powerpoint presentation for sharing

How to share your Microsoft PowerPoint presentation on a Mac, PC, or web browser

• It's easy to share a PowerPoint presentation on your Mac or PC app.
• You can also share a presentation if you use the online version of PowerPoint.
• Sharing a presentation can help you collaborate with friends or coworkers.
• Visit Business Insider's Tech Reference library for more stories .

When creating Microsoft PowerPoint presentations for work or school, it's often necessary to collaborate with others on your projects.

Thankfully, it's easy to share a PowerPoint presentation no matter what version you use. The process looks fairly similar on both Mac and PC programs, as well as on the online version that can be accessed from any web browser. The online option is helpful if you don't have the Microsoft Office program downloaded to your desktop.

For all of these options, you can add a collaborator (which operates similarly to sharing Google Slides ) or opt to send your file as a presentation or PDF via email. There are also alternative methods, such as sending via social media.

Here's how to share a presentation.

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Sharing a presentation on the PC version of PowerPoint should look similar on most computer types. The following steps and accompanying photos detail the process on a Samsung Chromebook.

1. Open the PowerPoint presentation you wish to share on your PC.

2. Click the "Share" symbol in the upper right hand corner of the screen. This should give you the option to share either the full document or just the current slide.

• If you prefer to add a collaborator instead (similar to Google Slides functions), you will need to click the orange button to save a copy of the file to your OneDrive. 

3. Choose how you'd like to share the document or slide as an attachment. You can choose to send an email via Outlook or as a message via Zoom, for example.

Additionally, when you first launch the program, you can also find a "Share" tab on the left hand side. This will provide you with the same options for sharing a file.

How to share a PowerPoint Presentation on a Mac

1. Open the PowerPoint presentation on your Mac desktop or laptop.

2. Click the "File" tab in the top left corner. 

3. Select "Share" from the dropdown menu. This will grant you the option to either send or copy a link to share, send the file as a presentation or PDF, or manage access to a shared file. Select whichever option you'd like and follow the directions to add contact information.

• If you wish to manage access and add collaborators, you will have to make sure the file has been uploaded to your OneDrive before proceeding. (If it hasn't, PowerPoint should prompt you to do so at this time.)

4. Sending the file as an email is the most common choice. Selecting this option will automatically open a new draft with the file attached. (Be sure to select "Send PDF" if you'd prefer it to send as a PDF file instead of as a presentation.) Add an address, subject, and body text before sending.

You can also share a presentation by clicking the "Share" button in the upper right hand corner. (This is similar to how it appears on a PC.)

This option is extremely helpful as it provides all of your possible options in a single pop-up. Enter a name or email address (along with an optional message) to send the document. 

You can change the permissions settings at the top before clicking "Send," "Copy Link," or "Mail" to share your work. Click "More Apps" to browse additional options, such as sending via social media or text message. Lastly, you can select "Send a Copy" to send as a traditional attachment.

How to share a PowerPoint presentation on a web browser

You can access PowerPoint online on either a Mac or PC, as long as you have your login information for Microsoft Office. Regardless of what browser you prefer to use, the steps to share a presentation are exactly the same.

1. Log in to your Microsoft Office account on your preferred web browser and open the presentation you wish to share.

2. Click the "Share" button in the upper right hand corner of the screen.

3. This will open a pop-up in the center of the page. Enter a name or email address (along with an optional message) to send the document. You can change the permissions settings at the top before sending the link by clicking the "Send" or "Copy Link" option. (Those who have followed these steps on a Mac will recognize that it looks similar.)

Additionally, when you open the main menu, you can click the "Share" tab on the left hand side. This will allow you to invite others to edit the presentation or embed the presentation for a blog or website. 

If you are looking to embed online, this will open a different pop-up that will generate a code for you. Select the dimensions desired and then paste the text as needed. Click the "Close" or "X" buttons to minimize the window.

Related coverage from  Tech Reference :

How to embed a youtube video into your microsoft powerpoint presentations using a mac or pc, how to convert a powerpoint to google slides in two different ways, how to convert google slides to a powerpoint presentation in 4 easy steps , how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow, how to download and access microsoft powerpoint on your mac computer.

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How to collaborate on a microsoft powerpoint presentation.

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Quick Links

Sharing a presentation, collaborating on a presentation.

PowerPoint has some useful features that allow others to make edits or leave feedback on your presentations. You can even coauthor a presentation in real time if you have a  Microsoft 365 (formerly Office 365) subscription. Here’s how to collaborate with others in PowerPoint.

Before others can work on a presentation with you, you have to share it with them . To do so, open the presentation you want to share, and then click "Share" in the top-right corner.

Related: How to Share Things from OneDrive

A banner will appear in front of your presentation. The first thing to note is the "Share" section. Here, you’ll see the two methods for sharing the presentation, and anyone with whom you've already shared it.

With the "Invite People" method of sharing, you can do the following:

• Type the email addresses of those with whom you’d like to collaborate.
• Leave a note for the recipients.
• Assign Read and Write or Read-Only permissions.
• As an extra layer of security, select whether you want recipients to have a Microsoft account .
• Share your presentation.

If you choose the "Get a Link" option instead, assign Read/Write or Read-Only permissions to whoever receives the link, and then click "Create Link."

Your link will appear.

Once your link has been created, you can share it with whoever you want to collaborate with on your presentation. Keep in mind that anyone who has this link can access your presentation with the privileges you’ve assigned, so be careful who you share it with.

Once you’ve shared your presentation, it’s time to start collaborating. There are several useful tools that make collaboration more efficient. We'll go over them below, so be sure to take full advantage of them.

Who’s Working Where?

PowerPoint shows you who is currently viewing or editing a presentation, as well as which part of it they're working on. When someone's working on a presentation with you, you'll see a thumbnail with that person's name in the top-right corner.

Click the thumbnail to see who it is and which slide he or she is editing. If you want to go to that slide, click "Go to Location."

You'll see the section of the slide on which the other person is working.

You can also see where the other person is at any time in the slide thumbnail view on the left.

Related: How to Collaborate on Documents in Real-Time in Office 2016

Leave Comments for Others

You can also leave comments for the other people you're collaborating with to read at their convenience. To leave a comment, highlight text or an object, and then click "New Comment" in the menu that appears.

Type your comment in the text box, and then click the Arrow icon to leave it.

The next time this person is working on the presentation, she'll see a Message Bubble icon on the slide that contains the comment.

To read a comment, click "Comments" in the top-right corner.

To reply to a comment, just type your response in the text box, and then click the Arrow icon.

Premium Features

PowerPoint also has a few premium features available for collaborators. One of these is real-time chat. Just click the thumbnail of the person you want to chat with, and then select "Chat" from the menu that appears.

This isn't a good replacement for comments, though. No one else can see your chat, and it's deleted as soon as you close the file.

Related: How to Get Microsoft Office for Free

Another neat premium feature is version history. PowerPoint 365 stores every version of your slideshow. This means you can go back and view, restore, and/or download older versions it.

To access this feature, click "File," click "Info" in the pane that appears, and then choose "Previous Versions." This option will be grayed out if you aren't a premium subscriber, though.

Overall, good collaboration on any project boils down to communication. PowerPoint makes this easy for both normal and premium subscribers, although some methods are more streamlined than others.

• Microsoft Office
• Microsoft PowerPoint