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Executive Administrative Assistant Resume Examples: Proven To Get You Hired In 2024

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Executive Administrative Assistant Resume Template

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The executive administrative assistant is someone who provides high-level, tailored administrative support for the executives within a company. They will often be assigned to a group of executives, and help these leaders organize and optimize their daily efficiency. As an executive administrative assistant, you may assist executives in planning travel, booking meetings, answering incoming calls, planning events, overseeing office operations, and more. To become an executive administrative assistant, you will need to demonstrate prior excellence in administrative roles. Most hiring managers will look for someone with a minimum of an associate’s degree in a related field. Moreover, because this role handles high-level administrative duties, the ideal candidate will have 2-5 years of experience in related roles like as an administrative assistant or office manager. Superb candidates for this role will showcase organizational excellence, as well as a professional attitude and great time management skills.

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Recruiter Insight: Why this resume works in 2022

Tips to help you write your executive administrative assistant resume in 2024,    highlight your experience planning and scheduling travel.

Executive administrative assistants are responsible for managing the executive schedule, and this includes creating travel plans. As such, any experience you have booking and organizing travel for others should be detailed on your resume.

   Showcase your time management skills

Executive administrative assistants must juggle leader’s scheduling conflicts with grace and creativity. It’s important to demonstrate on your resume how you have used your time management skills to effectively organize schedules in the past.

An executive administrative assistant manages all clerical tasks for executive managers. This includes welcoming guests, and handling communication between stakeholders, clients, and partners. Additionally, an executive administrative assistant often performs basic bookkeeping duties, so this is another skill you might want to highlight in your resume. Other responsibilities include preparing documents, negotiating with vendors, managing corporate inventory, reviewing incoming documents, etc. This is a role that requires attention to detail and strong communication skills.

   Demonstrate your time management skills on your resume by using accomplishments.

Executive administrative assistants often work under pressure. They need to meet tight deadlines and make sure everyone on the clerical team is on top of everything. That’s why having time management skills is essential for this role. If you want to demonstrate this in your resume, you should use accomplishments and mention projects that you coordinated effectively and on time.

   Showcase your communication skills on your resume.

Since communication is essential in this role, this is exactly what you want to reflect on your resume. Rather than just saying you have excellent communication skills, use the appropriate vocabulary and structure on your resume, such as strong action verbs like "Communicated", "Directed" or "Influenced". If you've worked with senior execs or CEOs, it's worth mentioning things like "Presented to senior stakeholders..." on your resume.

An executive assistant works closely with a high-level executive or a small group of high-level executives in overseeing projects and anticipating business needs. On the other hand, an executive administrative assistant tends to focus more on task management and administrative duties, such as calendar scheduling, data entry, and handling calls. In your executive administrative assistant resume, make sure to highlight your experience and relevant skills accordingly.

   Highlight relevant executive administrative skills

When writing your executive administrative assistant resume, make sure to demonstrate your proven ability to carry out administrative tasks. You should highlight relevant skills you have in these capacities, and include skills that pertain to the job description. This candidate includes a list of administrative capacities in their skills section, such as Calendar Management, Travel Arrangements, and Organization Skills, and expands upon them in their work experience.

   Use strong action verbs and numeric metrics to describe your administrative accomplishments/responsibilities

In your work experience section, make sure to use strong action verbs and to quantify your positive impact to the company. Executive administrative assistants should be experts at performing administrative duties, especially in areas of facilitating smooth operation and in catalyzing productivity. Use words such as “streamlined”, “orchestrated”, or “facilitated” to describe your contributions, and make sure to accompany them with tangible quantitative metrics.

As an executive administrative assistant, you will be supporting one or multiple executives in the company. A high-level of discretion and anticipation of what your executives need is a must. To tailor a resume for this position, you’ll want to focus on your experience supporting previous executives and how you resolved pain points for them.

   Quantify your administrative accomplishments in the office

In this role, you’ll have familiarity with streamlining and implementing processes. This resume uses great examples like “reduced cell phone expenses, resulting in savings of $5,000+” and “organized new office and designed systems to maximize office function efficiency by 30%.” Make sure to showcase what you did to make the office better for the team. Numbers talk!

   Show promotions in your work history

This template demonstrates a promotion from an administrative assistant to an executive assistant. Growth shows that your previous company was impressed with your work and trusted you with more responsibilities, like supporting five executives. You should also highlight why you were promoted. If you took on additional work, became a mentor to others, or more, make sure to share it.

Senior Administrative Coordinator Resume Sample

Executive business administrator resume sample, executive office manager resume sample, administrative services manager resume sample.

We spoke with hiring managers at top companies like Google, Amazon, and Apple, as well as smaller businesses, to understand what they look for in resumes for Executive Administrative Assistant roles. The following tips will help you create a strong resume that will catch the attention of recruiters and hiring managers in this field.

   Highlight your experience supporting executives

Recruiters want to see that you have experience working closely with executives and high-level managers. Emphasize this in your resume:

• Provided administrative support to the CEO and CFO of a Fortune 500 company
• Managed calendar, travel, and expenses for a team of 5 executives
• Served as the main point of contact for the President of a mid-size company

Avoid being too vague about who you supported, like this:

• Supported the management team
• Assisted various departments with administrative tasks

   Show your impact on the business

As an executive assistant, you play a crucial role in helping the company run smoothly. Use numbers and metrics to show the impact of your work:

• Implemented a new filing system that reduced document retrieval time by 50%
• Planned and coordinated 25+ executive meetings and off-sites per year
• Managed a budget of $500K for office supplies and events

Don't just list your responsibilities without showing the results:

• Ordered office supplies
• Scheduled meetings for executives
• Handled expense reports

   Demonstrate your tech skills

Today's executive assistants need to be tech-savvy. Highlight your proficiency with tools like:

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Google Workspace (Gmail, Calendar, Drive)
• Video conferencing software (Zoom, WebEx)
• Travel and expense management systems (Concur, Expensify)
• CRM software (Salesforce, HubSpot)

You can also mention any technical projects you've worked on, such as:

• Created and maintained a database to track client interactions, resulting in a 25% increase in customer retention
• Developed a new onboarding process using an LMS, reducing training time for new hires by 30%

   Include relevant certifications

Certifications show that you have the knowledge and skills needed for the role. Some relevant certifications for executive assistants include:

• Certified Administrative Professional (CAP)
• Microsoft Office Specialist (MOS)
• Certified Virtual Assistant (CVA)
• Project Management Professional (PMP)

If you have any of these certifications, be sure to list them on your resume. For example:

Certifications: - Certified Administrative Professional (CAP), International Association of Administrative Professionals, 2020 - Microsoft Office Specialist (MOS), Microsoft, 2018

   Tailor your resume to the job description

Customize your resume for each job you apply to. Look at the job description and highlight the skills and experience that the employer is looking for. Then, make sure to emphasize those things in your resume.

For example, if the job description says:

"The ideal candidate will have experience managing multiple projects simultaneously and be able to prioritize tasks effectively."

You could include a bullet point like this:

• Managed 10+ projects at a time, prioritizing tasks based on urgency and importance to ensure all deadlines were met

Avoid using the same generic resume for every job application. Recruiters can tell when you haven't put in the effort to customize your resume.

   Highlight your communication skills

As an executive assistant, you need to have excellent written and verbal communication skills. Show this on your resume by:

• Mentioning any presentations or reports you've created
• Highlighting your experience communicating with clients or vendors
• Including any languages you speak in addition to English

For example:

• Created and delivered monthly presentations to the executive team on key metrics and initiatives
• Served as the main point of contact for international clients, communicating via email and phone
• Fluent in Spanish and French

Don't just say you have "strong communication skills" without providing evidence. Prove it with specific examples from your experience.

Writing Your Executive Administrative Assistant Resume: Section By Section

  summary.

While a resume summary is optional, it can be a valuable addition for Executive Administrative Assistants. It allows you to provide context and highlight key skills and experiences that may not be immediately apparent from the rest of your resume. However, avoid using an objective statement, as it focuses on your goals rather than what you can offer the employer.

When crafting your summary, tailor it to the specific Executive Administrative Assistant role you're targeting. Avoid simply repeating information that's already covered in other sections of your resume. Instead, use this space to showcase your most relevant qualifications and the value you can bring to the organization.

To learn how to write an effective resume summary for your Executive Administrative Assistant resume, or figure out if you need one, please read Executive Administrative Assistant Resume Summary Examples , or Executive Administrative Assistant Resume Objective Examples .

1. Highlight your executive support expertise

As an Executive Administrative Assistant, your primary role is to provide high-level support to top executives. Use your summary to showcase your experience and skills in this area, such as:

• Providing administrative support to C-level executives in fast-paced environments
• Managing complex schedules, travel arrangements, and expense reports
• Serving as a trusted liaison between executives and internal/external stakeholders

Avoid generic statements that could apply to any administrative role, like:

• Experienced administrative assistant with strong organizational skills
• Detail-oriented professional with excellent communication abilities

Instead, focus on the specific expertise that sets you apart as an Executive Administrative Assistant.

2. Tailor your summary to the target role

While it's essential to highlight your executive support experience, you should also tailor your summary to the specific role and company you're targeting. Research the organization and the position to identify key skills and qualifications they're seeking.

For example, if the job description emphasizes event planning and project management, you might craft a summary like this:

Accomplished Executive Administrative Assistant with 5+ years of experience supporting C-level executives in the tech industry. Proven track record of planning and executing high-profile events, managing complex projects, and optimizing operational efficiency. Adept at anticipating executive needs and proactively solving problems to ensure seamless office operations.

By aligning your summary with the employer's requirements, you demonstrate your fit for the role and increase your chances of capturing the hiring manager's attention.

  Experience

Your work experience section is the heart of your resume. It's where you highlight your professional achievements and show hiring managers what you're capable of. When applying for executive administrative assistant roles, it's crucial to showcase your skills and experience in a way that sets you apart from other candidates.

In this section, we'll provide tips and examples to help you craft a compelling work experience section that grabs the attention of hiring managers and lands you an interview.

1. Use strong administrative action verbs

When describing your work experience, use powerful action verbs that showcase your administrative skills and accomplishments. Strong verbs help paint a vivid picture of your capabilities and make your resume more engaging. Consider using verbs such as:

• Coordinated international travel arrangements for executive team, ensuring seamless itineraries and timely document preparation
• Streamlined expense reporting process, reducing processing time by 30% and improving accuracy
• Managed complex calendar for CEO, prioritizing meetings and optimizing scheduling efficiency

Avoid using weak or passive phrases like "responsible for" or "participated in." Instead, opt for strong, active language that highlights your direct contributions and impact.

2. Highlight relevant tools and technologies

As an executive administrative assistant, you likely have experience with various tools and technologies that help you perform your job effectively. Showcasing your proficiency in these areas can set you apart from other candidates. Some examples include:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and Slack
• Experienced with CRM systems like Salesforce and HubSpot for managing client relationships
• Skilled in using project management tools such as Asana and Trello to coordinate team tasks and deadlines

By highlighting your technical skills, you demonstrate your ability to adapt to different work environments and contribute to the company's success from day one.

3. Quantify your accomplishments with metrics

Whenever possible, use metrics to quantify your achievements and provide concrete evidence of your impact. Numbers help hiring managers understand the scope of your responsibilities and the value you brought to your previous roles. For example:

• Managed busy calendar for executive team
• Assisted with office supply inventory management

Instead, try quantifying your accomplishments like this:

• Managed calendar for 5-person executive team, scheduling an average of 30 meetings per week and ensuring 100% attendance
• Reduced office supply costs by 15% through strategic vendor negotiations and inventory optimization

By using metrics, you provide a clear and measurable picture of your contributions, making your resume more impactful and memorable.

4. Showcase career growth and promotions

If you've experienced career growth or earned promotions in your previous roles, make sure to highlight this in your work experience section. Advancement demonstrates your ability to take on increasing responsibilities and excel in your field. For example:

Administrative Assistant, XYZ Company January 2018 - June 2020 - Provided comprehensive administrative support to a team of 10 executives - Streamlined travel booking process, saving the company an estimated $10,000 annually Executive Administrative Assistant, XYZ Company July 2020 - Present - Promoted to executive level after demonstrating strong organizational skills and initiative - Manage complex calendar for CEO, prioritizing meetings and ensuring 100% attendance - Coordinate all aspects of quarterly board meetings, including preparation of materials and logistics

By showcasing your career progression, you demonstrate your value as an employee and your potential for future growth within the company.

  Education

The education section of your executive administrative assistant resume should be concise and highlight your relevant academic background. This section is particularly important if you are a recent graduate or if your education is closely related to the position you are applying for.

1. List your highest degree first

When listing your education, start with your highest degree and work backwards. Include the name of the institution, the degree earned, and the year of graduation.

Here's an example of how to format your education:

Bachelor of Arts in Business Administration University of California, Los Angeles Graduated: 2018

If you have multiple degrees, list them in reverse chronological order.

2. Include relevant coursework and achievements

If you are a recent graduate or have completed coursework that is directly relevant to the executive administrative assistant position, consider including it in your education section.

• Relevant Coursework: Office Management, Business Communication, Project Management
• Dean's List, Fall 2017 - Spring 2018

However, avoid listing irrelevant or outdated coursework that does not showcase your skills and qualifications for the role.

3. Keep it brief for experienced professionals

If you have several years of professional experience as an executive administrative assistant, your education section should be brief and located towards the bottom of your resume.

Here's an example of what not to do:

Bachelor of Science in Psychology Arizona State University Graduated: 1995 Relevant Coursework: Introduction to Psychology, Social Psychology, Research Methods GPA: 3.2

Instead, keep it concise:

Bachelor of Science in Psychology, Arizona State University

  Skills

The skills section of your executive administrative assistant resume is where you highlight your most relevant abilities. It's a critical section that can make or break your chances of getting an interview. Hiring managers and recruiters often use Applicant Tracking Systems (ATS) to filter resumes based on the presence of specific skills, so it's important to include the right ones.

In this section, we'll cover some key tips for crafting a compelling skills section that will help you stand out from the competition.

1. Tailor your skills to the job description

When writing your skills section, it's essential to align your skills with the requirements listed in the job description. This will help you pass through ATS filters and catch the attention of hiring managers.

Here's an example of a job description for an executive administrative assistant position:

The ideal candidate will have experience with Microsoft Office Suite (Word, Excel, PowerPoint), scheduling and calendar management, travel arrangements, and expense reporting. Strong organizational and multitasking abilities are a must.

Based on this description, your skills section should include:

• Scheduling and calendar management
• Travel arrangements
• Expense reporting
• Organization
• Multitasking

2. Categorize your skills

Grouping your skills into categories can make your skills section more organized and easier to read. This is especially helpful if you have a wide range of abilities.

For an executive administrative assistant, your categories might include:

• Technical Skills : Microsoft Office Suite, Google Suite, Salesforce, Zoom
• Administrative Skills : Scheduling, calendar management, travel arrangements, expense reporting
• Communication Skills : Email correspondence, phone etiquette, meeting coordination

Avoid creating too many categories, as this can make your skills section appear cluttered. Stick to 3-4 categories maximum.

3. Avoid outdated or irrelevant skills

Including outdated or irrelevant skills on your resume can do more harm than good. It can make you appear out of touch or unqualified for the position.

Here's an example of a skills section that includes outdated and irrelevant skills:

Typewriting Faxing Switchboard operation Shorthand Cooking Knitting

Instead, focus on modern, relevant skills that demonstrate your value as an executive administrative assistant:

Cloud-based file management (Google Drive, Dropbox) Virtual meeting coordination (Zoom, Microsoft Teams) Social media management CRM software (Salesforce, HubSpot) Project management tools (Asana, Trello)

4. Use proficiency levels sparingly

Some job seekers choose to include proficiency levels next to their skills, such as 'Expert,' 'Proficient,' or 'Beginner.' While this can provide additional context, it's best to use proficiency levels sparingly.

Here's an example of a skills section that overuses proficiency levels:

Microsoft Word (Expert) Microsoft Excel (Proficient) Microsoft PowerPoint (Expert) Google Suite (Beginner) Typing (Expert) Filing (Expert)

Instead, only include proficiency levels for skills that are particularly important or relevant to the job:

Microsoft Office Suite (Expert) Salesforce (Proficient) Google Suite Scheduling and calendar management Travel arrangements Expense reporting

Skills For Executive Administrative Assistant Resumes

Here are examples of popular skills from Executive Administrative Assistant job descriptions that you can include on your resume.

• Executive Administrative Assistance
• Event Planning
• Administration
• Human Resources (HR)
• Accounts Payable
• Inventory Management
• Accounts Receivable (AR)
• Customer Service

Skills Word Cloud For Executive Administrative Assistant Resumes

This word cloud highlights the important keywords that appear on Executive Administrative Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.

How to use these skills?

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Resume Guide: Detailed Insights From Recruiters

• Administrative Assistant Resume Guide & Examples for 2022

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Executive Administrative Assistant Resumes

• Template #1: Executive Administrative Assistant
• Template #2: Executive Administrative Assistant
• Template #3: Executive Administrative Assistant
• Template #4: Executive Administrative Assistant
• Template #5: Executive Administrative Assistant
• Template #6: Senior Administrative Coordinator
• Template #7: Executive Business Administrator
• Template #8: Executive Office Manager
• Template #9: Administrative Services Manager
• Skills for Executive Administrative Assistant Resumes
• Free Executive Administrative Assistant Resume Review
• Other Administrative Resumes
• Executive Administrative Assistant Interview Guide
• Executive Administrative Assistant Sample Cover Letters
• Alternative Careers to a Operations Administrative Assistant
• All Resumes
• Resume Action Verbs

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• • Efficiently coordinated international travel for senior managers, handling logistics such as flights, accommodation, and visas resulting in seamless business trips.
• • Maintained a comprehensive filing system that improved accessibility and organization of critical documents.
• • Implemented a new software for managing expense records, reducing approval and reimbursement time by 25%.
• • Managed schedules for senior managers, coordinating over 500 meetings annually.
• • Reduced administrative costs by 15% through effective record-keeping and coordination of financial resources.
• • Enhanced office efficiency by managing complex logistics and eliminating redundant tasks.
• • Handled high volume of confidential documents, maintaining security and privacy of sensitive information.
• • Contributed to a 20% increase in team efficiency by streamlining admin processes.
• • Acted as the main point of contact and provided general support to office visitors.

5 Executive Administrative Assistant Resume Examples & Guide for 2024

Your executive administrative assistant resume should highlight your proficiency in office management and organizational skills. Demonstrate a track record of successfully managing schedules and coordinating meetings. Showcase your ability to effectively communicate with senior management and cross-functional teams. Detail your expertise in report preparation, data analysis, and providing comprehensive administrative support.

All resume examples in this guide

Traditional

Resume Guide

Simple guide to your executive administrative assistant resume format, detailing your relevant experience on your executive administrative assistant resume, essential executive administrative assistant hard and soft skills for your resume, highlighting education and certification on your executive administrative assistant resume, best practices for your executive administrative assistant resume summary or objective, extra sections to boost your executive administrative assistant resume, key takeaways.

Executive Administrative Assistants often struggle to quantify their achievements and contributions in a role that is typically viewed as support-oriented. Our guide can assist by providing strategies and examples on how to effectively measure and articulate these successes, showcasing the direct impact they have on improving office efficiency and supporting executive-level decision-making.

Stay tuned for more ideas on how to write your executive administrative assistant resume:

• Find different executive administrative assistant resume examples to serve as inspiration to your professional presentation.
• How to use the summary or objective to highlight your career achievements.
• How to create the experience section to tell your story.
• Must have certificates and what to include in the education section of your resume.

Recommended reads:

• Office Administrator resume
• Scheduler resume
• Medical Office Administrator resume
• Administrative Associate resume
• Senior Administrative Assistant resume

Successful executive administrative assistant resumes all have something in common - candidates invest in a simple resume layout . One that is easy to read, makes a good first impression, and is adapted to their professional experience.

There are three distinct resume formats , which help you focus on different aspects of your resume. Those are:

• A reverse-chronological resume format - puts your most recent experience in the spotlight
• A functional skill-based resume format that makes your transferrable skills the center of attention
• A hybrid resume format - it combines skills and experiences.

What's more, keep in mind that your resume usually goes through an ATS (Applicant Tracker System) (i.e. the software used by companies in the hiring process).

The executive administrative assistant resumes that suit the ATS:

• incorporate exact match keywords and skills from the job description;
• should be no longer than two pages;
• should be submitted in a PDF format, unless specified otherwise.

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Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

Prioritize clarity and organization in your executive administrative assistant resume. Use ample white space, choose readable fonts, and clearly delineate each section.

Essential executive administrative assistant resume sections for a comprehensive overview:

• Header: Enables recruiters to swiftly access your contact details and peruse your latest work portfolio.
• Summary or Objective: Offers a snapshot of your career milestones and aspirations.
• Experience: Demonstrates alignment with job prerequisites and highlights your tangible contributions.
• Skills: Captures the full spectrum of your expertise, making you a compelling executive administrative assistant candidate.
• Education & Certifications: Bridges potential experience gaps and underscores your dedication to the field.

What recruiters want to see on your resume:

• Organizational Skills: Demonstrated ability to manage schedules, arrange meetings, and handle travel arrangements.
• Communication Skills: Proficiency in communicating effectively both verbally and in writing, often being the point of contact for the executive team, staff, and external stakeholders.
• Problem-Solving Ability: Evidence of proactive problem-solving skills, especially in high-stress situations or tight deadlines.
• Technological Proficiency: Comfort with common office software (like Microsoft Office), as well as company-specific software or tools. Some roles may also require familiarity with virtual meeting platforms.
• Discretion and Confidentiality: Experience handling sensitive information with discretion, given access to confidential business matters.
• What is the Purpose of a Resume
• Resume Layout

Showcase your credibility in the resume experience section. For an effective executive administrative assistant resume:

• Highlight measurable achievements.
• Scan the job advert for keywords and integrate them throughout your experience section.
• Emphasize your technical proficiencies and how you've applied them in various roles.
• Keep it simple: mention your responsibility, relevant skills, and the outcomes.
• Use this section to convey your unique value, soft skills, feedback received, and the type of company culture you thrive in.

Top professionals ensure their experience section offers a captivating look at their expertise. Check out our sample executive administrative assistant resumes for guidance.

• Provided comprehensive administrative support to senior executives, managing their calendars, scheduling meetings, and coordinating travel arrangements.
• Prepared and edited correspondence, reports, and presentations, ensuring accuracy and attention to detail.
• Developed efficient filing systems and implemented electronic document management, resulting in streamlined processes and easy retrieval of information.
• Supported project management tasks, including tracking milestones, preparing project status reports, and assisting with budget monitoring.
• Organized company events and conferences, handling logistics, registrations, and on-site coordination.
• Managed complex calendars for executive team, optimizing time management and prioritizing appointments.
• Coordinated international and domestic travel arrangements, ensuring smooth logistics and minimizing travel expenses.
• Drafted and edited correspondence, reports, and presentations, maintaining high standards of professionalism and accuracy.
• Played a key role in organizing quarterly board meetings, compiling materials, and preparing meeting agendas and minutes.
• Assisted in the implementation of a new document management system, resulting in improved accessibility and efficiency.
• Supported C-level executives with calendar management, meeting coordination, and travel arrangements.
• Developed and maintained effective filing and record-keeping systems, ensuring quick retrieval of information as needed.
• Prepared and proofread various business documents, including contracts, reports, and presentations.
• Coordinated and executed logistics for company-wide events, including annual conferences with over 500 participants.
• Assisted in the implementation of an expense tracking system, resulting in improved accuracy and timely reimbursement.
• Managed executive calendars, prioritizing appointments and ensuring efficient use of time.
• Coordinated complex international travel arrangements, including visa processing and accommodation booking.
• Drafted and edited comprehensive reports, presentations, and business correspondence.
• Led a project to digitize and streamline document management processes, resulting in reduced paper usage and increased efficiency.
• Collaborated with cross-functional teams to organize high-profile corporate events and conferences.
• Provided advanced administrative support to senior executives, managing their demanding schedules and handling confidential matters.
• Coordinated complex global travel arrangements, including visa applications, transportation, and accommodations.
• Produced highly professional reports, presentations, and correspondence with meticulous attention to detail.
• Played a key role in organizing a merger between two departments, facilitating seamless communication and integration.
• Implemented a cloud-based file sharing system, enhancing collaboration and enabling real-time access to documents.
• Managed executive calendars, scheduling meetings and prioritizing appointments based on business priorities.
• Coordinated complex international travel arrangements, including visa applications and accommodation bookings.
• Drafted and proofread a variety of business documents, ensuring accuracy and adherence to company guidelines.
• Supported the planning and execution of high-profile corporate events and conferences.
• Played a key role in implementing an automated expense tracking system, resulting in significant time savings.
• Provided executive-level administrative support, managing calendars, scheduling meetings, and organizing travel arrangements.
• Created and maintained organized electronic filing systems, improving accessibility and information retrieval.
• Drafted and edited reports, presentations, and confidential correspondence for senior executives.
• Led the coordination of large-scale company events, including annual conventions with over 1,000 attendees.
• Implemented advanced productivity tools and software, optimizing workflow and enhancing team collaboration.
• Managed and maintained executive schedules, proactively addressing conflicts and adjusting priorities as needed.
• Arranged complex international and domestic travel itineraries, ensuring seamless logistics and cost optimization.
• Produced polished reports, presentations, and correspondence, incorporating visual elements for enhanced impact.
• Collaborated with cross-functional teams to successfully execute strategic initiatives and special projects.
• Implemented an online meeting management system, reducing scheduling conflicts and improving overall efficiency.
• Provided comprehensive administrative support to executive leadership, managing their calendars and coordinating meetings across multiple time zones.
• Organized complex international travel arrangements, including flights, accommodations, and ground transportation.
• Prepared and edited high-level reports, presentations, and confidential correspondence with utmost attention to detail.
• Led the planning and execution of company-wide events, resulting in increased employee engagement and networking opportunities.
• Implemented innovative digital tools and automated processes, improving productivity and reducing manual workload.
• Provide executive-level administrative support to senior management, managing complex schedules, and prioritizing appointments.
• Coordinate all aspects of domestic and international travel arrangements, ensuring smooth logistics and cost optimization.
• Prepare and proofread a wide range of business documents, maintaining confidentiality and accuracy.
• Lead the planning and execution of corporate events, conferences, and off-site meetings.
• Implement and optimize office technology and automation tools to enhance efficiency and streamline workflows.

Quantifying impact on your resume

• Include the number of executives or managers you've supported, showcasing your ability to multitask and handle significant responsibilities.
• List the size of budgets you have managed or contributed to managing, demonstrating your financial acumen and responsibility.
• Mention how many projects you've coordinated or assisted with, illustrating your organization skills and capacity to handle multiple assignments.
• Detail a percentage or amount by which you improved office efficiency or reduced costs, highlighting your problem-solving capabilities and focus on productivity.
• Specify any reductions in processing times achieved through the implementation of new systems or procedures, underlining your initiative and innovation.
• Note the volume of documents or correspondence you've handled, indicating your proficiency in managing large amounts of information and attention to detail.
• Highlight any improvements in meeting scheduling or participant attendance under your management, as a measure of your communication and coordination skills.
• Indicate the number of team members or departments you've liaised with regularly, reflecting your teamwork and ability to navigate complex business environments.

Writing your executive administrative assistant experience section without any real-world experience

Professionals, lacking experience, here's how to kick-start your executive administrative assistant career:

• Substitute experience with relevant knowledge and skills, vital for the executive administrative assistant role
• Highlight any relevant certifications and education - to showcase that you have the relevant technical training for the job
• Definitely include a professional portfolio of your work so far that could include university projects or ones you've done in your free time
• Have a big focus on your transferable skills to answer what further value you'd bring about as a candidate for the executive administrative assistant job
• Include an objective to highlight how you see your professional growth, as part of the company
• Resume Work Experience
• Resume Keywords

Use the SOAR (Situation - Action - Results) method for each of your executive administrative assistant experience bullets. Reflect on specific challenges you've addressed, the actions you took, and the outcomes. This approach also preps you for potential interview questions.

Recruiters evaluate not just your professional history, but also how your skills resonate with the job's requirements.

Your skills are categorized into:

• Hard or technical skills : These reflect your proficiency in specific tasks or technologies.
• Soft skills : These pertain to your interpersonal abilities and how you adapt to various situations.

When crafting your resume, ensure you:

• Highlight five to six skills that directly align with the job description.
• Integrate industry-specific keywords while also emphasizing your unique strengths.
• Support your skills with an achievements section, detailing tangible outcomes.
• Quantify your proficiency wherever possible, rather than merely listing skills.

To help you, we've curated a list of the most sought-after hard and soft skills for executive administrative assistant roles.

Top skills for your executive administrative assistant resume

Microsoft Office proficiency

Project management

Data management

Scheduling and planning

Professional written communication

Business correspondence

Financial reporting

Database administration

Meeting facilitation

Event planning

Time management

Interpersonal skills

Problem-solving

Attention to detail

Organizational skills

Discretion and confidentiality

Multitasking

Adaptability

If the job emphasizes team or organizational culture, dedicate a section of your resume to underscore your strengths and achievements. Top-tier executive administrative assistant candidates also highlight their alignment with a company's values and culture.

Your education section is a testament to your foundational knowledge and expertise.

• Detailing your academic qualifications, including the institution and duration.
• If you're still studying, mention your anticipated graduation date.
• Omit degrees that aren't pertinent to the job.
• Highlight academic experiences that underscore significant milestones.

For executive administrative assistant roles, relevant education and certifications can set you apart.

To effectively showcase your qualifications:

• List all pertinent degrees and certifications in line with the job requirements.
• Include additional certifications if they bolster your application.
• Provide concise details: certification name, institution, and dates.
• If you're pursuing a relevant certification, indicate your expected completion date.

Your education and certification sections validate both your foundational and advanced knowledge in the industry.

Best certifications to list on your resume

• Certified Supply Chain Professional (CSCP) - APICS

Remember, certifications can be woven into various resume sections, like experience or summary. Detail how a particular certification enhanced your performance or opened new opportunities.

• Deans List on Resume
• Coursework on Resume

How do you know if you should include a resume summary or a resume objective ?

• Resume summaries are ideal for executive administrative assistant professionals with more experience, who'd like to give a quick glimpse of their biggest career achievements in the top one-third of their resumes.
• On the other hand, resume objectives serve as a road map to the applicant's aspirations. Candidates use the objective as the North Star of their career (or, how they see themselves in the role in the next few years).

Both could be the perfect fit for your executive administrative assistant resume, depending on your experience.

Here's how candidates for the executive administrative assistant job structure their summaries and objectives.

Resume summary and objective examples for a executive administrative assistant resume

• With over 10 years of robust experience in project management and coordination, I leverage my refined organizational skills to ensure smooth operations in fast-paced environments. Successfully managed a team of 20+ while working at XYZ Corporation, achieved a 40% increase in efficiency. Proficient in Microsoft Office Suite and Google Workspace.
• Seasoned executive assistant with 7 years of experience in the tech industry. Proven track record of maintaining high levels of accuracy and confidentiality. Spearheaded an initiative at ABC Tech which improved internal communication by 30%. Expertise in CRM tools, calendar management, and minute-taking.
• A former marketing manager bringing a dynamic 6-year background in team leadership and business strategy development. Seeking to utilize transferable skills in an executive administrative assistant role. Proficient in Office 365, project coordination, and relationship building, with an eye for detail and efficient problem-solving abilities.
• Experienced customer service professional seeking to transition into an executive administrative support role. Equipped with a 5-year history of managing customer expectations and resolving conflicts, I am well-versed with CRM systems and Microsoft Office Suite, primed to apply these skills in a new context.
• Eager to apply strong organizational skills and attention to detail as an Executive Administrative Assistant. Recognized for exceptional professionalism and commitment to achieving excellence, I am proficient in Microsoft Suite and have a proven ability to learn new technologies quickly.
• Recently graduated with a major in Business Administration and keen to bring fresh perspectives to an executive administrative assistant role. Armed with top-tier organizational skills, proficiency in MS Office, and a knack for multi-tasking, I aim to effectively support and streamline executive operations.

Recruiters love candidates who offer more. Share your personality or extra industry credentials. Consider adding:

• Projects showcasing standout work.
• Top awards or recognitions.
• Relevant publications .
• Hobbies and interests that reveal more about you.
• A clear resume layout helps present your info well.
• Use all main resume sections to show how you fit the job.
• Detail specific skills or tasks and their impact.
• Show your personality through interests or hobbies.
• List certifications to back up your technical skills.

Looking to build your own Executive Administrative Assistant resume?

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Executive Administrative Assistant Resume With Samples & Examples

• Resume Format
• May 16, 2024
• Administrative

Executive Administrative Assistant Resume : An executive administrative assistant plays a crucial role in supporting high-level executives and ensuring the smooth operation of an organization. Crafting a strong resume is essential to showcase your skills and experience in this competitive field. In this blog post, we will provide a comprehensive guide on how to create an impressive executive administrative assistant resume.

Starting with the objective section, your resume should clearly state your career goals and how you plan to contribute to the organization. The summary section should highlight your key qualifications and achievements in a concise and compelling manner. In the education section, list any relevant degrees or certifications that demonstrate your expertise in administrative tasks.

Additionally, include a skills section to showcase your proficiency in software programs, communication, and organization. In the experience section, detail your previous roles and responsibilities as an administrative assistant. Don’t forget to include any certifications, awards, or achievements that set you apart from other candidates. Finally, we will provide a free template to help you get started on creating a standout executive administrative assistant resume.

Executive Administrative Assistant Resume Sample

Kara Zor-El Executive Administrative Assistant Phone:(615) 555-6789 Email: [email protected] Address: 3232 Oak Avenue, Pineville, OH 23456

Dedicated and detail-oriented Executive Administrative Assistant with over 5 years of experience supporting C-suite executives at ABC Company. Proficient in managing complex calendars, coordinating travel arrangements, and preparing reports and presentations. Skilled in Microsoft Office Suite and possess excellent communication and organizational skills.

Executive Administrative Assistant ABC Company, New York, NY January 2018 – Present

– Provide high-level administrative support to the CEO and executive team – Manage complex calendars, schedule meetings, and coordinate travel arrangements – Prepare and edit correspondence, reports, and presentations – Maintain confidential files and records – Coordinate and plan company events and meetings – Screen and direct phone calls and emails – Manage office supplies and equipment inventory – Liaise with external partners and vendors – Handle expense reports and reimbursements – Assist with special projects and initiatives as needed

Executive Administrative Assistant XYZ Corporation, Chicago, IL June 2015 – December 2017

– Supported the Vice President of Operations and senior management team – Managed executive calendars and scheduled appointments – Coordinated travel arrangements and accommodations – Prepared and proofread documents, reports, and presentations – Organized and maintained electronic and physical filing systems – Assisted with event planning and coordination – Handled incoming calls and emails, routing them to appropriate parties – Managed office supplies and inventory – Processed expense reports and invoices – Provided administrative support for various departments as needed

Bachelor of Arts in Business Administration University of California, Los Angeles, CA Graduated: May 2015

Associate of Arts in Office Administration Santa Monica College, Santa Monica, CA Graduated: May 2012

– Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) – Excellent communication and interpersonal skills – Strong organizational and time management abilities – Experience with calendar management and scheduling – Ability to prioritize tasks and meet deadlines – Knowledge of office equipment and systems – Detail-oriented and able to maintain confidentiality – Familiarity with travel arrangements and expense reporting – Ability to work independently and as part of a team – Strong problem-solving skills and ability to handle multiple projects simultaneously

Certifications

Certified Administrative Professional (CAP) – International Association of Administrative Professionals (IAAP), 2018

Microsoft Office Specialist (MOS) – Microsoft, 2017

Project Management Professional (PMP) – Project Management Institute (PMI), 2016

Certified Professional Secretary (CPS) – International Association of Administrative Professionals (IAAP), 2015

Awards & Achievements

– Employee of the Month, XYZ Corporation, June 2019 – Recognized for outstanding performance and dedication at the annual company awards ceremony, XYZ Corporation, 2018 – Successfully implemented a new filing system that improved efficiency and organization within the office, resulting in a 20% increase in productivity – Received positive feedback from executives and colleagues for exceptional communication skills and ability to handle multiple tasks simultaneously – Completed advanced training in Microsoft Office Suite, enhancing proficiency in Excel, Word, and PowerPoint

Christopher Clark – Consultant – JKL Solutions – (888) 777-6666 – [email protected]

Executive Administrative Assistant Resume Objective – Examples

1. To utilize my strong organizational skills and attention to detail to support senior executives in managing their daily schedules and tasks effectively. 2. To leverage my excellent communication and problem-solving abilities to streamline office operations and enhance productivity within the executive team. 3. To apply my extensive experience in coordinating meetings, travel arrangements, and correspondence to ensure seamless communication and coordination for the executive team. 4. To contribute my expertise in managing confidential information and handling sensitive matters with discretion and professionalism in a fast-paced executive office environment. 5. To demonstrate my proficiency in using Microsoft Office Suite and other administrative tools to provide efficient administrative support to executives and contribute to the overall success of the organization.

Executive Administrative Assistant Resume Description Examples

1. Highly organized and detail-oriented Executive Administrative Assistant with over 5 years of experience supporting C-level executives. Skilled in managing calendars, coordinating travel arrangements, and handling confidential information with discretion.

2. Results-driven Executive Administrative Assistant with a proven track record of streamlining office operations and improving efficiency. Proficient in Microsoft Office Suite and experienced in preparing reports, presentations, and correspondence for senior management.

3. Dynamic Executive Administrative Assistant with strong communication and interpersonal skills. Able to prioritize tasks, meet deadlines, and adapt to changing priorities in a fast-paced environment. Experienced in event planning, meeting coordination, and project management.

4. Seasoned Executive Administrative Assistant with a background in managing complex schedules, organizing meetings, and handling executive correspondence. Proficient in database management, expense tracking, and office administration. Known for professionalism, reliability, and attention to detail.

5. Dedicated Executive Administrative Assistant with a passion for providing high-level support to senior executives. Skilled in managing multiple projects simultaneously, anticipating needs, and proactively solving problems. Experienced in coordinating executive meetings, preparing agendas, and maintaining confidential files.

Action Verbs to Use in Executive Administrative Assistant Resume

1. Managed: Oversaw daily operations and coordinated schedules for executives. 2. Organized: Arranged meetings, events, and travel itineraries for executives. 3. Prioritized: Determined and managed priorities for multiple tasks and projects. 4. Communicated: Facilitated communication between executives, staff, and external contacts. 5. Prepared: Drafted reports, presentations, and correspondence for executives. 6. Coordinated: Collaborated with team members to ensure smooth workflow and project completion. 7. Scheduled: Managed calendars, appointments, and deadlines for executives. 8. Resolved: Addressed and resolved issues, conflicts, and concerns in a timely manner. 9. Implemented: Executed new processes, procedures, and systems to improve efficiency. 10. Analyzed: Conducted research and data analysis to support decision-making for executives.

Mistakes to Avoid in Executive Administrative Assistant Resume

1. Using a generic resume template: Avoid using a generic resume template as it may not effectively showcase your unique skills and qualifications. Instead, create a customized resume that highlights your specific experience as an executive administrative assistant.

2. Failing to tailor your resume to the job: Make sure to tailor your resume to the specific job you are applying for by highlighting relevant skills and experience that align with the job requirements. This will show the employer that you are a good fit for the position.

3. Including irrelevant information: Avoid including irrelevant information on your resume, such as unrelated work experience or skills. Focus on highlighting your relevant experience and qualifications as an executive administrative assistant.

4. Not showcasing your accomplishments: Make sure to include specific accomplishments and achievements in your resume, such as streamlining processes, improving efficiency, or successfully managing projects. This will demonstrate your value as an executive administrative assistant.

5. Using vague language: Avoid using vague language in your resume, such as “responsible for” or “assisted with.” Instead, use specific and action-oriented language to describe your responsibilities and accomplishments.

6. Neglecting to proofread: Make sure to thoroughly proofread your resume for any spelling or grammatical errors. A well-written and error-free resume will make a good impression on potential employers.

7. Not including a cover letter: While a cover letter is not always required, including one can help you stand out from other candidates and provide additional context for your qualifications and experience as an executive administrative assistant.

FAQs – Executive Administrative Assistant Resume

What are the key responsibilities of an executive administrative assistant.

An executive administrative assistant plays a crucial role in supporting senior management and ensuring the smooth operation of an organization. Some key responsibilities of an executive administrative assistant include managing schedules and appointments, coordinating meetings and events, handling correspondence and communication, organizing and maintaining files and records, conducting research and preparing reports, and providing general administrative support. Additionally, they may be responsible for making travel arrangements, managing budgets and expenses, and overseeing office operations. Overall, an executive administrative assistant plays a vital role in helping executives and managers stay organized, efficient, and focused on their responsibilities.

What software programs and tools are essential for an executive administrative assistant to be proficient in?

As an executive administrative assistant, proficiency in software programs and tools is crucial for effectively managing tasks and supporting executives. Some essential programs and tools include Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite (Gmail, Google Docs, Google Sheets), project management software (such as Trello or Asana), and communication tools (such as Slack or Microsoft Teams). Additionally, proficiency in calendar management tools (such as Microsoft Outlook or Google Calendar), file sharing platforms (such as Dropbox or OneDrive), and video conferencing tools (such as Zoom or Skype) is also important for seamless coordination and communication within the organization. Staying up-to-date with the latest technology and software advancements is key to being a proficient executive administrative assistant.

How can an executive administrative assistant demonstrate their ability to handle confidential information and maintain discretion?

An executive administrative assistant can demonstrate their ability to handle confidential information and maintain discretion by consistently following established protocols for handling sensitive information, such as keeping physical documents locked away and using secure digital storage methods. They can also demonstrate discretion by only sharing confidential information with authorized individuals on a need-to-know basis and refraining from discussing sensitive matters in public or on social media. Additionally, an executive administrative assistant can build trust with their employer by consistently demonstrating professionalism, integrity, and a strong work ethic in all aspects of their job performance.

What experience and skills should be highlighted on an executive administrative assistant resume?

When creating a resume for an executive administrative assistant position, it is important to highlight experience and skills that demonstrate your ability to effectively support high-level executives and manage complex administrative tasks. Key experiences to highlight include previous experience supporting C-suite executives, managing calendars and scheduling appointments, coordinating travel arrangements, and handling confidential information with discretion. Additionally, skills such as strong communication, organization, time management, and proficiency in Microsoft Office suite are essential for this role. Highlighting any experience with project management, event planning, or budget management can also be beneficial. Overall, showcasing a combination of administrative expertise, professionalism, and attention to detail will make your resume stand out to potential employers in the executive assistant field.

How can an executive administrative assistant showcase their ability to prioritize tasks and manage multiple projects simultaneously?

An executive administrative assistant can showcase their ability to prioritize tasks and manage multiple projects simultaneously by effectively managing their time and resources. This can include creating a detailed schedule or to-do list, setting clear deadlines for each task, and regularly reassessing priorities based on the needs of the executive or team they support. Additionally, they can demonstrate their ability to multitask by efficiently juggling multiple projects at once, staying organized and focused, and effectively communicating with team members to ensure all tasks are completed on time. By consistently demonstrating their ability to prioritize tasks and manage multiple projects simultaneously, an executive administrative assistant can prove their value and efficiency in a fast-paced work environment.

In conclusion, a well-crafted executive administrative assistant resume is crucial for showcasing your skills and experience in a competitive job market. By including a strong objective, summary, education, skills, experience, certification, awards, and achievements sections, you can effectively highlight your qualifications and stand out to potential employers. Utilize the free template provided to create a professional and impressive resume that will help you land your dream job as an executive administrative assistant.

Related Administrative Role Resumes:

Resume Tips

Choose the right format.

Select a resume format that best showcases your skills and experience. Common formats include chronological, functional, and combination resumes.

Tailor Your Resume

Customize your resume for each job application by highlighting relevant skills and experiences that match the job description.

Focus on Key Sections

Include essential sections such as contact information, professional summary or objective, work experience, education, skills, and relevant certifications.

Use Clear and Concise Language

Be concise and use action verbs to describe your accomplishments and responsibilities in each job role.

Quantify Achievements

Whenever possible, quantify your achievements with numbers or percentages to demonstrate your impact in previous roles.

Highlight Transferable Skills

Emphasize transferable skills that are relevant to the job you're applying for, such as communication, problem-solving, and leadership skills.

Prioritize Readability

Ensure your resume is easy to read by using a clean and professional font, adequate white space, and bullet points for listing information.

Proofread Carefully

Avoid spelling and grammar errors by proofreading your resume multiple times or asking a trusted friend or colleague to review it.

Keep it Updated

Regularly update your resume with new experiences, skills, and accomplishments to reflect your most current qualifications.

Seek Feedback

Consider seeking feedback from career advisors, mentors, or professionals in your industry to improve your resume further.

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Become A Certified World Class Assistant in 2024

Executive Assistant Resume Examples and Guide

• Guest Blogger
• January 30, 2024

Navigating the job market as an executive or administrative assistant can be challenging. You’re not just competing against other candidates; you’re also trying to position yourself as the best fit for high-stakes roles that require a unique blend of hard skills, soft (power) skills, and industry knowledge. Your resume is your first opportunity to showcase these attributes. But, how do you create a resume that checks off all the required boxes, showcases you in the best light, and helps you stand out in a growing crowd? Here’s a step-by-step guide on crafting an executive assistant resume that will make you shine and help you land the job.

Joan Burge, a renowned figure in the administrative profession, and her company, Office Dynamics, are the definitive resources for executive and administrative professionals aiming to create a compelling resume and grow their career. With a rich history spanning decades, Office Dynamics has a proven track record of facilitating the career growth of administrative professionals, providing them with the tools and insights they need to succeed. Joan’s unique perspective, derived from her extensive experience as a former executive assistant and now a successful entrepreneur, enables her to offer distinctive insights and actionable advice that aligns with the evolving demands of the professional landscape. Her expertise is a powerful asset in helping to shape resumes that not only highlight your skills and experience but also resonate with prospective employers.

Understanding the Fundamentals: Resume Tips for Executive Assistants

Before we delve into the specific intricacies of crafting an executive assistant resume, it’s essential to grasp some foundational rules. These rules transcend the specifics of the role. They are universal aspects that hold true for any resume in any industry. Understanding these fundamentals will provide you with a robust bedrock upon which you can build a customized, role-specific resume. Let’s explore some of these key elements that help to build out top-tier resumes:

• Contact Information: Your name, professional email address, and phone number should be clearly displayed at the top of your resume. If you’re comfortable doing so, you can also include your LinkedIn profile.
• Objective Statement/Professional Summary: This section should succinctly encapsulate your career goals and highlight your most significant professional achievements. For executive assistant roles, focus on showcasing your organizational skills and experience supporting high-level executives.
• Work Experience: List your past jobs in reverse chronological order, including the company name, your title, dates of employment, and a brief summary of your responsibilities and achievements. As an executive assistant, highlight your proven ability to manage complex administrative tasks, coordinate logistics, and facilitate communication.
• Skills: This section should outline both hard and soft skills relevant to the executive assistant role. These can include proficiency in office software, project management, time management, and interpersonal skills.
• Education: Detail your academic background, including degrees or certifications earned and the institution attended. If you have relevant coursework or training, it’s worth highlighting here.
• References: While it’s common to simply state “references available upon request”, if space allows, you can provide a list of references, including their name, title, company, and contact details.

Executive Assistant Example Resume: One Page

Making a Strong First Impression: The Executive Assistant Resume Summary or Objective

A resume summary or objective is your elevator pitch. It’s a brief statement that highlights your key skills, experiences, and career goals. Make sure it’s concise, compelling, and tailored to the specific role you’re applying for. Here are some helpful tips for crafting a strong summary or objective statement:

• Highlight your most relevant skills and experiences.
• Showcase your unique value proposition.
• Use keywords from the job description to show that you understand the requirements of the role.
• Keep it concise – aim for 2-3 sentences maximum.

Overall, your resume summary or objective should entice recruiters to continue reading and convince them that you are a qualified and motivated candidate for the executive assistant role.

Top Skills and Keywords for Your Resume

As an executive assistant, your range of skills is likely incredibly broad and diverse. It’s crucial to distinguish yourself from the pack and showcase those skills! You need to illustrate not just your competence but your outstanding, unique value to a potential employer. One of the critical strategies to achieve this is through the strategic use of keywords in your resume. These words and phrases, often used by recruiters and computer software to sift through the massive pool of applicants, can work as a golden ticket, ushering your resume to the top of the pile. But the importance of keywords extends beyond just getting your foot in the door – they also serve to highlight your unique skills and experiences, illuminating the specific, tangible value you can bring to a company. Here are some examples of hard and soft skills that help resumes stand out:

Hard Skills:

• Microsoft Office proficiency
• Project management
• Budgeting and financial management
• Scheduling and calendar management
• Data analysis and reporting
• Multilingual (if applicable)
• Event planning and coordination
• CRM and database management

Soft Skills/Power Skills:

• Communication
• Time management
• Adaptability
• Problem-solving
• Attention to detail
• Interpersonal skills

When listing your skills, be specific about your proficiency levels and provide examples wherever possible. This not only adds credibility to your resume but also paints a clearer picture of your capabilities. Be sure to use keywords from the job description in your skills section, as well as throughout your resume. This shows that you have carefully read and understood the requirements of the role.

Additionally, when listing your skills and selecting unique keywords, make sure you touch on your values and guiding principles. Companies are seeking candidates that fit the culture of their company. Be honest and do your research to see how your values align with the company for which you are applying. Your company will be much more likely to select your resume for an interview if they feel you align with their mission and core values.

Tailoring Your Resume for Executive Assistant Roles

Now that you have a solid understanding of the fundamentals and know how to highlight your unique skills, it’s time to tailor your resume specifically for executive assistant roles. In this section, we will focus on the customization of your resume specifically to align with the requirements of an executive assistant role. The purpose of this customization is to focus your skills, experience, and professional objective with the specific demands and responsibilities of the position for which you are applying. This involves highlighting experiences that showcase your capability and strategically positioning your resume to reflect the competency, professionalism, and the unique value proposition that you as an executive assistant candidate bring to the table. Here are some key aspects to keep in mind:

• Highlight Relevant Experience:  Emphasize any experience you have in roles that require similar skills to those of an executive assistant. This could include previous administrative or support positions, project management, event planning, etc.
• Include Industry Knowledge:  If you have experience in a specific industry, such as healthcare or finance, highlight this knowledge on your resume. It can give you a competitive edge and show that you are familiar with the unique demands of the role.
• Showcase Your Software Proficiencies:  If you’re experienced with specific software that’s relevant to the executive assistant role—like project management software or enterprise resource planning (ERP) systems—be sure to mention it. This can further demonstrate your preparedness for the role.
• Feature Your People Skills:  As an executive assistant, you’ll be interfacing with numerous people, both within and outside the organization. Highlight any experience that demonstrates your ability to manage relationships, resolve conflicts, or facilitate cooperation among diverse groups.

The Power of Precision: Tips for Formatting an Executive Assistant Resume

Your resume’s format plays a crucial role in its effectiveness. In crafting an executive assistant resume, the importance of precision cannot be overstressed. The way you format your resume can significantly impact the impression you make on potential employers. A well-structured, clean, and crisp format not only makes your resume visually appealing but also ensures that your key strengths and experiences are easily identified. The format of your resume provides the framework within which your skills, qualifications, and achievements are showcased. It is essentially the roadmap guiding recruiters through your professional story. It should highlight your most valuable assets and mirror your meticulous attention to detail – a critical trait for an executive assistant. Formatting your resume for maximum impact and readability will help to elevate you from a potential candidate to a prime contender for the role. Keep these points in mind:

• Length:  A one or two-page resume is appropriate, with the latter being more suitable for those with over 10 years of relevant experience. Always consider a two-page resume when the job description is demanding or if omitting critical details would sell your experience short.
• Format:  PDF format is widely preferred due to its compatibility across different systems.
• Structure:  Organize your resume into clear sections, including key elements like contact information, professional summary, work experience, skills, and education.
• Font and Size: Choose a professional, easy-to-read font, and keep the font size consistent throughout your resume. A font size of 10-12 points is generally acceptable.
• Bullet Points:  Use bullet points for listing your skills or job responsibilities. This enhances readability and allows recruiters to quickly scan your qualifications.

Executive Assistant Example Resume: Two Pages

Using Action Words in Your Executive Assistant Resume

When listing your responsibilities and achievements, use action words like ‘managed,’ ‘coordinated,’ ‘implemented,’ etc. These words add dynamism to your resume and help paint a vivid picture of your capabilities.

To add even more power to your resume, whenever possible, use numbers and statistics in addition to action words to fully showcase your accomplishments. For example:

• Successfully coordinated and executed a company-wide event with a budget of over $100,000, resulting in a 20% increase in employee satisfaction.
• Streamlined administrative processes, leading to a 15% reduction in operational costs.

Using action words and providing concrete examples of your accomplishments will make your resume stand out and demonstrate your value as an executive assistant.

Going the Extra Mile: Additional Sections to Consider

To truly set yourself apart in the competitive field of executive assistants, consider adding extra sections to your resume that underscore your unique skills and experiences. These additional sections can provide a more comprehensive picture of your capabilities, demonstrating how you’ve gone the extra mile in your career. These extra details can further substantiate your qualifications for an executive assistant role. A resume not only enumerates your professional journey but is also a reflection of your dedication, capabilities, and individuality. In addition to the standard sections, consider adding these:

• Languages Spoken:  If you’re proficient in multiple languages, this can be a significant asset, especially in global companies.
• Special Skills:  Do you have any unique skills that aren’t covered in the standard sections? Highlight them here.
• Volunteer Work:  Volunteering demonstrates a commitment to community service and can showcase additional skills.
• Certifications:  If you have any relevant certifications, such as advanced MS Office skills, make sure to list them – they can be a testament to your dedication in enhancing your capabilities.
• Professional Development:  Attending seminars, workshops, or conferences shows your commitment to continuous learning and staying updated in your field. List any relevant events you’ve attended, emphasizing how they’ve contributed to your professional growth.

Avoiding Common Pitfalls: Navigating Resume Challenges with Ease

Embarking on the journey of crafting an effective resume can be a daunting task, filled with potential pitfalls and stumbling blocks. However, with the right approach, these challenges can be transformed into opportunities to showcase your professional acumen and unique capabilities. Here we’ll shed light on some common resume mistakes and provide actionable strategies to avoid them, helping you create a standout executive assistant resume that truly reflects your skills, experiences, and career goals. Navigate these potential challenges with confidence and turn them into showcases for your professionalism, attention to detail, and commitment to excellence. Beware of common mistakes that can undermine your resume’s effectiveness:

• Don’t Just Recycle:  Remember to update your resume regularly, tailoring it to each specific job application.
• Poor Formatting and Typos:  A well-formatted, error-free resume is critical. Consider using a professional resume template and proofread your resume meticulously.
• Excessive Length:  Keep your resume concise. Aim to include only relevant information that adds value to your application.
• Technical Jargon:  While it’s important to demonstrate your industry knowledge, avoid overusing jargon. Your resume should be easily understandable to non-specialists as well.

Beyond Your Resume

Creating an effective executive assistant resume requires careful thought, meticulous attention to detail, and a clear understanding of what potential employers are looking for. By following these guidelines, you can craft a resume that not only highlights your skills and experiences but also positions you as the ideal candidate for your dream role. Remember, your resume is more than just a document; it’s a powerful tool that can open doors to exciting career opportunities. Make it count!

If you’re ready to dive in deeper and learn more about how to demonstrate your value as an assistant with a professional career portfolio, consider becoming a  World Class Assistant . Unlock the secrets of self-promotion, creative demonstration, and professional excellence, adaptable to both remote and office work environments.

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Executive Administrative Assistant Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the executive administrative assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

Create a Resume in Minutes with Professional Resume Templates

• Manage the calendar of the Executive and ensure that all items critical to the business are on the Executive’s calendar in a timely manner. Prioritize requests for meetings with the Executive accordingly and ensure prompt responses to all requests. . Ensure telephones are answered in a timely and courteous manner and messages are taken accurately. Screen telephone calls and respond to routine inquiries
• Performs usual administrative and clerical support functions including answering phones, greeting and assisting incoming clients, assisting tenants as directed, fielding complaints and issues and referring to the correct member of management, preparing correspondence, doing mailings and transmitting communications using various forms of media, maintaining tenant and building staff logs, calendaring of schedules and meetings, ordering supplies, maintaining files and records, inputting data and preparing reports on a computer
• Assist in coordinating tenant move-ins or move-outs, including meeting with moving contractors to review rules and regulations, securing proper insurance certificates, advising tenant of restriction and ensuring in all ways possible that the moving procedure is trouble free. Assist Property Manager and Chief Engineer as requested, keeping them advised as to the status of the assignments and projects
• Maintains GM’s calendar, schedules appointments and meetings. Coordinate frequent executive travel arrangements and changes. This includes car service, airfare, hotel and various other elements of executive travel. Assist GM with maintaining venue’s event calendar (bookings, holds, etc) and distributing such information to necessary internal and external contacts
• Manage the logistics planning, coordination and execution of small, medium and large events (meetings, celebrations, town halls, community service, training, internal and external best practice/benchmarking sessions, etc.). This is inclusive of (space acquisition, pricing/fee negotiation, AV, global technology connections, food service, room set up, etc.)
• Performs advanced, diversified and confidential secretarial and administrative duties, i.e. prepare correspondence/reports, screen calls, maintain appointment calendars, set up meetings and travel itineraries, arrange conference calls, etc. Organizes and expedites flow of work through executive's office. Generally, provides support to SVP and/or multiple VP's and/or Country General Manager
• Assists with numerous highly confidential functions including merger & acquisition early stage meetings and due diligence document organization. Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records. May participate in other Board activities such as Board website, or preparation of annual meeting documents
• Provide back up support for a senior executive, working closely with executive's assistant
• Establish and maintain open communication policies with peers and managers across the country
• Provide general office support including photocopying, booking meeting rooms, ordering supplies, mail distribution, facilities management and floor maintenance
• Expected work schedule 8am-5pm, M-F with flexibility for overtime depending on the work load
• Work cooperatively with national full administrative assistants team, in positive partnership to back up each other smoothly
• Provide regular status updates if work is outstanding
• Provide support to the project manager
• Work cooperatively with other administrative assistants in group, in positive partnership to back up each other smoothly
• Create and edit documents using Word, PowerPoint and Excel (content for documents will be provided by the team)
• Manage calendar /meeting set up for a few senior managers in the group
• Manage heavy calendar, handle meeting set up/physical logistics, conference call arrangements, and occasional special event planning
• Create expense reports that follow the outlined policies for reimbursement
• Assist with overflow, special projects and day-to-day tasks
• Provide logistical support to the expansion of multiple Digital-DBDS teams within Dallas
• Excellent problem solving skills, strong attention to detail and the ability to work independently
• Strong time management and organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong written and verbal communication skills; excellent attention to detail and strong planning abilities
• Professional communication skills and highly developed people skills; excellent verbal and written communication skills; strong business writing skills
• 8+ years’ proven experience providing good judgment making, multi-tasking skills, strong attention to detail and the ability to work independently
• Ability to build strong sustainable business relationships at various levels throughout organization and with customers
• Strong attention to detail; meticulous attention to quality of work product
• Strong ability to organize while being sensitive to time constraints and resource availability
• Strong team skills with ability to forge strong relationship across traditional departmental boundaries
• Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important

15 Executive Administrative Assistant resume templates

Read our complete resume writing guides

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• Manage calendars, handle meeting set ups, physical logistics, conference call arrangements, and occasional research. Work effectively with other administrators and meeting participants to efficiently and effectively schedule meetings
• Adept at working around conflicts in a proactive and skilled manner and keeping manager aware of updates
• Process timely and accurate T&E expense reports and organize travel for manager and direct reports as needed
• Reconcile and process timely and accurate contractor/vendor invoices
• Experienced with planning travel. Proactively manage itineraries, meeting planning based on trip guidelines
• Provide general office management such as new hire on-boarding & termination checklist arrangements; space arrangements and real estate for the entire group; ordering supplies and equipment
• Perform routine tasks such as those related to staff meeting communications; report collection/distribution; ad hoc group directory and org chart updating upon changes in group
• Compile and proofread presentations for internal/external meetings and recurring Executive Reports
• Manage vacation calendars and accurate attendance records for department
• Manage open requisitions for approvals and prioritization with recruiting partners
• Professional, refined profile with expertise in administrative or related functions; experience working for senior management and proven ability to meet their expectations with accurate and efficient delivery
• Superior organization skills
• Excellent PC skills, highly proficient in all Microsoft Office including Visio, and Power Point
• Strong good verbal and written communication skills; able to generate high quality emails and messages to individuals at all levels of the organization; proactive and polished manner
• Strong ownership, positive attitude and self-motivation coupled with strong accountability for tasks
• Team and service oriented; must enjoy supporting a broad functional team
• Discretion regarding sensitive topics
• Knowledge of the following systems: RSAM, JRAS, Beeline, EURC, TEEMS, OTP, ePurchase, is a plus

Asset Management Private Bank Uhnw Executive Administrative Assistant Resume Examples & Samples

• Partner with marketing to facilitate events including exporting lists from the database, sending invitations, coordinating location and catering, tracking RSVPs, and coordinating event materials
• Facilitate mass mailings of JPMorgan marketing materials to clients and prospects
• Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks
• Liaise with senior JPMorgan management and their support teams
• Strong Computer Skills - proficient knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Specific industry related experience preferred
• Savvy with Internet/Intranet usage and ability to learn propriety software

Asset Management Global Real Assets Executive Administrative Assistant Resume Examples & Samples

• Manage compliance process for CPM/client interactions
• Prepare expense reports accurately and in a timely fashion
• Maintaining attendance records
• Onboard new employees/off board departing employees in a timely fashion
• Strong proficiency within Microsoft Suite particularly Excel, Word, and Powerpoint
• 2-3 years of experience in an administrative support role
• Ability to work independently as well as part of a team to ensure that the needs of the business are always met and adequate assistant coverage is provided to the group
• Extensive International Travel
• Fluent in Spanish, Portuguese a plus
• At least ten years of secretarial experience and meeting coordination
• Advanced ability to organize and multitask
• Superior oral and written communication skills to prepare internal / external correspondence on behalf of others

Asset Management Senior Executive Administrative Assistant Resume Examples & Samples

• Supportingin the coordination & scheduling of meetings, travel & expenses
• Answering calls & prioritizing & directing enquiries
• Assist with follow up actions and questions from meetings
• Excellent written and verbal communication skills, with ability to communicate clearly and effectively at all levels
• Relevant experience, ideally working in a Technology or financial services industry
• Proficiency in Microsoft products (Word, Excel & PowerPoint)
• Coordinate travel arrangements (air, hotel accommodations and ground transportation) with travel agency; prepare detailed itineraries and assure accuracy and timely delivery of plans/tickets to travelers
• Coordinate group coverage, i.e., vacations, training and temporary assistance
• Telephone coverage; screen calls; take messages and distribute in a timely and appropriate manner
• Deliver various materials to clients/bankers
• Coordinate group coverage, i.e., meetings, lunch hours, vacations, training and temporary assistance
• Receive all invoices from third parties and internal groups
• Minimum 3 years experience in a administrative role; Bachelor's Degree preferred
• Excellent interpersonal skills, both written and oral
• Responsive and reliable
• Comprehension and proficiency of proprietary J.P. Morgan systems and CRM tools used to onboard clients, prospect, enter call notes, and KYCs
• Experience in financial services or asset management industry preferred
• Assist with overflow, special projects and day-to-day task
• Invoice processing for various vendors
• Maintaining documentation for group (contact lists, vacation files etc.)
• Strong PC skills. Excellent proficiency in MS Word, Excel, Outlook and Powerpoint
• Ability to become familiar with L&C-specific applications such as Workshare Professional (redlining), GOLD and AIMS
• Knowledge of general office policies and procedures; willingness and ability to learn L&C policies and procedures on travel, expense reimbursement and outside counsel bill payment
• Excellent telephone and email etiquette, especially when interacting with internal clients and senior management
• Strong focus on completing assignments with a sense of urgency and professionalism
• Willingness to learn and take on new challenges
• Ability to work independently and take initiative on projects
• Ability to exercise independent judgment and spot and escalate unusual situations
• Actively manage calendars, work effectively to coordinate cross-team meetings and conference calls across time zones
• Revise, edit and create documents in Microsoft Word, Excel, Outlook and PowerPoint. Responsibilities will also include proofreading/formatting documents, prioritizing correspondence and maintaining files and records
• Assist team with overflow, special projects and day-to-day tasks
• Coordinate internal/ external events and special projects, e.g., events, conferences, off sites, TelePresence conferences
• Process timely and accurate travel expense reports for the Program Office Delivery Leads
• Upload documents to SharePoint for archiving and file storage
• Coordinate/ assist team moves and relocations
• Manage general office needs such as ordering supplies, mail distribution, booking conference rooms, on boarding and off boarding employees
• Create expense reports that follow outlined policies for reimbursement
• Event Planning for on/offsites, team building exercises
• Manage general office needs such as ordering supplies, retention of files, floor maintenance and coordination with Real Estate (for seating new staff)
• Coordinate group coverage, i.e. vacations, training and annual planning
• Minimum three years secretarial experience and meeting coordination
• Series 7 highly preferred
• Calendar Management, including scheduling meetings, rooms and appointments. This is an ambitious and active calendar requiring ongoing decision and prioritizing with a forward thinking, always anticipating mindset
• Prepares expense claims and reconciles monthly corporate credit card expense statements in a timely manner
• Ability to decision routine items during Manager’s absence and assume responsibility to address or direct requests that contain a time critical element
• Performs various and sundry administrative duties including photocopying, printing, scanning, filing, maintaining administrative data, etc, as well as premises related issues and ordering and maintaining office supplies, phone, and computer service
• Helps maintain SharePoint, and SharePoint accesses
• Booking travel arrangements including flights and hotel accommodations, when required
• Excellent verbal and written communication skills are mandatory, along with excellent organizational skills, problem solving ability and a high attention to detail
• Superior time management skills and the ability to successfully multi-task and remain calm under pressure and deadlines
• Ability to deal with varying personalities including internal and external clients
• Ability to self-manage and prioritize conflicting priorities with minimal oversight
• Demonstrated direction and respect for privacy is mandatory
• The ideal candidate will have a professional customer service attitude and strong interpersonal skills, coupled with an excellent telephone manner
• In-depth knowledge of PC software programs such as Windows, Word, Outlook, Excel and Power Point
• Will take an interest in and be an advocate of the business strategy, comfortable with change
• Able to multi-task in a calm and equitable manner
• Self-starter is able to take the initiative and be able to work independently
• Knowledge of the banking industry is an asset
• Knowledge of SharePoint and ability to maintain accesses
• Strong PC skills including proficient knowledge of MS Word, Excel, and PowerPoint
• Knowledge of general office procedures including filing, correspondence, scheduling, phones and taking messages
• Experience coordinating domestic and international travel arrangements (i.e. air, hotel accommodations and ground transportation) with travel agency and preparation of detailed itineraries
• Ability to work with a sense of urgency and have a drive for results
• Advanced organizational skills
• Minimum of five years experience supporting senior level managers
• Exceptional communications skills (verbal and written) and strong interpersonal skills
• Proficient with MS Office – Outlook/Word/Excel/PowerPoint skills are a must
• Excellent at problem-solving, taking initiative, and being very resourceful
• Friendly with professional and positive demeanor, phone etiquette
• Possess strong interpersonal skills with ability to communicate effectively with all levels within the organization
• Proven ability to thrive in a dynamic, fast-paced, deadline-driven media environment
• Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies, includes acquiring and maintaining technology needs through standard UO procedures
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities
• Proficiency in MS Word and Excel required
• Proficiency in MS PowerPoint and Outlook preferred
• Proficiency with telecommunication devices (e.g., Blackberry, iPhone) preferred
• Deliver superior client experience and adhere to the Client Service Standards
• Take ownership and accountability of client problems at first point of contact, applying the Make it Right Principles. Escalate concerns and make appropriate referrals to the Client Care Centre
• Ensure skills/knowledge are up-to-date and meet position requirements including an ongoing commitment to executing the planned development activities
• Take accountability for personal development, executing planned activities in partnership with coach
• Demonstrate commitment to colleague care and team work by coaching, mentoring and assisting colleagues in meeting the needs of all clients
• Contributes to organizing and coordinating market events for clients and employee
• Provides administrative assistance to support the Head of Strategy for the Canadian Insurance Business, Head of Travel Business and Head of Process Excellence and their team members as required. This role involves confidential and complex duties of an administrative nature relating to the daily routine and relationship management for senior leaders. This role involves diversified and extremely confidential information that demands a high degree of accuracy
• Co-ordinates Leadership Forums, Town Halls, Team Off-Sites, Conferences & Planning sessions and other events where required. Ensures suitable meeting rooms are selected and manages the logistics e.g. room arrangements, attendance, invitations, audio visual and electronic equipment, catering needs, etc
• Proof read/amends all documentation prepared for signature of the senior leaders and gathers signed correspondence and sends to the appropriate destination
• Prepares replies to general correspondence for signature and maintains pending files advising items as required
• Maintains business and personal correspondence files, circulation files, and records required by group and has control over high confidential and sensitive material and files
• Manages travel arrangements as required and ensures necessary tickets and detailed itineraries are received in ample time to departure, and that required correspondence, documentation etc., are prepared and available prior to departure
• Manages the business expenses and ensures invoices and bills are promptly paid. Reconciles expense accounts monthly and quarterly ensuring submissions are presented for approval when required and supporting receipts are appropriately maintained
• Maintains and commits diary appointments for the senior leaders with both internal and external clients and advises schedules, meetings and business appointments. Co-ordinates internal meetings as needed
• Prepares daily diaries and ensures copies of agendas and presentations as required
• Maintains electronic diary system for the senior leaders. Ensures office routine is maintained in their absence and responds to enquiries in a prompt, efficient manner using technology to relay information. Reviews computer and voice mail if required; handles and refers issues of an urgent nature
• Prepares standard audio/visual presentations for delivery to Senior Leaders ensuring a very high degree of accuracy and standards of professionalism are maintained
• Maintain organizational charts and distribution lists
• Performs a variety of sundry administrative duties, which may include, but not to be exclusive to: photocopying, facsimile and other office support as required
• 3 years experience as an Executive Administrative Assistant, supporting multiple individuals at various levels
• Experience in office procedures, accurate and detail oriented, productive and demonstrate the ability to take initiative to ensure tight deadlines are met
• Professionalism, enthusiasm, energy and a sense of urgency
• Proficient in MS Office - Word, Excel, Outlook, PowerPoint
• Strong organizational skills, proactive, autonomous and ability to provide innovative ideas
• Courteous telephone manner and excellent verbal and written communication skills are crucial
• Meetings management
• Expenses processing for manager’s expenses
• Expense processing for general GCB Compliance team expenses – review documentation and prepare approvals using Citi systems and with strict adherence to Citi’s expense policy
• LIC 25th floor administration
• Copying, filing, phones and other general administrative duties, handled in a highly confidential manner
• Create and maintain organizational charts, floor plan, and documentation of internal expense delegations and processes, and any other needed reports/presentations
• Serve as point of contact for information and inquiries; independently resolve problems
• Assist with correspondence requiring manager’s attention
• Serve as back-up Assistant support, as needed
• Prior experience providing multi-faceted executive support in a team environment
• Highly proficient in MS Office (Word, Excel, PowerPoint and Outlook); SharePoint a plus
• Execution focused and deadline driven. Ability to work independently, prioritize appropriately and see projects through to timely completion. Track record of managing multiple tasks/teams and competing deadlines
• Excellent written and verbal communication skills, combined with a professional presence and strong interpersonal skills
• Extremely strong organizational skills. Takes great pride in work, with very strong attention to detail and commitment to quality
• Demonstrates a high level of integrity and exercises sound judgment
• Knowledge, or ability to gain a strong command of Citi systems (P2P, CitiMarketPlace, T&E)
• Energetic, responsive, proactive and collaborative team player who takes initiative and pitches in wherever needed
• Maintain, schedule and coordinate all meetings and travel arrangements
• File, copy and fax correspondence and handle mail
• Generate and analyze weekly reports
• Responsible for phone coverage, taking messages, answering calls and directing inquiries
• High School diploma plus secretarial school certification or BA degree
• 3-5 years of business experience in a comparable capacity
• Knowledge of computer, fax machine, copier, telephone, paper shredder
• Competency in all Microsoft Office programs including Word, Power Point, Excel and Outlook
• Excellent organizational and multi-tasking skills
• 3 years recent and relevant administrative work experience
• Strong interest & aptitude about news - media - new and digital journalism content, technology and tools needed
• Advanced proficiency with Google docs and Microsoft Office, including Excel, PowerPoint,and Word
• Strong organizational and administrative skills
• Ability to interface with all levels of internal staff
• Ability to handle customer contact when needed
• Ability to multi-task and meet project deadlines
• Ability to work in a fast paced, team environment
• Able to demonstrate initiative, resourcefulness and an ability to manage multiple assignments under various deadlines
• Experience in media is helpful
• Strong passion for media is needed
• Strong proficiency with the Bloomberg terminal and Bloomberg administrative processes helpful
• Support the Americas Leadership team in planning, directing, managing, and coordinating day-to-day business activities
• Serve as a point of contact
• Maintain calendar for the Americas Leadership Team; coordinate and prepare for all meetings and conference calls to include minutes, agendas and catering
• Prepare emails and confidential correspondence as needed
• Screen incoming calls and greet visitors
• Schedule regular and special meetings for the Americas Leadership Team
• Coordinate/communicate with other departments in the organization
• Prepare, review, and track invoices and expense reports
• Work closely with accounting, human resources and payroll departments at Crocs
• Prepare general reports
• Performs other incidental and related duties as required
• Four year degree from college or university; and a minimum of two years experience and/or training; or equivalent combination of education and experience
• Strong writing skills, office administration experience of 3-5 years
• Excellent PC skills including Word, Excel, PowerPoint, Outlook and ERP system
• Tact and diplomacy in dealing with confidential information
• Organized and detailed-oriented with thorough follow-up skills

San Francisco TMT Executive Administrative Assistant Resume Examples & Samples

• Excellent problem solving and ability to think critically and outstanding oral and written communication skills
• Strong ownership, positive attitude and self-motivated - coupled with strong accountability for tasks
• Exceptional experience with: calendar management, time and expense management support, meeting coordination, meeting support planning
• Prefer minimum three years’ experience working in an administrative capacity
• Passion for and strong understanding of Marketing
• Proactive, Personable, ability to Multitask, desire to be involved
• Associates Degree preferred
• Financial: Logs, verifies and monitors departmental expenses. Receives and distributes financial reports. Acts as a conduit for efficient flow of invoice processing in adherence with divisional processes, BMO guidelines, and vendor agreements. Administers timekeeping systems to ensure staff aligns appropriately to their reporting units and with correct resource coding. Processes and tracks overtime and on-call claims to ensure timely payroll processing
• Human Resources: Maintains & tracks staff vacations/absences & participates in resolution of related issues. Administers recognition program materials & processes in support of recognizing staff contribution. Coordinates training requirements for staff & produces regular reports accordingly
• Professional Support: Prepares standard correspondence, reports & presentation. Follow BMO guidelines (IMRR) regarding report retention and related destructions. Acts as a communication channel for departmental centric communications. Develops relationships with senior managers & externally as necessary to support intra group coordination
• Must have a minimum of 7 years’ experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
• Seasoned knowledge of bank financial processing standards, and key business processes, and excellent working knowledge of financial analysis methodologies, accounting principles, and human resources policy
• Seasoned broad business knowledge and deep understanding of the IT organizational unit, its functions and products, and customer groups
• Ability to analyze relevant alternatives and create a rational recommendation to support business decision-making
• Advanced communication skills, both written and verbal
• Coordinate scheduling and maintaining executive's calendar, including travel
• Manage executive s T&E account and pre-review T&E reports of executive s direct reports to prepare for executive's review and approval
• Coordinate and/or edit presentations, process various VIP requests and special event ticket requests
• Develop and maintain network/relationship with other assistants
• Minimum 5-7 years proven administrative experience supporting at the executive level
• Experience coordinating varied executive travel arrangements
• Proficiency with utilizing MS Office & technical knowledge
• Strong interpersonal skills and the demonstration of the following competencies
• Experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities, with low to moderate levels of risk
• Seasoned broad business knowledge and expert understanding of the organizational unit, its functions and products, and customer groups
• Task management
• Able to handle conflicting priorities and timelines
• Professional and courteous manner
• Relationship Management
• Communications (written and verbal)
• Manage heavy calendar, handle meeting set up/physical logistics, conference call arrangements abd special event planning
• Receive and screen phone calls
• Process timely and accurate T&E expense reports and organize travel for manager and direct reports, plus other staff as needed
• Provide general office management such as coordination of new hire and contractor on boarding /termination checklist arrangements; space arrangements/real estate for the entire group; ordering supplies/equipment; keeping time and attendance records for the group;process invoices, order and maintain office supplies
• Demonstrated high degree of professionalism/polish in executive interactions
• Perform other support related tasks such as those related to weekly staff meeting communications/dial-ins/room set up; weekly report collection/distribution; ad hoc group directory; maintain and update business continuity plan and org charts
• Handle regular activities without prompting and advise in advance any issues or delays
• 8-10+ years of Executive Administrative Assistant experience and meeting coordination for senior management
• Advanced ability to facilitate the calendar management for many management level positions
• Strong knowledge of JPMC travel, purchasing, time tracking and other office management tools
• Proficient knowledge of MS Outlook, Word, Excel, and PowerPoint
• Superior verbal and written communication skills coupled with polished interpersonal skills
• Experience working independently and with little direction
• Advanced ability to organize and see tasks through to completion
• Flexible to adjust to changing priorities
• Provide daily support with calendaring, scheduling complex meetings and working with other assistants to coordinate travel, events or other activities
• Coordinate travel arrangements, preparing detailed itineraries and ensuring accuracy of transportation and event details
• Prepare detailed reports, spreadsheets and executive presentations, applying advanced skills in Word, Excel, and PowerPoint. Knowledge of Access database software a plus
• Prepare and monitor expense reports, ensuring accuracy and compliance with travel & expense policies. Onboard new employees and manage technology, facilities and other new hire activities
• Manage department invoices and budgeting. Maintain invoice archive and manage tracking or research with Accounts Payable. Maintain photo and videotape libraries
• Manage various projects including event invitation databases, shipping schedules, and distribution lists
• Provide administrative support to the senior management team which including but not limited to coordinating materials for meetings and presentations, ordering office supplies and handling other administrative responsibilities, as assigned
• Assist with extensive domestic and international travel coordination (hotel accommodations, air travel, car service, etc)
• Coordinate conference calls, which includes partnering with IT and/or conference call vendors to arrange calls, reserve meeting space for internal participants, invite participants, and track participant acceptance
• Coordinate meetings, which includes working with other departments and/or external guests to coordinate the logistics of the meeting, arrange travel when necessary and organize/copy meeting materials
• Prepare reports and spreadsheets using databases
• Provide exceptional customer service when working with external contacts and other associates across all departments
• Respond to requests for information, gather and organize materials and complete requests in a timely manner
• Prepare expense reports and invoices to be forwarded to the Accounting department for payment
• Handle additional related duties as assigned
• Bachelor’s degree preferred. Business degree a plus
• Ideal candidate will be a recent college graduate or may possess 1 - 3 years of previous administrative experience in the financial services industry is preferred
• Must be proficient in Microsoft Office, including Outlook, Word, Excel and PowerPoint
• Excellent data entry and typing skills required
• Excellent customer service and written and oral communication skills required
• Strong organizational skills with ability to manage deadlines, prioritize workload in a fast-paced environment and quickly adapt to changing business needs
• Attention to detail essential, particularly as it relates to formatting and editing PowerPoint presentations and producing professional, concise executive agendas and itineraries
• Prepare and edit correspondence, communications, presentations and other documents (daily, weekly, monthly, quarterly, and yearly)
• Manage and maintain executive schedules, appointments and travel arrangements
• Arrange and coordinate meetings and events
• Record and transcribe minutes of meetings/conference calls
• Monitor, respond to and distribute incoming communications
• Prepare, submit and monitor travel expenses
• Answer and manage incoming calls/first point of contact for executives
• Provide HR assistance related to job requisitions for new hires, offer letters, resignations, performance reviews, and track employee planned and unplanned requests
• Assist with special projects and assignments maintaining a high degree of confidentiality
• Coordinating deadlines and workflow management for repeating tasks
• Compiling executive summary of relevant topics
• Advanced knowledge of Microsoft Office Outlook, PowerPoint, Word and Excel
• Experience with Microsoft Access a plus
• Requires 2-4 years of directly related work experience in
• Administrative support
• Finance (consumer finance preferred)
• Provide general office management such as heavy coordination of new hire and contractor on boarding /termination checklist arrangements; space arrangements/real estate for the entire group; ordering supplies/equipment; keeping time and attendance records for the group; maintain and update business continuity plan and org charts
• Advanced ability to facilitate the heavy coordination of on-boarding and off-boarding new hires and contingent workers
• Highly proficient in adapting to technology in conjunction with overall job responsibilities
• Minimum of 7-8 years administrative experience supporting high-level executive
• Exceptional time management and prioritization skills
• Strong problem solving and follow up skills; must be proactive and take initiative
• Strong computer skills (Outlook, Excel, Word, Power Point). Excellent organizational and follow-up skills with attention to detail
• Strong interpersonal/people skills; ability to establish and build partnerships with all levels of management and business partners
• Demonstrate professionalism and ability to maintain highest level of confidentiality
• Ability to be very flexible in reprioritizing near-term accountabilities
• Perform multiple tasks in support of Global Financial Crimes Compliance Testing stakeholder forums: maintain distribution lists, distribute reports, and assist with directing inquiries to the appropriate person, preparation of materials
• Create team reports utilizing Microsoft PowerPoint and Excel
• Develop and maintain the global team SharePoint data and document database
• Perform reconciliation activities of data points between the team SharePoint and the firm Compliance Assessment Testing and Tracking System (CATTS) database
• Manage calendars, handle meeting set up/physical logistics, conference call arrangements, and occasional special event planning. Work effectively with other administrators and meeting participants to efficiently and effectively schedule meetings. Be aware of conflicts; adept and keep manager aware of updates and working around conflicts in a proactive and skilled manner
• Perform tasks such as those related to monthly staff meeting communications/dial-ins/room set up; monthly report collection/distribution; ad hoc group directory and org chart updating upon changes in group; weekly time sheet reporting
• Support overall group needs respective to supply ordering/inventory management, space arrangements, new hire and contractor on-boarding / termination checklist arrangements, general office management
• Organize travel arrangements (air, hotel accommodations, and ground transportation)
• Liaise with business management regarding office resiliency planning and execution
• Process timely and accurate Concur expense reports
• Experience – 4+ years of experience supporting senior executives in a large corporation
• Flexibility / Initiative – Self-starter, capable of working under minimum supervision with ability to manage multiple requests for information and handle confidential and sensitive information in a professional manner in a fast paced deadline driven environment
• Service oriented – Experience with supporting a senior executive while being part of/contributing to a broader team handling regular activities without prompting and providing regular status updates if work is outstanding
• Project management skills – Ability to multi-task and ensure multiple projects are completed on time
• Communications skills – the candidate must possess excellent written and oral executive-level communications and have demonstrated a high degree of professionalism/polish in executive and external interactions
• Teamwork skills – the candidate must be flexible in his/her work style and be able to work appropriately with stakeholders and colleagues at all levels
• Computing skills – Strong PC Skills including Microsoft Excel, Access, Word, PowerPoint and other reporting tools
• BA/BS/BBA degree preferred
• Experience supporting internal audit, operational risk management, or other control function
• Knowledge of GFCC regulatory environment
• Provide administrative assistance to Managing Director and team
• Provide telephone coverage by prioritizing and handling urgent calls with professionalism and good judgment; taking accurate messages and backing up other lines as needed
• Arranging large group meetings including scheduling with all parties, booking appropriate rooms, arranging call-in numbers, organizing special meeting facilities, sending meeting confirmation emails and preparing and distributing meeting materials
• Maintain executive calendars; schedule/reschedule meetings, coordinate with other assistants in organizing complex meetings with high level executives
• Coordinate business travel, book travel arrangements, coordinate out-of-town meeting schedules and prepare travel and expense reports
• Provide back-up support for colleagues during vacation/sick days
• Experience in Microsoft Word, Excel, PowerPoint, Microsoft Outlook
• Internet savvy
• Ability to handle sensitive and confidential situations with discretion, tact and diplomacy
• Outstanding time management/prioritization skills and solid judgment
• Self-motivated, innovative, hard-working individual, who can handle changing priorities and multiple tasks
• Strong organizational skills, attention to detail and follow-up, fast learner
• Detail-oriented and thorough; well organized with ability to multi-task and meet deadlines with minimal supervision, ability to find solutions to various administrative problems and prioritize work
• Must be customer service oriented, strong commitment to teamwork, eager to assist colleagues and all members of the department
• Pro-active; self-starter
• Proficiency with Microsoft Office Suite (Word, Excel and PowerPoint), MS Outlook,
• General comfort level with Internet/Intranet (i.e. Google Search) usage and ability to learn proprietary software
• Ability to develop presentations and complex spreadsheets, etc. for managers as directed
• Ability to onboard new hires including facilities setup (desk, phone), technology, and system/tools access (EURC requests, etc.)
• Telephone coverage and excellent telephone etiquette
• At least three - five years of secretarial experience and meeting coordination
• Management and maintenance of confidentiality of personal information (frequent flyer travel numbers, personal travel preferences, professional contacts lists, professional contact maintenance, industry involvement preferences, etc.)
• Monthly report collection/distribution; ad hoc group directory and org chart updating upon changes in group; weekly time off reporting. Handle regular activities without prompting, and advise in advance with issues or delays. Provide regular status updates if work is outstanding
• Proven excellent PC skills, highly proficient in all Microsoft Office applications and an additional flair for PowerPoint presentations and excel is a plus
• Team and service oriented; enjoys supporting a senior executive while being part of/contributing to a broader team

CB Executive Administrative Assistant Resume Examples & Samples

• Develop and maintain electronic files as needed
• Support the monthly Executive Management Report and Quarterly Business Reviews for the organization
• PowerPoint/PitchPRO - savvy, Excel - savvy - must be able to make updates in team presentations
• Make yourself available to your peers to assist with overflow, special projects and day-to-day tasks
• Enthusiastic, self-motivated, effective under pressure, and flexible
• Fast learner & Team Player
• Attention to detail, punctuality and the capability to work in a fast-paced environment
• Self confident and able to professionally push back when necessary
• Acts as key contact person
• Answers telephone and screens calls as appropriate
• Manages calendar daily including coordinating meetings, booking rooms and equipment resources, prioritizing schedules, and managing conflicts
• Monitors email inbox to manage meeting proposals, action items, and proactively address or delegate inquiries; prioritizes action required Collects and prioritizes all incoming/outgoing mail and forwards as appropriate
• Makes travel arrangements and ensures all required documentation is complete
• Responsible for the day-to-day general office management including maintaining confidentiality of files, ordering office supplies, computer equipment etc
• Provides administrative support on various ad hoc projects; develops communications, meeting/conference material, documents, presentations as required
• Perform administrative support across multiple Compliance areas
• Help manage the calendars and work effectively with other administrators and meeting participants to efficiently and effectively schedule meetings. Adept at working around conflicts in a proactive and skilled manner and keeping manager aware of updates
• Coordinate all activities related to staff on boarding and off boarding, including general office management, such as new hire and contractor on boarding/termination checklist arrangements; real estate for the group; ordering supplies/equipment
• Act as liaison and location lead to the management of record retention for the department; adherence to firm policies
• Lead operational activities of real estate footprint for department
• Demonstrated high degree of professionalism in executive interactions
• Perform routine tasks such as those related to weekly staff meeting communications/dial-ins/room set up; weekly report collection/distribution; ad hoc group directory and org chart updating upon changes in group, as well a management of invoicing process for department
• Strong time management, sound judgment, good prioritizing, team player - Advanced ability to organize and manage own time
• Professional, refined profile with expertise in administrative or related functions; experience working for executives and proven ability to meet their expectations with accurate and efficient delivery
• Handle all day-to-day responsibilities for the executives they support. This includes and is not limited to answering multiple phone lines, scheduling and coordinating meetings and other general administrative functions
• Calendar all meetings and keep executive current with any changes; provide materials and order food/beverages where applicable
• Heavy Travel coordination: arranging all aspects of travel including air, lodging, and transportation in conjunction with the corporate travel department
• Prepare and review all documents for meetings as well as any department communications
• Minimum of 6+ years experience in an executive assistant role
• Extensive experience working with high level executives
• Exception travel arrangement experience, with proven success working across time zones
• Financial Services industry experience or supporting an sales organization is a plus
• Exceptional knowledge of all Microsoft applications- Excel, PowerPoint, Outlook, Word
• Ability to prioritize and work efficiently in a fast-paced, busy department. This person will Interact with peers, senior managers, and other staff in their department
• Superior writing and editing ability
• Ability to meet deadlines and multi-task in a fast paced environment
• Travel coordination: arranging all aspects of travel including air, lodging, and transportation in conjunction with the corporate travel department
• Prepare and review all documents for meetings as well as any department communications. Must be expert in their use of MS Office products with the ability and desire to learn new tools
• Desire to grow beyond this role in 2-3 years
• Minimum of 5+ years’ experience in an executive assistant role or comparable experience
• Experience working with C level executives
• Strong calendar management with very packed travel schedule
• Prepping materials in advance of meetings
• Keeping the executives organized for meetings and travel
• PPT skills/editing abilities/written skills for communication
• Stay on task during the day
• Self-starter, self-sufficient
• Create solid working relationships with other administrative staff and others within the department
• Exceptional knowledge of all Microsoft applications- Excel, PowerPoint, Outlook, Word. Visio/Lync a plus
• Strong builder of relationships to facilitate daily interactions
• Preparing executive for current day, day ahead and week ahead by ensuring all materials are printed and coordinated with calendar
• Minimum of 6+ years of experience in an executive assistant role
• Attention to detail is a must

Am-executive Administrative Assistant Resume Examples & Samples

• Actively manage the calendars of multiple team members and work effectively with other administrative assistants to coordinate/plan meetings and conference calls
• Preparing Senior management correspondence and documents which includes a wide variety of highly confidential information
• Preparing materials for meetings and firmwide committees
• Maintaining files; and managing incoming mail

Mortgage Executive Administrative Assistant Resume Examples & Samples

• Prepares correspondence, emails, memoranda, reports, etc
• Screens telephone calls and receives and directs visitors
• Resolves routine inquiries
• Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements
• Prepares and distributes minutes of meetings
• Operates a personal computer and appropriate software packages or its equivalent
• Two (2) years clerical/administrative experience
• Intermediate typing and word processing skills
• Proficiency using a personal computer
• High organizational skills
• Ability to work as a team and deal with internal and external customers

Executive Administrative Assistant, Trutv Resume Examples & Samples

• Manage the schedules of the SVP, VP and Senior Director, including scheduling meetings within required parameters and understanding the business, projects, people, and issues in order to best prioritize calls, meetings and visits
• Perform advanced secretarial and administrative duties, requiring a high degree of autonomy and judgment to resolve complex administrative situations
• Make domestic and international travel arrangements and effectively organize travel plans
• Answer phones for all three executives and field/direct phone calls appropriately
• Build effective working relationships with a large number of contacts inside and outside the company (production companies, agents, talent etc.)
• Handle administrative duties as assigned, including but not limited to: making copies, sending packages, sending faxes, maintaining filing systems and contact lists
• Handle confidential information and maintain a professional presence at all times
• Assist in the planning and execution of internal and external network events and initiatives
• Prepare correspondence and reports as needed
• Maintain knowledge of the organization s policies and practices
• 2+ years of administrative or entertainment industry experience, preferably supporting VP+ level executives
• Strong knowledge of MS Office (Outlook, Word, Excel, Power Point)
• Ability to cultivate and maintain effective business relationships
• Interact with the leadership team in coordinating schedules, planning large events, meetings, and project deliverables and developing communications
• Serve as a primary point of contact and liaison with other offices, individuals, external institutions and agencies on a range of specified issues; organize and facilitate meetings, conferences, and other specials events, as required
• Provide assistance and support to the executive member in problem solving, project planning and management, and development and execution of stated goals and objectives
• Perform research and analysis on specific issues, as required, and independently prepare non-routine letters and/or reports, which may be highly sensitive and confidential
• Manage complex business calendar and executive's schedule and communicate changes to those affected in a timely manner
• Manage complex travel schedule for executive (i.e. arranging travel with agency, coordinating with other executive's schedules)
• Complete and reconcile invoices and expense reports
• Receive and respond to letters, e-mails, memos, and other correspondence on own initiative from executive's notes or direction
• Evaluate work activities and practices to understand how they are interrelated; Recommend standard practices, workflow activities and reporting to support the consistent usage of the new business practices and ensure effectiveness and alignment across business units
• Assess the impact of new processes and procedures across relevant business areas
• Have in-depth knowledge of systems and platforms utilized to support product and service delivery; understand how the diverse components of the business connect to achieve the desired outcome
• 10% travel is required
• Minimum of 10 years’ experience providing support to a senior level executive, preferably in a financial services organization
• Expert administrative skills with ability to anticipate and resolve problems
• Ability to interact with tact and professionalism with all levels of the company
• Ability to maintain strict confidentiality
• Highly proficient with Microsoft Outlook, Word, Excel, and PowerPoint; solid experience with web-based applications
• Manage all day-to-day administrative responsibilities, including calendar scheduling, incoming and outbound phone calls, travel, expense reports and interaction and general support of the executive team
• Schedules meetings, off-site conferences and conference calls with designated attendees. Provides pre-meeting support by developing agenda with post meeting follow-up
• Obtains prices from vendors (cars, hotels, airlines, meeting rooms, food/beverages) and makes recommendations on selected vendors
• Manages telephone calls, takes messages and/or redirects callers. Screen calls for manager and respond to routine questions
• Manages complex scheduling and calendars for Executive team, including meeting scheduling with internal and external parties, senior client executives, employees, etc. in extremely fast-paced, complex environment
• Provides support to company sponsored projects through complex organizational and communication skills
• Organize files, may distribute mail to the appropriate people, fax, FedEx, photo copies, and e-mail
• Compose and/or prepare presentation materials using appropriate presentation tools
• Greet and direct visitors, respond to direct requests for information and /or forward messages to appropriate staff
• Interface with senior leadership and operational levels across company
• Proficiency using Microsoft Office including Outlook, Work, Excel, and PowerPoint
• Experience operating a variety of general office machines, including fax machines, copiers, and scanners
• Prefer at least 5 years’ experience as an Executive/Administrative assistant with at least some experience supporting C-level executives

GTI Executive Administrative Assistant Resume Examples & Samples

• Proven ability to handle multiple, competing priorities in an effective manner
• Highly skilled in people management- ability to interact with a diverse range of internal and external stakeholders and assist with requirements
• Excellent organization skills, attention to detail, on time delivery
• High proficiency in computer and internet usage including Microsoft office, reporting tools, expense management & invoicing tools
• Excellent written and verbal communication skiklls
• Drive to succeed, eagerness to learn, flexibility
• Desirable - Project Management experience
• Maintain office files and other records
• Compose letters, memos and additional correspondences
• Compile reports and meeting minutes
• Proficiency in all Microsoft Office Programs, e.g. Word, PowerPoint, Excel, Access, etc
• Ability of type 50-55 wpm
• Associate’s or Bachelor’s Degree
• Previous administrative or related experiences
• Experience with Microsoft Outlook, internet research and proof-reading/editing

Executive Administrative Assistant Digital Resume Examples & Samples

• Recent and relevant executive administrative assistant work experience supporting a senior level executive
• Advanced proficiency with Microsoft Office, including Excel, PowerPoint, and Word
• Strong team player and commitment to superior service
• Strongly proficient with technology including mobile devices
• Support multiple executives and their teams on administrative and operational needs
• Invoice, contracts, legal, and procurement process management, tracking, and report data management
• Interfacing with outside partners and vendors
• Coordinate internal and external events and catering
• Strong multi-tasker (supporting multiple execs and requests at the same time and managing priorities)
• Anticipates needs of execs and teams, and is proactive in their approach
• A university/college degree with 1+ year(s) of professional experience and/or successful completion of a formal development program required. Experience will be considered in lieu of education
• Experience providing support to senior-level management
• Proactive and flexible. Can work in a very fast-paced environment
• Ability to quickly grasp and implement knowledge of policies, procedures and organization
• Ability to interact effectively with management at all levels
• Advanced word processing, transcription and PC skills required
• Effective business writing, organizational, communication and interpersonal skills required
• Ability to work independently and direct work of others
• Facilitates communications between President, executives, and/or management and the customer with regard to program and other related issues. May involve the coordination of international communications
• Gathers appropriate information and ensures accuracy in the development of memos, reports, letters, presentations and other documents
• Types, composes, revises, proofreads, edits, and distributes memos, reports, letters, presentations, and other documents utilizing word processing, spreadsheet, database, or presentation software applications; Distributes information, as directed
• Answers and screens telephone calls determining which can be handled by President, executives, subordinates, or other departments; Assists other administrative support staff in coordinating coverage, as needed
• Maintains and ensures the accuracy of information contained in databases, spreadsheets, or other files as directed by President and executive management
• Composes and types routine correspondence with general instructions provided by President and executives, as needed. May sign routine correspondence in executive’s name
• Provides support to the accounting department through the verification of submitted reports and data. Prepares and audits expense reports
• Maintains President and executive itineraries and schedules appointments
• Monitors the schedules of the President and executive and his/her direct reports. Tracks scheduled time off for applicable employees
• Processes outgoing mail and sorts/distributes incoming mail
• Coordinates travel and luncheon arrangements for meetings and conferences, as needed
• Provides administrative services e.g., copying, faxing, ordering of supplies, etc., as needed
• Organizes and maintains executive correspondence files, as needed. Ensures appropriate shipping documentation is completed accurately, as needed
• Maintains and administers office inventory of supplies and promotional items for assigned departments
• Coordinates employee and customer entertainment events, as needed
• Authorities as detailed in Standard Operating Procedure 8000
• Minimum of five (5) years secretarial experience to include some experience supporting executive level management
• Proficient with word processing, spreadsheet, presentation, and database applications
• Typing speed of at least 60-65 wpm
• Ability to work independently, while also being a vital member of an administrative support team
• Strong communication skills: verbal and written
• Strong organizational skills and the ability to successfully complete multiple tasks within established and changing deadlines
• Must demonstrate high initiative, accuracy, and the ability to maintain confidential information, records, and/or files
• 2+ years experience in a high level administrative support role in a professional environment
• Previous work experience in the apparel industry
• Knowledge of premium and luxury fashion brands
• Submitting/Filling Expenses
• 2-year college degree or equivalent experience required
• Must be detail oriented and able to prioitize
• Maintain calendar - keep consistency with desk calendar and computer calendar
• Update phone lists regularly and key databases
• Organize meetings and events
• Create documents and communication memos and emails
• Assist in follow up of emails
• Make travel arrangements for VPs and teams
• Create and sustain an organized filing system and reporting binders
• Expenses- maintain and settle in a timely manner
• Handle other projects on an as needed basis
• 3+ years experience assisting a top Executive
• Understand and have knowledge in operations, process and customer service
• Must have excellent written and verbal communication skills
• Must have strong computer skills including MS Office, specifically Excel and PowerPoint
• Experience working for a medium to large size corporation

Executive Administrative Assistant Chase Wealth Management Resume Examples & Samples

• Heavy calendar management, schedule internal/external meetings and appointments; coordinate conference calls including conference rooms and telepresence
• Coordinate travel arrangements (air, hotel accommodations and ground transportation) with the manager and travel agency, prepare detailed itineraries, make changes when necessary, assure accuracy and timely delivery of plans/tickets for travels
• Telephone coverage; screen calls, take messages and distribute in a timely and appropriate manner
• Create and edit documents using Word, PowerPoint and Excel
• Provide administrative support for the team including coordination of presentation decks for hosted meetings
• Responsible for all staff on boarding/off boarding - JRAS initiation, Manager Web Top creation including equipment purchases, desk setup and system access
• Minimum three years administrative assistant experience and meeting coordination
• Strong PC skills (proficient knowledge of MS Outlook, Word, PowerPoint and Excel)
• Ability to multi-task, prioritize, manage multiple priorities effectively and accurately while meeting deadlines
• Excellent diplomacy and judgment; able to make independent and sound business decisions; needs minimal guidance; knows when to seek advice
• Superior organizational capacity to enable multi-tasking day to day deliverables
• Investments knowledge highly preferred

Executive Administrative Assistant Lowe s Resume Examples & Samples

• GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law
• Provide administrative and logistical support to overall Lowe's organization in Charlotte, NC
• Proactively support the Lowe's GM and team by independently handling all assigned duties, taking direction from and balancing needs of staff members
• Maintain and coordinate calendars, schedule appointments and meetings, arrange travel schedules and itineraries
• Process and reconcile Travel & Living expense accounts
• Assist hiring managers in on-boarding activities for new employees
• Proofreads copy for spelling, grammar and layout, making appropriate changes
• Minimum of 3 years Executive level secretarial/administrative experience. Requires professional experience in working with senior level executives within and outside the company as well as with clients, vendors, visitors, and other dignitaries
• Minimum of 2 years’ experience preparing PowerPoint presentations, and overall usage of Microsoft Office
• Detail-oriented and proven organizational skills
• Bachelor’s degree from an accredited college/university or equivalent work experience preferred
• Proactively support the DCG Leader and team by independently handling all assigned duties, taking direction from and balancing needs of staff members
• Order and track office supplies
• Schedule, plan and organize logistical details for in-house and off-site meetings
• Develop PowerPoint presentations, type letters, memos, charts, reports, proposals, contracts, agreements or other types of correspondence and maintain records of all documents
• Provide general office administrative services including telephone coverage, mail and fax processing and distribution, file set up and maintenance, photocopying, etc
• Ability to multi-task, work well under pressure and prioritize responsibilities required
• Bachelor's degree from an accredited college/university or equivalent work experience preferred
• Receives and filters telephone calls, incoming mail, publications and other correspondence on behalf of the Chief Marketing Officer
• Administers and reconciles the schedule of appointments and meetings
• Assists in making international and domestic travel arrangements for the CMO, Vice President of Retail/eCommerce and others in the Marketing team as needed. Also assists in preparing their expense reports in relation to travel and other business expenses
• Schedules and makes preparations (room set-up, agenda preparation, travel, catering, reservation coordination, etc.) for various marketing and agency meetings
• Assists with onboarding new hires including but not limited to IT checklist, desk set up, 1st day preparation, credit card application, etc
• Prepares presentations, reports, letters, memos, and other formal correspondence as requested
• Provides administrative coordination between Carlsbad, the Regions, HQ and other adidas Group entities and business partners
• Assists as needed, in development of written communication
• Handles internal communication for the Marketing Department, under the direction of the executive
• Provides general coordination support to the Marketing team
• Serves as back-up administrative support for other senior level personnel, as needed
• Performs other related duties and assignments as required including department office supply ordering
• 3 - 5 years of experience in executive level administrative support, or equivalent combination of education, training and experience
• Must have direct administrative support work experience at the Senior Executive/Vice President level
• Strong multi-tasking and attention to detail skills required
• Requires maturity, experience and good public relations skills in interfacing with all levels of management and general public
• Results-oriented with the ability to change priorities as needed
• Able to effectively and appropriately handle confidential information
• Strong proficiency with computer applications particularly MS Outlook, Word, Excel, and PowerPoint. Experience with Oracle iExpense or related online expense software a plus
• Able to establish and maintain effective working relationship with executives and co-workers in other departments
• Proactive and takes initiative, but a team player
• Effective decision making with little direction
• Minimum of 10 years' administrative experience in finance
• Act as first point of contact for the executive management team, responding to and re-directing incoming enquiries as appropriate
• Handling and screening calls in general and in relation to the Executive management team's work/projects
• Liaise with a wide range of internal and external contacts, including senior executives within GE
• Perform complex schedule management - arranging internal and external meetings
• Manage meetings – local and regional
• Manage (inter)national travel arrangements
• Manage regular staff communications (meetings/calls) –weekly/monthly, local and regional
• Prepare PowerPoint presentations and reports
• Conduct research for projects / reports / presentations / meetings / commercial activities
• Other such duties as may be required from time to time to ensure the smooth running of the Dublin office
• A minimum of 5 years relevant experience, preferably with experience as an Executive Assistant reporting to a top level Manager
• Excellent organizational, interpersonal/communication and project management skills
• Demonstrated ability to handle and prioritize multiple tasks and to work effectively in a demanding and fast developing environment
• Demonstrated ability to accurately prepare materials and arrangements prior to agreed deadlines
• Strong attention to detail and follow-up
• Ability to stay calm, focused and motivated under pressure
• Demonstrated ability to respond confidently, courteously, diplomatically and professionally to incoming requests from internal and external contacts at all levels
• Demonstrated ability to deliver high standards of proactive and astute internal and external customer service
• Dynamic, agile, flexible, independent
• Ability to maintain strict confidentiality and discretion
• Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint)
• Fluent in English language. Excellent written and oral communications skills including spelling and grammar
• Act as key contact person for the Executive
• Answer telephone/emails and screen and manage as appropriate
• Create and maintain distribution lists and be the focal point for cascading information/communications
• Book meeting rooms and schedule meetings (e.g. monthly and bi-weekly status meetings) and add on external participants as needed
• Track timelines and send reminders to the Executive and direct reports as appropriate
• Make travel arrangements for Executive and direct reports, including international travel and ensure he/she has proper documentation (i.e. U.S. Border Travel Letter)
• Proactively manage the Executive’s diary daily (i.e. coordinate meetings, book meeting location and equipment resources, prioritize scheduling, and manage conflicts), making sure calendars are not overbooked, work and preparation time is available and appointments can be attended to on time
• Collect and prioritize all incoming/outgoing mail and forward as appropriate
• Responsible for the day-to-day general office management, i.e. maintain confidentiality of files, order office supplies, computer equipment, update files
• Assist in helping solve administrative and operational problems by conducting research and recommending solutions
• Prepares confidential correspondence for signature, collating packages and material as requested for the Executive and direct reports
• Acts as a liaison between vendors and the Executive
• Provide administrative support on various ad hoc projects
• Arrange and select locations for offsite sessions as required and help in organizing the session and making sure they run smoothly
• Assist with on/off-boarding of staff
• Assist in managing the Business Continuity Management System for the Executive’s team
• Ensure critical decisions are made in the absence of the Executive and/or ensure escalation protocol is followed for timely delivery/resolution
• Contributes to the effectiveness of processes, deliverables, metrics, and reporting
• Prepare briefing notes, minutes of meetings and reading materials for weekly OC and SMT meetings
• Update Vacation and Absence Management (VAM) system, review vacation entitlement, and prepare reports as required for the Executive
• Review standard reporting requirements as delegated
• Collect receipts and hardcopy of Expense Report for Executive’s approval
• Prepare Visa Corporate Card Statement Reconciliation monthly for the Executive and direct reports as required
• Review and approve Direct History Report (DHR) with due diligence; investigate suspicious or outstanding invoices/charges
• Forward invoices as appropriate for signature and follow up with Accounts Payable on status of payment
• Authorize minor spending on Purchasing Card and Ez-Buy
• Review Unit Payroll Expense Report (UPER) for transit each pay period to ensure consistency and reasonableness
• Update ARI mileage tracking monthly & create annual report

Mortgage Banking Executive Administrative Assistant Resume Examples & Samples

• Exhibits increased proficiency in duties and expanded knowledge and application of software packages
• Tact and good judgment in confidential situations and proven experience interacting with senior management
• At least three years of secretarial experience and meeting coordination
• Recent and relevant administrative/business work experience
• Advanced proficiency with Microsoft Office and technology including mobile devices
• A passion for media is preferred
• Handle all day-to-day responsibilities for the EVP and 2 VPs they support. This includes and is not limited to answering multiple phone lines, filing, scheduling and coordinating meetings, booking and managing travel arrangements and other general administrative functions
• Calendar all meetings and keep executives current with any changes; provide materials and order food/beverages where applicable for client and internal meetings
• Booking and management of travel and expenses: organize receipts and input in Concur in a timely manner to ensure meeting billing schedule
• Prepare and review all documents for meetings as well as any department reporting and communications. The candidate must be an expert in MS Office products with the ability and desire to learn new tools
• Receive and distribute mail accordingly, and other duties as periodically assigned to support the Clearing Services business unit

AM Executive Administrative Assistant Resume Examples & Samples

• Telephone coverage for multiple managers
• Manage the calendars of multiple managers, handle meetings set up/physical logistics, conference call arrangements, and occasional special event planning. Work effectively with other administrators and meeting participants to efficiently and effectively schedule meetings. Be aware of conflicts and adapt; update manager and work around conflicts in a proactive and skilled manner
• Book travel arrangements and organize itineraries
• Process timely and accurate T&E expense reports for the managers
• Manage and maintain confidential and personal information
• Demonstrate high degree of professionalism in all interactions
• Manage general group needs such as ordering supplies, mail distribution, and floor maintenance
• Work independently as well as part of the team to ensure that the needs of the group are always met and that adequate assistant coverage is provided
• Perform routine tasks such as weekly channel meeting communications/dial-ins/room set up
• Monthly report collection and distribution
• Maintain group directory, org chart and team calendar
• Juggle multiple tasks; focus and conduct business with few errors
• Minimum 5 years administrative experience (3 years with high level ED or MD/SVP)
• Proven PC skills, highly proficient in and working experience with all Microsoft Office applications (Word, Excel, PowerPoint, Outlook). An additional flair for PowerPoint presentations and excel is a plus
• Excellent verbal and written communication and interpersonal skills required with the ability to produce high quality emails and messages to individuals at all levels within the organization
• Manage general office needs such as time-keeping, supplies, mail distribution, etc
• Book international & domestic travel arrangements and organize itineraries
• Assist with staff onboarding and off boarding, including requests for equipment setup and system access
• Self-starter and proactive; ability to work in a fast-paced team environment
• Flexible and adaptable, well disposed to work with all members of AAMP team
• Exercise ut-most discretion around all HR-related and confidential information
• Proficiency in Word, PowerPoint, Excel and SharePoint
• Excellent verbal and written communication; ability to produce high quality emails and messages to individuals at all levels of the organization
• Team player; ensure adequate coverage is provided to the group at all times
• Assist peers with overflow, special projects and day-to-day tasks
• Manage clerical, administrative, personal and business details, including calls, meetings, travel and entertainment
• Monitor CFO’s email and handle high priority matters while maintaining the highest level of confidentiality
• Manage a complex, ever-changing calendar and task list effectively to maximize time in accordance with department priorities
• Coordinate, plan for, and ensure all materials and other preparation are complete to ensure successful calls, meetings, and trips
• Manage schedules for on- and off-site meetings
• Assist with internal and external meetings and conference presentations
• Liaise and partner with business leaders and their assistants
• Prepare and develop PowerPoint presentations, Word documents, Excel spreadsheets and dashboards as directed
• Coordinate project priorities and manage processes efficiently
• Prepare and submit expense reports and follow up as needed
• Contribute to team assignments and ad hoc senior management requests
• Bachelor’s degree with at least 7-10 years of related administrative experience supporting an executive; experience within financial services required
• Expert written and oral communication skills
• Superior computer skills, including but not limited to Microsoft Office, Outlook, Word, Excel and Power Point
• Organized, detail oriented and extremely thorough
• Ability to multi-task and handle multiple priorities/projects simultaneously
• Strong interpersonal, organizational and problem solving skills
• Collaborative and energized by the open exchange of ideas
• Ability to maintain accountability and accept responsibility
• Adaptable to a changing and dynamic company and industry
• Handle all day-to-day support responsibilities for the executive. This includes and is not limited to answering phone lines, scheduling and coordinating meetings and other general administrative functions
• Represent the executive to contacts, presenting a friendly and professional tone
• Coordinate and arrange all executive travel including air, car, train and lodging in conjunction with the corporate travel department
• Manage executive expenses. Organize receipts and process data through systems such as Concur in a timely manner to ensure meeting the billing schedule
• Prepare and organize documents for meetings
• Prepare minutes of staff meetings and follow-up on action items
• Keep the executive on schedule and on track for commitments
• Minimum of HS degree with certification in administrative duties. Preferred AS or BS degree
• Minimum of 5+ years of experience in an executive assistant role or comparable experience
• Ability to rely on experience and judgment to plan and accomplish goals
• Ability to demonstrate flexibility and the ability to manage and respond to multiple priorities and shifting demands while maintaining the sense of urgency and intensity that the business requires
• Ability to express oneself clearly and concisely both verbally and in writing and ability to communicate with all levels of the organization
• Ability to work autonomously under minimal supervision at an advanced level that requires analytical thinking, exercising sound judgment and discretion and excellent time management skills
• Technology systems proficiency and intermediate to advanced knowledge of PowerPoint, Word and Excel is required
• Strong calendar management for executive with heavy travel schedule
• Must be proactive in meeting and exceeding needs of the supported executive
• Must handle sensitive information and maintain strict confidentiality
• Flexibility to adapt to rapidly changing demands
• Must be expert in the use of MS Office products with the ability and desire to learn new tools
• Responsible for calendar management, requiring interaction with both internal and external executives and other associates to coordinate a variety of complex meetings and events
• Answer phones and direct all incoming calls promptly and efficiently
• Communicate and handle incoming and outgoing electronic communications on behalf of the executive or team
• Arrange travel schedule for executive management and team
• Prioritize and manage multiple projects simultaneously and follow through issues and deadlines in a timely manner
• Assist with preparation of presentation materials
• Assist in pipeline/forecast preparation and management
• Review and summarize miscellaneous reports and documents
• Prepare background documents and outgoing mail as necessary
• Help with various life management tasks as needed
• Handle additional requests as they arise
• Working knowledge of Excel, Word, PowerPoint and Lotus Notes
• Strong interpersonal skills and ability to work with diverse personalities
• Strong decision making and proactive problem solving skills
• Ability to manage priorities and deadlines calmly in a fast-paced, high-volume environment
• Exceptional calendar and time management skill
• Proper presentation, development and editing skills
• Effective analytical, listening and writing skills
• Flexibility with work hours
• Handle all day-to-day responsibilities for the executives they support. This includes and is not limited to answering multiple phone lines, scheduling and coordinating both internal and external meetings and other general administrative functions
• Draft correspondence on behalf of the CFO while maintaining style and brand representation
• A critical thinker, exhibits advanced decision making capabilities and ability to exercise judgement in all tasks
• Provides a bridge for smooth communication between various site leaders @ Hyderabad and other sites around the world; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Works closely and effectively with the Site management well informed of upcoming commitments and responsibilities, following up appropriately
• Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Site Management updated
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the site General Manager, some of which may have organizational impact
• Assists in coordinating the agenda of senior management team meetings and off-sites; Facilitates cross-divisional coordination of company events and outreach plans
• Works with the Strategic Initiatives team in coordinating the Site Management’s outreach activities & Site branding
• Follows up on contacts made by the Leadership and supports the cultivation of ongoing relationships with in India (Vendors & customers alike – Research Institutes & Univ.)
• Oversee executive calendars and schedules, including arranging and confirming meetings and appointments
• Excellent time management skills and the ability to balance competing priorities
• Positive, ‘no task is too big or too small’ mentality and a team-oriented approach
• Bright and forward-thinking with exceptional project management skills
• Bachelor's degree required (MBA is preferred)
• Strong work tenure: 2 to 5 years of experience supporting C-Level Executives, preferably in a MNC
• Experience and interest in internal and external communications, partnership development
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms

Vans Executive Administrative Assistant Resume Examples & Samples

• All clerical duties to support a group of senior management staff such as filing, file management, faxing, sorting and distributing departmental mail, ordering supplies, Internet research, assisting employees, correspondence, making copies, travel arrangements and expenses (for VP of Marketing), answering and returning phone calls, etc. Aid in approving expenses, vacations and employee needs for those reporting to the VP of Marketing
• Manage all scheduling, calendar management and coordination for Marketing Vice Presidents. Based on this role they serve as the ‘face of marketing’ via phone and in person
• Assist with meeting coordination for small office meetings to larger off-site meetings
• May assist with research and projects—including seeding, updating presentations and helping coordinate complex events
• Serves as back up to additional administrative assistants providing coverage for breaks, lunches and coverage for absences
• Manage expenses for supplies, food and travel for the team via corporate credit cards
• Help manage overall budget for such expenses
• Must possess strong working knowledge of MS Word, Excel, Power point as well as good internet and e-mail skills
• Must be a highly positive, collaborative person who works well across complex teams
• Must be an excellent communicator
• Should have a working understanding of marketing and is innately curious
• Maintains good attendance and punctuality
• Must maintain high level of confidential information
• Detail Oriented and ability to display discretion with sensitive information a must
• Ability to successfully communicate with all levels of management
• Active Notary Preferred
• Must understand and have working knowledge of travel arrangement protocols
• Must have the ability to demonstrate follow-through on all assignments
• Respond to Company/Department-related requests for information in principal’s absence
• Review expense reports and invoices for completeness and accuracy according to Company policies
• Ensure priorities are handled effectively by modifying plans and actions in your own area of accountability
• Administer access to departmental SharePoint sites
• Maintain and print calendar for principal
• Coordinate internal meeting logistics (e.g., facilities, audio-visual requirements and food services)
• Troubleshoot issues relating to outstanding business expense reports and invoices
• Maintain department-specific paper files (i.e., categorized, numeric) for easy access and retrieval
• Hand delivers time-sensitive documents
• Working knowledge of specialized databases, systems (KO Buy, Travelsmart, SAP, etc.)
• Communication Skills and Business Etiquette: The ability to effectively communicate with others via telephone and/or in person in a professional and helpful manner while building credibility and rapport
• Handle day to day administrative responsibilities
• Arrange travel - both domestic and international
• Event planning for team meetings
• Handle invoices, travel and expenses - AMEX and ensure processed in a timely manner
• Maintain holiday/absence records electronically using in-house system
• Prepare agendas, documentation and presentation materials
• Interface with front office staff across the Bank in order to coordinate activities and meetings
• Interface with clients when arranging meetings/events
• Cover senior managers when their assistants are on holiday or absent from work
• Highly proactive and willing to take initiative
• Flexibility with working hours as needed
• Strong communication skills and ability to interact with individuals at all levels
• Strong attention to detail and be able to work under tight deadlines
• Good MS Office skills including MS Word, Excel, Powerpoint, Outlook and Internet Explorer
• Ability to work in an open concept seating environment with possible high noise level
• Ability to gain a strong command of new systems (CTW, P2P, Marketplace, etc.)
• Experience in working with expense reports
• Prior experience preferred 5+ years
• Energetic, responsive team player with the interest to take initiative
• Flexible work schedule, as needed
• Assist with requesting equipment setup and system access
• Effectively partner and coordinate with senior professionals, outside providers (third party custodians) and product and platform colleagues within the Private Bank
• Organize and maintain a schedule for reporting timelines including meeting dates, internal deadlines for alternative reporting, and interim updates to the team
• Ability tto adapt procedures, processes and techniques to the completion of assignments
• Monitor email in-box, ensuring attention is drawn to important emails and that administrative matters are addressed
• Organize team meetings / conferences and coordinate logistics, attendees, materials and communication
• Organization of team events/outings
• Schedule all international and domestic travel ensuring cost containment measures are adhered, prepare travel itineraries and prepare expense reports
• Handle and maintain confidential files in accordance with firm policy
• Management of group's share drive
• Complete ad-hoc projects as necessary
• Excellent organizational skills with ability to prioritize responsibilities as appropriate; identify problems and seek solutions
• High level of accuracy and strong attention to detail
• Proactive, able to work independently to ensure all tasks are completed in a timely and orderly manner
• Volunteers willingly to assist others, or assist as requested, based upon workload
• Actively manage the calendars of senior executives and work effectively with other administrative assistants to coordinate/plan meetings and conference calls, which may involve numerous time zones
• Book complex international & domestic travel arrangements and organize itineraries
• Staff onboarding and off boarding which includes requesting equipment setup and system access
• Other adhoc administrative tasks as and when required
• Strong communication skills - both verbal and written
• Ability to present concise, direct and timely communications to executives, management and key partners
• Knowledge of Microsoft Office, i.e., Powerpoint, excel, word, visio, project, etc
• Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimize travelers time while maintaining best price
• Can demonstrate pro-activity and ownership within a role coupled with strong technical capabilities
• Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers demonstrating a strong degree of flexibility and is open to change
• Good prioritization and time management
• The ability to present and absorb complex ideas quickly and accurately
• The ability to provide solutions to a tight deadline
• The ability to work within a large team and to work independently

Ccb-executive Administrative Assistant Resume Examples & Samples

• Process timely and accurate T&E expense reports for manager, and for direct reports (the latter plus travel of other staff on infrequent basis is shared with other administrative assistant)
• Work cooperatively with other administrative assistant in group, in positive partnership to back up each other smoothly. Share and support overall group needs respective to supply ordering/inventory management, space arrangements, new hire and contractor onboarding /termination checklist arrangements, general office management
• Perform routine tasks such as those related to monthly staff meeting communications/dial-ins/room set up; monthly report collection/distribution; ad hoc group directory and org chart updating upon changes in group; weekly time sheet reporting. Handle regular activities without prompting, and advise in advance with issues or delays. Provide regular status updates if work is outstanding
• Master/use the various JPMC repositories and systems that apply to admin functions
• Flexibility; ability to juggle multiple tasks; strong memory, quick mind and work style, and ability to focus and conduct business with few errors/misses
• Proven excellent PC skills, highly proficient in all MicroSoft Office applications and additional competency with PowerPoint presentations is a plus
• Exceptional experience with: calendar management, time & expense management support, meeting coordination, meeting support planning
• Make travel arrangements for Executive and direct reports, including international travel and ensure he/she has proper documentation (ie. U.S Border Travel Letter)
• Responsible for the day-to-day general office management (ie. maintain confidentiality of files, order office supplies, computer equipment, update files)
• Acts as a liaison between vendors & the Executive
• Arrange and select locations for offsite sessions as required and help in organizing the session and making sure then run smoothly
• Ensure critical decisions are made in absence of the Executive and/or ensure escalation protocol is followed for timely delivery/resolution
• Ability to create and edit documents, PowerPoint slide decks as per guidance provided
• Ability to use sound judgement in decision making
• Perform administrative support for multiple executives and provide administrative support to the team
• Coordinate activities related to staff onboarding and offboarding, such as new hire and contractor onboarding/termination checklist arrangements
• Work cooperatively with other assistants in the group, in positive partnership to back up each other smoothly
• Minimum 3-5 years of experience working in an administrative capacity
• Strong PC skills in MS Outlook, Word, Excel, and PowerPoint
• Superior oral and written communication skills - able to generate high quality emails and messages to individuals at all levels of the organization
• Good multi-tasking skills when interacting & supporting senior management
• Excellent problem solving and ability to think critically
• Provide administrative support to two senior attorneys. This includes and is not limited to answering their phones, filing, scheduling and coordinating meetings, email correspondence to internal business units and external clients and other general administrative functions. Prepare,/distribute/file contracts and materials into document management system. Involvement in various projects as needed
• Calendar all meetings and keep executive current with any changes; provide materials and order food/beverages where applicable. Extensive calendar management for the two senior attorneys
• Manage travel and expenses: organize receipts and input in Concur in a timely manner to ensure meeting billing schedule
• Assist with ebilling approvals and general payables tasks. Prepare and review all documents for meetings as well as any department communications
• Receive and distribute mail accordingly
• Minimum Experience Required: (including years of experience)
• Minimum of 6+ years of experience in an executive assistant role, Securities industry experience is a plus
• Exceptional knowledge of all Microsoft applications
• Must have the ability to prioritize and work efficiently in a fast-paced, busy department. This person will Interact with peers, senior managers, and other staff in their department
• Troubleshooting
• Actively manage the calendar and work effectively with internal clients to coordinate meetings and conference calls across time zones
• Handle travel arrangements (domestic travel, hotels accommodations and ground transportation) including proactively and accurately managing detailed/complex itineraries and calendars based on an evolving schedule, which may include last minute travel changes
• Process timely and accurate travel expense reports for team members
• Manage general office needs such as ordering supplies and mail distribution
• Occasionally support various program initiatives led by different team managers
• Enthusiastic, self-motivated, effective under pressure and flexible
• Excellent interpersonal and communication skills, both written and oral
• Extremely organized and detail-oriented with a strong commitment to accuracy
• Strong PC skills (MS Word, Outlook, Excel, and PowerPoint)
• Exceptional time management, follow-up and follow-through skills
• Responsive and reliable with an ability to work both independently and as a team player when successfully completing routine and urgent tasks
• Knowledge of general office procedures (e.g., invoice processing, filing, correspondence, scheduling, accurate typing/proofreading)
• Minimum of three years of administrative assistant experience
• Compliance or law firm experience a plus
• Proficiency in legal research (e.g. Westlaw and/or Lexis) is a plus
• Coordinate and maintain frequent routine domestic travel
• Maintain highly confidential records and documents
• Process invoices through Markview and/or Oracle
• Work with other assistants cross-departmentally to coordinate projects, initiatives as defined by product management
• Arrange for catered luncheons and provide beverages and snacks based on meeting needs
• Monitor and maintain budget for office supplies, small assets, catering and T&E
• Create and maintain filing system. Build and maintain a highly organized and intuitive filing system so managers can quickly and easily access information
• Maintain a current list of department employees to include name, group, manager, location, cost center, hire date, and additional information as needed
• Assist with coordination and logistics for annual customer events
• Distribute mail and ship packages as needed
• Assist with on-boarding new hires to include cube space, computer equipment and software, access to Chandler building and parking garage, access to network and shared folders, creating accounts for travel and expenses, and other tasks as needed
• Create and maintain email distribution lists
• Process expense reports as well as balancing and reconciling balance/funds on a Amex card
• Associate’s degree is typical
• 4-5 years of experience
• Ability to set priorities, meet critical deadlines, juggle projects, and produce high-quality and accurate work under time constraints
• This hire will support an executive who travels frequently out of the time zone. Some flexibility on hours is desirable
• Must be detailed orientated and demonstrate good organizational skills
• Basic PC and Mac skills
• It is essential that the individual in this position be a self-starter requiring minimal supervision. They must also be resourceful, conscientious, focused and detail-orientated
• A professional yet friendly attitude, the ability to multi-task and switch focus, as well as a self-motivated mindset and approach will enhance the candidate’s ability to perform well and grow within this service-orientated company
• The ability to manage communication in a confidential environment is essential
• Team focused individuals with a support and service attitude will find this position extremely rewarding
• A willingness and ability to shift priorities and take on projects is essential to the team player who will fill this position
• 7-10 years of Executive Assistant and/or Senior Administrative Assistant experience
• Strong PC experience and strong computer acumen
• Experience providing high level executive support
• Strong interpersonal skills at all management levels
• Sophisticated knowledge and use of WebEx tools
• Strong Excel and Word skills
• Full proficiency in MS Word, Excel, PowerPoint and Outlook
• Ability to interact effectively with all levels of the organization as well as senior level external contacts & to prioritize multiple tasks to meet deadlines
• High level of discretion related to sensitive and confidential information
• Problem solving skills, high level of attention to detail, strong organizational, oral & written communication skills
• Full fluency (written and spoken) on English and French
• Strong PC skills (proficient knowledge of Outlook, MS Word, Excel, and PowerPoint)
• Knowledge of general office procedures (e.g., filing, booking and managing of travel arrangements, correspondence, scheduling, expenses, calendar)
• Well-organized, efficient and detail-oriented
• Some project management skills
• Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
• 3-5 years of experience in a senior administrative assistant role
• 50% - Calendar/Meeting administration for Executives
• Manage executive diaries; accepting/declining meetings as directed and take a proactive approach in the daily coordination of appointments, email, correspondence, filing, communication and meeting readiness
• Gather and organize all documents required for daily activities including and not limited to preparation of presentations, materials to be distributed, etc
• Co-ordinate all information required for meetings
• Maintain effective records of departmental meetings; managing materials including agendas, distributing as necessary
• Assist with the planning of team meetings; conferences; etc., which may include those at off-site locations including arranging facilities, resources, travel, catering, etc
• Arrange internal meetings with business partners, VP’s direct reports/team, and others as required
• During executive absence, direct matters to the appropriate person/area to ensure timely escalation of issues, and to keep projects moving and to meet deadlines and commitments
• 25% - Communication/Correspondance
• Responsible for the establishment and maintenance of a wide variety of Confidential/Restricted Files and Correspondence, both digital and paper based
• Prepare and assemble presentations/templates for review by VP or other Senior Management Team members for internal and external usage
• Proofread correspondence; ensures correct number of copies and attachments; gathers signed correspondence and routes; prepares replies to routing correspondence for VP’s signature
• Maintain separate sets of personal and business correspondence files for VP, including daily pending file on any material, which has been diarized or is to be reviewed, ensuring necessary follow-up
• Respond directly to telephone/e-mail inquires from internal staff and consultants, and ensure relevant executive is informed, as appropriate
• Opens/sorts (except confidential) mail and distributes accordingly
• Send monthly emails to managers whose direct reports have overdue mandatory compliance & ethics training
• Responsible for obtaining CAMLO signatures for OSFI reports and submitting
• 15% - General administration
• Co-ordinate travel plans, prepare expense claims and reconcile Visa expense statements
• Familiarity with Business Continuity Plan for Enterprise Compliance
• Responsible for departmental confidential files, ensuring restricted/controlled access and maintenance of files in good order
• Manage departmental stationery orders; ensuring adequate supplies are available and responding to approved requests for additional supplies
• Manage the master vacation schedule for Global AML Team, ensuring input to HRIS as required
• Coordinates Staff Requisition forms for signature by VPs
• Maintain filing and send folders to Iron Mountain when necessary
• Create and Maintain AML Org Charts and request Global AML Org Charts from the different RBC Offices
• 10% - Personal Development & RBC Values/Key Behaviours
• Responsible for keeping current on issues as it pertains to this function
• Participates in and provides assistance Global Compliance team when available
• Manage the schedule of a busy executive, including scheduling meetings within required parameters and understanding the business, projects, people, and issues in order to best prioritize calls, meetings and visits
• Make complex travel arrangements and effectively organize travel plans
• Build effective working relationships with a large number of contacts inside and outside the company (production companies, etc.)
• Handle administrative duties as assigned, including but not limited to: making copies, sending packages, maintaining filing systems and contact lists
• Bachelor s degree preferred
• Minimum of 2-3 years of administrative or entertainment industry experience
• Individual should be flexible, dependable, and results-oriented
• Ability to communicate effectively (written & verbal) with staff at all levels

Executive Administrative Assistant Trutv Resume Examples & Samples

• Answer the executive s phone and field/direct phone calls appropriately
• Book and reconcile requests for voiceover talent
• Ability to handle many projects simultaneously under tight deadlines
• Passion for media and TV business
• Utilizes professional phone etiquette, accurate and detailed message taking techniques, timely routing of all messages
• Responds to requests for information from internal employees and external vendors in a timely manner
• Coordinate complex travel accommodations (both domestic and international)
• Ensures accurate and timely submission of expenses
• 20% of Time
• Coordinate departmental budget, actuals, and periodic accruals with Finance Department
• Manage invoice and PO processes, including consultancy fees, vendors, etc
• A minimum of 12 years of administration experience with prior experience supporting executives required
• Minimum of 2 years of experience with multinational companies

Asset Management Risk-executive Administrative Assistant Resume Examples & Samples

• Interacting with all levels of management as well as internal and external contacts
• Assist with staff On-Boarding and off boarding which includes requesting equipment setup and system access
• Reserve Conference rooms as necessary
• Preparing materials for meetings and firm wide committees
• Assisting with presentations and any E-Commerce or Retail projects
• Liase with internal and external partners
• Multi-tasking & appropriately handling sensitive information. identify opportunities to make the overall immediate organization and their leadership teams more efficient over the long term
• Make travel arrangements expeditiously and accurately for both domestic and international travel

Cb-executive Administrative Assistant Resume Examples & Samples

• Point of contact for sales office space / moves
• Point of contact for new hire on-boarding; including system access
• Point of contact for technology/application questions
• Employee on boarding and off boarding
• Maintaining and ordering office supplies
• Scheduling conference rooms and events
• Preparation of business requirements or reports including data analysis
• Sales team project management support from initiation through implementation including phases such as planning, analysis, design development and implementation
• Bachelor's degree in accounting, finance or related discipline or relevant work experience
• Preferably 2-4 years of analysis experience
• Problem solving/creative thinking and demonstrated ability to be a team player
• Strong client interface skills
• Ensure the utmost confidentiality of any data pertaining to those projects and activities of the office requiring such security
• Prepare and maintain all records and files relating to the management of the office
• Perform secretarial functions within the department, including, but not limited to, written correspondence, communication and clarification of policies, preparation of reports, etc
• Screen incoming communications and visitors to the department and handle any matters not requiring a decision or action of the executive
• Review incoming correspondence handling all matters not needing the executive’s attention, and organizing the remainder in order of importance
• Prepare correspondence on own initiative or at the direction of the executive
• Attend meetings as required to record and distribute minutes
• Execute other associated responsibilities as directed
• Can be expected to perform computer related activities up to 30 hours per week to include such activities as correspondence, reports, analysis, data entry
• Able to communicate with all levels of management
• 8-10 years of administrative experience
• Above average organizational skills
• Quick & responsible decision making

CCB Executive Administrative Assistant Resume Examples & Samples

• Provide senior-level administrative support for the Head ofChase Labs and Mobile
• Interact professionally with various senior executive-level internal clients across lines of business
• Actively manage calendars and work effectively with other administrative assistants to coordinate/plan meetings and conference calls, which may involve numerous time zones
• Coordinate special projects including preparation for offsites and client events
• Support members of the team as available
• Strong interpersonal, written, and oral communication skills
• Helpful team player, willing to work hard and help others
• Willing and able to learn the business and understand how and why tasks satisfy business needs
• Ability to work independently as well as part of the team to ensure that the needs of the Head of Digital Products are always met
• Minimum 5 to 10 years senior executive secretarial experience (5 years with MD/SVP)
• 5+ years of experience in an Administrative Assistant role
• Advanced Microsoft Office/Suite skills (Word, Excel and Outlook)
• Previous experience in a Corporate Office setting
• Extensive interaction with Executive-level professionals
• Knowledge of multi-line phone systems
• Prior experience in a Financial / Investment environment
• Excellent communication skills are required – both verbal and written
• Strong organizational and prioritization skills; good attention to detail
• Excellent PowerPoint (PitchPro), Excel and Outlook skills
• Fast learner & Team Player; enjoy working in a fast-paced environment
• Tact and good judgment especially in confidential situations
• Professional; ability to interact with senior management
• Self confident
• Ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism is crucial to this role
• The ideal candidate should demonstrate experience in developing relationships in a highly-matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision
• S/He will need to adapt procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals
• Experience in Calendar Management
• Strong time management, sound judgment, good prioritization, team player - advanced ability drive follow through
• Highly proficient in Microsoft Office Suite
• Strong knowledge of CWT, Concur, Oracle, epurchase, Facilities Direct, PassPort, EMS, MyTechHUB, EURC, Agile, etc
• Self starter with the ability to work in a high pressure environment
• Team and service oriented; enjoys supporting senior managers while being part of/contributing to a broader team
• Exceptional experience with: calendar management, travel coordination and expense management
• Expected work schedule 8 am- 5 pm, M-F
• Prefer minimum five years experience working as an Executive Assistant
• Operate with a sense of urgency & accountability with strong attention to details
• Help manage the calendars of group and work effectively with others to efficiently and effectively schedule, structure, report on, and follow up on meetings
• Coordinate Travel arrangements (air, hotel accommodations and ground transportation)
• Expense management -- processing of T&E expense claims
• Mail and Courier processing (pick up or receive items)
• Arrange new technology purchases, setup, and other requests for the team
• Provide general support including meeting management (photocopying, scheduling, booking meeting rooms, etc.), & team preparedness (ordering supplies, faxing, distributing mail, maintaining operation of copiers\printers, etc.)
• While direct to Executive Director, support the team as well
• Back up for the Executive Assistant to David Levine in Global Services Operations
• Minimum of three to five years administrative experience supporting high-level executive
• Strong computer skills (Outlook, Excel, Word, Power Point)
• Excellent organizational and follow-up skills with attention to detail
• Provide general office management such as space arrangements and real estate for the entire group; ordering supplies and equipment
• Coordinate with other administrative assistants to ensure consistent support and back-up across each market in the region
• Perform routine tasks such as those related to staff meeting communications, dial-ins, room set up; report collection/distribution; ad hoc group directory and org chart updating upon changes in group
• Provide regular status updates on work-in-progress
• 5+ years executive secretarial experience or administrative experience working for a high level ED or SVP required
• Professional, refined profile with expertise in administrative or related functions; experience working for senior executives and proven ability to meet their expectations with accurate and efficient delivery
• Knowledge of general office procedures (e.g. filing, correspondence, scheduling)
• Tact and good judgment in confidential situations
• Proven experience interacting with senior management
• Under general supervision, provides administrative support to the leadership team to include the executing, maintaining and coordinating of meetings and travel
• Type, proofread, format, and bind documents and presentations
• Strong ability to multi-task, prioritizes, and work in fast –paced, changing environment without compromising accuracy
• Collect, compiles information for inclusion in reports and presentation materials; also includes general running of reports as needed
• Plan and execute multiple events simultaneously with ability to adapt to changing priorities
• Coordinates agenda, handles confidential information and documents
• Performs proactive problem research and assistance in resolution
• Manages/tracks administrative projects for the team, including incoming requests, conference calls, etc
• Assists with special projects for events, new processes or projects as they arise
• Exercises judgment and basic reasoning skills
• Be responsible for the maintenance and updates for the KeyNet site
• Coordinate all move activities among the campus employees
• 5+ years relevant experience supporting high-level executive management
• Proficient in Word, Excel, PowerPoint, Outlook
• Strong organizational and time management abilities
• Ability to exercise sound judgment, discretion, and confidentiality in all matters involved in this job
• Ability to establish and maintain effective positive working relationships among team members,
• Maintain outlook calendar to ensure efficient use of time
• Answer phones, organize and prioritize meetings throughout the day
• Juggle competing priorities, as this role supports two different departments
• Create correspondences, presentations, agendas and reports as necessary
• Reconcile expense reports in a timely manner
• Make complex travel arrangements for both executives and any relevant business partners including domestic, international, multi-stop trips and other extensive itineraries
• Track team vacation/sick time and plan team events
• Maintain confidentiality and discretion with sensitive issues
• Manage high volume external guest meetings; greet clients and oversee meeting schedules
• Reception coverage on an as needed basis
• 5 years experience assisting an executive in a fast paced environment
• Takes pride in and ownership of their work
• Must have strong computer skills including microsoft office suite
• Very organized with strong attention to detail
• Exceptional ability to maintain a courteous demeanor
• Excellent communication (both verbal and written) and ability to appropriately communicate confidential information to all levels of the organization
• Strong sense of judgment when dealing with confidential information
• Familiarity with UO systems is a plus
• 3 to 5 years of senior administrative assistant experience required; or equivalent combination of education and experience
• Regularly (2/3 of the time or more) sit for prolonged periods; talk; use hands and fingers to grip, pinch, handle or feel objects, tools or controls; repetition-using an input device-a keyboard or mouse-in a steady manner; use close vision with or without corrective lens (clear vision at 20 inches or less)
• Frequently (1/3 to 2/3 of the time) use distance vision with or without corrective lens (clear vision at 20 feet or more); use color vision (ability to identify and distinguish colors); maintain concentration/focus (e.g., ability to interpret the work environment and make decisions on predetermined operating policies and procedure)
• Occasionally (1/3 of the time or less) stand for prolonged periods; walk for prolonged periods (including ability to walk at a given pace that is predetermined by a moving sidewalk); hear audible alarms, voice commands with background noise; climb stairs / ladders; stoop, kneel, crouch or crawl; reach, pull, push with hands and arms above/below head; repeat motions more than twice per minute; lift up to 10 pounds with control; push up to 20 pounds with control; use peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point)
• 3-5 years of Executive/Administrative Assistant experience
• Excellent organization and communication and analytical skills
• Demonstrates ability to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy
• Ability to act in a project management capacity
• Excellent computer skills $
• Financial Services or Real Estate experience
• Good telephone and general clerical skills – (take clear and concise phone messages)
• Computer skills – Microsoft Office – Outlook, Word, Excel and PowerPoint
• Calendar management –scheduling/confirming meetings
• Coordinate Travel arrangement/travel itineraries
• Scheduling conference rooms for internal and external meetings
• Faxing/scanning
• Onboarding/Offboarding of new and terminated employees
• Administrative/general tasks
• Creation and maintenance of email distribution lists

Intermediate Executive Administrative Assistant Resume Examples & Samples

• Anticipating and solving a wide variety of operational concerns involving the administrative function of the office
• Developing and implementing administrative processes, systems and procedures for the effective functioning of the Executive Office
• Serving as the liaison between the Senior Management team, internal and external contacts
• Coordinating the flow of information for the division Head’s office: Screening incoming correspondence, including electronic mail, external and inter-office mail, meeting requests and phone calls, assessing, prioritizing and responding to requests on behalf of the division Head, managing calendars, organizing and maintain all electronic and paper files for the division Head’s office, preparing routine correspondence
• Creating and drafting PowerPoint presentations
• Minimum of 3-5 years of experience with a high level of administrative experience
• Strong systems orientation including a solid working knowledge and user skills with Microsoft Office products and Outlook required
• Demonstrated ability handling confidential information and exercising discretion required
• Demonstrated project management skills required
• Strong business orientation including a working knowledge of basic financial concepts strongly preferred
• Ability to work a full professional schedule required

Executive / Administrative Assistant Resume Examples & Samples

• Prior experience working with an organization's management
• Superb Microsoft Word and Excel skills
• Comfortable and able to complete Internet research
• Manage and coordinate complex and time sensitive travel arrangements for a variety of senior executives across multiple functions
• Prepare, reconcile and track expense reporting and reimbursement via Concur
• Coordinate multiple executive schedules for all investor relations meeting, ensuring attention to detail
• Prepare, review and distribute reports on shareholder and analyst activities
• Create and verify accuracy of briefing documents for management meetings with shareholders and analysts
• Coordinate and facilitate the set-up and agenda for the investor meetings
• Own and administer the investor relations management database
• Support creation/modification of quarterly earnings preparation materials
• Organize and provide support for major investor events including store tours, national conference participation and in-house hosted meetings
• Monitor the Investor Relations hotline for phone and email requests from external parties, respond to inquiries and thoroughly document any issues or required follow-action items
• Manage and appropriately take action on any Certificate of Insurance requests
• Organize and safeguard all highly confidential company files and information
• Assist in ad-hoc reports and a myriad of special projects as needed
• This position will be located in our New Jersey office in North Bergen with frequent visits to our 2 Park Avenue NY, NY location as well. We offer transportation via our company shuttle van that operates from 7am to 7pm
• 8+ years related work experience in investor relations, accounting or finance
• Ability to translate data into action plans or specific goals
• Ability to listen and communicate effectively both written and oral
• Ability to build successful working relationships both internally and externally
• Ability to effectively manage multiple high priority and high profile tasks while ensuring established deadlines are met
• Ability to influence and collaborate with key business partners
• Strong decision making and problem solving capabilities; systematically analyze complex problems and deliver succinct recommendations that are often time-sensitive
• Highly proactive with a strong attention to detail while working in a fast paced environment
• Strong calendar management skills
• Highly proficient in MS Office (Word, Excel, Outlook and PowerPoint) as well as other web based programs
• Tracking and helping drive completion of key deliverables and following up on outstanding items
• Driving key team activities (such as staff meeting agendas, all-hands meetings, supply ordering)
• Develop a deep knowledge of the overall business group strategy
• Office management/Space planning
• Manage group logistics
• Participate in planning of group events
• Expense reconciliation
• Org chart updates/management
• Minimum of 3-5 years of admin/executive assistant experience in a fast-paced environment
• Advanced knowledge of Microsoft Outlook is essential, as well as strong working knowledge of Microsoft Word, Excel, PowerPoint
• Conversant with MS Visio
• Detailed planning, time management and organizational skills are required
• Positive, proactive and able to always exercise great judgment
• Must be able to work well under pressure while meeting deadlines
• 5+ years of experience as an Administrative and/or Executive Assistant
• Microsoft Office/Suite (Word, Excel, Outlook, and PowerPoint), Windows, and Visio proficient
• Previous experience in a Healthcare setting
• Ability to interact with all levels of the organization including officers and board members
• Ability to prioritize multiple tasks to meet deadlines
• High level of discretion related to sensitive and confidential data
• Excels at building trusting relationships with management & colleagues
• Good understanding of corporate governance and related policies and procedures
• High level attention to detail and organization skills
• Outstanding judgment and problem solving capabilities
• Self-starter who anticipates activities and/or problems and proactively addresses
• High proficiency in Microsoft Word, PowerPoint, Outlook, Excel, Lync, Internet Explorer, Concur Expense
• Stays current and easily adopts new office technology & tools
• Performs secretarial/administrative duties, which may involve contact and exposure to highly confidential materials and information
• Manages the schedules of attorneys whom they support; schedules meetings and makes travel arrangements
• Prepares correspondence, spreadsheet reports and presentations
• Processes account payable invoices and all aspects of expense reporting
• Proactively responds to questions, concerns and requests for information and independently resolves routine questions and information requests
• Acts as information resource to the Legal Department for organizational policies and procedures
• Perform various legal support tasks, including research, creation and maintenance of legal working files, communication with outside counsel on routine matters
• Engages with Facilities regarding office set-up; including space planning, resource management and procurement
• Orders office supplies, distributes all incoming/outgoing and interoffice mail, facilitates internally and externally to assure that office equipment is maintained and repaired
• College Degree preferred
• Minimum of 7 years of administrative experience, with at least 3 years of providing support at a senior level
• Prior experience working in a legal and/or intellectual property department (firm or in-house setting) preferred but not required
• Proficiency with typing and computer skills, including Microsoft Office Suite applications - Outlook, Word, Excel, PowerPoint - including having the ability to create and edit complex presentations, tables, etc
• Experience scheduling individual and group meetings, arranging travel (domestic and international), managing expense reports, departmental purchasing
• Main point of contact for Human resources department; responsible for phone coverage, taking messages and directing all inquiries
• Schedule and coordinate all meetings and employee events
• Interact and liaise with associates and senior leadership
• Collect and maintain organizational charts
• Maintain confidentiality and exercise discretion
• Coordinate and assist with on-boarding process for executive level associates
• Manage HR calendar and track department PTO
• Take inventory of/and order all office supplies
• Assist with various departmental projects as assigned
• 3-5 years of business experience in a comparable capacity. Experience within HR is strong preferred
• Computer savvy. Competency in all Microsoft Office programs including Word, Power Point, Excel and Outlook. Proficiency in Visio preferred
• Must be highly proactive, resourceful and have the ability to work in a fast paced environment
• Superior judgement and ability to make decisions

Ccb-specialized Industries Executive Administrative Assistant Resume Examples & Samples

• Provide to a senior executive; working closely with business partners
• Provide general support including photocopying, booking meeting rooms, ordering supplies, etc
• Provide general office management such as new hire and contractor on boarding /termination checklist arrangements; space arrangements/real estate for the group; ordering supplies/equipment
• Demonstrate high degree of professionalism/polish in executive interactions
• Perform routine tasks such as those related to weekly staff meeting communications/dial-ins/room set up; weekly report collection/distribution; ad hoc group directory and org chart updating upon changes in group
• Superior oral and written communication skills - able to generate high quality emails and messages to individuals at all levels of the organization; proactive and polished manner
• Tact and good judgment in confidential situations and the ability to interact with senior management
• Enthusiastic, self-motivated, good common sense, effective under pressure, and flexible - Self starter with the ability to work in a high pressure environment
• Able to work with minimal supervision, works well individually and in teams, shares information, and supports colleagues. Ability to network in the organization and find the answer
• Prefer minimum three years' experience working in an administrative capacity
• Prove ability to juggle multiple tasks; strong memory, quick mind and work style and ability to focus and conduct business with few errors/misses
• Team and service oriented; enjoys supporting Relationship Executives while being part of/contributing to a broader team

Cib-global Coverage & Mgn-executive Administrative Assistant Resume Examples & Samples

• Gate keeping both in person and over the phone
• Strong, executive communication style
• Is a team player who can build networks and work in partnership

Executive \ Administrative Assistant Resume Examples & Samples

• Support the senior officers in day to day management of their schedule by
• Establishing, maintaining and coordinating calendars, anticipating scheduling conflicts / problems and providing alternatives
• Producing material from written copy / rough notes
• Establishing and maintaining file maintenance
• Establishing and maintaining a bring forward system
• Providing customer support by receiving / screening / referring incoming calls/visitors using a high degree of discretion
• Assist in maintaining the senior officers expenses
• Sorting and organizing incoming and outgoing mail
• Providing secretarial and administrative support in a very fast paced environment and able to meet deadlines effectively
• Organize meeting / conference facilities ensuring smooth execution by
• Assessing and seeking out the most appropriate venue for meetings / gatherings based on size / type and attendees, recommending alternatives if required
• Arranging/confirming bookings for boardrooms / conference rooms
• Arranging for equipment, materials, catering as required
• Provide administrative and operational support to the team by
• Monitoring, ordering and managing stationery, including offsite storage as required
• Assist with submitting expense reports and invoices that are non-project related for the department and ensuring that they are allocated according to departments general ledger accounts
• Maintaining records and information for security access
• Booking meeting rooms, catering and arrange for laptop/projector for meetings as required
• Dealing with premise and equipment maintenance and operational issues as required
• Preparing couriers and packages as required
• Provide support to the administration team by assisting during peak and vacation periods with administrative and basic accounting processing
• 3-7 years of experience in administrative assistant and/or executive assistant capacity preferably with large or high profile organizations
• Extremely high level of discretion required when dealing with confidential matters
• Sound knowledge of professional business environment and departmental processes
• Exceptional verbal and written communication skills in English
• Strong MS Word, Power Point, Excel, Outlook; Calendar Management skills; basic accounting is nice-to-have
• Exceptional phone etiquette skills
• Driven and energetic
• Advanced knowledge of current department software (MS Office). Professional related training and development to keep skills current, including office productivity software
• Positive and professional demeanour
• Ability to deal with highly confidential and sensitive materials in an appropriate manner
• Ability to work both independently,
• Advanced level PC skills (MS Office: Excel, Word, PowerPoint, Outlook and web browsers)
• Flexibility to changing environment
• Provides administrative assistance to support the VP of Claims and the VP of Service & Operations Transformation and their team members as required. This role involves confidential and complex duties of an administrative nature relating to the daily routine and relationship management for senior leaders. This role involves diversified and extremely confidential information that demands a high degree of accuracy
• Maintains electronic diary system for the senior leaders. Ensures office routine is maintained in their absence and responds to enquiries in a prompt, efficient manner using technology to relay information. Reviews computer and voice mail of VPs if required; handles and refers issues of an urgent nature
• 3+ years experience as an Executive Administrative Assistant, supporting multiple individuals at various levels
• 2+ years experience in coordinating events such as Leadership Forums, Town Halls, Team Off-Sites, Conferences & Planning sessions
• Experience in office procedures, be accurate, detail oriented, productive and demonstrate the ability to take initiative to ensure tight deadlines are met
• Experience in Calendar management
• Proficient in MS Office - Word, Excel, Outlook, PowerPoint and ability to utilize RBC Connect in an efficient manner
• Courteous telephone manner and excellent verbal and written communication skills
• Manages VP’s diary daily including coordinate meetings, book meeting location and equipment resources, prioritize scheduling, and manage conflicts
• Monitors VP’s email inbox to manage meeting proposals, action items, and proactively address or delegate inquiries; prioritizes action required by VP
• Makes travel arrangements for VP and direct reports, including international travel and ensure all have proper documentation (ie. U.S Boarder Travel Letter)
• Responsible for the day-to-day general office management including maintain confidentiality of files, order office supplies, computer equipment, update files
• Strong organizational skills including ability to organize, plan, and schedule activities
• Demonstrates good problem solving skills and resourceful in working with Executive Administrative Assistants and departments
• Demonstrates initiative, positive and helpful attitude when dealing with others in a professional manner
• Highly proficient in Word, Power Point, Excel, Outlook as well as the Intranet and Internet
• Assist executive leadership in the management and completion of divisional imperatives such as operational and financial reviews, strategic planning and possible merger and acquisition activities via briefing and spreadsheet development
• Coordinate meetings and work on special projects, including traveling to locations as required
• Scheduling and time management including prioritization, calendar management
• Typing, filing, proof reading, coordination of complex travel arrangements, expense report and other duties as required
• Protection of sensitive and confidential information received and generated
• 5-7 years of experience as a Senior Administrative/Executive Assistant supporting multiple resources
• Proven experience working effectively in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
• Bachelor degree (preferred) or equivalent experience. Other professional related training and development to keep skills current, including office productivity software
• Knowledge of various BMO systems and processes (i.e. BMO Buying On-line, etc) is also a strong asset
• Coordinate management projects and provide administrative and logistical support for all Science and Exploration such as: logistics of staff on-boarding; office supplies, staff events & conference space management. (15%)
• Manage the CSEO's daily calendar, schedule, travel including arrangement of meetings and conference calls, travel planning, hospitality services, greeting guests and dignitaries, AV requirements; answer phones and take messages as representative of the CSEO on incoming calls; handle all incoming and outgoing mail for the CSEO and SVP & COO. (25%)
• Prepare, evaluate and/for verify for accuracy and processing check requisitions, purchase orders, expense reports, travel documents, final contracts and other document for records file for the CSEO and Science & Exploration Admin department, including staff support supplies. (10%)
• Anticipate, prepare and edit all correspondence and memorandum of the CSEO associated with programs areas, including maintaining records files. Such work requires full knowledge of Society's procedures, use of independent judgment and analysis. (15%)
• Act as confidential assistant to the CSEO and the SVP & COO, maintaining as confidential information, records, discussions etc pertaining to sensitive management issues, personal management, program changes, and the like. Represent the CSEO front-offices to other Senior Executives, dignitaries and special guests of NG. (30%)
• Scheduling: Manage calendars, organize meetings and prepare necessary agendas and materials. The Executive Administrative Assistant will be the main point of contact for NGS senior management. Duties include coordinating and arranging travel for conferences, appearances, partnership meetings, etc. (50%)
• NGS Digital and Content Team Support: Work with the Digital and Content to prepare and manage contracts. Coordinate and assist the digital, project, and content scrums. Assist with training programs; implementing curriculum, arranging schedules, etc. (20%)
• Database Management: Assist digital producers with database and CMS production as needed. (15%)
• Operations: Help keep the office running smoothly (order office supplies, provide support to new hires, etc.) Coordinate with other departments for things like repairs and technical issues. Track departmental spending; keep staff updated on budget. (10%)
• Communications: Assist NGS Digital and Content teams with correspondence and communication as needed. (5%)
• Provides administrative support to SVP, SSE and other team members as required
• Manages diaries, coordinates meetings/conferences/travel arrangements for SVP, organizes daily files with diary items, meeting material, maintains content for calendars and agendas etc. in a manner that sets the SVP up for success
• Acts as SVP’s delegate for email and phone mail during absences; handles/ forwards issues as appropriate; prioritizes balance for SVP’s action upon return
• Develops communications, meeting/conference material, forms, documents, PowerPoint presentations, Excel spreadsheets and other record-keeping databases
• Manages the business expenses of SVP and direct reports (as needed), ensures invoices and bills are promptly paid and reconciles Visa expense accounts monthly ensuring submissions are presented for approval when required and supporting receipts and back up appropriately maintained
• Acts as first point of contact in researching/responding to routine enquiries and requests
• Co-ordinates and administers all requirements and maintains appropriate records in managing the SVP’s office including preparation and verification of expense claims and invoices, monthly audit reconciliation of travel and other expenses including Visa, stationery and supplies, telecommunications, equipment and premises requirements, updates to Vacation and Absence Management System and production/distribution of monthly away lists
• Performs a variety of sundry administrative duties, which may include, but not be exclusive to: photocopying, scanning, and hoc calendar support/meeting booking
• Prepare forms, software/hardware requirements, request system accesses, and follow-up for new hires, transferred and or terminated employees with the following departments: HR/Payroll, CRE, Application Access Administration, Telecom, Info Security, TSC – Virtual Analyst
• Meet or exceed broker administrative and marketing support expectations
• Identify and meet needs of internal and external clients
• Ability to take direction, research projects, and work independently
• Coordinate and update broker calendars and itineraries. Keep broker on time for appointments; ensure meeting materials are prepared, transportation arrangements, reservations, etc
• Update broker contacts, especially current telephone numbers and email addresses
• Organize and input broker expenses and charitable contributions, track payments and allowances
• Review broker emails promptly, reply where necessary, print attachments, follow up on actions, flag urgent messages. File in appropriate folders
• Produce error-free correspondence and presentation materials
• Create and maintain up-to-date Temp Support Guide to be used in the event of absence
• Submit error-free time sheets on a timely basis
• Demonstrated excellent written and verbal communication skills
• Available evenings and very rarely weekend hours
• Strong knowledge in Microsoft Suite, Outlook, (Word, PowerPoint, Excel, Publishing)
• Ability to work with all levels of internal management and staff, as well as outside clients and vendors
• Ability to multi-task and effectively manage multiple requests and various projects, when responsiveness and follow through are critical
• Professional demeanor and telephone acumen
• Comfortable working in a fast-paced and changing environment
• 5 years of EAA experience, real estate background preferred
• Bachelors degree desirable
• Required Skills
• Flexible schedule for OT
• Multi-tasker
• Sense of urgency about tasks or assignments
• Great phone skills, alert broker when calls come in
• Stable employment background
• Appropriate work ethic/commitment level
• Provide the full suite of administrative services including extensive and complex calendar and travel management, mailbox management, arranging meetings, booking appointments & conference calls
• Receive and direct visitors
• Take on special projects working independently and/or within a team
• Draft correspondence on behalf of President, East Region
• Liaise with multiple senior stakeholders to ensure seamless communication flow to and from the office. Stakeholders include; Senior Executives, clients, brokers and external business contacts
• Handle confidential reports and information
• Arrange all travel, including flights, hire car and accommodation
• Oversee the logistics for meetings
• Monthly reconciliation of expense accounts
• Ensure all matters are attended to, or brought to the President, East Region’s attention during office absences
• Minimum of 7 years’ experience in a Senior Executive Assistant role, with demonstrated ability to work under pressure, and suitable maturity to interface with senior executives and customers
• Experience with managing complex travel and meeting schedules
• Advanced knowledge of MS Office, especially PowerPoint
• Superior organizational and project management skills
• Excellent keyboard skills: >75wpm, proof-reading ability to provide for total accuracy
• High level of commitment and results driven
• Well presented, highly organized and task focused combined with outstanding communication and interpersonal skills
• Proven ability in building strong working relationships with a discerning and diplomatic approach
• Demonstrated ability to prioritize, work unsupervised and manage a varied workload
• Technologically proficient with the ability to troubleshoot problems with devices such as smart phones, laptops and tablets, and liase with company’s IT as required
• Proactively manage the calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences
• Compose, prepare and manage confidential correspondence, reports, and other complex business documents
• Creates intricate presentations and schedules using PowerPoint and Excel
• Arrange travel plans and compile itineraries and documents for travel-related meetings
• Assist with budget, payroll, expenses, financial records and confidential files and issues
• Ability to be resilient, composed, and positive in the face of pressure and conflict
• Must have superior communication and organizational skills, able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
• Exercise extreme judgment when handling confidential matters
• Professional in all dealings with customers, vendors, and Aramark employees
• Strong organizational skills and possess the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
• Build relationships with peers and other stakeholders across Aramark's operations, including its headquarters in Philadelphia
• Perform other duties as required or assigned which are reasonably within the scope of the activities enumerated above
• Ability to work independently, handle multiple tasks simultaneously and manage one’s own time appropriately given changing priorities
• Demonstrate the ability to act in a professional yet warm manner and maintain competency in a fast paced, demanding work environment
• Must have initiative and decision making skills with the ability to make judgment calls to determine the correct action or approach in non-routine assignments and projects
• Excellent written and verbal communication skills; highly refined ability to use discretion with regard to confidential information
• Advanced level skills in PowerPoint and all other aspects of MS Office Suite (Excel, Word, Outlook)
• Associate's Degree required; Bachelor's Degree Preferred
• Minimum of 5 years administrative experience, with experience supporting an executive level leader or business background working with executive leaders

Executive Administrative Assistant For IT Resume Examples & Samples

• Effectively and proactively manage senior IT leaders calendars, appointments and office function needs
• Coordinate domestic & international travel, hotel accommodations and meeting schedules
• Answer/screen calls and draft correspondence, proactively own and manage meeting agendas, and track deadlines for senior IT leaders
• Interact professionally with all levels of Foot Locker team members, consultants, and outside vendors
• Prepare, maintain, generate and process documents using Microsoft Word, Excel and PowerPoint as requested
• Provide administrative support to IT department to include: office supply orders, catering requests, on-boarding employees/consultants with badge, cubicle, hardware; conference room management and other vendor requests, as needed
• Must exercise confidentiality and be able to work independently
• Must be able to work at a fast pace, on multiple priorities, and work in stressful situations
• Maintain supplies inventory and order supplies as needed for the IS&T team
• Minimum of three years administrative assistant experience is required. Experience as an executive assistant supporting multiple leaders in a global IT environment is highly preferred
• Requires excellent computer skills and working knowledge of Microsoft Word, Excel and PowerPoint
• Calendar all meetings and keep Managing Director current with any changes; provide materials and order food/beverages where applicable
• Extensive experience and comfort working with high level executives. This is a high visibility position
• Exceptional knowledge of all Microsoft applications- Excel, PowerPoint, Outlook, Word. (MS Office Certification or equivalent operating knowledge preferred)
• Previous project management experience preferred, but not required
• 5+ years of recent and relevant executive administrative assistant work experience
• Proficient with technology including mobile devices
• Experience in media preferred
• Co-ordinate all information required for meetings with Examiners and other external parties
• Assist with the planning of team meetings; Global Compliance conferences; etc., which may include those at off-site locations including arranging facilities, resources, travel, catering, etc
• Manage the master vacation schedule for Enterprise Compliance Team, ensuring input to HRIS as required
• Participates in and provides assistance with Regulatory Government Affairs & Compliance team when available
• May be called to back-up other Executive Administrative Assistants on occasion
• Bachelor’s degree in social services, business or equivalent preferred
• Three or more years of related experience working as assistant to high level executives or administrators, preferably in a non-profit environment
• Proficiency in MS Suite applications (Word, Excel, PowerPoint), Database management software and other business software
• Excellent interpersonal and problem solving skills, the assistant must be a self-starter and possess a strong ability to work independently. Ability to organize and prioritize work
• Certifications required upon hire: CPR/AED, Child abuse prevention and New Employee Orientation
• Ability to relate effectively to diverse groups of people from all social and economic
• While performing the duties of this role, the employee is regularly required to stand; sit; walk; swim and occasionally may be required to lift and or move up to 25 pounds
• Manages the CEO’s schedule as well as schedules for assigned executive staff. Makes travel arrangements as necessary and prepares expense reports
• Uses discretion and independent judgment in handling confidential and sensitive information in connection with the CEO’s responsibilities
• Fields all incoming calls to the CEO’s office
• Maintains highly confidential executive and Board files and correspondence
• Produces and maintains minutes for meetings of the Board of Directors
• Coordinates arrangements for meetings of various committees, task forces, public officials and groups
• Maintains computer databases for various reports, committees and mailings
• Coordinates annual schedules for Board of Directors and management meetings
• Maintains organizational chart(s)
• Coordinates office supplies, equipment and furnishings for business/administrative offices
• Gathers data, compiles and prepares all national statistical and assigned strategic plan reports
• May supervise and collaborate with assigned staff
• Proficient skill level with MS Office – (Excel, Word, Outlook, PowerPoint, Visio) and PeopleSoft
• Must have experience making travel arrangements and managing calendars
• Must be able to prioritize, organize and manage multiple tasks simultaneously
• Good understanding of Policies and Procedures
• Must be able to effectively interact with customers, associates and management at all levels
• Significant experience coordinating activities and achieving results
• Ability to work independently with minimal supervision with excellent dependability and flexibility
• Experience with the following systems is a plus
• Self Service Helpdesk
• Office Depot – Supplies
• Ensim Unify
• Bachelor's degree from a four-year college or university preferred; or equivalent training, education and experience
• Minimum 5 years
• Maintain Director, Research Operations calendar & coordinate meetings,
• Support UTRC Executive Office
• Support Operations Group Leaders with data management, presentation preparation, and tracking UTRC-wide initiatives and key metrics
• Support requests from General Managers of International centers located in China and Ireland
• Maintain confidential records and other sensitive information appropriately
• Plan & arrange domestic and international travel
• Prepare requisitions for purchases, agreements, etc. using SAP
• Process expense reports in a timely & accurate manner
• Process invoices & payments
• Support special projects as required
• Five + years executive level administrative support experience
• Ability to develop relationships with external vendors
• Knowledge of standard office procedures
• Strong knowledge of Microsoft Power Point
• Ability to organize, prioritize
• Talk and hear
• Read, write, type and comprehend text
• Observe objects up close and at a distance
• Effectively communicate and interact with others
• Use reasoning and solve problems through deduction
• Answer telephones and communicate appropriate information to connect callers including information on who to contact when a member of the team is out of the office
• Manage travel arrangement, including transportation, reserving accommodations, preparing detailed itineraries, and coordinating materials
• Assist with internal and external meeting and conference presentations: prepare and coordinate media, materials and department staff requests
• Manage complex, ever-changing calendars and task lists effectively to maximize time in accordance with the executive priorities
• Create copies, scanning and maintenance of electronic files
• 4+ years of related administrative experience supporting at least one executive; experience within financial services preferred
• Experience using Microsoft Office and PowerPoint for presentations and reports
• Experience managing calendars in different time zones
• Organized, detail oriented and extremely thorough while having confidence, poise and communication skills necessary to ensure work processes are accurately and appropriately completed
• Strict attention to detail while able to prioritize appropriately
• Collaborative, energized by the open exchange of ideas
• Maintain accountability and accept responsibility
• Interacting with vendors
• Developing proposals, calculating markups
• Maintaining and organizing client files
• Assist in prioritizing and scheduling for owner
• Responsible for some bookkeeping tasks
• Ability to juggle projects and prioritize
• Get the job done attitude
• Two years administrative support experience
• Knowledge of standard office procedures and computer software
• Outstanding oral and written communication skills
• Ability to work with tight deadlines independently and within a team environment
• Ability to follow-through on deliverables and pay attention to details in the midst of multiple projects and deadlines
• Use hands to finger, handle or feel
• View objects up close and at a distance
• Exhibits increased proficiency in duties, and expanded knowledge and application of software packages
• Strong ownership, positive attitude and self-motivation
• Enthusiastic, self-motivated, flexible & effective under pressure
• Minimum three years of administrative experience and meeting coordination
• 5 years of experience supporting multiple staff members
• Excellent customer-service orientation
• Proficient in MS Word, MS Excel, MS PowerPoint, MS Outlook
• 7+ years executive support experience
• Composes draft correspondence on own initiative for review by manager(s)
• Prepares, collects and maintains information for the preparation of confidential reports, proposals, and other materials
• Assist in planning and coordinating complex travel arrangements for executive (s)
• Schedules and organizes complex calendar activities such as meetings, agendas,luncheon arrangements, travel plans and department activities; works around scheduling conflicts and takes on responsibility for keeping manager(s) on schedule
• Prepares manager’s business expense reports and tracks status and resolves issues using own initiative and with limited direction from manager(s)
• Acts as first point of contact for meeting and greeting clients – both internal and external
• Handles the day-to-day administrative duties, monitors deadlines and follows up on pending matters. Processes and maintains information of a highly complex and confidential nature dealing with issues of substantial importance to the Company
• Initiates and independently researches complex information requests, compiles statistics, gathers, analyzes and summarizes data for projects and reports, prepares the materials, and determines method of presentation. Furnishes and obtains information from other senior officers or outside clients and/or contacts
• Receives and screens telephone calls, mail, and visitors. Routes callers, takes messages, and answers questions relating to the unit's function. May interact with Company clients to schedule appointments, answer questions, and resolve moderately complex issues. May act as information source for the unit
• Composes letters and memoranda from verbal direction or knowledge of Company's policies, procedures, and functions. Initiates responses to correspondence for senior executive or own signature
• Schedules and coordinates meetings and facilities which may include travel and lodging arrangements
• Orders office supplies. Prepares and processes unit purchase requisitions and vendor invoices
• Thorough knowledge and understanding of the banking industry and the policies and practices of the Company

CB TS West Middle Market Executive Administrative Assistant Resume Examples & Samples

• Tracking and recording team’s attendance records
• Responsible for gathering and compiling information for various weekly and monthly reports
• Ability to adapt procedures, processes and techniques to the completion of assignments

Second Executive Administrative Assistant Resume Examples & Samples

• Work collaboratively with the other Executive Assistants to insure all team members have the necessary information when called upon by the Chairman
• Anticipate all contingencies and be strategic in prioritizing projects undertaken
• This individual will need to be available outside regular business hours in order to act as liaison to the Chairman or other team members
• Assist in scheduling executive level conference calls, videoconference meetings, in-person, and on-site/off-site meetings with C-suite executives, and employees
• Coordinate logistics for special business events and personal projects; help locate and obtain information & resources; anticipate and prepare materials as needed. Manage sensitive, highly confidential, and proprietary information with discretion and the utmost level of confidentiality. Order and stock appropriate office supplies and equipment for executive staff
• Prioritize functions and appointments, ensuring that meetings, deadlines presentations and other duties of the Chairman are carried out seamlessly
• Candidates must have a minimum of 5+ years hands on experience expediting business and personal projects in support of an Executive or Chairman in a complex organization
• The ideal candidate must be highly flexible, stress tolerant and motivated, with an ability to work independently as well as in a team setting
• Experience managing a highly changeable calendar with extreme tact and diplomacy is essential
• This person must have the ability to quickly learn the organizational structure and the objectives of the team as well as dealing with complexity and ambiguity within a large matrixed organization
• Excellent communication and interpersonal skills are required. Able to schedule and manage intricate domestic and international travel arrangements and anticipate all contingencies
• The executive assistant must have experience serving as a liaison with 24/7 availability
• Able to maintain confidentiality and professionalism at all times
• Candidates must be well-organized and detail-oriented with the ability to multi-task with a track record as a strategic thinker capable of foreseeing impact of simultaneous projects
• Strong judgment, decision making, time management, and prioritizing skills
• Must be energetic, positive, outgoing, and resourceful
• Associates or Bachelor's degree preferred, minimum of 60 College credits required or military experience or technical/trade school certification

Am-gim Executive Administrative Assistant Resume Examples & Samples

• Keep track of PPMs and subscription docs
• Maintain and update databases with client information
• Schedule and coordinate client meetings
• Schedule and coordinate travel arrangements
• Manage and distribute mail, Fedex, UPS etc…
• Responsible for disseminating all OM materials to the P.B., London, clients and prospective clients
• Coordinate picture taking effort of all new employees for pitchbooks
• Maintain gift/entertainment database
• Excellent PC skills (e.g., Word Processing, inputting/updating spreadsheets, creating organizational charts and other presentation skills. Must be highly proficient in Word, Excel and PowerPoint)
• Significant client contact (via telephone) at senior management levels
• Organized and demonstrates initiative-must be able to handle and prioritize multiple tasks simultaneously
• Solution oriented and proactive
• Excellent interpersonal and communication skills (both written and verbal)
• Team oriented and willing
• 3+ Years of Administrative Experience Required
• Proficient in MS Office Applications
• Administrative Writing Skills
• Reporting Skills
• Scheduling; Time Management
• Work Independently and Multi-Task on a Variety of Administrative Projects
• People/Interpersonal Skills
• Strong Organizational, Listening and Communication Skills; Attention to Detail
• Experience in Coordinating Projects at/under Budget
• Ability To Learn Quickly--Think Pro-Actively
• Ability to Meet Project Deadlines and Maintain Flexibility With work Hours, As Required
• 5+ years of related Secretarial experience
• Microsoft Office/Suite proficient (Excel, Word, PowerPoint) and have internet/WWW skills
• Solid understanding of Hospital policies and practices
• Strong time management and problem solving skills
• Previous experience working within a Healthcare organization
• Screens telephone calls, visitors, and letters; answers routine questions and furnishes information
• Responsible for the coordination and scheduling of internal meetings and presentations; gathers and prepares necessary materials and/or equipment
• Assures the planning and coordination of the executive's calendar of events; schedules appointments and prepares detailed itineraries, complete with travel accommodations, etc
• Assures the maintenance of travel and expense account and records, including form preparation and figure reconciliation
• Displays a strong knowledge of desktop tools such as the Microsoft Suite of Office products and electronic mail systems
• Desire to continuously learn as well as being a self starter
• Management and processing of CARs, POs, and expenses
• Ability to coordinate and project manage
• Creates and maintains strong inter-departmental relationships
• Proper maintenance of all department filing systems including both hard and soft types of files
• Prepare, Sort and Distribute all outgoing/incoming mail; UPS; and FedEx
• Prepare Excel, Word and PowerPoint documents as required
• Possess a high level of confidentiality, honesty, and integrity in all matters
• Regular, consistent and punctual attendance. Must be able to work nights and weekends, variable schedule(s) and overtime as necessary
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Excellent meeting and travel management skills
• Excellent verbal and written communication skills including a pleasant telephone manner
• Excellent customer service skills for both external and internal clients with a 'can do' approach to resolution
• Excellent organizational and prioritization skills with the ability to manage competing demands and prioritize effectively
• Excellent attention to detail and establishing priorities and meeting deadlines
• Excellent problem solving and people skills
• Proficiency with the use of standard office equipment including copiers, scanners, printers and fax equipment
• Ability to work with little direct supervision and in team settings
• 5 plus years of work experience in a corporate space preferred
• Knowledge of CIFA, Workshare, TyMetrix a plus
• Ability to work will with others
• Minimum 5 years administrative assistance experience to executive level management of a large company
• Demonstrated experience creating presentations, spreadsheets, etc
• Superior communication skills both written and oral
• Responsive, flexible and reliable
• 5 years of experience providing high-level administrative support to an executive or senior management team at a fairly large organization, or equivalent applicable experience
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook and Access)
• Ability to produce graphs and charts
• Comfortable using formulas, V-lookups and pivot tables
• Comfortable working independently
• Experience using databases (Lotus Notes, SAP, SharePoint, etc.)
• 55 WPM accurate typing speed
• Manage travel planning and expenses, prepare correspondence, manage shipments and manage meeting preparation for department directors
• Plan and schedule meetings and meeting logistics including meeting technology
• Order, organize and store equipment and office supplies
• Maintain distribution lists, maintain headcount and organizational charts for the organization
• Provide back up to other members of the admin team as needed
• Manage department websites and sharepoints
• Protect the Company and all Company information against unauthorized disclosure, eavesdropping and legal exposure
• Prepare and distribute communications
• Register, meet, and escort guests throughout the Atlanta Office Complex
• Lead logistics for office space management
• Identify, classify, maintain, and protect files, documentation and sensitive information consistent with record handling and retention requirements
• Database and System Knowledge: The knowledge and skills required to access and collect data via Company-approved databases or the Internet. This includes the ability to complete electronic forms, produce accurate reports, conduct investigative research, explain data and communicate results. This includes maintaining current knowledge and keeping up with new releases
• College Degree or Business secretarial school training
• 7+ years of increasingly responsible administrative experience, with some college courses, including work in supporting an executive level manager
• Demonstrated ability to interact at all levels of an organization
• Excellent organizational and planning skills
• Demonstrated ability to work under pressure in an international environment
• Demonstrated ability to exercise independent judgment regarding company matters
• Highly Proficient in Microsoft office suite (Word, PowerPoint, and Excel)
• Proficiency with Lotus Notes
• Coordinate internal/external meeting itineraries, schedules and calendars
• Schedule meetings (often involving Global personnel), setting up and utilizing audio and WebEx technologies
• Arrange foreign/domestic travel, visa/passport requirements, and Travel Expense Reports
• Coordination of multiple travel requirements and business itineraries
• Responsible for office organization including: maintaining office filing systems, managing incoming and outgoing mail, effectively handling e-mail correspondence and voicemail (monitoring for urgent e-mails and messages), copying, faxing
• Ability to manage and maintain highly confidentiality electronic and written communication
• Handle large volume of telephone and email communications, involving senior executives and secret /confidential information, both within the Company and externally
• Handle department correspondence as required: responding to letters, emails and requests for information
• Proofread and edit various documents
• Provide high quality word processing and other documents including organizational charts, correspondence, Excel spread sheets and Power Point presentations
• Ensure timely approval of requests including overtime, CPARS, Expense Reports and signature requests
• Represent office in a professional manner on phone, e-mail, and in person
• Interface effectively with employees at all levels including Senior Leadership, Global Ford Staff, External Associates, Administrative Staff
• Coordinate details for all outside Boards
• Consistent high quality and effective delivery of all day to day responsibilities
• 5+ years of related work experience as an Administrative Assistant including interfacing with Executive Offices
• Strong verbal, written and interpersonal communications skills
• High energy and exceptional customer/client orientation & mindset
• Ability to adopt and embrace new methods, tools and processes
• Ability to plan, prioritize and support multiple assignments and projects simultaneously
• Proactive in resolving issues/concerns
• Proficient in use of standard company software (Outlook, PowerPoint, Word, Excel)
• Demonstrated and proficient use of Digital Worker tools
• Files and organizes communications to ensure smooth and timely flow of information in and out of the office. Consolidates information from multiple sources to facilitate supervisors’ review
• Makes travel arrangements and completes detailed expense reports. Confirms meetings and create itineraries for trips
• Maintains & tracks expenses vs. budget & reviews monthly with CMO
• Creates & maintains organized office filing systems for supervisor & self
• Works independently on specific projects as assigned
• Prepares reports & analysis for key meetings. Key player in annual presentations
• Maintains Business Continuity Plans for CRK
• Facilitate new employee set-up
• Maintains & orders all office supplies
• 7+ years’ experience as an administrative assistant
• Detail oriented and highly organized with a desire to maintain schedule, filing systems and calendar
• Excellent at handling changing priorities; multi-tasking
• Proficient in handling international travel arrangements
• Must possess exceptional interpersonal skills
• Must be proactive and resourceful with all tasks
• Strong knowledge of Excel, Word, PowerPoint and Concur
• Must be flexible to work long hours or on the weekends when requested
• Scope of duties will include all common administrative and clerical functions and responsibilities and may also include tenant relations, vendor and building insurance, helpdesk support, answering phones and updating directories, preparing correspondence and communications, assisting management with bills and payables, and assisting with budgets and monthly reports
• Provide administrative support to Senior Executives
• In compliance with budget and expenditure controls, will assist in processing accounts payable, process purchase orders and related paperwork, handling receipts, assisting with banking, review application of contracts and addendums as they relate to payments, review approved invoices and checks prior to payment, enter and code bills, and assist with tenant collections as needed
• Maintains various logs and information pertaining to the building, equipment, services, tenants, and clients and advising management of actions needed. Logs maintained include security, safety, maintenance, cleaning, equipment, reservation logs for the freight elevator and conference rooms, tenant directory, emergency procedures, and incident reports
• A high school diploma or a General Equivalency Diploma (GED). College or university credits or degree in applicable discipline preferred
• Must be able to work independently, multi-task and to prioritize work requests
• A minimum of two (2) years of work experience in an administrative capacity. Experience with data entry, basic reporting, filing, answering phones, scheduling, and communications is a must
• The candidate must be computer literate, including knowledge of word processing (Word), mail merge, scheduling (Outlook), spreadsheets (Excel) and other data base applications
• Must be proficient in communicating at all levels in both oral and written form and competent at preparing professional, comprehensive memorandums, letters, reports, documents, files, etc
• Understanding of general accounting and financing is a plus. Working knowledge of account payables, receivables, budgets, and expenditure control is also desired
• Liaison and partner with Human Resources, corporate Communications, Public Relations and other business partners when needed
• Provide support to other Finance executives with team events, activities and meetings
• Other Job Duties
• Serve as a go-to resource for executive and other staff members
• Create and or modify PowerPoint presentations, reports, and other materials
• Partner with Finance and Investor Relations in preparation for Board of Directors and other senior level meetings
• Work closely with Human Resources on department wide activities, programs and processes
• Other ad hoc projects as assigned
• Must be proactive in meeting and exceeding the needs of leaders as well as handling confidential information
• Efficient and savvy management of the senior executive's calendar, including planning and working effectively across multiple times zones
• Perform general administrative duties including but not limited to answering multiple phone lines, scheduling and coordinating meetings/travel and other tasks as assigned
• Anticipate executive's needs and proactively convene the appropriate people and resources to support them
• Minimum of 5 years of experience in a senior administrative role required, with a minimum of 3+ years supporting a C-level executive
• Prior experience with a broker/dealer and/or service center organization is considered a plus
• High degree of professionalism and interpersonal skills
• Requires excellent organizational and customer service skills
• PC proficiency with exceptional knowledge of all Microsoft applications (Excel, Outlook, PowerPoint, Visio, Word) is required
• Must have the ability to prioritize and work efficiently in a fast-paced, busy department
• Strong organizational and customer service skills
• Superior writing and editing abilities
• Schedule and manage demanding calendars, while keeping the execs highly accessible
• Interact daily with Executive Assistants across NVIDIA
• Arrange and coordinate international and domestic travel, accommodations and all trip logistics
• Create, plan, and execute and measure events and meetings for offsite conferences, all-hands, team building, trainings, staff meetings and more
• Serve as the hands-on technical user of WebEx, videoconference, and conference calls
• Reconcile invoices and complete expense reports
• Manage the Purchase Order process
• Interface with external vendors and finance to track invoices
• Manage on-board logistics for new hires as it relates to equipment, space
• Work with facilities for space planning
• Develop an understanding of the department’s operations, culture, policies and procedures
• Given the global nature of our business, this role requires evening and weekend calls or email
• Manage and maintain the Vice President’s schedule/calendar by scheduling meetings, along with coordinating and assembling relevant meeting materials and prepare agendas as required
• Coordinate domestic and international travel arrangements for the Vice President
• Ability to organize incoming and outgoing information by mail, telephone, fax and internet
• Support the administrative needs of other departments as necessary
• Establish and maintain confidential files and records
• Maintains working knowledge of safety policies and regulations to ensure duties of self and others are performed in a safe manner
• Effectively communicate with internal/external senior executives
• Drafts and prepares memos, correspondence, forms and other documents, materials and presentations, reviewing for accuracy and completeness prior to submission
• Manage and complete special projects for Vice President and other departments as needed
• Maintains high level of confidentiality and performs other needed duties as assigned
• Five (5) plus years’ experience providing administrative support at the executive/managerial level
• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint
• Ability to communicate with colleagues at all levels of the company, outside venders, and customers both verbally and in writing
• Must have the ability to adapt quickly to change, manage multiple priorities and multi-task in a fast-paced environment while remaining highly detail-oriented and demonstrating solid organization skills
• Must be able to work independently and complete projects within the assigned deadlines
• Must have the ability to work independently as well as in a team

Am-gwm Executive Administrative Assistant Resume Examples & Samples

• Answering calls & prioritizing & directing inquiries
• Assist in the administration, coordination and documentation of various meetings
• Looking ahead at future meetings and deliverables, ensuring materials, actions outstanding and all documents are circulated ahead of time
• Preparing presentations & materials & logistics
• Assist with reports and presentations
• On occasion may be asked to undertake research & information gathering as directed
• Ability to manage multiple deliverables simultaneously and succeed in a fast paced environment
• Self motivated, effective under pressure and ability to successfully prioritize tasks
• Manage calendars ensuring scheduled meetings include detailed agendas and all necessary logistics are accommodated (i.e., meeting locations are appropriate for equipment needs and instructions for technology requirements are available)
• Ensure timely and accurate expense report submittals. Balance corporate credit card statement monthly
• Work independently with minimal direction for completing daily tasks
• Assemble and edit presentations and materials for meetings
• Assist with mail distribution, copier and printer maintenance and the ordering of office supplies
• Work with senior leadership to manage communications
• Assist in coordination and execution of special projects and assignments as required
• Performing diverse tasks that reflect varying complexity, requiring judgment and experience to successfully accomplish tasks with limited direct supervision
• Prepare detailed itineraries and assure accuracy and timely delivery of plans/tickets
• Calendar management – schedule, maintain, review and update rapidly changing meeting calendar with internal/external meetings and appointments, coordinate conference calls, schedule conference rooms to include TelePresence
• Telephone coverage – screen calls, take messages and distribute in a timely and appropriate manner
• Coordinate complex travel arrangements – e.g. air, hotel and ground transportation with the travel agency and prepare detailed itineraries plus ensure accuracy and timely delivery of plans/tickets to travelers
• Coordinate weekly meeting including Jacksonville site to plan activities for both sites
• Create and distribute monthly activity calendar
• Manage general office needs such as department equipment, office supplies, etc
• Assist with overflow, special projects and day-to-day tasks as needed
• Prepare presentation materials as needed
• Maintain accurate attendance records for supervisory personnel create requisitions for supplies and operate and maintain office machines
• Adapt procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals
• Exercise independent judgment, escalating serious or unique problems to higher levels
• Use of Microsoft Word, Excel or PowerPoint to create a wide variety of materials (correspondence, reports, forms, records) from rough drafts or notes. Uses judgment to edit written work or to note missing or questionable data. May independently prepare correspondence
• Maintains GM’s calendar, schedules appointments and meetings. Coordinate frequent executive travel arrangements and changes. This includes car service, airfare, hotel and various other elements of executive travel. Assist GM with maintaining venue’s event calendar (bookings, holds, etc) and distributing such information to necessary internal and external contacts
• Screens telephone calls, e-mail and voice mail and takes appropriate action. Responds to routine telephone requests by researching information and conducting some analysis. Opens and prioritizes confidential and non-confidential mail and electronic communications. Responds or redirects as appropriate. Greet site visitors upon arrival. Resolves routine and non-routine problems based on knowledge of priorities, policies, procedures, or practices. Discreetly handles confidential information
• Assist the GM with the mechanical function of arranging special events (venue tours, marketing presentations, corporate sponsor meetings, executive meetings, etc.)
• Contract & File Management: Review legal contracts and other vendor agreements on behalf of the GM (with the guidance of AEG Legal) and oversee and/or make necessary revisions. Creates, organizes and maintains files. Creates, organizes and maintains files of event and transaction related documents
• Supply orders: Orders departmental supplies and/or subscriptions, pay bills, and/or tracks expenses
• Special projects that are assigned by executive
• Miscellaneous administrative duties
• Filing of documents
• Any combination of education, training or experience that provides the required knowledge, skills and abilities. College degree in related field strongly preferred. Completion of paralegal studies and/or contract administration also strongly preferred, but not required
• 4 to 5 years of executive administrative experience in a large corporation preferred
• Ability to read, listen and communicate effectively in English, both verbally and in writing
• Ability to access and accurately input information using a moderately complex computer system
• Proficient with Microsoft Office Products (Word, Excel, PowerPoint)
• Able to type at least 60 w.p.m
• Demonstrated experience interacting with executive management
• Good organizational skills and attention to detail
• Ability to think creatively, multi-task and to perform successfully in a very fast-paced environment
• Able to maintain the confidentiality of highly sensitive information
• Due to the cyclical nature of the entertainment industry, employees may be required to work varying schedules to reflect the business needs of the company. Upon employment, all employees are required to fully comply with AEG rules and regulations for the safe and efficient operation of company facilities. Employees who violate these rules and regulations will be subject to disciplinary action, up to and including termination of employment
• Manager Web Top creation including equipment purchases, desk setup and system access
• Support new-hire onboarding within assigned teams
• Demonstrated proficiency in role and application of software packages

Executive Administrative Assistant, Harry Resume Examples & Samples

• Support the Host as the key communication point person in all aspects in the management of their office
• Manage the Host’s day- to- day activities including balancing priorities, preparation of meeting materials, agendas, creative materials, research, notes, answering phones, composing correspondence and managing the Host’s work flow
• Act as a representative and gatekeeper to the Host, interact professionally and diplomatically with high level Company executives, NBCU business units, filmmakers, talent, and employees on a global scale
• Interact daily with the studio Communications team for all communications and press related events, accompany the Host to special events as needed
• Efficiently respond to inquiries and effectively trouble shoot issues and concerns
• Oversee and manage all special projects and presentations as needed
• Represent the Host to his philanthropic organizations
• Supervise administrative support on staff
• Oversee complex travel itineraries
• Minimum 3-5 years relevant experience supporting very visible creative executives or talent and overseeing their day-to-day activities
• Thorough familiarity of the “who’s who of Hollywood” – film agents, agencies, writers, directors, actors, etc
• Must be trustworthy and sensitive with confidential information
• Must be efficient with popular technology
• Must be flexible to be responsive after normal business hours and on weekends as needed
• Willing and able to travel
• Able to think globally, highly anticipatory, able to multi-task, and meet tight deadlines under pressure
• Able to cultivate strong relationships both internally and externally
• Thorough understanding of the TV/Film creative process
• Managing the daily schedule of the Chief Marketing & Communications Officer/SVP, Global Strategy, scheduling departmental and one-on-one meetings, juggling priorities and relentless meeting requests and rescheduling with a cheerful demeanor. Plan division meetings and team building events. (50%)
• Serve as ‘front office’ for the department, managing the administrative needs of the department and helping to set upbeat tone for the team. Assist with resource management and budget controls. (20%)
• Arrange all travel for the department head and also any necessary travel assistance to rest of the team. (10%)
• Manage the presentation needs, helping to compile PowerPoint decks and collecting clips and materials as necessary. (10%)
• Help with general organization: keeping up with correspondence, keep notes on meetings and follow up as needed. (10%)
• Support Directors of Marketing, Facilities, and Show with the following
• Typing Skills: Ability to accurately type 0-30 words per minute
• Database and System Knowledge: The knowledge and skills required to access and collect data via Company-approved databases or the Internet
• This includes the ability to complete electronic forms, produce accurate reports, conduct investigative research, explain data and communicate results. This includes maintaining current knowledge and keeping up with new releases
• Asset Protection: Knowledge of the importance of ensuring the safety and appropriate utilization of all Company assets. This includes the appropriate use of Company trademarks, logos, assets, terminology and data, treating information confidentially, ensuring employee and workplace safety, and having contingency plans
• Handles the day-to-day administrative duties, prioritizes special projects, monitors deadlines, maintains manager's schedule, and follows up on projects and pending matters
• Initiates and independently researches complex information requests, compiles statistics, gathers, analyzes and summarizes data for projects and reports, prepares the materials, and determines method of presentation. May prepare regular or monthly analyses for budget variance reports, sales reports, exception reports, tracking reports, et cetera
• May type correspondence, reports, memoranda, special projects, technical papers, and related materials for unit staff
• Receives and screens telephone calls, routes callers, takes messages, and answers questions relating to the unit's function
• Composes letters and memoranda from verbal direction or knowledge of Company's policies, procedures, and functions. May initiate responses to correspondence for manager signature
• May schedule and coordinate meetings and facilities which may include travel and lodging arrangements
• May order office supplies and prepares and processes unit purchase requisitions and vendor invoices
• Furnishes and obtains information for internal and external clients and/or contacts
• Processes and maintains information of a highly complex and confidential nature dealing with issues of substantial importance to the Company
• Handles or resolves matters which may develop in manager's absence
• Associate's Degree or equivalent combination of training and experience
• Five to seven years experience
• Advanced administrative skills
• Demonstrated ability to work on own initiative with little direction, to identify issues requiring attention, and to initiate projects
• Experience interacting with all levels of executive officers
• Advanced personal computer skills necessary for formatting reports, presentations, spreadsheets, graphics, et cetera
• Mathematical skills, including compilation of statistics, balancing of figures
• Office procedure knowledge, including typing, filing, answering telephones
• Personal Computer skills, including Excel, PowerPoint, Word and Outlook
• Support for SVP, Group CFO, 3 VP, Business Unit CFOs, & 1 Finance Director
• Travel arrangements (includes air travel and hotel arrangements, ground transportation); ability to reach out to appropriate stakeholders on behalf of executives to determine logistics
• Expense reports – compilation and processing
• Calendar appointments (issue meeting invitations and resolve calendar conflicts across multiple executive calendars)
• Meeting coordination – determine appropriate location, coordinate catering, prepare and distribute support materials and supplies, communicate logistics information to participants
• General office support for finance team
• Provide support for presentations, spreadsheets and other documents as required (includes preparation, proofreading, verification and assembly of documents
• Compose correspondence as needed
• Strong written communication skills, including word usage, spelling, punctuation, and grammar
• Ability to quickly learn organizational structure, department operations and processes, corporate policies, corporate systems and organizational procedures
• Serve as go-to person for other department personnel who may need assistance
• Manage distribution lists and network of internal contacts at each Fiserv location
• Prepare and proofread reports, meeting handouts and other materials as necessary
• Make independent decisions regarding planning, organizing, and scheduling of work
• Screen and route phone/email/mail inquiries and information to appropriate personnel
• Ability to manage multiple tasks simultaneously and to meet deadlines
• Ability to communicate professionally, both verbally and written, with a high level of confidence
• 7 to 10 years of experience, including experience supporting vice president-level
• Highly flexible and adaptable
• Team player with the ability to form relationships across all levels of the organization
• Flexibility in a changing environment
• Self- starter and ability to take initiative

AM GIM Executive Administrative Assistant Resume Examples & Samples

• Supporting in the coordination & scheduling of internal, external and client meetings, travel & expenses
• Excellent written and verbal communication skills, with ability to communicate clearly and effectively at all levels; both internally and with clients
• Should be able to interpret requests, connect different sources of information together and be able to deliver results beyond the basic tasks
• Strong proficiency in Microsoft products (Word, Excel &PowerPoint) utilizing the most recent versions
• 10+ years of experience supporting Senior Managing Director levels is a must
• Administrative support for multiple executives
• Actively manage the calendars of multiple team members and work effectively with other administrative assistants to coordinate/plan telepresence meetings and conference calls, which may involve numerous time zones
• Coordinate catering orders for internal meetings and month end meals
• Provide back up support for submitting system access requests
• Professional, refined profile with expertise in administrative or related functions (min 5 years preferred by not required) and proven ability to meet expectations with accurate and efficient delivery
• Flexibility; ability to juggle multiple tasks; quick work style, and ability to focus and conduct business with few errors/misses
• Proven excellent PC skills, highly proficient in all Microsoft Office applications and an additional flair for powerpoint presentations is a plus
• Demonstrated experience with various JPMC systems
• Proficient verbal and written communication skills; able to generate high quality emails and messages to individuals at all levels of the organization; proactive and polished manner
• Strong sense of ownership, positive attitude and self-motivation, strong accountability
• Maintain logs of offering materials
• Maintain/Update Bio/Photo database
• Submit Gift and Entrainment Requests
• Manage and distribute mail, Fedex, UPS etc
• Manage the archiving of various files in Accutrac
• Three to five years experience in a senior level support role in a large corporate environment
• Excellent communication skills both written and verbal
• Demonstrated ability to interact effectively with senior leadership as well as a variety of outside vendors, and internal and external customers
• Must be able to coordinate multiple projects with deadlines and changing priorities
• Technical requirements include superior computer skills with advanced knowledge of MS Word, Excel, and Visio, PowerPoint, mobile computing devices (i.e. Blackberry) and Outlook email and group scheduling
• The preferred candidate must have initiative, decision making skills and the judgment to determine the correct action or approach in non-routine assignments and projects
• A Bachelor’s Degree or related equivalent experience is preferred

AM GWM Executive Administrative Assistant Resume Examples & Samples

• Minimum 5 years administrative experience to executive level management in a robust work environment
• Proficiency with Microsoft Office Suite (Word, Excel and PowerPoint), MS Outlook, general comfort level with Internet/Intranet usage and the ability to learn proprietary software if necessary
• Good judgment and problem solving skills
• Organizes meetings, makes calendars visible for team, prepares presentations, prepares meeting agendas, produces meeting minutes, updates action plans, timelines, metrics and distributes and files records in accordance with document control process. Meeting minutes are accurate and capture all key points
• Controls, files and updates related Department documentation, forms & processes per Magna, Cosma, CBAM, TS and ISO requirements. Follows up, tracks and supports TS and ISO requirements for the Department
• Updates departmental KPIs and maintains all facility MAFACT electronic displays and boards. Updates are accurate and completed on time as per schedule
• Schedules and organizes complex activities such as facility visitations, travel, specialized-training and department/company activities
• Business Administration degree or equivalent work experience of a minimum of 5 years
• Strong organizational, planning, written, and verbal communication skills with the ability to prioritize with a minimal level of direction. Take initiative
• Demonstrate a maturity of judgment, leadership skills, attention to detail and exceptional organizational, listening, communication and presentation skills in all aspects of the job function
• Must be able to interact effectively at all levels of the organization
• Must be proficient in relevant computer software and program use with a minimum of an Intermediate Level (Microsoft Office, Visio, ERP systems, etc.)
• Has a strong knowledge of TS and ISO requirements
• Must maintain many internal/external contacts, be able to work within tight deadlines and have a sense of urgency in completing tasks
• Able to appreciate and maintain the proper level of confidentiality, using discretion and tact
• Must have a valid drivers license and have access to a vehicle on a regular basis
• Provide administrative support to executives and department staff
• Manage all aspects of executive calendars on a daily basis, gathering any necessary information for preparation of meetings
• Coordinate travel plans and complete expense reports utilizing proper Delphi processes and procedures
• Compose, edit and type correspondence and presentations
• Maintain confidentiality and security of office and data
• Sort/filter/summarize incoming information/mail calls to optimize executives and staff time
• Coordinate and manage work flows
• Ensure global communications between staff and suppliers
• 2 to 5 years of experience supporting executives
• 40 H per week
• Maintains and manages calendars in Outlook, including heavy coordination of travel arrangements and itineraries
• Communicates in person and through correspondence with high level contacts inside and outside the company such as vendors, customers, and senior leadership
• Composes and types correspondence, memos, presentations, organizational charts, confidential materials, etc
• Schedules and coordinates meetings, conference calls, and other executive events and provides the appropriate equipment/materials and provides hospitality services as needed in these meetings
• Organizes, prioritizes, and summarizes the content of incoming materials, specially gathered information, special requests, and meetings
• Prepares special or one-time reports, summarizes or replies to inquiries, and creates, maintains, and updates spreadsheets to support reporting and analysis for senior leader approval
• The Executive Assistant ascertains the nature of incoming phone calls, accurately records messages, and transfers calls as necessary
• Maintains manuals, policy and procedure files, etc., in applicable format
• Assists in research, testing, and/or implementation of revised policies and procedures
• Processes purchase requests for additional office supplies as needed
• Minimum of 5-7 years supporting senior level colleagues
• Advanced level computer literacy in Microsoft Office Suite and other programs as applicable
• Excellent customer service skills and exceptional attention to detail
• Superior writing skills—grammar, punctuation, spelling and proofreading
• Work independently with a variety of individuals and teams
• Demonstrates strong organizational and time management skills
• Models professional appearance and demeanor in a business casual environment
• Demonstrates discretion on highly confidential matters
• Individual with knowledge of the principles and practices within a technical/ professional discipline
• Possesses advanced analytical, technical and problem-solving skills and abilities
• Previous experience within the insurance or construction industry is a plus
• Help support team of executive and internal communicators with travel and special projects. Work together with executive assistants of CCB CEOs and leadership team to help support complex meetings and events
• Assist with booking, scheduling and managing of large-scale conference calls, webcasts, telepresence meetings and other technology-driven events
• Support the team with event planning and implementation. Will be involved in all levels of tasks and assignments, including providing onsite event support
• Schedule domestic/international travel arrangements to include air, hotel and ground transportation
• Prepare basic PowerPoint and Excel documents
• Manage phone coverage utilizing phone back-up procedures to ensure calls are answered
• Respond to Company/ Department-related requests for information in principal’s absence
• Compose correspondence (e.g., memos, e-mails, letters, responses to requests and inquiries) for own or principal signature
• PowerPoint and Excel Document Skills: Ability to prepare basic PowerPoint and Excel documents
• Knowledge Transfer: Ability to learn and train others on the use of Company-related or department-specific equipment and assets (i.e., transcription equipment, pagers, cell phones, databases, KO Need, Lotus Notes libraries). This includes the ability to present information in a logical manner and check for understanding to ensure transfer of knowledge and skills
• Creates and modifies documents using Microsoft Office
• Performs general clerical duties including managing calendars and maintaining hard copy and electronic filing system
• Handle sensitive and complex inquiries and issues from internal and external sources
• Assemble data and other information, for special reports, charts, summaries, and related documents
• Create and view confidential documents and information
• May be responsible for providing support to the business line staff in the areas of reporting, customer/business documentation, sales and service goals
• May coordinate travel arrangements
• Actively participate in community organizations and activities to project and sustain a favorable bank image in the community
• 2 - 3 years of general clerical or administrative experience required
• Strong knowledge and experience working with Microsoft Office, Excel, Word, PowerPoint and Visio
• Strong problem solving and decision-making skills
• Ability to multi-task and work in a fast-paced environment while maintaining strong organizational skills
• 5+ years related experience
• Professional level writing, grammar and spelling skills
• Excellent communication skills and a professional phone etiquette
• Demonstrated commitment to high levels of quality, with substantial attention to detail
• Desire to help create a fun and productive culture, leveraging Ticketmaster’s focus on sports and music
• Extraordinary team player and ability to thrive in a fast-paced, high-growth, entrepreneurial environment where quality, innovation, speed of decision making and execution are critical to organizational success
• Committed to the success of the team – occasional evening email/text check-ins during peak events
• Proven experience with Microsoft suite, with excellent PowerPoint skills
• Track vacation, sick time and personal days for property employees
• Prepare memos to retailers advising of changes, new stores, management updates, etc
• Updating tenant and vendor certificates of insurance
• General filing
• Open and sort mail
• Order office supplies, corporate handbooks, etc
• Update cc: mail
• Prepare conference call minutes, staff meeting minutes, etc
• Mail accounts payable
• Manage parking garage pass log and process transactions
• Update the Energy Star program monthly
• Maintain tenant contact list for corporate offices
• Maintain weekly light report and call tenants for updates
• Complete knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Access, Project and Outlook)
• Ability to learn employer specific web-based, software systems
• Provide high-level administration support by conducting research, handling information requests, and performing clerical functions
• Manage and maintain manager’s schedules
• Examine incoming memos, submissions and reports to determine level of importance
• Screen callers and direct them to the appropriate staff
• Coordinate and arrange meetings, special events and travel arrangements
• Serve as an administrative liaison within and outside the company regarding issues related to business operations
• Associate’s degree in business or related major or the equivalent combination of education and experience
• A minimum of five years’ experience in an assistant role or similar position
• Proficient with the use of personal computers and Microsoft Office Suite for word processing, spreadsheets and presentation applications
• Communication and interpersonal skills including the ability to work with all levels of an organization; ability to work as a member of a team
• Ability to apply judgment in determining the criticality of a request and forward request to resource to be addressed
• Excellent organization and planning skills
• Ability to handle multiple tasks-and time-sensitive projects
• Support for SVP Travel arrangements (includes air travel and hotel arrangements, ground transportation); ability to reach out to appropriate stakeholders on behalf of executives to determine logistics
• General office support Provide support for presentations, spreadsheets and other documents as required (includes preparation, proofreading, verification and assembly of documents
• Compose correspondence as needed. Strong written communication skills, including word usage, spelling, punctuation, and grammar
• Support in presentation development, design, proofing for internal and client facing presentations – excellent MS PowerPoint skills
• Screen and route phone/email/mail inquiries and information to appropriate personnel. Coordinate group functions as needed
• Attend staff meetings, take notes and follow up on action items
• Strong Microsoft PowerPoint, Excel, Word and Visio skills
• Provide phone coverage, mail distribution, calendar management and email support
• Manage the development of domestic and international travel itineraries/agendas, and coordinate booking all related travel details (transportation, lodging, passports and visas, etc.)
• Manage all T&E expense management activities for their principles (expense reporting, tracking, journal vouchers, reporting, etc.)
• Handle new hire orientation and associate transition process including office space, equipment, tools, schedules, etc
• Compose, proofread and edit complex and sensitive word documents, spreadsheets, mailings, binders and presentations as requested
• Coordinate and collaborate with Finance to prepare, track and process invoices
• Assist in the planning, execution and support of projects based on client needs/demands
• Provide back-up support to and work as part of a small team with the other Admin Assistants in CPS to ensure adequate coverage due to capacity constraints, vacations, work flow, unexpected out-of-office occurrences, etc
• Develop and maintain document tracking and filing systems (paper and electronic) to ensure the relevant storage of and access to information. Maintain “tickler” files to ensure principals have all relevant and required meeting materials
• Identify, classify, maintain and protect files, documentation and sensitive information consistent with record handling and retention requirements
• Data and Systems: Possess the knowledge and skills required to access and collect data via Company approved technologies/databases or the internet. This includes the ability to complete electronic forms, produce reports, conduct investigative research, explain data and communicate results. This includes maintaining current knowledge and keeping up with new releases
• Technology/ Tools: Advanced knowledge of Microsoft Word, PowerPoint, Excel, and Outlook. Working knowledge of specialized databases, systems, and communication mechanisms (KO Buy, Concur Travel Management, Flex time, E-Time, Link, SAP, etc.)
• Communication Skills and Business Etiquette: The ability to effectively communicate with others via telephone and/or in person in a professional and helpful manner while building credibility and rapport. This includes the ability to be diplomatic and tactful, demonstrate appropriate behavior, and maintain composure in negative circumstances
• Reporting and Analytics: Ability to use spreadsheets, develop formulas, and prepare analysis and reports
• Provide administrative support to executives, including but not limited to: Plan meetings and coordinate the agenda, calendar management, managing incoming calls, making and managing custom travel arrangements, processing expense reports, preparing correspondence, greeting visitors, planning group meetings/events, and file management
• Build and sustain relationships with audit clients across all levels of the company
• Apply business acumen, including planning and analytical skills, in all aspects of the job
• Develop project plans and timelines for various projects. Conduct research and prepare recommendations and reports
• Set priorities to meet goals timely by creating efficient systems and procedures
• Manage and maintain confidential/sensitive information and matters
• Prepare, proofread, verify, and assemble information for reports and compose correspondence to include PowerPoint decks, handouts, and presentations
• Assist with planning and coordinating meetings on and off-site, including scheduling rooms/locations; making arrangements for food/beverage; coordinating logistics such as place/name tags, collateral dissemination, and A/V setup; and greeting and directing attendees
• Schedule, coordinate, and initiate conference calls and WebEx presentations
• Provide necessary metrics for monthly management team meetings and develop appropriate presentations
• When information is supplied, create and maintain (and when applicable consolidate) sales reports, revenue and expense forecasts, status reports, financial models, power point roadmaps and other items as necessary
• Bachelor’s Degree in Business Administration or other related area
• 10+ years of administrative support experience, at least 7 of which were spent supporting at VP/SVP level or higher
• Experience in executive administrative support for a Sales, Marketing, Product Management Company or the financial services sector
• Executive administrative experience with a Fortune 500 company
• Demonstrated ability to solve problems while exhibiting sound judgment
• Polished and professional presentation and communication style; capable of communicating complex content in a succinct manner in-person, over the phone, and through written correspondence
• Demonstrated ability to maintain calendar in multiple time zones
• Strong administrative background, extensive knowledge and superior proficiency in Microsoft Outlook, Word, PowerPoint, Excel, and ECRM
• Demonstrated dependability, sense of urgency and keen attention to detail
• Superior ability to manage the workflow of multiple tasks simultaneously
• Demonstrated ability to effectively interact with senior management
• Ability to take on ad hoc projects while maintaining workflow and administrative support
• Excellent verbal and written skills with strong attention to detail
• Naturally highly responsive with excellent follow-up and follow-through skills
• Well-organized desktop and filing systems
• Ability to work well under pressure, remaining flexible and adaptable to the environment and business demands
• Demonstrated ability to work with little or no direction and to independent drive tasks in anticipation of executive level needs
• Manage all Executive support including high volume calendar activity and expense management and special projects
• Professional interaction with both internal and external executives and assistants to coordinate high level and confidential meetings
• Exercise independent judgment to make administrative decisions and take action in the executive's absence
• Participation in and support of HR-related projects as requested
• Project management responsibilities will be assigned. You will lead and participate in these projects
• Strong verbal and written communication skills and ability to handle multiple priorities
• Must be able to adapt to change in a dynamic environment
• Strong customer orientation and interactive team player
• Ability to prioritize and respond in a fast paced environment and adjust to peaks/interruptions with a positive attitude and professionalism
• Minimum of 3 years’ experience providing support at high level
• Very strong written communication skills
• Confidentiality
• Team member
• Professional communication and attire
• Ability to maintain strict confidentiality on highly sensitive matters
• Keen ability to work independently and multi-task on a variety of administrative projects
• Exceptional ability to meet project deadlines and maintain flexibility with work hours as required
• 5+ years of experience in automated office environment required
• 5+ years demonstrated experience in an Executive Administrative Assistant role
• Experience supporting a high level Executive highly preferred
• Demonstrated experience in coordinating projects
• Prior SAP and MS Project work experience preferred
• Associates or four year degree required
• A minimum of five years of administrative work experience, ideally working in a corporate or association government relations office
• Demonstrated time management skills to meet short deadlines and manage multiple projects with varying deadlines
• Advanced Proficiency in Microsoft applications (Outlook, Excel, Word and PowerPoint) is required
• Proficiency with invoicing and expense report processing (SAP) and SharePoint desired
• Strong verbal and written interpersonal communication skills
• The ability to adapt to handle multiple priorities in a rapidly changing environment. Must be a team player
• Demonstrated integrity and commitment to the highest ethical standards and personal values
• Self-motivation and initiative to prioritize work with minimal supervision
• Demonstrated attention to detail, strong time management capabilities and organizational skills
• Ability to exercise discretion and judgment while working with confidential materials
• Leadership qualities as recognized in One K-C behaviors, including the ability to build trust, continuously improve, win consistently, think customer, make decisions and build talent
• Minimum High School diploma require
• A minimum of 10 years of advanced administrative and/or related experience is required
• In depth experience in supporting an international level executive (implications for visa) required
• Excellent verbal and written communication skills are required to properly draft and edit meeting agendas, correspondence and presentations and interface with senior leaders required
• Very strong organizational skills, excellent judgment and reasoning abilities, able to solve problems proactively and with independent discretion, exemplary customer service skills, flexibility, ability to handle multiple tasks and priorities simultaneously, and the ability to work with independence and minimal supervision, exceptional interpersonal skills and ability to work cooperatively and collaboratively with others, including other Executive admins required
• Present in a professional manner at all times; be detail-oriented, thorough and accurate, be customer and employee focused, demonstrate resiliency and high productivity in a fast paced environment required
• Demonstrated team player with sense of urgency and a record of proactively taking initiative as appropriate and must handle confidential matters requiring discretion required
• Strong computer skills and experience in productivity and portal technology systems to effectively handle Ariba, Sharepoint, Workday, OurSource, Concur and Gxrs expense reporting processes required
• This position will be based in Skillman, NJ and will require the ability to travel to Ft. Washington is, along with other local locations.Administration
• 50% Group Logistics & Communication
• 25% Individual Logistics
• Minimum 5 years of administrative experience supporting executive leadership
• Strong Microsoft Office skills with high proficiency in Outlook, Word, OneNote, PowerPoint
• Experience working with employees at all levels of the organization, including senior leaders, external customers and guests
• Serve as first point of contact for leadership team, ability to serve as their ambassador in some situations
• Ability to work independently and prioritize multiple priorities
• Ability to work and learn in an environment of high change with a positive attitude
• Demonstrated strong problem-solving and analytical skills with ability to execute
• Excellent communication and presentation skills, both verbal and written, within all levels of the organization
• Ability to travel up to 10% for leadership team meetings
• Provide administrative support to senior-level executives
• Act as a project manager for special projects, at the request of the executives and/or their direct reports, which may include planning and coordinating multiple presentations and disseminating information
• Act as liaison with other departments and outside agencies; including executive-level staff
• Perform advanced word processing, graphics, spreadsheets, database, and presentations

Asset Management GIM Executive Administrative Assistant Resume Examples & Samples

• Book domestic and international travel arrangements and organize itineraries
• Send out weekly Team Meeting agendas and handouts
• Track vacation and time off for team
• Order supplies and business cards
• Manage the teams’ special budget
• Plan team events
• Strong Technical skills – hardware and software
• Absolute discretion when dealing with confidential matters
• Answers telephone and routine questions; forwards calls to appropriate partners and staff
• Schedules appointments and coordinates appointment calendars for partners; makes travel and catering arrangements as required
• Arranges for meetings and conferences and may take notes
• Receives, reads and distributes mail to partners
• Type correspondence for partners, directors and managers
• Inputs timesheets and expenses as requested
• Maintain and update due date list for partners, directors and managers including their outlook calendar
• Prepares proposals and audit presentations; including PowerPoint presentations
• Assist with billing, invoices, and credit card usage/reconciliation
• Complies and prints reports for partners for billing review, realization and utilization, chargeable hours and other reports as requested
• Maintains correspondence files
• Performs statistical typing of audit reports, financial statements and foot of each
• Prepares outgoing mail, including courier and overnight services
• Interaction and scheduling with clients
• Performs various projects as assigned
• Minimum of three years of Executive Administrative Assistant experience
• Advanced in MS Office (Word, Outlook, and Excel)
• Ability to prioritize and juggle multi responsibilities
• Highly organized and flexible to changes
• Support the Vice President, Total Rewards
• Manage a complex calendar, organizing and arranging meetings and schedules, at times coordinating across multiple time zones
• Plan, compose, research, analyze and coordinate special projects and follow-up
• Organize and maintain department and Board of Directors files, including correspondence, records, etc., following up on pending matters
• Prepare detailed expense reports and accurately reconcile corporate credit card bills
• Manage departmental purchasing and budgets
• Answer and screen telephone calls
• Create executive PowerPoint presentations
• Maintain Board, customer and employee confidence and protect operations by keeping information confidential
• Utilize Oracle to invoice, set up new suppliers, prepare purchase requisitions, purchase orders, receive on purchase orders and submit for payment
• Review all mail, email, and documents requiring attention or signature
• In the leader’s absence, handle all communications with the direct reports and others. Answer all questions independently when able and assure the keader receives a record of all actions
• Assist members of the Total Rewards senior staff where needed including travel arrangements and expense reporting
• Minimum 7 years of experience as an Administrative Assistant supporting executives
• Coordinating travel and meeting arrangements for all team meetings, including advance coordination of logistics with other executives participating in the meetings
• Organize and maintain department files, including correspondence, records, etc., following up on pending matters
• Create and edit PowerPoint presentations
• Excellent PC skills utilizing the full suite of Microsoft Office products. Proficient PowerPoint and Excel skills required
• Demonstrated track record of interacting with all levels of management, staff, other administrative assistants and outside contacts in a discreet, courteous and professional manner
• Ability to handle sensitive and confidential information as well as work effectively and accurately under pressure
• Ability to multi-task with minimal supervision
• High school diploma is required; associate’s or bachelor’s degree is preferred
• Design and format reports, forms, correspondence, utilizing the firm’s standard and highest possible quality orientation. Create, format, type, edit, proof, and finalize reports and presentations with great attention to detail using extensive experience with Microsoft Excel, Word (including Mail Merger) and PowerPoint
• Coordinate and maintain appointment schedules and calendar. Proactively take responsibility for calendar management utilizing good judgment and initiative
• Open, sort, review and organize incoming/outgoing mail and correspondence. Independently draft/compose routine letters and general correspondence (including e-mail) from verbal direction or from knowledge of processes and procedures
• Work on a variety of special projects as needed with multi-tasking as necessary. Ability to take initiative, use good judgment, understand deadlines and carry multiple projects through to completion with an ability to work independently under general direction, prioritize work and ask for further clarification when necessary
• Prepare complex and confidential letters, technical memorandums and reports for professional and managerial staff review and action
• Work with junior and senior level technical staff, intercompany group leaders and office leaders as well as area and corporate management to make certain their needs are addressed in a timely, professional manner
• Works autonomously to manage projects and maintain communication with interested parties
• Provides complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner
• Coordinate arrangements for internal/external meetings, conference calls; compile and disseminate materials for meetings and calls as required
• Prepare and schedule activities such as travel arrangements, internal and external business meetings, client or third-party appointments, conferences and general office events, including scheduling of conference room use and catering needs
• Monitoring expenses for the office with a responsibility to budget adherence; review and coordinate approval of all expenses including processing accounts payable invoices
• Position Location: Northbrook, IL
• Excellent written, verbal and listening communication skills using pleasant interpersonal skills
• Prefer 7-10 years of prior experience supporting a large team or executive
• Prepares confidential correspondence and maintains classified files
• Performs other high level administrative functions, including receiving visitors, scheduling appointments, and making travel arrangements
• Works with general supervision; effectively deals with competing demands and multiple priorities
• 5 years work experience
• Advanced computer skills preferred

Corp Executive, Administrative Assistant Resume Examples & Samples

• Responsible for the daily schedule of one Managing Director
• Provide backup support to executive assistants with various projects and calendar/phone coverage
• Provide backup support to other Managing Directors on the team as needed
• Support ad hoc projects as needed across the team
• Assist in maintaining busy calendars, schedule meetings, ensure team arrives to meetings on time
• Meet and greet visitors and clients, answering phones and taking messages, coordinating conference rooms, audio/visual requirements, and meal arrangements
• Manage domestic & some international travel utilizing our on-line booking system Concur
• Handle a broad range of duties from day to day operational activities to scheduling meetings and correspondence with other teams and their assistants
• Assist in PowerPoint presentation and excel spreadsheets preparation
• Provide core administrative support such as faxing, filing, scanning and copying
• Provide reciprocal coverage to other assistants
• Strong analytical, interpersonal and communication skills (both written and verbal)
• Minimum five years of corporate administrative experience in roles that interfaced with external clients and executive management
• College degree preferred or equivalent experience
• Must have superior skills in MS Word, Excel, Outlook and proficiency knowledge in PowerPoint
• Excellent organizational skills with strong attention to detail
• High energy level and ability to perform in a fast paced environment under highly demanding conditions

Brokerage Executive Administrative Assistant Resume Examples & Samples

• Provide a wide variety of administration support services to the Brokerage President
• Use independent judgment to plan, prioritize, and organize diversified workload and recommend changes in office practices or procedures
• Makes minor to moderately complex administrative decisions requiring broad knowledge and understanding of policies and personnel
• Prepares routine and non-routine confidential correspondence, memoranda, presentations, reports, and handouts for meetings
• Maintain Organizational Chart and Strategic Planning objectives
• Manage telephone calls, schedule appointments, conference calls, and meetings
• Maintain Outlook and assist with managing e-mail
• Manage all travel, travel itineraries and travel related expenses
• Assist with the administration of Brokerage and other corporate officers as needed
• Excellent customer service skills; ability to handle sensitive issues and customer complaints with tact and professionalism
• Ability to prioritize and organize a diversified workload, and recommend changes in office practices or proceduresStrong interpersonal skills including the ability to work with associates at all levels including executive management and the Board of Directors
• Strong organizational skills and ability to deal with multiple tasks and meet deadlines
• Excellent problem solving and decision making skills
• Proficient in the use of Microsoft Excel, Word, PowerPoint, Outlook, Visio, PDF, Internet Explorer and Social Media Channels
• Must be able to maintain a high degree of confidentiality
• Quick and accurate typing/data entry skills
• Ability to handle multiple tasks and work in a fast paced environment
• Foster company success through a professional appearance, being courteous to customers and all Scottrade associates and by having a positive attitude
• High School diploma or equivalent combination of education and experience required
• 10+ years of administrative assistant experience required
• Experience supporting executive level preferred
• Bachelor 's degree
• Project and event management skills
• Ability to prioritize and communicate priorities
• Google collaboration tools experience (mail, calendar, sheets, etc.)
• This position requires a high sense of urgency and excellent phone manner in dealing with top level internal management, members of the Board and board members of numerous outside organizations
• Support the preparation of presentations for major and cross-functional meetings, networking and gathering necessary data to complete the task
• Lead the coordination of management meetings, meeting arrangements and planning
• Coordinate travel arrangements, which could include coordination of the same for visiting senior management
• Manages internal and external correspondence as necessary with the ability to act independently
• Maintain effective relationships with multiple internal/external employees as well as external clients
• Provides secretarial support including preparation of T&E reports, check of Amex statements, scan and file of correspondence
• Minimum 5 years of administrative experience supporting Senior Level Executives
• This position requires use of information or access to hardware which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. ‘Green Card Holder’), Political Asylee, or Refugee
• No relocation benefit is offered for this position. Only candidates currently residing within a 50 mile radius of Irvine, CA will be considered
• Associates degree preferred
• Very effective in dealing with people at all levels of the organization as well as external contacts; customers, suppliers, etc
• Highly flexible and proactive in approach in order to perform a variety of important sometimes urgent, confidential, and complex tasks with constantly changing priorities

Defense Executive Administrative Assistant Resume Examples & Samples

• Basic computer skills to assist with performing word processing, spreadsheet management, and conducting internet research Understanding of DoD policies and regulations
• Ability to work at the highest level while maintaining a positive/optimistic attitude in a fast-paced, deadline-driven office environment, frequently completing short-notice tasking
• Experience with Department of Defense procedures and working environment
• Knowledge of proper protocol and etiquette associated in dealing with top government executives
• Ability to work independently, with minimal direction, applying analytical skills, knowledge and experience to handle non-routine and moderately complex to complex occurring events
• General Knowledge of Office of the Secretary of Defense (OSD) Policy functions and missions
• Prior US military service
• Performing executive assistant duties for the EVP/Deputy General Counsel and other attorneys, as requested
• Assisting with the preparation of all board materials and serving as a primary contact for dissemination of materials to board members
• Supporting the event planning needs for all board meetings, including support of and coordination with LPL’s Corporate Events Department
• Utilizing a document management system for document preparation, filing and retrieval
• Multi-tasking and processing flow of work assigned
• Ensuring work is complete, accurate and timely
• Handling contact with directors and outside counsel in a professional and courteous manner
• Word processing of correspondence and legal documents
• Managing attorneys’ calendars
• Making travel arrangements and preparing related expense reports
• Knowledge of legal terminology and general office procedures in a legal department is considered a plus
• Familiarity with an electronic document management system is considered a plus
• Strong computer skills including use of Microsoft Office, Outlook, Microsoft Word, Excel and Powerpoint. Familiarity with web based software including Serengeti (e-billing); iManage (document management); Ariba (procurement); and Concur (expense)
• Strong written and verbal communications skills including correct punctuation, spelling and grammar
• Organization and use of records and files
• Minimum of 2 + years Administrative work experience
• High School Diploma/GED required. Bachelor Degree preferred
• Strong knowledge of Microsoft products (Word, Excel, PowerPoint)
• Ability to take notes while participating in meetings
• Mastery at conflict resolution
• Display highest level of integrity when dealing with internal & external customers
• Handling multiple projects and prioritizing are essential to the success of the job
• Professional written and verbal communication skills are essential
• 10-15% Travel maybe required into the DC Area
• Personally greeting all internal/external guests, offering support and directing enquiries
• Maintain confidential filling system for correspondence, policies, standards, regulations and various matters related to the General Manager’s office
• Complete and circulate meeting minutes as required
• At least 3-5 years previous experience in an administrative role required
• Previous support of Executive Level leader preferred
• Previous hotel experience preferred
• Excellent communication and organizational skills
• Schedule and arrange all appointments for the GM
• Handle all incoming web-site comments/inquiries
• Compose correspondence for the GM, such as welcome letters, guest follow-up letters, etc
• Assist the GM in his/her public service role by keeping files up-to-date for the various committees and boards he/she participates on
• Support internal hotel projects, tracking necessary action and updating reports as progress is made (ie. annual budget, strategic plan etc.)
• Keep the filing system up-to-date
• Maintain trace files and bring forward daily items to act on appropriate tasks
• Handle all office administration duties such as mail, phones, photocopying, office supplies
• Schedule Executive Committee meetings, take and distribute minutes, and arrange/attend sub-committee meetings as required
• Make travel arrangements as required
• Assist with and support staff events as appropriate, such as leadership meetings, executive advance, staff receptions, etc
• Assist with guest responses received via JD Power and corporate office
• Minimum of 3 years executive administration experience, preferably within a hotel environment
• Ability to prioritize and meet deadlines in a fast-paced environment
• Team player with strong initiative and self direction
• Must be able to type a minimum of 50 wpm
• Computer literacy a must, with a strong knowledge of WordPerfect 6.0, Excel, Word, Outlook and PowerPoint
• At least 4 years of progressive hotel experience; or a 4 year college degree and at least 2 year of related experience; or a 2 year college degree and 3 or more years of related experience
• Must be skilled in Windows and Microsoft Office with a high proficiency in Word and Excel
• Must have a valid driver’s license in the applicable state
• Manages complex schedules and coordinate internal and external meetings utilizing multiple calendars, often balancing very strict time demands, and anticipating problems and conflicts in advance
• Demonstrates the ability to perform responsibilities in a professional manner and maintain confidences in working with high-level executives and leadership
• Coordinates travel schedules and arrangements, collects required travel documentation; Prepares and processes expense reports; Ensures the timely processing of expenses for payment to Corporate credit card
• Ensures that the executives are provided with timely, accurate information and documentation for meetings and presentations
• Interacts with a variety of people including internal leadership, executives, and high level representatives of external organizations
• Prepares agendas and schedules executive meetings. May attend executive meetings; take and publish meeting minutes, and track action items
• Maintains an organized system of tracking, monitoring and prioritizing tasks and projects
• Prepares communications, emails, letters, and memoranda as needed
• Performs basic administrative tasks, e.g. photocopying, filing, faxing
• Oversees conference room bookings
• Handles an extremely heavy volume of phone calls
• Performs special projects and assignments as directed
• Maintains contact lists and meeting attendee email groups
• Maintains proper recordkeeping and filing system for all work
• 70% - Provides direct support to corporate executives, to include a wide variety of administrative and clerical functions. Responsible for the administration of calendars, meeting coordination, appointment scheduling, telephone coverage, travel planning, preparation of correspondence, expense reporting/reimbursement. Prepares sensitive or complex documents and forms; creates detailed graphics presentations, charts and spreadsheets. Plans and organizes work and develops procedures to meet requirements. Developing knowledge of the practices and procedures of the Company is essential
• 10% - Provides receptionist duties as required when visitors are scheduled. May be more than 10% at times
• 10% - Performs non-routine assignments including responding to inquiries, solving problems and locating and summarizing information
• 5% - Prepares and maintains sensitive and confidential files and records
• 5% - Prepares, types and proofreads reports and memos
• Perform administrative assignments at senior-level, including but not limited to
• Must be a polished professional who provides exceptional customer service
• Able to routinely handle confidential and sensitive information
• Must exercise solid judgment, and perform as a team player when executing his/her duties
• Excellent interpersonal skills and a positive demeanor in order to interact at all levels of influence both internal and external to Thales
• Advanced skills in MS Office including Outlook, Word, Excel, and PowerPoint
• Superb verbal and written communications skills
• Detail oriented, highly organized and able to multitask
• Experience using Concur for business travel management is desirable
• Experience in an international and/or complex matrixed business environment is desirable
• AA/AS Degree required; BS/BA Degree preferred
• 5+ years of administrative support. Executive admin. experience preferred
• Provide administrative support to the President of Palladian Partners
• Support our Contract Administration Team with administrative and operational tasks
• Assists in preparation of presentations, proposals and reports
• Creates, reviews, and briefs various administrative and operational reports on a weekly, monthly, or quarterly basis
• Project tracking and reporting for day-to-day activities
• Maintaining contract files
• Maintaining, organizing, and prioritizing President’s calendar and schedule
• Coordinating arrangements for meetings, conferences and other group activities
• Processing travel reimbursements in accordance with Federal travel regulations
• Assist the leadership as needed
• Bachelor's degree with 2+ years’ administrative experience
• Strong knowledge of Microsoft Word, Access, PowerPoint and Excel required
• Must be detail oriented and have excellent organizational, interpersonal, written and verbal communication skills
• Ability to work comfortably under pressure and prioritize multiple work responsibilities, with competing demands, while maintaining confidentiality and professionalism
• Working with a high level of discretion and judgement in providing wide-ranging executive assistance and project management support
• Excellent oral and written communications skills and facility with collaborating as part of large teams
• Anticipates problems ahead of time and takes a proactive approach towards solving them or reporting them to a supervisor
• Laser-sharp attention to detail and accuracy
• Exceptional time management and organization skills
• Ability to learn quickly, to respond/react quickly to changing priorities and to be dedicated to completion of required tasks
• Ability to initiate and complete tasks with minimum supervision
• Provide general administrative assistance and organization including but not limited to answering phones, scheduling meetings, distributing mail, filing, copying, faxing, scanning, data entry, escorting visitors, sending email or written correspondence
• Coordinate and facilitate numerous onsite and offsite meetings, conference calls, and video conferences with external business partners, to include bankers, ratings agency analysts, and other third party stakeholders
• Manage and coordinate the SVP Commercial IT calendar
• Coordinate signing of documents
• Prepare presentations and other reports as required
• Interact with internal personnel and external business contacts
• Create and/or update departmental correspondence, financial spreadsheets, and presentations
• Files and organizes communications to ensure smooth and timely flow of information in and out of the office. Consolidates information from multiple sources
• Administer and maintain corporate credit cards
• Research and compile information from the Internet for routine and special projects
• Create and distribute minutes for various meetings
• Communicate with employees and management of all levels, including external customers
• Maintain attendance records and vacation schedule
• Manage ordering of department office supplies and manages the budget for same
• Coordinate and maintain emergency contact lists for department and BCP purposes
• Assist department heads and Associates with MS Office applications and presentations
• Prepares and distributes all department reports
• Maintains the Group site on the Thread
• Supports all Group community service initiatives
• 5-8 years of experience as an Administrative Assistant
• Support with use of Ericsson administrative tools & other general tools
• Support management
• Network and communicate with other assistants within and outside the organization
• Plan and organize internal and external e.g. events, meetings, workshops, trainings
• Position Qualification
• Provide administrative support by coordinating the administrative functions for multiple executive leaders
• Create and maintain spreadsheets, presentation materials and corporate presentations
• Scheduling meetings and managing calendars and appointments considering the preferences established by the executives
• Organize meetings and create and assemble materials & make all arrangements for client meetings, townhalls, review meetings etc.- oversee Executive’s schedule as requested
• Screen telephone calls and incomings mails and respond promptly to correspondence
• Make all travel arrangements, both domestic and international, including ground transportation and hotel accommodations considering the preferences established by the executives and company policy
• Complete Executive expense reports following company policy
• Other duties if and when required
• Minimum 8 years of executive administrative experience (including providing administrative support to a group of individuals, scheduling meetings, screening correspondence and phone calls)
• Advanced Word, Excel and Powerpoint skills, including but not limited to creating and maintaining spreadsheets and presentations including data graphs
• Must have ability to multi-task and balance the priorities of the executives to support
• Must be professional, proactive, efficient, dependable and confidential
• Ability to learn, understand preferences and work independently – become able to anticipate the standard needs of the executives with regard to scheduling meetings, handling correspondence, booking travel and keeping the Executive’s administrative needs running with little intervention from the executive
• Ability to work across multi time zones, supporting heavy international travel of assigned executives
• Ability to set and meet deadlines
• Demonstrated professionalism and interfacing with external clients
• Ability to work at all levels in the organization including external client executives
• Ability to interface with clients in sales meeting and functions
• A minimum of a High School diploma is required
• An Associate's degree is preferred
• A minimum of 8 years of administrative experience is required
• Proficient computer skills in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required
• Excellent verbal and written communication skills, with exceptional interpersonal skills are required
• Sense of urgency required while maintaining a high degree of professionalism is required
• Ability to manage complexity, and have project management skills is required
• The ability to multi-task, work with minimal supervision, and achieve results in a fast-paced environment is required
• Strong organizational skills are required
• Must be able to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and rapidly changing environment
• May require less than 20% travel
• A high aptitude of technical skills in navigating through various systems/platforms are required. (OurSource, Ariba, Concur, gXrs WebEx, Global Connect, Sharepoint sites, etc)
• Experience working with accounts payable systems, travel systems, and expense reporting systems are required
• Compiling and developing PowerPoint presentations
• Phones/ Filing / Xeroxing/ Faxing
• Manage SVP & CIO’s schedule and appointments
• Communicate with direct reports including VP level, directors, and managers for various requirements and maintain confidentiality as necessary
• Coordinate deliveries, both interoffice and shipping via FEDEX (both domestic & international)
• Maintain various lists & reports
• Call in visitor passes as needed
• Order office supplies thru through procurement ticketing system
• Share responsibilities with other assistants, in their absence
• Coordinate employee desk and office moves
• On-board and off-board employees/consultants with appropriate forms
• Coordinate travel and file expense reports
• Manage team vacation/personal day calendar
• Create requisitions for software, hardware, consulting, maintenance, etc
• Process invoices send for payment
• Create New Vendor requests for PO creation
• Coordinate team building and other events
• Coordinate team meetings and logistics (A/V, room scheduling, etc.)
• Create IT Help Desk tickets for new hardware installation or repair (computers, printers, cables, phones, blackberries, etc.)
• Manage Distribution Lists for team
• Order VPN (Remote Access) tokens
• Minimum 2 years related experience as an Administrative Assistant or related field
• Thorough knowledge of MS Excel, Word and PowerPoint
• Excellent verbal/written communication skills, organizational skills, multi-tasking and time management skills
• Ability to effectively communicate with all levels of management
• Manage consultant(s) calendar; schedule meetings. Arrange travel for consultant(s); manage expense reimbursement for clients; complete time entry weekly. Process and/or coordinate completion of expense reports in a timely manner; handle monthly client invoicing (WebCAS), and client marketing information (Salesforce)
• Establish, maintain and manage client subject files, personal working files and legal plan documents as applicable. Coordinate production of documents using available resources. Provide peer review of documents before final production/distribution to ensure quality control of final product
• Edit and create documents using PowerPoint, Excel & Word while ensuring all documents produced adhere to Mercer's global identity/document standards
• Adhere to best practices and expense control (i.e., travel rates, office supplies, catering, vendors, etc.). Contribute to accurate client/project budget management through accurate and prompt time entry
• Manage outgoing mail, overnight shipments and other deliveries to clients, vendors or internal recipients
• Assist team with a variety of administrative tasks as assigned. Provide back-up AA support within and outside of business area as needed
• High School Diploma required; AA or BA degrees preferred
• 3-5 years of administrative assistant experience, preferably in a consulting environment or professional service industry
• Proficiency in Microsoft Office, with intermediate level expertise in Word, Excel and PowerPoint
• Exceptional interpersonal, organizational, business communication and time management skills
• Strong attention to detail and follow-up skills
• Ability to work well under pressure, multi-task, and work efficiently against deadlines
• Demonstrated problem solving capabilities
• Basic project management skills
• Calendar Management and Support
• Manage and Organize Meetings – HR and Executive Team
• Book travel for SVP HR & complete expense reporting
• Order office supplies for the HR department
• Maintains executive HR files and provides file maintenance for the SVP HR
• Support company philanthropy events
• Support Associate Communications
• Budget management and tracking for Human Resources
• General associate programs support
• Ability to multitask, prioritize and manage time
• High proficiency in computer skills (Outlook, Word, Excel and PowerPoint)
• Exhibit a consistently positive attitude
• Represent the Company and its leadership team by being professional and respectful in tone, demeanor and action
• Effectively interface with others on behalf of supported Executives
• Use ‘borrowed authority’ effectively, persuasively and appropriately
• Maintain confidential, critical and business sensitive information appropriately
• Administrative – Thorough knowledge of administrative practices and procedures. Accuracy and attention to detail. Able to maintain confidential, critical and business sensitive information
• Communication – Communicates effectively at all levels of the organization. Expresses ideas clearly and simply both verbally and in writing. Promotes timely, ongoing flow of information to others. Communicates and listens effectively in order to develop and maintain key business relationships
• Problem Solving
• Trust and Integrity
• Collaboration and Teamwork
• Customer Orientation
• Computer Skills – Strong computer skills. Strong experience and proficiency in computer system based tools including Microsoft Office applications (Word, PowerPoint, Excel, Outlook) and web browsers
• Minimum equivalent of 5 years related experience supporting Executive and/or team of Executives
• Calendar maintenance
• Coordinating and scheduling domestic and international travel / meetings; preparing and submitting expense reports
• Routine and complex document preparation, proofing, as well as electronic and hardcopy file setup and management
• Receives and manages incoming communications, responding to routine requests
• Receives and refers visitors and telephone calls, answering routine questions
• Arranges for maintenance and repair of equipment
• Independently researching, assembling, and/or compiling relevant data, statistics, information, reports, and/or PowerPoint slides; overall collecting and organizing large amounts of written and electronic information for Global Head and his/her team
• May be responsible for administering SA SharePoint sites where necessary
• May provide direction/coordination of workflow to clerical support persons or other Administrative Assistant positions on this continuum
• Maintain high ethical standards and confidentiality at all times
• Exceptional customer service skills with demonstrated experience of being helpful and responsive, especially with other Executive Council members and their assistants
• Effectively able to handle and prioritize multiple projects
• Strong organizational skills; detail oriented
• Ability to work effectively under pressure and/or time constraints yet maintains accuracy in work output
• Takes initiative and able to work independently, yet knows when to ask for assistance
• Positive attitude and team player
• Provide personal and confidential support for SVP & CVP in all aspects, including day-to-day operations (telephone coverage, proper handling of all mail and fax documents, files, and maintain/order office supplies) as needed
• Manage relationships with external international customers (esp. key opinion leaders) and represents SVP/CVP internally and externally to key constituents
• Provide administrative support with regards to individual projects as requested by SVP & CVP
• Assist SVP & CVP with department budget and work force planning, as needed
• Responsible for organization of all staff meetings including the recording of minutes
• Proactively manage leaders’ calendars This includes adjusting calendar as need to accommodate urgent meetings, helping to prioritize meeting attendance and coordinating appropriate delegates at meetings that cannot attend due to conflicts. Heavy calendar coordination requiring interaction with internal and external assistants, executives, and consultants to plan complex meetings
• Plan departmental events including budget creation, event program coordinating, travel and transportation, and scouting locations
• Coordination and management of domestic and international travel arrangements as well as typed itinerary for SVP & CVP
• Organize administrative systems to support department members including filing/records retention, management of SharePoint, and other systems/functions as needed
• Screening/maintaining email and correspondence while responding to routine inquiries or alerting executive to an urgent matter
• Review and summarize incoming mail as appropriate
• Liaising between SVP/CVP and staff for specific requests for projects, etc., with follow up to be sure requests are completed in a timely manner
• Coordination of departmental administrative assistance
• Facilitate communication to the SVP & CVP and assist in prioritizing these responses
• Support departmental office space planning and office moves as needed (working with Facilities in this process)
• Responsible for creation and management of contract requests
• Responsible for Purchase Order (PO) creation and follow-up, including invoices and payments
• Initiates and tracks confidential disclosure agreements (CDAs)
• Responsible for submitting expense reports for SVP & CVP in a timely manner
• Responsible for the organization and coordination of small to medium size meetings. This includes invitations, ground transportation, hotel confirmations, catering and meeting logistics and/or to oversee other staff or contractors for these tasks
• Prepare and/or update presentation materials as requested by SVP & CVP
• When needed, facilitate communication between SVP & CVP and direct reports (or other Celgene employees including Senior Management). This includes communication when an urgent response is needed
• Other duties related to the above with Celgene as a whole, as assigned
• Organize, manage and maintain a complex business calendar. Continually assess priorities, determine urgency, and manage the calendar with minimal disruption. Provide daily structure to President and CIO and ensure they are organized and have the requisite materials to move smoothly from one meeting to the next. Flawless execution of this will require an understanding of the business, how it is organized, who the players are, and what’s urgent to the business success at any given time
• Coordinate travel arrangements, anticipate and minimize disruptions, process expense reimbursements, prepare invoices for payment and assume responsibility for all administrative work that will keep the President and CIO focused on the broader Division needs
• Set up meetings within the Investment Division and with other stakeholders as needed
• Prepare PowerPoint presentations and Excel spreadsheets; organize & prioritize documents, collateral, and research information
• Manage busy Inbox for executive; liaise with internal and external contacts, manage relationships and produce correspondence. Create a communication method to ensure President and CIO are made aware of urgent or high priority items and follows up to ensure action has been taken
• Coordinate the organization of materials from the two executives that feed into the Sun Life Board of Directors meetings. Also, assist with the coordination of the quarterly management and board meetings of the asset management subsidiaries that comprise Sun Life Investment Management
• Anticipate what needs to be done to create operational efficiencies and develop creative solutions for achieving them
• Maintain confidential and other department records and files, while maintaining highest level of confidentiality
• Present a positive, confident image to all clients, external service providers and company employees
• Coordinate divisional gatherings, activities, meetings and presentations. Ensure proper communication of events and information
• Manage the processing and payment of department invoices
• Manage all Oracle purchase orders, set up new vendors and act as a purchasing agent on behalf of the division
• 7+ years experience as a senior administrative assistant supporting senior executives is strongly preferred
• Relentless attention to detail and superior organization skills
• Demonstrated ability to build strong relationships within an organization and with external stakeholders
• Impeccable communication skills, both written and verbal
• MS Word, Excel, Advanced PowerPoint
• Performs all work and makes decisions with little supervision and/or instructions
• Acts as role model for other internal administrative assistants. Facilitates the compilation and sharing of information among other administrative staff
• Communicates in a clear, professional and articulate manner. Directly liaises with other important internal and external contacts such as vendors, customers and senior leadership on behalf of manager
• Actively manages the calendar of manager with little or no oversight
• Prepares all travel arrangements and creates detailed itineraries
• Schedules, organizes and coordinates all onsite and offsite domestic and international meetings including but not limited to managing invitations, tracking responses, coordinating speakers, entertainment, transportation, dining, presentation materials, budgets, and technological needs. May prepare agenda and follow up on meeting action items
• Answers telephones, transfers calls, takes accurate messages, and appropriately triages requests for contact/information with manager. This includes but is not limited to screening incoming calls and correspondence and responding independently, when appropriate
• Actively assists manager with meetings, presentations, and/or projects to ensure manager performs effectively
• Independently prepares, processes, and reconciles all expense reports, credit card statements, invoices, purchase orders, accounts payable, etc., in accordance with Company policies and procedures
• Creates and maintains complex written correspondence, memos, presentations, spreadsheets, organizational charts, etc., with little oversight. Proofreads and edits all documents prior to finalizing
• Demonstrates a solid understanding of Company’s confidentiality policies and procedures and exercises appropriate discretion when involved in sensitive business matters
• Acts as a resource for manager and for other administrative assistants regarding Company policies and procedures. Prepares memorandums outlining and explaining administrative procedures and policies to management personnel. May assist in research, testing and/or implementation of revised policies and procedures
• Performs other special projects as directed by manager. May direct other administrative assistants to assist in special projects, as needed
• Prepares and distributes various corporate records such as agendas, meeting minutes, and/or resolutions
• Collaborates and provides necessary support for other administrative staff, when necessary
• Acts as a resource for manager in MS Office applications, Share Point sites and other technology tools commonly utilized
• Performs miscellaneous filing, organizing, faxing, mailing, duplicating, etc
• Orders/maintains supplies and arranges for equipment maintenance
• May create and maintain database information such as distribution lists, mailing lists, vendors, etc. in applicable format
• May maintain manuals, policy and procedure files, etc., in applicable format
• High School Diploma or in lieu of Diploma/GED four years of administrative assistance experience in addition to minimum years of experience required
• 8+ years of administrative experience supporting one or more individuals
• Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint
• Ability to multi-task, problem-solve and operate in a fast-paced environment
• Strong understanding of mid-size corporate structures including corporate policies and procedures
• Prior work experience in pharmaceutical industry
• Prior experience as an executive assistant
• Handles inquiries, schedules appointments, develops presentations, and fills other office support functions
• Reviews time sheets and reports and inputs payroll
• Monitors budget activities and analyzes trends
• Participates in or handles special projects as appropriate
• Supports any level of Vice President of a particular business unit of Exelon Corporation
• Supervision is exercised over subordinate administrative staff within business unit. A wide degree of creativity and latitude is expected with limited supervision
• Compose correspondence and release under own signature, as authorized
• Help compose announcements, making sure they align with ABB protocol
• Produce a variety of documents using various software packages
• Manipulate data on spreadsheets and/or database software programs, utilizing new formulae and formats, as applicable
• Maintain executive's calendar, exercising judgment and tact in coordinating meetings and making appointments for Company and outside personnel
• Prioritize and annotate mail, highlighting and attaching relevant information
• As authorized, prepare responses or obtain information for responses from other staff
• Establish and maintain confidential executive filing systems, including follow-up files, which permit timely and accurate reference to business matters
• Prepare, for review and signature, expense reports that may involve exchange rate calculations
• May maintain a computer tracking system for budget purposes, produce-related reports, and reconcile- department charges
• Coordinate with other management and outside personnel to obtain, assemble, format, and disseminate information necessary for standard and special requests
• Answer and route telephone calls, transmitting decisions and instructions and answering inquiries to aid executive in the resolution of routine matters
• Receive and assist visitors, recommending other contacts for them, as appropriate
• Make complete travel arrangements and coordinate meetings and conferences with customers' high level executives. Arrange for facilities, transportation, lodging and special activities
• Guide and instruct new or less experienced staff and advise those regarding technical or administrative problems
• Coordinate the Onboarding of new employees reporting into the executive’s staff
• Order business cards, making sure the information properly aligns with ABB protocol
• Oversee the cell phone program/process for the Power Generation staff
• Gain complete knowledge of program and process
• High School/GED diploma and 9 years of professional Administrative experience; OR
• Associates degree and 7 years of professional Administrative experience; OR
• Bachelor’s degree and 5 years of professional Administrative experience; OR
• Master’s degree and 3 years of professional Administrative experience
• 12 years of Administrative experience
• Microsoft suite certification
• Expert skills in Word, Excel, Powerpoint and SharePoint
• Knowledge of Saleforces a plus
• Maintains VP’s calendar, including meeting planning and preparation
• Maintains follow-up file to proactively advise VP of upcoming events, activities appointments, meetings, and deadlines
• Responds to inquiries and resolves issues
• Places outgoing calls on behalf of VP
• Maintains formal log of incoming telephone calls
• Maintains a complete filing system
• Processes expense reports and invoices
• Composes and types routine correspondence
• 3 years’ or more of relevant experience
• Very strong power point skills (putting together presentations with graphics etc)
• Proactive bias
• Superior customer service orientation
• Ability to prioritize and switch-task
• Strong interpersonal skills to project image of the VP
• Ability to successfully interact with individuals at all levels of an organization
• Superior verbal, listening and written communications skills
• Strong business ethics
• Able to represent the office and groups of Customer Care in a highly professional manner
• Performs administrative duties such as preparing and disseminating communications in areas of responsibility. Responsible for coordination and organization of detailed calendars
• Tracks associated departments’ and executives’ schedules
• Maintains adequate office supplies for each associated department including ordering business cards, mailing supplies and other printed materials
• Arranges airline travel, hotel reservations, ground transportation and schedules appointments, conference calls, meetings for assigned Vice Presidents
• Routes incoming mail and prepares outgoing mail and overnight packages
• Provides phone support for Vice Presidents by responding to calls in a professional manner and sharing information
• Supports Vice Presidents by managing key projects files, due dates and dealer/customer files
• Supports Vice Presidents by managing sales report preparation and distribution
• Manages various projects within the Sales organization
• Organizes and prepares for customer and dealer visits and related meetings
• Maintains records of territory assignments for District Financial Managers (DFMs) for both Truck and Construction Equipment financial sales organizations
• Creates and edits presentations for VPs using Microsoft Power Point and related programs
• Updates and maintains the dealer database which requires bi-annual updates, master spreadsheet postings, and maintaining files on a shared drive. Initiates IT help tickets to ensure business is updated for all dealer changes
• Schedules and coordinates training sessions for DFMs and new employees in the sales organization
• Supports disbursements related to Preferred Partner and manages payouts
• Coordinates mass email/paper mailings including the development of appropriate distribution lists
• Provides monthly itemization of sales expenses to accounting as required and maintains expense report receipts submitted by associated departments
• Processes and codes sales related invoices and completes required check requests
• Occasional overtime may be required
• Bachelor’s degree in related field will be given first priority; Associates degree required
• 10+ years professional administrative experience, including direct exposure and interaction with customers
• 8+ years of significant experience supporting senior executives
• 8+ years of experience preparing presentations and other professional documents
• Extensive experience managing calendars for multiple individuals (for example: meeting coordination and determining the priority of meeting requests and events)
• Event planning experience preferred
• Exceptional planning and organizational skills with a quality focus and attention to detail and proactivity with ideas and recommendations for productivity and efficiency
• Experience working in a professional environment where sound business judgment, attention to detail, a fast pace and a flexible and adaptable approach are valued
• Proven experience including problem solving, research and analysis
• Effective level of ambition and ability to understand team and corporate objectives
• Superior verbal and interpersonal communication skills
• Exceptional grammar, business writing, and presentation preparation skills
• Excellence in reading, writing and speaking English; additional languages a plus
• Demonstrated ability handling confidential information and working with a high level of integrity and ethics
• Expert level experience working with Microsoft Office preferred; intermediate required
• Action oriented: Full of energy for challenges and not fearful of acting. Seizes opportunities and has a proactive approach. Ability to coordinate and organize multiple transactions and deadlines
• Customer focus: Establishes and maintains effective relationships with customers and colleagues and gains their trust and respect
• Initiative: generally understands the business objectives and priorities and creates value by taking initiative to identify projects and action items to enhance the productivity and efficiency of the executives supported
• Integrity and trust: Seen as a direct, truthful individual who presents facts in an appropriate and helpful manner, keeps confidences and admits mistakes. Exercises good judgment and decision making abilities
• Learning on the fly: Learns quickly when facing new problems and is a versatile learner open to change and quickly grasps the essence of ideas. Self-directed with the ability to adjust in a dynamic environment
• Peer relationships: Can solve problems with peers and is seen as a team player who easily gains trust and support of peers and encourages collaboration. Excellent interpersonal skills and the ability to work cross-functionally and within a team. Works well with employees at all levels of the Company and has the ability to function and build relationships in a highly matrixed environment
• Perseverance: Pursues everything with energy, drive, and a need to finish
• Self-development: Personally committed to and actively works to continuously improve him/her
• Standing alone: Can be counted on and is willing to be the only champion for an idea or work alone on a tough assignment
• Technical learning: Can learn new skills and knowledge quickly and is good at learning a new industry, company, product, or technology
• Calendar and time management for the EVP
• Ownership of the EVP's schedule: foresee scheduling conflicts, anticipate issues, communicate consistently, and ensure efficiency
• Organize and prepare materials for all major meetings and activities
• Facilitate meeting coordination and event planning - from setting up meeting locations to arranging catering
• Proactively prepare for and welcome new hires to the department
• 5+ years of experience in an Executive Admin or senior level assistant role within a fast-paced environment
• Mastery of Outlook, Excel, PowerPoint and Word
• Corporate retail, Marketing, or Advertising Agency experience a plus
• Maintain a calm and focused demeanor amidst demanding priorities
• Proactive with a high sense of urgency and ability to work in a fast paced, high volume environment
• Possesses secretarial/administrative experience
• Ability to multitask and shift gears comfortably
• Able to maintain confidentiality related to private and confidential business matter
• Operates with discretion
• Highly organized, with strong multi-tasking skills
• Proficient in MS Office, Excel and PowerPoint
• Provides administrative support which includes, but is not limited to, maintaining calendars and schedules, coordinating complex travel arrangements, and maintaining accurate files
• Screens incoming phone calls on behalf of the executives. Provides information or directs inquiries to the appropriate resource. Takes and relays messages; greets visitors
• Reviews incoming mail and electronic communications. Handles responses on behalf of the executive
• Drafts routine and non-routine correspondence. This may include assignments of a confidential and/or sensitive nature
• Assists with the preparation of presentation materials including creating, proofreading, editing, and printing
• Participates in committee meetings by preparing minutes and presentation summaries, planning meeting agendas, and organizing and managing meeting logistics
• Coordinates projects and ensures all are completed in a timely and efficient manner and follow-up is done on all administrative details
• Interprets organizations policies and procedures in response to inquiries. Communicates information to management
• 5 plus years’ experience supporting VP level staff in a fast-paced environment
• Ability to work well with all levels of management as well as customers
• Proven ability to effectively handle and screen phone calls
• Proficient with all Microsoft Office programs (office, excel, power point, etc.)
• College degree preferred, but not required
• Proficient computer skills and demonstrated experience with office software and email applications
• Demonstrated success in following through and completing routine tasks
• Ability to prioritize, multi-task, and manage a large volume of complex demands
• Familiarity with financial management, personnel management and resource allocation recommended
• Prior experience using Stanford on-line systems including Oracle, PeopleSoft (Axess) and ReportMart/OBI highly desirable
• Manages and maintains a complex business calendar using Lotus Notes
• Schedules and coordinates meetings and conference calls, including booking locations and call-in numbers
• Maintains confidential records and files, demonstrating the highest level of confidentiality
• Routes or answers routine correspondence not requiring supervisor's attention
• Engages in regular contact with customers, suppliers or company employees outside the immediate work area
• Coordinates divisional gatherings, activities, meetings and presentations
• Ensures proper communication of events and information to the divisions
• Edits and proofs memos and written correspondence; routinely sends communications, memorandum and information to the divisions
• Works proactively and anticipates needs of the executive
• Supports special projects and other administrative duties as required
• Provides back-up coverage for other administrative staff within the business
• Arranges domestic and international air travel, hotel and ground transportation for offsite meetings/conferences
• Prepares, reconciles, and processes travel expense reports & invoices for payment *LI-ML1
• Minimum 7-10 years administrative experience supporting executive level management
• Ability to multi-task in a fast-paced environment and manage conflicting demands
• Self-starter; ability to work independently with minimal direction and frequent interruptions
• Time management, prioritization and organizational skills
• Ability to effectively communicate, both verbally and written, with all management levels, internally and externally
• Takes initiative, proactively addressing issues and following up/through on projects/tasks without being asked
• Must be resourceful when looking for answers/information
• Exceptional relationship management skills; exercises tact, diplomacy, discretion, judgment
• 50% Produce reports, presentations and briefs. This may include composing communication, compiling data for reports, creating presentations, writing reports, editing proofreading , create graphic representation of data, etc
• 20% Make travel arrangements (including changes as necessary) and maintain expense reporting system in a timely fashion
• High School degree; additional qualification as personal assistant would be considered an advantage
• At least 5 years of administrative experience at the executive level
• Organization, project management and problem-solving skills, utilizing sound judgment
• Demonstrated excellence in MS Office and Sharepoint
• Demonstrated proficiency in grammar, proofing and communication skills
• Domenstrated proactive organizational skills, with a dempoonstrated ability to prioritize work and meet deadlines
• Strong interpersonal and communication skills, with demonstrated ability to work with executives
• Deliver effective communication and establish professional relationships with staff, external vendors and customers
• Responsible for the planning and coordination of meetings involving staff, in-person or telephonic, including preparing and organizing all arrangements relating to the meeting location, materials, meals and conference call lines as needed. Create itinerary and document detail in Outlook
• Effectively utilize travel and meeting policies and procedures to complete all aspects of travel (flights and transportation and hotel accommodations), both domestic and international, meeting arrangements
• Successfully manage the day-to-day calendaring and domestic/international travel arrangements
• Receive and manage incoming telephone calls/emails and requests in a timely matter. Will require the ability to resolve any routine to moderately complex inquiries and knowledge of when to escalate to the attention of the Executive
• Organize and prepare the President for Board Presentations that occur 2-3 times annually
• Coordinate semi-annual “All Team” meetings at corporate which includes ordering necessary supplies, video conference equipment set up for offsite attendees, consolidating PowerPoint presentation, scheduling of presenters and necessary refreshments. (100-250+ attendees)
• Take meeting minutes and assist in tracking action items from meetings when requested
• Process expense report(s)
• Maintain distributions lists and organization chart(s)
• Format and edit letters, reports and presentations and all other correspondence from draft state to final draft
• Order office supplies including business cards for executive(s) as needed
• Assist with department new hire set up: equipment ordering, office supplies, profile set up, onboarding meetings (travel profile, expense reports, Oracle set-up, education express, Amex card and mobile phone if required)
• Act as a backup for other Executive Assistant’s as needed
• Other duties as needed
• 10+ years of executive-level administrative support experience required.Bachelor's Degree preferred but not required
• Must show a history of being a self-starter in identifying ways to make an executive’s day more manageable, while maintaining positive relationships with other executive assistants and company staff
• Ability to set priorities based upon criticality and importance within the department and as part of the company’s overall directive
• Advanced level experience with MS Office, especially Outlook, Word, Excel and PowerPoint and managing busy executive schedule(s)
• Effective written and verbal communication skills needed to work effectively across departments and external partners/vendors and customers
• Confidentiality is a MUST
• Extreme organizational and efficiency skills are critical; there will be urgent items to manage such as travel and scheduling changes
• Hours for the role are ideally 8:00am-5:00pm but there is some flexibility *Being flexible to meet the day to day needs is very important. Some OT is required
• Exceptional organization and prioritization skills
• Maintain positive guest relations at all times. Resolve guest complaints, ensuring guest satisfaction
• Be familiar with all services and features and local activities to respond to guest inquiries accurately
• Make calls to specified individuals as requested. Greet all individuals arriving at executive offices and assist with their needs
• Document and maintain appointment calendar
• Retrieve and distribute departmental mail
• Prepare and distribute documents to appropriate personnel
• Prepare and distribute requests for complimentary room reservations
• Complete and distribute amenity request forms; follow up on any changes
• Maintain confidentiality and security of specified hotel information, correspondence, reports and files
• Excellent customer service focus and communication skills
• Proficient in Microsoft Office products such as Word, Excel and Power Point
• Exceptional organizational skills
• Ability to multi-task while meeting deadlines
• Proactively manages and prioritizes incoming and outgoing communications; including external/internal mail, telephone calls, reports, etc
• Follows up on various activities to ensure closure, completion and deadlines are met
• Process invoices and generate seasonal or quarterly reconciliation reports
• Maintains filing system & references, Business Continuity Plan, and order office supplies
• 7 years’ experience as an administrative assistant, preferably with experience in an E-Commerce environment
• Comfortable with online meeting software, video conference, and remote meeting set-up
• Detail-oriented and highly organized with a desire to maintain schedule, filing systems and calendar
• Experience with booking and scheduling international executive travel is a must
• Strong sense of urgency; strong prioritization & follow-up skills
• Strong knowledge of Excel, Word & PowerPoint
• Advanced MS Office skills (Outlook, Word, Excel, PowerPoint)
• Advanced internet research skills
• Advanced expense reporting experience including entry, tracking and reconciliation with Concur or similar system
• Excellent interpersonal skills, both verbal and written, interacting with internal and external clients of all levels
• Demonstrated ability to coordinate complex travel arrangements and reconciliation of expense reports, including international travel
• Skilled at handling confidential and sensitive information with the utmost discretion
• Ability to handle security and badging processes for visitors and customers in a secure environment
• Experience in dealing with a variety of clients such as Government officials and/or foreign visitors/companies
• Demonstrated flexibility and ability to manage projects and coordinate sufficiently to work independently with minimal supervision to completion
• Experience proactively initiating, managing and completing tasks accurately and on-time in a fast-paced, high-demand environment
• Basic understanding of Space, International and Commercial business concepts
• Willingness and ability to obtain a Top Secret (TS) / Special Compartmentalized Information (SCI) security clearance
• Active TS/SCI security clearance
• Knowledge / use of SharePoint
• Knowledge of LMSSC
• Knowledge of LM Corp. and/or other Business Units
• Advanced analytical and statistical skills
• Bachelor degree from an accredited University
• 60% - Administrative Support - First point of contact for the senior Finance leaders, demonstrating a high degree of professionalism. Role has access to highly confidential information and manages inquiries and exercises discretion as required. Strong calendar management for the leaders who have a very active calendar and schedule. Providing the necessary support to manage requests, appointments, deliverables, etc. in person as well as virtually. Make travel arrangements, arrange for visas, document management and handle expense reports with insight on the cost of potential options. Event and meeting planning, and other miscellaneous administrative duties. Work collaboratively with other administrative assistants. Possess the flexibility to adjust work hours as needed. May also provide back up support to other administrative roles in the office
• 30% - Communications Support - Manage e-mail and assist in the development of leadership communications, including both internal and external correspondence, PowerPoint presentations and spreadsheets using Excel. Coordinate webinars, Skype for Business meetings and possess the technical knowledge to troubleshoot issues. Keep current on technologies and be proactive to introduce new tools. Stay on top of best practices. Active participation in professional organizations for Executive Assistants
• 10% - Other duties as assigned
• High school diploma, with post-secondary education preferred
• 5+ year’s senior level administrative experience, supporting senior leadership. Corporate or business leadership preferred. Effective time management and organizational skills
• Ability to manage frequent calendar, schedule, and travel changes with a high degree of efficiency and professionalism
• Ability to adjust work hours as needed
• Strong sense of urgency
• Strong MS Office experience – specifically strong in Outlook, Word, Excel, and PowerPoint
• Strong knowledge and effective use of web based tools – Skype, WebEx, Blue Jeans, etc
• Demonstrated track record of providing pro-active solutions
• Maintain electronic calendars, scheduling appointments, conferences, and meetings with authority to commit superior’s time. Plan and execute official events as directed
• Greet and escort VIP guests; coordinate meetings, travel, and other routine arrangements
• Provide executive level administrative support, arranging conference calls, photocopying, facsimile transmission, submitting expense statements, and maintaining all files
• Work independently on special assignments, such as coordinating with other departments or units
• Support Organization VPs as needed in all administrative functions
• Every KGS Associate is expected to complete his/her assigned KGS policy reviews, associated training and associated acknowledgements of completion online via KGSConnect within ten (10) business days of notification of required actions
• Maintain calendars - schedule/reschedule meetings, phone calls requesting meetings, handle meeting conflicts & prioritization issues
• Provide telephone coverage - answer executive phones, take accurate messages, know executive's whereabouts at all times, handle urgent calls with appropriate judgment
• Arrange (including selection of date, time, and location) internal and external meetings (internal meetings typically require extensive coordination with counterparts in MSCI's offices globally
• Coordinate schedules and arrange video and audio calls, arrange webcast
• Arrange travel (flight schedules, hotel bookings, and ground transportation)
• Arrange special meeting facilities (e.g. food, PC projector, etc.); send meeting confirmation emails; prepare and distribute meeting materials
• Type various materials when requested, using PowerPoint, Word, and Excel
• Preparation of expense report
• Maintain business and vacation schedules for direct supports
• Strong verbal communication skills
• Attention to detail with quality deliverables key
• Maturity and professionalism to maintain highly confidential HR and business information in complete confidence and with discretion
• Proficiency in Outlook email and calendar, and MS Office packages (advanced PowerPoint and Word skills essential)
• Other essential skills include an ability to work in a fast paced environment, and a proficiency at multi-tasking
• General work hours: 8:30 am - 5:30 pm, with flexibility to work longer hours when needed
• Minimum 5 years' experience as executive administrative assistant
• Completes a broad variety of administrative tasks for the CFO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
• Plans, coordinates and ensures the CFO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CFO's time and office
• Communicates directly, and on behalf of the CFO, with Board members, donors, Foundation staff, and others, on matters related to the CFO's programmatic initiatives
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CFO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
• Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Works closely and effectively with the CFO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CFO's ability to effectively lead
• Minimum of 10 years of administrative experience with at least 5 years in an Executive Assistant role required
• Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point) required
• Experience booking international and domestic travel required
• Experience previously supporting a Corporate Executive Officer highly preferred
• Ability to successfully manage multiple projects effectively
• Support senior level group leader and a team of multi-level staff
• Provide project management; deadline driven
• Manage multiple calendars and coordinate meetings including catering
• Coordinate travel using company travel agency
• Process and reconcile expense reports
• Format, proof and finalize documents, presentations and spreadsheets
• Monitor client media and submit reports
• Research and prepare materials for new business presentations
• Interface with agency clients and senior level staff
• Perform administrative duties as requested including, coordinate mailings, order products and services, maintain client files, run business errands
• Provide backup to other team admins
• Relieve front desk
• Have flexibility to work occasional O.T
• Three or more years of administrative experience
• Advanced in Microsoft Office: Word, Excel, Outlook and PowerPoint
• Deep experience working with accounting and finance departments, with hands-on experience invoicing, billing, preparing expense reports, and AR and AP
• Experience in a billable environment is a huge plus, as is solid understanding of a client services environment
• Proven background working on Human Resources and employee processes, including new hire orientation and paperwork, required trainings, management of personnel files, sick and vacation time tracking, and compliance-related projects
• Experience scheduling domestic and international travel
• Strong interpersonal, verbal and written communications skills, including editing/proofreading ability
• Strong attention to detail while having the ability to manage multiple projects and set priorities
• Maintain a positive attitude and be committed to client service
• Good interpersonal skills, can work effectively in a team environment, negotiate approvals diplomatically, and maintain composure and quality under constant deadline pressure

Related Job Titles

• Executive Administrative Assistant Resume Example

Resume Examples

• Common Tasks & Responsibilities
• Top Hard & Soft Skills
• Action Verbs & Keywords
• Resume FAQs
• Similar Resumes

Common Responsibilities Listed on Executive Administrative Assistant Resumes:

• Manage executive calendars and coordinate meetings, travel, and other events
• Prepare and edit correspondence, reports, and presentations
• Develop and maintain filing systems for records, correspondence, and other material
• Create and maintain spreadsheets and databases
• Monitor and respond to incoming communications
• Prepare agendas and make arrangements for committee, board, and other meetings
• Take minutes at meetings and distribute to appropriate personnel
• Prepare expense reports and process invoices
• Research and analyze data to prepare reports and documents
• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping
• Develop and implement new administrative systems, such as record keeping and filing
• Provide general administrative and clerical support, including mailing, scanning, faxing, and copying to management

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Executive Administrative Assistant Resume Example:

• Developed and implemented a new filing system, resulting in a 30% reduction in time spent searching for documents and improving overall organization.
• Coordinated and executed a successful company-wide event, resulting in a 25% increase in attendance and positive feedback from attendees.
• Managed executive calendars and travel arrangements for a team of 5 executives, ensuring timely and efficient scheduling and reducing scheduling conflicts by 50%.
• Streamlined and improved the invoice processing system, resulting in a 20% reduction in processing time and a 15% reduction in errors.
• Collaborated with HR to develop and implement a new onboarding process for new hires, resulting in a 40% reduction in onboarding time and an increase in new hire satisfaction scores.
• Managed and maintained a budget of $500K, ensuring accurate tracking and reporting of expenses and reducing overspending by 10%.
• Developed and maintained a database of vendor contracts, resulting in a 25% reduction in time spent searching for contract information and improving overall organization.
• Managed and coordinated a team of 3 administrative assistants, providing guidance and support to improve team productivity by 20%.
• Prepared and presented monthly reports on departmental finances, providing valuable insights and recommendations for cost-saving measures and improving overall financial transparency.
• Time management
• Organization
• Event planning
• Calendar management
• Travel coordination
• Process improvement
• Invoice processing
• Onboarding coordination
• Budget management
• Database management
• Team leadership
• Report preparation
• Financial analysis
• Vendor contract management
• Communication
• Problem-solving
• Attention to detail
• Adaptability
• Microsoft Office proficiency
• Project management

Top Skills & Keywords for Executive Administrative Assistant Resumes:

Hard skills.

• Calendar Management
• Travel Coordination
• Meeting Coordination
• Budget Management
• Project Management
• Data Entry and Management
• Event Planning and Coordination
• Office Management
• Vendor Management
• Communication Skills
• Time Management
• Microsoft Office Suite Proficiency

Soft Skills

• Organization and Time Management
• Communication and Interpersonal Skills
• Attention to Detail and Accuracy
• Multitasking and Prioritization
• Adaptability and Flexibility
• Problem Solving and Critical Thinking
• Professionalism and Discretion
• Initiative and Proactivity
• Teamwork and Collaboration
• Customer Service and Relationship Building
• Technology and Software Proficiency
• Emotional Intelligence and Empathy

Resume Action Verbs for Executive Administrative Assistants:

• Facilitated
• Streamlined
• Strategized
• Coordinated
• Prioritized
• Communicated
• Implemented
• Corresponded

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Resume FAQs for Executive Administrative Assistants:

How long should i make my executive administrative assistant resume, what is the best way to format a executive administrative assistant resume, which keywords are important to highlight in a executive administrative assistant resume, how should i write my resume if i have no experience as a executive administrative assistant, compare your executive administrative assistant resume to a job description:.

• Identify opportunities to further tailor your resume to the Executive Administrative Assistant job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

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Related Resumes for Executive Administrative Assistants:

Senior executive assistant, junior executive assistant, c-level executive assistant, entry level executive assistant, executive assistant to ceo, senior administrative assistant, office administrative assistant, administrative support.

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11 Executive Assistant Resume Examples for 2024

Executive Assistant Resume

• Executive Assistant Resumes by Experience
• Executive Assistant Resumes by Role
• Writing Your Executive Assistant Resume

You can present a lecture to a packed conference room, write error-free reports, and organize even the most cluttered inventory. And no matter how busy an executive is, you always find a way to make their schedule manageable.

Overall, you’re an incredible executive assistant. But even with your superior writing skills,  building a resume  and making a cover letter isn’t as easy as it sounds.

We’ve analyzed hundreds of resumes to determine what does and doesn’t get you an interview. We put all our knowledge into this guide and our 11  executive assistant resume examples that have helped people land jobs  in 2024.

Use our resume samples and writing tips to avoid the dreaded blank page and get the executive assistant job you’ve always wanted!

or download as PDF

Why this resume works

• Including skills like “Slack,” “Microsoft Office Suite,” and “Networking” showcases your communication abilities, technical skills, and entrepreneurial attitude.
• If your most relevant experience isn’t related to the job at hand, highlight transferable skills instead.
• Skills like collaboration, customer service, product knowledge, and time management are great for non-relevant experience.

Entry-Level Executive Assistant Resume

• Tailor your objective by mentioning the job title and name of the company to whom you’re applying. If you can, you should alter your content to match the job description, too; every little bit counts when it comes to getting noticed!
• For instance, adding a  hobbies and interests  section on your entry-level executive assistant resume can underscore that you’re a responsible leader and capable researcher.

Senior Executive Assistant Resume

• For example, launching a networking event and editing the CEO’s calendar are examples of increased trust and responsibility.
• Both are useful career documents, but CVs are generally geared towards academia and highly technical fields. You can probably get away with simply using a resume, although you should always check the  executive assistant job description  to make sure.

Experienced Executive Assistant Resume

• In your executive assistant cover letter , you can emphasize your organizational, people and resource management, and communication skills while matching them with relevant accomplishments in your resume.

Executive Assistant Calendar Management Resume

• Splurge and add everything you’re good with. From Microsoft Outlook, and Google Calendar, to Trello, and even Evernote to ensure that you’ve got everything an executive needs to plan out their day.

Real Estate Executive Assistant Resume

• As long as you can craft bullet points like “Redesigned the appointment scheduling process,” you’ll be able to impress a potential employer by showing that you’ve already got the practical experience to understand how an office works and have a degree in real estate which makes you the optimal candidate!

C-Level Executive Assistant Resume

• Ensure to include your achievements in streamlining processes, creating a conducive environment for work, and achieving positive numbers in resource and time management in your C-level executive assistant resume.

Executive Administrative Assistant Resume

• You can start by listing how many team members you’ve worked with, how many customers you helped, and how many schedules you managed.
• Using a  resume template  is the easiest way to format your content on a single page, and it allows you to add and rearrange sections, but be sure not to go overboard with stylistic choices.

Executive Assistant to CEO Resume

• For example, did you organize travel arrangements for the entire staff? Did you volunteer to draft correspondence or take notes at meetings? If you can show your dedication to helping others, hiring managers are sure to take notice. 
• Before you hit “submit” on your application,  check your resume  for errors like misplaced commas, typos, and hanging sentences.

Executive Assistant to the President Resume

• You can start by using a  resume template  to structure your content and provide stylistic flair—we recommend choosing a template with a pop of color to help you catch a hiring manager’s eye.
• Before you cut your content to make room, start by checking the job description. You need to make your resume a near-perfect fit, so only include the most relevant positions you’ve held. 
• Next, cut any filler (like unnecessary adjectives and adverbs). Remember to make your work experience bullet points into sentence fragments to save on space, too.

Executive Assistant & Receptionist Resume

• Make sure you list relevant positions that match the job description; for example, if the employer wants someone with experience planning corporate events, you should include any positions where you’ve handled that responsibility.
• For example, are you amazing at database entries? What about making documents using Microsoft Office? Both examples are great to include on your executive assistant & receptionist resume.

Related resume guides

• Administrative assistant
• Receptionist
• Front Desk Receptionist
• Office Assistant

Writing Your E xecutive Assistant Resume

When you’re writing your resume, the format you use is essential. Good formatting ensures that your executive assistant resume is complete, has a logical flow, and is easy to read. Without the right format, businesses may not give you an interview.

Let’s take a comprehensive look at what it takes to properly format your executive assistant resume:

Reverse-chronological format, functional format, and combination/hybrid format

Where to place name and contact information, be smarter than the ats.

There are three  primary resume formats  you can use when creating an executive assistant resume:

• Reverse-chronological format:  This format emphasizes your experience and employment, which allows companies to see your career progression.
• Functional format:  This format focuses on the skills that ensure you qualify for a job as an executive assistant, which also helps to mitigate issues with employment gaps.
• Combination/hybrid format:  This format combines the reverse-chronological format and functional format by placing equal focus on employment history and skills.

While all three resume formats have their advantages,  the reverse-chronological format is the top choice for an executive assistant resume . Along with being the most popular resume format across most industries, it’s also preferred by the majority of employers because it makes your work history easy to skim.

Your name and contact info should be the first pieces of information you place in your resume. Without it, you won’t be able to get either good or bad news regarding your job application!

Start by positioning your name at the top of the page in a large font size. While your choice of font is up to you on a  resume template , if you’re building your resume in word processing software, use either Times New Roman, Cambria, Calibri, or Arial font. Underneath your name, include the title of the job you’re seeking in a slightly smaller font. If you choose to include color, including it in your name or job title would be appropriate.

As for your contact details, place the following details on the left or right side of the page near your name and job title:

• Executive assistant title 
• Email 
• Phone number
• Location (city and state is fine)
• Possible LinkedIn profile 

Your contact details should be between 10-12 pt font to be easy to read.

While the contact information you include in your executive assistant resume is pretty straightforward, you can be creative in how you include it. Here is just one sample of how you can format your header and contact information:

Many companies receive dozens (or even hundreds) of executive assistant applications and resumes, which means it’s practically impossible for recruiters to read every resume. Because of this, most businesses use applicant tracking system (ATS) software.

This system is designed to sort resumes by searching for keywords and scanning resume formatting. Any resume that makes it through the ATS without being discarded will then be reviewed by a recruiter. So,  to get an executive assistant job, you must pass the ATS scan .

Adhere to these ATS-friendly tips when  building your resume :

• Margins:  Use half to one-inch margins on all sides.
• Fonts:  Use standards like Times New Roman, Tahoma, Arial, Calibri, Cambria, or Garamond. Fancy fonts are hard for the ATS to read.
• Font sizes:  As a rule of thumb, use 10-12 points for contact info and resume content, but increase the font size to 20-24 points for your name and job title (though the job title should be a slightly smaller font). 
• Header names:  Section headers should stand out, so consider using a bold font and all caps. Adding a touch of color to your section headers can help recruiters later down the line.
• Skills:  Take care to customize this section according to the executive assistant job description, but make sure not to copy/paste it from the job description. (Honesty is the best policy!)
• Logical order:  We recommend the reverse-chronological format because it’s easiest for the ATS to read. Thus, the bulk of your resume should be work experience, which should be listed with your most recent experience first. 
• Page count:  Use only one page for the entire resume, and this should be an exact page. 

While you can tackle this yourself, it’s often easiest to use  Word resume templates  or  Google Docs resume templates  to help you choose content and organize your information quickly.

Writing your executive assistant resume like a pro

Even though the idea of  writing a resume  for an executive assistant position might seem insurmountable, you can avoid a lot of stress by doing some simple research about what to include on a resume. 

You’ve come to the perfect place to learn more about resume sections. In this section, we’ll cover: 

• Objective or summary

Job history

• Key executive assistant skills 
• Projects, interests, and hobbies
• Customizing your resume 

Proofreading your resume

When do you need an objective or summary.

When writing your executive assistant resume, you candecide to add an objective or summary. These optional sections give recruiters a sense of who you are without them needing to read your entire resume. However, they may not be in your best interest, depending on your situation.

Refer to the following definitions when deciding whether you need one of these statements:

• Resume objective:   A  resume objective  is two to three sentences that tell recruiters why you’d like to obtain the role. An objective is best used when you’re changing fields or seeking an entry-level position. Unless you’re going to specifically demonstrate your candidacy and customize it for the particular job, just leave it out. 
• Resume summary:   A  resume summary  is two to three sentences that highlight your skills and how these skills have helped you obtain quantifiable results over your career history. Summaries are used when you want to tie together years of past work experience. However, you should avoid them if you don’t have at least 10+ years of work experience (or if you don’t have the time to customize them to the job).

The following takes a look at a poorly written objective as well as a poorly written summary.

Objective : Would like to obtain a job as an executive assistant as the next step in my career.

Summary:  Have extensive experience as an assistant and receptionist.

These statements are vague and fail to provide recruiters with any value. They distract from the core components of the resume and may cause an employer to discard your resume before they’ve even read it entirely.

Instead, an objective like the following would work much better:

Analytical and detail-oriented executive assistant with 5+ years of experience in helping high-level executives within Fortune 500 companies. Searching for a unique opportunity to assist the CEO of Fiori Financial Group by completing ad-hoc special projects, boosting shareholder value, and enhancing employee efficiency and procedures.

And a summary like this one is effective:

Meticulous and results-driven executive assistant with more than 15 years of administrative experience managing office operations for presidents and CEOs. From data entry, presentations, customer support, scheduling appointments, arranging itineraries, and more, I am eager to share my talent for combining administrative knowledge with business objectives to boost efficiency and conserve time at a proactive financial company like Stockd Group.

These examples provide recruiters with metrics and valuable information that they can use when trying to select the right hire. Both the sample objective and summary demonstrate specific skills and are customized to the particular role. 

Your work experience is the most important section of your executive assistant resume. You should include two to four job experiences pertaining to the executive assistant field.

However, if you’ve held more than four jobs, focus on the last 10 years of experience. If you have an ample amount of experience in that timeframe, include the experience that’s most relevant to the job position.

Conversely, if you’re seeking an entry-level role, you may be short on experience. In this case, consider adding projects, which we’ll discuss a bit later.

How to write job bullet points

Your job history should be written in bullet points, which allows you to focus on the most relevant information. Start by using active language instead of passive language.

For instance, “the cashier sorted the money” is an example of the  active  voice.

However, “the money was sorted by the cashier” is an example of  passive  voice.

Which is easier and more pleasant to read? Active voice conveys a clear and strong voice that works well on resumes (and in any type of writing, really).

We’d also recommend avoiding personal pronouns and ending periods. Additionally, make sure that you use the past tense for your work history. (Even if you’re currently in a position, past tense is the most accepted verb tense for resumes.) 

With that information at hand, you’re ready to write your job description bullet points! Well, almost.

Above all, avoid writing bullet points that are vague and underwhelming like the ones here:

• Performed customer service 5 days each week
• Used different technology and software for documentation
• Performed demanding tasks when working for the CEO

These bullet points don’t lack quantifiable data and are too short to provide value to recruiters. Beyond that, they don’t go beyond typical job duties, and even what’s listed is awful blah. You should be detail-oriented with your work experience bullet points:

• Completed follow-ups with all contacts made by the CEO, and supported the development of ongoing relationships by making at least 30 calls every week
• Efficiently performed various accounting activities that included expense reports, invoices, financial documents, and purchase orders weekly
• Improved productivity rates by 23% between 2018 and 2020 by providing continual reports on product issues and operational concerns

These work experience bullet points are effective because they contain verifiable details as well as metrics that tell recruiters how much value you could potentially add to their company.

Add numbers to demonstrate your impact

As we’ve mentioned, it’s highly recommended that you add numbers and data to demonstrate the impact you’ve had in previous jobs. Recruiters want to know how hiring you would benefit the company, which is easy to show when you provide quantifiable information about your work experience.

These metrics could include anything from boosting revenue by a certain percentage to improving efficiency at a specific rate. The following offers a few examples of how you can place metrics into your job description bullet points:

• Performed 10-20 check requests every week as part of accounting activities
• Managed all international and domestic travel reservations, which reduced company travel expenses by 15%
• Improved office efficiency by 20% by transforming the company’s primary filing system, which also resulted in reducing paper usage by 63%

Key executive assistant skills to include on your resume

When resume building , the  skills section of your resume  is essential if you want to show recruiters why they should hire you.

Keep in mind that the ATS looks at your skills to determine if you’re a good applicant. Write between six to 10 skills in your list, and include a combination of soft skills and hard skills.

Soft skills are universal and can be placed on any resume. However, they’re more difficult to measure. Examples of soft skills include  adaptability, time management,  and  communication.

Hard skills are more important for executive assistant resumes because they’re specific to the job, easy to define, and measurable. Some of the hard skills you might consider placing on your executive assistant resume include  Zoom, Slack, Microsoft Office, Google Workspace,  and  expense reports.  

The purpose of your skills section is to quickly show the company what you offer and the technologies you know how to use. Since you shouldn’t include a laundry list of skills on your resume,  search for keywords within executive assistant job descriptions . You should be able to find the exact skills recruiters are seeking. 

One quick word about this, though:  never lie and claim you’ve mastered a skill when you haven’t . If none of the skills in the job description sound like you, it’s probably a sign that’s not the job for you. Keep searching for other jobs that better match your skills (we know there’s something amazing out there you simply haven’t found yet). 

An executive assistant role is one of those jobs where the education level required can really vary. Some employers may request at least an associate’s degree while others will want a bachelor’s.

Even still, some employers will be just fine with a high school diploma. While every employer has different requirements for the level of education and experience they want from potential hires, some basic pieces of information should be provided on every resume. 

When it comes to listing your education, there’s no need to give an abundance of information unless you are newly graduated and need to use your education as a means to demonstrate your capabilities. Otherwise, you should just include the university name, degree, and graduation year. If you hold an associate or bachelor’s degree, you don’t need to list your high school diploma.

Should you add projects, interests, and hobbies?

Although most resumes don’t include information about projects, hobbies, or interests, there are times when you may benefit from adding this information.

If you lack lengthy work history or have just graduated from college, adding projects and interests is a great way to show that you have what it takes to be an executive assistant, even if you don’t have the work experience.

The key for adding projects or interests and hobbies is that you should be able to intelligently discuss its relevance to the executive assistant role in an interview. 

For example, if you listed “backpacking in the Pacific Northwest” or “mastering woodwork” as  interests and hobbies on your resume , they may seem unrelated to assisting the CEO. However, this demonstrates your ability to plan and organize your own trips and itineraries. Mastering woodwork could showcase your ability to persevere through tedious and challenging tasks, particularly new tasks. 

Projects can be treated more like work experience. This could be volunteer work or even a creative project you took on for a friend or family member.

As long as it reasonably demonstrates relevancy to the executive assistant role you’re seeking, this can be an excellent way to create bullet points that prove your value when you’re lacking traditional work experience. 

Customizing your executive assistant resume to each role

It’s important to customize your resume for the specific role for which you’re applying. When you send in a resume for a job as an executive assistant, the information you include shouldn’t apply to just any type of assistant or receptionist position.

Recruiters who are searching for the right hires want someone who can handle the extra demands that come with being an assistant to high-level executives and CEOs.

Luckily, you don’t have to rewrite your entire resume. Simply change keywords and some responsibilities in the objective/summary section, your work experience bullet points, and your skills section.

Just when you thought you were done, there’s one last step. This specific tip is probably the easiest to follow, yet also the most overlooked.

As an executive assistant, there’s no doubt your attention-to-detail and writing abilities are top of the line; however, there’s always a possibility that you’ve made a typo, punctuation, or grammar error. These mistakes are simple to rectify  as long as you  check your completed executive assistant resume  for errors before sending it in .

Give your eyes a break for a day or two before proofreading. Additionally, ask some friends or family members look at your executive assistant resume to gain other opinions and perspectives.

Executive Assistant Resume FAQs

They can, especially if the company you’re applying to has a bit more of a casual environment. As an executive assistant, hobbies like “hiking the Appalachians” or “hosting dinner parties” are intriguing tidbits to add to your resume. If asked about these in an interview, these are opportunities to further demonstrate your tenacity, ability to take on a challenge, planning, and organization.

Check the job listing to see if the company requires a degree; some will and some won’t since executive assistant roles vary. Always list your highest education first, and if you’ve obtained a higher degree, there’s no need to add your high school education. Keep in mind, though, that even if a company asks that you have an associate’s degree, for example, that’s not necessarily a deal breaker. Use your resume to show how your executive assistant experience qualifies you to meet the specific organizational and planning challenges of the role.

Because this role can mean a lot of different things across companies, how are you supposed to know what skills to add to your executive assistant resume? Think about the skills you possess as you read the company’s job description. Some executive assistant roles will have a stronger focus on technical skills, such as data entry. Other executive assistant jobs may require you to dabble in customer service, and still, others may need someone to consistently manage calendars and plan itineraries.

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Jobscan > Resume Examples > Administrative Resume Examples > Executive Assistant Examples, Skills, and Keywords

Executive Assistant Resume Examples, Skills, and Keywords

Executive assistants, as an integral part of any office, master many important skills throughout their careers—but how do you represent those skills on your resume? As you will see on these executive assistant resume examples, finding ways to showcase your skills on your resume is an important step to landing a job.

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Executive Assistant Resume Sample

Writing an executive assistant resume that recruiters notice does not have to be a complicated process. With the proper formatting and wording, you can accurately communicate your assistant experience and highlight organization, attention to detail, and management skills. Crafting a resume that highlights your strengths as an executive assistant makes you an impressive candidate whether you are networking or applying for a new position.

An effective resume should begin with a name and contact information. Including a well-written headline can grab a recruiter’s attention, too. A skills section should include key executive assistant skills that reflect the job posting and brief descriptions of how they fit into your executive assistant background. These skills clarify your expertise and show you have both the technical know-how and essential soft skills.

The experience section is the bulk of your resume. It will detail both the job titles you have held and what you have contributed to other companies. Be sure to include the company, job location, title, and start and end dates. Brief bullet points or sentences about what you accomplished during your time in the role should follow this information.

Depending on the job and your experience, sections such as education, certifications, awards, and volunteer experience can go at the bottom. If you have recently graduated college, your education section goes above your work experience and should be more detailed.

Below are executive assistant resume samples that demonstrate the candidate’s skills and experience in the best light.

Atlanta, Georgia • (555) 555-1234 • [email protected] • linkedin.com/in/j-bryan

Executive Assistant

Administrative leader with 20+ years’ broad-ranging experience providing executive support across legal, hospitality, healthcare, and real estate industries. Highly organized and detail-oriented, with a proven ability to manage business office functions, provide executive-level support, and facilitate smooth operations and successful project deliverables. Thrives on diverse challenges and maintains confidentiality, tact, and diplomacy when handling sensitive issue resolution.

C-Level Relationships | Executive Support | Leadership | Office Management | Process Improvement Board of Directors Meetings | Calendar Management | Scheduling | Global Travel Coordination | Budget & Expense Reports | Business Acumen | Legal Administration | Risk Management | Business Correspondence | Communication | Regulatory Compliance | Confidentiality

Support the owner and CEO of Skinny IT and Fireracker. Act as ‘gatekeeper’, creating win-win situations for direct access to the CEO’s time and office.

• Manage and coordinate multiple extremely active calendars concurrently and ensure schedules are followed and respected
• Serve as Office Manager; supervise the Receptionist, order and maintain office supplies and inventory, write and edit business correspondence, and create and organize confidential files
• Collaborate closely with VP of Finance and VP of Vendor Management on CEO-directed projects
• Charged with implementing a corporate credit card program and corporate travel program
• Provide subject matter expertise to Human Resources (HR) and Legal departments on employee-related matters and training; coordinate all details and catering for employee meetings
• Support the CEO’s multiple other non-IT businesses (fast-food, hair salon, and children’s entertainment); assist with all business aspects from start to finish

Provided executive support to the CEO, CFO, 2 other C-Level Executives and their 4 direct reports (SVP’s and VP’s), and the Board of Directors. Also served as department Office Manager.

• Performed heavy calendar management of numerous calendars, processed all expense reports, and made all domestic and international travel arrangements
• Assisted with Board of Directors meetings and events, coordinated all executive meetings (in-house and away), and oversaw meeting preparation
• Maintained and updated Salesforce database (via Salesforce website or Cirrus Insight); conducted hospital and healthcare research via Definitive Healthcare website

Contract work assisting C-Level Executives and their families by maintaining their busy calendars and travel arrangements (domestic and international).

• Maintained office supplies and served as Office Manager.
• Processed expense reports, set up all meetings and catering, performed event planning, assisted with Board of Directors meetings, and supervised Administrative Assistants
• Worked directly with Human Resources in the onboarding of all new employees

Resume written by Lezlie Garr

Why this resume works

Executive Assistant Resume Skills and Keywords

Employers are always looking for executive assistants with strong communication , organizational, and problem-solving skills. However, it does not matter how qualified you are for the position if your resume does not accurately represent your abilities.

When crafting an executive assistant resume—or any resume—keywords are a great way to show your positive traits and your ability to keep an office running. Keywords on a resume are specific terms that recruiters are searching for, either when they are skimming resumes or searching through the applicant tracking system (ATS) . The applicant tracking system is a software system specifically created to filter candidates based on keywords.

For an executive assistant, resume keywords should reflect your technical industry knowledge—such as administrative assistance, management, and technology. It should also show interpersonal soft skills that come in handy, such as communication or attention to detail. Including executive assistant resume keywords that capture your skills in relation to the job description greatly improves your chance of getting your resume noticed.

The best way to optimize for the ATS is to customize your resume with keywords for each job. Sometimes, different jobs will require synonyms of the same skills, so it is important to read the descriptions carefully. These keywords can easily fit in your skills section. Below are some of the top executive assistant resume skills .

Top Executive Assistant Resume Skills

• Administrative Support
• Administrative Assistance
• Clerical Support
• Correspondence
• Customer Service
• Database Management
• Editing and Proofreading
• High School DIploma
• Microsoft Office
• Phone Etiquette
• Travel Arrangements
• Attention to Detail
• Communication
• Coordination
• Multi-tasking
• Organizational Skills
• Prioritizing
• Problem Solving
• Resourcefulness
• Time Management
• Verbal and Written Communication
• Works Independently

5 Resume Writing Tips for Executive Assistant

Along with keeping the proper formatting and keywords in mind, there are some additional ways to make your resume stand out.

Tip # 1: Focus on outcomes of your past experience as an assistant

The best way to approach your experience section is by discussing the outcomes of your work as an executive assistant. Finding measurable results and accomplishments from your previous positions is much more powerful than listing your daily duties. Using percentages or monetary values will emphasize your achievements. For example, “established new database system, saving the company $2,000 per year” sounds more impressive than “responsible for a new database.”

Tip # 2: Convey your executive assistant achievements with action verbs

An action verb, followed by a description of the accomplishment and the quantifiable outcome, makes an eye-catching statement. For example, instead of “was responsible for,” try “executed.” Alternatively, vague words such as “handled” can be replaced by more impactful terms such as “established.” Some more powerful action verbs for executive assistants are:

Tip # 3: Emphasize your office management skills

Management skills are important for executive assistants to have. Therefore, a strong background in management will make your resume stand out and shows you are a versatile and capable candidate. Tailor your more recent assistant positions to focus on management skills by discussing the teams you managed and what they were able to accomplish. For your earlier positions, focus on the industry or technical knowledge you gained.

Tip # 4: Keep sentences short to showcase your qualifications as an assistant

Because recruiters often skim resumes, keep your sentences or bullet points brief and focused . It will be easier to read and your skills will stand out. Stick to action verbs, keywords, and outcomes to concisely show your qualifications. Your most recent positions can be more detailed, while older positions or other sections of your resume can be briefer.

Tip # 5: Show your executive assistant career progress

Use your resume to tell the story of how your responsibilities and knowledge have increased as your career has progressed. Showing the arc of your career as an executive assistant demonstrates to recruiters that you are focused on growth. You can draw attention and go into detail for your most relevant experience, leaving off or including less information for your older or less relevant positions.

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Executive Administrative Assistant Resume Example

Supporting top-tier executives, but your resume doesn't quite match the corner office vibe? Sync up with this Executive Administrative Assistant resume example, streamlined using Wozber free resume builder. Discover how to align your managerial support prowess with corporate expectations, making your career trajectory as impressive as the executive suites you oversee!

Executive Administrative Assistant Resume Templates

How to write an Executive Administrative Assistant resume?

Step into your new chapter as an Executive Administrative Assistant with confidence and the perfect resume. The world of executive support is both challenging and rewarding, requiring a keen eye for detail, adept organizational skills, and a flair for communication. By leveraging the power of Wozber free resume builder , you're not just crafting a resume; you're sculpting your pathway to success.

This guide is specially tailored for aspiring Executive Administrative Assistants, incorporating profession-specific insights and tips to ensure your resume not only meets, but surpasses expectations. Let's embark on this journey together and transform your resume into a distinguished document that stands out in the competitive job market.

Personal Details

The gateway to crafting an irresistible Executive Administrative Assistant resume begins with your personal details. This section does more than merely list your contact info; it sets the professional tone of your resume. Below, you'll find tailored advice to make every character of your personal info count. Ready to leave a lasting first impression?

1. Boldly Present Your Name

Your name is the marquee of your professional brand. Ensure it shines bright at the top of your resume using a clean, commanding font. This isn't just a matter of practicality; it's about making an indelible mark from the very start.

2. Align with the Role

Directly beneath your name, position the title 'Executive Administrative Assistant.' This deliberate alignment with the job posting tells hiring managers right off the bat that you're in sync with their needs.

3. Highlight Essential Contact Methods

• Phone Number: Ensure it's a number where you're readily available. A voicemail that's professional and not cluttered will further instill confidence in potential employers.
• Professional Email Address: A simple, clean email address based on your name underscores your professionalism. First impressions count, and your email format sets the tone.

4. Affirm Your Geographic Eligibility

"Must be located in or willing to relocate to San Francisco, California." By confirming your location upfront in San Francisco, you instantly meet one of the critical logistical requirements, bypassing any relocation concerns from the get-go.

5. Include a Link to Your Professional Profile

In our digital era, a LinkedIn profile acts as the extended arena of your professional persona. Regular maintenance and alignment with your resume ensure that your online and offline presences are in concert.

Consider the Personal Details section as the polished front door to your professional world. It warrants more than a cursory glance; it demands attention. Craft it with care, precision, and an eye towards making a compelling introduction. First impressions are lasting; make yours count.

The Experience section of your resume is your professional storyline, where each role you've played adds depth and dimension to your narrative. Below we dive into how to meticulously mold this section to emphasize your prowess as an Executive Administrative Assistant, underscoring your achievements with precision and clarity.

• Managed and coordinated executive calendars, scheduling over 200 appointments and arranging 50 meetings per month, streamlining executive productivity by 35%.
• Screened and responded to over 500 daily calls, emails, and requests, prioritizing and escalating issues resulting in a 30% increase in timely responses.
• Prepared over 100 reports, ensuring 99.9% accuracy and maintaining strict confidentiality of sensitive information at all times.
• Successfully managed office supplies, facilities, and vendor relationships, reducing costs by 15% while improving service quality.
• Assisted in three major company‑wide special projects, resulting in a 10% increase in team efficiency and achievement of project milestones ahead of time.
• Provided administrative support to the Senior Vice President, improving workload management efficiency by 20%.
• Organized and executed 20+ company events, enhancing employee engagement and morale.
• Initiated a digital filing system, reducing physical storage costs by 40%.
• Drafted and edited over 300 business communications, enhancing company's professional image.
• Facilitated weekly team meetings, increasing team collaboration and project completion by 25%.

1. Dissect the Job Post

Begin by examining the job description for keywords and phrases that detail exactly what the employer is seeking. For instance, phrases like "managing and coordinating executive calendars" are direct cues on what experiences to highlight.

2. Outline Your Roles Clearly

Structure each entry with the job title, organization's name, and period of tenure. Be concise yet precise; this format not only clarifies your career trajectory but also makes it easy for the ATS to navigate through your professional journey.

3. Narrate Your Achievements

For each role, articulate your accomplishments in a way that mirrors the job expectations. Statements like "Managed and coordinated executive calendars, scheduling over 200 appointments..." directly reflect your aptitude and alignment with the role's responsibilities.

4. Quantify Your Impact

Whenever possible, anchor your achievements with numbers. Phrases like "streamlining executive productivity by 35%" provide tangible proof of your effectiveness, making your claims more compelling.

5. Highlight Relevance Above All

Focus on detailing experiences that resonate most with the Executive Administrative Assistant role. Extraneous achievements, however impressive, can dilute the impact of your most pertinent experiences.

Your Experience section is your personal showcase, demonstrating not just where you've been but how those experiences have sculpted you into the ideal candidate for the role. It's about connecting the dots in a way that paints you as the solution to the employer's needs. Leverage this section wisely, and your narrative will capture and hold the hiring manager's attention.

While your work experience speaks volumes, your educational background lays the foundational stone of your resume. Here, we delve into optimizing the Education section for an ATS and human eyes alike, emphasizing how your academic journey aligns perfectly with the role of an Executive Administrative Assistant.

1. Identify Primary Academic Requirements

"Bachelor's degree in Business Administration or related field" - pinpoint this requirement and ensure it's prominently displayed. By directly echoing the job post, you showcase your eligibility from an educational standpoint.

2. Structure for Accessibility

Adhere to a clear structure: degree, field of study, institution, and graduation date. This straightforward format facilitates easy scanning by both ATS and busy hiring managers, ensuring your educational credentials are readily appreciated.

3. Match Degree with Job Specifications

In listing your degree, ensure it mirrors the job requirements exactly as stated. For example, our resume features a "Bachelor of Science in Business Administration," perfectly aligning with the desired qualifications.

4. Spotlight Relevant Extras

If applicable, highlight any academic distinctions or relevant coursework that bolster your candidacy for the Executive Administrative Assistant role. Though not always necessary, they can add depth to your academic narrative.

5. Value Other Educational Achievements

Include any extracurricular involvement or projects that demonstrate skills pertinent to being an Executive Administrative Assistant. While senior roles may focus more on experience, these details can provide a fuller picture of your capabilities.

Your Education section is more than a list of schools and degrees; it's a testament to your preparedness for the role you're aspiring to. By aligning your academic achievements with the job's requirements, you not only fulfill but potentially exceed the expectations of potential employers.

Certificates

In a field where professional development is key, certifications can set you apart. This portion of your resume is a prime opportunity to display your dedication to the craft of being an Executive Administrative Assistant. Here's how you can optimize your Certificates section to make your resume truly ATS-compliant and reflective of your commitment.

1. Identify Job-Related Certifications

Revisit the job post for any mentioned certifications - "Certification in Professional Administrative or Executive Assistant (e.g., CAP, CEAP) is a plus." Tailoring your certifications to the job requirements showcases your initiative and relevance.

2. Focus on Relevant Certificates Only

Display certifications that align closely with the responsibilities of an Executive Administrative Assistant. Prioritize those which are directly mentioned or implied as advantageous in the job listing to maintain focus and relevance.

3. Stay Transparent and Current

Accurately represent the status of your certifications, including any expiration dates. This demonstrates responsibility and attention to detail—key traits of a top-tier Executive Administrative Assistant.

4. Pursue Continuous Professional Development

Highlight your commitment to professional growth by keeping your certifications up-to-date and seeking out new ones relevant to your field, thereby demonstrating your dedication to excellence and continuous improvement.

Your certifications act as badges of honor, underscoring your experiences and dedication to your career. In the dynamic role of an Executive Administrative Assistant, they serve as testament to your proactive learning mindset and your readiness to excel. Leverage this section to distinguish yourself in a pool of competitive candidates.

In the world of Executive Administrative Assistance, possessing a diverse set of skills is non-negotiable. From mastering Microsoft Office Suite to fine-tuning your problem-solving prowess, your skills section is a showcase of your capabilities. Let's explore how to make this section shine, ensuring it speaks volumes to hiring managers.

1. Decode the Implicit and Explicit

Scrutinize the job listing for both stated and implied skills. For example, "proficient in Microsoft Office Suite" and "exceptional verbal and written communication skills" are non-negotiables for an Executive Administrative Assistant.

2. Prioritize and List Pertinent Skills

Detail both hard and soft skills that align with the job description. Balance is key; demonstrate your software proficiency as well as your interpersonal and organizational capabilities.

3. Streamline for Impact

Highlight only those skills that are most relevant to the job at hand. This focused approach ensures your resume is tailored and targeted, showing the hiring manager you have exactly what it takes to excel.

The Skills section of your resume is a concise inventory of your professional toolkit. By aligning your skills with the job requirements, you are assuring potential employers of your capability and fitness for the Executive Administrative Assistant role. It's your chance to depict yourself not just as a candidate, but as a solution.

The ability to communicate effectively, especially in diverse workplaces, is a golden skill for any Executive Administrative Assistant. This section of your resume is where you can illustrate your aptitude for languages, a skill that can significantly widen your professional horizon. Let's decode the best way to present your linguistic proficiency.

1. Align with the Role's Language Requirements

Make sure to directly respond to any language requirements mentioned in the job post. Being "proficient in English" is explicitly stated, so rate your English language skill accordingly at the top of your language list.

2. Prioritize Essential Languages

Lead with the languages most relevant to the job, especially if they're mentioned in the listing. Your fluency in additional languages is a bonus and showcases your ability to thrive in multi-cultural environments.

3. Catalog Other Languages You Speak

Even if not immediately relevant to the job description, additional languages indicate versatility and adaptability—qualities that are always in demand.

4. Display Your Proficiency Levels Honestly

Be straightforward about your level of proficiency using terms like 'native,' 'fluent,' 'intermediate,' and 'basic.' This clarity offers an honest assessment of your communication capabilities.

5. Grasp the Role's Global Scope

Understanding the broader scope of your role and the organization's needs can help you highlight the languages that will be most beneficial in your position as an Executive Administrative Assistant.

Your multi-lingual skills are a bridge to broader opportunities, underscoring your ability to navigate and excel in an interconnected world. As an Executive Administrative Assistant, your capacity to communicate in multiple languages can be a significant asset, opening doors to international liaisons and global projects. Flaunt your languages with confidence as they underscore your global outlook and professional versatility.

Your resume summary is more than an introduction; it's a carefully woven narrative that encapsulates your professional essence. Tailoring this section to reflect the essence of an Executive Administrative Assistant role is crucial. It's your opportunity to convey your unique blend of skills, experience, and personal attributes in a manner that resonates with potential employers. Let's craft a summary that captivates from the very first line.

1. Digest the Job's Core

Understanding the heartbeat of the role is your first step. For an Executive Administrative Assistant, it's about more than just administrative tasks; it's about being a pivotal part of the executive team's success.

2. Kick Off with Your Professional Identity

Begin with a statement that introduces you and your professional standing. "Executive Administrative Assistant with over 6 years of experience" instantly showcases your seasoned journey in the role.

3. Weave in Your Key Skills and Achievements

Tailor your summary to highlight skills and accomplishments that align with the job's requirements. Mentioning your knack for "effectively managing and coordinating executive needs" directly correlates with the job's responsibilities.

4. Keep It Brief and Impactful

Your summary should be a teaser that invites hiring managers to read on, not a detailed account of your entire career. Aim for 3-5 impactful lines that highlight why you're the perfect match for the Executive Administrative Assistant role.

Your resume's summary section is the opening act of your professional narrative. It sets the stage, providing a glimpse of your journey, skills, and the unique value you offer as an Executive Administrative Assistant. Craft it with precision, and let it echo your proficiency and readiness for the challenges and rewards that lie ahead in your desired role. This is your moment to shine; seize it with confidence.

Embarking on Your Executive Administrative Assistant Journey

Congratulations on mastering the art of sculpting a thoughtful, tailored resume for the Executive Administrative Assistant role. Armed with these detailed instructions and insights, you're now equipped to present a resume that not only meets the industry standards but exceeds them. Remember, your resume is the key to unlocking new professional horizons. Use the Wozber free resume builder , including its free ATS-friendly resume templates and ATS resume scanner , to ensure your resume is not just seen, but remembered.

Your journey toward executive support excellence starts now. With your tailored resume in hand, the boardroom doors are wide open. Here's to your success!

• Bachelor's degree in Business Administration or related field.
• Minimum of 5 years' experience in supporting C-level executives or senior leadership teams.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and strong internet research abilities.
• Exceptional verbal and written communication skills, as well as strong interpersonal and problem-solving abilities.
• Certification in Professional Administrative or Executive Assistant (e.g., CAP, CEAP) is a plus.
• English proficiency is a key skill for this position.
• Must be located in or willing to relocate to San Francisco, California.
• Manage and coordinate executive calendars, scheduling appointments, and arranging meetings and travel itineraries.
• Screen and respond to incoming calls, emails, and requests, prioritizing and escalating issues as necessary.
• Prepare reports, presentations, and other documents, while maintaining confidentiality of sensitive information.
• Manage office supplies, facilities, and liaise with vendors to ensure a smooth running of the office.
• Assist with special projects, event coordination, and other administrative tasks as needed.

Other Office and Administration Resume Examples

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Administrative Assistant Job Description: All Key Roles & Duties

7 min read · Updated on April 17, 2024

Use this Administrative Assistant job description to customize your resume

Administrative Assistants are often the unsung heroes of organized and efficient office environments. 

Not only do you have to understand operational processes, but you also have responsibilities for helping everyone get along. From fielding questions from staff members and internal stakeholders to clients and business partners, your communication skills have to be off the chart! All of that says nothing about your tech skills, bookkeeping acumen, and problem-solving abilities.

It can be hard to incorporate everything you know how to do into a resume to land an interview. You have to get keywords and phrases from an administrative assistant job description. 

By reviewing administrative assistant job description examples, you will be able to identify the technical and soft skills , credentials, and work experience that matter most to employers in your target field.

How to read an administrative assistant job description

Each part of the administrative assistant job description will give you a different set of details. Some companies will use a template, and some will write their administrative job description from scratch, but, for the most part, you can bet on the job descriptions having these sections:

A title: This will likely be the title you'll hold within their organization. It can simply state “Administrative Assistant” or “Executive Administrative Assistant” or be more complex like “HS&E Administrative Assistant.” 

An introduction: This is usually a paragraph that talks a bit about the company and what its plans are for the future.

Job summary: While you won't always see a job summary , it would be a short blurb about the position and key responsibilities. Pay attention to job summaries because the duties listed here will be the most important things the company is looking for. 

Job responsibilities: A bulleted list of things the company needs its next Administrative Assistant to do every day.

Qualifications: Here is where you'll find out how much education they want you to have and a list of critical soft skills . Don't overlook the importance of these soft skills, as they can be THE THING that helps you land an interview.

Working conditions: While many administrative assistant job descriptions will end with the qualifications section, some will include details about whether the role is full-time or part-time, plus other details about what to expect at the company.

Call to action: Usually just a simple line that tells you how to apply, either on the company's website or by emailing your resume to a person. 

It's important to note that these sections may or may not be labeled. Let's take a look at an administrative assistant job description. 

Administrative assistant job description:

Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.

Ability to effectively communicate via phone and email, ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals, and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Administrative assistant responsibilities:

Answer and direct phone calls

Organize and schedule appointments and meetings

Maintain contact lists

Produce and distribute correspondence memos, letters, faxes, and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Order office supplies

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Provide information by answering questions and requests

Take dictation

Research and create presentations

Generate reports

Handle multiple projects

Prepare and monitor invoices

Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities

Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies

Contribute to team effort by accomplishing related results as needed

Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

Organize travel arrangements for senior managers

Write letters and emails on behalf of other office staff

Book conference calls, rooms, taxis, couriers, hotels, etc.  

Cover the reception desk when required

Maintain computer and manual filing systems

Handle sensitive information in a confidential manner

Take accurate minutes of meetings

Coordinate office procedures

Reply to email, telephone, or face-to-face inquiries

Develop and update administrative systems to make them more efficient

Resolve administrative problems

Receive, sort, and distribute the mail

Answer telephone calls and pass them on

Manage staff appointments

Oversee and supervise the work of junior staff

Maintain up-to-date employee holiday records

Coordinate repairs to office equipment

Greet and assist visitors to the office

Photocopy and print out documents on behalf of other colleagues

Provide polite and professional communication

Implement clerical duties and administrative processes

Conduct data entry

Confirm restaurant reservations for senior staff

A well-crafted resume skills section highlighting your relevant skills for an administrative assistant position will help your resume beat the applicant tracking system (ATS), which is the first step to getting your application noticed. Use the administrative assistant's top skills and proficiencies below to help you effectively write your resume.

Administrative assistant qualifications:

Proven admin or assistant experience

Knowledge of office management systems and procedures

Excellent time management skills and ability to multitask and prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office

At least 7 years of experience in the field or in a related area

High school diploma or equivalent; college degree preferred

Administrative assistant skills & proficiencies:

Reporting Skills

Administrative Writing Skills

Proficiency in Microsoft Office

Professionalism

Problem-Solving

Supply Management

Inventory Control

Verbal Communication

Office Administration Procedures

Attention to Detail

Telephone Skills

Discretion and Judgment

Resourcefulness

Anticipates Needs

Emotional Intelligence

Flexibility

Editing and Proofreading

Microsoft Office Skills

Typing Skills

Tailor your resume

As you go through the administrative assistant job description, be sure to take note of how the company has written the skills and keywords. You'll want to use this exact language on your resume to help get past the ATS. On top of that, once you get past the ATS, the hiring manager will want to see that you've paid attention to what they need. So, by tailoring – or customizing – your resume to the specific job, you'll increase your chances of winning an interview. 

Resume case study

Not sure how to incorporate all of this into your resume? See how we helped this executive assistant revamp her resume . By formatting the resume to include a strong qualifications summary at the beginning that highlights the skills called for in the job description, this admin assistant professional will stand out to hiring managers from the beginning. 

Job descriptions are your friend

Applying for a new job doesn't have to be a chore. If you leverage the details in the administrative assistant job description to collect skills and keywords to write your resume, you'll win the day. 

Want to double-check that you have all the right Administrative Assistant skills and keywords in your resume? Upload it for a free review from a resume-writing expert.

Recommended reading:

The Top 13 Jobs Skills Employers Want in 2021

How to Showcase Soft Skills on a Resume

Administrative Office Assistant Resume Example

Related Articles:

7 Signs Your Resume is Making You Look Old

Why a Simple Resume Layout is a Successful Resume

Software Developer Top Needed Skills

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Executive Assistant Resume Examples

Are you interested in applying for an executive assistant job? While the job title may sound simple, the job entails a variety of duties and responsibilities that require a certain set of skills. While it is important to showcase your capabilities and experience, crafting the perfect resume that stands out from the competition is just as important. In this article, we will provide you with an executive assistant resume writing guide complete with examples. You will learn how to optimize your resume to get the job you want.

If you didn’t find what you were looking for, be sure to check out our complete library of resume examples .

Start building your dream career today! 

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Executive Assistant

123 Main Street | Anytown, USA 99999 | Phone: (123) 456-7890 | Email: [email protected]

I am an experienced and reliable Executive Assistant with over 10 years of experience in providing quality administrative support to senior executives. I am highly organized, detail- oriented and able to work independently or collaboratively with teams. My skills include calendar management, report preparation, database management, travel coordination, and exceptional communication abilities. I have a proven track record of delivering results efficiently and effectively.

Core Skills :

• Strong calendar management
• Proficient in database management
• Excellent communication skills
• Ability to multi- task and prioritize
• Highly organized and detail- oriented
• Sound judgment and problem- solving skills
• Proficient in Microsoft Office Suite

Professional Experience :

Executive Assistant, ABC Corporation, 2018–Present

• Provide administrative support to the CEO, CFO, and executive team
• Manage complex calendars, meeting requests, and travel arrangements
• Prepare and edit executive reports, memos, and presentations
• Organize and maintain electronic and hard copy files
• Provide general office management, including ordering supplies and equipment
• Assist with event planning and execution
• Liaise with internal and external contacts

Executive Assistant, XYZ Corporation, 2015–2018

• Provided administrative and logistical support to the Executive Director, COO, and CFO
• Managed calendars and travel arrangements for executive staff
• Created presentations, documents, and other materials for executive team use
• Set up and coordinated meetings, including scheduling rooms and preparing materials
• Performed general office duties, such as filing and ordering supplies
• Handled confidential information in a secure and discreet manner

Education :

Bachelor of Arts in Business Administration, University of XYZ, 2012

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Executive Assistant Resume with No Experience

Recent college graduate with excellent organizational and communication skills. Possess strong leadership and problem- solving abilities and the ability to work well independently and as part of a team. Highly motivated and eager to learn and grow professionally in an Executive Assistant role.

• Strong organizational and multitasking skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Strong administrative and secretarial skills
• Adaptable and able to handle changing priorities
• Ability to maintain confidentiality
• Familiarity with office equipment

Responsibilities

• Provide administrative support to executive staff
• Handle confidential documents and information with discretion
• Manage calendars and coordinate meetings and events
• Organize files, records, and other documents
• Assist with preparation of presentations, reports, and other documents
• Perform general office duties such as filing, photocopying, faxing, and sorting mail
• Provide customer service support, including responding to inquiries
• Maintain office supplies and equipment

Experience 0 Years

Level Junior

Education Bachelor’s

Executive Assistant Resume with 2 Years of Experience

Dynamic and organized Executive Assistant with 2 years of experience providing administrative support to senior- level executives, directors, and managers. Adept in coordinating complex calendars, arranging travel plans, managing expenses and corresponding with clients. Possessing excellent organizational and communication skills, capable of managing multiple projects simultaneously and meeting tight deadlines. Proven ability to build strong, confident relationships with clients and stakeholders, while maintaining a strong focus on customer service.

• Excellent communication and interpersonal skills
• Proficient in calendar and email management
• Proficient in expense management
• Strong multitasking and organizational skills
• High level of professional integrity
• Strong problem- solving skills
• Ability to work under pressure
• Proficiency in Microsoft Office and Google Suite

Responsibilities :

• Provide administrative and secretarial support to executive staff
• Manage calendar, emails and arrange travel plans
• Create and format presentations, spreadsheets and documents
• Maintain filing system for confidential documents and emails
• Coordinate meetings and events, including scheduling and preparing agendas
• Handle sensitive and confidential information with discretion
• Prepare expense reports and track company budget
• Liaise with clients, vendors and other departments on behalf of executive staff

Experience 2+ Years

Executive Assistant Resume with 5 Years of Experience

Highly organized and motivated Executive Assistant with 5+ years of experience providing comprehensive administrative and logistical support to senior executives. Proven track record of managing multiple projects simultaneously and prioritizing tasks to meet tight deadlines. Experienced in coordinating meetings, travel arrangements, document preparation, and providing customer service. Possesses excellent communication skills, a professional attitude, and a penchant for problem solving.

• Executive Calendar Management
• Meeting and Event Coordination
• Administrative Plan Execution
• Scheduling and Appointment Management
• Corporate Travel Arrangements
• Document Preparation
• Customer Service
• Excellent Communication Skills
• Professional Attitude
• Problem Solving
• Manage executive calendars and coordinate meetings and appointments
• Assist with the preparation of documents such as reports, presentations, and correspondence
• Arrange for corporate travel and hotel accommodations
• Attend meetings and take minutes to ensure accuracy of information and decisions
• Manage incoming and outgoing correspondence and prioritize tasks
• Provide customer service to internal and external stakeholders
• Maintain filing systems and databases to ensure accuracy of information
• Track projects and provide updates to executive staff
• Prepare and submit expense reports and reconcile accounts
• Troubleshoot issues and provide solutions as needed

Experience 5+ Years

Level Senior

Executive Assistant Resume with 7 Years of Experience

Highly organized and professional Executive Assistant with 7 years of experience providing exceptional administrative support to executive- level professionals and departments. Demonstrated ability to efficiently and effectively manage complex projects, prioritize tasks, and handle confidential information with discretion. Proven track record for managing scheduling, coordinating meetings, and providing general operational support.

• Calendar Management
• Meeting Coordination
• Administrative Support
• Project Management
• Travel Arrangements
• Report Preparation
• Strategic Planning
• Confidentiality
• Microsoft Office Suite
• Provided executive- level administrative support to the CEO, CFO, and EVP
• Managed complex calendar and scheduling of appointments
• Coordinated internal/external meetings and conferences, as well as travel arrangements
• Handled confidential information with discretion and diplomacy
• Organized and maintained office filing system
• Prepared reports, presentations, and other documents
• Responsible for ordering office supplies and managing general office operations
• Assisted with strategic planning and decision- making process
• Provided excellent customer service to clients and colleagues

Experience 7+ Years

Executive Assistant Resume with 10 Years of Experience

Experienced Executive Assistant with 10+ years of providing administrative support to corporate executives and other company personnel. Proven track record of managing complex calendars, preparing presentations, and organizing events. Skilled at juggling multiple tasks and working in a fast- paced environment while maintaining the highest level of professionalism.

• Time Management
• Attention to Detail
• Communication
• Interpersonal Skills
• Multi- tasking
• Event Coordination
• Presentation Preparation
• Office Administration
• Coordinating meetings, events and travel arrangements
• Managing and maintaining executive’s calendars
• Organizing and managing multiple files and documents
• Answering, screening and forwarding incoming telephone calls
• Preparing and writing business correspondence and presentations
• Booking and arranging travel, transport and accommodation
• Providing support for events, conferences, meetings and other functions
• Liaising with staff, clients and other external contacts
• Delegating tasks to personnel and tracking progress
• Creating and maintaining filing systems for client and project documents
• Ensuring accurate and timely submission of reports and other documents.

Experience 10+ Years

Level Senior Manager

Education Master’s

Executive Assistant Resume with 15 Years of Experience

Highly experienced, organized, and reliable Executive Assistant with 15 years of experience. Possesses excellent communication and interpersonal skills, as well as a strong work ethic. Skilled in client relations, financial reporting, and administrative support. Proven ability to think independently and develop strategies to help build relationships with stakeholders in a variety of settings.

• Client relations
• Financial reporting
• Administrative support
• Interpersonal skills
• Organizational skills
• Problem solving
• Time management
• Computer proficiency
• Managed office operations and maintained executive calendars
• Organized financial documents and assisted with budgeting
• Conducted research, generated reports, and created presentations
• Developed strong relationships with clients and stakeholders
• Provided administrative support to executives and senior management
• Prepared and monitored expense reports and accounts payable
• Handled confidential and sensitive information with discretion
• Created efficient filing systems and organized records
• Assisted with event planning and organized travel arrangements

Experience 15+ Years

Level Director

In addition to this, be sure to check out our resume templates , resume formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

What should be included in a Executive Assistant resume?

A well-crafted resume is the cornerstone to any successful job search, and that’s especially true for Executive Assistants. These professionals provide essential support to top executives, with skills ranging from organization and communication to problem-solving and multitasking.

When creating a resume for an Executive Assistant role, there are certain elements that must be included to stand out. Here are some key points to focus on when crafting an effective resume:

• Contact Information: Include your full name, address, phone number, and email address.
• Professional Summary: Use this section to introduce yourself and your strongest qualities. Keep it concise and highly focused.
• Work Experience: List your previous roles, focusing on tasks related to the Executive Assistant role. Highlight any accomplishments that demonstrate your value as an employee.
• Skills and Qualifications: This is where you get the chance to showcase the executive skills you possess. Include areas such as organization, problem-solving, communication, and computer proficiency.
• Education: List degrees, certifications, and other accomplishments.
• Achievements: Provide evidence of your success by including any awards, certifications, or special recognition you’ve received.

By including all of the above in your resume, you’ll be able to present yourself as the ideal candidate for any Executive Assistant role. With a little time and effort, you can create a resume that will get you noticed and land you the job you want.

What is a good summary for a Executive Assistant resume?

A good summary for an Executive Assistant resume should emphasize an individual’s skills and experience in providing high-level administrative support to executive-level staff. It should also demonstrate an individual’s ability to manage and prioritize tasks, coordinate meetings and events, and provide customer service. The summary should also highlight any special knowledge or qualifications that the individual has such as fluency in multiple languages, advanced computer skills, and experience with advanced software programs. Finally, the summary should highlight the individual’s ability to work both independently and as part of a team, as well as any additional certifications or qualifications that may be relevant to the position.

What is a good objective for a Executive Assistant resume?

A successful resume for an executive assistant position should focus on the applicant’s knowledge, skills and abilities (KSAs) that are relevant to the employer’s needs. A good objective for an executive assistant resume should present the individual’s KSAs in a succinct and clear manner.

• Identify the skills needed to perform the job of an executive assistant and emphasize these in the objective statement.
• Highlight key skills such as organization, multi-tasking, problem solving, communication and customer service.
• Demonstrate a commitment to professional excellence and growth in the role.
• Show an ability to work independently and collaboratively with other departments and executives.
• Prove that you are a valuable asset to the employer by being a team player, reliable and resourceful.
• Demonstrate a commitment to the company’s mission, values and goals.

How do you list Executive Assistant skills on a resume?

An Executive Assistant position is an essential role in many businesses and organizations, as it helps to ensure the smooth operation of the executive team. As such, it is important that the position’s job description includes a list of relevant skills, both technical and interpersonal, for the successful candidate to possess. Here are some tips for how to list Executive Assistant skills on a resume:

• Highly organized: Executive Assistants need to be very organized in order to keep track of their executive team’s schedules, prioritize tasks, and manage multiple projects at once.
• Strong interpersonal skills: Executive Assistants often need to interact with executives and other important staff, which means having excellent interpersonal skills is essential.
• Administrative experience: As Executive Assistants are responsible for many administrative tasks, such as scheduling appointments, organizing meetings, and preparing reports, having prior administrative experience is key.
• Ability to multitask: Executive Assistants often have to juggle multiple tasks and projects at once, so it is essential that they have the ability to multitask.
• Effective communication: Being able to communicate effectively, both in written and verbal form, is essential for an Executive Assistant, as they will need to communicate with a variety of people.
• Technical proficiency: Executive Assistants need to have proficient computer skills and be familiar with a variety of software, such as Microsoft Office and Google Suite.

By including the above skills on your resume, employers will know that you have the necessary skills and experience to be a successful Executive Assistant.

What skills should I put on my resume for Executive Assistant?

When writing a resume for the role of Executive Assistant, it’s important to highlight the key skills that employers are looking for. Your resume should include the following:

• Advanced Organizational Skills: As an Executive Assistant, you will be responsible for managing the daily operations of the executive office. This entails being able to juggle multiple tasks and prioritize them efficiently.
• Communication Skills: Executive Assistants should have excellent communication skills, both written and verbal. You should be able to effectively communicate with both internal and external clients in a professional and courteous manner.
• Technical Skills: Executive Assistants should have a good understanding of computer programs such as Microsoft Office Suite, as well as other programs relevant to their tasks.
• Interpersonal Skills: In order to be successful in the role, Executive Assistants must have strong interpersonal skills. You should be able to collaborate and build relationships with colleagues, while also maintaining your composure and professionalism in high-pressure situations.
• Time Management Skills: As an Executive Assistant, you will need to manage your time effectively in order to complete tasks on time. It’s essential to be able to prioritize tasks, set deadlines, and manage multiple projects at once.

By showcasing these key skills on your resume, you will be able to demonstrate your capabilities and qualifications for the role of Executive Assistant.

Key takeaways for an Executive Assistant resume

As an executive assistant, you are expected to handle a wide range of tasks, from administrative and organizational duties to managing calendars and communicating with clients. It is therefore essential that you have a well-crafted resume that accurately reflects your experience and skills. Here are some key takeaways for creating an effective executive assistant resume:

• Highlight Relevant Skills: Make sure to showcase your administrative, organizational, and communication skills, along with any other skills relevant to the executive assistant role.
• Include Experience: Include any executive assistant experience you have, including job titles and descriptions, so that employers can see how you have applied your skills in a professional setting.
• Showcase Your Education: Include relevant educational qualifications, such as a degree or certification in office or management administration, along with any other relevant education.
• Include Any Special Projects: Highlight any special projects you have worked on that demonstrate your ability to handle complex tasks.
• Emphasize Your Strengths: Make sure to emphasize any unique strengths or talents you have, such as fluency in a second language, that make you stand out from other applicants.
• Use Action Words: Make sure to use action words when describing your experience and skills to make your resume stand out.

By following these key takeaways, you can create a resume that will impress potential employers and make you stand out from the competition. With an effective executive assistant resume, you can be one step closer to landing your dream job.

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Executive Administrative Assistant Resume Samples

Executive Administrative Assistant assists and provides personalized administrative and secretarial support to the organization. The most commonly executed roles and responsibilities of these assistants are – mediating between the internal /external clients with the executives, undertaking tasks like incoming calls, corresponding messages and routing information, handling queries and requests, maintaining diary and arranging meetings, making travel arrangements, taking dictations and monitoring office supplies; producing reports, briefs and presentations, developing and carrying out effective documentation and filing system.

The most essential skills to be showcased in the Executive Administrative Assistant Resume are – excellent knowledge of MS office, exemplary planning, and time management skills, thorough knowledge of office management policies and procedures, up-to-date with advanced office gadgets and applications and high level of verbal and written communicative skills. A High School degree is considered mandatory for this job position, however, possessing experience as a personal assistant would prove to be a great plus.

• Resume Samples
• Administrative
• Executive Administrative Assistant

Executive Administrative Assistant Resume

Summary : Resourceful Executive Administrative Assistant adept at coordinating travel, organizing large scale meetings, and managing third-party vendors. Skilled at multi-tasking and maintaining strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs. Degreed and the experienced individual seeks to utilize extensive knowledge and training in an Administrative position and explore the opportunity for growth within a successful organization.

Skills : Expense Reports, Microsoft Office, Event Management, Meeting Planning, Human Resources

Description :

• Preparing documents (typed, edited and formatted) in accordance with applicable guidelines, in compliance with established DOD, Army, and USAREC guidelines and army regulations 25-50 procedures.
• Scheduling meetings, conference calls, web-based meetings, and resolve scheduling conflicts as they occur.
• Maintaining a calendar of day-to-day and long-range projects, actions, activities, and appointments.
• Coordinating technical support commensurate with the assignment and arranging quick-fix response as appropriate, such as computer and telephone equipment.
• Receiving visitors, answering telephone calls and electronic mail messages and providing assistance or directing to appropriate official as necessary.
• Receiving incoming mail and directives and sorting based on the type of action and suspense date.
• Consolidating requests from subordinate units and submitting requests for postal supplies to the appropriate unit or organizational personnel in order to ensure adequate unit postal supplies are maintained within the office.
• Sorting, disseminating and tracking the incoming correspondence, staff actions, events, and activities.

Executive Administrative Assistant/Office Management Resume

Objective : Executive Administrative Assistant with over 3 years of experience in effective administrative and office management skills desires the opportunity to partner with company leaders to enhance administrative operations and workforce productivity. Strengths include providing executive level support, calendar management, event and travel coordination, strong customer service, accounting reconciliation and expense reporting, tracking organizations budget and overseeing contracts.

Skills : MS Office Suite, Switchboard, Cisco Webex, Salesforce, SharePoint, PeopleSoft, Workday, AsureSpace, Meeting Manager Management

• Responsible for ensuring smooth operation and execution of administrative operations, project meetings, and events.
• Scheduling and coordinating meetings and appointments, managing email inquiries and requests, coordinate incoming and outgoing mail, create and maintain files, and answer phones.
• Using PeopleSoft to accurately code expenses and submit receipts to accounts payable.
• Using Salesforce to create activities and tasks, entering lobbying reporting for project team related events and staff.
• Assisting staff with program-related research, including tracking of federal legislation and executive branch actions through review of congressional testimony, hearings, floor debates, and bills.
• Scheduling conference calls, materials, presentations and/or handouts for meetings.
• Preparing media clips daily and send to prescription drug abuse team via email daily.
• Establishing, maintaining and tracking action documents, for directors' review and signature, in database.

Executive Administrative Assistant To VP Resume

Objective : Executive Administrative Assistant with over four years of experience managing executive offices for Sr. Director, V.P. and C-level executives in a fast-paced global environment: Coordinated complex calendars, expense reporting, and budget tracking, international travel (Visas/Passports), meetings and events, office and project management. To utilize my education and experience in a position, with a stable and growing company, with career advancements and opportunities.

Skills : MS Outlook, Word, Excel, PowerPoint, SharePoint, Oracle, Concur, GoToMeeting, Google Docs, Google Calendar, WebEx, Adobe Acrobat

• Scheduled multiple complex executive calendars within multiple time-zones using Outlook, while coordinating advisory board meetings/calls, customer/vendor meetings, interviews and extensive international travel arrangements resolved calendar conflicts helping to free up and protect manager's time.
• Compiled information from team members & built agendas for staff meetings.
• Managed and tracked expenses in excel to meet company budget requirements.
• Managed and ordered office supplies & equipment, coffee and vending supplies for break rooms bi-weekly.
• Reconciled American Express purchases and expense reporting for team members.
• Answered phones & screened calls for the front desk & executive offices.
• Prepared Fed-ex shipments and other administrative tasks that helped offset the workload and simplified daily tasks for team members.
• Coordinated & facilitated the signature process with the company attorney, technical-staff & patent attorney's office.
• Planned and coordinated offsite training events at multiple locations with 15 or more employees in attendance each site.

Executive Administrative Assistant/Director Resume

Summary : Executive Administrative Assistant/Director with over 12 years of experience providing high-level support to Executives and Program Managers. A highly organized and self-motivated worker, with strong work ethics, good time management and attention to detail. Professional goal is to lead projects that contribute to global social and economic development. Core Competencies are Customer Service, Administrative Professional, International Relations, Project Management, Leadership, and Fundraising.

Skills : Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Adobe Professional, Adobe Photoshop, Strong Interpersonal, Verbal And Written Communication, Multi-tasking

• Directly supporting the President, Vice-President and Executive Vice-President of the company while providing general assistance to an office of over 65 individuals.
• Assisting employees with continuing education opportunities and identify key certifications, training, and opportunities for qualified employees.
• Processing and renewing employee and firm licenses, certifications, and qualifications.
• Preparing and assisting with complex county invoicing packages and pertinent timesheet recording.
• Capturing and filtering resumes of qualified prospective employees for upper management.
• Coordinating with outside vendors to facilitate the 401k benefit program as well as office-wide medical insurance policies.
• Assisting clients by providing information regarding contract management including presentations, documentation and meeting deadlines.
• Providing office administrative support which includes correspondence, applications, forms, supply orders, and spreadsheet creation and maintenance.

Regional Executive Administrative Assistant Resume

Headline : Versatile Regional Executive Administrative Assistant, adept at managing multiple projects, providing exceptional customer support and streamlining office operations for productivity gains. Extensive experience in building client/vendor databases, optimizing billing processes, and crafting proposals. 

Skills : Microsoft Office, Photoshop, Quickbooks, Salesforce, Administrative Support, Multi-Project Management, Financial Management, Reporting

• Consolidating the weekly sales reports for senior management utilizing Excel pivot tables.
• Conducting conference calls with the senior business department Sales Manager and General Manager, tracking weekly meeting minutes and compiling them in Microsoft Word for organizational reference.
• Redlining and reviewing the business sales contracts consistent with company standards.
• Scheduling and coordinating the business client telecommunication installations.
• Providing contract set-up, order entry, and billing for all commercial business sales agreements.
• Coordinating subcontracting for commercial underground installation of telecommunications fiber-optic.
• Administering office support for front line management, field supervisors, and technicians.
• Executing outstanding client service in direct support to senior sales and management team's initiatives.

Executive Administrative Assistant II Resume

Summary : Diverse Executive Administrative Assistant experienced in key areas such as office management, event coordination and financial administration across multiple industries of Health Care, Hospitality and Non-Profit. Proven success/experience with managing multiple and competing for demands efficiently and effectively to meet client and company needs. 

Skills : Powerpoint, Sharepoint, Medical Terminology, Microsoft Office, Sharepoint, Excel, Access, Outlook, Employee Relations

• Providing superior support to regional sales executives as well as internal and external colleagues.
• Configuring and maintaining company website driving more company interest, new clients and increased company revenues.
• Reporting included profit and loss statements by unit, producing and tracking budgets for departments directly reporting to store operations along with all retail locations.
• Assisting department directors with presentations, regional and district meetings, preparation and execution, and departmental dictation.
• Supervising the corporate assistants providing all training, scheduling, and report generation.
• Performing a variety of key operational functions by conserving executives time by managing meeting schedule, travel, reports, and company strategic goals.
• Managing all customer correspondence, customer service needs and orders for general manager and sales staff.
• Coordinating travel itinerary and trade show set up for general manager and sales staff.

Sr. Executive Administrative Assistant Resume

Summary : Self-motivated and highly organized Executive Administrative Assistant with several years of experience. Extensive experience with calendar management, meeting coordination and support, customer service, marketing, and event planning. Ability to manage multiple projects at once and prioritize any issues that may arise. Diplomatic and tactful with all customers and team members. Demonstrates a positive and friendly attitude at all times. Flexible and versatile - able to maintain a sense of humor under pressure. Excellent team-building skills.

Skills : Excellent Communication, Database And Spreadsheet Management, Customer Service Oriented, Accurate And Detail Oriented, Filing And Data Archiving, Multi-line Phone Proficient, Team Building

• Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events.
• Created detailed asset reports for 10 million dollar yearly budget and requests for capital expenditures.
• Ordered and distributed office supplies while adhering to a fixed budget.
• Coordinated domestic and international travel arrangements, including booking airfare, hotel, and transportation.
• Answered and managed incoming and outgoing calls while recording accurate messages.
• Opened and properly distributed incoming mail and employee notices around the office.
• Completed data entry, tracked resumes and maintained the applicant tracking system.
• Compiled company information and related material and distributed it to candidates.
• Obtained signatures for financial documents and internal/external invoices.
• Prepared detailed spreadsheets for upper management answered and managed incoming emails from vendors in a timely manner.

Executive Administrative Assistant - CEO Resume

Summary : Ambitious and motivated Executive Administrative Assistant with over 30 years of experience supporting multiple senior leaders within a high-pressure environment. An accomplished professional who has advanced skills in customer service, coordinating complex schedules, travel arrangements and focus on organizational objectives while maintaining a professional environment. 

Skills : Excellent Communication, Self-directed And Resourceful, Strong Interpersonal, Event Planning, Excellent Planner And Coordinator, Advanced MS Office Suite

• Held several administrative positions throughout 30 years of service within the risk management department, advanced nursing department, finance department, and executive administration.
• Managed the chief officers' complex and frequently changing schedules including travel arrangements, travel expenses and pre-planning coordination of trips.
• Conducted research to prepare, gather and proof briefing materials and agendas for executive-level meetings.
• Managed external contracts for executive administration and hospital-wide communications for a contract update.
• Developed and maintained an alert system for upcoming deadlines on incoming requests and events.
• Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
• Supported the human resources department in the annual employee review process to manage performance merit increases.
• Distributed company-wide announcements, booked conference rooms and coordinated catering for administrative meetings and conferences.
• Located and attached appropriate files to incoming correspondence requiring replies.

Executive Administrative Assistant To President Resume

Summary : A highly competent professional Executive Assistant with a proven track record of successfully supporting Executive Management for over 12 plus years. Team player with a positive can-do attitude, highly motivated, resourceful and reliable, detail-oriented with the ability to multi-task. To obtain a challenging position with a growth-oriented company eager to taking advantage of tomorrow's technology to increase productivity today.

Skills : Travel Planning, Business Writing, Dedicated Team Player, Filing And Data Archiving, Extensive Vocabulary, Advanced Clerical Knowledge, Multi-line Phone Proficiency

• Provided high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings for the estates, permitting, & environment department.
• Managed all aspects of general office coordination, maintain and monitor office calendar to coordinate work flow and meetings, interact with clients, vendors and visitors.
• Filed and retrieved organizational documents, permit records and environmental reports, maintain confidentiality in all aspects of client, staff and agency information.
• Coordinated and directed office services, such as records, budget preparation, personnel, and housekeeping.
• Opened, sort and distribute incoming correspondence, including faxes and email.
• Performed general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing.
• Coordinated and maintained records for staff, office space, telephones, parking, and office keys.
• Created and modified documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/other software applications such as Microsoft Office.

Headline : Highly motivated and organized Executive Administrative Assistant with a natural ability to strive in the corporate-office atmosphere. Demonstrated ability to communicate with staff and clients, and effectively negotiate with vendors. Positive attitude and desire to learn, the proven capability of managing increased levels of responsibility, works well in both individual and group atmospheres, highly trustworthy, ethical, and dedicated professional.

Skills : Microsoft Office Applications, Oracle, Customer Service, Executive Support, Payroll Administration, Recruiting, Benefits Administration, Scheduling, Training

• Coordinated remote meetings via conferencing and video conferencing technologies planned and coordinated group off-sites for the department.
• Managed and maintained the Director's schedule within the Outlook calendar and worked with other Directors' and VP's admins to coordinate on schedules.
• Made travel arrangements for Director, Managers, and others, including international airfare.
• Coordinated catering and other event planning activities for luncheons, board meetings, and large events.
• Coordinated interviews with multiple directors and provide onboarding for new employees and off boarding for existing contractors/employees.
• Handled and maintained all company ROA's ordered and managed all office and warehouse inventory.
• Performed the general office administration tasks answered and directed all incoming calls.
• Maintained confidentiality and exercised discretion with all company info.

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8 Tips for Writing the Perfect Executive Assistant Resume (Plus an Example!)

Behind nearly every busy executive is an even busier executive assistant artfully orchestrating their boss’s jam-packed schedule. Executive assistants (or EAs for short) play a key role in keeping an executive’s office running smoothly, often juggling multiple competing priorities all at once. They somehow, as if by magic, keep everything—meetings, schedules, travel arrangements, and much, much more—on track.

But it’s not magic at all. Executive assistants are smart, savvy, and resourceful professionals, with a knack for multitasking and a talent for interacting with people. Drawing on this specialized skill set, they often make what can be a very challenging job look like a breeze. In reality, it’s a fast-paced role that requires organization and adaptability; one moment a quarterly report is your top priority and the next you need to secure a lunch reservation for 12 people ASAP. It takes a special kind of person to be able to perform this job well.

As the title would suggest, executive assistants generally support one or more executives with their administrative needs, like scheduling meetings and booking travel; business operations, like creating presentations and generating reports; or personal needs, like picking up dry cleaning or taking a car into the shop for repairs. Sometimes an executive assistant serves as the gatekeeper between the boss and their team and plans the office holiday party, too. The role varies vastly from one executive to the next, which can be part of the fun—especially if you like being kept on your toes.

As an EA, your resume should spell out the myriad ways that you can make an executive’s life easier, help their days run more smoothly, and increase their overall efficiency. Capturing the breadth of your responsibilities and achievements as an EA on a single page might prove to be a challenge. It’s totally understandable given the array of tasks an EA might perform in a single day, let alone over the span of several years!

The good news is that writing a standout executive assistant resume is easier than you might think. You just need to follow these eight simple tips.

1. Zero in on Your Ideal Role, Company, Industry, and/or Executive

Because an EA’s responsibilities can vary so greatly, it’s important to get a handle on what you want your role to look like before you start writing your resume. So ask yourself: Is there a specific industry you’d like to target? Do you want to support a single executive or would you prefer to work with a small group of leaders? Are you OK with handling personal matters? Being clear about your preferences will help you draft a strong, compelling resume (and narrow down the roles you apply for!).

2. Tailor your Content

In addition to understanding what you’d like your next EA job to look like, you’ll also need to tailor the content of your resume to reflect the job description for which you’re applying. You’ll find a fantastic guide for doing just that here , but a quick and easy way to fine-tune your tailoring skills is to remember this golden rule: If it’s in the job description and you have experience doing it, then it belongs on your resume.

In other words, if a job posting mentions creating meeting agendas and you’ve created countless agendas with expert efficiency, make sure you mention that on your resume. Conversely, if there’s no mention of assisting with personal needs in the job description, you can leave that portion of your experience out—especially if it’s not something you’d be open to or interested in doing in your next role.

3. Work the Keywords

Chances are, your application is going to pass through an applicant tracking system (or ATS) before it reaches the eyes of a human. And if your resume doesn’t have the right keywords, it might not even make it to a recruiter’s inbox. Customizing your resume for every job you apply to—using the skills and experiences emphasized in the job description—will help you hit all the right terms, but it wouldn’t hurt to work in some executive assistant staples in your initial draft, too.

Here are a few to get you started:

• Booking Travel
• Calendaring
• Confidentiality
• Corporate Communications
• Correspondence
• Editing & Proofreading
• Meeting Coordination
• Microsoft Office Suite
• Preparing Agendas
• Presentations
• Report Generation
• Reviewing Contracts

4. Keep It Interesting (and Be Specific!)

Most executives will emphatically agree that they wouldn’t be able to function without their assistants. That’s a pretty huge deal. As an EA, you play an integral role in the overall success of a business—and the content of your resume should reflect that.

Using bullet points to illustrate your experience and being as specific as possible will help make your resume much more compelling. So rather than simply stating that you drafted email communications on behalf of the CEO, you might say that you “composed 20+ daily email communications, weekly briefings, and quarterly updates on behalf of the CEO, saving her an average of 10 hours a week.” That sounds much more impressive, doesn’t it?

5. Showcase the Numbers

Speaking of being specific, using numbers will help you illustrate and highlight your career accomplishments, making it more likely you’ll catch a recruiter’s eye.

Think of it this way: A recruiter will think it’s good that you’ve booked travel arrangements, but they’ll think it’s great that you coordinated upward of 10 trips a month, including flights, hotel bookings, car rentals, dinner reservations, and meeting agendas, all while staying within the monthly $14K travel budget.

So whether you’ve increased efficiency by 30%, decreased waste by 77%, managed a complex executive calendar with 20+ daily meetings, or saved the company $26K by switching to a new vendor, make sure you don’t leave those numbers out.

6. Highlight Your Special Skills

Are you a whiz with spreadsheets? Do you have a background in event planning? Have you assisted with negotiating several complex contracts? Spend some time reflecting on your unique areas of expertise, as they’ll likely help you stand out. Because executive assistants often find themselves juggling a diverse array of tasks, highlighting your particular mix of skills—technical or otherwise—can be a great way to demonstrate your resourcefulness.

7. Consider a Summary (Optional!)

I typically reserve resume summaries for entry-level job seekers and career changers, so if you’ve already got a few years of EA experience, you can probably skip this. But if you’d like to take a couple of lines (no more than three) to briefly introduce yourself to a prospective employer, it won’t hurt anything either. Here’s what a great EA summary might look like:

“Resourceful executive assistant with five years of experience supporting C-suite executives in the digital advertising space. A scheduling whiz specializing in booking travel and coordinating meetings. Recognized for tact, creativity, and prioritization.”

8. Remember a Few Tried-and-True Resume Guidelines

There are a handful of sacred resume rules that transcend virtually every industry, specialty, and experience level. So I highly recommend keeping these in mind as you draft your executive assistant resume:

• Keep it to a single page (two at most, and only if your situation warrants it ). There are plenty of ways to cut down your resume , including removing experience that’s more than 10 to 15 years old and, going back to number two above, tailoring your resume for each role.
• Follow a chronological format . This common layout works for most job seekers, but if you have a more unconventional work history, are looking to make a career pivot, or don’t have a lot of recent experience, you may want to consider a functional or combination resume instead (just be aware that recruiters and hiring managers tend to eye functional, or skills-based, resumes with caution).
• Create clearly defined sections . This is just one more way to make it super easy for someone to scan your resume and find all of the information they’re looking for.
• Proofread! Then have a friend proofread it for you. Then proofread it yourself again.

What Does an Executive Assistant Resume Look Like?

So what will it look like when you’re finished? That’ll depend greatly on your unique experience and achievements. But here’s an example of a great executive assistant resume for inspiration:

Download sample executive assistant resume

Executive assistants are often the unsung heroes of an organization, literally keeping leadership on task, on schedule, and under budget. Chances are, you’ve achieved some pretty impressive things in your career as an EA (and are excited about continuing to add to your impressive list of accomplishments). Just make your resume reflects that!

Executive Administrative Assistant – Store Development

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Provide comprehensive executive level administrative support to the Vice President of Store Development and other senior managers on the SD Management Team. Act as the first point of contact for the Vice President’s schedule, meetings, and requests. Coordinate a variety of high-level, confidential, and sensitive internal and external communications relative to the VP’s responsibilities.

1. Provides comprehensive executive level administrative support for the VP of Store Development and other SD senior leaders, ensuring the highest level of discretion. 2. Coordinates of a variety of high-level, confidential, and sensitive internal and external communications relative to the VP’s responsibilities: prepares draft emails and other correspondence for the VP; prepares key documents for signature, comments, decision, or action; compiles and coordinates data for a variety of complex reports, presentations, and oral/written communications; creates and/or adapts reports and presentations for the VP; organize and prepare relevant briefing or background materials for VP in preparation of meetings. 3. Acts as first point of contact for VP’s activities and events; manages VP’s and department calendar(s) including scheduling appointments and meetings, and independently resolving conflicts; manages complex projects and events, coordinates travel arrangements, meeting logistics, equipment purchases, and budgetary expenditures; supports company and department employee events through project management, event execution, and on-site support as necessary. 4. Develops and maintains positive liaison relationships with various internal and external customers including employees, executives, board members and the general-public. 5. Maintains SD monthly financial statements.

(Equivalent combinations of education, licenses, certifications and/or experience may be considered)

Education • High School diploma required • Associates degree in related field preferred

Experience • Minimum 3 years’ experience in administrative support or similar role required • Relevant Sheetz experience preferred • Previous experience with executive leadership support preferred

Licenses/Certifications • Project management certification preferred

Tools & Equipment • General Office Equipment

Other • Ability to travel when necessary for completion of job responsibilities

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