example cover letter for renting house

Rental Cover Letter: Sample Letter to Rent a House

Do you really need a cover letter to rent a house? It might not be technically required, but writing a rental cover letter can be an excellent way to set yourself apart in a highly competitive market.

Consider this: they likely receive many applications when a landlord or property management team accepts new tenants. Millions of people apply to rent a house every year, which means that you could be up against dozens (if not more) of other applicants. But with a rental cover letter, you can make a positive first impression and potentially get a step ahead of other renters.

This guide will cover how to write a cover letter for a rental application and even provide you with a rent letter example to help you get started.

Why Write a Rental Cover Letter

Usually, cover letters are reserved for job applications. You might include a cover letter with your resume to summarize your strengths, past professional experiences, and your best qualities. A cover letter aims to show why you deserve the job and what makes you unique in a pool of applicants.

Essentially, cover letters for rental applications serve the same purpose. However, instead of applying for a job, you’re applying for your future dream home.

Rental application cover letters are not required, but they can be an effective “extra step” that demonstrates that you’re serious about renting the property in question. Also, writing a letter to a landlord to rent the property can highlight exactly why you would be an ideal tenant.

Criteria Landlords Look For

When landlords and property management teams review home rental applications , they are looking for a few key criteria:

• Credit history
• Employment/employment history
• Rental history
• Background check

These criteria help landlords decide whom to pick to rent the property because they paint a picture of who a tenant is, whether they’re likely to pay rent on time and if they’ll be a considerate tenant and neighbor. With a rental cover letter, you can go one step further and share this information in your own words.

What to Include in a Rental Cover Letter

So, what goes in a rental application cover letter? There are no hard and fast rules, but here are some good guidelines.

Summarize Your Employment History

A landlord is far more likely to rent to someone with steady employment – they need the tenant to be able to pay rent every month.

So, sharing more information about your current employment and past positions can give you a boost. For example, highlighting that you’ve been in your current position for many years shows that you tend to be reliable and responsible.

Share Your Hobbies

It might be surprising to see this one on our list, but your hobbies can turn your application from a piece of paper into a story about an actual person – which is a big plus. It’s always a good thing when the landlord can feel like they’re getting to know you.

Talk about how you’ll plan to spend your off time in the community; for example, maybe you’ll be taking your family to swim at the private neighborhood pool.

Discuss Your Thoughts on What Makes a Good Neighbor

Your potential new neighbors are hoping you’ll be a friendly, conscientious neighbor, but so is your landlord. Landlords don’t want to deal with conflict caused by a troublesome tenant. Instead, they’re aiming for a smooth, drama-free situation.

You can briefly cover what you think it means to be a good neighbor and how you’ll bring those qualities to your new home.

Explain Why You Want To Live in This House

A tenant who truly cares about the property and community is bound to be a good tenant, especially compared to one who may be indifferent about the home.

Try to share specific examples of why this house and neighborhood is your ideal home. For example, you might discuss the local preschool where your child will be enrolled, a nearby park you envision spending time at, or any personal reasons.

Sample Letter to Rent a House

Here’s a handy cover letter template for a rental application to make the writing process as easy as possible.

(Your name) (Address) (City, State ZIP Code)

(Landlord or property manager name) (Address) (City, State ZIP Code)

Re: (Your name) Rental Application Cover Letter for (Address or property name)

Dear (Landlord name),

My name is (Your name), and I’m writing to you to express my interest in the home at (address or property name). I would love to live in this place because (reasons you want to rent the property).

I currently am a tenant at (current address) but am ready to move because (reason for moving).

My hope in writing this letter was that it would help you get to know me a little better and show you why I’m an ideal tenant for this rental home.

• (Highlight of employment history)
• (Highlight of rental history)
• (Something about your hobbies or interests)
• (Note about how you’ll be a good neighbor/tenant)
• (Quote from a reference)

I’m committed to being a respectful, reliable tenant and a good neighbor, who will pay my rent on time, care for the property and communicate with you whenever needed.

Please feel free to contact my references or me personally with any questions or concerns.

Thank you for your time and consideration,

(Signature) (Printed name) (Email address) (Phone number)

Look into Build-to-Rent Homes by Wan Bridge

Before you write a letter to rent a house, you need to find your dream property first. With build-to-rent communities designed to fit the tenant’s needs, Wan Bridge has created new homes for rent in Dallas , Austin , and Houston .

Contact our team today for more information about our communities and how to apply to become a resident.

Image Credit: sommart sombutwanitkul / Shutterstock

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Rental application cover letter Tips to standout

• 12 Jun 2023
• By James Price

Rental application, Cover letter, tips

A cover letter is a crucial aspect of your rental application process, as it gives you the opportunity to make a positive first impression on the property manager or landlord, also known as the lessor. It showcases your personality, work history, and lifestyle.

A cover letter can greatly impact the decision on whether you are given the tenancy. In this article, we will provide you with valuable tips on how to write an outstanding rental cover letter that will help you stay a step ahead of the crowd.

What is a cover letter for a rental property?

A cover letter for a property available to rent, also known as a renter cover letter, is a document that accompanies your application for the property, explaining why you would make a great tenant.

This letter serves as an introduction to the lessor and gives you the chance to showcase your personality, work history, and lifestyle. A well-written renter cover letter can help you get a step ahead of the competition and increase your chances of being approved for the property you desire.

Why do I need a renter cover letter?

A renter cover letter is an excellent way to make a positive first impression and demonstrate your professionalism to the lessor. It's the perfect way to introduce yourself and your suitability for the rental.

Advantages of a cover letter

By including a cover letter, you are showing that you are taking your application for the rental home or apartment seriously and are willing to go the extra mile to secure your desired property. This can set you apart from other renters and increase your chances of being approved. There can be a lot of prospective tenants, especially in a competitive market, making it crucial to stay a step ahead in any way you can.

Who reads a rental cover letter?

Home rental applications are typically read by a property manager or lessor who is responsible for screening potential tenants and making decisions on who to rent to. This person will evaluate your renter cover letter and ultimately decide if you are fit for the property.

Is there a criteria lessors look for?

Yes, there are certain criteria that property managers and landlords look for when evaluating applications from potential renters. Some of these include:

· Stable employment status and history

· No history of eviction

· No criminal record

· Ability to pay rent on time each month

· Positive rental references

By including this information in your application, you can demonstrate to the lessor that you meet their criteria and would make a responsible and reliable tenant.

Things to include in your rental cover letter

1. Introduction: Start your cover letter by introducing yourself and your reason for applying for the rental property.

2. Lifestyle: Provide a brief description of your lifestyle and why you are looking to move. If you are planning on sharing the house with family or housemates, introduce them as well.

3. Employment History: Summarise your past occupations, including your current job and how long you have been in your current position. This will demonstrate your stability and ability to pay rent on time.

4. Hobbies: Share your hobbies and interests. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

5. Thoughts on Good Neighbors: Discuss your thoughts on what makes a good neighbor and how you plan to be an active member of the community.

6. Rental References: Provide the names and contact information for at least two previous lessors who can provide a positive reference for you as a tenant.

How to format a rental cover letter?

Like most application forms, following a clear and concise format can help leave a lasting impression. When writing a rental cover letter for a rental application, it is important to present yourself in a professional and organised manner. Start by including your contact information, followed by the date and the lessors information. Be sure to use a clear and legible font, such as Arial or Times New Roman, in a font size of 12 points.

In the first paragraph, introduce yourself and state the reason for your letter. Mention the specific property you are interested in and what about the property appeals to you.

In the second paragraph, highlight your job history, including your current position and how long you have been employed there. If you have any relevant work experience, such as property management or customer service, be sure to mention it.

In the third paragraph, discuss your hobbies and interests and how they fit in with the community you are applying to live in. For example, if you enjoy outdoor activities and the property you are applying for has a pool, mention that you look forward to spending time by the pool with your family.

In the fourth paragraph, discuss what you believe makes a good neighbor. Explain that you value a peaceful and respectful community and that you take pride in maintaining your living space.

In the final paragraph, include any rental references you have, including previous lessors and you have any personal references, such as friends or coworkers, who can speak to your character. Feel free to include them as well.

When concluding your cover letter, thank the property manager or landlord for considering your application and express your eagerness to hear back from them. Be sure to sign your name in ink, and include a copy of your application for the property.

Tips for writing a winning rental cover letter

1. Customise your rental cover letter: Each application is unique, so it is important to tailor your letter to each property you are interested in. This will show that you have taken the time to research the property and that you are genuinely interested in becoming a tenant.

2. Use a Professional Tone: Make sure to use a professional tone when writing your cover letter. Avoid using slang or overly casual language. Address the lessor by their proper title, such as Mr. or Mrs., and use proper punctuation and grammar throughout the letter.

3. Showcase your personality: While it is important to be professional, don't be afraid to showcase your personality and let your character shine through. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

4. Be concise: Keep your cover letter short and to the point, focusing on the most important information. Aim for around 200-300 words, and avoid repeating information that is already included in your application.

5. Showcase your Responsible Nature: Landlords and property managers want to rent to tenants who are responsible, trustworthy and reliable. Highlight your responsible nature by discussing your previous rental experience, any positive feedback from previous lessors, and your ability to pay rent on time.

6. Explain Your Personal and Professional Goals: Lessos wants to rent to tenants who have a stable and long-term plan. Explain your personal and professional goals in your cover letter, and how renting the property fits into your long-term plans. This can give the lessor confidence that you will take care of their property and stay for a longer period.

7. Offer to Provide Additional Documentation: Offer to provide additional documentation such as employment contracts, pay stubs, and bank statements to support your application. This shows that you are proactive and willing to go the extra mile to secure the rental.

8. Close the Letter on a Positive Note: End your cover letter on a positive note by expressing your gratitude for the opportunity to apply for the rental and your excitement about the potential of living in the property.

9. Proofread and Edit Your Cover Letter: Before submitting your letter, make sure to proofread and edit it for grammar, spelling and formatting errors. A well-written and professional letter can help you stand out from other applicants and increase your chances of securing the rental.

Additional tips for securing the rental property

1. Follow Up with a Phone Call

After submitting your rental application and cover letter, follow up with a phone call to the lessor to inquire about the status of your application. This shows that you are interested in the property and that you are proactive in your search for a new home.

2. Be Prepared for an Interview

If your cover letter and application are well received, you may be asked to come in for an interview. Be prepared to discuss your employment history, lifestyle and other relevant information in detail.

3. Ask Questions During the Interview

During the interview, be sure to ask the landlord or property manager any questions you may have about the property or their expectations for tenants. This shows that you are engaged and interested in the rental process.

4. Follow-Up After the Interview

After the interview, follow up with a thank you note or email to the landlord or property manager. This will help keep your application at the forefront of their mind and show that you are still interested in the property.

5. Know Your Rights as a Tenant

It is important to familiarise yourself with your rights as a tenant, including your right to privacy, the right to a safe and habitable living environment, and the right to access certain amenities, such as a swimming pool or laundry facilities.

6. Be Patient

The rental process can take time, so be patient and keep your options open. If you are not selected for the property you applied for, don’t be discouraged. Keep searching for other properties and continue to improve your application materials to increase your chances of success.

First impressions count and a well-written cover letter can be the key to securing the perfect apartment or house. By showcasing your personality, providing a detailed employment history, and highlighting your interests and values, you can set yourself apart from other applicants and increase your chances of landing the rental. Remember to be professional, thorough, and patient, and you will be well on your way to finding your dream rental.

Are you planning on moving into a property with pets? Read about the laws regarding pets in rental properties here . Have another question relating to property managers? Search your query through our extensive library here .

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How to write a rental application cover letter – sample template included, why a cover letter.

Whether you’re eyeing a cozy apartment in a bustling city or a charming house in a quiet suburb, your rental application cover letter could be the golden ticket to securing your dream place.

Let’s dive into how you can craft a cover letter that not only showcases your best self but also puts you at the top of the landlord’s list.

Think of your rental application cover letter as your personal pitch. In markets where the demand for homes far outstrips supply, this letter is your chance to show why you’re not just another applicant, but the perfect tenant. It’s all about making a memorable first impression that convinces the landlord you’re the right fit for their property.

What to Include in Your Cover Letter

Your cover letter should be a blend of personal insights and key information. Here’s what to highlight:

• Personal Introduction : Start with a brief introduction of who you are and why you’re moving. This helps the landlord get to know you right off the bat.
• Employment and Financial Stability : Mention your job and hint at your financial capability to pay rent on time. Landlords love stability!
• Lifestyle and Habits : Share a glimpse of your lifestyle and hobbies. If you’re a quiet bookworm or a weekend gardener, let them know. It paints a picture of you as a tenant.
• Why This Property? : Dive into the reasons you’ve fallen for the property. Is it the leafy neighbourhood, the pet-friendly policy, or proximity to work? This shows you’re genuinely interested.
• Your Qualities as a Tenant : Highlight your qualities, like being clean, quiet, and respectful. If you’ve got a green thumb or are handy around the house, mention that too.

The Power of Personalisation

Don’t just copy and paste a generic template. Tailor your cover letter to each property you apply for. Landlords can spot a generic letter a mile away, and personalisation will show you’ve put thought and effort into your application.

Stand Out with Specifics

• Tell a Story : Share a brief, engaging story about why the property caught your eye or how it fits into your future plans.
• Add a Personal Touch : If allowed, including a photo or a small personal detail can help the landlord remember you among a sea of applicants.
• Be Professional but Friendly : Strike a balance between professionalism and showing your personality. You want to come across as reliable yet relatable.

Rental Application Cover Letter Template

Dear [Landlord/Property Manager’s Name],

I am writing to express my interest in the [Property Address] listed [where you found the listing]. As a [Your Job Title] at [Your Employer] with [Number of Years/Months] years of stable employment, I am excited about the possibility of making this property my new home.

The property stands out to me because of [mention one or two specific features or location attributes]. My lifestyle is [brief description, e.g., “quiet and active, with interests in cooking and outdoor activities”], aligning perfectly with what this home offers.

I have a consistent record of timely rent payments and maintaining properties in excellent condition, as my references will attest. I am looking for a long-term lease and see [Property Address] as the ideal fit.

Thank you for considering my application. I am eager to discuss how I can be a great tenant for your property. Please feel free to contact me at [Your Phone Number] or [Your Email Address].

Best regards,

Final Touches

• Proofread : Double-check for typos or grammatical errors. A well-written letter reflects your attention to detail.
• Follow Up : Don’t be shy to follow up after submitting your application. A polite email or call can reinforce your interest.

Crafting a compelling rental application cover letter is your chance to shine in the competitive rental market. By blending personal insights with key information and adding a dash of charm, you’ll increase your chances of making a lasting impression.

Remember, this is more than just a formality; it’s an opportunity to stand out and secure your future home.

Rod Callaghan

I have 30+ years of industry experience working in real estate sales and auctioneering. I’ve been training and assessing real estate, business and construction courses for 12+ years now. My goal is to find out how I can help you advance your career or business!

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Sample Letter Hub

Rental Application Letter To Landlord

By Sikandar Ali

May 27, 2024

Are you planning to rent a new apartment or house? Then you might need to write a rental application letter to your landlord. This letter is a formal document that outlines your personal and financial information, as well as your rental history.

The purpose of this letter is to convince your landlord that you are a responsible and trustworthy tenant who will pay rent on time and take good care of the property.

In this blog article, we will provide you with templates, examples, and samples of rental application letters to landlords. These resources will help you to write a professional and effective letter that will increase your chances of getting approved for the rental property you want.

Whether you are a first-time renter or an experienced tenant, our samples will guide you through the process of writing a compelling letter that showcases your strengths and qualifications.

Our goal is to make it easy for you to write a rental application letter that stands out from the crowd. We understand that writing a formal letter can be intimidating, especially if you are not familiar with the format and content.

That’s why we have created a variety of templates and examples that you can customize to your specific needs. With our help, you can write a letter that reflects your personality and professionalism, and convinces your landlord that you are the best candidate for the rental property.

Dear [Landlord’s Name],

I hope this letter finds you well. I am writing to express my interest in renting the property located at [Property Address]. I have had the opportunity to view the property and am impressed with its features and suitability for my needs.

A little about me: I am a responsible and reliable tenant with a steady income. I am currently employed at [Your Workplace] and have been living in [Current Residence] for the past [Number of Years]. I am seeking a new residence due to [Reason for Moving, e.g., job relocation].

I understand the importance of maintaining a clean and well-maintained living space. I am committed to being a respectful and considerate tenant, and I am more than willing to comply with the terms and conditions outlined in the lease agreement.

I have attached my rental application along with this letter, which includes my references, employment details, and a copy of my recent pay stubs. I am also open to providing any additional information or documentation you may require during the application process.

I would appreciate the opportunity to discuss my application further and to arrange a time for a formal meeting or interview. I am excited about the prospect of making [Property Address] my new home and look forward to the possibility of a positive landlord-tenant relationship.

Thank you for considering my application. I am available at [Your Phone Number] or [Your Email Address] for any questions or to schedule a meeting.

[Your Full Name]

Rental Application Cover Letter

I trust this letter finds you well. I am writing to express my sincere interest in renting the property located at [Property Address]. Having visited the property, I am impressed with its features and believe it would be an ideal home for me.

I am a [Your Occupation] with a steady income and a responsible tenant with a good rental history. I have attached my completed rental application, which includes my personal and professional references, as well as my employment details and recent pay stubs.

What attracts me most to this property is [Highlight a specific feature or aspect of the property]. I value a clean and well-maintained living space and assure you that I will treat the property with the utmost care and respect.

If necessary, I am available for an interview or to provide any additional information you may require. I look forward to the possibility of making [Property Address] my new home and would be grateful for the opportunity to discuss my application further.

Thank you for considering my application. I can be reached at [Your Phone Number] or [Your Email Address] for any questions or to schedule a meeting.

Letter To Landlord To Rent Property

I trust this letter finds you well. I am writing to express my sincere interest in renting the property located at [Property Address]. Having carefully considered various rental options, I am particularly drawn to your property due to its [mention a specific feature or location aspect].

I am a responsible tenant with a steady income and a good rental history. I have attached my completed rental application, which includes personal and professional references, as well as employment details and recent pay stubs for your consideration.

What appeals to me most about your property is [highlight a specific feature or aspect of the property]. I am committed to maintaining a clean and well-cared-for living space and assure you that I will treat the property with the utmost respect.

Personal Letter With Rental Application

I hope this letter finds you well. I am writing to express my sincere interest in renting the property located at [Property Address]. Having visited the property and explored its features, I am confident that it would make an ideal home for me and my [family/pets, if applicable].

Enclosed, please find my completed rental application, along with personal and professional references, proof of income, and other relevant documents. I am eager to provide any additional information or answer any questions you may have about my application.

As someone who values a quiet and welcoming living environment, I believe your property aligns perfectly with my preferences. I appreciate the attention to detail and the care evident in maintaining the property.

If possible, I would love the opportunity to discuss my application further or to schedule a viewing of the property. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to arrange a convenient time.

Thank you for considering my application. I look forward to the possibility of making [Property Address] my new home.

Formal Letter To My Landlord

I trust this letter finds you well. I am writing to address a matter concerning my residence at [Property Address]. First and foremost, I want to express my gratitude for your attention to property maintenance, which has contributed to a comfortable living environment.

However, there is an issue that requires your consideration. [Describe the issue briefly and provide any relevant details, such as when it started and its impact on your living conditions.]

I kindly request that you look into this matter at your earliest convenience and take the necessary steps to resolve it. Clear communication and prompt action will greatly assist in maintaining a positive landlord-tenant relationship.

If additional information or access to the property is needed, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address]. I appreciate your prompt attention to this matter and thank you in advance for your cooperation.

How to Write a Rental Application Letter to Landlord

If you’re looking for a new place to live, you’ll likely need to write a rental application letter to your potential landlord. This letter is an important part of the rental application process, as it gives the landlord a chance to get to know you and your situation. In this article, we’ll go over the steps you need to take to write a great rental application letter.

1. Start with a Professional Salutation

When writing your rental application letter, it’s important to start with a professional salutation. Address the landlord by name, if possible, and use a formal greeting such as “”Dear Mr. Smith”” or “”Dear Ms. Jones.”” This sets the tone for the rest of the letter and shows that you’re taking the application process seriously.

2. Introduce Yourself

In the first paragraph of your rental application letter, introduce yourself and explain why you’re interested in renting the property. Be sure to mention any relevant details, such as your current living situation and why you’re looking for a new place to live. This will help the landlord get a sense of who you are and why you’re a good fit for the property.

3. Provide Your Rental History

In the next section of your rental application letter, provide your rental history. This should include information about your current and previous landlords, as well as any rental references you may have. Be sure to mention how long you’ve lived in each place and whether you’ve had any issues with rent payments or other rental obligations.

4. Explain Your Employment Situation

Your potential landlord will want to know that you have a stable source of income to pay rent. In this section of your rental application letter, explain your employment situation. This should include information about your current job, your income, and how long you’ve been employed. If you’re self-employed, provide information about your business and your income.

5. Provide Personal References

In addition to rental references, your potential landlord may also want to see personal references. These should be people who know you well and can vouch for your character and reliability. Be sure to ask permission before using someone as a reference, and provide their full name, relationship to you, and contact information.

6. Explain Any Special Circumstances

If you have any special circumstances that may affect your ability to pay rent or fulfill other rental obligations, be sure to explain them in your rental application letter.

FAQs About Rental Application Letter to Landlord

1. what is a rental application letter to a landlord.

A rental application letter to a landlord is a formal letter that a tenant writes to express their interest in renting a property. It typically includes information about the tenant’s background, employment, income, and rental history.

2. Why is a rental application letter important?

A rental application letter is important because it helps landlords to screen potential tenants and make informed decisions about who to rent their property to. It also helps tenants to stand out from other applicants and increase their chances of being selected.

3. What should be included in a rental application letter?

A rental application letter should include the tenant’s full name, contact information, employment status, income, rental history, and any other relevant information that may help to persuade the landlord to choose them as a tenant.

4. How should a rental application letter be formatted?

A rental application letter should be formatted as a formal business letter, with the tenant’s contact information and the date at the top, followed by the landlord’s contact information and a formal salutation. The body of the letter should be divided into paragraphs and should be clear, concise, and professional.

5. What are some tips for writing a successful rental application letter?

Some tips for writing a successful rental application letter include being honest and transparent about your background and rental history, highlighting your strengths and qualifications as a tenant, and providing any additional information that may help to persuade the landlord to choose you.

6. Should a rental application letter be accompanied by other documents?

Yes, a rental application letter should be accompanied by other documents such as a rental application form, proof of income, and references from previous landlords or employers.

7. What should I do if my rental application is rejected?

If your rental application is rejected, you should ask the landlord for feedback on why you were not selected and use that feedback to improve your application for future rental opportunities. You may also want to consider working with a rental agent or seeking the assistance of a housing counselor to help you find a suitable rental property.

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How to write a great cover letter for a rental application

Renting a great apartment in Australia can be challenging. And this makes the competition for available spaces a lot tighter. An essential part of the application process undertaken by prospective tenants is writing a great cover letter.

A cover letter for tenants is just like cover letters for job applications. Yes! That's why it sounds so familiar. The goal of a cover letter is to present the tenant in the best light to the landlord. The cover letter summarises all of the crucial facts and details in the application, demonstrating why someone would be a good tenant.

When writing a cover letter, there are several factors, but the best one might be sufficiently answering the all-important question house owners ask, ""Why is this property right for you?"". Essentially, they want to see good reasons why the tenant thinks the property is a right fit for them. After all, it's a lot more than a casual decision.

What should a cover letter include?

There are a variety of metrics or boxes required to tick when writing a winning cover letter.

A cover letter should be addressed to the person in charge of the tenancy and include the following information:

Data about the applicant

Some information about their hobbies and lifestyle

Working background and other personal information

Tenants should also describe why they're moving and think they'd enjoy the property. Make sure to include the property's exact address.

You also need to show you understand your obligations as a tenant and why you believe you would make an excellent fit for the landlord's home - adding photographs can build a personal connection between the property manager and the intending tenant. Putting a face to the profile helps make the information real.

Michelle Wilde, the principal of Stella Property in Queensland, an experienced professional in the business, states that applicants must demonstrate that the prospective tenant can pay on time, be responsible, and care for the property. ""If a renter has had a problem or disagreement with a former property manager, it is the biggest red flag"".

Why is this property right for you?

On many application forms, tenants are asked to respond to a basic question: ""Why is this property appropriate for you?""

The key is to get personal about your answer. An answer genuinely enveloping how you feel about the property would resonate better with the property manager than an answer that sounds robotic and cliche. Also, remember not to get carried away; the letter should remain as formal as possible.

Furthermore, this question is a method for candidates to talk frankly and honestly about why they desire the property. It is a one-shot chance to pitch to the property manager, so it's important to convey your feelings as accurately and convincingly as possible.

Trish Mewett, a Jim's Real Estate franchisee, advised potential renters to talk passionately about how the home fits into their lives. ""Speak from the heart, but don't go overboard to the point where it seems implausible, since this may put managing agents off your application.""

Example of a cover letter for a rental

Here's an example of a good cover letter.

—------------------------------------------------------------------------------------------------------

(Applicant current address)

(City, postcode)

(Phone number)

(Agent name)

(Agent address)

Subject; Application cover letter for (address of property)

Dear (name of property manager or landlord)

My name is (applicant name), and I would like to formally apply for the rental property at (address) as advertised at (URL).

I previously lived at (address) for (amount of time) and paid (amount of weekly) rent. Before that, from (start date) to (end date), I lived at (address). Both properties were rented, and I have included my previous landlords as references in my attached application.

I work (full-time/part-time) and earn (amount) weekly, so I am more than able to cover the (amount) weekly rent. I have been employed for (time period) and consider my employment status as secure, and myself to be financially buoyant.

I crave the opportunity to bring more ease into my life, so I'm particularly interested in this property because of the nearby amenities, proximity to public transport and easy commute to my workplace.

I am quiet, reserved and respectful of others' privacy and have always had good relationships with my previous landlords, who are very happy and readily available to speak to that.

My reserved demeanour doesn't stand in my way of being a great neighbour, and although I enjoy socialising every now and then, I like my home to be a peaceful place.

I have included the rental application and all relevant identification documents along with my cover letter.

I'm looking for a stable tenancy and hope you will consider my application favourably. If you have any concerns or questions, please do not hesitate to contact me.

(Applicant signature)

(Applicant name, typed)

(Applicant phone number)

(Applicant email address)

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Rental Application Cover Letter

This Rental Application Cover Letter can be used by one or more tenants that are applying to rent a residential property such as a house or apartment .

In today's competitive rental market, landlords are often overwhelmed with rental applications. Tenants need to make an effort to stand out from the pack, and landlords are on the lookout for tenants that are well organised and professional . A cover letter is the first thing the landlord will see , so it is important that tenants take the time to prepare a high quality cover letter. This document will help tenants to do that.

The letter allows the tenants to present themselves in a professional and appealing manner. It gives them the chance to summarise their situation such as in relation to employment and previous rental properties, and it also lets them list the various documents that they may be providing to the landlord (such as a Rental Application Form , references, copies of payslips, and credit checks).

How to use this document

In this letter, tenants can enter their crucial information such as their personal contact details and information about their employment or other sources of income . They can summarise their rental history and list all of the documents that they are providing to the landlord.

If they have rented properties in the past, then many tenants get their previous landlords to provide a reference using our Rental Reference document. These references can then be attached to this letter.

In addition, many landlords require tenants to prepare a rental application form using our Rental Application Form for Residential Property . This application form can also be attached to the letter. Even if the landlord has not asked for it, many tenants choose to prepare a rental application form anyway , as it helps their application to stand out and impress the landlord .

Tenants may also attach copies of some recent payslips , to show the landlord that they earn enough to cover rent.

Many tenants also obtain a credit report from a reporting agency such as Equifax , and attach a copy of this credit report with the letter.

Once the letter and other attachments have been prepared, the tenant can provide them to the landlord, either by email, post or in person. If the landlord uses a property manager, then they can be delivered to the property manager on the landlord's behalf.

If the landlord or property manager has specified a particular procedure that tenants should use to apply for the property, then tenants should follow this procedure. For example, some landlords have specific forms that they want tenants to fill out, or other specific information that they want tenants to provide.

Applicable law

Each state and territory also has its own legislation regarding residential tenancies.

Further information or legal assistance, particularly in relation to residential properties is available from consumer affairs offices, tenant unions or tenant advice services in each state and territory. Community legal centres may also provide assistance.

In some cases, real estate agents may be covered by the Privacy Act 1988 (Commonwealth) . For example, if they have an annual turnover of more than $3 million then they may be covered. Or if they opt-in to the Privacy Act 1988 (Commonwealth) then they will be covered. If the Privacy Act 1988 (Commonwealth) applies, then there will be restrictions in relation to what sort of information can be collected and how it should be handled. The Office of the Australian Information Commissioner provides further information.

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Rental Application Cover Letter - sample template

Country: Australia

Housing and Property - Other downloadable templates of legal documents

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• Rental Application Form for Residential Property
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Landlord Cover Letter Example

Writing a cover letter for a landlord position can feel like a challenge, but with a few tips and an example letter, you can craft a successful and professional letter. A well-written cover letter can be crucial for standing out from the competition and significantly increasing your chances of securing the job. This guide will provide all the knowledge and resources you need to create an effective and comprehensive letter that will get you noticed and considered for the position.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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Landlord Cover Letter Sample

Dear [Landlord],

I am writing to express my interest in renting [Apartment Address]. I understand that you recently made it available and it has all the features and amenities I am looking for in a home.

I have been living in [Current Address] for the past [length of time] and have been a renter in good standing since then. I am employed full- time as a [Job Title] and make an annual salary of [annual salary]. I believe my financials demonstrate that I am a responsible tenant who is able to make rent payments on time.

In addition to my financials, I am an excellent tenant who values cleanliness, respect for the space, and staying within the confines of the rules and regulations set by the landlord. I am also a keen communicator and would be more than happy to address any concerns you may have.

I am confident that I would be a great addition to your tenant pool and look forward to hearing from you to discuss the rental agreement.

Thank you for your time and consideration.

[Your Name]

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What should a Landlord cover letter include?

A landlord cover letter should include several key elements in order to be effective and stand out to potential tenants.

• A professional greeting – Start your letter by introducing yourself, the property you are representing, and your position as the landlord.
• A brief introduction – Summarize your rental property, such as the size, location, and amenities.
• Reason for writing – Explain why you are sending the cover letter, such as providing details about your rental property and why you believe it would be a great fit for a potential tenant.
• Your qualifications – Include any professional certifications or landlord experience that you have that would make you a good landlord.
• Desired outcome – Clearly state what you want from the prospective tenant, such as the type of lease agreement you would like to enter into or any requirements for the tenancy.
• Contact information – Provide your contact information so the tenant can reach you with any questions.
• Closing thoughts – Thank the recipient for their time and consideration, and encourage them to reach out to you if they have any questions.

Landlord Cover Letter Writing Tips

Writing a cover letter is a great way to show potential landlords that you are serious about renting their property. A well- crafted cover letter can make a landlord more likely to consider your rental application. Here are some tips to help you write an effective cover letter when applying for a rental property:

• Provide an introduction that explains who you are and why you are interested in renting their property.
• Describe your rental history in detail. Explain how long you have been renting, any issues you may have had as a tenant, and any rental references you may have.
• Explain why you would make an ideal tenant. Focus on your positive qualities and why you are a reliable tenant.
• Provide evidence of your ability to pay rent. Include a copy of your bank statements or other financial documents that show you have the means to pay rent.
• Show that you understand the landlord’s policies. Read their rental agreement and explain how you will abide by their rules.
• Reference any documents that you have attached.
• Include a polite closing. Thank the landlord for considering your rental application.

By following these tips, you can write an effective cover letter to help you stand out from other applicants. Make sure to double- check your letter for any errors before sending it to the landlord. Good luck!

Common mistakes to avoid when writing Landlord Cover letter

Writing a landlord cover letter can be tricky as there are many factors to consider when crafting a good one. To ensure you create an effective and professional letter, here are some common mistakes to avoid:

• Not customizing the letter: A general, generic cover letter won’t cut it when writing a landlord cover letter. Your cover letter should be tailored to the specific property and the landlord’s needs. Include information about why you are the perfect fit for the property and the type of tenant they’re looking for.
• Not including enough detail: Your cover letter should include enough detail to give the landlord a clear picture of who you are. Include information about your employment and financial status, current residence, and other relevant background information.
• Not making a personal connection: Whenever possible, make a personal connection with the landlord. Mention any mutual connections you may have, or any experiences you’ve had in the past that might be of interest to the landlord.
• Not proofreading: As with any written document, it’s important to proofread your cover letter for typos and grammar mistakes. Spelling errors and incorrect punctuation can give the landlord a bad impression, so make sure your cover letter is error- free.
• Not following instructions: Make sure you follow all the instructions given by the landlord. If there’s a specific format for the letter or additional information that needs to be included, make sure you follow the instructions to the letter.

By avoiding these common mistakes, you can ensure that your landlord cover letter is effective and professional. With a well- written letter, you’ll have a better chance of getting the property you want.

Key takeaways

Writing an impressive landlord cover letter can be a daunting task, but following these key takeaways will help you to craft the perfect letter and make sure that your application stands out from the competition.

• Demonstrate your passion for the field: Show your enthusiasm for being a landlord by talking about why you’re interested in the position and what unique skills you can offer.
• Highlight your relevant experience and achievements: A cover letter is a great opportunity to show off your career accomplishments. Talk about any relevant experience you have in property management, customer service, or conflict resolution.
• Emphasize your communication skills: Landlords must be able to communicate effectively with tenants and other stakeholders, so make sure to showcase your strong communication and interpersonal skills.
• Explain why you’re the perfect fit: Use your cover letter to explain why you’re an ideal candidate for the position. Talk about your experience, knowledge, and commitment to providing quality customer service.
• Keep it concise and to the point: Landlord cover letters should be kept to a maximum of one page. Avoid adding unnecessary details and stick to the facts.

Frequently Asked Questions

1.how do i write a cover letter for an landlord job with no experience.

Writing a cover letter for an landlord job, even with no experience, can seem daunting. But don’t worry! The key is to focus on your transferable skills and any relevant academic experience that can make you a great fit for the role. Start by introducing yourself and your interest in the position. Explain why the job is a good match for your skills and experience, and emphasize the qualities that make you a great candidate. Include references to any relevant certifications or awards you have received, and mention any volunteer or organizational activities where you have held a leadership role. Finally, express your enthusiasm for the opportunity and your commitment to being an effective landlord.

2.How do I write a cover letter for an Landlord job experience?

When writing a cover letter for an landlord job with experience, focus on your knowledge and expertise in the field. Give concrete examples of how you have used your skills to help landlords succeed. Include specific details about projects or accomplishments you have achieved, and explain how your experience can be beneficial for the landlord in their job. Be sure to emphasize how your skills and abilities can help them achieve their goals and objectives. Make sure to conclude your letter with a call to action, encouraging the reader to contact you for an interview.

3.How can I highlight my accomplishments in Landlord cover letter?

When highlighting your accomplishments in a landlord cover letter, be sure to clearly explain the impact that your achievements had. Have examples to back up your claims and be sure to focus on results. Detail the steps you took to accomplish a task and explain the outcomes. Share any awards or commendations you have received related to your work, and provide evidence of your leadership abilities. Showing the reader that you have tangible successes in the field will demonstrate your value as a landlord.

4.What is a good cover letter for an Landlord job?

A good cover letter for an landlord job should emphasize your qualifications and experience in the field. Begin by introducing yourself and explaining why this job is a good fit for your skills. Focus on your unique qualifications and emphasize the qualities that make you a great candidate. Include concrete examples of successes you have achieved in previous roles, and provide evidence of your leadership abilities. Demonstrate your knowledge of the landlord’s needs and express your enthusiasm for the opportunity. Finally, end your cover letter with a call to action, asking the reader to contact you for an interview.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Cover letter for rental application

Cover letters are not required in rental applications. However, it can be helpful to write a letter to the landlord introducing yourself and anyone else who will be living at the property. Note what you like about the property and why you would be a good choice as a tenant. See also Factsheet 2: Starting a tenancy .

[Your Name] 

[Current Address] 

[Landlord/Real Estate Agent’s Name] 

Dear [Landlord/Real Estate Agent’s Name], 

I am interested in renting your property at [Address]. 

I am currently living at [state where you are currently living] and I am looking for [type of house or apartment you need and are looking for]. 

I would really like to rent this property because [Indicate why you are interested in the property and why you want to live there, e.g. It is in a great location with a friendly local community].

I am a responsible renter. [State who you are as a tenant or renter, focussing on qualities that would make you someone they would like to rent to, e.g. I am responsible, mature, considerate, clean, respectful]. 

If you would like to discuss my application further please do not hesitate to call me at [your phone number] or send me an email at [your email address]

Thank you so much for considering my rental application. I am looking forward to hearing from you. 

Sincerely, 

[Signature] 

[Your Name]

[Your phone number]

[Your email address]

RELATED RESOURCES

• Factsheet 01: Residential Tenancies Act
• Factsheet 02: Starting a tenancy
• Factsheet 03: Bond
• Factsheet 18: Transfer and sub-letting
• Koori Tenants Factsheet 1: When you start renting

Sample letters

• Repairs before tenancy
• Rental history letter
• Character reference

Other resources

• Complaints to Fair Trading
• Easy Read factsheets
• Emergency accommodation info
• Financial assistance for renters
• International students resources
• New Renters Kit
• Rent Converter
• Renting with pets in NSW
• Share Housing Survival Guide
• Tips: Negotiating with the landlord
• Tips: Take photos when moving in or out
• Useful links – housing organisations, legal services, government
• Starting a tenancy

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How to Write a Cover Letter For a Rental Application

Key takeaways: Highlight the responsibilities you have that show you are a dependable adult. Give specific reasons why you like the apartment eg. workplace accessibility, close to family etc. Attach all the necessary documentation in an orderly format. The less work you give the landlord, the higher your chances.

Securing a rental property is never easy, let alone in a rent crisis like the one we’re experiencing in Australia. With other tenants bidding higher rent, competition can be fierce. So, if you’re on the hunt for a house or an apartment for rent, a winning cover letter for a rental application is a must. 

Merely submitting a rental application form will not be enough. Along with a verified identification (like your passport document number ), bank statements , and your personal references, you have to write a convincing rental application cover letter. 

There are many templates for a rental cover letter that seek to stand out amongst other prospective tenants. But other rental applicants will also be using those templates for sure.

A different mindset in writing your cover letter for a rental application just might give you the edge. At the outset, don’t rely on templates but write your original rental cover letter thinking as if it’s a job application.

Whether it’s the first time you’re applying for a rental property or the 20th, read on for some rent application tips and renter hacks that will help you win over your landlord.

Related articles:

• Rental Prices Are Soaring – Here’s What You Need to Know
• How Much Can a Landlord Increase Rent?
• Renters’ Rights: What You Should Know

What to include in a cover letter

When crafting a cover letter for a rental application, it’s best to direct it to the person in charge the lease. This letter should include:

• A brief introduction of the prospective tenant.
• Insights into their interests and pastimes including hobbies, club affiliations
• An overview of their professional history and additional personal details.
• It’s also beneficial for applicants to shed light on their r easons for relocating and their admiration for the specific property, ensuring the exact property address is mentioned.
• Housemates and their ages, an important input if you have children
• Pets (if any) and their description

Rental cover letter examples

Example #1: budget-conscious apartment in inner-city melbourne:.

Dear [Landlord name],

My name is [Your name] and I am writing to express my strong interest in renting the [Apartment number] apartment at [Building name and address]. I was immediately drawn to its [Mention specific features that appeal to you, e.g., modern kitchen, balcony with city views, etc.].

I am a [Your profession] with [Number] years of experience and currently work for [Your company name]. My annual income is [Your annual income]. I am a responsible and respectful individual with a clean rental history. I have lived in my current apartment for [Number] years and my previous landlord can be reached at [Previous landlord’s contact information] for a reference.

I am looking for a quiet and well-maintained apartment in a vibrant location like [Neighborhood name]. I am a tidy and considerate tenant who maintains a clean and respectful living environment. I am a non-smoker and have no pets.

I am available for a viewing at your earliest convenience and am flexible with the move-in date. Thank you for your time and consideration.

[Your name]

Example #2: Family home in a suburban area:

My name is [Your name] and I am writing on behalf of myself and my family to express our interest in renting the house at [Address]. We are a family of [Number] people, including [Number] adults and [Number] children aged [Ages of children].

We are currently living in [Current address] and have been there for [Number] years. We are seeking a larger home in a safe and family-friendly neighborhood like [Neighborhood name]. We were particularly impressed with the [Mention specific features that appeal to you, e.g., spacious backyard, proximity to schools and parks, etc.] of your property.

I am a [Your profession] and my partner is a [Partner’s profession]. We have a combined annual income of [Combined annual income]. We are responsible tenants with a clean rental history and excellent references. Our previous landlord can be reached at [Previous landlord’s contact information].

We are quiet and respectful neighbors who will take good care of the property. We are also mindful of noise levels and would adhere to any community regulations.

We are available for a viewing at your earliest convenience and are flexible with the move-in date. Thank you for your time and consideration.

Remember to personalize these examples further by:

• Adding specific details about your lifestyle and interests.
• Highlighting your strengths as a tenant, such as reliability, cleanliness, and respectfulness.
• Proofreading carefully before submitting your application.

Create a good first impression on the application form

As in applying for a job, first impressions count . Put your best foot forward even when filling up an online rental application such as a 1form. This you can do when answering a “ why is this property right for you ” example question. 

Whether it’s your first time renting or 20th, shine a light on your honest attributes . Always highlight that you’re a perfect match with the rental property also in the other vital information that has to be included a cover letter for the rental application. 

You can emphasise this in your work background . For example, you can cite the proximity of the rental to your place of employment or its commuting advantage.

Personalise your rental application cover letter

In other words, it would be to your advantage over other rental applicants if you go beyond the standard details in your rental application cover letter. The cover letter should be part of the must-have documents you need to rent an apartment or house.

Including your photo in your cover letter for rental application, for instance, will enable the landlord or property manager to put a face on your wish to live in the property.

Adding group pictures of the other members of your household may also help in this regard.

Add links to your online profiles

Just like in a job application cover letter, it may be useful to add web links to your rental cover letter application. You will have to limit those links to not more than two or three.

The links that you may add should be those that will help the landlord or property manager decide that you’re a good fit for the property.

Consider, for instance, adding the web link of the company you’re working for. Providing access to your LinkedIn profile can also project how stable your current employment or career is. 

Be extra helpful to the landlord or rental agency

Besides injecting personality to your rental cover application letter, you can go the extra mile too in being helpful to the landlord by indicating how long you expect to stay in the property.

In your rental cover letter application, make sure to indicate if your stay is short-term or long-term, and if possible, cite a specific time frame .

Providing this information in your rental cover letter might give you an edge over the other rent applicants. The specific time frame you provide will enable a landlord to better plan or manage tenancy in the property .

Harmonise the letter with the application form 

In writing the rental cover letter, be sure that its contents match those in the rental application form you filed with the landlord or rental agency. You have to be very careful as well in filling up the application form at the outset.

Accomplish a winning rental application form just as you would in writing a cover rental application letter.

Be careful with your spelling, as misspelled words could lead to confusion in your cover letter rental application.

Consistency is the key here, especially if you have manually filled up a hard-copy rental form. Make sure your handwriting is readable.

Filling up the rental form quickly and submitting it promptly can also be an advantage over other prospective tenants. Submit the rental application form at once even if you are considering other rental properties or unsure of the rental property approval.

What’s important is you’ve thrown your hat into the ring and let the rental agency or landlord know you’re interested.

Documents you need in a rental application

In the rental cover letter, you can likewise reiterate your compliance with the submission of documents required in the rental application . Inform the landlord of a document that you may be lacking. Assure that its paperwork is in process and give the date when you expect to submit it.

Generally, these required rental application documents would include the following:

• Identification . This typically requires submitting a copy of government-issued IDs, such as a driver’s license or passport. The rental application form’s instructions will specify which ID or IDs are required. 

• Rental history. This can be a copy of a previous rental agreement or proof of rental payments you’ve made previously.

• Previous bills. Copies of your past utility bills paid.

• Payslips or bank statements. These documents are needed as your proof of income. 

• References . Usually, these are professional references, and the stronger ones you should get are the real estate agents or property managers whom you’ve worked with in your previous rentals.

Be honest and upfront in your cover letter

Speak from the heart and be forthright in your rental cover letter application. Indicate that you are willing to discuss and resolve any potential stumbling block that the landlord or property manager may cite.

Ensure that you’re laying your cards on the table and not hiding anything.

Express your willingness, for example, to bring along your housemates during the rental property inspection. If you have initially made contact with the property manager or landlord, thank them for accepting your rental application and follow it up without sounding pushy or impatient .

Just reiterate your interest and emphasise why this property is right for you. Additionally, you can also look up our examples of how to answer the ”please share a few details about your history as a renter’ question if it comes up in the application.

If you do this all successfully, it’ll up your chances and then you can move onto learning what happens after your rental application is approved .

Can I rent a house without a job?

Yes, you can rent a house without a job , but you want to make extra sure to show that you’re a responsible tenant from the first impression. These are the kinds of things you want to tell the landlord about yourself because you can’t show your financial stability through pay slips.

What are good reasons for moving from my last rental?

Your landlord may ask your reasons for moving on from your last rental, in which case you should present a clear and fair explanation.

Reasons like you’re moving closer to the office or to family are understandable. On the contrary, reasons like disputes with your former landlord may raise red flags.

Need help finding a home?

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Just remember to shortlist or swipe left on our listings so we can send you others that better match what you’re looking for.

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The Renter Cover Letter Toolkit

April 7, 2022

The affordable rental housing crisis in Ontario has forced many people to compete for the few places they can afford. Renters shouldn’t be forced into such situations, but many wonder how to make their rental application stand out. One way to do this is by including a renter cover letter with your application.

Before writing your renter cover letter, it’s important to understand how some information that you provide could be used to discriminate against you, potentially leading to a rejection of your rental application.

To help avoid discriminatory outcomes, the Canadian Centre for Housing Rights (CCHR) has developed this toolkit, including two cover letter templates, to help you put your best foot forward, while avoiding some of the pitfalls that can impact your rental application.

• What a renter cover letter is and why it can help.
• Types of information landlords are allowed to request from prospective tenants .
• Types of information that could lead to a discriminatory outcome.
• What to do if you are asked discriminatory questions.
• Types of information that you may want to include or exclude from your letter.
• Two renter cover letter templates

1. What a renter cover letter is and why it can help

A renter cover letter is a way to introduce yourself to a landlord, and to tell them what makes you the tenant they should consider.

Our sample letters outline the types of information that landlords often request from prospective tenants, as well as some helpful information that you may want to provide to help your application stand out:

Contact information

• Your rental objective
• Information about yourself

Rental history and references

Credit history

Proof of income

Unfortunately, there are very few affordable rental homes in Ontario for those living on lower incomes. Many renters are forced to compete with one another for the few places they can afford. Renters should not be forced into such situations, and the long-term solution is for our governments to solve the housing crisis and provide more deeply affordable housing options.

In addition to a lack of affordable housing, discrimination in housing is also unfortunately still present in Ontario. Sometimes, landlords’ or property managers’ prejudices can lead them to deny an apartment to a household inappropriately.

It is important to note that a cover letter will not change discriminatory behaviours or systemic discrimination. Ending discrimination on a systemic level requires cultural shifts in attitudes and better legal protections.

In the meantime, as we work to bring about systemic change, CCHR has designed this renter cover letter toolkit to help you put your best foot forward, while potentially avoiding some of the pitfalls that can impact your application to rent. You should consider our templates as rough guides which should be personalized with the information you are comfortable providing.

2. Types of information that landlords are allowed to request from prospective tenants

The Human Rights Code prohibits discrimination on many grounds, and it also provides rules on what a landlord is allowed to ask a renter about, with the aim of reducing discrimination.

The Code makes it illegal for landlords and property managers to discriminate against renters on the grounds of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, disability and the receipt of public assistance. It is unlawful to discriminate against people in these groups even when they are applying for a place to rent.

In CCHR’s 2009 report, Sorry, it’s Rented , we found that discrimination in housing was widespread, affecting 14% to 34% of renters looking for a home to rent. Our study also found that where renters are members of more than one minority group, they face greater discrimination.

At the same time, the Code protects tenants by stating that, according to law, landlords are only allowed to ask potential renters for :

• credit references
• rental history information
• credit checks

A credit reference is often a credit check but could also be a letter from a lender or acquaintance who can speak to a tenant’s credibility. Landlords are also allowed to ask about income information – but only after asking about the first three pieces of information. Income information can include information about the amount, source and steadiness of a potential tenant’s income .

3. Types of information that could lead to a discriminatory outcome

Sometimes, even the information that landlords are explicitly allowed to request can be used in a discriminatory way. For example:

• Credit checks can have a discriminatory effect on recent immigrants or young people, who won’t have a significant Canadian credit history.
• The income source can reveal that someone receives public assistance.
• The income amount can lead to landlords applying rent to income ratios; however, rent to income ratios have been found to be discriminatory against large numbers of disadvantaged people, in part because these ratios do not take into account all the various resources that renters may have at their disposal.

So, while landlords may use this information in deciding who to rent to, they must take care to not apply the information in a way that tends to systematically exclude particular groups. This can be especially true in places with a shortage of housing options, where landlords can choose who to rent to within a large pool of applicants.

4. What to do if you are asked discriminatory questions

A landlord is not permitted to use information about a protected characteristic (like gender, disability, sexuality, race or whether an applicant receives public assistance) to deny someone a place to rent. They also should not ask questions that give them information about those traits. If a landlord does ask a question that suggests they may illegally discriminate, you can use several potential responses.

• Point out the discriminatory conduct and decline to answer . If you are asked a question dealing with any of the grounds of discrimination you can highlight to the landlord that the question seems irrelevant or discriminatory and that you would prefer not to answer that question.
• Answer the question . It is an option to simply answer the question.
• Evade and deflect – change the topic . If you are asked whether you receive social assistance, you might say something like, “My income is very steady, I am great at budgeting and have never missed a rent payment. What are the available methods to pay rent?”

Since landlords should not ask discriminatory questions, some advocates say those landlords are not owed a truthful answer. The decision of whether to be deceitful during the tenancy application process is a matter of individual conscience; however, there are risks to lying during a tenancy application and CERA does not condone being deceitful. Tenants thinking about being dishonest during a tenancy application should get legal advice about the risks of doing so.

In any of the above situations, it is prudent to take notes about the questions that you are asked so that you have evidence if you later want to complain about discriminatory conduct.

5. Types of information you may want to include or exclude from your letter

Since it is difficult to find an affordable place to live, renters should consider what type of housing search will work best for them. A renter who provides only the basic information that landlords are allowed to request under the Human Rights Code may be protected against discrimination, but they may have a harder time convincing non-discriminatory landlords to rent to them. In these instances, you may want to opt to provide more information, but this may lead to rejection of your application for discriminatory reasons, which is often hard to prove. Deciding what information to share is a very personal decision.

To account for this, we have produced two cover letter templates that can be adapted for many situations.

The following are key types of information that we have included in our templates.

Make sure to include your own email address and phone number, and any other contact information you are comfortable sharing.

Rental objective

This should be a brief 2-3 sentence statement about your goals in looking for a new rental. Talk about what you’re looking for, what your long-term goals are and why you are a good fit to live in this rental unit.

This section is where you can introduce yourself. You can talk about your background and why you are moving, and if you have any pets or roommates. Try to include flattering information that makes you stand out, like being someone who is quiet, tidy and responsible. You may also include any accessibility accommodations you may need; however, this information could be used in a discriminatory way, and so you may choose to leave out this information.

Include details about your rental history, including address, relevant dates, rent, and reasons for moving. Make sure you include your current / previous landlord’s contact information unless you do not want your new landlord contacting them. Include the names and contact information of 2-3 positive references. Former landlord references are best, but if those are not available, consider asking trusted employers, teachers or co-workers. You may also consider attaching a separate sheet with your rental history. Such a sheet may look like this:

My rental history:

Landlords are allowed to ask for credit references and credit checks. You can order your credit report and score for free from one of Canada’s two credit reporting agencies. Credit references can include letters from business partners, or others who have made loans to you, or any other information that shows the landlord that you will pay your rent and other costs regularly. If you get a credit report, you can include it with your resume.

Once landlords have asked for rental and credit references, they are also allowed to ask for income information. The Human Rights Tribunal has held that landlords can ask for information like the amount, source and steadiness of a potential tenant’s income . Including this information in your renter’s cover letter allows you to frame that information in a way that works best for you. At a minimum, you should provide the current income your household receives, anything beyond that is your choice to disclose. You can also provide proof of income or make it available upon request. Proof of income could include pay slips/stubs, or an employment letter; but it can also include three months of bank statements. Sensitive information like the account number or your expenses can be blacked out by for instance photocopying a version that you have crossed out with a permanent marker.

In your conclusion you can summarize your objective again: that you are a tenant looking for a good apartment and are best suited to live in this home.

6. Two Renter Cover Letter Templates

We have produced two cover letter templates that can be adapted for many situations. Check out our two templates and pick the one that is right for you:

Detailed template

This template includes lots of information that a landlord may request or be concerned with.

Basic template

This template includes the minimum information that landlords are allowed to request under the Human Rights Code.

Get the latest updates about the right to housing in Canada

6 cover letter tips for a winning rental application

Michael Gilbert

February 2022

Are you applying for a rental property? Most application forms will give you one free spot to write a cover letter. Don't stuff it up!

It's your chance to stand out and put the human element into your application.

After all, to this point, no machines have yet to approve a rental application. Humans do, so make yourself relatable.

How much do you love the property? Why?

Don't just say we like the outdoor area, be emotive. Explain why you are obsessed with the property.

Why is this important:  The more you love the property, the more likely you'll care for the property and want to stay longer.

Tell them enough about you and your household to build an emotional connection with you.

Warning: Don't tell them your life story - just tell them enough. For example, don't tell them how many properties you have applied for, that's not relevant.

Why are you moving?

Rental managers want to know that you are suitable for the property and that your move makes sense. They want to create a story in their head about why this property is right for you. Knowing why you're moving is a critical element to putting the pieces together.

This might seem like micro managing your life but many people apply for properties because they are desperate, then later on move out because it's not right for them. No owner or manager wants this because it costs them money to find new tenants.

Tie it all together

If you think anything in your application may not make sense to someone reading it or put you in a negative light, mention it in your cover letter. For example, if you don't have proof of income because you have just started at your new job, say it in your cover letter, don't let them make up their own mind.

Sell sell sell

Sell yourself but don't be sleazy, desperate or waffle. Explain why and give any additional evidence to show you will pay the rent, look after the property and be easy to deal with. Just one or two quick liners might be enough.

Keep it as short as possible

It doesn't mean you need to keep it under 100 words, but you want every line to be relevant. So use the least amount of words to covey the above points.

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Rental Agent Cover Letter Examples (Template & 20+ Tips)

Create a standout rental agent cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

This guide provides essential tips and tricks for crafting a powerful Rental Agent cover letter that stands out. Whether you're a seasoned professional or a newbie in the rental industry, this guide is designed to help you effectively showcase your skills and experience, making a compelling case for your potential employer. We provide step-by-step instructions in presenting yourself as the perfect candidate for the job.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Rental Agent Cover Letter Sample

Dear Hiring Manager,

My name is John Doe and I am writing to express my interest in the Rental Agent position listed on your company’s website. I believe that my strong interpersonal skills, deep understanding of property industry, and passion for great customer service make me a perfect candidate for this role.

During my previous position as a Rental Agent at ABC Property Ltd, I managed a portfolio of over 100 properties, responding to tenant inquiries, conducting viewings, and closing rental agreement deals. I was recognized for the following achievements:

• Strong Negotiation Tactics: Enhanced profits by successfully using negotiation tactics to finalize leasing agreements. Over two years, My efforts contributed to a 15% revenue growth for the company.
• The Ability to Solve Problems: Regularly scheduled inspections and ensured maintenance issues were promptly addressed, maintaining high tenant satisfaction and retention rates.
• Customer service: Provided best-in-class service to both tenants and property owners, securing an average satisfaction rating of 98% in annual customer feedback surveys.

Furthermore, I am highly skilled in using property management software programs and have stayed updated with legal regulations relating to property rentals. I am confident that my ability to multitask combined with my extensive experience in taking on responsibilities will make me a valuable asset for your company.

I am thrilled about the opportunity to contribute to your reputable company and excited to bring my unique blend of skills and experiences to your team. I am confident that I can help to grow your business, while also continuing to grow and develop professionally within the role.

Thank you very much for considering my application. I am looking forward to possibly discussing how my set of skills, experiences, and commitment can be aligned to the success of your esteemed company.

Yours sincerely, John Doe

Why Do you Need a Rental Agent Cover Letter?

Writing a Rental Agent cover letter is a vital step in your job application process. Here's why:

• Creates a First Impression: Your cover letter serves as your first point of contact with the potential employer. A well-written cover letter introduces you in a professional manner and encourages the hiring manager to consider your application seriously.
• Illustrates Your Skills: A Rental Agent's job demands a specific set of skills such as good communication, customer service, and knowledge of rental regulations. Your cover letter allows you to give examples of when and how you've used these skills in your past experiences.
• Displays Your Motivation: Your cover letter allows you to demonstrate to the employer your passion and enthusiasm for the real estate sector and particularly, the role of a Rental Agent. This passion can often be a differentiating factor between you and the other applicants.
• Provides Information Not Included in Your Resume: Your resume outlines your skills, experience, and qualifications. However, it doesn't lend itself to providing personal narratives or explaining circumstances like employment gaps. Your cover letter can address these information gaps and add context to your resume.
• Persuades the Employer: A Rental Agent cover letter allows you to put forth convincing arguments as to why you are the best candidate for the role, thereby potentially increasing your chances of securing an interview.
• Demonstrates Your Professionalism: Lastly, writing a cover letter shows you understand professional etiquette. It signifies your willingness to put in effort and illustrates the seriousness with which you are approaching the job application process.

A Few Important Rules To Keep In Mind

When writing a cover letter for a Rental Agent position, it's important to adhere to these rules:

• Be Specific: Tailor your cover letter to the specific rental agent position you're applying for. Provide specific examples of your experience and achievements in the real estate industry, particularly related to rental or leasing activities. Avoid generic phrases.
• Be Professional: Maintain a formal and respectful tone throughout your letter. Avoid using slang words or informal language.
• Highlight Your Skills: Discuss the specific skills that make you a good fit for the job. These could include your ability to negotiate rental agreements, market properties effectively or provide exceptional customer service to tenants.
• Address the Hiring Manager by Name: If possible, find out the name of the individual who will be reading your cover letter and address them directly.
• Stay Concise: Your cover letter should not exceed one page. Be clear, succinct, and get right to the point.
• Proofread: Ensure your cover letter is error-free. Check your grammar, punctuation, and spelling thoroughly before sending.
• End with a Call to Action: Finish your letter by expressing your interest in an interview and your eagerness to discuss your qualifications further.

What's The Best Structure For Rental Agent Cover Letters?

After creating an impressive Rental Agent resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Rental Agent cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Rental Agent Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

I am excited to apply for the Rental Agent position at your reputed company . I believe that my experience and skills align perfectly with your current requirements.

As a Rental Agent with XYZ Company , I have gained the necessary skills to be successful in this role. Here are some key aspects that I bring to the table:

• Proficiency in Lease Documentation: Over the years, I have developed a knack for understanding and interpreting lease terms and developing accurate lease documentation that benefits all parties involved.
• Strong Customer Service: Demonstrated ability to address tenant inquiries, resolve issues and maintain high levels of tenant satisfaction.
• Excellent Interpersonal Skills: I thrive in a people-oriented profession, having spent years developing my customer service skills in various roles.
• Ability to Multi-task: My experience has equipped me with the ability to juggle various tasks at the same time while also being detail-oriented.

I am confident that my aforementioned skills, coupled with my enthusiatic attitude and exceptional work ethic would greatly benefit your team.

In conclusion, I am eager to contribute my skills and expertise to your company's team . I look forward to the possibility of discussing my application with you further.

Thank you for considering my application.

Best regards,

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Rental Agent Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Generalizing content: Avoid creating a general cover letter for every job application. Customize your letter to address the specific requirements of each rental agent job.
• Lengthy content: A cover letter should not be too long. It is recommended that your letter should not be more than one page long, as you only need to highlight your skills and qualifications.
• Neglecting to Proofread: Do not send your cover letter without proofreading. Grammatical errors and typos show a lack of attention to detail, which can deter potential employers.
• Not Including Relevant Experience: Do not forget to include details about your past relevant experiences in your cover letter. This can set you apart from other candidates.
• Unprofessional Tone: Your cover letter should not be too casual or informal. Using a professional tone is more appropriate for any job application, regardless of how casual the company’s culture may be.
• Lack of Confidence: Do not undersell yourself in your cover letter. Make sure you confidently present your skills, qualifications, and accomplishments.
• Using Overused Phrases: Avoid using clichés and tired phrases like "team player" or "hard worker". Use specific examples that showcase your skills and experiences instead.
• Repeating Your Resume: Your cover letter should not be a repetition of your resume. Instead, expand on some key points from your resume and provide more in-depth information.

Key Takeaways For a Rental Agent Cover Letter

• A Rental Agent cover letter allows you to sell your abilities to potential employers and highlight your skills in real estate leasing and tenant relationships.
• It is crucial to illustrate your knowledge about property laws, building maintenance, and tenant issues, including conflict resolution and negotiation techniques in your cover letter.
• Emphasize your interpersonal and communication skills as they are critical in dealing with tenants and other stakeholders. Highlight relevant instances where you have utilized these abilities.
• Mentioning your experience with property management software can also be a positive point, signifying your ability to keep records organized and easily retrievable.
• Pay special attention to your customer service abilities, integrity, attention to detail, professionalism, and reliability as these traits are highly valued in a Rental Agent.
• Imbed relevant sales achievements and performance metrics in your cover letter to give a sense of your efficacy and dedication to the job.
• Customize each cover letter for the specific role you are applying for and keep it concise. Hiring managers prefer to read cover letters that are direct and succinct.
• Proofread your Rental Agent cover letter before sending it to avoid errors and typos, which can leave a negative impression on potential employers.

Written Samples

15 sample letters of proof of residency from landlord.

When applying for a job, enrolling in school, or seeking government benefits, you may be required to provide proof of your current residence.

One of the most common and accepted forms of proof is a letter from your landlord confirming your residency.

However, knowing what information to include and how to format the letter can be a challenge, especially if you or your landlord have never written one before.

Sample Letter of Proof of Residency from Landlord

In this article, we will explore fifteen sample letters of proof of residency from landlords, covering a variety of situations and rental arrangements.

These examples will serve as a guide to help you and your landlord create a clear, concise, and effective letter that meets the requirements of the requesting entity.

By the end of this article, you will have a solid understanding of the key components and formatting necessary to produce a professional and compelling proof of residency letter.

Sample Letter One

Subject: Proof of Residency for John Smith

To Whom It May Concern,

This letter is to confirm that John Smith has been a tenant at 123 Main Street, Apartment 4B, Anytown, USA, since January 1, 2020. The lease agreement is in effect until December 31, 2023, with the option to renew.

If you have any further questions or require additional information, please do not hesitate to contact me at (555) 123-4567 or via email at [email protected] .

Jane Doe Landlord

Sample Letter Two

Subject: Verification of Residency for Emily Johnson

Dear Sir or Madam,

I am writing to verify that Emily Johnson has been residing at 456 Oak Avenue, Unit 2C, Somewhere, USA, since March 15, 2019. Emily is a reliable tenant who has consistently paid her rent on time and adhered to all the terms of the lease agreement.

Please feel free to contact me at (555) 987-6543 or via email at [email protected] if you require any additional information.

Best regards,

John Smith Property Manager

Sample Letter Three

Subject: Proof of Residency for Michael Brown

This letter serves to confirm that Michael Brown has been a tenant at 789 Elm Street, Anytown, USA, since November 1, 2021. Michael resides in a single-family home and has been an exemplary tenant, maintaining the property in excellent condition.

If you have any further questions, please do not hesitate to contact me at (555) 456-7890 or via email at [email protected] .

Sarah Johnson Homeowner

Sample Letter Four

Subject: Residency Verification for Olivia Davis

I am writing to verify that Olivia Davis has been residing at 321 Pine Road, Apartment 6D, Somewhere, USA, since August 1, 2022. Olivia is a responsible tenant who has adhered to all the terms of the lease agreement and has maintained a positive relationship with the property management team.

Please feel free to contact me at (555) 654-3210 or via email at [email protected] if you require any additional information.

Robert Wilson Apartment Manager

Sample Letter Five

Subject: Proof of Residency for William Thompson

This letter is to confirm that William Thompson has been a tenant at 654 Cedar Lane, Unit 7G, Anytown, USA, since February 1, 2021. William has been a responsible and reliable tenant, always paying his rent on time and maintaining the apartment in good condition.

If you have any further questions or require additional information, please do not hesitate to contact me at (555) 321-0987 or via email at [email protected] .

Jessica Brown Property Owner

Sample Letter Six

Subject: Verification of Residency for Sophia Martinez

I am writing to verify that Sophia Martinez has been residing at 987 Oak Street, Somewhere, USA, since June 1, 2020. Sophia is a tenant in a duplex unit and has been an excellent resident, respecting the property and maintaining positive relationships with her neighbors.

Please feel free to contact me at (555) 789-4560 or via email at [email protected] if you require any additional information.

David Anderson Landlord

Sample Letter Seven

Subject: Proof of Residency for James Wilson

This letter serves to confirm that James Wilson has been a tenant at 753 Maple Avenue, Apartment 3A, Anytown, USA, since September 1, 2019. James has consistently paid his rent on time and has been a responsible and respectful tenant throughout his tenancy.

If you have any further questions, please do not hesitate to contact me at (555) 951-7530 or via email at [email protected] .

Jennifer Davis Property Manager

Sample Letter Eight

Subject: Residency Verification for Ava Thompson

I am writing to verify that Ava Thompson has been residing at 159 Pine Street, Unit 5C, Somewhere, USA, since April 1, 2022. Ava has been a model tenant, adhering to all the terms of the lease agreement and maintaining the apartment in excellent condition.

Please feel free to contact me at (555) 357-1590 or via email at [email protected] if you require any additional information.

Michael Johnson Apartment Owner

Sample Letter Nine

Subject: Proof of Residency for Benjamin Anderson

This letter is to confirm that Benjamin Anderson has been a tenant at 951 Cedar Road, Anytown, USA, since December 1, 2020. Benjamin resides in a single-family home and has been a responsible and reliable tenant, maintaining the property in good condition and communicating effectively with the property management team.

If you have any further questions or require additional information, please do not hesitate to contact me at (555) 753-9510 or via email at [email protected] .

Olivia Wilson Property Manager

Sample Letter Ten

Subject: Verification of Residency for Isabella Martinez

I am writing to verify that Isabella Martinez has been residing at 357 Oak Avenue, Apartment 2B, Somewhere, USA, since July 1, 2021. Isabella has been a responsible tenant who consistently pays her rent on time and maintains a positive relationship with the property management team and her neighbors.

Please feel free to contact me at (555) 159-7530 or via email at [email protected] if you require any additional information.

William Thompson Landlord

Sample Letter Eleven

Subject: Proof of Residency for Ethan Davis

This letter serves to confirm that Ethan Davis has been a tenant at 753 Maple Street, Unit 4D, Anytown, USA, since October 1, 2022. Ethan has been a model tenant, adhering to all the terms of the lease agreement and maintaining the apartment in excellent condition.

If you have any further questions, please do not hesitate to contact me at (555) 951-3570 or via email at [email protected] .

Sophia Anderson Property Owner

Sample Letter Twelve

Subject: Residency Verification for Mia Johnson

I am writing to verify that Mia Johnson has been residing at 159 Pine Avenue, Somewhere, USA, since January 1, 2020. Mia is a tenant in a duplex unit and has been an exemplary resident, respecting the property and maintaining positive relationships with her neighbors.

Please feel free to contact me at (555) 357-9510 or via email at [email protected] if you require any additional information.

James Wilson Landlord

Sample Letter Thirteen

Subject: Proof of Residency for Charlotte Brown

This letter is to confirm that Charlotte Brown has been a tenant at 951 Cedar Avenue, Apartment 6F, Anytown, USA, since March 1, 2021. Charlotte has been a responsible and reliable tenant, always paying her rent on time and maintaining the apartment in good condition.

If you have any further questions or require additional information, please do not hesitate to contact me at (555) 753-1590 or via email at [email protected] .

Liam Davis Property Manager

Sample Letter Fourteen

Subject: Verification of Residency for Amelia Wilson

I am writing to verify that Amelia Wilson has been residing at 357 Oak Street, Unit 8A, Somewhere, USA, since November 1, 2022. Amelia is a responsible tenant who has adhered to all the terms of the lease agreement and has maintained a positive relationship with the property management team.

Please feel free to contact me at (555) 159-3570 or via email at [email protected] if you require any additional information.

Olivia Thompson Apartment Manager

Sample Letter Fifteen

Subject: Proof of Residency for Noah Anderson

This letter serves to confirm that Noah Anderson has been a tenant at 753 Maple Avenue, Anytown, USA, since August 1, 2019. Noah resides in a single-family home and has been an exemplary tenant, maintaining the property in excellent condition and communicating effectively with the property owner.

If you have any further questions, please do not hesitate to contact me at (555) 951-7530 or via email at [email protected] .

Emma Johnson Property Owner

In conclusion, the sample letters provided in this article demonstrate the various ways in which a landlord can verify a tenant’s residency.

By following the formatting and content guidelines exemplified in these letters, you and your landlord can create a professional and effective proof of residency letter that meets the requirements of employers, schools, government agencies, and other entities that may request such documentation.

Remember to include essential information such as the tenant’s full name, rental address, lease start date, and contact information for the landlord or property manager.

By providing clear and accurate information, you can help streamline the process for the tenant and ensure that their residency verification needs are met promptly.

Rental Agent Cover Letter Example

Rental Agents are responsible for renting out properties to tenants. They are in charge of finding new tenants, conducting walkthroughs of properties, and coordinating monthly rent payments. Their primary goal is to ensure that their clients’ properties remain occupied.

Rental Agents greet and engage with potential tenants during showings, answer any questions they may have about the apartment, and negotiate terms with those who are interested in renting. They also work with current tenants to coordinate lease renewals and collect monthly rent payments.

Write an amazing cover letter for the position of Rental Agent using our Rental Agent Cover Letter Example and Cover Letter Writing tips.

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Rental agents work in a variety of industries, including property management, advertising, and real estate. Some rental agents may work remotely, while others may work in an office setting.

What is the job outlook for Rental Agents? The job outlook for rental agents is projected to grow by 7% from 2016 to 2026, which is faster than the average for all occupations. As the population grows, the demand for rental properties will also grow, creating opportunities for rental agents.

What is the average salary for Rental Agents? The average salary for rental agents is $37,830.

What to Include in a Rental Agent Cover Letter?

Roles and responsibilities.

As a Rental Agent, your responsibilities include:

• Attracts tenants by advertising vacancies; obtaining referrals from existing tenants; explaining advantages of location and services; showing units.
• Contracts with tenants by negotiating leases; collects security deposit.
• Accomplishes financial objectives by collecting rents; paying bills; forecasting requirements; preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective action.
• Maintains property by investigating and resolving tenant complaints; enforcing rules of occupancy; inspecting vacant units and completing repairs; planning renovations; contracting with landscaping and snow removal services
• Maintains building systems by contracting for maintenance services; supervising repairs.

Education & Skills

Rental agent skills:.

• Must be an excellent writer and communicator.
• Must have an eye for detail.
• Must be able to work in a fast-paced environment.
• Must have strong customer service skills.
• Must have strong interpersonal skills.

Rental Agent Education Requirements:

• There are no specific education requirements to become a rental agent, but many agents have a degree in business, marketing, or real estate.
• In order to practice as a rental agent, one must be licensed by the state in which he or she practices. In order to get a license, one must take courses at an approved real estate school and pass the licensing exam for that state.

Rental Agent Cover Letter Example (Text Version)

Dear [Hiring Manager],

After reviewing your job posting for [rental agent position], I’m confident that my qualifications will exceed your expectations.

I have an excellent work history with [name of the previous employer] as a [position title]. During my time there, I cultivated an intimate knowledge of the [city name] apartment market and earned a reputation for being an exceptional property manager. I grew up in [city name] and have been working in this industry for [specify the number of years].

My duties included ensuring that all residents were happy, keeping the community clean, and resolving any issues that arose.

Some of my most notable achievements include:

• Resolved tenant complaints 100% of the time by identifying the source of the problem and proposing a solution.
• Maximized sales opportunities by participating in the launch of a new marketing scheme and increasing rental inquiries by 500% within one year.

I am confident that my experience would make me an excellent addition to your organization. My dedication, determination, and ability to prioritize tasks will ensure that you receive high-quality work from me every single day. I can be reached at 555-555-5555 or via email at [email address].

Thank you for your consideration, and I look forward to hearing from you soon.

Sincerely, [Your Name]

When writing a cover letter for a rental agent position, be sure to highlight your skills and experience in property management, customer service, and sales. Additionally, be sure to mention your familiarity with rental software programs and your ability to effectively market and rent properties.

Refer to our Rental Agent Resume Sample for more tips on how to write your resume and accompany it with a strong cover letter.

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