How to Present PowerPoint Slides in Microsoft Teams
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A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.
In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.
Method 1: Share Screen
Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:
![sharing presentation microsoft teams Click Share in Microsoft Teams](https://static1.makeuseofimages.com/wordpress/wp-content/uploads/2023/09/1-click-share-2.jpg)
- A red border appears around your desktop, indicating you're sharing your screen.
![sharing presentation microsoft teams Launch PowerPoint slideshow while screen sharing in Microsoft Teams](https://static1.makeuseofimages.com/wordpress/wp-content/uploads/2023/09/3-launch-slideshow-2.jpg)
- Present your PowerPoint slideshow.
![sharing presentation microsoft teams Stop screen sharing PowerPoint presentation in Teams](https://static1.makeuseofimages.com/wordpress/wp-content/uploads/2023/09/5-stop-sharing-2.jpg)
Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.
Method 2: Share PowerPoint Window
If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:
![sharing presentation microsoft teams Click Share and Window and Microsoft Teams](https://static1.makeuseofimages.com/wordpress/wp-content/uploads/2023/09/2-click-window-2-updated.jpg)
- A red border will appear around your PowerPoint window, indicating you're sharing just that window.
- Launch your slides in slideshow mode and start presenting.
- Open the Microsoft Teams window and click Stop sharing when you're done presenting.
Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.
However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.
Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.
Method 3: Use PowerPoint Live
Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:
- You can easily adjust the font size of your slide notes to make them more readable.
- To navigate between slides, simply click on the corresponding thumbnail.
- You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
- Use the Standout layout to place your camera feed on the slide without the background.
- Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .
Here's how you can use PowerPoint Live to share your presentation:
- When it's your turn to present, click Share .
![sharing presentation microsoft teams Open PowerPoint Live in Microsoft Teams](https://static1.makeuseofimages.com/wordpress/wp-content/uploads/2023/09/7-powerpoint-live-2.jpg)
- When you're done presenting, click Stop sharing in the top toolbar.
The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.
Your Audience's View When Using PowerPoint Live
In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).
![sharing presentation microsoft teams PowerPoint Live Audience view](https://static1.makeuseofimages.com/wordpress/wp-content/uploads/2023/09/other-audience-view-version-2.jpg)
This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.
By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.
Deliver a Seamless Presentation Experience in Microsoft Teams
Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.
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The Ultimate How To Guide for Presenting Content in Microsoft Teams
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/pexels-photo-3761509.jpeg?w=656&h=300&crop=1)
Sharing / presenting content in Teams meeting is at the same time simple but is also has some options available that may not be known enough by everyone. This guide lets you get started and dive deeper what happens when you share your window, document or desktop in Microsoft Teams.
This article will be updated when there are new features or based on feedback.
Updated 22.3.2021 Presenter View section.
Community: I am happy to add Mac and iOS screenshots into the article as well if someone is willing to collaborate & provide them. 😎💪
Teams Desktop: sharing a screen (Windows)
Opening the sharing with Microsoft Teams Desktop (in the New Meeting experience mode).
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-33.png?w=857)
This opens the Share Tray. From it you can choose to start sharing
- Your Desktop (Screen share)
- Specific application (Window)
- Whiteboard application: either Microsoft Whiteboard (natively with Microsoft 365) or available 3rd party Whiteboards
- PowerPoint document
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-34.png?w=1024)
TIP: When you choose to share something using Teams Desktop you can choose to include your computer sounds to meeting. This is a must-have option if you are playing music or video to your participants. You can not toggle this on later – you need to choose this when you start sharing.
When you choose to include computer sound included with the sharing you need to have configured the speaker for computer and Teams meeting to be the same one.
If you have multiple monitors available for your Microsoft Teams you can choose any of those displays.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-35.png?w=316)
And you have the sharing open. Shared area is marked with red rectangle around it. You will find the more smaller Teams meeting control window in one of your desktops – and if you have the camera on it will show the video.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-36.png?w=337)
But more importantly you can use that small window to control camera, audio or sharing (ending it with one press). Or you can click on the small window (not on meeting toolbar) and it will expand back to the full size.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-37.png?w=1024)
You can use that same icon to stop sharing in the expanded window.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-38.png?w=731)
Tip: If you have two screens available you should consider presenting your PowerPoint presentation so that you share the external screen and project your presentation there (PowerPoint – Slide Show – Monitor). Share that external screen to Teams meeting so you can be sure that whatever you show in that screen it is shown to attendees. Just check that your second screen is not a ultra-wide display or 8k (or preferably even 4k) because the content is going to be tough to read and view by attendees. FullHD screen works the best here.
Tip2: when you are presenting PowerPoint in external screen (and sharing that to Teams meeting) do they advantage of inking and pen if you are using a device with touch screen (like Surface)!
Tip3: if you have an embedded video in your PowerPoint and you use screen/display sharing to present it to the audience: Don’t forget include computer sound with your share!
Teams Desktop: sharing a PowerPoint
You can choose from your recent PowerPoint documents in the list
- A PowerPoint document you opened or edited in Microsoft Teams (in a team you belong to) or in your OneDrive
- Browse for more
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-39.png?w=618)
This list of sharing PowerPoints is causing often some big questions. PowerPoints will appear in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.
Browse-option lets you choose a PowerPoint from your OneDrive or from your computer.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-40.png?w=338)
What this one lacks is the ability to choose a file from a team you belong to.
TIP: Use OneDrive syncing to have an easy access to files in the most relevant teams you belong to .
Once you are sharing the PowerPoint you can see it in the presenter view mode! This feature is generally available ! This makes it easy to do presentations using Teams – without having to have a PowerPoint desktop app open at the same time. Seems to work only on Teams Desktop with new meeting experience mode at the moment.
The presented area (PowerPoint) is shown surrounded with a red rectangle.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-42.png?w=1024)
Updated 22.3.2021. There are other controls in this as well for jumping between slides and accessibility controls.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/03/image-114.png?w=1024)
I have a another article diving deeper to Presenter view in here !
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/06/2021-06-15_8-26-52.png?w=474)
NEW: PowerPoint Live has now laser pointer and inking capabilities. Read about them here !
Once the presentation is shared you can move back and forth easily with arrows in the screen.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-47.png?w=301)
Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable (arrows for other participants will be disabled). Private viewing is enabled on default.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-11.png?w=1024)
Note: if you are a presenter in the meeting where a PowerPoint is shared to you can take control of the shared PowerPoint to advance slides. This does not ask for any confirmation and the feature is really useful when you have multiple presenters who use the same slide deck. Just be careful that everyone else are not presenters – or they know not to touch it.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-45.png?w=619)
You will get a warning that someone has taken the control and can easily take it back.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-44.png?w=1024)
Whoever is in control of the presentation has also the control to disable/enable private viewing mode. As can be seen in the picture above (with Take control) the eye is missing and arrows are greyed out: this means someone else than you have the control and they have disable the private viewing.
Note: When you share PowerPoint to a meeting this way participants can click links you have in your presentation. Thank you Joe for this reminder!
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-82.png?w=772)
If you add a online video to your presentation your participants can activate that on their own as well. It is good also to note that if you hit “play” it doesn’t reflect to attendees (=they need to play the video themselves)
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-84.png?w=1024)
Teams Desktop: sharing a Whiteboard
When you choose Microsoft Whiteboard from the Share Tray you are taken directly to the Whiteboard view. Everyone who is in the same organization as you are (the situation in January 2021) can co-author the Whiteboard with you. Once you are done you can Stop presenting (middle top screen) or share something else.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-41.png?w=1024)
Teams web client: sharing a screen (Microsoft Edge)
Sharing looks a bit different when you are using Teams web client. Sharing is available in (new) Microsoft Edge and Google Chrome browsers. The toolbar is hovering on top of the meeting. From the toolbar you can open the share tray.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-2.png?w=713)
When you have the share tray open you can choose to share something of following
- Desktop (Screenshare)
- A specific PowerPoint document
- Whiteboard: either Microsoft Whiteboard or Freehand (3rd party).
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-3.png?w=1024)
- Entire screen
- Application window (a specific application only)
- With Microsoft Edge you have option to choose a selected, specific, tab
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-4.png?w=601)
When(if) you have multiple monitors it is easiest to just share a one of them: it makes the sharing really simple and easy to manage: anything on that display is shared.
If you don’t have multiple monitors then you might want to just share a single application.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-5.png?w=606)
This is useful when you want to show something specific that runs in it’s own application but you can not share anything else on your screen.
Note: Teams is not in the list (not even on blurred ones) and nor is Spotify or ToDo. Not every application can be shared with this.
Note2: you can not share desktop audio to the meeting using Teams web client.
And the last option is to share a selected Edge tab – and if you have multiple Edge profiles open you can share from any of those by clicking the desired Edge active and choosing the tab.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-6.png?w=604)
In my example I chose to share one of my screens. You don’t get much feedback – you just click on the screen and hit Share. In one of your screens you will have this toolbar:
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-7.png?w=743)
You can end sharing using either that toolbar or you can navigate to your web Teams meeting and choose Stop sharing from the toolbar there.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-8.png?w=719)
Teams web client: sharing a PowerPoint
This list of sharing PowerPoints is causing often some big questions. PowerPoint presentations will be in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-9.png?w=1024)
Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable. Private viewing is enabled on default.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-12.png?w=446)
Whoever is in control of the presentation has also the control to disable/enable private viewing mode.
Teams web client: sharing a Whiteboard
Sharing a Whiteboard is initiated simply by choosing Microsoft Whiteboard (or Freehand or other available 3rd party application) from the share tray.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-15.png?w=1024)
I have found out that sometimes when you start sharing Microsoft Whiteboard to the meeting using Teams web client it doesn’t do anything. The solution is to try again.
Once the Whiteboard opens you can work on it normally – or choose to open it in the Whiteboard app to have a broader set of tools available.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-16.png?w=1024)
When you are done you can choose the “Stop presenting” that is hovering on the left bottom area (left of meeting toolbar).
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-17.png?w=838)
Teams mobile: sharing a screen
Were you aware that you can also share content using your mobile device? I have examples and screenshots using a Android device but these also work with iOS – the user interface might be slightly different.
You initiate the sharing via … menu selection in the mobile to open the list of options
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-18.png?w=591)
You choose Share and you get to choose what to share
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-19.png?w=475)
Yes – you can share your mobile device screen to the meeting. This is really useful if you have a application you want to show or train to others.
You may have to adjust settings to turn on allowing Teams to display over other apps.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-21.png?w=552)
After that one you may have reshare the screen. And you get the next warning.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-22.png?w=475)
And your screen is now shared. You can see the red block that lets you know what are of your mobile device screen has been shared.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-24.png?w=472)
And if you pull down notifications area you have option to return to Teams meeting (if you have been using some other app) and there is also the notification that you are sharing your screen.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-25.png?w=573)
When you are done sharing you can return to Teams meeting and then choose to Stop presenting.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-26.png?w=589)
Teams mobile: sharing a PowerPoint
Sharing a PowerPoint works really well on Teams mobile! It is in fact even better than the version in other clients.
You start by imitating the sharing (as with screen share) and choosing the PowerPoint instead. You get a screen:
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-27.png?w=473)
From this screen you can choose to browser thought
- A PowerPoint presentation from any Team and channel you belong to!
- Choose a PowerPoint presentation you opened or edited most recently (as you notice compared to other examples that this isn’t 1:1 in sync.. There are differences so that is why I am really happy that you can browse through Teams for sharing)
Once you have selected the PowerPoint to present it is very straight forward from that moment.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-28.png?w=473)
Using Teams mobile you can also take control of a PowerPoint someone else is presenting (if you are a presenter in the meeting). This means that you can participate in a multi-presenter meeting quite easily by using just your mobile device and Teams!
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-29.png?w=604)
You will get a warning before you take the control – in case you pressed Take Control accidentally.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-30.png?w=579)
Teams mobile: sharing a photo or video
Follow the steps laid out earlier and instead of screen or PowerPoint you select this time a picture (from device’s picture gallery) or a video (using device’s video camera). Since sharing a picture is very straight forward I use the video instead as example.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-31.png?w=473)
You get to see a preview of video first. You can switch to other camera (front/back usually) & position the device properly and once you are ready you just hit Start presenting .
And when you are done you can press on “Stop presenting” to end your video feed.
![sharing presentation microsoft teams](https://mymetaverseday.com/wp-content/uploads/2021/01/image-32.png?w=473)
This video is different from showing your own video using Camera icon the meeting toolbar. Instead of being a attendee video this one is shown in the shared area for every participant in the meeting. This is useful when you have something in the same room/space that you want to share to others in the meeting. Possible use cases: a model on table, physical whiteboard, view from the window, interviewing someone, view in the outside, …
Best practices from my experience
The way I use to share content when in Microsoft Teams meetings is
- I share one of my screens (I have three screens so this is a natural choice for me). This way I know what is being shared all the time since I always share the same screen (the one in the middle, my camera is on top of that screen). Be careful what you drag to the shared screen. This is the way I share my PowerPoint presentations (projecting the presentation to the shared screen)
- If you have a touch-screen device (like Surface-laptop) you should use pen/inking to enhance the presentation experience. This also works when you are sharing the external screen & presenting from touch-screen device: make your presentation stand out!
- Prepare the content you share in advance. Open PowerPoints, apps, browsers etc so you don’t have to spend any time with them when you are live.
- Share your screen early rather than later. This will give you time to reshare.
- When doing a presentation with multiple persons using just the PowerPoint deck share it directly to Teams meeting so you can switch between speakers easily. With the new Presenter view -support this is now a good option.
- Make use of Teams features: Put everyone but real presenters else as attendee so they can’t start sharing their screen accidentally – and you can hard mute them as well. Use meeting options -setting before they join in.
- When people complain they don’t see the share: check that you are actually sharing your screen. If someone is seeing your share and some others not: those who can’t see your share need to leave and rejoin the meeting. Sometimes restarting your sharing can fix that issue too but usually the issue is in the participant end.
- I rarely use application / window -sharing.
- Sharing a video in Teams meeting (or in Live event) is usually ok but you can expect some quality drop – especially if you have a lower bandwidth. Have a backup link to the video available. People seem to struggle more with videos embedded inside a PowerPoint.
- Use Windows Focus Assist and Teams Do Not Disturb mode so you don’t get any unwanted popups on your shared screen. Microsoft Teams will also have a upcoming feature (currently usable in public preview) that let’s users to choose if Teams notifications do their own “toast” (pop-up banner) or do they go directly to Windows notification area (honoring the Focust Assist setting).
- Use Teams Desktop version + new meeting experience when possible. Check that you have the latest version.
More information or different view into this?
Check out Microsoft Support article about Sharing content in Microsoft Teams meetings .
I hope you have enjoyed this guide and it has provided to be useful. Please do drop a comment from below if you have any questions or you want to send me greetings!
Sharing is Caring! #CommunityRocks
Aiheeseen liittyy.
Published by Vesa Nopanen
Vesa "Vesku" Nopanen, Principal Consultant and Microsoft MVP (M365 and AI Platform) working on Future Work at Sulava. I work, blog and speak about Future Work : AI, Microsoft 365, Copilot, Microsoft Mesh, Metaverse, and other services & platforms in the cloud connecting digital and physical and people together. I have about 30 years of experience in IT business on multiple industries, domains, and roles. View all posts by Vesa Nopanen
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Home Blog PowerPoint Tutorials How to Share a PowerPoint Presentation on Microsoft Teams
How to Share a PowerPoint Presentation on Microsoft Teams
![sharing presentation microsoft teams How to Share a PowerPoint Presentation on Microsoft Teams](https://cdn.slidemodel.com/wp-content/uploads/01-how-to-share-powerpoint-on-microsoft-teams-cover.png)
In recent years many remote meeting tools like Microsoft Teams and Zoom have become the norm for regular remote meetings. If you’re new to Microsoft Teams, the chances are you are still finding your way around various options. One of the most common questions a Microsoft Teams newbie might ask is how to share PowerPoint on Teams.
What is Microsoft Teams?
Microsoft Teams is a messaging app by Microsoft for online collaboration and remote meetings that comes integrated with Microsoft 365. It provides a real-time workspace where end users can collaborate via chat, Teams Channels, Live calls, etc. Microsoft Teams also integrates with other Microsoft products like PowerPoint and OneDrive, enabling instant file sharing via the cloud.
Why use Microsoft Teams to Present Your PowerPoint Presentations?
Many organizations use Microsoft Teams for online collaboration and remote meetings. Organizations with integrated Microsoft products like its Windows operating system, Microsoft Office, and Azure Active Directory prefer Teams as the primary internal and external communication app. Organizations use Microsoft Teams to provide secure accounts to employees, with two-factor authentication and data encryption. These accounts are integrated into the Active Directory, providing scalability and control for IT administrators to offer people within an organization an online collaboration platform that can be securely used within the limits of the organization’s data protection policies.
While there are many alternatives to Microsoft teams, such as Zoom and Google Meet, the integration of teams with other Microsoft products, such as Azure, Microsoft Office apps, and OneDrive, makes it attractive within a secure enterprise environment.
How to Present PowerPoint in Teams?
How to present your PowerPoint slides on Microsoft Teams, let us tell you there are at least two methods for sharing presentations. This includes sharing a PowerPoint file directly and presenting your slide deck before one or more meeting participants, or perhaps PowerPoint templates or Google Slides templates to help a colleague design a slide deck.
How to Attach and Share Your PowerPoint Slides on Teams
To share a PowerPoint file on teams, go to an ongoing conversation or meeting window and click Attach files . This will provide you with the option to either fetch a file via OneDrive or from your device. This option can be used for sharing PowerPoint files and other types of files, such as documents, spreadsheets, videos, compressed files, etc.
![sharing presentation microsoft teams Upload a PowerPoint file to a Microsoft Teams chat](https://cdn2.slidemodel.com/wp-content/uploads/01_uploading-a-powerpoint-file-to-microsoft-teams.png)
When sharing a file, you can add a message optionally before hitting Send .
![sharing presentation microsoft teams Sharing a PowerPoint presentation to Microsoft Teams via chat](https://cdn.slidemodel.com/wp-content/uploads/02_how-to-share-a-powerpoint-presentation-on-microsoft-teams.png)
The recipient and the sender can download the file, open it in a browser, or copy the file link for further sharing.
![sharing presentation microsoft teams Opening a shared PowerPoint file via Microsoft Teams chat](https://cdn.slidemodel.com/wp-content/uploads/03_open-a-powerpoint-presentation-in-microsoft-teams.png)
How to Present Your PowerPoint Slides on Teams
Method #1: use the share button in powerpoint.
You can also directly present your slide deck via Microsoft Teams by sharing your screen to start a Live presentation during a remote meeting instantly. Suppose your organization uses Microsoft Teams regularly. In that case, the chances are you will be using it for presentations during remote meetings; therefore, it’s essential to know how to use the screen-sharing option to present online.
![sharing presentation microsoft teams Locating the share screen button for Microsoft Teams videocalls](https://cdn2.slidemodel.com/wp-content/uploads/04_share-a-powerpoint-presentation-during-a-microsoft-teams-call.png)
Method #2: Share Screen to Present a PowerPoint Presentation
Another way to present a PowerPoint presentation on Teams is by sharing the screen with your audience. If you share your screen, this will show the audience whatever is visible on the entire screen on your device.
![sharing presentation microsoft teams Sharing a Screen in Microsoft Teams call to show a PowerPoint presentation](https://cdn.slidemodel.com/wp-content/uploads/05_share-screen-in-microsoft-teams-to-show-a-powerpoint-presentation.png)
Pros of sharing your screen with the audience to present a presentation:
- It is easier to activate
- You can easily switch to other windows besides the PowerPoint presentation and also share them with the audience
Cons of sharing your entire screen on Teams for presenting:
- If you have confidential data in other windows, you may want to avoid switching the windows and keep only the Slideshow window in front.
- You may accidentally switch to other windows, and your audience can lose focus of the presentation.
Method #3: Share PowerPoint Window to Present Your Slides
If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.
![sharing presentation microsoft teams Selecting window to share in Microsoft Teams](https://cdn.slidemodel.com/wp-content/uploads/06_sharing-a-powerpoint-presentation-in-microsoft-teams-as-a-file.png)
5 Features to Make the Most from Your Microsoft PowerPoint Presentation Sharing in Teams
Microsoft Teams offers a wide array of features that make it a robust remote meeting and online collaboration app since it leverages the full force of Microsoft 365 and other Microsoft products.
1. Translate Slides into a Different Language
This is a private feature that individuals can use to translate slides in their language instantly. As a presenter, you can ask your audience to use this feature if they deem it convenient to help bridge a gap that might exist due to a language barrier.
Slides can be viewed in a different language via More actions > Translate Slides . From the drop-down list, you can pick a preferred language.
![sharing presentation microsoft teams Translating PowerPoint slides from English to Spanish during a Microsoft Teams call](https://cdn2.slidemodel.com/wp-content/uploads/07_translating-slides-from-a-powerpoint-presentation-during-microsoft-teams-call.png)
2. Use Live Captions
Microsoft Teams supports Live Captions / Closed Captions (CC) to help persons with disabilities, including those suffering from hearing impairment. Closed Captions can also be helpful for people to translate or view text in a preferred language.
Turn on Live Captions: To enable Live Captions on Teams, go to More options > Turn on live captions . Translate Spoken Language: To translate Live Captions, go to Captions settings > Change spoken language .
![sharing presentation microsoft teams Turning on Live Captions in Microsoft Teams call](https://cdn2.slidemodel.com/wp-content/uploads/09_turning-on-live-captions-on-microsoft-teams.png)
Turn Off Live Captions: You can turn off Live captions anytime via More actions > Turn off live captions .
![sharing presentation microsoft teams Turning off Live Captions during Microsoft Teams call](https://cdn2.slidemodel.com/wp-content/uploads/10_turning-off-live-captions-on-microsoft-teams.png)
3. View Slides in High Contrast
Viewing slides in high contrast on Teams can have several benefits. For example, it helps you focus on the content and is also helpful for people with visual impairment. To configure your slides to appear in high contrast, follow the steps below:
1. Launch your PowerPoint presentation.
2. Click on the Present tab at the top of the window.3. Go to More action > View slides in high contrast .
![sharing presentation microsoft teams High Contrast mode in Microsoft Teams](https://cdn.slidemodel.com/wp-content/uploads/11_view-slides-in-high-contrast-mode-microsoft-teams.png)
4. Annotate your Slides in Real Time
Like any standard remote meeting app, Microsoft Teams also provides a number of handy annotation options to help you make the most out of your PowerPoint presentations. You can click on Start annotation when sharing your full screen during presentations to start annotating slides.
Powered by Microsoft Whiteboard, this powerful feature enables one or more meeting participants or the presenter to annotate presentations. It can also be a helpful feature when you’re looking to collaborate online during a Live presentation.
5. Pop Out the Window
You can separate the presentation window from the Teams window to make it easier to work with the two. This feature can be handy when working with multiple monitors or separating the two windows from uncluttering your screen. You can use this option by clicking on the Pop-out option from the toolbar during a screen-sharing session.
![sharing presentation microsoft teams Pop-out windows mode in Microsoft Teams](https://cdn.slidemodel.com/wp-content/uploads/12_visualizing-shared-powerpoint-presentation-file-in-microsoft-teams-call.png)
How to Stop Presenting on Teams
When presenting your slide deck, you can also present your PowerPoint presentation using any view, be it as a SlideShow or in Normal view. Once you’re done presenting, click Stop Presenting to conclude your session. Furthermore, you can also choose to enable or disable your camera and computer sound when presenting your slides.
![sharing presentation microsoft teams How to share a PowerPoint presentation in Microsoft Teams using PowerPoint web edition](https://cdn.slidemodel.com/wp-content/uploads/13_screen-sharing-in-microsoft-teams-using-powerpoint-web.png)
To turn off screen sharing during a remote meeting, you can click Stop Sharing .
![sharing presentation microsoft teams Locating the Stop Sharing button in Microsoft Teams](https://cdn.slidemodel.com/wp-content/uploads/14_stop-sharing-button-in-microsoft-teams.png)
Present in Teams Button in PowerPoint is Missing. How to Fix it?
Some users might have used the Present in Teams option to share a PowerPoint presentation during a meeting. Suppose you are wondering why the Present in Teams button in PowerPoint Presentations is missing. In that case, this option isn’t available for anyone using the free version of Teams, as only users with a paid subscription, such as a Business Standard or Business Premium Plan. Furthermore, you must share your PowerPoint presentation with OneDrive to use this option. To use the Present in Teams option, upload your PowerPoint presentation to OneDrive. You can do this via File > Save As > OneDrive .
![sharing presentation microsoft teams Upload a presentation to OneDrive via PowerPoint](https://cdn.slidemodel.com/wp-content/uploads/15_upload-powerpoint-presentation-to-one-drive.png)
Once done, the Present in Teams button will become available to instantly launch your presentation for sharing during a Teams call.
![sharing presentation microsoft teams Present in Teams button available in PowerPoint](https://cdn.slidemodel.com/wp-content/uploads/16_locating-the-present-in-teams-button-powerpoint.png)
5 Tips to Make your Presentation a Success on Microsoft Teams
Presenting PowerPoint in Teams can require being mindful of a number of things. This includes accounting for brevity to ensure your presentation does not take more than its designated time, using slides that are suitable for remote meetings. Below is a list of 5 tips to make your presentation successful using Microsoft Teams.
1. Check Your Audio and Video Settings
One of the most annoying problems faced during remote meetings is technical failures such as no or low audio quality. This becomes even more annoying when the meeting organizer or a presenter during their session faces the issue, wasting precious time. This is why you must check your audio and video settings beforehand to ensure everything works correctly. If you need to play a video during your session, make a test call with a colleague and get feedback if the sound and video quality are up to the mark.
2. Make Sure Your Slides are Clear and Concise
Presentations delivered via Microsoft Teams will often take place during scheduled remote meetings. This means that you will have to account for the designated time given for your session, which is why you must ensure that your slides are clear and concise.
3. Use Animations and Transitions Sparingly
Since remote meetings will be attended by participants using different types of computers and mobile devices, some animations and transitions might not be suitable. This is because they can cause Teams to slow down, or the slides might not display appropriately via screen sharing. For example, 3D animations , GIF animations , and objects with elaborate PowerPoint animated sequences might cause issues when displayed via Teams.
4. Keep Your Slides on Topic
One of the banes of remote meetings is how a discussion can go off-topic very quickly. This is why it’s best to ensure that your slides remain focused on the topic and additional discussions are discouraged during the presentation session.
5. Use Team Members’ Names Sparingly to Call Out Specific Points
Calling out team members for their opinion or advice during a remote meeting can quickly lead to a very lengthy and off-topic discussion. This is why it’s best to call out team members’ sparingly. If you have been using Teams or other remote meeting apps long enough, you would have learned by now that for some topics, it’s best to ask participants to schedule a separate meeting so that the ongoing discussion remains on track.
Other Issues to Troubleshoot while presenting a PowerPoint presentation on Microsoft Teams
Someone has already set up Teams for your organization’s error
If you’re using a premium subscription for Microsoft Teams managed by your organization’s IT team, you might get an error when logging in to Teams. In such a case, you might get the following error:
“Someone has already set up Teams for your organization.”
If you see the error message mentioned above, this means that your account isn’t ready yet, and you need to contact your organization’s IT team to ask when your account might be ready for use.
We’re sorry–we’ve run into an issue error.
Another prevalent issue is when the following error message appears:
“We’re sorry–we’ve run into an issue.”
This is a generic message, and usually, it can be resolved by clicking the Restart button that appears below the error. In case the issue isn’t resolved after restarting the Teams app, ensure your Internet connection is working. More often than not, the issue is associated with the Internet connection. If the issue persists, you can clear your cache , reinstall Teams or contact your IT support team. The error can also occur if there is an outage affecting Microsoft products or if there is a configuration issue for Microsoft 365 accounts associated with your organization.
Final Words
Using Microsoft Teams to share a presentation file is easy enough. However, when presenting a PowerPoint presentation in Teams, you must decide how to present your slide deck. If you need to switch back and forth between your slides and another document, spreadsheet, or browser window, it might be best to share your entire screen. However, if you wish to focus only on the slide deck, sharing your Window can help you avoid sharing the rest of your screen with the audience.
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How to share a presentation on microsoft teams.
Do you want to share a presentation on Microsoft Teams ? We’ll take you through the steps of sharing your PowerPoint slides with ease!
- Log into Teams and locate the channel or chat .
- In the message box, click the “Attach” button .
- Select “File” from the drop-down menu and upload the presentation.
- Now everyone can access it.
There’s more! Did you know you can present your slides directly in a meeting?
- Navigate to the meeting or start a new one.
- Click the “Share” button and select “PowerPoint” .
- Present in a window or share a file. This helps participants follow along.
Make your presentations more engaging by using live captions . This is helpful for those with hearing difficulty and those in noisy environments.
Promote active participation from your audience. Use features like annotations and highlighting tools which emphasize key points and gather feedback. This encourages teamwork and productivity.
Overview of Microsoft Teams presentation sharing
Sharing presentations on Microsoft Teams ? It’s a breeze! Just select the file you want to share & who you want to share it with – and you’re good to go. Plus, real-time editing capabilities enable multiple users to work on the same presentation simultaneously. You can even present slides directly from Teams, making collaboration faster and easier. To optimize viewing quality, make sure to adjust resolution settings. There you have it – seamless information exchange and team productivity in no time!
Step 1: Accessing the Microsoft Teams platform
To share a presentation on Microsoft Teams, you must access the platform first. It is key for successful collaboration and communication between your team. Follow these simple steps to easily access Microsoft Teams and begin sharing presentations!
- Go to the Teams website in your web browser.
- Enter your email address and password.
- Click “Sign In”.
- On the dashboard, click “Join or create a team” on the left.
- Choose a team from the list or enter a code from your team leader.
- To create a new team, click “Create Team” and follow the prompts.
- After joining/creating a team, you have access to Teams’ features.
- Use different channels and tabs to interact with your team and locate files.
- To share a presentation, go to the “Files” tab in a channel and upload the PowerPoint.
Don’t miss this opportunity to engage with your team using Microsoft Teams. Communicate, exchange ideas and share presentations quickly and easily. Start sharing now!
Step 2: Starting a presentation sharing session
- Log into your account with the Teams app.
- Pick the channel you’ll share your presentation to.
- Look for the “Share” button at the bottom of the chat window.
- Select the presentation file you wish to share with “Browse teams and channels”.
- Once you’ve chosen the file, click “Share” to start the sesh.
- Navigate your slides with the provided controls.
Make sure everyone has access to the presentation. Plus, Teams offers collaboration features like annotating and questioning through chat.
Pro Tip: Check your internet connection’s stable before you start the presentation sharing session. No interruptions!
Step 3: Choosing the sharing options
When it comes to sharing presentations on Microsoft Teams, choosing the right option is key. Here’s how to do it:
- Click the “Share” button at the bottom of the meeting screen.
- A pop-up window will appear with several options – select “PowerPoint” to share a presentation.
- Next, decide whether you want to share your entire desktop or just a single window. This lets you control what the participants see.
- Finally, click “Share” to start sharing your presentation.
Remember to double-check that your presentation looks good before you continue with the meeting.
Furthermore, Microsoft Teams offers extra features such as annotation tools and letting people edit documents simultaneously – this boosts collaboration and involvement during presentations.
Did you know that Microsoft Teams is now one of the most popular collaboration tools for businesses? Its easy-to-use interface and many features make it great for remote working.
Step 4: Sharing the presentation
Sharing a presentation on Microsoft Teams is crucial for efficient collaboration with your team. Follow these steps to easily share and engage your audience:
- Get Ready: Make sure your presentation has all the content and visuals you need. This helps others understand your message.
- Open Teams: Launch the Teams app on your computer or use the web version. Sign in with your details to access the workspace.
- Join/Start Meeting: Join an existing meeting or start a new one. Sharing presentations is usually done in meetings with discussion and collaboration.
- To share the entire PowerPoint, select “PowerPoint”.
- To share slides or other documents, choose “Browse”.
- Teams has extra options like Slide Show mode or sharing single application windows.
- Engage Participants: Choose the sharing method, file, or slides. Click “Share” to start presenting. Participants view your presentation in real-time. They can ask questions or give feedback via chat or audio.
Follow these steps for successful collaboration on Microsoft Teams. Be prepared, use appropriate sharing methods, and engage your audience.
Step 5: Navigating and presenting the slides
Want to know how to smoothly move through slides on Microsoft Teams? Here’s the step-by-step guide:
- Press the “Share” button at the bottom of your screen to start presenting.
- Use the arrows on your keyboard or click the navigation buttons to go back and forth between slides.
- If you need to jump to a specific slide, select the “Go to slide” option and enter the number.
- To end presentation mode, click the “Stop presenting” button at the top of your screen.
Plus, use shortcuts like “B” to black out your screen and “W” to display a whiteboard. This helps keep the presentation on track.
A funny thing happened to a colleague presenting slides on Teams. Instead of advancing to the next slide, they clicked an emoji reaction. This caused a lot of laughter. It’s a great reminder to double-check actions when navigating virtual slides.
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Step 6: Ending the presentation sharing session
To finish the Microsoft Teams presentation-sharing session, do these steps:
- Click on the presentation screen to go to the meeting controls.
- Find the ‘Stop Presenting’ button at the top of the screen. Then click it.
- A pop-up will appear. It’ll ask if you want to stop presenting. Click ‘Stop Presenting’ again to confirm.
- The presentation sharing session will end. You’ll go back to your regular view of the meeting.
- You can stay in the meeting or leave.
Remember, ending the presentation-sharing session doesn’t mean you have to leave the meeting. You can still talk with others and contribute to discussions before you finish.
Pro Tip: Before you finish the presentation-sharing session, make sure all the points are covered and all questions or concerns are answered. This will help everyone finish the session on a good note.
Share presentations on Microsoft Teams for simple, efficient results! Just follow the steps outlined in this article. Showcase your work, collaborate, and ensure everyone’s on the same page.
- First, upload the file to the platform. Select “Share” and choose the presentation from your files. You can share your entire screen or just a specific window. This lets you control what participants see.
- Navigate through slides smoothly. Make sure participants see each slide clearly. Use presenter view and annotations. Use laser pointer tools for clearer communication.
- Microsoft Teams also offers a recording feature. If you want to share with those who weren’t able to attend or review later, you can record the meeting. Everyone will have access to the presentation.
Start sharing today and experience seamless communication!
Additional tips and troubleshooting guidelines
- Double check the sharing settings. Ensure you enabled the right permissions on Microsoft Teams before the presentation. It will let everyone view and interact with it without issues.
- Optimize your internet connection. Stable and reliable internet is needed for successful presentation sharing. Use a wired network or strong Wi-Fi to avoid interruptions.
- Be mindful when sharing your screen. Close any unnecessary applications or tabs. This will reduce distractions and maintain a professional atmosphere.
- Remember, attention to detail is key when presenting on Microsoft Teams. Consider the tips and troubleshooting guidelines. This will help you deliver a seamless and engaging presentation.
- Technical issues may occur despite preparation. Remain calm and try restarting the app or checking compatibility. If nothing works, contact the support team for assistance.
Let me tell you a story. A colleague had a crucial sales pitch through Teams. His PowerPoint slides didn’t display properly. He had taken our tips into account and switched to screen sharing mode. He was able to deliver his pitch using alternative tools within seconds. This shows the value of flexibility and quick thinking in overcoming challenges while presenting on Microsoft Teams.
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Tip: Show PowerPoint slides
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PowerPoint Live in Teams gives both the presenter and audience an inclusive and engaging experience, combining the best parts of presenting in PowerPoint with the connection and collaboration of a Microsoft Teams meeting.
Tip: Are you an audience member? Jump down to learn more about how you can interact during the presentation.
Presenter view
Present your slides.
![sharing presentation microsoft teams PowerPoint Live sharing file options](https://support.content.office.net/en-us/media/3534f27a-27c1-44fa-ad8f-83abd65351da.png)
If you're in PowerPoint for the web, select Present > Present in Teams .
Your slides will appear in the Teams meeting, with your Notes next to them.
Navigate through the slides
![sharing presentation microsoft teams Navigation arrows in PowerPoint Live](https://support.content.office.net/en-us/media/9d40ba8f-ff96-4f18-9ba5-19842fa20f24.png)
Use the navigation arrows to go forward and backward.
Use the thumbnail strip to jump ahead or backwards.
Select Go to slide to see a grid view of all slides in the presentation. Select one to jump to it.
Stay connected to the audience
One of the benefits of using PowerPoint Live to present instead of sharing your screen is that you have quick access to all your meeting tools you need to engage with the audience and to read the room in one view. This is especially true if you’re presenting from a single screen.
Turn Chat on or off to view what your audience is saying.
See audience reactions and raised hands in real-time.
Change the Layout of your presentation and choose how your live camera feed appears in your presentation, like Standout or Cameo . It helps the audience read your non-verbal cues and keeps them engaged.
Use the Laser pointer , Pen , Highlighter , or Eraser to clearly reference items on your slides.
Audience view
As an audience member, you’re able to personalize your experience without affecting anyone else. Try these options to find what works best for you:
![sharing presentation microsoft teams Select Sync to Presenter, next to the navigation arrows](https://support.content.office.net/en-us/media/aa94bac0-2bcd-4b6a-9416-71b322d13de4.png)
Note: If presenters don't want people to be able to independently navigate through a PowerPoint file they are sharing, use the Private view toggle to turn it off.
Click any hyperlink on slides to get more context right away.
Interact with videos on slides to adjust the volume or jump to a timestamp and consume it at your own pace.
Use a screen reader to get full access to the slide content.
![sharing presentation microsoft teams Select Translate slides](https://support.content.office.net/en-us/media/3e382409-3f68-4da6-83cd-cfae86fdebbc.png)
Switch to a high contrast view to make the slides easier to view if you have low vision. Select More options > View slides in high contrast .
Your viewing experience will be at a higher fidelity, letting you see crisp text and smooth animations. PowerPoint Live also requires significantly less network bandwidth than typical sharing, making it the b est option when network connectivity is a problem.
Independent magnifying and panning
You can zoom in and pan on a presentation slide without affecting what others see. Use your mouse, trackpad, keyboard, touch, or the Magnify Slide option as applicable.
To zoom in or out on a slide, do any one of the following:
Hover over the slideshow and pinch or stretch on trackpad.
Pinch or use the stretch touch gesture (on a touch-enabled device).
Press the + or – keys.
Hover over slide, hold down Ctrl key and scroll with mouse wheel.
In the More Actions menu, click the + or – buttons.
To pan around your slide, do any one of the following:
Press the arrow keys.
Click and drag using a mouse.
Click and drag on a trackpad.
Use one finger to touch and drag (on touch-enabled device).
When done zooming and panning, press Esc to reset your screen.
Learn more about PowerPoint Live
Important:
PowerPoint Live is not supported in Teams live events, CVI devices, and VTC devices.
If you're using Teams on the web, you’ll need Microsoft Edge 18 or later, or Google Chrome 65 or later, to see the presenter view.
Presenter view is hidden by default for small screen devices but can be turned on by selecting More options below the current slide and then Show presenter view (or by selecting the sharing window and then pressing Ctrl+Shift+x).
Meetings recordings won’t capture any videos, animations, or annotation marks in the PowerPoint Live session.
When you share from Teams, the PowerPoint Live section lists the most recent files you've opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting. Their access permissions to the file outside of the meeting won't change.
If you select Browse and choose to present a PowerPoint file that hasn't been uploaded to Teams before, it will get uploaded as part of the meeting. If you're presenting in a channel meeting, the file is uploaded to the Files tab in the channel, where all team members will have access to it. If you're presenting in a private meeting, the file is uploaded to your OneDrive, where only the meeting participants will be able to access it.
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Aug 12, 2024
Enhanced presenter and attendee experience with the expanded gallery view in Teams
Teams Public Preview team
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Hi, Microsoft 365 Insiders! We’re excited to share that you can now use new expanded gallery view options for minimized meeting window.
Enhanced presenter and attendee experience with the expanded gallery view in Teams
The minimized meeting window is an essential part of Teams as it allows you to continue using Teams while you’re in a meeting. When you minimize the meeting window, it becomes a smaller window at the top of the app. This lets you keep track of meeting activity by seeing more participants videos (including their reactions and raised hands), as well as a preview of your own video. This helps you stay informed and engaged throughout the course of the meeting, even when you need to minimize the active meeting window. You can quickly return to the meeting by using the view switcher controls in the upper-right corner or double clicking the smaller window.
The expanded gallery view for minimized meeting window is now available. The existing single-tile meeting view for attendees, which shows the active speaker, has been enhanced with the option to expand to a gallery view which shows up to 4 meeting participants and a Me Video tile.
![sharing presentation microsoft teams Expanded gallery view](https://office-insider-media.azurefd.net/media/2024/08/Large-Gallery_2.png)
How it works
![sharing presentation microsoft teams View switcher](https://office-insider-media.azurefd.net/media/2024/08/Large-Gallery_1.png)
Tips and tricks
- Using the expanded gallery view, you can:
- See more participants in the current meeting (up to 4).
- Be aware of raised hands from participants and be able to lower them.
- See reactions from participants.
- Directly mute noisy participants.
- See a preview of your own video.
- Receive relevant in-meeting notifications.
- Access relevant controls such as toggle AV modalities.
- Leave the meeting from the call monitor.
- When you are screensharing, the presenter meeting window appears in expanded gallery view by default, showing up to 4 participants in the meeting, a preview of the content being shared, and the presenter video, if the camera is active.
![sharing presentation microsoft teams Expanded gallery view](https://office-insider-media.azurefd.net/media/2024/08/Large-Gallery_4.png)
Availability
To use these new features, you must be a member of the Teams Public Preview or Microsoft 365 Targeted release and use the new Teams client for Windows or macOS. Other meeting participants aren’t required to be members of the Teams Public Preview.
To enable your Teams client for the Public Preview, IT administrators must enable Show preview features in their update policy. Learn more
For Targeted release, global admins can go to the Microsoft 365 admin center and give access to a select set of individuals or the entire organization. Learn more
Feedback
We want to hear from you! Select Settings and more > Help in the top right corner of the Teams app, and then select either Give feedback or Suggest a feature to share your thoughts about this feature.
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- Tips and guides
5 ways Copilot can help you start the school year
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Empowering secure and seamless learning: Multifactor authentication without a smartphone
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Explore new AI features in Learning Accelerators
Explore by audience, ai in education.
Discover the limitless potential of AI to optimize resources, streamline tasks, and personalize learning experiences, empowering students and educators alike.
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- Education trends
Explore insights from the AI in Education Report
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Kickstart your school’s AI journey with the Microsoft Education AI Toolkit
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Meet your AI assistant for education: Microsoft Copilot
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New study shows improved reading scores by using Reading Progress
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Khanmigo for Teachers: Your free AI-powered teaching tool
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- Customer stories
University of Sydney: Building custom AI solutions with Azure OpenAI
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Extend summer learning with a free game from Microsoft
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Boost summer literacy skills with Reading Coach
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Five tips for IT teams to enhance school cybersecurity this summer
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Seven standout moments from ISTELive 24
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The University of South Florida implements Microsoft Copilot to streamline workflows and unleash campus-wide innovation
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Enhancing Copilot for Microsoft 365 and Microsoft Education
Ai in education brings opportunity to life.
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Enhancing Productivity with Microsoft Office Tools
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In today’s fast-paced business environment, efficiency and productivity are key to staying ahead of the competition. One of the most effective ways to enhance productivity is by leveraging the powerful tools available within Microsoft Office. These applications are not just basic word processors or spreadsheet programs—they are comprehensive business tools that, when used effectively, can significantly boost your organization’s productivity. At AdvantEdge Training & Consulting, Inc. , we specialize in helping professionals maximize the potential of Microsoft Office tools to achieve greater efficiency and success.
The Power of Microsoft Office in Boosting Productivity
Microsoft Office is a suite of applications designed to handle various business tasks, from document creation and data management to communication and collaboration. Each application within the suite offers unique features that, when fully utilized, can streamline workflows, improve communication, and enhance overall productivity.
Microsoft Excel: Your Data Management Powerhouse
Microsoft Excel is more than just a tool for creating spreadsheets. It’s a powerful data management and analysis tool that can help businesses make informed decisions quickly. Excel’s advanced features, such as PivotTables, VLOOKUP, and data visualization tools like charts and graphs, allow users to analyze large datasets, identify trends, and present data in a clear, actionable format.
With the right training, employees can learn how to automate repetitive tasks using Excel’s macros, saving valuable time and reducing the potential for human error. By mastering Excel , businesses can turn raw data into meaningful insights that drive strategic decisions and improve overall efficiency.
Microsoft Word: Streamlining Documentation and Communication
Microsoft Word remains the go-to tool for creating professional documents, but its capabilities extend far beyond basic word processing. Features like mail merge, document collaboration, and real-time editing can significantly enhance communication within a team or with clients.
Mail merge, for example, allows businesses to personalize bulk communications, such as newsletters or marketing materials, efficiently. The collaboration features in Word make it easy for multiple users to work on a document simultaneously, ensuring that everyone is on the same page and reducing the need for back-and-forth emails.
Microsoft PowerPoint: Creating Impactful Presentations
Microsoft PowerPoint is a critical tool for creating engaging and professional presentations. With its wide range of templates, design tools, and multimedia capabilities, PowerPoint enables users to craft presentations that not only inform but also captivate their audience.
For businesses, mastering PowerPoint means being able to deliver pitches, training sessions, and reports that are clear, concise, and visually appealing. By using advanced features like animation, transitions, and data visualization, presenters can communicate complex ideas in a way that is easy to understand and memorable.
Microsoft Outlook: Enhancing Communication and Time Management
Microsoft Outlook is more than just an email client; it’s a comprehensive tool for managing communication, scheduling, and tasks. Outlook’s calendar feature allows users to schedule meetings, set reminders, and manage their time effectively. The task management feature helps users keep track of their to-do lists and ensures that nothing falls through the cracks.
By integrating Outlook with other Microsoft Office tools, businesses can streamline communication and improve time management across the organization. Learning how to fully utilize Outlook’s features can lead to better organization, more effective communication, and increased productivity.
Microsoft Teams: Facilitating Collaboration and Remote Work
In today’s increasingly remote work environment, Microsoft Teams has become an essential tool for collaboration. Teams integrates seamlessly with other Microsoft Office applications, providing a platform for chat, video meetings, file sharing, and collaborative document editing.
Teams enable employees to work together effectively, regardless of their location. By using Teams, businesses can maintain productivity and collaboration in a remote or hybrid work environment, ensuring that projects stay on track and communication remains clear.
Professional Development with Microsoft Office
At AdvantEdge Training & Consulting, Inc., we believe that professional development is key to unlocking the full potential of Microsoft Office tools. Our training programs are designed to help professionals at all levels improve their skills and use these tools more effectively.
Through our hands-on training sessions, employees can learn how to automate tasks in Excel, create impactful presentations in PowerPoint, manage communications in Outlook, and collaborate efficiently using Teams. By investing in professional development, businesses can empower their employees to work more efficiently and contribute more effectively to the organization’s success.
Why Choose AdvantEdge Training & Consulting, Inc.?
With years of experience in training and consulting, AdvantEdge Training & Consulting, Inc. is dedicated to helping businesses enhance productivity through the effective use of Microsoft Office tools. Our expert trainers offer customized training solutions that address the unique needs of your organization, ensuring that your team can leverage these tools to their fullest potential.
We provide both in-person and virtual training options, making it convenient for businesses of all sizes to access our services. Whether you’re looking to upskill your team, improve workflows, or drive business success through better use of technology, we’re here to help.
Unlock the full potential of Microsoft Office tools and take your business productivity to the next level. Contact AdvantEdge Training & Consulting, Inc. today to learn more about our training programs and how we can support your professional development needs.
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Building Effective Teams with Microsoft Teams
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Present your slides. If you're already in a Teams meeting, select Share and then under the PowerPoint Live section, choose the PowerPoint file you're wanting to present. If you don't see the file in the list, select Browse OneDrive or Browse my computer. If your presentation is already open in PowerPoint for Windows or Mac, go to the file ...
Start presenting content. To present content in a meeting, select Share in your meeting controls. Then, choose to present your entire screen, a window, a PowerPoint file, or a whiteboard. Note: If you're using Teams on the web, you'll be able to share your screen only if you're using Google Chrome or the latest version of Microsoft Edge.
Present your slides. If you're already in a Teams meeting, select Share and then under the PowerPoint Live section, choose the PowerPoint file you're wanting to present. If you don't see the file in the list, select Browse OneDrive or Browse my computer. If your presentation is already open in PowerPoint for Windows or Mac, go to the file ...
In this article I am using the Teams app in Windows 10. The seven options are: Share your entire screen/desktop. Share the Slide Show window. Share the editing window with a clean look. Run the Slide Show in a window and share that window. Use the PowerPoint sharing option in Teams. Use Presenter View to show the audience your slides while you ...
If you're leading a presentation and need to share your PowerPoint slides during a Microsoft Teams meeting, here's how: • Once your meeting is active, select...
PowerPoint Live transforms your presenting experience - only in Microsoft Teams. PowerPoint is used around the world to share compelling stories—from personal to professional. As the world shifted to working remotely, we all faced new challenges presenting without a live audience. Reading the room, seeing people's expressions, and natural ...
If you need to present in an online meeting, you can show your PowerPoint slides right from a Microsoft Teams meeting.If you're a presenter:1. Select Share c...
Method 2: Share PowerPoint Window. If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how: Click Share and select Window when it's your turn to present. Enable Include computer sound if you have a video or to share and select your presentation from the list.
Opening the sharing with Microsoft Teams Desktop (in the New Meeting experience mode). This opens the Share Tray. From it you can choose to start sharing. ... PowerPoints will appear in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join.
Give the feature a try next time you need to present in a Teams meetings: Join a Teams meeting or an ad-hoc Teams call. Open your presentation in PowerPoint for Windows. Click the Present in Teams button in the top right corner. Scenarios to try. Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below. As a presenter:
In this step-by-step tutorial, learn how to best present Microsoft PowerPoint slides in Microsoft Teams.⌚ Timestamps0:00 Introduction1:58 Example of the prob...
Make your presentations more impactful by sharing them directly in Microsoft Teams meetings. This guide covers everything from preparing your slides to prese...
Learn how to share PowerPoint Slides in Microsoft Teams the correct way. There are different ways to present your PowerPoint slides in a Teams meeting. In th...
Use a presenter mode. After your meeting starts, at the upper-right corner of Teams, select Share content to choose a Presenter mode and other options. Meeting presenter modes and options. Under Presenter mode, choose the mode that you want. Also, be sure that your camera is turned on. Before starting the presentation, select Customize and ...
Method #3: Share PowerPoint Window to Present Your Slides. If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Sharebutton and select your screen or window to share.
Try it! In Microsoft Teams, you can show your desktop, a specific app, a whiteboard, or a presentation in a meeting. Select Share content and choose if you want to share your computer audio. Select what you want to share: Screen lets you show everything on your screen. PowerPoint Live lets you share a PowerPoint presentation.
Step 6: Ending the presentation sharing session. To finish the Microsoft Teams presentation-sharing session, do these steps: Click on the presentation screen to go to the meeting controls. Find the 'Stop Presenting' button at the top of the screen. Then click it. A pop-up will appear. It'll ask if you want to stop presenting.
Hit Share and then copy that direct link. Now, back in PowerPoint, I'll follow the same steps from earlier. Click insert, then Online Video and I'll paste in that URL from Stream, hit Insert again, and then stretch it to cover the full size of the slide, and then I'll try it out.
We are a large hospital, all Microsoft organization on MS 365, Windows 10, MS Teams is loaded on PC. I am the Organizer. I have had NO problems with my guest speakers sharing their slides. And everyone can see my slides. I open my meeting (on PC company loaded application on desktop), I hit the share button.
To share sound from your computer: Select Share in your meeting controls. Turn on the Include sound toggle. When you share, all audio from your computer, including notifications, will be heard by participants in the meeting. Note: Teams and your computer need to be set to the same speaker. Adjust your computer's audio output in your system ...
When sharing a Powerpoint presentation in Microsoft Teams using Powerpoint Live, it may sometimes open an incorrect or previous version of the file, even if you have made recent amendments and saved the file with a new name. Here are some steps and considerations to ensure the most recent version of your PowerPoint file is shared: Ensure Proper ...
Present your slides. If you're already in a Teams meeting, select Share and then under the PowerPoint Live section, choose the PowerPoint file you're wanting to present. If you don't see the file in the list, select Browse OneDrive or Browse my computer. If your presentation is already open in PowerPoint for Windows or Mac, go to the file ...
Glad to help you here. According to my test, you can only do that if you are presenting by sharing your desktop. If you choose to share the PowerPoint presentation using the Teams PowerPoint sharing functionality, it is unfeasible to share pointer at the same time. Hope above information helps. Regards,
Not only do we use MS Teams for our corporation, we also use it for our Toastmaster Clubs in house. When we do our Toastmaster Speeches I would love to be able to use a SWAY presentation for the speech, but I can't find out how to do so -- other than "sharing my screen" which doesn't allow you to see the meeting participants at the same time.
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As the Teams administrator, I'm tasked with figuring out how to do this efficiently. I've been exploring various options and came across the settings.json files in the Teams directory. However, I couldn't find a specific setting in these files that directly controls the Teams layout view (e.g., switching to List view).
Dear Alan Pena, I hope this email finds you well. I wanted to provide you with an update regarding the issue you have reported to us. We are currently reproducing the issue from our end and find some possible resolution as quickly as possible.
By Microsoft Education Team With new advancements in AI happening faster than ever before, you might be wondering how you can use these tools in your classroom to save you time and energy. Educators worldwide are making strides to understand and integrate AI into their work and often find it to be a valuable tool.
Hello Members,I'm trying to get Copilot to use the organization's template, but it's not working. It seems unable to apply the template.Link: Use your..
Microsoft Teams: Facilitating Collaboration and Remote Work. In today's increasingly remote work environment, Microsoft Teams has become an essential tool for collaboration. Teams integrates seamlessly with other Microsoft Office applications, providing a platform for chat, video meetings, file sharing, and collaborative document editing.