cover letter for cv for admin job

Administrative Assistant Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• Cover Letter Text Examples

How To Write an Administrative Assistant Cover Letter

When writing your administrative assistant cover letter , focus on how you can keep office functions running smoothly for the employer that posted the job. Also, emphasize your related skills , such as weekly reporting, process streamlining, or task prioritization. This guide offers cover letter examples and tips for landing your next administrative assistant position.

Administrative Assistant Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Administrative Assistant Text-Only Cover Letter Templates and Examples

Jacob Harding Administrative Assistant | [email protected] | (123) 456-7890 | San Francisco, CA 56789 | LinkedIn

January 14, 2024

Mariana Olsen Senior Hiring Manager Robert Half (000) 111-2222 [email protected]

Dear Ms. Olsen,

Reducing events expenses by 45% last year by sourcing the most cost-effective yet high-quality venues was the most significant achievement of my career so far. I am excited to offer the same efficiency and strategic skills in an administrative role at Robert Half.

As a professional and driven administrative assistant with three years of industry experience, I am drawn to Robert Half’s reputation for unbeatable customer service. I feel that my attention to detail and results-orientated work ethic make me the perfect fit for your organization. Some of my recent achievements include:

• Receiving written recognition for providing outstanding administrative support to the Senior Leadership Team
• Redesigning the stock inventory system to reduce waste by 35% in 2020
• Achieving a consistent client satisfaction rate of over 95% since starting my current role

I would like to arrange a meeting to discuss how my abilities and professional knowledge can help colleagues and clients at Robert Half. Please let me know what time and date are convenient.

Jacob Harding

Matt Lauducci Administrative Assistant | [email protected] | (123) 456-7890 | Worcester, MA 97225 | LinkedIn

January 12, 2024

Colleen Smith Hiring Manager ABC Company (987) 654-3210 [email protected]

Dear Ms. Smith,

During my seven-year tenure as an administrative assistant for Xavier Financial, I exceeded expectations by implementing a digital organization practice which saved the company nearly $4,000 in yearly expenses. My hope is to bring the same initiative to ABC Company by taking on the Administrative Assistant position.

A self-starter who excels at running an efficient office environment by prioritizing various duties, I bring a creative and dedicated work ethic to the role. In addition, my accomplishments include:

• Preparing email correspondence, memos, and weekly reports for management
• Overseeing expense and travel reports as well as managing the daily calendars for senior staff
• Directing office traffic flow and connecting customers with the appropriate staff
• Utilizing Microsoft Office Suite products including Word, Excel, and PowerPoint

I’m looking forward to discussing in more detail how I can use my skills to create a calm and effective office environment for you, your staff, and your customers. Please let me know the most convenient time to talk.

Matt Lauducci

Latisha Atherton Administrative Assistant | [email protected] | (123) 456-7890 | San Francisco, CA 84848 | LinkedIn

January 13, 2024

Kyron Baker Senior Hiring Manager Randstad US (444) 555-6666 [email protected]

Dear Mr. Baker,

Winning an Admin Award for administrative excellence in 2019 was my proudest professional achievement so far. My colleagues nominated me because of my driven work ethic and excellent teamwork skills. I hope to bring the same professionalism and passion to Randstad US.

I know that you are looking for a strong communicator with extensive ADP software experience. I believe that my outstanding written and verbal communication skills and 12 years of experience in payroll administration software makes me the perfect candidate. Some of my past achievements include:

• Successfully training three new administrator assistants who all went on to become valued full-time staff members
• Leading a team that provided outstanding support to management, contributing to a productivity increase of 25% in 2020
• Redesigning the calendar system to improve the appointment booking process and reduce meeting overlaps.

I would love to meet to discuss how my extensive experience and broad skillset can help Randstad meet its productivity goals in 2021. Please feel free to get in contact to arrange a suitable appointment.

Latisha Atherton

A good administrative assistant cover letter usually has five sections, outlined below. When possible, connect each section back to the employer and its stated hiring needs. The following advice and examples show how you can use this strategy to optimize your letter for each application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• The recipient’s name, title, company, and contact information (when available)

Note: Feel free to omit this section when sending your cover letter as an email message as long as your contact details are part of your email signature. If you’re unsure whether to send your letter as an email message or attachment, first look for any instructions on the job posting. When the posting doesn’t specify, you can use your discretion. While email messages are increasingly common, an attachment is often still better for more formal applications to large employers.

Mariana Olsen Senior Hiring Manager Robert Half (098) 765-4321 [email protected]

2. Salutation

Address your recipient by name – this is the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the person’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

Note: While a colon is standard punctuation here, you can use a comma if you know your recipient or the company has a more casual work culture.

Dear Ms. Smith:

Dear Autodesk Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by citing an achievement from your resume or a key credential the company seeks in applicants. Then, connect that highlight to your main strengths and overall candidacy for the advertised administrative assistant role. Refer to the hiring organization by name here to further convince the recipient you’re applying to them specifically.

As an alternative to the work highlight approach, you can set yourself apart by networking. Begin your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new administrative assistant opening.” Or, if you’ve already met your recipient, mention that with a line like “It was great speaking with you at the [event] last month.”

Reducing event expenses by 45% last year by sourcing more cost-effective (yet high-quality) venues was the top achievement of my career so far. I’m excited to make a similar impact as your next administrative assistant.

4. Job- or employer-specific paragraph(s)

This section is crucial, so think it through fully for each application in your job search.

On a separate document or sheet of paper, take 10 minutes to brainstorm why this administrative position or employer interests you based on the job posting. When you’re done reflecting, review your notes: Do any stand out as important or persuasive? Adapt those points into one or two brief paragraphs that speak to the job opening at hand. By making this description a central part of your letter, you’ll more likely persuade the manager to call.

Following this explanation, cite a few more of your administrative assistant skills or achievements , possibly as bullet points.

I’m drawn to Robert Half’s reputation for prompt, high-quality customer service. With a focus on efficiency and data accuracy, I’m a perfect fit for your organization. My recent achievements include:

• Redesigning the stock inventory system to reduce waste by 35%
• Earning over 95% client satisfaction on monthly feedback surveys throughout 2022
• Receiving formal praise at the last company-wide meeting for my support of the senior leadership team

5. Conclusion

Finally, request an interview and thank the hiring manager for their time and attention. Consider briefly restating why this administrative assistant job interests you. You can also use this section to refer to your resume or other application materials. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

I look forward to discussing how I can help create a calm, efficient workplace for your staff. Please let me know the most convenient time to talk further. Thank you for your time and consideration.

Administrative Assistant Cover Letter Tips

1. show you can keep office functions running smoothly.

Start your letter with an example of your success in making business operations more productive and organized. You’ll impress hiring managers by displaying how you help streamline regular tasks so a team can focus on its short- and long-term goals.

Last year, I won my firm’s “Administrative Excellence” award for raising data entry efficiency by 30%. I hope to generate similar value at Randstad US as your next administrative assistant.

2. Explain why you’re drawn to the opportunity

When brainstorming points for your cover letter, think about what the role has in common with your background or goals. For instance, maybe it’s one of the many administrative assistant jobs in health care, a sector you’d like to return to. Or perhaps the organization provides social services that resonate with you. You might also be attracted to a company’s values or philosophy around continuous improvement.

I see you’re looking for a strong communicator with extensive payroll software experience. My writing and public speaking skills and my 12 years of experience with ADP software make me the perfect candidate.

3. Describe your key administrative skills

What are your top strengths as an administrative assistant? Which office areas can the employer count on you to manage and optimize? Outline these on your cover letter, possibly as bullet points, so they stand out from your other information.

I bring a creative and dedicated work ethic to the task of running an efficient office. My top skills include:

• Overseeing expense and travel reports, as well as managing the daily calendars for senior staff

Administrative Assistant Cover Letter Frequently Asked Questions

How do i sell myself as an administrative assistant -.

Describe the benefit of your work to past employers. You can develop the best cover letter by brainstorming ways you've improved office efficiency, cost-effectiveness, or communications. When possible, quantify these highlights in terms of a percentage or dollar amount.

How do I write a cover letter for an administrative assistant job with no experience? -

Focus on your transferable skills and experience. For instance, maybe you were praised for streamlining processes in a recent internship, or perhaps you introduced better reporting as a volunteer for a local nonprofit. Also, consider how your background aligns with the company’s stated values or mission. Points like these can make a compelling cover letter, regardless of your experience level.

Should I send my cover letter as an email message or attachment? -

Like your resume. Carry over that document's basic format settings , like font style, line spacing, and page margins.

Craft a new cover letter in minutes

Get the attention of hiring managers with a cover letter tailored to every job application.

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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5 Office Administrator Cover Letter Examples

Office Administrators are the operational wizards of an organization, seamlessly coordinating tasks, managing resources, and ensuring a smooth workflow. Similarly, your cover letter is your chance to demonstrate your organizational prowess, weaving your professional experiences and skills into a compelling narrative that captures the attention of recruiters. In this guide, we'll delve into the best cover letter examples for Office Administrators, helping you to construct a persuasive and impactful introduction to your application.

Cover Letter Examples

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The best way to start an Office Administrator cover letter is by addressing the hiring manager directly, if their name is available. Then, introduce yourself and briefly mention the position you're applying for. Make sure to convey your enthusiasm for the role and the company. For example, "Dear Mr. Smith, I am excited to apply for the Office Administrator position at XYZ Company. With my extensive administrative experience and strong organizational skills, I believe I am a strong candidate for this role." This approach shows respect, initiative, and interest in the specific role and company.

Office Administrators should end a cover letter by summarizing their interest in the position and expressing gratitude for the reader's time and consideration. It's important to reiterate how your skills and experiences align with the job requirements. For example, you could say, "I am confident that my experience in office management and my ability to lead a team would make me a valuable asset to your organization." Follow this with a professional closing, such as "Sincerely" or "Best regards," and your full name. You can also include your contact information below your name for easy reference. Remember, the ending of your cover letter is your final chance to leave a positive impression, so make it count. Be confident, courteous, and express enthusiasm for the potential opportunity.

An Office Administrator's cover letter should ideally be about one page long. This length is sufficient to present yourself, express your interest in the position, and highlight your most relevant skills and experiences without overwhelming the reader. Remember, hiring managers often have many applications to go through, so keeping your cover letter concise and to the point is crucial. It's also important to maintain a professional tone and focus on how your skills and experiences make you a good fit for the specific Office Administrator role you're applying for.

Writing a cover letter with no experience as an Office Administrator can seem challenging, but it's definitely possible. Here's how you can approach it: 1. Understand the Role: Research the role of an Office Administrator thoroughly. Understand the skills and responsibilities it entails. This will help you identify any transferable skills you may have from your previous experiences. 2. Start with a Strong Introduction: Begin your cover letter with a compelling introduction that grabs the reader's attention. Mention the position you're applying for and express your enthusiasm for the opportunity. 3. Highlight Transferable Skills: Even if you don't have direct experience, you may have transferable skills from other roles or experiences. These could include skills like organization, communication, problem-solving, or proficiency in certain software. Provide examples of how you've used these skills in the past. 4. Show Your Willingness to Learn: Employers value candidates who are eager to learn and grow. Express your willingness to learn new skills and adapt to the role of an Office Administrator. 5. Use Relevant Examples: Use examples from your past experiences to demonstrate your skills and abilities. This could be from previous jobs, internships, volunteer work, or even relevant coursework. 6. Show Your Knowledge of the Company: Do some research about the company and express why you're interested in working there. This shows the employer that you're serious about the role and have taken the initiative to learn about the company. 7. Close Strong: In your closing paragraph, reiterate your interest in the role and your eagerness to contribute to the company. Thank the employer for considering your application and express your hope for further discussion. Remember, the goal of a cover letter is to show the employer why you would be a good fit for the role, even if you don't have direct experience. By highlighting your transferable skills and your willingness to learn, you can make a strong case for why you should be considered for the position.

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• Administration

Administration cover letter example

Primary purpose

Secondary purpose.

Administration positions are some of the best opportunities to get inside in the door of your dream company. These positions offer plenty of room for growth and an inside look at both the world of administration and the industry in which you work.

Because these jobs make for great entry-level positions and require a generalized relevant skill set, they can be highly competitive. Making yourself stand out from other applicants should be one of the primary goals while creating your application.

To show off your unique advantages and enthusiasm for the position, you’ll need more than an exceptional resume. A great cover letter can truly make the difference when it comes to catching a hiring manager’s attention. Luckily with Resume.io’s collection of trusted tools and templates, writing the perfect cover letter is easier than you think.

This guide, along with our administration / assistant cover letter example will:

• Explain the proven advantage of a cover letter  and its goals for your job search
• Break down the cover letter format, elements and provide free examples, samples and templates
• Detail the power of writing to persuade with tips to make your application stand out
• Help you avoid common mistakes and impress any employer with your unique skills

But first, if you haven’t already perfected your resume, that’s a great place to start. Check out our administration-specific examples , templates and general resume writing guide ). Now it’s time to write the cover letter that seals the deal on your dream job.

Why write an administration cover letter?

Before we dive into the importance of including a cover letter with your application, let’s take a look at what a cover letter actually is and what it accomplishes for you.

This one-page document (roughly 200 to 400 words) is much more free-form than your resume, meaning there’s plenty of space for you to elaborate on your most important achievements and strongest relevant skills. 

While you probably had to keep your resume concise, your cover letter allows you to speak in your own tone of voice and to establish a personal connection with the hiring manager.

The writing is only half the battle, however. To truly make a great impression, you’ll need to use professional formatting as well. San serif fonts like Arial, Georgia and Helvetica with a size of about 11 points generally offer the best combination of style and readability. For even more specific formatting tips, check out our overall guide on cover letters .

What if the administration job application DOESN’T require a cover letter?

Sometimes a job application won’t mention if a cover letter is actually required. While this might seem like a free pass to save yourself the trouble, not including a cover letter could actually lower your chances of getting the job. Remember that competition in the modern job market is fierce, especially if you don’t want a mediocre job that will soon become a burden, but rather a good position to build a career from.

Unless specifically asked NOT to, it’s always a good idea to write and submit this document to highlight your strengths and maximize your chances of landing the position (more on that in a second!)

If you’ve already worked in administration, then you understand the importance of a great first impression. Whether you work in business administration, as an executive assistant or in another assistant position, you know that your communication skills are a big part of setting a professional tone for the workplace.

Likewise, the way you communicate in your cover letter sets the tone for how your entire application will be received. Some applicants overlook this document, thinking that a resume will be enough to land them the position.

But a great cover letter is your secret weapon. It allows you to maximize the chances that your application will stand out, even against candidates with years of experience in the field. 

While your resume is designed to convey dates and names, it lacks space for you to convey personality – an important trait that allows you to fit in with the company culture. A cover letter is the perfect place to show off what makes you unique and answer any questions that may arise from your resume, like gaps in work history and work experience.

The importance of tailoring your cover letter

Writing a cover letter is a great start – but there’s one more step you’ll need to complete to make sure your cover letter is as effective as possible. Your document should include the most relevant skills, achievements and experiences for each individual position you apply for. Remember the golden rule that we also emphasize in many of our resume guides - TAILOR every document for EVERY specific job application. Sending out a one-size-fits-all resume or cover letter is a sure way to lose the competitive job race.

The job description and company website can help you get a feel for the office environment and the most important aspects of the job. The small time investment to adapt each letter can pay off big time when a hiring manager notices your effort! Check out the sample cover letter above to get more insight into the best practices for tailoring your letter.

If you’re looking for additional inspiration for cover letter writing, you can check out our related administrative cover letter examples:

• Accounting cover letter sample
• Finance cover letter sample
• Banking cover letter sample
• Bookkeeper cover letter sample
• Finance Assistant cover letter sample
• Finance Manager cover letter sample
• Bank Teller cover letter sample
• Auditor cover letter sample
• Private Equity cover letter sample
• Accounting and finance cover letter sample
• Bank Manager cover letter sample
• Loan Processor cover letter sample
• Accounting Internship cover letter sample
• Financial Advisor cover letter sample
• CFO cover letter sample  

Best format for an administration cover letter example

Having a solid administration cover letter format helps you present an efficient and organized image. This means taking care of the formatting and structure of your letter.

The format of an administration cover letter should contain the following elements:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and call-to-action)Yours

The comprehensive cover letter guide offers more general advice about how to go about compiling cover letters, but below you will find specific advice on how to maximize the effectiveness of each specific letter paragraph and section.

This administration cover letter example is a good foundation to develop your own professional application:

Dear Mrs. Parker,

With 15 years of administration experience in hospitality and the past four running an outdoor leisure facility near Yellowstone, I understand the complexity of managing an efficient campsite. Given the intense seasonality and the pressure to maintain the highest standards of service when you are rushed off your feet, there is no administration job like it.

Every decision has an impact on the guests and every administrator needs to put them first – I increased repeat visits to my previous employer by 25% by tackling the four issues that matter most: top-notch facilities, well-trained staff, smooth communication and creating an organization that hums away quietly in the background (most of the time).

My nickname at my previous employer was “Mystic Molly.” I had an ability to see problems before they happened and ran a slot at the weekly meeting where people could “predict” potential issues in the week to come. It was a fun way of motivating the team to think proactively and I moved staff engagement metrics from a poor 69% to 92% over two years.

I understand that you intend to update your procurement procedures and introduce a glamping section. I hope that my following experience might prove useful:

• Managed a campsite with 150 pitches, 20 hard standings and 20 glamping pods.
• Saved 14% on a $900k operations budget by introducing centralised procurement.
• Raising cleaning and maintenance spend by 15% led to +35% glamping bookings.

My degree in hospitality and blue-chip training from the Blarriot Group during my early career have provided a solid foundation for making the best business decisions. I am a collaborative thinker and always seek to make the most of the “knowledge around the table.” You never truly understand the experiences of others until you involve them.

I am excited for the chance of an interview, and I already have a host of ideas to discuss with you. Adding glamping to your service offering creates certain operational challenges.

Your sincerely,

Theresa Bennett

Cover Letter Header

The cover letter header serves two main purposes. The first is to associate your document with you and make you memorable to recruiters. The header is the perfect place to include your name, phone number and even social media information in case a hiring manager wants to get in touch. In medium to large size companies, hiring is often handled by a team of people. Your header makes sure that no matter who comes across your application, they have all the necessary information.

The second purpose of your letter is to apply a bit of creative formatting to an otherwise bland sheet of paper. This might be one of the only places where you’ll be able to use color or other design elements, so it’s worth paying attention to the look of your header.

The goal of this section: Keep your name and contact details handy no matter who reads your letter, create an attractive presentation that’s associated with your name and makes you memorable.

Align document styles!

One of the best things you can do to create an exceptionally polished image, is to align the document styles of your cover letter and resume. This allows you to craft a “personal brand”  – a look and feel that represents you throughout your application. If you have graphic design experience, you can try this out yourself. If not, online tools and templates like these from Resume.io can make the process much faster.

Before choosing a style, it’s a good idea to take a look at the website and materials of your prospective employer to see what sort of branding they use themselves. The goal is not to make a direct copy, but rather to capture their same level of formality and style.

Cover Letter Greeting

Your cover letter greeting may be short, but it’s one of the most vital sections when it comes to creating a personal connection and setting the right tone for the rest of the letter. If at all possible, address the hiring manager by name. “Dear” followed by the correct salutation and last name usually works well, but “Hi” or “Hello” and even a first name might be acceptable in less formal situations or if you submit the letter in the body of an email.

The goal of this section: Use the letter recipient's name to create a personal connection and get the letter off to a good start.

The importance of names and addressed greetings.

The evidence behind the importance of addressed greetings is not just anecdotal – science has actually shown that humans have a positive neurological response upon hearing their own name. 

Unfortunately, in medium to large companies hiring is often taken care of by a sizable team. Even if you manage to find a few hiring managers’ or recruiter names online, it might be impossible to tell who will actually read your letter. In this case, you have a few options. “Dear Hiring Manager” may be acceptable or you can try “Dear (Company Name) Hiring Team.”

Cover Letter Introduction

The whole point of a great cover letter is to make your application stand out in a positive way. Nowhere is that goal more important than in your cover letter introduction. You’ll want to avoid a bland opening paragraph. Instead, opt for an exciting anecdote, relevant statistic or interesting fact as a way to catch a hiring manager’s attention and lead them into the body of your letter.

Notice that our cover letter example jumps right in with work history details, but also points to an understanding of an employer's pain point: "With 15 years of administration experience in hospitality and the past four running an outdoor leisure facility near Yellowstone, I understand the complexity of managing an efficient campsite."

The goal of this section: Hook the reader’s interest by using an anecdote, fact or statistic to create a noteworthy introduction.

Cover Letter Body

The body section is where you can finally dive into all your most relevant accomplishments, as well as your relevant skills and experiences. Since this is the largest part of your letter, you can simplify the writing process by breaking it into two subsections.

In the first, you can try out the STAR method to briefly describe a Situation, the required Task, your Action and the ensuing positive Result. Choose examples that most closely mirror the tasks and skills you’ll encounter in the potential position.

In the second paragraph, you can make the best case for yourself as the company’s next employee by discussing your most relevant skills and potential contributions you could make.

Reread the second body paragraph of our cover letter sample: My nickname at my previous employer was “Mystic Molly.” I had an ability to see problems before they happened and ran a slot at the weekly meeting where people could “predict” potential issues in the week to come. It was a fun way of motivating the team to think proactively and I moved staff engagement metrics from a poor 69% to 92% over two years.

This example inserts a bit of personality while highlighting the value the candidate will bring.

The goal of this section: Highlight your strengths and advantages through the Star method and any potential contributions you could make.

Cover Letter Conclusion and Signature / Sign-off

Now it’s time to wrap up your letter with the utmost professionalism and style. You can increase your chances of hearing from the hiring manager by creating an effective Call to Action. This sentence expresses your enthusiasm for the position and invites the reader to get in touch. You can also include your contact information again here, if you have the space to fit it all on one page.

Then, close out your letter with the appropriate signature. “Best regards,” “Sincerely” or even “Thank you for your consideration” can all be good options.

The goal of this section: Finish your letter with a respectful and enthusiastic Call to Action, then choose the most appropriate signature to end on a positive note.

Writing psychology – cover letter tips and strategies

When working in administration, there are a few key qualities you’ll want your cover letter to convey:

• Organization: An administrative professional should have great attention to detail when it comes to organizing documents, schedules and events. Examples of your great organization skills can help an employer visualize your success at their company.
• Efficiency: An administrative assistant who works with speed and precision can greatly increase the outward perception of a company. Examples of times you got the job done under pressure can put you a step ahead of other candidates.
• Positive attitude: Many administrative roles have to handle clients, customers or patients. Even if you work within the company, a positive attitude and cheery disposition makes you a pleasure to work with and adds to the overall morale.
• Initiative: A great administrator anticipates what needs to be done and makes it happen without having to be reminded. Expressing your interest in the company or its activities shows how you will be motivated to take charge of your job duties.

Everyone loves a good story. Whether it’s a hilarious thing that happened to you way back when or a tale from a friend or relative, we can all remember a story that brings out emotion every time we think of it.

The evidence for the importance of stories is not just anecdotal. Neuroeconomist Paul Zak has spent years researching the power that a well-spun tale has on our brains – and more importantly our actions. A great story increases our sense of empathy and encourages us to cooperate with others, whether it be by giving them a hand or by buying a product.

Advertisers have long understood the ability of a great story to convince and persuade – just think of a memorable commercial.

You, too, can use this type of emotional hook to grab a hiring manager’s attention in your cover letter and make them more likely to view you as a top candidate. 

While your “story” will come in the form of an experiential anecdote, probably from your education or another position, that doesn’t mean it can’t have some of the elements of a great story. A surprise, a success or a lesson learned can all make for great, concise anecdotes that show off your strengths. 

The goal is not only to show the hiring manager or recruiter what you can do in the role, but also to make a personal connection and create a good impression of your personality.

It’s all in the details.

One of the most important things you can do to create a memorable cover letter is to get specific. Numbers, statistics, facts and other ways you can quantitatively measure your contributions to a company make your application stand out from other job seekers. 

While you shouldn’t bog down your letter with too many unnecessary details, a few well-placed specifics can go a long way in proving your achievements and potential contributions to this new position. 

Administration cover letter with no experience

Because administration is a great entry-level position, hiring managers are apt to get applications from job seekers who don't have direct experience. In these cases, they will be looking for general workplace skills, so you should be highlighting those in your cover letter.

If you have held part-time jobs or those unrelated to the work you seek now, consider the skills you learned that will make you a valuable employee. Many of these are soft, or interpersonal, skills.

Here are some areas to focus on and ways to include them:

• Communication: Have you worked in a group for school, in an extracurricular activity or as a volunteer? What communication skills did you use and how can you demonstrate them?
• Reliability: Do you take care of your responsibilities? Do you arrive on time?
• Organization: How do you juggle your schedule? How did you do it in school?

Make sure you explain in your cover letter why you want to enter this field. Instead of saying you are a fast learner, give an example of when you tackled a new task and how you got up to speed. 

Administration cover letter format and common mistakes

As an administrative assistant or an employee in another administrative position, you’ll want to avoid these all-too-frequent cover letter pitfalls.

• Generic letters: Failing to research the company and its activities (a simple Google search often yields insightful results)  is one of the biggest mistakes an administrative assistant candidate can make. While a copy-paste letter seems easy, hiring managers can easily spot the lack of effort and are likely to take offense. Make sure to tailor your letter to the exact type of work you’ll be doing at each of the companies you apply to. The job description can help with this and the recruiters will pay specific attention to whether you’ve analyzed it.
• Formatting mistakes: Poor formatting leaves a bad impression right from the start. If a hiring manager can’t clearly find your personal data or they get a headache from the unedited wall of text, they might give up trying to reach you for a job interview. Luckily, online formatting tools like Resume.io’s cover letter templates and online cover letter builder can help you create a professional cover letter in just a few clicks.
• Typos and spelling mistakes: Candidates for administrative assistant jobs need strong communication skills. Poor spelling and grammar give the impression you won’t be an effective communicator once inside the company. Make sure to use a cover letter builder with a spell check function (we’ve worked extra hard to make ours effective!) and/or have a friend proofread your letter before you submit.
• Focusing only on hard skills: All administrative positions need great soft (social) skills to do their jobs effectively. While you should make mention of relevant hard skills like Excel or Powerpoint, especially on your resume, your cover letter is a great place to expound on the personality traits that make you stand out.

Key takeaways

• Unless an application specifically asks you NOT to include a cover letter, it’s always a smart idea to include one and increase your chances of landing the position. Remember that the resume and cover letter are a powerful duo - each covers the other’s gaps or flaws. Worried that the resume leaves some lingering questions about you? The cover letter is your chance to put those to rest and surpass the competition.
• Tailoring your cover letter to each company and position makes your application stand out by showing a recruiter you’re an attentive and invested candidate.
• Follow the tried-and-true structure to simplify the cover letter writing process and keep your letter interesting and concise. Resume.io’s pre-generated content will help you with that.
• Use interesting anecdotes with specific details that illustrate your successes to make your letter memorable even for positions where competition is high.
• Sloppy formatting can make your application look unprofessional. Resume.io’s cover letter templates simplify the process so you can apply with confidence every time.

Free professionally designed templates

Professional Administrator Cover Letter Examples for 2024

Your administrator cover letter must quickly grab the attention of the hiring manager. Highlight your proficiency in managing office functions efficiently. Demonstrate your capacity to communicate effectively in written and verbal form. Show that you can be the organizational backbone of their team.

Cover Letter Guide

Administrator Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Administrator Cover Letter

Key Takeaways

You've found the perfect administrator job and you're ready to apply, only to realize you need a standout cover letter to go with your resume. It's tempting to repeat your resume, but your cover letter is the place to share your most impressive professional accomplishment in a compelling story. Remember to stay formal, dodge clichés, and keep it concise—no more than one page. Let's dive in and learn how to craft a cover letter that opens doors.

• Some inspiration from other professionals' job-winning cover letters;
• The best structure and format for your administrator cover letter;
• Insights on how to write about your best achievement to stand out;
• A creative twist on your administrator cover letter intro.

Upload your administrator resume to Enhancv's AI, which will quickly scan and prepare a job-winning cover letter for you.

If the administrator isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• System Administrator resume guide and example
• Ccna Network Engineer cover letter example
• Web Developer cover letter example
• Computer Science cover letter example
• Information Security Engineer cover letter example
• Python Programmer cover letter example
• IT Security Manager cover letter example
• Computer Engineer cover letter example
• Cnc Programmer cover letter example
• Entry Level System Administrator cover letter example
• Network Engineer cover letter example

Administrator cover letter example

JASMINE BELL

Kansas City, KS

+1-(234)-555-1234

[email protected]

• Highlighting relevant work experience, such as the oversight of a new inventory management system, illustrates the candidate's capability to manage complex projects and improve operational efficiencies, which is crucial for a system administrator role.
• Emphasizing cost-saving initiatives, like the $100,000 annual savings at Best Buy, showcases the candidate's ability to add value to the company through strategic tech solutions — an appealing trait for companies looking to optimize their technological investments.
• Including specific technical skills and certifications such as "Cisco Certified System Administrator," and familiarity with various network protocols like VoIP, EIGRP, OSPF, BGP, and RIP, underlines the technical competence required for a specialized role like system administration.
• Expressing eagerness to contribute to a team that values innovation and efficiency aligns the candidate's personal professional philosophy with the company's culture, suggesting a good fit.

Structuring and formatting your administrator cover letter

Here's what the structure of your administrator cover letter should include:

• Header (with your name, the position you're applying for, and the date);
• Salutation (or greeting);
• Introductory paragraph (or your opening statement);
• Body paragraph (or further proof of your experience);
• Closing paragraph (with a call to action);
• Signature (that is optional).

Use the same font for your administrator resume and cover letter - modern fonts like Lato and Rubik would help you stand out.

Your administrator cover letter should be single-spaced and have a one-inch margins - this format is automatically set up in our cover letter templates and our cover letter builder .

When submitting your cover letter, always ensure it's in PDF, as this format keeps the information intact (and the quality of your document stays the same).

On one final note - the Applicant Tracker System (ATS or the software that is sometimes used to initially assess your application) won't read your administrator cover letter.

The top sections on a administrator cover letter

Header: This section should include the applicant's name, address, phone number, email, and the date, as it provides the recruiter with essential contact information and presents a professional appearance.

Opening Greeting: A properly addressed greeting to the hiring manager or recruiter establishes a personal connection and demonstrates that the applicant has done their research on the company.

Introduction: In this section, the applicant should succinctly state the position they are applying for and give a compelling reason or brief personal anecdote that illustrates their interest and suitability for the administrative role.

Body: Within the body, the candidate should highlight their relevant administrative skills, experience, and achievements that match the job requirements, showing why they are an ideal fit for the position and how they can contribute to the organization.

Closing and Call to Action: The closing should express gratitude for considering the application, reiterate the applicant's enthusiasm for the role, and include a polite call to action, such as stating their availability for an interview or expressing eagerness to discuss their qualifications further.

Key qualities recruiters search for in a candidate’s cover letter

• Organizational Skills : Crucial for managing daily administrative tasks, coordinating schedules, and ensuring the office operates smoothly.
• Attention to Detail : Paramount for maintaining accurate records, handling correspondence, and ensuring that all administrative processes are carried out flawlessly.
• Communication Skills : Essential for interacting with employees, management, and external stakeholders. It includes both verbal and written skills for effective information exchange and rapport building.
• Problem-Solving Abilities : Necessary for addressing and resolving unexpected issues that may arise in office operations or administration.
• Technical Proficiency : Important for managing electronic filing systems, database management, and proficiency in office software like Microsoft Office Suite, which is integral for day-to-day administrative tasks.
• Time Management : A key trait for prioritizing tasks, meeting deadlines, and managing multiple projects simultaneously without sacrificing quality.

How to address hiring managers in your administrator cover letter greeting

Goodbye, "Dear Sir/Madam" or "To whom it may concern!"

The salutation of your administrator cover letter is how you kick off your professional communication with the hiring managers.

And you want it to start off a bit more personalized and tailored, to catch the recruiters' attention.

Take the time to find out who's recruiting for the role (via LinkedIn or the company page).

If you have previously chatted or emailed the hiring managers, address them on a first or last name basis.

The alternative is a "Dear HR team" or "Dear Hiring Manger", but remember that a "Dear Ms. Simmons" or "Dear Simon," could get you farther ahead than an impersonal greeting.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Specific Title] Committee,
• Dear [Company Name] Team,
• Dear Mr./Ms. [Last Name],
• Dear [Department] Department,
• Dear [First Name Last Name] Selection Panel,

First introductions in your administrator cover letter

Within your administrator cover letter introduction , genuinely state what you like about the organization.

Research the latest company projects, honorary awards, company updates, etc.

Write up to two sentences to let recruiters know what impresses you about the company,

This would help you to set a good tone for the rest of the communication.

What comes next: your administrator cover letter middle paragraphs

In the next three to six paragraphs (or the body of your administrator cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your administrator cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Final words: writing your administrator cover letter closing paragraph

The final paragraph of your administrator cover letter allows you that one final chance to make a great first impression .

Instead of going straight to the "sincerely yours" ending, you can back up your skills with a promise of:

• how you see yourself growing into the role;
• the unique skills you'd bring to the organization.

Whatever you choose, always be specific (and remember to uphold your promise, once you land the role).

If this option doesn't seem that appealing to you, close off your administrator cover letter with a follow-up request.

You could even provide your availability for interviews so that the recruiters would be able to easily arrange your first meeting.

Which story should you tell in your administrator cover letter when you have zero experience

Candidates, lacking professional experience in the field - this one is for you.

Your administrator cover letter is an exercise of integrity, honesty, and, above all, spinning a positive narrative around your strengths.

And what better way to capture recruiters' attention than with your most job-relevant achievement (this could be from your internship or volunteering experience)?

Make sure to back up your success with transferrable skills that are relevant to the job (e.g. how your year, studying abroad, has taught you to be more motivated and handle multicultural environments).

Another safe card you can bet on is your career dream: in the body of your administrator cover letter, go into the details of how your ambitions would help make the company you're applying for better.

Key takeaways

Summarizing the most important aspects in writing your administrator cover letter, remember to:

• Create a personalized administrator cover letter for each role you apply for, that includes the recruiter's name in the salutation;
• Format your administrator cover letter with single-spacing, one-inch margins, and a modern, yet ATS-friendly font;
• Always start off your administrator cover letter with two sentences that reflect what is most important about your application;
• Your administrator cover letter body should feature your biggest accomplishments and the job-relevant skills it has taught you;
• Instead of opting for the "Sincerely yours" ending, close your administrator cover letter with a nod to the future with what you aim to achieve in this potential role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

Core Competencies on Resume: Examples & Guide

How to harness social media to find your dream job, how to write a great linkedin connection message [with examples], how to write a job inquiry email that will get you noticed [templates included], linkedin profile tips: how to create an impressive profile that gets noticed, 15 tips to create an eye-catching resume that gets you the job (including templates).

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12 CV cover letter examples

A  cover letter  for your CV, or covering note is an introductory message that accompanies your CV when applying for a job.

The purpose of the cover letter is simple… Persuade the reader to open your CV.

Learn how to write a cover letter properly, and you will hugely increase your chances of getting responses and landing job interviews.

This guide, with 12 annotated cover letter examples will show you everything you need to know about creating a winning cover note.

CV templates 

How to layout a cover letter for your CV

This annotated example of a cover letter shows you how you should structure your cover letters, and the type of information you should be including.

You should always write your CV in the body of your email (or j ob site messaging system) so that it can be read instantly. Never attach it as a separate document, or the recipient probably won’t open it.

Example CV cover letters

These 11 example CV cover letters from a range of industries should give you some good inspiration for creating your own cover letter.

Admin CV cover letter

This cover letter is aimed at administrative roles , so it highlights the candidate’s abilities in efficiency, report writing and meeting deadlines, whilst demonstrating the types of environments they have worked in.

Learn how to write a cover letter step-by-step here.

Customer service CV cover letter

This customer service cover letter briefly explains the candidate’s length of experience in the field and highlights some of the more important customer service skills such as call handling, order taking and complaint resolution.

This gives the reader an excellent introduction to the candidate and should certainly encourage them to open the CV.

See our full customer service cover letter guide,  sales assistant cover letter example  and waiter/waitress cover letter example .

Finance CV cover letter

As a finance professional, it’s important to highlight your specialisms within finance, the types of companies you’ve worked for, and high level functions you’ve carried out within your cover letter. This will give the hiring manager a good overall feel of your abilities, and if it’s well tailored to the role, should provide them with enough info to excite them about your CV.

Quick tip: Use our job application tracker spreadsheet to track your applications and follow up with employers who don’t respond.

Build your CV now 

Events CV cover letter

This events manager candidate has done a great job of summarising the type and size of events they manage, along with details of core skills such as leadership, project delivery and stakeholder management.

This certainly provides enough info to create a buzz around the CV attached and encourage the recipient to open it.

Executive assistant CV cover letter

This executive assistant CV cover letter provides a good high level intro to the candidate showing the reader key business support knowledge in areas such as admin, diary management and document management. It also shows that the candidate is confident supporting senior business figures.

Graduate CV cover letter

As a graduate , your cover letter will need to be a little longer than an experienced candidates, to compensate for your lack of experience and really sell yourself.

This candidate speaks in lots of detail about their education, qualifications, and extra-curricular work which relates to the roles they are applying for.

IT CV cover letter

As an IT candidate, it’s important not only to highlight your technical skills, but also show how you apply those skills in the workplace to translate real benefits for your employer.

This candidate gives a good overview of the candidates technical abilities and the types of projects they apply them to, along with results they achieve.

Marketing CV cover letter

This marketing cover letter provides readers with a summary of the candidate’s core marketing abilities such as media planning, brand awareness and cost reduction. It also explains the types of marketing campaigns and companies they have experience with – a great high-level intro.

Cover letter examples

Warehouse Operative cover letter – Training Contract cover letter – Cleaning Job cover letter – Nursery Assistant cover letter – Recruitment Consultant cover letter – Dental Nurse cover letter –

Chef cover letter – Editorial Assistant cover letter – Aircraft Mechanic cover letter – Biomedical Science cover letter – Cabin Crew cover letter – Finance Assistant cover letter – Hotel Receptionist cover letter – Asset Management cover letter – Assistant Psychologist cover letter – Beauty Therapist cover letter – Cafe Worker cover letter – HR Administrator cover letter – NQT cover letter – Quantity Surveyor cover letter

More cover letter examples

• Academic cover letter
• Account Manager cover letter
• Accountant cover letter
• Accounting cover letter
• Accounts Assistant cover letter
• Acting cover letter
• Admin Assistant cover letter
• Administrator cover letter
• Apprenticeship cover letter
• Architecture cover letter
• Assistant Manager cover letter
• Banking cover letter
• Bar Staff cover letter
• Barclays cover letter
• Barista cover letter
• Bartender cover letter
• Business Analyst cover letter
• Business Development Manager cover letter
• Car Sales Person cover letter
• Care Assistant cover letter
• Career Change cover letter
• Catering Assistant cover letter
• Civil Engineer cover letter
• Computer Science cover letter
• Consulting cover letter
• Copywriter cover letter
• Cyber Security cover letter
• Data Entry Clerk cover letter
• Data Scientist cover letter
• Delivery Driver cover letter
• Digital Marketing cover letter
• Electrician cover letter
• Engineering cover letter
• Estate Agent cover letter
• Event Manager cover letter
• Exam Invigilator cover letter
• Executive Assistant cover letter
• Fashion Designer cover letter
• Finance cover letter
• Financial Analyst cover letter
• Google cover letter
• Graduate cover letter
• Graduate Engineer cover letter
• Graduate Scheme cover letter
• Graphic Design cover letter
• Health Care Assistant cover letter
• Hospitality cover letter
• HR Assistant cover letter
• HR cover letter
• Interior Designer cover letter
• Internal Position cover letter
• Internship cover letter
• Investment Banking cover letter
• Investment Manager cover letter
• IT Support cover letter
• Journalist cover letter
• JP Morgan cover letter
• Lawyer cover letter
• Legal Assistant cover letter
• Legal cover letter
• Library Assistant cover letter
• Manager cover letter
• Marine Engineer cover letter
• Marketing Assistant cover letter
• Marketing cover letter
• Marketing Intern cover letter
• Marketing Manager cover letter
• McKinsey cover letter
• Mechanical Engineer cover letter
• Medical Receptionist cover letter
• Medical Writer cover letter
• Model cover letter
• Nanny cover letter
• Nurse cover letter
• Nursing cover letter
• Office Assistant cover letter
• Office Manager cover letter
• Operations Manager cover letter
• Optical Assistant cover letter
• Paralegal cover letter
• Part Time cover letter
• PE Teacher cover letter
• Personal Assistant cover letter
• Personal Trainer cover letter
• Pharmacist cover letter
• Pharmacy Assistant cover letter
• PHD Application cover letter
• Photographer cover letter
• Placement cover letter
• Private Equity cover letter
• Product Manager cover letter
• Production Assistant cover letter
• Production Operator cover letter
• Project Coordinator cover letter
• Promotion cover letter
• PWC cover letter
• Quantity Surveyor cover letter
• Receptionist cover letter
• Research Assistant cover letter
• Researcher cover letter
• Retail Assistant cover letter
• Retail cover letter
• Retail Manager cover letter
• Sales Advisor cover letter
• Sales Executive cover letter
• Sales Manager cover letter
• Scrum Master cover letter
• Security Officer cover letter
• Ski Season cover letter
• Social Media Executive cover letter
• Social Media Manager cover letter
• Software Developer cover letter
• Software Engineer cover letter
• Speculative cover letter
• Student cover letter
• Support Worker cover letter
• Teaching Assistant cover letter
• Team Leader cover letter
• Trainee Dental Nurse cover letter
• University cover letter
• UX Designer cover letter
• Volunteer cover letter

Project manager CV cover letter

A project manager’ s cover letter needs to quickly explain to recipients the types of projects they lead and the technical expertise they bring to the projects. It’s also important to describe level of experience, seniority and background.

See full project manager cover letter example + writing guide

Operations manager cover letter

This operations management CV provides a brief introduction to the types of operations the candidate manages and the firms they work for.

They also touch upon some core operations skills such as efficiency, logistics and ROI improvement.

Sales CV cover letter

As a sales candidate, this cover letter shows the types of business this person can generate and the size and scale of the impact they create by highlighting some sales results.

It also mentions some core sales skills like business development, presenting, working under pressure and closing deals.

Cover letter templates

Teacher cover letter

This teacher cover letter does a great job of introducing the candidate, and showing the recipient the key facts they will be looking for, such as; the age group they teach, subject specialisms, and the results they have achieved.

The cover letter is brief and gets to the point quickly, so that readers will instantly look to open the attached CV .

How to write your CV cover letter

Now that you’ve seem good examples of cover letters to accompany your CV (or resume if you are in the USA) this guide will show exactly how to write your own, and the content that needs to be included .

Send your CV cover letter in email format (when possible)

When applying for jobs online you usually have 2 choices…

1) Send a message via the job website’s messaging system

2) Send the recruiter an email directly

If you can find an email address for the recruiter, then I would always recommend sending an email directly because it gives you more control.

When you send a message through a job website, it will transfer into an email with basic formatting and an auto-generated headline , which will look like this when the recruiter receives it.

If you cannot find an email address for the recruiter on the job advert, then try searching LinkedIn or the company website to find the relevant contact.

You may not always be able to find an email address, but when you can – always send a job application by email .

Make your subject line appealing

As you can see in the picture above, a bad subject line can kill your chances of actually having your email read in the first place.

Your subject line should stand out and give the recruiter a reason to open your email.

When recruiters look into their inbox, they are looking for one thing; a candidate who can do the job they are advertising – so give that to them in your subject line.

Your subject line should be a short summary of your experience that relates directly to the job you are applying for.

The following are good subject line examples;

KS2 Teacher with 5 years experience

Front End Web developer with HTML, HTML & JavaScript experience

Junior Graphic designer with 1st BA Hons Graphic Design

If your subject line shows that you have one or two of the most important requirements for the job, your email should get opened every time.

Address the recruiter by name

To get the relationship off on the right foot, you should try to address the recruiter by name if you can.

Often the recruiter’s details will appear on the job advert but sometimes you may have to check out the company website or do some digging around on LinkedIn.

If you really can’t find the name, then it’s not the end of the world – just start with a simple friendly opening like “ Hi ”

(If you applying to a more traditional organisation such as an academic post for a university, you may want to use something a bit more formal like “ Dear sir or madam ”)

Use a friendly yet professional tone

It’s important to sound professional when writing a cover letter but you also need to demonstrate your ability to communicate with other people and show some personality.

If your email is too casual and written in an over-familiar tone, then you will come across us un-professional.

But on the other hand, if your email is too formal and shows no signs of rapport building, you risk appearing as somebody who lacks social skills.

So when writing your cover letter, try to strike a nice balance of professionalism and friendliness.

Opening with a line such as “ hope you’re well ” is a nice way to breathe a bit of personality into your cover letter.

Ensure that your spelling and grammar is perfect throughout your cover letter because sloppy mistakes are a huge red flag for recruiters.

Quick tip:  If you struggle with spelling and grammar, try our quick-and-easy CV Builder

Keep it brief

Unless the job advert specifies otherwise; keep your cover letter short and sweet.

Recruiters and employers receive hundreds of job applications per week, so they don’t want to read a 2 page cover letter.

Depending on the role, around 2-4 sentences should be enough for the content of the cover letter.

You just need to write enough to persuade them to open your CV – It should roughly contain the same amount of information as your CV profile or personal statement.

Show how your skills match the job

To ensure that recruiters open your CV, you simply need to explain how your skills and experience match the job requirements from the advert.

Scan the job advert to discover what the most important candidate abilities are, and show how your previous experience has prepared you to cover these.

In particular, look out for any requirements that are essential to the job .

Focus on what you have to offer at this stage and not what you want.

At this stage, your covering letter is simply a means of getting the recruiter to open your CV, so it’s too early to talk about salary demands etc. Save that for your initial conversation with the recruiter.

Include a professional signature

End your cover letter with a friendly salutation such as “Regards” and a smart signature which includes your name and most direct contact method (usually mobile phone for most people)

A professional email signature will show recruiters that you understand business-email etiquette and ensure they have a means of contacting you – even if they can’t open your CV for any reason.

Writing a CV cover letter

Hopefully this guide has given you everything you need to create a winning cover letter that will ensure you CV gets opened every time you send it.

Just remember to keep it brief, be friendly, tailor it towards your target role, and give recruiters some good reasons to be interested in you.

Good luck with the job hunt!

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How to Close a Cover Letter

When it comes to job applications , first impressions are crucial, but so is the final note you leave.

The cover letter conclusion is your last chance to convince a potential employer of your enthusiasm, professionalism, and suitability for the position .

An effective ending can set you apart from other candidates, reaffirm your interest in the position, and prompt the hiring manager to take the next step in your favor.

In this article, we'll guide you through the key strategies for crafting a compelling and memorable cover letter ending.

How to end a cover letter

Finishing a cover letter effectively is important because it leaves a lasting impression on the reader and encourages them to take action. Below is a step-by-step guide to help you craft a conclusion of your cover letter.

Step 1. Reiterate enthusiasm

Reaffirming your commitment to the role and the company helps underscore your genuine excitement and dedication. This is your chance to show that you’re not just looking for any job but are specifically eager about this particular opportunity .

• Mention the firm name and the job title to personalize your closing. This shows you are truly interested in this specific role rather than sending a generic cover letter.
• Use words that convey excitement and enthusiasm. Phrases like "excited" , "eager to contribute" , or "passionate" can be effective.

I am thrilled at the possibility of joining TechInc. as a Marketing Coordinator. The prospect of working with a team that values cutting-edge technology and creative solutions is truly exciting.

Step 2. Briefly recap qualifications

A brief summary of your qualifications serves as a final reminder of why you’re an excellent fit for the role . It reinforces the key points you made earlier in your cover letter.

• Choose 1-2 of your most relevant skills or achievements that align closely with the job description.
• Keep this summary short and to the point . You don’t need to repeat your entire resume ; just remind them of your strongest points.

With my extensive experience in digital marketing and my proven track record in developing successful social media campaigns, I am confident in my ability to contribute effectively to your team.

Step 3. State your desire for an interview

Indicating in the cover letter closing that you look forward to discussing the role further shows that you are active and serious about the opportunity.

• Clearly express your interest in having a conversation about how you can benefit the company .
• Let them know you’re flexible and willing to accommodate their schedule for an interview.

I am eager to discuss how my skills and experiences align with the needs of your team in more detail. I am available at your earliest convenience for a meeting.

Step 4. Include a call to action

It is a direct way to prompt the employer to take the next step, which is typically contacting you for an interview . It provides clear instructions on how they can get in touch with you.

• When closing a cover letter, add your phone number and email address . Ensure these are correct and professional.
• Encourage them to reach out without sounding demanding .

Please feel free to contact me at (555) 123-4567 or via email at [email protected] to arrange a convenient time for us to discuss this vacancy further.

Step 5. Express appreciation

Thanking the reader in the cover letter closing paragraph shows good manners and professionalism. It demonstrates that you value their time and consideration.

• Offer sincere thanks, and convey your gratitude for the possibility to apply.
• A simple thank you is usually sufficient. Avoid overly effusive language .

Thank you for taking the time to review my application. I appreciate your consideration and look forward to the opportunity to speak with you.

Step 6. Close formally

The closing statement is your final sign-off. A professional ending helps to maintain the formal tone of the cover letter.

• Use traditional words like "Sincerely", "Best regards", or "Kind regards" . These are standard and professional.
• Leave space between the closing phrase and your typed name.

Sincerely, John Smith

Step 7. Include signature

A handwritten signature adds a personal touch and can make your cover letter feel more formal.

Create your professional Cover letter in 10 minutes for FREE

Cover letter ending examples

Here are ways to end a cover letter, customized to suit different industries.

1. Technology cover letter ending example

I am genuinely excited about the prospect of joining TechSol as a Software Developer . The opportunity to work on cutting-edge projects like AI-driven applications is something I am passionate about. My extensive experience with Python and machine learning algorithms, coupled with my strong problem-solving skills, make me eager to contribute to your team’s success. I would love the chance to further discuss how my background aligns with your needs. Please feel free to reach out to me at (555) 987-6543 or via email at [email protected] to schedule a conversation. Thank you for considering my application. I look forward to the possibility of contributing to TechSol and am excited about the future innovations we can achieve together. Best regards, Emily Jones

2. Healthcare cover letter ending example

I am very interested in the role of Clinical Nurse Specialist at HealthCare Partners. The chance to provide high-quality patient care and work within a team dedicated to advancing clinical practices deeply resonates with me I would appreciate the opportunity to discuss how my clinical skills and dedication can benefit your company. Please contact me at (555) 345-6789 or email me at [email protected] to arrange a meeting. Thank you for your time and consideration. I am eager to bring my expertise to HealthCare Partners and contribute to your mission of exceptional patient care. Sincerely, Robert Miller

3. Finance cover letter ending example

I am enthusiastic about the opportunity to join FinVol as a Financial Analyst . The prospect of leveraging my expertise in data analysis and market research to support your investment strategies is incredibly motivating. My background in financial modeling and risk assessment aligns well with the goals of your team. I look forward to the possibility of discussing how my skills can benefit FinVol. Please contact me at (555) 678-9012 or via email at [email protected] to schedule a discussion. Thank you for reviewing my application. I am excited about the chance to contribute to your team and help drive financial success. Kind regards, Sarah White

4. Marketing cover letter ending example

I am thrilled about the opportunity to join Creative Dynamics as a Marketing Manager . Your commitment to market engagement is impressive, and I am eager to contribute my expertise in campaign management to your team. My proven track record in increasing brand visibility and engagement aligns well with your needs. I would be delighted to discuss how my background and skills can contribute to Creative Dynamics. Feel free to reach out to me at (555) 456-7890 or email me at [email protected] to set up a meeting. Thank you for considering my application. I am excited about the prospect of bringing my creative ideas and strategic approach to your team. Sincerely, Mark Taylor

5. Education cover letter ending example

I am very excited about the opportunity to join Riverside High School as an English Teacher . The chance to inspire and engage students through literature and writing is something I am deeply passionate about. My experience in curriculum development and student-centered teaching approaches would enable me to contribute effectively to your educational goals. I look forward to the opportunity to discuss how my teaching philosophy and experiences align with the needs of Riverside High School. Please contact me at (555) 234-5678 or via email at [email protected] to arrange a time for us to speak. Thank you for your consideration. I am enthusiastic about the possibility of contributing to your school and supporting student achievement . Best regards, Anna Green

6. Retail cover letter ending example

I am excited about the possibility of joining City Mall as a Retail Manager . The opportunity to enhance customer experience and drive sales in a dynamic environment is something I am eager to take on. My extensive experience in retail management and customer service will enable me to contribute to your store’s success. I would appreciate the chance to discuss how my background and skills can benefit City Mall. Please feel free to reach out to me at (555) 789-0123 or via email at [email protected] to arrange a discussion. Thank you for considering my application. I am looking forward to the opportunity to make a positive impact on your team. Sincerely, Jake Smith

7. Engineering cover letter ending example

I am thrilled about the opportunity to join Apex as a Mechanical Engineer . The challenge of working on advanced engineering projects and contributing to innovative solutions aligns perfectly with my career goals. My background in mechanical design and project management positions me well to add value to your engineering team. I would be grateful for the opportunity to discuss how my expertise can support Apex’s projects. Please contact me at (555) 567-8901 or email me at [email protected] to schedule a meeting. Thank you for considering my application. I am eager to contribute to your team and help achieve your engineering objectives. Kind regards, Lisa Johnson

How to close a cover letter: conclusion

In conclusion, knowing how to end a cover letter is crucial in making a lasting impression and reinforcing your candidacy.

By closing with confidence and professionalism, ensure that your cover letter ends on a high note, enhancing your chances of moving forward in the hiring process. Remember, a well-crafted conclusion is not just a formality but a vital part of your job application that can significantly influence your candidacy.

Trevor Richfield

Career Coach & Professional Resume Writer

Trevor is a professional resume writer, career coach, and Nationally Certified Online Profile Expert (NCOPE) with well over 1,000 resumes under his belt. He emphasizes the importance of building an authentic professional brand you are proud to display to potential collaborators and employers. From recent graduates to executive leaders, Trevor has helped professionals land jobs at Fortune 500 companies and expand their own independent ventures.It's not only about results with Trevor, but about a continuous journey of professional and personal empowerment.

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How to Write a Legal CV and Cover Letter

Last Updated: Sep 06, 2024

First impressions always count. How you choose to present yourself on paper can make a big difference. This is the case not just at the start of your law career, but also as you climb the ladder.

Your legal CV and cover letter are your opportunities to stand out. They can set you apart from other applicants and demonstrate why you are the best possible fit for a particular role or organisation. Within the increasingly competitive and popular legal sector, it pays to make a positive, lasting impression.

Writing your legal CV

There’s no set length for a legal CV. It depends largely on your experience and the necessary attributes for the role you desire. Generally speaking, a legal CV will be no longer than three pages in length. We believe less is often more.

Before putting your fingers to the keyboard, remember that your legal CV should focus solely on providing factual information. Your supporting cover letter is where you can add in the narrative and personality to aid your application.

So, what information should your legal CV include?

Personal details

Your name, address, email and telephone number should all be clearly provided. If relevant, you may also add any appropriate professional websites or online links to support your application.

Education and academic qualifications

Your legal CV should list your academic qualifications (degree, A-levels, GCSE results), as well as details of any professional memberships and qualifications that directly relate to the practice of law. When referencing your degree, it is important to be clear about the areas of law that you have studied. This helps the recruiter to see, at-a-glance, where your current expertise lies and align this with the vacant position.

Work experience

A comprehensive list of accrued work experience, both paid and unpaid, should be provided chronologically. Your work history should include details of any company that you worked for, its location, your job title and your focus areas. Remember, it doesn’t necessarily have to be legal-focused but should always be relevant. Details should be given of your key roles and responsibilities, with an emphasis on the results achieved. This is an opportunity to demonstrate, factually, how this experience makes you a strong candidate for the vacancy. Depending on your level of work experience, you may consider splitting this out into areas of specialism or differentiating between paid and voluntary roles. Each position is a chance for you to reference the wider benefits of your time spent in previous roles. For example, developing leadership skills, learning delegation or growing commercial understanding.

IT skills and languages

Be honest and open about your level of proficiency with IT, detailing your skill level with popular software such as Microsoft Office, as well as any more specific IT software that may be relevant to the role. And if you speak any additional languages, be sure to outline your level of fluency. This could be another factor that sets you apart from the competition.

Personal interests

Your CV is your opportunity to demonstrate all of your relevant experience, not just in the workplace. Detailing your wider personal interests is your chance to offer a glimpse of the person that the recruiter may welcome. This is the case not just useful for the interview, but also for the hiring organisation. Use this to your full advantage. List activities and pursuits that will help you to stand out positively. This could be membership into a club or society at university, sporting achievements, awards you’ve received or community projects that you’ve been actively involved in.

Avoid everyday hobbies such as keeping fit, reading books or live music. Instead, concentrate on what has relevance to a law career or indicates a transferable skill set. These personal interests often serve as rich talking points during interviews, so be prepared to talk confidently and passionately about any information that you choose to include in your CV, if asked.

Depending on your personal circumstances, you may prefer not to list references on your CV, unless directly asked to do so. Instead, you can write ‘references available on request’. You should, however, be able and willing to quickly provide referees’ details before the interview if requested, so be sure to have two strong referees lined up in readiness. In most instances, your current or most recent employer will act as your first reference.

Writing a legal cover letter

A strong, well-researched and punchy cover letter is always worth the time and effort. It should never be treated as an afterthought to your CV. Your legal cover letter and CV should perfectly complement one another. It should give the recruiter the full picture of who you are and the value you bring to the table.

Your cover letter allows you to sell yourself to a potential new employer. It allows for you to demonstrate why you are a candidate that is well worth consideration and inviting for an interview.

A legal cover letter should be succinct, clear and highly targeted. This shows that you have undertaken your research and given due thought to why you are a strong fit for the organisation. Yet it should also grab attention, in a positive way. This is your crucial first impression and the start of building a relationship with what could end up being your future company, so start as you wish to go on. Put time, care and thought into the language used, how you present yourself and how you would like others to perceive you.

In one page or less, your legal cover letter should address the following:

• The position you are applying for and how you became aware of the vacancy.
• A brief summary of who you are, your current career stage and your circumstances. Explain, briefly and clearly, how your past paid or voluntary work experience, academic qualifications and, in some instances, personal interests add up to make you a strong asset to the business. If you can, be specific, link this directly to the vacancy or organisation that’s hiring.
• Demonstrate an understanding of the business, explaining why you have chosen to apply, what attracts you to the law firm and anything specific to their operations that has personally piqued your interest.
• Conclude with practicalities – explain that your CV is enclosed, outline when you are available for interview and, if relevant, answer any specific questions mentioned in the job vacancy.

Your cover letter should be tailored to a specific job or organisation. So, including keywords from the job advertisement within your letter can indicate both attention-to-detail and corporate alignment, as long as keywords are used sparingly and not blatantly!

And be confident in your language. While there’s a fine line to tread here, it’s important to be proud of what you have achieved and to understand, recognise and communicate your value. If you are unsure whether you have struck the right tone, don’t be afraid to ask a trusted friend to read your cover letter and give you their honest feedback on how you come across.

Can I use Qualifying Work Experience on my CV?

The intention of QWE is for it to be wide, varied and flexible. As a core part of the SQE, it will play a vital role in shaping the next generation of legal practitioners. QWE covers everything from working in a law clinic to providing voluntary legal support to a charitable organisation, to working as a paralegal. All that matters is that the work experience gives candidates the chance to build the skills and expertise needed to develop the necessary  solicitor competence requirements  to practise law.

As such, your legal CV should include any relevant work experience that demonstrates your competence to work in the legal profession. You should include details of the organisation, your responsibilities and your learnings from the experience. It all adds up to provide a full overview of the professional individual you are and the areas that matter most to you.

Top 5 legal CV tips

For over half a century, BARBRI has been a leader in training and supporting aspiring lawyers to grow and excel in their legal careers. Our innovative testing and learning technologies making us an ideal partner for future solicitors  preparing for the SQE .

Here are five expert tips to create a winning and memorable legal CV:

• Get to the point quickly:  resist the temptation to bulk your CV out with unnecessary words and overly complicated language. Always think with the recruiter in mind. What are they looking for and how can you show, swiftly, that you’re the right person for the job? Remember that the recruiter is likely to be short on time with many CVs to review, so grab their attention quickly.
• Avoid a personal profile at the top : it’s not necessary. A solid cover letter will tell the narrative of why you’re a great fit for the organisation. Leave your CV to concentrate just on the facts. If you’re concerned that alone won’t be enough for you to stand out, consider the use of bold and persuasive action words to accentuate your achievements and suitability.
• Don’t get personal:  the recruiter doesn’t need to see a photograph of you, or know your date of birth, marital status, nationality – or see your social media profiles (unless specified). Only include the essential information that’s relevant to the role you are applying for.
• Leave no gaps:  there shouldn’t be any unexplained periods in your work experience or employment history. If a gap exists, explain the reason for this and the learnings from this time. The more questions that your CV fails to answer, the less likely it is that you’ll be invited to that all-important first interview.
• Simple is always best:  your legal CV doesn’t need to look creative or visually striking. Often, garish and unusual formatting can count against you. Stick to a simple, clear and easy-to-understand layout. Don’t let trivial elements get in the way of your achievements and suitability for the position.

As a BARBRI student, during your SQE studies, you will have access to a number of opportunities to help boost your employability. There are regular webinars, workshops, a personal 1:1 careers service, and more, available to students throughout their studies. To find out more about career support on the SQE Prep,  visit this page here .

Access our dedicated  free Careers & Employability hub , designed to help you polish your CV, practise your interview skills and gain legal industry insight >

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Administrative Assistant – Southern Waste

Job description.

Job Title: Administrative Assistant Location: River Road, St. George’s Terms: Full time, permanent Hours: Monday to Friday and every other Saturday

Southern Waste provides garbage collection, skip rental, septic tank clearance, and portable toilets island wide. The Administrative Assistant will help with the smooth operations of the company. The daily duties will include answering calls, taking bookings, recording work done, and responding to emails. Most importantly, twice a month, the Administrative Assistant will prepare wages for just under 40 employees. Additionally, preparation of invoices is required monthly.

Responsibilities 

• Answer and make phone calls
• Record employees’ shifts
• Prepare wages and invoices
• Log diesel, parts, and accessories
• Take and assign bookings
• Send and respond to emails
• Schedule jobs based on priority 

Requirements

• Proven experience as an Administrative Assistant or similar
• Minimum of Grade III in English and Mathematics at CSEC level
• Previous experience preparing wages for shift workers
• Competent using QuickBooks Online 
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to multitask 

Send a cover letter and your CV to [email protected] with the subject ‘Administrative Assistant Job Application’.

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