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Simple Steps to Make a PowerPoint Presentation
Last Updated: July 23, 2024 Fact Checked
Creating a New PowerPoint
Creating the title slide, adding a new slide, adding content to slides, adding transitions, testing and saving your presentation.
This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 4,335,887 times. Learn more...
Do you want to have your data in a slide show? If you have Microsoft 365, you can use PowerPoint! PowerPoint is a program that's part of the Microsoft Office suite (which you have to pay for) and is available for both Windows and Mac computers. This wikiHow teaches you how to create your own Microsoft PowerPoint presentation on a computer.
How to Make a PowerPoint Presentation
- Open the PowerPoint app, select a template and theme, then like “Create.”
- Click the text box to add your title and subtitle to create your title slide.
- Click the “Insert” tab, then “New Slide” to add another slide.
- Choose the type of slide you want to add, then add text and pictures.
- Rearrange slides by dragging them up or down in the preview box.
Things You Should Know
- Templates make it easy to create vibrant presentations no matter your skill level.
- When adding photos, you can adjust their sizes by clicking and dragging in or out from their corners.
- You can add animated transitions between slides or to individual elements like bullet points and blocks of text.
![how to do presentation program Step 1 Open PowerPoint.](https://www.wikihow.com/images/thumb/d/d1/Create-a-PowerPoint-Presentation-Step-1-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-1-Version-5.jpg)
- If you don't have a Microsoft Office 365 subscription, you can use the website instead of the desktop app. Go to https://powerpoint.office.com/ to use the website version.
- You can also use the mobile app to make presentations, though it's easier to do this on a computer, which has a larger screen, a mouse, and a keyboard.
![how to do presentation program Step 2 Select a template.](https://www.wikihow.com/images/thumb/7/72/Create-a-PowerPoint-Presentation-Step-2-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-2-Version-5.jpg)
- If you don't want to use a template, just click the Blank option in the upper-left side of the page and skip to the next part.
![how to do presentation program Step 3 Select a theme if possible.](https://www.wikihow.com/images/thumb/a/a2/Create-a-PowerPoint-Presentation-Step-3-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-3-Version-5.jpg)
- Skip this step if your selected template has no themes available.
![how to do presentation program Step 4 Click Create.](https://www.wikihow.com/images/thumb/f/f6/Create-a-PowerPoint-Presentation-Step-4-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-4-Version-5.jpg)
- If you're creating a PowerPoint presentation for which an elaborate title slide has been requested, ignore this step.
![how to do presentation program Step 2 Add a title.](https://www.wikihow.com/images/thumb/0/0c/Create-a-PowerPoint-Presentation-Step-6-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-6-Version-5.jpg)
- You can change the font and size of text used from the Home tab that's in the orange ribbon at the top of the window.
![how to do presentation program Step 3 Add the subtitle.](https://www.wikihow.com/images/thumb/d/d5/Create-a-PowerPoint-Presentation-Step-7-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-7-Version-5.jpg)
- You can also just leave this box blank if you like.
![how to do presentation program Step 4 Rearrange the title text boxes.](https://www.wikihow.com/images/thumb/7/7e/Create-a-PowerPoint-Presentation-Step-8-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-8-Version-5.jpg)
- You can also click and drag in or out one of a text box's corners to shrink or enlarge the text box.
![how to do presentation program Step 1 Click the Insert tab.](https://www.wikihow.com/images/thumb/c/c4/Create-a-PowerPoint-Presentation-Step-9-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-9-Version-5.jpg)
- On a Mac, you'll click the Home tab instead. [1] X Research source
![how to do presentation program Step 2 Click New Slide ▼.](https://www.wikihow.com/images/thumb/6/6f/Create-a-PowerPoint-Presentation-Step-10-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-10-Version-5.jpg)
- Clicking the white slide-shaped box above this option will result in a new text slide being inserted.
![how to do presentation program Step 3 Select a type of slide.](https://www.wikihow.com/images/thumb/c/cc/Create-a-PowerPoint-Presentation-Step-11-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-11-Version-5.jpg)
- Title Slide
- Title and Content
- Section Header
- Two Content
- Content with Caption
- Picture with Caption
![how to do presentation program Step 4 Add any other slides that you think you'll need.](https://www.wikihow.com/images/thumb/0/04/Create-a-PowerPoint-Presentation-Step-12-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-12-Version-5.jpg)
- Naturally, the title slide should be the first slide in your presentation, meaning that it should be the top slide in the left-hand column.
![how to do presentation program Step 1 Select a slide.](https://www.wikihow.com/images/thumb/e/e2/Create-a-PowerPoint-Presentation-Step-14-Version-4.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-14-Version-4.jpg)
- Skip this step and the next two steps if your selected slide uses a template that doesn't have text boxes in it.
![how to do presentation program Step 3 Add text to the slide.](https://www.wikihow.com/images/thumb/6/66/Create-a-PowerPoint-Presentation-Step-16-Version-3.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-16-Version-3.jpg)
- Text boxes in PowerPoint will automatically format the bulk of your text for you (e.g., adding bullet points) based on the context of the content itself.
- You can add notes that the Presentation will not include (but you'll still be able to see them on your screen) by clicking Notes at the bottom of the slide.
![how to do presentation program Step 4 Format the slide's text.](https://www.wikihow.com/images/thumb/c/c4/Create-a-PowerPoint-Presentation-Step-17-Version-3.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-17-Version-3.jpg)
- You can change the font of the selected text by clicking the current font's name and then clicking your preferred font.
- If you want to change the size of the text, click the numbered drop-down box and then click a larger or smaller number based on whether you want to enlarge or shrink the text.
- You can also change the color, bolding, italicization, underlining, and so on from here.
![how to do presentation program Step 5 Add photos to the slide.](https://www.wikihow.com/images/thumb/1/12/Create-a-PowerPoint-Presentation-Step-18-Version-4.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-18-Version-4.jpg)
- Photos in particular can be enlarged or shrunk by clicking and dragging out or in one of their corners.
![how to do presentation program Step 7 Repeat this for each slide in your presentation.](https://www.wikihow.com/images/thumb/6/60/Create-a-PowerPoint-Presentation-Step-20-Version-4.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-20-Version-4.jpg)
- Remember to keep slides uncluttered and relatively free of distractions. It's best to keep the amount of text per slide to around 33 words or less. [2] X Research source
![how to do presentation program Step 1 Select a slide.](https://www.wikihow.com/images/thumb/d/dc/Create-a-PowerPoint-Presentation-Step-21-Version-3.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-21-Version-3.jpg)
- Slide content will animate in the order in which you assign transitions. For example, if you animate a photo on the slide and then animate the title, the photo will appear before the title.
- Make your slideshow progress automatically by setting the speed of every transition to align with your speech as well as setting each slide to Advance . [3] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
![how to do presentation program Step 1 Review your PowerPoint.](https://www.wikihow.com/images/thumb/3/36/Create-a-PowerPoint-Presentation-Step-27-Version-2.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-27-Version-2.jpg)
- If you need to exit the presentation, press Esc .
![how to do presentation program Step 5 Make any necessary changes before proceeding.](https://www.wikihow.com/images/thumb/1/1b/Create-a-PowerPoint-Presentation-Step-31-Version-2.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-31-Version-2.jpg)
- Windows - Click File , click Save , double-click This PC , select a save location, enter a name for your presentation, and click Save .
- Mac - Click File , click Save As... , enter the presentation's name in the "Save As" field, select a save location by clicking the "Where" box and clicking a folder, and click Save .
Community Q&A
![how to do presentation program Community Answer](https://www.wikihow.com/images/thumb/b/b0/CommunityAvatar2.png/-crop-104-104-104px-CommunityAvatar2.png)
- If you save your PowerPoint presentation in .pps format instead of the default .ppt format, double-clicking your PowerPoint presentation file will prompt the presentation to open directly into the slideshow view. Thanks Helpful 6 Not Helpful 0
- If you don't have Microsoft Office, you can still use Apple's Keynote program or Google Slides to create a PowerPoint presentation. Thanks Helpful 0 Not Helpful 0
![how to do presentation program how to do presentation program](https://www.wikihow.com/images/f/f3/Meme_v07_0420x0250.jpg)
- Your PowerPoint presentation (or some features in it) may not open in significantly older versions of PowerPoint. Thanks Helpful 1 Not Helpful 2
- Great PowerPoint presentations avoid placing too much text on one slide. Thanks Helpful 0 Not Helpful 0
You Might Also Like
![how to do presentation program Create a Powerpoint Handout](https://www.wikihow.com/images/thumb/8/87/Create-a-Powerpoint-Handout-Step-22.jpg/-crop-342-184-245px-Create-a-Powerpoint-Handout-Step-22.jpg)
- ↑ https://onedrive.live.com/view.aspx?resid=DBDCE00C929AA5D8!252&ithint=file%2cpptx&app=PowerPoint&authkey=!AH4O9NxcbehqzIg
- ↑ https://www.virtualsalt.com/powerpoint.htm
- ↑ https://support.microsoft.com/en-us/office/set-the-timing-and-speed-of-a-transition-c3c3c66f-4cca-4821-b8b9-7de0f3f6ead1#:~:text=To%20make%20the%20slide%20advance,effect%20on%20the%20slide%20finishes .
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Create a presentation
![how to do presentation program Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.](https://support.content.office.net/en-us/media/4873755a-8b1e-497e-bc54-101d1e75d3e7.png)
Create a presentation from scratch, or from a theme. All themes have a palate of colors and fonts designed to work together.
Create a blank presentation
Open PowerPoint.
Select one of the Blank Presentation and start typing.
Note: Microsoft 365 subscribers will find Design Ideas based on the words you type. You can browse and select a new look.
Create a presentation from a theme
Select File > New .
Double-click a theme in the gallery to create a presentation in that theme. Or search for more templates.
Apply or change a slide layout
Apply a template to your presentation
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How to Start PowerPoint: A Step-by-Step Guide for Beginners
Starting PowerPoint is as easy as opening the program and selecting a template or a blank presentation. Once you’ve got the program open, you’ll be greeted with various options to create your perfect presentation, whether it’s for a business meeting, a school project, or just for fun. Just be sure you have PowerPoint installed on your computer or you have access to it online through Microsoft 365.
After you’ve opened PowerPoint and selected your template, you’ll be able to add text, images, videos, and other elements to your slides to make your presentation unique and engaging.
Introduction
PowerPoint is a versatile tool used by millions to create engaging and dynamic presentations. Whether you’re a student, a professional, or someone who just wants to make a fun slideshow for friends and family, knowing how to start PowerPoint is a must-have skill in today’s digital world. This program has been around for decades, evolving with technology to offer a wide range of features that can make any presentation go from bland to brilliant.
But why is it so important to know how to start PowerPoint? Well, think about it. Presentations are a key part of communication in various settings. They can make or break a business pitch, help or hinder a teacher’s lesson, and add a lot of fun to personal projects. PowerPoint is relevant to just about anyone who needs to convey information in a visual and organized way. So let’s dive in and get started on mastering the basics of opening and using PowerPoint.
Step by Step Tutorial: Starting PowerPoint
Before we begin, make sure you have PowerPoint installed on your computer. If you do, fantastic! If not, you can download it from the Microsoft website or access it online through Microsoft 365. Ready? Let’s go!
Step 1: Open PowerPoint
Launch PowerPoint by clicking on the program icon on your computer.
Once you’ve found the PowerPoint icon, either on your desktop, start menu, or taskbar, give it a click, and the program will open. You may see a loading screen briefly before the main window appears.
Step 2: Choose a Template
Select a template or a blank presentation to start creating your slides.
PowerPoint offers a variety of templates to fit every need and occasion. Whether you want something simple and professional or colorful and creative, there’s a template for you. If you prefer to start from scratch, you can choose a blank presentation.
Step 3: Customize Your Slides
Add text, images, videos, and other elements to your slides.
Once you’ve picked your template or opened a blank slide, it’s time to make it your own. You can add title text, bullet points, images, and even videos. PowerPoint has a range of tools for customizing each slide to fit your content perfectly.
Benefit | Explanation |
---|---|
Easy to Use | PowerPoint is user-friendly, making it accessible for beginners and experts alike. |
Customizable | With a wide range of templates and design tools, PowerPoint allows for high levels of customization. |
Multimedia Integration | PowerPoint supports various media types, letting you create rich, engaging presentations. |
Drawback | Explanation |
---|---|
Can Be Overwhelming | The vast array of features can be daunting for new users to navigate. |
Template Limitations | While there are many templates, finding the perfect one can sometimes be challenging. |
Potential for Technical Issues | Like any software, PowerPoint can experience glitches or crashes, which may cause inconvenience. |
Additional Information
When starting PowerPoint, it’s essential to keep your audience in mind. Who will be viewing your presentation? What is the main message you want to convey? Answering these questions can help you choose the right template and design elements. Don’t be afraid to experiment with different fonts, colors, and layouts to find what works best for your content.
Remember, a well-organized and visually appealing presentation can significantly impact your audience’s engagement and retention of information. Also, consider using PowerPoint’s various features like transitions and animations sparingly – while they can add a dynamic touch, overuse can be distracting. And always save your work regularly!
- Open PowerPoint by clicking on the program icon.
- Select a template or a blank presentation.
- Customize your slides by adding text, images, videos, and other elements.
Frequently Asked Questions
Do i need a microsoft account to use powerpoint.
Yes, to download and use PowerPoint, you’ll need a Microsoft account.
Can I access PowerPoint online?
Absolutely, PowerPoint is available online through Microsoft 365, which allows you to work on presentations from any browser.
Is PowerPoint free?
PowerPoint is not free, but it is included in the Microsoft Office Suite, which is available for purchase. However, you can use the online version with a Microsoft 365 subscription.
Can I collaborate with others on a PowerPoint presentation?
Yes, PowerPoint supports collaboration, allowing multiple users to work on the same presentation simultaneously.
Can I convert a PowerPoint presentation to a video?
Indeed, PowerPoint has a feature that lets you save your presentation as a video file.
Starting PowerPoint is just the beginning of creating compelling and memorable presentations. Whether you use a template or start from a blank canvas, the key to a great PowerPoint presentation is creativity, clarity, and audience engagement. Remember, practice makes perfect!
So go ahead and play around with all the tools and features PowerPoint offers. The more you use it, the more proficient you’ll become. And if you ever get stuck, there’s a vast community of PowerPoint users and an array of online resources to help you out. Now that you know how to start PowerPoint, where will your presentations take you?
![How to Start PowerPoint: A Step-by-Step Guide for Beginners 1 Matthew Burleigh Solve Your Tech](https://www.solveyourtech.com/wp-content/uploads/2023/05/matthew-burleigh-solve-your-tech-e1684879448333.jpg)
Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.
After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.
His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.
Read his full bio here.
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Critical PowerPoint Shortcuts – Claim Your FREE Training Module and Get Your Time Back!
![how to do presentation program nuts and bolts speed training logo](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2019/12/cropped-logo.png.webp)
How to Present a PowerPoint Slideshow (w/ Shortcuts)
- PowerPoint Tutorials
- Shortcuts & Hacks
- May 11, 2019
There are a variety of ways to start a PowerPoint presention, depending on:
- Where you start your presentation (from beginning or from current)
- Which PowerPoint view you prefer to present in (Slide Show view or Presenter view)
- How comfortable you are with keyboard shortcuts
Why would Microsoft include so many ways to present a presentation? My guess is that everyone learns PowerPoint differently, and has personal presentation styles. The more options you have, the easier your life will be as there will always be a way to start your presentation the way you want to (or jump back into it when you need to).
See all the options below and find the method that works best for you and let the slide show begin !
NOTE: If you are running two presentations side-by-side, each presentation needs to be started as it’s own slide show. To see how to set up two PowerPoint presentations to run side-by-side like this before you start your slide show, read my guide here .
Table of Contents
Start slide show from beginning.
![how to do presentation program To start a slide show from the beginning, click the Slide Show tab and select From Beginning](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2019/05/Start-Slide-Show-1.1.jpg.webp)
To start a slideshow from the beginning of your presentation using the ribbon, simply.
- Navigate to the Slide Show tab
- Select From Beginning
Selecting From Beginning starts your presentation from the very first non-hidden slide in your presentation, regardless of which slide you are currently inside of your deck.
![how to do presentation program](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2019/05/Start-Slide-Show-2.jpg.webp)
You can also start your slide from the beginning of your presentation by hitting the Slideshow From Beginning keyboard shortcut, F5 .
Regardless of which method you use, this is the classic way to start your presentation in full screen from your first title slide (regardless of where you are in your slide deck).
Let the slide show begin!
NOTE: To expand your knowledge and learn how to use PowerPoint’s FREE and HIDDEN built-in laser pointer to point things out during your presentation, read my guide here .
Take your PPT skills to the next level
Start slide show from current.
![how to do presentation program To start a slide show from the current slide, click the Slide Show tab and select From Current Slide](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2019/05/Start-Slide-Show-3.jpg.webp)
To begin your slide show from the slide you are currently on using the ribbon, simply
- Navigate to the Slide Show tab
- Select From Current Slide
Selecting From Current Slide starts your slide show from whatever slide you are currently on, even if the slide is hidden.
![how to do presentation program](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2019/05/Start-Slide-Show-4.jpg.webp)
You can also start your slide from the current slide you are on by hitting the Shift+F5 keyboard shortcut.
Because it’s often easiest to catch errors when building your slides in this full screen mode, I highly recommend learning the Shift+F5 shortcut and using it frequently as you build your slides to spot them for errors.
![how to do presentation program](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2019/05/Start-Slide-Show-5.jpg.webp)
If you don’t want to bother learning the From Current Slide shortcut, you can also start your slideshow by clicking the Slide Show icon at the bottom of your screen.
This is a fantastic way to spot check your slides as you are building them. On top of that, it’s a fast and uncomplicated way to re-start your presentation from where you left off after demoing something on screen.
Start a mini-slide show in PowerPoint
You can also use the following hidden PowerPoint shortcut to run a mini slide show over the top of your current deck.
![how to do presentation program](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2019/05/Start-Slide-Show-6.jpg.webp)
To run a mini slide show, simply:
- Hold down the Alt key on your keyboard
- With your mouse, click the Slide Show icon
Doing so starts a small slide show of your presentation that you can see below, from the current slide you are on.
![how to do presentation program Example of running a mini presentation over the top of your PowerPoint slides](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2019/05/Start-Slide-Show-7.jpg.webp)
Presenter View
The Presenter View is an alternate way to run your presentation in PowerPoint. In this view, your slides are projected on screen, and the details of your presentation are displayed on your computer as pictured below.
![how to do presentation program Example of running a PowerPoint presentation in Presenter View](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2019/05/Start-Slide-Show-8.jpg.webp)
The presenter view includes your next (non-hidden) slides that is coming up, your current slide projected on screen, how long you’ve been talking and your speaker notes.
![how to do presentation program To run the presenter view from the current slide, click the Slide Show tab, hold the Alt key and click the From Current Slide command](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2019/05/Start-Slide-Show-9.jpg.webp)
To launch the Presenter View from the beginning of your presentation using your Ribbon, simply:
- Navigate to the Slide Show tab
- Hold down the Alt key on your keyboard
- Click From Beginning
Holding down the Alt key and clicking From Beginning , the Presenter View will launch from the very first (non-hidden) slide in your presentation.
![how to do presentation program](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2019/05/Start-Slide-Show-10.jpg.webp)
You can also launch the presenter view from the beginning of your presentation at any time by clicking Alt + F5 on your keyboard.
Start Presenter View in PowerPoint From Current Slide
![how to do presentation program To start your slide show from the current slide using the presenter view, click the slide show tab, hold the Alt key and click](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2019/05/Start-Slide-Show-9-1.jpg.webp)
Did you know that you can access different views in PowerPoint by adding keys as you click commands in the PowerPoint ribbon?
To start the Presenter view from your current slide using your Ribbon, simply:
- Hold down the Alt key on your keyboard
- Click From Current Slide
Holding the Alt key and clicking From Current Slide launches the Presenter View from your current slide. So, this is another way you can quickly practice your presentation, see your speaker notes and see what’s coming up next.
![how to do presentation program](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2019/05/Start-Slide-Show-10-1.jpg.webp)
You can also launch the Presenter View from the beginning of your presentation at any time by hitting Alt+F5 on your keyboard.
Showing and Hiding Presenter View
Regardless of which view you start your PowerPoint slide show; you can switch between the two different slide show views without exiting presentation.
![how to do presentation program To show or hide the Presenter View, right click your slide show and select either show or hide presenter view](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2019/05/Start-Slide-Show-11.jpg.webp)
To switch between the two slideshow views (while giving your presentation), simply:
- Right-click your slide in whichever presentation view you are currently in
- Select either Show Presenter View or Hide Presenter View
When would you use a feature like this during a presentation? One example is if you want to view your notes without leaving the slide show mode.
NOTE: The letter r for both Show Presenter View and Hide Presenter View is underlined. This means that it is a keyboard shortcut. So, if you want to quickly flip between these two presentation views, you can simply right-click your slide and hit the letter r on your keyboard. Doing so automatically switches the view you are in.
Controlling how your presentation runs
Another way to control how your presentation runs (including the default laser pointer and pen color), is the Set Up Slide Show dialog box.
![how to do presentation program Click the slide show tab, and select the Set Up Slide Show command to control how your PowerPoint presentation runs](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2019/05/Start-Slide-Show-12.jpg.webp)
To open the Set Up Slide Show dialog box, simply:
- Select the Set Up Slide Show command
Doing so, opens all your PowerPoint slide show settings and options as pictured below.
![how to do presentation program](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2019/05/Start-Slide-Show-13.jpg.webp)
Inside the slide show settings dialog box, you can select:
- How your presentation runs (full screen, window or in kiosk mode).
- Your default pen and laser pointer color options ( see our laser pointer article here ).
- Which slide you want start from, or which slides you want to show. You can also setup a custom show here.
- How your slides progress (manually or using slide timings).
- Which of your computer monitors (or screens) your slide show runs on.
The Set Up Slide Show dialog box is also the secret to running multiple presentations at the same time in PowerPoint. To expand your knowledge and learn how to set this up, read our guide here .
Setup Slide Show SECRET Shortcut
![how to do presentation program Hold the Shift key and click the reading view icon to open the set up slide show dialog box](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2019/05/Start-Slide-Show-14.jpg.webp)
To use the SECRET shortcut to open the Set Up Slide Show dialog box, simply:
- Hold down the Shift key on your keyboard
- With your mouse, click the Reading View icon at the bottom of your screen
This is useful when you need to quickly cycle through lots of PowerPoint presentations and change how those presentations run. Instead of wasting time clicking through the Ribbon, simply hold the Shift key and click the Reading View icon. This is also a friendly conversation starter with a fellow PowerPoint enthusiast at Happy Hour.
NOTE: The color of your Reading View icon might be different than in the picture above, as it is dependent on the Office Theme you selected for PowerPoint.
How to exit a PowerPoint presentation early?
![how to do presentation program Hit the escape key to exit slide show mode in PowerPoint](https://nutsandboltsspeedtraining.com/wp-content/webp-express/webp-images/uploads/2019/05/Start-Slide-Show-15.jpg.webp)
Regardless of how you start your full screen presentation, you can end your presentation at any time by hitting the Esc key on your keyboard.
Hitting Esc immediately takes you out of the PowerPoint presentation mode and back to the normal editing view of your slides, on whatever slide you were last presenting.
Here is how you can use a combination of all the different keyboard shortcuts to spot check and practice your presentation in full screen before you finalize your presentation.
- Hit F5 on your keyboard to start your presentation in full screen from the very first slide in your presentation. You can then use your arrow keys to advance, spot checking your slides for errors.
- When you find an error, simply hit Esc key to return to the normal PowerPoint editing view to fix your slide.
- When you are done, hit Shift + F5 to return the full screen presentation mode from the slide you just updated. You can then continue spot checking your presentation (without having to start over from the beginning).
In this way you can quickly work your way through your slides and practice your presentation, fixing and adjusting your content as you go.
Understanding how to run your presentations is CRITICAL to the success of your presentation. Not only in presenting them live, but also in knowing how to spot check your slides as you build them.
I personally find it easiest to spot check your slides and quickly fix errors by running your presentation in slide show mode (or full screen). The last place you want to discover an error is during your presentation.
Using the commands and shortcuts above, you can quickly start, exit and step back into your slide show. Once you have these commands and features down, you will also look like a whiz during your presentations.
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Five tips to set yourself apart.
Never underestimate the power of great communication. It can help you land the job of your dreams, attract investors to back your idea, or elevate your stature within your organization. But while there are plenty of good speakers in the world, you can set yourself apart out by being the person who can deliver something great over and over. Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired together are more memorable); don’t underestimate the power of your voice (raise and lower it for emphasis); give your audience something extra (unexpected moments will grab their attention); rehearse (the best speakers are the best because they practice — a lot).
I was sitting across the table from a Silicon Valley CEO who had pioneered a technology that touches many of our lives — the flash memory that stores data on smartphones, digital cameras, and computers. He was a frequent guest on CNBC and had been delivering business presentations for at least 20 years before we met. And yet, the CEO wanted to sharpen his public speaking skills.
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- Carmine Gallo is a Harvard University instructor, keynote speaker, and author of 10 books translated into 40 languages. Gallo is the author of The Bezos Blueprint: Communication Secrets of the World’s Greatest Salesman (St. Martin’s Press).
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How to Start a Presentation [+ Examples]
![how to do presentation program Tolu Alabi](https://knowledge.hubspot.com/hs-fs/hubfs/tolu.jpeg?width=48&height=48&name=tolu.jpeg)
Updated: July 23, 2024
Published: September 13, 2023
The first step in mastering the art of delivering powerful presentations is understanding how to start a presentation properly.
![how to do presentation program how to start a presentation where a person holds mic](https://www.hubspot.com/hs-fs/hubfs/how-to-start-presenting.webp?width=595&height=400&name=how-to-start-presenting.webp)
In this post, you'll discover strategies for crafting a solid presentation opening, designing an impactful opening slide, and delivering a memorable presentation.
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Table of Contents
Why Your Presentation Opening Matters
How to start a presentation, opening slide examples, best practices for starting a presentation.
The opening of your presentation sets the tone for your entire session.
Within the first few minutes, most of your audience will decide whether they find your expertise, experience, and topic compelling enough to warrant their attention.
Think of it this way: Your opening is a preview of your presentation like a trailer is a preview of a movie. If the five-minute trailer isn’t engaging or impactful, why should the audience bother sitting through the half-hour movie?
Your opening shapes the expectations of your audience and entices them to stay engaged throughout the session.
And although you’ll still need to work to maintain their attention, getting it right from the start will spare you the challenge of re-engaging a disinterested audience right from the beginning of your presentation.
This opening statement is powerful because rather than lead with his “credentials” or “accolades,” as the audience most likely expects, he defies that expectation.
He creates a sense of intrigue that instantly piques the audience's curiosity and compels them to pay closer attention.
Infuse humor.
In Tom Thum's TedTalk titled Beatbox Brilliance , he sets a lighthearted tone by stepping on stage wearing oversized sunglasses and declaring, “My name is Tom, and I've come here today to come clean about what I do for money.”
As you might expect, this humorous approach not only elicits laughter but also surprises the audience, who are intrigued and pleasantly surprised at the tone he sets for the presentation.
Ask a question.
Graham Shaw's presentation titled “ Why people believe they can’t draw - and how to prove they can ” begins with, “Hi, I've got a question for you - how many people here would say they can draw?”
Seeing as this is a relatively lighthearted question that’s simple to answer, the audience responds immediately.
Now, what makes this a powerful opening technique is that Graham then goes on to say:
“When people say they can’t draw, I think it's more to do with beliefs rather than talent and ability. When you say you can’t draw, that’s just an illusion, and today I’d like to prove that to you.”
By immediately challenging a widely held belief among the audience and promising to debunk it during the presentation, he employs a powerful technique that keeps the audience fully engaged.
This approach makes the audience feel “invested” in the outcome of the presentation and curious as to whether he can back up his claim.
2. Tell your audience why they should be listening to you.
Getting your audience’s attention is just one part of the equation. Once you have it, you must also explain why they should “keep” listening to you. Here are some ways to do this:
Highlight relevant personal experience.
In Phil Waknell’s opening section, he talks about how he’s spent the last ten years helping conference speakers, business leaders, and entrepreneurs prepare and deliver powerful presentations .
This immediately signals to the audience that he’s someone worth listening to and positions him as a credible source of insights based on the wealth of experience he has gathered.
Highlight your expertise.
During the opening section of Dr. Lara Boyd’s presentation titled “ After watching this, your brain will not be the same ,” she says, “I’m Dr. Lara Boyd, and I’m a brain researcher here at the University of British Columbia.”
Sharing her credentials as a brain researcher is crucial to gaining her audience's trust — especially considering the technicality of her topic.
But even while creating presentations outside fields like brain research, sharing qualifications and credentials in your opening section can be a powerful technique.
This helps you position yourself as a credible authority and reinforcing your audience's confidence in your ability to deliver valuable information.
Tell your audience what’s in it for them.
In Mel Robbins’ opening section for her presentation titled “ How to stop screwing yourself over ,” she ends her introduction by saying:
“I’m here for you. I’m going to tell you everything I know in less than 18 minutes about how to get what you want.”
Although she started the section by highlighting her experiences and expertise, she went further by explicitly stating the benefits her audience can expect from her presentation.
Doing this is a great way to create a compelling reason for your audience to invest their time and attention and emphasize the value of the presentation you’re about to deliver.
3. Introduce your topic.
If your topic is relatively simple to grasp or your audience is particularly knowledgeable, introducing your topic can be as easy as “Today, I’m going to be talking to you about how we’ve built a six-figure software company in 6 months.”
However, if your topic is more complex or unfamiliar to the audience, you must do a bit more heavy lifting in your opening section.
For example, Sam Bern’s “ My philosophy for a happy life ” presentation discusses how he lives a happy life despite having Progeria disease.
However, because this condition might be unfamiliar to some audience members, he takes some time in his opening section to talk about the illness before delving into the meat of his presentation.
Similarly, if you’re presenting on a complex topic or to an audience that isn’t knowledgeable, it’s essential to consider this when crafting your opening section.
4. Leverage storytelling.
Stories can create immersive experiences that captivate the audience and convey a core message.
For example, in the opening section of Sam Bern's presentation, he tells a story about his struggles while trying to achieve his goal of becoming a drummer in his school marching band, despite living with Progeria disease.
This sets the tone for his entire presentation by conveying an inspiring message of fighting against and succeeding despite the odds.
Another great example is the opening section of Josh Kaufman’s presentation, titled “ The First 20 Hours — how to learn anything ,” where he tells a story about his experience as a time-strapped first-time parent.
This story enhances the presentation as Josh eventually shares that this experience triggered his interest in studying how to become an efficient learner.
Finally, Amy Morins’s presentation “ The Secret of Becoming Mentally Strong ” is another excellent example of leveraging storytelling.
Amy starts her presentation with a thought-provoking story about observing a Facebook friend's seemingly perfect life.
She then highlights how such comparisons can lead to negative thought patterns and emphasizes the importance of cultivating mental resilience.
This relatable story not only resonates with her audience but also sets the stage for her message on building inner strength.
All these presentations are great examples that highlight how incorporating story-telling in your openings can be a powerful tool for creating memorable and impactful presentations.
Your presentation slides play a crucial role in determining the impact and effectiveness of your presentation.
In this section, you’ll find examples of 8 powerful opening slides across various use cases that not just support but enhance the presentation openings:
1. “ Blackboard is Getting an Upgrade ”
Although these are very different methods of injecting humor at the start of a presentation, they show how infusing humor can be a powerful tool for adding a touch of personality and creating a more enjoyable presentation for the audience.
4. Keep it short and sweet.
While it's important not to rush through the start of your presentation, keeping your opening concise is equally important. But remember, concise does not mean sacrificing substance; it simply means delivering information efficiently.
Essentially, you want an opening section that allows you to create a solid initial impression without losing the audience's interest.
So, how long should this opening secretion be?
Most successful presentation openings are under three minutes, and many are shorter, often clocking in at under one minute.
5. Embrace authenticity.
Contrary to popular belief, there isn't a specific personality that makes someone a better presenter. In fact, the most impactful presentations have been delivered by individuals with diverse characters.
Take, for instance, the contrasting styles of Tom Thum’s irreverent humor and animated mannerisms and Sam Bern, who adopts a relaxed and conversational approach. Despite their differences, both speakers have garnered millions of views for their talks.
So, rather than emulating or mimicking their presentations, the key takeaway is to embrace authenticity.
Allow your personality to shine through, lean on your strengths, and be human in your delivery.
Mastering the Art of Captivating Presentations
Starting a presentation is a skill that is as much an art as it is a science. Thankfully, it is also a skill that can be learned and honed.
By implementing the strategies in this guide and refining them through experience, you’ll become a master at delivering impactful presentations that command attention and leave a lasting impression.
All from the moment you step onto the stage.
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Blog Marketing How To Start a Presentation: 15 Ways to Set the Stage
How To Start a Presentation: 15 Ways to Set the Stage
Written by: Krystle Wong Jul 25, 2023
![how to do presentation program How To Start A Presentation](https://venngage-wordpress.s3.amazonaws.com/uploads/2023/07/How_to_Start_a_Presentation_Blog_Header.png)
The opening moments of your presentation hold immense power – it’s your opportunity to make a lasting impression and captivate your audience.
A strong presentation start acts as a beacon, cutting through the noise and instantly capturing the attention of your listeners. With so much content vying for their focus, a captivating opening ensures that your message stands out and resonates with your audience.
Whether you’re a startup business owner pitching a brilliant idea, a seasoned presenter delivering a persuasive talk or an expert sharing your experience, the start of your presentation can make all the difference. But don’t fret — I’ve got you covered with 15 electrifying ways to kickstart your presentation.
The presentation introduction examples in this article cover everything from self-introduction to how to start a group presentation, building anticipation that leaves the audience eager to delve into the depths of your topic.
Click to jump ahead:
How to start a presentation introduction
15 ways to start a presentation and captivate your audience, common mistakes to avoid in the opening of a presentation, faqs on how to start a presentation, captivate the audience from the get-go.
![how to do presentation program how to do presentation program](https://venngage-wordpress.s3.amazonaws.com/uploads/2023/07/image-73-814x1024.png)
Presentations can be scary, I know. But even if stage fright hits, you can always fall back on a simple strategy.
Just take a deep breath, introduce yourself and briefly explain the topic of your presentation.
To grab attention at the start, try this opening line: Hello everyone. I am so glad you could join me today. I’m very excited about today’s topic. I’m [Your Name] and I’ll be talking about [Presentation Topic]. Raise your hand if you’ve ever felt overwhelmed by [Challenge related to your topic]. Many of us might have faced challenges with [Challenge related to your topic]. Today, we’ll explore some strategies that’ll help us [Solution that you’re presenting].
Regardless of your mode of presentation , crafting an engaging introduction sets the stage for a memorable presentation.
Let’s dive into some key tips for how to start a presentation speech to help you nail the art of starting with a bang:
Understand your audience
The key to an engaging introduction is to know your audience inside out and give your audience what they want. Tailor your opening to resonate with their specific interests, needs and expectations. Consider what will captivate them and how you can make your presentation relevant to their lives or work.
Use a compelling hook
Grab the audience’s attention from the get-go with a compelling hook. Whether it’s a thought-provoking question, a surprising fact or a gripping story, a powerful opening will immediately pique their curiosity and keep them invested in what you have to say.
![how to do presentation program how to do presentation program](https://venngage-wordpress.s3.amazonaws.com/uploads/2023/07/image-75-814x1024.png)
State your purpose
Be crystal clear about your subject matter and the purpose of your presentation. In just a few sentences, communicate the main objectives and the value your audience will gain from listening to you. Let them know upfront what to expect and they’ll be more likely to stay engaged throughout.
Introduce yourself and your team
Give a self introduction about who you are such as your job title to establish credibility and rapport with the audience.
Some creative ways to introduce yourself in a presentation would be by sharing a brief and engaging personal story that connects to your topic or the theme of your presentation. This approach instantly makes you relatable and captures the audience’s attention.
Now, let’s talk about — how to introduce team members in a presentation. Before introducing each team member, briefly explain their role or contribution to the project or presentation. This gives the audience an understanding of their relevance and expertise.
Group presentations are also a breeze with the help of Venngage. Our in-editor collaboration tools allow you to edit presentations side by side in real-time. That way, you can seamlessly hare your design with the team for input and make sure everyone is on track.
Maintain enthusiasm
Enthusiasm is contagious! Keep the energy levels up throughout your introduction, conveying a positive and upbeat tone. A vibrant and welcoming atmosphere sets the stage for an exciting presentation and keeps the audience eager to hear more.
Before you think about how to present a topic, think about how to design impactful slides that can leave a lasting impression on the audience. Here are 120+ presentation ideas , design tips, and examples to help you create an awesome slide deck for your next presentation.
Captivating your audience from the get-go is the key to a successful presentation. Whether you’re a seasoned speaker or a novice taking the stage for the first time, the opening of your presentation sets the tone for the entire talk.
So, let’s get ready to dive into the 15 most creative ways to start a presentation. I promise you these presentation introduction ideas will captivate your audience, leaving them hanging on your every word.
![](http://serviteca.online/777/templates/cheerup2/res/banner1.gif)
Grab-attention immediately
Ask a thought-provoking question.
Get the audience’s wheels turning by throwing them a thought-provoking question right out of the gate. Make them ponder, wonder and engage their critical thinking muscles from the very start.
Share a surprising statistic or fact
Brace yourself for some wide eyes and dropped jaws! Open your presentation with a jaw-dropping statistic or a mind-blowing fact that’s directly related to your topic. Nothing captures attention like a good ol’ dose of shock and awe.
![how to do presentation program how to do presentation program](https://venngage-wordpress.s3.amazonaws.com/uploads/2023/07/image-80-767x1024.png)
State a bold statement or challenge
Ready to shake things up? Kick off with a bold and daring statement that sets the stage for your presentation’s epic journey. Boldness has a way of making ears perk up and eyes widen in anticipation!
Engage with a poll or interactive activity
Turn the audience from passive listeners to active participants by kicking off with a fun poll or interactive activity. Get them on their feet, or rather — their fingertips, right from the start!
Venngage’s user-friendly drag-and-drop editor allows you to easily transform your slides into an interactive presentation . Create clickable buttons or navigation elements within your presentation to guide your audience to different sections or external resources.
Enhance engagement by incorporating videos or audio clips directly into your presentation. Venngage supports video and audio embedding, which can add depth to your content.
![how to do presentation program how to do presentation program](https://venngage-wordpress.s3.amazonaws.com/uploads/2023/07/image-78.png)
Begin with an opening phrase that captures attention
Use opening phrases that can help you create a strong connection with your audience and make them eager to hear more about what you have to say. Remember to be confident, enthusiastic and authentic in your delivery to maximize the impact of your presentation.
Here are some effective presentation starting words and phrases that can help you grab your audience’s attention and set the stage for a captivating presentation:
- “Imagine…”
- “Picture this…”
- “Did you know that…”
- “Have you ever wondered…”
- “In this presentation, we’ll explore…”
- “Let’s dive right in and discover…”
- “I’m excited to share with you…”
- “I have a confession to make…”
- “I want to start by telling you a story…”
- “Before we begin, let’s consider…”
- “Have you ever faced the challenge of…”
- “We all know that…”
- “This is a topic close to my heart because…”
- “Over the next [minutes/hours], we’ll cover…”
- “I invite you to journey with me through…”
Build connection and credibility
Begin with a personal connection .
Share a real-life experience or a special connection to the topic at hand. This simple act of opening up creates an instant bond with the audience, turning them into your biggest cheerleaders.
Having the team share their personal experiences is also a good group presentation introduction approach. Team members can share their own stories that are related to the topic to create an emotional connection with your audience.
![how to do presentation program how to do presentation program](https://venngage-wordpress.s3.amazonaws.com/uploads/2023/07/image-81-766x1024.png)
Tell a relevant story
Start your presentation with a riveting story that hooks your audience and relates to your main message. Stories have a magical way of captivating hearts and minds. Organize your slides in a clear and sequential manner and use visuals that complement your narrative and evoke emotions to engage the audience.
With Venngage, you have access to a vast library of high-quality and captivating stock photography, offering thousands of options to enrich your presentations. The best part? It’s entirely free! Elevate your visual storytelling with stunning images that complement your content, captivate your audience and add a professional touch to your presentation.
![how to do presentation program Venngage Stock Photo Library](https://venngage-wordpress.s3.amazonaws.com/uploads/2023/07/image-77-1024x576.png)
Use a powerful quote
Sometimes, all you need is some wise words to work wonders. Begin with a powerful quote from a legendary figure that perfectly fits your presentation’s theme — a dose of inspiration sets the stage for an epic journey.
Build anticipation
Provide a brief outline.
Here’s a good introduction for presentation example if you’re giving a speech at a conference. For longer presentations or conferences with multiple speakers especially, providing an outline helps the audience stay focused on the key takeaways. That way, you can better manage your time and ensure that you cover all the key points without rushing or running out of time.
Pose a problem and offer a solution
A great idea on how to start a business presentation is to start by presenting a problem and offering a well-thought-out solution. By addressing their pain points and showcasing your solution, you’ll capture their interest and set the stage for a compelling and successful presentation.
Back up your solution with data, research, or case studies that demonstrate its effectiveness. This can also be a good reporting introduction example that adds credibility to your proposal.
Preparing a pitch deck can be a daunting task but fret not. This guide on the 30+ best pitch deck tips and examples has everything you need to bring on new business partners and win new client contracts. Alternatively, you can also get started by customizing one of our professional pitch deck templates for free.
![how to do presentation program how to do presentation program](https://venngage-wordpress.s3.amazonaws.com/uploads/2023/07/image-79-810x1024.png)
Incite curiosity in the audience
Utilize visuals or props.
Capture your audience’s gaze by whipping out captivating visuals or props that add an exciting touch to your subject. A well-placed prop or a stunning visual can make your presentation pop like a fireworks show!
That said, you maybe wondering — how can I make my presentation more attractive. A well-designed presentation background instantly captures the audience’s attention and creates a positive first impression. Here are 15 presentation background examples to keep the audience awake to help you get inspired.
Use humor or wit
Sprinkle some humor and wit to spice things up. Cracking a clever joke or throwing in a witty remark can break the ice and create a positively charged atmosphere. If you’re cracking your head on how to start a group presentation, humor is a great way to start a presentation speech.
Get your team members involved in the fun to create a collaborative and enjoyable experience for everyone. Laughter is the perfect way to break the ice and set a positive tone for your presentation!
![how to do presentation program how to do presentation program](https://venngage-wordpress.s3.amazonaws.com/uploads/2023/07/image-76-846x1024.png)
Invoke emotion
Get those heartstrings tugging! Start with a heartfelt story or example that stirs up emotions and connects with your audience on a personal level. Emotion is the secret sauce to a memorable presentation.
Aside from getting creative with your introduction, a well-crafted and creative presentation can boost your confidence as a presenter. Browse our catalog of creative presentation templates and get started right away!
Use a dramatic pause
A great group presentation example is to start with a powerful moment of silence, like a magician about to reveal their greatest trick. After introducing your team, allow a brief moment of silence. Hold the pause for a few seconds, making it feel deliberate and purposeful. This builds anticipation and curiosity among the audience.
Pique their interest
Share a fun fact or anecdote.
Time for a little fun and games! Kick-off with a lighthearted or fascinating fact that’ll make the audience go, “Wow, really? Tell me more!” A sprinkle of amusement sets the stage for an entertaining ride.
While an introduction for a presentation sets the tone for your speech, a good slide complements your spoken words, helping the audience better understand and remember your message. Check out these 12 best presentation software for 2023 that can aid your next presentation.
![how to do presentation program how to do presentation program](https://venngage-wordpress.s3.amazonaws.com/uploads/2023/07/image-83-767x1024.png)
The opening moments of a presentation can make or break your entire talk. It’s your chance to grab your audience’s attention, set the tone, and lay the foundation for a successful presentation. However, there are some common pitfalls that speakers often fall into when starting their presentations.
Starting with Apologies
It might be tempting to start with a preemptive apology, especially if you’re feeling nervous or unsure about your presentation. However, beginning with unnecessary apologies or self-deprecating remarks sets a negative tone right from the start. Instead of exuding confidence and credibility, you’re unintentionally undermining yourself and your message.
Reading from Slides
One of the most common blunders in the opening of a PowerPoint presentation is reading directly from your slides or script. While it’s crucial to have a well-structured outline, reciting word-for-word can lead to disengagement and boredom among your audience. Maintain eye contact and connect with your listeners as you speak. Your slides should complement your words, not replace them.
![how to do presentation program how to do presentation program](https://venngage-wordpress.s3.amazonaws.com/uploads/2023/07/image-87-814x1024.png)
Overwhelming with Information
In the excitement to impress, some presenters bombard their audience with too much information right at the beginning.
Instead of overloading the audience with a sea of data, statistics or technical details that can quickly lead to confusion and disinterest, visualize your data with the help of Venngage. Choose an infographic template that best suits the type of data you want to visualize. Venngage offers a variety of pre-designed templates for charts, graphs, infographics and more.
![how to do presentation program Venngage Infographics Templates](https://venngage-wordpress.s3.amazonaws.com/uploads/2023/07/Screenshot-2023-07-25-at-11.35.25-PM-1024x587.png)
Ignoring the Audience
It’s easy to get caught up in the content and forget about the people in front of you. Don’t overlook the importance of acknowledging the audience and building a connection with them. Greet them warmly, make eye contact and maintain body language to show genuine interest in their presence. Engage the audience early on by asking a show of hands question or encourage audience participation.
Lack of Clarity
Your audience should know exactly what to expect from your presentation. Starting with a vague or unclear opening leaves them guessing about the purpose and direction of your talk. Clearly communicate the topic and objectives of your presentation right from the beginning. This sets the stage for a focused and coherent message that resonates with your audience.
Simplicity makes it easier for the audience to understand and retain the information presented. Check out our gallery of simple presentation templates to keep your opening concise and relevant.
![how to do presentation program how to do presentation program](https://venngage-wordpress.s3.amazonaws.com/uploads/2023/07/image-86-767x1024.png)
Skipping the Hook
The opening of your presentation is the perfect opportunity to hook your audience’s attention and keep them engaged. However, some presenters overlook this crucial aspect and dive straight into the content without any intrigue. Craft an attention-grabbing hook that sparks curiosity, poses a thought-provoking question or shares an interesting fact. A compelling opening is like the key that unlocks your audience’s receptivity to the rest of your presentation.
Now that you’ve got the gist of how to introduce a presentation, further brush up your speech with these tips on how to make a persuasive presentation and how to improve your presentation skills to create an engaging presentation .
![how to do presentation program how to do presentation program](https://venngage-wordpress.s3.amazonaws.com/uploads/2023/07/image-85-814x1024.png)
How can I overcome nervousness at the beginning of a presentation?
To overcome nervousness at the beginning of a presentation, take deep breaths, practice beforehand, and focus on connecting with your audience rather than worrying about yourself.
How long should the opening of a presentation be?
The opening of a presentation should typically be brief, lasting around 1 to 3 minutes, to grab the audience’s attention and set the tone for the rest of the talk.
Should I memorize my presentation’s opening lines?
While it’s helpful to know your opening lines, it’s better to understand the key points and flow naturally to maintain authenticity and flexibility during the presentation.
Should I use slides during the opening of my presentation?
Using slides sparingly during the opening can enhance the message, but avoid overwhelming the audience with too much information early on.
How do I transition smoothly from the opening to the main content of my presentation?
Transition smoothly from the opening to the main content by providing a clear and concise outline of what’s to come, signaling the shift and maintaining a logical flow between topics.
Just as a captivating opening draws your audience in, creating a well-crafted presentation closing has the power to leave a lasting impression. Wrap up in style with these 10 ways to end a presentation .
Presenting virtually? Check out these tips on how to ace your next online presentation .
Captivating your audience from the very beginning is crucial for a successful presentation. The first few moments of your talk can set the tone and determine whether your audience remains engaged throughout or loses interest.
Start with a compelling opening that grabs their attention. You can use a thought-provoking question, a surprising statistic or a powerful quote to pique their curiosity. Alternatively, storytelling can be a potent tool to draw them into your narrative. It’s essential to establish a personal connection early on, whether by sharing a relatable experience or expressing empathy towards their needs and interests.
Lastly, be mindful of your body language and vocal delivery. A confident and engaging speaker can captivate an audience, so make eye contact, use appropriate gestures and vary your tone to convey passion and sincerity.
In conclusion, captivating your audience from the very beginning requires thoughtful preparation, engaging content and a confident delivery. With Venngage’s customizable templates, you can adapt your presentation to suit the preferences and interests of your specific audience, ensuring maximum engagement. Go on and get started today!
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Improve your practice.
Enhance your soft skills with a range of award-winning courses.
How to Prepare for a Presentation, with Examples
February 15, 2021 - Dom Barnard
This guide covers everything you need to know to prepare for your presentation. including what you need to think about beforehand, during and after the presentation.
1. Rehearse, rehearse, rehearse (always aloud)
Once you have your presentation worked out, you will need to practice it, but even though you might think it’s the best way to have a flawless presentation, don’t memorise what you’re going to say.
That might sound like incredibly bad advice, but here’s why:
- If you memorise your speech, you’ll get stuck in thinking you can only deliver your ideas in that way, and that stifles your creativity, and the chance for new thoughts and ways to put things that come up as you speak.
Not only that, but every audience is different . Sometimes they laugh out loud, sometimes they sit and smile, and you never know which type of audience you’ll have until you’re live.
Practice Presentation Skills
Improve your public speaking and presentation skills by practicing them in realistic environments, with automated feedback on performance. Learn More
If you’re going off a memorised presentation, it’s much more difficult to break away from that to go with the flow on the day, and respond naturally to your audience.
- If you forget your speech in the middle of it, you will be thrown, and you’ll have more chance of complete brain freeze, which really will knock your confidence.
- Memorising your presentation gives you a false sense of security, which could leave you high and dry if something goes wrong. If you’ve only got your memorised speech, for example, what will you do if your PowerPoint freezes or your props break, and you can’t do what you were going to do?
Rehearse in front of colleagues, friends, a mirror, in virtual reality – always aloud. Make sure you spend plenty of time practising your presentation, it will make you feel much more relaxed if you know your material.
Courses where you can rehearse with interactive exercises:
- Essential Public Speaking
- How to Present over Video
Video showing how you can prepare for your presentation using virtual reality. Learn more about virtual reality training .
2. Memorise your opening line
Do, however, memorise your opening line. If you know how you’re going to begin, you’ll get a strong start and that will build your confidence.
Many speakers and stage actors find that the minute they’ve actually delivered their first line, the nerves are gone and they’re well into their stride.
3. Practise your speech from written notes
Writing your presentation out in your own handwriting will help you clarify your ideas and may well bring you new ones.
- How to Write a Speech to Engage your Audience
4. Practise presentation flow
As well as practising for the ideas and what you want to say, practise how you want your presentation to flow. Think of it almost as a symphony, with high points, slow movements and crescendos. If it’s important, think about how you want your audience to feel, what emotions you want them to have, and when.
5. The power of silence
Don’t be afraid to pause and use the power of silence. A good pause can have a huge emotional impact. It allows people to really absorb what you are saying and react, and it’s vital to pause if you’re using humour so that the next part of your presentation doesn’t get lost underneath people’s laughter.
For more on the ‘Power of the Pause’, watch this short from video Brian Tracy: The Power of the Pause
- 10 Effective Ways to use Pauses in your Speech
6. Have a backup
There’s nothing worse than the projector dying or finding that your laptop won’t communicate with the projector for some reason. If you know you have a backup, even if it’s only a pre-prepared flip chart, you’ll feel better, and you’ll be more confident.
7. Arrive early
Following on from that, arrive at least half an hour early so you aren’t feeling rushed, and so you have time to check your equipment and get your notes laid out ready to go. That gives you time to breathe and relax before you go on, knowing everything is as set as it can be.
8. Use physical props for a demo
Use physical props, if possible, for a demo. This can make you stand out and be more memorable among all the other speakers who only use PowerPoint, and it can add greatly to the impact of your presentation.
Video showing an example of using physical props during a live demo.
9. Structure your presentation
First, find out how much time you have to present, is it 10 minutes, 15, an hour? Prepare enough material for this time and have a couple of extra slides as backup – we tend to speak much quicker when nervous so you might find you finish your presentation too early. At some large conference events, timings may change on the day, be aware of this have a shorter version of your presentation in mind (i.e. know which slides to skip over).
- How to Structure your Presentation, with Examples
- Examples of Corporate Presentation Structures
10. Prepare for questions
Have a few backup slides for questions you think will arise from your presentation. It is sometime a tactic to explain a section briefly in your speech, so that you get a question about it afterwards. If you don’t understand the question, ask for it to be rephrased.
If there are no questions, it is not an indication how good or bad your presentation was. You many have explain your material extremely well, or simply that people are tired at the end of the day and want to go home.
- Guide for Handling Questions after a Presentation
11. Prepare for where you are presenting
If you can, go to the room you are speaking in before the actual event. It gives you an idea of furniture layout, podium height, location, room size, audience size and lighting. You can then visualise the room while practising and avoid the shock of suddenly being faced with a huge room when you expected a tiny one.
Ask the organiser if you need any particular props, for example a table to help with your live demo.
Additional planning to think about before your presentation:
1. Purpose – what outcome are we trying to achieve? How can results be measured? What will success look like?
2. Topic – Novelty? Complexity? Technical?
3. People – Who should attend? What do they already know? How are they going to help?
4. Timing – When will it happen and how long will the presentation take?
5. Location – Where will the presentation be held? Do you have access to the correct facilities for the presentation?
6. Papers – Who is keeping minutes? Do you need to send out an agenda before the presentation? Background information required?
7. Visual aids – Is a projector required ? Boards?
8. Style – Structure or unstructured, discussion style? How assertive should you be? How should the meeting items be organised?
12. Choose the signals to give to your audience
Before the presentation, think about these 5 topics:
- Eye contact
- Facial gestures
- Body language
Decide how you will use each of these to reinforce your message. Use the table below for help.
Passive | Aggressive | Assertive | |
---|---|---|---|
Flat, monotonous, trails off, shaky, hesitant. | Sharp, cold, loud, shouts, abrupt, clipped, fast. | Controlled, firm, warm, rich, clear, even, loud. | |
Ers and ums, jerky, too slow, too fast. | Fast, emphatic, blameful, abrupt, erratic, hurried. | Steady and controlled, changes easily. | |
Evasive, looking down, darting, low eye contact. | Stares and glaring, dominating, fixed gaze, threatening. | Firm not fixed, natural and relaxed. | |
Fixed smile, apology facial gestures, blinking, blushing, chewing lip. | Set face, few smiles, clenched jaw, frowning, chin forward, lips tight, gritted teeth. | Open, varied and congruent expressions, calm, jaw relaxed, few blinks, smiles. | |
Hunched, hand over mouth, arms crossed, head down, slumping, legs crossed, stands awkwardly, soft handshake. | Thumping, clenched fists, pointing, pacing, leaning forward, sharp and rapid movements, crushing handshake. | Open hand and arm movements, head upright, calm, emphatic gestures, relaxed, head nodding to show attention, firm handshake. |
Additional courses to help you prepare for your presentation:
- Presentation Skills Training Courses
Example from Steve Jobs
Think about these 10 techniques while you are preparing your presentation..
![how to do presentation program 10 presentation techniques Steve Jobs used](https://vs-static.virtualspeech.com/img/blog/steve-jobs-presentation-tips.jpg)
- Planning in Analog. Tell a story, create stunning visuals and videos to complement video, use demonstrations and other speakers, keep the audience engaged.
- Creating a Twitter-Friendly Description Single description sentence, condensed his message into 140 characters.
- Introduce the Enemy Story needs villains or a problem to be solved. Jobs highlighted IBM and useless mobile phones (during iPhone release) as his villains.
- Focusing on Benefits Keep reinforcing the benefits of your product, create top 10 lists, understand this is what customers care about.
- Sticking to Rule of Three Classic Literary technique, things are best remembered and reinforced in threes. Read this article on Literary Techniques for more detail.
- Sell Dreams, Not Products Create a vision people believe in, create a vision which will make people’s lives better
- Create Visual Slides Use as few words as possible and use colourful graphics on the slide to highlight points.
- Make Numbers Meaningful Compare large numbers to things people understand.
- Use Plain English Use easy to say and easy to remember words, keep it simple.
- Large Reveals Due to Apple secrecy, Jobs was able to deliver unexpected products to the world at his product launches.
10 Tips for creating an effective training presentation
![how to do presentation program Ximena Portocarrero](https://24slides.com/presentbetter/content/images/2021/04/Ximena.png)
Creating a training presentation is not a simple task. Unlike your usual PowerPoints, a training deck should convey work-related information in a way that keeps your team engaged and creates a positive learning experience. Quite a challenge, if you ask me - especially in online environments.
That’s why today I’ve got a little help from the 24Slides presentation designers . They work on thousands of eLearning slides for companies every month, so they pretty much know what it takes to create an impressive training deck.
By the end of this post, you’ll have learned:
- What exactly a training presentation is
- The benefits of corporate training
- 10 training presentation tips you can execute right now
Let’s begin!
![how to do presentation program](https://24slides.com/presentbetter/content/images/2021/12/Generic-2--New-version----Leaderboard-1.png)
What's a Training Presentation?
A training presentation is a corporate learning material that helps build the right skills employees require to perform their jobs. For optimal results, ideal training presentations showcase the specialized knowledge in well-structured, easy-to-read slides, and encourage active participation during the whole learning experience.
To give you an idea, common training presentation topics include company policies, safety and health at work, cybersecurity, industrial processes , and more.
Why Should Businesses Provide Employee Training?
Employee training is a business investment, and as such, it’s normal for higher-ups to question whether some corporate learning and development activities are needed. However, as Henry Ford said, “ The only thing worse than training your employees and having them leave is not training them and having them stay! ”
And if that’s not enough reason, here are some long-term benefits you can list to show the value of employee training in your organization:
- Training sessions leverage new employees’ productivity faster
- Employee training reduces the chances of errors and accidents on the job.
- Well-trained employees need less supervision, which translates into more time for managers to dedicate to their own tasks.
- Learning and development activities help increase employee retention and job satisfaction.
- Constant employee training makes it easier to identify the team’s weaknesses and creates improvement opportunities for the whole organization.
Now that we understand why staff training is important, let’s see how to create a good training presentation.
Top Tips for Creating an Effective Training Presentation
What we commonly call “effective presentation” is the right balance of two elements: the content you provide and how you deliver it. The first part is on your expertise and every piece of information you can share. But the second part is where the real magic happens .
How do you convey your knowledge? How can you make the online learning experience one to remember? Well, a lot relies on the way you present that information. In this section, we’re going to cover both sides through 10 training presentation tips:
#1 Showcase the knowledge of your company’s experts
Internal expertise is a top learning resource many companies fail to see. Just think about how much your sales head or finances specialist can say about the best practices and workflows from their respective areas. Or the industry trends and developments they experience in their day-to-day activities. You don’t need to look outside the office when you already have expert sources that can provide you with valuable know-how for your training slides.
![how to do presentation program](https://24slides.com/presentbetter/content/images/2021/12/QUOTE-SLIDE.jpg)
And don’t curb to technical topics. If the training is on leadership or negotiation skills, why don’t you invite a project manager or sales rep to talk about their experiences? This is a fantastic way to recognize employees as experts and promote team engagement at the same time.
#2 Use your visuals wisely
Visual content is ideal to catch your audience’s attention in a matter of seconds. Plus, studies confirm that visuals help process information faster and facilitate learning . However, this doesn’t mean we should plaster graphics and illustrations all over our slides. Instead, use your visuals strategically only for what’s relevant.
![how to do presentation program](https://24slides.com/presentbetter/content/images/2021/12/visuals.jpg)
It’s like highlighting a textbook. A mark signals the main idea from the hundreds of words in every chapter. But what’s the point if you’re going to highlight the entire page? It would lose its whole purpose!
As Benny Prasetyo, Design manager from 24Slides , says:
![how to do presentation program](https://24slides.com/presentbetter/content/images/2021/12/benny-1.png)
So keep that in mind. Your images, icons, and other graphics are not merely decorative devices. They tell people where to look and have the power to amplify your key messages.
#3 Appeal to different learning styles
According to the VARK model , there are four main learning styles: visual, auditory, reading/writing, and kinesthetic. And people tend to prefer one or two modalities over others. The good thing is that you can appeal to the four of them within your training PowerPoint presentation. Here’s how:
- For visual learners, maps, flow charts, and process diagrams are the way to go. They respond better to all these devices that explain something graphically instead of words.
![how to do presentation program](https://24slides.com/presentbetter/content/images/2021/12/learning-proces-1200.jpg)
- Auditory learners make the most out of synchronous training because they learn by hearing and discussing ideas. However, you can also adapt your PowerPoint materials to them. Think about adding audio files or linking to podcasts that further expand the main topic. Another great way to appeal to aural or auditory learners is using a conversational style in your slides, so they can read your PPT as if you were talking directly to them.
- People who process information through reading and writing will appreciate text-based explanations and assignments. Lists, quotations, and case studies are ideal for this type of learner.
![how to do presentation program](https://24slides.com/presentbetter/content/images/2021/12/text.jpg)
- For the kinesthetic modality, you can showcase personal experiences or feature practical exercises that allow students to apply what they’ve learned. We’ll talk more about this kind of content in the following sections. But bear in mind that kinesthetic learners are “tactile” and prefer to assimilate new information by exploring it in the real world.
To sum this point up, add elements in your presentation that respond to the four learning styles, and you’ll get an immersive and more dynamic training session.
#4 Keep it real
Want to make your corporate training relevant to your team?
Include scenarios from real situations - extra points if these examples come from their actual work. Here’s the thing: People are more perceptive to things that make an impact on their lives. So, if you connect your session to what they go through in their daily tasks, you’re adding emotion and making your training 10x more relatable.
Ideally, your presentation gives solutions to an issue the business has identified. In this case, you need to explore a little: What has changed or happened in the company that employees require training? How’s the day-to-day of the areas involved? What’s the ideal scenario the company expects?
Now, use your findings to integrate realistic situations as examples or exercises that show trainees the value of your session. The key to an engaged and motivated audience is to keep things real.
#5 Make use of storytelling
Effective training is more than informative sessions. The real objective is to spur change. You want to take employees from point A to point B in their development, and one of the most powerful tools to inspire action is storytelling.
In a few words, storytelling is the art of using a story to communicate something. It might not sound like a big deal, but stories speak to the emotional side of humans, and that’s how you can start building a connection that makes every session memorable.
Some ways the 24Slides designers help incorporate storytelling into training presentations is through comics, animated slides, and PowerPoint illustrations.
![how to do presentation program](https://24slides.com/presentbetter/content/images/2021/12/storytelling.jpg)
If you’re keen to challenge the status quo in your team, check out these 7 storytelling techniques to create a compelling training deck.
#6 Take every chance to engage with your audience
Getting active participants during online training is like finding the saint grail nowadays. With muted mics and off-cameras, sometimes you don't even know if someone is listening on the other side. But hang in there.
In this section, I will show you some interactive elements you can use to boost your audience engagement.
![how to do presentation program](https://24slides.com/presentbetter/content/images/2021/12/questions.jpg)
Usually, the host would end the presentation with an “Any Questions?” slide, but what about you asking the questions? Inquiry your audience’s minds and create open questions for anyone to share their opinions. This is a good old trick with the potential to spark great-in-class discussions. You can even transform it into a gamified experience with slides like the one you see above.
Online audience engagement tools such as Slido , Mentimeter , or Kahoot make it super easy to create interactive quizzes and polls. The cool thing about them is that they give you a presentation code, which allows your audience to send their answers and see the team's results in real-time.
![how to do presentation program](https://24slides.com/presentbetter/content/images/2021/12/quizz.jpg)
But if you prefer a more traditional approach, there are PowerPoint slides that can do the trick too. Take this multiple-choice quiz template as an example. It comes with a wide array of designs to hold your participants’ attention while assessing their knowledge. You just need to insert questions and alternatives regarding your topic, and voilá!
![how to do presentation program](https://24slides.com/presentbetter/content/images/2021/12/Slide6.jpg)
Self-assessment activities are a great way to engage with your audience - even when you’re not there to guide them! Here’s a creative quiz template in PowerPoint you can use to add fill-in-the-blank exercises, short-answer questions, and multiple-choice tests to your training deck.
#7 Brand your corporate training deck
Considering that training presentations talk to one of the company’s most important stakeholders (the employees), it should be a no-brainer to keep them on-brand.
But it’s more than giving a professional look to your slides. Adding the company’s brand to training materials shows your team that you care. You’re making the same effort to deliver a polished product to them as the company does to the customers. And that speaks volumes!
Plus, keeping visual consistency across all materials helps your team become familiar with the brand and reinforce that they’re part of the company's activities.
We’ve got a whole article on why branding is essential in presentations , but at this point, it’s clear that spending some time on the aspect of your slides provides more benefits to the business than not. So, remember to inject the brand’s identity into your training decks.
![how to do presentation program](https://24slides.com/presentbetter/content/images/2021/12/Branding-1--New-version----Leaderboard.png)
#8 Close with summary slides
How often have you seen participants more worried about taking notes from your slides than actually following your speech? This is a common situation in learning scenarios, and it’s not because your participants don’t care about what you’re saying. Quite the contrary, they want to take it all in.
![how to do presentation program](https://24slides.com/presentbetter/content/images/2021/12/Slide3.jpg)
And you can make their learning experience easier by simply adding summary slides . These final slides contain the key points from your lesson and help viewers retain the essentials.
This way, you ship away your participants’ worry of missing something important, and you get another chance to reinforce your main messages. Everybody wins!
#9 Make your presentation accessible
“Accessibility” is a term that has gained popularity in the last few years, and it refers to the practice of ensuring people with disabilities can access the same information fully and independently as people without disabilities. This is extremely important in eLearning because you want everyone in the organization to benefit from your lessons.
For instance, employees with hearing difficulties might have a hard time watching an instructional video with no captions. Likewise, participants with visibility issues might need an easy-to-read font size in the slides or color contrast in your presentation visuals.
If you want to start now, PowerPoint has an accessibility checker that gives you a detailed report on what you can do to improve your slides. To activate it, follow this route: File tab > Information > Check for issues (next to Inspect Document) > Check Accessibility
You might be surprised by all the details we take for granted, but they make a huge difference to people with different abilities.
#10 Don’t Underestimate The Power of Your Presentation Design
All these good practices confirm that a good design can enhance any corporate learning experience. It helps your employees better comprehend information. It signals the importance of each item in your slides and how they should be read. A good design provides structure and visual flow. And the list can go on, but I prefer you see for yourself.
Damilka Rojas, Design manager at 24Slides , gives us expert input on the right design approach for effective training presentations:
![how to do presentation program](https://24slides.com/presentbetter/content/images/2021/12/damilka.png)
Plus, many training slides are stand-alone materials with the task of conveying information without a live instructor. That’s when you can rely on a good design to deliver a coherent interpretation of your lessons.
Upgrade your training presentations today!
Now, it’s time to put these training presentation tips into practice. Whether you apply one or all of them together, I’m sure you’ll see a marked difference in your new slides. But if you have several presentations to upgrade or designing in PowerPoint is not exactly the most productive way to spend your time, let the 24Slides team handle it for you !
Our expert designers can create stunning slides to draw your audience’s attention while keeping the professional look your training decks deserve. They provide presentation design support to some of the biggest companies worldwide , so rest assured your slides will be in good hands. Ready to take your presentations to the next level?
![how to do presentation program](https://24slides.com/presentbetter/content/images/2021/12/Generic-2--New-version----Landscape-1.png)
Create professional presentations online
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The best presentation software in 2024
These powerpoint alternatives go beyond the basics..
![how to do presentation program Hero image with logos of the best presentation software](https://images.ctfassets.net/lzny33ho1g45/1gwkyZIRhj5Zm19jYhCbzr/5dffaba03b0b271ebf530a205506aa5d/best-presentation-software.jpg?w=1520&fm=jpg&q=30&fit=thumb&h=760)
The latest presentation apps have made it easier than ever to format slides and create professional-looking slideshows without giving off a "this is a template" vibe. Even standard PowerPoint alternatives have updated key features to make it easier than ever to collaborate and create presentations quickly, so you can spend more time prepping for your actual presentation.
If, like me, you've used Google Slides unquestioningly for years, it's a whole new world out there. The newest crop of online presentation tools go way beyond the classic slideshow experience, with new features to keep your audience's attention, streamline the creation process with AI, and turn slide decks into videos and interactive conversations.
I've been testing these apps for the past few years, and this time, I spent several days tinkering with 25 of the top presentation software solutions out there to bring you the best of the best.
The best presentation software
What makes the best presentation app, how we evaluate and test apps.
When looking for the best presentation apps, I wanted utility players. After all, slideshows are used for just about everything, from pitch decks and product launches to class lectures and church sermons. With that in mind, here's what I was looking for:
Pre-built templates. The best presentation tools should have attractive, professional-looking templates to build presentations in a hurry.
Sharing and collaboration options. Whether you plan to share your webinar slides later, or you just want to collaborate with a coworker on a presentation, it should be easy to share files and collaborate in real-time.
Flexibility and customization options. Templates are great, but top presentation apps should enable you to customize just about everything—giving you the flexibility to build exactly what you need.
Affordability. Creating compelling presentations is important, but you shouldn't have to bust your budget to make it happen. With capable free tools on the market, affordability is a top consideration.
Standalone functionality. There's no reason to use multiple tools when one can do it all, so I didn't test any apps that require and work on top of another presentation app like PowerPoint or Google Slides.
Familiar, deck-based interface. For our purposes here, I only tested software that uses slides, with the familiar deck-based editor you expect from a "presentation" tool (versus, for example, a video creation app).
Beyond that, I also looked for presentation apps that brought something unique to the table—features above and beyond what you can get for free from a legacy solution like PowerPoint or Google Slides.
Here's what my testing workflow looked like:
I went through any onboarding or guided tutorials.
I created a new deck, scanning through all available templates, noting how well-designed they were (and which were free versus paid).
I added new slides, deleted slides, edited text and images, and played around with other content types.
I changed presentation design settings, like color schemes and background images.
I reviewed and tested the sharing and collaboration options.
I tested out presenter view (when available).
After my first round of testing, I went back into the top performers to test any unique or niche features, like AI, brand settings, and interactive content. With that, these are the best presentation apps I found—each one really brings something different or radically easy to the table.
The best presentation software at a glance
|
| |
---|---|---|
| A free option | Free plan available; paid plans from $10 |
| AI-powered design | From $12/month |
| Non-linear presentations | Free plan available; paid plans from $7/month |
| Video presentations | Limited free plan available; paid plans from $15/month |
| Collaboration | Free plan available; from $22/month for 2 users |
| Conversational AI features | Free plan available; paid plans from $8/user/month |
| Audience engagement | Free plan available; paid plans from $11.99/user/month |
| Generative AI features | Limited free plan available; paid plans from $16/user/month |
The best free presentation software
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![how to do presentation program Canva, our pick for the best free presentation app](https://images.ctfassets.net/lzny33ho1g45/67OjWdby3KVO9XiutahkIb/be84563060e266403f59daffef30a965/image3.png?w=1400)
Canva pros:
Excellent free plan
Tons of amazing templates for all use cases
Feature-rich
Canva cons:
The AI tools aren't groundbreakingly useful
Canva offers one of the most robust free plans of all the presentation apps I tested. The app delays account creation until after you've created your first design, so you can get started building your presentation in seconds. Choose from an almost overwhelming number of beautiful templates (nearly all available for free), including those designed specifically for education or business use cases.
Anyone who's accidentally scrolled too far and been bumped to the next slide will appreciate Canva's editor interface, which eliminates that problem altogether with a smooth scroll that doesn't jump around. Choose from a handful of preset animations to add life to your presentations, or browse the library of audio and video files available to add. And Canva also has a number of options for sharing your presentation, including adding collaborators to your team, sharing directly to social media, and even via QR code.
Present directly from Canva, and let audience members submit their questions via Canva Live. Once you share a link to invite audience members to your presentation, they can send questions for you to answer. As the presenter, you'll see them pop up in your presenter view window, so you can keep the audience engaged and your presentation clear. Alternatively, record a presentation with a talking head bubble—you can even use an AI presenter here—to share remotely.
Canva pricing: Free plan available; paid plans start at $120/year for 1 user and include additional features like Brand Kit, premium templates and stock assets, and additional AI-powered design tools.
The best presentation app for AI-powered design
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Beautiful.ai pros:
True AI design
No fussing around with alignment
Still allows for customization
Beautiful.ai cons:
No free plan
If you're like me, editing granular spacing issues is the absolute worst part of building a presentation. Beautiful.ai uses artificial intelligence to take a lot of the hassle and granular design requirements out of the presentation process, so you can focus on the content of a presentation without sacrificing professional design. If I needed to make presentations on a regular basis, this is the app I'd use.
Many apps have recently added AI design features, but Beautiful.ai has been doing it for years—and they've perfected the experience of AI design, ensuring the tool's reign as the most streamlined and user-friendly option for AI design.
The editor is a little different from most presentation apps, but it's still intuitive—and you'll start off with a quick two-minute tutorial. When creating a new slide, scroll through "inspiration slides" to find a layout you like; once you choose, the app will pull the layout and automatically adapt it to match the design of the rest of your presentation.
With 10 themes, several templated slides, over 40 fully-designed templates, and more than 20 different color palettes to choose from, Beautiful.ai strikes a perfect balance between automation and customization.
While Beautiful.ai doesn't offer a free plan, paid plans are reasonably priced and offer sharing and collaboration options that rival collab-focused apps like Google Slides. And speaking of Google, you can connect Beautiful.ai with Google Drive to save all your presentations there.
Note: I re-tested the generative AI feature (called DesignerBot) this year. It's great for adding individual slides to an existing presentation—automatically choosing the best layout and matching the design to the rest of the deck—but as with most other apps, it struggled to pull in relevant images.
Beautiful.ai pricing: Plans start at $12/month for unlimited slides, AI content generation, viewer analytics, and more. Upgrade to a Team plan for $40/user/month to get extra collaboration and workspace features and custom brand controls.
The best presentation app for conversational presentations
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Prezi pros:
Doesn't restrict you to standard presentation structure
Lots of customization options
Prezi Video lets you display a presentation right over your webcam video
Prezi cons:
Steep learning curve
Struggling to squeeze information into a basic, linear presentation? Give Prezi a try. Unlike nearly all other presentation apps on the market, Prezi Present doesn't restrict the structure of your presentation to a straight line. The editor focuses on topics and subtopics and allows you to arrange them any way you want, so you can create a more conversational flow of information.
With the structural flexibility, you still get all the same customization features you expect from top presentation software, including fully-editable templates. There's a learning curve if you're unfamiliar with non-linear presentations, but templates offer a great jumping-off point, and Prezi's editor does a good job of making the process more approachable.
Plus, Prezi comes with two other apps: Prezi Design and Prezi Video. Prezi Video helps you take remote presentations to a new level. You can record a video where the presentation elements are displayed right over your webcam feed. Record and save the video to share later, or connect with your video conferencing tool of choice (including Zoom, Microsoft Teams, and Google Meet) to present live.
Prezi's generative AI feature works ok, but it's more useful as a wireframe. When I asked it to create a presentation about the Stanley Cup Playoffs, for example, the resulting content read a lot like a student writing a term paper in the broadest strokes possible to avoid doing any actual research.
The best presentation app for video presentations
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Powtoon pros:
Timing automatically changes based on the content on the slide
Can toggle between slideshow and video
Can orient presentation as horizontal, vertical, or square
Powtoon cons:
Limited free plan
Powtoon makes it easy to create engaging videos by orienting the editor around a slide deck. Editing a Powtoon feels just like editing a presentation, but by the time you finish, you have a professional video.
You can edit your slides at any time, and when you hit play, a video plays through your deck—the feel is almost like an animated explainer video. Each slide includes the animations you choose and takes up as much time as is needed based on the content on the slide. Powtoon figures the timing automatically, and you can see in the bottom-right of the editor how much time is used on your current slide versus the total presentation. If you ever want to present as a slide deck, just toggle between Slideshow and Movie.
You'll likely need to subscribe to a paid plan to get the most out of Powtoon—like creating videos longer than three minutes, downloading them as MP4 files, and white-labeling your presentations—but doing so won't break the bank. Plus, you'll unlock tons of templates complete with animations and soundtracks.
One of my favorite Powtoon features is the ability to orient your video: you can choose horizontal orientation (like a normal presentation) or opt for vertical (for mobile) or square (for social media). When your presentation is ready, you can publish straight to YouTube, Wistia, Facebook Ads, and any number of other locations.
The best presentation app for collaborating with your team
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![how to do presentation program Pitch, our pick for the best presentation software for collaborating with your team](https://images.ctfassets.net/lzny33ho1g45/5gBCvtBjoJfq5WGGXG9iyF/0c167f46d0b6494d8bc3899ae907cb8e/image5.jpg?w=1400)
Pitch pros:
Google levels of collaboration
Assign slides to specific team members
Excellent generative AI feature
Pitch cons:
User interface is a little different than you're used to
Need to collaborate on presentations with your team? Pitch is a Google Slides alternative that gets the job done. As far as decks go, Pitch includes all the beautifully-designed templates, customizability, and ease of use you expect from a top-notch presentation tool. But the app really shines when you add your team.
The right-hand sidebar is all about project management and collaboration: you can set and update the status of your deck, assign entire presentations or individual slides to team members, plus comment or add notes. Save custom templates to make future presentations even easier and faster.
You can also invite collaborators from outside your company to work with you on individual decks. And if you opt for a paid plan, Pitch introduces workspace roles, shared private folders, and version history.
Pitch also offers one of the most impressive generative AI features on this list. It still struggles to pull in relevant images, but I found the AI-generated written content and design to be top-notch.
The best presentation app for conversational AI
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Gamma pros:
Creates fully fleshed-out presentations from a prompt
Conversational chatbot-like experience
Can still manually edit the presentation
Gamma cons:
Not as much granular customization
I tested a lot of apps claiming to use AI to up your presentation game, and Gamma's conversational AI features were head and shoulders above the crowd.
Simply give the app a topic—or upload an outline, notes, or any other document or article—approve the outline, and pick a theme. The app will take it from there and create a fully fleshed-out presentation. It's far from perfect, but Gamma produces a very useful jumping-off point. (Last year, it was by far the best, but this year, other apps are catching up.)
Here's the key: Gamma is much more geared toward the iterative, chatbot experience familiar to ChatGPT users. Click on the Edit with AI button at the top of the right-hand menu to open the chat, and you'll see suggested prompts—or you can type in your own requests for how Gamma should alter the presentation.
Once you've done all you can with prompts, simply close the chat box to manually add the finishing touches. While you do sacrifice some granular customizability in exchange for the AI features, you can still choose your visual theme, change slide layouts, format text, and add any images, videos, or even app and web content.
The best presentation app for audience engagement
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![how to do presentation program Mentimeter, our pick for the best presentation software for audience engagement](https://images.ctfassets.net/lzny33ho1g45/1zeW3zXj36Zbvj1f3UinAq/1c86b1bc833f1a9a6de0b5fe0ebbad92/image6.png?w=1400)
Mentimeter pros:
Tons of audience engagement features
Simple for participants to interact
Mentimeter cons:
Less granular customizability
Bit of a learning curve
If you need to engage with an audience during your presentation, Mentimeter makes that easy. The app is designed around interactive elements like quizzes, surveys, Q&As, sliders, and more (even a Miro whiteboard!).
Each of these is included in a number of different, professional-looking templates, so you can build a fully interactive presentation super quickly.
When it's time to present, your audience members can scan the QR code with their phone cameras or type in the URL and access code to participate. There's one code per presentation (so they won't have to do this on every slide), which gives access to each slide as you move through the presentation.
There are two main drawbacks to this one, though. First, there's a bit of a learning curve and less familiar editing interface (but I found it pretty easy to learn with some practice). The other drawback is that you can't get as granular with the visual customization as you can with many other presentation tools.
The best presentation app for generative AI
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![how to do presentation program Tome, our pick for the best presentation software for generative AI](https://images.ctfassets.net/lzny33ho1g45/7ytrut5727BNykz8fGNAoL/34d2f16c794fe80a0ab76aa51dd78eb9/image8.png?w=1400)
Top-tier generative AI features
Simple, customizable templates
Intuitive doc-style editor
There's definitely a learning curve
Tome is one of the new additions to this list that I'm most excited about. If you're looking for generative AI that just genuinely works , it's definitely worth a look. The editor is a bit more stripped down than most presentation apps but intuitive nonetheless—it's almost a cross between your standard deck editor and a Notion-style doc.
To generate an AI deck, click Generate with AI in the top right, and either write your own prompt or choose from the example prompts that cover a handful of common use cases, like sales enablement and company pitches. Edit or approve the suggested outline, then generate the full presentation.
From there, you can edit each slide as a doc via the right-hand menu—without limits on how much information you can include. During the presentation, you simply size down any slides that take up more than the standard amount of space. It's super simple but somehow feels revolutionary in a presentation app.
What about the old standbys?
You might notice a few major presentation players aren't on this list, including OGs Microsoft PowerPoint, Apple Keynote, and Google Slides. These apps are perfectly adequate for creating basic presentations, and they're free if you have a Windows or Mac device or a Google account.
I didn't include them on the list because the presentation space has really developed in the last several years, and after testing them out, I found these behemoths haven't kept pace. If they weren't made by Microsoft/Apple/Google, I might not even be mentioning them. They're pretty basic tools, they're behind the curve when it comes to templates (both quantity and design), and they don't offer any uniquely valuable features like robust team collaboration, branding controls, video, and so on.
In any case, if you're reading this, you're probably looking for an alternative that allows you to move away from one of the big 3, and as the presentation platforms featured above show, there's a ton to gain—in terms of features, usability, and more—when you do.
What about PowerPoint and Google Slides add-ons?
While I focused my testing on tools with full feature-sets—those that can serve as your sole presentation tool—there are a ton of add-on tools you can use atop big name tools like PowerPoint and Google Slides.
Related reading:
This post was originally published in October 2014 and has since been updated with contributions from Danny Schreiber, Matthew Guay, Andrew Kunesh, and Krystina Martinez. The most recent update was in April 2024.
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Kiera Abbamonte
Kiera’s a content writer who helps SaaS and eCommerce companies connect with customers and reach new audiences. Located in Boston, MA, she loves cinnamon coffee and a good baseball game. Catch up with her on Twitter @Kieraabbamonte.
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Home Blog Education How to Create and Deliver Training Presentations That Make an Impact
How to Create and Deliver Training Presentations That Make an Impact
![how to do presentation program](https://cdn.slidemodel.com/wp-content/uploads/00_training-presentation-cover-1024x559.png)
Blended learning and hybrid workplaces have improved how employees train and optimize their work output. Corporate training is now a rich combination of in-person group sessions, live online lessons, and SCORM courses that employees can follow at their own pace.
Are your training presentations up to the challenge?
Learning & Development strategists, HR, and performance management managers take note. In this guide, we’ll show you how to create a training deck from start to finish . Plus, some template examples and optimization tips for creating training presentations that make learning more effective.
What is a Training Presentation?
A training presentation is a set of slides created to teach a skill or increase knowledge of a topic. They’re used in training and development strategies in companies worldwide. Across the slides in a training presentation, employees learn essential information and skills to do their jobs better and grow in their careers.
![how to do presentation program Example of a training presentation slide](https://cdn.slidemodel.com/wp-content/uploads/example-of-a-training-presentation-slide.png)
Types of Training Presentations
Training presentations form part of all L&D initiatives in an HR department. They have one of two purposes; to train employees for the job at the present moment and to train them for growth and the future.
Training for the job instructs employees on how to carry out their assigned tasks and responsibilities . The skills they learn follow guidelines from the company’s brand, processes, and structure.
Examples include:
- On-the-job training
- Practice simulations
- Orientation
- Skillbuilding
![how to do presentation program Illustration of a training session, two employees working in a computer](https://cdn.slidemodel.com/wp-content/uploads/01_instructor-mentoring-a-fellow-employee-1024x559.png)
To train for growth , employees are given resources to increase their capabilities, like learning new technology or methodology. They learn skills that will help their career future, preparing them for a promotion within the company or for changing teams laterally in a new role.
Growth training includes topics like:
- Soft skills
- New technology
- New processes or methodologies
- Job rotation
- Personal development
- Career expansion
![how to do presentation program An instructor exposing financial concepts using charts and graphs through a training deck](https://cdn2.slidemodel.com/wp-content/uploads/02_instructor-exposing-graphs-to-students.png)
Why Are Training Presentations Important?
High-quality training and development initiatives in a corporate setting offer many benefits. Three of the most relevant are employee buy-in and retention, company culture, and professional development.
Employee Buy-in and Retention
When training presentations are achieved at a high standard, team members in People Management, Human Resources, Learning & Development, and DEI feel confident and proud of their work in training fellow employees.
They accompany employees along training paths, so it’s better if they’re invested in what they’re sharing. For a solid brand identity —and clear company culture—thorough training helps with buy-in straight out of the gate with an onboarding strategy. Then continues with regular training initiatives that lead to retention, satisfaction and loyalty.
Company Culture
The role of company culture in an organization has a lot of weight towards brand equity. But a strong culture doesn’t happen overnight; it’s instilled in the employees’ minds through team-building activities, motivational seminars, and equitable training in all aspects of work.
Company culture flows through the ongoing interaction between trainers and trainees. Group sessions and training days help build relationships between teams and employees. Feeling invested is a trait developed through the right type of training.
Professional Development
High-quality training for professional development is essential in every organization. On-the-job training for daily tasks is only part of the puzzle; employees also need to train for growth.
In-company training for professional development includes training for higher—or lateral—positions. Offering training for the future not only heightens professional development for individual employees but also carves a strong culture.
How to Create a Training Presentation
Let’s create a training deck together. We’ll use a case study to guide us along.
You and your L&D team at an IT Company are preparing a company-wide training session about the SCRUM framework before implementing it in more aspects of the business. The Training presentation is titled “Understanding the SCRUM Framework. Agilizing our productivity, together.” Sessions will be blended/hybrid to accommodate both in-office and remote employees. There will be a camera recording the instructor, and remote employees will see the presentation and the video of the instructor talking side by side on their screen.
![how to do presentation program Computer screen showing the title slide for a training presentation](https://cdn2.slidemodel.com/wp-content/uploads/03_computer-screen-showing-a-training-presentation-on-scrum.png)
1. Plan and prepare
Planning and strategizing are as important in training as in other business areas. Your training presentation already has a purpose, company-wide training about the SCRUM framework. But if you aren’t sure what employees need to learn to increase productivity and employee satisfaction, you’ll have to do some research.
Figuring out your people’s learning and development needs takes some work. Are you using a performance management system? What does the reporting reveal? Where are employees failing to set goals? How can training presentations help?
Analyze the reports, and you’ll see where they’re lacking. Plan upskilling strategies around those topics. With a clear objective, start preparing the training, presentation, and conversation points for group sessions.
Put together a lesson plan covering the main characteristics of your presentation. Use it as a foundational reference during the production of the training presentation slides .
![how to do presentation program Sample structure for a lesson plan](https://cdn2.slidemodel.com/wp-content/uploads/04_sample-structure-for-a-lesson-plan.png)
2. Create a basic structure
Creating a structure for a training presentation is a critical step before designing slides or even writing the content. Training presentations with a set structure are more impactful than ones without.
Following a structure makes the transference of knowledge much simpler. Write an outline that follows that structure. Do it on a document or use a visual tool like a storyboard to overview the full presentation deck .
The main structure for any training presentation has three parts; beginning, middle, and end. Yes, it’s that simple.
- Start with an agenda slide that covers the contents of the training presentation and builds a framework of what to expect out of this training program. Follow by listing the syllabus for the course and required learning material that will be accessible, and where students should download/access such content.
- Inform learners that at the end of the presentation, they will have all the basic and practical knowledge to understand and begin working with a SCRUM framework.
- Explain (if necessary) what they need as a prerequisite to get the most out of the training.
- Any instructions they need to follow during the session, such as how to approach practical exercises or instructions for deliverables expected.
- Share all supplemental material through links they can download or access from. This should also include any book chapter mentioned, video resources, photos, etc. Cloud-based storage accessible from the Company’s intranet tends to suit all needs.
![how to do presentation program Introductory slide for a SCRUM training course](https://cdn2.slidemodel.com/wp-content/uploads/05_introductory-slide-for-a-training-presentation.png)
- Throughout the meatiest slides of the presentation, teach them about the SCRUM framework. Then share how their team will use it to agile production and work in general.
- Use visual training techniques to explain themes and topics clearly.
- Create interactive moments for learners to imprint information.
- Incorporate a variety of teaching formats to cover all learning styles; video, text, images, infographics, interactive activities, etc.
![how to do presentation program Slide used to introduce concepts in a training course](https://cdn2.slidemodel.com/wp-content/uploads/06_presentation-slide-defining-core-concepts-of-a-course.png)
- Craft a few slides summarizing what they learned using a highlights list.
- Have learners take a quiz to test their knowledge and offer results that include the right answers to the questions they got wrong.
- Share references to supplemental material where learners can get more information on the topic.
![how to do presentation program Quiz slide to evaluate concepts](https://cdn2.slidemodel.com/wp-content/uploads/07_quiz-slide-to-evaluate-lessons-content.png)
The Middle Structure
In the middle is where most of the magic happens. A training presentation is much like a lecture in its purpose. Therefore, using teaching and lecture techniques in your presentations can only be a good idea.
Here are six lecture structures that you can apply to the middle of your presentation. For the SCRUM Framework training, we’ll use the first example .
- Start with what students can be expected to know to what students don’t know.
- Proceed from reality to abstract ideas, theories, and principles.
- Begin with generalizations and continue with particular examples and applications.
- Open with simple ideas and round them up with complex ones
- Start sharing common misconceptions and then explain the truth.
- Go from a whole view to a detailed view.
3. Gather resources
Organize all the content you’ll need for the presentation in a folder on the cloud or your team’s content library. Browse the SlideModel template collection, where you’ll find plenty of slides, full decks, and cut & copy elements to include in your training deck. For the slides to describe the SCRUM framework, we used this 3D PPT template of how the parts of the framework are interconnected.
![how to do presentation program 3D model in a slide to explain the SCRUM process](https://cdn.slidemodel.com/wp-content/uploads/08_3d-model-to-showcase-interactions-between-elements-in-the-scrum-framework.png)
Resource checklist for any training presentation:
- All visuals, videos, and PowerPoint slides add value to the training.
- Case studies and examples support your points.
- Your company has the appropriate licenses to use the resources that are included in the final design.
- All references, citations and attributions are gathered for inclusion in the training documentation.
- Your templates are from Slidemodel.
4. Design the slides
Now, it’s time to put it all together and design the slides. Get all your resources ready, a list of all the templates you’ll use, and start a new project on PowerPoint.
Have your outline and/or storyboard open and start designing slides. Start with the cover and then follow the structure you decided on. Work your way through to the end and add a quiz. Here are some instructional presentation design best practices to help you along.
- Create visual unity and balance by choosing a color theme and font pairing that supports the brand message and purpose of the training.
- Mind the flow between slides from beginning to end. Use subtle transitions that don’t distract from the learning.
- Use a table of contents, section dividers, and interactive slide menus for easier navigation.
- Ensure each slide has a focal point and a visual hierarchy between all other elements.
All training material emulates the company brand, its values and vision. As marketing material follows visual and messaging brand guidelines, so should internal development content.
Rather than mix & match slide templates, you can try a really fast method to create an entire training presentation by stating its topic, checking the suggested content, and selecting the desired slide design. This is possible thanks to the SlideModel’s AI Presentation Maker .
5 Training Presentation Slide Examples
Are you looking for inspiration to create a training presentation? SlideModel has numerous designs suitable for explaining, visually dissecting, and analyzing the material. Likewise, you’ll find templates that help L&D strategists communicate with instructors during the planning phase and beyond.
Here are five templates that can help with your training presentation design.
Employee Onboarding
First, this multi-slide ppt template for training is an employee onboarding presentation . Use it to cover all characteristics of a corporate onboarding process. Slides include;
- Pre-boarding
- Training Activities
- Onboarding Roadmap
- Title & closing slides
![how to do presentation program Pre-Boarding slide on a Employee Onboarding template for PowerPoint](https://cdn.slidemodel.com/wp-content/uploads/09_employee-onboarding-presentation-slide-by-slidemodel.png)
Managerial Grid
The Blake & Mouton managerial grid is a great way to explain and analyze the different types of management based on production concerns and people concerns. Production concerns are characterized by tasks, and people are concerned with relationships.
Matrix Grids can be used for other purposes as well. Like stakeholder engagement , talent analysis , and content marketing.
![how to do presentation program Blake & Mouton managerial grid template](https://cdn2.slidemodel.com/wp-content/uploads/10_blake-and-mouton-managerial-grid-slide-template-slidemodel.png)
Multichapter Presentation
Does your training content span long chunks of information? Separate it into digestible sections and create a multichapter training presentation. If it still feels very long, separate each chapter into a lesson of a comprehensive digital course. This multichapter presentation template will help you either way. Plus, it will add considerable visual value to the deck as a whole.
![how to do presentation program Multichapter PowerPoint template](https://cdn2.slidemodel.com/wp-content/uploads/11_multichapter-presentation-template-slidemodel.png)
SWOT Analysis
Teaching the SWOT Analysis process is best achieved with a “start big and continue into the details” presentation structure. This 5-slide template starts with the main idea and then delves deeper into each section. A visual structure like this also works for any concept that needs explanatory simplification. Simply separate the main concept into four parts and create a further slide for each.
![how to do presentation program SWOT analysis template by SlideModel](https://cdn2.slidemodel.com/wp-content/uploads/12_swot-analysis-template-slidemodel.png)
5Cs of Customer Service
Nothing exudes versatility as much as infographics. This template has one function, to describe and analyze the 5Cs of customer service . Nevertheless, you get six visually different infographic compositions for the same topic in one template. How else can your content be separated into five sections with the same first letter? This—all words with the same first letter—is a mnemonic technique that will help your learners absorb and retain information.
![how to do presentation program 5Cs in Customer Service PowerPoint template](https://cdn.slidemodel.com/wp-content/uploads/13_5c-of-customer-service-template.png)
How to Deliver Your Training Presentation
How will you deliver the training presentation to your learners? Depending on the company culture and working model, your training presentation will appear in any of the following scenarios.
1. As visual support to your In-person group training session.
The in-person group training session is the most common—until the pandemic changed many things. Your training presentation is the visual support during the event.
Here are some tips for delivering a presentation during a group training session.
- Practice your ability to talk to a group. Notice your voice inflections or lack thereof. Practice the lesson with the training slides to support your spoken or activity-based teaching material.
- Remember that presenting a business presentation and teaching with a training presentation aren’t the same. If you’re new to in-person group training, research to learn and practice instruction skills.
- While training, maintain constant interaction with the learners. Ask them questions, and let them ask you questions. Invite anyone interested to join the online whiteboard for notetaking and mind-mapping the lesson.
2. As Part of a Live Online Session for Hybrid Teams.
Online, blended learning is quickly becoming popular with L&D teams. But how does it work? And why is it so special?
When you have hybrid teams with some employees in-office, others at home, and even more in other parts of the world, you need training solutions that work for everyone.
For the SCRUM training, we’d do the following:
- Prepare the training presentation slide deck.
- Organize a space for the in-person group and plan the event.
- Set up a camera to record the lesson or training session.
- Invite all employees to the session and offer them options of attendance; in-person, online, and live, watching the event recording.
- Get set up to stream the session live. You can use a webinar tool like Streamyard or the one inside your LMS platform. Someone might need to help so you can concentrate on the training rather than the technical tasks.
- Stream the lesson live and record it. On Chromecast , choose to use the split screen. One side shows the video of you teaching, and the other is the training presentation you prepared.
- Send the recording to the employees that didn’t attend in person or live online.
![how to do presentation program Infographic of steps required for SCRUM training](https://cdn.slidemodel.com/wp-content/uploads/14_infographic-with-steps-of-the-scrum-training-process.png)
3. As a lesson in a digital course
Your training presentation can be its own course or part of a bigger one. In a comprehensive multi-lesson course, each section has its training presentation or a combination of presentations and other material. Use e-learning tools like SCORM and xAPI to create courses learners can do at their own pace, which you can keep track of.
Create your SCORM and xAPI courses with PowerPoint, SlideModel, and the iSpring PPT plugin . Once finished, upload it all to your LMS platform and enroll employees to learn.
What’s the difference between SCORM and xAPI? The visual below has all the answers.
![how to do presentation program Comparison chart of xAPI vs. SCORM](https://cdn2.slidemodel.com/wp-content/uploads/15_comparison-chart-of-xapi-vs-scorm.png)
Read our guide on how to create an online course for detailed instructions and tips to make your course stand out.
3. As a PDF document
Delivering a training presentation as a PDF document shouldn’t be your first choice, but consider it for those employees that prefer learning that way. The same training presentation you create for in-person training, online learning or hybrid sessions can be downloaded as a PDF and shared via email or through the learning portal.
Takeaways for how to create successful PowerPoint Training Presentations
Optimize your training presentations to be as efficient as possible using instructional design techniques from the pros. Start with your trusty authoring combination of PowerPoint and SlideModel, and add an iSpring design plugin to complete the toolkit. Follow the steps in the sections above and then some.
Implement Interactivity
Add interactivity to your training presentations to make them more engaging while touching on more learning styles. Interactivity can be as simple as a navigation menu between slides, dialogue simulations, and quick in-slide quizzes. Use xAPI and an LMS to create interactive training presentations for any topic.
After discussing the importance of interactivity, take a look at our 5-topic training presentation template showcased in the following video. With a tabbed menu, this training PPT template is ideal for presenting the agenda of your training session and delivering it in a streamlined manner. Each tab can represent a unique topic or module, making it easier for your audience to follow along and understand the progression of your training. The slide layout not only enhances visual appeal, making it more engaging than traditional slides, but also promotes organized content delivery.
Animated presentation templates, such as the one shown, are an effective way to captivate your audience and make the learning experience more memorable. This kind of animations add an element of surprise and engagement that static slides might lack. When paired with interactive elements mentioned earlier, such training templates can transform your training presentations into immersive learning experiences.
Add In-Slide Video
Hybrid learning and online learning have a wide berth of possibilities. One is in-slide video recordings of you—the training presenter—talking to the audience on the other side of the screen.
This is especially practical for digital training presentations that never had an in-person session and instead are all done online. Use tools like Loom and Camtasia to record yourself speaking as you flip through the training slides, then download the Loom video . Then share the final video output on your company’s learning platform.
Offer Supplemental Material
Regardless of how you deliver your training deck, it’s always a good idea to offer supplemental material for the learner. Let’s look at some ideas:
- If you deliver the training presentation as a video with much narration, offer a PDF transcript for download.
- On an LMS platform, add printable PDF worksheets and further reading material.
- Before or during an in-person session, give handouts and worksheets.
- In a hybrid webinar, share links to online games that help reinforce the topic.
- In any scenario, offer further resources for self-paced learning.
Incorporate Gamification
One of the best teaching techniques for turning training presentations from meh to memorable is gamification. Using games and game-like visual qualities helps learners capture and retain information better. Gamification techniques like badges, challenges, and competition elevate the learner’s feeling of happiness and contentment. They enjoy the process more and therefore learn more effectively.
Cover Multiple Platforms
Reach all employees where they are by creating and delivering versatile training presentations that are viewable on any device, from wall projectors to mobile phones. Create interconnectivity between them with downloads, digital whiteboards for notetaking, online chatrooms, handouts, etc.
Don’t forget also to follow accessibility standards. For example, closed caption subtitles on videos and e-reader-compatible text.
Share Questionnaires And Surveys At The End
Do you agree with the business notion that nothing in business is worth it unless you can track it? If so, then your training presentations must have a callback. Shortly after the learner has attended, watched, or listened to your training presentation, send them a short survey to gauge their satisfaction. Combine this with testing and quizzing results, and over a short time; you’ll have a good grasp on the effectiveness of your training.
Give a Certificate of Completion
Offer your learners a certificate of completion. As its name indicates, a certificate is essential for certifying that a person has taken your course. Create a visual certificate that you can send as a pdf in an email. Include all the necessary information for the learner to mention the completed course on their LinkedIn profile.
![how to do presentation program Sample of a certificate of completion for a SCRUM course](https://cdn2.slidemodel.com/wp-content/uploads/16_certificate-of-completion-template-slidemodel.png)
In less than three thousand words, you learned why training presentations are important for business, how to create and deliver them, plus tips on how to make your training presentations amazing.
Your L&D team and all your trained employees will benefit from optimized training presentations that use SlideModel templates for PowerPoint and Google Slides. Support your learners with visuals and instructional infographics. Start downloading educational templates today.
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4-H Youth Participate In Public Speaking Event
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Landon Carpenter of the Frewsburg Hayseeds Club gave his presentation on Dairy Cattle Breeds.
Cornell Cooperative Extension of Chautauqua County’s 4-H Youth Development Program hosted the Public Presentation event recently at the Chautauqua County Fair.
Over the course of four days, 38 youth ages 5-18 stepped up to the challenge and gave presentations on topics ranging from “Do You Have a License for That?” and “Rabbit Care” to “Football’s Greatest of All Times”. Presentation styles included demonstration, illustrated talk, speech, dramatic interpretation, and recitation.
Presenting this week were: Charlotte Couchman, Carly Wilson, Jessica Wilson, Braelynn Mistretta, Brayden Peterson, Mitchel Tauzel, Kendall Eckman, Austin Eckman, Laine Carpenter, Landon Carpenter, Abigail Carlberg, Drake Joy, Myra Rose Joy, Elizabeth Jones, Layla Weiskerger, Claudia Almekinder, Ella Olmstead, Gianna Valone, Serenity Van Vleck, Logan Griffith, Vytas Morris, Anastazia Morris, Anthony Valvo, Jaidyn Newhouse, Onna Warner, Madelyn Reading, Fiona Cortright, Teagan Warren, Levi Overend, Lukas Overend, Samantha Overend, Kiah Dean, Cody Nickerson and Kristen Nickerson.
The presentation event is designed to challenge 4-H’ers skills and knowledge of giving a public presentation while also recognizing their abilities. Public speaking aligns with the New York State 4-H Youth Development values that promote the development of skills that help young people succeed in higher education, their chosen career path, and as members of their families and communities. The contest provides an opportunity for 4-H’ers to develop and practice communication skills, build self-confidence, enhance knowledge in a selected subject matter area, and share information with others. Teams of volunteer evaluators provide feedback to the youth. After each presentation youth meet with their evaluators to discuss the strengths and weaknesses of their presentation.
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What We Know About the Global Microsoft Outage
Airlines to banks to retailers were affected in many countries. Businesses are struggling to recover.
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By Eshe Nelson and Danielle Kaye
Eshe Nelson reported from London and Danielle Kaye from New York.
Across the world, critical businesses and services including airlines, hospitals, train networks and TV stations, were disrupted on Friday by a global tech outage affecting Microsoft users.
In many countries, flights were grounded, workers could not get access to their systems and, in some cases, customers could not make card payments in stores. While some of the problems were resolved within hours, many businesses, websites and airlines continued to struggle to recover.
What happened?
A series of outages rippled across the globe as information displays, login systems and broadcasting networks went dark.
The problem affecting the majority of services was caused by a flawed update by CrowdStrike , an American cybersecurity firm, whose systems are intended to protect users from hackers. Microsoft said on Friday that it was aware of an issue affecting machines running “CrowdStrike Falcon.”
But Microsoft had also said there was an earlier outage affecting U.S. users of Azure, its cloud service system. Some users may have been affected by both. Even as CrowdStrike sent out a fix, some systems were still affected by midday in the United States as businesses needed to make manual updates to their systems to resolve the issue.
George Kurtz, the president and chief executive of CrowdStrike, said on Friday morning that it could take some time for some systems to recover.
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How a Software Update Crashed Computers Around the World
Here’s a visual explanation for how a faulty software update crippled machines.
How the airline cancellations rippled around the world (and across time zones)
Share of canceled flights at 25 airports on Friday
![how to do presentation program](https://static01.nytimes.com/newsgraphics/2024-07-19-tech-outage-airport-embed-1/cad772e5-d5dc-43ad-8a92-bf9addf18c88/_assets/timezone-335.png)
50% of flights
Ai r po r t
Bengalu r u K empeg o wda
Dhaka Shahjalal
Minneapolis-Saint P aul
Stuttga r t
Melbou r ne
Be r lin B r anden b urg
London City
Amsterdam Schiphol
Chicago O'Hare
Raleigh−Durham
B r adl e y
Cha r lotte
Reagan National
Philadelphia
1:20 a.m. ET
![how to do presentation program](https://static01.nytimes.com/newsgraphics/2024-07-19-tech-outage-airport-embed-1/cad772e5-d5dc-43ad-8a92-bf9addf18c88/_assets/timezone-600.png)
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Here's what we know about CrowdStrike, the company potentially to blame for a global tech outage
A technical issue related to a US-based cybersecurity firm named CrowdStrike caused computers running Microsoft software across Australia and abroad to glitch on Friday.
The global outage impacted a raft of Australian companies and government agencies, causing many computers to attempt to restart and display a blue-screen error message.
Here's what we know so far.
What is CrowdStrike?
CrowdStrike is a US-based cybersecurity firm that helps companies manage their security in "IT environments" — that is, everything they use an internet connection to access.
Its primary function is to protect companies and stop data breaches, ransomware and cyber attacks.
It includes among its main customers global investment banks, universities and even the Australian betting agency TAB Corp.
The cybersecurity environment has changed rapidly in recent years due to the increased presence of threat actors targeting big business, including Ticketmaster, Medibank and Optus.
As a result, more and more companies are turning towards firms like CrowdStrike to protect their customers' information.
What is CrowdStrike used for?
One of the company's main products is CrowdStrike Falcon, which is described on its website as "providing real-time indicators of attack, hyper-accurate detection and automated protection" from possible cybersecurity threats.
CrowdStrike Falcon is used by thousands of companies across the world to protect data, and a software update released on Friday caused a global outage of Microsoft products.
Earlier this week, CrowdStrike announced an update of its Falcon product, saying it would provide "unprecedented speed and precision" to detect security breaches.
In a statement posted to its website following the outage, a CrowdStrike spokesperson said it was likely an issue with the Falcon product that caused the incident.
Who owns CrowdStrike?
The company was founded by former McAfee employee George Kurtz in 2012.
Its ownership structure is a mix of individual investors, institutions and retail.
The company's stock is broken down into two large investor categories. About 40 per cent is owned by institutional investors, and about 57 per cent is owned by public companies and individual investors.
The investor with the largest share is The Vanguard Group, a US investment fund, with about 6.79 per cent of the company.
The question of who owns CrowdStrike was part of a discredited conspiracy theory after the company investigated Russia's role in the 2016 US elections.
Former US president Donald Trump made reference to the conspiracy theory in a call with Ukrainian President Volodymyr Zelenskyy in 2019.
"I would like to find out what happened with this whole situation with Ukraine, they say CrowdStrike. I guess you have one of your wealthy people," he said.
"The server, they say Ukraine has it … you or your people, and I would like you to get to the bottom of it."
What's next for the company?
Developer websites have already begun posting workarounds for the issue, and CrowdStrike the company offered a solution on its members-only platform until the incident resolves.
CrowdStrike CEO George Kurtz released a statement on X on Friday evening, saying the outage was caused by a "defect" in a content update for Microsoft users.
He stressed it was not caused by a cyber attack.
Earlier, Reuters said those who phoned the company were met with a pre-recorded message.
"Thanks for contacting CrowdStrike support. CrowdStrike is aware of reports of crashes on Windows … related to the Falcon sensor."
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Step 1: Make a draft to structure your presentation. As we said before, writing a draft or script of your content will be vital to start on the right foot as a PowerPoint beginner. This advice is so important that we choose it as the first step to learning how to make a PowerPoint presentation.
Open the PowerPoint app, select a template and theme, then like "Create.". Click the text box to add your title and subtitle to create your title slide. Click the "Insert" tab, then "New Slide" to add another slide. Choose the type of slide you want to add, then add text and pictures. Rearrange slides by dragging them up or down in ...
Get started with PowerPoint for Beginners. Follow this 20-Minute step by step PowerPoint tutorial to start creating presentations smoothly.Contents of this v...
Create a presentation. Open PowerPoint. In the left pane, select New. Select an option: To create a presentation from scratch, select Blank Presentation. To use a prepared design, select one of the templates. To see tips for using PowerPoint, select Take a Tour, and then select Create, . Add a slide.
Learn everything you need to know to get started using Microsoft PowerPoint! You'll learn all the basics plus more, including: how to choose a design theme...
Six steps for creating a slide show. 1. Plan your slide show. Before getting too deep into your slide show project, it's a good idea to select and save the photos and videos you want to use. This helps you create a slide show more efficiently and purposefully, ensuring a better outcome. 4.
To do that, simply go up to the Home tab and click on New Slide. This inserts a new slide in your presentation right after the one you were on. You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To learn more about this shortcut, see my guide on using Ctrl+M in PowerPoint.
Apply the 10-20-30 rule. Apply the 10-20-30 presentation rule and keep it short, sweet and impactful! Stick to ten slides, deliver your presentation within 20 minutes and use a 30-point font to ensure clarity and focus. Less is more, and your audience will thank you for it! 9. Implement the 5-5-5 rule. Simplicity is key.
Under Drawing Tools, choose Format. Do one of the following: To change the color of your text, choose Text Fill, and then choose a color. To change the outline color of your text, choose Text Outline, and then choose a color. To apply a shadow, reflection, glow, bevel, 3-D rotation, a transform, choose Text Effects, and then choose the effect ...
Create a blank presentation. Open PowerPoint. Select one of the Blank Presentation and start typing. Note: Microsoft 365 subscribers will find Design Ideas based on the words you type. You can browse and select a new look.
Getting Started. 1. Open PowerPoint and click 'New.'. A page with templates will usually open automatically, but if not, go to the top left pane of your screen and click New. If you've already created a presentation, select Open and then double-click the icon to open the existing file. Image Source.
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Step 2: Choose a Template. Select a template or a blank presentation to start creating your slides. PowerPoint offers a variety of templates to fit every need and occasion. Whether you want something simple and professional or colorful and creative, there's a template for you. If you prefer to start from scratch, you can choose a blank ...
Click From Beginning. Holding down the Alt key and clicking From Beginning, the Presenter View will launch from the very first (non-hidden) slide in your presentation. You can also launch the presenter view from the beginning of your presentation at any time by clicking Alt + F5 on your keyboard.
Genially is a cloud-based presentation program. Available to Create on Multiple Devices. This program is only available to edit on computers but can be viewed on any device. Collaboration Possibilities. It seems that a professional plan allows 5 team members, but the pricing plan shows that all plans have collaborative capabilities ...
Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired ...
Create beautiful presentations, faster. Visme is the best presentation software for teams who need real-time collaboration and individuals who need advanced features. and customization for interactive presentations. Create beautiful presentations in minutes, not hours. "Frequently, members of the lead team need to give presentations and ...
4. Keep it short and sweet. While it's important not to rush through the start of your presentation, keeping your opening concise is equally important. But remember, concise does not mean sacrificing substance; it simply means delivering information efficiently.
Use humor or wit. Sprinkle some humor and wit to spice things up. Cracking a clever joke or throwing in a witty remark can break the ice and create a positively charged atmosphere. If you're cracking your head on how to start a group presentation, humor is a great way to start a presentation speech.
4. Practise presentation flow. As well as practising for the ideas and what you want to say, practise how you want your presentation to flow. Think of it almost as a symphony, with high points, slow movements and crescendos. If it's important, think about how you want your audience to feel, what emotions you want them to have, and when. 5.
Top Tips for Creating an Effective Training Presentation. What we commonly call "effective presentation" is the right balance of two elements: the content you provide and how you deliver it. The first part is on your expertise and every piece of information you can share. But the second part is where the real magic happens.
The best presentation software. Canva for a free presentation app. Beautiful.ai for AI-powered design. Prezi for non-linear, conversational presentations. Powtoon for video presentations. Pitch for collaborating with your team on presentations. Gamma for conversational AI features.
On Chromecast, choose to use the split screen. One side shows the video of you teaching, and the other is the training presentation you prepared. Send the recording to the employees that didn't attend in person or live online. Infographic of the steps required to create a SCRUM training presentation. 3.
A fault with an update issued by cybersecurity company CrowdStrike led to a cascade effect among global IT systems Friday.
JULY 23, 2024 DO 010, S. 2024 - Policy Guidelines on the Implementation of the MATATAG Curriculum; JULY 15, 2024 DO 009, S. 2024 - Implementing Guidelines on the School Calendar and Activities for the School Year 2024-2025
Cornell Cooperative Extension of Chautauqua County's 4-H Youth Development Program hosted the Public Presentation event recently at the Chautauqua County Fair. Over the course of four days, 38 youth ages 5-18 stepped up to the challenge and gave presentations on topics ranging from "Do You Have a License for That?" and "Rabbit Care" to "Football's […]
The spokesperson urged customers to "have patience. We're trying to have grace and patience with all of the passengers. We're asking the same."
Flights continued to be disrupted at some U.S. airports into the morning because of the cascading effect of flight delays and cancellations. The Federal Aviation Administration said in a statement ...
The global outage impacts a raft of Australian companies and government agencies. Here's the latest on the company reportedly responsible.
Presentation materials will also be available on the website prior to the call. Interested parties can access the conference call by dialing the following numbers: +1 (888) 330-2022 in the U.S. and Canada; +1 (646) 960-0690 for other countries.