how to write a cover letter for submitting documents

• Cover Letter Templates for Sending Documents

These examples show how a cover letter can be used when sending important documents for various purposes, such as applying for a job, admission to a university, legal cases, or scholarships. A cover letter helps to introduce and explain the purpose of the attached documents, as well as provide additional information and express gratitude for the recipient's time and consideration. A well-written cover letter can enhance the overall impression of the sender and increase the likelihood of a positive response.

Here are four examples of a cover letter for sending documents:

Cover Letter for Sending Documents to a University:

Dear Sir/Madam,

I am writing to send my documents for admission to the Bachelor's program in Computer Science at XYZ University. Please find attached my transcripts, recommendation letters, and statement of purpose.

I would be grateful if you could let me know the next steps in the admission process. If you require any additional information, please do not hesitate to contact me.

Thank you for your time and consideration.

[Your Name]

Cover Letter for Sending Documents to a Company:

Dear [Hiring Manager],

I am writing to apply for the position of Marketing Manager at ABC Company. Please find attached my resume, cover letter, and references.

I believe my skills and experience are a good fit for this role, and I am excited about the opportunity to contribute to your team. If you require any additional information, please do not hesitate to contact me.

Cover Letter for Sending Documents for Legal Purposes:

I am writing to send the required documents for my legal case with [Case Number]. Please find attached the requested documents, including my identification card, medical records, and police reports.

If you require any additional information or documents, please let me know. I appreciate your time and effort in this matter.

Cover Letter for Sending Documents for a Scholarship:

Dear Scholarship Committee,

I am writing to apply for the [Scholarship Name] Scholarship. Please find attached my transcripts, recommendation letters, and essay.

I am passionate about pursuing higher education in [Field of Study], and this scholarship would greatly assist me in achieving my academic goals. If you require any additional information or documents, please do not hesitate to contact me.

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com . Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

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Cover Letter for Sending Documents

Sample covering letter for submission of documents to banks, tax, revenue, registration etc. Sample cover letter for attached documents to university. Sample cover letter for sending attached documents by courier, or by hand to clients, companies, employee, students, and parents etc.

Cover Letter format to Send Documents

Dear manager,

I am writing to you because I am sending you some important documents, and because they are important they require a cover letter. The documents that I am sending you are related to getting started in the new company that you have started. The documents will help move things smoothly, and if anyone questions why who, or what then they will help.

The documents that are attached are the company contract with all signatures, council permission papers, all photo graphical identifications for all people involved such as passports, and driving licenses. I hope that you will keep them safe, and they will help you with what you need to do.

Yours sincerely,

Mr. Francis Walcott

Sample Cover Letter for Attached Documents

Alan Taylor House 1, Street 1, Manchester

This is with reference to your request for No Objection Certificate (NOC) dated 18 January, XXXX. We are pleased to inform you that nothing had come to our attention that causes us to belief that we are under constraint to issue NOC to your good self for your job purposes.

We are enclosing herewith NOC for your ready reference. In case of further query, please feel free to contact us. We hope that this would serve to your entire satisfaction. Thanking you, and with profound regards.

Very truly yours,

Simon Head Student Affairs Department

To majesty’s passport office,

I am writing this letter as a cover letter for me sending some very important documents by post. I am sending these documents to help support my application for my passport. You will find inside one months’ worth of bank statements with the proof of my financial status, and proof of address. Also inside you will find my original birth certificate, and national insurance number.

I do hope that this will be enough supporting documents to get me my passport. And if you need anything more please inform me as soon as possible so that I can send it out as well fast.

Mr. Jason Taylor

Dear Mr. Ahmed,

I am submitting herewith the following documents as asked by your company.

I am sending these documents for further progress in the fulfillment of the formalities required for the joining your company . All the documents asked by the company are attached along with this letter. You can let me know regarding any other formalities concerning the matter.

Your consideration of my application is clearly appreciated. Thanking you for your time.

Mahnoor Imran

Covering Letter for Documents Enclosed

Mr. Ijaz Farooq Meezan Bank Ltd Meezan House, C-25, Estate Avenue, S.I.T.E, Karachi

Dear Mr. Farooq Sahib,

As per our telephonic conversation, please find the enclosed copy of letter sent from our Welfare Organization for sponsorship of needy students. We will thank you for your support toward this noble cause.

Warm Regards,

Mahmood Ahmad

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Cover Letter for Document Submission Sample

At some point in the job application or admission application process, you may be asked to submit documents for the bank, company, school. These documents should be sent over in the same professional manner as your application letter, i.e., with a formal cover letter. In this guide, we'll introduce you to the uses of a cover letter for document submission and a sample of such a cover letter .

• # Cover Letter Sample for Document Submission to A Company
• # Cover Letter Sample for Document Submission to Schools
• # Sample Letter with Attached Documents
• # How to Edit Cover Letter for Document Submission Template
• # Tips for Writing Cover Letter for Document Submission

Covering Letter for Submission of Documents

This is a free cover letter template for submitting documents. Free Download and customize it according to the sample text below.

Supported formats

Cover letter for document submission sample to a company.

Below, you'll find a sample cover letter for document submission. To help you understand what a cover letter for document submission looks like, we've put together a short cover letter to show you the structure.

First Name Last Name Address Line 1 Address Line 2 Address Line 3 Postcode Phone Number Email

Contact Name Company Name Address Line 1 Address Line 2 Address Line 3 Postcode Phone Number Email Day/Month/Year

Dear Mr. Keys,

This letter contains an itemized list of the following documents; as asked for by your company:

• A photocopy of my driving license
• A paper document that proves my address (bank statement)
• A photocopy of the inside of my passport
• A photocopy of the front of my passport
• A photocopy of my NI card

I am sending these documents to you to ensure further progress in fulfilling the requirements for joining your company. All the documents asked for by the company are attached alongside this letter. Please let me know if you require any other documentation.

I greatly appreciate your consideration of my job application and wish to let you know that I am still seriously interested in further pursuing the application. Thank you for your time.

Kind regards, Your name

As you can see by our cover letter for document submission sample, these types of cover letters are notoriously short. It's not necessary to repeat your first cover letter or include anything from your CV with these types of cover letters. They are simple, factual, and used as a formality when contacting a company regarding a job application.

Cover Letter for Document Submission Sample to Schools

Here is a sample to write a covering letter for document submission to schools.

The Administration Department University Name Address Line 1 Address Line 2 Address Line 3 Postcode Day/Month/Year

Contact Name Department Name Address Line

Subject: Document submission letter

Respected Sir,

I am XX, a student of [School Name] with application number [Number]. I am writing this letter to send you the remaining documents which are required for the application process. At the time of admission, I was not able to submit my marksheets and transfer certificate as I was yet to receive it from my previous school. Now that I have received it, I would like you to accept it and update my record accordingly.

Thank you for considering my request for late submission once again. Please feel free to contact me in case of any discrepancy.

Sincerely, Your name Contact number email address

Attachments: Class 12th transfer certificate

Sample Letter with Attached Documents

The General Manager, Company Name, Address.

From Your name, Designation, Company name, Address.

Dear Sir/Madam,

Here we are submitting the marketing performance report. Please find the enclosed report along with this letter.

For any modifications, please let us know, we will try to revise the document.

Designation, Company name

How to Edit Cover Letter for Document Submission Template in PDF

After downloading the PDF cover letter template, you can edit it with a professional PDF editor, Wondershare PDFelement - PDF Editor . With this tool, you can change the texts, images, forms, signatures, etc., in the PDF documents and make your documents perfect for submission.

• Create high quality PDF cover letter without losing layout and formatting;
• Free PDF cover letter samples available;
• Convert Word, PPT, Excel, etc. to PDF or vice versa;
• Compress files for email attachments.

Step 1. Open the Cover Letter Template

Step 2. Click on "Edit" and Enter Your Text as You Like

Step 3. Complete and Save Your Cover Letter

What should you mention in a cover letter for document submission

In a cover letter for document submission, you'll need to mention several things. These cover letters are exact, so, likely, you won't write more than half a page.

• Start with your contact details and your name. Even if you're sending the documents by email, you should always include your name and contact details in a cover letter for requested documents, as this helps the employer figure out who's contacting them.
• State why you're contacting the company. There are hundreds of applicants for every job position, and though you may be onto the next stage, there will still be several other people sending similar documents. Tell the company who you are, what position you applied to, and ensure that you point out that they asked you to send more documentation across to them.
• An itemized list of documents. Whatever documents you're sending, no matter how many of them there are, write a shortlist in your cover letter to tell the company which documents you include in your email or letter.
• Express your excitement. Like a standard job cover letter, express your interest in the job position again, on a smaller scale to how you expressed your excitement the first time you contacted the company. This will let them know that you're still interested.

Other Tips to Remember

In addition to our cover letter for the document submission sample and our tips on what to mention in the cover letter, we have a few more hints to share with you:

• Make sure that you have the correct company details. It wouldn't do to send a cover letter for requested documents to the wrong email address, nor would it be good to address a non-existent manager at the company. To have gotten this far, you will have been conversing with somebody. At the very least, address that person.
• Never send original documents. Sending original documents is a nightmare, especially through the post. You're likely never to see them again. Postal systems at companies are messy at best, and your potential employer won't be expecting original documents from any of the applicants. Send photocopies or scan copies of the documents into your computer and email them across to the company.
• Always date the cover letter. This isn't necessary when sending the cover letter via email, but if you're posting your documentation, ensure that your cover letter is dated. This lets the company know when they were sent to arrive at the hiring manager late.
• Keep the letter short and professional. As mentioned, it's essentially a formality. You're simply covering all of your professional bases, so it's best to keep the letter short, tell them what you're attaching, and sign off soon after.

With these tips and our sample cover letter for document submission, we're positive you'll be able to contact the company with ease.

Posted by Elise Williams to Updated: 2024-04-18 13:58:49

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How to write a cover letter for journal submission

Download our cover letter template.

When you submit your article to a journal, you often need to include a cover letter. This is a great opportunity to highlight to the journal editor what makes your research new and important. The cover letter should explain why your work is perfect for their journal and why it will be of interest to the journal’s readers.

When writing for publication, a well-written cover letter can help your paper reach the next stage of the manuscript submission process – being sent out for  peer review . So it’s worth spending time thinking about how to write a cover letter to the journal editor, to make sure it’s going to be effective.

To help you, we’ve put together a guide to explain how to write a cover letter for journal article submission. You will receive cover letter instructions of what you should include and what you shouldn’t, and a word template cover letter.

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What should my cover letter include?

Before you start to write, please check the  instructions for authors  (IFAs) of your chosen journal, as not all journals will require one. You should also check the IFAs for any journal specific information on what to include. This may include a list of relevant articles written by you or your co-authors that have been or are currently being considered for publication in other journals.

Key points to include in your letter to the editor:

Editor’s name (you can usually find this on the journal page on  Taylor & Francis Online ).

Your manuscript’s title.

Name of the journal you are submitting to.

Statement that your paper has not been previously published and is not currently under consideration by another journal.

Brief description of the research you are reporting in your paper, why it is important, and why you think the readers of the journal would be interested in it.

Contact information for you and any  co-authors .

Confirmation that you have no  competing interests  to disclose.

Things to avoid:

Don’t copy your abstract into your cover letter, instead explain in your own words the significance of the work, the problem that is being addressed, and why the manuscript belongs in the journal.

Don’t use too much jargon or too many acronyms, keep language straightforward and easy to read.

Avoid too much detail – keep your cover letter to a maximum of one page, as an introduction and brief overview.

Avoid any spelling and grammar errors and ensure your letter is thoroughly proofed before submitting.

Click to enlarge your PDF on key information to include in your cover letter .

Cover letter template

If you need further help to write a cover letter for a journal, you can download and use our sample template as a guide.

You might find that the submission system for your chosen journal requires your cover letter to be submitted into a text box rather than as a separate document, but it is still a good idea to write a draft first to make sure you have included everything.

Always make sure to check the journal’s  instructions for authors  for any specific additional information to include.

Submission ready

Use our submission checklist  to make sure you’ve included everything you need to.

If you need more guidance, take a look at our other  information and resources to help you make your submission .

Rapid constructive feedback

Consider the Taylor & Francis Rapid Technical Review service to help you meet your deadline, through peer-review-like comments on your manuscript.

Related resources

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Guide to improve your submission experience

Article submission checklist

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Document Submission Letter

A document submission letter is a formal letter written to the head of an organisation for informing about the status of a document submission either in a school or a company. It accompanies a larger item, usually a document for verification. A company or any other organisation may ask for the documents for the purpose of verification.

When a company or a school asks a person to submit their documents for their admission to the organisation, the person writes a document submission letter along with the documents so as to let the person know what is being sent and the purpose for sending it. The letter provides the recipient with the specific context in which to place the larger document. It simultaneously acts as a permanent record for the sender of having sent the material.

Document Submission Letter: Guidelines and Tips

• Like any other formal letter, a document submission letter should also be written by following the format
• Document submission letters should be brief and to the point
• Add the correct date in your document submission letter. It is an essential aspect while writing any formal letter.
• You should address to whom you are writing the email. Usually, it is the HR manager or the authority in charge of the organisation’s admissions 
• The first paragraph should describe what is being attached and the purpose for sending it
• If the document submission letter is a bit long, then it may summarise key elements of the proposal in one or two sentences
• Any kind of informal conversation about the sender or receiver should be avoided in the letter
• The tone of the letter should be highly professional and informative 
• End the letter with a one-sentence paragraph that establishes goodwill by thanking or complementing the recipient
• Any kind of attachments which are needed for the verification should be provided and mentioned by the sender

Format of the Document Submission Letter

Sender’s address 

Date: dd/mm/yyyy

Receiver’s address 

Salutation (Respected Sir/Ma’am)

Body of the letter

Yours Faithfully/Sincerely 

Sender’s name

Contact details 

Attachments (if any)

Sample Letter 1 –  D ocument Submission Letter to School

82 Mahakal Complex,

Narang Road,

Nanda Nagar, 

The Principal 

Shine Public School 

Inner Ring Road 

Subject: Document submission letter for admission process 

Respected Ma’am,

I, Karan Nayar, have been admitted to your prestigious school as a student of class 11th C this year. My admission number is 462311. To complete my admission process and verification, I was asked to submit some documents, which I’ll be attaching with this letter.

I could not provide it earlier because I was yet to receive them from my previous school. As asked by the admissions council, I am attaching the certification mark sheet required along with this letter. Please contact me on the given number or email in case of any enquiry.

Yours sincerely,

Karan Nayar 

Contact number: 1234567890

Mail- Karan@nayar

Attachments:

• Class 10th mark sheet 
• School leaving certificate 
• Aadhaar card

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Sample Letter 2 – Document Submission Letter to University

31 Alok Complex 

Ravindra Nagar

The Administration Department

Vishwas University

Dewar Road 

Respected Sir/Ma’am,

I, Sidharth Tripathi, have been enrolled as a student of economics in your prestigious university. My roll number is A1213. I write this letter to you to send the necessary documents required for my admission process.

At the time of my admission, I was not able to submit the transfer certificate as I was yet to receive it from my previous institution. Now that I have received it, I would like you to accept it and update my records accordingly. I will attach the transfer certificate with this letter.

Please contact me on the given number or email for any kind of enquiry.

Sidharth Tripathi 

Contact number- 121223242

Mail- Sidharth@tripathi

Transfer certificate 

Sample Letter 3 – Document Submission Letter to the Company

448 Nanda Complex

Swadesh Road

HR manager 

Hilton Pvt. Ltd.

Airport road

Subject: Information on submitted documents for the hiring process 

Dear Mr Jain,

I, Anushka Dubey, write this letter to inform you that I have signed the offer letter and accepted the role of merchandise manager in your prestigious company. Also, I am sending the necessary documents for verification and completion of the hiring process.

I have attached all the documents asked by the HR team. In case any kind of document is needed, please contact me on the number mentioned below. I’m grateful for being a part of your incredible team.

Anushka Dubey 

ID – A102010

Attachments: 

• Aadhar card
• Bachelor’s and master’s degrees certificate 
• Class 12th mark sheet 
• Experience certificate 
• Bank account details 

FAQs about Document Submission Letter

Question 1. What is a document submission letter?

Answer. A document submission letter is a formal letter written to the head of an organisation for informing about the status of a document submission either in a school or a company. It accompanies a larger item, usually a document required for the admission/hiring process. The letter provides the recipient with the specific context in which to place the larger document.

Question 2. To whom do we address a document submission letter?

Answer. While writing a document submission letter to your school/college, you may address it to the principal or the admission Council. When writing a document submission letter in a company it is usually addressed to the HR head/team or the administrative department.

Question 3. Is it necessary to mention the attached documents in a document submission letter?

Answer. Yes, it is necessary for the sender to mention the attached documents so as to inform the recipient about the attachments and why they are being sent.

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How to Write a Cover Letter: Your Full Guide (With Tips and Examples)

It’s a familiar cycle: You sit down to write a cover letter, open a blank document, check your email, browse cover letter examples , do some chores, watch that cursor blink a few more times, and finally Google something like “how to write a cover letter”—which hopefully brought you here. But you still might be thinking, does anyone really read cover letters? Why do they even exist?

First: Yes, we can assure you that cover letters do, in fact, get read. To some hiring managers, they’re the most important part of your job application. And regardless, you don’t want to miss the opportunity to tell prospective employers who you are, showcase why they should hire you, and stand out above all the other candidates.

To ensure your letter is in amazing shape (and crafting it is as painless as possible), we’ve got easy-to-follow steps plus examples, a few bonus tips, and answers to frequently asked questions.

Get that cover letter out there! Browse open jobs on The Muse and find your dream job »

What is a cover letter and why is it important?

A cover letter is a brief (one page or less) note that you write to a hiring manager or recruiter to go along with your resume and other application materials.

Done well, a cover letter gives you the chance to speak directly to how your skills and experience line up with the specific job you’re pursuing. It also affords you an opportunity to hint to the reviewer that you’re likable, original, and likely to be a great addition to the team.

Instead of using cover letters to their strategic advantage, most job applicants blabber on and on about what they want, toss out bland, cliché-filled paragraphs that essentially just regurgitate their resume, or go off on some strange tangent in an effort to be unique. Given this reality, imagine the leg up you’ll have once you learn how to do cover letters right.

How long should a cover letter be?

An ideal cover letter typically ranges from a half page to one full page. Aim to structure it into four paragraphs, totaling around 250 to 400 words, unless the job posting states otherwise. Some employers may have specific guidelines like word or character limits, writing prompt, or questions to address. In such cases, be sure to follow these instructions from the job posting.

How to write a cover letter hiring managers will love

Now that you’re sold on how important cover letters are, here are eight steps to writing one that screams, “I’m a great hire!”

Step 1: Write a fresh cover letter for each job (but yes, you can use a template)

Sure, it’s way faster and easier to take the cover letter you wrote for your last application, change the name of the company, and send it off. But most employers want to see that you’re truly excited about the specific position and organization—which means creating a custom letter for each position.

While it’s OK to recycle a few strong sentences and phrases from one cover letter to the next, don’t even think about sending out a 100% generic letter. “Dear Hiring Manager, I am excited to apply to the open position at your company” is an immediate signal to recruiters and hiring managers that you’re mass-applying to every job listing that pops up on LinkedIn.

At the same time, there’s nothing that says you can’t get a little help: Try out one of our free cover letter templates to make the process a bit easier.

Step 2: Add your contact info

At the top of your cover letter, you should list out your basic info. You can even copy the same heading from your resume if you’d like. Some contact info you might include (and the order to include it in):

• Your pronouns (optional)
• Your location (optional)
• Your email address
• Your phone number (optional)
• Your Linkedin, portfolio, or personal website URL (optional)

Note that only name and email are mandatory, and you don’t need to put a full address on a cover letter or resume anymore. A city and state (or metro area) are more than enough. So your header might look like this:

Inigo Montoya he/him Florin Metropolitan Area [email protected] 555-999-2222

If the job posting tells you to submit your cover letter in the body of an email, you can add your contact info at the end, after your name (and if you’d like to forgo the email address here, you can—they have it already). So your sign off could look like this:

Violet Baudelaire she/her [email protected] 123-123-1234

https://www.linkedin.com/in/violet-baudelaire/

Step 3: Address your cover letter to the hiring manager—preferably by name

The most traditional way to address a cover letter is to use the person’s first and last name, including “Mr.” or “Ms.” (for example, “Dear Ms. Jane Smith” or just “Dear Ms. Smith”). But to avoid accidentally using the wrong title—or worse, inadvertently misgendering someone—first and last name also work just fine.

If “Dear” feels a bit too stiff, try “Hello.” But never use generic salutations like “ To Whom it May Concern ” or “Dear Sir or Madam.”

For more help, read these rules for addressing your cover letter and a few tips for how to find the hiring manager .

Step 4: Craft an opening paragraph that’ll hook your reader

Your opening sets the stage for the whole cover letter. So you want it to be memorable, friendly, conversational, and hyper-relevant to the job you’re pursuing.

No need to lead with your name—the hiring manager can see it already. But it’s good to mention the job you’re applying for (they may be combing through candidates for half a dozen different jobs).

You could go with something simple like, “I am excited to apply for [job] with [Company].” But consider introducing yourself with a snappy first paragraph that highlights your excitement about the company you’re applying to, your passion for the work you do, and/or your past accomplishments.

This is a prime spot to include the “why” for your application. Make it very clear why you want this job at this company. Are you a longtime user of their products? Do you have experience solving a problem they’re working on? Do you love their brand voice or approach to product development? Do your research on the company (and check out their Muse profile if they have one) to find out.

Read this next: 30 Genius Cover Letter Openers Recruiters Will LOVE

Step 5: Convey why you’d be a great hire for this job

A common cover letter mistake is only talking about how great the position would be for you. Frankly, hiring managers are aware of that—what they really want to know is what you’re going to bring to the position and company.

So once you’ve got the opening under wraps, you should pull out a few key ideas that will make up the backbone of your cover letter. They should show that you understand what the organization is looking for and spell out how your background lines up with the position.

Study the job description for hints . What problems is the company looking to solve with this hire? What skills or experiences are mentioned high up, or more than once? These will likely be the most important qualifications.

If you tend to have a hard time singing your own praises and can’t nail down your strengths , here’s a quick trick: What would your favorite boss, your best friend, or your mentor say about you? How would they sing your praises? Use the answers to inform how you write about yourself. You can even weave in feedback you’ve received to strengthen your case (occasionally, don’t overuse this!). For example:

“When I oversaw our last office move, my color-coded spreadsheets covering every minute detail of the logistics were legendary; my manager said I was so organized, she’d trust me to plan an expedition to Mars.”

Step 6: Back up your qualifications with examples and numbers

Look at your list of qualifications from the previous step, and think of examples from your past that prove you have them. Go beyond your resume. Don’t just regurgitate what the hiring manager can read elsewhere.

Simply put, you want to paint a fuller picture of what experiences and accomplishments make you a great hire and show off what you can sashay through their doors with and deliver once you land the job.

For example, what tells a hiring manager more about your ability to win back former clients? This: “I was in charge of identifying and re-engaging former clients.” Or this: “By analyzing past client surveys, NPS scores, and KPIs, as well as simply picking up the phone, I was able to bring both a data-driven approach and a human touch to the task of re-engaging former clients.”

If you're having trouble figuring out how to do this, try asking yourself these questions and finding answers that line up with the qualifications you’ve chosen to focus on:

• What approach did you take to tackling one of the responsibilities you’ve mentioned on your resume?
• What details would you include if you were telling someone a (very short!) story about how you accomplished one of your resume bullet points?
• What about your personality, passion, or work ethic made you especially good at getting the job done?

Come up with your examples, then throw in a few numbers. Hiring managers love to see stats—they show you’ve had a measurable impact on an organization you’ve worked for. Did you bring in more clients than any of your peers? Put together an impressive number of events? Make a process at work 30% more efficient? Work it into your cover letter!

This might help: How to Quantify Your Resume Bullets (When You Don't Work With Numbers)

Step 7: Finish with a strong conclusion

It’s tempting to treat the final lines of your cover letter as a throwaway: “I look forward to hearing from you.” But your closing paragraph is your last chance to emphasize your enthusiasm for the company or how you’d be a great fit for the position. You can also use the end of your letter to add important details—like, say, the fact that you’re willing to relocate for the job.

Try something like this:

“I believe my energy, desire to innovate, and experience as a sales leader will serve OrangePurple Co. very well. I would love to meet to discuss the value I could add as your next West Coast Sales Director. I appreciate your consideration and hope to meet with you soon.”

Then be sure to sign off professionally , with an appropriate closing and your first and last name. (Need help? Here are three cover letter closing lines that make hiring managers grimace, plus some better options .)

Step 8: Reread and revise

We shouldn’t have to tell you to run your cover letter through spell-check, but remember that having your computer scan for typos isn’t the same as editing . Set your letter aside for a day or even just a few hours, and then read through it again with fresh eyes—you’ll probably notice some changes you want to make.

You might even want to ask a friend or family member to give it a look. In addition to asking them if they spot any errors, you should ask them two questions:

• Does this sell me as the best person for the job?
• Does it get you excited?

If the answer to either is “no,” or even slight hesitation, go back for another pass.

Cover letter examples

Here are four example cover letters that follow the advice given above. Keep in mind that different situations may require adjustments in your approach. For instance, experienced job seekers can emphasize accomplishments from previous roles, while those with less experience might highlight volunteer work, personal projects, or skills gained through education.

Example #1: Cover letter for a job application

Alia Farhat San Francisco Bay Area [email protected] 444-000-1111

Hello Danny Tanaka,

If I’m being honest, I still haven’t fully gotten over the death of my first Tamagotchi pet when I was six years old. (His name was Tommy, and I’ve gotten far more creative since then, I promise.) When I was older, I discovered NeoPets and I was hooked for years—not just on the site, but on the community that surrounded it. So when I heard about FantasyPets last year, I immediately started following news about your development process, and that’s how I saw your post looking for a marketing strategist. Not only do I have eight years of experience in digital marketing, but as a lifelong gamer with a passion for pet-focused titles who’s spent years in online communities with like-minded people, I also know exactly what kind of messaging resonates with your target audience.

You’re looking for someone to help you craft a social media marketing campaign to go along with your game launch, and I’ve been a part of three launch-day marketing campaigns for mobile and web-based games. In my current role as social media manager at Phun Inc., I proposed a campaign across Twitter, Instagram, and TikTok based on competitor research and analysis of our social campaigns for similar games to go along with the launch of the mobile game FarmWorld. Using my strategy of featuring both kids and adults in ads, we ended up driving over one million impressions and 80k downloads in the first three months.

I’ve always believed that the best way to find the right messaging for a game is to understand the audience and immerse myself in it as much as possible. I spend some of my research time on gaming forums and watching Twitch streams and Let’s Plays to see what really matters to the audience and how they talk about it. Of course, I always back my strategies up with data—I’m even responsible for training new members of the marketing team at Phun Inc. in Google AdWords and data visualization.

I believe that my passion for games exactly like yours, my digital marketing and market research experience, and my flair for turning data into actionable insights will help put FantasyPets on the map. I see so much promise in this game, and as a future player, I want to see its user base grow as much as you do. I appreciate your consideration for the marketing strategist role and hope to speak with you soon.

Alia Farhat

Example #2: Cover letter for an internship

Mariah Johnson

New York, NY [email protected] 555-000-1234

Dear Hiring Manager,

I am excited to submit my application for the software development internship at Big Tech. As a student at New York University majoring in computer science with a keen interest in social studies, I believe I would be a good fit for the role. Big Tech's mission to promote equality and a more sustainable world is deeply inspiring, and I would be thrilled to contribute to this mission.

In a recent hackathon, I demonstrated my ability to lead a team in designing and developing an app that directs members of a small community to nearby electronics recycling centers. My team successfully developed a working prototype and presented it to a panel of industry experts who awarded us second place.

I’ve also been an active volunteer at my local library for over four years. During this time, I organized book donation drives, led book fairs, and conducted reading sessions with children. This experience strengthened my presentation and communication skills and confirmed my motivation stems from supporting a good cause. I would be more than happy to bring my passion and dedication to an organization whose mission resonates with me..

Through these experiences, along with my coursework in software engineering, I am confident I am able to navigate the challenges of the Big Tech internship program. I look forward to the opportunity to speak with you about my qualifications. Thank you for your consideration.

Example #3: Cover letter with no experience

Sarah Bergman

Philadelphia, PA [email protected] 1234-555-6789

Dear Chloe West,

I’m excited to apply for the entry-level copywriting position at Idea Agency. As a recent graduate from State University with a major in mass communications, I’m eager to delve deeper into copywriting for brands, marketing strategies, and their roles in the business world.

Over the past two years, I’ve completed courses in creative writing, copywriting, and essentials of digital marketing. I’ve also been actively involved in extracurricular activities, creating content and promoting student events across multiple online platforms. These experiences expanded my creativity, enhanced my teamwork skills, and strengthened my communication abilities.

As an admirer of your visionary marketing campaigns and Idea Agency’s commitment to sustainability, I’m enthusiastic about the prospect of joining your team. I'm confident that I can contribute to your future projects with inventive thinking and creative energy.

I welcome the opportunity to discuss my qualifications further. Thank you for considering my application.

Best regards,

Example #4: Career change cover letter

Leslie Smith

Chicago, IL [email protected] 111-222-3344

Dear Paul Jones,

Over the past year, I’ve volunteered to represent my company at a local fair and there I discovered how much fun working face to face with clients would be. Everytime I sold a product for The Solar Company, I often wished it was my full-time job. Now, I'm excited to submit my application for the sales coordinator position with Bloom Sales.

After completing a degree in business administration, I decided to put my outgoing personality and strong communication skills to work as a sales specialist at The Solar Company. I’ve sharpened my presentation and critical thinking skills in client meetings and sourced more than $20,000 in new partnerships. This experience has given me an invaluable foundation, and now I’m confident it's the time to move business administration to sales coordination.

I’m comfortable seeking out new business opportunities, making cold calls, and selling potential clients on the advantages of Bloom Sales products. I attend an average of 10 in-person meetings a week, and interacting with a lot of different personalities is what excites me the most. As a detail-oriented, tech-savvy professional, I have advanced knowledge of Excel and data analysis.

I would love to learn more about your sales strategy for the second semester and discuss how my experience in business administration and client-facing sales exposure would help Bloom Sales achieve its goals. Thank you for your consideration.

Extra cover letter examples

• Pain point cover letter example
• Recent graduate cover letter example
• Stay-at-home parent returning to work cover letter example
• Sales cover letter example
• Email marketing manager cover letter example
• No job description or position cover letter example (a.k.a., a letter of intent or interest)
• Buzzfeed-style cover letter example
• Creative cover letter example (from the point-of-view of a dog)

Bonus cover letter tips to give you an edge over the competition

As you write your cover letter, here are a few more tips to consider to help you stand out from the stack of applicants:

• Keep it short and sweet: There are always exceptions to the rule, but in general, for resumes and cover letters alike, don’t go over a page. (Check out these tips for cutting down your cover letter .)
• Never apologize for your missing experience: When you don’t meet all of the job requirements, it’s tempting to use lines like, “Despite my limited experience as a manager…” or “While I may not have direct experience in marketing…” But why apologize ? Instead of drawing attention to your weaknesses, emphasize the strengths and transferable skills you do have.
• Strike the right tone: You want to find a balance between being excessively formal in your writing—which can make you come off as stiff or insincere—and being too conversational. Let your personality shine through, for sure, but also keep in mind that a cover letter shouldn’t sound like a text to an old friend.
• Consider writing in the company’s “voice:” Cover letters are a great way to show that you understand the environment and culture of the company and industry. Spending some time reading over the company website or stalking their social media before you get started can be a great way to get in the right mindset—you’ll get a sense for the company’s tone, language, and culture, which are all things you’ll want to mirror—especially if writing skills are a core part of the job.
• Go easy on the enthusiasm: We can’t tell you how many cover letters we’ve seen from people who are “absolutely thrilled for the opportunity” or “very excitedly applying!” Yes, you want to show personality, creativity, and excitement. But downplay the adverbs a bit, and keep the level of enthusiasm for the opportunity genuine and believable.

The bottom line with cover letters is this: They matter, much more than the naysayers will have you believe. If you nail yours, you could easily go from the “maybe” pile straight to “Oh, hell yes.”

Cover letter FAQs (a.k.a., everything else you need to know about cover letters)

• Are cover letters still necessary?
• Do I have to write a cover letter if it’s optional?
• Can I skip the cover letter for a tech job?
• What does it mean to write a cover letter for a resume?
• How can I write a simple cover letter in 30 minutes?
• How can I show personality in my cover letter?
• What should I name my cover letter file?
• Is a letter of intent different from a cover letter?
• Is a letter of interest different from a cover letter?

Regina Borsellino , Jenny Foss , and Amanda Cardoso contributed writing, reporting, and/or advice to this article.

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How to Write a Cover Letter for Journal Submission

If you’re looking for solid advice on how to write a strong journal submission cover letter that will convince journal editors to review your research paper, then look no further! We know that cover letters  can  impact an editor’s decision to consider your research paper further.

This guide aims to explain (1) why you should care about writing a powerful cover letter, (2) what you should include in it, and (3) how you should structure it. The last segment will include a free downloadable submission cover letter template with detailed how-to explanations and some useful phrases. Finally, be sure to get journal manuscript editing , cover letter editing , and other academic editing services by Wordvice’s professional editors to ensure that you convey an academic style and error-free text, along with including all of the most important content.

Why does a good cover letter matter?

While your research paper’s role is to prove the merits of your research, a strong introductory cover letter is your opportunity to highlight the significance of your research and “sell” its concept to journal editors.

While your research paper’s role is to prove the merits of your research, a strong introductory cover letter is your opportunity to highlight the significance of your research and “sell” its concept to journal editors.

Sadly, we must admit that part of the decision-making process of whether to accept a manuscript is based on a business model. Editors must select articles that will interest their readers. In other words, your paper, if published, must make money . When it’s not quite clear how your research paper might generate interest based on its title and content alone (for example, if your paper is too technical for most editors to appreciate), your cover letter is the one opportunity you will get to convince the editors that your work is worth further review.

In addition to economic factors, many editors use the cover letter to screen whether authors can follow basic instructions . For example, if a journal’s guide for authors states that you must include disclosures, potential reviewers, and statements regarding ethical practices, failure to include these items might lead to the automatic rejection of your article, even if your research is the most progressive project on the planet! By failing to follow directions, you raise a red flag that you may be careless, and if you’re not attentive to the details of a cover letter, editors might wonder about the quality and thoroughness of your research. This is not the impression you want to give editors!

What to Include in a Cover Letter for a Journal Submission

We can’t stress this enough: Follow your target journal’s instructions for authors ! No matter what other advice you read in the vast webosphere, make sure you prioritize the information requested by the editors of the journal you are submitting to. As we explained above, failure to include required statements will lead to an automatic “ desk rejection ”.

With that said, below is a list of the most common elements you must include in your cover letter and what information you should NOT include:

Essential information:

• Editor’s name (when known)
• Name of the journal to which you are submitting
• Your manuscript’s title
• Article type (review, research, case study, etc.)
• Submission date
• Brief background of your study and the research question you sought to answer
• Brief overview of methodology used
• Principle findings and significance to scientific community (how your research advances our understanding of a concept)
• Corresponding author contact information
• Statement that your paper has not been previously published and is not currently under consideration by another journal and that all authors have approved of and have agreed to submit the manuscript to this journal

Other commonly requested information:

• Short list of similar articles previously published by the target journal
• List of relevant works by you or your co-authors that have been previously published or are under consideration by other journals. You can include copies of those works.
• Mention of any prior discussions with editor(s) (for example, if you discussed the topic with an editor at a conference)
• Technical specialties required to evaluate your paper
• Potential reviewers and their contact information
• If needed, reviewers to exclude (this information is most likely also requested elsewhere in online submissions forms)

Other disclosures/statements required by the journal (e.g., compliance with ethical standards, conflicts of interest , agreement to terms of submission, copyright sign-over, etc.)

What you should NOT do:

• Don’t use too much jargon or include too many acronyms.
• Don’t over-embellish your findings or their significance. Avoid words such as “novel,” “first ever,” and “paradigm-changing.” These types of statements show bias and will make the editor question your ability to assess your work’s merits objectively.
• Don’t name-drop. Listing people who might endorse your paper and discussing authors’ reputations do not interest editors. They want to know if your content fits their criteria, so focus solely on addressing that point.
• Don’t write a novel. While you want to adequately explain your work and sell its concept to editors, keep your cover letter to a maximum of one page. The letter is only meant to be an introduction and brief overview.
• Avoid humor . As much as we want to grab the editors’ attention, there are too many ways in which humor can go wrong!

How to Structure a Cover Letter

You should use formal language in your cover letter. Since most submissions are delivered electronically, the template below is in a modified e-mail format. However, if you send your cover letter on letterhead (PDF or hard copy by mail), move your contact information to the upper-left corner of the page unless you use pre-printed letterhead, in which case your contact information should be centered at the top of the letter.

ANNOTATED TEMPLATE Journal Submissions Cover Letter

[Journal Editor’s First and Last Name][, Graduate Degree (if any)] TIP: It’s customary to include any graduate degrees in the addressee’s name. e.g.,  John Smith, MD or Carolyn Daniels, MPH [Title] e.g.,  Editor-in-Chief, Managing Editor, Co-Editors-in-Chief [Journal Name] [Journal Address] [Submission Date: Month Day, Year]

Dear Dr./Mr./Ms. [Editor’s last name]:

TIP: Where the editor’s name is not known, use the relevant title employed by the journal, such as “Dear Managing Editor:” or “Dear Editor-in-Chief:”. Using a person’s name is best, however.

TIP: Use “Ms.” and never “Mrs.” or “Miss” in formal business letters.

TIP:  Never   use “Dear Sirs:” or any similar expression. Many editors will find this insulting, especially given that many of them are female!

[Para.1: 2–3 sentences]  I am writing to submit our manuscript entitled, [“Title”] for consideration as a [Journal Name][Article Type]. [One to two sentence “pitch” that summarizes the study design, where applicable, your research question, your major findings, and the conclusion.]

e.g.,  I am writing to submit our manuscript entitled, “X Marks the Spot” for consideration as an  Awesome Science Journal  research article. We examined the efficacy of using X factors as indicators for depression in Y subjects in Z regions through a 12-month prospective cohort study and can confirm that monitoring the levels of X is critical to identifying the onset of depression, regardless of geographical influences.

TIP: Useful phrases to discuss your findings and conclusion include:

• Our findings confirm that…
• We have determined that…
• Our results suggest…
• We found that…
• We illustrate…
• Our findings reveal…
• Our study clarifies…
• Our research corroborates…
• Our results establish…
• Our work substantiates…

[Para. 2: 2–5 sentences]  Given that [context that prompted your research], we believe that the findings presented in our paper will appeal to the [Reader Profile] who subscribe to [Journal Name]. Our findings will allow your readers to [identify the aspects of the journal’s  Aim and Scope  that align with your paper].

TIP: Identify the journal’s typical audience and how those people can utilize your research to expand their understanding of a topic. For example, if many of your target journal’s readers are interested in the public policy implications of various research studies, you may wish to discuss how your conclusions can help your peers to develop stronger policies that more effectively address public concerns.

TIP: Include context about why this research question had to be addressed.

e.g.,  “Given the struggle policymakers have had to define proper criteria to diagnose the onset of depression in teenagers, we felt compelled to identify a cost-effective and universal methodology that local school administrators can use to screen students.”

TIP: If your paper was prompted by prior research, state this. For example, “After initially researching X, Y approached us to conduct a follow-up study that examined Z. While pursuing this project, we discovered [some new understanding that made you decide the information needed to be shared with your peers via publication.]”

e.g.,  Given the alarming increase in depression rates among teenagers and the lack of any uniform practical tests for screening students, we believe that the findings presented in our paper will appeal to education policymakers who subscribe to  The Journal of Education . Although prior research has identified a few methods that could be used in depression screening, such as X and Y, the applications developed from those findings have been cost-prohibitive and difficult to administer on a national level. Thus, our findings will allow your readers to understand the factors involved in identifying the onset of depression in teenagers better and develop more cost-effective screening procedures that can be employed nationally. In so doing, we hope that our research advances the toolset needed to combat the concerns preoccupying the minds of many school administrators.

[Para 3: Similar works]  “This manuscript expands on the prior research conducted and published by [Authors] in [Journal Name]” or “This paper [examines a different aspect of]/ [takes a different approach to] the issues explored in the following papers also published by [Journal Name].”

TIP: You should mention similar studies recently published by your target journal, if any, but list no more than five. If you only want to mention one article, replace the preceding sentence with “This paper [examines a different aspect of]/ [takes a different approach to] the issues explored by [Authors] in [Article Title], also published by [Journal Name] on [DATE].”

[Para. 4: Additional statements often required]  Each of the authors confirms that this manuscript has not been previously published and is not currently under consideration by any other journal. Additionally, all of the authors have approved the contents of this paper and have agreed to the [Journal Name]’s submission policies.

TIP: If you have previously publicly shared some form or part of your research elsewhere, state so. For example, you can say, “We have presented a subset of our findings [at Event]/ [as a Type of Publication Medium] in [Location] in [Year].”

e.g.,  We have since expanded the scope of our research to contemplate international feasibility and acquired additional data that has helped us to develop a new understanding of geographical influences.

[Para. 5: Potential Reviewers]  Should you select our manuscript for peer review, we would like to suggest the following potential reviewers/referees because they would have the requisite background to evaluate our findings and interpretation objectively.

• [Name, institution, email, expertise]

To the best of our knowledge, none of the above-suggested persons have any conflict of interest, financial or otherwise.

TIP: Include 3–5 reviewers since it is likely that the journal will use at least one of your suggestions.

TIP: Use whichever term (“reviewer” or “referee”) your target journal uses. Paying close attention to a journal’s terminology is a sign that you have properly researched the journal and have prepared!

[Para. 6: Frequently requested additional information]  Each named author has substantially contributed to conducting the underlying research and drafting this manuscript. Additionally, to the best of our knowledge, the named authors have no conflict of interest, financial or otherwise.

[Your Name]

Corresponding Author Institution Title Institution/Affiliation Name [Institution Address] [Your e-mail address] [Tel: (include relevant country/area code)] [Fax: (include relevant country/area code)]

Additional Contact [should the corresponding author not be available] Institution Title Institution/Affiliation Name [Institution Address] [Your e-mail address] [Tel: (include relevant country/area code)] [Fax: (include relevant country/area code)]

Quick Cover Letter Checklist Before Submission

• Set the font to Arial or Times New Roman, size 12 point.
• Single-space all text.
• Use one line space between body paragraphs.
• Do not indent paragraphs.
• Keep all text left justified.
• Use spelling and grammar check software. If needed, use a proofreading service or cover letter editing service  such as Wordvice to review your letter for clarity and concision.
• Double-check the editor’s name. Call the journal to confirm if necessary.

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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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Home » Letters » Cover Letters » Documents Attached Cover Letter – Sample Cover Letter for Attached Documents

Documents Attached Cover Letter – Sample Cover Letter for Attached Documents

Table of Contents:

• Sample Letter

Live Editing Assistance

How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample cover letter for attached documents.

To, __________ (Receiver’s Name) __________ (Receiver’s Address)

Date: __/__/____ (Date)

Subject: Submission of documents

Respected Sir/ Madam,

This letter is in reference to the request that I received from your side for the submission of documents.

As per the requirements, I am supposed to submit the documents mentioned below by __/__/____ (date) for ___________ (Reason – Application/ Visa/ Bank account opening/ College admission/ School Admission/ any other).

The name of the documents are:

• ________ (Name of the Document)

I am herewith attaching the required documents along with this letter. In case, any query arises, you may kindly contact me at _________ (Contact Number) or mail me at ___________@_______._______ (Email ID).

Thanking You, Yours Truly, __________ (Signature) __________ (Name), __________ (Contact Number)

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.
• The subject line should clearly state "Submission of documents."
• List the documents in a clear, itemized format using bullet points or a numbered list.
• Provide your contact number and email address for any queries.
• Address the recipient as "Respected Sir/Madam" or "Dear Sir/Madam."
• Mention in the letter that additional documents will be submitted later and provide a timeline if possible.

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By letterskadmin

Related post, job cover letter | simple job application letter template.

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• Letter Writing
• Formal Letter Writing In English
• Document Submission Letter

Document Submission Letter | Check Sample Letters

When it comes to submitting documents, it is very crucial to know what, where, and how to upload/submit the documents. At some places, you will be asked to submit a letter along with the documents, or you may have to write a letter to the company if we fail to submit a few documents. To learn how to write the document submission letter, read the below article and check the sample letters given.

Table of Contents

How to write a document submission letter, sample letter submitting documents to a school, letter for submitting certificates to a company, frequently asked questions on document submission letter.

A document submission letter is needed when you want to submit documents along with your job application or if you have not submitted a few documents which were asked by your company. While writing a document submission letter, you will have to follow the formal letter format . In order to write a document submission letter, you will have to mention the details like your own address, the company’s address, contact details, etc. In the letter, you will have to mention the list of documents that will be attached along with the letter. Refer to the samples given below to understand the format better.

Documents Submission Letter Sample

Here are a few samples to refer to for a better understanding of the format of writing a document submission letter.

Joanna Prishilla

#77 B. Narayanpura, Mahadevpura

23rd Feb, 2022

The Principal

Marian School of Social Science

Outer Ring Road, Mahadevpura

Sub: Submission of pending documents

Respected Sir,

I am Joanna Priscilla, student of Class 10 C, roll number- 33, with admission number 1234. I am writing this letter to inform you that I have submitted the pending documents including my marksheets, transfer certificate and migration certificate. I could not provide them during the admission process as I had not received them from my previous school.

I have attached all the documents along with this letter. Kindly do the needful.

Yours faithfully,

(Signature)

JOANNA PRISHILLA

Class- 10 C, Roll num-33

Number- 999999

Mail- [email protected]

Attachments:

• 9th certificate
• School Leaving Certificate

Kiran Choudhary

448, S M L Nagar

Bhubaneswar, Odisha- 751007

UX Designing Pvt.Ltd

Airport Wall Side Road Murgesh Palya

Bangalore- 560076

Sub: Information of submitted documents

I am Kiran Choudhary with employee ID E0000. I am sending with this letter, all the documents which are required for the application process. Please find the list of documents below.

Kindly revert in case you need any more information.

Yours sincerely,

KIRAN CHOUDHARY

ID – E0000

Attachments

• Aadhaar Card
• Bachelor’s and Master’s Degree Certificates
• Previous Employment Offer Letter
• Experience Certificate
• Relieving Letter

What is a document submission letter?

A document submission letter is a type of formal letter which is written to the head of an organisation informing about the status of document submission either in school or your company.

After submitting the documents during the application process, do I need to write a document submission letter?

Yes, it is better to write a document submission letter to the principal or the HR of the company informing them that the required documents have been submitted.

How to write a document submission letter?

A document submission letter can be written in the formal letter format. You will have to also mention the list of documents you will be sending.

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How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to start your cover letter with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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Jobscan > Cover Letter Writing Guide

How To Write A Cover Letter in 2024 (Expert Tips and Examples)

Here’s a comprehensive guide on how to write a cover letter that will get you noticed by recruiters.

Trusted by:

A survey revealed that 77% of recruiters prefer candidates who send in a cover letter, even if submitting it is optional. Additionally, 90% of executives consider cover letters invaluable when assessing job candidates.

So, if you think cover letters are no longer important and necessary in 2024, think again.

Here’s a comprehensive guide to help you write a cover letter that effectively sells your skills and professional experience, increases your chances of getting interviews, and gets your foot in the door.

Table of Contents

What is a cover letter and do you still need one in 2024?

A cover letter is a letter of introduction accompanying your resume that paints why you are the best person for the job, what you bring to the table, and how you can help move the company forward.

Is the cover letter dead? No! In fact, a recent study by ResumeLab revealed that 64% of job vacancies still require that you include a cover letter in your application and 83% of HR pros said that cover letters are important for their hiring decision.

The bottom line is that a cover letter is still a valuable piece of your job search collateral. Nail your cover letter and you could end up getting that dream job.

So what exactly do you need to accomplish in your cover letter?

What is the purpose of a cover letter?

According to 49% of HR managers , your cover letter is the second best way to call attention to your resume and distinguish yourself from other applicants.

So the main purpose of your cover letter is to compel the recruiter to read more about you on your resume and move you to the next part of the hiring process.

Further, according to award-winning resume expert Melanie Denny , your cover letter is your value proposition letter. It proves why you are the best candidate to address the company’s needs with the professional skills and qualifications to succeed in the job.

Here’s an example of a great cover letter:

Now let’s get into the details of what your cover letter needs to include.

Cover Letter Structure Checklist

Here’s a quick rundown of what you need to include in your cover letter.

• Contact Details Name Address (or City, State with zip code) Phone number Email address
• Greeting Whenever possible, address the hiring manager by name.
• Opening Who are you? What are your relevant skills and accomplishments?
• Body (1-2 paragraphs) What do you know about the company? Why are you applying for this job? What value can you bring to the company? Include measurable results when possible.
• Closing Reiterate your interest. Add a Call to Action. Mention any attachments. Use a professional sign-off like “Best” or “Sincerely” before your full name.

Here’s an example for the visual learners out there:

Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.

How to write a cover letter in 9 steps

It can be intimidating to try to parse down all your best qualities into a few quick paragraphs for your cover letter.

Here are 9 steps you can take to make sure you’re headed in the right direction:

Step 1. Do your research

Before writing your cover letter, thoroughly read the job description and the requirements for the job.

Melanie Denny , award-winning resume expert, likens the job description to your cover letter cheat sheet. And when checking the job description, she says you need to consider the following:

• What are the company’s priorities?
• What are their goals for the role?
• What outcomes and accomplishments in your previous roles match the goals?
• What are the key phrases and verbiage the company uses?

This will help you customize your cover letter, angle yourself and your narrative to fit the role better, and impress the hiring manager.

Try reaching out to the recruiter, hiring manager, or someone working in the company if you want more in-depth information about the company and the position you are applying for.

Step 2. Customize your cover letter for every job

Make sure your cover letter matches the job you are applying for. Writing a generic cover letter is a missed opportunity as this will not appeal to the recruiter or hiring manager. According to research from ResumeGo , 81% of HR professionals value job-specific cover letters over generic ones. Jobseekers who had tailored cover letters received a 53% higher callback rate compared to those who had no cover letter.

Remember, your cover letter is your chance to prove that you are passionate about working for a given company, so take the time to write a tailored cover letter for each position . You can do this by mentioning your skills and experience that are directly related to what’s mentioned in the job description. If you’re applying for a data analyst role that requires expertise in Microsoft Power BI, cite an example of a Power BI dashboard you built and how it helped the company.

Read our full guide: How to Optimize Your Cover Letter

Step 3. Include all of your contact info

You should make it easy for the hiring manager to reach you. In your cover letter, list these three things:

• Address (including zip code– for ATS purposes )
• Phone number with area code
• Email address
• Name of the Hiring Manager
• Name of the Company
• Address of the Company

Traditionally, your contact information is included in the upper left corner of your cover letter if you’re writing in a document. If you’re writing an email, this can be included beneath your signature at the end of the message.

Cover Letter Header Example:

Jane Jobscan Seattle, WA 98101 (555) 555-5555 • [email protected] linkedin.com/in/jane-jobscan

February 25, 2024

Lavinia Smith Hiring Manager Media Raven, Inc. Plantersville, MS 38862

Step 4. Address your cover letter to a real person

According to Melanie Denny, resume expert and President of Resume-Evolution, addressing your cover letter to a real person and addressing them by their name feels more personal and shows recruiters and hiring managers that you took time and did the research.

You can usually find the hiring manager’s name by searching the company website or LinkedIn profile, or by calling the company and asking which hiring manager is assigned to the particular position.

Once you learn the name, a simple greeting of “John” or “Hello John” is all you need.

If you can’t find the hiring manager’s name, you can use any of the following:

• Dear Hiring Manager
• Dear (Department) Team
• To whom it may concern

Read our full guide: How to Address a Cover Letter

Step 5. Write a strong opening statement

Melanie Denny suggests that you start your cover letter with a bang. This will hook the hiring manager’s interest and show them how you can be a valuable addition to the team.

Here are things you can do:

• Open with a thought-provoking question
• Make a big claim about what you can do for the company
• Say something relevant and specific to the company

For example,

“I want to bring the marketing department of Media Raven Inc. to the next level and help the company exceed goals and reach more customers as Marketing Manager.”

Step 6. Prove how your professional background and skills help the company in the body of your cover letter

Take advantage of this real estate and prove to the prospective employer how your background, values, and professional experiences position you as the best fit for what the role requires.

This is especially important if you are switching careers. Highlight your relevant accomplishments in your cover letter, showcase your transferable skills, and explain how you can help the company address its challenges and succeed.

For example:

“As the Director of Marketing at ABC Company since 2018, I directed all phases of both the creative and technical elements of marketing initiatives, including data mining, brand creation, print/web collateral development, lead generation, channel partner cultivation, customer segmentation/profiling, as well as CRM and acquisition strategies.

Perhaps most importantly, I offer a history of proven results, as evidenced by the following marketing accomplishments for my current employer:

• Captured a 28% expansion in customer base since 2018, achieved during a period of overall decline in the retail industry.
• Led national marketing campaign (comprised of trade shows, media, and PR initiatives) for my company’s newly launched technology services division
• Developed and executed SEO strategy that achieved and sustained top 3 rankings on Google (organic, nonpaid results) for key product search terms.
• Oversaw the creation of a new company logo and rebranded 100+ products to cement a cohesive corporate identity and support new company direction.”

Just like when writing a resume, your cover letter should only include the most relevant and positive information about you. To home in on the right skills and qualifications to mention, try scanning your cover letter .

Read our full guide: What Do You Put in a Cover Letter?

Step 7. Write a strong closing statement and a call to action

Use the closing of your cover letter to:

• Thank the hiring manager for their time
• Mention any attachments (resume, portfolio, samples)
• Invite to schedule an interview
• Let the hiring manager know that you will follow up

Keep the closing professional and try not to sound too eager since that can come off as desperate. You must also keep in mind the tone and personality of the company you’re communicating with.

“Given the opportunity, I’m confident I can achieve similar groundbreaking marketing results for Media Raven, Inc.

Ms. Smith, I would welcome the chance to discuss your marketing objectives and how I can help you attain them. Feel free to call me at (555) 555-5555 or email me at [email protected] to arrange a meeting. I look forward to speaking with you.”

Read our full guide: How to End a Cover Letter With a Call to Action

Step 8. End with a professional closing salutation

To finish out the closing , use a formal signature. You can use “Sincerely,” “Best,” “Regards,” “Yours,” or any other professional signoff.

Use your first and last name as your signature. If you’re sending your cover letter in the body of an email, make sure it’s your personal email account that does not list your current work signature beneath the email. Your other option is to write the cover letter in a word document, save it as a PDF, and attach it to your email.

Step 9. Optimize your cover letter for the ATS

The Applicant Tracking System or the ATS is a software that companies use to screen applications and shrink their pool of applicants. Through the ATS database, a recruiter or hiring manager can just search for specific skills and keywords and the ATS will return a list of the top candidates who match the search criteria.

To optimize your cover letter for ATS, you need to:

• Carefully read the job description
• Take note of skills and resume keywords frequently mentioned
• Incorporate these keywords into your cover letter

Read our full guide: How to Optimize Your Cover Letter to Beat the ATS

Does your cover letter pass the test?

Scan your cover letter to see how well it matches the job you're applying for. Optimize your cover letter and resume with Jobscan to get more interviews.

How to Format Your Cover Letter

A cover letter is a letter, but that doesn’t mean you should just plop everything onto the page in a stream-of-consciousness flow. After all, cover letter formats determine the order in which the hiring manager learns about you, which can significantly influence their first impression. Use the format order below as a guideline for building the structure of your cover letter.

Notice how the topics flow like a conversation? When you first meet someone, you introduce yourself, tell them your name and a little about yourself, and then leave the conversation open for future meetings.

Your cover letter is just a like having a conversation with someone for the first time. Keeping that in mind will help you to keep things simple and focus on the right information.

Below are some examples of how to format your cover letter for different types of applications.

How to format your cover letter for a job

• State your name
• Explain your work history
• Tell them what you can do for their company
• Say goodbye

How to format your cover letter for an internship

• Explain your coursework history and education
• Explain what you can gain professionally

How to format your cover letter with no experience

• Explain your skillset and character qualities that make you well-suited for the role
• Outline entry-level achievements

You can also check out our cover letter templates to help you as you write your own cover letter.

Do you want to save time and receive instant feedback on your cover letter? Check out Jobscan’s cover letter tool .

Read more : How to Write a Resume for Today’s Job Market

Cover Letter Examples

Here are some examples to help you create a cover letter that will make you stand out and give a strong first impression.

1. Internship Cover Letter Example

2. Career Change Cover Letter Example

3. Operations Manager Cover Letter Example

4. Communications Professional Cover Letter Example

5. Software Engineer Cover Letter Example

Cover Letter Do’s and Don’ts

Aside from the basic steps of how to write a cover letter, there are some things you definitely need to make sure you avoid – and things you can’t skip! Follow these do’s and don’ts for writing a cover letter, and you’ll end up with a much better result.

• Customize a cover letter for every job application that asks for one.
• Incorporate the top skills or keywords from the job description in your cover letter.
• Include the company name and address, the job title, and point of contact’s name on your cover letter.
• Incorporate relevant and compelling measurable results in your cover letter.
• Explain, briefly, any dramatic shifts in a career (i.e. you are changing industries or job titles).
• Use company information to relate your interest in the job.
• Keep your cover letter concise.
• Convey WHY you are right for the position.
• Use a cover letter unless one was requested.
• Attach a cover letter directly to your resume unless requested to do so.
• Use the same boilerplate cover letter for multiple job applications.
• Over-explain your work history, employment gaps, or qualifications – save it for the interview.
• Badmouth any of your past employers.
• Use the cover letter to complain or tell about your job search journey.
• Use non-standard formatting like tables, columns, or graphics. (ATS can’t read those and your cover letter copy might not be scannable by the system.)
• Use long paragraphs.

More Cover Letter Tips

• When emailing your cover letter, be strategic with your subject line. Never leave the subject line blank, and double-check for specific instructions in the job posting. If possible, use the email subject line to sell yourself. For example: “Experienced Software Engineer Seeks Senior Level Mobile Position.”
• Keep your cover letter brief and to the point. The hiring manager will be reading many cover letters. By carefully selecting your words and experiences to include, you can stand out from the crowd of applicants.
• Be confident. Let the hiring manager know the reasons why you deserve this position, and make yourself believe them too!
• Your cover letter should not be simply a rephrasing of your resume. Let your personality show and go into further detail about your most valuable skills and experiences.
• Do your research on the company and position before writing the cover letter. It should be customized to that specific company’s values and needs. Hiring managers can spot a generic resume from a mile away.
• Use the job posting as your guide for what topics, skills, and experience to focus on.
• The best cover letters include keywords from the job posting. Applicant tracking systems may scan your cover letter along with your resume and will be using these keywords to sort through the applicants.
• Check for spelling and grammar errors.
• Send your cover letter as a PDF to avoid readability issues and to present the most professional application package.
• Scan Your Cover Letter with Jobscan to make sure you’re checking all the boxes.

Optimize Your Cover Letter with Jobscan’s Cover Letter Scanner

In addition to resume scans, Jobscan Premium users can also scan their cover letters against a job description.

This generates a report of the top hard skills and soft skills found in the job description that should be included in your cover letter, plus additional checks for optimal length, contact information, measurable results, and more.

Here’s how it works:

Key Takeaways

Your cover letter gives recruiters, hiring managers, and prospective employers an overview of your professional qualifications and relevant accomplishments that position you as the best candidate for the job.

So you have to make your cover letter powerful and interesting enough to make the recruiter or hiring manager read your resume and move you to the next step of the hiring process.

Here are key pointers when writing your cover letter.

• Make sure you’ve read the job description and done your research about the company.
• Get to know the name of the recruiter or hiring manager so you can address your cover letter properly.
• Include relevant and measurable accomplishments in the body of your cover letter to prove to the hiring manager that you have what it takes to succeed in the job.
• Keep your cover letter short and concise.
• Your cover letter is not a substitute for your resume so don’t just copy and paste whatever is in your resume into your cover letter.

One last important reminder!

Having a strong cover letter is not enough. You also need to create a killer resume to make sure you stand out and land job interviews.

Learn more about writing a cover letter

How to Address a Cover Letter

10 Tips for Writing a Cover Letter

The Career Change Cover Letter: How to Get it Right

What Do You Put in a Cover Letter?

Is Your Cover Letter Robot-Approved?

How to End a Cover Letter with a Call to Action

Frequently asked questions, what are the different types of cover letters.

There are four types of cover letters.

• Application cover letter An application cover letter is what you send to the recruiter or hiring manager along with your resume.
• Prospecting cover letter You send this when you want to inquire prospective employers about open positions in their company or put yourself top-of-mind when they do decide to hire.
• Networking cover letter You will send this to professionals in your network in hopes of getting referrals, introductions, job search advice, and job opportunities.
• Career change cover letter This is what you send when you are switching careers or industries.

What tense should I use when writing a cover letter?

It can be appropriate to change tenses throughout your cover letter.

For example, you can explain who you are in the present tense and explain important aspects of your work history in the past tense. You can switch to future perfect tense when discussing the ways you would perform if given the position.

Think of it like this, “I am ABC, I did XYZ previously, and I look forward to doing EFG in this position.”

What to include in a cover letter

Our cover letter guidelines above explain how to write a cover letter more deeply, but in summary, you should always include your name, relevant work experience, and reasons why you are right for the job in your cover letter.

When not to include a cover letter

• When the job posting clearly states not to include a cover letter
• When you don’t have the time and energy to customize your cover letter. It’s better not to send a cover letter than to send a half-baked and mediocre one.
• When you are applying online and there is no field to upload your cover letter.
• When your cover letter has a lot of typos and errors.

What should you send first: a cover letter or a resume?

Typically, your cover letter and resume will be sent as a pair, but your cover letter is meant to be an introduction to your resume. If it is an email, use the cover letter in the body and attach your resume, otherwise, attach both.

Pro Tip: Be sure to review all instructions in the job description to follow the hiring manager’s requests.

How long should a cover letter be?

According to 70% of recruiters, a cover letter should not exceed 250 to 300 words.

Although there is no hard and fast rule about this, the ideal cover letter length should be around half a page to one full page in length to keep your message concise, clear, and easy to digest.

Should a cover letter be sent as a file attachment?

If it is not specified in the job posting, a cover letter can be sent either as an attachment (PDF is best) or in the body of an application email with your resume attached.

How to share a cover letter with a potential employer

There are several methods of sharing a cover letter with potential employers, depending on their application process.

Cover letters can be written on a document and turned into a PDF to be uploaded to a job application website or attached to an email along with your resume.

In other cases, your cover letter can simply be written in the email message to a hiring manager, with your resume attached.

How to title and save your cover letter

The key in every aspect of job applications is to make yourself an easy “yes” for your potential employer. That means making it easy for the hiring manager to keep track of your application materials for later review. With this in mind, make sure your full name and the phrase “cover letter” are included in the file label. Other helpful details might include the job title you’re applying for or the year of your application.

Here are a few examples:

• Your Name_Cover Letter_Job Title.pdf
• Cover Letter_Your Name_Job Title.pdf
• Job Title_Your Name_Cover Letter.pdf
• Your Name_Cover Letter_2024.pdf
• Cover Letter_Your Name_2024.pdf

Explore more cover letter resources

Cover Letter Formats

ATS-Optimized Cover Letter

Cover Letter Templates

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Cover Letters

The cover letter is a formal way to communicate with journal editors and editorial staff during the manuscript submission process. Most often, a cover letter is needed when authors initially submit their manuscript to a journal and when responding to reviewers during an invitation to revise and resubmit the manuscript. For more information on the peer review process and possible manuscript decisions, see Section 12.7 of the Publication Manual .

Because cover letters are separate documents from the manuscript file, all correspondence during the publication process must include the complete manuscript title, the authors’ names, and the manuscript number (assigned by the journal when the manuscript is first received). Although any author may correspond with the journal editor or editorial staff, most correspondence is handled by the corresponding author , who serves as the main point of contact and responds to questions about the published article. All authors should decide prior to submission who will serve as the corresponding author.

Cover letters are covered in the seventh edition APA Style Publication Manual in Section 12.11

Cover letter for manuscript submission to a journal

Authors usually must include a cover letter when they first submit their manuscript to a journal for publication . The cover letter is typically uploaded as a separate file into the online submission portal for the journal (for more information on using an online submission portal, see Section 12.10 of the Publication Manual ).

The cover letter should be addressed to the journal editor; any interim correspondence is addressed to the editor or associate editor with whom you have been in communication.

In your submission cover letter, include the following information:

• manuscript title
• manuscript authors
• assurances that all authors agree with the content of the manuscript and with the order of authorship (for more information, see Sections 1.21–1.22 of the Publication Manual )
• assurances that the corresponding author will take responsibility for informing coauthors of editorial decisions, reviews received, and any changes or revisions made
• information about the existence of any closely related manuscripts that have been submitted for simultaneous consideration to the same or to another journal
• notice of any conflicts of interest or activities that might be seen as influencing the research (for more information, see Section 1.20 of the Publication Manual )
• a request for masked review, if that is an option for the journal and desired (for more information, see Section 12.7 of the Publication Manual )
• verification that the treatment of human participants or nonhuman animal subjects was in accordance with established ethical standards (for more information, see Sections 1.18 and 12.13 of the Publication Manual )
• a copy of any permissions to reproduce copyrighted material or a notice that permissions are pending (for more information, see Sections 12.14–12.18 of the Publication Manual )
• the telephone number, email address, and mailing address of the corresponding author

Check the journal’s website for the current editor’s name and for any other journal-specific information to include in your cover letter.

Cover letter for a revised and resubmitted manuscript

Also include a cover letter with manuscripts being resubmitted to a journal after receiving an invitation to revise and resubmit. Ensure the cover letter contains the complete manuscript title, the authors’ names, and the manuscript number (assigned by the journal when the manuscript was first received). In the cover letter for the resubmission, thank the editors and reviewers for their feedback and outline the changes you made (or did not make) to the manuscript to address the feedback.

The cover letter for a revised and resubmitted manuscript summarizes the changes to the manuscript. Along with the cover letter and revised manuscript, authors should also provide a response to reviewers , which is a detailed document explaining how they responded to each comment.

Sample cover letters

These sample cover letters demonstrate how authors can communicate with the journal editor at the initial manuscript submission and following an invitation to revise and resubmit a manuscript for publication.

• Sample Cover Letter for Manuscript Submission (PDF, 73KB)
• Sample Cover Letter for a Revised and Resubmitted Manuscript (PDF, 91KB)

Word & Excel Templates

Printable word and excel templates.

Tender Submission Covering Letter

We submit tenders to those organizations that are in search of contractors or service providers. The tenders submitted by contractors let them know how much they are ready to charge and under what conditions they are willing to work.

Tender submission is a crucial process everyone has to go through to whoever wants to be in a new business agreement. These days, in addition to working on tenders, contractors are putting effort into writing covering letters also.

What is a tender submission cover letter?

It is a basic introductory letter that acts as a cover letter. The purpose of this letter is to give the introductory details regarding the bid document the contractor is going to submit.

Importance of the covering letter for tender submission:

Cover letters are not mandatory to write and no one asks you to write one while you are about to submit your bid. However, when a person writes the cover letter, it implies that he shows good manners and makes it easy for the companies to read their tenders.

Tender documents are generally very long as they contain a lot of information. Just as a person trying to buy a book cannot read a complete book and judge it by its cover, a bid document is also judged by the content provided in the cover letter. The use of the covering letter is an indication that the contractor values the time of the tender recipient and gives his best in an attempt to make his tender more readable and easy to understand.

What are some important components of the tender cover letter?

Some organizations cannot give individual attention to each and every bid document. Therefore, they completely rely on the cover letter. If they find anything worthy of their attention, they consider reading the entire tender document. So, it is important to be careful as to what you are including in this letter. Below are some major components of this letter:

Introductory information:

Every cover letter possesses an introductory part that gives the introduction of the bid document. After this section, the reader should be able to understand everything about the bid document you have submitted. Make sure that you give preference to the tender you are targeting.

Enlist the main elements of the document:

Since you are trying to cover the entire bid document in this one-page cover letter, make a list of main headings that you have included in your tender submission. This will make the reader know what you have focused on in your cover letter.

Give details of attachments:

Further, brief the reader about what you have attached with the letter and what was your purpose behind it. If you have attached the copy of the contract, inform him that you are optimistic that your bid will get approval, and therefore, you have attached the contract you are ready to sign. Also mention that it will be totally fine for you if your letter does not get the desired outcomes.

To write a compelling covering letter, there is a sample letter given below.

Sample letter:

Ref No. ___________

Name of the organization: Address:

Subject: Covering letter for tender submission

Dear Sir/Madam,

It is to notify you that we are submitting the document comprising our bid of the tender that you advertised on behalf of your organization. The tender number we are targeting is 23532.

Our tender document includes the following information:

• Notice soliciting tenders
• Bid of price
• Clauses of the agreement
• Letter of undertaking
• Bank guarantee

We acknowledge the fact that your organization holds all the right to reject our bids without giving any solid reason. We also accept that your company is not bound to accept a bid that is too low. We are ready to sign the contract with you in case you show a willingness to accept our bid and work with us. The draft of the contract is also attached to this letter.

We are hopeful that you will consider our bid. We assure you that our staff will show strong commitment towards the work it is committed to doing.

Looking forward to your kind response.

File: Word (.docx) & iPad Size 22 KB

• Holiday Closing Messages
• Letter Requesting Transfer to another Department
• Letter Requesting Promotion Consideration
• Umrah Leave Request Letter to Boss
• Ramadan Office Schedule Announcement Letters/Emails
• Letter to Friend Expressing Support
• Letter to Employer Requesting Mental Health Accommodation
• Letter Requesting Reference Check Information
• Letter Requesting Salary Certificate
• Letter Requesting Recommendation from Previous Employer

How to write a cover letter

Best practices to show why you're the best fit!

Cover letters are a place for you to tell your story outside of strictly formatted documents or question-and-answers that might be part of an application. They serve as a writing sample, giving a clear example of your written communication skills. You absolutely need a unique cover letter for every application, rather than just changing the name of the position you’re applying to.

What's included in a cover letter?

The goal of a cover letter is to convince the reader that you are genuinely interested in a specific position at a specific organization and highlight that you (due to your most relevant skills/experiences) are a good fit for the position, the organization and the industry.

Your cover letter should provide insight into how you are uniquely suited for the position. Read the job description a few times—what skills are being highlighted?

Use a formal letter format. Include your address, the date, the contact’s name and address. Whenever possible, address the letter to a (relevant) specific person. If not known, a phrase like “Hiring Manager” is acceptable.

Cover letters are typically three short paragraphs:

• Opening paragraph . State why you are writing, what you’re applying for/type of work you’re looking for, and (if relevant) how you heard about this position. Overall, this paragraph should introduce why this letter exists and why you're interested in the position.
• Middle paragraph . Explain why you are interested in working for this employer and in this kind of position. Relevant past experience can be helpful, but they’ll see your resume. Only include past experience if there’s something specific you want to say about it (like, the course you took being your motivation for this kind of work). Highlight your skills or abilities that are relevant to this job. Avoid words like “try,” “somewhat,” etc. when describing your experience. Stay factual, optimistic and confident. That’s who recruiters are trying to hire.
• Closing paragraph . Reiterate your interest in the position and your enthusiasm to join this organization. Thank them for their consideration of your application, and state that you look forward to hearing from them, and to the opportunity to discuss the position further, etc.

What are some other tips for cover letters?

Cover letters should most often be a single, one-sided page. Keep it short and to the point! It’s ok if your first draft is longer. Editing it down from a longer draft helps you keep the best bits, making a stronger letter overall.

If you're not sure what a good cover should look like, research examples from reputable sources. There are hundreds of resources from job-finding websites to university career services that can help you find examples of good cover letters.

Another tip is to put the cover letter down for a few weeks, then pick it up and pretend you’re the hiring manager. Would you hire the letter writer? As with everything, get as many people (roommate, college career counselors, your undergraduate advisor) to review your documents and give their insight. Is it well-written? Would they hire you? Does it sound like you?

A few don’ts for cover letter writing

• Don't apologize for skills you don’t have. Instead highlight why you are qualified.
• Don't use one cover letter to cover all of your bases. Be sure your cover letter is targeted to each position you apply for.
• Don't strictly reference your resume, which focuses on your list of accomplishments. In a professional, conversational manner, discuss the relevant info in your resume, providing further insight into how you’re a good fit.

A Guide to The Perfect Cover Letter Heading

Your cover letters form a critical part of your job applications. It’s likely to be the first thing a hiring manager reads upon receiving your application. First impressions count for a lot, so it’s important to make sure your cover letter heading looks professional and includes all the necessary information. In this article, we discuss how to make an impact with your cover letter heading, and provide some other useful general tips for a great cover letter.

Understanding the Cover Letter Heading

The heading of your cover letter can help set the tone for both your letter and the rest of your application. The header design, and its content, both play their part in helping the employer form an opinion on you and the strength of your application. While you might think of a letter heading as a mere formality, it’s important to think about every element of your application, so you can give the best possible account of yourself. As such, a careless cover letter heading can set back your chances even if the rest of your application is strong.

The heading of your cover letter gives you the chance to set the tone for the rest of your application. The content you choose to include will go some way to indicating your professionalism, and your familiarity with job application customs and conventions. The design and layout of your header can also help you to set out a consistent style that you can carry across to your CV .

"Adding a job title or a headline to your cover letter heading can help you to include relevant keywords that can boost your chances of success."

Structuring the cover letter heading

However you decide to structure the heading of your cover letter, it’s essential to keep it clear, concise and easy-to-read. Consider using bold font, a larger text size or a different typeface to help the header stand out. You could also add your name in a larger or different font to the rest of the header.

Introducing other design elements such as colour accents or backgrounds, or presenting your heading in a separate column to the rest of your letter can help to establish a design language. You can apply this across your application by using a matching resume template . Take a look at these CV examples for tips on how to structure your CV.

Your cover letter heading should typically include the following information:

• Full name: add your first and last name, and any relevant professional titles or credentials after your name if they’re required for the role (such as MBA, MD, LLB or any honours or titles).
• Current job title: this is optional, but can be useful if it matches, or is similar to, the role you’re applying for.
• Location: while you may prefer to add your full address, it’s usually only necessary to include your location, such as your town or city. The employer is unlikely to need your postal address for correspondence, so are likely to just need an indication of your proximity to the workplace.
• Phone number: your mobile phone number is typically the most useful to add here. If you have a home phone number, you could also include it if you wish.
• Email address: include a professional-looking personal email address. Suitable email addresses usually consist of a combination of your name and initials, but if you need to include something else to differentiate your address, you could use your year of birth or something related to your profession.
• LinkedIn profile: employers often check your LinkedIn profile as part of their decision-making process, so it’s worth including it here to save them searching for your profile.
• Other social handles or URLs: if there are any other social media channels relevant to your application, add them here. You could also include personal websites or links to portfolios if you have one.

For more tips on what to include in your cover letter, read our library of cover letter articles .

Effective Cover Letter File Names and Submission

There are several things to consider when you save and submit your cover letter. Follow this guide to make sure your cover letter gives you the best possible chance of success:

Best practices for naming your cover letter file

Naming your cover letter file in a suitable and professional manner helps you to make a further positive impression with hiring managers and recruiters. It’s important to use a clear heading that makes it easy to identify your document. Recruiters may save it to a folder containing numerous other applications or documents, so it’s really helpful if it stands out with a clear and obvious label.

Name your cover letter file with your first and last name, and the job you’re applying for. For example, ‘Ben McCann – Sales Executive Application – Cover Letter’.

Tips for saving and submitting your cover letter

When it comes to saving your cover letter, it’s always best to save it as a PDF. If you’re creating your cover letter in MS Word or a similar word processor, save the file as an accessible PDF or for electronic distribution, rather than a document for printing. If you’re using a resume builder to create your cover letter and CV, make sure you export it as a PDF.

Send your CV and cover letter together with clear, consistent filenames. If you’re sending your application via email, it’s usually only necessary to write a brief message explaining the role you’re applying for and directing the reader to the attachments. Provide a concise subject line such as ‘Claire Peterson – Account Manager Job Application’. Our resume articles can provide you with further guidance on how to structure your applications.

Tips for Creating an Effective Cover Letter Heading

Follow these tips for your cover letter heading to create a positive impression with recruiters and hiring managers:

• Use relevant keywords: adding a job title or a headline to your cover letter heading can help you to include relevant keywords that may boost your chances of success. Including keywords in your heading can help you to pass the ATS stage of the recruitment process. 
• Check the job description: review the job description to see if there are any critical details you should include in your cover letter heading. These may include professional titles, social media profiles or other critical details, such as visa status and driving licence information. 
• Test different versions: experiment with different cover letter heading designs and layouts until you find one that works best. Ask for feedback from employers, or evaluate them yourself based on the performance of your application.
• Proofread your heading: when you’re proofreading your cover letter and resume, it can be easy to overlook your document headings, creating the possibility of errors creeping in that can undermine your chances. Proofread your headings in the same way you would proofread the rest of your application.
• Use a professional cover letter template: you can ensure a clean, professional-looking cover letter header by using a resume builder that offers cover letter templates , such as Jobseeker. These can help make your cover letter stand out from the crowd. On Jobseeker you can also find CV templates that will ensure consistent styling across your application.

Expert tip:

Make your cover letter heading concise and only add information that’s absolutely necessary for your application. This usually means including contact information and relevant URLs, but avoiding adding any personal demographic details. Check the job description for any other key requirements for the role, such as languages, special licences or types of visa, and ensure you mention these.

Key Takeaways for a Perfect Cover Letter Heading

The perfect cover letter heading is clear, contains all the necessary information and helps to create a design language that you can roll out across your application. Check the job description for any critical information you should include in your header, and decide on a design and layout that helps to catch the eye of the reader. Jobseeker’s cover letter templates and resume examples can help you craft a winning application with standout design features and beautiful formatting. Sign up today to get started, and access a wealth of CV articles to help with your applications.

Get ahead of the competition

Make your job applications stand-out from other candidates.

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Simple Cover Letter

Cover letter maker.

Looking for an effective way to make a strong impression on potential employers? Our guide to Simple Cover Letter Examples provides you with clear and concise templates that you can easily adapt to fit your needs. Whether you’re a seasoned professional or just starting out, these examples will guide you through crafting a cover letter that showcases your skills and experiences. Learn how to use these simple examples to open doors to new career opportunities!

What is the Best Example of Simple Cover Letter?

A simple cover letter should be clear, concise, and targeted towards the specific job you’re applying for. Here’s a universally applicable example:

Dear [Employer’s Name],

I am writing to apply for the [Job Title] position at [Company Name] as advertised. With my strong background in [Relevant Field or Skills], I am confident that I would be a strong fit for this role.

At [Previous Company or Role], I [describe a key achievement or responsibility that showcases relevant skills]. I am keen to bring this level of commitment and drive to [Company Name].

Thank you for considering my application. I look forward to the possibility of discussing this opportunity further.

Sincerely, [Your Name]

This cover letter is succinct, direct, and focuses on relevant experience and skills. Remember, the best simple cover letter is one that is tailored to the job description and highlights your unique qualifications.

Size: 24 KB

Free Simple Cover Letters to Copy & Paste

1. simple cover letter for beginners example.

Navigate the job market with ease using our beginner-focused cover letter, designed to highlight foundational skills and an eagerness to learn.

As a motivated individual stepping into the professional world, I am interested in the [Job Title] role at [Company Name]. My academic experiences and enthusiasm for [Industry or Field] make me a strong candidate.

I am eager to apply my knowledge in a practical setting, learn from experienced professionals, and contribute to your team. I appreciate your consideration and look forward to discussing this opportunity further.

2. Simple Cover Letter for a Company Example

Tailor your application to the company of your dreams with our succinct cover letter, emphasizing alignment with corporate values and goals.

I am excited to apply for the open position at [Company Name], a company I have long admired for its [mention something you appreciate about the company]. I believe that my [mention relevant skills or experiences] align well with your team’s needs.

I am confident that I can contribute positively to your company, and I am eager to bring my skills to your team.

Size: 23 KB

3. Simple Cover Letter for any position Example

Display your versatility with our universal job cover letter  example, crafted to showcase skills relevant across various roles.

I am eager to bring my unique set of skills and experiences to any role within your organization. Having worked in diverse roles, I have developed a versatile skillset and an adaptable mindset.

My passion for excellence, combined with my ability to collaborate and adapt, would make me a valuable addition to your team.

4. Simple Cover Letter for Students Example

Dive into the professional realm with our student-centric cover letter , emphasizing academic achievements and extracurricular involvement.

As a dedicated student studying [Your Major], I am excited to apply for the [Job Title] position at [Company Name]. I am keen to apply the knowledge I have gained in my coursework to a real-world setting.

My academic achievements, coupled with my involvement in [mention any relevant clubs, organizations or jobs], have prepared me well for this role.

Size: 25 KB

5. Simple Cover Letter for Internship Example

Propel your learning journey with our internship cover letter , underscoring a keen desire for hands-on experience and growth.

I am writing to express my interest in the internship opportunity at [Company Name]. I am currently pursuing a [Your Degree] in [Your Major], and I believe this internship aligns perfectly with my academic and career goals.

I am excited about the opportunity to learn from experienced professionals and contribute to your team.

6. Simple Cover Letter for General Worker Example

Highlight your adaptability and dedication with our general worker cover letter, tailored for those with diverse skill sets.

I am interested in the General Worker position at [Company Name]. With my diverse skill set, physical stamina, and dedication to quality work, I am confident in my ability to perform tasks efficiently and meet your team’s standards.

My experiences in similar roles have honed my ability to follow instructions, work as part of a team, and complete tasks to a high standard.

7. Simple Cover Letter for Data Entry Example

Showcase your precision and efficiency with our data entry cover letter, emphasizing attention to detail and proficiency in various software.

I am applying for the Data Entry position at [Company Name]. I possess excellent typing skills, attention to detail, and the ability to maintain high levels of accuracy, all crucial for successful data entry.

In my previous role, I consistently met and exceeded productivity goals while maintaining data integrity. I am eager to bring this dedication to your team.

8. Simple Cover Letter for Job Application Example

Apply with confidence using our basic job application cover letter , spotlighting core competencies and professional dedication.

I am writing to apply for the [Job Title] position at [Company Name]. My [mention number of years of experience or relevant skills] make me an excellent fit for this position.

I believe that my unique experiences and passion for [mention something related to the job or industry] would make a positive impact on your team.

9. Short & Simple Cover Letter Example

Convey your credentials swiftly with our  short cover letter , perfect for making a lasting impression in seconds.

I am interested in the [Job Title] position at [Company Name]. With my [mention key skills or experience], I am confident in my ability to contribute to your team.

I look forward to potentially discussing this opportunity further.

10. Simple Cover Letter for Job Vacancy Example

Elevate your candidacy for any open role with our job vacancy cover letter, stressing alignment with the specific position’s needs.

Upon learning of the job vacancy for the [Job Title] role at [Company Name], I was eager to submit my application. I am confident that my [mention key skills or experiences] align with the requirements of this role.

I am excited about the possibility of contributing to your team and achieving your company’s goals.

Size: 188 KB

11. Simple Cover Letter for Customer Service Example

Engage potential employers with our customer service cover letter , highlighting your commitment to stellar client interactions and problem-solving.

I am writing to apply for the Customer Service role at [Company Name]. My experience in customer-facing roles, combined with my communication skills and problem-solving abilities, makes me a strong candidate for this position.

In my previous role, I consistently provided high-quality service, resolving customer issues effectively and building strong customer relationships.

12. Simple Cover Letter for First Job Example

Jumpstart your career with our first job cover letter, focusing on enthusiasm, potential, and readiness to contribute.

As a highly motivated individual, I am eager to apply for the [Job Title] role at [Company Name] as my first formal employment. Although I lack formal work experience, I have developed strong [mention relevant skills] through [mention relevant academic or extracurricular activities].

I am excited about the possibility of contributing to your team and gaining practical experience in the workforce.

13. Simple Cover Letter for Fresh Graduate Example

Stand out as a recent graduate with our fresh graduate cover letter , spotlighting academic accomplishments and readiness for the professional sphere.

As a recent graduate from [Your University Name] with a degree in [Your Major], I am excited to apply for the [Job Title] position at [Company Name]. My academic background, combined with my enthusiasm for [mention something related to the job or industry], makes me a strong candidate for this role.

I am keen to bring my knowledge, skills, and passion to your team.

14. Simple Cover Letter for Entry Level Example

Begin your career trajectory with our entry-level cover letter, emphasizing transferable skills and a growth mindset.

I am writing to apply for the Entry Level [Job Title] role at [Company Name]. Although I am new to the field, I have a strong academic background in [relevant field], and I am eager to apply what I have learned in a practical setting.

My ability to learn quickly, adapt, and contribute would make me a valuable addition to your team.

15. Simple Cover Letter for Teacher Example

Illuminate your passion for education with our teacher-focused cover letter , underscoring pedagogical strategies and classroom management prowess.

I am applying for the Teacher position at [School Name]. With my educational background in [mention your major or teaching area] and my experience in teaching [mention grade levels or subjects you’ve taught], I am confident in my ability to contribute positively to your school.

I am passionate about education and dedicated to fostering a positive learning environment for students.

16. Simple Cover Letter for Nursing Example

Highlight your compassion and medical knowledge with our nursing cover letter , tailored to showcase care delivery and patient rapport.

I am interested in the Nursing position at [Healthcare Facility Name]. With my nursing degree and experience in providing compassionate care, I am confident in my ability to contribute to your healthcare team.

I am committed to delivering high-quality patient care and look forward to the possibility of working at your esteemed facility.

17. Simple Cover Letter Format Example

Navigate the basics of cover letter writing with our format guide, offering a clear structure that can be adapted for various roles.

I am writing to apply for the [Job Title] role at [Company Name]. My unique blend of experiences and skills makes me a suitable candidate for this position.

In my previous role at [Previous Company], I [mention a significant achievement or responsibility]. I am eager to bring this dedication and professionalism to your team.

How to Use Simple Cover Letter?

Step 1: choose the appropriate example.

Based on the type of job you’re applying for, the industry, your experience level, and other specific circumstances, select the cover letter example that best fits your situation. The key is to choose a template that allows you to highlight your strengths and personal experiences.

Step 2: Personalize the Content

Once you’ve chosen a example, replace the placeholders with your information. This includes the employer’s name, your name, the company name, job title, your educational background, previous work experiences, and any relevant skills or achievements. The goal is to make the cover letter as personalized and specific as possible.

Step 3: Tailor to the Job Description

Review the job description carefully and tailor your cover letter to match the requirements. Highlight how your skills and experiences make you a suitable candidate for the position. Use keywords from the job description to show the hiring manager that you’re a perfect fit for the role.

Step 4: Proofread and Edit

Before sending the cover letter, take the time to proofread it for any spelling or grammatical errors. Also, make sure the letter flows well and is free of any awkward phrasing. Consider having a friend or mentor review it for a fresh perspective.

Step 5: Send Your Cover Letter

Finally, attach your cover letter to your job application as instructed in the job posting. This could mean attaching it as a separate document, or pasting it into the body of an email or a form on the company’s website. Always follow the employer’s instructions for submitting your cover letter to ensure it reaches the right person and isn’t overlooked.

Remember, a cover letter is your opportunity to make a strong first impression on a potential employer. By selecting the right template, personalizing it, tailoring it to the job description, and carefully proofreading it, you can make your application stand out from the rest.

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• CV and Cover Letter
• Writing a 16-year-old's CV:...

Writing a 16-year-old's CV: tips & examples

10 min read · Updated on July 30, 2024

Even with little to no work experience, you can impress a hiring manager

If you're 16 years old and looking for a job, your CV is your secret weapon. Whether you want to land a Saturday job or an exciting apprenticeship, writing a stellar application will help you open doors and land that all-important role. But where do you start when you're new to CV writing ? In this guide, we take a look at how to write the perfect 16-year-old CV, plus some adaptable examples. 

Does a 16-year-old even need a CV?

If you want to land a job, the short answer is yes . Gaining experience at this stage of your life is a quick way to set yourself up for success. A bonus? You get to keep some extra pocket money, too.

Legally speaking, you can work part-time from the age of 13 in the United Kingdom. Some exceptions apply, however, if you're acting, modelling, or working in television. If you live in England, the law states that you remain in education or training until the age of 18. In Scotland, Wales, and Northern Ireland, you can enter the workforce and leave school at 16, depending on when your birthday falls.

Long story short, when you're 16 years old, plenty of work opportunities are already available to you, and securing one will likely require a CV. But before you start looking for roles, do your homework first. There are rules in place to protect working young people, so make sure that you understand your rights, including the hours that you can work legally, before deciding on taking a part-time or full-time job. 

7 tips for writing a 16-year-old's CV

Whether you're attempting to write your own CV at 16 years old or are about to write a CV for someone with no experience, you'll need to catch the hiring manager's attention quickly and effectively.

As a general rule, your CV length should be between one and two pages. If this is your first time applying for a job, yours will likely be only one page long. So how can you pack that page full of good stuff? Here's how:

1. Write a captivating personal statement 

Writing any standout CV when you're a 16-year-old entails convincing the recruiter or hiring manager that you have what it takes to succeed. You might be new to the world of work, but you have specific skills and qualifications just like anyone else – make sure to send this message right off the bat by crafting a winning personal statement .

The personal statement is a short paragraph that sits at the top of your CV. It's also your chance to speak directly to the hiring manager about why you want this specific job. While you don't have much space to play with here, try to include the following in your personal statement: 

• Your value . What value will you bring to the job? What skills or talents do you have? You can use a selection of action verbs to help you stand out from the crowd here.
• Industry knowledge . Do you want any job or do you want this job? Let the hiring manager know that it's the latter by highlighting any knowledge that you possess about their field. 
• Career goals. Yes, your career's just getting started, but where do you see it going? What plans do you have for the future? How does this job align with those long-term goals?
• Track record . How can you prove your worth to the employer? Highlight any impressive track record at school or any previous professional or volunteering work as part of your personal statement. Be sure to quantify this with statistics or numbers , wherever possible. 
• Availability . While this is the least exciting of the things that you may include here, it's especially important if you're applying for shift work. 

Remember to keep your personal statement short and punchy. The hiring manager doesn't have a wealth of time to read every CV that comes their way, so get straight to the point – you want to have them reading your CV from start to finish! 

2. Add your work experience (if you have any) 

Next up, detail your work experience . If you have none to speak of, don't panic. As with any young applicant, the hiring manager won't expect you to have loads of professional experience. 

When you simply lack the experience to fill your CV , consider using the functional CV format . This CV layout moves the “Work Experience” section down the document to front-load your relevant skills (including your more recent educational achievements) instead.  

If you do have some work experience , now's the time to shout about them. Use a reverse-chronological CV format , starting with your most recent work experience and working your way back. In a 16-year-old's CV, the work experience section generally covers the same typical elements:

• Company name . What was the business you worked for? The first thing that you need to list is its name. For example, you might simply put “Starbucks” here. 
• Location . Where was the company based? Don't expect the reader to know this just by looking at the name. Include either the town or city here. 
• Job title . What was your job title while there? For instance, you may have been a “Barista” or “Waiter.” Include that detail here. 
• Employment dates. How long were you with the company? You can include your dates of employment as follows: “Mmm Year,” such as “Oct 2020 - Jan 2022.”
• Your achievements . What did you do in the role, and what results did you get? Quantify your achievements here. For example, “Served 30+ satisfied customers per shift.”

One of the biggest mistakes that applicants commit when writing this section is being vague. A good CV should tell the reader exactly what experience you have and why it matters. Take the time to align your achievements with the demands of the job you're applying for. 

3. Detail your education and training

Whether you're still studying or have recently left school, you must include an "Education" section on your 16-year-old CV. Here's what to include: 

• Institution name . Indicate the name of your school or college. You might also want to put its location, although that's not always necessary. 
• Qualifications and grades . Specify your area of study as well as any acquired qualifications. You can also add your projected results here. 
• Dates of attendance . When did you attend this school or college? If you're still a student there, you should put “Month Year - Present” in this part of your CV, where “Month Year” is the time you began attending the school or college. 

If you've had any specific training that's relevant to the role you're applying for, go ahead and list them down in this section too. That day-course barista training while working at a café may just help highlight the technical skills needed for the job, not to mention showcase your commitment to continuous learning.

4. Focus on any transferable skills you have

When you're 16 and lack work experience, it's normal to worry about how you can convince the recruiter or hiring manager that you're right for the job. 

Showcasing the transferable skills you have on your CV can keep these worries at bay. Also called soft skills, these are non-job-specific skills that you may have picked up elsewhere – in previous roles or in school – which can almost always be applied to any industry.

Here are some examples of common, in-demand transferable skills that you can put into context on your 16-year-old CV:

Communication. This is a highly valuable skill if you're applying for a customer-facing role. Consider a time when you've used your communication skills to address or solve a problem.

• Organisation . Are you an organised person? How do you stay on top of your schedule? What methods do you use? Briefly detailing this sought-after skill on a CV can help  even a 16-year-old shine.
• Time management . Hiring managers want employees who are on time. If you have this skill under your belt, don't forget to add it to your CV. 
• Teamwork . In most jobs, it will be important to work as part of a team . Share how you've demonstrated this skill in a past role or project.

You don't simply want to cram these skills into your CV. See our guide on weaving soft skills into your application to instantly elevate your CV. 

5. Use additional CV sections 

If you have no work experience , there are other CV sections that you can include to further strengthen your application as a 16-year-old: 

Voluntary experience. Have any unpaid experiences worth sharing? Sometimes, adding a section on your voluntary experience , as it helps highlight your initiative and skills, can do wonders for your application. You should lay this out the same way you would your “Work Experience” section.  

• Hobbies and interests . There will be times when it makes sense to add a "Hobbies and Interests" section to your CV. Should you decide to include this, make sure to specify only those hobbies that are relevant to your target role.
• Clubs and organisations . Are you a member of a club or organisation? If you are, you may want to add these experiences to your CV. Being part of a club shows that you are no stranger to teamwork and that you have a good work ethic. 

Don't simply add sections for the sake of it. Always consider what the added section will tell the hiring manager about you and your application.   

6. Tailor your CV (and cover letter) to the job at hand 

So you've written a good CV, one that's tailored to every role you're going for. How else can you set yourself apart from other 16-year-old applicants? 

Writing an impactful cover letter may seem like additional work, but it can provide you with the extra leverage you need to get noticed. Review the job advert and see what the hiring manager has written there. Research about the business and make sure that your CV and cover letter clearly reflect your suitability for the role.

A simple trick that also goes a long way is including a selection of keywords, mentioned in the job advert, in your application documents. This can help increase your chances of getting your application past the Applicant Tracking System (ATS) . But remember to be honest – use only those keywords, including required and desired qualifications, that apply to you.

7. Proofread your application documents

Once you've done all of the above, the final stage of the process is proofreading your CV and cover letter. Spelling mistakes or simple typos can easily get your application dismissed, so read… and then re-read your application before you send it. 

You can also ask someone you trust to read it for you, as having an extra pair of eyes can help you spot errors that might have slipped through the net. Additionally, you can use a spell-checker or a proofreading software to do this for you. 

CV examples for 16-year-olds

Looking for some inspiration? Take a look at these four 16-year-old's CV examples:

Apply with confidence

Writing a CV for a 16-year-old can be a challenge. However, there are plenty of ways to ensure that your application does its job. Follow our CV-writing tips, and you'll be off to a great start! 

Want to make sure that you've applied our tips correctly? Get a free CV review now and let TopCV's experts help you polish your application. 

Recommended reading: 

How to make a CV for your first job

How to write a CV for a school leaver (with template and example)

Mastering the first impression: how to make a lasting impact in job interviews

Related Articles:

Create a CV on your phone in 3 easy steps

How to find a job fast: 9 smart moves

How to get a job with a criminal record: restart your career

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