cover letter for regional administrative assistant

13 Administrative Assistant Cover Letter Guide and Examples

Learn how to craft a standout administrative assistant cover letter that highlights your organizational, multitasking, and communication skills. Follow step-by-step advice to create an impactful cover letter and see how Swooped can support your job search.

Administrative assistants are essential to keeping offices organized and efficient. In this role, you’re expected to manage tasks, coordinate schedules, and provide invaluable support to teams.

However, can you write a cover letter that captures your organizational, multitasking, and communication skills effectively?

Companies look for administrative assistants who can demonstrate their attention to detail and reliability in managing administrative tasks.

Explore our administrative assistant cover letter examples, or leverage our AI cover letter generator to create a standout cover letter that showcases your strengths and lands you the job.

Adminstrative Assistant Cover Letter Samples- By Experience

Entry-level administrative assistant cover letter sample.

[Your Name] [Phone Number] [Email Address]

[Recipient’s Name] [Hiring Manager] [Company Name]

Dear [Hiring Manager Name],

I am excited to apply for the Entry-Level Administrative Assistant position at [Company’s Name]. With a strong foundation in organizational skills and office software, coupled with a passion for delivering top-notch administrative support, I am confident in my ability to contribute to your team’s efficiency. During my internship at [Previous Internship], I assisted in scheduling meetings, organizing files, and managing office correspondence, which resulted in improved office operations and enhanced communication within the team.

I am particularly drawn to [Company’s Name] due to its reputation for creating a dynamic work environment that fosters both personal and professional growth. I am eager to apply my skills in managing office operations and supporting your team’s goals to enhance productivity.

Thank you for considering my application. I look forward to discussing how my enthusiasm and administrative skills can support [Company’s Name].

Yours sincerely, [Your Name]

What Makes This Cover Letter Impactful?

Entry-level enthusiasm: The candidate shows excitement and eagerness to learn and contribute, making a positive first impression.

Relevant internship experience: Highlighting practical experience in scheduling and organizing, even at an internship level, demonstrates the candidate’s capability.

Alignment with company culture: The candidate references the company’s dynamic work environment, showing they’ve researched and value the company’s culture.

Call to action: A confident and polite request for further engagement leaves a positive closing statement.

Junior Administrative Assistant Cover Letter Sample

I am writing to apply for the Junior Administrative Assistant position at [Company’s Name]. With over one year of experience in providing administrative support in a fast-paced office environment, I have honed my skills in office management, data entry, and handling day-to-day correspondence. At [Previous Company], I managed calendars, scheduled appointments, and supported executives, ensuring smooth daily operations.

I am particularly drawn to [Company’s Name] because of its dedication to operational excellence, and I am eager to contribute to the efficiency of your office team. My ability to multitask and attention to detail will allow me to thrive in the administrative role, helping to streamline office procedures and support key objectives.

Thank you for your time and consideration. I look forward to discussing how my administrative skills can contribute to [Company’s Name].

Relevant experience: The candidate emphasizes over a year of hands-on administrative experience, providing credibility and expertise.

Strong office management skills: Specific mentions of calendar management and appointment scheduling showcase critical administrative capabilities.

Interest in the company: The candidate demonstrates that they’ve researched the company and are motivated by its mission and values.

Polite and enthusiastic close: The call to action is confident and courteous, signaling readiness to contribute.

Senior Administrative Assistant Cover Letter Sample

I am eager to apply for the Senior Administrative Assistant role at [Company’s Name], bringing over five years of experience in providing high-level administrative support to executives and managing complex office functions. In my previous position at [Previous Company], I successfully coordinated multiple projects, managed travel arrangements, and maintained comprehensive filing systems, which improved office efficiency by 25%.

With a proven ability to manage critical tasks under tight deadlines, I am confident in my capacity to contribute to the success of your executive team. I am particularly drawn to [Company’s Name] due to its commitment to innovation and operational excellence, and I am excited about the opportunity to bring my organizational and multitasking skills to your organization.

Thank you for considering my application. I look forward to the possibility of contributing to [Company’s Name] and its continued success.

Extensive experience: With over five years of experience, the candidate positions themselves as highly capable and seasoned in administrative work.

Quantifiable achievements: Mentioning a 25% increase in office efficiency through organizational skills adds tangible value.

Strong alignment with company goals: The candidate connects their skills with the company’s goals of innovation and excellence, indicating a good fit.

Confident and professional close: The letter ends on a strong note, with a polite call to action, maintaining professionalism throughout.

Adminstrative Assistant Cover Letter Samples- By Roles

Office administrative assistant cover letter sample.

I am applying for the Office Administrative Assistant position at [Company’s Name], with a background in managing day-to-day office operations, including handling calls, maintaining records, and managing supplies. At [Previous Company], I was instrumental in reorganizing the office filing system, which improved data retrieval efficiency by 30%.

I am impressed by [Company’s Name] reputation for fostering a positive work environment, and I am confident that my administrative skills will contribute to maintaining smooth office operations. I am detail-oriented, efficient, and capable of handling multiple tasks with accuracy and professionalism.

Thank you for considering my application. I look forward to contributing to the administrative success of [Company’s Name] and discussing how my skills can add value to your team.

Operational expertise: The candidate’s focus on core office tasks demonstrates they are prepared to handle the role’s demands.

Process improvements: Highlighting a 30% increase in efficiency through an improved filing system shows the candidate’s proactive nature.

Interest in company culture: The candidate’s mention of the company’s positive work environment shows alignment with company values.

Clear call to action: The letter ends professionally with an invitation for further engagement.

Administrative Coordinator Cover Letter Sample

I am excited to apply for the Administrative Coordinator position at [Company’s Name]. With over three years of experience managing administrative tasks, coordinating team schedules, and ensuring the smooth functioning of office operations, I am confident in my ability to support your team effectively. At [Previous Company], I implemented a new scheduling system that improved efficiency by 20%, streamlining team collaboration and project deadlines.

I am particularly drawn to [Company’s Name] because of its commitment to operational excellence, and I am eager to contribute to the organization’s success. I excel at multitasking, problem-solving, and managing complex projects with tight deadlines while maintaining a calm and professional demeanor.

Thank you for considering my application. I am enthusiastic about the opportunity to support your administrative functions and look forward to discussing how my skills can contribute to [Company’s Name].

Proven coordination skills: The candidate emphasizes their experience in managing team schedules and improving administrative efficiency.

Quantifiable achievement: Mentioning a 20% improvement in efficiency adds concrete value to the candidate’s qualifications.

Focus on operational excellence: The candidate highlights their alignment with the company’s goals, showing they’ve researched the organization.

Confident and clear closing: The letter closes with a clear call to action, expressing eagerness to contribute.

Administrative Associate Cover Letter Sample

I am excited to apply for the Administrative Associate position at [Company’s Name]. With a background in handling office logistics, managing administrative tasks, and supporting executives, I am confident in my ability to keep the office running efficiently. During my time at [Previous Company], I improved administrative processes, implemented a digital filing system, and managed correspondence for senior management, ensuring seamless operations.

I am drawn to [Company’s Name] for its reputation for innovation and efficiency. My skills in project management, attention to detail, and ability to manage multiple tasks simultaneously make me a great fit for your team.

Thank you for considering my application. I look forward to the opportunity to contribute to the administrative success of [Company’s Name] and discuss how my experience can be of value.

Administrative expertise: The candidate demonstrates proficiency in core administrative tasks like logistics and executive support.

Process improvement: The implementation of a digital filing system shows initiative and a focus on efficiency.

Alignment with company values: The candidate’s interest in the company’s reputation for innovation indicates a strong cultural fit.

Engaging closing: The closing paragraph confidently expresses readiness to contribute, inviting further discussion.

Executive Administrative Assistant Cover Letter Sample

I am excited to apply for the Executive Administrative Assistant position at [Company’s Name]. With over six years of experience providing high-level support to C-suite executives, I have developed strong organizational and multitasking abilities that ensure seamless executive operations. At [Previous Company], I managed calendars, arranged travel, and coordinated meetings, contributing to increased efficiency in executive decision-making.

I am particularly drawn to [Company’s Name] for its leadership in [specific industry], and I am eager to leverage my skills to support your executive team. I thrive in fast-paced environments, managing competing priorities with precision and professionalism.

Thank you for considering my application. I am excited about the possibility of contributing to the continued success of [Company’s Name] and look forward to discussing how my skills align with your needs.

Executive-level support: The candidate showcases extensive experience in supporting senior executives, adding credibility to their qualifications.

Multitasking abilities: Highlighting skills in managing executive calendars and meetings shows the candidate’s efficiency.

Alignment with company leadership: The candidate expresses genuine interest in the company’s industry leadership, demonstrating alignment with the organization’s mission.

Strong call to action: The letter ends with confidence, inviting the hiring manager to discuss the candidate’s contributions further.

Construction Administrative Assistant Cover Letter Sample

I am applying for the Construction Administrative Assistant position at [Company’s Name], eager to bring my organizational and project management skills to your construction team. With a background in managing construction documentation, coordinating schedules, and ensuring compliance with safety regulations, I am confident in my ability to contribute to your projects’ success.

At [Previous Company], I supported the project managers by maintaining records, coordinating subcontractor schedules, and ensuring that all necessary permits and documentation were up to date, improving project timelines by 10%. My attention to detail and ability to juggle multiple tasks will ensure smooth operations at [Company’s Name].

Thank you for considering my application. I am excited to discuss how my skills can contribute to your construction team’s success and look forward to the opportunity to contribute to [Company’s Name].

Construction-specific experience: The candidate emphasizes experience in managing documentation and coordinating schedules, vital for construction roles.

Improved project timelines: Quantifying a 10% improvement in timelines shows the candidate’s ability to positively impact efficiency.

Focus on compliance and organization: The mention of safety regulations and attention to detail highlights the candidate’s reliability in a construction environment.

Professional call to action: The closing is direct and enthusiastic, inviting further conversation.

HR Administrative Assistant Cover Letter Sample

I am writing to express my interest in the HR Administrative Assistant position at [Company’s Name]. With over three years of experience supporting HR teams, I have developed a strong foundation in managing employee records, coordinating onboarding processes, and assisting with recruitment efforts. At [Previous Company], I streamlined the hiring process by organizing candidate screenings and scheduling interviews, which reduced the time-to-hire by 15%.

I am particularly excited about the opportunity to contribute to [Company’s Name] as I admire your commitment to fostering a positive workplace culture. I am confident that my organizational skills, attention to detail, and HR knowledge will help ensure smooth HR operations and contribute to the overall success of the HR team.

Thank you for considering my application. I look forward to discussing how my experience and skills can be a valuable asset to your HR department.

HR-specific expertise: The candidate highlights experience supporting HR operations, including recruitment and onboarding processes.

Quantifiable achievement: A 15% reduction in time-to-hire shows the candidate’s impact on efficiency.

Cultural alignment: The candidate’s interest in the company’s workplace culture shows they’ve researched the company and align with its values.

Clear and confident closing: The closing statement emphasizes the candidate’s readiness to contribute to the HR team and invites further conversation.

Legal Administrative Assistant Cover Letter Sample

I am thrilled to apply for the Legal Administrative Assistant position at [Company’s Name]. With a solid background in legal administrative support, I have extensive experience managing legal documentation, scheduling court dates, and assisting with legal research. During my time at [Previous Company], I supported three attorneys by organizing case files, managing calendars, and ensuring timely preparation of legal documents.

I am drawn to [Company’s Name] for its commitment to excellence in legal services, and I am eager to bring my skills in legal correspondence and case management to your team. I am confident that my attention to detail and ability to multitask will contribute to your firm’s success.

Thank you for considering my application. I look forward to discussing how my background can be an asset to [Company’s Name].

Legal-specific skills: The candidate demonstrates a clear understanding of legal processes, including managing documentation and scheduling.

Strong organizational experience: Managing calendars and preparing legal documents reflects the candidate’s capability to handle the demands of a legal environment.

Cultural alignment: Expressing interest in the company’s commitment to legal excellence shows that the candidate has researched the firm.

Confident closing: The candidate closes with enthusiasm, inviting further engagement.

Medical Administrative Assistant Cover Letter Sample

I am writing to express my interest in the Medical Administrative Assistant position at [Company’s Name]. With over four years of experience supporting medical offices, I have honed my skills in managing patient records, scheduling appointments, and handling insurance claims. At [Previous Company], I played a key role in improving patient scheduling efficiency by 25% through the implementation of a new appointment management system.

I am drawn to [Company’s Name] because of its focus on providing high-quality patient care, and I am confident that my organizational skills and ability to manage the administrative aspects of a medical office will contribute to the smooth operation of your practice.

Thank you for considering my application. I look forward to discussing how my skills can benefit your medical office.

Medical-specific administrative skills: The candidate emphasizes experience in managing patient records and insurance claims, which are crucial for medical offices.

Quantifiable achievement: I mproving scheduling efficiency by 25% showcases the candidate’s ability to enhance office operations.

Alignment with patient care: The candidate expresses an interest in the company’s focus on patient care, demonstrating cultural alignment.

Positive closing: The candidate closes with confidence, indicating a willingness to discuss how they can contribute to the practice.

Real Estate Administrative Assistant Cover Letter Sample

Dear [Hiring Manager Name], I am excited to apply for the Real Estate Administrative Assistant position at [Company’s Name]. With a strong background in real estate administration, I have extensive experience managing property listings, coordinating client meetings, and preparing legal documents. At [Previous Company], I successfully managed over 100 property listings, ensuring all client interactions were handled efficiently and professionally.

I am drawn to [Company’s Name] for its reputation in the real estate market, and I am eager to contribute my skills in client communication, organization, and transaction management. My proactive approach and attention to detail will ensure smooth operations and help your team achieve its goals.

Thank you for considering my application. I look forward to discussing how I can support your real estate team in achieving continued success.

Real estate-specific experience: The candidate highlights expertise in managing property listings and preparing legal documents relevant to real estate.

Proven ability to handle volume: Managing over 100 property listings reflects strong organizational and multitasking abilities.

Alignment with company reputation: The candidate expresses interest in the company’s reputation in the real estate market, showing cultural fit.

Strong call to action: The candidate confidently invites further discussion, signaling readiness to contribute.

Sales Administrative Assistant Cover Letter Sample

I am excited to apply for the Sales Administrative Assistant position at [Company’s Name]. With over three years of experience providing administrative support to sales teams, I am well-versed in managing CRM systems, preparing sales reports, and coordinating client meetings. At [Previous Company], I contributed to a 20% increase in sales efficiency by streamlining client communication processes and improving data management in the CRM system.

I am particularly drawn to [Company’s Name] because of its innovative approach to driving sales success, and I am eager to bring my administrative expertise and organizational skills to support your sales team. I am confident that my attention to detail and ability to manage multiple tasks will help your sales department operate smoothly and efficiently.

Thank you for considering my application. I look forward to discussing how my experience and skills can contribute to the success of your sales team.

Sales-specific administrative experience: The candidate emphasizes relevant experience, including managing CRM systems and preparing sales reports.

Quantifiable success: A 20% increase in sales efficiency demonstrates the candidate’s direct impact on improving team performance.

Company alignment: The candidate’s interest in the company’s innovative sales approach reflects alignment with the company’s goals and values.

Confident closing: The closing is proactive and confident, inviting the employer to engage further in conversation.

Key Elements Recruiters Expect in an Administrative Assistant Cover Letter:

Organizational skills: Administrative assistants must be highly organized. Highlight: → Your ability to manage schedules, calendars, and files with accuracy → Examples of how you maintained efficiency in a fast-paced office environment

Attention to detail: Attention to detail is essential in this role. Show: → Your meticulous approach to handling tasks like data entry, document preparation, and communications → How you identified and resolved errors in administrative processes

Multitasking abilities: Administrative roles often require juggling multiple tasks. Showcase: → Your experience in managing several responsibilities at once, such as answering calls, scheduling meetings, and handling office supplies → How you prioritized and executed tasks under pressure

Communication skills: Strong written and verbal communication is critical. Demonstrate: → Examples of drafting professional emails, reports, or presentations → Your experience in liaising between staff, clients, or other stakeholders

Problem-solving and initiative: Administrative assistants often solve unforeseen issues. Highlight: → How you proactively resolved problems, such as scheduling conflicts or resource shortages → Examples of going above and beyond to support office efficiency

How to Format an Administrative Assistant Cover Letter:

When formatting a cover letter for an administrative assistant role, it’s essential to highlight your organizational skills, attention to detail, and ability to support executives or teams efficiently. Here’s how to structure your administrative assistant cover letter for maximum impact:

Administrative Assistant Cover Letter Header:

Your cover letter header should be straightforward and professional, ensuring your contact details are easily accessible.

Elements to include: → Your full name → Contact information (phone number, email, mailing address) → Date of writing → Recipient’s name and title (Hiring Manager, Office Manager, etc.) → Company’s name and address

✔️ More Impactful

Emily Thompson [email protected] (555) 543-2101 02/15/2025

Sarah Jacobs Office Manager Corporate Enterprises 456 Business Blvd, Los Angeles, CA 90017

This format ensures clarity and professionalism while presenting all necessary details concisely.

Administrative Assistant Cover Letter Greeting:

Whenever possible, address the recipient by name to demonstrate attention to detail—an essential skill for an administrative assistant.

Tips for an Effective Greeting:

→ Use a Specific Name: Address the letter directly to the office manager or the hiring manager if known. → Keep It Professional: Use formal greetings like “Dear,” which aligns with the formality required in administrative roles. → Avoid Casual Introductions: Avoid informal greetings such as “Hey” or “Hi.”

✔️ More Impactful:

“Dear Ms. Jacobs,” “Dear Hiring Manager,”

❌ Less Impactful:

“Hello,” or “To Whom It May Concern,”

A personalized greeting shows that you have taken the time to research the company and the person you are writing to.

Administrative Assistant Cover Letter Introduction:

Your introduction should quickly capture the hiring manager’s attention by showcasing your organizational skills and ability to provide administrative support effectively.

Components of a Strong Introduction:

→ Mention the role you’re applying for → Highlight your administrative experience → Connect your skills with the company’s needs

“With over four years of experience in administrative support and office management, I am excited to apply for the Administrative Assistant role at Corporate Enterprises. My ability to streamline office processes and provide executive-level support aligns with your company’s need for efficient administrative operations.”

“I’m writing to apply for the Administrative Assistant position at your company. I have experience in office management and administrative support.”

Pro-tip: Start with a strong introduction that clearly highlights your experience and sets the stage for your value as an administrative assistant.

Administrative Assistant Cover Letter Body:

In the body of your cover letter, provide concrete examples of your organizational abilities, communication skills, and how you’ve contributed to office efficiency in previous roles.

Key Points to Cover:

→ Organizational skills: Highlight your ability to manage schedules, plan meetings, and organize documentation. → Technical expertise: Mention your proficiency in office software, such as Microsoft Office, Google Workspace, or project management tools. → Communication skills: Showcase your experience in drafting reports, emails, or managing internal communication. → Problem-solving abilities: Provide examples of how you’ve solved administrative challenges or improved office processes.

“In my previous role at XYZ Corp, I managed the schedules of four executives, coordinated meetings, and handled internal communication between departments, improving overall office efficiency by 20%. I also implemented a new filing system that reduced document retrieval time by 30%, allowing for quicker decision-making. My proficiency in Microsoft Office and attention to detail ensured that all reports and documents were delivered accurately and on time.”

“I have experience managing office tasks and supporting executives, which I believe makes me a great fit for this role.”

Pro-tip: Use specific examples to showcase how your organizational and administrative skills have had a direct impact on office efficiency and productivity.

Administrative Assistant Cover Letter Closing:

End your cover letter by reiterating your interest in the position and how your skills align with the company’s needs. A confident call to action encourages the employer to reach out for further discussion.

Effective Closing Techniques:

→ Recap your key qualifications and connection to the company → Express enthusiasm for the role and company mission → Include a clear call to action

“Thank you for considering my application. I am excited about the opportunity to bring my administrative skills and organizational abilities to Corporate Enterprises. I would love the chance to discuss how my experience in office management and executive support can contribute to your team’s success. Please feel free to contact me to schedule an interview.”

“Thank you for your time. I look forward to hearing from you.”

Pro-tip: End with enthusiasm and a clear call to action, encouraging the hiring manager to engage with you further.

Common Mistakes to Avoid When Writing an Administrative Assistant Cover Letter:

Administrative assistants need to demonstrate organizational skills, attention to detail, and the ability to manage various tasks efficiently. Here’s how to avoid common mistakes:

Failing to personalize the greeting: → Address the cover letter directly to the hiring manager to create a strong first impression. → Taking the time to find out their name reflects the administrative skills you’ll bring to the role.

Being too general: → Avoid generic statements like “I’m organized and detail-oriented.” → Highlight specific examples of how your organizational skills have made a difference, such as “Managed scheduling for 5 executives, reducing appointment conflicts by 30%.”

Not emphasizing tech proficiency: → Administrative assistants often use various software and tools. → Mention your proficiency with tools like Microsoft Office, Google Suite, or CRM software, and how it improved workflow efficiency.

Overlooking proofreading: → Spelling and grammar mistakes can disqualify you from the role since attention to detail is critical. → Proofread your cover letter thoroughly to avoid errors.

Lack of a clear call to action: → Conclude your letter by inviting the employer to schedule an interview. → A strong call to action expresses your enthusiasm and interest in contributing to their team.

Pro Tip: Demonstrate how your administrative skills can improve operations within the company through specific examples and results.

Top Action Verbs Used in an Administrative Assistant Cover Letter:

Use action verbs that emphasize your organizational and multitasking abilities. Examples include:

→ Organized: Highlights your skills in managing schedules and office operations. → Coordinated: Shows your ability to arrange meetings and events effectively. → Managed: Demonstrates leadership in handling office tasks and operations. → Prepared: Reflects your contribution in document creation and file management. → Communicated: Emphasizes strong written and verbal communication skills.

Key Takeaways for an Administrative Assistant Cover Letter:

1. Personalize the introduction: Address the company’s specific needs and how your organizational and multitasking skills can support their operations.

2. Quantify achievements: Include metrics like “increased office efficiency by 20%” or “reduced scheduling errors by 15%” to show your direct contributions.

3. Highlight relevant skills: Focus on administrative skills such as scheduling, document preparation, and communication, showing how you can enhance office productivity.

4. Use dynamic action verbs: Incorporate verbs like “organized,” “managed,” and “coordinated” to emphasize your efficiency and attention to detail.

5. Close with a call to action: Show enthusiasm for contributing to the team and invite further discussion.

1. How can I highlight my organizational skills?

Provide examples of how you’ve improved office efficiency or managed schedules. For example, “I streamlined the scheduling system, reducing meeting conflicts by 20%.”

2. Should I include software skills in my administrative assistant cover letter?

Yes, mention relevant tools like Microsoft Office or Google Workspace. For example, “I used Excel to create detailed reports that improved data tracking for the sales department.”

3. How do I address a gap in experience or skills?

A: Focus on your willingness to learn and adapt. For example, “While I’m new to managing travel arrangements, my attention to detail and ability to quickly learn software will help me excel in this area.”

4. Should I mention customer service experience?

If relevant, yes. For instance, “I handled customer inquiries professionally, ensuring client satisfaction and timely issue resolution.”

5. Can I highlight multitasking abilities?

Yes, emphasize your ability to handle various tasks simultaneously. For example, “I managed the front desk, coordinated office supplies, and assisted with HR duties, all while maintaining a high level of accuracy.”

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5 Administrative Assistant Cover Letter Samples in 2024

• Administrative Assistant (AA) Cover Letter
• Entry-Level AA
• Executive AA
• Write Your Administrative Assistant Cover Letter

You’re an organized professional, capable of making quick decisions on the fly. Paperwork gets organized, meetings are scheduled, and calls are answered with proper etiquette when you’re on the job.

However, does your cover letter serve as the perfect complement to your administrative assistant resume , thereby enhancing your candidacy for your next administrative assistant role?

Writing a great cover letter that encapsulates your comprehensive skill set is no small feat. So, we’ve created expert-researched administrative assistant cover letter examples designed to assist you in showcasing your abilities effectively, ensuring you stand out as the ideal candidate for the administrative assistant position you aspire to secure in 2024. To further streamline the process, our cover letter generator can help tailor your application to perfection.

Administrative Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

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Block Format

Copy this text for your Administrative Assistant cover letter!

123 Fictional Avenue Raleigh, NC 27602 (123) 456-78790

June 15, 2023

Leila Akbari LexisNexis 123 Fictional Avenue Raleigh, NC 27602

Dear Ms. Akbari:

I have long admired LexisNexis’s commitment to helping professionals advance their work through information-driven insights. Collaborating with a dynamic team centered around efficiency is where I’ve proven to be effective for the last four years; I am ready to contribute from day one as your next administrative assistant.

During my time at PrecisionHawk, I have leveraged my skills in a fast-paced corporate environment, where I oversaw database management for a department of 30 employees. By rigorously maintaining and proactively handling data with Excel, I boosted efficiency by 32%, which helped inform strategic decisions that drove our team’s success.

Beyond the technical aspects of my role, I have a keen eye for event planning and execution. As the lead planner for our annual corporate retreat, I managed budgets, logistics, and vendor relationships to host events later recognized for their smooth execution and thoughtful design. Last year, our event saw a 27% increase in attendance, received positive feedback, and most importantly, fostered team building and camaraderie.

As a PACE-certified professional, I bring a high level of proficiency in administrative duties, and I’m prepared to support LexisNexis in its goals for efficiency, transparency, and accuracy. Administrative roles require a keen attention to detail, a proactive mindset, and a dedication to efficient operations—qualities I have honed and demonstrated throughout my career.

I am inspired by LexisNexis’s innovative approach to harnessing the power of information. The potential to contribute to this process excites me, and I look forward to discussing my experience and qualifications with you further. Thank you for your time, and I anticipate our future conversation.

Best regards,

Anika Meyer

Enclosures: Resume Professional Administrative Certificate of Excellence (PACE)

Why this cover letter works

• Keywords you find from the company’s about page like “information-driven insights,” “centered around efficiency,” and “harnessing the power of information” show you’ve cared enough to research this organization—and that you were willing to put in time to make that connection, a pretty desirable trait in an administrative assistant!

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Entry-Level Administrative Assistant Cover Letter Example

Copy this text for your Entry-Level Administrative Assistant cover letter!

123 Fictional Avenue Houston, TX 77005 (123) 456-7890

Emre Erdoğan BP America Inc. 123 Fictional Lane Houston, TX 77005

Dear Ms. Erdoğan,

I’m writing to apply for the administrative assistant role at BP America Inc., a company that has impressed me with its unwavering commitment to excellence and innovation. I believe my work ethos aligns well with BP’s values, and I’m keen to contribute my skills and dedication to your organization.

During my internship at GreenTech Solutions, I developed a solid foundation in administrative tasks, with a focus on Microsoft Office Suite, Microsoft Outlook, Google Calendar, and Dropbox. My organizational skills allowed me to manage around 162 appointments and meetings for the executive team. This improved the workflow and resulted in a 27% decrease in scheduling conflicts.

Additionally, I’m experienced in event coordination from my role at the Office of Student Affairs at my college. I helped to organize roughly 23 events during the academic year, overseeing logistics and execution. I utilized Google Calendar, effectively managing event schedules.

My skills in technology, ability to stay organized, and strong communication skills make me an ideal candidate for the administrative assistant role at BP America Inc. I am eager to join a team that values efficiency and actively supports sustainability initiatives.

I look forward to the possibility of discussing how I can contribute to your team. Thank you for considering my application.

Maria Martínez

• Link your opening with a strong closer to wrap up effectively. You should re-emphasize your alignment with the company’s mission and express eagerness to contribute to its culture to portray a genuine interest in the company and the role.
• Also, providing specific examples from past experiences can show how you’ve applied relevant skills even without extensive full-time experience.

Executive Administrative Assistant Cover Letter Example

Copy this text for your Executive Administrative Assistant cover letter!

123 Fictional Avenue Detroit, MI 48211 (123) 456-7890

Thiago Barbosa Lear Corporation 123 Fictional Lane Detroit, MI 48211

Dear Mr. Barbosa,

Lear Corporation’s dedication to innovation and excellence within the automotive industry has always been a source of inspiration for me because of its commitment to sustainability. That’s why I’m eager to contribute to your success as an executive administrative assistant, a role that aligns seamlessly with my robust experience.

In the last five years at General Motors, I held the pivotal position of executive assistant to the CEO. My responsibilities encompassed managing the CEO’s schedule and effectively coordinating an average of 50 weekly contacts using Google Calendar. This ensured an ideal flow of appointments. I also showcased my proficiency in Microsoft Word and Excel by handling intricate reports, sensitive documents, and complex budget spreadsheets. This mastery contributed to a notable 33% boost in operational efficiency.

Beyond managing schedules and documents, I hosted and moderated approximately over 20 weekly WebEx meetings. By ensuring glitch-free sessions and reducing technical issues, I enhanced meeting efficiency by 28%, which was reflected in heightened participant satisfaction.

My experience is bolstered by outstanding communication skills, a meticulous eye for detail, and a knack for prioritizing tasks effectively. These attributes allowed me to deliver high-quality work within strict deadlines in my previous role.

I look forward to potentially discussing my application further, and demonstrating how I can contribute to Lear Corporation’s mission of driving advancements in the automotive industry. Thank you for considering my application.

Aisha Alaoui

• Emphasizing significant improvements you’ve made in your previous roles signals the potential impact of your addition to the team.
• Mentioning the company’s mission statement toward the end of your cover letter shows you’ve researched the company and resonate with its objectives, indicating a cultural fit.

Senior Administrative Assistant Cover Letter Example

Copy this text for your Senior Administrative Assistant cover letter!

123 Fictional Avenue Los Angeles, CA 90001 (123) 456-7890

November 20, 2023

James Smith The Walt Disney Company 123 Fictional Lane Los Angeles, CA 90001

Dear Mr. Smith:

I’m excited about the prospect of combining the magic of Disney with the magic of administrative efficiency as your next senior administrative assistant. Inspired by childhood Disney classics, I now seek to make a unique impact behind the scenes at The Walt Disney Company. Equipped with over seven years of experience and a tool kit of skills, I’m keen to leverage my expertise to enhance productivity at Disney.

My recent tenure as the lead administrative assistant at Paramount Pictures saw me redefine the use of Microsoft Office Suite. By innovating our procedures and automating 28% of tasks using Word and Excel, I achieved a substantial 12% increase in overall productivity. By honing my email and calendar management skills, I also successfully diminished the time spent coordinating meetings from 37 to a brisk nine minutes.

Before Paramount Pictures, I leveraged Excel for spreadsheets and data analysis to incredible success at Millenium Films. My efforts enhanced the accuracy of our annual budgeting and forecasting, leading to a significant 19% decrease in financial discrepancies. Furthermore, my integration of QuickBooks into our administrative processes brought about a remarkable 38% reduction in paper waste within 3 months.

My expertise in email and calendar management was put to good use at Apex Fintech Solutions. I successfully orchestrated an overhaul of our email system, implementing a new filtration protocol that segregated internal, external, and priority communications, reducing email traffic by 27%.

I’m thrilled to contribute to a legacy as cherished and celebrated as Disney’s. I look forward to discussing how my experiences and aspirations could match the exciting possibilities on your team. Thank you for your time, and I hope to connect with you soon.

Sofia Kowalski

• Sizing your paragraphs evenly ensures visual harmony. And while you may use a refined, formal tone for more traditional companies, a startup culture can do with subtle casualness.

Legal Administrative Assistant Cover Letter Example

Copy this text for your Legal Administrative Assistant cover letter!

123 Fictional Avenue Houston, TX 77001 (123) 456-7890

Emma Johnson Baker Botts LLP 123 Fictional Lane Houston, TX 77001

Dear Ms. Johnson:

Moved by Baker Botts’ long-standing legacy of leading the legal scene since 1840, I’m inspired to apply my skills as a legal administrative assistant within your esteemed firm. Being involved in shaping the future of your clientele across varied industries by anticipating business opportunities and challenges is a pathway that resonates perfectly with my desire to make complex legal processes more efficient and accessible.

From my most recent position at Haynes and Boone, my LexisNexis prowess became integral to successful outcomes. Beyond efficiently managing a volume of 33+ legal databases for six attorneys, my expertise facilitated a 22% annual improvement in case research times. By streamlining database access, our attorneys improved their focus on case strategies and solutions, directly contributing to client satisfaction.

Before that, my experience at Chamberlain Hrdlicka emphasized the importance of refining transcription skills. Becoming conversant with transcription software like Express Scribe Professional, I transcribed 25+ legal documents weekly, yielding a 19% reduction in transcription errors. My initiative made the legal process easier for lawyers, which in turn ensured speedier resolution of client’s cases.

I started my career at Bracewell, where I mastered organizing legal databases effectively. Through implementing solutions like Clio Manage and PracticePanther, I cut down the document retrieval time by 18%. This eventually helped our attorneys spend more quality time building strong client relationships.

This journey across Houston’s legal firms, with a progressive role in all, sets me in the right place to contribute to Baker Botts LLP reputation. I look forward to making the law more approachable, efficient, and impactful for clients and attorneys. Your time and consideration are much appreciated.

Luca Moretti

• Consider Luca’s example: he didn’t glorify Baker Botts LLP through some generic lens. He took a step back in time to the 1840s, appreciating the firm’s long journey. Won’t such authenticity stand out? Alternatively, recognize a recent accolade the company won or one of its highly acclaimed innovative projects.

Related cover letter examples

• Administrative Assistant Resume
• Business analyst
• Human resources
• Operations manager
• Product manager

Write an Effective Administrative Assistant Cover Letter

Admin assistants are organized and accurate. Start by reviewing the job description and focusing on key skills for the position’s needs, like phone etiquette and travel planning. It helps show hiring managers you meet their exact needs for the role.

Grab attention with a customized greeting and intro

Correspondence for emails and other forms of written communication is in your wheelhouse as an admin assistant, so you should do great on this part.

Pretend you’re writing to an important client. Search the job description, company website, and LinkedIn (or other social media platforms) for the hiring manager’s contact info. If despite every effort, you can’t find a specific person to address in the greeting, include something like “Dear [company name] hiring staff.”

Once you’ve nailed the greeting, you need a compelling opener. Pull in introductory information about your interest in the company. For instance, you could reference your connection to their mission or how you’d fit into the position, such as your love for data management, if that’s a key need in the role. 

Use your skills in building connections to avoid being too generic at all costs, like the example below. It doesn’t address a specific person in the greeting, and the opening paragraph doesn’t mention core aspects of the position.

Yikes, too generic!

I was excited to come across this job! I’m an experienced professional with the skills you need.

Have you ever wanted to catch someone’s attention in correspondence? Use those abilities to write a specific opener like the one below. You can immediately tell who the cover letter is for with a specific addressee and the company, LexisNexis, mentioned in the first sentence. Plus, it shows interest in the company’s culture and needs by referencing information-driven insights and a dynamic team environment.

Highly specific opener for the win!

Dear Ms. Akbari,

I have long admired LexisNexis’ commitment to helping professionals advance their work through information-driven insights. Collaborating with a dynamic team centered around efficiency is where I’ve proven to be effective for the last four years; I’m ready to contribute from day one as your next administrative assistant.

Tailor the body to the company’s needs

You’re no stranger to the need for data and details in business settings. The same is true for the body of your admin assistant cover letter to properly display your skills.

Administrative professionals use a variety of skills and technology during daily tasks. You may go from entering customer data to scheduling travel plans in an instant. Tailoring what you write here to the company’s needs is ideal.

Does the job description mention Google Suite for managing schedules? Then your experience using Google Calendar to schedule Zoom meetings with 99% accuracy would be great to mention.

Try something like this:

A well-rounded skills and results-oriented body paragraph

Come full circle with your closing paragraph

When speaking with customers, you close by rounding out all the information to ensure they grasp everything. That’s what the closing of your admin assistant cover letter should do.

Connect with the company’s needs and values one last time to reinforce your fit, such as your passion for providing a great customer experience if you’ll be greeting clients or answering calls.

Also, include a call to action, such as “I hope to hear from you soon.” It’s the same way you’d reinforce your interest in a client you want to hear back from.

What you don’t want to do is pull in irrelevant information to the job’s needs or not have any call to action, like the closer below. 

We’re missing something here!

I’ve been using computers from a young age, which is why I believe I’m the ideal candidate for the role. You can count on my tech-focused ability to get the job done right.

Thank you for reading my cover letter.

Instead, connect with the company’s needs like the closer below. It restates key skills like technology, organization, and communication essential for admin assistants. Plus, it reconnects with the sustainability values of BP America Inc. with a friendly call to action at the end.

Use a closer that connects with the role!

My skills in technology, ability to stay organized, and strong communication skills make me an ideal candidate for the administrative assistant role at BP America Inc. I’m eager to join a team that values efficiency and actively supports sustainability initiatives.

Maria Martinez

Administrative Assistant Cover Letter Mistakes to Avoid

• Keep your administrative assistant cover letter tidy! Organization is crucial in your job role, so demonstrating this by making sure your body paragraphs flow well is wise. If a recruiter gets lost or off-track while skimming an administrative assistant cover letter, they’ll probably push that application package aside: If an applicant can’t organize a cover letter well, how are they going to keep track of appointments and important deadlines?
• Another way to showcase attention to detail (especially those within individual documents, which you handle on a daily basis) is to find clever uses for keywords from the job description. Check the “job requirements” section for some good starting points, looking for chances to enhance a point that overlaps with the company’s needs.
• Speaking of the organization’s needs and mission, you’ll want to align yourself there as well. A reference to the obstacles currently outlined in the job ad or business website shows you’re prepared to adapt to individualized requirements and help where you’re needed. That’s a highly desirable skill when looking for someone to book the CEO’s next flight and hotel room!
• Opening and closing cover letters can end up being common pitfalls for aspiring administrative assistants like yourself. Since attention to detail and organization are such critical parts of your role, you’ll want to open with a personalized greeting and an opening paragraph that briefly summarizes how a couple of your skills will enrich the organization. Your closer should wrap up some highlights from your letter’s body, concluding with a grateful and clear call to action.

You’re used to analyzing correspondence quickly, so use those skills to review the job description and see if you can find the name of a hiring manager or contact person. Otherwise, look through LinkedIn or the company website to track down the name of an HR manager or the department lead you’d be assisting.

Find core parts of previous positions or experiences you can relate to the role. For instance, if you provided customer service at a retail job, that would be great to include, and you could share metrics like achieving high customer satisfaction scores.

When speaking to clients, you likely match their tone to connect with them. Do the same in your cover letter by matching your tone to the job’s description. Is the job description friendly and business casual? Then using the same style and discussing the energy you bring to the workplace would be ideal.

9 Administrative Assistant Cover Letter Samples [+Writing Guide]

An administrative assistant cover letter is a one-page document that introduces a job seeker to the employer. It is a self-marketing tool that introduces you and your qualifications to the prospective employer.

While an administrative assistant resume lists your relevant experiences and qualifications, your cover letter expresses your potential and how you can use your skills to contribute to their goals.

Take a look at the following tips and samples in order to craft a perfect cover letter for an administrative assistant resume .

How to Write a Great Cover Letter for Administrative Assistant?

Study the following tips in order to write an exceptional cover letter for an administrative assistant job.

• The opening sentence of your cover letter must be eye-grabbing.
• Indicate the source and reference number of the job, if possible.
• Show your interest in working for a specific organization.
• Mention how your  achievements as an administrative assistant , as well as skills and abilities that will help you contribute to the prospective company.
• Customize your letter as per the needs of the employer.
• The length should be no more than one page.
• Write simple words and short sentences to make it reader-friendly.
• Double-check for typos and grammatical errors before sending it.

Administrative Assistant Cover Letter Sample 1

Sara Wilson 65 Lakewood Street, Los Angeles, CA 96541 (000) 584-8545 [Email]

August 28, 2021

Ms. Anna Doe Human Resources Manager Star Shipping Corporation 88 Albert Avenue Los Angeles, CA 93147

Re: Administrative Assistant Position (Ref # 3221)

Dear Ms. Doe:

Your recent posting for an Administrative Assistant perfectly fits my qualifications and experiences, and I am sending my resume as a strong expression of interest in this position. Utilizing my talents and a successful track record in the administrative arena, I’ll be able to contribute to your team actively.

Through my hands-on administrative experiences, I developed exceptional clerical expertise and problem-solving skills, as well as excellent attention to detail. Specifically, I offer the following skills:

• Typing and distributing correspondence
• Maintaining office files
• Taking and recording minutes of meetings
• Managing repair/maintenance tasks
• Making travel arrangements
• Greeting and helping visitors
• Taking and forwarding phone calls

Furthermore, I demonstrated the ability to maintain the confidentiality of information. I am recognized for resolving complex problems and disputes. My exceptional communication skills, coupled with a calm nature, helped me to handle stressful situations as well as demanding clients.

I would welcome the chance to meet with you in an interview to discuss my skills and your expectations. Thank you for your time and consideration, and I look forward to hearing from you soon.

Sara Wilson (000) 145-3233

Attachment: resume

Administrative Assistant Cover Letter Sample 2

Remo Hernandes 58 North York Street Detroit, MI 54211 (000) 482-9250 [Email]

Mr. Henry Dermot Human Resources Manager  Benchmark Inc. 12 Fullerton Avenue Detroit, MI 63939

Dear Mr. Dermot:

Your posting for an Administrative Assistant on indeed.com indicated requirements that match my background and qualifications almost exactly. As an accomplished administrative professional with a 9-plus-year track record, I believe that I possess the right skill set that your company is seeking.

As can be seen in the attached resume, I have extensive experience working in busy office environments. In essence, I am an expert in the following tasks:

• Answering telephone calls
• Managing calendars
• Arranging travels
• Taking minutes of meetings
• Performing record-keeping duties

At my previous workplace, I had been recognized as a multitasker. My positive approach helped me to create a fun and friendly environment that resolved the disputes between coworkers.

As an active problem-solver and an extremely organized individual, I can perform all tasks diligently and perfectly. In fact, I enjoy taking on new challenges every day.

The attached resume contains the results I have achieved in challenging office situations. I would welcome an opportunity to meet with you to discuss my candidacy in further detail. If you require further information or a telephonic interview, please feel free to contact me at (000) 525-3296.

Thank you very much for considering my credentials for the Administrative Assistant position at Benchmark Inc.

Sincerely, 

Remo Hernandes (000) 525-3296

Administrative Assistant Cover Letter Sample 3

Gerald Victor (000) 478-9712 [email protected]

Mr. Ian Rogers Human Resources Manager Viral Pick 88 6th Street SE Warwick, RI 97021

Dear Mr. Rogers:

I am excited to learn that Viral Pick is seeking an administrative assistant for its Warwick office. With my strong and diverse administrative and clerical background, I am convinced that I will be a valuable asset to your administrative team. 

I have excelled as an administrative professional in fast-paced environments that require confidentiality. In fact, I am extremely talented in keeping “all the balls in the air” while juggling multiple projects.

Precisely, my qualifications include the following:

• Expert in scheduling meetings and appointments
• Ability to take and record notes and minutes of meetings
• Known to act as a point of contact for internal and external contacts
• Solid track record of effectively handling correspondence, such as emails, letters, and memos
• Able to create and maintain records and filing systems
• Unmatched ability to prepare meeting agendas and information packs
• Deeply familiar with preparing and maintaining project documents

My solid administration background, along with customer service experience will help me to surpass your expectations. I am eager to meet with you in person to discuss this in detail. Thank you for your consideration.

Gerald Victor

Administrative Assistant Cover Letter Sample 4

Samantha Marshall (000) 598-9632 [email protected]

Mr. John Doe Hiring Manager ABC Company 58 Some Street Austin, TX 52147

Dear Mr. Doe:

As a detail-oriented administrative professional with exceptional attention to detail, I am applying for an Administrative Assistant position at ABC Company. 

I offer 3+ years of hands-on experience in all aspects of administrative assistance including front desk handling and operating automated systems for administrative support. From taking minutes of meetings to office management and making travel arrangements for executives, I am well versed in everything.

Some of my attributes that are most relevant to your job description include:

• Able to work independently while supporting team initiatives.
• Skilled in maintaining calendars, files, documents, and correspondence.
• Expert in typing, faxing, photocopying, filing, and cataloging.
• Successful track record of taking notes and dictations, meeting minutes, and recording voice instructions.
• Effective verbal and written communication skills in English and Spanish.
• Thorough understanding of office policies and procedures.
• Ability to maintain the confidentiality of information.

I have attached my resume for your review, and look forward to discussing how I may be able to efficiently contribute to your office in the capacity of an Administrative Assistant. Thank you for your time and consideration. 

Samantha Marshall (000) 598-9632

Administrative Assistant Cover Letter Sample 5

Emma Lodge 5622 Main Street East Greenwich, RI 77903 (000) 333-3333 emma @ email . com

Mr. Luke Hamilton Human Resources Manager  Lexington Co. 890 Carolina Avenue East Greenwich, RI 88999

Dear Mr. Hamilton:

I am interested in speaking with you regarding the advertised position of Administrative Assistant at Lexington Co. My administrative experiences and business education have prepared me to contribute to the ongoing success of your organization efficiently.

I offer eight years’ track record of working successfully in the administrative arena, the last three of which I have worked as an administrative assistant exclusively. Executive support, office management, and customer care are my specialties. I deem myself an expert at both database administration and document preparation. Above all, I am proficient in setting priorities that is why I have been successful in devising and implementing strategic solutions to complicated problems. Not to mention, I offer a background of exemplary performance.

As a detail-oriented and passionate administrative assistant, I would like to meet with you in person to discuss this position in depth. To follow up, I will call your secretary after one week. Thank you for your time and consideration.

Sincere regards,

(Signature) Emma Lodge (000) 524-9656

Administrative Assistant Cover Letter Sample 6

MARSHA HALLOWAY 924 New Jersey Avenue, Waycross, GA 85471 (000) 998-9994 [Email]

Mr. Kenneth Cole Human Resources Manager  Nielsen 4622 Indian Avenue Waycross, GA 70127

Dear Mr. Cole:

I am sending the attached resume in response to your Administrative Assistant job posting. The attributes that I have developed through my work in administrative capacities describe me in three words – competent, professional, and highly organized.

With considerable attention to detail in every aspect of assistantship akin to both events and projects, I can project professionalism at every stage of administrative and office support. Since I have worked with the different departments on a large scale, I am knowledgeable in scheduling and coordinating all kinds of activities within the office. Moreover, I possess exceptional computer skills which would help me in completing assigned tasks in a time-efficient manner.

I am confident that my passion for working in a support role by exercising knowledge of core departmental functions would be of immense contribution to your company. I would welcome the opportunity to meet with you and discuss how I could contribute to Nielsen.

Thank you very much for your consideration and professional courtesy in reviewing my application.

(Signature) Marsha Halloway

Administrative Assistant Cover Letter Sample 7

Sara Peter 525 7th Street San Francisco, CA 52145 (200) 000-9876 sara.peter @ email . com

Mr. John Brown Human Resources Manager  PG&E Corp 25 Some Address San Francisco, CA 65321

Dear Mr. Brown:

I’m contented to apply for the Administrative Assistant position, as advertised on your website yesterday. Along with a post-graduate diploma in office administration and six years’ extensive experience in the administrative arena, I am confident in my aptitude to become a key member of your team.

As you will note from my enclosed resume, I have worked as an Administrative Assistant in different organizations of San Francisco. Through my experiences, I acquired superb communication skills, cultural understanding, and office support work experience.

Specifically, I am highly skilled in:

• Drafting correspondences
• Managing phone calls
• Scheduling appointments
• Arranging meetings
• Maintaining the calendar
• Providing support to managers
• Dealing with clients

As the attributes mentioned earlier make me a perfect candidate for this position, I would like to meet with you to discuss this further. I will call you after eight working days to see if a meeting can be arranged. If you require to contact me in the interim, you may reach me on my cell phone at (000) 000-9876 or via email at sara.peter @ email . com.

Thank you for your time and consideration, and I look forward to hearing from you soon.

(Signature) Sara Peter

Administrative Assistant Cover Letter Sample 8 (Email Version)

Email Subject:  Re: Administrative Assistant Position (Job Ref # 8712)

Ms. Jane Anderson Human Resources Manager ABC Company 541 Atlanta Ave Baton Rouge, LA 69852

Dear Ms. Anderson:

I am eager to join ABC Company as an Administrative Assistant because I realize that ABC Company’s dedication to developing an excellent team environment creates a demanding yet satisfying work environment. My Associate Degree in administration and one year of experience as an Administrative Assistant make me a perfect candidate for this position. I am eager to leverage my professional and academic experience to contribute to your bottom line.

Based on my understanding of your Administrative Assistant position and your business operations, here are some aspects of my employment history that seem most relevant to meet your needs:

• Reorganized office administrative procedures which resulted in a 50% increase in overall efficiency
• Scheduled appointments and tour arrangements efficiently
• Took dictation from directors and assigned work to staff
• Adapted to office regulatory policies and procedures
• Prepared and organized records, statistics, and reports about company operations
• Introduced new strategies, instructions, and procedures regarding office cleanliness
• Composed memos utilizing word processing software, write notes, and made presentations
• Operated complex office machines

My qualifications, coupled with great enthusiasm to assist others and learn from experiences, make me an exceptional candidate for the Administrative Assistant position at ABC Company.

Thank you for your time and consideration. I look forward to meeting with you and demonstrating the match between your requirements and my abilities. I will call you next week to follow up.

John Doe (000) 111-1234

Resume attached: (John-Administrative-Assistant-Resume.pdf)

Administrative Assistant Cover Letter Sample 9

Subject: Re: Application for Administrative Assistant Position (ID 35211)

Email Body:

This email and the attached resume is a strong expression of interest in the Administrative Assistant position, as advertised in indeed.com. My hands-on experience in the administrative field, strong work ethic and friendly attitude coupled with high attention to detail and exceptional communication skills make me a perfect fit.

Through my hands-on experiences, I developed expertise in managing meetings and calendars, arranging travels, taking minutes of meetings, preparing checks for daily deposits, mailing forms to customers, and preparing correspondence using Microsoft Office Suite. I never hesitated to go above and beyond what is expected from me.

Specifically, my following attributes are relevant to your needs:

• A friendly and obliging attitude
• Eagerness to work hard in order to finish tasks before time
• Demonstrated ability to multi-task in a fast-paced environment to attain company goals
• Strong aptitude for handling phone calls, email management and inquires resolution
• Known to maintain 100% confidentiality of information
• Exceptional talent for motivating others to attain the common goals of the organization

As a performance-driven Administrative Assistant, I would welcome the chance to meet with you to talk regarding my qualifications and administrative skills in detail. I will call you next week to inquire whether you need further information. In the interim, I can be reached at (009) 655-5472.

Thank you for your time and consideration of my application for the Administrative Assistant position at ABC Company.

Sara Michael

Attachment: (Sara-Resume.doc)

Administrative Assistant Cover Letter Format

As a business norm, your letter should be addressed to a specific person. Otherwise, it might be treated as junk mail. You need to write only the last name of the employer, such as “Dear Mr. /Ms. (Last Name)”

First Paragraph

Express your interest in the administrative assistant’s job opening at a specific company. Show your enthusiasm to meet and exceed the expectations of the employer while utilizing your relevant skills and traits. Demonstrate your passion for making a significant contribution to the prospective company.

Second and Third Paragraphs

Discuss your most relevant qualifications, skills, and experiences. That includes your core capabilities, administrative expertise, key achievements, and transferable skills. Also, add your knowledge of the company’s services or products and your admiration of its tasks and challenges.

Last Paragraph

Restate your enthusiasm to work for the prospective company as an administrative assistant. Don’t hesitate to ask for an interview time convenient to the employer. State your method of follow-up (Via phone or email). Provide the reader with your contact number and email address. Thank the hiring manager for his/her consideration.

Use a professional end such as “Sincerely yours” or “Best Regards.” Write only your legal name by giving space of two lines. Sign your cover letter above your name. Mention the enclosures in the last such as a resume, transcript, recommendation letter, etc.

Additional Guidelines to Write the Best Administrative Assistant Cover Letter

• Write a new cover letter for each company you apply. It seems a time-consuming and challenging task, but this trouble will bring ultimate success.
• Use the same font and paper as your resume.
• Keep your letter logical and clear.
• Use single spaces in the body of your cover letter.
• Save a copy for your every cover letter into your computer. It will help you during the interview.

A cover letter is an essential part of your job application documents and your primary communication with the prospective employer. Therefore, never underestimate its importance. That said, a job seeker must send a cover letter along with their resume and other job application documents when applying for an administrative assistant job.

In fact, a compelling administrative assistant cover letter distinguishes you by enticing the hiring manager to read the attached resume and call you in an interview subsequently.

By all means, it is an excellent opportunity for you to move your application to the top of the pile.

• Administrative Officer Cover Letter Sample [+Writing Guide]
• 3 Executive Administrative Assistant Cover Letter Samples
• Administrative Assistant Thank You Letter After Interview: Sample & Tips
• Administrative Assistant Cover Letter No Experience: 2 Samples and Writing Guide

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Entry Level Administrative Assistant Cover Letter

Cover letter for senior administrative assistant.

For Administrative Assistant Position with No Experience

Medical Administrative Assistant Cover Letter

For Office Administrative Assistant

School Administrative Assistant

For Administrative Assistant Fresh Graduate

Cover Letter for Administrative Assistant

Writing a compelling cover letter for an Administrative Assistant position requires a balance of showcasing relevant skills and demonstrating enthusiasm for the role. Here’s an example and a few best practices to help you craft an effective cover letter.

Citizens Securities, Inc.

Administrative Assistant Part-Time

Dear [Hiring Manager Name],

I am writing to apply for the Entry Level Administrative Assistant position at Citizens Securities, Inc., as recently advertised. My educational background in Business Administration and hands-on experience in office environments equip me with a well-rounded skill set in office management.

At Springfield Community College, I honed skills in data entry, event coordination, and customer service, which I believe will greatly benefit Bright Future Technologies. My proactive nature and meticulous attention to detail have prepared me to contribute effectively to your team.

I am eager to bring my strong organizational skills and enthusiasm for administrative excellence to Citizens Securities, Inc.. Thank you for considering my application. I look forward to the opportunity to discuss my candidacy in further detail.

[Your Name]

This text is generated by Coverler

Best Practices:

• Tailor to the Company: Customize your cover letter to reflect the company’s values and specific requirements mentioned in the job listing. Show that you have done your research and understand their needs.
• Highlight Relevant Skills: Emphasize skills that are directly relevant to the Administrative Assistant role, such as data entry, event coordination, and customer service. Provide specific examples from your experience that demonstrate these skills.
• Show Enthusiasm: Convey your excitement about the position and the company. An enthusiastic tone can set you apart from other applicants and demonstrate your genuine interest in the role.

Writing a cover letter for an entry-level administrative assistant position requires a focus on relevant skills, experiences, and enthusiasm for the role. Here’s an example and some best practices to help you create a strong cover letter:

Arkansas Department of Transportation

Entry Level Administrative Assistant

I am excited to apply for the Entry Level Administrative Assistant role at the Arkansas Department of Transportation. With a High School Diploma from Anytown High School and hands-on experience as a Volunteer Office Assistant at Anytown Library and an intern at Smith & Co., I have honed key skills in organization, document management, and Microsoft Office Suite.

I am known for my attention to detail, efficiency, and strong communication skills, which enable me to manage office duties effectively and support departmental projects.

I am eager to discuss how my background aligns with the needs of your team. Thank you for considering my application.

Best regards,

• Personalize Your Letter: Start by addressing the hiring manager by name if possible. This shows that you’ve taken the time to research the company and adds a personal touch to your application.
• Highlight Relevant Experiences: Even if you don’t have extensive professional experience, mention relevant roles such as internships, volunteer positions, or part-time jobs where you developed applicable skills.
• Showcase Your Skills: Focus on key administrative skills such as organization, document management, and proficiency with Microsoft Office Suite. Provide specific examples to demonstrate these abilities.
• Express Enthusiasm: Convey your excitement for the role and the opportunity to work with the Arkansas Department of Transportation. A positive and enthusiastic tone can make a strong impression.

When writing a cover letter for a Senior Administrative Assistant position, it’s essential to highlight your extensive experience, leadership abilities, and advanced skills. Here’s an example to guide you:

Hennepin County

Administrative Assistant, Senior

I am eager to apply for the Senior Administrative Assistant role at Hennepin County, bringing over 8 years of experience in corporate administrative roles. At ABC Corporation, I led the executive suite operations, streamlined communication, and spearheaded a digital filing initiative that cut document retrieval times by 30%. My leadership extended to managing a team of administrative assistants, enhancing our overall efficiency.

Previously, at XYZ Industries, I supported a senior management team, handling logistics, travel arrangements, and serving as the primary communication liaison. I hold an AAS in Business Administration from Cityville Community College, with certifications in administrative professionalism and Microsoft Office 365 administration, equipping me with advanced office management capabilities.

I am enthusiastic about contributing my skills and leadership to your team. Thank you for considering my candidacy.

• Highlight Leadership Experience: Emphasize any leadership roles you’ve held, such as managing a team of administrative assistants or leading projects. This showcases your ability to handle senior-level responsibilities.
• Showcase Achievements: Mention specific accomplishments that demonstrate your impact, such as the digital filing initiative that reduced document retrieval times by 30%. Quantifying your achievements makes them more compelling.
• Emphasize Advanced Skills: Highlight your advanced skills and relevant certifications, such as proficiency in Microsoft Office 365 administration. This shows that you have the technical expertise required for a senior role.
• Tailor to the Job Description: Customize your cover letter to reflect the specific requirements and values of Hennepin County. This shows that you’ve researched the organization and understand what they’re looking for in a candidate.

Sample of Cover Letter for Administrative Assistant Position with No Experience

Description: This cover letter is for a candidate with no prior experience applying for an administrative assistant position. It highlights skills such as organization, communication, and proficiency in office software.

Dear Hiring Manager,

I am excited to apply for the Administrative Assistant position at [Company Name]. Though I am new to the field, my enthusiasm and dedication make me a strong candidate. I have honed my organizational skills through volunteer work and am proficient in Microsoft Office Suite.

I am a quick learner, able to adapt to new tasks swiftly. My excellent communication skills ensure that I interact effectively with team members and clients. I am eager to contribute to your team and grow within the company.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and enthusiasm can benefit your team.

Sincerely, [Your Name]

Description: This cover letter is for a candidate applying for a medical administrative assistant position. It highlights skills such as knowledge of medical terminology, patient interaction, and data entry.

Dear Dr. [Last Name],

I am writing to express my interest in the Medical Administrative Assistant position at [Clinic/Hospital Name]. With my background in healthcare administration and familiarity with medical terminology, I am confident in my ability to support your team.

I excel at managing patient records, scheduling appointments, and handling insurance documentation. My compassionate nature ensures positive interactions with patients, making them feel comfortable and understood. Additionally, my attention to detail helps maintain accurate and up-to-date patient information.

I am excited about the opportunity to contribute to [Clinic/Hospital Name] and support your mission of providing excellent patient care.

Cover Letter for Office Administrative Assistant

Description: This cover letter is for a candidate applying for an office administrative assistant position. It highlights skills such as multitasking, office management, and proficiency with office equipment.

Dear [Hiring Manager’s Name],

I am enthusiastic about the opportunity to apply for the Office Administrative Assistant position at [Company Name]. With my experience in office management and strong multitasking abilities, I am confident I can effectively support your team.

I am proficient in handling office communications, managing schedules, and ensuring smooth office operations. My familiarity with office equipment and software allows me to handle administrative tasks efficiently.

I am eager to bring my organizational skills and positive attitude to [Company Name]. Thank you for considering my application. I look forward to discussing how I can contribute to your team.

Best regards, [Your Name]

School Administrative Assistant Cover Letter

Description: This cover letter is for a candidate applying for a school administrative assistant position. It highlights skills such as communication, student interaction, and managing school records.

Dear Principal [Last Name],

I am excited to apply for the School Administrative Assistant position at [School Name]. With my strong communication skills and passion for education, I am eager to support the administrative needs of your school.

I excel in managing student records, coordinating schedules, and facilitating communication between staff, students, and parents. My ability to create a welcoming environment ensures that everyone feels valued and supported.

I am dedicated to contributing to the success of [School Name] and supporting its mission to provide quality education. Thank you for considering my application.

Cover Letter for Administrative Assistant Fresh Graduate

Description: This cover letter is for a fresh graduate applying for an administrative assistant position. It highlights skills such as academic achievements, internship experience, and proficiency in office software.

I am eager to apply for the Administrative Assistant position at [Company Name]. As a recent graduate with a degree in Business Administration, I am equipped with the skills and knowledge to support your administrative team.

During my internship at [Previous Company], I gained hands-on experience in office administration, including managing schedules, handling communications, and maintaining records. My proficiency in Microsoft Office Suite and strong organizational skills make me a reliable candidate.

I am excited about the opportunity to contribute to [Company Name] and grow professionally. Thank you for considering my application.

How To Write A Cover Letter For Administrative Assistant

Formatting your cover letter.

• Header : Include your contact information, the date, and the employer’s contact information.
• Font and Spacing : Use a professional font (e.g., Times New Roman, Arial) in 11 or 12-point size. Use single spacing and leave a space between paragraphs.
• Length : Keep your cover letter to one page.

Cover Letter Sections

Cover letter header.

What to include :

• Your full name.
• Your phone number and email address.
• The recipient’s name, title, company, and address.

Jane Doe [email protected] (123) 456-7890 July 26, 2024

Mr. John Smith Hiring Manager XYZ Corporation 123 Business Rd. Business City, NY 54321

Cover Letter Greeting

Get your greeting right : Address the hiring manager by name if possible. If unsure, use “Dear Hiring Manager”.

Dear Mr. Smith, Dear Hiring Manager,

Cover Letter Introduction

What to focus on :

• State the position you’re applying for.
• Mention how you found the job listing.
• Briefly mention why you’re a strong fit for the role.

I am writing to express my interest in the Administrative Assistant position at XYZ Corporation, as advertised on your website. With my strong organizational skills and background in administrative support, I am confident in my ability to contribute to your team.

Cover Letter Body

• Highlight your relevant experience and skills.
• Provide specific examples of your achievements.
• Show how your skills align with the job requirements.

In my previous role at ABC Company, I managed schedules, coordinated meetings, and maintained office supplies, ensuring smooth office operations. My proficiency in Microsoft Office and my attention to detail allowed me to improve filing systems and reduce office supply costs by 15%.

Cover Letter Closing

• Express your enthusiasm for the position.
• Mention your willingness to provide further information or schedule an interview.
• Thank the employer for their consideration.

I am excited about the opportunity to bring my skills to XYZ Corporation. I look forward to the possibility of discussing my application in more detail. Thank you for considering my application.

Sincerely, Dasha Shigaeva

How to Format an Administrative Assistant Cover Letter

• Use consistent formatting throughout your cover letter.
• Align text to the left.
• Leave margins of about 1 inch on all sides.
• Use bullet points for lists to enhance readability.

Skills Highlight and Common Mistakes

Highlight your key skills.

Organizational Skills

• Ability to manage multiple tasks and projects efficiently.
• Example: “Successfully coordinated the schedules of five executives, ensuring all meetings and deadlines were met.”

Communication Skills

• Proficiency in both written and verbal communication.
• Example: “Drafted and edited company-wide communications, including memos, emails, and newsletters.”

Multitasking

• Capability to handle various tasks simultaneously without compromising quality.
• Example: “Handled reception duties, managed office supplies, and assisted with HR tasks concurrently.”

Problem-Solving Skills

• Ability to identify issues and implement effective solutions.
• Example: “Streamlined the office filing system, reducing retrieval times by 20%.”

Familiarity with Office Technology

• Proficiency with office software and equipment.
• Example: “Expert user of Microsoft Office Suite and experienced with CRM software.”

Common Mistakes to Avoid

Not Highlighting Relevant Skills

• Make sure to emphasize the skills that are most relevant to the job description.
• Example: Instead of listing all your skills, focus on the top 3-5 that match the job requirements.

Using a Generic Salutation

• Always try to address your cover letter to a specific person.
• Example: Use “Dear Mr. Smith” instead of “To Whom It May Concern”.

Not Tailoring the Cover Letter to the Job

• Customize your cover letter for each job application.
• Example: Mention specific projects or achievements that align with the job description.

Writing a Long Cover Letter

• Keep it concise and to the point.
• Example: Aim for 3-4 short paragraphs that fit on one page.

Not Proofreading the Cover Letter

• Ensure there are no spelling or grammatical errors.
• Example: Read your cover letter multiple times and consider having someone else review it.

In conclusion

Crafting a compelling cover letter for an Administrative Assistant position, whether entry-level or senior, requires a careful balance of showcasing relevant skills, experiences, and enthusiasm. By tailoring your letter to the specific job and company, highlighting key achievements, and demonstrating your suitability for the role, you can make a strong impression on potential employers.

Remember, your cover letter is an opportunity to stand out and make a case for why you are the best fit for the position. With the right approach and attention to detail, you can effectively convey your qualifications and move closer to securing your desired administrative role.

To make this process even easier, consider using our AI Cover Letter Generator . Our advanced AI can help you create personalized, professional, and impactful cover letters that highlight your strengths and align perfectly with the job requirements. Save time and increase your chances of landing your dream job by letting Coverler AI assist you in crafting the perfect cover letter.

Frequently Asked Questions

What is an example of a good cover letter for an administrative assistant.

Highlight organizational skills, proficiency in office software, and relevant experience. Express enthusiasm for the role and confidence in supporting the team effectively.

How to write a good cover letter for an administrative position?

Emphasize key skills, relevant experience, and enthusiasm. Tailor it to the job description and company, showing how you can meet their specific needs.

What are the top 3 skills of an administrative assistant?

• Organization
• Communication
• Proficiency in office software

How to show admin skills in a cover letter?

Provide specific examples of tasks completed, such as managing schedules, handling correspondence, or maintaining records, demonstrating your organizational and communication abilities.

Related Administrative Cover Letter Examples:

• Executive Assistant Cover Letter
• Account Executive Cover Letter
• Executive Director Cover Letter
• Virtual Assistant Cover Letter
• Cover Letter For Executive Assistant to CEO

Focus on your goals!

Stop wasting time on cover letters! Let us do the writing, while you prepare for the interviews and offers

Please rate article:

proofreading by

Dasha Shigaeva, Founder at Coverler AI

Hey there! For over a year now, I’ve been diving into the world of AI and using it to craft awesome cover letters. I’ve had a chance to explore a heap of them, so you can bet I’ve got some tricks up my sleeve. Whether it’s your dream job or just the next step in your career, I’m here to help you nail that letter and make a real splash. Trust me, together, we’ll make your cover letter stand out!

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Administrative Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Are you looking to land more job offers as an Administrative Assistant?

A great cover letter will be key. This guide will cover everything you need for writing a job-winning Administrative Assistant cover letter (including proven strategies, skills, templates, & examples).

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that administrative assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Cover Letter
• The Best Skills To Include On An Administrative Assistant Cover Letter

How To Address An Administrative Assistant Cover Letter

• 3 Administrative Assistant Cover Letter Examples

The 8 Best Administrative Assistant Cover Letter Templates

3 tips for writing a job-winning administrative assistant cover letter.

Here's the step-by-step breakdown:

Administrative Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Additionally, there are a few best practices you want to follow to write a job-winning administrative assistant cover letter:

• Customize the cover letter: Address the cover letter to the hiring manager, and customize it to the specific job you're applying for. Highlight why you're a great fit for this particular position and company.
• Use a professional tone: Use a professional tone throughout the letter, and avoid using slang or overly casual language.
• Start with a strong opening: Start your letter with a strong opening that grabs the reader's attention. For example, you might mention a recent news article about the company that impressed you.
• Highlight your relevant skills and experience: In the body of the letter, highlight your relevant skills and experience, using specific examples to demonstrate your abilities. Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Show enthusiasm: Show enthusiasm for the position and the company, and explain why you're excited about the opportunity to work there.
• Conclude with a call to action: Conclude your letter with a call to action, such as asking for an interview or expressing your interest in discussing your qualifications further.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App to do this.

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first way to find the right keywords is to leverage our list of the best keywords and skills for a administrative assistant cover letter.

These keywords were selected from an analysis of  real administrative assistant  job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your target administrative assistant job description
• Head over to  ResyMatch.io
• Select the “Job Description Scan” from the scan type selector in the upper right corner of the tool
• Copy and paste the job description into the field on the left
• Hit scan and review the results

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant for the role and that you should weave into your cover letter.

Here's a video walking through this whole process:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying to for a Product Marketing Manager role at Discovery Education, you might start you cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Administrative Assistant Cover Letter Examples For 2023

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds that are all applying for administrative assistant roles:

Administrative Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience as an administrative assistant. Here is what an example of their cover letter might look like:

Administrative Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from working as a legal assistant to an administrative assistant role. This cover letter illustrates how they identify and speak to their transferable skills:

Administrative Assistant Cover Letter Example #3: An Experienced Administrative Assistant With a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 8+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use ChatGPT To Write Your Cover Letter In <30 Seconds

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to ChatGPT (you'll need to create an account – it's free)
• Ask ChatGPT,  “Please write me a cover letter for an administrative assistant role. The role I'm applying for is [Job Title] role at [Company]. Here is the job description: [Paste Job Description]. And here is my resume: [Paste Resume].
• Watch ChatGPT write up a pretty darn good cover letter base!

Here's a video of me doing this with a real cover letter if you want to see the steps in action:

Note:  I  do not recommend or advise that you simply copy and paste the content from ChatGPT into your cover letter and submit your application. ChatGPT is great for doing 80% of the baseline work, but you still need to review, revise, and personalize the content yourself.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible For Increasing Customer Satisfaction Rates.” 

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The percentage of projects you completed on time
• The percentage by which you increased the efficiency of administrative processes
• The average satisfaction rate of your clients
• The percentage by which you were able to reduce operational costs

These numbers will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each administrative assistant role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your administrative assistant cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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Administrative Assistant Cover Letter Example (W/ Templates & Tips for 2024)

Maybe, your career as an administrative assistant started back when you organized your classmates' desks.

Jokes aside — you always had a knack for efficiency and organization, and now you’ve turned those skills into a profession.

It's a dream come true, but there's just one hurdle standing in your way — the cover letter.

Staring at that blank page, trying to convey your skills and experience, feels a lot like being stuck in a loop. It's like experiencing writer’s block, and you just can't seem to find the right words to paint yourself in the best light.

Don’t worry though!

In this article, we're here to assist you in crafting the perfect administrative assistant cover letter, step by step.

We'll guide you through:

• An Outstanding Administrative Assistant Cover Letter Example
• 5 Simple Steps to Craft the Best Administrative Assistant Cover Letter
• 3 Essential Tips for a Successful Administrative Assistant Cover Letter

Let’s dive in!

Administrative Assistant Cover Letter Example

5 Steps for the Perfect Administrative Assistant Cover Letter

You've just seen what a job-winning cover letter looks like. 

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on your way to crafting a standout cover letter that gets results. 

#1. Put Contact Information in the Header

When creating your administrative assistant cover letter, it all begins with your contact information, just like on your resume . Here's what you should include:

• Full Name: Your complete name should be at the top of the page.
• Job Title: Tailor your job title to match the specific administrative assistant role you're applying for. Clarity here helps streamline the hiring process.
• Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
• Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
• Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your administrative assistant resume.
• Relevant Links (Optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the receiver’s info. That includes: :

• Company Name: Specify the company you're applying to.
• Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
• Hiring Manager's Title: If you ascertain that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
• Location: Include the city and state or country, particularly for globally operating companies. 
• Email Address (Optional): If available, include the hiring manager's email address.
• Date of Writing (Optional): Consider adding the date you composed your cover letter for that extra touch of professionalism. Now you're ready to start crafting your winning cover letter for the administrative assistant role you desire. Good luck!

#2. Address the Hiring Manager

Once you've included all the necessary contact information for your administrative assistant's cover letter, make sure to address the hiring manager the right way.

Addressing your cover letter correctly can make a positive impression on the hiring manager. 

Start by conducting some research. Check the job posting, the company's website, or LinkedIn profiles to find the hiring manager for the position you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

• Dear Mr. Smith,
• Dear Alex Johnson,

In cases where you can't find specific information about the hiring manager or the head of the administrative department, you can address your letter to the department or the company in general:

• Dear Administrative Department,
• Dear Administrative Hiring Team,
• Dear Human Resources Recruitment Team,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend about seven seconds reviewing a candidate's application before deciding whether to read it thoroughly. That’s why grabbing their attention from the get-go is crucial if you want them to read the rest of your cover letter. 

Formally introduce yourself in the opening statement and clearly state your interest in the role. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Researching the company can help improve your opening statement even further. The more you know about the employer, the better you can emphasize how you fit in with their culture. 

This can show to the hiring manager that you're not just applying indiscriminately; you're interested in this particular position.

Depending on your experience level, you can also kick off your cover letter by highlighting a noteworthy achievement or the skills that make you an ideal fit for the role. Keep this paragraph concise, aiming to spark the hiring manager's curiosity and encourage them to explore your cover letter in more detail.

Check out some more cover letter examples to get inspired about writing your opening statement. 

#4. Use the Cover Letter Body for the Details

The body of your cover letter is your opportunity to dive deeper into your qualifications and professional skills.

Avoid the temptation to simply rehash your resume; that won't cut it here. Your objective is to demonstrate, beyond a doubt, that you're the standout candidate. To achieve this, focus on showcasing your achievements relevant to the administrative assistant field, drawing inspiration from the job listing.

Tailoring your cover letter to align with the job advertisement is key. Highlight the specific skills the company seeks and how you can contribute to their team. For instance, if you're vying for an administrative assistant role in a tech-centric environment, emphasize your tech-related skills rather than, for example, your experience in e-commerce.

Displaying knowledge about the company, its products, services, or industry can earn you extra brownie points. If you're well-acquainted with the company's offerings, be sure to mention it in your cover letter to illustrate your alignment with its mission and culture.

Lastly, be enthusiastic. Express your genuine excitement for the role and your unwavering confidence in how your unique skills and experience will be a valuable addition to their organization. This enthusiasm can be infectious and leave a lasting impression on the hiring manager.

Also, make sure to avoid these common cover letter mistakes that can harm your chances of landing an interview. 

#5. Wrap It Up and Sign It

Concluding on a professional note is the cherry on top of your administrative assistant cover letter.

Your goal here is to ensure you leave a positive impression on the hiring manager, reinforcing the confidence you’ve demonstrated throughout your letter.

So, wrap up by confidently reiterating why you're an ideal fit for the administrative assistant role or summarize the skills that set you apart from other candidates.

And don’t forget to include a call to action. Encouraging the hiring manager to take the next step, such as discussing your application further, can create a lasting impression and boost your chances of securing an interview.

To wrap it all up, select a professional sign-off. Choose an appropriate signature line, followed by your full name. Here's an example:

Please don't hesitate to reach out to me at the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in more detail at your earliest convenience.

If you're looking for alternatives to "Sincerely," consider these options:

• Kind regards,
• Respectfully,
• Thank you for your consideration,

Choose the sign-off that best aligns with your personal style and the tone of your cover letter.

3 Essential Administrative Assistant Cover Letter Tips

You've got the basics down, and now it's time to fine-tune your administrative assistant cover letter with some essential cover letter tips that will make it shine. Let's dive into these valuable insights to help you create a standout cover letter.

#1. Match Your Resume

If you’re serious about landing a position, it's important that all the documents in your job application are fine-tuned with each other.

Ensure that your administrative assistant cover letter's formatting and layout match your administrative assistant resume to convey professionalism and attention to detail. Make sure your text and contact details are neatly aligned on the page, maintain consistent font styles and sizes, and set appropriate margins and line spacing to keep your cover letter concise on a single page. 

This consistency will show you’re professional and serious about the job.

Or Use A Cover Letter Template Instead

Struggling to craft the perfect cover letter from scratch? Don't worry; we've got a time-saving trick up our sleeves. 

Try out our free resume builder to create the perfect administrative assistant resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

#2. Mention The Right Skills

Highlighting your skills in your administrative assistant cover letter is crucial. 

The trick here, however, is not just to list all your skills. Firstly, keep it relevant and only talk about the skills you have that are required for the job. If you’ve already listed them on your resume, this is your chance to actually explain in more detail how they make you the perfect fit for the job. 

This demonstrates to hiring managers that you understand the role's requirements and have what it takes to excel in it. So, make sure to weave your skills into your cover letter strategically, emphasizing how they align with the position's demands.

#3. Be Formal

Maintaining a formal tone in your administrative assistant cover letter is the way to go. 

Keeping things formal will reflect your professionalism and respect for the workplace environment. This formality sends the right message to potential employers, indicating that you’re serious about the application and can conduct yourself appropriately in a corporate setting.

That said, don’t go overboard with the formality. You can, for example, make the cover letter a bit more personal by addressing the hiring manager by their name or sign off using “Warm Regards.” 

Key Takeaways

And that sums up crafting an administrative assistant cover letter!

We hope our guide has equipped you with the tools to write a spot-on administrative assistant cover letter. 

Before you head off, let's quickly review:

• Ensure your administrative assistant's cover letter provides any relevant links or attachments so the hiring manager can easily access additional information related to your experience.
• Ideally, your cover letter should be addressed directly to the hiring manager. A little research on the job posting might help you discover their name.
• Use your cover letter to elaborate on the administrative skills and experiences that make you an ideal candidate. Highlight expertise that aligns with the job requirements.

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