, but there’s more to consider:

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How to Name a Resume & Cover Letter File?

William Shakespeare famously wrote the line “What’s in a name?” in his play, Romeo and Juliet. Everything, it seems, when it comes to naming your resume and cover letter files. How you name your resume and cover letter speaks volumes to a potential recruiter.

Picture this : you are a recruiter yourself and have just received an application from someone who couldn’t seem to care enough to pay attention to details. Would you consider the application? Probably not. It’s just how the human mind works. Presentation is key when it comes to forming impressions. When you are applying for a job you want to make the best impression possible.

When it comes to your resume file name, think of it as your digital handshake.

In this guide, we’ll cover :

• Importance of a Resume File Name
• How to choose a Resume name and Cover Letter Name with Examples

Tips on Choosing the Perfect Resume File Name

How to save your resume & cover letter files, 10 common resume file name mistakes to avoid, the importance of a resume file name.

There are a few reasons why it is important to give your resume a specific file name.

• It can help you stand out from the competition – If all of the resumes for a job are named “resume.doc” or “resume.pdf,” yours will stand out if you name it something different. Imagine just how many people make this common mistake leaving recruiters with the painful task of opening each file to figure out which resume belongs to whom. According to surveys, at least a third of the people name their files just resume.doc. Don’t fall in that category.
• It makes it easier for employers to find your resume – If you have a specific file name for your resume, employers will be able to easily find it when they are conducting a job search. How you name your resume file will also affect how a recruiter will store and contact you about potential job opportunities.
• It helps you keep track of your resumes – If you have multiple versions of your resume, it can be helpful to keep track of them by giving each one a specific file name. This will help you avoid accidentally sending the wrong resume to a potential employer. By naming your resume files something different, like “resume_johnsmith.doc” and “resume_johnsmith_nov2022.doc,” you’ll be able to easily keep track of which one is the most recent.

What to Name your Resume and Cover Letter File?

If you want your file to stay in the records, it is recommended you name your resume using your name. It is the best way to distinguish your document amidst the scores of applications that recruiters receive on a daily basis. Saving your document with your name allows a hiring manager to identify it at a glance.

What should I name my resume file?

1. YourName-Document

• For example if your name is Robert Smith and resume can be named as – Robert-Smith-Resume.docx
• For example if your name is Robert Smith and Cover letter can be named as – Robert-Smith-Cover-Letter.docx

2. YourName-JobTitle-Document

For example if your name is James Campbell and if you are applying for a Accounting Analyst position then you resume can be named as – James-Campbell-Accounting-Analyst-Resume.docx

It is recommended that you name your cover letter document the same way as well.

When you’re choosing a resume file name, you want to make sure that it’s professional and easy to remember. You also want to make sure that it’s different from the file names of other resumes that are being submitted for the same job.

Here are a few tips for choosing a resume file name:

1. Use your Full Name – One of the best ways to choose a resume file name is to use your full name. This will help the hiring manager remember your name and it will also show that you’re a professional.

2. Use your email address – Another way to choose a resume file name is to use your email address. This will also help the hiring manager remember your name and it will show that you’re a professional.

3. Use your job title – If you’re not sure what to name your resume file, you can use your job title. This will help the hiring manager know what position you’re applying for.

4. Use the company’s name – If you’re applying for a job at a specific company, you can use the company’s name in your resume file name. This will show the hiring manager that you’re interested in the company and that you’ve done your research.

5. Use the date – If you’re applying for a job that you’ve applied for before, you can use the date in your resume file name. This will help you keep track of which version of your resume you submitted to which company.

6. Use a file extension –  If you want to use something other than your name or your email address, you can use a file extension. A file extension is the three letters at the end of a file name, like “.doc” or “.pdf.” This will help the hiring manager know what type of file they’re looking at.

7. Separating Words in a Cover Letter and Resume File Name – Seperate the words in your file name using hyphens or underscores. Separate first letter of last word in cover letter and resume title with hyphen or underscore (_).

8. Capitalize First Letters vs. Using Lowercase : Do not capitalize the complete file name of your resume. When naming your cover letters and resumes, use title case file names ( capitalizing only the first letter of each word) to keep your formatting consistent across documents.

9. Avoid Special Characters in Resume & Cover Letter Names – Avoid using special characters and stick to English Alphabet letters (A-Z) and Numbers as they don’t work very well with most applicant tracking systems and desktops.

10. Avoid dates in a file name – Simply use your full name and specify whether it is a resume or cover letter when saving your document. It is the most clutter-free and professional approach.

Atlast, When you are proofreading your resume or cover letter don’t forget to also proofread your file name. You don’t want basic errors slipping in to ruin all the hard work you’ve put in to create the most compelling candidate profile for yourself. It pays to pay attention to detail.

A Word document or a PDF is the most widely accepted format when submitting a resume . Unless a recruiter or hiring manager specifies otherwise and requests for a different file format you need not worry.

Often an employer will tell you how they want your resume to be submitted. Try and stick to stipulations for a better shot at being considered for the position.

It is also a good idea to save your resume in both PDF and Word document formats so you have them ready to go depending on what is required at the time of applying.

For Word Document : Use Microsoft Word to create a new document and click on Save As to get a .doc version of your resume.

For PDF : Depending on the software you are using, you should be able to Print to Adobe PDF to save your resume as a PDF. In case your software does not support that, you could use one of the free PDF converter programs available online.

• Don’t send in a resume file name that is simply called Resume.doc.
• Recruiters and hiring managers receive several resumes each day. They simply do not have the time or patience to sift through 50 of them titled Resume.doc trying to figure which belongs to whom.
• Name your resume file using your full name. There are bound to be several Rachels, Michaels, Divyas out there. You don’t want to leave your recruiter frustrated trying to figure out which resume file belongs to whom.
• While you are at it, don’t forget to specify what the document actually is. For instance, simply naming it Rachel-Green.doc does not tell recruiters what the document is. And honestly, nobody has the patience to figure it out for themselves either. Instead, write Rachel Green-Resume.doc to lend clarity.
• Avoid file names such as Rachel-Resume-Updated.doc. Recruiters sure hope you are sending them an updated version; there is no need to spell it out.
• File names such as Rachel-Resume-Last.doc or Rachel-Resume-2020.doc are even worse than those that state they have been updated or revised. When you are sending in a resume file ensure you are sending the final version. Don’t send revised or last versions. Similarly, it is best if you leave out the year or month in a file name. Including it only makes it look dated.
• Resumes that are named SRK-Resume.doc aren’t of much help to recruiters and hiring managers either. They really do not have the time to try and figure out who those initials belong to. Keep it simple and just write out your full name.
• Do provide spacing or hyphens between words when creating a resume file name. Crunching it all together (RachelGreenResume.doc) makes it hard to read.
• While naming your file AVOID all caps. For instance, a file name that says ARCH-Resume.doc could leave the recruiter wondering if ARCH is an acronym for something. Stick to Title Case or Sentence Case as is applicable to dispel all doubts.
• Coming up with quirky file names is a big NO when you are on a job hunt. You don’t want to begin your job search on the wrong foot and you definitely want potential recruiters, hiring managers and employers to take you seriously.

Everyone wants to craft the ideal resume to maximize their chances of landing the perfect job. Since great attention is paid to the details in the content of a resume and cover letter, it is only imperative that the same amount of attention be paid when naming your resume and cover letter files. You don’t want to have a great resume that is let down by a badly named document. Your aim at every step of the way should be to maximize the chances of your job application being picked up so that you can turn on the charm and intelligence in the next step… the interview.

What should I save my resume as?

The ideal way to title your resume would be to use your full name (not just first or last name), followed by the document type (whether it is a resume or cover letter). Alternately, you could also name it using your full name, followed by job description, and then the document type.

Does resume file format matter? What format is best?

Yes, the resume file format does matter. It might often be the last thing we think of when crafting a resume and applying for a job. However, the format you choose does matter. Word documents and PDFs are the most widely accepted formats. These are the more commonly used formats by most people. You don’t want to be in a situation where your recruiter or hiring manager cannot access your resume due to an incorrect file format.

How do I organize resume files?

If this is for your personal reference then it is best to name your resume file using dates. This will help you identify the latest version of your resume. You could also organize your resume files using company names in the file name to help you figure out which job posting you had used that resume version for.

Just remember to omit the date and company name when sending the resume to a recruiter or hiring manager.

Should I put my resume in a folder?

When you arrive for an interview be sure to carry your resume in a folder to keep it crisp and in order. You don’t want to hand out a resume that has folds, tears or stains. It’s just not professional. Ideally, your folder should also have slots to house other important documents such as diplomas, mark sheets, and certificates, should a prospective employer want to see them during the course of the interview.

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FAQ What should you name your cover letter file?

What should you name your cover letter file?

You should name your cover letter file “First-Name-Last-Name-Target-Job-Title-Cover-Letter.” For example, “John-Doe-Assistant-Manager-Cover-Letter.pdf” would be a good cover letter file name. If you have already have a resume name , make sure your cover letter file name matches.

You want your cover letter to be easy for a busy hiring manager to find among their documents. Using your full name and the job title, separated by dashes or underscores, makes your cover letter file immediately identifiable to the hiring manager, who may receive hundreds of applications.

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How to name a cover letter file?

Shakespeare said, “What’s in a name?”. True that. But not in the case of the naming of your cover letter and resume.

A recruiter gets hundreds of cover letters and resumes for a job opening. What if all are named as cover letter.doc or resume.pdf .

So, when you apply for a job position, it is important to have a title name that makes it clear that it belongs to you. So try to use professional titles for your cover letter name or resume name to avoid any confusions or the risk of your cover letter or resume is lost in hundred others.

You must choose an apt name for your cover letter and resume file or you might lose your chances of getting shortlisted for an interview.

In concise, a cover letter name or a cover letter title is the name of the cover letter file is saved as. The purpose of this is to make it easier for the recruiters to identify your documents from hundreds of job applications.

But do not worry, we are here to help you.

Here is what the blog will walk you through:

• How to choose a cover letter name or a resume name?
• How to format the cover letter name or resume name?
• Whether to use special characters?
• Cover letter name examples
• How to choose the best file format for a cover letter and resume?

A few companies provide the format to save the name of your cover letter or resume. In that case, always keep your cover letter name and resume name in alignment with the job description requirements.

If the company do not provide any specific information regarding the name of the document file then follow the tips given below.

So, let us start on how to choose a cover letter title or resume title.

Why do I need to name a cover letter or resume?

[ Back to Table of Content ] It is very simple. Whenever you send a cover letter along with your resume to the recruiter or hiring manager, he/she would download it and save it in a folder having a ton of other resumes and cover letters.

Just to be sure that your cover letter and resume is not lost, naming them properly is a wise thing to do.

Also, if a recruiter or a hiring manager likes your cover letter or resume, or want to have a look at it again then he should be able to find it easily. This would ease out their task and put a good impression on them.

What to name your cover letter and resume file?

[ Back to Table of Content ] Since we now know that a cover letter name and resume name is important, we need to know what to name a cover letter or a resume.

It does not include very rigid rules, just a few things to keep in mind while naming and your cover letter and resume is ready to be mailed.

Rule 1 : Never use generic names for your cover letter or resume. For example cover letter.doc , CL.pdf , resume.pdf , 1.doc etc.

That also includes that you need to avoid by default names that your system generates such as Untitled.pdf .

Rule 2 : Always keep your name first in a cover letter name or resume name. So that it is easier for the employer to save your document in a folder with other applicants and is sorted alphabetically.

Here are a few suggestions for cover letter name and resume name:

Name and document

[ Back to Table of Content ] This is the simplest way to name your cover letter or resume. Say, your name is Betty Stones then you can save the document as Betty-Stones-Cover-Letter.pdf or Betty-Stones-Resume.doc .

Name, job title, and document

[ Back to Table of Content ] This is a more professional way to name a cover letter or resume. In this, apart from the name and document type, you need to mention the job title as well.

This format is a ‘tell all’ one. It tells a lot about the file even before it is opened by a hiring manager or a recruiter. Here are a few examples to guide you:

Betty-Stones-Graphic-Designer-Cover-Letter.doc Graham-Brown-Resume-Mechanic.pdf

This may look very long if your name is very long or the job title. So, to handle that you can use the following tips:

• Do not use your middle name while naming the cover letter or resume
• If the job title is long, take a call and judge whether to put it in the file name or not
• You can use the acronym of cover letter, for example Shenny-James-HR-Generalist-CL.pdf , but in this case, write the document type in the last as shown in the example
• Or you can also use the ‘camel case’, i.e use the entire name without spaces, hyphens, or underscores and keeping the initial letter in capital, for example, JerryJones-WebDesigner-CoverLetter.docx

First name first vs the Last name first

[ Back to Table of Content ] Some companies use the first name to sort their candidate while some use the last name. Since we do not know their approach, try to stick to the first name first followed by the last name.

How to format a cover letter name?

[ Back to Table of Content ] Sorting the name part is done, but there are a lot of other things than the name of a cover letter. Like capitalization, separation, special characters, etc.

Here are a few tips and cover letter name examples to help you with this.

Uppercase vs. Lower case letters vs. First Letters Capitalization

[ Back to Table of Content ]

Let us start with the first case, all uppercase letters. Uppercasing all letters of a file name may seem annoying or maybe loud in some scenarios. Have a look:

FREDY-WHITE-WEB-DESIGNER-COVER-LETTER.pdf

It adds unnecessary length to the cover letter name and is not particularly soothing to the eyes either. In this case, staying away from using uppercase letters exclusively will be your best bet.

Coming to the second case, i.e using all lowercase letters. This is the most common practice, and while it may seem okay to you, it will earn you the lazy tag from your recruiter. The file name lacks a sense of authority in itself. Have a look at the example below:

jennifer-dickson-operations-manager-cover-letter.docx

The last case is capitalizing only the initial letters. Using this approach is the best way to name your cover letter or resume. You might have noticed that in all the examples in this blog we have used this approach. Here is another example for your reference:

Charles-Markle-Business-Analyst-Cover-Letter.pdf

This is more effective and on the safer side.

Separating words in a cover letter name or resume name

[ Back to Table of Content ] Why do we need separators if we can simply put spaces between the letters? This is a very common question that might come to your mind, but there is a reason for using separators in a cover letter name or resume title.

Whenever we save a file name with spaces, for example, Leena Ray Cover Letter.doc, it looks fine until it is fed in the Applicant Tracking System. The ATS fill in those spaces with some random characters when it becomes a URL. For example, applicant/Leena%20Ray%20Cover%20Letter.docx

Tacky, right?

To avoid this, always use hyphens or underscores in between the letters of a cover letter name or resume name.

Just take note of the consistency that is to be maintained while naming the documents.

For example, if you are using a hyphen then use it for all your document names. Have a look: James-Gray-Receptionist-Resume.doc James-Gray-Receptionist-Cover-Letter.doc James-Gray-Receptionist-References.doc

Use of special characters

[ Back to Table of Content ] Using special characters in a resume or cover letter name can create a mess in the ATS. Avoid using special characters such as an ampersand, apostrophe, comma, or dollar sign.

Use only English alphabets, dashes, or underscores.

Avoid version number

[ Back to Table of Content ] We know that you edit your cover letter or resume quite a few times and save it with the version number every time before you decide on the final one.

But, using version number against your resume would only lead to creating confusion for the recruiter. For example Kate-Johnson-Resume3.docx

To avoid this, save the final version in a different folder with a professional title and send it to the recruiter. This would also mitigate the chances of sending the wrong version of a cover letter or resume.

Best file format for the cover letter name or resume name

[ Back to Table of Content ] You may save your cover letter or resume in word format, pdf format, or even txt format. To choose from these options available, first, go through the job description.

Job postings sometimes mention the format in which they want your cover letter and resume. In such case provide the file in the format the job posting has asked for.

But if the posting does not mention the format then try to send your cover letter or resume in pdf format.

PDF format is compatible with all versions of windows as well as with iOS systems. So, there is zero probability of the distortion in the formatting of the document. :

How to save a word file as pdf?

[ Back to Table of Content ] To save a word file in pdf format follow these steps.

• Open the file that you want to save in pdf format
• Go to ‘ File ’
• Click on the ‘ Save as ’ option
• Choose ‘ PDF ’ format from the ‘ Save as type ’ list

Similar steps are involved if you want to change or save the document in other formats, for example, .doc, .docx, .txt, etc.

Key Takeaways

[ Back to Table of Content ] Here is a quick view of how to name a cover letter or resume file.

• Avoid using generic or default names such as resume.doc or untitled.pdf
• Use your first name first followed by your last name, unless mentioned otherwise
• Avoid using space, use hyphens or underscores instead
• Do not use version number against the document title
• Save the file in pdf format, or the format mentioned in the job description
• Do not use special characters such as ampersand or hashtags
• Proofread the title to avoid any typo or other silly mistakes

Go to Hiration career platform which has 24/7 chat support and get professional assistance with all your job & career-related queries. You can also write to us at [email protected] and we will make sure to reach out to you as soon as possible.

We can also help you with creating your resume and cover letter for your dream job. You can also use our Resume Review service. All you need to do is simply upload your existing resume on our Online Resume Builder and get insights from professionals on what changes you can make in your resume to make it shortlist-worthy.

Or you can avail yourself of our Hiration LinkedIn Profile Review service to get professional reviews from experts for your LinkedIn profile and make a statement on the professional platform.

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What to Name Your Resume File?

In This Guide:

Why is your resume’s name important, what not to name your resume file, tips and tricks, takeaways: what to name resume file.

Choosing a file name for your resume may seem like an insignificant task.

But sometimes such small details can be crucially important.

When submitting your resume, you would want every part of your resume to look professional and present you in the best possible light.

And that means paying attention to every little detail, including the resume’s name.

In order to do it right, we are going to go through some important topics, like:

And we are going to leave you off with some great tips and tricks .

If you think there is still some room for improvement in your resume, check out How to Make Your Resume Stand Out .

But if you are ready to name your resume correctly and send it out, stick around.

First off, we need to find out why is your resume’s name so significant.

Your resume’s file name is the first thing your potential employer sees.

It is what distinguishes you from the pile of resumes they receive for each open position.

Chances are, if your resume’s file name looks professional, your potential employer is more likely to open it.

Making your resume’s file name brief and easy-to-read works greatly in your favor.

With hiring managers’ busy schedule, it may be a matter of seconds if you get called in for an interview or not.

Furthermore, using a good resume file name can make your resume easier to find in email inboxes .

So if someone is looking for your resume, they will be more likely to find it.

Keeping your resume’s file name short and to the point really helps you make a good impression and improve your chances among all candidates.

Now that you understand the importance of your resume’s file name, it’s time to do it right.

There are just a couple of things you need to keep in mind, and you should be good to go.

Use Your Name

This one may seem obvious to you, but often it is not.

Including your name in your resume’s file name is really important.

That way, hiring managers would always know whose resume are they opening.

Make sure you put your name in the beginning of your resume’s file name and include at least your surname.

Use the Word “Resume”

The next essential thing you need to take care of is describe what the file is.

In this case, it is a resume, and you need to specify that in the file’s name.

That helps the hiring manager understand what kind of file they are going to open.

Doing that can also help you distinguish your own file, if you have more files to send, like cover letter or references .

Include the Position You Are Applying For

This one is optional, but it is worth the consideration.

It has more of an advantage for you personally, rather than for your potential employer.

If you are applying for multiple positions, you have probably designed different resumes to match the job position ’s requirements.

Adding the position you are applying for, and even the company’s name, can help you keep track of your files and not send the wrong one by accident.

And as for your potential employer, it can show them that you have taken the time to tailor your documents.

Follow the Instructions in the Job Description

Last but not least, you need to follow any instructions in the job description .

Sometimes it is required to include the position title , or an identification number in the resume’s file name.

You might also be required to use a certain format .

Make sure you take the time to scan the job posting for any requirements.

If you don’t follow the instructions, your resume will most probably be ignored, or you will be considered unfit, as you didn’t match the requirements.

Okay, we have gone through all the dos.

But there are some really important don’ts that we need to take into consideration as well.

Don’t Name It Just “Resume”

It is essential to include the word “Resume” in the title of the document, but don’t ever forget to also write your name.

Your resume’s file name should help it stand out from other applications.

And naming it just “Resume” does exactly the opposite.

So make sure you don’t forget adding your name in the file name.

Don’t Include Version Numbers

Even if it helps you organize your files better, numbers have no place in your resume’s file name.

Employers don’t need to know which version of your resume you have sent them.

As long as they are concerned, it’s a single, cohesive document of your work history .

So don’t clutter your resume’s file name with unnecessary information.

Don’t Use “Bad” Symbols

You already know that you need to include your name and the word “Resume” in your resume’s file name.

But you can’t write all that with no spaces, because it would be unreadable.

To escape from that problem, you can do one of the following:

• Capitalize the first letter of every word
• Use special symbols like _ or – between words

What you shouldn’t do is use symbols like these four:

These symbols can mess with different computer systems and programs.

You will probably not be able to save a file with these characters in the title, but it is still worth a mention.

We are almost done with that topic, but we wouldn’t let you leave without giving you some last tips to perfect your resume’s file name.

So let’s finish what we started and get you absolutely ready to nail it.

Use a Unified Look For All Your Application Documents

Branding is important not only to companies, it should also be important to you.

By creating a unified look for all your application documents , you can easily attract the hiring manager’s attention.

And that can only get you closer to your next interview.

Proofread Your Resume

Before sending out your resume, you should absolutely take the time to proofread it all.

Any grammar, spelling, or punctuation mistakes can significantly lower your chances.

It is especially critical to check your resume’s file name for mistakes.

If there are any, it may never get opened.

Choose the Right File Format

There are quite many word processing software products out there, and you can never be sure where will your resume end up.

You might have the perfect resume, but the hiring manager may not be able to open the doc file you sent it in.

Or maybe they can open it, but your design is all over the place.

There is a simple solution to that problem.

To ensure that everything would be okay with your file, you should use the PDF format .

Just to be sure, you should first check out the job listing, as some companies require a different type of format .

And in that case, you should follow the instructions of your potential employer.

We are all done.

Now you know what to name your resume file.

You are now ready to stick out in front of the crowd of candidates with a professional looking file name.

Don’t forget – include both your name and the word “Resume” in the document’s name.

Check out our tips once again and get one step closer to getting your next interview.

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