how to write an application letter to collect a certificate

Request Letter for Degree Certificate – 7 Samples, Formatting Tips, and FAQs

Are you an Indian student who has recently completed their degree program and is now looking to obtain their degree certificate? A degree certificate is an essential document that acts as proof of your academic credentials and is required for a variety of purposes such as applying for higher studies, jobs, or even government schemes.

To obtain your degree certificate, you need to write a formal request letter to your educational institution. However, writing a request letter can be quite daunting, especially if you are not sure what to include in it. That’s where our article comes in. In this article, we will provide you with a step-by-step guide on how to write a request letter for a degree certificate, along with various sample letters for specific situations.

But that’s not all. We understand that simply having a degree certificate is not enough – it needs to represent your academic achievements in the best possible light. That’s why we have also provided tips on how to write a good request letter that highlights your qualities and makes a positive impression on the recipient.

So, whether you need your degree certificate for career progress, further education, or any other purpose, our article will guide you through the process of writing an effective request letter for a degree certificate.

Also Check:

• Application For Experience Certificate 
• Application For Provisional Certificate 
• Application for Migration Certificate
• Application for Transfer Certificate 
• 1 Sample Request Letter for Degree Certificate to Registrar
• 2 Sample Application for Degree Certificate to University
• 3 Sample Application to University for Degree Certificate Format
• 4 Sample Application for Issuance of Degree Certificate
• 5 Degree Certificate Request Letter Sample Application
• 6 Sample Request Letter for Degree Certificate from College to Principal
• 7 Format & Sample Request Letter for Getting Certificate from College
• 8.1 Components of a Proper Application
• 8.2 Structuring the Application
• 9.1 What is the purpose of the Request Letter for Degree Certificate?
• 9.2 What details should be included in the Request Letter for Degree Certificate?
• 9.3 How Should the Request Letter for Degree Certificate be formatted?
• 9.4 Can you request a degree certificate online?
• 9.5 How long does it take to get a degree certificate?

Sample Request Letter for Degree Certificate to Registrar

To, The Registrar, [Name of the University], [University Address]

Subject: Sample Request Letter For Degree Certificate

Respected Sir/Madam,

I am writing to request the issuance of my degree certificate as I have recently completed my graduation/ post-graduation from your esteemed institution. I would request you to provide me with the degree certificate at the earliest to apply for further studies or job opportunities.

Please let me know if any other formalities required from my end. Thank you.

Yours sincerely,

[Your Name] [Enrollment Number] [Course] [Passing Year]

Sample Application for Degree Certificate to University

Subject: Application For Degree Certificate

I am writing this letter to request the issuance of my degree certificate for the course [Name of the Course] which I completed from your esteemed university in the academic year [Academic Year]. I have attached all necessary documents required for verification, including my mark sheets, ID card, and other related documents.

I request you to issue my degree certificate at the earliest possible convenience so that I can proceed with further educational options. I shall remain obliged to you for this act of kindness.

Thank you for your understanding and prompt action.

Yours truly, [Your Name] [Your Roll/Registration Number] [Your Contact Details]

Sample Application to University for Degree Certificate Format

Subject: Application to University for Degree Certificate

I, [Your Name], completed my Bachelor’s degree in [Course Name] from your esteemed university in the academic year [Academic Year]. I have fulfilled all the essential requirements during my tenure at the university, and I am confident that I have met the standard of academic excellence set by the university.

I request you to issue my degree certificate at the earliest possible convenience so that I can proceed with further educational options. I have attached all necessary documents required for verification, including my mark sheets, ID card, and other related documents.

Thank you for your quick action in this regard.

Sample Application for Issuance of Degree Certificate

Subject: Application for Issuance of Degree Certificate

I have completed my graduation in [Course Name] from your esteemed university in the academic year [Academic Year]. I request you to kindly issue my degree certificate at the earliest possible convenience so that I can proceed with my further studies.

Enclosed, you will find all the necessary documents required for verification, including my mark sheets and ID card. I hope for your quick action in this regard.

Thank you for your understanding.

Degree Certificate Request Letter Sample Application

Subject: Degree Certificate Request Letter

I, [Your Name], completed my graduation in [Course Name] from your esteemed university in the academic year [Academic Year]. I request you to kindly issue my degree certificate at the earliest possible convenience so that I can proceed with my further studies.

Attached herewith is the necessary document required for verification, including my mark sheets, ID card, and other related documents.

Sample Request Letter for Degree Certificate from College to Principal

To, The Principal, [Name of College], [College Address]

Subject: Request Letter for Degree Certificate from College

I have completed my graduation in [Course Name] from your esteemed college in the academic year [Academic Year]. I request you to kindly issue my degree certificate at the earliest possible convenience so that I can proceed with my further studies.

Format & Sample Request Letter for Getting Certificate from College

Subject: Request Letter for Getting Certificate from College

I, [Your Name], completed my [Course Name] from your esteemed college. I would like to request you to issue me a certificate to verify my course completion. This certificate is essential to apply for further studies or employment.

I have attached all necessary documents required for verification, including my mark sheets and ID card.

Thank you for your support and understanding.

Sample Request Letter for Degree Certificate Format: Things to Consider

Obtaining your degree certificate is an important step in your academic journey. Whether you need it for further studies, a job, or any other purpose, writing a formal request letter is essential. In this article, we will guide you through the process of writing an effective request letter for a degree certificate format, focusing on the components of a proper application and structuring the application.

Components of a Proper Application

When writing a request letter for your degree certificate, it is important to ensure that it contains the necessary components. This will make sure that your application is complete and has all the relevant details that the recipient needs. The primary components of a proper application include:

1. Addressing the right person – It is important to address the letter to the right authority, typically the registrar, dean, or head of the institution.

2. Subject line – A clear and concise subject line that highlights the purpose of the letter.

3. Greeting – A formal salutation addressing the recipient e.g., “Dear Registrar,” or “Respected Sir/Madam,”.

4. Introduction – A brief introduction that states your name, course details, and the purpose of the letter.

5. Body – This is where you explain in detail why you need your degree certificate and provide any other necessary information.

6. Conclusion – Reiterate your request and thank the recipient for their time and consideration.

7. Formal Closing – End your letter with a formal closing, such as “Yours Sincerely” or “Thank You”.

Structuring the Application

The structure of your request letter is as important as its content. Here are some tips on how to structure your application:

1. Keep it concise – Your request letter should be clear, concise, and to the point. Avoid using unnecessary words or phrases.

2. Use format and font – Use a formal font such as Times New Roman or Arial, and ensure your letter is formatted correctly.

3. Use bullet points – Use bullet points to explain your purpose and give clarity to your letter.

4. Proofread and edit – Ensure you proofread and edit your letter to eliminate any typos or grammatical errors. In conclusion, obtaining your degree certificate is an important achievement and requires a formal request letter. By following the proper components and structuring your application carefully, you can ensure that your letter is effective, professional, and meets the requirements of the recipient.

What is the purpose of the Request Letter for Degree Certificate?

What details should be included in the request letter for degree certificate, how should the request letter for degree certificate be formatted, can you request a degree certificate online, how long does it take to get a degree certificate, related posts:.

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• Letter Writing
• Formal Letter Writing In English
• Application For Degree Certificate

Application for Degree Certificate | Check the Sample Letters

Generally, it is the responsibility of your college or university to send your degree certificates, but at times we may need it a little early. Even before you receive your degree certificate, you may get a job, and they might ask you for the certificates. In this article, we have provided a few samples of application for degree certificate that might help you write an application.

Table of Contents

How to write an application for a pass certificate, samples of writing an application for degree certificate, application for certificate from college, application to university for degree certificate, frequently asked questions on application for degree certificate.

It is essential to be sure of the format of writing an application for a degree certificate. In order to write an application, you will have to know the address of the receiver, and most importantly, you have to mention your address.

Before writing a request application, make sure that neither your friends nor your parents have received your certificate on your behalf. Refer to the samples provided below to write an application requesting for a degree certificate.

The format of writing an application for a degree certificate from college is similar to that of other formal letter writing formats. Refer to the below-provided sample letters for your reference so that it is easier for you to write the application. Do remember to mention your contact details in the application so that it can be easier for the college or university to connect with you.

448, Saheed Nagar

Bhubaneswar

The Principal

Maharishi College

Siripur, Odisha, Bhubaneswar

17th February, 2022

Sub – Requesting for my Degree certificate

Respected Sir/Madam,

With due respect, I, Alisha Nanda from the Economics department, am writing to request you to provide me with my Degree certificate. I could not collect the certificate, which was issued on 10th of February, because I was tested positive for covid along with a few of my family members. I am fine now and can come in person to collect it. I request you to kindly understand my situation and issue the Degree certificate at the earliest so that it can be easier for my admission process for my post graduation degree.

Yours faithfully,

Alisha Nanda

Department of Economics

Registration number- 345567

Batch 2018-21

Contact- 9999

[email protected]

14, S M Nagar

Bikkenahalli

Bangalore – 560043

The Head of Examination Department

Jain University

Bangalore – 560019

Sub – Request to issue Degree certificate

I am Abhipsa Mishra, a student of your esteemed university. I have completed my post graduation in English in April 2021. I am writing to request you to issue my Degree certificate as I have secured an admission in a foreign university, and I am required to submit the degree certificate to complete the admission process. I understand that the Degree certificate is usually issued after a year, but I request you to kindly understand my situation and do the needful at the earliest.

I shall be highly obliged for your kind gesture.

Abhisa Mishra

Reg No. 123456

Department of English

Contact – 9999

Mail- [email protected]

How do I write an application for my Degree Certificate?

In order to write an application for issuing the degree certificate, you will have to write a formal letter requesting them to provide your degree certificate. Mention the correct details like the proper address of your college/university, your address, your register number, department and batch. Also, do not forget to mention the reasons behind your request for the issuance of your degree certificate.

Can I write an application for the provisional certificate?

Yes, you can write an application to your college or university to issue a provisional certificate if the original certificate hasn’t been issued.

Whom do I write a letter to issue a degree certificate?

To get your degree certificate issued from your college, you will have to write the application addressing your principal, and while writing an application to the university, you will have to address your Dean.

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Request Letters

Letter for Certificate: Template and Examples

In today’s fast-paced world, obtaining the necessary certifications and qualifications is vital for individuals seeking to excel in their chosen fields. A well-crafted letter can make all the difference in acquiring that essential document in a timely manner. This article will guide you through the process of crafting a persuasive and professional letter for a certificate, whether it’s for academic, professional, or personal achievements. Master the art of correspondence and secure the credentials you deserve with our step-by-step approach to drafting the perfect letter for a certificate.

Letter for Certificate Template

Subject: Request for [Type of Certificate] Certificate

Dear [Recipient’s Name],

I hope this letter finds you in good health and high spirits. My name is [Your Name], and I am writing to request a [Type of Certificate] certificate for [Purpose of Certificate, e.g., academic, professional, or personal achievements]. I believe that this certificate will play a crucial role in my growth and development in my [career/education/personal life].

[In this paragraph, provide a brief background of your involvement or accomplishments in the relevant area. For example, if you are requesting an academic certificate, mention your course or program, enrollment dates, and any relevant accomplishments. If it is a professional certificate, describe your job role, duration, and achievements.]

To facilitate the issuance of the certificate, I have provided the necessary details below:

• Full Name: [Your Full Name]
• Date of Birth: [Your Date of Birth]
• [Course/Program/Job Title/Event]: [Relevant Course/Program/Job Title/Event]
• [Enrollment/Employee/Participation] ID: [Your ID Number, if applicable]
• Duration: [Start Date] to [End Date]
• Additional Details: [Any other relevant information, such as your grade, position, or specific achievements]

Kindly issue the [Type of Certificate] certificate at your earliest convenience. I understand that there may be a processing fee involved, and I am prepared to cover any such costs. Please inform me of the necessary payment method and the amount required, if applicable.

If you require any additional information or documentation to process my request, please feel free to contact me via email at [Your Email Address] or by phone at [Your Phone Number]. I appreciate your prompt attention to this matter and look forward to receiving the certificate soon.

Thank you for your time and consideration.

[Your Name]

Sample Letter for Certification

Mickel Langley 123 Elm Street Springfield, MA 98765 [email protected] (555) 123-4567 April 2, 2043

Dr. Jane Smith Registrar Prestigious University 1000 Education Drive Springfield, MA 98764

Subject: Request for Degree Certificate

Dear Dr. Smith,

I hope this letter finds you in good health and high spirits. My name is Mickel Langley, and I am writing to request a Degree Certificate for my recently completed Bachelor of Science in Computer Science. I believe that this certificate will play a crucial role in my growth and development as I embark on my career in the technology industry.

I enrolled in the Computer Science program at Prestigious University in September 2039 and successfully completed my studies in May 2043. During my time at the university, I maintained a 3.8 GPA and was actively involved in the Computer Science Club as its Vice President. My participation in various programming competitions and hackathons allowed me to hone my skills and contribute to the club’s success.

• Full Name: Mickel James Langley
• Date of Birth: January 1, 2021
• Course: Bachelor of Science in Computer Science
• Enrollment ID: PU123456
• Duration: September 2039 to May 2043
• Additional Details: Cumulative GPA of 3.8, Vice President of the Computer Science Club

Kindly issue the Degree Certificate at your earliest convenience. I understand that there may be a processing fee involved, and I am prepared to cover any such costs. Please inform me of the necessary payment method and the amount required, if applicable.

If you require any additional information or documentation to process my request, please feel free to contact me via email at [email protected] or by phone at (555) 123-4567. I appreciate your prompt attention to this matter and look forward to receiving the certificate soon.

Mickel Langley

Written Request for Certificate of Good Standing

Subject: Request for Certificate of Good Standing

I hope this letter finds you in the best of health and spirits. My name is [Your Name], and I am writing to request a Certificate of Good Standing for [Purpose of Certificate, e.g., academic, professional, or personal reasons]. The Certificate of Good Standing will serve as a testament to my [academic/professional/personal] record and enable me to [explain the purpose, e.g., apply for further education, seek new job opportunities, or any other relevant purpose].

[In this paragraph, provide a brief background of your involvement or accomplishments in the relevant area. For example, if you are requesting a Certificate of Good Standing for academic reasons, mention your course or program, enrollment dates, and any relevant accomplishments. If it is for professional reasons, describe your job role, duration, and achievements.]

To facilitate the issuance of the Certificate of Good Standing, I have provided the necessary details below:

Kindly issue the Certificate of Good Standing at your earliest convenience. I understand that there may be a processing fee involved, and I am prepared to cover any such costs. Please inform me of the necessary payment method and the amount required, if applicable.

If you require any additional information or documentation to process my request, please feel free to contact me via email at [Your Email Address] or by phone at [Your Phone Number]. I appreciate your prompt attention to this matter and look forward to receiving the Certificate of Good Standing soon.

VA Request for Certificate of Eligibility

John A. Smith

1234 Main St. Anytown, VA 12345

[email protected]

April 2, 2043

Department of Veterans Affairs

Regional Loan Center

P.O. Box 12345

Anytown, VA 67890

Subject: Request for Certificate of Eligibility (COE)

Dear Sir/Madam,

I am writing to request a Certificate of Eligibility (COE) for the VA Home Loan Benefit. I am a United States military veteran and would like to use this benefit to purchase a home. Please find the required information and supporting documents below:

• Personal Information: Full Name: John A. Smith Date of Birth: January 1, 1985 Social Security Number: 123-45-6789 Service Number: 98765432
• Military Service Information: Branch of Service: United States Army Dates of Service: January 2, 2005 – January 1, 2015 Type of Discharge: Honorable VA File Number: 987-654-321
• Contact Information: Mailing Address: 1234 Main St., Anytown, VA 12345 Phone Number: (555) 555-1234 Email Address: [email protected]

Enclosed, you will find the following supporting documents:

• Copy of my DD Form 214 (Certificate of Release or Discharge from Active Duty)
• Copy of my latest VA Disability Rating Decision (if applicable)
• Copy of my Marriage Certificate (if applicable for spouse’s eligibility)
• Any additional documents required for unique situations (e.g., Statement of Service for active duty members, surviving spouse documentation, etc.)

I understand that the processing time for this request may vary and that I will be notified once a decision has been made regarding my eligibility. If you require any additional information or documentation, please do not hesitate to contact me at (555) 555-1234 or via email at [email protected] .

Thank you for your attention to this matter, and I look forward to receiving my Certificate of Eligibility.

Essential Elements of Letter for Certificate

A letter requesting a certificate is a formal document that is often used by individuals or organizations to request a specific type of certificate from a relevant authority. Certificates can be necessary for various reasons, such as academic achievements, professional qualifications, or legal matters. Crafting an effective letter for a certificate request requires precision, professionalism, and attention to detail. In this article, we will discuss the essential elements of a letter for a certificate, providing you with a comprehensive guide to ensure your request is successful.

• Proper Salutation: Begin your letter with a formal salutation, addressing the recipient respectfully, such as “Dear [Recipient’s Name]” or “To Whom It May Concern.”
• Clear Subject Line: Include a concise subject line that clearly states the purpose of your letter, such as “Request for Certificate of Completion” or “Application for Marriage Certificate.”
• Introduction and Purpose: Start your letter with a brief introduction, mentioning your name and the reason for writing the letter. Specify the type of certificate you are requesting and explain its importance.
• Personal or Organizational Details: Provide relevant information about yourself or your organization, such as your full name, address, contact details, and any identification numbers, if applicable.
• Specific Certificate Information: Mention the specific details related to the certificate, such as the title of the course or degree, completion date, event or ceremony date, and any other pertinent information.
• Supporting Documents: List any necessary supporting documents that you are enclosing with your letter, such as proof of identification, academic transcripts, or legal papers.
• Polite Tone: Maintain a courteous and professional tone throughout your letter, being respectful and mindful of the recipient’s time and effort.
• Gratitude and Closing: Express gratitude to the recipient for their assistance and consideration. Close your letter with a formal closing phrase, such as “Sincerely” or “Yours faithfully,” followed by your full name and signature.
• Follow-up Information: Provide your contact information, such as your phone number or email address, and invite the recipient to reach out if they have any questions or require additional information.
• Proofread and Edit: Finally, thoroughly proofread and edit your letter for any grammatical errors or inconsistencies. Ensure that the information provided is accurate and that the letter is well-organized, making it easier for the recipient to process your request.

A well-crafted letter for a certificate plays a pivotal role in ensuring the success of your request. By adhering to the essential elements outlined in this article, you can create a persuasive and professional letter that effectively communicates your needs and intentions. Remember to maintain a polite tone, provide all necessary information, and proofread your letter to avoid any errors or misunderstandings. By taking these steps, you will not only increase the likelihood of obtaining the desired certificate but also demonstrate your commitment to professionalism and attention to detail.

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• Authority Letter For Issuing Degree

These four authority letter templates serve as formal authorizations for the issuance of degree certificates under various circumstances. They are designed to grant permission to designated individuals, such as students, parents/guardians, authorized representatives, and attorneys, to collect a degree certificate on behalf of the concerned individual from their respective educational institutions. Each template outlines the purpose of the authorization, provides essential details, and includes a request for cooperation from the institution. Whether it's due to personal constraints, legal representation, or organizational requirements, these templates help streamline the process of degree certificate retrieval while ensuring the necessary permissions and verifications are in place.

Template Authority Letter for Degree Collection by a Student

[Your Name] [Your Address] [City, State, ZIP Code] [Date]

To Whom It May Concern,

I, [Your Full Name], hereby authorize [Authorized Person's Full Name], a student identification cardholder of [Your University/College Name], to collect my degree certificate on my behalf. I am unable to collect it in person due to [state your reason, e.g., being out of town].

Please find attached a copy of my student ID card and a copy of my government-issued photo identification for verification purposes.

I kindly request that you provide [Authorized Person's Full Name] with the necessary assistance and release my degree certificate to them. I understand that this letter serves as official authorization for the same.

Thank you for your prompt attention to this matter.

[Your Full Name] [Your Student ID Number] [Your Contact Information]

Template Authority Letter for Degree Collection by a Parent/Guardian

I, [Your Full Name], the parent/guardian of [Student's Full Name], hereby authorize [Authorized Person's Full Name] to collect my child's/ward's degree certificate on my behalf. [Student's Full Name] is unable to collect it in person due to [state the reason, e.g., illness].

Please find attached a copy of [Student's Full Name]'s student ID card and a copy of my government-issued photo identification for verification purposes.

I kindly request that you provide [Authorized Person's Full Name] with the necessary assistance and release [Student's Full Name]'s degree certificate to them. I understand that this letter serves as official authorization for the same.

[Your Full Name] [Your Contact Information]

Template Authority Letter for Degree Collection by an Authorized Representative

[Your Organization/Company Letterhead, if applicable] [Organization/Company Name] [Address] [City, State, ZIP Code] [Date]

I, [Your Full Name], [Your Title] of [Your Organization/Company Name], hereby authorize [Authorized Representative's Full Name] to collect the degree certificate of our employee, [Employee's Full Name], who has recently completed their studies at [University/College Name].

Please find attached a copy of [Employee's Full Name]'s student ID card, a copy of their employment verification, and a copy of my government-issued photo identification for verification purposes.

I kindly request that you provide [Authorized Representative's Full Name] with the necessary assistance and release [Employee's Full Name]'s degree certificate to them. I understand that this letter serves as official authorization for the same.

[Your Full Name] [Your Title] [Your Contact Information]

Template Authority Letter for Degree Collection by an Attorney/Legal Representative

I, [Your Full Name], have engaged the services of [Attorney's Full Name], a licensed attorney at law, to act on my behalf in collecting my degree certificate from [University/College Name].

Please find attached a copy of my student ID card, a copy of [Attorney's Full Name]'s attorney license, and a copy of my government-issued photo identification for verification purposes.

I kindly request that you provide [Attorney's Full Name] with the necessary assistance and release my degree certificate to them. I understand that this letter serves as official authorization for the same.

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com . Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

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• School Education /

Request Letter for a Degree: Format, Samples and Tips

• Updated on  
• Mar 18, 2024

A degree certificate is a credible testimonial to your expertise and subject-matter understanding. It demonstrates that you have made the necessary sacrifices to obtain advanced degrees. A degree certificate opens a door and helps you become eligible for good job prospects with a good salary. When you are seeking a job or planning to continue your studies, it is important to get your degree before applying. We understand that earning a degree on its own is insufficient; it must also demonstrate your writing skills and academic accomplishment.

For this reason, we have also mentioned a few of the samples on how to write a request letter that sells your strengths and leaves a good impression on the reader. Keep reading this blog article till the end to know how to Student Request a Letter For a Degree Certificate.

Table of Contents

• 1 How to Write a Letter for a Degree?
• 2.1 Format 1 
• 2.2 Format: 2
• 3.1 Example: 1
• 3.2 Example: 2
• 3.3 Tips to Request Degree Certificate  
• 4 FAQs 

Must Read: Leave Application for school: format, examples 

How to Write a Letter for a Degree?

To request a degree certificate, students would need to send a letter to the head of the institute. Before filing a request application, be sure neither your parents nor your friends have obtained your certificate on your behalf.

The recipient’s address should come first, followed by the date in the upper left corner. Mention the subject. The body of the letter, which should be organised in points and begin with a salutation, should come next.

Format of Student Request Letter For Degree Certificate 

Format 1 .

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Also Read: Internship Request Letter: Format, Tips & Sample

Examples of Student Request letters for Degree Certificate

Here are some examples of Student Request letters for Degree Certificate

Must Read: How to Write Emergency Leave Letter 

Also Read: Application for Bonafide Certificate

Tips to Request Degree Certificate  

Here are some main points that you need to take into consideration while writing a Student Request Letter For Degree Certificate:

• Write your request letter to the right person, such as the department head, dean of students, or registrar.
• Specify why you are writing to request a copy of your degree certificate.
• Carefully mention your name, student identification number, and academic year so that the recipient will be able to recognise you and your records.
• Mention clearly why you require the degree certificate. going to apply for a job, further education, or a scholarship programme.
• Additionally, you can also list the exact date you need the degree certificate.

Must Read: How to Write Marriage Leave Application 

Explore More:

I Request you to please give the documents to him, and I accept responsibility if they are misplaced or lost. Please let me know when he might be able to pick up the paperwork. You have my sincere gratitude for this. I’m grateful.

Subject: Request to Issue a Degree Certificate, My university registration number is 562942 and my college roll number is 34. The academic years I attended were 2020 to 2022. The degree certificate I am submitting to the firm is crucial to securing my employment.

Follow these steps to write a formal letter of request: Include the address and date. Include the reference and subject; Add a salutation; Write the first paragraph; Write subsequent paragraphs; Add a conclusion; Add a subscription and Place your signature.

This was all about the Student Request Letter For Degree Certificate, If you want to read more topics on school education and letter writing follow Leverage Edu now!

Aditya Saini

Aditya Saini is a content writer with over a year and a half of experience helping national and international students navigate their journey to work abroad. His expertise lies in “jobs abroad”, all things practical, from writing articles on different topics such as part-time and full-time jobs to understanding salaries for different and highest-paying professions and securing internship programs in different countries. Aditya's passion is ensuring students have all the information they need to make the right decision about their career journeys overseas.

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Home » Letters » College Letters » Request Letter to College for Study Certificate

Request Letter to College for Study Certificate

Table of Contents:

• Sample Letter

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How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample request letter for study certificate.

To, The Principal, __________ (College Name), __________ (Address)

Date: __/__/____ (Date)

Subject: Request for study certificate

Respected Sir/ Madam,

My name is ______ (Name) and I am writing this letter to request you to kindly issue a study certificate in my name. I was a student of __________ (Department) department and I completed my education in ____-____ year.

I am in need of a study certificate as ____________ (I am looking forward to applying for some job/ I have to maintain personal records/ any other – Mention purpose). I request you to kindly issue a study certificate in my name. I shall be highly obliged for your kind support.

I am attaching all relevant documents along with this letter.

Thanking you,

__________ (Signature), __________ (Name), __________ (Roll number)

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.
• A study certificate is a document issued by an educational institution verifying a student's enrollment and completion of studies.
• A study certificate may be required for various purposes such as job applications, further education, or personal record-keeping.
• To request a study certificate from your college, you can write a formal letter addressed to the Principal or relevant authority, stating your name, department, the purpose of the request, and any necessary details.
• When requesting a study certificate, it's advisable to attach any relevant documents that support your request, such as identification proof or enrollment records.
• The processing time for a study certificate request may vary depending on the college's administrative procedures. It's recommended to follow up with the college administration for an estimated timeline.

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Application for Degree Certificate

Has it ever happened to you that you have completed a degree course but have not received your degree certificate for an extended period of time? If you haven’t received it yet, you can write a letter to your university or college’s administration asking for it as soon as possible. Let us look at the structure and sample letters for writing an application for degree certificate.

The degree certificate is essentially an award given to students after completing a course of study in an institution such as a Bachelor’s, Master’s, or Doctorate. A degree certificate is the most important document for any candidate seeking admission to the next level of study. It is also necessary to validate your educational background in your job application. Students can apply for a duplicate degree certificate if their existing one is damaged or lost by writing an application for degree certificate.

How To Write Application For Degree Certificate?

Students would have to write a request letter to the institute’s head in order to obtain their degree certificate. Make certain that neither your friends nor your parents have gotten your certificate on your behalf before submitting a request application.

Begin with the address of the recipient and add the date to the top left-hand side. Mention your topic. The salutation should be followed by the main body of the letter, which should be in points requesting the certificate.

Format of Application for Degree Certificate

The format for writing an application for a college degree certificate is similar to other official letter writing types. Refer to the below-provided format for your reference.

The Principal

College Name

College Address

Subject: Request Letter For Degree Certificate

Salutation,

Body of the Letter

Complimentary Closing

Sender’s Name

Sender’s Signature

Sample Application for Degree Certificate

Sample 1 – application for degree certificate.

Vidyasagar College of Engineering

Date: 18/03/2022

Subject: Requesting for my Degree Certificate

Respected Sir/Madam,

Respectfully, it is said that I completed my Bachelor’s Degree from this distinguished college this year and would like to obtain my degree certificate. Due to some personal reasons, I could not attend the convocation ceremony and I am left to collect my degree certificate. I am writing to inform you that I have been a student at your college for the 2016-2020 academic year. My details is as follows:

Student Name: Priya Rajiv Sharma

Student Enrollment No.: 1137582

Course: B.E. IT

Division: B

Roll No.: 23

I’d want to inform you that I’ve applied for my Master’s degree at Vellore University in Hyderabad, and they’re asking me to submit my degree certificate as part of the admissions process. I humbly request that you please issue my degree certificate as soon as possible so that I can continue my higher studies as soon as possible.

Thanking you.

Yours Sincerely,

Priya Sharma

Sample 2 – Request Application for Degree Certificate

National Institute of Technology

Date: 25 th June 2022

Subject: Application for my Degree Certificate

With due respect, I’d like to inform you that I attended your college and have successfully completed the course. My name is Mohit Patel, my admission number is 201756271 and I was a student of B.E. Mechanical in your college. I have been a student of this esteemed university for four years (2018-2022). I did not receive my degree from your college because I tested positive for COVID and was hospitalized for a few weeks.

Please provide me with my degree certificate, which I will need to attach to my job application letter. I hope you will take my request seriously and act quickly.

Thanking you in advance.

Mohit Patel

Mobile: 946XXXXXXX

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Sample 3 – Request Application for Degree Certificate to the University

The Head of Examination Department

Mumbai University

Date: 3 rd May 2022

Subject: Request to Issue the Degree Certificate

My name is Nisha Raichand and with due respect, I have completed my Master’s in Management course from your esteemed university this year. My college roll no. is 34 and my university registration number is 562942 and my course years were 2020 to 2022. This degree certificate is an essential document to be submitted to the company and secure my job.

I would like to bring to your attention that I require my degree certificate as soon as possible because I have qualified for further higher education in America, and I will be required to present my degree certificate as part of the admission procedure. I shall be grateful to you for this favour.

Nisha Raichand

Reg No. 562942

Contact: 937XXXXXXX

Email ID: [email protected]

(Attach Required Documents)

Frequently Asked Questions

Q1. To whom should I address a letter in order to issue a degree certificate?

Answer. To obtain your degree certificate from your college, you must write an application addressed to your principal, and when applying to the university, you must address your application to the head of the examination department.

Q2. How long will it take to receive a degree certificate?

Answer. In general, it is determined by your college or university. However, it can be delivered in 10 to 15 days. It is sometimes delivered to your registered email address by the Examination cell/board.

Q3. What is a Degree Certificate?

Answer. The degree certificate is essentially an award given to students after completing a course of study in an institution such as a Bachelor’s, Master’s, or Doctorate. A degree certificate is the most important document for any candidate seeking admission to the next level of study. It is also necessary to validate your educational background in your job application.

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Application for Degree Certificate - Format, Sample

Thasleen Mohideen ,

Jul 3, 2024

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The application for degree certificate is submitted in case if the candidate requires the certificate before the completion of one year after graduation due to reasons such as pursuing higher education or seeking jobs.

Table of Contents

Application for Degree Certificate Samples: Download PDF

Samples of writing an application for degree certificate, tips to write an application for degree certificate.

Application for Degree Certificate : The application for a degree certificate is submitted to a college or university in case if the student fails to collect the degree certificate on the mentioned date or requires the certificate before completion of one year of higher education or jobs. 

An application for a degree certificate is written similarly to a formal letter with a structure containing the receiver’s address, the subject, the body of the letter and a conclusion. 

How to Write an Application for a Degree Certificate?

The degree certificate is essentially an award or recognition given to a candidate after completion of a course or a degree from an institution. The certificate is generally required for various purposes such as employment, higher education, etc. 

Here are some important points on how to write an application for a degree certificate:

• The candidate must ensure that they know the address of the receiver, be it an institution, college or university address
• Candidates must ensure they haven’t received the degree certificate beforehand in their permanent address as per the college register
• The application for a degree certificate must be in a sealed envelope with a proper format and address
• The letter must have all the necessary information required to send the degree certificate, including the candidate's register number, batch number, department, name and contact details.

Also Read : Informal Letter Format, Topics, Sample

Format of Application for Degree Certificate

Candidates can follow a formal letter-writing format for the application for a degree certificate to the college or university. Given below is the basic format of application for degree certificate letter students can follow:

Student Name,

Contact Details

The Principal/ The Head of Examination,

Name of the College,

College Full Address

Subject: Request for Degree Certificate

Salutation,

Body of the Letter

Name and Signature of the Student

Department:

Registration Number

Also Check : What is a Letter of Enrollment (LoE)?

Students can download the sample application letter for the degree certificate PDF using the links given below:

Also Read : Authorization Letter Format: Download Samples, Writing Tips

Candidates can write the application for a degree certificate using formal letter writing techniques that include the subject, body of the letter and a conclusion. Students can refer to the sample application for degree certificate given below for various scenarios such as higher education and employment to write their application letter:

Sample 1 - Application for Degree Certificate to College

13, Ram Nagar, Bangalore,

The Principal,

MMC College,

Chennai, TamilNadu

Subject : Requesting my Degree Certificate

Respected Sir/ Madam,

I am Manoj, a student of your esteemed University from the Department of Commerce. I have completed my undergraduate degree in Commerce in the year 2023. I request you to issue my degree certificate as I am looking forward to pursuing a postgraduate degree in Commerce from a reputed university. 

As a part of the admission process, I am required to submit my degree certificate for document verification. I understand that the Degree certificate is usually issued after a year, but I require it beforehand as the admissions are ongoing for the current year. Kindly do the needful considering my situation. 

I shall be highly obliged for your kind gesture.

Yours faithfully,

Manoj Kumar

Reg No. 987654

Department of Commerce

Contact – 1234567890

Mail- [email protected]

Sample 2 - Application for Degree Certificate to University

15, Shenoy Nagar, Hyderabad,

The Head of Examination Department

Anna University,

With due respect, I, Nikila from the Biomedical Engineering Department. I would like to request my degree certificate as I was not able to attend the convocation ceremony due to some personal reasons. Now, that I am looking forward to starting my career, I would require my degree to validate my educational qualifications. I will be able to collect it in person as I will be travelling to Chennai very soon. Please do the needful. 

Reg No. 98768

Department of Biomedical Engineering

Contact – 1234512345

Mail- [email protected]

Read More : Letter to Principal: Format, Samples and Guidelines

Listed below are some of the important tips for writing an application for a degree certificate:

• Candidates must ensure that the letter is addressed to the right person such as the principal, head of the department, head of examination, etc. 
• Must mention the necessary details without fail including the name, registration number, batch number, department, etc to easily access the records for the certificate
• Mention the date on which you require the degree certificate and the exact reason for which the candidate requires the letter. 

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