example cover letter for renting house

Rental Cover Letter: Sample Letter to Rent a House

Do you really need a cover letter to rent a house? It might not be technically required, but writing a rental cover letter can be an excellent way to set yourself apart in a highly competitive market.

Consider this: they likely receive many applications when a landlord or property management team accepts new tenants. Millions of people apply to rent a house every year, which means that you could be up against dozens (if not more) of other applicants. But with a rental cover letter, you can make a positive first impression and potentially get a step ahead of other renters.

This guide will cover how to write a cover letter for a rental application and even provide you with a rent letter example to help you get started.

Why Write a Rental Cover Letter

Usually, cover letters are reserved for job applications. You might include a cover letter with your resume to summarize your strengths, past professional experiences, and your best qualities. A cover letter aims to show why you deserve the job and what makes you unique in a pool of applicants.

Essentially, cover letters for rental applications serve the same purpose. However, instead of applying for a job, you’re applying for your future dream home.

Rental application cover letters are not required, but they can be an effective “extra step” that demonstrates that you’re serious about renting the property in question. Also, writing a letter to a landlord to rent the property can highlight exactly why you would be an ideal tenant.

Criteria Landlords Look For

When landlords and property management teams review home rental applications , they are looking for a few key criteria:

• Credit history
• Employment/employment history
• Rental history
• Background check

These criteria help landlords decide whom to pick to rent the property because they paint a picture of who a tenant is, whether they’re likely to pay rent on time and if they’ll be a considerate tenant and neighbor. With a rental cover letter, you can go one step further and share this information in your own words.

What to Include in a Rental Cover Letter

So, what goes in a rental application cover letter? There are no hard and fast rules, but here are some good guidelines.

Summarize Your Employment History

A landlord is far more likely to rent to someone with steady employment – they need the tenant to be able to pay rent every month.

So, sharing more information about your current employment and past positions can give you a boost. For example, highlighting that you’ve been in your current position for many years shows that you tend to be reliable and responsible.

Share Your Hobbies

It might be surprising to see this one on our list, but your hobbies can turn your application from a piece of paper into a story about an actual person – which is a big plus. It’s always a good thing when the landlord can feel like they’re getting to know you.

Talk about how you’ll plan to spend your off time in the community; for example, maybe you’ll be taking your family to swim at the private neighborhood pool.

Discuss Your Thoughts on What Makes a Good Neighbor

Your potential new neighbors are hoping you’ll be a friendly, conscientious neighbor, but so is your landlord. Landlords don’t want to deal with conflict caused by a troublesome tenant. Instead, they’re aiming for a smooth, drama-free situation.

You can briefly cover what you think it means to be a good neighbor and how you’ll bring those qualities to your new home.

Explain Why You Want To Live in This House

A tenant who truly cares about the property and community is bound to be a good tenant, especially compared to one who may be indifferent about the home.

Try to share specific examples of why this house and neighborhood is your ideal home. For example, you might discuss the local preschool where your child will be enrolled, a nearby park you envision spending time at, or any personal reasons.

Sample Letter to Rent a House

Here’s a handy cover letter template for a rental application to make the writing process as easy as possible.

(Your name) (Address) (City, State ZIP Code)

(Landlord or property manager name) (Address) (City, State ZIP Code)

Re: (Your name) Rental Application Cover Letter for (Address or property name)

Dear (Landlord name),

My name is (Your name), and I’m writing to you to express my interest in the home at (address or property name). I would love to live in this place because (reasons you want to rent the property).

I currently am a tenant at (current address) but am ready to move because (reason for moving).

My hope in writing this letter was that it would help you get to know me a little better and show you why I’m an ideal tenant for this rental home.

• (Highlight of employment history)
• (Highlight of rental history)
• (Something about your hobbies or interests)
• (Note about how you’ll be a good neighbor/tenant)
• (Quote from a reference)

I’m committed to being a respectful, reliable tenant and a good neighbor, who will pay my rent on time, care for the property and communicate with you whenever needed.

Please feel free to contact my references or me personally with any questions or concerns.

Thank you for your time and consideration,

(Signature) (Printed name) (Email address) (Phone number)

Look into Build-to-Rent Homes by Wan Bridge

Before you write a letter to rent a house, you need to find your dream property first. With build-to-rent communities designed to fit the tenant’s needs, Wan Bridge has created new homes for rent in Dallas , Austin , and Houston .

Contact our team today for more information about our communities and how to apply to become a resident.

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How to write a rental application cover letter – sample template included, why a cover letter.

Whether you’re eyeing a cozy apartment in a bustling city or a charming house in a quiet suburb, your rental application cover letter could be the golden ticket to securing your dream place.

Let’s dive into how you can craft a cover letter that not only showcases your best self but also puts you at the top of the landlord’s list.

Think of your rental application cover letter as your personal pitch. In markets where the demand for homes far outstrips supply, this letter is your chance to show why you’re not just another applicant, but the perfect tenant. It’s all about making a memorable first impression that convinces the landlord you’re the right fit for their property.

What to Include in Your Cover Letter

Your cover letter should be a blend of personal insights and key information. Here’s what to highlight:

• Personal Introduction : Start with a brief introduction of who you are and why you’re moving. This helps the landlord get to know you right off the bat.
• Employment and Financial Stability : Mention your job and hint at your financial capability to pay rent on time. Landlords love stability!
• Lifestyle and Habits : Share a glimpse of your lifestyle and hobbies. If you’re a quiet bookworm or a weekend gardener, let them know. It paints a picture of you as a tenant.
• Why This Property? : Dive into the reasons you’ve fallen for the property. Is it the leafy neighbourhood, the pet-friendly policy, or proximity to work? This shows you’re genuinely interested.
• Your Qualities as a Tenant : Highlight your qualities, like being clean, quiet, and respectful. If you’ve got a green thumb or are handy around the house, mention that too.

The Power of Personalisation

Don’t just copy and paste a generic template. Tailor your cover letter to each property you apply for. Landlords can spot a generic letter a mile away, and personalisation will show you’ve put thought and effort into your application.

Stand Out with Specifics

• Tell a Story : Share a brief, engaging story about why the property caught your eye or how it fits into your future plans.
• Add a Personal Touch : If allowed, including a photo or a small personal detail can help the landlord remember you among a sea of applicants.
• Be Professional but Friendly : Strike a balance between professionalism and showing your personality. You want to come across as reliable yet relatable.

Rental Application Cover Letter Template

Dear [Landlord/Property Manager’s Name],

I am writing to express my interest in the [Property Address] listed [where you found the listing]. As a [Your Job Title] at [Your Employer] with [Number of Years/Months] years of stable employment, I am excited about the possibility of making this property my new home.

The property stands out to me because of [mention one or two specific features or location attributes]. My lifestyle is [brief description, e.g., “quiet and active, with interests in cooking and outdoor activities”], aligning perfectly with what this home offers.

I have a consistent record of timely rent payments and maintaining properties in excellent condition, as my references will attest. I am looking for a long-term lease and see [Property Address] as the ideal fit.

Thank you for considering my application. I am eager to discuss how I can be a great tenant for your property. Please feel free to contact me at [Your Phone Number] or [Your Email Address].

Best regards,

Final Touches

• Proofread : Double-check for typos or grammatical errors. A well-written letter reflects your attention to detail.
• Follow Up : Don’t be shy to follow up after submitting your application. A polite email or call can reinforce your interest.

Crafting a compelling rental application cover letter is your chance to shine in the competitive rental market. By blending personal insights with key information and adding a dash of charm, you’ll increase your chances of making a lasting impression.

Remember, this is more than just a formality; it’s an opportunity to stand out and secure your future home.

Rod Callaghan

I have 30+ years of industry experience working in real estate sales and auctioneering. I’ve been training and assessing real estate, business and construction courses for 12+ years now. My goal is to find out how I can help you advance your career or business!

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Sample Letter Hub

Letter To Rent A House

By Sikandar Ali

May 17, 2024

Are you looking to rent a house but don’t know where to start? Writing a letter to the landlord is the first step in the process. A letter to rent a house is a formal document that outlines your interest in renting a property and provides information about yourself to the landlord.

The purpose of this letter is to introduce yourself and convince the landlord that you are a responsible tenant who will take care of their property.

In this blog article, we will provide you with templates, examples, and samples of letter to rent a house. These templates will make it easy for you to write a letter that is professional and effective.

 Whether you are a first-time renter or an experienced one, our samples will help you create a letter that stands out from the rest. We understand that writing a letter can be daunting, but with our help, you can write a letter that will impress any landlord.

Our goal is to make the process of renting a house as easy as possible for you. By providing you with templates and examples, we hope to take the stress out of writing a letter to rent a house.

So, whether you are looking for a new home or just want to improve your letter writing skills, this article is for you. Let’s get started!

Dear [Landlord’s Name],

I hope this letter finds you well. My name is [Your Name], and I am writing to express my interest in renting your property located at [Property Address]. Having carefully reviewed the details of your listing, I am impressed with the features and believe it would be an ideal home for me and my [family/pet, if applicable].

I am currently [working/studying] in the [city] area and am in search of a place that combines comfort and convenience. Your property stood out to me due to its [mention specific features, e.g., spacious layout, proximity to amenities, etc.]. I am confident that it would meet my requirements for a comfortable and enjoyable living experience.

As a responsible tenant, I can provide references from my current landlord and employer to assure you of my reliability. Additionally, I am more than willing to undergo any necessary background checks and screenings to facilitate a smooth leasing process.

I would appreciate the opportunity to view the property at a time that is convenient for you. Please let me know if there are specific dates or times when the property is available for viewing. I am flexible and can adjust my schedule accordingly.

Thank you for considering my application. I look forward to the possibility of becoming a tenant at your property. Please feel free to contact me at [your email address] or [your phone number] to discuss further details or to arrange a viewing.

Thank you for your time and consideration. I eagerly await your response.

[Your Full Name]

Sample Letter Of Interest To Rent A House

I trust this letter finds you well. My name is [Your Name], and I am writing to express my sincere interest in renting your property at [Property Address]. As I explore housing options, your home has captured my attention due to its appealing features and ideal location.

Having researched the property extensively, I am impressed with its [mention specific features, e.g., spacious layout, modern amenities, etc.]. It aligns perfectly with my vision of a comfortable and welcoming home. I believe that your property would be an excellent fit for me and my [family/pet, if applicable].

As a responsible tenant, I am committed to maintaining a well-kept and respectful living environment. I come with excellent references from my current landlord and can provide proof of steady income. I am open to any necessary background checks to assure you of my reliability.

I would be grateful for the opportunity to schedule a viewing at your earliest convenience. Please let me know if there are specific times that suit you. I am flexible and can adjust my schedule accordingly.

Thank you for considering my application. I am excited about the prospect of making your property my home. Please feel free to contact me at [your email address] or [your phone number] to discuss further details or to arrange a viewing.

Looking forward to the possibility of becoming your tenant. Thank you for your time and consideration.

Letter To Landlord To Rent Property

I trust this letter finds you well. My name is [Your Name], and I am writing to express my sincere interest in renting your property located at [Property Address].

After thorough consideration and a visit to the property, I am impressed with its [mention specific features, e.g., spacious layout, modern amenities, etc.]. It aligns perfectly with my vision of a comfortable and welcoming home for myself and my [family/pet, if applicable].

I am a responsible tenant with a steady income, and I can provide excellent references from my current landlord. I am committed to maintaining the property in good condition and ensuring a harmonious living environment.

I would appreciate the opportunity to discuss the terms of the lease and any specific requirements you may have. Additionally, I am open to undergoing any necessary background checks to facilitate a smooth leasing process.

Please let me know if we can arrange a convenient time for a viewing or a meeting to discuss further details. I am flexible and willing to accommodate your schedule.

Thank you for considering my application. I look forward to the possibility of becoming a tenant in your property. Please feel free to contact me at [your email address] or [your phone number] to discuss any details or to arrange a meeting.

Thank you for your time and consideration.

Cover Letter For Rental Application

I hope this letter finds you well. I am writing to express my genuine interest in renting your property located at [Property Address]. After thorough consideration, I am convinced that your property aligns perfectly with my housing needs and preferences.

As someone who values a comfortable and well-maintained living space, I am impressed with the features of your property, particularly [mention specific features, e.g., spacious layout, modern amenities, etc.]. These aspects make your property an ideal choice for me and my [family/pet, if applicable].

I am a responsible and reliable tenant with a steady income, and I can provide excellent references from my current landlord. I am committed to maintaining the property in excellent condition and ensuring a positive living environment for myself and those around me.

I understand the importance of a thorough tenant screening process and am willing to undergo any necessary background checks. I believe in open communication and am available at your convenience to discuss the terms of the lease or to address any questions you may have.

I look forward to the opportunity to view the property and further discuss my application. Please feel free to contact me at [your email address] or [your phone number] to arrange a suitable time.

Thank you for considering my application. I am enthusiastic about the prospect of making your property my home and contributing to its positive atmosphere.

Sample Letter For Renting A House

I trust this letter finds you well. My name is [Your Name], and I am reaching out to express my interest in renting your property located at [Property Address].

Having conducted a thorough review of available rental options, your property has caught my attention due to its appealing features, including [mention specific features, e.g., spacious layout, modern amenities, etc.]. It seems to be an ideal fit for my living requirements.

I am a responsible tenant with a steady income, and I can provide excellent references from my current landlord. I am committed to maintaining the property in good condition and ensuring a harmonious living environment for myself and others.

I am open to discussing the terms of the lease and any specific requirements you may have. Additionally, I am willing to undergo any necessary background checks to facilitate a smooth leasing process.

I would appreciate the opportunity to view the property at your earliest convenience. Please let me know if there are specific dates or times that work for you, and I will do my best to accommodate.

Thank you for considering my application. I look forward to the possibility of becoming a tenant at your property. Feel free to contact me at [your email address] or [your phone number] for any further details or to arrange a viewing.

How to Write a Letter to Rent a House

Renting a house can be an exciting and daunting experience. One of the most important steps in the process is writing a letter to the landlord or property manager.

This letter serves as your introduction and can make or break your chances of securing the rental. Here are seven essential tips to help you write a compelling letter to rent a house.

1. Start with a Professional Salutation

Begin your letter with a professional salutation such as “”Dear Mr./Ms. [Landlord’s Name].”” Avoid using informal greetings like “”Hey”” or “”Hi.”” This sets the tone for a professional and respectful relationship with the landlord.

2. Introduce Yourself

Introduce yourself in the first paragraph of the letter. Include your name, occupation, and a brief description of your current living situation. This helps the landlord get to know you and understand why you are interested in renting their property.

3. Explain Your Interest in the Property

In the second paragraph, explain why you are interested in renting the property. Highlight the features that appeal to you, such as the location, size, or amenities. This shows the landlord that you have done your research and are genuinely interested in their property.

4. Provide Your Rental History

In the third paragraph, provide your rental history. Include information about your previous rental experiences, such as the length of your tenancy, your payment history, and any positive feedback from previous landlords. This demonstrates that you are a responsible tenant who takes care of their rental property.

5. Outline Your Financial Situation

In the fourth paragraph, outline your financial situation. Include information about your income, employment status, and any other sources of income. This helps the landlord assess your ability to pay rent and make timely payments.

6. Offer References

In the fifth paragraph, offer references. Provide the contact information for previous landlords or employers who can vouch for your character and reliability. This gives the landlord additional reassurance that you are a trustworthy tenant.

7. Close with a Professional Sign-Off

Close your letter with a professional sign-off, such as “”Sincerely”” or “”Best regards.”” Thank the landlord for their time and consideration and express your interest in hearing back from them soon.

Why Write a Rental Cover Letter?

Writing a rental cover letter is important because it allows you to introduce yourself to the landlord and make a good first impression. It also gives you the opportunity to explain why you would be a great tenant and address any potential concerns the landlord may have.

What to Include in a Rental Cover Letter?

In a rental cover letter, you should include your full name, contact information, current living situation, reason for moving, employment status, income, and any other relevant information that would make you a desirable tenant.

You should also mention any pets or additional occupants that will be living with you. Additionally, you can include a brief personal statement about why you are interested in the property and why you would be a good fit.

FAQs About Letter to Rent a House

1. what is a letter to rent a house.

A letter to rent a house is a formal document that outlines the terms and conditions of a rental agreement between a landlord and a tenant. It includes details such as the rental amount, security deposit, lease term, and other important information.

2. What should be included in a letter to rent a house?

A letter to rent a house should include the names of the landlord and tenant, the rental amount, security deposit, lease term, payment due date, late payment fees, maintenance responsibilities, and any other terms and conditions that both parties agree upon.

3. How do I write a letter to rent a house?

To write a letter to rent a house, start by addressing the landlord and introducing yourself. Then, state your intention to rent the property and provide details such as the rental amount, lease term, and security deposit. Be sure to include any other terms and conditions that you and the landlord agree upon.

4. What documents do I need to provide to rent a house?

To rent a house, you will typically need to provide proof of income, a credit report, references, and a rental application. The landlord may also require a security deposit and first month’s rent.

5. Can I negotiate the terms of a rental agreement?

Yes, you can negotiate the terms of a rental agreement with the landlord. However, it is important to be reasonable and respectful in your negotiations. Remember that the landlord has the final say in the terms of the agreement.

6. What happens if I break the terms of the rental agreement?

If you break the terms of the rental agreement, the landlord may take legal action against you. This could result in eviction, fines, or other penalties.

7. How do I terminate a rental agreement?

To terminate a rental agreement, you will need to provide written notice to the landlord. The notice should include the date you plan to move out and any other relevant details. Be sure to check the terms of your rental agreement to see if there are any specific requirements for terminating the lease.

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How to Write a Cover Letter For a Rental Application

In other words, it would be to your advantage over other rental applicants if you go beyond the standard details in your rental application cover letter. The cover letter should be part of the must-have documents you need to rent an apartment or house.

Including your photo in your cover letter for rental application, for instance, will enable the landlord or property manager to put a face on your wish to live in the property.

Adding group pictures of the other members of your household may also help in this regard.

Add links to your online profiles

Just like in a job application cover letter, it may be useful to add web links to your rental cover letter application. You will have to limit those links to not more than two or three.

The links that you may add should be those that will help the landlord or property manager decide that you’re a good fit for the property.

Consider, for instance, adding the web link of the company you’re working for. Providing access to your LinkedIn profile can also project how stable your current employment or career is. 

Be extra helpful to the landlord or rental agency

Besides injecting personality to your rental cover application letter, you can go the extra mile too in being helpful to the landlord by indicating how long you expect to stay in the property.

In your rental cover letter application, make sure to indicate if your stay is short-term or long-term, and if possible, cite a specific time frame .

Providing this information in your rental cover letter might give you an edge over the other rent applicants. The specific time frame you provide will enable a landlord to better plan or manage tenancy in the property .

Harmonise the letter with the application form 

In writing the rental cover letter, be sure that its contents match those in the rental application form you filed with the landlord or rental agency. You have to be very careful as well in filling up the application form at the outset.

Accomplish a winning rental application form just as you would in writing a cover rental application letter.

Be careful with your spelling, as misspelled words could lead to confusion in your cover letter rental application.

Consistency is the key here, especially if you have manually filled up a hard-copy rental form. Make sure your handwriting is readable.

Filling up the rental form quickly and submitting it promptly can also be an advantage over other prospective tenants. Submit the rental application form at once even if you are considering other rental properties or unsure of the rental property approval.

What’s important is you’ve thrown your hat into the ring and let the rental agency or landlord know you’re interested.

Documents you need in a rental application

In the rental cover letter, you can likewise reiterate your compliance with the submission of documents required in the rental application . Inform the landlord of a document that you may be lacking. Assure that its paperwork is in process and give the date when you expect to submit it.

Generally, these required rental application documents would include the following:

• Identification . This typically requires submitting a copy of government-issued IDs, such as a driver’s license or passport. The rental application form’s instructions will specify which ID or IDs are required. 

• Rental history. This can be a copy of a previous rental agreement or proof of rental payments you’ve made previously.

• Previous bills. Copies of your past utility bills paid.

• Payslips or bank statements. These documents are needed as your proof of income. 

• References . Usually, these are professional references, and the stronger ones you should get are the real estate agents or property managers whom you’ve worked with in your previous rentals.

Be honest and upfront in your cover letter

Speak from the heart and be forthright in your rental cover letter application. Indicate that you are willing to discuss and resolve any potential stumbling block that the landlord or property manager may cite.

Ensure that you’re laying your cards on the table and not hiding anything.

Express your willingness, for example, to bring along your housemates during the rental property inspection. If you have initially made contact with the property manager or landlord, thank them for accepting your rental application and follow it up without sounding pushy or impatient .

Just reiterate your interest and emphasise why this property is right for you. Additionally, you can also look up our examples of how to answer the ”please share a few details about your history as a renter’ question if it comes up in the application.

If you do this all successfully, it’ll up your chances and then you can move onto learning what happens after your rental application is approved .

Can I rent a house without a job?

Yes, you can rent a house without a job , but you want to make extra sure to show that you’re a responsible tenant from the first impression. These are the kinds of things you want to tell the landlord about yourself because you can’t show your financial stability through pay slips.

What are good reasons for moving from my last rental?

Your landlord may ask your reasons for moving on from your last rental, in which case you should present a clear and fair explanation.

Reasons like you’re moving closer to the office or to family are understandable. On the contrary, reasons like disputes with your former landlord may raise red flags.

Need help finding a home?

If you haven’t found a rental home yet, let’s help you with that. Browse our search page to check out some amazing listings available right now. Go even further, and download our app to get the full Soho experience.

Just remember to shortlist or swipe left on our listings so we can send you others that better match what you’re looking for.

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How to write a great cover letter for a rental application

Renting a great apartment in Australia can be challenging. And this makes the competition for available spaces a lot tighter. An essential part of the application process undertaken by prospective tenants is writing a great cover letter.

A cover letter for tenants is just like cover letters for job applications. Yes! That's why it sounds so familiar. The goal of a cover letter is to present the tenant in the best light to the landlord. The cover letter summarises all of the crucial facts and details in the application, demonstrating why someone would be a good tenant.

When writing a cover letter, there are several factors, but the best one might be sufficiently answering the all-important question house owners ask, ""Why is this property right for you?"". Essentially, they want to see good reasons why the tenant thinks the property is a right fit for them. After all, it's a lot more than a casual decision.

What should a cover letter include?

There are a variety of metrics or boxes required to tick when writing a winning cover letter.

A cover letter should be addressed to the person in charge of the tenancy and include the following information:

Data about the applicant

Some information about their hobbies and lifestyle

Working background and other personal information

Tenants should also describe why they're moving and think they'd enjoy the property. Make sure to include the property's exact address.

You also need to show you understand your obligations as a tenant and why you believe you would make an excellent fit for the landlord's home - adding photographs can build a personal connection between the property manager and the intending tenant. Putting a face to the profile helps make the information real.

Michelle Wilde, the principal of Stella Property in Queensland, an experienced professional in the business, states that applicants must demonstrate that the prospective tenant can pay on time, be responsible, and care for the property. ""If a renter has had a problem or disagreement with a former property manager, it is the biggest red flag"".

Why is this property right for you?

On many application forms, tenants are asked to respond to a basic question: ""Why is this property appropriate for you?""

The key is to get personal about your answer. An answer genuinely enveloping how you feel about the property would resonate better with the property manager than an answer that sounds robotic and cliche. Also, remember not to get carried away; the letter should remain as formal as possible.

Furthermore, this question is a method for candidates to talk frankly and honestly about why they desire the property. It is a one-shot chance to pitch to the property manager, so it's important to convey your feelings as accurately and convincingly as possible.

Trish Mewett, a Jim's Real Estate franchisee, advised potential renters to talk passionately about how the home fits into their lives. ""Speak from the heart, but don't go overboard to the point where it seems implausible, since this may put managing agents off your application.""

Example of a cover letter for a rental

Here's an example of a good cover letter.

—------------------------------------------------------------------------------------------------------

(Applicant current address)

(City, postcode)

(Phone number)

(Agent name)

(Agent address)

Subject; Application cover letter for (address of property)

Dear (name of property manager or landlord)

My name is (applicant name), and I would like to formally apply for the rental property at (address) as advertised at (URL).

I previously lived at (address) for (amount of time) and paid (amount of weekly) rent. Before that, from (start date) to (end date), I lived at (address). Both properties were rented, and I have included my previous landlords as references in my attached application.

I work (full-time/part-time) and earn (amount) weekly, so I am more than able to cover the (amount) weekly rent. I have been employed for (time period) and consider my employment status as secure, and myself to be financially buoyant.

I crave the opportunity to bring more ease into my life, so I'm particularly interested in this property because of the nearby amenities, proximity to public transport and easy commute to my workplace.

I am quiet, reserved and respectful of others' privacy and have always had good relationships with my previous landlords, who are very happy and readily available to speak to that.

My reserved demeanour doesn't stand in my way of being a great neighbour, and although I enjoy socialising every now and then, I like my home to be a peaceful place.

I have included the rental application and all relevant identification documents along with my cover letter.

I'm looking for a stable tenancy and hope you will consider my application favourably. If you have any concerns or questions, please do not hesitate to contact me.

(Applicant signature)

(Applicant name, typed)

(Applicant phone number)

(Applicant email address)

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Rental application cover letter Tips to standout

• 12 Jun 2023
• By James Price

Rental application, Cover letter, tips

A cover letter is a crucial aspect of your rental application process, as it gives you the opportunity to make a positive first impression on the property manager or landlord, also known as the lessor. It showcases your personality, work history, and lifestyle.

A cover letter can greatly impact the decision on whether you are given the tenancy. In this article, we will provide you with valuable tips on how to write an outstanding rental cover letter that will help you stay a step ahead of the crowd.

What is a cover letter for a rental property?

A cover letter for a property available to rent, also known as a renter cover letter, is a document that accompanies your application for the property, explaining why you would make a great tenant.

This letter serves as an introduction to the lessor and gives you the chance to showcase your personality, work history, and lifestyle. A well-written renter cover letter can help you get a step ahead of the competition and increase your chances of being approved for the property you desire.

Why do I need a renter cover letter?

A renter cover letter is an excellent way to make a positive first impression and demonstrate your professionalism to the lessor. It's the perfect way to introduce yourself and your suitability for the rental.

Advantages of a cover letter

By including a cover letter, you are showing that you are taking your application for the rental home or apartment seriously and are willing to go the extra mile to secure your desired property. This can set you apart from other renters and increase your chances of being approved. There can be a lot of prospective tenants, especially in a competitive market, making it crucial to stay a step ahead in any way you can.

Who reads a rental cover letter?

Home rental applications are typically read by a property manager or lessor who is responsible for screening potential tenants and making decisions on who to rent to. This person will evaluate your renter cover letter and ultimately decide if you are fit for the property.

Is there a criteria lessors look for?

Yes, there are certain criteria that property managers and landlords look for when evaluating applications from potential renters. Some of these include:

· Stable employment status and history

· No history of eviction

· No criminal record

· Ability to pay rent on time each month

· Positive rental references

By including this information in your application, you can demonstrate to the lessor that you meet their criteria and would make a responsible and reliable tenant.

Things to include in your rental cover letter

1. Introduction: Start your cover letter by introducing yourself and your reason for applying for the rental property.

2. Lifestyle: Provide a brief description of your lifestyle and why you are looking to move. If you are planning on sharing the house with family or housemates, introduce them as well.

3. Employment History: Summarise your past occupations, including your current job and how long you have been in your current position. This will demonstrate your stability and ability to pay rent on time.

4. Hobbies: Share your hobbies and interests. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

5. Thoughts on Good Neighbors: Discuss your thoughts on what makes a good neighbor and how you plan to be an active member of the community.

6. Rental References: Provide the names and contact information for at least two previous lessors who can provide a positive reference for you as a tenant.

How to format a rental cover letter?

Like most application forms, following a clear and concise format can help leave a lasting impression. When writing a rental cover letter for a rental application, it is important to present yourself in a professional and organised manner. Start by including your contact information, followed by the date and the lessors information. Be sure to use a clear and legible font, such as Arial or Times New Roman, in a font size of 12 points.

In the first paragraph, introduce yourself and state the reason for your letter. Mention the specific property you are interested in and what about the property appeals to you.

In the second paragraph, highlight your job history, including your current position and how long you have been employed there. If you have any relevant work experience, such as property management or customer service, be sure to mention it.

In the third paragraph, discuss your hobbies and interests and how they fit in with the community you are applying to live in. For example, if you enjoy outdoor activities and the property you are applying for has a pool, mention that you look forward to spending time by the pool with your family.

In the fourth paragraph, discuss what you believe makes a good neighbor. Explain that you value a peaceful and respectful community and that you take pride in maintaining your living space.

In the final paragraph, include any rental references you have, including previous lessors and you have any personal references, such as friends or coworkers, who can speak to your character. Feel free to include them as well.

When concluding your cover letter, thank the property manager or landlord for considering your application and express your eagerness to hear back from them. Be sure to sign your name in ink, and include a copy of your application for the property.

Tips for writing a winning rental cover letter

1. Customise your rental cover letter: Each application is unique, so it is important to tailor your letter to each property you are interested in. This will show that you have taken the time to research the property and that you are genuinely interested in becoming a tenant.

2. Use a Professional Tone: Make sure to use a professional tone when writing your cover letter. Avoid using slang or overly casual language. Address the lessor by their proper title, such as Mr. or Mrs., and use proper punctuation and grammar throughout the letter.

3. Showcase your personality: While it is important to be professional, don't be afraid to showcase your personality and let your character shine through. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

4. Be concise: Keep your cover letter short and to the point, focusing on the most important information. Aim for around 200-300 words, and avoid repeating information that is already included in your application.

5. Showcase your Responsible Nature: Landlords and property managers want to rent to tenants who are responsible, trustworthy and reliable. Highlight your responsible nature by discussing your previous rental experience, any positive feedback from previous lessors, and your ability to pay rent on time.

6. Explain Your Personal and Professional Goals: Lessos wants to rent to tenants who have a stable and long-term plan. Explain your personal and professional goals in your cover letter, and how renting the property fits into your long-term plans. This can give the lessor confidence that you will take care of their property and stay for a longer period.

7. Offer to Provide Additional Documentation: Offer to provide additional documentation such as employment contracts, pay stubs, and bank statements to support your application. This shows that you are proactive and willing to go the extra mile to secure the rental.

8. Close the Letter on a Positive Note: End your cover letter on a positive note by expressing your gratitude for the opportunity to apply for the rental and your excitement about the potential of living in the property.

9. Proofread and Edit Your Cover Letter: Before submitting your letter, make sure to proofread and edit it for grammar, spelling and formatting errors. A well-written and professional letter can help you stand out from other applicants and increase your chances of securing the rental.

Additional tips for securing the rental property

1. Follow Up with a Phone Call

After submitting your rental application and cover letter, follow up with a phone call to the lessor to inquire about the status of your application. This shows that you are interested in the property and that you are proactive in your search for a new home.

2. Be Prepared for an Interview

If your cover letter and application are well received, you may be asked to come in for an interview. Be prepared to discuss your employment history, lifestyle and other relevant information in detail.

3. Ask Questions During the Interview

During the interview, be sure to ask the landlord or property manager any questions you may have about the property or their expectations for tenants. This shows that you are engaged and interested in the rental process.

4. Follow-Up After the Interview

After the interview, follow up with a thank you note or email to the landlord or property manager. This will help keep your application at the forefront of their mind and show that you are still interested in the property.

5. Know Your Rights as a Tenant

It is important to familiarise yourself with your rights as a tenant, including your right to privacy, the right to a safe and habitable living environment, and the right to access certain amenities, such as a swimming pool or laundry facilities.

6. Be Patient

The rental process can take time, so be patient and keep your options open. If you are not selected for the property you applied for, don’t be discouraged. Keep searching for other properties and continue to improve your application materials to increase your chances of success.

First impressions count and a well-written cover letter can be the key to securing the perfect apartment or house. By showcasing your personality, providing a detailed employment history, and highlighting your interests and values, you can set yourself apart from other applicants and increase your chances of landing the rental. Remember to be professional, thorough, and patient, and you will be well on your way to finding your dream rental.

Are you planning on moving into a property with pets? Read about the laws regarding pets in rental properties here . Have another question relating to property managers? Search your query through our extensive library here .

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