parts of a apa research paper

A step-by-step guide for creating and formatting APA Style student papers

The start of the semester is the perfect time to learn how to create and format APA Style student papers. This article walks through the formatting steps needed to create an APA Style student paper, starting with a basic setup that applies to the entire paper (margins, font, line spacing, paragraph alignment and indentation, and page headers). It then covers formatting for the major sections of a student paper: the title page, the text, tables and figures, and the reference list. Finally, it concludes by describing how to organize student papers and ways to improve their quality and presentation.

The guidelines for student paper setup are described and shown using annotated diagrams in the Student Paper Setup Guide (PDF, 3.40MB) and the A Step-by-Step Guide to APA Style Student Papers webinar . Chapter 1 of the Concise Guide to APA Style and Chapter 2 of the Publication Manual of the American Psychological Association describe the elements, format, and organization for student papers. Tables and figures are covered in Chapter 7 of both books. Information on paper format and tables and figures and a full sample student paper are also available on the APA Style website.

Basic setup

The guidelines for basic setup apply to the entire paper. Perform these steps when you first open your document, and then you do not have to worry about them again while writing your paper. Because these are general aspects of paper formatting, they apply to all APA Style papers, student or professional. Students should always check with their assigning instructor or institution for specific guidelines for their papers, which may be different than or in addition to APA Style guidelines.

Seventh edition APA Style was designed with modern word-processing programs in mind. Most default settings in programs such as Academic Writer, Microsoft Word, and Google Docs already comply with APA Style. This means that, for most paper elements, you do not have to make any changes to the default settings of your word-processing program. However, you may need to make a few adjustments before you begin writing.

Use 1-in. margins on all sides of the page (top, bottom, left, and right). This is usually how papers are automatically set.

Use a legible font. The default font of your word-processing program is acceptable. Many sans serif and serif fonts can be used in APA Style, including 11-point Calibri, 11-point Arial, 12-point Times New Roman, and 11-point Georgia. You can also use other fonts described on the font page of the website.

Line spacing

Double-space the entire paper including the title page, block quotations, and the reference list. This is something you usually must set using the paragraph function of your word-processing program. But once you do, you will not have to change the spacing for the entirety of your paper–just double-space everything. Do not add blank lines before or after headings. Do not add extra spacing between paragraphs. For paper sections with different line spacing, see the line spacing page.

Paragraph alignment and indentation

Align all paragraphs of text in the body of your paper to the left margin. Leave the right margin ragged. Do not use full justification. Indent the first line of every paragraph of text 0.5-in. using the tab key or the paragraph-formatting function of your word-processing program. For paper sections with different alignment and indentation, see the paragraph alignment and indentation page.

Page numbers

Put a page number in the top right of every page header , including the title page, starting with page number 1. Use the automatic page-numbering function of your word-processing program to insert the page number in the top right corner; do not type the page numbers manually. The page number is the same font and font size as the text of your paper. Student papers do not require a running head on any page, unless specifically requested by the instructor.

Title page setup

Title page elements.

APA Style has two title page formats: student and professional (for details, see title page setup ). Unless instructed otherwise, students should use the student title page format and include the following elements, in the order listed, on the title page:

• Paper title.
• Name of each author (also known as the byline).
• Affiliation for each author.
• Course number and name.
• Instructor name.
• Assignment due date.
• Page number 1 in the top right corner of the page header.

The format for the byline depends on whether the paper has one author, two authors, or three or more authors.

• When the paper has one author, write the name on its own line (e.g., Jasmine C. Hernandez).
• When the paper has two authors, write the names on the same line and separate them with the word “and” (e.g., Upton J. Wang and Natalia Dominguez).
• When the paper has three or more authors, separate the names with commas and include “and” before the final author’s name (e.g., Malia Mohamed, Jaylen T. Brown, and Nia L. Ball).

Students have an academic affiliation, which identities where they studied when the paper was written. Because students working together on a paper are usually in the same class, they will have one shared affiliation. The affiliation consists of the name of the department and the name of the college or university, separated by a comma (e.g., Department of Psychology, George Mason University). The department is that of the course to which the paper is being submitted, which may be different than the department of the student’s major. Do not include the location unless it is part of the institution’s name.

Write the course number and name and the instructor name as shown on institutional materials (e.g., the syllabus). The course number and name are often separated by a colon (e.g., PST-4510: History and Systems Psychology). Write the assignment due date in the month, date, and year format used in your country (e.g., Sept. 10, 2020).

Title page line spacing

Double-space the whole title page. Place the paper title three or four lines down from the top of the page. Add an extra double-spaced blank like between the paper title and the byline. Then, list the other title page elements on separate lines, without extra lines in between.

Title page alignment

Center all title page elements (except the right-aligned page number in the header).

Title page font

Write the title page using the same font and font size as the rest of your paper. Bold the paper title. Use standard font (i.e., no bold, no italics) for all other title page elements.

Text elements

Repeat the paper title at the top of the first page of text. Begin the paper with an introduction to provide background on the topic, cite related studies, and contextualize the paper. Use descriptive headings to identify other sections as needed (e.g., Method, Results, Discussion for quantitative research papers). Sections and headings vary depending on the paper type and its complexity. Text can include tables and figures, block quotations, headings, and footnotes.

Text line spacing

Double-space all text, including headings and section labels, paragraphs of text, and block quotations.

Text alignment

Center the paper title on the first line of the text. Indent the first line of all paragraphs 0.5-in.

Left-align the text. Leave the right margin ragged.

Block quotation alignment

Indent the whole block quotation 0.5-in. from the left margin. Double-space the block quotation, the same as other body text. Find more information on the quotations page.

Use the same font throughout the entire paper. Write body text in standard (nonbold, nonitalic) font. Bold only headings and section labels. Use italics sparingly, for instance, to highlight a key term on first use (for more information, see the italics page).

Headings format

For detailed guidance on formatting headings, including headings in the introduction of a paper, see the headings page and the headings in sample papers .

• Alignment: Center Level 1 headings. Left-align Level 2 and Level 3 headings. Indent Level 4 and Level 5 headings like a regular paragraph.
• Font: Boldface all headings. Also italicize Level 3 and Level 5 headings. Create heading styles using your word-processing program (built into AcademicWriter, available for Word via the sample papers on the APA Style website).

Tables and figures setup

Tables and figures are only included in student papers if needed for the assignment. Tables and figures share the same elements and layout. See the website for sample tables and sample figures .

Table elements

Tables include the following four elements: 

• Body (rows and columns)
• Note (optional if needed to explain elements in the table)

Figure elements

Figures include the following four elements: 

• Image (chart, graph, etc.)
• Note (optional if needed to explain elements in the figure)

Table line spacing

Double-space the table number and title. Single-, 1.5-, or double-space the table body (adjust as needed for readability). Double-space the table note.

Figure line spacing

Double-space the figure number and title. The default settings for spacing in figure images is usually acceptable (but adjust the spacing as needed for readability). Double-space the figure note.

Table alignment

Left-align the table number and title. Center column headings. Left-align the table itself and left-align the leftmost (stub) column. Center data in the table body if it is short or left-align the data if it is long. Left-align the table note.

Figure alignment

Left-align the figure number and title. Left-align the whole figure image. The default alignment of the program in which you created your figure is usually acceptable for axis titles and data labels. Left-align the figure note.

Bold the table number. Italicize the table title. Use the same font and font size in the table body as the text of your paper. Italicize the word “Note” at the start of the table note. Write the note in the same font and font size as the text of your paper.

Figure font

Bold the figure number. Italicize the figure title. Use a sans serif font (e.g., Calibri, Arial) in the figure image in a size between 8 to 14 points. Italicize the word “Note” at the start of the figure note. Write the note in the same font and font size as the text of your paper.

Placement of tables and figures

There are two options for the placement of tables and figures in an APA Style paper. The first option is to place all tables and figures on separate pages after the reference list. The second option is to embed each table and figure within the text after its first callout. This guide describes options for the placement of tables and figures embedded in the text. If your instructor requires tables and figures to be placed at the end of the paper, see the table and figure guidelines and the sample professional paper .

Call out (mention) the table or figure in the text before embedding it (e.g., write “see Figure 1” or “Table 1 presents”). You can place the table or figure after the callout either at the bottom of the page, at the top of the next page, or by itself on the next page. Avoid placing tables and figures in the middle of the page.

Embedding at the bottom of the page

Include a callout to the table or figure in the text before that table or figure. Add a blank double-spaced line between the text and the table or figure at the bottom of the page.

Embedding at the top of the page

Include a callout to the table in the text on the previous page before that table or figure. The table or figure then appears at the top of the next page. Add a blank double-spaced line between the end of the table or figure and the text that follows.

Embedding on its own page

Embed long tables or large figures on their own page if needed. The text continues on the next page.

Reference list setup

Reference list elements.

The reference list consists of the “References” section label and the alphabetical list of references. View reference examples on the APA Style website. Consult Chapter 10 in both the Concise Guide and Publication Manual for even more examples.

Reference list line spacing

Start the reference list at the top of a new page after the text. Double-space the entire reference list (both within and between entries).

Reference list alignment

Center the “References” label. Apply a hanging indent of 0.5-in. to all reference list entries. Create the hanging indent using your word-processing program; do not manually hit the enter and tab keys.

Reference list font

Bold the “References” label at the top of the first page of references. Use italics within reference list entries on either the title (e.g., webpages, books, reports) or on the source (e.g., journal articles, edited book chapters).

Final checks

Check page order.

• Start each section on a new page.
• Arrange pages in the following order:
• Title page (page 1).
• Text (starts on page 2).
• Reference list (starts on a new page after the text).

Check headings

• Check that headings accurately reflect the content in each section.
• Start each main section with a Level 1 heading.
• Use Level 2 headings for subsections of the introduction.
• Use the same level of heading for sections of equal importance.
• Avoid having only one subsection within a section (have two or more, or none).

Check assignment instructions

• Remember that instructors’ guidelines supersede APA Style.
• Students should check their assignment guidelines or rubric for specific content to include in their papers and to make sure they are meeting assignment requirements.

Tips for better writing

• Ask for feedback on your paper from a classmate, writing center tutor, or instructor.
• Budget time to implement suggestions.
• Use spell-check and grammar-check to identify potential errors, and then manually check those flagged.
• Proofread the paper by reading it slowly and carefully aloud to yourself.
• Consult your university writing center if you need extra help.

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Home / Guides / Citation Guides / APA Format

APA Format for Students & Researchers

In this guide, students and researchers can learn the basics of creating a properly formatted research paper according to APA guidelines.

It includes information on how to conceptualize, outline, and format the basic structure of your paper, as well as practical tips on spelling, abbreviation, punctuation, and more. The guide concludes with a complete sample paper as well as a final checklist that writers can use to prepare their work for submission.

APA Paper Formatting Basics

• All text should be double-spaced
• Use one-inch margins on all sides
• All paragraphs in the body are indented
• Make sure that the title is centered on the page with your name and school/institution underneath
• Use 12-point font throughout
• All pages should be numbered in the upper right hand corner
• The manual recommends using one space after most punctuation marks
• A shortened version of the title (“running head”) should be placed in the upper left hand corner

Table of Contents

Here’s a quick rundown of the contents of this guide on how to do APA format.

Information related to writing and organizing your paper:

• Paper and essay categories

General paper length

• Margin sizes
• Title pages
• Running Heads
• APA Outline
• APA Abstract
• The body of papers
• APA headings and subheadings
• Use of graphics (tables and figures)

Writing style tips:

Proper tone.

• Reducing bias and labels
• Abbreviation do’s and don’ts
• Punctuation
• Number rules

Citing Your Sources:

• Citing Sources
• In-text Citations
• Reference Page

Proofing Your Paper:

• Final checklist
• Submitting your project

APA Information:

• What is APA
• APA 7 Updates

What you won’t find in this guide: This guide provides information related to the formatting of your paper, as in guidelines related to spacing, margins, word choice, etc. While it provides a general overview of APA references, it does not provide instructions for how to cite in APA format.

For step-by-step instructions for citing books, journals, how to cite a website in APA format, information on an APA format bibliography, and more, refer to these other EasyBib guides:

• APA citation (general reference guide)
• APA In-text citation
• APA article citation
• APA book citation
• APA citation website

Or, you can use our automatic generator. Our APA formatter helps to build your references for you. Yep, you read that correctly.

Writing and Organizing Your APA Paper in an Effective Way

This section of our guide focuses on proper paper length, how to format headings, spacing, and more! This information can be found in Chapter 2 of the official manual (American Psychological Association, 2020, pp. 29-67).

Categories of papers

Before getting into the nitty-gritty details related to APA research paper format, first determine the type of paper you’re about to embark on creating:

Empirical studies

Empirical studies take data from observations and experiments to generate research reports. It is different from other types of studies in that it isn’t based on theories or ideas, but on actual data.

Literature reviews

These papers analyze another individual’s work or a group of works. The purpose is to gather information about a current issue or problem and to communicate where we are today. It sheds light on issues and attempts to fill those gaps with suggestions for future research and methods.

Theoretical articles

These papers are somewhat similar to a literature reviews in that the author collects, examines, and shares information about a current issue or problem, by using others’ research. It is different from literature reviews in that it attempts to explain or solve a problem by coming up with a new theory. This theory is justified with valid evidence.

Methodological articles

These articles showcase new advances, or modifications to an existing practice, in a scientific method or procedure. The author has data or documentation to prove that their new method, or improvement to a method, is valid. Plenty of evidence is included in this type of article. In addition, the author explains the current method being used in addition to their own findings, in order to allow the reader to understand and modify their own current practices.

Case studies

Case studies present information related an individual, group, or larger set of individuals. These subjects are analyzed for a specific reason and the author reports on the method and conclusions from their study. The author may also make suggestions for future research, create possible theories, and/or determine a solution to a problem.

Since APA style format is used often in science fields, the belief is “less is more.” Make sure you’re able to get your points across in a clear and brief way. Be direct, clear, and professional. Try not to add fluff and unnecessary details into your paper or writing.  This will keep the paper length shorter and more concise.

Margin sizes in APA Format

When it comes to margins, keep them consistent across the left, right, top, and bottom of the page. All four sides should be the same distance from the edge of the paper. It’s recommended to use at least one-inch margins around each side. It’s acceptable to use larger margins, but the margins should never be smaller than an inch.

Title pages in APA Format

The title page, or APA format cover page, is the first page of a paper or essay. Some teachers and professors do not require a title page, but some do. If you’re not sure if you should include one or not, ask your teacher. Some appreciate the page, which clearly displays the writer’s name and the title of the paper.

The APA format title page for student papers includes six main components:

• the title of the APA format paper
• names of all authors
• institutional affiliation
• course number and title
• instructor’s name

Title pages for professional papers  also require a running head; student papers do not.

Some instructors and professional publications also ask for an author’s note. If you’re required or would like to include an author’s note, place it below the institutional affiliation. Examples of information included in an author’s note include an ORCID iD number, a disclosure, and an acknowledgement.

Here are key guidelines to developing your title page:

• The title of the paper should capture the main idea of the essay, but should not contain abbreviations or words that serve no purpose. For example, instead of using the title “A Look at Amphibians From the Past,” title the paper “Amphibians From the Past.” Delete the unnecessary fluff!
• Center the title on the page and place it about 3-4 lines from the top.
• The title should be bolded, in title case, and the same font size as your other page text. Do not underline or italicize the title. Other text on the page should be plain (not bolded , underlined, or italicized ). 
• All text on the title page should be double-spaced. The APA format examples paper below displays proper spacing, so go take a look!
• Do not include any titles in the author’s name such as Dr. or Ms. In contrast, for your instructor’s name, use the form they prefer (e.g., Sagar Parekh, PhD; Dr. Minako Asato; Professor Nathan Ian Brown; etc.).
• The institutional affiliation is the school the author attends or the location where the author conducted the research.

In a hurry? Try the  EasyBib title page maker to easily create a title page for free.

Sample of an APA format title page for a student paper:

Sample of title page for a professional paper:

Running heads in APA Format

The 7th edition of the American Psychological Association Publication Manual (p. 37) states that running heads are not required for student papers unless requested by the instructor. Student papers still need a page number included in the upper right-hand corner of every page. The 6th edition required a running head for student papers, so be sure to confirm with your instructor which edition you should follow. Of note, this guide follows the 7th edition.

Running heads are required for professional papers (e.g., manuscripts submitted for publication). Read on for instructions on how to create them.

Are you wondering what is a “running head”? It’s basically a page header at the top of every page. To make this process easier, set your word processor to automatically add these components onto each page. You may want to look for “Header” in the features.

A running head/page header includes two pieces:

• the title of the paper
• page numbers.

Insert page numbers justified to the right-hand side of the APA format paper (do not put p. or pg. in front of the page numbers).

For all pages of the paper, including the APA format title page, include the “TITLE OF YOUR PAPER” justified to the left in capital letters (i.e., the running head). If your full title is long (over 50 characters), the running head title should be a shortened version.

Preparing outlines in APA Format

Outlines are extremely beneficial as they help writers stay organized, determine the scope of the research that needs to be included, and establish headings and subheadings.

There isn’t an official or recommended “APA format for outline” structure. It is up to the writer (if they choose to make use of an outline) to determine how to organize it and the characters to include. Some writers use a mix of roman numerals, numbers, and uppercase and lowercase letters.

Even though there isn’t a required or recommended APA format for an outline, we encourage writers to make use of one. Who wouldn’t want to put together a rough outline of their project? We promise you, an outline will help you stay on track.

Here’s our version of how APA format for outlines could look:

Don’t forget, if you’re looking for information on APA citation format and other related topics, check out our other comprehensive guides.

How to form an abstract in APA

An APA format abstract (p. 38) is a summary of a scholarly article or scientific study. Scholarly articles and studies are rather lengthy documents, and abstracts allow readers to first determine if they’d like to read an article in its entirety or not.

You may come across abstracts while researching a topic. Many databases display abstracts in the search results and often display them before showing the full text of an article or scientific study. It is important to create a high quality abstract that accurately communicates the purpose and goal of your paper, as readers will determine if it is worthy to continue reading or not.

Are you wondering if you need to create an abstract for your assignment? Usually, student papers do not require an abstract. Abstracts are not typically seen in class assignments, and are usually only included when submitting a paper for publication. Unless your teacher or professor asked for it, you probably don’t need to have one for your class assignment.

If you’re planning on submitting your paper to a journal for publication, first check the journal’s website to learn about abstract and APA paper format requirements.

Here are some helpful suggestions to create a dynamic abstract:

• Abstracts are found on their own page, directly after the title or cover page.
• Professional papers only (not student papers): Include the running head on the top of the page.
• On the first line of the page, center the word “Abstract” (but do not include quotation marks).
• On the following line, write a summary of the key points of your research. Your abstract summary is a way to introduce readers to your research topic, the questions that will be answered, the process you took, and any findings or conclusions you drew. Use concise, brief, informative language. You only have a few sentences to share the summary of your entire document, so be direct with your wording.
• This summary should not be indented, but should be double-spaced and less than 250 words.
• If applicable, help researchers find your work in databases by listing keywords from your paper after your summary. To do this, indent and type Keywords : in italics.  Then list your keywords that stand out in your research. You can also include keyword strings that you think readers will type into the search box.
• Active voice: The subjects reacted to the medication.
• Passive voice: There was a reaction from the subjects taking the medication.
• Instead of evaluating your project in the abstract, simply report what it contains.
• If a large portion of your work includes the extension of someone else’s research, share this in the abstract and include the author’s last name and the year their work was released.

APA format example page:

Here’s an example of an abstract:

Visual design is a critical aspect of any web page or user interface, and its impact on a user’s experience has been studied extensively. Research has shown a positive correlation between a user’s perceived usability and a user’s assessment of visual design. Additionally, perceived web quality, which encompasses visual design, has a positive relationship with both initial and continued consumer purchase intention. However, visual design is often assessed using self-report scale, which are vulnerable to a few pitfalls. Because self-report questionnaires are often reliant on introspection and honesty, it is difficult to confidently rely on self-report questionnaires to make important decisions. This study aims to ensure the validity of a visual design assessment instrument (Visual Aesthetics of Websites Inventory: Short version) by examining its relationship with biometric (variables), like galvanic skin response, pupillometry, and fixation information. Our study looked at participants assessment of a webpage’s visual design, and compared it to their biometric responses while viewing the webpage. Overall, we found that both average fixation duration and pupil dilation differed when participants viewed web pages with lower visual design ratings compared to web pages with a higher visual design rating.

Keywords : usability, visual design, websites, eye tracking, pupillometry, self-report, VisAWI

The body of an APA paper

On the page after the title page (if a student paper) or the abstract (if a professional paper), begin with the body of the paper.

Most papers follow this format:

• At the top of the page, add the page number in the upper right corner of all pages, including the title page.
• On the next line write the title in bold font and center it. Do not underline or italicize it.
• Begin with the introduction and indent the first line of the paragraph. All paragraphs in the body are indented.

Sample body for a student paper:

Most scientific or professional papers have additional sections and guidelines:

• Start with the running head (title + page number). The heading title should be in capital letters. The abstract page should be page 2.
• The introduction presents the problem and premise upon which the research was based. It goes into more detail about this problem than the abstract.
• Begin a new section with the Method and use this word as the subtitle. Bold and center this subtitle. The Method section shows how the study was run and conducted. Be sure to describe the methods through which data was collected.
• Begin a new section with the Results . Bold and center this subtitle. The Results section summarizes your data. Use charts and graphs to display this data.
• Draw conclusions and support how your data led to these conclusions.
• Discuss whether or not your hypothesis was confirmed or not supported by your results.
• Determine the limitations of the study and next steps to improve research for future studies.

Sample body for a professional paper:

Keep in mind, APA citation format is much easier than you think, thanks to EasyBib.com. Try our automatic generator and watch how we create APA citation format references for you in just a few clicks. While you’re at it, take a peek at our other helpful guides, such as our APA reference page guide, to make sure you’re on track with your research papers.

Proper usage of headings & subheadings in APA Format

Headings (p. 47) serve an important purpose in research papers — they organize your paper and make it simple to locate different pieces of information. In addition, headings provide readers with a glimpse to the main idea, or content, they are about to read.

In APA format, there are five levels of headings, each with a different formatting:

• This is the title of your paper
• The title should be centered in the middle of the page
• The title should be bolded
• Use uppercase and lowercase letters where necessary (called title capitalization)
• Place this heading against the left margin
• Use bold letters
• Use uppercase and lowercase letters where necessary
• Place this heading against the left side margin
• End the heading with a period
• Indented in from the left margin

Following general formatting rules, all headings are double spaced and there are no extra lines or spaces between sections.

Here is a visual APA format template for levels of headings:

Use of graphics (tables and figures) in APA Format

If you’re looking to jazz up your project with any charts, tables, drawings, or images, there are certain APA format rules (pp. 195-250) to follow.

First and foremost, the only reason why any graphics should be added is to provide the reader with an easier way to see or read information, rather than typing it all out in the text.

Lots of numbers to discuss? Try organizing your information into a chart or table. Pie charts, bar graphs, coordinate planes, and line graphs are just a few ways to show numerical data, relationships between numbers, and many other types of information.

Instead of typing out long, drawn out descriptions, create a drawing or image. Many visual learners would appreciate the ability to look at an image to make sense of information.

Before you go ahead and place that graphic in your paper, here are a few key guidelines:

• Follow them in the appropriate numerical order in which they appear in the text of your paper. Example : Figure 1, Figure 2, Table 1, Figure 3.
• Example: Figure 1, Figure 2, Table 1, Figure 3
• Only use graphics if they will supplement the material in your text. If they reinstate what you already have in your text, then it is not necessary to include a graphic.
• Include enough wording in the graphic so that the reader is able to understand its meaning, even if it is isolated from the corresponding text. However, do not go overboard with adding a ton of wording in your graphic.
• Left align tables and figures

In our APA format sample paper , you’ll find examples of tables after the references. You may also place tables and figures within the text just after it is mentioned.

Is there anything better than seeing a neatly organized data table? We think not! If you have tons of numbers or data to share, consider creating a table instead of typing out a wordy paragraph. Tables are pretty easy to whip up on Google Docs or Microsoft Word.

General format of a table should be:

• Table number
• Choose to type out your data OR create a table. As stated above, in APA format, you shouldn’t have the information typed out in your paper and also have a table showing the same exact information. Choose one or the other.
• If you choose to create a table, discuss it very briefly in the text. Say something along the lines of, “Table 1 displays the amount of money used towards fighting Malaria.” Or, “Stomach cancer rates are displayed in Table 4.”
• If you’re submitting your project for a class, place your table close to the text where it’s mentioned. If you’re submitting it to be published in a journal, most publishers prefer tables to be placed in the back. If you’re unsure where to place your tables, ask!
• Include the table number first and at the top. Table 1 is the first table discussed in the paper. Table 2 is the next table mentioned, and so on. This should be in bold.
• Add a title under the number. Create a brief, descriptive title. Capitalize the first letter for each important word. Italicize the title and place it under the table number.
• Only use horizontal lines.
• Limit use of cell shading.
• Keep the font at 12-point size and use single or double spacing. If you use single spacing in one table, make sure all of the others use single spaces as well. Keep it consistent.
• All headings should be centered.
• In the first column (called the stub), center the heading, left-align the information underneath it (indent 0.15 inches if info is more than one line).
• Information in other columns should be centered.
• General . Information about the whole table.
• Specific . Information targeted for a specific column, row, or cell.
• Probability . Explains what certain table symbols mean. For example, asterisks,  p values, etc.

Here’s an APA format example of a table:

We know putting together a table is pretty tricky. That’s why we’ve included not one, but a few tables on this page. Scroll down and look at the additional tables in the essay in APA format example found below.

Figures represent information in a visual way. They differ from tables in that they are visually appealing. Sure, tables, like the one above, can be visually appealing, but it’s the color, circles, arrows, boxes, or icons included that make a figure a “figure.”

There are many commonly used figures in papers. Examples APA Format:

• Photographs
• Hierarchy charts

General format of a figure is the same as tables. This means each should include:

• Figure number

Use the same formatting tables use for the number, title, and note.

Here are some pointers to keep in mind when it comes to APA format for figures:

• Only include a figure if it adds value to your paper. If it will truly help with understanding, include it!
• Either include a figure OR write it all out in the text. Do not include the same information twice.
• If a note is added, it should clearly explain the content of the figure. Include any reference information if it’s reproduced or adapted.

APA format sample of a figure:

Photographs:

We live in a world where we have tons of photographs available at our fingertips.

Photographs found through Google Images, social media, stock photos made available from subscription sites, and tons of other various online sources make obtaining photographs a breeze. We can even pull out our cell phones, and in just a few seconds, take pictures with our cameras.

Photographs are simple to find, and because of this, many students enjoy using them in their papers.

If you have a photograph you would like to include in your project, here are some guidelines from the American Psychological Association.

• Create a reference for the photograph. Follow the guidelines under the table and figure sections above.
• Do not use color photos. It is recommended to use black and white. Colors can change depending on the reader’s screen resolution. Using black and white ensures the reader will be able to view the image clearly. The only time it is recommended to use color photos is if you’re writing about color-specific things. For example, if you’re discussing the various shades of leaf coloration, you may want to include a few photographs of colorful leaves.
• If there are sections of the photograph that are not related to your work, it is acceptable to crop them out. Cropping is also beneficial in that it helps the reader focus on the main item you’re discussing.
• If you choose to include an image of a person you know, it would be respectful if you ask their permission before automatically including their photo in your paper.  Some schools and universities post research papers online and some people prefer that their photos and information stay off the Internet.

B. Writing Style Tips

Writing a paper for scientific topics is much different than writing for English, literature, and other composition classes. Science papers are much more direct, clear, and concise. This section includes key suggestions, explains how to write in APA format, and includes other tidbits to keep in mind while formulating your research paper.

Verb usage in APA

Research experiments and observations rely on the creation and analysis of data to test hypotheses and come to conclusions. While sharing and explaining the methods and results of studies, science writers often use verbs.

When using verbs in writing, make sure that you continue to use them in the same tense throughout the section you’re writing. Further details are in the publication manual (p. 117).

Here’s an APA format example:

We tested the solution to identify the possible contaminants.

It wouldn’t make sense to add this sentence after the one above:

We tested the solution to identify the possible contaminants. Researchers often test solutions by placing them under a microscope.

Notice that the first sentence is in the past tense while the second sentence is in the present tense. This can be confusing for readers.

For verbs in scientific papers, the APA manual recommends using:

• Past tense or present perfect tense for the explantation of the procedure
• Past tense for the explanation of the results
• Present tense for the explanation of the conclusion and future implications

If this is all a bit much, and you’re simply looking for help with your references, try the EasyBib.com APA format generator . Our APA formatter creates your references in just a few clicks. APA citation format is easier than you think thanks to our innovative, automatic tool.

Even though your writing will not have the same fluff and detail as other forms of writing, it should not be boring or dull to read. The Publication Manual suggests thinking about who will be the main reader of your work and to write in a way that educates them.

How to reduce bias & labels

The American Psychological Association strongly objects to any bias towards gender, racial groups, ages of individuals or subjects, disabilities, and sexual orientation (pp. 131-149). If you’re unsure whether your writing is free of bias and labels or not, have a few individuals read your work to determine if it’s acceptable.

Here are a few guidelines that the American Psychological Association suggests :

• Only include information about an individual’s orientation or characteristic if it is important to the topic or study. Do not include information about individuals or labels if it is not necessary.
• If writing about an individual’s characteristic or orientation, for essay APA format, make sure to put the person first. Instead of saying, “Diabetic patients,” say, “Patients who are diabetic.”
• Instead of using narrow terms such as, “adolescents,” or “the elderly,” try to use broader terms such as, “participants,” and “subjects.”
• “They” or “their” are acceptable gender-neutral pronouns to use.
• Be mindful when using terms that end with “man” or “men” if they involve subjects who are female. For example, instead of using “Firemen,” use the term, “Firefighter.” In general, avoid ambiguity.
• When referring to someone’s racial or ethnic identity, use the census category terms and capitalize the first letter. Also, avoid using the word, “minority,” as it can be interpreted as meaning less than or deficient. Instead, say “people of color” or “underrepresented groups.”
• When describing subjects in APA format, use the words “girls” and “boys” for children who are under the age of 12. The terms, “young woman,” “young man,” “female adolescent,” and “male adolescent” are appropriate for subjects between 13-17 years old; “Men,” and “women,” for those older than 18. Use the term, “older adults.” for individuals who are older. “Elderly,” and “senior,” are not acceptable if used only as nouns. It is acceptable to use these terms if they’re used as adjectives.

Read through our example essay in APA format, found in section D, to see how we’ve reduced bias and labels.

Spelling in APA Format

• In APA formatting, use the same spelling as words found in Merriam-Webster’s Collegiate Dictionary (American English) (p. 161).
• If the word you’re trying to spell is not found in Webster’s Collegiate Dictionary, a second resource is Webster’s Third New International Dictionary .
• If attempting to properly spell words in the psychology field, consult the American Psychological Association’s Dictionary of Psychology

Thanks to helpful tools and features, such as the spell checker, in word processing programs, most of us think we have everything we need right in our document. However, quite a few helpful features are found elsewhere.

Where can you find a full grammar editor? Right here, on EasyBib.com. The EasyBib Plus paper checker scans your paper for spelling, but also for any conjunction , determiner, or adverb out of place. Try it out and unlock the magic of an edited paper.

Abbreviation do’s and don’ts in APA Format

Abbreviations can be tricky. You may be asking yourself, “Do I include periods between the letters?” “Are all letters capitalized?” “Do I need to write out the full name each and every time?” Not to worry, we’re breaking down the publication manual’s abbreviations (p. 172) for you here.

First and foremost, use abbreviations sparingly.

Too many and you’re left with a paper littered with capital letters mashed together. Plus, they don’t lend themselves to smooth and easy reading. Readers need to pause and comprehend the meaning of abbreviations and quite often stumble over them.

• If the abbreviation is used less than three times in the paper, type it out each time. It would be pretty difficult to remember what an abbreviation or acronym stands for if you’re writing a lengthy paper.
• If you decide to sprinkle in abbreviations,  it is not necessary to include periods between the letters.
• Example: While it may not affect a patient’s short-term memory (STM), it may affect their ability to comprehend new terms. Patients who experience STM loss while using the medication should discuss it with their doctor.
• Example : AIDS
• The weight in pounds exceeded what we previously thought.

Punctuation in APA Format

One space after most punctuation marks.

The manual recommends using one space after most punctuation marks, including punctuation at the end of a sentence (p. 154). It doesn’t hurt to double check with your teacher or professor to ask their preference since this rule was changed recently (in 2020).

The official APA format book was primarily created to aid individuals with submitting their paper for publication in a professional journal. Many schools adopt certain parts of the handbook and modify sections to match their preference. To see an example of an APA format research paper, with the spacing we believe is most commonly and acceptable to use, scroll down and see section D.

For more information related to the handbook, including frequently asked questions, and more, here’s further reading on the style

It’s often a heated debate among writers whether or not to use an Oxford comma (p. 155), but for this style, always use an Oxford comma. This type of comma is placed before the words AND and OR or in a series of three items.

Example of APA format for commas: The medication caused drowsiness, upset stomach, and fatigue.

Here’s another example: The subjects chose between cold, room temperature, or warm water.

Apostrophes

When writing a possessive singular noun, you should place the apostrophe before the s. For possessive plural nouns, the apostrophe is placed after the s.

• Singular : Linda Morris’s jacket
• Plural : The Morris’ house

Em dashes (long dash) are used to bring focus to a particular point or an aside. There are no spaces after these dashes (p. 157).

Use en dashes (short dash) in compound adjectives. Do not place a space before or after the dash. Here are a few examples:

• custom-built
• 12-year-old

Number rules in APA Format

Science papers often include the use of numbers, usually displayed in data, tables, and experiment information. The golden rule to keep in mind is that numbers less than 10 are written out in text. If the number is more than 10, use numerals.

APA format examples:

• 14 kilograms
• seven individuals
• 83 years old
• Fourth grade

The golden rule for numbers has exceptions.

In APA formatting, use numerals if you are:

• Showing numbers in a table or graph
• 4 divided by 2
• 6-month-olds

Use numbers written out as words if you are:

• Ninety-two percent of teachers feel as though….
• Hundred Years’ War
• One-sixth of the students

Other APA formatting number rules to keep in mind:

• World War II
• Super Bowl LII
• It’s 1980s, not 1980’s!

Additional number rules can be found in the publication manual (p. 178)

Need help with other writing topics? Our plagiarism checker is a great resource for anyone looking for writing help. Say goodbye to an out of place noun , preposition , or adjective, and hello to a fully edited paper.

Overview of APA references

While writing a research paper, it is always important to give credit and cite your sources; this lets you acknowledge others’ ideas and research you’ve used in your own work. Not doing so can be considered plagiarism , possibly leading to a failed grade or loss of a job.

APA style is one of the most commonly used citation styles used to prevent plagiarism. Here’s more on crediting sources . Let’s get this statement out of the way before you become confused: An APA format reference and an APA format citation are two different things! We understand that many teachers and professors use the terms as if they’re synonyms, but according to this specific style, they are two separate things, with different purposes, and styled differently.

A reference displays all of the information about the source — the title, the author’s name, the year it was published, the URL, all of it! References are placed on the final page of a research project.

Here’s an example of a reference:

Wynne-Jones, T. (2015). The emperor of any place . Candlewick Press.

An APA format citation is an APA format in-text citation. These are found within your paper, anytime a quote or paraphrase is included. They usually only include the name of the author and the date the source was published.

Here’s an example of one:

Hypertrophic cardiomyopathy is even discussed in the book, The Emperor of Any Place . The main character, Evan, finds a mysterious diary on his father’s desk (the same desk his father died on, after suffering from a hypertrophic cardiomyopathy attack). Evan unlocks the truth to his father and grandfather’s past (Wynne-Jones, 2015).

Both of the ways to credit another individual’s work — in the text of a paper and also on the final page — are key to preventing plagiarism. A writer must use both types in a paper. If you cite something in the text, it must have a full reference on the final page of the project. Where there is one, there must be the other!

Now that you understand that, here’s some basic info regarding APA format references (pp. 281-309).

• Each reference is organized, or structured, differently. It all depends on the source type. A book reference is structured one way, an APA journal is structured a different way, a newspaper article is another way. Yes, it’s probably frustrating that not all references are created equal and set up the same way. MLA works cited pages are unique in that every source type is formatted the same way. Unfortunately, this style is quite different.
• Most references follow this general format:

Author’s Last name, First initial. Middle initial. (Year published). Title of source . URL.

Again, as stated in the above paragraph, you must look up the specific source type you’re using to find out the placement of the title, author’s name, year published, etc.

For more information on APA format for sources and how to reference specific types of sources, use the other guides on EasyBib.com. Here’s another useful site .

Looking for a full visual of a page of references? Scroll down and take a peek at our APA format essay example towards the bottom of this page. You’ll see a list of references and you can gain a sense of how they look.

Bonus: here’s a link to more about the fundamentals related to this particular style. If you want to brush up or catch up on the Modern Language Association’s style, here’s a great resource on how to cite websites in MLA .

In-text APA citation format

Did you find the perfect quote or piece of information to include in your project? Way to go! It’s always a nice feeling when we find that magical piece of data or info to include in our writing. You probably already know that you can’t just copy and paste it into your project, or type it in, without also providing credit to the original author.

Displaying where the original information came from is much easier than you think.Directly next to the quote or information you included, place the author’s name and the year nearby. This allows the reader of your work to see where the information originated.

APA allows for the use of two different forms of in-text citation, parenthetical and narrative Both forms of citation require two elements:

• author’s name
• year of publication

The only difference is the way that this information is presented to the reader.

Parenthetical citations are the more commonly seen form of in-text citations for academic work, in which both required reference elements are presented at the end of the sentence in parentheses. Example:

Harlem had many artists and musicians in the late 1920s (Belafonte, 2008).

Narrative citations allow the author to present one or both of the required reference elements inside of the running sentence, which prevents the text from being too repetitive or burdensome. When only one of the two reference elements is included in the sentence, the other is provided parenthetically. Example:

According to Belafonte (2008), Harlem was full of artists and musicians in the late 1920s.

If there are two authors listed in the source entry, then the parenthetical reference must list them both:

(Smith & Belafonte, 2008)

If there are three or more authors listed in the source entry, then the parenthetical reference can abbreviate with “et al.”, the latin abbreviation for “and others”:

(Smith et al., 2008)

The author’s names are structured differently if there is more than one author. Things will also look different if there isn’t an author at all (which is sometimes the case with website pages). For more information on APA citation format, check out this page on the topic: APA parenthetical citation and APA in-text citation . There is also more information in the official manual in chapter 8.

If it’s MLA in-text and parenthetical citations you’re looking for, we’ve got your covered there too! You might want to also check out his guide on parenthetical citing .

Would you benefit from having a tool that helps you easily generate citations that are in the text? Check out EasyBib Plus!

References page in APA Format

An APA format reference page is easier to create than you probably think. We go into detail on how to create this page on our APA reference page . We also have a guide for how to create an annotated bibliography in APA . But, if you’re simply looking for a brief overview of the reference page, we’ve got you covered here.

Here are some pointers to keep in mind when it comes to the references page in APA format:

• This VIP page has its very own page. Start on a fresh, clean document (p. 303).
• Center and bold the title “References” (do not include quotation marks, underline, or italicize this title).
• Alphabetize and double-space ALL entries.
• Use a readable font, such as Times New Roman, Arial, Calibri, or Lucida (p. 44).
• Every quote or piece of outside information included in the paper should be referenced and have an entry.
• Even though it’s called a “reference page,” it can be longer than one page. If your references flow onto the next page, then that’s a-okay.
• Only include the running head if it is required by your teacher or you’re writing a professional paper.

Sample reference page for a student paper:

Here’s another friendly reminder to use the EasyBib APA format generator (that comes with EasyBib Plus) to quickly and easily develop every single one of your references for you. Try it out! Our APA formatter is easy to use and ready to use 24/7.

Final APA Format Checklist

Prior to submitting your paper, check to make sure you have everything you need and everything in its place:

• Did you credit all of the information and quotes you used in the body of your paper and show a matching full reference at the end of the paper? Remember, you need both! Need more information on how to credit other authors and sources? Check out our other guides, or use the EasyBib APA format generator to credit your sources quickly and easily. EasyBib.com also has more styles than just the one this page focuses on.
• 12-pt. Times New Roman
• 11-pt. Calibri, Arial, Georgia
• 10-pt. Lucida, Sans Unicode, Computer Modern
• If you created an abstract, is it directly after the title page? Some teachers and professors do not require an abstract, so before you go ahead and include it, make sure it’s something he or she is expecting.
• Professional paper — Did you include a running head on every single page of your project?
• Student paper — Did you include page numbers in the upper right-hand corner of all your pages?
• Are all headings, as in section or chapter titles, properly formatted? If you’re not sure, check section number 9.
• Are all tables and figures aligned properly? Did you include notes and other important information directly below the table or figure? Include any information that will help the reader completely understand everything in the table or figure if it were to stand alone.
• Are abbreviations used sparingly? Did you format them properly?
• Is the entire document double spaced?
• Are all numbers formatted properly? Check section 17, which is APA writing format for numbers.
• Did you glance at the sample paper? Is your assignment structured similarly? Are all of the margins uniform?

Submitting Your APA Paper

Congratulations for making it this far! You’ve put a lot of effort into writing your paper and making sure the t’s are crossed and the i’s are dotted. If you’re planning to submit your paper for a school assignment, make sure you review your teacher or professor’s procedures.

If you’re submitting your paper to a journal, you probably need to include a cover letter.

Most cover letters ask you to include:

• The author’s contact information.
• A statement to the editor that the paper is original.
• If a similar paper exists elsewhere, notify the editor in the cover letter.

Once again, review the specific journal’s website for exact specifications for submission.

Okay, so you’re probably thinking you’re ready to hit send or print and submit your assignment. Can we offer one last suggestion? We promise it will only take a minute.

Consider running your paper through our handy dandy paper checker. It’s pretty simple.

Copy and paste or upload your paper into our checker. Within a minute, we’ll provide feedback on your spelling and grammar. If there’s a pronoun , interjection , or verb out of place, we’ll highlight it and offer suggestions for improvement. We’ll even take it a step further and point out any instances of possible plagiarism.

If it sounds too good to be true, then head on over to our innovative tool and give it a whirl. We promise you won’t be disappointed.

What is APA Format?

APA stands for the American Psychological Association . In this guide, you’ll find information related to “What is APA format?” in relation to writing and organizing your paper according to the American Psychological Association’s standards. Information on how to cite sources can be found on our APA citation page. The official American Psychological Association handbook was used as a reference for our guide and we’ve included page numbers from the manual throughout. However, this page is not associated with the association.

You’ll most likely use APA format if your paper is on a scientific topic. Many behavioral and social sciences use this organization’s standards and guidelines.

What are behavioral sciences? Behavioral sciences study human and animal behavior. They can include:

• Cognitive Science
• Neuroscience

What are social sciences? Social sciences focus on one specific aspect of human behavior, specifically social and cultural relationships. Social sciences can include:

• Anthropology
• Political Science
• Human Geography
• Archaeology
• Linguistics

What’s New in the 7th Edition?

This citation style was created by the American Psychological Association. Its rules and guidelines can be found in the Publication Manual of the American Psychological Association . The information provided in the guide above follows the 6th edition (2009) of the manual. The 7th edition was published in 2020 and is the most recent version.

The 7th edition of the Publication Manual is in full color and includes 12 sections (compared to 8 sections in the 6th edition). In general, this new edition differentiates between professional and student papers, includes guidance with accessibility in mind, provides new examples to follow, and has updated guidelines.We’ve selected a few notable updates below, but for a full view of all of the 7th edition changes visit the style’s website linked here .

• Paper title
• Student name
• Affiliation (e.g., school, department, etc.)
• Course number and title
• Course instructor
• 6th edition – Running head: SMARTPHONE EFFECTS ON ADOLESCENT SOCIALIZATION
• 7th edition – SMARTPHONE EFFECTS ON ADOLESCENT SOCIALIZATION
• Pronouns . “They” can be used as a gender-neutral pronoun.
• Bias-free language guidelines . There are updated and new sections on guidelines for this section. New sections address participation in research, socioeconomic status, and intersectionality.
• Spacing after sentences. Add only a single space after end punctuation.
• Tables and figures . The citing format is now streamlined so that both tables and figures should include a name and number above the table/figure, and a note underneath the table/figure.
• 6th ed. – (Ikemoto, Richardson, Murphy, Yoshida 2016)
• 7th ed. – (Ikemoto et al., 2016)
• Citing books. The location of the publisher can be omitted. Also, e-books no longer need to mention the format (e.g., Kindle, etc.)
• Example: https://doi.org/10.1038/s42255-019-0153-5
• Using URLs. URLs no longer need to be prefaced by the words “Retrieved from.”

New citing information . There is new guidance on citing classroom or intranet resources, and oral traditions or traditional knowledge of indigenous peoples.

Visit our EasyBib Twitter feed to discover more citing tips, fun grammar facts, and the latest product updates.

American Psychological Association. (2020). Publication manual of the American Psychological Association (7th ed.) (2020). American Psychological Association. https://doi.org/10.1037/0000165-000

Published October 31, 2011. Updated May 14, 2020.

Written and edited by Michele Kirschenbaum and Elise Barbeau. Michele Kirschenbaum is a school library media specialist and the in-house librarian at EasyBib.com. Elise Barbeau is the Citation Specialist at Chegg. She has worked in digital marketing, libraries, and publishing.

APA Formatting Guide

APA Formatting

• Annotated Bibliography
• Block Quotes
• et al Usage
• Multiple Authors
• Paraphrasing
• Page Numbers
• Parenthetical Citations
• Sample Paper
• View APA Guide

Citation Examples

• Book Chapter
• Journal Article
• Magazine Article
• Newspaper Article
• Website (no author)
• View all APA Examples

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We should not use “et al.” in APA reference list entries. If the number of authors in the source is up to and including 20, list all author names and use an ampersand (&) before the final author’s name. If the number of authors is more than 20, list the first 19 authors’ names followed by an ellipsis (but no ampersand), and then add the final author’s name. An example of author names in a reference entry having more than 20 authors is given below:

Author Surname1, F. M., Author Surname2, F. M., Author Surname3, F. M., Author Surname4, F. M., Author Surname5, F. M., Author Surname6, F. M., Author Surname7, F. M., Author Surname8, F. M., Author Surname9, F. M., Author Surname10, F. M., Author Surname11, F. M., Author Surname12, F. M., Author Surname13, F. M., Author Surname14, F. M., Author Surname15, F. M., Author Surname16, F. M., Author Surname17, F. M., Author Surname18, F. M., Author Surname19, F. M., . . .  Last Author Surname, F. M. (Publication Year).

Alvarez, L. D., Peach, J. L., Rodriguez, J. F., Donald, L., Thomas, M., Aruck, A., Samy, K., Anthony, K., Ajey, M., Rodriguez, K. L., Katherine, K., Vincent, A., Pater, F., Somu, P., Pander, L., Berd, R., Fox, L., Anders, A., Kamala, W., . . . Nicole Jones, K. (2019).

Note that, unlike references with 2 to 20 author names, the symbol “&” is not used here before the last author’s name.

APA 7, released in October 2019, has some new updates. Here is a brief description of the updates made in APA 7.

Different types of papers and best practices are given in detail in Chapter 1.

How to format a student title page is explained in Chapter 2. Examples of a professional paper and a student paper are included.

Chapter 3 provides additional information on qualitative and mixed methods of research.

An update on writing style is included in Chapter 4.

In chapter 5, some best practices for writing with bias-free language are included.

Chapter 6 gives some updates on style elements including using a single space after a period, including a citation with an abbreviation, the treatment of numbers in abstracts, treatment for different types of lists, and the formatting of gene and protein names.

In Chapter 7, additional examples are given for tables and figures for different types of publications.

In Chapter 8, how to format quotations and how to paraphrase text are covered with additional examples. A simplified version of in-text citations is clearly illustrated.

Chapter 9 has many updates: listing all author names up to 20 authors, standardizing DOIs and URLs, and the formatting of an annotated bibliography.

Chapter 10 includes many examples with templates for all reference types. New rules covering the inclusion of the issue number for journals and the omission of publisher location from book references are provided. Explanations of how to cite YouTube videos, power point slides, and TED talks are included.

Chapter 11 includes many legal references for easy understanding.

Chapter 12 provides advice for authors on how to promote their papers.

For more information on some of the changes found in APA 7, check out this EasyBib article .

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• PDF Version
• Introduction
• 1. Researching and Writing Responsibly
• 2. APA Documentation
• 3. APA Document Formatting
• 4. APA Conventions for Grammar and Mechanics
• The Franklin Five
• Writing Resources
• General Education
• Course Schedule

• 1. Research and Writing Responsibly
• 3.1. Format Settings Applied to the Whole Document

3.2. Standard Parts of an APA Paper

• 3.3. Formatting Tables, Figures, and Lists

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An APA paper includes a number of standard parts, although some projects do not require all the parts. Consult your assignment instructions or instructor for guidance on what is expected. Note also that each of the parts discussed below begins on a new page. Page numbering is continuous throughout, beginning with the title page. Usually only the body pages count, however, when determining whether a paper meets an assignment’s required length in pages or word count.

3.2.1. Title page

• 3.2.2. Paragraph and type settings

3.2.3. The body of the paper

3.2.4. references page, 3.2.5. appendices.

The title should be centered vertically and horizontally on the page and include the (a) title of your paper (or assignment name), (b) your name, (c) the course title, (d) professor’s name, and (e) the date the draft was submitted (making sure to change this date when submitting the final draft). It should also be double spaced. *Note: Some professors may want students to also include course and section numbers with the course title.

Title Page Checklist

• Center vertically and horizontally on page.
• Title of Paper (or assignment name)
• Course Title
• Professor’s Name
• Date of draft
• Double space each item.
• Use one-inch margins.
• Use the same font and point size as the rest of the document.
• Insert graphics or use special formatting.
• Use the same date for first and final drafts.

3.2.2. Abstract page

An abstract is a quick summary highlighting the key points of your paper. Abstracts are not the same as introductions, which generally introduce readers to the main thesis of the paper by providing an interesting and informative context. By contrast, an abstract will present a brief description of how the thesis or main claim is demonstrated in the body of the paper.

Not all writing assignments require abstracts, but they are often expected for longer papers. However, if you are required to include an abstract, begin on a new page, with the word Abstract at the top (no bold or quotation marks). The abstract should be 150-200 words (though your instructor may specify another length. Use all the standard formatting guidelines (double-spacing, etc.) discussed above— but do not indent the first line of the abstract, like you would most paragraphs. (The Latin text used for the examples comes from http://www.thelatinlibrary.com .)

Abstract Checklist

• Provide a heading for the page: Center the word Abstract at the top (no bold, italics, or colon after).
• Left-align the paragraph, leaving a “ragged” right edge: Use your word processor’s Paragraph settings, omitting indentation for the first line.
• Use the same margins and spacing as the rest of the document: Double space with 1-inch margins.
• Use the same running page header as the rest of the paper: The Abstract will always be page 2.
• Insert blank lines after the page heading.
• Indent the first line of the abstract.
• Right-justify or hyphenate the document; instead, leave a “ragged” right edge for the text.
• Exceed 200 words.
• Block quotations are covered in Section 2.2.3 .
• List formatting is covered in Section 3.3.1 .
• Figure and table formatting is covered in Section 3.3.2 .

APA section headings: APA document format encourages the use of section headings within longer papers. In fact, APA provides specific headings to use for empirical studies, which should have the following main sections: Introduction (not actually given a heading), Method, Results, Discussion, and Conclusion. Unless you are a psychology major, most of your papers will use other headings more appropriate for the paper you have been assigned. As you determine the appropriate section labels, note the standard formatting for headings indicating new sections or subsections. The following diagram shows the appropriate format for section headings and subsections at various levels:

Top Level Headings are Centered and Bold with Major Words Capitalized

Second Level Headings are Left-Aligned and Bold with Major Words Capitalized

Third level headings are left-aligned, indented, bold, and ending with a period.

Fourth level headings are left-aligned, indented, italicized, bold, and ending with a period.

You probably will not have much need for third- and fourth-level headings, unless writing a paper more than 10 or 15 pages. Some instructors may ask that you avoid headings for particular assignments. When allowed, you are generally encouraged to take advantage of APA section headings for papers more than three or four pages. Be aware also that your instructor or the assignment itself may direct you to use specific headings reflecting the aims of the genre of paper you are writing. When you do not use those headings to arrange material in the body of your paper, you will likely have points deducted from the grade of the paper. NOTE: No extra line spacing appears before or after the headings.

Main Body Checklist

• Left-align the body of the paper: Use your word processor’s Paragraph settings.
• Indent each paragraph a half inch: Again, use the Paragraph settings of your word processor
• Use one-inch margins throughout: This is usually achieved with the Page Layout options.
• Double space the entire document: This is usually achieved with the Paragraph settings.
• Indent block quotations an extra half inch from the left margin: This is also achieved with the Paragraph settings (see more in Section 2 above).
• Repeat the title of the paper at the top of the first page: Center it.
• Insert a running page header with numbering: Use the “Insert” options in MS Word.
• Put a heading before the introductory paragraphs.
• Insert blank lines before or after paragraphs.
• Force page breaks or manual insert page headers.

Begin on a separate page. The word References should be centered at the top of the page (do not bold, italicize, underline, or use quotation marks). This page is still numbered using the same page header appearing throughout the paper.

References Page Checklist

• Begin on a separate page. The word References should be centered at the top of the page (do not bold, italicize, underline, or use quotation marks). This page is still numbered, using the same page header appearing throughout the paper.
• Use hanging indentation: When source information runs onto a second, third, or additional line, indent those lines by .5” using the Paragraph settings.
• Use the same margins and spacing as the rest of the document: Double-space with 1-inch margins.
• List sources alphabetically using the first word(s) of each entry (excluding A, An or The): For multiple sources with same author(s), list them from earliest to latest years; if years match also, sort by title.
• Put a colon after the page heading.
• Insert extra blank lines between entries.
• List sources that you do not actually cite in the body of the paper.

Appendices can be used in papers for a variety of purposes, but their main function is to provide fuller information about some source or observation discussed in the body of the paper. The contents of appendices generally include either more detailed analyses or extra data, from graphs and tables to survey questions or interview transcripts. While you may never have cause to provide an appendix, some instructors may require them in order to document primary research, since such sources are not generally accessed through the type of information appearing on the References page. Start each appendix on a separate page. Use the same page header as the main body of the paper, including a short title and page numbers. The heading centered at the top of the first page of each appendix should include the word Appendix , and, when more than one is provided, a capital letter distinguishing each one (which should be used when referring to the appendix in the body of the paper). The appendix material itself should be formatted like similar material appearing in the body of the paper.

Last Updated: 06/8/2012 17:18

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Writing Research Papers

• Research Paper Structure

Whether you are writing a B.S. Degree Research Paper or completing a research report for a Psychology course, it is highly likely that you will need to organize your research paper in accordance with American Psychological Association (APA) guidelines.  Here we discuss the structure of research papers according to APA style.

Major Sections of a Research Paper in APA Style

A complete research paper in APA style that is reporting on experimental research will typically contain a Title page, Abstract, Introduction, Methods, Results, Discussion, and References sections. 1  Many will also contain Figures and Tables and some will have an Appendix or Appendices.  These sections are detailed as follows (for a more in-depth guide, please refer to " How to Write a Research Paper in APA Style ”, a comprehensive guide developed by Prof. Emma Geller). 2

What is this paper called and who wrote it? – the first page of the paper; this includes the name of the paper, a “running head”, authors, and institutional affiliation of the authors.  The institutional affiliation is usually listed in an Author Note that is placed towards the bottom of the title page.  In some cases, the Author Note also contains an acknowledgment of any funding support and of any individuals that assisted with the research project.

One-paragraph summary of the entire study – typically no more than 250 words in length (and in many cases it is well shorter than that), the Abstract provides an overview of the study.

Introduction

What is the topic and why is it worth studying? – the first major section of text in the paper, the Introduction commonly describes the topic under investigation, summarizes or discusses relevant prior research (for related details, please see the Writing Literature Reviews section of this website), identifies unresolved issues that the current research will address, and provides an overview of the research that is to be described in greater detail in the sections to follow.

What did you do? – a section which details how the research was performed.  It typically features a description of the participants/subjects that were involved, the study design, the materials that were used, and the study procedure.  If there were multiple experiments, then each experiment may require a separate Methods section.  A rule of thumb is that the Methods section should be sufficiently detailed for another researcher to duplicate your research.

What did you find? – a section which describes the data that was collected and the results of any statistical tests that were performed.  It may also be prefaced by a description of the analysis procedure that was used. If there were multiple experiments, then each experiment may require a separate Results section.

What is the significance of your results? – the final major section of text in the paper.  The Discussion commonly features a summary of the results that were obtained in the study, describes how those results address the topic under investigation and/or the issues that the research was designed to address, and may expand upon the implications of those findings.  Limitations and directions for future research are also commonly addressed.

List of articles and any books cited – an alphabetized list of the sources that are cited in the paper (by last name of the first author of each source).  Each reference should follow specific APA guidelines regarding author names, dates, article titles, journal titles, journal volume numbers, page numbers, book publishers, publisher locations, websites, and so on (for more information, please see the Citing References in APA Style page of this website).

Tables and Figures

Graphs and data (optional in some cases) – depending on the type of research being performed, there may be Tables and/or Figures (however, in some cases, there may be neither).  In APA style, each Table and each Figure is placed on a separate page and all Tables and Figures are included after the References.   Tables are included first, followed by Figures.   However, for some journals and undergraduate research papers (such as the B.S. Research Paper or Honors Thesis), Tables and Figures may be embedded in the text (depending on the instructor’s or editor’s policies; for more details, see "Deviations from APA Style" below).

Supplementary information (optional) – in some cases, additional information that is not critical to understanding the research paper, such as a list of experiment stimuli, details of a secondary analysis, or programming code, is provided.  This is often placed in an Appendix.

Variations of Research Papers in APA Style

Although the major sections described above are common to most research papers written in APA style, there are variations on that pattern.  These variations include: 

• Literature reviews – when a paper is reviewing prior published research and not presenting new empirical research itself (such as in a review article, and particularly a qualitative review), then the authors may forgo any Methods and Results sections. Instead, there is a different structure such as an Introduction section followed by sections for each of the different aspects of the body of research being reviewed, and then perhaps a Discussion section. 
• Multi-experiment papers – when there are multiple experiments, it is common to follow the Introduction with an Experiment 1 section, itself containing Methods, Results, and Discussion subsections. Then there is an Experiment 2 section with a similar structure, an Experiment 3 section with a similar structure, and so on until all experiments are covered.  Towards the end of the paper there is a General Discussion section followed by References.  Additionally, in multi-experiment papers, it is common for the Results and Discussion subsections for individual experiments to be combined into single “Results and Discussion” sections.

Departures from APA Style

In some cases, official APA style might not be followed (however, be sure to check with your editor, instructor, or other sources before deviating from standards of the Publication Manual of the American Psychological Association).  Such deviations may include:

• Placement of Tables and Figures  – in some cases, to make reading through the paper easier, Tables and/or Figures are embedded in the text (for example, having a bar graph placed in the relevant Results section). The embedding of Tables and/or Figures in the text is one of the most common deviations from APA style (and is commonly allowed in B.S. Degree Research Papers and Honors Theses; however you should check with your instructor, supervisor, or editor first). 
• Incomplete research – sometimes a B.S. Degree Research Paper in this department is written about research that is currently being planned or is in progress. In those circumstances, sometimes only an Introduction and Methods section, followed by References, is included (that is, in cases where the research itself has not formally begun).  In other cases, preliminary results are presented and noted as such in the Results section (such as in cases where the study is underway but not complete), and the Discussion section includes caveats about the in-progress nature of the research.  Again, you should check with your instructor, supervisor, or editor first.
• Class assignments – in some classes in this department, an assignment must be written in APA style but is not exactly a traditional research paper (for instance, a student asked to write about an article that they read, and to write that report in APA style). In that case, the structure of the paper might approximate the typical sections of a research paper in APA style, but not entirely.  You should check with your instructor for further guidelines.

Workshops and Downloadable Resources

• For in-person discussion of the process of writing research papers, please consider attending this department’s “Writing Research Papers” workshop (for dates and times, please check the undergraduate workshops calendar).

Downloadable Resources

• How to Write APA Style Research Papers (a comprehensive guide) [ PDF ]
• Tips for Writing APA Style Research Papers (a brief summary) [ PDF ]
• Example APA Style Research Paper (for B.S. Degree – empirical research) [ PDF ]
• Example APA Style Research Paper (for B.S. Degree – literature review) [ PDF ]

Further Resources

How-To Videos     

• Writing Research Paper Videos

APA Journal Article Reporting Guidelines

• Appelbaum, M., Cooper, H., Kline, R. B., Mayo-Wilson, E., Nezu, A. M., & Rao, S. M. (2018). Journal article reporting standards for quantitative research in psychology: The APA Publications and Communications Board task force report . American Psychologist , 73 (1), 3.
• Levitt, H. M., Bamberg, M., Creswell, J. W., Frost, D. M., Josselson, R., & Suárez-Orozco, C. (2018). Journal article reporting standards for qualitative primary, qualitative meta-analytic, and mixed methods research in psychology: The APA Publications and Communications Board task force report . American Psychologist , 73 (1), 26.  

External Resources

• Formatting APA Style Papers in Microsoft Word
• How to Write an APA Style Research Paper from Hamilton University
• WikiHow Guide to Writing APA Research Papers
• Sample APA Formatted Paper with Comments
• Sample APA Formatted Paper
• Tips for Writing a Paper in APA Style

1 VandenBos, G. R. (Ed). (2010). Publication manual of the American Psychological Association (6th ed.) (pp. 41-60).  Washington, DC: American Psychological Association.

2 geller, e. (2018).  how to write an apa-style research report . [instructional materials]. , prepared by s. c. pan for ucsd psychology.

Back to top  

• Formatting Research Papers
• Using Databases and Finding References
• What Types of References Are Appropriate?
• Evaluating References and Taking Notes
• Citing References
• Writing a Literature Review
• Writing Process and Revising
• Improving Scientific Writing
• Academic Integrity and Avoiding Plagiarism
• Writing Research Papers Videos

How to Write a Research Paper in APA Format

Table of contents

• 1 Understanding APA Style
• 2 What’s New in APA 7th Edition?
• 3.1 Title Page Components
• 3.2 Running Heads
• 3.3 Table of Contents
• 4.1 Abstract
• 4.3 Reference Page
• 5 In-text Citations
• 6 Rules for Abbreviations
• 7 How to Use Numbers in APA?
• 8 Rules for Punctuation
• 9 Usage of Graphics (Photos, Tables, and Figures) in APA Format
• 10 APA Style Helps to Make Your Research Unique and Accurate!

The APA writing style format stands for American Psychological Association and represents a set of rules and conventions used in research papers. This guide will help you learn basic APA formatting guidelines and showcase the practical use.

• You will learn the general requirements for the APA format.
• We focus on the general structure used in the APA research paper.
• You will master in-text citations by exploring various examples.
• An analysis of abbreviation rules, punctuation, and numbers in APA.
• An exploration of graphics, tables, and figures used in APA research.

Take your time to look through each part presented below. If you are new to APA style or need to check yourself before submitting your research assignment, you will find help!

Understanding APA Style

By learning to write research papers in APA and understanding the rules, you can organize your arguments and credit both primary and secondary sources. The purpose is to give due credit and avoid plagiarism issues. Understanding the APA style format well is directly related to being academically successful. The most important thing is to take your time to learn formatting rules and conventions before starting with a research paper. The complexity and time it requires often force students to seek additional help based on APA formatting rules. While there are basic templates on how to write an APA research paper, every assignment will represent subtle changes that every student must know.

APA style can be used for almost any style of research work because it is meant to represent references and is a unified style used for research purposes. Moreover, the APA style improves accessibility and allows readers to comprehend things more easily. Correct consistency, citation format, and punctuation rules allow one to focus on the paper’s content and structure by easily finding all the required bits. The most important aspect of understanding APA-style research format is knowing how to provide credit to original authors and implement various types of citing. Since there are graphics, tables, and figures that a research paper may require, one should take time to see how to format it correctly.

The APA-style guidelines are constantly updated according to feedback from researchers and educational stakeholders. Looking through the manuals, authors use the same credible and well-recognized format, which makes their research content organized, unique, and easy to read. It helps to avoid confusion as you write a research paper in APA format when searching for similar research papers or finding bibliographic data.

Currently in its 7th edition, the APA style constantly brings updates and corrections officially published by the American Psychological Association manual.

What’s New in APA 7th Edition?

If your college professor asks you to submit a research paper in APA 7th edition, yet you do not know what is APA format, have no worries! it means you should follow the latest updates and changes since the prior formatting style. The major update mostly focuses on the differences between a professional research paper and a basic student assignment regarding accessibility. You will also encounter diverse writing examples that can be followed and brief APA guidelines. We have narrowed things down to the most important changes, including the title page in APA style. Since the talk is about a research paper, its presence becomes essential.

An APA research paper format cover page must include the following elements:

• Paper’s title.
• Student’s name.
• Affiliation (school, university, department, etc).
• Course number and title
• Your course instructor.
• Submission date.

Recommended fonts include:

• Times New Roman, pt. 12.
• Calibri, Arial, Georgia, pt. 11.
• Lucida, Sans Unicode, Computer Modern, pt. 10.

Running heads are no longer necessary when you write a paper in APA format. When dealing with a professional paper or something meant for publishing, omit the “Running Head:” part before your title’s paper.

APA 6th edition: Running Head: Video Games and Teenage Violence Cases

APA 7th edition: Video Games and Teenage Violence Cases

Some other updated APA 7th edition rules include:

• In writing a paper in APA format, pronouns should include “They” as a gender-neutral construction.
• Bias-free language guidelines have been added to focus on socioeconomic status, cultural norms, and intersectionality.
• Spacing after sentences should be single.
• Tables and figures had minor changes as well. Tables and figures should include a name and number above the element and a note underneath.
• If you implement three or more authors for your source, you can shorten your references with the Latin “et al.” addition after the author’s first name.

APA 6th edition: (Blake, Jones, Yannick 2021)

APA 7th edition : (Blake et al., 2021) When you cite books in APA format for a research paper, the publisher’s location is no longer required. E-books do not need the medium part (Kindle, PDF, etc). The use of DOIs should be formatted as a hyperlink. URLs do not need the “Retrieved from” part.

General Requirements for APA Format

The main requirements for APA format include attention to the paper’s length, margins, basic page layout, and structural elements.

• Recommended introduction and conclusion should be 15% of the total word count.
• The margin requirements should be 8.5 x 11 inches, double-spaced.
• When writing an APA research paper, the recommended font size is Times New Roman, 12-point.

Title Page Components

The latest APA edition requires a research paper’s updated APA title page. One must include the paper’s title, the author’s name, your institutional affiliation, course name, instructor’s credentials, and the assignment’s due date. The rest of the rules when writing in APA format for a title page in APA are:

• The title should be centered and typed in a bold font.
• Your paper should have a title one or two lines long.
• The title may contain both uppercase and lowercase letters.
• Do not make your title irrelevant, and avoid abbreviations.
• The title’s formatting should be double-spaced.

When it’s not an APA format for college paper, the rules will change. If you are dealing with a professional paper, your title should be followed by your research’s location and affiliation. Such papers will include special notes from the author in three paragraphs. The first paragraph should include the author’s name and a special ORCID ID. If the author is deceased at publication, such information goes to the second paragraph. The third professional title paragraph must include various paper acknowledgments and disclosures as per APA paper requirements.

Running Heads

Running heads are no longer necessary when you are a student. Professional papers still require it by omitting the “Running head” element. The rules in APA 7th edition state the following:

• A running head is flushed to the left paper’s left.
• Your running head should be no longer than 50 characters with spacing and punctuation.
• The standard APA format running head must be all uppercase.
• The header includes the page number aligned to the right in both research paper types.

Table of Contents

While it’s not obligatory for an APA research paper, it may still be required to provide a roadmap for the readers. Still, if your paper is lengthy, APA paper formatting recommends including it. The rules for the table of contents state the following:

• The same font size and font must be double-spaced as in the rest of your paper.
• The table of contents begins with a centered “Table of Contents” heading.
• Place your table of contents in boldface at the top of the page after your APA research paper cover page.
• All the main headings must be aligned to the left.
• Subheadings are indented by five spaces.
• Lower-level headings may be included if necessary, yet they require additional indents.
• All headings for your table of contents must be in the title case and have dotted lines between the headings.
• Writing an APA style paper, use corresponding page numbers to increase the readability.
• Supplementary and preliminary elements must be numbered.

Formatting Main Parts of Research Paper

While there may be additional paragraphs and elements, a typical APA research paper will include an introduction with a thesis statement, several body paragraphs, and a conclusion. You must also include an abstract for certain cases and a reference page, an obligatory part of APA style requirements.

Regardless of whether you have been asked to provide an outline, the APA outline for research paper still requires the presence of an abstract. As a rule, it comes after the title page, becoming a brief outline or a paper summary. While an outline for APA research paper will include a list of bullet points, an abstract speaks of research objectives and methods. The purpose is to help readers understand what a research paper will be about. Do not include citations or any information irrelevant to the main assignment’s idea. When writing a research paper in APA format, one should provide a summary and represent content similar to the brief book’s description.

An abstract starts on a separate page with the word “Abstract”, which must be centered. The volume of an abstract should be between 150 and 250 words. The content of the abstract should reflect the paper’s structure and main idea or an argument presented in a thesis. APA format rules state that the list of keywords may also be required, especially for planning purposes. Separating them by commas and using up to 7-10 relevant terms is recommended.

A typical research paper will include an APA introduction paragraph, at least five body parts, and a conclusion. All the paragraphs come with an indent. An introduction comes after the paper’s title and an abstract. The main purpose of an introduction is to provide readers with background information and a critical analysis of empirical knowledge. One should explain as to why certain research has been conducted. The beginning of an introduction or an APA style intro page should contain a hook sentence and remain thought-provoking, which is why the APA 7th edition manual recommends using your thoughts and avoiding citations. If necessary, limit yourself to 1-2 citations in an introduction.

The body paragraphs may contain three to five paragraphs with the centered heading’s alignment. When dealing with a scientific research paper, one should format APA paper correctly and start with the following parts:

• Methods. This part must be precise and comprehensive to help researchers replicate the method that you have used. It should be done in an explanatory tone. The method paragraph can be divided into Participants, Materials, and Procedure or Proc?es sections. These sections must be present in bold font and aligned to the left.
• Results. The results in APA format for writing a paper must speak of the analysis data and explain the results obtained. It is where you usually implement graphs, tables, and any visual information to boost one’s comprehension.
• Discussion. It is where you must interpret and compare your data with existing literature on the topic. The discussion section must be organized oppositely to your introduction. Exploring APA for science paper, you shall see that you start with specific information by making things broader. Any limitations must be included here.

The final paragraph of your research paper must talk about the importance of your study and explain what has been added to research on the topic.

Reference Page

The APA format reference is the heart of your research paper. It provides a detailed list of sources that you have used throughout the APA formatted research paper that must be submitted.

• You must start on a new page by naming it “References” and keeping it centered and on top.
• The first line of the reference page must be aligned to the left and have all the following lines with an indent.
• The references in APA must be arranged alphabetically and double-spaced.
• Books and journal titles must be placed in italics when citing.
• The punctuation and capitalization present in the source are retained even if they go against the writing standards. It is especially relevant when you write a Psychology research paper or deal with social sciences.

The reference page must be done clearly and contain all the necessary information for a source. If the source has insufficient data, it is recommended to avoid it as such an APA research paper loses credibility and is prone to plagiarism risks.

If you are struggling with citing sources and do not know if your findings are reliable, consult your academic advisor. Seeing a sample of APA research paper under an expert’s guidance may be helpful.

In-text Citations

Once you include a citation in your research paper paragraphs, you must add the author’s name with a year of publication in parenthesis. It is one of the possible ways to do that for your APA format introduction paper or elsewhere. The thing is that the APA style provides two ways to implement in-text citations.

• Parenthetical citations: they are more common in academic writing. These require both reference elements (author and the year of publication) at the end of the sentence in parentheses. See this APA research paper format example:

Most rock musicians during the 1970s went after social and political activism (Bradley, 2023).

• Narrative citations: these make it possible to present your obligatory citation elements inside the sentence. It means you do not have to keep things repetitive or overly complex.

According to Bradley (2023), most rock musicians during the 1970s went after social and political activism.

• If you have two authors in your paper in APA format that are mentioned in the source entry, a parenthetical reference must mention them both:

(Lake & Emerson, 2009)

• If your source has three or more authors listed, a parenthetical reference adds a Latin “et al.” addition, which means “and others”.

(Lake et al., 2008)

• The authors’ names must be structured differently as long as you have more than one author. Things will change if there is no author listed.

Sometimes, you have to cite a web page or an organization where you won’t have such information available. In such a case, APA format requirements ask to list the institution’s name or a web page. Alternatively, you list the page’s name or an article you plan to cite.

Rock concert helps to raise thousands for domestic abuse victims . (2006). The Herald Review. URL.

• A journal article published in APA 7 research paper format will look this way:

Mills, C. (2013). The benefits of green tea for college students. Primary Health Care, 29 (4), 34-39. https://doi.org/xx.xxxx

Rules for Abbreviations

When an abbreviation is planned for use less than three times, it is recommended to provide a complete description in your research paper APA format style. The rest of the rules:

• If you use abbreviations, periods are not required between each alphabet.
• When abbreviations are unfamiliar to your target audience, spell them the first time they are used.
• If abbreviations are present in the dictionary, spelling them may not be required.
• Speaking of units of measurement, an abbreviation may be used when placed next to a number in your APA format science paper. When it’s alone, it must be spelled out.
• Abbreviations should be used judiciously for an APA-style research assignment to guarantee that every bit is understood clearly.
• Double-check abbreviations for journals by checking relevant databases.

How to Use Numbers in APA?

The latest edition of the APA writing style has certain rules for using numbers. The most important thing is to write out numbers less than 10 in text. Now, you have to leave numbers above this number “as is”, as done in the APA format for research paper example below:

12 kilograms of fruit

Seven scientists have pointed out that…

It is much better to write numbers out in your APA paper writing when you start with a sentence and include a number. The same is true when you have a fraction or add a commonly used phrase or a word.

When providing numerical data, you must maintain consistency and double-check the provided information. These APA guidelines for research paper apply to footnotes or additional auxiliary information you may decide to provide.

Rules for Punctuation

Although the APA manual has many pages dedicated to punctuation, the general writing style rules apply. Writers should consider basic grammar rules, except citations, where different conventions apply. The only change one must consider is using a single space after punctuation marks. APA formatting requirements ask for an Oxford comma that should be placed. No space is placed or applied on either side if you plan to use em dashes.

• Use a semicolon to separate items in a list when those items contain commas (e.g., The authors included studies from Carey, 2011; Jones, 2012; and Wales, 2018).
• Use a colon to introduce a list, explanation, or example (e.g., The research addressed the following topics: data collection, analysis, and interpretation).
• Use parentheses to enclose supplementary information or citations (e.g., The participants completed the survey (see Appendix A) before the experiment).
• If the entire sentence is in parentheses, place the period inside the closing parenthesis (e.g., This is an example of a complete sentence in parentheses.).
• Use double quotation marks for direct quotations (e.g., The author stated, “The findings suggest a strong argument.”).
• Use single quotation marks for quotations within quotations (e.g., He said, “She told me, ‘It’s essential to make an excellent APA research paper title page.'”).
• Use an apostrophe for possessive forms (e.g., The author’s research findings).
• Use an apostrophe to indicate omitted letters in contractions (e.g., it’s for “it is”).
• En Dashes and Em Dashes
• Use an en dash (–) to represent a range of values (e.g., pages 20–30).
• Use an em dash (—) to set off a parenthetical phrase or to indicate an abrupt change in thought (e.g., The experiment—conducted over two months—yielded interesting results).
• Use brackets [ ] to enclose editorial comments within a quotation, especially when clarifying pronoun antecedents (e.g., “He [the participant] completed the task.”).

The rest of the research paper in APA format rules that must be mentioned include the following:

• When dealing with an in-text citation or writing an introduction in APA format, it must be placed before the final punctuation mark. See this example: The scientists have invested over 10,000 samples to help enhance the study group (Jones, 2016).
• When unsure about punctuation or the rules for a particular citation, the essay writing service can help you avoid plagiarism risks. You will learn how to achieve better clarity and readability.

Usage of Graphics (Photos, Tables, and Figures) in APA Format

Graphics and multimedia elements have become more common in APA-style research papers. Graphics and tables in APA should be numbered exactly as they appear in your paper. Remember that your graphic should add new information instead of stating something already mentioned. Compose APA format research paper outline first to avoid repetition and confusion.

When you add tables to your research, it should include the following:

• A table must be in 12-pt font and represent single or double-spaced content.
• The spacing should be the same across all tables with the same font.
• All headings in a table must be centered with information aligned to the left.
• When using photographs, they should be presented in black and white format.
• If any information is used that has been adapted or reproduced, you must add a citation.
• When writing an APA paper, avoid citations in tables and provide hyperlinks to multimedia or museum elements.

APA Style Helps to Make Your Research Unique and Accurate!

The most important aspect of correctly using the APA style format is avoiding plagiarism. When you provide citations and keep up with due credit, you separate what you write as an author. Likewise, it helps college professors and your audience to see what new information has been added and what has been borrowed.

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Types of APA Papers

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Note:  This page reflects APA 6, which is now out of date. It will remain online until 2021, but will not be updated. There is currently no equivalent 7th edition page, but we're working on one. Thank you for your patience. Here is a link to our APA 7 "General Format" page .

There are two common types of papers written in fields using APA Style: the literature review and the experimental report (also known as a "research report"). Each has unique requirements concerning the sections that must be included in the paper.

Literature review

A literature review is a critical summary of what the scientific literature says about your specific topic or question. Often student research in APA fields falls into this category. Your professor might ask you to write this kind of paper to demonstrate your familiarity with work in the field pertinent to the research you hope to conduct. 

While the APA Publication Manual does not require a specific order for a literature review, a good literature review typically contains the following components:

• Introduction
• Thesis statement
• Summary and synthesis of sources
• List of references

Some instructors may also want you to write an abstract for a literature review, so be sure to check with them when given an assignment. Also, the length of a literature review and the required number of sources will vary based on course and instructor preferences.

NOTE:  A literature review and an annotated bibliography are  not  synonymous. While both types of writing involve examining sources, the literature review seeks to synthesize the information and draw connections between sources. If you are asked to write an annotated bibliography, you should consult the  Publication Manual of the American Psychological Association  for the APA Format for Annotated Bibliographies.

Experimental/Research report

In many of the social sciences, you will be asked to design and conduct your own experimental research. If so, you will need to write up your paper using a structure that is more complex than that used for just a literature review. We have a complete resource devoted to writing an experimental report in the field of psychology  here .

This structure follows the scientific method, but it also makes your paper easier to follow by providing those familiar cues that help your reader efficiently scan your information for:

• Why the topic is important (covered in your introduction)
• What the problem is (also covered in your introduction)
• What you did to try to solve the problem (covered in your methods section)
• What you found (covered in your results section)
• What you think your findings mean (covered in your discussion section)

Thus an experimental report typically includes the following sections.

• Multiple experiments (if you conduct more than one)
• Appendices (if necessary)
• Tables and/or figures (if necessary)

Make sure to check the guidelines for your assignment or any guidelines that have been given to you by an editor of a journal before you submit a manuscript containing the sections listed above.

As with the literature review, the length of this report may vary by course or by journal, but most often it will be determined by the scope of the research conducted.

Other papers

If you are writing a paper that fits neither of these categories, follow the guidelines about  General Format , consult your instructor, or look up advice in the  Publication Manual of the American Psychological Association .

When submitting a manuscript to a journal, make sure you follow the guidelines described in the submission policies of that publication, and include as many sections as you think are applicable to presenting your material. Remember to keep your audience in mind as you are making this decision. If certain information is particularly pertinent for conveying your research, then ensure that there is a section of your paper that adequately addresses that information.

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APA Citations (7th edition)

Citing journal articles.

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APA: Citing Journal Articles  from  Lawrence W. Tyree Library  on  Vimeo . View a transcript  here.

In this tutorial, you will learn the basics for citing journal articles with and without a DOI and how to cite open access journal articles.

Every APA reference needs four parts:  author, date, title,  and  source . As you go through these examples, you will learn how to identify these four parts and how to place and format them into a proper APA reference.

Example 1: A Journal Article with a DOI

For the first example, you will learn how to cite a journal article with a DOI. Often, you will find journal articles online using the library's databases or other online resources. 

The first step is to identify the  author  of the article. The author of this article is Brittanie Atteberry-Ash,

To list an author, write the  last name , a  comma , and the  first and middle initials .

Example: Atteberry-Ash.

Next, identify when this article was published. For journal articles, you typically only need the  year . In this case, this article was published in 2022. You can usually find the date at the top of the article, the cover of the journal, or, for online articles, the article's record.

List the  date  after the author(s), in  parentheses , followed by a  period .

Example: Atteberry-Ash, B. (2022).

Now, identify the  title of the article . The title will usually be at the very top of the article, in a larger size font.

List the  title  of the article after the date. Make sure you only capitalize the  first word of the title ,  the first word of the subtitle , which comes after a colon, and any  proper nouns . End with a period. In this title, only the words Social  and  A  are capitalized.

Example: Atteberry-Ash, B. (2022). Social work and social justice: A conceptual review.

For the last component, you need the  source . For an article, this is the  title of the journal, volume, issue , which is sometimes called  number , and  page numbers  of the article. Usually this information can be found on the cover of the journal, on the table of contents, or at the top of the article. For the page numbers, you should look at the first and last pages of the article. For online articles, this information is usually found in the article's record.

Type the  journal title , in  italics , capitalizing all major words, a comma, the  volume , also in  italics , the  number or issue  in parentheses, a comma, and then the  page numbers  of the article.

Example:  Atteberry-Ash, B. (2022). Social work and social justice: A conceptual review.  Social Work,   68  (1), 38-46.

The last element of the  source  is the  DOI , which stands for Digital Object Identifier. A DOI can be found in the article’s record or on the first page of the article.

Type the  DOI , using the prefix  https://doi.org/ . There is no period after the DOI.

Example:  Atteberry-Ash, B. (2022). Social work and social justice: A conceptual review.  Social Work,   68  (1), 38-46. https://doi.org/10.1093/sw/swac042

If you refer to a work in your paper, either by directly quoting, paraphrasing, or by referring to main ideas, you will need to include an in-text parenthetical citation. There are a number of ways to do this. In this example, a  signal phrase  is used to introduce a direct quote. The  author's name  is given in the text, and the  publication date  and  page number(s)  are enclosed in parentheses at the beginning and end of the sentence.

Example: Atteberry-Ash (2022) notes "social workers are called on to practice socially just values and to address the consequences of oppression, specifically lost opportunity, social disenfranchisement, and isolation" (p. 38).

Example 2: Multiple Authors and No DOI

In this example, most of the components needed for the reference can be found in the article’s record. This article, however, has multiple authors and does not have a DOI listed in its record or in the article itself.

Format all the citation components of this journal article like the first example. For multiple authors, list the authors in the order they are listed in the article. Use a  comma  to separate each author and an  ampersand (&)  should be placed before the last author’s name. This applies for articles with up to twenty authors. Since there is no DOI listed for this article, simply omit that element. The reference will conclude after the page numbers.  

Example: Penprase, B., Mileto, L., Bittinger, A., Hranchook, A. M., Atchley, J. A., Bergakker, S., Eimers, T., & Franson, H. (2012). The use of high-fidelity simulation in the admissions process: One nurse anesthesia program’s experience.  AANA Journal, 80 (1), 43–48.

If you refer to a work in your paper that has three or more authors, the in-text citation will include the first author's name only, followed by  et al.  which means "and all the rest."

Example: Penprase et al. (2012) states that "Admission into nurse anesthesia programs is known to be a competitive process among a diverse pool of candidates" (p. 43).

Example 3: An Open Access Journal Article

This article was found in  PLOS One  which is an open access journal. Open access journal articles are articles with the full text freely available online and do not require logging in.

You will need all of the same information from the previous examples to cite an open access article. In this example, most of this information can be found at the top of the article.

In this example, the article's volume, issue, and the  article number  are found in the citation provided by the journal. Article numbers are used in place of page numbers in some online journals.

The format for open access journals is the same as the other examples. In this example, an article number is used in place of the page numbers. After the issue number, type  Article  and then the article number. If an open access journal does not provide a DOI, you may provide the URL of the article instead. Only include the URL if it directly brings you to the full text of the article without logging in.

Example: Francis, H. M., Stevenson, R. J., Chambers, J. R., Gupta, D., Newey, B., & Lim, C. K. (2019). A brief diet intervention can reduce symptoms of depression in young adults – A randomised controlled trial.  PLOS ONE, 14 (1), Article e0222768. https://doi.org/10.1371/journal.pone.0222768

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Additional Resources

• Anatomy of a Scholarly Article This interactive page explains the different sections that are often present with scholarly/academic articles.
• Guide on the Side: Reading Scholarly Articles An excellent step-by-step interactive guide hosted by Indiana University.
• How to Read a Journal Article How you should read journal articles and when you should look an article structurally (big picture) versus closely (nitty-gritty). By Frederique Laubepin, Ph.D., Inter-University Consortium for Political and Social Research, University of Michigan (2013)
• CLIP Tutorial: Popular and Scholarly Sources This chart explains the differences between popular and scholarly sources.

How To Read a Scholarly Journal Article

This video excels at describing and highlighting the anatomy of scholarly articles and their value to readers.

Things to Consider When Reading a Scholarly Article

Consider the following points when reading a scholarly article:

• Know your research question or argument.  Though your question/argument may change or evolve as you delve deeper into the research process, you will want to have a solid idea of your research focus.
• You don't have to read the entire article in order.  Start with the abstract which will give you a general summary of the article. If the abstract seems relevant then move to the conclusion or discussion section of the article to gain a better understanding of the article's main claims. At this point if the article does not seem relevant or useful then discard it. However, if the article does seem useful then spend as much time as necessary reading the article.
• Read critically.  What is the author's argument? You will need to use your judgment when evaluating each source of information. Further research may be necessary if you find the author to be biased or you do not believe the validity of their argument. 
• Read the reference section.  Reading the references or works cited may lead you to other useful resources. You might also get a better understanding of the major players in the area you are researching. 
• Take notes.  How you do this is up to you. Make sure you keep your research question and argument in mind so you can be more efficient when taking notes. 

http://libguides.csuchico.edu/c.php?g=462359&p=3163509

Learn more: Scholarly versus Popular Articles

Scholarly, Trade, & Popular Articles from PALNI on Vimeo .

Academic Article Layout

An abstract is a summary of the main article. An abstract will include information about why the research study was done, what the methodology was and something about the findings of the author(s). The abstract is always at the beginning of the article and will either be labeled "abstract" or will be set apart from the rest of the article by a different font or margins.

The abstract should tell you what the research study is about, how the research was done (methodology), who the research sample was, what the authors found and why this is important to the field.

Introduction

Most articles will start with an introductory section, which may be labeled introduction. This section introduces the research study, the thesis statement and why the research being conducted is important.

Questions to ask while you read:

• What is the thesis? What are the authors trying to prove or disprove?
• What is the contribution that the authors are making to the field?

Literature Review

The literature review section of an article is a summary or analysis of all the research the author read before doing his/her own research. This section may be part of the introduction or in a section called Background. It provides the background on who has done related research, what that research has or has not uncovered and how the current research contributes to the conversation on the topic. When you read the lit review ask:

• Does the review of the literature logically lead up to the research questions?
• Do the authors review articles relevant to their research study?
• Do the authors show where there are gaps in the literature?

The lit review is also a good place to find other sources you may want to read on this topic to help you get the bigger picture.

Methodology

The methodology section or methods section tells you how the author(s) went about doing their research. It should let you know a) what method they used to gather data (survey, interviews, experiments, etc.), why they chose this method, and what the limitations are to this method.

The methodology section should be detailed enough that another researcher could replicate the study described. When you read the methodology or methods section:

• What kind of research method did the authors use? Is it an appropriate method for the type of study they are conducting?
• How did the authors get their tests subjects? What criteria did they use?
• What are the contexts of the study that may have affected the results (e.g. environmental conditions, lab conditions, timing questions, etc.)
• Is the sample size representative of the larger population (i.e., was it big enough?)
• Are the data collection instruments and procedures likely to have measured all the important characteristics with reasonable accuracy?
• Does the data analysis appear to have been done with care, and were appropriate analytical techniques used? 

A good researcher will always let you know about the limitations of his or her research.

The results section in a scholarly article is where the author(s) talk about what they found in their research study. Most scholarly articles will have a section labeled results or findings.

Research articles are full of data . The data should be complete and directly support the conclusions the authors' draw about their research question.

Tables, graphs, and charts are good indicators that this is a research article. The tables should represent the data in a clear and readable manner.

The discussion section is where the author(s) write about what they found and what they think it means. The authors may also draw some conclusions about the research and what significance it has in this section. This section will also tell you what some of the issues were with the research or using a specific population for a research study.

The final section is usually called the conclusion or recommendations. Here is where the authors summarize what they found, why they think their research is significant and, if appropriate, make recommendations about future actions or future research that needs to be conducted. In some cases, the conclusion is part of the discussion section.

At the end of a scholarly article, you will find a list of the works cited by the author(s). This list is called a reference list, works cited or bibliography. In scholarly articles, this list will generally be quite long and include articles, books, and other sources.

When you look at the references, take a look at the dates of the articles and books listed. Are they recent?  Does this list include both historic and current articles? If you know something about the topic, do you recognize any of the authors listed?

Scholarly vs Popular

Scholarly & Popular Articles   by  adstarkel . Used under  CC BY-NC-SA 2.0.

How to Tell if a Source is Scholarly/Academic

How to tell if a Source is Scholarly/Academic   by  adstarkel . Used under  CC BY-NC-SA 2.0.

Finding Scholarly/Academic Articles

To locate scholarly/academic articles, your best bet is to look in one of our databases or use WorldCat Discovery and limit your search to articles. You will likely find that there are LOTS of popular sources in with the academic ones, even within our databases. Use the Peer-Review Limiter to your advantage. This option is normally located in the left column; you can see screenshots of this option from WorldCat Discovery (left) and our EBSCO databases (right).

This will limit your search to publications that are most scholarly/academic. It does not necessarily filter to include publications that go through a strict peer-review process. It also does not apply the filter at the article level; occasionally it will allows articles that are not scholarly/academic to come through (for example, an editorial opinion piece can be published in a scholarly journal but the article itself is not scholarly). 

If you have questions about whether or not a source is scholarly/academic, ask your professor or a librarian!

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APA Abstract (2020) | Formatting, Length, and Keywords

Published on November 6, 2020 by Raimo Streefkerk . Revised on January 17, 2024.

An APA abstract is a comprehensive summary of your paper in which you briefly address the research problem , hypotheses , methods , results , and implications of your research. It’s placed on a separate page right after the title page and is usually no longer than 250 words.

Most professional papers that are submitted for publication require an abstract. Student papers typically don’t need an abstract, unless instructed otherwise.

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Table of contents

How to format the abstract, how to write an apa abstract, which keywords to use, frequently asked questions, apa abstract example.

Formatting instructions

Follow these five steps to format your abstract in APA Style:

• Insert a running head (for a professional paper—not needed for a student paper) and page number.
• Set page margins to 1 inch (2.54 cm).
• Write “Abstract” (bold and centered) at the top of the page.
• Do not indent the first line.
• Double-space the text.
• Use a legible font like Times New Roman (12 pt.).
• Limit the length to 250 words.
• Indent the first line 0.5 inches.
• Write the label “Keywords:” (italicized).
• Write keywords in lowercase letters.
• Separate keywords with commas.
• Do not use a period after the keywords.

Prevent plagiarism. Run a free check.

The abstract is a self-contained piece of text that informs the reader what your research is about. It’s best to write the abstract after you’re finished with the rest of your paper.

The questions below may help structure your abstract. Try answering them in one to three sentences each.

• What is the problem? Outline the objective, research questions , and/or hypotheses .
• What has been done? Explain your research methods .
• What did you discover? Summarize the key findings and conclusions .
• What do the findings mean? Summarize the discussion and recommendations .

Check out our guide on how to write an abstract for more guidance and an annotated example.

Guide: writing an abstract

At the end of the abstract, you may include a few keywords that will be used for indexing if your paper is published on a database. Listing your keywords will help other researchers find your work.

Choosing relevant keywords is essential. Try to identify keywords that address your topic, method, or population. APA recommends including three to five keywords.

An abstract is a concise summary of an academic text (such as a journal article or dissertation ). It serves two main purposes:

• To help potential readers determine the relevance of your paper for their own research.
• To communicate your key findings to those who don’t have time to read the whole paper.

Abstracts are often indexed along with keywords on academic databases, so they make your work more easily findable. Since the abstract is the first thing any reader sees, it’s important that it clearly and accurately summarizes the contents of your paper.

An APA abstract is around 150–250 words long. However, always check your target journal’s guidelines and don’t exceed the specified word count.

In an APA Style paper , the abstract is placed on a separate page after the title page (page 2).

Avoid citing sources in your abstract . There are two reasons for this:

• The abstract should focus on your original research, not on the work of others.
• The abstract should be self-contained and fully understandable without reference to other sources.

There are some circumstances where you might need to mention other sources in an abstract: for example, if your research responds directly to another study or focuses on the work of a single theorist. In general, though, don’t include citations unless absolutely necessary.

Cite this Scribbr article

If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.

Streefkerk, R. (2024, January 17). APA Abstract (2020) | Formatting, Length, and Keywords. Scribbr. Retrieved September 9, 2024, from https://www.scribbr.com/apa-style/apa-abstract/

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