how to draft a job application letter

How to Write an Effective Application Letter [with Example & Tips]

By Sheila Kravitz

11 min read

An application letter is a vital document in any job seeker’s arsenal, at the same level of importance as resumes and cover letters. It’s often an applicant’s first point of contact with recruiters and hiring managers .

So, how do you write an effective job application letter to highlight your skills and experience, capture the potential employer’s attention, and increase your chances of getting a job? These are the questions that we’re going to answer in this article while also giving you concrete examples and expert tips that’ll make your letter shine.

Without further ado, let’s jump right in!

Key Takeaways

An application letter is a document similar to a cover letter or a resume that job seekers submit when they are interested in a role .

The document is similar to a cover letter example , and it should follow business letter formatting .

Before writing an application letter, you should research the company and read the job ad to find out which skills and qualifications are needed.

An introductory paragraph should be attention-grabbing , highlighting the amount of work experience you have and at least one highly impressive accomplishment.

The middle portion of the document should be all about your skills and achievements relevant to the job.

A call to action toward the end of the letter increases your chances of being invited for an interview.

What is a Job Application Letter?

A job application letter is a document that’s in many ways similar to a cover letter. It’s written and sent with the purpose of applying for a job . As such, it should convey valuable information about your skills, experience, and motivation for the role that you’re applying for.

However, while a cover letter is a supplementary document to a resume , a job application letter is typically a standalone document and should be sent without additional attachments. As a result, it needs to be longer and more detailed than a cover letter.

Still, an application letter should be a concise, one-page document that serves as an elevator pitch. Use it to get in touch with potential employers and make a lasting first impression that can secure you an interview and expedite the hiring process.

The Best Way to Format Your Job Application Letter

The best way to format your job application letter is to follow the business letter format and layout . This includes organizing the information in a specific way and ensuring that your document is visually clean.

Here’s how to arrange the information in your application letter:

Job Application Letter Format

Contact information

A formal salutation

A catchy introductory paragraph

The middle portion, with your skills and achievements

A closing paragraph with a call to action

A cordial letter closing with your sign-off

This is the optimal structure to follow when writing a job application letter, as it gives hiring managers the chance to see what they want to see exactly when they want to.

Now let’s see how you can create an impeccable layout for your application letter:

Job Application Letter Layout Guidelines

Your document should be one page long .

Choose an appropriate font for your application letter, like Calibri or Helvetica.

Set the font size between 10 and 12 pt.

Adjust margins to at least 1 inch on all sides.

Use 1.0 or 1.15 line spacing and insert an additional line between paragraphs.

Align text to the left or use justified alignment.

A Step-by-Step Guide to Writing a Perfect Application Letter

Let’s learn how to write an application letter for a job with a step-by-step guide that’ll show you how to craft every part of it.

#1. Research the Company

Researching the company is the first step before you even start writing your application letter . This is crucial, as your document has the best chance of garnering attention from hiring managers if it’s tailored and relevant to the position that you’re applying for.

That’s because every job is different, and even similar roles within the same industry require different sets of skills and experiences. By looking into the organization that you want to join, examining the job ad, and paying attention to the requirements, you’ll be able to pinpoint exactly what hiring managers and employers look for in candidates .

After that, you’ll be able to lean on those experiences, as well as the hard and soft skills that you know are necessary for the job. That’ll set you apart from other candidates with generic application letters that don’t entirely match the posted requirements.

#2. Write an Introduction

Writing a strong introductory paragraph is one of the most important steps in the process of crafting an application letter. It’s your way of grabbing the reader’s attention and persuading them to check out the rest of your document.

Hiring managers are busy professionals and sometimes merely skim through application letters , spending just a couple of seconds on each. That’s why you want the first few sentences to be as captivating as possible.

Use this paragraph to mention the position that you’re applying for, emphasize how much experience you have , and highlight one or two particularly notable accomplishments.

Here’s an example:

Introduction Example

I am writing to express my interest in the architect position at Sky Vision Inc., as advertised on your website. With more than 11 years of experience in residential design and project management, as well as a Global Award for Sustainable Architecture under my belt, I am confident that I’ll be able to contribute to your esteemed organization and lead your large-scale projects.

#3. Emphasize Your Skills & Achievements

Once you have the hiring manager’s attention, it’s time to impress them with your unique skills and achievements . Remember that the goal is to be as relevant as possible, so focus on those accomplishments that indicate how you are going to perform in their company should they hire you.

One of the best ways to make this part of your application letter pop is to use numbers for quantification . They add measurable value to your accomplishments, adding credibility to them and making them stand out in the eyes of hiring managers.

Let’s see that in an example:

Emphasize Skills & Achievements Example

I have a proven track record of handling more than 50 projects from inception to completion, within budget, and with no missed deadlines. One of my biggest accomplishments was carrying out a $35 million project and achieving a delivery time 13% faster than the industry standard.

#4. Say Why You’re a Good Fit for the Role

In addition to accentuating your skills and experience, you should stress that you’re the perfect person for the role you’re applying for. This builds on the summary of qualifications that you already talked about to show potential employers how they are going to benefit from hiring you .

To achieve this goal, you can point out the moments when your previous employers prospered from your work , such as how you helped them gain new clients, boost their revenue, improve their business, and more.

Why You’re a Good Fit for the Role Example

Exceptional skills in design software like AutoCAD and Revit, coupled with a commitment to green and user-centric architecture, garnered me a 96% user satisfaction rate and an increase in the company’s repeat business by 67%.

#5. Close Your Letter With a CTA

You should take the opportunity to include a call to action (CTA) toward the end of your application letter. A CTA is a marketing term describing something created to elicit a response .

In terms of an application letter, a CTA can be an invitation for hiring managers to contact you for a job interview . This one simple sentence can vastly improve your chances and secure you the next step in the hiring process.

Close the Letter With CTA Example

Thank you for your time. I would love the opportunity to discuss my qualifications over an interview and explain further how I could contribute to your organization.

Let’s put what we’ve learned into practice and check out a complete application letter example :

Application Letter Example

3 Tips for Crafting an Effective Job Application Letter

Let’s wrap it up with a couple of expert tips that’ll help you craft the best application letter for a job vacancy:

Job Application Letter Writing Tips

Show that you’re interested in the company. Mention something specific about the organization that you want to join that compelled you to apply to them in particular. That’ll set you apart from the competition, as it shows true passion and indicates that you’re already familiar with their work.

Address the reader by their name. Greeting the reader by their name creates a connection right from the get-go. It’s a great way to build rapport and show that you went the extra mile to research the company.

Write a new job application letter for every position. Don’t submit the same application letter every time you apply for a new job. Even slight modifications can still make your document look generic. For maximum chances with recruiters, your best bet is to write a new one every time.

Final Thoughts

Writing a strong application letter is a skill in and of itself. It represents a combination of research skills, communication skills , writing skills , attention to detail, and more. However, learning this ability is crucial, as it opens doors to invaluable opportunities and helps you move your career in the right direction.

Fortunately, learning to write this document is not that difficult once you understand the basics . The format and layout remain the same, regardless of the career or role that you’re applying for. One application letter sample works for any position; you just need to adapt it to suit your needs.

That’s why we’ve provided step-by-step instructions and a complete example of an application letter, arming you with all the knowledge you need. Best of luck getting the job of your dreams!

Application Letter FAQ

#1. when do you need a job application letter.

You need a job application letter when you’re applying for a role , and you want to stand out among the competition. This document serves as a testament to your skills and experience, and its goal is to portray you as a qualified candidate who’s perfect for the job.

#2. Is a letter of application the same as a cover letter?

A letter of application is not the same as a cover letter , but they share many similarities. The two documents have the same formatting, and both convey valuable information about your competence. However, a cover letter supplements your resume, while an application letter is a standalone and more comprehensive document.

#3. How do I write an application letter that stands out?

To write an application letter that stands out, focus on the skills and accomplishments that are relevant to the job that you’re applying for . Use an attention-grabbing introductory paragraph and include a call to action toward the end. Finally, leverage numbers to add measurable value to your achievements.

Create your cover letter once, use it everywhere

How to Write a Job A...

How to write a job application letter (tips and examples).

Your guide to getting your foot in the door.

• Updated 26 Mar 2024
• 11 min read

Joanna Zambas

Content Manager and Career Expert

Reviewed by Chris Leitch

Do you have your heart set on a specific company but have never seen them post a single vacancy? And are you on the verge of giving up completely, and convinced you’re going to be jobless and broke for the rest of your life?

Well, don’t crumple your  perfectly written résumé  in a ball of paper just yet — there’s still hope for you!

All you need to do is write an awesome job application letter.

Application letters are a great way to get your foot in the door of a company that hasn’t advertised a position or when you’re applying for an academic program or an  internship .

So, what are you waiting for?

Read on to find out how to write a great job application letter (and land that  dream job  of yours in the process)!

What is a job application letter/email?

Whereas cover letters are used when applying for a specific vacancy, and include details which are complementary to what’s on the applicant’s résumé, application letters are submitted when there is no job opening, and they tend to be more detailed.

Unlike cover letters, which usually span about one page, application letters can be twice as long.

How should you structure your letter?

The structure and formatting of your application letter is just as important as the words you use to sell your skills and enthusiasm for the job. The pointers below will help you deliver your message in a professional and effective way.

Sender’s address

Begin your letter with your address listed in the left-hand corner of the page. In the US, it’s acceptable to list your address in the right-hand corner. (Skip this step if you’re going to send your application via email.)

If you’re applying via email, create an email address for professional use if you haven’t already. This should include your first and last names or initials — no nicknames or years of birth! Two appropriate examples are [email protected] and [email protected] .

As with any official letter, include the date of your letter below your address.

Subject line

The  subject of your email  should make the manager want to read more and not automatically press the “Delete” button. It could be something like: “Social Media Expert with over 5 Years of Experience”.

Inside address

The company’s address should appear a few lines below your address and the date. Skip this if you’re sending an email.

As with any formal letter, you need to open with the correct formal salutation (such as “Dear Mr [surname]” or “Dear Ms [surname]”).

It’s also best to find out who the head of the department is, and address your letter directly to them to show that you’ve taken the time to really do your research. If you begin with “Dear Hiring Manager”, for example, you’re potentially destroying your chances of getting the job you’re applying for.

Opening paragraph

The opening paragraph should provide details on why you’re getting in touch.

Think about what you want to achieve with this letter before forming your answer. For example, you could say that it’s been a dream of yours to work for the company and that you feel that, given the chance, you’d love to bring new skills and ideas to the table. You can also highlight any qualifications you have here.

Middle paragraph(s)

This is where you will explain why you’re suitable for the position by listing skills you’ve developed through previous work experience . Remember that this shouldn’t be a word-for-word copy of your résumé; rather, you should use this as an opportunity to expand on notable achievements.

And make sure you tailor the content of your letter to the particular job title and company you’re applying to — you don’t want to ramble on about irrelevant details.

Final paragraph

Finally, focus on what you bring to the table and how the company can benefit from your skills and experience. If you have statistics and figures to back up your claims, even better!

For example, if you’re an experienced project manager, you could say how you want to showcase your leadership skills and help the company reach its desired turnover, and then back this up with statistics on how you did just that in previous positions.

You should close your letter with a call-to-action. For example, you could say something like: “I look forward to hearing back from you to discuss any possibilities”. And don’t forget to thank the reader for their time!

Your name and signature

If you’re sending this by snail mail, opt for a handwritten signature. If, on the other hand, you’re sending an email, simply write your name, followed by your contact information.

Most application letter templates (and formal letter templates in general) use the Times New Roman typeface at 12 points. Other recommended fonts include Arial, Georgia and Calibri.

Tips for writing your letter

When it’s time to write an application letter, bear the following points in mind to ensure that your document captures the hiring manager’s attention and successfully creates the impression that you’d make a good fit for their company.

1. Include bullet points

Bullet points can be used as an effective formatting tool when writing your application letter. They can demonstrate points clearly and concisely, as well as help with the overall layout, allowing for bite-sized, readable chunks of information.

2. Make sure the language you use is easy to read

You might be a literary wizard , but those long words won’t impress the hiring manager if they make your letter difficult to read.

3. Use positive language

Positivity is the way forward when it comes to selling your skills to a potential employer. Therefore, you should use positive words when explaining your previous work experience.

These words include “assisted”, “conducted”, “executed”, “proposed” and “recommended”, which (when used right) can demonstrate your contribution and dedication to your role and organization.

4. Be creative

Depending on the industry that you’re interested in, you can be a bit creative with your approach . This means that you don’t have to follow the conventional structure of a cover letter, and can instead adopt a more story-like approach.

Should you add any attachments?

Since application letters are not submitted in response to particular job ads, but rather serve as an inquiry into any unadvertised openings which may be available, they tend to be standalone documents. That is to say they are not typically accompanied by other files.

Whereas cover letters are concise, tailored to the job posting and accompanied by résumés, your letter of application will be a more extensive account of your skills and experiences.

That being said, if you’re applying for a creative position such as that of a video editor or blog writer, it makes sense to include a few samples of your work that best represent your talent and ability.

Job application letter samples

The following application letter samples can give you an idea as to what to include in your letter, as well as how to structure it effectively.

1. Job application email sample

Dear Mr Cannon,

I have long been following your company’s growth and progress, being extremely passionate about clean, renewable energy. I remember coming across XYZ Renewables back in the early 2000s, when it was still in its early startup stages, and I admire how your leadership has grown the company since.

Having gained extensive experience as a solar consultant over the last decade, I have kept an eye out for any job opportunities with XYZ Renewables. This is why I am writing to you today: to express a keen interest in working with you in the future, should any solar consultation vacancies become available at your company.

In my current role at ABC Energies, I train new hires in advising and liaising with clients, as well as in designing and installing solar systems that cater to the needs and budget of our clients. I carry out the same duties myself, and have been commended for my customer service skills and technical know-how in solar systems installations. Over the last year, I have overseen and facilitated transactions totaling upwards of $1 million.

I appreciate you taking the time to read through my application. I hope that my skills and work experience can contribute to a fruitful collaboration down the line.

Yours sincerely,

Mark Rowling

2. Internship application email sample

Dear Ms Kipling,

Ever since I was a sophomore in high school, I’ve dreamed about pursuing an undergraduate degree in interior design and going on to work for an award-winning architectural firm. During my studies at AB College, where I graduated from just over a month ago, I became exposed to the works of various such firms, including your own.

XY Designs stood out to me for the simplicity of its designs (I am also a fan of Scandinavian interiors!) as well as its clever use of natural lighting and earthy colors and textures. In particular, I was impressed with the renovation of the Workwell coworking space you undertook and completed in 2022.

I believe that working alongside the designers on your team and under your mentorship would be an invaluable experience, which is why I am reaching out to enquire about any potential internship opportunities you may have this coming summer. During my studies, I have become proficient in using SketchUp and 3Ds Max, and completed my final project on Scandinavian interiors and architecture specifically. I am attaching a link to my final project portfolio below.

Thank you for your time, and I hope to hear back from you soon.

Respectfully,

3. Academic application letter sample

Gregory Allen Department of English AB University Syracuse, NY

Tuesday, March 26, 2024

Dear Mr Allen,

During my undergraduate studies in animation, I discovered — quite unexpectedly — a passion for writing, and specifically writing for film and television. Although up until that point I had believed myself to be a VFX artist in the making, the discovery caused me to reconsider. Today, I am writing to express my interest in the Creative Writing MA program at AB University.

During my final year at Arts College, I produced a screenplay for a short film, and found that setting up the scene and creating a whole new world in words was far more fascinating to me than trying to recreate it by moving around and rendering pixels on a screen. I received the highest mark out of everyone on my course for that piece of writing; and that was followed by my screenwriting professor’s recommendation: the way he spoke about AB University’s history and faculty removed any sort of doubt from my mind. It all became clear: this was to be my new path.

I have attached some writing samples, as per the application guidelines: my final-year screenplay as well as two pieces of prose I wrote in my free time. I hope that you may consider my application for a spot on the Creative Writing course.

I look forward to hearing back from you. Thank you for your time!

Best wishes,

Things to remember

From writing the first draft of your application letter to editing it and adding the final touches, remember to do the following:

1. Do your research

Research is one of the most important steps when it comes to  job searching ; you need to make sure that you know all there is about the organization you’re targeting and you should have a clear understanding of what their company culture is like.

2. Don’t forget to proofread

This goes without saying, but never send your application letter off without proofreading it. With so many readily available editing tools online, there’s no excuse for a careless typo or wordy sentences. Grammarly and Hemmingway are two of the most popular programs to help you perfect your writing.

3. Use their style of writing

You can usually guess a company’s style of writing from their website and publications. So, it’s important to try and keep your letter in line with this so they can see that you’re a real match for the position and that they’d be silly to not invite you for an interview.

Final thoughts

Whether you go to write a cover letter or an application letter, or even to put together a portfolio for a prospective employer to see, the same thing applies: everything you include must be related to the position you’re hoping to land.

So, before you’ve started writing, take time to consider which of your skills, qualities and achievements best portray you as a strong candidate , and how you can best convey your interest in (and suitability for) the company as a whole.

Have you ever written an application letter before? Do you have any other tips to share with fellow jobseekers? Leave us a comment in the comments section below!

Originally published on August 21, 2018. Updated by Electra Michaelidou.

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• Job Application Documents

How to Write a Job Application Letter (with Examples)

Last Updated: August 9, 2024 Fact Checked

Introduction

Body paragraphs, closing your letter, sample letters, expert q&a.

This article was written by Shannon O'Brien, MA, EdM and by wikiHow staff writer, Aly Rusciano . Shannon O'Brien is the Founder and Principal Advisor of Whole U. (a career and life strategy consultancy based in Boston, MA). Through advising, workshops and e-learning Whole U. empowers people to pursue their life's work and live a balanced, purposeful life. Shannon has been ranked as the #1 Career Coach and #1 Life Coach in Boston, MA by Yelp reviewers. She has been featured on Boston.com, Boldfacers, and the UR Business Network. She received a Master's of Technology, Innovation, & Education from Harvard University. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 10,794,553 times.

So, you’ve found your dream job and want to make sure you nail the job application process. You double- and triple-check the criteria—they’re asking for a cover letter. What does that mean, and how do you write it? A cover letter or letter of application is a single page that sums up why you want and deserve the job. Think of it as an extension of your resume ; a sales pitch for why you’re the perfect candidate. We’ve put together a step-by-step guide full of examples and tips on how to write a letter of application for a job. With our help and a little finesse, you may soon be calling that dream job your own.

Things You Should Know

• Format your application letter single-spaced and in Times New Roman, Arial, or Calibri font that’s 10- to 12-point in size.
• Open your letter with an engaging and confident first paragraph that briefly includes your qualifications, where you found the job, and your overall interest in the position.
• Show your personality in the body paragraphs by describing the passions that relate to the position in 1 or 2 sentences.
• Use keywords (like leadership, communication, and detail-oriented) from the job description throughout your letter to show that you’ve done your research.

• First and last name
• Phone number
• Email address
• Personal website and/or portfolio link (if you have one)

• If you don’t know the hiring manager's name, search the company’s website or refer to the name of the individual who originally posted the job opening.
• If you’re in doubt about who to address your letter to, use “[Department] Hiring Manager.”

• If you don’t have the employer or hiring manager’s name, use a general but professional opening, “To Whom It May Concern” or “Dear [Department] Hiring Manager.”

• Be short and specific in this opening paragraph—save those details for later.
• Think of your first paragraph as a sales pitch. What can you say that’ll grab their attention immediately? Is there something you have that other candidates don’t that make you more qualified for the position?
• Show the employer that you’re familiar with the company and job application by noting keywords and characteristics valued by the company.
• For example: “I write to apply for the Office Manager position at Acme Investments, Inc. I am an excellent fit for this position, as demonstrated by my extensive background in management and proven success as a corporate administrator.”

• Companies appreciate when job candidates include this information because it lets them know where people are searching for jobs.
• Only include a company contact or friend’s name if you have their permission. This way, they’ll be ready to answer any questions about you and your character later.
• You may write something like: “John Smith recommended that I get in touch with you about the general manager position at EnviroRent,” or “I came across the available position on LinkedIn and believe I am a strong candidate.”

• For instance, if the company needs someone who can lead a team and handle multiple projects at once, note what team projects you’ve led in previous positions and how you improved overall productivity.
• If you have numerical data or stats to back up your accomplishments, include them! This is your time to brag about your achievements and show how you’ve excelled in the workplace.

• Scan the job application for keywords like leadership, communication, management, and detail-oriented. Then, highlight in your letter how you have these characteristics or skills.
• Avoid embellishing any of your qualifications. Remember, an employer can always double-check the facts.
• If you’re not sure what to write, refer to your resume or CV. What have you done that matches the job description best, and how can you elaborate on it?
• For example: “In my previous role, I successfully supported an office of 100 personnel and honed my management and interpersonal skills through customer service and clerical responsibilities.”

• For instance, you could express how the company has impacted you personally and why that’s driven you to apply for the position.
• Although you want to provide details, keep it short. Stick to a 1 to 2-sentence description rather than a full-length story. Your letter should stay under 3 paragraphs.
• Here’s an example: “My passion for teaching began the summer of my sophomore year of high school when I was a camp counselor. I was given the opportunity to teach a class focusing on local plant life, and the campers’ enthusiasm cultivated my love for teaching and conservation.

• For instance, you could write, “I am excited about the possibility of working for you and your company. I would be more than happy to discuss my qualifications and Acme’s future direction in person or via video conference.”
• Keep your call to action brief and open, or provide specific dates you’d be available to meet with the employer.

• For instance, sign off with, “Thank you for your time and consideration. I look forward to hearing from you,” or “Thank you for considering me for this position. If you have any further questions or require additional documentation, please don’t hesitate to contact me.”

• If you’re sending your letter via email, import your signature into the document as an image or .png file.

• Always proofread and ask someone else to read over your application letter before you send it. This way, you can make sure it’s absolutely perfect and error-free. [13] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source Thanks Helpful 0 Not Helpful 0
• Keep the overall tone of the company or employer in mind while writing your letter. For instance, if you’re applying to be a journalist for a prestigious news website, match their word choice and writing style. Thanks Helpful 1 Not Helpful 0
• Be sure to customize your application letter for every job you apply to, even if they have the same qualifications. Thanks Helpful 0 Not Helpful 1

You Might Also Like

• ↑ https://www.ferrum.edu/downloads/careers/cover-letters.pdf
• ↑ https://owl.purdue.edu/owl/job_search_writing/job_search_letters/cover_letters_workshop/formatting_and_organization.html
• ↑ https://icc.ucdavis.edu/materials/cover-letters
• ↑ https://hbr.org/2016/05/learn-to-love-networking
• ↑ https://hbr.org/2014/02/how-to-write-a-cover-letter
• ↑ https://www.astate.edu/dotAsset/54eb42cc-33a3-4237-a46e-3f4aaac79389.pdf

About This Article

The best way to start an application letter is to mention where you found the job opportunity and how your strengths can benefit the employer. Devote time in the body paragraphs to tell the employer more about your experience and qualifications. Explain why you’re the best candidate and finish by inviting the hiring manager to contact you. For suggestions on how to prepare your letter, and examples of what to write, read on! Did this summary help you? Yes No

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Blog Cover Letter Help Short Cover Letter Examples

5 Short Cover Letter Examples (And How to Write Your Own)

As long as you can explain why you’re the ideal candidate, a short cover letter is just as effective as a long cover letter. In fact, when done right, it can be even more compelling.

As featured in *

Five short cover letter examples

Short cover letter template, how to write a short cover letter for a job application, short cover letter faqs.

To write a short cover letter that still lands you the interview, draw inspiration from our short cover letter samples and template below. You can use these examples however you like — either download them as Microsoft Word files or copy and paste the text.

Our free-to-use cover letter builder can make you a cover letter in as little as 5 minutes. Just pick the template you want, and our software will format everything for you.

Our professional short cover letter examples include everything needed to capture the hiring manager’s attention and earn an interview.

Short cover letter sample #1

Short cover letter sample #1 (text version)

February 29, 2020

Principal’s Name

Washington High School

Portland, Oregon 97174

(971) 847-2122

[email protected]

Dear Principal [Name],

I’ve been passionate about teaching since I began tutoring for pocket money in high school.

I have seven years of teaching experience, instructing children with a diverse range of abilities. I’m also successful at boosting achievement, having increased average grades by 15% at my current school. I believe this makes me an ideal candidate for the tutoring role at Brearley High School as advertised on LinkedIn.

I can be contacted at 971 874-2478 or [Your Email]. I look forward to speaking with you soon.

This brief cover letter works because it quickly makes an impact by highlighting the candidate’s passion for tutoring.

Additionally, the cover letter is just long enough for the candidate to include some concrete achievements from their past work. These examples show employers what the candidate is capable of in a few short sentences.

Short cover letter sample #2

Short cover letter sample #2 (text version)

March 15, 2020

Hiring Manager’s Name

47 Jackson Street

Derry, Maine 04401

(207) 421-3698

[email protected]

Dear [Hiring Manager’s Name],

Since graduating from high school in 2010, I’ve waitressed at four different establishments in Derry. If Atwater’s restaurant is looking for an experienced professional, I’m your candidate.

I’m a reliable, diligent worker, with a 100% attendance record. I’m also popular with the local clientele: my ability to create a rapport with customers increased daily wine sales by $50+ in my current role.

I look forward to hearing from you. I can be reached at [Your Email] or (207) 014-7858.

Despite this short cover letter’s length, the candidate quickly spotlights their interpersonal skills and full attendance record — both details that will impress employers.

By the end of this cover letter, the reader is left with a clear understanding of this candidate’s qualifications and confidence in their abilities.

Include a call to action in the last paragraph of your cover letter to encourage hiring managers to reach out to you and schedule an interview.

Short cover letter sample #3

Short cover letter sample #3 (text version)

April 7, 2020

1047 Osage Boulevard

Tulsa, Oklahoma 74169

(539) 258-0014

[email protected]

As a state-qualified registered nurse with 17 years of experience tending to the infirm, I believe that I’m the ideal candidate for the nursing position at St. Mary’s Hospital.

In my present role, I evaluate the conditions of approximately 30 patients daily, developing personalized support plans for each of them, all while interfacing with colleagues to ensure effective care.

I’m responsive to emergency medical situations, and provide sympathetic support to patients as well as their friends and families. In 2018, I was awarded the Leadership in Ethics Award by the ANA in recognition of these qualities, so I believe I would be a valuable addition to St. Mary’s

I look forward to speaking to you about this position. I can be reached at 918.184.5447 or [Your Email].

This concise cover letter is effective because the applicant wastes no time highlighting how much experience they have.

The candidate quickly shows that they were recognized by the American Nurses Association (ANA) for their emergency response performance and strong sense of ethics. In less than 150 words, they effectively draw attention to their top hard and soft skills in a convincing yet brief cover letter.

Mentioning industry-specific awards and certifications can make a short cover letter more impactful than a longer letter filled with less relevant information.

Short cover letter sample #4

Short cover letter example #4 (text version)

August 31, 2021

Company Address

Atlanta, GA 30347

(xxx) xxx-xxxx

Dear [Mr./Ms./Mx.] [Hiring Manager’s Surname],

I’m writing to apply for the chief copy editor position at The Atlanta Journal-Constitution you advertised on Indeed.com.

Here are the reasons why I believe I’d be suitable for the role:

• I know the AP stylebook inside and out
• I have 7+ years’ experience as a sub-editor, including 2 as deputy chief copy editor
• In my current role, I edit 7,000 words per day
• I’m used to working to a (midnight) deadline
• I’ve adapted to working on rotation, often working weekends
• As deputy chief copy editor, I’m responsible for all copy editing on 3 days a week, supervising a team of 5
• Since I was hired, I’ve reduced the incidence of typos by 17% through my attention to detail and organizational skills

Thank you for reviewing my qualifications. You can contact me at your convenience to organize an interview at (470) 000-1234 or [email protected]. I look forward to hearing from you.

This short cover letter succeeds by packing plenty of information in a small space.

The applicant uses bullet points to showcase their relevant achievements and organizational skills . In this case, the applicant is applying for a copy editing role, so they talk about how they’ve successfully improved copy in the past, backing up those achievements with hard numbers.

Short cover letter sample #5

Short cover letter example #5 (text version)

February 1, 2022

74 Company Address

Murfreesboro, TN 37131

(615) 123-4567

[email protected]

Dear [Mr./Mx./Ms.] [Hiring Manager’s Surname],

I’m thrilled to be writing to you to apply for the Tour Guide position that Greenbay Tours is advertising on LinkedIn.

Guiding tourists around our historic city and teaching them about its colorful past requires strong leadership and communication skills. I grew into an effective leader and communicator as President of the Tubman High School Debate Team, and these abilities paired with a passion for history make me the perfect fit for this role.

I have no doubt that I could apply my charisma and sincere interest in our city’s past to showcase its marvels to tourists. Please feel free to reach out to me for an interview at (615) 000-1234 or [email protected].

This example demonstrates that you don’t need work experience to write an effective short cover letter.

In fact, short cover letters are perfect if you’re writing an entry-level cover letter . The shorter format lets you get right to the point and allows you to focus on your top 1–2 achievements that make you a good fit for the role.

Prefer using a template where you can simply plug in your information? We’ve got you covered.

Short cover letter template (text version)

City, State, ZIP

As a [Position Name] with [X] years of experience [Action], I believe that I am the ideal candidate for [Company Name].

I am a [Adjective], [Adjective] worker, and in my current position have successfully [Achievement — with numbers]I look forward to hearing from you. I can be reached at [Your Email] or [Your Phone Number].

This template ticks all the boxes of a well-written short cover letter: it’s properly formatted, concise, and addresses the hiring manager by name. You can download this template — or copy and paste the text — and fill in the blanks.

To write an effective short cover letter, you need to summarize your relevant experience, skill set, and achievements as quickly as possible.

Follow these tips to create a brief cover letter that wins over hiring managers.

1. Don’t use this overused opening line

“I’m writing to apply for the role of…” is the most overused opening line job seekers use on their cover letters.

Most hiring managers have seen it thousands of times. When writing your cover letter, try to avoid this boring opener.

Instead, learn how to start a cover letter with creativity and personalize your opening to you, and you’ll get noticed by more recruiters.

To illustrate how to do this, here’s an example of a captivating opening line:

“As an experienced and innovative marketer with an excellent track record, I’m thrilled to submit my application for the Senior Marketing Specialist role at ABC Enterprises.”

Then later on your cover letter explain the details about the role you want to fill and where you found it.

Additionally, make sure you know how to address a cover letter professionally to make a good impression.

2. Cut meaningless buzzwords

Anyone can describe themself as “detail-oriented” or a “self-starter,” but buzzwords mean little to recruiters.

Rather than describing yourself as “self-motivated,” give an example of an achievement that demonstrates this quality in action.

For instance, if you’re applying for a sales role, you could write:

Researched a new search engine optimization strategy that led to a 47% increase in sales.

Adding an accomplishment that reflects your strongest skills demonstrates to the hiring manager that you actually have those skills, and aren’t just saying so.

Instead of using buzzwords, start every bullet point you write with a powerful action verb to best showcase your accomplishments.

3. Don’t mention every past job

You don’t need to mention every job you’ve ever had in a short cover letter.

Instead of talking about specific roles, discuss the accomplishments and skills listed on your resume that make you the perfect fit for the job.

Read the job posting carefully to find out what skills the company is seeking, and highlight them in your short cover letter.

You can give a more detailed overview of your previous positions when writing your resume .

4. Use short words rather than long phrases

Without realizing it, we sometimes write unnecessarily long phrases on professional documents when a single word is enough. After you’ve written your cover letter, go back and reread it.  Replace longer phrases with single words (or at least fewer words).

Here are some examples of long phrases that are frequently used in cover letters along with some shorter words to use instead:

• Accomplished
• Regarding/About
• In order to
• I am capable of/I am able to
• Due to the fact that
• Successfully accomplished
• A large number of
• With regard to
• At the present time

How to write a cover letter

Dread writing cover letters? Read our guide to learn how to write a great cover letter that convinces hiring managers you’re the ideal person for the job.

Here are the answers to some common questions about short cover letters.

What do I include in a short cover letter?

Include the same sections of a cover letter you’d normally have, including:

• a cover letter header with your contact information
• the hiring manager’s mailing address
• a proper cover letter salutation
• the body of your cover letter
• a sign off and your signature or typed name

How do I format a short cover letter?

Format your short cover letter the same way you’d format a cover letter that’s standard length.

Standard formatting elements include:

• a professional cover letter font (size 10.5–12 points — your contact details can go down to around 8 points)
• 1” cover letter margins
• PDF or DOCX format

When shouldn’t I use a short and concise cover letter?

There are a couple of situations when you shouldn’t use a short and concise cover letter:

• If the hiring manager has set a minimum word count — make sure you hit it.
• If you have many relevant achievements, skills, and certifications that the hiring manager absolutely needs to know about (and you can’t describe them properly in your resume) — then you can add them to your cover letter.
• If writing at a high level is part of the job — showcase your written prowess with your cover letter.
• If you’re changing careers  — a compelling career change cover letter needs to be long enough to explain why you’re making the change and convince employers that your skill set will be an asset to their company.

However, here’s the Golden Rule of cover letter length : Never go past one page!

How can I make a short cover letter quickly?

If you need to make a short cover letter quickly, you can use a cover letter builder , which breaks the process down into a few quick steps. Or if you dread setting up a cover letter because you don’t know how to make it eye-catching, use a cover letter template instead.

Will hiring managers be turned off by a brief cover letter?

No, hiring managers won’t be turned off by a brief cover letter. In fact, many hiring managers will appreciate your ability to get to the point. Hiring managers have dozens of applications to review, and if you can sum up why you’d be the perfect hire in 200 words or less, they’ll appreciate you saving them time.

How short should a cover letter be?

As long as you can present a solid reason for why you should be hired, there’s no real rule about how short a cover letter should be. The shortest one we feature is under 150 words, but if you could convey the same information in fewer words, then go for it!

Ida Pettersson

Career Coach and Resume Expert

Committed to empowering job seekers of all experience levels to take the next step in their careers, Ida helps professionals navigate the job hunt from start to finish. After graduating from New College of Florida with a B.A. in Philosophy and Chinese Language and Culture, Ida moved to Hong Kong to begin her own career journey and finally settled in Taiwan. Her insights on resume writing, interview strategies, and career development have been featured on websites such as LawCareers.net, Digital Marketer, and SheCanCode.

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Securing a job in today’s competitive job market is pretty challenging, a well-written job application letter can make all the difference in landing a dream job. It serves as your first introduction to your potential employer and offers a valuable opportunity to showcase your qualifications, skills, enthusiasm, and suitability for the role.

To explore the ins and outs of writing a job application letter, and how to make a strong impression with it, check out this blog. This blog will show you how to write an exceptional job application letter that will help you stand out from the competition.

A job application letter is commonly referred to as a cover letter. This letter of application is a document that is sent along with your resume when you apply for a job. Its main purpose is to introduce yourself to the potential employer or hiring manager, providing an opportunity to present your skills, qualifications, and experience that are relevant to the job you’re applying for. Additionally, it aims to persuade the hiring manager to consider you for the role. 

Therefore, a strong job application letter serves as your ultimate gateway to your dream job.

• Components of a Job Application Letter

To draft an outstanding application you need to follow the right step to write a letter. Therefore, here are the key components that you should follow:

Include your contact information and the date at the top of the letter, followed by the employer’s contact details.

Begin your letter with a formal greeting to the hiring manager. It’s best to address the letter with the name of the hiring manager. For this, it’s advisable to call the company and ask for the hiring manager’s name as it would look professional. Alternatively, use a generic salutation like “Dear Hiring Manager”.

Craft a standout introduction to build that positive impression from the start of your letter. Your introduction should highlight your relevant skills, experiences, and achievements that make you a suitable candidate for the job.

Highlight what value you can bring to the company with this position. Talk about why you’re the perfect fit for the job; this way, you can showcase your professional skills and stand out from other applicants.

Express your enthusiasm for the position and reiterate your interest in the opportunity. Also, thank the employer for considering your application. End the letter with professional closing for example: “Yours sincerely”, “Best regards”, or “Thanks for your consideration”, followed by your name and signature.

Read More: All You Need to Know About Resume Headlines – With Example

• Tips on How to Write a Job Application Letter

Customize your application letter for the job; formally, it’s best to follow the key components that we discussed above. This way, you can tailor your application letter to each job, highlighting the qualifications and experiences most relevant to the position.

Show your understanding of the company and its values in your application letter as this shows that you are aware of what the company does, and your genuine interest in the position.

Though you have a lot to say and express in your letter, do not go over the board, keep it concise and to the point, focusing on key skills and experiences that align with the role.

It sometimes happens that the hiring manager may not read the entire letter but rather would just find the relevant keywords that match the job requirements. Additionally, incorporating keywords will also help your application stand out to applicant tracking systems (ATS).

Finally, once you have drafted your outstanding job application letter, give a quick check on the grammatical errors to ensure the letter is professionally well formatted without any blunders.

• Best Job Application Letter Format (Example Templates)

Subject: Application for the Role of [Job Title] at [Company Name]

I am writing to express my interest in the [Job Title] position listed on [where you found the job posting]. As a recent graduate from [University/College Name], I am excited about the opportunity to contribute to [Company Name] and grow both personally and professionally.

During my academic studies, I developed strong skills in [relevant skills or coursework]. I am particularly drawn to [specific aspect of the company or job description] and am eager to apply my knowledge and enthusiasm to support [Company Name]’s goals.

I am highly motivated and detail-oriented, and I possess excellent communication skills. I am confident that my academic background and passion for [industry or field] make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the needs of [Company Name].

Best regards,

[Your Name]

Subject: Job Application for [Job Title] Position at [Company Name]

Dear [Hiring Manager’s Name],

I am writing to apply for the [Job Title] position at [Company Name], as listed on [where you found the job posting]. With over [number of years] years of experience in [relevant industry or field], I am excited about the opportunity to bring my expertise to your esteemed organization.

In my current role at [Current Company], I have successfully [mention key achievements or responsibilities]. These experiences have equipped me with strong skills in [relevant skills or competencies], including [specific skills mentioned in the job description].

I am particularly drawn to [specific aspect of the company or job description], and I am confident that my background in [relevant experience or industry] aligns well with the needs of [Company Name].

Thank you for considering my application. I am eager to further discuss how my qualifications and experiences can contribute to the continued success of [Company Name].

Yours Sincerely,

Subject: Expressing Interest in [Job Title] Position at [Company Name]

I am writing to express my interest in the [Job Title] position at [Company Name], as posted on [where you found the job posting]. With [number of years] years of experience in [relevant industry or field], I am confident in my ability to contribute effectively to your team.

In my previous role at [Previous Company], I [briefly mention key responsibilities or achievements]. These experiences have honed my skills in [relevant skills or competencies], and I am eager to apply them to drive success at [Company Name].

I am particularly impressed by [specific aspect of the company or job description], and I am excited about the opportunity to collaborate with the talented team at [Company Name].

Thank you for considering my application. I look forward to the possibility of discussing how my background and expertise align with the needs of your organization.

Read More: Resume Headline For Freshers: 30+ Examples and Tips

Now that you’ve reached the end of this article, you understand that a well-written job application letter can significantly enhance your chances of securing an interview with your dream company in this challenging job market. Therefore, follow these tips, key components, and templates to draft a successful job application letter that impresses your hiring manager. With the right approach, you’ll be one step closer to your next career opportunity.

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Writing a Winning Job Application Letter: Tips and Examples

A job application letter, also known as a cover letter, is a formal letter that accompanies your resume and introduces you to a potential employer. The purpose of a job application letter is to highlight your qualifications, experience, and skills that make you the perfect candidate for the job. It also helps employers understand your personality, work ethic, and how you plan to contribute to their organization.

Importance of Customization

One of the key factors that can make or break your job application letter is how well you customize it to the specific job you are applying for. Employers want to see that you have taken the time to research their company and understand what they are looking for in a candidate. Customizing your letter also shows that you are genuinely interested in the job and that you are willing to put in the extra effort to stand out from other applicants.

Brief Overview of Key Sections

While job application letters can vary slightly depending on the job and industry, they typically contain four key sections:

Introduction: This section should include a brief introduction, the job you are applying for, and how you found out about it.

Qualifications: In this section, you should discuss your qualifications and experience that make you a good fit for the job. Be sure to tailor this section to the specific job requirements to show that you have the skills they are looking for.

Skills: Here, you should highlight your relevant skills and how they apply to the job. Use examples from your past experiences to demonstrate your proficiency in each skill.

Closing: The closing paragraph should thank the employer for considering your application and provide contact information for them to reach you.

In this article, we will dive into each of these sections in more detail and provide tips and examples to help you write a winning job application letter.

Understand the Job Requirements

To write a winning job application letter, it is important to thoroughly understand the job requirements. This involves analyzing the job description and understanding the needs of the employer, as well as tailoring your letter to attract the specific employer.

A. Analyzing the Job Description

The job description provides you with valuable information about the position you are applying for. It outlines the required skills, qualifications, and responsibilities of the job. By analyzing the job description, you can determine if the role is a good fit for your experience and qualifications.

When analyzing the job description, it is important to pay attention to key phrases and requirements mentioned. These can give you insight into the priorities of the employer and allow you to tailor your application to meet those priorities.

B. Understanding the Needs of the Employer

To write a winning job application letter, it is also essential to understand the needs of the employer. This means researching the company and the industry to get a better understanding of the company culture, mission, and values. It also means understanding the desired outcome of the position and how you can address the employer’s needs.

One way to convey your understanding of the employer’s needs is to highlight relevant accomplishments in your application letter. By showing how you have successfully addressed similar challenges in the past, you can demonstrate your potential value to the employer.

C. Tailoring the Letter to Attract Specific Employer

Finally, to write a winning job application letter, it is important to tailor your letter to attract the specific employer. This means using language and examples that relate to the specific company and its values. It also means customizing your application letter to the specific job and its requirements.

To tailor your letter, take the time to research the company and its values. This can involve reviewing their website, social media, and other online resources. By addressing the specific needs and values of the employer, you can show that you are invested in the position and the company.

To write a winning job application letter, it is important to understand the job requirements, analyze the job description, understand the needs of the employer, and tailor the letter to attract the specific employer. By doing so, you can craft an application that stands out from the competition and showcases your value as a candidate.

Research the Company and Industry

Before writing your job application letter, it’s important to research the company and industry thoroughly to increase your chances of writing a winning letter. Here are three key areas to focus on:

A. Understanding the Mission, Vision, and Values of the Company

Make sure you take the time to research the company’s mission, vision, and values. This will help you understand the company’s goals and the qualities they look for in employees. You can find this information on the company’s website, social media pages or company annual report.

Incorporate the values and mission statement of the company into your job application letter. This highlights your alignment with the company culture, and how your beliefs and goals match that of the organization’s.

B. Identifying the Company’s Competition

Once you have an understanding of the company, you need to identify the company’s competition. Knowing who the competitors are can help you understand the industry as well as the company’s market share position.

List the company’s competitors in your job application letter and briefly explain how you see the company’s strengths overcoming the competitors’ weaknesses.

C. Industry Trends and How to Address Them

The final area to focus on when researching the company and industry is identifying current industry trends and how these trends may impact the company’s future. Use reputable sources to gather trends and predictions about the industry. This will also show the recruiter that you are not only familiar with their industry, but are engaging in informed discussion and contributing to innovative solutions.

Incorporate industry trends into your job application letter and showcase the ideas and innovations you bring, how leveraging them can enhance the company’s position and how you can contribute to any current and future challenges, for which the potential employer has yet to find a solution.

By researching and incorporating the above areas into your job application letter, you demonstrate a genuine interest in the organization and showcase clear understanding, innovative thought and how your expertise can improve the company’s performance.

Know Your Strengths and Skills

When writing a job application letter, it’s crucial to understand your unique selling proposition, relevant experience, and transferrable skills. This information will help you stand out from the other applicants and potentially land the job of your dreams.

A. Identifying Your Unique Selling Proposition

Your unique selling proposition (USP) is what sets you apart from the other candidates. It could be a specific skill, experience or personality trait that aligns with the company’s values and job requirements. Start by analyzing the job description and researching the company culture to identify what makes you an ideal candidate for the role.

Once you have identified your USP, use it as the main selling point in your job application letter. Highlight your strengths and skills and explain how they align with the job requirements and the company’s values. This will show the hiring manager that you are not just another candidate, but someone who has something valuable to offer.

B. Highlighting Your Relevant Experience and Accomplishments

Your work experience and achievements are essential in demonstrating your abilities and suitability for the job. When crafting your job application letter, focus on highlighting your relevant experience and accomplishments. Use specific examples to demonstrate how you have contributed in previous roles and how those skills could be applied to the new role you are applying for.

Be sure to use metrics whenever possible as numbers are a great way to showcase your achievements. For example, if you were able to increase sales revenue by 20% in your previous role, mention it in your letter. This will give the hiring manager a clear understanding of your capabilities and how they align with the job requirements.

C. Understanding How to Leverage Transferrable Skills

Transferrable skills are those abilities that you have gained from your previous experiences that are not necessarily related to the job you are applying for. They can be valuable in demonstrating your adaptability and ability to learn quickly.

When discussing your transferrable skills in your job application letter, highlight how they could be applied to the new role you are applying for. For example, if you have strong communication skills, explain how you could use that to effectively collaborate with team members and clients.

By understanding and leveraging your unique selling proposition, relevant experience and accomplishments, and transferrable skills, you can write a job application letter that stands out from the crowd. Remember to tailor your letter to the job requirements and company culture to increase your chances of success.

Address Gaps in Your Resume or Experience

When applying for a job, it’s important to consider any gaps in your resume or experience that might be a red flag for hiring managers. Addressing these gaps upfront can demonstrate your accountability and willingness to take ownership of your shortcomings.

A. Taking ownership of failings

If you have gaps in your work history or experience, don’t try to hide or make excuses for them. Instead, take ownership of any failings and show that you’re actively working to improve yourself. This could involve taking courses, pursuing certifications, or volunteering in relevant areas to gain hands-on experience.

B. Finding a workaround for unfilled requirements

Sometimes a job posting requires specific qualifications or experience that you don’t have. In these cases, it’s important to find a workaround that demonstrates your ability to still meet the employer’s needs. This could involve highlighting related experience or transferable skills that could compensate for the missing requirement. Alternatively, it might involve offering to take on additional training or work with a mentor to acquire the missing knowledge.

C. Highlighting transferable skills to counter an irrelevant job background

When applying for a job in a new industry or field, it’s common to have a background that might not seem directly relevant. However, this doesn’t necessarily mean you’re unqualified for the role. By highlighting transferable skills, such as leadership, problem-solving, or communication, you can demonstrate your ability to adapt to new situations and learn quickly.

Addressing gaps in your resume or experience is an important aspect of writing a winning job application letter. By taking ownership of your failings, finding workarounds for unfilled requirements, and highlighting transferable skills, you can position yourself as a strong candidate and increase your chances of landing the job you want.

Crafting an Attention-grabbing Opening Paragraph

In the competitive job market, first impressions matter. The opening paragraph of your job application letter is your opportunity to make a positive and lasting impression on potential employers. In this section, we’ll explore the importance of crafting an attention-grabbing opening paragraph and provide tips and examples on how to do so.

A. Importance of First Impressions

Studies show that it takes less than 30 seconds for a recruiter or hiring manager to form an initial impression of a job candidate. This means that your opening paragraph is a critical component of your job application letter. Your goal is to capture the employer’s interest and convince them to continue reading.

B. Creative and Engaging Opening Lines

One effective way to capture the employer’s attention is by starting your letter with a creative and engaging opening line. This can be a quote, a personal story, a relevant statistic, or a bold statement. The key is to be authentic and genuine while still standing out from other applicants.

C. Strategies for Catching the Employer’s Attention

Beyond the opening line, there are several strategies you can use to further capture the employer’s attention. These include highlighting relevant skills and experience, demonstrating enthusiasm for the position and company, and connecting your qualifications to the job requirements.

By following these tips and examples, you can craft an attention-grabbing opening paragraph that sets you apart from the competition and piques the employer’s interest.

Highlighting Your Accomplishments

When it comes to writing a winning job application letter, highlighting your accomplishments is crucial. This allows potential employers to see the proven results that you can bring to their organization. Here are a few tips on how to effectively highlight your accomplishments:

A. Demonstrating Achievements in Previous Roles

One of the most effective ways to demonstrate your achievements is by highlighting your accomplishments in your previous roles. This shows that you have a track record of success and can bring that success to your next job. When highlighting your achievements, make sure to focus on results, not just responsibilities. Instead of stating that you managed a team, highlight the specific results that you achieved as a team leader.

For example, instead of saying, “Managed a team of 10 employees,” you could say, “Led a team of 10 employees to achieve a 25% increase in sales within the first quarter.” This shows the impact you had in your previous role and gives potential employers an idea of what you can achieve in their organization.

B. Using Data to Support Accomplishments

Using data to support your accomplishments is a powerful way to illustrate the impact you had in your previous roles. This could include data such as sales figures, customer satisfaction ratings, or employee retention rates. When using data, make sure to include specific numbers and percentages.

For example, instead of saying, “Improved customer satisfaction,” you could say, “Increased customer satisfaction ratings by 15% through implementing a new customer service training program.” This demonstrates the impact you had on the organization and the value you can bring to a potential employer.

C. Highlighting Relevant Certifications and Awards

Another way to highlight your accomplishments is by showcasing any relevant certifications or awards you have received. This shows that you have taken the time to invest in your professional development and have been recognized for your achievements.

When highlighting certifications and awards, make sure to explain why they are relevant to the job you are applying for. For example, if you are applying for a marketing position, highlighting your Google Analytics certification would be relevant as it demonstrates your analytics skills.

Highlighting your accomplishments is a crucial part of writing a winning job application letter. By demonstrating your achievements in previous roles, using data to support your accomplishments, and highlighting relevant certifications and awards, you can show potential employers the value you can bring to their organization.

Showcasing Your Writing Skills

When it comes to writing a winning job application letter, showcasing your exceptional writing skills is crucial to increase your chances of getting hired. Employers often look for applicants who have a way with words, can express themselves clearly, and can craft compelling content that leaves a lasting impression. Here are several ways to showcase your writing skills:

A. Highlighting experience in writing

One of the most effective ways to showcase your writing skills is to highlight your experience as a writer. This can include previous work experience in writing-related fields such as journalism, marketing, or content creation. If you have a writing degree, mention it. You can also share published articles or blog posts that you have written to demonstrate your skills in action. Highlighting relevant experience shows that you have the skills needed to excel in the role you are applying for.

B. Incorporating keywords

Incorporating keywords relevant to the job posting can also help showcase your writing skills. Employers often use applicant tracking systems (ATS) to scan resumes and cover letters for specific keywords related to the position. By including these keywords, you can increase your chances of getting past the initial screening process and showcase your understanding of industry-specific language.

C. Proper grammar, spelling, and tone

Finally, it’s essential to ensure that your writing exhibits proper grammar, spelling, and tone. Errors in these areas can undercut the impact of your application letter and send the wrong message to your potential employer. Take the time to proofread your cover letter and resume carefully, and have someone else review them too. Double-check for proper punctuation, spelling errors, and that your tone fits the professional context.

Showcasing your writing skills is critical when applying for jobs, particularly those that require excellent communication skills. Highlighting relevant experience, incorporating keywords, and ensuring proper grammar, spelling, and tone are strategies that can help set you apart from other applicants and make a lasting impression on potential employers.

Using Power Words and Phrases

When writing a job application letter, it is essential to use powerful words and phrases that can help you stand out from the crowd. Here are some tips to help you select the right words:

A. Selecting Strong Action Words

Action words can help demonstrate your skills and experience effectively. Use verbs that showcase your achievements and contributions to your previous roles. For instance, rather than saying you “assisted” your team, use words such as “led,” “managed,” or “initiated” to emphasize your role in driving projects and initiatives forward.

B. Avoiding Common Clichés and Buzzwords

Although buzzwords and clichés may seem tempting, they could potentially undermine the impact of your letter. Instead of using cookie-cutter phrases like “I am a team player,” try to use specific examples to illustrate your ability to work collaboratively. Also, avoid jargon that may not be familiar to the reader and opt for straightforward language that can be easily understood.

C. Crafting Impactful and Persuasive Sentences

To make your letter more impactful and persuasive, use language that emphasizes your strengths and accomplishments. Start sentences with action words and focus on the results you have achieved. Also, be specific and illustrate your points with concrete examples that demonstrate your value to the prospective employer.

When writing your job application letter, make sure to choose powerful words that demonstrate your expertise and experience effectively. Avoid using clichés and buzzwords and instead focus on crafting persuasive and impactful sentences that showcase your strengths and contributions. By following these principles, you can create a compelling letter that increases your chances of landing the job you want.

Formatting and Presentation of Your Job Application Letter

When it comes to writing a winning job application letter, the presentation and formatting of the letter are just as important as the content. Here are some tips to ensure your letter looks professional and polished:

A. Ensure consistency in formatting

Make sure your letter has a consistent format throughout. This means using the same font and font size for the entire letter. Also, ensure that the margins and spacing are consistent from beginning to end.

B. Proper use of fonts, margins, and spacing

Use a standard font like Times New Roman or Arial, in a legible size (such as 11pt or 12pt). Be sure to use proper spacing between paragraphs and section headers. It’s important to have enough white space to make the letter easy to read, but not so much that it takes up unnecessary space.

C. Guidelines on length of the letter

Longer letters can seem rambling and may deter the hiring manager from reading the whole thing. Focus on the most important points and make them clear and succinct. Remember, your goal is to make a strong case for yourself as a candidate, not overwhelm the reader with information.

By following these tips, you can ensure that your job application letter looks professional, polished, and focused on what matters most – your qualifications for the job.

Sample Job Application Letter

Writing a winning job application letter is important if you’re looking to impress the hiring manager and land your dream job. In this section of the article, we’ll walk through a sample job application letter, analyze its strong points, and provide strategies to improve it.

A. Walk Through a Sample Job Application Letter

Dear Hiring Manager,

I am writing to express my interest in the position of Marketing Manager at ABC Company, as advertised on [job board]. With over [number] years of experience in the marketing industry, I believe I have the skills and knowledge to succeed in this role and make a significant contribution to your team.

During my time at XYZ Company, I was responsible for developing and executing successful marketing campaigns that exceeded client expectations and resulted in increased ROI. My experience in digital marketing, social media management, and content creation have prepared me well for this role. I am highly adaptable, and I have a proven track record of implementing innovative strategies to achieve business objectives.

In addition, I am a strong communicator and collaborator, and I work well in cross-functional teams. I am confident that my skills and experience make me a strong candidate for the role of Marketing Manager at ABC Company.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sincerely, [Your Name]

B. Analyzing the Strong Points in the Letter

The sample job application letter has several strong points:

• The candidate clearly expresses their interest in the position and summarizes their skills and experience in the marketing industry.
• The letter highlights the candidate’s successful track record in executing marketing campaigns and achieving business objectives.
• The candidate demonstrates their adaptability and ability to implement innovative strategies.
• The letter emphasizes the candidate’s communication and collaboration skills.

C. Strategies to Improve the Letter

To improve the sample job application letter, consider the following strategies:

• Start with a strong opening sentence that grabs the hiring manager’s attention, such as a personal anecdote or a statement about the company’s mission.
• Use specific examples of your achievements and accomplishments to demonstrate your value to the company.
• Customize your letter to the specific job and company by conducting research and referencing relevant company initiatives or values.
• Show enthusiasm and a willingness to learn by expressing interest in the company’s future projects or goals.

By implementing these strategies, you can enhance your job application letter and increase your chances of landing an interview with your dream company.

Writing a winning job application letter requires attention to detail, strong communication skills, and a clear understanding of the hiring company’s needs and values. By following these tips and analyzing examples such as the one above, you can take your job application letter to the next level and stand out from the competition.

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Sample Cover Letter for a Job Application

What Is an Application Letter?

What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.

• How to Send an Email Application

Frequently Asked Questions (FAQs)

Alex Dos Diaz / The Balance

What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.

Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.

Review what to include in a job application letter, tips for writing that will get your application noticed, and examples of cover letters and email messages to send when applying for a job.

Key Takeaways

• An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
• Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
• It’s important to match your letter to the job description and show the employer you have the qualifications they are seeking.

A   letter of application, also known as a  cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.

Unless an employer specifically requests a job application letter sent by postal mail, most cover letters today are sent by email or attached as a file in an online application tracking system.

As with all cover letters, a job application letter is divided into sections:

• The heading includes your name and contact information.
• A  greeting  addressed to a specific person, if possible.
• The introduction includes why the applicant is writing.
• The body discusses your relevant qualifications and what you have to offer the employer.
• The close thanks the reader and provides contact information and follow-up details.
• Your  signature to end the letter .

Here’s how to ensure your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.

Get off to a direct start.  In your first paragraph, explain why you are writing. Mention the job title, company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.

Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.

Make a good case.  Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the role and the company? Use this space to  emphasize your strengths .

Close with all the important details.  Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.

This is a sample cover letter.  Download the cover letter template  (compatible with Google Docs and Word Online) or see below for an email sample.

The Balance

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com

September 6, 2023

George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

• I have successfully designed, developed, and supported live-use applications.
• I strive continually for excellence.
• I provide exceptional contributions to customer service for all customers.

With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature  (only if a hard copy letter)

John Donaldson

The following is a sample email cover letter to send as part of a job application.

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.

I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements. 

I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the  subject line  of the email:

Colleen Warren - Web Content Manager Position

Include your contact information in your email signature but don't list the employer's contact information.

Do you have to write a cover letter when you apply for a job?

Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.

How can you use a cover letter to show you’re a qualified candidate?

One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume . Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.

CareerOneStop. " How Do I Write a Cover Letter? "

How to Start a Cover Letter: 30 Creative Opening Sentences Recruiters Will LOVE

Wondering how to start a cover letter? Traditional cover letter wisdom might tell you to begin with something like, “Dear Hiring Manager, I am writing to apply for the marketing manager position with the Thomas Company.” But we say: A cookie cutter cover letter intro feels as outdated as a Hotmail address.

A cover letter is your chance to introduce yourself to a hiring manager—who you are, what you have to offer, and why you want the job—but you have an extremely limited amount of space to do it. If you really want to get noticed, you’ve got to start right off the bat with something that grabs your reader’s attention.

What do we mean? Well, we won’t just tell you, we’ll show you. Keep reading to find tips on how to start a cover letter, along with 30 creative cover letter opening lines and sentence examples.

Still looking for that perfect next role? One of these open jobs on The Muse just might be the one »

5 tips on how to start off a cover letter

Here are a few pointers to guide you as you use our example cover letter openings—we’re getting there, we promise!—to craft your own:

1. Avoid boring or overused openers

Recruiters have read cover letters that start with lines like “I’m excited to apply for the front-end engineering position,” or “Your job posting on The Muse prompted me to…” so often they could wallpaper their homes with them. While those are OK and still acceptable, you'll have a better shot at impressing potential employers with a less cliché opening line.

2. Be lively and personable

People like reading interesting, engaging stuff—the kind that paints a picture, tells a story, and maybe even makes them smile. People like it when you’re human, genuine, and memorable. So figure out something about yourself and your background that relates to the company or position you're interested in, and use that to build a connection.

3. Show what you bring the company

You’ll get more into the details after your opening paragraph, of course. But your cover letter opener should still tell the reader, “This person can do something for us,” rather than, “This job would really help them.”

4. Stick to the point

Your opener, while creative, should still be relevant to the job. Don’t begin by highlighting an unrelated accomplishment or recounting an anecdote that never connects back to why you’re applying for the job. Part of writing an effective cover letter is curating key information that relates to that specific job opportunity and shows the reader that you're a good fit for the role.

5. Don't start with “To Whom It May Concern”

Find an alternative to “ To Whom It May Concern .” Seriously, banish those five words from your cover letter vocabulary forever. Nowadays, this phrase is seen as outdated, overused, and even rude—especially when better options exist.

30 cover letter opening sentence examples

We’ve come up with 30 creative cover letter opening sentence examples and separated them by the method they use to grab the reader’s attention. We don’t recommend copying and pasting because, well, your cover letter should be unique to your stories, background, and interests.

But you can most definitely use these examples to get inspired for your next application. (If you’re looking to see what an entire cover letter might look like, check out our article on the best cover letter examples for every type of job seeker .)

Start with passion

Employers want to hire people who care about what they’re doing. If you start your cover letter off talking about your passions and how they relate to the job, you’re telling the reader that you’ll be an engaged and motivated employee who’s likely to stick around. Plus, it’s a good way to tell the company a bit about who you are as a person right off the bat. Just be honest and realistic.

If truly loving data is wrong, I don’t want to be right. It seems like the rest of the folks at [Analytics Company] feel the same way—and that’s just one of the reasons why I think I’d be the perfect next hire for your sales team.

I’ve been giving my friends and family free style advice since I was 10, and recently decided it’s time I get paid for it. That’s why I couldn’t believe it when I found an open personal stylist position at [Company].

After about three years of trying out different roles at early-stage startups around San Francisco, watching more “ find your passion “ keynotes than I’d like to admit, and assuring my parents that, yes, I actually do have a real job, I’m starting to come to terms with the fact that I’m happiest when I’m doing two things: writing great content and getting it out into the world.

The other day, I took a career assessment , which told me I should be a maritime merchant. I’m not quite sure what that is, but it did get me thinking: A role that combines my skills in business development with my lifelong passion for the ocean would be my absolute dream. Which is how I found this role at Royal Caribbean.

As a kid, I once gave up a day of a family vacation to transport an injured lizard I found by our hotel two hours each way to the nearest animal hospital (and talked my dad into driving me pre-GPS!). When I was a bit older, I found out I could care for animals every day for a living, and I’ve been working toward that goal ever since.

I am constantly checking my LinkedIn, Facebook, Twitter, and Instagram feeds—and not because of FOMO. Because I’m someone who wholeheartedly believes in the power of sharing ideas in online communal spaces, and I’m positive that I can help spark meaningful conversations as your next social media assistant.

When I was growing up, I wanted to be one of those people who pretend to be statues on the street. Thankfully, my career goals have become a little more aspirational over the years, but I still love to draw a crowd and entertain the masses—passions that make me the perfect community manager.

Start with admiration

Companies often want to hire people who already know, love, eat, and sleep their brand. What better to kick off your cover letter than a little flattery? Of course, remember when you’re telling a company why you love it to be specific and genuine. Because while everyone likes a compliment, no one likes obvious self-serving B.S.

I pretty much spent my childhood in the cheap seats at Cubs games, snacking on popcorn and cheering on the team with my grandfather. It’s that memory that’s shaped my career—from helping to establish the sports marketing major at my university to leading a college baseball team to an undefeated season as assistant coach—and what led me to apply for this position at the Chicago Cubs.

It was Rudy, my Golden Retriever, who first inspired me to apply to your operations assistant opening—not only have we used your app to find other dogs to play with in our neighborhood, he’s really excited about the prospect of coming to work with me every day. As I learned more about how [Company] is using modern tech to help pets thrive in cities, I couldn’t help but get excited to be part of it, too.

Example 10:

When I was seven, I wanted to be the GEICO gecko when I grew up. I eventually realized that wasn’t an option, but you can imagine my excitement when I came across your events manager position, which would have me working side by side with my favorite company mascot.

Example 11:

When I attended SXSW for the first time last month, I didn’t want to leave. So I decided I shouldn’t—and immediately went to check out job openings at the company.

Example 12:

If I could make the NYC apartment rental process better for just one person, I would feel like the horrors of my recent search would all be worth it. So a customer service role at [Apartment Search Company], where I could do it every day? I can’t think of anything more fulfilling.

Example 13:

[Vacation Rental Company] is synonymous with luxury and escape, known for spaces that inspire. I’ve felt this firsthand every time I’ve stayed at one of your properties—whether I was throwing a bachelorette party or working from home in a new locale—and I would love the chance to contribute to this reputation as your destination manager.

Example 14:

I was an hour out from hosting my first big dinner party when I realized I had forgotten to pick up the white wine. In a panic, I started Googling delivery services, and that’s when I first stumbled across [Delivery Service Company]. I’ve been hooked ever since, so I couldn’t help but get excited by the idea of bringing this amazingness to nervous hosts like me as your next social media and community manager.

Example 15:

Though I’m happily employed as a marketing manager, seeing the job description for your company’s PR director position stopped me in my tracks. I’ve been wearing your glasses for many years, and have always been impressed by the way the company treats its customers, employees, and the community at large.

Example 16:

A group of us IT folks were sitting around talking about our favorite Pacific Northwest companies this morning (coincidentally, over coffee). As you might figure, Starbucks was among the first names that came up. What makes you such a standout among Seattle-based corporations? Here’s the list we compiled:

Start with accomplishments

For any given job, you’re going to be competing with a lot of other job seekers—presumably, a lot of other similarly qualified people. A great way to stand out in your cover letter is to highlight something about yourself—a character trait, an accomplishment, a really impressive skill—that’ll quickly show how you stand out.

Example 17:

My last boss once told me that my phone manner could probably defuse an international hostage situation. I’ve always had a knack for communicating with people—the easygoing and the difficult alike—and I’d love to bring that skill to your open office manager position.

Example 18:

Among my colleagues, I’m known as the one who can pick up the pieces, no matter what amount of you-know-what hits the fan. Which is why I think there’s no one better to fill this customer service leader position.

Example 19:

Last December, I ousted our company’s top salesperson from his spot—and he hasn’t seen it since. Which means, I’m ready for my next big challenge, and the sales manager role at your company is exactly what I’m looking for.

Example 20:

After spending three years managing the internal communications for a 2,000-person company, I could plan a quarterly town hall or draft an interoffice memo in my sleep. What do I want to do next? Put that experience to work as a consultant for executives looking to level up their communications strategy.

Example 21:

While you won’t find the title “community manager” listed on my resume, I’ve actually been bringing people together online and off for three years while running my own blog and series of meetups.

Example 22:

If you’re looking for someone who can follow orders and doesn’t like to rock the boat, I’m probably not the right candidate. But if you need someone who can dig into data, see what’s working (and what’s not), and challenge the status quo, let’s talk.

Example 23:

I recently relocated my family to Texas. As we neared our new home, I noticed with intrigue the many wind turbines dotting the landscape. Suddenly, it hit me: “This is the career for me.” After unloading the moving van, I promptly researched companies in this sector that may benefit most from a skilled field engineer with expert electromechanical skills. And I discovered that [Company] is where I want to be.

Example 24:

You might be wondering what a 15-year veteran of the accounting world is doing applying to an operations role at a food startup. While I agree the shift is a little strange, I know you’re looking for someone who’s equal parts foodie and financial expert, and I think that means I’m your person.

Example 25:

Over the last 10 years, I’ve built my career on one simple principle: Work smarter. I’m the person who looks for inefficient procedures, finds ways to streamline them, and consistently strives to boost the productivity of everyone around me. It’s what’s earned me three promotions in the supply chain department at my current company, and it’s what I know I can do as the new operations analyst for [Company].

Start with humor and creativity

OK, before you read any of these, we have to stamp them with a big, blaring disclaimer: Do your homework before trying anything like this—learn everything you can about the company and the hiring manager to gauge whether or not they’d appreciate some comedic relief or a bit of snark. If it seems like they would, it’s a great way to make them smile (then call you). If they don’t? Try a different approach.

Example 26:

Have you ever had your mom call five times a day asking for a status update on how your job search is going, and then sound incredulous that you haven’t made more progress since the last phone call? That’s my life right now. But I’m hoping that soon my life will revolve around being your full-time social media manager. The good news is, I bring more to the table than just an overbearing mom. Let me tell you more.

Example 27:

Thank you so much for offering me the marketing manager position at [Company]! I wholeheartedly accept. OK, I know we’re not quite there yet. But if we were, here are just a few ideas for what I would do once in the role.

Example 28:

I considered submitting my latest credit card statement as proof of just how much I love online shopping, but I thought a safer approach might be writing this cover letter and describing all the reasons I’m the one who can take [E-Commerce Company]’s business to the next level.

Example 29:

I never thought that accidentally dropping my iPhone out of a second story window would change my life (it’s a funny story—ask me about it). But thanks to my misfortune, I discovered [Phone Repair Company]—and found my dream job as an expansion associate.

Example 30:

If we were playing “Two Truths and a Lie,” I’d say: I’ve exceeded my sales quotas by at least 20% every quarter this year, I once won an international pie-eating contest, and I have an amazing job at [Company]. The last, of course, is the lie. For now.

Frequently asked questions

How do you start off a cover letter.

When unsure how to open a cover letter, a good rule of thumb is to steer clear of clichés or overused opening lines. Instead, start by highlighting a passion or accomplishment relevant to the company or role you're applying for. You could also mention something about the company that caught your attention. Get creative, but keep it professional and make sure your narrative makes sense in that context.

How to start a cover letter greeting?

Try to find the hiring manager's name on LinkedIn or the company's website and address them directly, like “Dear Jane Doe”. If you can't find their name, “Dear Hiring Manager” is a good alternative. Avoid using “To Whom It May Concern” as it sounds outdated and impersonal.

How do I introduce myself in a cover letter?

Introducing yourself in a cover letter is straightforward: just share a bit about yourself. For example, “I'm a copywriter with seven years of experience in online content writing. At least officially. Since my first year of college I've been working on personal projects and keeping a track record of my accomplishments throughout the years.” No need to repeat your name since it's already in your contact information at the beginning of the letter.

How to start a cover letter without a name?

If you don't know the name of the person receiving your cover letter, start with “Dear Hiring Manager” or similar. Other possibilities include: “Dear Hiring Team”, “To the Hiring Team”, “To the Hiring Team”, “Dear Recruiter/Recruiting Team”, or “Dear Hiring Committee” if your industry evaluates cover letters and applications through a board.

Jenny Foss , Erica Breuer , Regina Borsellino , Amanda Cardoso also contributed writing, reporting, and/or advice to this article.

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If you’re applying for a job you’ll need to write a cover letter to accompany your CV.

A cover letter highlights your relevant skills and experience and explains why you're a good fit for the job. As with your CV, it should be tailored to each job you apply for.

• Use the same language and tone as the job advert and company website.
• Focus on what you will bring to the role and the company.
• Read the job application carefully and make sure you mention any skills and experience you have that they are looking for.
• Provide examples by describing situations when you have used the skills they are looking for effectively.
• Always highlight the positive outcomes of your efforts for example ‘…this led to an uplift in sales’.

Cover letter tools

Find cover letter, CV, interview tools and more on the UAL Career Centre.

• Address your cover letter to a named contact if a person is mentioned in the job advert.
• Use the first paragraph to explain the role you are applying for and why you want to work for the company.
• Use the second and third paragraphs to demonstrate that you have the skills and experience listed in the job description. Illustrate this by providing examples.
• Your final paragraph should summarise your suitability for the role and reiterate why you would like to work for the company.
• Finish by directing them to any additional information, such as an online portfolio, and give them the option of contacting you for further information.
• If you have addressed the letter to a specific person, end the letter with 'Yours sincerely'. If you have not addressed it to a named individual, sign off the letter with 'Yours faithfully'.
• Include your name, email and contact number.
• Consider using the same design features as your CV or portfolio to create a suite of documents that work well together.
• Include details of the role you're applying for in the email subject line.
• Keep your cover letter to approximately one page or 400 words long.

Speculative cover letters

A speculative cover letter is one that you send to a company that you’d like to work for, rather than in response to a job advert. The same guidelines apply but you'll need to explain why you're getting in touch in more detail, as the employer won’t be expecting your letter.

Speculative applications work best when you have a specific reason for thinking the company will benefit from hiring you. For example, perhaps you heard through your network that they're recently awarded a big commission. This suggests they may soon be looking to take on new staff with the skills you possess. This would be the perfect opportunity to send a speculative cover letter, accompanied by a tailored CV.

Got a specific question about your cover letter? Book in for one of our upcoming workshops or attend one of our CV checks where we can also review your cover letter.

Useful links

• Prospects cover letter tips
• The Guardian cover letter examples
• Jobs.ac.uk how to write a cover letter

Related content

Read our tips on how to write and structure a standard CV when applying for jobs.

A good portfolio demonstrates your creativity, skills and ability. Read our tips for creating an effective portfolio.

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Critical Writing Seminar : Coke is It! The Rhetoric of Multinational Capital: Cover Letter Resources

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Cover Letter resources

• Cover Letter Writing Guide - Penn Career Services  - A writing guide on cover letters prepared by Penn Career Services that covers the purpose of cover letters, cover letter etiquette,  
• Job Search Letters - Purdue Online Writing Lab (OWL)  - These OWL resources will help you write job application letters, thank you and follow up letters, as well as effective acceptance and rejection letters. Also included are links to other OWL resources geared for entry-level and skilled labor positions.
• Microsoft Office Templates - Access a wide selection of MS Word templates with formatting for various styles of resumes and cover letters. 

• Skill Sumo Future Proof: How to Craft a Cover letter This video, from Academic Video, will teach you how to craft a cover letter.
• What to Include in the Resume and Cover Letter. From Sage Video, this online tutorial provides tips for developing your resume and for writing cover letters.
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Writing a covering letter

A covering letter highlights your relevant strengths and motivation for the job and organisation you are applying to, and markets you effectively by complementing your CV.

While there isn’t one way to write a covering letter there are some key things to consider to ensure you follow a logical structure and engage the employer in reading your letter. 

Top tips for success

Make sure that your letter is clear, informative and professional-looking, so that the recruiter will want to go on and read your CV.

• Keep to  one page
• If possible, address it to a  named person : just call the organisation and ask, if it's not clear elsewhere
• Set it out like a business letter, with  addresses and date at the top
• Check your  spelling and grammar
• Use the  same font  as your CV so that they look consistent
• Consider addressing gaps in your CV or other areas you think might need explaining, for example, a retaken year or a health problem. Try to be brief and positive and if in doubt book an appointment with a careers consultant
• Tailor your letter  to each application and try to highlight skills and experience that are relevant to that specific job and employer (it’s obvious it’s a generic letter if you just change the organisation name!)
• Give evidence for claims you make
• Try not to start every sentence with ‘I’
• Keep it  concise and focused  to encourage further reading of your letter and CV
• Be  professional  rather than overly humorous or informal 
• Sell yourself : don’t underplay your skills or make negative comments about yourself
• If you are sending your application by  email , attach the CV and covering letter rather than typing it into the email body. The format of an email can change drastically depending on the system used by the employer.

Write in clear, concise English with a professional yet conversational tone. While you will need to support your claims with evidence, try not to drown the reader with details and avoid jargon they may not understand.

The exact content will depend on you and the job or course but it should include the content outlined below. Remember, you can vary the order of information to suit your style of writing, but make sure it reads logically.

Introduction

Introduce yourself (subject, year and where are you are studying) and explain why you are writing. If you are making a speculative enquiry about the possibility of a job, be clear about the type of work or opportunity you are asking for. If you are responding to an advert, say where you saw it.

Why this role, why this employer

The covering letter is where you should explain your interest and enthusiasm for an organisation and role. Say what attracts you to the kind of work involved, based on your knowledge of the duties and likely satisfactions. This will demonstrate your understanding of the opportunity and your motivation.

Show you’ve done your research into the organisation. Mention what you have done to find out more, e.g. online research or speaking with their staff at careers events, and explain how your skills and interests match the organisation’s values and culture. If possible, back this up by referring to relevant activities where you have demonstrated these interests.

When describing what attracts you to the organisation, make it specific and original, rather than repeating facts stated on their website.  Note: If you could say the exact same things about a different organisation, then you have not been specific enough, and the employer will spot this.

Sometimes you won’t know who the employer is, e.g. if you are applying via a recruitment agency. In this case concentrate on the attractions of the role.

Why you are perfect for the job

Using the job description or person specification, describe your most relevant experiences as evidence of the employer’s requirements. This will help convince the employer you are the ideal candidate for this job. If there is no detailed job description, use careers information/job profiles which describe typical features of the work.

You can also use this careers information for a speculative application, as you can describe abilities and experience that you would expect them to be looking for given the nature of the opportunity that you are seeking.

While the CV is a brief summary of facts and your selling points, the covering letter is where you show exactly how and why you fit the opportunity and organisation you are applying to. So when describing your key examples don't repeat the information already in your CV. Instead, add more detail to make a stronger and compelling case.

Reiterate your enthusiasm to join the organisation and end with ‘I look forward to hearing from you’ or a similar statement. If appropriate, say when you are/are not available for interview. Ensure you sign off ‘Yours sincerely’ if writing to a named individual, and ‘Yours faithfully’ if you have not been able to find a named contact. Type your name, but also sign the letter if you are printing it out.

Dealing with 'difficult' issues / disclosing a disability

Covering letters also give you the chance to say more about any ‘difficult’ issues, for example weaker grades, lack of relevant experience, time gaps and health issues/disability. Use the letter to explain how you have coped with any setbacks and be sure to emphasise positive qualities that you have developed as a result, such as determination and persistence. Write positively about the experience, for example what you learnt from it, and what you have done to address the issue since then, if applicable.

If you have health-related issues or a disability, it is your decision whether to disclose this when writing your covering letter and there is  further advice on this topic . You may wish to discuss this with an adviser.

Sample covering letters and resources

We have a number of templates to help you write a covering letter and CV, but DO NOT just copy these. You need to use your judgment and create your own application, targeting it to the needs of the the job and employer. Make it personal so that it stands out from the crowd.

• CV with skills section and letter
• CV and letter
• CV with profile and letter
• CV and letter for mature student
• CV and letter for part-time work
• CV and letter for part-time work (two sides)
• CV and letter applying for science PhD

Active words for CVs and covering letters

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Receptionist Cover Letter with No Experience Sample

Writing a receptionist cover letter when you have no experience can seem daunting, but trust me, it’s completely doable. Over the years, I’ve helped countless friends and clients land their first receptionist roles even when they had zero relevant experience. 

The key is crafting a cover letter that highlights your transferable skills, enthusiasm, and willingness to learn. In this guide, I’ll walk you through the steps of writing a stellar receptionist cover letter, provide tips from my personal experience, and give you three unique templates to use.

Receptionist Cover Letter Generator

Disclaimer: This is a basic cover letter generator to help you draft a receptionist cover letter. Please ensure you review and customize it to match your specific experience and job application.

Key Takeaways

Understanding the Role of a Receptionist

First, it’s important to understand what employers are looking for in a receptionist. Even though you may not have direct experience, many of the skills you already possess will transfer easily into this role. 

Receptionists need to be highly organized, able to manage multiple tasks at once, and communicate effectively. You can use your experience from retail, volunteering, or school to show that you have the core competencies to excel as a receptionist.

Step-by-Step Guide to Writing a Receptionist Cover Letter with No Experience

Start with a Professional Introduction Begin your cover letter by addressing the hiring manager directly. Research the company’s website or LinkedIn page to find out their name. This shows that you’ve put in the effort, which can already set you apart. If you can’t find the name, “Dear Hiring Manager” is perfectly acceptable.

Mention the Job You’re Applying For Be clear about the role you are applying for in the first sentence. For example: “I am writing to express my interest in the receptionist position at [Company Name] as advertised on [Where You Found the Job Posting].”

Highlight Transferable Skills Even if you haven’t worked as a receptionist, you’ve likely developed skills that are relevant to the job. For instance, if you’ve worked in customer service, retail, or even in a team environment during school projects, you’ve practiced multitasking, communication, and organizational skills. This is where you can get creative and tailor your experience to fit what the employer is looking for.

Example: “While I do not have direct experience as a receptionist, my background in customer service has equipped me with excellent communication and organizational skills, which I believe would make me a valuable addition to your team.”

Express Enthusiasm and Willingness to Learn One of the most important aspects of a cover letter for someone with no experience is to show genuine enthusiasm for the role. Employers are more willing to take a chance on someone who is eager and excited to learn. Emphasize that you are willing to learn and adapt quickly.

Example: “I am eager to learn and grow within your organization. I am confident that my dedication and enthusiasm for this opportunity would allow me to quickly learn the required skills and contribute positively to your team.”

Close with a Call to Action End your letter by thanking the hiring manager for considering your application and encourage them to reach out for further discussions. A call to action is essential to show your interest in moving forward.

Example: “Thank you for considering my application. I look forward to the opportunity to discuss how my skills and enthusiasm can benefit your team. I am available at your earliest convenience for an interview.”

Personal Experience: Writing Cover Letters for Friends

I’ve written many receptionist cover letters for people who had no direct experience, and the key has always been to focus on transferable skills. 

For one of my clients, she worked in retail, but we framed her experience in a way that highlighted her ability to handle customer inquiries, multitask during peak hours, and stay organized. 

She landed a receptionist role at a medical office, despite having never worked in an office setting before.

Tips from My Experience

• Focus on Soft Skills – Communication, organization, and problem-solving are key.
• Stay Positive – Employers value enthusiasm and the willingness to learn.
• Tailor Every Letter – Avoid using a generic template; customize each one to fit the job description.
• Keep It Professional – Even though you’re new to the field, present yourself as confident and capable.

Sample Templates

Template 1: enthusiastic and willing to learn.

Dear [Hiring Manager’s Name],

I am writing to apply for the receptionist position at [Company Name], as advertised on [Job Board]. Although I am new to this field, I am highly motivated to contribute to your team and learn the ins and outs of office management.

In my previous roles in customer service, I’ve honed my ability to manage multiple tasks, assist customers efficiently, and communicate effectively with a wide range of individuals. I am eager to bring this experience to the receptionist role at [Company Name], where I am confident I can quickly learn and thrive in this new environment.

Thank you for considering my application. I would love the opportunity to discuss how my skills and enthusiasm can benefit your team.

Sincerely, [Your Name]

Template 2: Highlighting Transferable Skills

I’m excited to submit my application for the receptionist position at [Company Name]. While I do not have direct experience as a receptionist, my previous work in retail has prepared me well for this role.

During my time as a sales associate, I developed excellent customer service skills, as well as the ability to manage time efficiently and stay organized in a fast-paced environment. I am confident that these skills, along with my strong work ethic, make me an ideal candidate for this position.

I look forward to the opportunity to discuss how I can contribute to [Company Name] and am available for an interview at your convenience.

Best regards, [Your Name]

Template 3: For a Medical Receptionist Role

I am very interested in the medical receptionist position at [Company Name] that I saw on [Website]. Although I have not worked as a receptionist before, I have experience in assisting customers, managing appointments, and providing information efficiently in my previous roles.

I understand the importance of creating a welcoming environment for patients, and I believe my background in customer-facing roles would allow me to contribute positively to your practice. I am eager to learn the specific duties involved in medical reception and am confident that I can adapt quickly.

Thank you for considering my application. I look forward to the possibility of joining your team and supporting your administrative needs.

Table: Key Skills to Highlight in a Receptionist Cover Letter

By focusing on your transferable skills, emphasizing enthusiasm, and using the templates provided, you’ll be well on your way to crafting a standout receptionist cover letter—even without experience! Make sure to tailor each letter to the specific job you’re applying for, and don’t forget to proofread.

Frequently Asked Questions (FAQs)

Q: how do i write a receptionist cover letter with no experience.

Answer: When writing a receptionist cover letter with no experience, I focus on emphasizing transferable skills like communication and organization from other roles. I also make sure to express my eagerness to learn and adapt quickly to new challenges.

Q: What skills should I highlight in a receptionist cover letter with no experience?

Answer: In my experience, highlighting skills like multitasking, customer service, and time management are essential in a receptionist cover letter with no experience. These skills demonstrate that you can handle the demands of the role, even if you haven’t worked as a receptionist before.

Q: Can I still get hired with a receptionist cover letter with no experience?

Answer: Absolutely, I’ve seen it happen many times for friends and clients. A well-written receptionist cover letter with no experience, combined with enthusiasm and a willingness to learn, can make a strong case to employers.

Q: How long should a receptionist cover letter with no experience be?

Answer: From my experience, a receptionist cover letter with no experience should be concise—around 3-4 short paragraphs, or about 200-300 words. It’s important to keep it professional while making a strong case for your skills and potential.

Q: Should I mention lack of experience in a receptionist cover letter?

Answer: Yes, I always address the lack of experience directly, but in a positive way. I shift the focus to the relevant skills I’ve developed in other roles and emphasize my eagerness to grow into the position.

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Inventory Coordinator Cover Letter: Sample & Guide (Entry Level & Senior Jobs)

Create a standout inventory coordinator cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

As an inventory coordinator, you play a vital role in the success of a company's operations. Your attention to detail, organization, and ability to manage inventory efficiently are crucial for ensuring that products are available when needed and that there is minimal waste or loss. In your cover letter, it's important to showcase your expertise in inventory management while highlighting your communication and problem-solving skills. This guide will provide you with valuable tips and examples to help you craft a compelling cover letter that will impress potential employers.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• Why you should use a cover letter template

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Inventory Coordinator Cover Letter Sample

Subject: Application for Inventory Coordinator Position

Dear Hiring Manager,

I am writing to express my strong interest in the Inventory Coordinator position at your company. With a solid background in inventory management and a proven track record of optimizing inventory processes, I am confident in my ability to contribute positively to your team. I am excited about the opportunity to bring my expertise to your company and help drive operational efficiency.

In my previous role as an Inventory Specialist at XYZ Company, I was responsible for overseeing all aspects of inventory control, including receiving, storing, and disbursing inventory items. I implemented a new inventory tracking system that resulted in a 20% reduction in stock shortages and a 15% increase in inventory turnover. Additionally, I conducted regular audits to ensure inventory accuracy and identified and resolved discrepancies to minimize financial losses. My strong attention to detail and analytical skills allowed me to effectively forecast demand and prevent stockouts, ultimately improving customer satisfaction.

As an organized and detail-oriented professional, I am adept at developing and implementing inventory control procedures to streamline processes and maximize efficiency. I am proficient in using inventory management software and have a strong understanding of supply chain management principles. I am also highly skilled in conducting inventory analysis and generating accurate reports to inform strategic decision-making.

I possess excellent communication and teamwork abilities, allowing me to collaborate effectively with cross-functional teams to ensure the smooth flow of inventory operations. I am proactive and resourceful in addressing challenges and am able to adapt quickly to changing priorities. I am confident that my strong work ethic and dedication to achieving results make me a valuable asset to your organization.

I am very excited about the opportunity to bring my unique blend of skills and experience to your team and further contribute to your success. Thank you for considering my application. I am looking forward to the possibility of contributing to your company and am available at your earliest convenience for an interview.

Sincerely, [Your Name]

Why Do you Need a Inventory Coordinator Cover Letter?

• A cover letter allows you to introduce yourself and express your interest in the Inventory Coordinator position.
• It gives you the opportunity to highlight your relevant skills and experience that make you a strong candidate for the role.
• A well-written cover letter can help you stand out from other applicants and make a positive first impression on the hiring manager.
• It allows you to customize your application for the specific company and role, showing that you've done your research and are genuinely interested in the position.
• A cover letter also gives you the chance to address any gaps in your resume or explain any career changes, helping to strengthen your overall application.
• Overall, a well-crafted cover letter can greatly increase your chances of getting noticed and landing an interview for the Inventory Coordinator position.

A Few Important Rules To Keep In Mind

• Address the cover letter to the hiring manager or recruiter by name, if possible.
• Start with a strong opening paragraph that clearly states the position you are applying for and why you are interested in the role.
• Highlight your relevant experience as an Inventory Coordinator, including any specific achievements or successes in previous roles.
• Showcase your knowledge of inventory management systems and processes, and how you have used them to improve efficiency and accuracy.
• Explain your ability to work under pressure and meet tight deadlines, as well as your attention to detail and strong organizational skills.
• Conclude with a strong closing paragraph that reiterates your enthusiasm for the position and your qualifications, and thank the reader for considering your application.
• End with a professional sign-off, such as "Sincerely" or "Best regards," followed by your full name and contact information.

What's The Best Structure For Inventory Coordinator Cover Letters?

After creating an impressive Inventory Coordinator resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Inventory Coordinator cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Inventory Coordinator Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

I am writing to express my interest in the Inventory Coordinator position at your company. With a strong background in inventory management and a proven track record of implementing efficient systems to track and maintain inventory levels, I am confident in my ability to contribute to the success of your team.

My experience includes overseeing the receiving, storing, and distribution of materials, as well as implementing inventory control procedures to ensure accuracy and minimize discrepancies. I have a keen attention to detail and am skilled at conducting regular inventory audits to identify and resolve any discrepancies in a timely manner.

In addition to my technical skills, I possess excellent organizational and communication skills, which allow me to effectively collaborate with cross-functional teams and vendors. I am also proficient in using inventory management software and have a solid understanding of supply chain and logistics principles.

I am passionate about streamlining processes and optimizing inventory management practices to maximize efficiency and minimize costs. I am confident that my dedication and expertise make me a strong fit for the Inventory Coordinator role at your company.

Thank you for considering my application. I am excited about the opportunity to bring my skills and experience to your team and contribute to your company's continued success.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing an Inventory Coordinator Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Avoid writing a generic cover letter. Tailor your cover letter to the specific job and company you are applying to.
• Avoid being too vague or generic about your skills and experiences. Be specific and provide examples of how your past experiences make you a strong candidate for the position.
• Avoid including irrelevant information in your cover letter. Stick to relevant skills, experiences, and achievements that make you a strong fit for the inventory coordinator role.
• Avoid making spelling and grammatical errors. Proofread your cover letter carefully to ensure it is error-free.
• Avoid being too informal or casual in your language and tone. Keep your cover letter professional and formal.
• Avoid focusing too much on what the company can do for you. Instead, focus on what you can bring to the company and how you can contribute to their success.

Key Takeaways For an Inventory Coordinator Cover Letter

• Experience in inventory management and coordination
• Proven ability to develop and implement inventory control processes
• Proficient in using inventory management software
• Strong attention to detail and accuracy in inventory record keeping
• Effective communication and teamwork skills

• Cover Letter Examples

Quality Assurance Cover Letter: Examples & Template

You’re a perfectionist through and through, and no bugs can escape you. But what matters most is how you present yourself on a quality assurance cover letter.

Your skills are impeccable, and you're well-prepared for that dream QA job. As the gatekeeper of product quality, you always meet the highest standards of excellence—and your resume is proof enough.

However, in the world of QA, a well-crafted cover letter is your golden ticket to stand out and secure the job you’ve been eyeing. Keep reading, and I’ll show you a quality assurance cover letter that guarantees customer satisfaction.

In this article, you’ll get:

• A sample quality assurance cover letter that will impress every recruiter.
• Step-by-step tips on how to write a quality assurance cover letter that will land you more interviews.
• A flexible template to copy, adjust, and use to write your letter in 15 minutes.

Save hours of work and get a cover letter like this. Pick a template, fill it in. Quick and easy. Choose from 20+ cover letter templates and download your cover letter now.

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What users say about ResumeLab:

I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan  My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George

Looking for a different kind of cover letter? See:

• Customer Service Cover Letter
• Legal Cover Letter
• Marketing Cover Letter
• Apple Cover Letter
• Graphic Design Cover Letter
• IT Cover Letter
• Project Manager Cover Letter
• Product Manager Cover Letter
• Software Engineer Cover Letter
• Best Cover Letter Examples For All Jobs

Sample Quality Assurance Cover Letter

Quality Assurance Analyst

440-269-1427

[email protected]

linkedin.com/in/rosamyers4

New Bern, April 22nd, 2023

Ashli Conner

Hiring Manager

4078 Yorkshire Circle

New Bern, NC 28560

Dear Ashli,

As an experienced QA analyst with 7 years in the industry, I am the right applicant for this new opening at Qanto. Over my years at SpecMax as a QA team member, I worked on different projects for 12,000 combined hours and achieved a test pass percentage of 96%.

My background in automation testing and usability evaluation and my track record of identifying 15% more bugs pre-release would strengthen your quality assurance processes. Those are the results I effortlessly achieved in my previous job, and they are reproducible at Qanto.

Qanto’s dedication to accessibility in product design closely aligns with my passion for ensuring all users can have an optimal experience—that was my primary reason to get into QA in the first place. Additionally, your company relies on agile methodology, with which I am very familiar and comfortable.

If you have time to discuss my potential contribution to your company next week, I would love to schedule an interview at your earliest convenience. 

P.S.: I would love to discuss how I can help reduce post-production defects reported by 10% within six months through meticulous testing and data-driven methodologies! 

Quality? Assured. Job? Secured. Pair that with an excellent quality assurance resume , and you’ll be going places.

Now, here’s how to write a cover letter .

How to Write a Cover Letter for Quality Assurance Jobs

Quality assurance experts review new or updated programs, applications, and websites to identify bugs or inconsistencies and help deliver the best possible user experience. A quality assurance cover letter must demonstrate your testing experience and passion for identifying and resolving issues.

An excellent quality assurance cover letter begins like this:

1. Use a Great Quality Assurance Cover Letter Format

The key to an effective quality assurance cover letter lies in its presentation. But you don’t have the luxury of internal usability testing to identify which approach works best on a cover letter. 

You have to excel at the outset, and the best way to do that is to consider how your cover letter looks . Follow this cover letter format:

• Use left-justified text for readability.
• Set 1" margins on all pages.
• Choose a readable font like Arial or Helvetica sized 11–12pt.
• Space lines 1.15 and paragraphs 2 inches apart.
• Limit the cover letter to one page to mirror an agile development approach.

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

CREATE YOUR COVER LETTER NOW

Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .

2. Create a Perfect Cover Letter Header & Introduction

The header of your cover letter is your calling card. Use it well to help recruiters identify who is applying, for what position, how to contact them, and the letter’s recipient.

Here’s how to start your cover letter :

Sample Header for Quality Assurance Cover Letters

[ Your First and Last Name]

[ Your Job Title ]

[ Your Phone Number ]

[ Your Email Address ]

[ Today’s Date ]

[ Recruiter Name ]

[ Recruiter Title ]

[ Company Name ]

[ Company Address ]

[ City, State, Zip Code ]

Remember to address the hiring manager directly. That way, you demonstrate your research and ability to identify pertinent information.

Then, start the first paragraph by highlighting your passion for helping deliver excellent user experiences through meticulous testing. Weave that smoothly in your intro, add an achievement or two to get their attention, and you’ll leave no doubt about your intentions to join their team.

Expert Hint: If the hiring manager's name isn’t easily found online, proactively reach out to ask for the name and ensure you have the correct contact information. Leaving no stone unturned shows initiative that will help your application rise to the top.

3. Prove Your QA Skills and Back Them up with Achievements

Don’t write a generic cover letter .

The start of your cover letter is when you drive home the message that you’re the quality assurance specialist they’ve been dreaming of. The challenge is making your achievements shine brighter than a freshly polished bug report.

Fortunately, the job ad is the shining beacon you can use to guide you. Whatever the job requirements or experience they’d like to see, if you have it, use those keywords exactly when talking about your accomplishments. Also, don’t forget to use numbers! They make your impact that much more measurable and believable.

Expert Hint: Software developers and QA tester jobs are the hottest in the market, with astronomical projected growth . However, there’s no reason to take that in stride and believe you’ll get hired off the street. Pursue a QA certification, such as the CSTE from the Global Association for Quality Management, to maximize your value if you can, as recruiters care a lot about your education .

4. Stand out with a Tailored Application Showing Your Dedication

If companies are to invest in a brand new QA specialist, they wouldn’t want that person to then leave a dust cloud behind them after the 3-month trial period is up. 

In essence, you need to show you’re a great fit immediately. To that end, your cover letter must include a common ground between you and the company. Point to shared values and interests, and highlight what you like about their mission.

When they see there is reason enough to believe you’re aiming for a long career with them, that strengthens your chances considerably.

5. Finish with a Call to Action and Sign off the Right Way

A powerful cover letter conclusion leaves a lasting impression on the hiring team. It’s not a time for calm wishes and hopes of hearing back. Rather than vague promises of improving their squad, quantify your value through impressive metrics that matter to quality assurance.

Towards the end, emphasize your proven ability to ensure optimal user experiences through testing that identifies obscure issues. Close out with a real, impactful promise, like reducing the number of bugs by 10% within your first six months.

Lastly, suggest a concrete date and time for an interview. Then, sign off with a simple yet professional “Sincerely” and repeat your full name one last time.

With ResumeLab’s resume builder you’ll write your resume in a flash. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Improve your resume in our resume builder now .

CREATE YOUR RESUME NOW

Nail it all with a splash of color, choose a clean font, highlight your skills in just a few clicks. You’re the perfect candidate and we’ll prove it. Just pick one of 21 resume templates and get started now .

Make sure your quality assurance cover letter meets these testing criteria:

• Address the hiring manager by name to show you’ve researched the role and company.
• In your introduction, clarify your interest in the QA position and highlight relevant qualifications.
• Demonstrate how your background fits the company's needs. Provide examples of value, such as issues found or processes improved.
• Express genuine enthusiasm for the organization's culture and mission based on shared qualities discussed previously.
• Close by requesting a phone or in-person interview to further discuss your qualifications and interest in advancing the company's quality standards.

Still have questions related to perfecting your quality assurance cover letter? Ask away in the comments. I’d love to help!

About ResumeLab’s Editorial Process

At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article per editorial guidelines , ensuring our content's high quality and reliability. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets . Our dedication to delivering expert career advice attracts millions of readers to our blog annually. 

Caio is an expert in professional development and holds a certification in resume writing. He has accumulated 4+ years of experience in this field. His approach is to merge entertainment concepts with resumes, thus making your application more captivating.

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How to write a job application in Norway

Do you find it difficult to write a job application? You’re not alone. Writing an application that stands out can be challenging, but here are some tips that will help increase your chances to get seen by a potential employer in Norway.

Highlight important points

The job application should complement your CV and elaborate on why you want the job. It should show who you are and what you can do. You do this by reflecting on your own competence, skills, experience, and personal qualities that are relevant to the job.

Be future-oriented

Your CV is a reflection on what you have done, your job application should focus on where you want to go. Don’t be afraid to add a more personal touch. Let the potential employer know what motivates you, and what ambitions you have on behalf of the employer. It may also help if your are able to reflect on how you can evolve as an employer and how this is mutual beneficial for your employer. Remember to show how you can contribute to solving your employer’s needs.

Matching skills and needs

How do you go about leaving an impression that makes you noticeable? Application writing is not a creativity contest, but an exercise in analysing the employer’s needs and matching it up against your own competence. We want to show you how you describe your competence and motivation and stand out by showing examples that support this.

1) Before you start writing

Before you start writing, you should read through the job advertisement carefully. Try to form an overall impression of who the employer is and what they are concerned with, and not just look at the bullet points listed under tasks and qualifications.

Do your research

To get a good picture of who you are applying for a job with, you should do research on the company. Find out what it is about the workplace that makes you want to work there. Do you share any values, such as environmental responsibility, the importance of a good working environment, focus on quality? Tell the employer what you can contribute in relation to this, even if it is not stated in the advertisement text.

It is not always easy to find the motivation beyond wanting the job, so you need to spend some time finding something that triggers you. Talk to people, read newspapers, check social media, investigate the company’s website. Let different parts of your motivation shine through in the entire application. An employer likes that you are personal and that they feel chosen.

Don’t be afraid to reach out

If you have questions about the position, don’t be afraid to contact the employer. It shows that you are interested, and you give the contact person for the position an opportunity to get an impression beyond the application. However, make sure that you ask questions that you need to know something about. The questions can be about something that concerns your competence. In this way, you get an opportunity to talk about what you can contribute.

2) Respond to what the employer is asking for

When we talk to employers about what they are concerned with when reading applications, we get a clear answer. The employer wants to read applications where the applicant shows an understanding of what the position entails, where the contribution from the applicant is clear. They want you to respond to the job advertisement and not write about everything you can, without relating it to their wishes and needs.

You don’t have to be good at everything

Job advertisements are often the employer’s ultimate wish list, they rarely expect you to know everything. Our recommendation is therefore that you highlight what you can and focus on it when you are marketing yourself. Don’t write about what you can’t do. Only in the interview can you say something about where your development potential lies.

Set aside time to reflect on the competence you have built up through various experiences and use good examples that build credibility. Everything that is relevant to the employer should be highlighted.

Remember to attach what they are asking for

Send all documents they are looking for. Sometimes it can be stated in the advertisement that diplomas, certificates and the like should be attached. 

3) The structure of an application

Formalities.

The application should not be too long, and a good starting point is to think a maximum of one page or 300-350 words. Divide the text into 3-4 paragraphs and use a neutral font in font size 10-12 points. Remember that you can shorten the text a bit by weeding out unnecessary words. Have complete sentences but be relevant and precise in content and language. Remember that the application is a formal document.

What should an application contain? An application can well contain a heading, for example “Application for the position as xxx at xxx”, and a short introduction that says something about who you are and why you are applying for this position. Furthermore, you should have a main part where you highlight your competence. This includes knowledge, experience, skills, and your personal qualities. In addition, your motivation should shine through. Finally, you write a small summary and conclude with “Yours sincerely” and your full name.

4) Introuction

The introduction should be short and precise, and trigger the employers curiosity in you as an potential employee. You have room in the main part to go more in depth of what you want to convey.

An introduction can be written in different ways. You can choose to get straight to the point and describe why you are suitable for the job. Maybe you have worked with similar tasks before and can show results, useful experiences or in-depth knowledge? Another way to angle the introduction is to show that you are updated. If you have spoken to someone from the company, an entrance can be to mention this. Regardless of which introduction style you choose, you should also let your personal motivation come forward. Explain briefly what motivates you to apply for the job. It can be about work tasks, the workplace, opportunities to contribute, and so on.

Examples of good introductions

Example 1: straight to the point.

When I worked as a marketing manager for store X, I introduced new marketing strategies. This resulted in twice as many followers on Instagram and Facebook. This experience will come in handy if I get to work with social media with you.

Example 2: Express enthusiasm

When I saw that you are looking for a new employee, I was very happy! I am very interested in developing new web solutions and have worked with this in my master’s thesis. I want to apply for the position as a developer with you because I have heard that you have a good environment for learning about customer customisation of solutions.

Example 3: Name-dropping

At the Career Day event, I spoke with your sales manager, Ola Nordmann. He informed me about this position and inspired me to apply.

Example 4: Updated

Lately, I have been reading about your new collaboration with X in the media. These articles inspired me to check if you had any vacancies. 

5) Main part of the application

In the main part, you should argue why you are relevant for the job. You should elaborate on the most relevant parts of your CV and what you point out in the introduction. The goal is to convince the employer that you are motivated and that you understand what the employer is looking for and what the position and tasks entail. Don’t be afraid to say that experience from, for example, your studies has given you the skillset they are looking for.

It is in the main part that you should bring out your knowledge, skills and your personal qualities. When you argue for why you are a relevant candidate, you can show that you have experience with the tasks that are included in the position you are applying for. If the position involves content production and you have experience with it, you should write about it. Elaborate on how you have worked with it and possibly which tools you used. Maybe you can answer what was important for you to prioritize in the work? Here you can weave in both knowledge, values and skills. 

Supply examples

Job advertisements contain many nice words, and it is easy to say “I am result-oriented”, but what does it really mean? What do you put into being result-oriented? If you rather say “by finding good study techniques, I have achieved my goal of good results in my studies” you point out that you are result-oriented without directly saying that you are result-oriented.

By supplying examples, your claims become more credible. You can also describe specific feedback that fellow students, supervisors or others have given you. When you exemplify your competence, you let the employer get a picture of who you are, and it is this that can lead to you standing out in the pile of other applicants.

6) Conclusion

You should conclude your application by writing a short and precise conclusion that summarises main points and tells why you are relevant for the job. What you choose to emphasise depends on the position, but the point is to remind the employer that you are a good candidate and establish that you are motivated. If you lack experience, it may be a strategic move to focus on your motivation. If you have some new and good points, you should consider whether to move it to the introduction instead.

Don't be limiting

Avoid creating unnecessary limitations. You don’t need to say anything about availability for example, it can be clarified later in the recruitment process. Remember that your first sub-goal with the application is to get to the interview. Therefore, make it easy for the employer to contact you.

End the application with “Yours sincerely”, “Best wishes,” or similar and your full name.

Karriereveiledning.no has created an AI tool that helps you create a first draft of a job application. By entering the job advertisement and CV, you get a draft that is tailored to the job you are applying for.

Be aware that the suggestions are made using ChatGPT and therefore you must be very critical of the result. It may contain errors and inaccuracies. Us it primarily to get started with an application that you will continue to work on.

Remember to add your personal approach

An application made with AI will lack your personal touch, in that it does not say anything about why you are applying for the job and what you are most motivated for.

Motivation is a very important part of writing an application, so keep this in mind when you continue to work with the draft. Employers who notice that the application is made in ChatGPT can quickly become negative, if your personality does not shine through what you write.

Create a first draft of the application using AI

8) More tips

Drop clichés and too many “i's”.

When you write an application, you should focus on describing the range of your skills, and it is often natural to start the sentences with “I”. This quickly becomes a bit monotonous and can seem very self-centered. Therefore, have a conscious relationship with how you build up the text in your application.

The sentence “I have studied economics and then I learned…” can be replaced with “experience from my studies has shown me”. Remember that CV and application complement each other. Therefore, you do not need to explain what you have studied. Rather go more specifically into what you can bring from the studies that are relevant for the position you are applying for.

Other examples of sentences that avoid starting with “I”:

• Among my fellow students, I get feedback on…
• Previous employers describe me as…
• As a recent graduate, I will be particularly concerned with…

These formulations also make you appear more humble. The same happens when you substantiate your argument with examples. The sentence “I am very service-minded” is more self-centered than “when I receive customers, it is important for me that they experience that their needs are taken care of”. In addition, the last sentence says something about your experience of what it means to be service-minded.

Save the job advertisement and contact person’s phone number

The job advertisement can be good to have if you are called in for an interview. It is a nice reminder of what the employer is looking for and a useful part of interview preparations.  If you do not hear anything after a couple of weeks after the application deadline, you can make contact to hear how they are doing in the process. This shows interest.

Dare to think differently

You must learn to walk before you can run. That is, you should be confident in the genre that is applications, before you try out new, slightly unusual things like presenting yourself in a video format or writing in an informal and humorous style. When you master the genre, you can consider whether to go a little outside the box. Then you do it more as a conscious move because you think it is something the employer will appreciate, or it shows a quality in you that the employer is looking for.

Again, it’s about reading the advertisement carefully, doing research and familiarising yourself with the workplace and what the tasks involve. Maybe you can try to find out who are working there.

Feel free to have a chat with the contact person for the position and get an impression of what the chemistry between you is.

Advantages you have as a recent graduate

As a recent graduate, you have some advantages that are worth remembering.

• You are academically updated
• You have good digital competence
• You have methodological knowledge
• You have critical thinking skills

Remember that you will work together with people who have been out in working life for many years. What competence do you have that the company may lack?

Proofreading and honest feedback

Ask someone to read through your application. Allow yourself to think of application writing as a learning process like everything else. Practice makes perfection!

Do you have any other questions regarding writing a successful job application in Norway? Feel free to send an email to  [email protected]

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