apa format in paraphrasing

Home / Guides / Citation Guides / APA Format / Paraphrasing in APA

Paraphrasing in APA

Paraphrasing is the art of putting information into your own words while writing a research paper, in order to maintain the academic integrity of your project. This is important because you need to use solid evidence as a researcher, but you need to put information into the proper format to avoid plagiarism. The American Psychological Association (APA) created a writing style in 1929 that calls for uniformity and consistency in giving credit to sources in your research.

How to properly paraphrase

If you do not properly paraphrase your source material following the APA style, you are at the risk of losing credibility as a writer and possibly plagiarizing. Although paraphrasing is not difficult, it does take time and a little forethought to do it correctly. There are several steps you should follow in order to achieve success.

1. Read the original source

The first step in creating an effective paraphrase is to carefully read the original source. Read it the first time to get the overall understanding, and then do a second closer reading in order to gather details and material that will help you formulate your argument.

2. Take notes in your own words

After reading the original source and determining what details can help you formulate your argument, take a minute to jot down some notes. Be careful to put everything into your own words. Change the structure of the sentence as well as the vocabulary.

Also, take a moment to take notes on the context of the source. Why was it written? Who wrote it? When was it written?

3. Construct a paraphrase

In order to construct a paraphrase, you need to include the same information, but with different sentence structure and different vocabulary. APA rules say that a paraphrase should be approximately the same length as the original.

You also need to add contextual text around the paraphrase so it fits within your paper.

4. Double check the original source to avoid duplication

Although an extra step, it is always a good idea to read through the original source one more time to make sure that you have chosen different words and varied the sentence structure. This is a good time to add the APA requirements of author and year of the source so that you have it handy.

5. Include an APA in-text citation

Even though you are putting a paraphrase into your own words, APA requires an in-text citation for paraphrasing. You can create a parenthetical citation or a narrative citation to accomplish this.

Remember: All in-text citations will also need a corresponding APA reference in the APA reference page . For this article, we’re just focusing on in-text citations in paraphrases.

For both types of in-text citation, you will need the following source information:

• Author’s last name
• Year published
• single page: p. #
• page range: pp. #-#

Parenthetical citation

For an APA parenthetical citation , write your paraphrase and then add the author and year in parenthesis at the end. Use a comma between the author and the year inside the parenthesis, and put the period for the end of the sentence outside the parenthesis.

Oh, say can you see by the dawn’s early light What so proudly we hailed at the twilight’s last gleaming? (Key, 1814).

My parents traveled from Italy to Germany and then France. As the oldest child, I traveled with them after being born in Naples. They were very close, and shared that love they had for each other with me (Shelley, 1818, p. 78).

Narrative citation

In a narrative citation, you introduce the author’s name as part of the sentence, and put the year in parenthesis.

Francis Scott Key (1814) wrote very special words while overlooking a battle: Oh, say can you see by the dawn’s early light, what so proudly we hailed at the twilight’s last gleaming?

For further details, visit this guide on APA in-text citations.

Paraphrasing example

Franklin Delano Roosevelt gave an inaugural address in January 1933 during the Great Depression. This is an excerpt taken from an online source :

This is preeminently the time to speak the truth, the whole truth, frankly and boldly. Nor need we shrink from honestly facing conditions in our country today. This great Nation will endure as it has endured, will revive and will prosper….

1. Read original source text

In order to paraphrase, read through the text once to get the gist of it, and then again for deeper understanding. The context of this passage is also significant. It was given by a U.S. president during the Great Depression. What do you think he was trying to achieve?

Next take notes in your own words. Without immediately looking at the text, jot down what you think is the main point or concept of it. Next, take notes on the context of the source (you can look at the source for this).

For this passage, a few example notes could be:

• Facing truth
• Harsh current reality
• Believing that this great nation will endure and eventually prosper again
• Speech by President Roosevelt in 1933
• Given during the Great Depression
• He was addressing his citizens

Now’s the time to construct the paraphrase. Based on the notes above, a paraphrase would look something like this:

With his inaugural speech, Roosevelt was carefully trying to prepare citizens of the Nation to face the harsh reality that the Great Depression had caused, while also reassuring them that the country would endure and eventually prosper again.

4. Double check with the original source

The paraphrase above doesn’t not look too similar to the original, but we could still change a few words that were also in the original phrase (like “Nation,” “endure,” and “prosper). Revised, it looks like this:

With his inaugural speech, Roosevelt was carefully trying to prepare citizens of the United States to face the harsh reality that the Great Depression had caused, while also reassuring them that the country would eventually bounce back .

5. Add an APA in-text citation

An APA in-text citation means including the source’s author, year published, and page numbers (if available). The paraphrase already has the author’s name, but the year published needs to be added in parentheses. This is from an online source so no page number is needed.

With his inaugural speech, Roosevelt (1933) was carefully trying to prepare citizens of the United States to face the harsh reality that the Great Depression had caused, while also reassuring them that the country would eventually bounce back.

Examples of poor paraphrasing

Most people who fail at paraphrasing use the same sentence as the original source, and just change a word or two. If this is the case, the paraphrase would look something like this:

This great country will endure as it has endured, will come back to life and will prosper. So, first of all, let me show my strong belief that the only thing we have to worry about is fear itself…”

Another problem with paraphrasing occurs when you do half the job. Although the first and third sentences change the sentence structure and vocabulary in the sample below, there are some sections that are taken word-for-word from the original.

“From Italy they visited Germany and France. I, their eldest child, was born at Naples, and as an infant accompanied them in their rambles. I remained for several years their only child. Much as they were attached to each other, they seemed to draw inexhaustible stores of affection from a very mine of love to bestow them upon me.

Paraphrase:

My parents visited Italy and then Germany and France. I, their eldest child, was born at Naples. I traveled with them and was their only child for a few years. They loved each other and they seemed to draw inexhaustible stores of affection from a very mine of love.

In addition to the word-for-word similarities, this paraphrase doesn’t mention the original source’s author, year published, or page number (Shelley, 1818, p. 78).

Key takeaways

• In order to avoid plagiarism, APA delineates the way to give credit to sources when you are paraphrasing.
• In APA style, parenthetical citations demand the author and year of source.
• In order to create a stellar paraphrase, you need to change the structure and the words, but keep the main idea intact.

Published October 28, 2020.

How useful was this post?

Click on a star to rate it!

We are sorry that this post was not useful for you!

Let us improve this post!

Tell us how we can improve this post?

APA Citation Examples

APA Formatting

Writing Tools

Citation Generators

Other Citation Styles

Plagiarism Checker

Upload a paper to check for plagiarism against billions of sources and get advanced writing suggestions for clarity and style.

Get Started

ACAP LEARNING RESOURCES

Reference in APA 7

• Printable Guides & Sample Papers
• Headings & Page Order
• ACAP Presentation Requirements This link opens in a new window
• APA Style Guidelines, Blog & Socials

Paraphrasing

• Time Stamps, Verbatim, Transcripts & Personal Comms
• Secondary Sources
• Tables & Figures
• Missing, Same, Repeated, Multiples, Parts & Abbreviations
• Reference List Elements
• Formatting the Reference List
• DOIs, URLs & Hyperlinks
• Missing Information
• Annotated Bibliographies
• Edited, Republished & Translated Books
• Reference Works
• Diagnostic Manuals (DSM & ICD)
• Religious & Ancient Works
• Newspaper Articles
• Conferences & Theses
• Reports, Policies & Grey Literature
• YouTube & Other Streaming
• Podcasts, TV & Radio
• Transcripts
• Artwork & Images
• Social Media
• Legislation
• Standards & Patents
• Unpublished Works
• Statistics, Tests & Data Sets
• Generative Artificial Intelligence

Running text (Author, Date). Author (Date) running text.

Parenthetical Format . The citation can appear within or at the end of a sentence and includes the author and date separated by a comma. If at the end of a sentence a full stop is placed after the citation.  Growth occurs at every stage of life (Newman & Newman, 2017). Case study research does not employ the scientific method (Barlow et al., 2017) although it is an important tool for qualitative researchers (Travers, 2001). Narrative Format . The author is used as part of the text, the date appears directly after the author in parentheses. If the date is used as a part of the text, just separate the author and date with a comma.  As discussed by Newman and Newman (2017), growth occurs at every stage of life. In 2019, Hiscock et al. pointed out that half of Australian children and adolescents who experienced mental health issues did not receive professional treatment.

Common Examples

Long Paraphrases & Paragraphs

When paraphrasing or summarising using one source over several sentences or even a whole paragraph, cite the source in the first sentence. There is no need to cite the work again in this paragraph provided it is clear that this is the only source being paraphrased. The  APA Style and Grammar Guidelines provide this example:

          Velez et al. (2018) found that for women of color, sexism and racism in the workplace were associated with poor work and mental health outcomes, including job-related burnout, turnover intentions, and psychological distress. However, self-esteem, person–organization fit, and perceived organizational support mediated these effects. These findings underscore the importance of considering multiple forms of workplace discrimination in clinical practice and research with women of color, along with efforts to challenge and reduce such discrimination.

You must reintroduce the citation if the paraphrase continues across multiple paragraphs.  If the paragraph or sentence contains information from multiple sources, then cite as often as required to make sure the source is clearly acknowledged. The  APA Style and Grammar Guidelines provide this example:

           Play therapists can experience many symptoms of impaired wellness, including emotional exhaustion or reduced ability to empathize with others (Elwood et al., 2011; Figley, 2002), disruption in personal relationships (Elwood et al., 2011; Robinson-Keilig, 2014), decreased satisfaction with work (Elwood et al., 2011), avoidance of particular situations (Figley, 2002; O’Halloran & Linton, 2000), and feelings or thoughts of helplessness (Elwood et al., 2011; Figley, 2002; O’Halloran & Linton, 2000).

Academic Writer Tutorial: Paraphrasing & Quoting

• << Previous: Citing In-text
• Next: Quotations >>
• Last Updated: Mar 13, 2024 1:57 PM
• URL: https://libguides.navitas.com/apa7

APA Citation Guide (7th edition) : Paraphrasing

• What Kind of Source Is This?
• Advertisements
• Books & eBooks
• Book Reviews
• Class Handouts, Presentations, and Readings
• Encyclopedias & Dictionaries
• Government Documents
• Images, Charts, Graphs, Maps & Tables
• Journal Articles
• Magazine Articles
• Newspaper Articles
• Personal Communication (Interviews, Emails)
• Social Media
• Videos & DVDs

Paraphrasing

• Works Cited in Another Source
• No Author, No Date etc.
• Sample Paper, Reference List & Annotated Bibliography
• Powerpoint Presentations

On This Page

Paraphrasing examples.

• In-Text Citation for More Than One Author

In-Text Citation for Group or Corporate Authors

No author and/or no date.

When you write information from a source in your own words, cite the source by adding an in-text citation at the end of the paraphrased portion as follows:

Mother-infant attachment became a leading topic of developmental research following the publication of John Bowlby's studies (Hunt, 1993).

Note : If you refer to the author's name in a sentence you do not have to include the name again as part of your in-text citation, instead include the year of publication following his/her name:

Hunt (1993) noted that mother-infant attachment became a leading topic of developmental research after the publication of John Bowlby's studies.

Original Source

Homeless individuals commonly come from families who are riddled with problems and marital disharmony, and are alienated from their parents. They have often been physically and even sexually abused, have relocated frequently, and many of them may be asked to leave home or are actually thrown out, or alternatively are placed in group homes or in foster care. They often have no one to care for them and no one knows them intimately.

Source from: 

Rokach, A. (2005). The causes of loneliness in homeless youth. The Journal of Psychology , 139, 469-480. 

Example: Incorrect Paraphrasing

The homeless come from families with problems. Frequently, they have been physically or sexually abused, or have lived in group homes. Usually no one cares for them or knows them intimately (Rokach, 2005). 

Note : In this incorrect example the writing is too similar to the original source. The student only changed or removed a few words and has not phrased the ideas in a new way. 

Example: Correct Paraphrasing

Many homeless experience isolation in part due to suffering from abuse or neglect during their childhood (Rokach, 2005).

Note : The example keeps the idea of the original writing but phrases it in a new way.

In-Text Citation For Two or More Authors/Editors

No Known Author:

Note that in most cases where a personal author is not named, a group author may be cited instead (eg. Statistics Canada). However, in certain cases, such as religious ancient texts, the author is unknown. Where you'd normally put the author's last name, instead use the first one, two, or three words from the title. Don't count initial articles like "A", "An" or "The". You should provide enough words to make it clear which work you're referring to from your References List.

If the title in the References list is in italics, italicize the words from the title in the in-text citation.

If you are citing an article, a chapter of a book or a page from a website, put the words in double quotation marks.

Capitalize the titles using title case (every major word is capitalized) even if the reference list entry uses sentence case (only first word is capitalized).

( Cell Biology , 2012, p. 157)

("Nursing," 2011, p. 9)

No Known Date of Publication :

Where you'd normally put the year of publication, instead use the letters "n.d.".

(Smith, n.d., p. 200)

• << Previous: Quoting
• Next: Works Cited in Another Source >>
• Last Updated: Apr 15, 2024 11:26 AM
• URL: https://columbiacollege-ca.libguides.com/apa

APA 7th referencing guide: Paraphrasing

• Referencing and APA style
• How to cite sources within the text
• How to reference sources in your reference list
• Paraphrasing
• Using the style with EndNote software
• More information

About paraphrasing

Most pieces of writing you do at university will expect you to refer to other sources as evidence to support and justify the point that you make. The key way to use sources in your writing is to paraphrase their ideas. Paraphrasing is using another person’s ideas but putting them into your own words and showing your interpretation of these ideas.  It is not just changing a few words in a sentence from the original text, and it must still have a citation with the author’s surname or organisation’s name plus the year it was published. You do not have to include a page number unless you are paraphrasing or summarising an idea from a particular page.

Callanan, G. A. & Tomkowicz, S. M. (2011). Legal yes, ethical no: using the case of debit card overdraft fees as a business ethics teaching tool. Journal of the Academy of Business Education , 12, 85-100.

Idea in the source which you want to paraphrase:-

This simultaneous attention to profit maximization on the one hand and the ethical expectations of society on the other creates a conflict that organizations confront on a daily basis. In this sense, organizations are pulled in two different directions; actions that allow for profit maximization, even if they are legal, could be questionable from an ethics standpoint and thereby fail to satisfy the expectations of society (pp. 85-86).

Unacceptable paraphrase i.e. plagiarism:-

This immediate consideration to profit maximization on the one hand and the moral expectations of society on the other creates a struggle that organizations confront on a regular basis. Therefore, organizations are pulled in two different directions; activities that allow for profit expansion, even if they are lawful, could be disputed from an ethics standpoint and thereby fail to fulfil the expectations of society.

Acceptable paraphrase:-

Callanan and Tomkowicz (2011, pp. 85-86) have argued that the ethical expectations of society and the attention placed on profit maximisation create a struggle for most organisations, which they have to deal with every day; organisations are often pulled in two opposing directions, one being the actions which will maximise profit and the other being the expectations of society.

If you are unsure how to paraphrase, please speak to the Learning Development team for your faculty: https://www.lancaster.ac.uk/library/learning-development/

• << Previous: How to reference sources in your reference list
• Next: Using the style with EndNote software >>
• Last Updated: Sep 6, 2023 3:48 PM
• URL: https://lancaster.libguides.com/APA7th

• Book Lists (Under Tuition and Fees)
• Student Gateway
• LIBRARY HOME

APA 7: Paraphrasing

• Formatting Basics
• Dissertations
• Audiovisual Materials
• Classroom Materials
• Reference Works
• Clinical Practice References
• Graphic Materials
• Legal Materials
• Reports and Gray Literature
• Primary Sources
• Paraphrasing
• Verb Tense and Reporting Verbs
• Direct Quotes
• Block Quotes
• In-Text Citation Videos
• Citing Multiple Works
• Reference Section
• Annotated Bibliographies
• Academic Integrity & Plagiarism
• Indigenous Peoples

A paraphrase restates an author's idea in your own words. Paraphrasing is an effective writing strategy because it allows authors to summarize and synthesize information from one or more sources, focus on significant information, and compare and contrast relevant details. You should paraphrase the majority of the time, using direct quotes sparingly, if at all.

Paraphrased In-Text Citations

Narrative in-text citation

Smith (2018) noted that the majority of the users were satisfied with the service they received.

Parenthetical in-text citation

The majority of the users were satisfied with the service they received (Smith, 2018).

Long Paraphrases

When a paraphrase continues for several sentences, cite the work being paraphrased on first mention. Once the work has been cited, it is not necessary to repeat the citation.

          Velez et al. (2018) found that for women of color, sexism and racism in the workplace were associated with poor work and mental health outcomes. However, self-esteem and organizational support mediated these effects. These findings underscore the importance of considering multiple forms of workplace discrimination in clinical practice and research with women of color.

Adapted from American Psychological Association publication manual (7th ed.).

• << Previous: In-Text Citations
• Next: Verb Tense and Reporting Verbs >>
• Last Updated: Feb 14, 2024 1:18 PM
• URL: https://tcsedsystem.libguides.com/APA7

• Joyner Library
• Laupus Health Sciences Library
• Music Library
• Digital Collections
• Special Collections
• North Carolina Collection
• Teaching Resources
• The ScholarShip Institutional Repository
• Country Doctor Museum

APA Citation Style, 7th Edition: In-Text Citations & Paraphrasing

• APA 6/7 Comparison Guide
• New & Notable Changes
• Student Paper Layout
• Journal Article with One Author
• Journal Article with Two Authors
• Journal Article with Three or more Authors
• Help?! I can't find the DOI
• One Author/Editor
• Two Authors/Editors
• Chapter in a Book
• Electronic Books
• Canvas Posts & Class Discussion Boards
• Datasets, Software, & Tests
• Dissertations & Thesis
• Government Websites & Publications, & Gray Literature
• Infographic, Powerpoint, or other visual works
• Legislative (US & State House & Senate) Bills
• Podcast or other audio works
• Social Media Posts
• StatPearls, UpToDate, DynaMedex
• YouTube or other streaming video
• Citing the use of AI
• Interviews & Emails
• Magazine Articles
• Newspaper Articles
• Posters & Conference Sessions
• Photographs, Tables, & PDF's
• In-Text Citations & Paraphrasing
• References Page
• Free APA 7th edition Resources, Handouts, & Tutorials

When do I use in-text citations?

When should you add in-text citations in your paper .

There are several rules of thumb you can follow to make sure that you are citing your paper correctly in APA 7 format. 

• Think of your paper broken up into paragraphs. When you start a paragraph, the first time you add a sentence that has been paraphrased from a reference -> that's when you need to add an in-text citation. 
• Continue writing your paragraph, you do NOT need to add another in-text citation until: 1) You are paraphrasing from a NEW source, which means you need to cite NEW information OR 2) You need to cite a DIRECT quote, which includes a page number, paragraph number or Section title. 
• Important to remember : You DO NOT need to add an in-text citation after EVERY sentence of your paragraph. 

What do in-text citations look like?

In-text citation styles: .

Let's look at these examples if they were written in text: 

An example with 1 author:

Parenthetical citation:  Following American Psychological Association (APA) style guidelines will help you to cultivate your own unique academic voice as an expert in your field (Forbes, 2020). 

Narrative citation : Forbes (2020) shared that by following American Psychological Association (APA) guidelines, students would learn to find their own voice as experts in the field of nursing. 

An example with 2 authors: 

Parenthetical citation: Research on the use of progressive muscle relaxation for stress reduction has demonstrated the efficacy of the method (Bennett & Miller, 2019). 

Narrative citation: As shared by Bennett and Miller (2019), research on the use of progressive muscle relaxation for stress reduction has demonstrated the efficacy of the method. 

An example with 3 authors: 

Parenthetical citation: Guided imagery has also been shown to reduce stress, length of hospital stay, and symptoms related to medical and psychological conditions (Jones et al., 2020).

Narrative citation: Jones et al. (2020) shared that guided imagery has also been shown to reduce stress, length of hospital stay, and symptoms related to medical and psychological conditions. 

An example with a group/corporate author: 

Parenthetical citation: Dr. Philip G. Rogers, senior vice president at the American Council on Education, was recently elected as the newest chancellor of the university (East Carolina University, 2020). 

Narrative citation: Recently shared on the East Carolina University (2020) website, Dr. Philip G. Rogers, senior vice president at the American Council on Education, was elected as the newest chancellor. 

Tips on Paraphrasing

Paraphrasing is recreating someone else's ideas into your own words & thoughts, without changing the original meaning (gahan, 2020).  .

Here are some best practices when you are paraphrasing: 

• How do I learn to paraphrase? IF you are thoroughly reading and researching articles or book chapters for a paper, you will start to take notes in your own words . Those notes are the beginning of paraphrased information.
• Read the original information, PUT IT AWAY, then rewrite the ideas in your own words . This is hard to do at first, it takes practice, but this is how you start to paraphrase. 
• It's usually better to paraphrase, than to use too many direct quotes. 
• When you start to paraphrase, cite your source. 
• Make sure not to use language that is TOO close to the original, so that you are not committing plagiarism. 
• Use theasaurus.com to help you come up with like/similar phrases if you are struggling. 
• Paraphrasing (vs. using direct quotes) is important because it shows that YOU ACTUALLY UNDERSTAND the information you are reading. 
• Paraphrasing ALLOWS YOUR VOICE to be prevalent in your writing. 
• The best time to use direct quotes is when you need to give an exact definition, provide specific evidence, or if you need to use the original writer's terminology. 
• BEST PRACTICE PER PARAGRAPH: On your 1st paraphrase of a source, CITE IT. There is no need to add another in-text citation until you use a different source, OR, until you use a direct quote. 

References : 

Gahan, C. (2020, October 15). How to paraphrase sources . Scribbr.com .   https://tinyurl.com/y7ssxc6g  

Citing Direct Quotes

When should i use a direct quote in my paper .

Direct quotes should only be used occasionally: 

• When you need to share an exact definition 
• When you want to provide specific evidence or information that cannot be paraphrased
• When you want to use the original writer's terminology

From:  https://americanlibrariesmagazine.org/whaddyamean/ 

Definitions of direct quotes: 

• Western Oregon University's APA Guidelines on Direct Quotes This is an excellent quick tutorial on how to format direct quotes in APA 7th edition. Bookmark this page for future reference!

Carrie Forbes, MLS

Chat with a Librarian

Chat with a librarian is available during Laupus Library's open hours . 

Need to contact a specific librarian? Find your liaison.

Call us: 1-888-820-0522 (toll free)

252-744-2230

Text us: 252-303-2343

• << Previous: Photographs, Tables, & PDF's
• Next: References Page >>
• Last Updated: Jul 26, 2024 2:47 PM
• URL: https://libguides.ecu.edu/APA7

Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

APA Formatting and Style Guide (7th Edition)

Welcome to the Purdue OWL

This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.

Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

In-Text Citations

Resources on using in-text citations in APA style

Reference List

Resources on writing an APA style reference list, including citation formats

Other APA Resources

APA Citation Guide (7th edition): Quotes vs Paraphrases

• Book Examples
• Article Examples
• Media Examples
• Internet Resources Examples
• Other Examples
• Quotes vs Paraphrases
• Reference Entry Components
• Paper Formatting

What's the Difference?

Quoting vs paraphrasing: what's the difference.

There are two ways to integrate sources into your assignment: quoting directly or paraphrasing.

Quoting  is copying a selection from someone else's work, phrasing it exactly as it was originally written. When quoting place quotation marks (" ") around the selected passage to show where the quote begins and where it ends. Make sure to include an in-text citation. 

Paraphrasing  is used to show that you understand what the author wrote. You must reword the passage, expressing the ideas in your own words, and not just change a few words here and there. Make sure to also include an in-text citation. 

Quoting Example

There are two basic formats that can be used:

Parenthetical Style:

Narrative Style:

Quoting Tips

• Long Quotes
• Changing Quotes

What Is a Long Quotation?

A quotation of more than 40 words. 

Rules for Long Quotations

There are 4 rules that apply to long quotations that are different from regular quotations:

• The line before your long quotation, when you're introducing the quote, usually ends with a colon.
• The long quotation is indented half an inch from the rest of the text, so it looks like a block of text.
• There are no quotation marks around the quotation.
• The period at the end of the quotation comes before your in-text citation as opposed to after, as it does with regular quotations.

Example of a Long Quotation

At the end of Lord of the Flies the boys are struck with the realization of their behaviour:

The tears began to flow and sobs shook him. He gave himself up to them now for the first time on the island; great, shuddering spasms of grief that seemed to wrench his whole body. His voice rose under the black smoke before the burning wreckage of the island; and infected by that emotion, the other little boys began to shake and sob too. (Golding, 1960, p.186)

Changing Quotations

Sometimes you may want to make some modifications to the quote to fit your writing. Here are some APA rules when changing quotes:

Incorrect spelling, grammar, and punctuation

Add the word [sic] after the error in the quotation to let your reader know the error was in the original source and is not your error.

Omitting parts of a quotation

If you would like to exclude some words from a quotation, replace the words you are not including with an ellipsis - ...

Adding words to a quote

If you are adding words that are not part of the original quote, enclose the additional words in square brackets - [XYZ]

Secondary Source Quotes

What is a secondary source.

In scholarly work, a primary source reports original content; a secondary source refers to content first reported in another source.

• Cite secondary sources sparingly—for instance, when the original work is out of print, unavailable, or available only in a language that you do not understand.
• If possible, as a matter of good scholarly practice, find the primary source, read it, and cite it directly rather than citing a secondary source.

Rules for Secondary Source Citations

• In the reference list, provide an entry only for the secondary source that you used.
• In the text, identify the primary source and write “as cited in” the secondary source that you used. 
• If the year of publication of the primary source is known, also include it in the in-text citation.

Example of a Secondary Source Use

Quote & In-Text Citation

Reference List Entry

Paraphrases

Paraphrasing example.

When you write information from a source in your own words, cite the source by adding an in-text citation at the end of the paraphrased portion as follows:

If you refer to the author's name in a sentence you do not have to include the name again as part of your in-text citation, instead include the year of publication following his/her name:

NOTE : Although not required, APA encourages including the page number when paraphrasing if it will help the reader locate the information in a long text and distinguish between the information that is coming from you and the source.

Paraphrasing Tips

• Long Paraphrases

Original Source

Homeless individuals commonly come from families who are riddled with problems and marital disharmony, and are alienated from their parents. They have often been physically and even sexually abused, have relocated frequently, and many of them may be asked to leave home or are actually thrown out, or alternatively are placed in group homes or in foster care. They often have no one to care for them and no one knows them intimately.

Source from: 

Rokach, A. (2005). The causes of loneliness in homeless youth. The Journal of Psychology, 139, 469-480. 

Example: Incorrect Paraphrasing

Example: correct paraphrasing.

If your paraphrase is longer than one sentence, provide an in-text citation for the source at the beginning of the paraphrase. As long as it's clear that the paraphrase continues to the following sentences, you don't have to include in-text citations for the following sentences.

If your paraphrase continues to another paragraph and/or you include paraphrases from other sources within the paragraph, repeat the in-text citations for each.

Additional Resource

• Paraphrasing (The Learning Portal)

Tip sheet on paraphrasing information

• << Previous: In-Text Citations
• Next: Reference Entry Components >>
• Last Updated: Jul 30, 2024 4:42 PM
• URL: https://simmons.libguides.com/apa

• Hamersly Library

APA Style Guide 7th Edition

• Summary/Paraphrase
• About This Guide
• Direct Quote
• Block Quote
• Indirect Quote
• Tables/Graphs/Images
• Personal Communications
• Book/E-book
• Journal Article
• Website/Webpage
• Social Media
• Conference Papers/Presentations
• Thesis and Dissertations
• Video/Film/TV
• Music/Audio
• Visual Works
• Student Paper Guidelines
• Professional Paper Guidelines
• Creating Original Tables, Graphs, and Images
• Additional Help

General Guidelines for Paraphrasing and Summarizing

• Paraphrasing is when you put a passage or idea from another work into your own words.
• A paraphrased passage is generally shorter and more condensed than the original.
• You can cite your information as part of the sentence (called a narrative citation) or at the end in parentheses (known as a parenthetical citation).
• Summarizing is very similar to paraphrasing in that it also involves putting someone else’s ideas into your own words in order to condense the material.
• A summary includes only the main points and/or ideas in a longer passage or entire work.    
• If you have two or more authors, use the word 'and' for narrative citations and the ampersand '&' for parenthetical citations. 
• If you have three or more authors, use 'et al.' after the first authors last name to indicated there are additional authors. 
• You only include the author/year from the article your are summarizing. You do not need to include page numbers or section identification. 
• If you are citing multiple works parenthetically, place the citations in alphabetical order separated by semicolons. 

Narrative Paraphrasing/Summarizing    

Single Author:  Simmons (2019) notes that teachers need to use clear body language including using good posture and eye contact when giving directions. 

Two Authors:  Orben and Przybylski (2019) determined that half of the participants in recent studies overestimated how much time they spend on the internet and a quarter of the participants underestimate it. 

Three or More Authors:   Larson et al. (2019) pointed out middle school students reported significant less time spent outdoors in nature and more time on screens than their parents reported they did.   

Parenthetical Paraphrasing/Summarizing  

Single Author:  Teachers need to use clear body language including using good posture and eye contact when giving directions (Simmons, 2019). 

Two Authors:   H alf of the  participants  in recent studies  overestimated  how much time they spend on the internet and a quarter of the participants underestimate it (Orben  &  Przybylski,  2019).

Three or More Authors:    Middle school students reported significant less time spent outdoors in nature and more time on screens than their parents reported they did  ( Larson et al., 2019).   

Parenthetical Summary With Multiple Sources 

Behavior-specific praise and adherence to schedule and routines are two classroom management practices that can increase academic engagement and improve classroom management (Collier-Meek et al., 2019; O’Hanley & Jones, 2020; Simmons, 2019).  

• << Previous: Indirect Quote
• Next: Tables/Graphs/Images >>
• Last Updated: Jul 16, 2021 2:43 PM
• URL: https://research.wou.edu/APA7

• Essay Topic Generator
• Essay Grader
• Reference Finder
• AI Outline Generator
• Paragraph Expander
• Essay Expander
• Literature Review Generator
• Thesis Generator
• Text Editing Tools
• AI Rewording Tool
• AI Sentence Rewriter
• AI Article Spinner
• AI Grammar Checker
• Spell Checker
• PDF Spell Check
• Paragraph Checker
• Free AI Essay Writer
• Paraphraser
• Grammar Checker
• Citation Generator
• Plagiarism Checker
• AI Detector
• AI Essay Checker
• Proofreading Service
• Editing Service
• AI Writing Guides
• AI Detection Guides
• Citation Guides
• Grammar Guides
• Paraphrasing Guides
• Plagiarism Guides
• Summary Writing Guides
• STEM Guides
• Humanities Guides
• Language Learning Guides
• Coding Guides
• Top Lists and Recommendations
• AI Detectors
• AI Writing Services
• Coding Homework Help
• Citation Generators
• Editing Websites
• Essay Writing Websites
• Language Learning Websites
• Math Solvers
• Paraphrasers
• Plagiarism Checkers
• Reference Finders
• Spell Checkers
• Summarizers
• Tutoring Websites
• Essay Checkers
• Essay Topic Finders

Most Popular

Tips for college freshmen: from social life to studying.

10 days ago

How Redditors Spend Time Between Classes

Kamala harris picks tim walz as running mate but can he really bring the financial interest back to education, how to write a song title in an essay, smart meal prep tips for students: redditors share their experience, apa paraphrasing.

You are writing your paper, right? And you found this amazing, perfectly fitting article that will help you build your whole article further. So you take the information you need, change a few words here and there, voila. You have a whole section of your assignment already written. The thing is, those are not your ideas. And you need to cite the source you took them from. If you follow APA formatting style with your paper – this is a guide for you. So buckle up – we will learn a few rules in proper APA paraphrasing.

APA In-Text Citations for Paraphrased Text

No research nowadays is done without using the findings or works of other scientists. So any Ph.D. researcher, professor, or student, will most likely use the ideas of others to create their articles. Thus, everybody will at some point use paraphrase in their writing. And there’s nothing wrong with that until you show where those insights and findings are coming from.

That’s where in-text citations enter the scene. Depending on the structure of your sentences, they can be added either in the beginning or (what’s more likely) in the middle and the end of the sentence.

The rule for APA in-text citation: (Author’s Name, Year)

You should also note that there are two types of in-text citations: narrative and parenthetical. This is what they look like.

Narrative citation: Chomsky (1998) believes that we as humans have a special part in our brain responsible for our knowledge and use of language (p.115). Parenthetical citation: Some researchers believe that the human brain has a specific part that is dedicated to language use and knowledge (Chomsky, 1998).

Note that the page number is usually not included in the case of parenthetical in-text citations in APA. It is only relevant when you use a narrative citing method. The only time you will need to include page numbers in your APA in-text citation is if you include a direct quote from the source.

Creating Reference Entries in APA

If you mentioned a source in the in-text citations, you should add it to your list of references as well. We’ve covered APA referencing in a couple of our guides before but let’s take a quick look at how a properly formatted APA reference entry should look like:

As you can see, this reference includes the following components:

• Primary Author – Barbosa, P.
• Publication year – (1998)
• Title of the work (italicized) – Is the Best Good Enough?
• Publisher of the work – MIT Press
• and the URL (since it’s an online book)

Try our Free Citation Generator

Incorporating paraphrased content into your argument.

When you use a paraphrase, you must use it correctly and smartly. You want to use it to support your own arguments, after all. And that’s why you need to incorporate any paraphrased content with a specific consideration.

• Begin by clearly identifying the purpose of the paraphrased material in your argument. It should provide support, evidence, or a contrasting perspective to your points.
• When introducing paraphrased content, integrate it seamlessly into your narrative by linking it to your argument with transitional phrases such as “according to,” “as stated by,” or “this suggests that.”
• Use only relevant paraphrased information that directly supports your thesis or main points.
• To maintain the focus on your argument, avoid over-reliance on paraphrased content ; instead, use it consciously to improve your analysis and move it forward. It can be a smart decision to use AI reword paraphraser to streamline the process.
• After presenting the paraphrased material, offer your interpretation or critique to demonstrate its significance to your argument. This not only shows your understanding of the source but also how it aligns with or challenges your perspective.

In the end, properly cite anything that you rephrase in APA or any other required format, attributing the original idea to its source while maintaining the flow of your writing.

How do I paraphrase in APA format?

Paraphrasing in APA format is no different than in any other formatting style. You should just restate the original idea in your own words without altering its meaning. After paraphrasing, include an in-text citation with the author’s last name and the year of publication. For example: (Smith, 2020). You can also include a page number if it helps the reader locate the information in a larger work, like this: (Smith, 2020, p. 15). Ensure your paraphrased text is significantly different from the original in terms of wording and structure.

Is there a difference between summarizing and paraphrasing in APA?

Yes, there is a difference between summarizing and paraphrasing in APA as well as in any other formatting style. Paraphrasing involves rephrasing a specific passage or idea from a source in your own words, keeping the original meaning intact. Summarizing, on the other hand, involves condensing the main points of a larger text or section into a brief overview. Both require an in-text citation in APA format, but paraphrasing is typically more detailed and closer to the original text while summarizing provides a broader overview.

Can I use paraphrasing tools for APA style?

You can use paraphrasing tools to assist with APA style, but you should use them with caution. These tools can help you rephrase sentences, but they may not always maintain the original meaning accurately. You better review and edit the output to make it accurately reflect the source’s ideas and be written in your own words. Additionally, you must still cite the original source in APA format, even if you use a paraphrasing tool. You can also use a citation tool like AcademicHelp APA Citation Generator to do that quickly.

Follow us on Reddit for more insights and updates.

Comments (0)

Welcome to A*Help comments!

We’re all about debate and discussion at A*Help.

We value the diverse opinions of users, so you may find points of view that you don’t agree with. And that’s cool. However, there are certain things we’re not OK with: attempts to manipulate our data in any way, for example, or the posting of discriminative, offensive, hateful, or disparaging material.

Cancel reply

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

More from Paraphrasing Guides

Why Is Paraphrasing Important?

Do Paraphrases Need Quotation Marks

How to Rewrite the Sentence in Active Voice

Remember Me

What is your profession ? Student Teacher Writer Other

Forgotten Password?

Username or Email

APA Style 7th Edition

• Advertisements
• Books & eBooks
• Book Reviews
• Class Notes, Class Lectures and Presentations
• Encyclopedias & Dictionaries
• Government Documents
• Images, Charts, Graphs, Maps & Tables
• Journal Articles
• Magazine Articles
• Newspaper Articles
• Personal Communication (Interviews & Emails)
• Social Media
• Videos & DVDs
• What is a DOI?
• When Creating Digital Assignments
• When Information is Missing
• Works Cited in Another Source
• In-Text Citation Components

Paraphrasing

• Paper Formatting
• Citation Basics
• Reference List and Sample Papers
• Annotated Bibliography
• Academic Writer
• Plagiarism & Citations

When you write information from a source in your own words, cite the source by adding an in-text citation at the end of the paraphrased portion as follows:

Mother-infant attachment became a leading topic of developmental research following the publication of John Bowlby's studies (Hunt, 1993).

Note : If you refer to the author's name in a sentence you do not have to include the name again as part of your in-text citation, instead include the year of publication following his/her name:

Hunt (1993) noted that mother-infant attachment became a leading topic of developmental research after the publication of John Bowlby's studies.

Paraphrasing Examples

Original Source

Homeless individuals commonly come from families who are riddled with problems and marital disharmony, and are alienated from their parents. They have often been physically and even sexually abused, have relocated frequently, and many of them may be asked to leave home or are actually thrown out, or alternatively are placed in group homes or in foster care. They often have no one to care for them and no one knows them intimately.

Source from: 

Rokach, A. (2005). The causes of loneliness in homeless youth.  The Journal of Psychology , 139, 469-480. 

Example:  Incorrect  Paraphrasing

The homeless come from families with problems. Frequently, they have been physically or sexually abused, or have lived in group homes. Usually no one cares for them or knows them intimately (Rokach, 2005). 

Note : In this incorrect example the writing is too similar to the original source. The student only changed or removed a few words and has not phrased the ideas in a new way. 

Example:  Correct  Paraphrasing

Many homeless experience isolation in part due to suffering from abuse or neglect during their childhood (Rokach, 2005).

Note : The example keeps the idea of the original writing but phrases it in a new way.

In-Text Citation For Two or More Authors/Editors

In-Text Citation for Group or Corporate Authors

No Author and/or No Date

No Known Author:

Note that in most cases where a personal author is not named, a group author may be cited instead (eg. Statistics Canada). However, in certain cases, such as religious ancient texts, the author is unknown. Where you'd normally put the author's last name, instead use the first one, two, or three words from the title. Don't count initial articles like "A", "An" or "The". You should provide enough words to make it clear which work you're referring to from your References List.

If the title in the References list is in italics, italicize the words from the title in the in-text citation.

If you are citing an article, a chapter of a book or a page from a website, put the words in double quotation marks.

Capitalize the titles using title case (every major word is capitalized) even if the reference list entry uses sentence case (only first word is capitalized).

( Cell Biology , 2012, p. 157)

("Nursing," 2011, p. 9)

No Known Date of Publication :

Where you'd normally put the year of publication, instead use the letters "n.d.".

(Smith, n.d., p. 200)

• << Previous: Quoting
• Next: Formatting >>
• Last Updated: Mar 4, 2024 1:55 PM
• URL: https://guides.fscj.edu/APAStyle7

• Library Home
• Research Guides

Communication Sciences and Disorders

• APA Format and Paraphrasing

Library Research Guide

• Evidence-Based Practice (EBP)
• Clinical Question and PICO
• Databases for Individual Studies
• Resources for Systematic Reviews
• Resources for Clinical Practice Guidelines
• Citation management-Zotero

APA Style (7th ed.) help from the American Psychological Association

Resources below were created by the APA staff and further explain the APA Style.  These resources include checklists, guides, and examples.

• Creating an APA Style Reference List This guide will help you label and format references appropriately.
• In-Text Citation Checklist This page provides a quick checklist to help you review your in-text citations.
• Reference Quick Guide This page provides a examples for formatting different types of sources on your References page.
• Student Title Page Guide This guide will help you include all the necessary information on your student title page.
• Student Paper Formatting Checklist This guide provides a checklist to ensure you have included on the needed sections and information in your student paper.

How Will This Help Me?

Use APA citation style to:

• to credit other authors' ideas and wording
• lend credibility to your project
• help readers find the original source
• to indicate to your instructor all sources used in your project
• Fulfill the honor pledge

Using sources effectively and correctly

• Paraphrasing and Quoting
• In-text citations, References page, APA paper format
• Citing images

You can use sources 3 ways in research projects. Be sure to give credit, by using in-text citations, to the source for all of these options. 

 In-text citations can be in 2 forms:

• Within parentheses after the quotation or paraphrase. For example: Water was found to be the option for rehydration (Singh, 2017). If you are using a direct quotation be sure to include the page number (or paragraph number for websites) of where that quote can be found in the oringal article.  The format would be (Singh, 2017, p. 534) or (CDC, 2022, para. 4).
• Within the sentence structure. For example: According to a recent study by Sanchez et al. (2020) the triathlete is three times as likely to suffer from this injury.

Some don'ts:

• Don't use sentences/phrases word-for-word without quotation marks; your instructors know your writing style and can tell if it's not your words.
• Don't just change words to synonyms or change the order of the words; it's still not your idea/concept. Use in-text citations for these.

In-Text Citations

Use in-text citations when borrowing ideas and wording from another source. The basic components are the author(s), the date, and page number(s) if a direct quote.

(Hassan, 2013)   OR (Hassan, 2013, p. 263)   OR (Hassan, 2013, pp. 261-262)

If your source, most often a web page, doesn't have a page number, use paragraph numbers:

(Hassan, 2013, Making Decisions section, para. 7) 

Pay close attention to the number of authors of the articles.  There are different rules if there are 1-2 authors or 3 or more authors. Refer to Author/Authors page from the OWL at Purdue University for more information.

References Page

You should include every source that you cite in your project on the references page. Here are the basic formats:

Book:  Author, A.A. (year). Title of the book. Publisher.

Journal Article:

Author, A.A., Author, B.B., & Author, C.C. (year). Title of article. Title of Journal, volume number ( issue number), pages. https://doi.org//xx.xxxxxxxxxxxx

Please note the above citation should have the 2nd line indented in the hanging indent format.

Ask your instructor if a RUNNING HEAD is required.  In 2020 (7th ed.) APA removed the need for running heads in student papers.

If your paper will need to have a running head. A detailed explanation can be found on this sample paper .

As with text-based information, always cite the images that you use.

You must cite images even if it comes from the public domain, is licensed by Creative Commons, or falls under fair use.  If you create the image, you must still cite it.  Further help in determining the fair use of images is available.

Here are some locations that may have images for you to use.

Google Images : after running a search, click on the option for Search tools and from the menu that appears, click on Usage rights .  From there you will be able to filter your search results by permitted use.

Wikimedia Commons has free usable images. These still need to be cited and follow the terms the authors indicates. 

The in-text citation should be under the image.  The citation on the References page should follow the same format as for text resources. Remember to use a hanging indent for the 2nd and subsequent lines, the formatting on this page does not clearly show this feature.

In-text example:

(Lynch & Jaffe, 2006)

References page example:

Lynch, P. J. & Jaffe, C. C. (2006). Concussion mechanics [Image].  https://commons.wikimedia.org/wiki/File:Concussion_mechanics.svg

General format for the References page:

Lastname (of artist), First Initial. Second Initial. (Year or n.d.for no date). Title of the image in italics [Format of item:image,table,photograph,etc.].(address of web site)

Help with APA

These links from the Online Writing Lab (OWL) at Purdue University can provide help with APA formatting.

• Quoting, Paraphrasing, and Summarizing From the OWL at Purdue, this link can help you summarize, paraphrase, and quote effectively.
• General Format From the OWL at Purdue, this page shows how to format your paper, including the title page.
• APA In-Text Citations: The Basics This page from the OWL at Purdue explains how to use the author-date system for in-text citations.
• APA Basic Guide for References page This guide from the OWL at Purdue can help you format the citations on your References page.
• Avoiding Plagiarism This resource from the OWL at Purdue can help you understand what plagiarism is and how to avoid it.
• << Previous: Resources for Clinical Practice Guidelines
• Next: Citation management-Zotero >>
• Last Updated: Jul 15, 2024 2:46 PM
• URL: https://guides.lib.k-state.edu/communication_sciences_and_disorders

K-State Libraries

1117 Mid-Campus Drive North, Manhattan, KS 66506

785-532-3014 | [email protected]

• Statements and Disclosures
• Accessibility
• © Kansas State University

Find and fix writing mistakes instantly

• Check for unintentional plagiarism
• Get instant grammar and style suggestions

Paraphrasing in APA

If you’re taking a class in the social sciences, such as psychology, sociology, or political science, you’re probably using APA (American Psychological Association) format. One important use of formatting guidelines is to standardize the way you incorporate and cite sources in your papers.

Sources are incorporated into papers as quotations, summaries, or paraphrases. Paraphrasing is also called “indirect discourse” because instead of directly writing what the source says, you’re putting it in your own words. The source is represented indirectly, but still with proper citation.

Some people have the misconception that if they change the wording of a source, as we do in a paraphrase, they no longer must cite the source. This isn’t true; it’s always important to let readers know when you’re using ideas from a source. This lets readers see the depth of your research.

Let’s look at how to properly incorporate paraphrases using APA format.

Letting the reader know when a paraphrase starts

In a quotation, it is easy for a reader to tell when the quote begins and ends because the quote is enclosed in quotation marks. Paraphrases lack quotation marks, but it’s still important to show the readers when you’re shifting into material from a source. You don’t want readers to be confused about whether they’re reading your idea or an idea from a source.

Narrative citation

It’s important to organize your paraphrase so it’s clear where it begins and ends, so it’s not abruptly dropped in. Narrative citation involves working some amount of the citation information into the sentence that transitions into the paraphrase.  This information is part of the signal phrase that lets the reader know that a source is coming. A narrative citations usually includes the following information:

• Last Name of the Author
• Year of Publication
• Single page — p. 1
• Page range — pp. 1-5

The first time you use the source, include the author’s full name. You may also want to include something about his or her credentials so it’s clear to the readers why this person is a relevant authority.

Narrative format:

Last Name of the Author (Year of Publication) other paraphrase text (Page number).

Narrative example:

Bryan Stevenson, author of Just Mercy (2014), explained how the traditional agriculture base of the Alabaman economy had to change as a result of several factors, including the migration of African Americans to other areas of the country in the 1940s (p. 24).

After the first mention of an author, you can switch to using just their last name. You can also  use an appropriate pronoun if it would be clear to readers whom the pronoun refers to, such as if there are several paraphrases from the same author in one paragraph.

An appropriate verb is also part of the signal phrase. In the example above, that verb is “explained.” In APA format, these verbs are in simple past tense or past perfect tense.

Letting the reader know when a paraphrase ends

Just like with the beginning of a paraphrase, the end needs to be signaled to the reader in some way.

Parenthetical citation

Parenthetical citations go at the end of a quote or paraphrase. In APA format, the information in a parenthetical citation is the author’s last name, a comma, and the year of publication. If the author’s last name and the date were given at the beginning of the paraphrase, they do not have to be repeated at the end. A page number is optional for a paraphrase, but it is a good idea. Part of the reason for citations is to allow a reader to follow your research. If the source you are paraphrasing is long or complex, a page number would help the reader find the original material. Place a lowercase ‘p’ followed by a period and a space before the page number. If you’re paraphrasing material over more than one page, use two lowercase p’s followed by a period.

Parenthetical format:

Paraphrase text (Last Name of the Author, Year of Publication, Page number).

Stevenson (2014) explains that proximity allows us to see that people can’t be reduced to their worst actions (pp. 17-18).

Parenthetical example:

Proximity allows us to see that people can’t be reduced to their worst actions (Stevenson, 2014, pp. 17-18).

When there are no page numbers or listed authors

Of course, some sources, such as web pages, do not have page numbers. Sometimes a writer will cite the paragraph number. In this case, write ‘para’ followed by a period, a space and the paragraph number. If the paraphrase is over more than one paragraph, add an ‘s’. If the text is long enough that counting out the paragraphs would be unreasonable, you can include another identifying feature, like the chapter name or number.

Despite fanciful theories rarely based in fact, the National Oceanic and Atmospheric Administration (2019) has maintained that the natural environment is the main cause of vessel disappearances in the Bermuda Triangle (para. 3).

The parenthetical citation goes within the sentence, so the period is to the right of the parenthesis.

The information comes from an unpaginated source, so the paragraph number was used instead.

Notice also that in this example there is no person given as the author. Rather, the information is credited to the National Oceanic and Atmospheric Administration. Likewise, on the website where this information is found, no person is given as the author. The organization is considered the author. On the references page, the name of the organization will be in the author position.

Some organizations have well-known abbreviations. If that is the case, the first time you refer to an organization, use the full name in the citation but include the abbreviation immediately after in square brackets. For all further citations, you can just use the abbreviation. If you’re unsure whether an organization’s abbreviation is well-known, err on the side of clarity for the reader and use the full name.

Connection to the references page

A reader can take the information in an in-text citation and find the source on the references page. The references page provides the full citation. With this, a reader can easily find the text herself if she wants to read further. An in-text citation includes the author’s last name. This is the first piece of information on a references page citation, which makes it easy to match up the in-text citation to the right source.

Published October 29, 2020.

How useful was this post?

Click on a star to rate it!

We are sorry that this post was not useful for you!

Let us improve this post!

Tell us how we can improve this post?

•   [email protected]
• Shapiro Library
• SNHU Library Frequently Asked Questions

FAQ: How do I cite paraphrased information in APA Style (in-text)?

• 7 Academic Integrity & Plagiarism
• 61 Academic Support, Writing Help, & Presentation Help
• 28 Access/Remote Access
• 7 Accessibility
• 8 Building/Facilities
• 7 Career/Job Information
• 25 Catalog/Print Books
• 25 Circulation
• 134 Citing Sources
• 14 Copyright
• 310 Databases
• 23 Directions/Location
• 18 Faculty Resources/Needs
• 7 Hours/Contacts
• 2 Innovation Lab & Makerspace/3D Printing
• 25 Interlibrary Loan
• 43 IT/Computer/Printing Support
• 3 Library Instruction
• 37 Library Technology Help
• 6 Multimedia
• 16 Online Programs
• 20 Periodicals
• 24 Policies
• 8 RefWorks/Citation Managers
• 4 Research Guides (LibGuides)
• 213 Research Help
• 22 University Services

Last Updated: Aug 09, 2023 Views: 315458

When you paraphrase, you use your own words. This is usually preferable to direct quotes because the information is written in your own style, but you must be careful not to change the meaning. When paraphrasing, you must still acknowledge where you got the idea from by including a parenthetical citation.

When citing paraphrased information, APA requires you to include the author and date. It is also recommended (but not required) that you include the page number. The format of the page number depends on if the information is on a single page or range of pages.

Examples of Citing Paraphrased Information at the Beginning of a Sentence

A review  (Selby et al., 2017)  identified several laws pertaining to cancer research in the UK that might be affected because of Brexit.

Patafio et al. (2016) investigated the relationship between cancer research funding and cancer research output and found that research output is not well correlated with the public health burden of individual cancers that was measure by mortality rates.

The authors (Lindqvist & Neumann) argue that security and privacy are crucial in the Internet of Things (IoT) because if future attacks are successful they can cause widespread destruction and even cost lives.

Bernard (2011)  argues that Henry VIII's Catholicism was more than just Catholicism without the pope.

Examples of Citing Paraphrased Information in the Middle of a Sentence

Surgery is considered a last resort in the treatment of plantar fasciitis  Owens (2017) argues.

Strength training as treatment for plantar fasciitis, according to (Huffer et al. 2017) , does not contribute to the improved function and pain relief.

Many physical therapists use ultrasound therapy as treatment; however, numerous studies highlighted in the review published by Sanke and Radwan (2015) show that the therapy does not have any effect on the condition. 

Examples of Citing Paraphrased Information at the End of a Sentence

There are multiple types of cyberbullying  (El Asam & Samara, 2016) .

A significant amount of youths' social interaction takes place through technology and children as young as 10 have access to mobile devices  (Williford & DePaolis, 2016) .

The authors found that undergraduate students are afraid to report cyberbullying  (Watts et al., 2017, p. 273) .

Example of how the original quotation might be paraphrased<

Original quotation:.

American commitment to self-government rested on the early experience of colonization. English common law was introduced with the first settlers, and each new colony soon had an elected assembly designed to represent and protect the interests of the settler population, acting like a local equivalent of the Westminster House of Commons.  In theory, popular participation in government was balanced by a strong executive, in the person of the governor, supported by an advisory council.  Bit in the first years of settlement, when colonies were sponsored by private companies rather than the Crown, governors and councils were often themselves elected, reinforcing the tendency towards local control (Conway, 2013, p. 33) .

The essay incorporating the paraphrasing:

The early settlers in Colonial American may have considered themselves English and loyal to the Crown.  However, the local government structure supported a system of relative self-governance  (Conway, 2013, p. 33) .

More Information

• APA guide  (Shapiro Library)

Further Help

This information is intended to be a guideline, not expert advice. Please be sure to speak to your professor about the appropriate way to cite sources in your class assignments and projects.

Campus Students

To access Academic Support, visit your Brightspace course and select “Tutoring and Mentoring” from the Academic Support pulldown menu.

Online Students

To access help with citations and more, visit the Academic Support via modules in Brightspace:

• Academic Support Overview: Getting Help with your Schoolwork This link opens in a new window

American Psychological Association. (2020).  Publication manual of the American Psychological Association (7 th ed.). https://doi.org/10.1037/0000165-000

Bernard, G. W. (2011). The dissolution of the monasteries. History , 96 (324), 390-409. 

Conway, S. (2013). A short history of the American Revolutionary War . I.B.Tauris.

El Asam, A., & Samara, M. (2016). Cyberbullying and the law: A review of psychological and legal challenges. Computers in human behavior , 65 , 127-141. https://doi.org/10.1016/j.chb.2016.08.012

Lindqvist, U., & Neumann, P. G. (2017). The future of the internet of things. Communications of the ACM , 60 (2), 26-30. https://doi.org/10.1145/3029589

Owens, J. M. (2017). Diagnosis and management of plantar fasciitis in primary care. Journal for nurse practitioners , 13 (5), 354-359. https://doi.org/10.1016/j.nurpra.2016.12.016

Patafio, F. M., Brooks, S. C., Wei, X., Peng, Y., Biagi, J., & Booth, C. M. (2016). Research output and the public health burden of cancer: Is there any relationship? Current Oncology , 23 (2), 75-80. https://doi.org/10.3747/co.23.2935

Sanke, P. L., & Radwan, T. S. (2015). Ultrasound as an effective treatment for chronic plantar fasciitis. Journal of foot & ankle surgery , 54 (4) 481-487.

Selby, P., Lawler, M., Baird, R., Banks, I., Johnston, P., & Nurse, P. (2017). The potential consequences for cancer care and cancer research of Brexit. Ecancermedicalscience , 11 (752-769), 1-3. https://doi.org/10.3332/ecancer.2017.ed63

Watts, L. K., Wagner, J., Velasquez, B., & Behrens, P. I. (2017). Cyberbullying in higher education: A literature review. Computers in human behavior , 69 , 268-274. https://doi.org/10.1016/j.chb.2016.12.038

Williford, A., & Depaolis, K. J. (2016). Predictors of cyberbullying intervention among elementary school staff: The moderating effect of staff status. Psychology in the schools , 53 (10), 1032-1044. https://doi.org/10.1002/pits.21973

• Share on Facebook

Was this helpful? Yes 111 No 45

Frequently Asked Questions (FAQs) are a self-serve option for users to search and find answers to their questions. 

Use the search box above to type your question to search for an answer or browse existing FAQs by group, topic, etc.

Tell Me More

Link to Question Form

More assistance.

Submit a Question

Related FAQs

Nursing Scholarly Sources Guide

• Evidence Based Practice
• Quality Improvement
• Scholarly Web-Based Resources

Citing and References

Paraphrasing, scholarly writing and language, sample papers.

• Search Strategies
• Professional Dissemination

Have a Question?

Library Reference Desk (563)-333-6245 /  [email protected]

Nursing Librarians Alison Tollas (563)-333-6244 /  [email protected]

Hannah Carlton (563)-333-6474 /  [email protected]

SAU Library Website https://www.sau.edu/library

• Common APA Reference Examples This is a quick guide to the most common APA resources.
• APA In-text Citations This guide from the APA provides information and examples for in-text citations.
• APA Citation Guide This comprehensive citation guide from the APA includes a breakdown of the structure and requirement of reference lists, as well as an extensive list of citation examples.
• APA Paraphrasing Guidelines This page provides guidance from the APA about paraphrasing sources. Direct quotations are rarely used in APA; it is better to paraphrase.
• APA Appropriate Level of Citation Guidelines This guide from the APA provides instructions about when and how frequently to cite sources. Avoid both undercitation and overcitation. Undercitation can lead to plagiarism and/or self-plagiarism. Overcitation can be distracting and is unnecessary.

Objectivity vs. Subjectivity in Scholarly Writing

Scholarly writing should be objective and impersonal and restrict use of pronouns (I, we, he, she, they, them, you, your, it, etc.). Subjective writing may be regarded as relying on opinion or emotion rather than building a reasonable argument based on evidence.

• Scholarly Voice This guide shares information about scholarly voice in academic writing, or the formal language and tone expected in scholarly writing.
• Scholarly Tone This guide provides guidance about writing clearly and engagingly, while maintaining scholarly voice.
• APA Mechanics of Style This guide from the APA provides information about preferred punctuation, spelling, capitalization, and other writing mechanics required for APA style.
• APA Grammar Guidelines This guide from the APA provides in-depth information about the grammar requirements of APA style.
• APA Sample Paper This is a sample APA paper with guidance and annotations to help you format APA papers.
• << Previous: Scholarly Web-Based Resources
• Next: Search Strategies >>
• Last Updated: Aug 15, 2024 9:34 AM
• URL: https://libguides.sau.edu/nursingresearch

How to Paraphrase in APA Format

How to Do In-Text Citations in a Research Paper

Paraphrasing is an important skill to acquire in your writing. It allows you to put ideas from sources into your own words and avoid quoting large blocks of text. Even if you paraphrase a source instead of quoting it, American Psychological Association format requires you to cite the text that the paraphrased information comes from .

Guidelines for Paraphrasing

Paraphrasing is not just rearranging the words used in your source, or rewriting a sentence using different vocabulary. The language and phrasing you use in a paraphrased sentence should be your own, and sound like the writing you use in the rest of your essay. If the first attempt at your paraphrased sentence is too close to the original, rewrite your sentence with a different arrangement of words and different vocabulary. If you repeat a phrase of two or more words from your source , you should put this phrase in quotes to signify its origin. If you cannot write a paraphrasing of your source that you are satisfied with, quote directly from your source instead.

Citing Paraphrased Material in APA Style

Whenever you paraphrase material in APA format, you must place an in-text citation in your paper, noting the source you paraphrased. An in-text citation is closed in parentheses, and contains the last name of the source's author and the year the source was published. You may also include the page number of the cited information, though this is not required for paraphrased references. Note that other writing styles will require different information for this in-text citation -- Modern Language Association, for instance, requires only author name and page number. For example, say you were paraphrasing in APA the following sentence from Mircea Eliade's "The Myth of the Eternal Return":

"In fact, the myths of many peoples allude to a very distant epoch when men knew neither death nor toil nor suffering and had a bountiful supply of food merely for the taking."

A paraphrasing of this sentence, with an in-text citation, might look as follows:

One recurring theme in mythology is an ancient time period where humanity lived without the threat of starvation or the burdens of work and pain (Eliade, 2005, p. 91).

Related Articles

How to do citations for paradise lost.

How to Write a Paraphrase

What if I Don't Have a Page Number in an MLA In-Text Citation?

How to Do Quotes on an Argumentative Essay in MLA Format

How to quote lists in mla format, how to cite the 4th amendment.

How to Write High School Research Papers

How to write a humanities paper

• APA Style Blog: Citing Paraphrased Work in APA Style
• Williams College: Tips on Paraphrasing
• Purdue University Online Writing Lab: Quoting, Paraphrasing, and Summarizing

Jon Zamboni began writing professionally in 2010. He has previously written for The Spiritual Herald, an urban health care and religious issues newspaper based in New York City, and online music magazine eBurban. Zamboni has a Bachelor of Arts in religious studies from Wesleyan University.

How to cite ChatGPT

Use discount code STYLEBLOG15 for 15% off APA Style print products with free shipping in the United States.

We, the APA Style team, are not robots. We can all pass a CAPTCHA test , and we know our roles in a Turing test . And, like so many nonrobot human beings this year, we’ve spent a fair amount of time reading, learning, and thinking about issues related to large language models, artificial intelligence (AI), AI-generated text, and specifically ChatGPT . We’ve also been gathering opinions and feedback about the use and citation of ChatGPT. Thank you to everyone who has contributed and shared ideas, opinions, research, and feedback.

In this post, I discuss situations where students and researchers use ChatGPT to create text and to facilitate their research, not to write the full text of their paper or manuscript. We know instructors have differing opinions about how or even whether students should use ChatGPT, and we’ll be continuing to collect feedback about instructor and student questions. As always, defer to instructor guidelines when writing student papers. For more about guidelines and policies about student and author use of ChatGPT, see the last section of this post.

Quoting or reproducing the text created by ChatGPT in your paper

If you’ve used ChatGPT or other AI tools in your research, describe how you used the tool in your Method section or in a comparable section of your paper. For literature reviews or other types of essays or response or reaction papers, you might describe how you used the tool in your introduction. In your text, provide the prompt you used and then any portion of the relevant text that was generated in response.

Unfortunately, the results of a ChatGPT “chat” are not retrievable by other readers, and although nonretrievable data or quotations in APA Style papers are usually cited as personal communications , with ChatGPT-generated text there is no person communicating. Quoting ChatGPT’s text from a chat session is therefore more like sharing an algorithm’s output; thus, credit the author of the algorithm with a reference list entry and the corresponding in-text citation.

When prompted with “Is the left brain right brain divide real or a metaphor?” the ChatGPT-generated text indicated that although the two brain hemispheres are somewhat specialized, “the notation that people can be characterized as ‘left-brained’ or ‘right-brained’ is considered to be an oversimplification and a popular myth” (OpenAI, 2023).

OpenAI. (2023). ChatGPT (Mar 14 version) [Large language model]. https://chat.openai.com/chat

You may also put the full text of long responses from ChatGPT in an appendix of your paper or in online supplemental materials, so readers have access to the exact text that was generated. It is particularly important to document the exact text created because ChatGPT will generate a unique response in each chat session, even if given the same prompt. If you create appendices or supplemental materials, remember that each should be called out at least once in the body of your APA Style paper.

When given a follow-up prompt of “What is a more accurate representation?” the ChatGPT-generated text indicated that “different brain regions work together to support various cognitive processes” and “the functional specialization of different regions can change in response to experience and environmental factors” (OpenAI, 2023; see Appendix A for the full transcript).

Creating a reference to ChatGPT or other AI models and software

The in-text citations and references above are adapted from the reference template for software in Section 10.10 of the Publication Manual (American Psychological Association, 2020, Chapter 10). Although here we focus on ChatGPT, because these guidelines are based on the software template, they can be adapted to note the use of other large language models (e.g., Bard), algorithms, and similar software.

The reference and in-text citations for ChatGPT are formatted as follows:

• Parenthetical citation: (OpenAI, 2023)
• Narrative citation: OpenAI (2023)

Let’s break that reference down and look at the four elements (author, date, title, and source):

Author: The author of the model is OpenAI.

Date: The date is the year of the version you used. Following the template in Section 10.10, you need to include only the year, not the exact date. The version number provides the specific date information a reader might need.

Title: The name of the model is “ChatGPT,” so that serves as the title and is italicized in your reference, as shown in the template. Although OpenAI labels unique iterations (i.e., ChatGPT-3, ChatGPT-4), they are using “ChatGPT” as the general name of the model, with updates identified with version numbers.

The version number is included after the title in parentheses. The format for the version number in ChatGPT references includes the date because that is how OpenAI is labeling the versions. Different large language models or software might use different version numbering; use the version number in the format the author or publisher provides, which may be a numbering system (e.g., Version 2.0) or other methods.

Bracketed text is used in references for additional descriptions when they are needed to help a reader understand what’s being cited. References for a number of common sources, such as journal articles and books, do not include bracketed descriptions, but things outside of the typical peer-reviewed system often do. In the case of a reference for ChatGPT, provide the descriptor “Large language model” in square brackets. OpenAI describes ChatGPT-4 as a “large multimodal model,” so that description may be provided instead if you are using ChatGPT-4. Later versions and software or models from other companies may need different descriptions, based on how the publishers describe the model. The goal of the bracketed text is to briefly describe the kind of model to your reader.

Source: When the publisher name and the author name are the same, do not repeat the publisher name in the source element of the reference, and move directly to the URL. This is the case for ChatGPT. The URL for ChatGPT is https://chat.openai.com/chat . For other models or products for which you may create a reference, use the URL that links as directly as possible to the source (i.e., the page where you can access the model, not the publisher’s homepage).

Other questions about citing ChatGPT

You may have noticed the confidence with which ChatGPT described the ideas of brain lateralization and how the brain operates, without citing any sources. I asked for a list of sources to support those claims and ChatGPT provided five references—four of which I was able to find online. The fifth does not seem to be a real article; the digital object identifier given for that reference belongs to a different article, and I was not able to find any article with the authors, date, title, and source details that ChatGPT provided. Authors using ChatGPT or similar AI tools for research should consider making this scrutiny of the primary sources a standard process. If the sources are real, accurate, and relevant, it may be better to read those original sources to learn from that research and paraphrase or quote from those articles, as applicable, than to use the model’s interpretation of them.

We’ve also received a number of other questions about ChatGPT. Should students be allowed to use it? What guidelines should instructors create for students using AI? Does using AI-generated text constitute plagiarism? Should authors who use ChatGPT credit ChatGPT or OpenAI in their byline? What are the copyright implications ?

On these questions, researchers, editors, instructors, and others are actively debating and creating parameters and guidelines. Many of you have sent us feedback, and we encourage you to continue to do so in the comments below. We will also study the policies and procedures being established by instructors, publishers, and academic institutions, with a goal of creating guidelines that reflect the many real-world applications of AI-generated text.

For questions about manuscript byline credit, plagiarism, and related ChatGPT and AI topics, the APA Style team is seeking the recommendations of APA Journals editors. APA Style guidelines based on those recommendations will be posted on this blog and on the APA Style site later this year.

Update: APA Journals has published policies on the use of generative AI in scholarly materials .

We, the APA Style team humans, appreciate your patience as we navigate these unique challenges and new ways of thinking about how authors, researchers, and students learn, write, and work with new technologies.

American Psychological Association. (2020). Publication manual of the American Psychological Association (7th ed.). https://doi.org/10.1037/0000165-000

Related and recent

Comments are disabled due to your privacy settings. To re-enable, please adjust your cookie preferences.

APA Style Monthly

Subscribe to the APA Style Monthly newsletter to get tips, updates, and resources delivered directly to your inbox.

Welcome! Thank you for subscribing.

APA Style Guidelines

Browse APA Style writing guidelines by category

• Abbreviations
• Bias-Free Language
• Capitalization
• In-Text Citations
• Italics and Quotation Marks
• Paper Format
• Punctuation
• Research and Publication
• Spelling and Hyphenation
• Tables and Figures

Full index of topics