writing a cover letter for job application nz

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How to Write a Cover Letter: Template & Tips | Hays

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The importance of cover letter, what is a cover letter.

Let’s go back to basics – what is a cover letter? A cover letter acts as a personal introduction in a professional setting. Usually, it’s a separate document that you attach to a job application along with your CV. You should use it to demonstrate your personality and summarise why you are the right person for the job, so the reader can consider the rest of your CV with this set up in mind.

Follow our tips for how to write a cover letter or download our cover letter template.

Why write a cover letter? 

The idea for writing cover letters for your resume is simple: it needs to be engaging enough for an employer to read to feel compelled to find out more about your skills and experience in your resume, before (hopefully) calling you in for an interview.

Not all candidates make the effort to write a tailored and personalised cover letter, so by making sure you write a cover letter that answers specifics needs in the job ad, it’ll help separate you from other applicants. In turn, giving you a greater likelihood of being shortlisted for an interview.  

Download your Cover Letter template 

Enter your details below to download your Cover Letter template. A copy of the template will be emailed to you shortly.

How to write a cover letter | Video | UB

Cover letter advice.

Recruiters & hiring managers often receive hundreds of applications for each job. You need to start with a great cover letter to gain attention. Learn how with this video from Hays.

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How long should a cover letter be , how to write a cover letter | 3rd content block | ub, cover letter format, how to write a cover letter | 4th content block | ub, 1. do your research, 2. address your cover letter to the right person, 3. how to start a cover letter write an attention-grabbing introduction, 4. add evidence of your successes  , 5. highlight key skills, 6. sign off professionally, 7. review your cover letter , how to write a cover letter | 5th content block | ub, what not to include in a cover letter, excessive details, repeat your cv, don’t write in the third person, can ai write the perfect cover letter, how to write a cover letter | 6th content block | ub, final tips around how to write a cover letter.

• Keep it succinct and relevant to the job you’re applying for. Your cover letter should not exceed five paragraphs. 
• State what your motivation is behind your application. 
• Just as you would in your CV,  use strong verbs  to demonstrate action and accomplishments, such as ‘organise’ or ‘supervise’. 
• Optimise the subject line. Also check the job description again, in case the employer asks applicants to include something specific in the subject line. 
• If you are applying for a job online rather than email, consider putting your cover letter and resume into the same document so they don’t get separated. 
• Remember, our cover letter template is free to download and can be used as another way to capture the attention of a recruiter or hiring manager and encourage them to more closely review your resume. Good luck.

How to write a cover letter | 7th content block | UB

Do i really need a cover letter, how long should a cover letter be, what are some common mistakes people make when writing cover letters, how do i format a cover letter, hays new zealand salary guide 2022-2023 - salary checker | ub.

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Free cover letter template

A cover letter is all about making a great first impression and giving your job application the best chance of making progress. a well-written cover letter will encourage a potential employer to read through to your resumé and get in touch to find out more or set up an interview..

• why you’re interested in that role,
• what the most relevant skills and experience you could bring to it.

“I’m starting out my career in…"

• “I’ve committed myself to building skills in <aspect of the job> and <another aspect> throughout my work as an <your current role>. Now, I’m ready to take the next step in my career. The <job title> role at <company name> would allow me to contribute my skills to the <team name> team, and in doing so, help <company name> to succeed in <what the company does>.”
• “Providing patient-centred care has grown to become my key focus as I establish my nursing career. I’m passionate about ensuring dignity and respect, and that’s why this role as Graduate Nurse at Smith Hospital appeals so greatly to me.”

"<Company name> has been of interest to me since …"

"i welcome the opportunity…", top search terms, explore related topics, subscribe to career advice.

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Take the hard work out of writing your CV and cover letter. Get advice about what to write, support to show you what to do, and free templates you can use.

When you apply for a job, employers will look at your:

• CV, to see your skills, any qualifications, and your work history
• cover letter, to find out what kind of person you are and why you want this job.

They'll use this to decide if they want to interview you, so it's really important to make a good impression.

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How to write a cover letter

Careers.govt.nz has great advice about:

• what your cover letter needs
• how to make it look good
• templates you can use.

• CV Templates Simple Professional Modern Creative View all
• CV Examples High School Student Teacher Academic Nurse Farm Worker View all
• Cover Letter Templates Simple Professional Modern Creative View all
• Cover Letter Examples Caregiver Administrative Nursing Teacher Executive View all
• Cover Letter Builder

Free cover letter examples and expert-approved guides

Crafting a general cover letter is essential for a strong job application; however, not all cover letters are created equal. 

At cvapp.nz, we're dedicated to helping Kiwi job-seekers achieve their professional goals. If you're looking for a customisable, professional cover letter template to help elevate your job application, our user-friendly tools and templates make creating successful cover letters a breeze. Let’s begin!

Dear Mrs. Knight, 

If you're looking for a Sales Assistant with a passion for tech and a deep understanding of the latest trends and advancements in the industry, I'm the tech-savvy sales professional you're looking for! My name is Teina Te Hira, and  I am confident that my unique blend of skills and experiences make me the ideal candidate to support your team and elevate the customer experience at Connect Tech.

I have a proven track record of successfully promoting new products and technology solutions, resulting in a 20% increase in the adoption of cutting-edge products by customers. My ability to communicate the features and benefits of products in a clear and engaging manner has been instrumental in driving sales and enhancing the overall customer experience.

In my previous role as a Sales Assistant, I spearheaded initiatives that led to a 25% increase in monthly sales revenue within the first quarter. By leveraging my strong interpersonal skills and product knowledge, I was able to effectively identify customer needs and tailor recommendations that resulted in a 30% boost in upselling opportunities. These achievements not only demonstrate my ability to drive revenue but also my commitment to providing exceptional service that exceeds customer expectations.

In addition to my sales skills, I'm a team player who thrives in a dynamic and fast-paced environment. I have a collaborative spirit and enjoy working closely with staff to achieve common goals. Through my strong organisational skills, I have streamlined inventory management processes, reducing stock discrepancies by 15% and ensuring a more efficient workflow that optimises the customer shopping experience.

I am incredibly excited about the opportunity to bring my passion for technology, sales expertise, and customer-focused approach to the team at Connect Tech. I believe that my proven track record of driving sales growth, authentic sales demeanour and commitment to fostering a positive team environment make me the perfect fit for the Sales Assistant role.

Thank you for considering my application. I would love to discuss how my skills and experiences align with the needs of Connect Tech. Please feel free to contact me at your earliest convenience. I hope to hear from you soon. 

Ngā mihi nui, 

Teina Te Hira

Our best cover letter examples

Keen to see what a great cover letter actually looks like? Check out our top-ranked cover letter examples: 

• Caregiver Cover Letter Example
• Accounting Cover Letter Example
• Nursing Cover Letter Example
• Truck-Driver Cover Letter Example
• Customer Service Representative Cover Letter Example
• Doctor Cover Letter Example
• Internship Cover Letter Example
• First Job Cover Letter Example 

Essential features of an impressive cover letter: 

A well-structured and organised cover letter is essential to effectively showcase why you're the ideal candidate for the job. To really impress potential employers, your cover letter should be both visually appealing, well-formatted and organised. Here are the most important components to include in your cover letter:

• Header: Your cover letter's header, positioned at the top or sometimes on the side of your cover letter, features your name, contact details, and any relevant links to professional websites. The header is essential for helping your cover letter stand out and enhancing the cover letter’s overall visual presentation. 
• Greeting: The greeting of your cover letter should be personalised to the person who will be reading your cover letter. We recommend using a polite and friendly greeting and using the name of the potential employer when known to help establish a connection with the reader. 
• Introduction: Your cover letter introduction should grab the attention of potential employers and make them want to learn more about you. It’s essential to include both the company name and the specific position you’re applying for in this section.
• Body paragraphs: The body paragraphs of your cover letter provide room for you to detail your accomplishments and essential qualifications for the role. This section is often considered the most important component of your cover letter. 
• Conclusion & sign off: The conclusion of your cover letter usually includes a strong call-to-action statement that encourages employers to reach out to you at a later stage. In this section of your cover letter, you should reiterate your passion for the job role, and sign-off with an appropriate farewell, such as “Yours sincerely,” or “Ngā mihi nui.”

• Care Assistant Cover Letter Example

Get noticed and hired faster by using this Care Assistant cover letter example. This cover letter has been especially designed for Care Assistant roles in 2024. We make it easy to make effortlessly stunning cover letters quicky and efficiently.

• Physical Therapist Cover Letter Example

Get noticed and hired faster by using this Physical Therapist cover letter example. This cover letter has been especially designed for Physical Therapist roles in 2024. We make it easy to make effortlessly stunning cover letters quicky and efficiently.

Expertly-designed, free professional templates

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Resumes & cover letters: Cover letter templates

A cover letter is often your first communication with a potential employer, and therefore it is vital that when writing a cover letter  you make it compelling and professional from the very first line, marking you out as a candidate they need to contact.

A good cover letter is an opportunity to showcase your written communication skills and your motivation for applying for the role. Writing a cover letter customised to the job demonstrates you have taken the time to put some effort into your application. You can also use a cover letter as an opportunity to highlight and provide more detail on any specific skills or experience which are relevant to the role you are applying for.

To help you structure your cover letter, we’ve developed 4 free cover letter templates and cover letter samples you can use to write a cover letter that will catch the eye of hiring managers and recruiters and increase your chances of getting an interview. For additional tips and advice on cover letter writing, check out our article How to write a cover letter .

Download our free cover letter templates

Cover letter template 1: response to a job ad, cover letter template 2: response to a job ad, cover letter template 3: letter to a recruiter on linkedin, cover letter template 4: ‘cold contact’ prospecting letter to a hiring manager.

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Cover letter templates

Simple New Zealand

How To Master a Cover Letter for New Zealand [Examples & Tips]

Although you might don’t want to, yet in most cases, you need to include a cover letter when applying for a job in New Zealand. NZ cover letter is similar to other countries; it should show the company why you are the right candidate for the job. Take your time to write a personal and customized letter. Never send the generic one; this can ruin your application from the start.

A cover letter is a monumental part of your job application in New Zealand. A good cover letter should answer the main question, which is why the company should hire you. Additionally, it must provide information on how you can bring value to the company and help them with the challenges. A cover letter should showcase the relevant skills and experience you have.

In most cases, businesses and recruiters in New Zealand will require you to attach a customized cover letter. And it’s a good thing for you. In the end, the cover letter is a claim for the role – it’s your chance to highlight and match your experience against the job description and to clearly state what you can offer your potential employer.

If you are looking for a job in New Zealand, I would highly recommend going through the Job Hunter’s handbook made by Careers.govt.nz.

Table of Contents

Is a cover letter necessary in New Zealand?

Unfortunately, yes, you need to include a customized cover letter when applying for a job in New Zealand. Almost  half of the recruiters reject applications without a cover letter. A high-quality, customized cover letter tells the manager you are a dedicated professional. It should be only a page long.

A resume or CV alone can show your achievements and qualifications, but it can’t tell the story and explain why you choose this company in particular. That’s why we need a cover letter. It’s also a great tool to show your personality and motivation. It must show the employer you are an asset to their company.

Are you resigning from your previous job? Read how to write a proper resignation letter .

Resignation Letter in New Zealand (Examples + Template)

Tips and guidance for a winner cover letter

So what is a cover letter, and why it’s so important for your job application in New Zealand?

• Cover letter is your first point of contact with employers .
• It should fit on one page .
• It needs to explain why you want this job .
• It should relate to your CV .
• It should describe your relevant skills, experience, and accomplishments .
• It should show the evidence that you have researched the company and that you are the right candidate.

If you follow these simple statements, you should already be able to create a decent letter. Yet, if you want more, read this article to the end and follow the advice.

The winning tactic here is focusing on  them , not just on  you,  which will ultimately make you stand out from other applicants

When writing your cover letter, pay attention to the following:

• Do very extensive research about the company. Show it in the cover letter.
• Reflect on the company’s vision.
• Highlight specific achievements and successes that show you can address the challenges the employer is facing.
• Show your personality.
• Prove that you understand the challenges of the company.
• Explain your motivation and fit for the position.
• Presents how your skills and experience as a solution for the company.
• Create a list of job keywords that are mentioned in the job ad. Include them in the cover letter.
• Address the cover letter to the right person, e.g., the hiring manager or recruiter
• Be clear and concise
• Have a structure in the letter – beginning, middle, end
• Use active words to describe your work – accomplished, achieved, led, created, increased, identified
• Finish with a call to action and ask for a meeting.
• Try to be funny
• Send a generic cover letter — customize each one for the specific job.
• Forget your full contact details
• Generic and boring opening paragraph
• Copy-paste from the CV or job ad
• Start every sentence with “I”
• Write more than one page

Looking for a job? Check out the best recruitment agencies in New Zealand .

Best Recruitment Agencies in New Zealand 2024

1. Research about the company and position

Your knowledge about the company you are applying to work for is crucial. You must also know all the essential details about the advertised position and how your skills and experience fit in.

When someone reads your cover letter, they must be sure you are the right candidate for this position and for this company. That’s why you must include as many tailored to the job ad details as possible (yet not too many).

So, look for information on the company, its key products or services, its mission, and anything else that gives you an insight into them. Notice the most important details and mention them in the cover letter where appropriate.

You might want to check out the company’s website, its executives’ Twitter feeds, and LinkedIn profiles.

The culture of the organization is vital to note. This will influence your communication style. For instance, you might be more casual with start-ups or advertising agencies but more formal with banks and large corporations.

2. Show how you can help

A company hires you to solve a problem or to help with challenging tasks they are unable to manage. Point out the things you can do for a company and which potential results it might bring. Or maybe you already were challenged with similar tasks? Mention it in your cover letter!

3. Why are you a perfect fit?

The second paragraph of your cover letter should give a clear idea to the reader why you are the one and that you will satisfy the company’s specific needs.

Here you should match the keywords mentioned in the job ad with your skills and experience. You also must show the hiring manager why you want this job, not just any job. Include all the enthusiasm and passion you have.

Match your skills with a job ad

Highlight the key skills and qualities in the ad, e.g.:

• strong written and verbal communication
• technical skills
• analytical thinking
• team player or teamwork
• problem-solving
• time management
• knowledge of software & tools
• specialized or technical competencies
• high level of computer competency
• ability to work well under pressure
• enthusiasm and initiative
• excellent customer service

Include them in the cover letter with real-life examples.

Connections matter in New Zealand

About 70% of all jobs in New Zealand are so-called hidden. They are simply not advertised because hiring managers seek candidates within the company, their circle of colleagues, and people they know before they post a job ad. For that reason, having connections in New Zealand is very crucial.

You are more likely to be invited to an interview if you know a friend of a friend and they got a reference they you rather than just based on your qualifications and experience.

That might be good news for some and bad news for others. Nonetheless, it’s highly recommended to start networking as soon as you land in New Zealand. Join groups, participate in social and professional events, work on your Linkedin profile, and just be proactive.

And if you are lucky to know someone in the company you are applying to work for, mention it in the first sentence or two of your cover letter.

Don’t forget to include

Your cover letter shouldn’t miss these small but key elements:

Your personal value and personality

While skills and experiences are indeed critical, New Zealanders love human connection. If they find you an interesting and nice person, they are more likely to move forward with your application.

Try to be personal in your cover letter; tell them more unique things about you and your experience. Avoid being general at any cost.

Reflect on your experience that relates to the job ad and company profile. What challenges have you faced, and how did you solve them? You also want to provide evidence of the things you mention by using concrete examples, situations, numbers, and facts. For example:

“During the last quarter, my company was challenged by the supply shortage of …We have had 200% more orders than we can ever fulfill. To solve this problem, I was on the lookout for new suppliers for several weeks; after dozens of selling calls, I finally managed to sign a contract with our best supplier so far. I will never come across them otherwise.”

Your enthusiasm

In many cases, people don’t get hired because they aren’t enthusiastic and convincing enough. So, it’s not the lack of skills; it’s your desire and how you show it. If you make it as if it was your dream job, you are more likely to be invited. Avoid at any cost writing in a manner as you are doing a company a favor by working for them.

Hiring managers even say, “Enthusiasm conveys personality.” Some tips that help you to point out your enthusiasm include:

• Show that you have thought about the job and why you would like to work for them.
• Why is this company so brilliant? What they do the best? How they stand out?
• Mention their reputation, performance, and product.
• Remember, it’s about what you can do for them, not what they can do for you.

NZ cover letter structure

Following the formal structure when piecing together a cover letter is as much as important as its content. So, make sure you stick to New Zealand standards. Here is an example:

Dear [Ms. or Mr. Surname],

• Opening – Explain why you are writing this letter (add an interesting one-liner summarizing why you’re interested in the role and what you’d bring to their business.)
• Explain your interest in the job, show knowledge about the company and position
• Demonstrate your skills and experience related to the job
• Explain why you will fit into this role and which value you will bring to the company
• Sign off and offer them to contact you

Yours sincerely,

Your name – Andrew Black.

Make sure you check your cover letter via Grammarly for spelling and grammar mistakes!

Cover letter introduction

The introduction sentences will determine whether the hiring manager will read on or skip your resume. Start your cover letter in an unconventional way and hold the reader’s interest. Here are some tips for a stellar introduction:

• Highlight your achievements in the industry.
• Display your passion and enthusiasm.
• Mention some names and numbers.

A no-go cover letter introduction looks like this:

In response to your posting for the Digital Marketing Manager position, I would like to express my interest in participating in the recruitment process. As a digital marketing manager with 8+ years of experience, I am optimistic that I would succeed in this role.

Top cover letter example

Since you already know how to write the header, here is only the main part of the cover letter.

” I am writing regarding the Marketing Manager position you currently have open. As a marketer with over 5 years of experience managing small and larger teams, I would love to take a challenge and work for your company. Marketing is my passion, so it’s to achieve monthly goals, generate new leads & sales, and train the team for success.

In my previous role at (company name), I reached not only the set marketing goals but exceeded them by 80% and, in some months, even 120%. Your company (name) already has brilliant strategies in place, you use paid advertising, social media, and outreach, but I would add other channels to ramp up the reach and revenue. I am experienced and knowledgeable in the SEO scene; hence we can explore new opportunities for your business in this area of marketing.

My previous team of marketing assistants was great! I love to work with people and guide them in our current strategies. At the same time, responsibility for people does not make me stressed or scared but ignites my motivation to bring even better results so we can all be proud as a team.

Besides, my Master’s degree in Business taught me fundamental knowledge about organizations, management, strategy, and agility, which I would be happy to apply when working for (company).

It will be great to talk in person one day. You can reach me at 123456789 any time or via email at [email protected] to arrange an interview. Thank you for your consideration, I look forward to hearing from you.

Cover letter for a visa application

Im most cases, Immigration New Zealand, will request a cover or so-called motivational letter together with your visa application. This is generally a less complex document that you would write for the employer.

Your cover letter for a visa should include:

• Reasons why you are moving or visiting New Zealand
• How are you going to support yourself
• Demonstration of how you meet the criteria for the visa

The content of the cover letter will vary depending on the visa type you are applying for. If it’s, for instance, to join a partner in New Zealand, you should include your relationship to them and explain it briefly.

Therefore, your cover letter should target your visa category’s main requirements. 

When I was applying for a student visa, my cover letter described why I decided to study in New Zealand and what are my plans after my studies. Immigration New Zealand also mentioned in their requirements that the cover letter must include these details.

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Updated 8 Mar 2022

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How to Write an Application Letter (Sample Included!)

Whether you’re applying for a job , internship , scholarship, or volunteer position, a well-crafted application letter can help you stand out. It's your chance to introduce yourself and make a strong first impression that sets you apart from the competition.

But how do you write an application letter that’s effective? Below, we’ll explain when to use this method of introduction and give you practical tips on writing one that gets results. Plus, we've included a sample application letter and a template to help you create the perfect document for any opportunity.

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What is an application letter?

An application letter is a document sent with your resume to provide additional information on your skills and experience. It's a crucial part of an application for work as it introduces you to potential employers and highlights your qualifications.

While some companies request it at the beginning of the application process, others might ask for it later, or not at all—but it's always a valuable addition.

Unlike a resume, which outlines your work history, a written application allows you to elaborate on your achievements and how they relate to the job you are applying for. It is a much more specific way to introduce yourself and explain why you would be a good fit for the job.

How is an application letter different from a cover letter?

Some people use the terms “application letter” and “cover letter” interchangeably, but there are subtle differences between the two.

An application letter serves as your formal introduction to a potential employer. It highlights your interest in the role, your qualifications, and why you're a good fit for the position. It's a standalone document that provides a comprehensive overview of your skills and experiences.

On the other hand, a cover letter is usually more concise than an application letter and serves as a complementary document to your resume, providing additional context to your job application. It elaborates on specific points from your resume and explains how your background aligns with the job requirements.

Also, job application letters follow a more formal structure, often resembling a traditional business letter. They include your contact information, the date, and the employer’s contact information at the top. An application letter is usually addressed to a specific individual, such as the hiring manager or recruiter. While cover letters also have a professional tone, they can be less formal in structure.

Finally, the application letter is used primarily for job applications, internship applications, scholarship applications, and volunteer positions. In contrast, the cover letter is specifically used to accompany a resume during job applications.

When do you need to send an application letter?

Application letters are typically required when applying for jobs. However, there are other scenarios where you might need one:

• Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals .
• Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position.
• Internship applications: Internships often require this document to understand your interest in the role and what you hope to gain from the experience.
• Networking purposes: Sending one when reaching out to potential mentors or industry professionals can help you establish a connection and explain your career aspirations.

7 tips on how to write a job application letter

Writing an effective application letter involves more than just summarizing your resume. Here are seven tips to write yours:

1. Research the company—at least do a quick Google search!

Before you start writing, research the company to understand its culture, values, and needs. Tailor your letter to align with the company’s mission and the job description. There is nothing better for an HR professional than feeling that you don’t just want any job; you want to work with them for specific reasons, such as X and Y.

“Address the letter to the hiring manager by name if possible,” says Mike Chappell, CEO of FormsPal , who has more than a decade of experience reviewing application letters. “This shows that you’ve done your research and are genuinely interested in the company.”

2. Use a professional format and design

Your application letter should follow a formal letter of application format. Use a standard font like Times New Roman or Arial, and keep the font size between 10 and 12 points. Include your contact information, the date, and the employer’s contact information at the top of the letter.

There are many layouts online that you can use. Find one that represents your style and complements your resume.

3. Make it engaging from the start with a strong opening

Your opening paragraph should grab the reader’s attention. Mention the position you're applying for and where you found the job listing. If you were referred by someone, include their name. Briefly introduce yourself and explain why you’re interested in the role.

4. Highlight your qualifications—what you can’t fully convey in your resume

In the body of your applicant letter, highlight your relevant skills, experiences, and achievements. “Use specific examples to showcase your accomplishments and how they relate to the job you’re applying for,” Chappell says. “ Quantifiable results can make a strong impact.”

Avoid repeating information from your resume; instead, expand on your most relevant experiences.

5. Show enthusiasm and genuine interest

Employers want to hire candidates who are enthusiastic about the role and the company. Show your excitement for the opportunity. Explain why you are specifically interested in this job and how it aligns with your career goals.

6. Keep it concise

While it’s important to provide enough detail, your application letter should be concise. Aim for one page, with three to four paragraphs. Be clear and to the point, avoiding unnecessary fluff.

7. Proofread carefully

Typos and grammatical errors can leave a negative impression on employers. Carefully proofread your letter before sending it. Consider asking another person to review it as well.

Letter of application sample

Here's a super complete example of application letter to help you get started:

August 1, 2024

Ms. Jane Doe

Hiring Manager

Innovative Solutions Inc.

456 Maple Avenue

Springfield, IL 62705

Dear Ms. Doe,

I am writing to express my interest in the Marketing Manager position at Innovative Solutions Inc., as advertised on your company’s careers page. With more than five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team and drive impactful marketing strategies.

In my previous role as a Senior Marketing Specialist at Creative Solutions LLC, I led a team in developing and executing a comprehensive marketing strategy that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My responsibilities included overseeing digital marketing campaigns, analyzing market trends, and coordinating with cross-functional teams to ensure alignment with overall business goals. This experience has honed my skills in strategic planning, data analysis, and team leadership.

I am particularly impressed by Innovative Solutions Inc.’s commitment to leveraging cutting-edge technology to deliver innovative marketing solutions. Your recent campaign, which utilized artificial intelligence to optimize ad targeting, is a testament to your forward-thinking approach. I am eager to bring my expertise in digital marketing and campaign management to your team and contribute to similar groundbreaking projects.

My strong analytical skills, combined with my ability to lead and inspire a team, make me a great fit for this role. I am confident that my background and enthusiasm for innovative marketing strategies align well with the needs of Innovative Solutions Inc.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the continued success of Innovative Solutions Inc.

123 Elm Street

Springfield, IL 62704

[email protected]

(555) 123-4567

Template for an application letter

You can also use the following application format to structure your application letter for a job:

[Recipient’s name]

[Company’s name]

[Company’s address]

[City, State, ZIP Code]

Dear [Recipient’s name],

I am writing to express my interest in the [Job title] position at [Company name] as advertised on [Where you found the job listing]. With my background in [Field or industry] and a passion for [Specific aspect of the job or industry], I am excited about the opportunity to contribute to your team.

In my previous role at [Previous company], I developed [Specific skills or achievements]. I successfully [Describe a project or responsibility], which resulted in [Quantifiable result or achievement]. This experience has equipped me with [Relevant skills] that I am eager to bring to [Company name].

I am particularly impressed by [Company name]’s commitment to [Specific company initiative or value], and I am enthusiastic about the prospect of working with a team that values [Related value or skill]. I am confident that my skills and experiences align well with the requirements of the [Job title] position.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Company Name].

[Your Name]

[Your address]

[Your email address]

[Your phone number]

Common mistakes to avoid

When writing a letter of application for employment, be aware of these common mistakes:

• Being too generic: Focus your letter on the specific job and company, and mention detailed information about them. Don’t default to a one-size-fits-all approach or AI-written document. “It is generally best to avoid using generative AI to write your application letters for you,” says Edward Tian, CEO of AI detector GPTZero . “Only you can write about those specific aspects of your identity and experiences in such a personal way.”
• Focusing too much on yourself: While it’s important to highlight your qualifications, make sure to explain how you can benefit the company. “You can talk about your career goals, college classes that piqued your interest in the type of job you're applying to—just make sure that they tie into why they make you uniquely qualified or well-positioned for the job,” Tian says.
• Including irrelevant information: Avoid discussing unrelated jobs or hobbies, for example.
• Using a casual tone: Maintain a professional tone throughout your letter. Avoid slang or overly casual language.

Need a bit more guidance in your job search? Read this next: How to Apply for a Job Online: 10 Tips to Stand Out and Land an Interview

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• Writing the perfect cover letter
• Searching for jobs
• Landing your first job
• Effective interviewing
• Your online presence
• Workplace tips & wellbeing
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• Taking leave
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How to start a cover letter: 6 attention grabbing intros + examples

A good cover letter intro is like a good espresso – short, sharp and energising. Here’s how to brew one of your own.

What you’ll learn:

• The contact information you should include in a cover letter
• The best greeting to use in a cover letter
• Attention-grabbing ways to start an NZ cover letter

A cover letter is your chance to prove you’re the perfect candidate for the role, and a vital step towards clinching that all important interview. 

But this won’t happen if the reader doesn’t get past the first sentence. Your opener needs to grab their attention, and make them hungry to find out more. 

Today, we’re going to answer your questions by exploring how to start a cover letter, NZ style. We’ll look at greetings, what to do when there’s no name in the job ad and some different approaches you can adopt. As well as examples, we’ve also included a download link for some free cover letter templates that you can take and use in your own job applications.

Will your readers fall at the first sentence?

What contact information should you include on your cover letter?

The first things you’ll see on a cover letter are the names and contact details information for both the intended reader, and yourself. These should be formatted like a letter (as in the old timey paper things we used to send before we had emails). If this doesn’t make sense, you can check out the templates linked above to see what we mean. 

At the top left of the cover letter, you should include:

• The manager's name 
• The manager’s job title 
• The company name 
• The physical address from the company

At the top right, you should include: 

• Your full name 
• Your email address 
• Your phone number

What is the best greeting for a cover letter?

Before you start working your wordsmith magic, you need to say hello … the right way.

You may see this section referred to as a ‘cover letter salutation’, but we’ll stick with ‘greeting’, because we aren’t from the Middle Ages. The ideal cover letter greeting looks like this:

• “Dear James Webster,”

Use ‘Dear’, because it’s a formal letter, and address it to the recruiter or hiring manager by using their full name. This is often included in the job listing, or can usually be found easily by stalking the company website.

How to start a cover letter without a name

We recommend putting serious time into finding a name when addressing your cover letter – this tiny bit of personalisation goes a long way. 

Even if you’re not 100% sure it’s right, no one will penalise you for addressing the letter to the head of the department the role sits within. If you’re applying to a really small business, you could even go with the owner – it shows you tried. 

Failing all of this, the next best option is, ‘Dear Hiring Manager’. While it lacks the personal touch, this greeting works because it’s basically invisible. It’s not as cold as ‘To whom it may concern’ (avoid this at all costs), and not overly informal like, ‘Hi there’.

Attention grabbing ways to start a cover letter

None of the below examples are better than the others, we just gave you a choice to fit your personal style, and the type of role you’re applying for.

1. Being energetic from the get-go

Enthusiasm for the role and/or company always goes down well. While it’s important not to come across as fake, when done well, this intro can really help you stand out .

“I was hugely excited to see the assistant restaurant manager role you’re listing on Trade Me Jobs. I’m an experienced head waiter, with a track record of effective leadership and a passion for delivering great customer experiences. What’s more, I’ve been a loyal customer of yours for years, and would love to join your team!”

Try adding some extra energy into your cover letter opener.

2. Leading with your values

While some careers (think doctors, teachers and charity workers) are considered ‘callings’, personal values are becoming increasingly important across New Zealand’s job market.

If you think it’s appropriate, a value-led cover letter can be highly memorable.

“Businesses should take climate change seriously. As a software engineering graduate with a passion for sustainability, I believe technology is key to making the commercial sector greener. Your reputation for pioneering this technology, and partnering with businesses to implement it, excites me, and I’d love to become part of your mission.”

3. Targeting an achievement

Evidence-backed success stories grab the reader’s attention, and get them thinking about the improvements you could make to their company. The trick here is to get your message over without appearing arrogant.

“In the last 18 months, I’ve beaten my quarterly sales target by a minimum of X%, every time. In total, this has brought in an additional $XX,XXX of revenue for the business. I’d love to bring this track record, and my passion for customer service, to the Sales Manager position listed on Trade Me Jobs.”

Highlighting a professional achievement can be a strong way to start your cover letter.

4. Mentioning a contact

If someone within the company recommended you apply for the job, make sure the hiring manager knows. Why? They see hundreds of applications a day, and if yours is backed by someone who’s already landed a job at the company, that means something.

“I was excited to learn about the Social Media Manager role from my former colleague, Lauren Irvine. She and I worked together running digital and social campaigns for a wide variety of companies at BUSINESS NAME. She thought my skills and personality would be a good match for your team.”

Another way to make your application easy for the hiring manager is by including a link to your online job profile , or portfolio of work. Today, employers often want to check out your digital presence, and this platform lets them build a better picture of you by viewing your skills and experience at the click of a button.

5. Expressing passion for what you do

Employers aren’t interested in someone who’s just turning up to earn a salary. They want to hire an employee who’s passionate about what their organisation does, and will bring this energy to work every day. Your cover letter is a great place to get this dedication across, as long as you get the tone right. Too gushy, and the reader might think you’re being disingenuous, too laid back and they might not feel the passion coming through. 

Example: 

“I’ve been passionate about conservation since my parents took me on a whale watching tour as a child. Throughout my schooling and career since then, I’ve been focussed on finding a role that allows me to help protect the wonderful marine wildlife we have here in New Zealand.”

6. Starting with a statement of belief

Of course, if you have particularly controversial views on the topic you want to make a statement about, it might be better to keep them to yourself at this early point in the application process. However, there are ways you can use this intro technique to demonstrate a grasp of current issues within your profession, and also your enthusiasm for the work. 

“We need to end the stigma around seeking help for mental health issues. As a counsellor, I strive to provide an environment in which people feel comfortable to talk about the challenges they face, regardless of their background or their concerns about receiving counselling.”

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Along with your CV, a cover letter is essential to any NZ job application. Let's get you started.

Done right, your CV can be a powerful tool for helping you stand out from other candidates. Here, we’ll show you how.

A good CV can make all the difference to your job hunting hopes. Check out our must-read advice and free templates.

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Producing a cover letter for job applications

What is the purpose of a cover letter?

Whilst your CV offers a brief professional summary of your skills, experience and achievements, and is commonly used by recruiters to initially assess your suitability for a role, a cover letter has a slightly different focus and purpose.

The aim of a cover letter is to persuade an employer to consider your application, including your CV, so it is essential you make an impact with your content. Your letter will need to highlight why you are interested in the specific role, whilst also expressing why you are suitable for the position based on both the role description and person specification.

Do I need to include a cover letter for job applications?

Before spending precious time during your job search on developing a cover letter, double-check whether or not it is required by a prospective employer.

Consider the scenarios below:

• If the recruiter/employer has clearly indicated they want a cover letter to accompany your CV, then make sure you invest the time in producing tailored content based on the requirements of the position and the organisation.
• If the recruiter has indicated that a cover letter is optional – for example, if through an online application portal, there is the opportunity to upload a cover letter – this offers a further chance to share and showcase your achievements, skills, knowledge and experience. In this instance, ensure you provide a letter as supporting information.
• If there is no option to upload an attachment and/or the recruiter has not been explicit about providing a cover letter as part of the application process then avoid spending your valuable time on putting one together.

If in doubt, then reach out to the recruiter to clarify the application process and whether or not a cover letter is required.

Producing a convincing cover letter

To ensure you give yourself the best possible chance of getting through to the next stage of recruitment you need to produce a convincing cover letter that is targeted towards the employer and the job role, discussing how you will fit with the organisation. Access our step-by-step guide to producing a cover letter for further ideas about how to get started.

It is important to avoid simply repeating what is on your CV , but instead use this opportunity to highlight relevant information, with the opportunity to add detail and make a clear connection back to the role you are applying to.

Be confident in expressing to the employer how their organisation will benefit from employing you, clearly showcasing your knowledge and understanding of the information provided about the role, and the research you have carried out about the employer.

Stylistically, a cover letter should be no more than one side of A4, have clearly themed paragraphs that follow a logical structure and, wherever possible, should be addressed to a named individual. Find out more about how to write a flawless cover letter through our dedicated guide .

Further tips for writing a cover letter

With recruiters receiving multiple applications for each position, you will need to ensure your content makes a lasting impression for all of the right reasons.

Consider our tips to help you produce a successful application:

• Confidently identify your USPs – by highlighting what makes you different to other candidates you have more chance of standing out, and by discussing how these relate to the skills and experience requested in the person specification you are more likely to convince the reader of your suitability for the role.
• Variety is key – whilst it might be tempting to solely focus on your degree or on that summer internship you completed, it will be valuable to draw on different aspects of your education and experience to highlight to the recruiter the diversity of your background. Consider this when looking to theme your paragraphs.
• Back up your claims – the opportunity presented by a cover letter is to evidence both your interest in the role and organisation, as well as demonstrate your suitability alongside the information included as part of your CV. Make sure you include specific examples of how and when you have demonstrated your skills and abilities. This might include drawing on specific projects, tasks and/or initiatives you have worked on.
• What about their work culture appeals to you?
• How do your values align with theirs and where have you demonstrated your commitment to these through your experience or personal life?
• What development opportunities do they offer that align with your own career aspirations?
• Keep it formal – whilst it can be tempting when discussing personal experience to become more “chatty” with your tone, it is essential that you use professional and appropriate language throughout. Also consider the style and vocabulary used by the employer when advertising the role, in addition to reviewing their website to get a sense of what their expectations might be. This will help you work towards producing a letter that is in line with their approach.
• Keep a copy to hand – saving a copy of each tailored cover letter will be important, so that you can refer back to it in preparation for further stages of the recruitment process, including interviews.
• Consider your format – the presentation of your application, including your cover letter, needs to impress, as well as being accessible. Ensure you follow conventional letter formatting and that the document is as uncluttered as possible, using the same font as your CV.
• Check your content. Then check it again – make sure you allow yourself plenty of time ahead of the deadline to check your content for clarity, spelling and grammar. Attention to detail will be key and the quality of the letter you produce will be a good indicator to the employer of the standard of work you can provide in the future. When reviewing our own content we can often overlook the finer details, so make sure you call on friends or a family member to cast a second pair of eyes over your draft.

Overall, when producing a cover letter for job applications it is essential to keep in mind its purpose as part of the recruitment process. This will enable you to shape a convincing application, which clearly highlights both your motivation to secure the role and to work with the company, as well as reinforcing your suitability for the position.

How To Write A Flawless Cover Letter

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How to Write a Cover Letter [Tips with Examples]

As a writer, I did my fair share of job hunting. Despite my experience and expertise, I often struggled with impressing interviewers due to my lackluster cover letters. Limited resources and time constraints left my cover letters far from impressive. However, things changed when I mastered the art of writing compelling cover letters. Soon, I started receiving interview calls and eventually landed my dream job. In this article, I will share these cover letter writing techniques with you, so you too know how to write a cover letter and can effortlessly land the job of your dreams.

What is a Cover Letter and What does it Contain?

A cover letter is a one-page business letter that you submit along with your resume when applying for a job. Its primary purpose is to persuade the employer that you are an excellent candidate for the role. It complements your resume by clearly linking your experience and interests to the position you're applying for. Essentially, the cover letter is your chance to convince the employer to invite you for an interview.

A typical cover letter contains several key elements, each serving a specific purpose in showcasing your qualifications and enthusiasm for the position. Here’s a breakdown of what a cover letter typically includes:

Your Contact Information: Name, address, phone number, and email address.

Date: The date you are writing the letter.

Employer’s Contact Information: Name, title, company, and address of the person you are addressing the letter to.

2. Salutation

Address the letter to a specific person if possible (e.g., “Dear Mr. Smith,” or “Dear Hiring Manager,”).

3. Introduction

Opening Statement: A brief introduction mentioning the job you are applying for and how you found out about the position.

Hook: A compelling reason why you are interested in the job and the company.

First Paragraph: Explain why you are a good fit for the role. Highlight key qualifications and experiences that align with the job requirements.

Second Paragraph: Provide specific examples of your accomplishments and how they relate to the job. Use quantifiable achievements to demonstrate your impact.

Third Paragraph: Discuss your knowledge of the company and why you are excited about this particular opportunity. Show that you have researched the organization and explain how your goals align with its mission and values.

5. Conclusion

Closing Statement: Reiterate your enthusiasm for the position and the company. Summarize why you are a strong candidate.

Call to Action: Mention your desire for an interview and provide your contact information again. Indicate that you will follow up within a certain timeframe.

Thank You: Express gratitude for the reader’s time and consideration.

6. Signature

Closing Phrase: Use a professional closing, such as “Sincerely”, or “Best regards”.

Signature: Leave space for your handwritten signature (if submitting a hard copy) and then type your name below it.

How to Write a Cover Letter For a Job in 5 Steps!

Firstly, it’s crucial to streamline the process of crafting a cover letter, but that doesn’t mean using the same cover letter for every job position or even the same position at different companies. Customization is key to standing out.

Step 1. Research the Company- AIPal

Open the job listing you want to apply for, typically found on platforms like LinkedIn or Indeed. These platforms usually provide a detailed job description outlining the requirements and responsibilities.

To begin, I will write a cover letter for the Sales & Marketing Manager position at Pride Mile, which is a remote job listing I found on LinkedIn.

To proceed effectively, I will copy the job description and input it into AIPal to extract key keywords. These keywords are crucial as they highlight the skills and attributes the employer is seeking for the role.

Prompt: Extract keywords from this job description that I can in my cover letter.

To refine your keyword research, you can ask AIPal to extract keywords and categorize them into tiers.

Prompt: Extract keywords from this job description that I can in my cover letter. Assign them in three tiers ranging from the most important to least important.

This way, you'll identify the most critical keywords, which should be emphasized more in your cover letter, and less important keywords, which can be mentioned once or twice.

This approach will give me a comprehensive understanding of what the job entails and what qualities I should emphasize in my cover letter.

Step 2. Choose a template- WPS Office

Choosing a cover letter template is important because it gives you a clear structure to follow, saving you time and ensuring your letter looks polished. It guides you on what information to include, from your skills to your qualifications, making it easier to customize each letter for different job applications. Templates also help keep your letter organized and visually appealing, which is key to making a positive impression on employers.

WPS Office has been a godsend in this regard, offering plenty of cover letter templates. I followed these steps to find the desired cover letter for the Marketing Manager position:

Open WPS Office and click on "New" on the left side pane.

Next, simply click on the “All” tab in the left side pane. This will display numerous templates available on WPS Office for documents, spreadsheets, and presentations.

To save time browsing through all the options, simply search for "cover letter". This filters out irrelevant templates and helps find the right cover letter template for the job post in context.

Upon finding the suitable template for the job post, click on it to preview.

To start customizing the selected template, click the "Download" button at the top right corner, which will launch it in the WPS Writer interface for editing.

Header and Salutation

Headers and salutations are essential in a cover letter for their role in setting a professional tone. The header provides your contact details and the date, ensuring easy communication and formal presentation.

Salutations, like "Dear Hiring Manager," personalize your letter and demonstrate attention to detail, addressing the recipient directly and showcasing professionalism from the start.

One of the standout features of WPS templates is its ready-made header, which enhances the visual appeal of your cover letter. It includes sections for your contact information, the date, and the recipient's details.

Addressing the recipient by name whenever possible adds a personal touch; if that information isn't available, a generic greeting such as "Dear Hiring Manager" remains professional and appropriate. Ensuring the document is error-free further underscores your professionalism and attention to detail.

Step 3. Introduction- Your Opening Sentences

Starting your cover letter with a compelling introduction is crucial. It’s your chance to grab the hiring manager's attention and make a strong first impression. A well-crafted opening should highlight your enthusiasm, showcase your qualifications, and give a hint of your personality.

Here are a few key things to keep in mind to create an engaging and effective cover letter introduction:

Expressing genuine passion for the role or the company can make a strong impact. For example, in a sales manager position:

Dear Mr. Brown, my name is Anna and I’m excited about the opportunity to help your company exceed its sales targets. My five years of experience as a Sales Representative at XYZ Inc. have equipped me with the skills needed to drive results. Last year, we surpassed our KPIs by 50%, and I’m eager to bring this success to your team.

Referrals can add credibility to your application. For instance, in an architectural position:

I was thrilled to learn about this job opportunity from John Doe, who has been with your firm for five years. John and I collaborated on an architectural project for over a year, and he recommended I apply for this role, believing I’d be a great fit.

Demonstrating your knowledge about the company shows dedication. For example, in a social worker position:

I have always admired the work your organization does with vulnerable communities. Your commitment to social justice resonates with my professional values, and I believe my previous experience as a social worker aligns perfectly with your mission.

Starting with a significant accomplishment can immediately capture interest. For example, in a public relations position:

As a Public Relations Representative at Company XYZ, I enhanced the company’s reputation and public image, resulting in a 40% increase in customer satisfaction. I am eager to bring my proven track record of success to your organization as the Head of Communications.

Step 4. Body- the Most Important Part

The body of your resume is where you showcase your qualifications, experience, skills, and achievements to demonstrate why you're the ideal candidate for the job. Structuring this section effectively is crucial to capturing the attention of hiring managers and persuading them to consider you for the position.

Here’s how to craft a compelling resume body:

Start with a Strong Summary or Objective Statement:

Begin your resume with a concise summary or objective that highlights your career goals and what you bring to the table. This helps recruiters quickly understand your professional background and aspirations. For example:

Results-driven marketing professional with 8+ years of experience in digital marketing strategies and campaign management. Proven track record of increasing brand awareness and revenue growth through innovative marketing initiatives. Seeking to leverage my skills and expertise to contribute to the continued success of ABC Company.

Highlight Key Skills:

List relevant skills that align with the job requirements. Use bullet points to make them easy to scan. Focus on both technical skills (e.g., software proficiency, languages) and soft skills (e.g., communication, leadership). For example:

Digital Marketing Strategy

SEO/SEM Optimization

Content Management Systems (CMS)

Social Media Marketing

Analytical Skills

Team Leadership

Add Keywords:

In the body of the cover letter, it's crucial to incorporate keywords extracted from the job description. These keywords highlight your relevant skills, experiences, and attributes that align with what the employer is seeking. For example, if the job description emphasizes "digital marketing strategy," "customer acquisition," and "social media management," your cover letter should showcase your expertise in these areas.

My experience in developing and implementing robust digital marketing strategies, coupled with a proven track record in customer acquisition and social media management, aligns perfectly with the goals outlined for the Sales & Marketing Manager position at Pride Mile.

Detail Your Work Experience:

Include your work history in reverse chronological order, starting with your most recent position. For each job, provide the following details:

Job Title and Company: Clearly state your position and the organization you worked for.

Dates of Employment: Specify the period you worked there.

Key Responsibilities: Outline your main duties and responsibilities in concise bullet points. Focus on achievements and quantify results where possible. For example:

Managed a team of 5 digital marketers to execute SEO and PPC campaigns, resulting in a 30% increase in website traffic and a 25% growth in lead generation.

Achievements: Highlight specific accomplishments that demonstrate your impact. Use metrics to quantify your achievements whenever feasible. For example:

Led a successful rebranding campaign that increased brand recognition by 40% and led to a 15% increase in customer engagement.

Education and Certifications: List your educational background, including degrees, diplomas, and relevant certifications. Mention any honors or awards received. Include the name of the institution, degree/certification earned, and dates attended.

Skills and Expertise: Elaborate on any additional skills or expertise that are relevant to the job. This could include technical skills, industry-specific knowledge, or proficiency in certain tools or methodologies.

Professional Development: Include any professional development activities, workshops, or seminars you have attended that are relevant to your career.

Step 5. Closing & Salutation

A strong conclusion to your cover letter is essential to leave a positive and lasting impression on a prospective employer. It serves as your final opportunity to express enthusiasm, reinforce your qualifications, and prompt the hiring manager to take action. Here’s how to effectively end your cover letter.

Show self-assurance in your skills and how they align with the job requirements. This demonstrates to the employer that you are a competent and enthusiastic candidate. For example:

I am confident that my project management experience and problem-solving abilities make me a perfect fit for your team. I thrive in dynamic environments and am eager to contribute to your company's success.

Let your passion for the role and the industry shine through. Mentioning your enthusiasm can make you a more memorable candidate. For instance:

My lifelong passion for animal welfare drives my dedication to providing top-notch veterinary care. I am excited to bring this passion to your clinic and contribute to the well-being of your patients.

Highlight how your skills and experiences align with the job responsibilities. This helps the employer see the direct benefits of hiring you. For example:

With seven years of experience managing senior accounts, I am skilled at anticipating client needs and handling situations with discretion. I am eager to bring this expertise to your team and help grow your client base.

Share your career aspirations and how they align with the company’s growth. This shows your long-term interest in the organization. For example:

I look forward to leveraging my sales experience to identify new markets and build strong customer relationships. My goal is to grow within your company and eventually lead the account management team.

Align your personal values with the company’s mission to show you’re a cultural fit. For example:

I admire ArcherTech's commitment to supporting local businesses and have innovative marketing ideas to increase profitability in this sector. I am excited to discuss these ideas further.

Emphasize relevant technical skills, especially those mentioned in the job description. This highlights your readiness to contribute effectively. For example:

I bring extensive experience with CAD software and can create integrated 360-degree renderings for client presentations. My past successes in this area can help boost your sales by 150% over the next two quarters.

Encourage the employer to take the next step, such as scheduling an interview. Express gratitude and indicate your eagerness to discuss your application further. For example:

Thank you for considering my application. I look forward to discussing how my skills can contribute to your team. Please feel free to contact me at your convenience.

End your letter with a formal and courteous closing. Suitable options include "Best", "Sincerely", "Respectfully", and "Thank you".

Here's a template for Closing & Salutation:

This is the best approach I can suggest for writing a great cover letter, but I highly recommend using WPS Office templates for this. The AI features in AIPal and WPS Office can help extract keywords and assist with writing, while the templates provide pre-written content tailored to the position you're applying for. This approach minimizes effort and frustration, especially when a job requires a cover letter, ensuring your application meets all necessary requirements effectively.

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How to Proofread your Cover Letter- WPS Office

WPS Office is an all-around solution for various tasks, including writing a cover letter and securing your dream job. Beyond helping you create a polished cover letter, WPS Office also excels in proofreading it. With its AI-powered Proofreader, WPS Office ensures your cover letter is error-free and impactful.

WPS AI: To assist you in polishing your content：

WPS AI Proofreader is an essential tool for perfecting your cover letter with ease and confidence. As you craft your application, WPS AI Proofreader ensures your writing is polished to perfection. It goes beyond simple spell checks, offering real-time error detection for grammar, punctuation, and clarity. This means you can focus on expressing your skills and achievements effectively, without worrying about typos or awkward phrasing. With customizable settings and intuitive correction options, WPS AI Proofreader tailors its suggestions to fit your writing style, ensuring your cover letter maintains professionalism and clarity.

AIPal Chatbot: For ideas and consultation

AIPal is a great web-assistant throughout the process of refining and perfecting your cover letter through its robust proofreading and consultation capabilities. This AI-powered tool not only identifies grammatical errors and punctuation issues but also provides insightful suggestions to enhance the clarity and effectiveness of your ideas. AIPal ensures that your cover letter maintains a cohesive flow and communicates your qualifications effectively to potential employers.

1. How long should a Cover Letter be?

A cover letter should ideally be between half a page and a full page in length, with a word count ranging from 250 to 400 words. It is typically divided into three to six paragraphs. It's important to keep it brief and focused on relevant details.

2. What tone should I use in my Cover Letter?

To effectively convey the right tone in your cover letter, aim for a balance that is both professional and friendly.

Avoid overly formal language while maintaining a polished demeanor.

Tailor your communication style to fit the company's culture, showing genuine enthusiasm for the position without coming across as boastful or overly eager.

Use confident and positive language to articulate your qualifications clearly, avoiding jargon, informal expressions, or humor that could be misinterpreted.

This approach will ensure your cover letter reflects professionalism and authentic interest in the position.

3. Should I include references in my cover letter?

Typically, you do not need to include references in your cover letter unless the employer specifically requires them. Concentrate on highlighting your relevant qualifications and explaining why you are a strong match for the position.

Create An Impactful Cover Letter With WPS Office

Creating a compelling cover letter can often be the decisive factor in securing your dream job. It needs to showcase your expertise clearly and coherently, leaving no doubt about your suitability for the role. WPS Office provides a reliable solution where you can gather all the necessary information for when you are figuring out how to write a cover letter and ensure your cover letter resonates at the right level.

From templates perfectly tailored to the job position to extracting crucial keywords and summarizing job descriptions, WPS Office equips you with everything essential for writing a successful cover letter. Download AIPal today to streamline your job hunting journey and alleviate some of the frustrations along the way.

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15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.