administrative assistant best cover letter

13 Administrative Assistant Cover Letter Guide and Examples

Learn how to craft a standout administrative assistant cover letter that highlights your organizational, multitasking, and communication skills. Follow step-by-step advice to create an impactful cover letter and see how Swooped can support your job search.

Administrative assistants are essential to keeping offices organized and efficient. In this role, you’re expected to manage tasks, coordinate schedules, and provide invaluable support to teams.

However, can you write a cover letter that captures your organizational, multitasking, and communication skills effectively?

Companies look for administrative assistants who can demonstrate their attention to detail and reliability in managing administrative tasks.

Explore our administrative assistant cover letter examples, or leverage our AI cover letter generator to create a standout cover letter that showcases your strengths and lands you the job.

Adminstrative Assistant Cover Letter Samples- By Experience

Entry-level administrative assistant cover letter sample.

[Your Name] [Phone Number] [Email Address]

[Recipient’s Name] [Hiring Manager] [Company Name]

Dear [Hiring Manager Name],

I am excited to apply for the Entry-Level Administrative Assistant position at [Company’s Name]. With a strong foundation in organizational skills and office software, coupled with a passion for delivering top-notch administrative support, I am confident in my ability to contribute to your team’s efficiency. During my internship at [Previous Internship], I assisted in scheduling meetings, organizing files, and managing office correspondence, which resulted in improved office operations and enhanced communication within the team.

I am particularly drawn to [Company’s Name] due to its reputation for creating a dynamic work environment that fosters both personal and professional growth. I am eager to apply my skills in managing office operations and supporting your team’s goals to enhance productivity.

Thank you for considering my application. I look forward to discussing how my enthusiasm and administrative skills can support [Company’s Name].

Yours sincerely, [Your Name]

What Makes This Cover Letter Impactful?

Entry-level enthusiasm: The candidate shows excitement and eagerness to learn and contribute, making a positive first impression.

Relevant internship experience: Highlighting practical experience in scheduling and organizing, even at an internship level, demonstrates the candidate’s capability.

Alignment with company culture: The candidate references the company’s dynamic work environment, showing they’ve researched and value the company’s culture.

Call to action: A confident and polite request for further engagement leaves a positive closing statement.

Junior Administrative Assistant Cover Letter Sample

I am writing to apply for the Junior Administrative Assistant position at [Company’s Name]. With over one year of experience in providing administrative support in a fast-paced office environment, I have honed my skills in office management, data entry, and handling day-to-day correspondence. At [Previous Company], I managed calendars, scheduled appointments, and supported executives, ensuring smooth daily operations.

I am particularly drawn to [Company’s Name] because of its dedication to operational excellence, and I am eager to contribute to the efficiency of your office team. My ability to multitask and attention to detail will allow me to thrive in the administrative role, helping to streamline office procedures and support key objectives.

Thank you for your time and consideration. I look forward to discussing how my administrative skills can contribute to [Company’s Name].

Relevant experience: The candidate emphasizes over a year of hands-on administrative experience, providing credibility and expertise.

Strong office management skills: Specific mentions of calendar management and appointment scheduling showcase critical administrative capabilities.

Interest in the company: The candidate demonstrates that they’ve researched the company and are motivated by its mission and values.

Polite and enthusiastic close: The call to action is confident and courteous, signaling readiness to contribute.

Senior Administrative Assistant Cover Letter Sample

I am eager to apply for the Senior Administrative Assistant role at [Company’s Name], bringing over five years of experience in providing high-level administrative support to executives and managing complex office functions. In my previous position at [Previous Company], I successfully coordinated multiple projects, managed travel arrangements, and maintained comprehensive filing systems, which improved office efficiency by 25%.

With a proven ability to manage critical tasks under tight deadlines, I am confident in my capacity to contribute to the success of your executive team. I am particularly drawn to [Company’s Name] due to its commitment to innovation and operational excellence, and I am excited about the opportunity to bring my organizational and multitasking skills to your organization.

Thank you for considering my application. I look forward to the possibility of contributing to [Company’s Name] and its continued success.

Extensive experience: With over five years of experience, the candidate positions themselves as highly capable and seasoned in administrative work.

Quantifiable achievements: Mentioning a 25% increase in office efficiency through organizational skills adds tangible value.

Strong alignment with company goals: The candidate connects their skills with the company’s goals of innovation and excellence, indicating a good fit.

Confident and professional close: The letter ends on a strong note, with a polite call to action, maintaining professionalism throughout.

Adminstrative Assistant Cover Letter Samples- By Roles

Office administrative assistant cover letter sample.

I am applying for the Office Administrative Assistant position at [Company’s Name], with a background in managing day-to-day office operations, including handling calls, maintaining records, and managing supplies. At [Previous Company], I was instrumental in reorganizing the office filing system, which improved data retrieval efficiency by 30%.

I am impressed by [Company’s Name] reputation for fostering a positive work environment, and I am confident that my administrative skills will contribute to maintaining smooth office operations. I am detail-oriented, efficient, and capable of handling multiple tasks with accuracy and professionalism.

Thank you for considering my application. I look forward to contributing to the administrative success of [Company’s Name] and discussing how my skills can add value to your team.

Operational expertise: The candidate’s focus on core office tasks demonstrates they are prepared to handle the role’s demands.

Process improvements: Highlighting a 30% increase in efficiency through an improved filing system shows the candidate’s proactive nature.

Interest in company culture: The candidate’s mention of the company’s positive work environment shows alignment with company values.

Clear call to action: The letter ends professionally with an invitation for further engagement.

Administrative Coordinator Cover Letter Sample

I am excited to apply for the Administrative Coordinator position at [Company’s Name]. With over three years of experience managing administrative tasks, coordinating team schedules, and ensuring the smooth functioning of office operations, I am confident in my ability to support your team effectively. At [Previous Company], I implemented a new scheduling system that improved efficiency by 20%, streamlining team collaboration and project deadlines.

I am particularly drawn to [Company’s Name] because of its commitment to operational excellence, and I am eager to contribute to the organization’s success. I excel at multitasking, problem-solving, and managing complex projects with tight deadlines while maintaining a calm and professional demeanor.

Thank you for considering my application. I am enthusiastic about the opportunity to support your administrative functions and look forward to discussing how my skills can contribute to [Company’s Name].

Proven coordination skills: The candidate emphasizes their experience in managing team schedules and improving administrative efficiency.

Quantifiable achievement: Mentioning a 20% improvement in efficiency adds concrete value to the candidate’s qualifications.

Focus on operational excellence: The candidate highlights their alignment with the company’s goals, showing they’ve researched the organization.

Confident and clear closing: The letter closes with a clear call to action, expressing eagerness to contribute.

Administrative Associate Cover Letter Sample

I am excited to apply for the Administrative Associate position at [Company’s Name]. With a background in handling office logistics, managing administrative tasks, and supporting executives, I am confident in my ability to keep the office running efficiently. During my time at [Previous Company], I improved administrative processes, implemented a digital filing system, and managed correspondence for senior management, ensuring seamless operations.

I am drawn to [Company’s Name] for its reputation for innovation and efficiency. My skills in project management, attention to detail, and ability to manage multiple tasks simultaneously make me a great fit for your team.

Thank you for considering my application. I look forward to the opportunity to contribute to the administrative success of [Company’s Name] and discuss how my experience can be of value.

Administrative expertise: The candidate demonstrates proficiency in core administrative tasks like logistics and executive support.

Process improvement: The implementation of a digital filing system shows initiative and a focus on efficiency.

Alignment with company values: The candidate’s interest in the company’s reputation for innovation indicates a strong cultural fit.

Engaging closing: The closing paragraph confidently expresses readiness to contribute, inviting further discussion.

Executive Administrative Assistant Cover Letter Sample

I am excited to apply for the Executive Administrative Assistant position at [Company’s Name]. With over six years of experience providing high-level support to C-suite executives, I have developed strong organizational and multitasking abilities that ensure seamless executive operations. At [Previous Company], I managed calendars, arranged travel, and coordinated meetings, contributing to increased efficiency in executive decision-making.

I am particularly drawn to [Company’s Name] for its leadership in [specific industry], and I am eager to leverage my skills to support your executive team. I thrive in fast-paced environments, managing competing priorities with precision and professionalism.

Thank you for considering my application. I am excited about the possibility of contributing to the continued success of [Company’s Name] and look forward to discussing how my skills align with your needs.

Executive-level support: The candidate showcases extensive experience in supporting senior executives, adding credibility to their qualifications.

Multitasking abilities: Highlighting skills in managing executive calendars and meetings shows the candidate’s efficiency.

Alignment with company leadership: The candidate expresses genuine interest in the company’s industry leadership, demonstrating alignment with the organization’s mission.

Strong call to action: The letter ends with confidence, inviting the hiring manager to discuss the candidate’s contributions further.

Construction Administrative Assistant Cover Letter Sample

I am applying for the Construction Administrative Assistant position at [Company’s Name], eager to bring my organizational and project management skills to your construction team. With a background in managing construction documentation, coordinating schedules, and ensuring compliance with safety regulations, I am confident in my ability to contribute to your projects’ success.

At [Previous Company], I supported the project managers by maintaining records, coordinating subcontractor schedules, and ensuring that all necessary permits and documentation were up to date, improving project timelines by 10%. My attention to detail and ability to juggle multiple tasks will ensure smooth operations at [Company’s Name].

Thank you for considering my application. I am excited to discuss how my skills can contribute to your construction team’s success and look forward to the opportunity to contribute to [Company’s Name].

Construction-specific experience: The candidate emphasizes experience in managing documentation and coordinating schedules, vital for construction roles.

Improved project timelines: Quantifying a 10% improvement in timelines shows the candidate’s ability to positively impact efficiency.

Focus on compliance and organization: The mention of safety regulations and attention to detail highlights the candidate’s reliability in a construction environment.

Professional call to action: The closing is direct and enthusiastic, inviting further conversation.

HR Administrative Assistant Cover Letter Sample

I am writing to express my interest in the HR Administrative Assistant position at [Company’s Name]. With over three years of experience supporting HR teams, I have developed a strong foundation in managing employee records, coordinating onboarding processes, and assisting with recruitment efforts. At [Previous Company], I streamlined the hiring process by organizing candidate screenings and scheduling interviews, which reduced the time-to-hire by 15%.

I am particularly excited about the opportunity to contribute to [Company’s Name] as I admire your commitment to fostering a positive workplace culture. I am confident that my organizational skills, attention to detail, and HR knowledge will help ensure smooth HR operations and contribute to the overall success of the HR team.

Thank you for considering my application. I look forward to discussing how my experience and skills can be a valuable asset to your HR department.

HR-specific expertise: The candidate highlights experience supporting HR operations, including recruitment and onboarding processes.

Quantifiable achievement: A 15% reduction in time-to-hire shows the candidate’s impact on efficiency.

Cultural alignment: The candidate’s interest in the company’s workplace culture shows they’ve researched the company and align with its values.

Clear and confident closing: The closing statement emphasizes the candidate’s readiness to contribute to the HR team and invites further conversation.

Legal Administrative Assistant Cover Letter Sample

I am thrilled to apply for the Legal Administrative Assistant position at [Company’s Name]. With a solid background in legal administrative support, I have extensive experience managing legal documentation, scheduling court dates, and assisting with legal research. During my time at [Previous Company], I supported three attorneys by organizing case files, managing calendars, and ensuring timely preparation of legal documents.

I am drawn to [Company’s Name] for its commitment to excellence in legal services, and I am eager to bring my skills in legal correspondence and case management to your team. I am confident that my attention to detail and ability to multitask will contribute to your firm’s success.

Thank you for considering my application. I look forward to discussing how my background can be an asset to [Company’s Name].

Legal-specific skills: The candidate demonstrates a clear understanding of legal processes, including managing documentation and scheduling.

Strong organizational experience: Managing calendars and preparing legal documents reflects the candidate’s capability to handle the demands of a legal environment.

Cultural alignment: Expressing interest in the company’s commitment to legal excellence shows that the candidate has researched the firm.

Confident closing: The candidate closes with enthusiasm, inviting further engagement.

Medical Administrative Assistant Cover Letter Sample

I am writing to express my interest in the Medical Administrative Assistant position at [Company’s Name]. With over four years of experience supporting medical offices, I have honed my skills in managing patient records, scheduling appointments, and handling insurance claims. At [Previous Company], I played a key role in improving patient scheduling efficiency by 25% through the implementation of a new appointment management system.

I am drawn to [Company’s Name] because of its focus on providing high-quality patient care, and I am confident that my organizational skills and ability to manage the administrative aspects of a medical office will contribute to the smooth operation of your practice.

Thank you for considering my application. I look forward to discussing how my skills can benefit your medical office.

Medical-specific administrative skills: The candidate emphasizes experience in managing patient records and insurance claims, which are crucial for medical offices.

Quantifiable achievement: I mproving scheduling efficiency by 25% showcases the candidate’s ability to enhance office operations.

Alignment with patient care: The candidate expresses an interest in the company’s focus on patient care, demonstrating cultural alignment.

Positive closing: The candidate closes with confidence, indicating a willingness to discuss how they can contribute to the practice.

Real Estate Administrative Assistant Cover Letter Sample

Dear [Hiring Manager Name], I am excited to apply for the Real Estate Administrative Assistant position at [Company’s Name]. With a strong background in real estate administration, I have extensive experience managing property listings, coordinating client meetings, and preparing legal documents. At [Previous Company], I successfully managed over 100 property listings, ensuring all client interactions were handled efficiently and professionally.

I am drawn to [Company’s Name] for its reputation in the real estate market, and I am eager to contribute my skills in client communication, organization, and transaction management. My proactive approach and attention to detail will ensure smooth operations and help your team achieve its goals.

Thank you for considering my application. I look forward to discussing how I can support your real estate team in achieving continued success.

Real estate-specific experience: The candidate highlights expertise in managing property listings and preparing legal documents relevant to real estate.

Proven ability to handle volume: Managing over 100 property listings reflects strong organizational and multitasking abilities.

Alignment with company reputation: The candidate expresses interest in the company’s reputation in the real estate market, showing cultural fit.

Strong call to action: The candidate confidently invites further discussion, signaling readiness to contribute.

Sales Administrative Assistant Cover Letter Sample

I am excited to apply for the Sales Administrative Assistant position at [Company’s Name]. With over three years of experience providing administrative support to sales teams, I am well-versed in managing CRM systems, preparing sales reports, and coordinating client meetings. At [Previous Company], I contributed to a 20% increase in sales efficiency by streamlining client communication processes and improving data management in the CRM system.

I am particularly drawn to [Company’s Name] because of its innovative approach to driving sales success, and I am eager to bring my administrative expertise and organizational skills to support your sales team. I am confident that my attention to detail and ability to manage multiple tasks will help your sales department operate smoothly and efficiently.

Thank you for considering my application. I look forward to discussing how my experience and skills can contribute to the success of your sales team.

Sales-specific administrative experience: The candidate emphasizes relevant experience, including managing CRM systems and preparing sales reports.

Quantifiable success: A 20% increase in sales efficiency demonstrates the candidate’s direct impact on improving team performance.

Company alignment: The candidate’s interest in the company’s innovative sales approach reflects alignment with the company’s goals and values.

Confident closing: The closing is proactive and confident, inviting the employer to engage further in conversation.

Key Elements Recruiters Expect in an Administrative Assistant Cover Letter:

Organizational skills: Administrative assistants must be highly organized. Highlight: → Your ability to manage schedules, calendars, and files with accuracy → Examples of how you maintained efficiency in a fast-paced office environment

Attention to detail: Attention to detail is essential in this role. Show: → Your meticulous approach to handling tasks like data entry, document preparation, and communications → How you identified and resolved errors in administrative processes

Multitasking abilities: Administrative roles often require juggling multiple tasks. Showcase: → Your experience in managing several responsibilities at once, such as answering calls, scheduling meetings, and handling office supplies → How you prioritized and executed tasks under pressure

Communication skills: Strong written and verbal communication is critical. Demonstrate: → Examples of drafting professional emails, reports, or presentations → Your experience in liaising between staff, clients, or other stakeholders

Problem-solving and initiative: Administrative assistants often solve unforeseen issues. Highlight: → How you proactively resolved problems, such as scheduling conflicts or resource shortages → Examples of going above and beyond to support office efficiency

How to Format an Administrative Assistant Cover Letter:

When formatting a cover letter for an administrative assistant role, it’s essential to highlight your organizational skills, attention to detail, and ability to support executives or teams efficiently. Here’s how to structure your administrative assistant cover letter for maximum impact:

Administrative Assistant Cover Letter Header:

Your cover letter header should be straightforward and professional, ensuring your contact details are easily accessible.

Elements to include: → Your full name → Contact information (phone number, email, mailing address) → Date of writing → Recipient’s name and title (Hiring Manager, Office Manager, etc.) → Company’s name and address

✔️ More Impactful

Emily Thompson [email protected] (555) 543-2101 02/15/2025

Sarah Jacobs Office Manager Corporate Enterprises 456 Business Blvd, Los Angeles, CA 90017

This format ensures clarity and professionalism while presenting all necessary details concisely.

Administrative Assistant Cover Letter Greeting:

Whenever possible, address the recipient by name to demonstrate attention to detail—an essential skill for an administrative assistant.

Tips for an Effective Greeting:

→ Use a Specific Name: Address the letter directly to the office manager or the hiring manager if known. → Keep It Professional: Use formal greetings like “Dear,” which aligns with the formality required in administrative roles. → Avoid Casual Introductions: Avoid informal greetings such as “Hey” or “Hi.”

✔️ More Impactful:

“Dear Ms. Jacobs,” “Dear Hiring Manager,”

❌ Less Impactful:

“Hello,” or “To Whom It May Concern,”

A personalized greeting shows that you have taken the time to research the company and the person you are writing to.

Administrative Assistant Cover Letter Introduction:

Your introduction should quickly capture the hiring manager’s attention by showcasing your organizational skills and ability to provide administrative support effectively.

Components of a Strong Introduction:

→ Mention the role you’re applying for → Highlight your administrative experience → Connect your skills with the company’s needs

“With over four years of experience in administrative support and office management, I am excited to apply for the Administrative Assistant role at Corporate Enterprises. My ability to streamline office processes and provide executive-level support aligns with your company’s need for efficient administrative operations.”

“I’m writing to apply for the Administrative Assistant position at your company. I have experience in office management and administrative support.”

Pro-tip: Start with a strong introduction that clearly highlights your experience and sets the stage for your value as an administrative assistant.

Administrative Assistant Cover Letter Body:

In the body of your cover letter, provide concrete examples of your organizational abilities, communication skills, and how you’ve contributed to office efficiency in previous roles.

Key Points to Cover:

→ Organizational skills: Highlight your ability to manage schedules, plan meetings, and organize documentation. → Technical expertise: Mention your proficiency in office software, such as Microsoft Office, Google Workspace, or project management tools. → Communication skills: Showcase your experience in drafting reports, emails, or managing internal communication. → Problem-solving abilities: Provide examples of how you’ve solved administrative challenges or improved office processes.

“In my previous role at XYZ Corp, I managed the schedules of four executives, coordinated meetings, and handled internal communication between departments, improving overall office efficiency by 20%. I also implemented a new filing system that reduced document retrieval time by 30%, allowing for quicker decision-making. My proficiency in Microsoft Office and attention to detail ensured that all reports and documents were delivered accurately and on time.”

“I have experience managing office tasks and supporting executives, which I believe makes me a great fit for this role.”

Pro-tip: Use specific examples to showcase how your organizational and administrative skills have had a direct impact on office efficiency and productivity.

Administrative Assistant Cover Letter Closing:

End your cover letter by reiterating your interest in the position and how your skills align with the company’s needs. A confident call to action encourages the employer to reach out for further discussion.

Effective Closing Techniques:

→ Recap your key qualifications and connection to the company → Express enthusiasm for the role and company mission → Include a clear call to action

“Thank you for considering my application. I am excited about the opportunity to bring my administrative skills and organizational abilities to Corporate Enterprises. I would love the chance to discuss how my experience in office management and executive support can contribute to your team’s success. Please feel free to contact me to schedule an interview.”

“Thank you for your time. I look forward to hearing from you.”

Pro-tip: End with enthusiasm and a clear call to action, encouraging the hiring manager to engage with you further.

Common Mistakes to Avoid When Writing an Administrative Assistant Cover Letter:

Administrative assistants need to demonstrate organizational skills, attention to detail, and the ability to manage various tasks efficiently. Here’s how to avoid common mistakes:

Failing to personalize the greeting: → Address the cover letter directly to the hiring manager to create a strong first impression. → Taking the time to find out their name reflects the administrative skills you’ll bring to the role.

Being too general: → Avoid generic statements like “I’m organized and detail-oriented.” → Highlight specific examples of how your organizational skills have made a difference, such as “Managed scheduling for 5 executives, reducing appointment conflicts by 30%.”

Not emphasizing tech proficiency: → Administrative assistants often use various software and tools. → Mention your proficiency with tools like Microsoft Office, Google Suite, or CRM software, and how it improved workflow efficiency.

Overlooking proofreading: → Spelling and grammar mistakes can disqualify you from the role since attention to detail is critical. → Proofread your cover letter thoroughly to avoid errors.

Lack of a clear call to action: → Conclude your letter by inviting the employer to schedule an interview. → A strong call to action expresses your enthusiasm and interest in contributing to their team.

Pro Tip: Demonstrate how your administrative skills can improve operations within the company through specific examples and results.

Top Action Verbs Used in an Administrative Assistant Cover Letter:

Use action verbs that emphasize your organizational and multitasking abilities. Examples include:

→ Organized: Highlights your skills in managing schedules and office operations. → Coordinated: Shows your ability to arrange meetings and events effectively. → Managed: Demonstrates leadership in handling office tasks and operations. → Prepared: Reflects your contribution in document creation and file management. → Communicated: Emphasizes strong written and verbal communication skills.

Key Takeaways for an Administrative Assistant Cover Letter:

1. Personalize the introduction: Address the company’s specific needs and how your organizational and multitasking skills can support their operations.

2. Quantify achievements: Include metrics like “increased office efficiency by 20%” or “reduced scheduling errors by 15%” to show your direct contributions.

3. Highlight relevant skills: Focus on administrative skills such as scheduling, document preparation, and communication, showing how you can enhance office productivity.

4. Use dynamic action verbs: Incorporate verbs like “organized,” “managed,” and “coordinated” to emphasize your efficiency and attention to detail.

5. Close with a call to action: Show enthusiasm for contributing to the team and invite further discussion.

1. How can I highlight my organizational skills?

Provide examples of how you’ve improved office efficiency or managed schedules. For example, “I streamlined the scheduling system, reducing meeting conflicts by 20%.”

2. Should I include software skills in my administrative assistant cover letter?

Yes, mention relevant tools like Microsoft Office or Google Workspace. For example, “I used Excel to create detailed reports that improved data tracking for the sales department.”

3. How do I address a gap in experience or skills?

A: Focus on your willingness to learn and adapt. For example, “While I’m new to managing travel arrangements, my attention to detail and ability to quickly learn software will help me excel in this area.”

4. Should I mention customer service experience?

If relevant, yes. For instance, “I handled customer inquiries professionally, ensuring client satisfaction and timely issue resolution.”

5. Can I highlight multitasking abilities?

Yes, emphasize your ability to handle various tasks simultaneously. For example, “I managed the front desk, coordinated office supplies, and assisted with HR duties, all while maintaining a high level of accuracy.”

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17 Professional Administrative Assistant Cover Letter Examples for 2024

Your administrative assistant cover letter must immediately highlight your organizational skills. Employers seek meticulous attention to detail in candidates. In the second paragraph, showcase your ability to communicate effectively both verbally and in writing. Your cover letter should reflect your interpersonal expertise and capacity for seamless office management.

All cover letter examples in this guide

Senior Administrative Assistant

Entry-Level Administrative Assistant

Administrative Assistant No Experience

Construction Administrative Assistant

Dental Administrative Assistant

HR Administrative Assistant

Medical Administrative Assistant

Real Estate Administrative Assistant

Sales Administrative Assistant

School Administrative Assistant

Temporary Administrative Assistant

Executive Administrative Assistant

Administrative Associate

Administrative Coordinator

Administrative Assistant Receptionist

Administrative Assistant Ii

Cover letter guide.

Administrative Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Administrative Assistant Cover Letter

Key Takeaways

By Experience

Crafting a compelling administrative assistant cover letter can be a tricky part of your job search. You've found the perfect position, and the application calls for a cover letter, not just a repetition of your resume. It's your chance to share a standout achievement, giving it life beyond bullet points. Striking the balance between professionalism and a fresh, unique voice—without stepping into clichés—is essential, all while keeping it to one succinct page. Let's guide you through creating a cover letter that opens doors.

• Introduce your profile to catch recruiters' attention;
• Use professional templates and examples to make sure your administrative assistant cover letter follows the best industry standards;
• Settle on your most story-worthy achievement to shine a light on what makes your application unique;
• Write a administrative assistant cover letter, even when you lack professional experience.

Ready to start with the basics: upload your resume to Enhancv's AI, below, to see the administrative assistant cover letter it would write for you.

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Administrative Assistant cover letter example

Leroy Bayley

New York, NY

+1-(234)-555-1234

[email protected]

• Customization: The cover letter is tailored for an Administrative Assistant role, emphasizing the applicant's relevant experience and achievements, such as leading initiatives to improve scheduling and task management systems.
• Demonstration of Results: It showcases quantifiable success by mentioning a specific instance where the applicant's actions led to a 20% productivity increase, which is compelling evidence of their potential impact on the company.
• Company Research: The letter reflects the applicant's awareness of the company's values by mentioning its commitment to quality and innovation, suggesting that the candidate has done their homework and is genuinely interested in the company’s culture and goals.
• Call to Action: The cover letter concludes with a proactive call to action, inviting the hiring manager to schedule an interview, which demonstrates the applicant's keenness to move forward in the application process.

The format of your administrative assistant cover letter: structure, fonts, margins, and more

Your administrative assistant cover letter should include a header (with your name, position, and date); a greeting and introductory paragraph; a body and closing paragraphs; and an optional signature.

Remember that you're writing your administrative assistant cover letter for recruiters - as the Applicant Tracker System won't scan this content.

Here are a few more tips and tricks to keep in mind when formatting your administrative assistant cover letter:

• Use the same font in your administrative assistant cover letter and resume . We recommend modern fonts, e.g. Lato and Rubik, to help you stand out, instead of the stereotypical Arial and Times New Roman.
• Each paragraph should have single spacing, which is already set up for you in our cover letter templates .
• Our cover letter builder follows industry standards for your administrative assistant cover letter formatting - with a one-inch margin, surrounding your content.
• Always export your administrative assistant cover letter in PDF to ensure the image or text quality stays the same and your writing isn't moved about.

The top sections on a administrative assistant cover letter

• Header: This includes your contact information, the date, and the employer's contact information, necessary for ensuring the recruiter can easily get in touch with you.
• Greeting: Tailor this to the hiring manager if possible, as personalization can demonstrate your attention to detail—a crucial skill for an administrative assistant.
• Introduction: Briefly introduce yourself and express your enthusiasm for the administrative assistant role, highlighting your organizational skills and readiness to support the workplace efficiently.
• Body: In one or two paragraphs, detail your relevant experience, skills in managing office tasks, proficiency in software used for administration, and any specific achievements or accolades that underline your suitability for the role.
• Closing: Reiterate your interest in the position, thank the reader for their time, offer any additional attachments like references, and provide a call to action, such as a request for an interview, showcasing proactive communication skills.

Key qualities recruiters search for in a candidate’s cover letter

• Exceptional organizational skills: Necessary for managing schedules, coordinating meetings, and handling multiple tasks effectively.
• Strong communication abilities: Crucial for drafting correspondence, engaging with clients, and conveying information clearly to other team members.
• Proficiency in office technology: Knowledge of office software, such as Microsoft Office Suite and email management, for efficient completion of tasks.
• Attention to detail: Vital for accurate data entry, proofreading documents, and maintaining records without errors.
• Time management expertise: Ability to prioritize tasks, meet deadlines, and manage the executive's calendar efficiently.
• Proactive problem-solving: The capacity to anticipate potential issues and take initiative to resolve them, minimizing disruptions to daily operations.

Kick off your administrative assistant cover letter: the salutation or greeting

When writing your administrative assistant cover letter, remember that you're not writing for some complex AI or robot, but for actual human beings.

And recruiters, while on the lookout to understand your experience, would enjoy seeing a cover letter that is tailored to the role and addresses them . Personally.

So, if you haven't done so, invest some time in finding out who's the hiring manager for the role you're applying to. A good place to start would be LinkedIn and the corporate website.

Alternatively, you could also get in touch with the company to find out more information about the role and the name of the recruiter.

If you haven't met the hiring manager, yet, your administrative assistant cover letter salutation should be on a last-name basis (e.g. "Dear Mr. Donaldson" or "Dear Ms. Estephan").

A good old, "Dear HR Professional" (or something along those lines) could work as your last resort if you're struggling to find out the recruiter's name.

List of salutations you can use

• Dear Hiring Manager,
• Dear [First Name Last Name],
• Dear [Job Title],
• Dear [Department Name] Team,
• Dear [Company Name] Recruiter,
• Dear Sir or Madam,

The administrative assistant cover letter introduction: focusing on your unique value, with a creative twist

You are not the only one wondering how to start your administrative assistant cover letter. Those first two sentences introduce your profile and should be memorable.

No pressure.

When beginning your administrative assistant cover letter , immediately point out the unique value of working with you. In other words, what you promise to bring to the role by using your past track record of success.

Start your administrative assistant cover letter with a creative twist by telling a joke or stating something relatable. Select this type of introduction only if it aligns with the company culture.

What comes next: your administrative assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your administrative assistant cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your administrative assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Finishing off your administrative assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your administrative assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your administrative assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

No experience administrative assistant cover letter: making the most out of your profile

Candidates who happen to have no professional experience use their administrative assistant cover letter to stand out.

Instead of focusing on a professional achievement, aim to quantify all the relevant, transferrable skills from your life experience.

Once again, the best practice to do so would be to select an accomplishment - from your whole career history.

Another option would be to plan out your career goals and objectives: how do you see yourself growing, as a professional, in the next five years, thanks to this opportunity?

Be precise and concise about your dreams, and align them with the company vision.

Key takeaways

Summarizing the most important aspects in writing your administrative assistant cover letter, remember to:

• Create a personalized administrative assistant cover letter for each role you apply for, that includes the recruiter's name in the salutation;
• Format your administrative assistant cover letter with single-spacing, one-inch margins, and a modern, yet ATS-friendly font;
• Always start off your administrative assistant cover letter with two sentences that reflect what is most important about your application;
• Your administrative assistant cover letter body should feature your biggest accomplishments and the job-relevant skills it has taught you;
• Instead of opting for the "Sincerely yours" ending, close your administrative assistant cover letter with a nod to the future with what you aim to achieve in this potential role.

Administrative Assistant cover letter examples

Explore additional administrative assistant cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

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5 Administrative Assistant Cover Letter Samples in 2024

• Administrative Assistant (AA) Cover Letter
• Entry-Level AA
• Executive AA
• Write Your Administrative Assistant Cover Letter

You’re an organized professional, capable of making quick decisions on the fly. Paperwork gets organized, meetings are scheduled, and calls are answered with proper etiquette when you’re on the job.

However, does your cover letter serve as the perfect complement to your administrative assistant resume , thereby enhancing your candidacy for your next administrative assistant role?

Writing a great cover letter that encapsulates your comprehensive skill set is no small feat. So, we’ve created expert-researched administrative assistant cover letter examples designed to assist you in showcasing your abilities effectively, ensuring you stand out as the ideal candidate for the administrative assistant position you aspire to secure in 2024. To further streamline the process, our cover letter generator can help tailor your application to perfection.

Administrative Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your Administrative Assistant cover letter!

123 Fictional Avenue Raleigh, NC 27602 (123) 456-78790

June 15, 2023

Leila Akbari LexisNexis 123 Fictional Avenue Raleigh, NC 27602

Dear Ms. Akbari:

I have long admired LexisNexis’s commitment to helping professionals advance their work through information-driven insights. Collaborating with a dynamic team centered around efficiency is where I’ve proven to be effective for the last four years; I am ready to contribute from day one as your next administrative assistant.

During my time at PrecisionHawk, I have leveraged my skills in a fast-paced corporate environment, where I oversaw database management for a department of 30 employees. By rigorously maintaining and proactively handling data with Excel, I boosted efficiency by 32%, which helped inform strategic decisions that drove our team’s success.

Beyond the technical aspects of my role, I have a keen eye for event planning and execution. As the lead planner for our annual corporate retreat, I managed budgets, logistics, and vendor relationships to host events later recognized for their smooth execution and thoughtful design. Last year, our event saw a 27% increase in attendance, received positive feedback, and most importantly, fostered team building and camaraderie.

As a PACE-certified professional, I bring a high level of proficiency in administrative duties, and I’m prepared to support LexisNexis in its goals for efficiency, transparency, and accuracy. Administrative roles require a keen attention to detail, a proactive mindset, and a dedication to efficient operations—qualities I have honed and demonstrated throughout my career.

I am inspired by LexisNexis’s innovative approach to harnessing the power of information. The potential to contribute to this process excites me, and I look forward to discussing my experience and qualifications with you further. Thank you for your time, and I anticipate our future conversation.

Best regards,

Anika Meyer

Enclosures: Resume Professional Administrative Certificate of Excellence (PACE)

Why this cover letter works

• Keywords you find from the company’s about page like “information-driven insights,” “centered around efficiency,” and “harnessing the power of information” show you’ve cared enough to research this organization—and that you were willing to put in time to make that connection, a pretty desirable trait in an administrative assistant!

Level up your cover letter game

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Entry-Level Administrative Assistant Cover Letter Example

Copy this text for your Entry-Level Administrative Assistant cover letter!

123 Fictional Avenue Houston, TX 77005 (123) 456-7890

Emre Erdoğan BP America Inc. 123 Fictional Lane Houston, TX 77005

Dear Ms. Erdoğan,

I’m writing to apply for the administrative assistant role at BP America Inc., a company that has impressed me with its unwavering commitment to excellence and innovation. I believe my work ethos aligns well with BP’s values, and I’m keen to contribute my skills and dedication to your organization.

During my internship at GreenTech Solutions, I developed a solid foundation in administrative tasks, with a focus on Microsoft Office Suite, Microsoft Outlook, Google Calendar, and Dropbox. My organizational skills allowed me to manage around 162 appointments and meetings for the executive team. This improved the workflow and resulted in a 27% decrease in scheduling conflicts.

Additionally, I’m experienced in event coordination from my role at the Office of Student Affairs at my college. I helped to organize roughly 23 events during the academic year, overseeing logistics and execution. I utilized Google Calendar, effectively managing event schedules.

My skills in technology, ability to stay organized, and strong communication skills make me an ideal candidate for the administrative assistant role at BP America Inc. I am eager to join a team that values efficiency and actively supports sustainability initiatives.

I look forward to the possibility of discussing how I can contribute to your team. Thank you for considering my application.

Maria Martínez

• Link your opening with a strong closer to wrap up effectively. You should re-emphasize your alignment with the company’s mission and express eagerness to contribute to its culture to portray a genuine interest in the company and the role.
• Also, providing specific examples from past experiences can show how you’ve applied relevant skills even without extensive full-time experience.

Executive Administrative Assistant Cover Letter Example

Copy this text for your Executive Administrative Assistant cover letter!

123 Fictional Avenue Detroit, MI 48211 (123) 456-7890

Thiago Barbosa Lear Corporation 123 Fictional Lane Detroit, MI 48211

Dear Mr. Barbosa,

Lear Corporation’s dedication to innovation and excellence within the automotive industry has always been a source of inspiration for me because of its commitment to sustainability. That’s why I’m eager to contribute to your success as an executive administrative assistant, a role that aligns seamlessly with my robust experience.

In the last five years at General Motors, I held the pivotal position of executive assistant to the CEO. My responsibilities encompassed managing the CEO’s schedule and effectively coordinating an average of 50 weekly contacts using Google Calendar. This ensured an ideal flow of appointments. I also showcased my proficiency in Microsoft Word and Excel by handling intricate reports, sensitive documents, and complex budget spreadsheets. This mastery contributed to a notable 33% boost in operational efficiency.

Beyond managing schedules and documents, I hosted and moderated approximately over 20 weekly WebEx meetings. By ensuring glitch-free sessions and reducing technical issues, I enhanced meeting efficiency by 28%, which was reflected in heightened participant satisfaction.

My experience is bolstered by outstanding communication skills, a meticulous eye for detail, and a knack for prioritizing tasks effectively. These attributes allowed me to deliver high-quality work within strict deadlines in my previous role.

I look forward to potentially discussing my application further, and demonstrating how I can contribute to Lear Corporation’s mission of driving advancements in the automotive industry. Thank you for considering my application.

Aisha Alaoui

• Emphasizing significant improvements you’ve made in your previous roles signals the potential impact of your addition to the team.
• Mentioning the company’s mission statement toward the end of your cover letter shows you’ve researched the company and resonate with its objectives, indicating a cultural fit.

Senior Administrative Assistant Cover Letter Example

Copy this text for your Senior Administrative Assistant cover letter!

123 Fictional Avenue Los Angeles, CA 90001 (123) 456-7890

November 20, 2023

James Smith The Walt Disney Company 123 Fictional Lane Los Angeles, CA 90001

Dear Mr. Smith:

I’m excited about the prospect of combining the magic of Disney with the magic of administrative efficiency as your next senior administrative assistant. Inspired by childhood Disney classics, I now seek to make a unique impact behind the scenes at The Walt Disney Company. Equipped with over seven years of experience and a tool kit of skills, I’m keen to leverage my expertise to enhance productivity at Disney.

My recent tenure as the lead administrative assistant at Paramount Pictures saw me redefine the use of Microsoft Office Suite. By innovating our procedures and automating 28% of tasks using Word and Excel, I achieved a substantial 12% increase in overall productivity. By honing my email and calendar management skills, I also successfully diminished the time spent coordinating meetings from 37 to a brisk nine minutes.

Before Paramount Pictures, I leveraged Excel for spreadsheets and data analysis to incredible success at Millenium Films. My efforts enhanced the accuracy of our annual budgeting and forecasting, leading to a significant 19% decrease in financial discrepancies. Furthermore, my integration of QuickBooks into our administrative processes brought about a remarkable 38% reduction in paper waste within 3 months.

My expertise in email and calendar management was put to good use at Apex Fintech Solutions. I successfully orchestrated an overhaul of our email system, implementing a new filtration protocol that segregated internal, external, and priority communications, reducing email traffic by 27%.

I’m thrilled to contribute to a legacy as cherished and celebrated as Disney’s. I look forward to discussing how my experiences and aspirations could match the exciting possibilities on your team. Thank you for your time, and I hope to connect with you soon.

Sofia Kowalski

• Sizing your paragraphs evenly ensures visual harmony. And while you may use a refined, formal tone for more traditional companies, a startup culture can do with subtle casualness.

Legal Administrative Assistant Cover Letter Example

Copy this text for your Legal Administrative Assistant cover letter!

123 Fictional Avenue Houston, TX 77001 (123) 456-7890

Emma Johnson Baker Botts LLP 123 Fictional Lane Houston, TX 77001

Dear Ms. Johnson:

Moved by Baker Botts’ long-standing legacy of leading the legal scene since 1840, I’m inspired to apply my skills as a legal administrative assistant within your esteemed firm. Being involved in shaping the future of your clientele across varied industries by anticipating business opportunities and challenges is a pathway that resonates perfectly with my desire to make complex legal processes more efficient and accessible.

From my most recent position at Haynes and Boone, my LexisNexis prowess became integral to successful outcomes. Beyond efficiently managing a volume of 33+ legal databases for six attorneys, my expertise facilitated a 22% annual improvement in case research times. By streamlining database access, our attorneys improved their focus on case strategies and solutions, directly contributing to client satisfaction.

Before that, my experience at Chamberlain Hrdlicka emphasized the importance of refining transcription skills. Becoming conversant with transcription software like Express Scribe Professional, I transcribed 25+ legal documents weekly, yielding a 19% reduction in transcription errors. My initiative made the legal process easier for lawyers, which in turn ensured speedier resolution of client’s cases.

I started my career at Bracewell, where I mastered organizing legal databases effectively. Through implementing solutions like Clio Manage and PracticePanther, I cut down the document retrieval time by 18%. This eventually helped our attorneys spend more quality time building strong client relationships.

This journey across Houston’s legal firms, with a progressive role in all, sets me in the right place to contribute to Baker Botts LLP reputation. I look forward to making the law more approachable, efficient, and impactful for clients and attorneys. Your time and consideration are much appreciated.

Luca Moretti

• Consider Luca’s example: he didn’t glorify Baker Botts LLP through some generic lens. He took a step back in time to the 1840s, appreciating the firm’s long journey. Won’t such authenticity stand out? Alternatively, recognize a recent accolade the company won or one of its highly acclaimed innovative projects.

Related cover letter examples

• Administrative Assistant Resume
• Business analyst
• Human resources
• Operations manager
• Product manager

Write an Effective Administrative Assistant Cover Letter

Admin assistants are organized and accurate. Start by reviewing the job description and focusing on key skills for the position’s needs, like phone etiquette and travel planning. It helps show hiring managers you meet their exact needs for the role.

Grab attention with a customized greeting and intro

Correspondence for emails and other forms of written communication is in your wheelhouse as an admin assistant, so you should do great on this part.

Pretend you’re writing to an important client. Search the job description, company website, and LinkedIn (or other social media platforms) for the hiring manager’s contact info. If despite every effort, you can’t find a specific person to address in the greeting, include something like “Dear [company name] hiring staff.”

Once you’ve nailed the greeting, you need a compelling opener. Pull in introductory information about your interest in the company. For instance, you could reference your connection to their mission or how you’d fit into the position, such as your love for data management, if that’s a key need in the role. 

Use your skills in building connections to avoid being too generic at all costs, like the example below. It doesn’t address a specific person in the greeting, and the opening paragraph doesn’t mention core aspects of the position.

Yikes, too generic!

I was excited to come across this job! I’m an experienced professional with the skills you need.

Have you ever wanted to catch someone’s attention in correspondence? Use those abilities to write a specific opener like the one below. You can immediately tell who the cover letter is for with a specific addressee and the company, LexisNexis, mentioned in the first sentence. Plus, it shows interest in the company’s culture and needs by referencing information-driven insights and a dynamic team environment.

Highly specific opener for the win!

Dear Ms. Akbari,

I have long admired LexisNexis’ commitment to helping professionals advance their work through information-driven insights. Collaborating with a dynamic team centered around efficiency is where I’ve proven to be effective for the last four years; I’m ready to contribute from day one as your next administrative assistant.

Tailor the body to the company’s needs

You’re no stranger to the need for data and details in business settings. The same is true for the body of your admin assistant cover letter to properly display your skills.

Administrative professionals use a variety of skills and technology during daily tasks. You may go from entering customer data to scheduling travel plans in an instant. Tailoring what you write here to the company’s needs is ideal.

Does the job description mention Google Suite for managing schedules? Then your experience using Google Calendar to schedule Zoom meetings with 99% accuracy would be great to mention.

Try something like this:

A well-rounded skills and results-oriented body paragraph

Come full circle with your closing paragraph

When speaking with customers, you close by rounding out all the information to ensure they grasp everything. That’s what the closing of your admin assistant cover letter should do.

Connect with the company’s needs and values one last time to reinforce your fit, such as your passion for providing a great customer experience if you’ll be greeting clients or answering calls.

Also, include a call to action, such as “I hope to hear from you soon.” It’s the same way you’d reinforce your interest in a client you want to hear back from.

What you don’t want to do is pull in irrelevant information to the job’s needs or not have any call to action, like the closer below. 

We’re missing something here!

I’ve been using computers from a young age, which is why I believe I’m the ideal candidate for the role. You can count on my tech-focused ability to get the job done right.

Thank you for reading my cover letter.

Instead, connect with the company’s needs like the closer below. It restates key skills like technology, organization, and communication essential for admin assistants. Plus, it reconnects with the sustainability values of BP America Inc. with a friendly call to action at the end.

Use a closer that connects with the role!

My skills in technology, ability to stay organized, and strong communication skills make me an ideal candidate for the administrative assistant role at BP America Inc. I’m eager to join a team that values efficiency and actively supports sustainability initiatives.

Maria Martinez

Administrative Assistant Cover Letter Mistakes to Avoid

• Keep your administrative assistant cover letter tidy! Organization is crucial in your job role, so demonstrating this by making sure your body paragraphs flow well is wise. If a recruiter gets lost or off-track while skimming an administrative assistant cover letter, they’ll probably push that application package aside: If an applicant can’t organize a cover letter well, how are they going to keep track of appointments and important deadlines?
• Another way to showcase attention to detail (especially those within individual documents, which you handle on a daily basis) is to find clever uses for keywords from the job description. Check the “job requirements” section for some good starting points, looking for chances to enhance a point that overlaps with the company’s needs.
• Speaking of the organization’s needs and mission, you’ll want to align yourself there as well. A reference to the obstacles currently outlined in the job ad or business website shows you’re prepared to adapt to individualized requirements and help where you’re needed. That’s a highly desirable skill when looking for someone to book the CEO’s next flight and hotel room!
• Opening and closing cover letters can end up being common pitfalls for aspiring administrative assistants like yourself. Since attention to detail and organization are such critical parts of your role, you’ll want to open with a personalized greeting and an opening paragraph that briefly summarizes how a couple of your skills will enrich the organization. Your closer should wrap up some highlights from your letter’s body, concluding with a grateful and clear call to action.

You’re used to analyzing correspondence quickly, so use those skills to review the job description and see if you can find the name of a hiring manager or contact person. Otherwise, look through LinkedIn or the company website to track down the name of an HR manager or the department lead you’d be assisting.

Find core parts of previous positions or experiences you can relate to the role. For instance, if you provided customer service at a retail job, that would be great to include, and you could share metrics like achieving high customer satisfaction scores.

When speaking to clients, you likely match their tone to connect with them. Do the same in your cover letter by matching your tone to the job’s description. Is the job description friendly and business casual? Then using the same style and discussing the energy you bring to the workplace would be ideal.

9 Administrative Assistant Cover Letter Samples [+Writing Guide]

An administrative assistant cover letter is a one-page document that introduces a job seeker to the employer. It is a self-marketing tool that introduces you and your qualifications to the prospective employer.

While an administrative assistant resume lists your relevant experiences and qualifications, your cover letter expresses your potential and how you can use your skills to contribute to their goals.

Take a look at the following tips and samples in order to craft a perfect cover letter for an administrative assistant resume .

How to Write a Great Cover Letter for Administrative Assistant?

Study the following tips in order to write an exceptional cover letter for an administrative assistant job.

• The opening sentence of your cover letter must be eye-grabbing.
• Indicate the source and reference number of the job, if possible.
• Show your interest in working for a specific organization.
• Mention how your  achievements as an administrative assistant , as well as skills and abilities that will help you contribute to the prospective company.
• Customize your letter as per the needs of the employer.
• The length should be no more than one page.
• Write simple words and short sentences to make it reader-friendly.
• Double-check for typos and grammatical errors before sending it.

Administrative Assistant Cover Letter Sample 1

Sara Wilson 65 Lakewood Street, Los Angeles, CA 96541 (000) 584-8545 [Email]

August 28, 2021

Ms. Anna Doe Human Resources Manager Star Shipping Corporation 88 Albert Avenue Los Angeles, CA 93147

Re: Administrative Assistant Position (Ref # 3221)

Dear Ms. Doe:

Your recent posting for an Administrative Assistant perfectly fits my qualifications and experiences, and I am sending my resume as a strong expression of interest in this position. Utilizing my talents and a successful track record in the administrative arena, I’ll be able to contribute to your team actively.

Through my hands-on administrative experiences, I developed exceptional clerical expertise and problem-solving skills, as well as excellent attention to detail. Specifically, I offer the following skills:

• Typing and distributing correspondence
• Maintaining office files
• Taking and recording minutes of meetings
• Managing repair/maintenance tasks
• Making travel arrangements
• Greeting and helping visitors
• Taking and forwarding phone calls

Furthermore, I demonstrated the ability to maintain the confidentiality of information. I am recognized for resolving complex problems and disputes. My exceptional communication skills, coupled with a calm nature, helped me to handle stressful situations as well as demanding clients.

I would welcome the chance to meet with you in an interview to discuss my skills and your expectations. Thank you for your time and consideration, and I look forward to hearing from you soon.

Sara Wilson (000) 145-3233

Attachment: resume

Administrative Assistant Cover Letter Sample 2

Remo Hernandes 58 North York Street Detroit, MI 54211 (000) 482-9250 [Email]

Mr. Henry Dermot Human Resources Manager  Benchmark Inc. 12 Fullerton Avenue Detroit, MI 63939

Dear Mr. Dermot:

Your posting for an Administrative Assistant on indeed.com indicated requirements that match my background and qualifications almost exactly. As an accomplished administrative professional with a 9-plus-year track record, I believe that I possess the right skill set that your company is seeking.

As can be seen in the attached resume, I have extensive experience working in busy office environments. In essence, I am an expert in the following tasks:

• Answering telephone calls
• Managing calendars
• Arranging travels
• Taking minutes of meetings
• Performing record-keeping duties

At my previous workplace, I had been recognized as a multitasker. My positive approach helped me to create a fun and friendly environment that resolved the disputes between coworkers.

As an active problem-solver and an extremely organized individual, I can perform all tasks diligently and perfectly. In fact, I enjoy taking on new challenges every day.

The attached resume contains the results I have achieved in challenging office situations. I would welcome an opportunity to meet with you to discuss my candidacy in further detail. If you require further information or a telephonic interview, please feel free to contact me at (000) 525-3296.

Thank you very much for considering my credentials for the Administrative Assistant position at Benchmark Inc.

Sincerely, 

Remo Hernandes (000) 525-3296

Administrative Assistant Cover Letter Sample 3

Gerald Victor (000) 478-9712 [email protected]

Mr. Ian Rogers Human Resources Manager Viral Pick 88 6th Street SE Warwick, RI 97021

Dear Mr. Rogers:

I am excited to learn that Viral Pick is seeking an administrative assistant for its Warwick office. With my strong and diverse administrative and clerical background, I am convinced that I will be a valuable asset to your administrative team. 

I have excelled as an administrative professional in fast-paced environments that require confidentiality. In fact, I am extremely talented in keeping “all the balls in the air” while juggling multiple projects.

Precisely, my qualifications include the following:

• Expert in scheduling meetings and appointments
• Ability to take and record notes and minutes of meetings
• Known to act as a point of contact for internal and external contacts
• Solid track record of effectively handling correspondence, such as emails, letters, and memos
• Able to create and maintain records and filing systems
• Unmatched ability to prepare meeting agendas and information packs
• Deeply familiar with preparing and maintaining project documents

My solid administration background, along with customer service experience will help me to surpass your expectations. I am eager to meet with you in person to discuss this in detail. Thank you for your consideration.

Gerald Victor

Administrative Assistant Cover Letter Sample 4

Samantha Marshall (000) 598-9632 [email protected]

Mr. John Doe Hiring Manager ABC Company 58 Some Street Austin, TX 52147

Dear Mr. Doe:

As a detail-oriented administrative professional with exceptional attention to detail, I am applying for an Administrative Assistant position at ABC Company. 

I offer 3+ years of hands-on experience in all aspects of administrative assistance including front desk handling and operating automated systems for administrative support. From taking minutes of meetings to office management and making travel arrangements for executives, I am well versed in everything.

Some of my attributes that are most relevant to your job description include:

• Able to work independently while supporting team initiatives.
• Skilled in maintaining calendars, files, documents, and correspondence.
• Expert in typing, faxing, photocopying, filing, and cataloging.
• Successful track record of taking notes and dictations, meeting minutes, and recording voice instructions.
• Effective verbal and written communication skills in English and Spanish.
• Thorough understanding of office policies and procedures.
• Ability to maintain the confidentiality of information.

I have attached my resume for your review, and look forward to discussing how I may be able to efficiently contribute to your office in the capacity of an Administrative Assistant. Thank you for your time and consideration. 

Samantha Marshall (000) 598-9632

Administrative Assistant Cover Letter Sample 5

Emma Lodge 5622 Main Street East Greenwich, RI 77903 (000) 333-3333 emma @ email . com

Mr. Luke Hamilton Human Resources Manager  Lexington Co. 890 Carolina Avenue East Greenwich, RI 88999

Dear Mr. Hamilton:

I am interested in speaking with you regarding the advertised position of Administrative Assistant at Lexington Co. My administrative experiences and business education have prepared me to contribute to the ongoing success of your organization efficiently.

I offer eight years’ track record of working successfully in the administrative arena, the last three of which I have worked as an administrative assistant exclusively. Executive support, office management, and customer care are my specialties. I deem myself an expert at both database administration and document preparation. Above all, I am proficient in setting priorities that is why I have been successful in devising and implementing strategic solutions to complicated problems. Not to mention, I offer a background of exemplary performance.

As a detail-oriented and passionate administrative assistant, I would like to meet with you in person to discuss this position in depth. To follow up, I will call your secretary after one week. Thank you for your time and consideration.

Sincere regards,

(Signature) Emma Lodge (000) 524-9656

Administrative Assistant Cover Letter Sample 6

MARSHA HALLOWAY 924 New Jersey Avenue, Waycross, GA 85471 (000) 998-9994 [Email]

Mr. Kenneth Cole Human Resources Manager  Nielsen 4622 Indian Avenue Waycross, GA 70127

Dear Mr. Cole:

I am sending the attached resume in response to your Administrative Assistant job posting. The attributes that I have developed through my work in administrative capacities describe me in three words – competent, professional, and highly organized.

With considerable attention to detail in every aspect of assistantship akin to both events and projects, I can project professionalism at every stage of administrative and office support. Since I have worked with the different departments on a large scale, I am knowledgeable in scheduling and coordinating all kinds of activities within the office. Moreover, I possess exceptional computer skills which would help me in completing assigned tasks in a time-efficient manner.

I am confident that my passion for working in a support role by exercising knowledge of core departmental functions would be of immense contribution to your company. I would welcome the opportunity to meet with you and discuss how I could contribute to Nielsen.

Thank you very much for your consideration and professional courtesy in reviewing my application.

(Signature) Marsha Halloway

Administrative Assistant Cover Letter Sample 7

Sara Peter 525 7th Street San Francisco, CA 52145 (200) 000-9876 sara.peter @ email . com

Mr. John Brown Human Resources Manager  PG&E Corp 25 Some Address San Francisco, CA 65321

Dear Mr. Brown:

I’m contented to apply for the Administrative Assistant position, as advertised on your website yesterday. Along with a post-graduate diploma in office administration and six years’ extensive experience in the administrative arena, I am confident in my aptitude to become a key member of your team.

As you will note from my enclosed resume, I have worked as an Administrative Assistant in different organizations of San Francisco. Through my experiences, I acquired superb communication skills, cultural understanding, and office support work experience.

Specifically, I am highly skilled in:

• Drafting correspondences
• Managing phone calls
• Scheduling appointments
• Arranging meetings
• Maintaining the calendar
• Providing support to managers
• Dealing with clients

As the attributes mentioned earlier make me a perfect candidate for this position, I would like to meet with you to discuss this further. I will call you after eight working days to see if a meeting can be arranged. If you require to contact me in the interim, you may reach me on my cell phone at (000) 000-9876 or via email at sara.peter @ email . com.

Thank you for your time and consideration, and I look forward to hearing from you soon.

(Signature) Sara Peter

Administrative Assistant Cover Letter Sample 8 (Email Version)

Email Subject:  Re: Administrative Assistant Position (Job Ref # 8712)

Ms. Jane Anderson Human Resources Manager ABC Company 541 Atlanta Ave Baton Rouge, LA 69852

Dear Ms. Anderson:

I am eager to join ABC Company as an Administrative Assistant because I realize that ABC Company’s dedication to developing an excellent team environment creates a demanding yet satisfying work environment. My Associate Degree in administration and one year of experience as an Administrative Assistant make me a perfect candidate for this position. I am eager to leverage my professional and academic experience to contribute to your bottom line.

Based on my understanding of your Administrative Assistant position and your business operations, here are some aspects of my employment history that seem most relevant to meet your needs:

• Reorganized office administrative procedures which resulted in a 50% increase in overall efficiency
• Scheduled appointments and tour arrangements efficiently
• Took dictation from directors and assigned work to staff
• Adapted to office regulatory policies and procedures
• Prepared and organized records, statistics, and reports about company operations
• Introduced new strategies, instructions, and procedures regarding office cleanliness
• Composed memos utilizing word processing software, write notes, and made presentations
• Operated complex office machines

My qualifications, coupled with great enthusiasm to assist others and learn from experiences, make me an exceptional candidate for the Administrative Assistant position at ABC Company.

Thank you for your time and consideration. I look forward to meeting with you and demonstrating the match between your requirements and my abilities. I will call you next week to follow up.

John Doe (000) 111-1234

Resume attached: (John-Administrative-Assistant-Resume.pdf)

Administrative Assistant Cover Letter Sample 9

Subject: Re: Application for Administrative Assistant Position (ID 35211)

Email Body:

This email and the attached resume is a strong expression of interest in the Administrative Assistant position, as advertised in indeed.com. My hands-on experience in the administrative field, strong work ethic and friendly attitude coupled with high attention to detail and exceptional communication skills make me a perfect fit.

Through my hands-on experiences, I developed expertise in managing meetings and calendars, arranging travels, taking minutes of meetings, preparing checks for daily deposits, mailing forms to customers, and preparing correspondence using Microsoft Office Suite. I never hesitated to go above and beyond what is expected from me.

Specifically, my following attributes are relevant to your needs:

• A friendly and obliging attitude
• Eagerness to work hard in order to finish tasks before time
• Demonstrated ability to multi-task in a fast-paced environment to attain company goals
• Strong aptitude for handling phone calls, email management and inquires resolution
• Known to maintain 100% confidentiality of information
• Exceptional talent for motivating others to attain the common goals of the organization

As a performance-driven Administrative Assistant, I would welcome the chance to meet with you to talk regarding my qualifications and administrative skills in detail. I will call you next week to inquire whether you need further information. In the interim, I can be reached at (009) 655-5472.

Thank you for your time and consideration of my application for the Administrative Assistant position at ABC Company.

Sara Michael

Attachment: (Sara-Resume.doc)

Administrative Assistant Cover Letter Format

As a business norm, your letter should be addressed to a specific person. Otherwise, it might be treated as junk mail. You need to write only the last name of the employer, such as “Dear Mr. /Ms. (Last Name)”

First Paragraph

Express your interest in the administrative assistant’s job opening at a specific company. Show your enthusiasm to meet and exceed the expectations of the employer while utilizing your relevant skills and traits. Demonstrate your passion for making a significant contribution to the prospective company.

Second and Third Paragraphs

Discuss your most relevant qualifications, skills, and experiences. That includes your core capabilities, administrative expertise, key achievements, and transferable skills. Also, add your knowledge of the company’s services or products and your admiration of its tasks and challenges.

Last Paragraph

Restate your enthusiasm to work for the prospective company as an administrative assistant. Don’t hesitate to ask for an interview time convenient to the employer. State your method of follow-up (Via phone or email). Provide the reader with your contact number and email address. Thank the hiring manager for his/her consideration.

Use a professional end such as “Sincerely yours” or “Best Regards.” Write only your legal name by giving space of two lines. Sign your cover letter above your name. Mention the enclosures in the last such as a resume, transcript, recommendation letter, etc.

Additional Guidelines to Write the Best Administrative Assistant Cover Letter

• Write a new cover letter for each company you apply. It seems a time-consuming and challenging task, but this trouble will bring ultimate success.
• Use the same font and paper as your resume.
• Keep your letter logical and clear.
• Use single spaces in the body of your cover letter.
• Save a copy for your every cover letter into your computer. It will help you during the interview.

A cover letter is an essential part of your job application documents and your primary communication with the prospective employer. Therefore, never underestimate its importance. That said, a job seeker must send a cover letter along with their resume and other job application documents when applying for an administrative assistant job.

In fact, a compelling administrative assistant cover letter distinguishes you by enticing the hiring manager to read the attached resume and call you in an interview subsequently.

By all means, it is an excellent opportunity for you to move your application to the top of the pile.

• Administrative Officer Cover Letter Sample [+Writing Guide]
• 3 Executive Administrative Assistant Cover Letter Samples
• Administrative Assistant Thank You Letter After Interview: Sample & Tips
• Administrative Assistant Cover Letter No Experience: 2 Samples and Writing Guide

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Administrative Assistant Cover Letter Example

Discover how to make your application for an Administrative Assistant position stand out. Use our example below to create an Administrative Assistant cover letter that employers will notice.

Crafting a compelling cover letter is a crucial step in landing any job, and even more so in a detail-oriented role like an Administrative Assistant. 

As a support role that is often the backbone of an organization , an Administrative Assistant position requires a unique blend of skill, professionalism, and a touch of personality. 

This article is your ultimate guide to standing out as an Administrative Assistant candidate:

• Discover the 4 less-known skills that employers are looking for.
• Uncover 3 certifications that will increase your odds of securing your ideal role.
• Get your hands on ready-to-use examples to help you craft a captivating cover letter.
• Learn the one game-changing tactic that could fast-track your getting hired.

Ready? Let’s begin!

Experienced Administrative Assistant Example Cover Letter

For seasoned Administrative Assistants, showcasing your experience and accomplishments in your cover letter is crucial to landing that next great position. But how can you ensure that your cover letter stands out from the pile on the hiring manager’s desk? 

Here is an e xample of a good cover letter for an Administrative Assistant that highlights key accomplishments, expertise, and why you are the perfect fit for the position:

Hiring Manager’s name

Company name

Company address

Dear Mr/Mrs/Ms. [Hiring Manager Name]

I am writing to communicate my interest in the Administrative Assistant role being advertised by [company]. This position particularly caught my attention as I have extensive experience and a strong educational background in the office administration of small and medium-sized businesses. I think this knowledge and expertise could be highly valuable to [company].

During my 3 year career, I have attended to numerous types of office administrative tasks and worked extensively with Microsoft Office software. I have been responsible for maintaining and updating sensitive data, every step of meeting organization from planning to the recording of minutes as well as drafting essential internal communications in addition to 2 weekly reports.

In my current position, I was also put in charge of optimizing the efficiency of our office supply purchasing, the results of which saved the company over $2,000. I also expanded my formal writing skills greatly by assisting with the drafting and proofing of key executive correspondence.

I have attached my resume to this letter to add further information about my career history and hope that my credentials represent a good match for this role. I’m very keen to learn more about the position and would be eager to organize a meeting to discuss it in more detail.

In the meantime, I’d like to thank you for your consideration and to invite you to contact me at any time regarding the opportunity. I can be reached every evening from 5pm-9pm via my telephone number or at any time with my email address listed below.

Phone number

Email address

You’re in a hurry and don’t want to waste time writing your cover letter? Try our cover letter builder . Choose a template and get expert on-the-go guidance.

Entry-Level Administrative Assistant Example Cover Letter

Breaking into the field of administration without much experience can be challenging, but a well-crafted cover letter can be your golden ticket . 

For those at the starting line of their administrative careers, your cover letter must not only convey your skills but also showcase your potential. 

Below is an example of an entry-level Administrative Assistant cover letter that packs a punch, designed to capture the hiring manager’s attention and open doors for you.

Dear [Hiring Manager’s Name],

I am writing to apply for the Entry-Level Administrative Assistant position at [Company Name] as listed on your website. As a recent graduate with a Bachelor’s degree in Business Administration and a Microsoft Office Specialist (MOS) certification, I am eager to embark on a career in administration and am excited about the opportunity to contribute to the success of [Company Name].

While I have not held a formal Administrative Assistant role, my experience and skills gained from internships and part-time roles have prepared me for the responsibilities of this position. In a recent internship, I was responsible for organizing a series of departmental meetings, which involved coordinating schedules for over 30 staff members, preparing meeting materials, and managing follow-up communications. This experience, coupled with my MOS certification, has equipped me with the skills necessary to manage documents, data, and schedules efficiently.

I am particularly drawn to [Company Name] because of your commitment to [something specific about the company that you admire, e.g., innovation, community engagement, etc.]. I am confident that my educational background, certification, and experience align with the values and goals of [Company Name], and I am enthusiastic about the opportunity to contribute to your team.

Enclosed is my resume, which provides additional details about my education and professional experience. I am eager to bring my unique skills to your esteemed team at [Company Name], and I am fully committed to contributing to your ongoing success. I am available for an interview at your earliest convenience and look forward to the opportunity to discuss how my qualifications align with the needs of your team. 

Thank you very much for considering my application.

Best regards, 

Boost your resume and cover letter with our Administrative Assistant resume builder . Just a few clicks and finished!

5 Unique Skills that Can Set You Apart as an Administrative Assistant 

Standing out as an Administrative Assistant means more than just having a polished resume and cover letter. It means possessing unique skills that add value to the role and the company. 

While basic administrative skills like organization and communication are essential, there are other, less known skills that can truly set you apart from the crowd. Take a look: 

• Advanced technical proficiency : Being adept at using advanced features of office software, such as creating macros in Excel, developing high-quality presentations in PowerPoint, or utilizing mail merge in Word.

My technical skills include proficiency in office software, such as utilizing the mail merge feature in Word to streamline large-scale communications. In my previous role, I successfully used this feature to send personalized invitations to over 500 clients for a company event, saving the team approximately 10 hours of manual work and ensuring a professional and personalized approach.

• Project management : Ability to use project management tools like Asana or Trello to organize, plan, and manage projects and tasks efficiently.

In my previous role, I was responsible for coordinating a team of 10 to execute a large-scale marketing campaign. Utilizing Asana, I created a detailed project plan, assigned tasks to team members, set deadlines, and monitored progress to ensure the project stayed on track. This approach resulted in the successful completion of the campaign two days ahead of schedule and 15% under budget.

• Basic graphic design : Skills in using design software like Adobe Photoshop or Canva to create visually appealing documents, presentations, or marketing materials.

Beyond my administrative expertise, I have basic graphic design skills that I believe will benefit your team. I am adept at using Adobe Photoshop and Canva to create visually appealing and effective documents, presentations, and marketing materials. Recently, I designed a Canva presentation for an executive meeting, incorporating visuals and infographics that clarified complex information and received praise for its professionalism and visual appeal.

• Fluency in a second language : Being fluent in a second language can be extremely beneficial, especially in companies that have international clients or offices. This skill can help in communicating with clients, translating documents, or interpreting during meetings.

My language skills in Spanish have proven beneficial in previous roles for client communication, document translation, and interpreting during meetings, and I am confident they will be of great value to your team as well.

• ChatGPT : Knowing how to leverage AI in an Administrative Assistant setting might just give you the edge you need to get ahead of your competitors. Provide examples of how you’ve used ChatGPT to complete tasks, such as writing emails or preparing presentations.

In my previous role, I integrated OpenAI’s ChatGPT into our customer service system, which handled 50% of routine inquiries, freeing the team for more complex tasks and improving response times.

The One Thing that Could Get You Hired Fast as an Administrative Assistant

What makes Administrative Assistants such valuable employees?

The reasons are many, but being a proactive problem solver ranks at the top of the list. Here is why:

• Prevents escalation : By identifying and resolving issues before they become major problems, the Administrative Assistant helps prevent escalation, which can save time, resources, and stress for the entire team.
• Efficiency : Being proactive in solving problems helps in streamline processes and make operations run more smoothly, thereby increasing overall efficiency.
• Shows initiative : This is a highly valued trait in any employee and can lead to increased trust and possibly more responsibilities.
• Reduces stress for others : By ensuring that things run smoothly and potential problems are addressed before they affect others.
• Improves job performance : It can lead to increased job satisfaction, a better working environment, and potentially more opportunities for career advancement.

To showcase “proactive problem-solving” in an Administrative Assistant cover letter, you should highlight instances where you independently identified a problem and took the initiative to find and implement a solution before it escalated or was brought up by someone else. 

In my previous role, I noticed that the scheduling system we were using was causing double bookings and communication mix-ups. I took the initiative to research and propose a new scheduling software that better suited our needs. After receiving approval, I took the lead in implementing the new system and training the staff on how to use it. This not only eliminated the double booking issue but also improved overall efficiency and communication within the team.

This example shows that the candidate took the initiative to identify a problem, research and propose a solution, and then take the lead in implementing the solution. 

It demonstrates proactive thinking, leadership, and the ability to manage and solve problems.

Who wouldn’t want someone like that on their team?

I realized that the office supply ordering process was inefficient and often resulted in either a surplus of supplies or a shortage at crucial times. I took the initiative to analyze our supply usage over a few months and created a more efficient ordering schedule and system, which reduced surplus waste by 30% and ensured that we always had the necessary supplies on hand.

The applicant identified an inefficiency, analyzed the situation, and created and implemented a system that resulted in tangible benefits for the company. By including a metric, their story becomes alive and is much more interesting and credible. Wouldn’t you say so?

3 Must-Have Certifications for Administrative Assistants

If you’re looking to supercharge your career as an Administrative Assistant, gaining a certification is a power move that can skyrocket your career prospects. 

But with so many options out there, which certifications are worth your time and investment? 

Our research uncovered these 3 as highly sought-after by employers:

• Microsoft Office Specialist (MOS) Certification
• Certified Administrative Professional (CAP)
• Project Management Professional (PMP)

See how you could include one of these certifications in your cover letter:

While my formal work experience is limited, I have acquired key skills through completing the Microsoft Office Specialist (MOS) Certification. This has equipped me with advanced proficiency in the Microsoft Office Suite, ensuring my ability to efficiently manage essential tasks such as document creation, data management, and scheduling. I am confident that this certification, coupled with my strong organizational and communication abilities, prepares me well to provide solid administrative support to your team.

Key Insights to Takeaway

Reflect on the essential lessons that can make a difference in your job search. Remember, it’s not just about meeting the basic requirements but demonstrating that you bring unique value as an Administrative Assistant.

Let’s review the main points of this guide:

• Stand-out skills : Employers are not just looking for basic administrative skills. Unique skills like proactive problem-solving, advanced technical proficiency, project management, basic graphic design, and leveraging AI can set you apart from other candidates.
• Certifications matter : Having certifications like Microsoft Office Specialist (MOS), Project Management Professional (PMP), or Adobe Certified Associate (ACA) can significantly boost your chances of landing the perfect job.

With these insights in your toolkit, you are now poised to not only apply for Administrative Assistant roles but to truly shine as the ideal candidate. 

Each skill you hone and each certification you acquire is a stepping stone towards not just a job, but a fulfilling and rewarding career.

Trouble getting your Cover Letter started?

Beat the blank page with expert help.

3 Administrative Assistant Cover Letter Examples (Guide)

By Status.net Editorial Team on October 23, 2023 — 14 minutes to read

• Understanding the Role of an Administrative Assistant Part 1
• How to Create an Effective Administrative Assistant Cover Letter Part 2
• Administrative Assistant Cover Letter Structure Part 3
• Administrative Assistant Cover Letter Example Part 4
• Administrative Assistant Cover Letter Example (No Experience) Part 5
• Administrative Assistant Cover Letter Example (Transitioning) Part 6
• Introduction to Your Cover Letter Part 7
• Presentation of Relevant Skills Part 8
• Demonstrating Your Experience Part 9
• Concluding Your Cover Letter Part 10
• Proofreading and Editing Your Cover Letter Part 11

Part 1 Understanding the Role of an Administrative Assistant

As an administrative assistant, you play a vital role in supporting the daily operations of a business or organization. You are often the first point of contact for clients or visitors, so having excellent communication skills is important. Your ability to multitask, prioritize, and stay organized contributes to the smooth running of the office and overall success of the team.

In this role, you’ll be responsible for handling various tasks such as answering phone calls, managing calendars, scheduling appointments, and filing documents. In some cases, you might also be asked to provide support in bookkeeping, data entry, and maintaining office supplies. As an administrative assistant, staying proactive and demonstrating strong time management skills is imperative for staying on top of the many tasks that come your way.

Many administrative assistants gain experience as they work, but you can also choose to pursue formal training in business administration or a related field to help you stand out in the job market. As you develop your skills and adapt to industry changes, you’ll likely find opportunities to advance your career or transition into other roles within the organization.

Part 2 How to Create an Effective Administrative Assistant Cover Letter

When applying for an administrative assistant position, your cover letter plays a key role in showcasing your skills, experience, and passion for the job. To create a strong impression, follow these tips:

• Customize your letter to the specific company you’re applying to. Research their values, their needs, and their culture. Address the hiring manager by name, if possible, to make a personal connection and show that you’re genuinely interested in the position.
• Focus on highlighting your relevant skills and experience. As an administrative assistant, mention your strong organizational abilities, attention to detail, communication skills, and proficiency in various software tools. Give specific examples of your achievements and how they’ve benefited previous employers.
• Make sure your letter has a clear structure. Start with an engaging opening paragraph that explains your interest in the position and why you’re the ideal candidate. In the next paragraph, discuss your professional experience and the skills you’ve developed to support your application. Mention any relevant certifications or training courses you’ve completed. Close your letter confidently, expressing your enthusiasm for the opportunity and gratitude for their time and consideration.
• Proofread your letter thoroughly. Ensuring your cover letter is free of typos, grammatical errors, and awkward phrasing shows your professionalism and attention to detail – important qualities for an administrative assistant.

Part 3 Administrative Assistant Cover Letter Structure

• Your Contact Information : Include your name, address, phone number, email, and the current date.
• Salutation : Address the recipient with their name or, if unknown, use “Dear Hiring Manager.”
• Introduction : Explain the purpose of your letter and mention the job you’re applying for, as well as how you found the job listing.
• Body : In 1-2 paragraphs, highlight your relevant skills, experience, and achievements that make you an ideal candidate for the position. Use specific examples and quantify your accomplishments.
• Closing : Express your gratitude for their time and consideration and mention your interest in interviewing for the position. Close with a professional closing like “Sincerely” or “Best regards,” followed by your full name.

Administrative Assistant Cover Letter Examples

Part 4 administrative assistant cover letter example.

Dear Hiring Manager,

I am writing to apply for the Administrative Assistant position I saw on your company’s website. With over five years of experience in the role, I believe my skills and track record make me the perfect candidate for your team.

In my previous position as an Administrative Assistant at X Company, I successfully managed various administrative tasks, such as scheduling meetings, maintaining the office calendar, and organizing travel arrangements. I also gained experience in basic bookkeeping and data entry, which allowed me to contribute significantly to the efficiency of the office.

During my time at X Company, I was consistently praised for my attention to detail and ability to multitask. I increased my department productivity by 20% by implementing a new filing system and revamping digital organization measures. I also spearheaded a project to streamline internal communication methods, which led to a 15% reduction in meeting time.

I would love the opportunity to bring my expertise and enthusiasm to your company. Thank you for considering my application. I look forward to discussing my qualifications with you further.

[Your Name]

Part 5 Administrative Assistant Cover Letter Example (No Experience)

I am writing to express my interest in the Administrative Assistant position at your company. Although I have no prior experience in this role, I am confident that my skills and qualifications make me a strong candidate for the position.

Option 1: As a recent graduate with a degree in [Degree Field], I have developed strong organizational and communication skills that I believe would be valuable in an administrative role.

Option 2: Through my degree in [Degree Field] and [number of years] years of experience in various roles, I have developed strong organizational and communication skills that I believe would be valuable in an administrative role.

Additionally, I am proficient in Microsoft Office and have experience using various office equipment.

I am a quick learner and have a strong work ethic, which I believe would allow me to quickly adapt to the needs of your company. I am excited about the opportunity to learn and grow in this position and would be committed to providing excellent support to your team.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Part 6 Administrative Assistant Cover Letter Example (Transitioning from Another Role)

I am excited to apply for the Administrative Assistant position at your company. As a professional with [number of years] years of experience in [previous role], I am confident that my skills and experience make me a strong candidate for this role.

In my previous role, I developed strong organizational and communication skills through managing projects, coordinating with team members, and communicating with clients. These skills, combined with my attention to detail and ability to prioritize tasks, demonstrate that I am well-equipped to excel in an administrative role. Additionally, I am proficient in Microsoft Office and have experience using various office equipment, including printers, scanners, and phone systems. I am confident that my experience and skills make me a strong candidate for the position.

I am excited about the opportunity to transition into an administrative role, as I believe it would allow me to further develop my skills and contribute to your team in a meaningful way. I am a quick learner and have a strong work ethic, which I believe would allow me to quickly adapt to the needs of your company.

Part 7 Introduction to Your Cover Letter

When you start writing your cover letter, it’s important to address the recipient properly. If you know their name, use it with a respectful greeting such as “Dear Mr.” or “Dear Ms.” followed by their last name. If you don’t know their name, using “Dear Hiring Manager” is a good alternative.

Introduction

Your opening paragraph should grab the reader’s attention and showcase your enthusiasm for the position. Begin by mentioning the specific job title you’re applying for, and if possible, include a reference to where you found the job posting. This helps show your genuine interest in the role and the company. Next, introduce yourself briefly, including your current job title and a relevant accomplishment that highlights your abilities as an administrative assistant. To make your hook more impactful, keep the sentences short and focused on your strengths and experience in providing administrative support.

Part 8 Presentation of Relevant Skills

Transferable skills.

When crafting your administrative assistant cover letter, focus on showcasing your transferable skills. These are skills you’ve gained from various life experiences, which can be applied to the job regardless of the industry.

For example:

• Communication skills : Emphasize your ability to effectively communicate with colleagues, clients, and supervisors, whether in person, over the phone, or through email.
• Organization : Highlight your knack for managing schedules, arranging meetings, and keeping track of important documents.
• Time management : Demonstrate your ability to prioritize tasks and complete them within deadlines.
• Interpersonal skills : Mention any experiences where you’ve worked well with others or helped resolve conflicts.

Remember to provide specific examples to support your skills, such as mentioning how you’ve successfully coordinated events or maintained detailed records.

Job-Specific Skills

In addition to your transferable skills, you can emphasize job-specific skills for an administrative assistant role. These skills are typically specific to the industry or company you’re applying to. Some examples of such skills include:

• Technical abilities : Detail your proficiency in using essential software, such as Microsoft Office Suite, or any specialized programs relevant to the position.
• Data entry : Showcase your skills in accurate and efficient data entry if the role requires handling large amounts of information.
• Customer service : Explain how you’ve excelled in assisting clients or customers, either in a support role or as the first point of contact.
• Industry knowledge : If you have experience in the related industry, mention any familiarity with relevant terms, software, or common practices.

By highlighting both your transferable and job-specific skills with real-life examples, you can effectively demonstrate your competency as an administrative assistant in your cover letter. This will grab the attention of potential employers and increase your chances of landing interviews.

Part 9 Demonstrating Your Experience

Prior job experiences.

When writing your cover letter as an administrative assistant, it’s important to highlight your previous job experiences. Your experience shows the employer you have first-hand knowledge and expertise in the field. Make sure to describe the roles you played in previous jobs and how those experiences prepared you for the potential new position. Use specific examples that showcase your strengths, such as organizing company events, managing office supplies, or any experience in handling complex tasks and meeting deadlines.

Avoid being too generic with your job descriptions—instead, describe how your past experiences uniquely fit the expectations for the administrative assistant position you’re applying for.

Relevant Achievements

Showcasing your relevant achievements is another key aspect of an effective cover letter. Employers appreciate when you demonstrate a proven track record of success, as it gives them confidence that you’ll be able to achieve the same in their organization. Share quantifiable results, such as successfully decreasing office expenses or increasing efficiency in a project you managed.

Don’t hesitate to mention any awards or recognition you received in your previous roles, as well as any courses or certifications you completed to show your commitment to professional growth. This can make you stand out from other candidates and illustrate your value as an administrative assistant.

Part 10 Concluding Your Cover Letter

Call to action.

Encourage the hiring manager to get in touch by showing your enthusiasm and interest in the administrative assistant role. For example, you can write something like:

“I am eager to contribute my skills and expertise to your team and believe that I would be a valuable addition. Please feel free to contact me at your earliest convenience to discuss this opportunity further.”

This simple call to action can prompt the hiring manager to reach out to you for an interview, thus increasing your chances of being considered for the position.

Closing Remarks

As you conclude your cover letter, make sure to maintain a friendly and professional tone. Express gratitude for the hiring manager’s time and consideration. For example:

“Thank you for considering my application. I am looking forward to the possibility of working together and contributing to the success of your organization.”

Finally, close your letter with a professional sign-off such as “Sincerely” or “Best regards,” followed by your full name. By doing so, you’re ending your letter on a positive note, making it more likely for the hiring manager to remember your application.

Part 11 Proofreading and Editing Your Cover Letter

Before hitting “send” on your administrative assistant cover letter, take some time to proofread and edit it. Minor errors or a disorganized structure can leave a negative impression on hiring managers. Follow these simple tips to ensure your cover letter is polished and professional.

• Start by reading through your cover letter a few times, focusing on clarity and coherence. Make sure your sentences flow logically, and your ideas are well-articulated. Keep the tone friendly, but maintain a professional air. Use the active voice to convey your qualifications assertively.
• Check for common grammatical mistakes, typos, and punctuation errors. Enlist the help of a grammar checking tool, or ask a friend to take a look with a fresh pair of eyes. Pay attention to details like the correct spelling of the company’s name and proper formatting for dates and addresses.
• An effective administrative assistant cover letter should be tailored to the specific job and company. Research the company’s mission, values, and recent news or achievements. Incorporate this information into your cover letter by highlighting how your skills align with their needs.
• Ensure you’re revealing your personality and enthusiasm for the role. While maintaining a professional tone, let your cover letter reflect your passion for the administrative field and the unique qualities you bring to the table. With careful attention to detail and a strong focus on building a personalized, friendly, and professional cover letter, you’ll be well on your way to impressing potential employers.

Frequently Asked Questions

How can i write a great cover letter as an administrative assistant fresh graduate.

As a fresh graduate, focus on your education and any internship or volunteer experiences you’ve had. Highlight the relevant coursework you’ve taken, key projects you’ve completed, and soft skills such as time management, organization, and communication you’ve gained. Don’t forget to mention your enthusiasm for the administrative field and your eagerness to learn and grow in the role.

What should I include in an email cover letter for an administrative assistant role?

An email cover letter for an administrative assistant role should be concise and include the following information:

• A clear subject line: Mention the job title and your name.
• A professional greeting: Address the hiring manager by their name if possible.
• A brief introduction: State your interest in the role and your connection to the company.
• A summary of your qualifications: Discuss your key skills and experiences relevant to the administrative assistant position.
• A closing statement: Reiterate your interest in the role and provide your contact information.
• Your signature: Add a professional sign-off and include your full name, email address, and phone number.

How can I showcase my relevant attributes for an administrative assistant in a cover letter?

To showcase your relevant attributes, begin by making a list of the job requirements and skills listed in the job description. Then, think about your experiences, achievements, and abilities that align with those requirements. Use specific examples from your work history or education to illustrate your capabilities. Be sure to emphasize transferable skills like communication, organization, and multitasking.

What are some winning examples of cover letters for an administrative position?

Winning cover letter examples for an administrative position typically include:

• A strong opening that grabs the reader’s attention.
• A clear understanding of the job requirements and how your skills relate to them.
• Examples of specific accomplishments demonstrating your skills and experiences.
• An expression of your enthusiasm for, and commitment to, the administrative field.
• A persuasive closing that encourages the hiring manager to contact you for an interview.

How can I tailor my cover letter specifically for a position as an Administrative Secretary?

To tailor your cover letter for a position as an Administrative Secretary, do the following:

• Research the company and understand its values, culture, and needs.
• Mention the job title in your opening paragraph, and explain why you’re interested in this specific role.
• Address the key requirements for an Administrative Secretary, such as attention to detail, organization, and communication skills.
• Provide examples from your experiences that speak to the unique responsibilities of the role, like scheduling, preparing documents, and coordinating events.
• Display an understanding of any industry-specific knowledge you may need, such as legal or medical terminology, if applicable.

What are some tips for demonstrating administrative skills in a cover letter?

When demonstrating administrative skills in a cover letter, consider these tips:

• Use action verbs: Words like “managed,” “organized,” and “coordinated” convey your capabilities.
• Quantify your achievements: Include numbers to show the impact of your work in previous roles.
• Highlight relevant tools and software: Mention any experience you have with popular office programs or specialized software.
• Show adaptability: Emphasize your ability to learn new systems, multitask, and prioritize tasks in a fast-paced environment.
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Administrative Assistant Cover Letter Example

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Starting your Administrative Assistant cover letter should be done in a professional and engaging manner. Begin by addressing the hiring manager directly if their name is provided in the job posting. If not, use a general salutation like "Dear Hiring Manager". Then, introduce yourself and express your interest in the position. Mention the job title and where you found the job posting. In the first paragraph, it's also important to briefly highlight your most relevant skills and experiences that make you a strong candidate for the role. For example, you might say, "With my 5 years of experience in providing high-level administrative support and exceptional organizational skills, I am confident that I would be a valuable addition to your team." This will help grab the reader's attention and encourage them to read further.

The best way for Administrative Assistants to end a cover letter is by expressing enthusiasm for the opportunity, summarizing their qualifications, and inviting further discussion. For example, "I am excited about the opportunity to bring my unique skills and experiences to your team and am confident that I would be a valuable asset. I look forward to the possibility of discussing my application with you further." This ending is effective because it reiterates your interest in the role, reminds the employer of your qualifications, and shows initiative by suggesting a follow-up conversation. Always remember to thank the reader for their time and consideration, and end with a professional closing like "Sincerely" or "Best regards," followed by your name.

Administrative Assistants should include the following in their cover letter: 1. Contact Information: This includes your name, address, phone number, and email address at the top of the letter. 2. Professional Greeting: Address the hiring manager by their name if it's known. If not, use a professional greeting such as "Dear Hiring Manager". 3. Introduction: Briefly introduce yourself and mention the position you're applying for. You can also mention where you found the job posting. 4. Relevant Skills and Experience: Highlight your skills and experiences that are relevant to the job description. As an Administrative Assistant, these might include skills like organization, communication, time management, and proficiency in office software like Microsoft Office or Google Workspace. Be sure to provide specific examples of how you've used these skills in past roles. 5. Achievements: Mention any achievements or accomplishments from previous roles that are relevant to the position. This could be anything from implementing a new filing system that increased efficiency, to handling a high volume of calls or emails. 6. Enthusiasm for the Role: Show your enthusiasm for the role and the company. Explain why you're interested in the role and how you can contribute to the company. 7. Closing Statement: In the closing paragraph, express your interest in discussing your qualifications further in an interview. Thank the hiring manager for considering your application. 8. Professional Closing: Close the letter with a professional sign-off like "Sincerely" or "Best Regards", followed by your full name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to provide more context and personality than what's included in your resume. Tailor each cover letter to the specific job you're applying for, using the job description as a guide for what to focus on.

Related Cover Letters for Administrative Assistant

Related resumes for administrative assistant, try our ai cover letter generator.

Resume Worded   |  Career Strategy

14 entry level administrative assistant cover letters.

Approved by real hiring managers, these Entry Level Administrative Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Entry Level Administrative Assistant
• Office Coordinator
• Administrative Coordinator
• Office Administrator
• Administrative Assistant
• Alternative introductions for your cover letter
• Entry Level Administrative Assistant resume examples

Entry Level Administrative Assistant Cover Letter Example

Why this cover letter works in 2024, quantifying achievements.

Highlighting a specific achievement and quantifying its impact shows the hiring manager that you have a track record of success and can bring real value to the company.

Passion for Productivity

Sharing a personal passion related to the role demonstrates to the hiring manager that you are genuinely motivated and dedicated to your work. This sets you apart from other candidates.

Company Values

Showing that you appreciate the company's values and mission helps build a connection with the hiring manager and demonstrates that you have done your research on the company.

Showcase tangible accomplishments

In this cover letter, the candidate gives concrete examples of how they've made an impact in their previous role. By providing specific details about their internship at Resume Worded, they demonstrate their ability to streamline processes in a way that saves time and resources. This tells me that the candidate isn't just saying they have experience, they're showing me what that experience looks like in practice.

Highlight your ability to foster team collaboration

This individual doesn't just focus on their own accomplishments, they also emphasize how their actions contributed to the overall team performance. By coordinating a weekly team meeting that improved communication and boosted productivity, they've shown potential employers that they're team-oriented and understand the importance of effective communication in a collaborative workplace.

Show your impact with numbers

When you manage to quantify your achievements, it gives a clear picture of the scale of your work and its impact. The 20% increase in project delivery efficiency you mention here is a concrete example of your value. It's not just about what you did, but the tangible difference it made.

Demonstrate capacity to handle large-scale projects

Organizing a company-wide retreat, especially for over 100 employees, is not a small feat. It shows your ability to handle larger projects and manage diverse groups. That you received recognition for this task further underlines your capability and success.

Explain your drive and align with company goals

You're not just looking for any job, you want this job. And you've made that clear by emphasizing your excitement about contributing to a team that's leading in technology and innovation. Plus, you're not just aligning with the company's product goals, you're also interested in the daily operations, showing a holistic interest in the role.

Speak to your future contributions

You're forward-looking in this cover letter, hinting at the contributions you intend to make. A forward-thinking company needs forward-thinking employees, and you're subtly selling your potential here.

End with warmth

Ending your cover letter with 'Warmest regards' gives it a personal touch and leaves a positive impression. It's a small element, but it contributes to presenting you as a friendly and approachable candidate.

Show excitement for the administrative assistant role

Mentioning your excitement shows me you're genuinely interested in being part of our team and not just looking for any job.

Demonstrate your organizational skills

When you talk about your past achievements in organizing, it helps me see you're ready for the multitasking this job demands.

Highlight efficiency improvements

Improving processes is key in administrative roles. Your initiative to streamline a filing system is a strong example of how you can contribute to our efficiency.

Value in teamwork and learning

Your interest in our culture of collaboration and continuous learning tells me you'll fit in with our values and grow with us.

Close with a clear call to action

Ending your letter by looking forward to a discussion about your fit for the role makes me want to invite you for an interview.

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Connect personal experience with the company

Using personal experience with the company's products or services as a reason for your application demonstrates a genuine interest and a unique connection to the company.

Showcase efficiency improvements

Providing examples of how you've made processes more efficient in the past proves you have the initiative and capability to contribute positively from the start.

Demonstrate multitasking ability

Highlighting your ability to handle multiple tasks efficiently is crucial for an entry level administrative assistant role, where juggling various duties is a daily occurrence.

Align with the company's mission

Showing that you share the company's values and mission suggests that you will be a committed and motivated member of the team.

Invite further discussion

Ending your cover letter with a note of thanks and a forward-looking statement invites a dialogue and shows you're open and eager for the next steps.

Show your enthusiasm for the administrative assistant role

Expressing excitement about the job and the company highlights your genuine interest, which can set you apart from other applicants.

Demonstrate your administrative skills with examples

Discussing specific tasks and achievements from past experiences provides clear evidence of your capabilities and how they can be applied to the new role.

Highlight additional skills relevant to administrative tasks

Learning new skills on your own initiative shows a willingness to grow and adapt, qualities that are highly valued in any role, especially as an administrative assistant.

Connect your passions with the company's goals

When you align your professional interests with the company's mission, it suggests a deeper level of commitment and potential for long-term contribution.

Express gratitude and eagerness to discuss further

Ending your cover letter on a polite note of thanks and openness to the next steps reinforces your interest in the opportunity.

Office Coordinator Cover Letter Example

Demonstrate initiative and problem-solving.

What stands out about this cover letter is the candidate's initiative in identifying and tackling a problem in their previous role. By revamping the client communication system, they helped increase customer satisfaction scores by 25%. This example not only shows that the candidate is proactive, but it also indicates that they have strong problem-solving skills and a customer-focused approach.

Show how you've contributed to cost savings

This candidate smartly highlights how their actions led to tangible cost savings. By developing a system for tracking and managing office supplies, they reduced costs by 10% in the first quarter alone. This demonstrates their ability to think strategically about operations and their understanding of the importance of cost efficiency in business.

Highlight improvements made

Reducing the time to productivity by 30% is a major achievement. It shows that you're not just about maintaining the status quo, but you're keen on making processes better and more efficient. This is a valuable trait for an Office Coordinator.

Emphasize alignment with company culture

By expressing excitement about the learning and growth culture at Microsoft, you're showing that you value such an environment. Companies often want employees whose values align with theirs, and you've done a good job of displaying that alignment here.

Highlight your value-add

Yes, they're hiring for an Office Coordinator, but you're letting them know you’ll bring so much more. By stating that you'll contribute to both the operational success and vibrant culture at Microsoft, you're showing a multifaceted approach to your role.

Finish on a professional note

'Best regards' is a great way to close your cover letter. It's professional, and it shows you respect the reader's time. It's a good way to sign off and leave a solid final impression.

Administrative Coordinator Cover Letter Example

Express admiration for the company.

Starting your letter by sharing your respect for the company sets a positive tone and shows you've done your research.

Showcase multitasking and efficiency

Talking about your experience with multitasking and improving efficiency by 25% demonstrates you have the skills needed for an administrative coordinator role.

Confidence in your immediate impact

Stating your confidence in making an immediate impact reassures me you're ready to take on this role's challenges from day one.

Highlight the draw of employee development

Your interest in our commitment to employee growth tells me you're looking to invest in a long-term career with us, which is exactly what we want.

End with enthusiasm and precision

Concluding your letter with enthusiasm and a mention of your dedication to excellence encourages me to consider you seriously for the role.

Office Administrator Cover Letter Example

Show genuine interest in the company culture.

When you express excitement about joining a company because of its culture and values, it shows you're not just looking for any job, but a place where you fit in.

Highlight relevant experience

Detailing your direct experience and achievements in similar roles proves you have the skills needed for the office administrator position.

Emphasize problem-solving and calmness

Demonstrating how you've handled challenges and stayed focused under pressure indicates you're prepared for the unpredictable nature of office administration.

Value diversity and inclusion

Mentioning your appreciation for diversity and inclusion shows you're a team player who will contribute to a positive and respectful work environment.

Express eagerness for an interview

Closing with an invitation to discuss your application further highlights your proactive approach and interest in the role.

Connect your experience with the company's values

Starting off by mentioning your personal and professional use of the company's product is a strong strategy. It demonstrates a clear understanding of the company's core mission and shows me that your interest is backed by genuine respect and alignment with our values.

Illustrate your administrative success stories

Detailing your direct experience in managing office expansions and improving systems tells me you have hands-on experience in the core areas of office administration. It's impressive when you can show how your initiative led to tangible improvements, like cost reduction or better onboarding processes.

Emphasize creative problem-solving skills

Your ability to foresee needs and address them innovatively is exactly what companies look for in office administrators. It indicates that you’re not just maintaining the status quo but actively seeking ways to improve and streamline operations.

Highlight alignment with company culture

Expressing your enthusiasm for the company's commitment to a positive workplace culture is wise. It shows me you’re looking beyond the job description and are interested in contributing to the overall environment and ethos of the company.

Convey your interest in advancing the company's mission

Your closing remarks solidify your interest in the role and the company’s objectives. It’s a strong finish that leaves me with the impression you’re not just applying to any job, but you’re specifically motivated to help us achieve our mission.

Show your excitement for the office administrator role

When you express enthusiasm about the job and the company, it shows you're not just looking for any job but are interested in this particular role and its challenges. This makes you seem like a more engaging candidate.

Highlight your relevant experience

Talking about your previous job and what you achieved there shows you have the skills needed for this role. It lets me see you can handle the tasks this job will involve.

Share specific achievements as an office administrator

By mentioning a project you led and its success, you help me understand the kind of impact you could have in this role. It's good to see real examples of your work.

Emphasize your key strengths

Pointing out your attention to detail and problem-solving skills directly tells me why you would be good in this job. It's helpful when you clearly say what makes you fit for the role.

End with a forward-looking statement

Finishing your cover letter by looking ahead to contributing to the company's success makes your application memorable. It shows you're already thinking about how you can be part of the team.

Administrative Assistant Cover Letter Example

Show your personal connection to the company.

Talking about your genuine use and admiration of the company's service is a smart move. It lets me see that you're not just looking for any job, but you're interested in this company specifically. This creates a stronger, more personal connection right from the start.

Demonstrate administrative problem-solving

By sharing a specific example of how you led an office move and improved a process, you're showing me you have real, tangible experience in solving the kinds of problems we face every day. It's not just about the tasks you've handled, but how you've made things better that catches my attention.

Highlight proactive achievements

Emphasizing your proactive approach and problem-solving skills tells me you're someone who doesn't just wait for instructions. You see what needs to be done and you do it. That's a quality every hiring manager looks for in an administrative assistant.

Express enthusiasm for the role

Your excitement about bringing your skills to our team is infectious. It’s good to see candidates who are not just qualified, but genuinely enthusiastic about the opportunity to contribute to our work environment and culture.

Show eagerness to contribute

Your closing statement reinforces your interest in the company and the role. It’s a polite and professional way to wrap up your cover letter, indicating you’re not just looking for any job but are eager to specifically support our mission.

Share your excitement for the administrative role

By stating your enthusiasm and specific reasons for wanting to join the company, you make a memorable first impression that can capture a recruiter's interest.

Illustrate your adaptability and problem-solving skills

Giving examples of how you've managed challenges successfully in the workplace showcases your ability to handle anything that comes your way, a crucial trait for an administrative assistant.

Emphasize strong interpersonal skills

Good communication and the ability to foster positive relationships are essential for an administrative assistant, making this a key point to highlight in your cover letter.

Express how you can contribute to the company's success

Showing that you understand and are excited about the company's vision and how you can add value demonstrates your alignment with their goals.

Gratitude and willingness to engage in further discussion

Closing with a thank you and expressing desire to talk more about your fit for the role leaves a positive and professional final impression.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Entry Level Administrative Assistant Roles

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Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

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ADMINISTRATIVE ASSISTANT 2

• Job ID: 50648
• Job Category:  Administrative
• Division & Section: People & Equity, Business Services, Systems & Insight
• Work Location: METRO HALL, 55 John Street
• Job Type & Duration: Full-time, Hybrid, Temporary Vacancy (12 months)
• Salary: $62,6370.00-$77,715.00
• Shift Information: Mon-Fri 35 per week
• Affiliation: Non-Union
• Number of Positions Open: 1
• Posting Period: 22-OCT-2024 to 5-NOV-2024

Toronto is Canada's largest city, the fourth largest in North America, and home to a diverse population of over 2.9 million people. Consistently ranked one of the world's most livable cities, Toronto is a global centre for business, finance, arts and culture.

Recognized as one of Canada's Best Diversity Employers and Greater Toronto's Top Employers for 2024, the City of Toronto promotes professional development and is committed to providing opportunities to lead, learn and grow. We value integrity, reliability and fairness, and we embrace the diversity of the people we work with and serve.

Our People and Equity Division delivers critical functions within the City's complex multi-site, multi- division, multi stakeholder and union and non-unionized environment. A team of approximately 42,000 employees are the driving force behind the City's ability to provide programs and services to residents, business and visitors to this community.

As an Administrative Assistant 2 in People & Equity Division, you will gain exposure to multiple areas of human resources, by providing essential administrative support to the Director, Business Services, Systems & Insight while coordinating various initiatives across multiple teams, aimed at enhancing the employee experience and journey at the City of Toronto. Your ability to multi-task, maintain complex schedules, manage logistics for a large team, while delivering excellent customer service, will set you up for success in this position.

By joining our team, you will work in the culture that emphasizes continuous learning and collaboration and champions equity, diversity, and respectful workplaces.

What You Will Do:

• Manages administrative tasks associated with operation of large teams, including, but not limited to ordering equipment, onboarding/offboarding, tracking of budgets and expenditures, business-related expenses, events, and activities for the Section.
• Proactively anticipates needs, planning ahead and determining next steps, and aware of diverse interests and conflicting priorities typical of a multi-stakeholder environment.
• Manages a complex calendar, scheduling function and prioritization of time-sensitive matters while ensuring sensitive and confidential matters are approached with a high level of professionalism, flexibility, discretion, judgement, diplomacy and tact.
• Ensures that the tracking and follow up of various requests are maintained and deadlines are met.
• Prepares and processes various presentations, documents/statistical summaries/reports requiring the assessment and analysis of data. Drafts correspondences, letters and memoranda, and routes or answers correspondence.
• Prepares and organizes materials prior to sign off, including checking work for accuracy and conformity with regulations, policies and procedures and corrects/resolves outstanding/incorrect items in preparation for approval.
• Coordinates the development and preparation of summary notes, briefing materials and meeting agendas for the Director, Business Services, Systems & Insight.
• Responds to enquiries and complaints from senior staff, the public, agencies, and other levels of government.
• Takes/transcribed, maintains and distributes confidential meeting minutes.
• Maintains awareness of other projects and initiatives within People & Equity Division, administrative systems, and procedures to provide effective administrative assistance.
• Provides support in handling special projects.

What You Bring To The Role:

• Post-secondary education in Business Administration, Human Resources or a related discipline and/or the equivalent combination of education and/or experience.
• Considerable experience performing administrative support duties to senior management, handling a broad range of administrative matters and coordination.
• Experience managing logistics for a team (including onboarding/offboarding staff, managing and tracking contracts, overseeing administration of budget).
• Experience preparing confidential materials and information for management, with proven ability to handle sensitive issues and exercise independent judgment.
• Considerable experience utilizing a variety of software packages, including advanced proficiency of Microsoft Office Suite (i.e. Word, Excel and Outlook or equivalent) to prepare correspondence, and create charts related to organizing, formatting, editing, and analyzing content.
• Highly developed political acuity and interpersonal skills with the ability to communicate effectively, both orally and in writing, at all organizational levels, including the political level, with members of the public and external agencies.
• Excellent organizational and time management skills, including attention to detail, and ability to set priorities, meet deadlines and deal with conflicting priorities and work demands.
• Ability to work independently and effectively with minimal supervision, prioritizing work schedule, complete assigned duties within timelines, while being resourceful and adaptable, with a high degree of initiative.

Why You Will Love Working at The City: 

• We recognize the need for flexibility and offer a hybrid working environment that will provide you with an appropriate work-life balance required to thrive in today’s fast paced world.
• A strong benefits package which includes competitive salaries, vacation, and other unique offerings.
• We offer an excellent defined benefit pension plan bringing added value to our overall compensation package through OMERS.
• We support ongoing learning and development and offer educational opportunities with tuition subsidies.
• Opportunities to join and take an active role with City’s Communities of Inclusions comprised of employees who share a common identity, lived experience and/or set of interest and support each other’s professional development, sense of belonging and promote a culture of inclusion. 

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity .

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request . Learn more about the City’s Hiring Policies and Accommodation Process .

• © City of Toronto 1998 - 2024
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EHS Administrative Assistant

• Posted 2 days ago

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CHCF is an equal opportunity employer and is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity,sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws.

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