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Stand out from other job applicants with free, professional cover letter templates. Cover letters are a perfect complement to your resume and provide an effective opportunity to show your personality and enthusiasm for a position. Focus on writing a compelling cover letter and let a professionally designed template do the rest.

These free cover letter templates are perfect for any stage of your career, whether you're looking to land an internship or your dream job. If you're applying for a corporate position, you may want to opt for a simple cover letter template. There are a variety of other cover letter designs available, from basic cover letter templates to creative cover letter templates.

Each of these cover letter templates is customizable in Word , so you can add your own text, change design elements, and more. Print out your cover letter or download it for free to use for online job applications. Once you've customized the perfect cover letter, explore resume templates that will match your cover letter design, or download free business cards for your next networking event.

Microsoft 365 Life Hacks > Writing > How to write a great cover letter for a job

How to write a great cover letter for a job

Job hunting can be tough—especially when it comes to your cover letter. Writing a unique, eye-catching cover letter for a job application is one of the toughest parts of the entire process.

To help you land your dream job, we’ve created this quick guide to writing a stand-out cover letter. Let’s dive in.

What is a cover letter?

Before you can write an outstanding cover letter for a job application, you’ve got to understand what it is.

Your resume lays down the facts about your professional history. Your cover letter puts all of that information in context. A good cover letter will contain:

• An explanation for why you are applying for a role
• A description of how your past work history makes you an outstanding candidate
• A hint of your soft skills and ability to adapt to a new work culture

Cover letter contents vary depending on your industry, work history, and the open job. There is no clear formula for writing one, though there are certain tips you can follow. Because there is no “right” way to craft a cover letter, templates will not be much help. While you can use a template to format your cover letter, you’ll want to write the bulk of it yourself.

The more unique and creative your cover letter is, the more likely a recruiter will contact you for an interview.

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Why is having a good cover letter important?

Cover letters are optional for some applications. In the current tight job market, employers try to make it easier for people to apply for their positions. However, that doesn’t mean that you shouldn’t write one.

Over half of senior managers say that cover letters are worthwhile. If other applicants don’t include a cover letter for a job and you do, you have already set yourself apart from the pack. If your cover letter is well-written, your initial impression gets more of a boost. Even if a cover letter isn’t requested, it’s a good move to include one anyway. Be sure to go the extra mile.

For jobs that do require cover letters, a well-written cover letter can easily prove your professionalism to recruiters.

Ten tips for writing a stand-out cover letter for a job

Cover letters are important, but how do you write one that recruiters and hiring managers won’t stop talking about? Here are ten top tips for crafting a cover letter for a job:

• Address your recruiter or hiring manager by name. Using your recipient’s name quickly makes your cover letter stand out. Addressing your recipient by name shows them that you’re willing to put that extra work in.
• Link your history to the job description. Carefully review the job description before you write your cover letter. Pick out a few leading job requirements, and connect your work history examples to those requirements.
• Show, don’t tell. Don’t just tell your audience about your achievements. Show them. Give examples, and try to include results where you can. Add in numbers where you can, too. Quantified results will stand out.
• Create a story. In your cover letter, demonstrate how your past work history has raised you to your present level. Then, explain how you will be able to succeed at the specific role you’re applying for. Think of it as a story with a strong narrative arc.
• Use an appropriate, approachable tone. Formal cover letters can seem off-putting in this day and age. Write in a casual yet professional tone. If your industry skews conservative or otherwise, keep that in mind.
• Insert your personality. Hiring teams want to know if you’ll be a flexible co-worker. Try to make your cover letter reflect your personality—especially if you’re naturally energetic, positive, or kind.
• Be honest. Don’t stretch the truth in your cover letter. In fact, this is the place to address any potential issues, like an employment gap or botched project. Honesty can be impressive, showing hiring managers how you would resolve a mistake or problem in your new role.
• Leave out what you can. Mainly, you don’t want to overwhelm your readers with information. They can ask follow-up questions during the interview. Leave out any history that isn’t necessary or relevant.
• End with a call of action. Don’t tell the letter recipient that you’d like for him or her to reach out immediately. That’s overstepping boundaries. But you should feel free to let them know that you’re excited to talk with them soon.
• Coordinate your letter with your resume. Finally, you can coordinate your cover letter with your resume. Ensure both documents use similar language. You can even ensure the design matches for that extra touch with cover letter and resume templates .

Overview: what your cover letter is really about

At the end of the day, the best way to write a good cover letter for a job is to be yourself and show how much you want the job. Ultimately, recruiters and hiring managers are looking for enthusiastic team members who are willing to work hard for good results.

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How to Create a Compelling Cover Letter in Microsoft Word

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Every time you apply for a job, it's a good idea to include a cover letter. Deciding how to write each one is hard, but at least you don’t have to start from scratch with their design.

Microsoft Word offers templates and welcomes third-party designs to help you create compelling cover letters. Here’s how to use such options in Word and make the best first impression possible to potential employers.

Use Microsoft Word’s Cover Letter Templates

Formal letters don’t have to be bland. Go to File > More templates on Word, and type “cover letter” in the search box. You’ll find several stylish designs that add structure and color to your document.

What reflects you better, a subtle or sharp color scheme? If you’re considering a bold header for your professional details, learn how to design letterheads on Word , too. You can even add your portrait to your cover letter.

Microsoft Word’s built-in templates also include fields for you to fill in with your information and that of your potential employer. They guide you in these small ways, some even providing a sample for your letter’s main body. It’s a good idea to rephrase that, though, to fit each job application.

If you don’t like any of the options on Word’s desktop app, explore more Microsoft cover letter templates online and download your favorites from there.

Use Third-Party Templates in Microsoft Word

You can create cover letters for your dream job on platforms besides Microsoft. If you’d rather stick with it, you’ll even come across third-party templates specifically designed for you to download and customize on Word. Here are some examples.

1. ResumeLab

Explore over 50 cover letter templates, ranging from minimalist to eye-catching designs. Keep in mind that a few of them are meant to be created on ResumeLab. The rest you can bring onto Word by clicking their Download it free here link.

You’ll be redirected to websites like Good Resume and Resume Genius , which help you quickly download your documents. Then, all you have to do is open them in Microsoft Word.

You’ll also notice that some cover letters on ResumeLab are edited versions of Word’s built-in templates, but this just adds to your selection and gives you more ideas.

2. Template.net

This is a popular site for templates of all kinds, including cover letters. For some designs, you pay a small fee, but Template.net has an impressive range of free options, too. What’s more, the download process is very easy.

Just browse its collection, click on a design you like, and select the Word button under Download Free Template . In the next window, hit Free Download . If you’re not signed in already, you’ll be asked to as the final step.

Follow Best Practices for Cover Letters

Familiarize yourself with the dos and don’ts of writing a cover letter . Remember these guidelines when selecting and customizing a template or crafting a cover letter from scratch. They boil down to the following rules.

1. Research Potential Employers

Do your research before writing or designing your cover letter. Get to know each company and even the recruiter you’re addressing. It’s the same strategy as tailoring your resume for different job types .

2. Tailor Your Cover Letter

When showcasing your skills and interest in a position, use your research to tailor your letter so that it grabs the recruiter’s attention and impresses them. Be smart, enthusiastic, and concise with your words.

3. Use Your Blank Space Wisely

Aim to limit your cover letter to one page. Any more than that, and you risk losing the recruiter’s interest. Think about what you need to say, including important and relevant details not covered in your resume. Express these things as succinctly as possible.

4. Your Visuals Should Complement and Not Overwhelm the Letter

Add a bit of color and texture, going for a subtle effect. You could even use some small icons, as long as they’re tasteful and discreet. Whatever you choose, keep these visuals on the letter’s edges, and don’t let them dominate the text.

5. Master Word’s Features That Benefit Cover Letters

For example, you can create your cover letter more efficiently by setting the text’s boundaries from the get-go. To do this, go to Layout > Margins . From the same toolbar, you can adjust paragraph spacing and indentation.

Through Insert > Pictures , you can import an image of your signature and place it at the end of the letter. Your header and footer can be customized from here, too.

Even the Mailing toolbar might be of interest. It can help streamline the process of writing and sending letters, as well as keeping track of recipients.

Good Planning and Wording Make the Best Cover Letters

Between Microsoft and other providers, you have access to a wide selection of templates for simple but attractive cover letters that you can personalize on Word. The app itself is full of useful writing and editing tools.

With this leg up, designing a cover letter for every occasion is easier. Sound research and planning in terms of how to approach each application can help polish the letter even more.

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Free Cover Letter Templates for Microsoft Word

• Microsoft Word Cover Letter Templates
• Access Letters From Your Computer

Access Templates Online

• Create a Customized Cover Letter

Tips for Writing an Interview-Winning Cover Letter

• More Free Templates

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A good cover letter can mean the difference between catching the hiring manager’s attention and languishing in job search limbo. But many job seekers find it hard to stare down that blank page. How do you summarize your most important qualifications in a way that makes it clear that you’re the best candidate for the job? Cover letter templates can help.

A cover letter template provides a "fill-in the-blank" format. You can use it to create your own letter to send with your resume when you apply for a job.

Using a template saves you a few steps and helps you structure your letter in a professional way.

Free Microsoft cover letter templates are available online from Microsoft Office Online, as a download for Microsoft Word users, or are available within your Word program.

Note that not all templates may work with all versions of Word, so check before you download. There will be a message next to the download button advising if there are restrictions.

Not a Microsoft user? Google Docs also has  free template samples  available for letters and resumes. Using any of these templates can help you to feel confident that you are properly writing and  formatting your cover letter .

Free Microsoft Word Cover Letter Templates

There are a variety of templates available for Microsoft Word. Template options include  general cover letters  and both job- and career-specific cover letter samples. For example, there are cover letter templates for professionals, temporary workers, and candidates who are sending in their resumes unsolicited.

Microsoft Word also offers a variety of different cover letter template designs, with resume templates to match. Note that if you choose one of these fancier template designs, you’ll want to choose a resume template to match.

Be consistent in your application materials, whether it’s matching your cover letter to your resume or choosing a font or format. That way, hiring managers can focus on your work experience—not your stylistic choices.

Access Cover Letters From Your Computer

Open Microsoft Word, then click on:

Then, search for online templates by typing your keywords (e.g., “cover letter”) in the field provided. You can also click on the "Resumes and Cover Letters" category to get more options. Review the available options and choose the design you like best.

If you don’t own a copy of Microsoft Office or a subscription to Microsoft 365, you can still access  cover letter templates . These templates are free and editable online.

Visit the  Microsoft Cover Letter Templates  website, browse the cover letter templates, then click on the title to preview the sample. You'll need to sign up for a free account to edit the document.

Once you find a template you like, click Edit In Browser, then follow the instructions to customize and save your cover letter. There are also sets, which include matching resumes and cover letters, available to use.

Use the Template to Create a Customized Cover Letter

Once you have downloaded or opened  a cover letter template file , type over the text in the file to create your own  personalized cover letter .

The template will include all the relevant information that you need to include in your document. Simply change the generic version to include your personal and professional information.

It's a good idea to include additional details about your qualifications and experience. Take the time to  match your qualifications to the job description . Include  keywords related to your skills and achievements.

To  customize your cover letter  further, look for a contact person at the company, ideally the hiring manager or HR contact, and address the letter to this person. If you have an employee contact at the company who is willing to refer you, be sure to mention them in the first paragraph of your cover letter. Employee referrals carry a lot of weight with hiring managers.

Double-check to make sure there is none of the template information left in your final saved version. Finally, carefully proofread for grammar and typographical errors before saving and sending your cover letter.

To avoid sending a blank template or the wrong version of your cover letter,  choose a file name  that’s easy to remember. It should always include your name and may also contain the name of the position for which you’re applying. 

Avoid version numbers and cutesy nicknames when choosing a file name for your resume.

• Send one.  Even when an employer does not directly ask for one, be sure  always to send a cover letter . The only time you don’t want to send one is when the job listing says not to.
• Review examples . Review cover letter examples and tips for how to write a cover letter , so yours makes the best impression.
• Customize each letter.  It might seem tedious, be it is important to  customize each cover letter  to fit the specific job you are applying for. It will make your letter stand out.
• Highlight relevant qualifications.  In your cover letter, address one or two skills or qualifications that you have that match the job description. Provide a specific example of a time you demonstrated each of these qualifications. These examples will make your cover letter different from your resume, which is important.
• Explain any potential issues.  You can use your cover letter to go into detail about something in your resume that needs explaining. For example, a cover letter is a good place to talk about a  career shift  or  explain an extended gap in employment .
• Carefully edit your letter.  Be sure to edit each cover letter before sending it thoroughly. Consider asking a friend or family member, or a  career counselor , to read over your cover letter.

More Templates for Resumes and Letters

Microsoft letter templates are available as a free download for Microsoft Word users or are available within your Word program, to use to create a variety of letters. There are letter templates for cover letters,  resignation letters ,  reference letters , thank you letters, interview letters, and a variety of business letters.

Additionally,  Microsoft resume templates  are available as a free download for Microsoft Word users to use to create a resume. Microsoft Word resume options include basic resumes, job-specific resumes, and career-specific resumes.

How to Start a Cover Letter: 30 Creative Opening Sentences Recruiters Will LOVE

Wondering how to start a cover letter? Traditional cover letter wisdom might tell you to begin with something like, “Dear Hiring Manager, I am writing to apply for the marketing manager position with the Thomas Company.” But we say: A cookie cutter cover letter intro feels as outdated as a Hotmail address.

A cover letter is your chance to introduce yourself to a hiring manager—who you are, what you have to offer, and why you want the job—but you have an extremely limited amount of space to do it. If you really want to get noticed, you’ve got to start right off the bat with something that grabs your reader’s attention.

What do we mean? Well, we won’t just tell you, we’ll show you. Keep reading to find tips on how to start a cover letter, along with 30 creative cover letter opening lines and sentence examples.

Still looking for that perfect next role? One of these open jobs on The Muse just might be the one »

5 tips on how to start off a cover letter

Here are a few pointers to guide you as you use our example cover letter openings—we’re getting there, we promise!—to craft your own:

1. Avoid boring or overused openers

Recruiters have read cover letters that start with lines like “I’m excited to apply for the front-end engineering position,” or “Your job posting on The Muse prompted me to…” so often they could wallpaper their homes with them. While those are OK and still acceptable, you'll have a better shot at impressing potential employers with a less cliché opening line.

2. Be lively and personable

People like reading interesting, engaging stuff—the kind that paints a picture, tells a story, and maybe even makes them smile. People like it when you’re human, genuine, and memorable. So figure out something about yourself and your background that relates to the company or position you're interested in, and use that to build a connection.

3. Show what you bring the company

You’ll get more into the details after your opening paragraph, of course. But your cover letter opener should still tell the reader, “This person can do something for us,” rather than, “This job would really help them.”

4. Stick to the point

Your opener, while creative, should still be relevant to the job. Don’t begin by highlighting an unrelated accomplishment or recounting an anecdote that never connects back to why you’re applying for the job. Part of writing an effective cover letter is curating key information that relates to that specific job opportunity and shows the reader that you're a good fit for the role.

5. Don't start with “To Whom It May Concern”

Find an alternative to “ To Whom It May Concern .” Seriously, banish those five words from your cover letter vocabulary forever. Nowadays, this phrase is seen as outdated, overused, and even rude—especially when better options exist.

30 cover letter opening sentence examples

We’ve come up with 30 creative cover letter opening sentence examples and separated them by the method they use to grab the reader’s attention. We don’t recommend copying and pasting because, well, your cover letter should be unique to your stories, background, and interests.

But you can most definitely use these examples to get inspired for your next application. (If you’re looking to see what an entire cover letter might look like, check out our article on the best cover letter examples for every type of job seeker .)

Start with passion

Employers want to hire people who care about what they’re doing. If you start your cover letter off talking about your passions and how they relate to the job, you’re telling the reader that you’ll be an engaged and motivated employee who’s likely to stick around. Plus, it’s a good way to tell the company a bit about who you are as a person right off the bat. Just be honest and realistic.

If truly loving data is wrong, I don’t want to be right. It seems like the rest of the folks at [Analytics Company] feel the same way—and that’s just one of the reasons why I think I’d be the perfect next hire for your sales team.

I’ve been giving my friends and family free style advice since I was 10, and recently decided it’s time I get paid for it. That’s why I couldn’t believe it when I found an open personal stylist position at [Company].

After about three years of trying out different roles at early-stage startups around San Francisco, watching more “ find your passion “ keynotes than I’d like to admit, and assuring my parents that, yes, I actually do have a real job, I’m starting to come to terms with the fact that I’m happiest when I’m doing two things: writing great content and getting it out into the world.

The other day, I took a career assessment , which told me I should be a maritime merchant. I’m not quite sure what that is, but it did get me thinking: A role that combines my skills in business development with my lifelong passion for the ocean would be my absolute dream. Which is how I found this role at Royal Caribbean.

As a kid, I once gave up a day of a family vacation to transport an injured lizard I found by our hotel two hours each way to the nearest animal hospital (and talked my dad into driving me pre-GPS!). When I was a bit older, I found out I could care for animals every day for a living, and I’ve been working toward that goal ever since.

I am constantly checking my LinkedIn, Facebook, Twitter, and Instagram feeds—and not because of FOMO. Because I’m someone who wholeheartedly believes in the power of sharing ideas in online communal spaces, and I’m positive that I can help spark meaningful conversations as your next social media assistant.

When I was growing up, I wanted to be one of those people who pretend to be statues on the street. Thankfully, my career goals have become a little more aspirational over the years, but I still love to draw a crowd and entertain the masses—passions that make me the perfect community manager.

Start with admiration

Companies often want to hire people who already know, love, eat, and sleep their brand. What better to kick off your cover letter than a little flattery? Of course, remember when you’re telling a company why you love it to be specific and genuine. Because while everyone likes a compliment, no one likes obvious self-serving B.S.

I pretty much spent my childhood in the cheap seats at Cubs games, snacking on popcorn and cheering on the team with my grandfather. It’s that memory that’s shaped my career—from helping to establish the sports marketing major at my university to leading a college baseball team to an undefeated season as assistant coach—and what led me to apply for this position at the Chicago Cubs.

It was Rudy, my Golden Retriever, who first inspired me to apply to your operations assistant opening—not only have we used your app to find other dogs to play with in our neighborhood, he’s really excited about the prospect of coming to work with me every day. As I learned more about how [Company] is using modern tech to help pets thrive in cities, I couldn’t help but get excited to be part of it, too.

Example 10:

When I was seven, I wanted to be the GEICO gecko when I grew up. I eventually realized that wasn’t an option, but you can imagine my excitement when I came across your events manager position, which would have me working side by side with my favorite company mascot.

Example 11:

When I attended SXSW for the first time last month, I didn’t want to leave. So I decided I shouldn’t—and immediately went to check out job openings at the company.

Example 12:

If I could make the NYC apartment rental process better for just one person, I would feel like the horrors of my recent search would all be worth it. So a customer service role at [Apartment Search Company], where I could do it every day? I can’t think of anything more fulfilling.

Example 13:

[Vacation Rental Company] is synonymous with luxury and escape, known for spaces that inspire. I’ve felt this firsthand every time I’ve stayed at one of your properties—whether I was throwing a bachelorette party or working from home in a new locale—and I would love the chance to contribute to this reputation as your destination manager.

Example 14:

I was an hour out from hosting my first big dinner party when I realized I had forgotten to pick up the white wine. In a panic, I started Googling delivery services, and that’s when I first stumbled across [Delivery Service Company]. I’ve been hooked ever since, so I couldn’t help but get excited by the idea of bringing this amazingness to nervous hosts like me as your next social media and community manager.

Example 15:

Though I’m happily employed as a marketing manager, seeing the job description for your company’s PR director position stopped me in my tracks. I’ve been wearing your glasses for many years, and have always been impressed by the way the company treats its customers, employees, and the community at large.

Example 16:

A group of us IT folks were sitting around talking about our favorite Pacific Northwest companies this morning (coincidentally, over coffee). As you might figure, Starbucks was among the first names that came up. What makes you such a standout among Seattle-based corporations? Here’s the list we compiled:

Start with accomplishments

For any given job, you’re going to be competing with a lot of other job seekers—presumably, a lot of other similarly qualified people. A great way to stand out in your cover letter is to highlight something about yourself—a character trait, an accomplishment, a really impressive skill—that’ll quickly show how you stand out.

Example 17:

My last boss once told me that my phone manner could probably defuse an international hostage situation. I’ve always had a knack for communicating with people—the easygoing and the difficult alike—and I’d love to bring that skill to your open office manager position.

Example 18:

Among my colleagues, I’m known as the one who can pick up the pieces, no matter what amount of you-know-what hits the fan. Which is why I think there’s no one better to fill this customer service leader position.

Example 19:

Last December, I ousted our company’s top salesperson from his spot—and he hasn’t seen it since. Which means, I’m ready for my next big challenge, and the sales manager role at your company is exactly what I’m looking for.

Example 20:

After spending three years managing the internal communications for a 2,000-person company, I could plan a quarterly town hall or draft an interoffice memo in my sleep. What do I want to do next? Put that experience to work as a consultant for executives looking to level up their communications strategy.

Example 21:

While you won’t find the title “community manager” listed on my resume, I’ve actually been bringing people together online and off for three years while running my own blog and series of meetups.

Example 22:

If you’re looking for someone who can follow orders and doesn’t like to rock the boat, I’m probably not the right candidate. But if you need someone who can dig into data, see what’s working (and what’s not), and challenge the status quo, let’s talk.

Example 23:

I recently relocated my family to Texas. As we neared our new home, I noticed with intrigue the many wind turbines dotting the landscape. Suddenly, it hit me: “This is the career for me.” After unloading the moving van, I promptly researched companies in this sector that may benefit most from a skilled field engineer with expert electromechanical skills. And I discovered that [Company] is where I want to be.

Example 24:

You might be wondering what a 15-year veteran of the accounting world is doing applying to an operations role at a food startup. While I agree the shift is a little strange, I know you’re looking for someone who’s equal parts foodie and financial expert, and I think that means I’m your person.

Example 25:

Over the last 10 years, I’ve built my career on one simple principle: Work smarter. I’m the person who looks for inefficient procedures, finds ways to streamline them, and consistently strives to boost the productivity of everyone around me. It’s what’s earned me three promotions in the supply chain department at my current company, and it’s what I know I can do as the new operations analyst for [Company].

Start with humor and creativity

OK, before you read any of these, we have to stamp them with a big, blaring disclaimer: Do your homework before trying anything like this—learn everything you can about the company and the hiring manager to gauge whether or not they’d appreciate some comedic relief or a bit of snark. If it seems like they would, it’s a great way to make them smile (then call you). If they don’t? Try a different approach.

Example 26:

Have you ever had your mom call five times a day asking for a status update on how your job search is going, and then sound incredulous that you haven’t made more progress since the last phone call? That’s my life right now. But I’m hoping that soon my life will revolve around being your full-time social media manager. The good news is, I bring more to the table than just an overbearing mom. Let me tell you more.

Example 27:

Thank you so much for offering me the marketing manager position at [Company]! I wholeheartedly accept. OK, I know we’re not quite there yet. But if we were, here are just a few ideas for what I would do once in the role.

Example 28:

I considered submitting my latest credit card statement as proof of just how much I love online shopping, but I thought a safer approach might be writing this cover letter and describing all the reasons I’m the one who can take [E-Commerce Company]’s business to the next level.

Example 29:

I never thought that accidentally dropping my iPhone out of a second story window would change my life (it’s a funny story—ask me about it). But thanks to my misfortune, I discovered [Phone Repair Company]—and found my dream job as an expansion associate.

Example 30:

If we were playing “Two Truths and a Lie,” I’d say: I’ve exceeded my sales quotas by at least 20% every quarter this year, I once won an international pie-eating contest, and I have an amazing job at [Company]. The last, of course, is the lie. For now.

Frequently asked questions

How do you start off a cover letter.

When unsure how to open a cover letter, a good rule of thumb is to steer clear of clichés or overused opening lines. Instead, start by highlighting a passion or accomplishment relevant to the company or role you're applying for. You could also mention something about the company that caught your attention. Get creative, but keep it professional and make sure your narrative makes sense in that context.

How to start a cover letter greeting?

Try to find the hiring manager's name on LinkedIn or the company's website and address them directly, like “Dear Jane Doe”. If you can't find their name, “Dear Hiring Manager” is a good alternative. Avoid using “To Whom It May Concern” as it sounds outdated and impersonal.

How do I introduce myself in a cover letter?

Introducing yourself in a cover letter is straightforward: just share a bit about yourself. For example, “I'm a copywriter with seven years of experience in online content writing. At least officially. Since my first year of college I've been working on personal projects and keeping a track record of my accomplishments throughout the years.” No need to repeat your name since it's already in your contact information at the beginning of the letter.

How to start a cover letter without a name?

If you don't know the name of the person receiving your cover letter, start with “Dear Hiring Manager” or similar. Other possibilities include: “Dear Hiring Team”, “To the Hiring Team”, “To the Hiring Team”, “Dear Recruiter/Recruiting Team”, or “Dear Hiring Committee” if your industry evaluates cover letters and applications through a board.

Jenny Foss , Erica Breuer , Regina Borsellino , Amanda Cardoso also contributed writing, reporting, and/or advice to this article.

50 Essential Cover Letter Example Phrases

By Status.net Editorial Team on September 17, 2024 — 10 minutes to read

A well-crafted cover letter can set you apart from other candidates and show your enthusiasm for the job. In this article, we are sharing 100 carefully curated cover letter phrase examples to elevate your job application. Organized by category, these phrases will provide you with the inspiration and guidance needed to create a compelling cover letter from start to finish.

Difference Between Cover Letter and Resume

Your resume and cover letter serve different purposes in your job application.

• A resume is a summary of your work experience, skills, and education. It is factual and lists your qualifications.
• A cover letter introduces you to the employer. It explains why you are interested in the job and how your skills match the position.

Format Differences:

• A resume uses bullet points to list your experiences.
• A cover letter is written in paragraphs like a regular letter.

Content Differences:

• Resumes include sections like “Work Experience” and “Education”.
• Cover letters focus on your motivation and how you can benefit the company.
• Resumes are usually formal and straightforward.
• Cover letters have a personal tone and can show some of your personality.
• Resumes are one to two pages long.
• Cover letters are usually just one page.

Importance of Tailoring Your Cover Letter

When you tailor your cover letter, you show the employer that you have done your homework.

• Mention the company’s name and discuss why you want to work there: this makes you stand out from those who use generic cover letters.
• Address your cover letter to a specific person if you can.
• Detail specific skills and experiences that match the job requirements. For instance, if the job requires teamwork skills, mention a project where you worked well in a team.
• Use keywords from the job listing. For example, if the listing mentions “problem-solving” and “communication,” make sure to include these terms in your cover letter. This can help you pass through automated screening tools.
• Explain why you are passionate about the role. Share a brief personal story or interest that relates to the job. This can make your cover letter more engaging.

Crafting Your Cover Letter: Example Phrases

Examples for effective opening paragraph.

• “I am excited to apply for the Project Manager position at […] Company, which I found through your website.”
• “With five years of experience in marketing, I am eager to join your dynamic team at […] Company.”
• “I was thrilled to see the job posting for the […] role at […] Corp on LinkedIn and knew I had to apply.”
• “I am excited to apply for the [Job Title] position at [Company Name], which I discovered through [Source]. With my background in [Your Field or Expertise], I am motivated to bring my skills and enthusiasm to your team.”
• “With [Number] years of experience in [Your Field or Expertise], I am applying for the [Job Title] position at [Company Name]. I believe my skills in [Specific Skills or Competencies] will be a valuable addition to your team.”
• “I found the [Job Title] position at [Company Name] on [Source] and am very interested in applying. My experience in [Your Field or Expertise] and passion for [Specific Aspect of the Job] make me a strong candidate for this role.”
• “As a professional with a background in [Your Field or Expertise], I am interested in the [Job Title] position at [Company Name]. I am particularly drawn to this role because of [Specific Reason Related to the Company or Position].”
• “Having recently completed my [Degree or Certification] in [Your Field], I am eager to apply for the [Job Title] position at [Company Name]. I am confident that my training in [Specific Skills or Knowledge] will enable me to contribute effectively to your team.”
• “I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [Source]. With my expertise in [Your Field or Expertise] and a passion for [Related Aspect], I am excited about the opportunity to join your team.”
• “With a strong background in [Your Field or Expertise] and a passion for [Related Aspect], I am applying for the [Job Title] position at [Company Name]. I believe my skills in [Specific Skills or Competencies] will be a valuable asset to your team.”
• “I am enthusiastic about leveraging my expertise in [Your Field or Expertise] to contribute to the projects at [Company Name] as a [Job Title]. I am excited about the opportunity to be part of your team.”

Examples for Highlighting Your Achievements

• “In my previous role, I increased sales by 20% in six months through targeted marketing campaigns.”
• “I successfully managed a project that reduced production costs by 15%.”
• “I developed a […] program that improved satisfaction rates by 30%.”
• “I was named Employee of the Year for my dedication and innovative approach to problem-solving.”
• “I received the […] Excellence Award for my contributions to team projects.”
• “Led a cross-functional team to complete a critical project ahead of schedule.”
• “Implemented a new […] system that streamlined operations by 25%.”
• “Certified as a Professional in Human Resources, enhancing my understanding of HR policies.”
• “Having led a team of […] for over three years, I believe I can bring valuable project management skills to your organization.”
• “My recent internship at […] Company honed my […] skills, making me a perfect fit for your team.”
• “I admire […] Company’s dedication to sustainability and would love to contribute to your innovative projects.”

Examples for Showing Industry Knowledge

• “I have followed […]’s market strategies and was impressed by your latest product launch.”
• “With a deep understanding of the […] industry, I am aware of the challenges your company faces.”
• “Your recent expansion into international markets aligns with my experience in global project management.”
• “The growing emphasis on […] is something I specialize in, and I am eager to apply my skills at your company.”
• “Experienced in using [software tool] to drive sales performance.”
• “Proficient in […], crucial for […].”
• “I admire your commitment to […] solutions and want to be a part of your journey.”

Examples for Demonstrating Relevant Skills

• “My proficiency in […] and […] makes me well-suited for your […] role.”
• “Skilled in […], I can enhance your […].”
• “Experienced in […], I can provide valuable insights for your […] team.”
• “As a team leader, I have honed my communication and organizational abilities.”
• “My problem-solving skills are reflected in my ability to tackle complex challenges.”
• “Expert in […] and possess strong attention to detail.”
• “Adept at conflict resolution and maintaining positive client relationships.”

Examples for Conveying Enthusiasm

Show your individuality and passion for the role. It’s important to come across as sincere and enthusiastic.

• “I am genuinely excited about this opportunity to bring my creativity to your […] team.”
• “My passion for […] aligns with your company’s values.”
• “I thrive in collaborative environments and would love to contribute to your team’s success.”
• “Ever since I attended your keynote at the […] Conference, I’ve been inspired by your innovative approach.”
• “I look forward to the possibility of working at such a forward-thinking company.”
• “I am excited about the opportunity to drive results and grow with your company.”
• “Your company’s commitment to excellence resonates with my career goals.”

Examples for a Persuasive Closing Paragraph

• “I am eager to bring my skills in project management to […] Company and look forward to discussing this opportunity further.”
• “Thank you for considering my application. I am excited about the possibility of contributing to your team.”
• “I am confident that my background in digital marketing makes me a perfect candidate, and I hope to hear from you soon.”
• “You can reach me at 123-456-7890 or via email at [email protected].”
• “I am available for an interview at your earliest convenience and would love to provide more details on my background.”
• “Thank you again for considering my application. I am looking forward to the opportunity to discuss how I can contribute to […] Company.”

Tips for Writing a Cover Letter With No Professional Experience

1. Focus on your transferable skills. Learn more: 150 Example Phrases: Top Transferable Skills Every Company Wants

2. Mention volunteer work, school projects, or other non-job experiences that relate to the job. You can show a willingness to learn and grow by using phrases like:

• “I am motivated to apply the skills I developed through my volunteer work with [Organization] to the [Job Title] position at [Company Name].”
• “My experience leading a team project in my [Course/Program] has equipped me with strong organizational and communication skills that I am excited to bring to [Company Name].”
• “Volunteering at [Organization] has given me hands-on experience in [Relevant Skill], which I am enthusiastic about applying in the [Job Title] role at [Company Name].”
• “I have developed a solid foundation in [Relevant Skill] through my coursework in [Subject], and I am excited about the opportunity to further develop these skills at [Company Name].”
• “Participating in [Extracurricular Activity] has taught me the importance of teamwork and perseverance, qualities I am eager to contribute to the [Job Title] position at [Company Name].”
• “My involvement in [School Project/Club] has provided me with valuable experience in [Relevant Skill], which I am excited to leverage in the [Job Title] role at [Company Name].”
• “I am passionate about [Field/Industry] and have taken the initiative to gain experience through [Relevant Activity], which I am enthusiastic about applying at [Company Name].”

3. Highlight your educational achievements: mention any relevant coursework, projects, or academic awards that demonstrate your knowledge and dedication to the field. Examples:

• “My coursework in [Subject] has provided me with a strong foundation in [Relevant Skill], which I am eager to apply in the [Job Title] role at [Company Name].”
• “I am proud of my academic achievements in [Subject], and I am excited about the opportunity to bring this knowledge to [Company Name].”
• “Completing my [Degree/Program] has equipped me with the skills and knowledge necessary for the [Job Title] position, and I am eager to contribute to [Company Name].”

4. Express enthusiasm for the role and the company:

• “I am particularly impressed by [Specific Aspect of the Company], and I am excited about the opportunity to contribute to your team.”
• “I am passionate about [Field/Industry] and am enthusiastic about the opportunity to join [Company Name] and contribute to your innovative projects.”

5. Be confident in your abilities. (Even if you lack professional experience, your skills and enthusiasm can still make you a strong candidate!) Examples:

• “I am confident that my skills in [Relevant Skill] and my dedication to [Field/Industry] will make me a valuable addition to your team.”
• “I believe my background in [Relevant Activity] has prepared me well for the [Job Title] position, and I am excited to bring my unique perspective to [Company Name].”

Tips and Best Practices

Leveraging strong adjectives and verbs.

Try to use powerful adjectives and verbs whenever possible. These words can make your skills stand out, especially your soft skills. For example, instead of saying “helped,” you can use “facilitated” or “implemented.” Instead of “good,” you can say “excellent” or “high-quality.” Or, if you managed a project, you can describe it as a “successful project” or “high-impact project.” Simple changes like this make your experience seem more impressive.

Following Up After Submission

After submitting your cover letter and resume, wait about a week to follow up. This shows you’re serious about the job. Keep the email short and polite, and mention that you’re checking on the status of your application.

Be specific (reference the job you applied for and the date you submitted your application). Reiterate your interest in the position: this reminds the employer who you are and shows your continued dedication to the role.

Related: 5 Examples: Follow Up on Job Applications (Get More Interviews)

Conclusion and Q & A

How can i write an effective cover letter for a job application.

• Start with a strong opening that grabs attention.
• Mention the job title and where you found the listing.
• Show enthusiasm for the role.
• Highlight your skills and experiences that match the job requirements.
• End with a call to action, like asking for an interview or expressing eagerness to discuss further.

Are there any concise strategies for composing a short cover letter?

• Keep your letter to one page.
• Focus only on the most important points.
• Avoid unnecessary details.
• Stick to three main parts: an introduction, a section that connects your skills to the job, and a closing that thanks the reader and asks for a next step.

When drafting a cover letter, should I opt for a PDF format or a Word format, and why?

A PDF format is usually better. PDFs keep your formatting intact, no matter what device or software the employer uses. This helps your letter look polished and professional. Only use a Word format if the job listing specifically asks for it.

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• Cover Letter vs. Letter of Interest vs. Letter of Intent
• How to Send an Email Cover Letter (Examples)
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• 6 Examples: How To Address a Cover Letter Without a Name

Home > Blog > How To Write a Cover Letter

How To Write a Cover Letter

• Smodin Editorial Team
• Updated: September 24, 2024
• Step-by-Step Instructions for Writing

While doing your job search, you may notice that, along with your CV or Resume, employers may be asking for a cover letter.

The main purpose of the cover letter is to give a brief description of your skills and expertise. Moreover, it should express your enthusiasm for the position and mention how you can be a good fit within the company advertising the position.

It’s important to have a well-written cover letter as it backs up your resume. It shows how passionate you are so you can stand out from other applicants and make an impact.

So let’s take a deep dive into how to write a cover letter that will grab the attention of your future employer and hopefully get you that coveted position you are after.

Step 1. Know the Purpose of a Cover Letter

The first thing you need to know is what the purpose of this document is. Why do you need it? What’s its function?

A cover letter serves as an introduction, where you tell potential employers about yourself and mention any relevant qualifications concerning their job opening. It’s also an opportunity to convey your interest in working with them.

While resumes describe your experiences and qualifications, cover letters weave narratives about how your background fits with the job advertised. They also include a bit of persuasive writing , as in a way you are trying to convince a future employer you are right for the job.

More importantly, a cover letter helps a hiring manager figure out why they should hire you over anyone else who applied. Your resume needs some context – this is where your cover letter comes into play! You can describe things differently than what may already be on your CV.

Plus, it showcases your communication skills, attention to detail, and care when accomplishing tasks. These are all attributes desired by most roles within office environments, too!

A cover letter has to be specific though. Make sure that every line speaks directly toward winning over whoever reads through it (the HR person). In other words – personalize everything based upon which company/role needs filling next!

Step 2. Understand the Structure of a Cover Letter

In this section, we have included a cover letter writing checklist. With this, you can get your cover letter structure right and convey information quickly.

Before you begin your cover letter, you should include the following information at the top:

• Your contact information (top right-hand corner or left-hand side of the cover letter heading)
• Phone number and address
• Employer’s name/title/company name/address

If possible, it is better to use the hiring manager’s name in your cover letter salutation. This indicates that you have taken time out to find out who they are. It also shows that you know about the company and are genuinely interested in working with them.

However, if you do not have a specific name for the recipient, then generic greetings like “Dear Hiring Manager” can be used.

Introduction

Before you dive into the main body of your cover letter, you need to take a moment to write an engaging introduction. That way, nobody will get bored right away!

• The position you’ve applied for
• Where you have found the job
• Add “I am interested in this position because… (tell them something about yourself)”

For instance, you can say:

“I’m applying for the Marketing Manager Position at (Company) as advertised on your website. With a strong background in marketing, I am excited to bring new perspectives to my team.”

If you’re writing a career change cover letter, detail why you’re deciding to leave your current role and why the company appeals to you. Ensure your writing has a good flow and you are clear and concise. Do not tell them your life story. Focus on your career development.

Step 3. Consider What To Include in the Body Paragraphs

The main body of your cover letter needs to demonstrate what you’re about, including your experience and skills. Here’s a quick snapshot of what you might include in each paragraph.

First Paragraph: Introduce Your Skills

In this part, you should highlight the most crucial experiences and skills. Use three examples that clearly demonstrate why you are qualified for the job. Try to relate your experience with the job description. For example,

“I managed several large marketing campaigns successfully which increased sales by 20% throughout my time at XYZ Company. My digital marketing, content creation, and team leadership abilities have been developed and I feel prepared for this position.”

Second Paragraph: Explain Why You Fit With the Company

Consider why specifically working at this company appeals to you. Talk about how their goals align with yours or what strengths they have that resonate with you personally. Show them that not only did you do some research but also want to be on their team.

You can say:

“XYZ Inc. is unique in that it is dedicated to state-of-the-art technology and community involvement. Their educational outreach programs are dear to me because they align with my ambitions after having developed training courses myself. I am thrilled to be a part of XYZ Inc. You not only focus on achieving business success. You also invest back into our communities so that they can grow. This makes it the perfect place for me with my background and values.”

Third Paragraph: Highlight Your Credentials

Here is where you would indicate any further credentials, qualifications, accomplishments, work history information, etc., that will make them want to hire you even more!

Here’s a quick example:

“I have strong project management skills backed by years of experience in marketing alongside other qualifications relevant in my industry. I’m also an excellent team leader who knows how to best inspire individuals. I can simultaneously bring together cross-functional teams toward common objectives. This has always been one key thing that sets me apart. Having worked in different settings, I’m highly adaptable so ideally positioned to thrive –  even within fast-paced environments.”

Final Paragraph: Impress With Your Conclusion

Writing a good conclusion to your cover letter is essential. Briefly state in the last sentence why you are the right candidate for this specific position. Think about what makes it interesting to you. Also, indicate that you would love to speak with the department about your application and indicate enthusiasm. End with a professional closing statement and list your name:

“I am very excited about the opportunity to be considered for the position of Marketing Manager at ABC Corporation. I believe I possess the right skills and experiences to fit the requirements for this role. I hope that we will be able to meet up to discuss my application thoroughly in an interview. Thank you for your time.

Sincerely, [Your Name]”

Step 4. Write the Cover Letter

There are several steps to writing a good cover letter. However, if you do want a bit of help because you are short of ideas of what to include, you can always use a cover letter generator .

Nonetheless, we also have some ideas of what to consider when you are at the beginning of compiling your cover letter, and we have listed them below. You can use these ideas in conjunction with a cover letter builder.

Start With a Draft

Begin writing your cover letter by jotting down all of the essentials on paper. Include the header, greeting, paragraph(s), body, conclusion, etc. Ensure that your initial draft reflects a summary of why you’re qualified for this job. Include what motivates you to apply for it specifically. Write out an initial draft – just so you can organize your thoughts and see everything that should be included.

Revise for Clarity and Conciseness

You need to ensure that your draft is not overly complicated with redundant words. The cover letter should contain essential information written in a small space and as simply as possible. This will help you make it appear neat and professional enough for the hiring manager whom you want to attract.

Make Sure It’s Accurate and Consistent

Ensure that your cover letter is adapted to the particular job you are applying for and represents your credentials. The hiring manager will be looking at formatting consistency and tone throughout the document. Too many grammatical errors or typos will make you seem unprofessional.

Adhere To the Right Formatting

Follow strictly any formatting instructions given by your future employer. Normally, a hiring manager expects to see a one-page cover letter. Don’t overdo it with irrelevant details. Use Arial or Times New Roman fonts with 1.5 spacing only when necessary

How To Write an Engaging Cover Letter

Now that you know the steps for writing a cover letter, here’s how to make it engaging to impress hiring managers.

1. Be Concise

Be concise without losing your key points. Forget jargon and complex language. A short and sweet cover letter is easier to focus on. It’s better to summarize your credentials in a way that is easily readable.

2. Highlight Key Points

Underline the key focal points of your cover letter, like your qualifications. Lay them out so the reader can see why you are a great fit. By emphasizing key points, your cover letter will be much stronger and more memorable.

3. Personalize Your Cover Letter

Customize your cover letter for the job title you’re applying for. Don’t write a general cover letter and submit it to all applications. Identify the details of the company within the body to demonstrate your interest and commitment. Adapting your cover letter shows that you have taken the time to look into the company. It makes it clear that you want the job.

Create Flawless Cover Letters With Smodin’s AI Writer

This guide has taught you what a cover letter is for and the key points you need to include. With all this in mind, you can ensure your cover letter captures the attention of most hiring managers. Keep the letter concise, focus on key points, and tailor it to the job ad and company as a whole. You can also apply some of our tips above to a cover letter video as well.

Smodin’s AI tool can help you write the perfect cover letter. You can input information on the company and job description to personalize it and impress hiring managers. You could even ask Smodin to generate a cover letter template for you.

With Smodin, you can showcase that you’re the right fit for a position. Create a high-quality cover letter that beats the competition!

Using AI to Generate Your Cover Letter: Tips & Prompt Examples

When you’re job searching, you want to stand out from the competition. One of the main ways you do that is through your resume and cover letter. And because both documents take time to fine-tine, your job search will take some time.

So, naturally, when you hear about a new way to create those documents more quickly and effectively, you’re interested! This interest, in part, explains why the buzz about artificial intelligence (AI) is growing daily. Suddenly, AI tools are popping up everywhere.

AI has been advertised as the best thing to hit job searching since the internet was born. At a glance, it makes sense. Why wouldn’t you delegate some of the more labor-intensive tasks, like writing cover letters, to AI? You can focus on building relationships and researching roles without spending quite as much time on your job application materials.

Still, you might feel hesitant to embrace AI—maybe you’re worried about the potential for job displacement, or perhaps you’re simply unsure how to use it effectively. Whatever the case, when approached thoughtfully, AI can be a powerful tool to help craft your job search materials.

However, there are some best practices and cautions to be aware of if you use AI to help write your cover letter .

How Can AI Help You With Your Cover Letter?

At this point, you’ve likely heard of AI, or at least the concept of AI creation tools, as the technology makes its way into nearly every aspect of modern life. Now, AI can contribute to your cover letters in some incredibly beneficial ways.

— Save Time and Boost Efficiency

Have you ever printed out a job description to painstakingly highlight the key elements? Sometimes the words flow, and other times, it feels like you’re trying to run through quicksand. When you finally do weave those keywords throughout your cover letter, you may second-guess that you’re focusing on the best elements.

AI technology can eliminate all of that—and in a fraction of the time. It’s actually mind-boggling how quickly AI can craft your first draft, an outline, or feedback. AI can help you overcome writer’s block and reduce the time spent agonizing over word choices and sentence structures.

— Maintain a Professional Tone and Style

Consistency and clarity are the dynamic duos of professional writing. And achieving both in three paragraphs or less can be daunting. AI can help you with that. Along with maintaining a consistent tone, AI can help you maintain a cohesive style and message throughout your cover letter .

Plus, if you’d like, it can be a fantastic editor. Not only can it spot typos and grammatical errors , but it can show you where your sentences wander or are a bit unclear.

— Boost Confidence

When you’re new to an industry or lack confidence in your writing skills, AI can offer suggestions and guidance on language and formatting . Submitting a polished cover letter can be an incredible boost, helping you interact with the recruiter differently.

In many ways, this makes AI a great boost to equity in the job search. For anyone who isn’t a native speaker or an avid writer, creating compelling cover letters is more attainable now.

— Share Knowledge

You can also use AI as a learning tool . Instead of using AI to write the cover letter you submit, you might use the example outputs to help you hone your writing abilities.

As you analyze the results, you might see opportunities for keywords and tailoring your writing that you missed previously. Noticing and addressing these things will make you a stronger applicant.

Choosing an AI Cover Letter Generator

Ready to explore the world of AI? You have a couple of options. Some job search-specific AI tools, like MyPerfectResume , can help you create a cover letter and a resume . Or, try a more generic AI software, such as the free ChatGPT.

— Job Search-Specific AI

There’s been an explosion in AI tools designed specifically for job searchers . They focus on resumes and cover letters and guide you on best practices and industry-specific standards. But you might find that they lack a creative element that you can find in more generic AI writing tools.

— ChatGPT and Other Generic AI Writers

From the free ChatGPT interface to more premium options, such as Jasper , AI writing software can adapt to a wide range of writing tasks .

Ready to tackle a personal branding blitz? You can get help with everything from your follow-up emails to your social media posts and LinkedIn profile . The writing can feel more creative and engaging, and you can utilize the tool for tasks beyond your resume and cover letter.

On the other hand, these tools can vary significantly from the best practices of a well-written cover letter. They also take a bit of learning to generate better outputs. Written content may also require more editing than you’d find with a targeted tool.

Tips for Writing an Excellent Cover Letter With Artificial Intelligence

Have you ever had a lovingly crafted pasta sauce—simmered for hours—creating an unforgettable symphony of flavors that explode in your mouth? A hastily thrown-together sauce you toss on some noodles a few minutes later can fill you up, but it will lack the richness and depth achieved with a bit of time and care.

Like your grandma’s marinara sauce, quicker isn’t always better when it comes to writing a cover letter. A well-crafted cover letter can evoke a connection with the hiring manager that a quick, AI-generated letter will lack. Embrace the process and take time to polish your submission.

FlexJobs Career Expert Keith Spencer cautions, “The text that AI produces will lack the style or tone of your typical writing , so you also want to review and revise the information it provides to make sure that it reflects your personal style more effectively, especially if using it to help you write a cover letter or email, which tend to include more of our personalized style than a resume might.”

— Maintain Best Practices

A strong cover letter can set you apart from other job candidates. You should still invest time in tailoring your cover letter to the job and your fit for the role. Start with research before you write your cover letter, noting the company’s culture, values, and mission. If possible, address the hiring manager by name and then connect the dots.

Show the hiring manager how your skills make you the best candidate. Combine the AI output with your personal experiences, writing style, and unique selling points . And be sure to edit and refine your wording so your brand is clearly conveyed in your messaging.

— Avoid Common Pitfalls

While AI tools offer many advantages, there are some pitfalls to be mindful of when using them for cover letter writing:

• Overreliance on AI-generated content : Remember—AI-generated content is a starting point, not the final product.
• Neglecting to proofread : AI-generated content may sometimes contain errors or awkward phrasings.
• Lack of customization : AI tools may not always generate content tailored to the specific job or company.

Spencer reminds job seekers that AI isn’t flawless : “AI can can be extremely helpful when it comes to writing a resume or cover letter, but it can sometimes make mistakes or grammatical errors, so it’s important to review the information it provides for accuracy before using it in your professional documents,” he says.

Understand the Basics of AI Cover Letter Prompts

If you’re using more generic software, such as ChatGPT, you’ll need to invest some time into learning how to generate better outputs . Users who approach the software like it’s a seasoned career coach will get disappointing results. Reframe how you “talk” to ChatGPT to get a stronger rough draft. The good news is that it doesn’t take too much time to level up your prompting skills.

According to Spencer, “Your interactions with ChatGPT will feel like a back-and-forth conversation, where you refine your requests or share information as you go along to help it improve the quality, accuracy, and relevance of the responses it provides.”

So, think of AI as an eager research assistant that wants to do a good job. AI won’t ask you questions when they don’t understand, so the more you clarify, the better they’ll be able to meet your needs. Fortunately, getting higher-quality writing with just a few tweaks is not hard.

How to Write an AI Cover Letter Prompt

The subject of AI prompting is too complex to fully explore here, but consider the following as a starting point:

• Purpose : Clearly state the goal or objective of the content you want the AI to generate. Many users find that telling the AI to “Act as [profession]” provides excellent context.
• Format : Specify the desired format or structure. You can say “cover letter,” but you might also try “introduction paragraph” or “conclusion paragraph.”
• Tone : Indicate the desired tone of your content. Play around with suggestions, like professional, creative, witty, etc.
• Length : Provide a guideline for the desired length of your cover letter. Specify either word count or paragraph count.
• Key points : List the main points or topics you want the AI to cover in the content.
• Audience : Briefly describe your target audience for the content. It might be helpful to specify their interests to help the AI gain more context.
• Examples : You can provide an example if you have previous cover letters you’re proud of. Let the AI know you’re providing an example that shouldn’t be included in the output.
• Include your resume : Provide ChatGPT or other generative AI with your resume and ask it to use the resume as the basis for the cover letter.

Example AI Cover Letter Prompt

Want to see this in action? Suppose you’re a bookkeeper. Instead of saying, “Please help me write a cover letter for a bookkeeper applying for a freelance job,” you should expand your AI prompt with more detail .

You might try something like the following prompt instead:

Act as a career coach. Write a cover letter for me, a bookkeeper, for a freelance job at [Company Name], a reputable accounting firm. The audience is the hiring manager at the firm, and the tone should be professional and concise, with a word count between 200-300 words.

Key points to consider are:

• Emphasize my experience in bookkeeping and financial management
• Highlight my proficiency in accounting software (e.g., QuickBooks, Excel)
• Showcase my attention to detail and accuracy in handling financial records
• Demonstrate my understanding of the accounting firm’s mission and values
• Explain how my skills and expertise will contribute to the firm’s success

Please include an example of a specific accomplishment and the accounting firm’s initiatives to help demonstrate my genuine interest in joining this team. 

Note that the personal accomplishments and the firm’s initiatives are simply placeholders for you to find inspiration. Another approach is to include your resume and the job description in your prompt to get a better feel for how you could weave those into your request.

Be specific, ask follow-up questions, and if something doesn’t flow, give targeted feedback about what’s off. This back-and-forth can be helpful as you learn to hone your message separately from the ChatGPT outputs.

Acknowledge Concerns and Misuse When Using AI to Write Your Cover Letter

Before you submit an AI-generated cover letter, it’s essential to note some concerns and best practices.

— Recognize That AI Doesn’t Know Your History

Are you excited about a job because it aligns with your experience, skill set, education, and goals? An AI-generated cover letter isn’t going to capture that. It simply isn’t you and doesn’t have all of your history. Your passion for the role is what can help you stand out.

For example, suppose you’re applying to a renewable energy company because your parents instilled in you a deep passion for conservation . AI doesn’t understand your backstory , which is a powerful way to highlight how your values align with the organization.

— Notice a Lack of Nuance

There’s a reason you may love working for a particular company or enjoy a certain role more than another one with the same title. Nuances between roles and organizations can be lost on AI , which isn’t a professional in your line of work. Therefore, it simply lacks the knowledge to understand the dynamics between postings.

Are you in marketing, for example? If you’ve worked in both B2B and B2C roles, you recognize the approach and strategies vary significantly between the two sectors. B2B might focus on building and maintaining long-term relationships, while B2C often seeks more immediate action as a launching point for the relationship. AI isn’t likely to understand the nuances between the two.

— Understand the Ethical Concerns

Some hiring managers view AI-generated cover letters as unethical or deceptive. You might be ruining your chance at the role you’re excited about. Software that analyzes writing for AI generation is developing at a rapid pace. It’s unlikely you’ll be able to beat it if you’re simply generating and submitting.

Not only that, but using AI to generate job search materials that are blatantly false can be grounds for dismissal . Even if you slip under the radar, AI can oversell your skills and abilities. You’re still the one who has to perform the work, and a job you’re not prepared to perform will be a daily struggle and could cost you the job in the long run.

But understanding AI concerns doesn’t necessarily mean ignoring the tool. There are many ways to use AI that don’t cross ethical boundaries. Consider AI a tool, rather than a replacement, and you might have a powerful new assistant in your job search.

— Beware of Typos and Incorrect Information

Have you seen some of the hysterical fibs that AI happily creates? Don’t rely on AI for total accuracy regarding research and facts. You need to fact-check and verify any AI-generated information , including grammar and typos. AI doesn’t necessarily understand all of the jargon, terminology, and acronyms you might encounter in your profession.

So, while some AI tools can be excellent editors, others require you to be very specific in your requests and may slow the process down.

Frequently Asked Questions About AI Cover Letters

Are you looking for a short and sweet answer to some common AI questions? Here they are.

1. Can AI generate a cover letter from scratch?

Well, you could , but it’s essential to remember that AI-generated content will be generic and must be corrected. While you could submit it as is, you’ll have a more robust submission if you review, edit, and personalize the content to ensure it is accurate and reflects your personality, experience, and goals.

2. How can I make my cover letter stand out when using AI?

Combine research and personalization to create a cover letter that snags the hiring manager’s attention. Ensure the language is concise, but edit the AI content to connect with the hiring manager and explain why you’re the best candidate for the role.

3. Will using AI to write my cover letter negatively impact my chances of getting hired?

Since you’re using AI-generated content as a foundation to properly edit, customize, and proofread, it shouldn’t negatively impact your chances of getting hired. On the other hand, some hiring managers view completely AI-generated cover letters as deceptive or unethical.

You should also note that, at the time of this writing, there is a lot of debate around the copyright that AI-generated content should have . Some legal experts argue that the output isn’t yours. Therefore, you don’t hold rights to it. Also, if you input your personally identifiable information into AI software , you may be unable to control who has access to it.

4. Are AI-generated cover letters more effective than traditional ones?

When used correctly, AI-generated cover letters can be as effective, if not more so, than traditional cover letters. AI tools can help you quickly create engaging and professional content, but the effectiveness ultimately depends on the effort you put into tailoring it to the role and your unique skills.

Utilize All of Your Job Search Tools

As a job seeker, it can sometimes feel like you’re battling overwhelming odds. When you discover a new tool that can streamline your job search, it’s worth taking a second look. AI is a fascinating new tool in the world of career development . But just like every tool in your belt, it’s only as good as the person using it.

Don’t let AI seduce you into replacing what makes you uniquely you . Instead, use AI to save time and establish a strong foundation to build upon in your cover letter .

Are you ready to land a flexible job that supports your career goals? FlexJobs can help! With new jobs listed daily in over 50 career categories, our jobs database has something for everyone. Take a tour to discover all of the career resources offered through a FlexJobs membership.

Do you need more job search support? As a member, you have full access to our entire suite of career resources, which includes our extensive jobs database and comprehensive learning library. Check out some additional resources in the FlexJobs Learning Center!

Don't forget to share this article with friends!

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Cover Letter Best Practices for Remote Jobs (Webinar Recording)

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Career Center

Cover letters.

Cover letters are a way to create a personalized statement that explains how you as the applicant meet the needs of the employer. This is about marketing yourself and telling your story. It goes with your resume, which is a summary of your experiences, skills and accomplishments. Each cover letter should be tailored to match the specific position and employer.

View videos about cover letters on our Youtube.

Cover Letter Samples

View sample Cover Letters .

Sections of a Cover Letter 

Personal contact info.

Required: Name, Address, Phone, Email Optional: LinkedIn, Online portfolio

Employer's Contact Info

Name, Department, Company, Address. If no specific person's name use position title or department name. If there is no known address, use an email address with city/state.

Try to address your cover letter to a person. If there is no specific name, use "Dear Search Committee,", "Dear Hiring Manager," or "To Whom it May Concern:"

Beginning Paragraph

Introduce yourself and express your interest in the position. Possible subjects include:

• Who you are - year in school, university, major.
• The specific job title.
• How you heard about the job and, if appropriate, the person who told you about it.
• Why you're interested in the position (be specific!).
• Why you're qualified. This should be a brief one sentence summary of why you are a good fit for the position (similar to a thesis statement).

Middle Paragraph(s)

Describe 1-3 of your experiences/projects that show your job-specific skills and qualifications. Make sure to:

• Show how you make a good fit with the position/organization.
• Focus on what you will bring to the organization and why they should hire you. Go into more detail then your resume - don’t just restate your bullets.
• Break up the paragraph into smaller sections if it is too big. Smaller paragraphs are more readable.

Ending/Summarizing Paragraph

Final interest and fit statement in which you:

• Include your availability, and how you will follow through with the application. Tell the reader what is the best way to reach you and how to reach you.
• Thank the employer for their consideration.
• Add any other practical remarks - e.g. if you have not completed a certification yet but are scheduled to take the exam, or if you will be relocating or will be visiting the area soon

Closing Signature

"Sincerely", "Best Regards", "Yours", Hand-written signature AND Typed name. Best to hand-write signature but if you are unable to scan document you can use script-like font instead

A cover letter is an important tool to use when applying for a job because it:

• Introduces you to the prospective employer
• Highlights your enthusiasm for the position
• Describes your specific skills and qualifications for the job or internship, and clearly explains why you are a good fit

You should always include a cover letter when applying for a job unless you are specifically told not to by the employer. We recommend that you write a cover letter after you have created your tailored  resume or  curriculum vitae (CV) for a particular position. When applying online and limited to uploading one document, you can create a single PDF document that includes both your resume and cover letter.

For advanced degree positions, see Developing Application Materials for Academic Jobs or Developing Application Materials for Non-Academic Jobs . 

Tips on Using AI for Cover Letters You can use AI to assist you, but you always want to create a specific, unique prompt and edit the results so that what you submit to the employer is in your authentic voice. AI is a helpful tool to use, but not meant to replace your own writing in job applications. See our recommendations for  incorporating AI for cover letters here.

• CV Templates Simple Professional Modern Creative View all
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• Cover Letter Builder

How to write an initial message to a hiring manager (with UK examples)

Make yourself memorable

Add to your application , ask any questions upfront , build a sense of rapport , lead with your main value , avoid fluff or too much information , use formal yet friendly language , always include a call to action .

Finding a new job can be a challenge. In fact, 10% of job seekers say that this experience is “very difficult,” according to a recent YouGov report . Of course, you need a great CV and killer cover letter, but it doesn’t end there. Sending a message to the hiring manager can give you the competitive edge. It’s a quick way to make your mark on them and ensure you stand out.

However, you can’t just send any message to the hiring manager. Getting the tone, content, and approach right is a must. Luckily, we’ve got you covered. In the following guide, we share expert-backed tips and advice for how to get this right, plus some examples for inspiration. 

Reasons to send a message to the hiring manager

Before you send a message to the hiring manager, let’s talk about why it matters. You don’t want to send a message for the sake of it. However, there are some truly valid reasons to get this right. Here are the benefits of going the extra mile: 

Hiring managers review tons of CVs and meet loads of candidates. If you want to increase your chances of landing a job, it’s important to make the right first impression. Sending the hiring manager a message makes you more memorable. When they are filling the next role, you want to make sure that your name is fresh in their mind for all the right reasons. 

Want to add some supplementary information? Messaging the hiring manager is a great way to bolster your application. Make sure that your note adds true value to your application. You can do this by including results-based points and backing up each claim you make with evidence. 

Before you apply for a specific role , you might have some questions in mind. If that’s the case, sending a message to the hiring manager is the answer. You can outline any queries you have and get the answers that you need. This approach will save you time and energy, should you find out that this vacancy is not a good match for your needs. 

Your personality matters more than you imagine. Creating an authentic connection with the hiring manager is a smart way to increase your chances of landing your next job. In your message to the hiring manager, do your best to build a sense of rapport. That way, when your potential new boss is considering applications, you will be at the top of the list. 

Examples of how to message the hiring manager

Now that you understand why you should send this message, let’s talk about what you should say. As we will cover in these examples, there are different times when you should send a message to the hiring manager. Check out our short message to the hiring manager sample for each of these instances.

Pre-application message to hiring manager example:

Dear Mr. Jenkins, 

I hope that this message finds you well. Having worked in the sales sector for 10+ years with a 70% customer retention rate, I am certain I would be of real value to Hereford Motors. 

I understand you will be announcing a senior sales vacancy in the coming month and I will be applying for the role through the formal stream. In the meantime, I wanted to introduce myself and share my LinkedIn profile for your consideration. 

I look forward to learning more about the position soon. 

Kind regards, 

Gemma Simons 

[LinkedIn Profile]

Message after applying for a job example:

Dear Mrs. Dereks, 

I hope this message finds you well. I recently applied for the position of senior leader at CGS Inc. and wanted to reach out to express my enthusiasm for this vacancy. 

With a proven track record of results training new recruits and more than seven years of experience in management, I am certain I can fulfil the expectations of this role. 

Should you require any additional information, please don’t hesitate to reach out. Looking forward to hearing from you. 

Daniel Grahams 

Speculative message to hiring manager example:

Dear Mr. Gilmore, 

I hope this message finds you well. I’m a recent journalism graduate who graduated with honours and has been published in the Metro and iPaper. I am now seeking my first staff writer position. 

As an avid reader of the Tribune, I have been impressed by the publication’s standard of journalistic integrity and dedication to well-researched, hard-hitting features. As such, I am reaching out to enquire about any entry-level vacancies you may have. 

I would love the opportunity to speak with you about this matter and share some recent clippings. Looking forward to hearing from you. 

Jennifer Jones 

Message to a hiring manager you’ve met example:

Dear Mr. Lancaster, 

I hope this message finds you well. Having watched your insightful talk at the MADE Festival and had the pleasure of speaking to you briefly afterwards, I wanted to reach out. 

I am getting in touch to register my interest in the marketing intern role you mentioned. As a recent marketing and communications graduate, I am eager to hone my skills with the right company. I am well-versed in the latest marketing principles, social media advertising, and content marketing. I believe I could add real value to this upcoming position. 

Please let me know what the formal application process entails. Thank you for your time and I look forward to hearing from you soon. 

Jeff Nicholls

Follow-up message to hiring manager example:

Dear Mrs. Carlos, 

I hope this message finds you well. I am writing to express my gratitude following my recent interview for the team supervisor position. It was nothing short of a pleasure to learn more about the work that Hyland Hires does. 

I want to take the opportunity to further elaborate on my experience, as we did not have time to cover it during the interview. At my previous employer, I held a 86% success rate in placing new workers in long-term positions. My current manager can attest to this track record and is more than happy to provide a reference upon request. 

Looking forward to hearing from you soon. 

Sam Sanders

How to write a message to hiring manager: tips 

Ready to start working on your message to the hiring manager? Before you start typing, there are some final things you should consider. Take a look at our expert tips below: 

Remember, this message should strengthen your application. With that in mind, you need to lead with your main value. What are you bringing to the table? Specific achievements can back up claims that you make in this message. For example, you could add some statistics that prove your value or include specific numbers that do the same.

Spoiler: the hiring manager doesn't have time to read an epic letter. When writing this message, you should keep it short and sweet. It may be a case of drafting the message to the hiring manager and then editing it back. Take out any sentences or phrases that don’t add anything.  

The language that you use makes an impression on the reader. Since this is a formal correspondence, you need to use formal language. However, as we’ve already mentioned, you’re trying to build a sense of rapport with the hiring manager. For that reason, it’s important to use approachable language that draws them into the conversation. It may take a few attempts to get this right, but the end result is worth your time and energy.

Towards the end of your message to the hiring manager, include a call to action. This could be a line encouraging them to reach out to you for more information, for example. This sentence lets the hiring manager know that you are eager to hear from them. It also ends the communication on a positive foot which shows that you are optimistic about the future. 

Key takeaways 

Writing a message to the hiring manager is a nifty way to get their attention. However, you should make sure that your message has a point. In this guide, we’ve shared everything you need to know about perfecting this art along with some examples. Use them as inspiration when it comes to writing your message to a hiring manager. 

Looking to get ahead of the competition? We’ve got you covered. Check out our CV builder tool and effortlessly create a stellar application in a matter of minutes.

Redirect Notice

Biosketch format pages, instructions, and samples.

A biographical sketch (also referred to as biosketch) documents an individual's qualifications and experience for a specific role in a project.  NIH requires submission of a biosketch for each proposed senior/key personnel and other significant contributor on a grant application. Some funding opportunities or programs may also request biosketches for additional personnel (e.g., Participating Faculty Biosketch attachment for institutional training awards).  Applicants and recipients are required to submit biosketches

• in competing applications for all types of grant programs,
• in progress reports when new senior/key personnel or other significant contributors are identified, and
• to support prior approval requests for changes in senior/key personnel status and changes of recipient organization.

NIH staff and peer reviewers utilize the biosketch to ensure that individuals included on the applications are equipped with the skills, knowledge, and resources necessary to carry out the proposed research. NIH biosketches must conform to a specific format. Applicants and recipients can use the provided format pages to prepare their biosketch attachments or can use SciENcv ,  a tool used to develop and automatically format biosketches according to NIH requirements.

Biosketch (Fellowship): Biographical Sketch Format Page - FORMS-H

Biosketch (non-fellowship): biographical sketch format page - forms-h.

• How to Apply — Application Guide
• Format Attachments (fonts, margins, page limits, and more)
• Research Performance Progress Report (RPPR)
• Create your biosketch here!