powerpoint presentation only one screen

This browser is no longer supported.

Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support.

Prevent Powerpoint 2020 from presenting on both monitors

Hi. I am using Powerpoint 2020 on an iMac with a second monitor running OS High Sierra (10.13.6). During Teams meetings I show Powerpoint slides using the Teams screen sharing functionality. I would like to keep Teams and Powerpoint presentation on separate screens. However, the Powerpoint presentation always appears on both screens.

Changing the Powerpoint settings in "Slide Show" ribbon > "Set Up Slide Show" > "Monitors" to either 'Automatic', 'Primary monitor' or 'Monitor 2' makes no difference.

Powerpoint will use just one screen if the "Set Up Slide Show" settings are changed to "Browsed by and individual (window)" or "Browsed at a kiosk (full screen)"; however, in these modes the presenter tools (pen, laser, etc) are not available, and they are essential during my presentations.

In System Preferences > Displays > Arrangement "Mirror Displays" is unchecked. In System Preferences > Mission Control "Displays have separate Spaces" is checked (doesn't make a difference).

Please advise. Many thanks.

Can you minimize the screen that has the PowerPoint visual that the audience will see? At times, for some reason, my meeting controls opened on that screen (behind) the presentation, and thus I did know how to open?

Hi @Axel Nohturfft ,

Hope the information is helpful.

If the response is helpful, please click "Accept Answer" and upvote it. Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

Fantastic - thanks a lot @Emi Zhang-MSFT !

This does not work. I have tried all the options and PowerPoint continues using my two monitors. I want PowerPoint to use only one monitor to be able to follow the Zoom meeting on the other monitor. I am using a Mac.

This worked for me. Only one PPT window shows and I put it on my monitor, then see Zoom on my laptop. I have MS Office 2016.

1) Open PowerPoint 2011 2) Choose the Slide Show tab on the ribbon 3) Select Set Up Show 4) Under Show type, choose Browsed by an individual (window) 5) Click OK

Taken from: https://answers.microsoft.com/en-us/msoffice/forum/all/office-mac-2011-power-point-have-dual-monitors-but/26909367-cc08-4952-adf7-57e80e1c65b2

YET, I'd like to use Presenter View and be able to NOT have the two PPT displays completely cover my Monitor and Laptop. It seems we should be able to "re-size" the two displays so they aren't full screen.

1 additional answer

Not sure about Mac, but on Windows 11, you've option to permanently disable it by going "Slide Show" ribbon > "Monitors" , uncheck 'Use Presenter View'.

Or during presentation, right click and select 'Hide Presenter View'

Hope that helps!

Get the Reddit app

A community dedicated to providing users of Microsoft Office PowerPoint tips, tricks, and insightful support.

How to use presenter view with notes with only one screen?

I will be able to use a PC with one screen and a projector. How can I use presenter view which shows notes on that 'main' screen, while the projector only shows the slides?

I know how to do this with two screens, but I've never used a projector so I'm not sure if it's the same thing

By continuing, you agree to our User Agreement and acknowledge that you understand the Privacy Policy .

Enter the 6-digit code from your authenticator app

You’ve set up two-factor authentication for this account.

Enter a 6-digit backup code

Create your username and password.

Reddit is anonymous, so your username is what you’ll go by here. Choose wisely—because once you get a name, you can’t change it.

Reset your password

Enter your email address or username and we’ll send you a link to reset your password

Check your inbox

An email with a link to reset your password was sent to the email address associated with your account

Choose a Reddit account to continue

Stack Exchange Network

Stack Exchange network consists of 183 Q&A communities including Stack Overflow , the largest, most trusted online community for developers to learn, share their knowledge, and build their careers.

Q&A for work

Connect and share knowledge within a single location that is structured and easy to search.

Permanently swap Powerpoint presenter view and slide show

I have a dual monitor setup where my main monitor is monitor #2.

Whenever I start a Powerpoint slideshow, the slideshow itself appears on monitor #1, and on monitor #2 I get a "presenter view". I can use the top-bar UI to switch between the two monitors (slideshow on #2, presenter view on #1) - that works fine. However, this setting doesn't persist.

Can I make Powerpoint remember to start slideshows on monitor #2 instead of #1?

• multiple-monitors
• microsoft-powerpoint
• default-settings
• persistence

On the Slide Show tab, under Monitors, you can choose which monitor to use as your presenter view monitor. PowerPoint will remember your choice for all presentations.

This was done on PowerPoint 2019, not sure about older versions.

You must log in to answer this question.

Not the answer you're looking for browse other questions tagged multiple-monitors microsoft-powerpoint default-settings persistence ..

• The Overflow Blog
• Scaling systems to manage all the metadata ABOUT the data
• Navigating cities of code with Norris Numbers
• Featured on Meta
• We've made changes to our Terms of Service & Privacy Policy - July 2024
• Bringing clarity to status tag usage on meta sites

Hot Network Questions

• Why did Borland ignore the Macintosh market?
• Usage of に with 分かる in this context? Why isn't が used?
• Claims of "badness" without a moral framework?
• Unstable output C++: running the same thing twice gives different output
• Why isn't the Liar's Paradox just accepted to be complete nonsense?
• Am I allowed to link code licensed under GPL to proprietary libraries?
• Open a url with a custom protocol from the command line
• How can the Word be God and be with God simultaneously without creating the meaning of two Gods?
• Relative pronouns that don't start the dependent clause
• How does the Israeli administration of the Golan Heights affect its current non-Jewish population?
• How is delayed luggage returned to its owners in this situation?
• Is there a significant difference between human intuition and animal intuition?
• The word "let" as in "without let or hindrance"
• How can I cross an overpass in "Street View" without being dropped to the roadway below?
• Metric space property of balls
• Different Results of the Same GAM model depends on "discrete = TRUE"
• Why do instructions for various goods sold in EU nowadays lack pages in English?
• Ripple counter from as few transistors as possible
• Large scale structure/Single galaxy simulation on GPU
• Energy and force, the basic formula
• Why is Excel not counting time with COUNTIF?
• How do I loosen this nut of my toilet lid?
• Are the US or its European allies offering Iran anything in return for de-escalation?
• Why do individuals with revoked master’s/PhD degrees due to plagiarism or misconduct not return to retake them?

How to View Notes in PowerPoint While Presenting With One Monitor

Presenting a PowerPoint is a great way to engage and inform an audience, but it can be challenging to keep track of your notes while you’re presenting. Fortunately, PowerPoint includes a feature that allows you to view your speaker notes on one monitor while your audience sees the presentation on another. This makes it much easier to stay on track and deliver your message effectively. In this guide, we’ll take a detailed look at how to view notes in PowerPoint while presenting with one monitor, as well as some tips for getting the most out of this feature.

Table of Contents

Why Viewing Notes While Presenting is Important

When giving a presentation, it’s important to have access to your notes to stay on track and avoid missing important points. Viewing your notes while presenting can also help you remember key details and ensure that you’re delivering the information in an organized and effective manner. This can be especially important if you’re presenting complex or technical information. By having access to your notes, you can make sure you’re covering all the necessary points and answering any questions that might come up.

Another benefit of viewing your notes while presenting is that it can help you feel more confident and prepared. Knowing that you have your notes to refer to can alleviate any anxiety or nervousness you may feel about presenting. It can also give you a sense of security, knowing that you have all the information you need at your fingertips. By feeling more confident and prepared, you’re more likely to deliver a successful presentation that engages your audience and effectively conveys your message.

Understanding the Need for One Monitor

Using Presenter View in PowerPoint allows you to view your notes on your laptop or primary monitor while the audience sees only the presentation on the projected screen, even if you only have one monitor. This feature is particularly useful when you don’t have a dual-monitor setup. Presenter View provides a separate interface for the presenter that includes the current slide, speaker notes, and upcoming slides, ensuring that you can deliver your presentation smoothly without revealing your notes to the audience.

How to Access Notes in PowerPoint

Accessing your notes in PowerPoint while presenting on a single monitor is straightforward with Presenter View. To use Presenter View, start your PowerPoint presentation and go to the “Slide Show” tab in the ribbon menu. Then, check the “Use Presenter View” box. When you start the slideshow, your presentation will appear on the projected screen, while your notes and controls appear on your primary monitor. This allows you to reference your notes discreetly during the presentation.

Step-by-Step Guide to Viewing Notes in PowerPoint

Here’s a step-by-step guide to viewing your notes in PowerPoint using Presenter View:

• Open your PowerPoint presentation.
• Navigate to the slide on which you wish to start presenting.
• Select the “Slide Show” tab in the ribbon menu.
• Check the “Use Presenter View” box.
• Start your presentation by clicking on “From Beginning” or “From Current Slide.”
• Your notes will appear on your primary monitor, while the audience will see only the slides on the presentation screen.

Remember, your audience will not see your notes, allowing you to discreetly reference them during your presentation.

Tips for Presenting With One Monitor

Here are some tips for presenting with one monitor:

• Practice your presentation beforehand to make sure you’re comfortable with the software and know how to access Presenter View.
• Use the Presenter View to keep track of key points and ensure that you’re covering all the necessary information.
• Put your notes in bullet-point format to make them easy to follow and read while presenting.
• Use concise language and avoid excessive text on your slides.
• Maintain eye contact with your audience as much as possible, even when referencing your notes.

How to Customize Your Notes View in PowerPoint

PowerPoint allows you to customize your notes view to suit your preferences. To do so, enter Presenter View and hover over the notes section. You can then adjust the font size and formatting to make your notes easier to read. Additionally, you can rearrange the on-screen elements in Presenter View to suit your presenting style.

Shortcut Keys for Easy Navigation Through Notes

PowerPoint includes a number of keyboard shortcuts that can help you navigate through your presentation easily. Here are some of the most useful ones:

• Use the “N” key or the right arrow to move forward one slide at a time.
• Use the “P” key or the left arrow to move backward one slide at a time.
• Press “Ctrl” + “S” to access the “All Slides” view, where you can select a specific slide to jump to.

Troubleshooting Common Issues When Viewing Notes

If you’re having trouble viewing your notes in PowerPoint using Presenter View, ensure that Presenter View is enabled in the “Slide Show” tab. If the notes are not appearing, try restarting PowerPoint or your computer to resolve any temporary glitches. Additionally, check that your screen resolution and display settings are correctly configured to support Presenter View.

Alternative Methods for Viewing Notes While Presenting

If you prefer not to use Presenter View or encounter difficulties, you can print out your notes and refer to them as needed. Another option is to split your screen, displaying the presentation in a window on one half and a document with your notes on the other half. This method requires you to manually scroll your notes, but it can be a useful alternative.

Best Practices for Using Notes During a Presentation

Here are some best practices for using notes during a presentation:

• Don’t rely too heavily on your notes–practice your presentation beforehand and aim to deliver your message in a natural, conversational tone.
• Use your notes as a guide rather than a script.
• Keep your notes organized and easy to follow.
• Make sure to address any questions or concerns that come up during the presentation.
• Try to engage with your audience and create a rapport with them.

Benefits of Using One Monitor While Presenting

Using one monitor while presenting with Presenter View has several benefits. It allows you to reference your notes discreetly, helps you stay organized and on track, and enables you to maintain better eye contact with your audience. This setup can also simplify your presentation space and reduce the risk of technical issues.

Advanced Techniques for Managing Your Presentation and Notes on One Monitor

As you become more comfortable with Presenter View, you can explore additional features such as the thumbnail strip to preview upcoming slides, the timer to keep track of your speaking duration, and the ability to zoom into a particular slide detail during your presentation.

How to Switch Between Different Views During Presentation Mode

To switch between different views during presentation mode, you can use the following methods:

• To access Presenter View, start your slideshow and press the “Alt” + “F5” keys.
• To exit Presenter View and return to the normal view, press the “Esc” key.
• To black out the screen during the presentation, press the “B” or period key.

How to Control Slides, Animations and Media During the Presentation with One Monitor

During your presentation, you can control slides, animations, and media with the following actions:

• To advance to the next slide or animation, press the right arrow key or click the left mouse button.
• To return to the previous slide or animation, press the left arrow key.
• To play a video or audio file, click on it directly or use the media controls in Presenter View.
• To pause or stop the media, use the media controls in Presenter View.

With these tips and techniques in mind, you should now be well-equipped to view your notes in PowerPoint while presenting with one monitor. Remember to practice beforehand and experiment with different techniques to find the ones that work best for you. With a little bit of preparation and practice, you can deliver a confident and effective presentation that engages and informs your audience.

By humans, for humans - Best rated articles:

Excel report templates: build better reports faster, top 9 power bi dashboard examples, excel waterfall charts: how to create one that doesn't suck, beyond ai - discover our handpicked bi resources.

Explore Zebra BI's expert-selected resources combining technology and insight for practical, in-depth BI strategies.

We’ve been experimenting with AI-generated content, and sometimes it gets carried away. Give us a feedback and help us learn and improve! 🤍

Note: This is an experimental AI-generated article. Your help is welcome. Share your feedback with us and help us improve.

Stack Exchange Network

Stack Exchange network consists of 183 Q&A communities including Stack Overflow , the largest, most trusted online community for developers to learn, share their knowledge, and build their careers.

Q&A for work

Connect and share knowledge within a single location that is structured and easy to search.

How can I work in other applications while using PowerPoint presenter view on mac?

In Windows it is possible to switch between and work with open applications when PowerPoint is open in presenter view. In this mode, the audience sees only the PowerPoint presentation, while you use the other applications.

So the presenter is viewing the presentation via the MacBook and the audience sees it on a projector.

This does not seem possible on the Mac. Does anyone know how this can be achieved?

• 1 Is this on a multiple monitor setup? I do not recall any instances of not seeing when the presenter switches to other applications when also using PowerPoint (in Windows and Mac). The only thing that would make this possible (and that I have seen) is if you had multiple monitors setup as an extended desktop. –  Christian Correa Commented Oct 3, 2011 at 20:31
• @ChristianCorrea - try that as an answer? (I'd upvote.) I was about to say the same thing; system prefs, hardware, displays and turn off mirroring. –  DanBeale Commented Oct 3, 2011 at 22:01
• @ChristianCorrea, one monitor for the presenter (on MacBook) plus projector for audience. –  Reinstate Monica - Goodbye SE Commented Oct 4, 2011 at 4:19
• I too am having the same problem. With my PC laptop I can run multiple programs at the same time and view different ones while my students only see my powerpoint program. I started to switch to using a macbook pro and quickly went back to using my windows laptop because of this. There is no way to have powerpoint work on a mac like it does on a PC. This really stinks and it made me move away from going to a macbook. –  user48512 Commented May 1, 2013 at 16:17

9 Answers 9

I am assuming multiple display setup in extended mode (not mirrored). I had this problem as well.

I found that in PowerPoint Mac 2011:

• go to "Slide Show" tab in the ribbon.
• Click "Set Up Show" button.
• Change radio button for "Show type" to "Browsed by an individual (window)".

This will put the presentation into a window, which you can maximize on the presenting screen (for me the 2nd display hooked up). Yes you get the title bar, but otherwise it's effectively full screen. On the primary display (which is still my laptop screen), I can move to different applications without affecting the windowed presentation screen.

Per @DanBeale's suggestion: The way I have seen a presenter switch to an application away from PowerPoint without being displayed on the presentation video output is to do it on a separate screen when you extend your desktop via a projector. This is the same behavior you see on a MacBook when you extend your desktop via an external monitor.

In other words, I do not think that what you are looking for is a PowerPoint feature per se. This behavior should be similar in Windows as well.

For example: Whenever I attach my MacBook to an external video source, say a Vizio television, I typically end up using Apple's mini-DVI to VGA adapter. Using the MacBook's video output port brings up additional options in the Display settings in System Preferences. If I choose to extend my desktop rather than mirror it, then I can use the Vizio television to display anything I want (PowerPoint, Keynote, Hulu over Safari, etc). As I do this, the MacBook's own screen remains free for me to use any way I see fit. This screen is not shown via the television.

You can achieve the same results using a projector rather than a television. Hope this helps.

• 1 When using extended desktops and PowerPoint, presenter mode uses both monitors in full screen, therefore any switch will trigger PowerPoint to close. I have the same issue with doing presentations, and it is a painful experience. Your solution only works if not using the Presenter View, and only having PowerPoint running on the external display, which does not allow you to use Presenter View. –  BinaryMisfit Commented Oct 4, 2011 at 6:46
• @Diago is correct, this was not what I'm looking for because I'm specifically using presenter view. –  Reinstate Monica - Goodbye SE Commented Oct 4, 2011 at 18:59

Use Command + Option + D to bring up your apple dock at any time...just be sure you have the applications you want to access on your dock. Suggest before you go into slide show presentation mode that you bring up the doc on whichever monitor the participants won't be seeing and leave it there before launching the slides. Once the slides are showing you can access your other applications without participants seeing on the other monitor * for example, presenters view * via your dock.

I got it to work by going to the slide show tab and then going to set up slide show and choosing the Browsed by an individual option, this does put the slide show into a window though, but you can then do whatever on the other screen.

Thanks all. There are still some oddities going om that I chased down. Maybe this would be helpful to others (using MacBook Pro and OS X 10.10.1)

Be sure to have mirror display off in OS via icon bar at top of desktop - monitor picture with triangular stand thingy.

In Powerpoint:

a. Only have one ppt document moved to the extended monitor

b. In THAT ppt, go to Setup Show and assure that BROWSED BY AN INDIVIDUAL is set (note that the option screen comes up on primary monitor)

c. Run slide show, this creates a slide viewer window on the extended desktop

d. Maximize this window on upper left green maximize circle

e. Now, can work on primary while secondary has ppt

f. To advance ppt, move cursor over the projected slide and double click once. Then, will behave as usual once it has focus

g. NOTE: once you leave the presentation, you need to change view to not be full screen via Ctrl-Command-F (or view Exit Full Sreen)

Hope this helps!

After tons of research around the web, I found a way to run other applications while running a Keynote presentation. Within Keynote's preferences, be sure the box for "Allow Expose, Dashboard, and others to use the screen." Next, set up Mission Control (formerly known as Spaces) do have your Keynote window on Desktop-1 and your other application's window on Desktop-2. Now hit "Play". At any point during the presentation, press "F" (to pause the slide show); Command-2 (to switch to your alternate application); Command-1 (to switch back to Keynote); and Space Bar (to resume). Your clients will see only one slide for the duration, and will not see anything you are doing on virtual Desktop-2.

• Could you raise this to reflect Powerpoint? –  bmike ♦ Commented Mar 8, 2016 at 1:55

If you follow this tutorial it will show you how to mirror the displays which is not what you want. Since you don't want them mirrored then just uncheck the box. I hope this helps.

http://www.usingmac.com/2008/6/19/setting-mirror-display-for-your-mac

• Thanks, but the issue is that on Windows I can run other applications simultaneously but on a Mac it quits the presentation. I don't think your suggestion helps, please correct me if I'm wrong. –  Reinstate Monica - Goodbye SE Commented Jan 8, 2012 at 19:25
• It should not quit the presentation it their any way for you to test it on you machine because I do it all the time. I drag my PowerPoint window to the new display and then I press play. It should just play on that external display. –  BDGapps Commented Jan 8, 2012 at 22:41

E. Lu's solution is the only thing I see that accomplishes what Windows PPT 2010 does out of the box: Allow you to show a PPT slideshow on an external screen while you do something else on your primary (MacBook screen).

In Windows, you can "setup show" to display the slides on whatever screen you like and then when you enter slideshow mode only the screen you have designated is used for the slides while your other screen can be used for whatever you like. Of course when you click Page down to advance the slides, PPT (specifically the PPT slideshow) has to have Windows Focus.

There is an option in PowerPoint preferences -> View that says 'always mirror displays when switching to another view or application' - I found that unchecking that kept the very bizarre behavior of my entire Mac desktop being set to mirrored when I used Command-Tab to switch from PPT while in slideshow (with the obligatory presenter view running).

Anyone know how to advance slides manually when in "Browse at a kiosk (full screen)" mode?

I suggest everyone visit Microsoft's Office for Mac page and provide feedback on this - we need a third "old school" option in the "Settings for two displays" ribbon!!

• Hi and welcome to Ask Different. Posting in the answers section is specifically reserved for posting direct answers to the question being asked. The Stack Exchange Q&A format is different from your typical forum, it's not meant for discussion. For more information please see our Help section . Consider deleting this as it will likely continue to attract down votes for not being a direct answer to the question or improving it to be a direct answer. –  Ian C. Commented Jun 17, 2014 at 5:05

You can use presenter view but use CMD-Tab to switch between programs on the Mac.

You must log in to answer this question.

Not the answer you're looking for browse other questions tagged mac ms-office ..

• The Overflow Blog
• Scaling systems to manage all the metadata ABOUT the data
• Navigating cities of code with Norris Numbers
• Featured on Meta
• We've made changes to our Terms of Service & Privacy Policy - July 2024
• Bringing clarity to status tag usage on meta sites

Hot Network Questions

• Shift right by half a trit
• Automatically closing a water valve after a few minutes
• What does it mean to echo multiple strings into a UNIX pipe?
• Relative pronouns that don't start the dependent clause
• Reference Request: Suttas that address avijja (ignorance) with respect to anatta (non-self)
• Do space stations have anything that big spacecraft (such as the Space Shuttle and SpaceX Starship) don't have?
• Why didn't Walter White choose to work at Gray Matter instead of becoming a drug lord in Breaking Bad?
• Large scale structure/Single galaxy simulation on GPU
• Does full erase create all 0s or all 1s on the CD-RW?
• Can you continue a database log restore after putting an interim restore online?
• Is it okay to mix accidentals when writing enharmonic notes in different parts?
• Unstable output C++: running the same thing twice gives different output
• How to define a function in Verilog?
• The word "let" as in "without let or hindrance"
• Concise zsh regular expression parameter expansion to replace the last match of a pattern
• Using elastic-net only for feature selection
• What is the source for the teaching, ‘Shame is intelligence, intelligence shame’?
• Formatting Column Headers with siunitx
• Can light be somehow confined to create a kugelblitz?
• GNOME Shell on Wayland was skipped because of an unmet condition
• Ripple counter from as few transistors as possible
• Can I continue using technology after it is patented
• Story which includes the Prince of Roum
• Why isn't the Liar's Paradox just accepted to be complete nonsense?

How to use PowerPoint Presenter View and see Slide Notes on a Single Monitor - Windows

• August 24, 2023 18:21

This article will show you how to share a PowerPoint presentation in Engageli, use the Presenter View, and see your presentation notes. 

Click here for instructions if you are using a Mac.

Quick Overview

Instructions

• Make sure you are logged into your Engageli classroom.
• Open your PowerPoint Presentation. 
• Click the Slide Show tab.

• Your slide show will open up in full screen on your single monitor.
• Hover near the bottom left of the screen and then click the three dots menu.

• You can minimize the Presenter View window so you can use it after you share the presentation. 
• To get back to your Engageli classroom, hold down the Window key and then click the tab key. 

• Once back in the Engageli classroom, to share your screen , click the  Present  button at the bottom of the screen.

Under  Classroom activities , click  Screen Share .

Select  Window.

• Select the PowerPoint slide show. Once highlighted, the Share button will become enabled.
• Click  Share .
• Your display will shift to your presentation.
• Repeat step 11 [Window key + tab] to get back to the Engageli classroom.

Note: Remember to hold down the Window key and then press the Tab key when you want to change windows or views. 

Related Articles

• How to Share Your Screen as an Instructor 
• Screen Sharing Quick Overview  
• How to use the Overlay Gallery  

  Need more help? Contact Support .

Related articles

• How to use PowerPoint Presenter View and see Slide Notes on a Single Monitor - Mac
• How to Share Your Screen as an Instructor
• Single Monitor Screen Share Best Practices
• How to Share a Google Slides Presentation and See Notes in Engageli
• How to use the PDF Share

• How to Login
• Use Teams on the web
• Join a meeting in Teams
• Join without a Teams account
• Join on a second device
• Join as a view-only attendee
• Join a breakout room
• Join from Google
• Schedule a meeting in Teams
• Schedule from Outlook
• Schedule from Google
• Instant meeting
• Add a dial-in number
• See all your meetings
• Invite people
• Meeting roles
• Add co-organizers
• Hide attendee names
• Tips for large Teams meeting
• Lock a meeting
• End a meeting
• Manage your calendar
• Meeting controls
• Prepare in a green room
• Present content
• Share slides

Share sound

• Apply video filters
• Mute and unmute
• Spotlight a video
• Multitasking
• Raise your hand
• Live reactions
• Take meeting notes
• Customize your view
• Laser pointer
• Cast from a desktop
• Use a green screen
• Join as an avatar
• Customize your avatar
• Use emotes, gestures, and more
• Get started with immersive spaces
• Use in-meeting controls
• Spatial audio
• Overview of Microsoft Teams Premium
• Intelligent productivity
• Advanced meeting protection
• Engaging event experiences
• Change your background
• Meeting themes
• Audio settings
• Manage attendee audio and video
• Reduce background noise
• Voice isolation in Teams
• Mute notifications
• Use breakout rooms
• Live transcription
• Language interpretation
• Live captions
• End-to-end encryption
• Presenter modes
• Call and meeting quality
• Meeting attendance reports
• Using the lobby
• Meeting options
• Record a meeting
• Meeting recap
• Play and share a meeting recording
• Delete a recording
• Edit or delete a transcript
• Customize access to recordings or transcripts
• Switch to town halls
• Get started
• Schedule a live event
• Invite attendees
• organizer checklist
• For tier 1 events
• Produce a live event
• Produce a live event with Teams Encoder
• Best practices
• Moderate a Q&A
• Allow anonymous presenters
• Attendee engagement report
• Recording and reports
• Attend a live event in Teams
• Participate in a Q&A
• Use live captions
• Schedule a webinar
• Customize a webinar
• Publicize a webinar
• Manage webinar registration
• Manage what attendees see
• Change webinar details
• Manage webinar emails
• Cancel a webinar
• Manage webinar recordings
• Webinar attendance report
• Get started with town hall
• Attend a town hall
• Schedule a town hall
• Customize a town hall
• Host a town hall
• Use RTMP-In
• Town hall insights
• Manage town hall recordings
• Cancel a town hall
• Can't join a meeting
• Camera isn't working
• Microphone isn't working
• My speaker isn’t working
• Breakout rooms issues
• Immersive spaces issues
• Meetings keep dropping

Present content in Microsoft Teams meetings

When working remotely in Microsoft Teams, you can present content by sharing your screen, your entire desktop, a PowerPoint file, and more.

Start presenting content

Note:  If you're using Teams on the web, you'll be able to share your screen only if you're using Google Chrome or the latest version of Microsoft Edge. Screen sharing isn't available for Linux users.

When you're done sharing, select Stop sharing in your meeting controls. 

To turn off screensharing if your screen locks:

Turn the  Turn off my camera and mic when my screen locks toggle on.

Restart Teams to activate this setting.

Presenter controls

While you're sharing content, use the controls in the presenter toolbar to keep your presentation engaging and running smoothly. The presenter toolbar is only visible to the person presenting.

To bring the presenter toolbar onscreen:

The toolbar will stay in place for a few seconds until you're done adjusting the controls. Then, it'll disappear from view.

Move the presenter toolbar 

To keep the presenter toolbar from blocking important content on your screen, move it to any area on the screen you're sharing.

To move the presenter toolbar:

Drag it anywhere on your screen.

Release the drag handle when you've placed it in the right area.

Tip:  You can also move the toolbar by clicking and holding any area on the toolbar that isn't interactive (e.g., in between presenter controls) and dragging it.

Control your camera and mic

Give and take control of shared content

Give control.

If you want another meeting participant to change a file, help you present, or demonstrate something, you can give control to that person. While someone has control, they can make selections, edits, and other modifications to the shared screen.

You'll both be in control of the sharing, and you can take back control anytime.

Caution:  When you’re sharing an app, only give control to people you trust . People you give control can send commands that could affect your system or other apps. We've taken steps to prevent this but haven't tested every possible system customization.

Start sharing your screen.

Select the person you want to give control to. Teams will notify them that you’re sharing control.

Select Take back  to take back control.

Take control 

To take control while another person is sharing:

Select Request control . The person sharing can approve or deny your request.

Make selections, edits, and other modifications to the shared screen while you have control.

Select Release control to stop sharing control.

Sharing computer sound lets you stream audio from your computer to meeting participants through Teams. You can use it to play a video or audio clip as part of a presentation.

To learn more, see  Share sound from your computer in a Teams meeting or live event .

All sound from your computer, including notifications, will be audible in the meeting.

Optimize for video

Prevent choppiness or lag when you're sharing high-motion content by optimizing video.

To optimize video, select Optimize  in your presenter toolbar. 

Change your layout

When you're sharing content, you can choose from several different layouts to help make your presentation more engaging. 

To change your layout while you're sharing your screen:

Turn your camera on.

Select the layout you want to use:

Content only : Participants will see the content you're sharing in the main Teams window. They'll still be able to see your video feed next to the content.

Standout : This produces an effect on your background that blocks it and helps you stand out in your video feed.

Side-by-side : This view will place you and another participant side-by-side in the meeting window. This helps draw focus to you and other participants who are speaking during the meeting.

Reporter : This layout isolates you from your video feed and places you in front of the content you're sharing, just like a reporter in front of a scene.

Annotate content

To learn more, see Use annotation while sharing your screen in Microsoft Teams .

View participants

After you start presenting, a minimized view of the meeting window will appear next to your shared content. 

Stop sharing

Select Stop sharing in the presenter toolbar to stop sharing your screen and return to the main Teams meeting window.

Share content on a Mac

If you're using a Mac, you'll need to grant permission to Teams to record your computer's screen before you can share. 

You'll be prompted to grant permission the first time you try to share your screen. Select Open System Preferences from the prompt. If you miss the prompt, you can do this anytime by going to Apple Menu > System Settings > Privacy & Security .

Under Screen & System Audio Recording , make sure the toggle next to  Microsoft Teams is turned on.

Go back to your meeting and try sharing your screen again.

Note:  If you're using Teams on the web, make sure you've also granted screen recording permission to your browser.

Zoom in to shared content

To get a better look at shared content, click and drag it to see different areas. To zoom into or out of content someone's sharing during a meeting or call, use the buttons at the lower left of your meeting window: [+] to zoom in and [-] to zoom out. You can also try the following:

Pinch in or out on your trackpad.

Use Teams keyboard shortcuts .

Hold the Ctrl  key and scroll with your mouse.

Note:  Mac trackpads don't support zoom in meetings. If you're on a Mac, use one of the other options. If you're using Linux, giving and taking control of shared content isn't available at this time.

Open shared content in new window

Expand your view by opening shared content in a separate window during your Teams meetings.

To open shared content:

Join your meeting from Teams for desktop .

To minimize content, select X  to close the window.

Share content

To share content from your mobile device:

Tap Stop presenting  or Stop sharing when you're done. 

Tip:  To go forward and back in a PowerPoint presentation, swipe in the direction you'd like to go, or tap the forward and back buttons on the bottom of your screen.

Note:  If your role changes from presenter to attendee during a meeting and you're presenting, screensharing will stop.

Zoom in to shared content 

Want to get a better look at shared content?

Pinch in or out to zoom, and tap and drag to see different areas.

Note:  Zoom isn't currently supported when you're sharing photos and videos.

Minimize shared content

You may want to minimize the content someone is sharing in order to better see the people in the meeting on your mobile device. Here's how:

Tap  Minimize content from the menu

This will give you a better look at more of the people in the meeting. You'll still see the shared content on the lower portion of your screen.

Use your phone as a companion device in a meeting

Join a meeting on more than one device for more collaboration and content-sharing options.

If you're already in a meeting on your laptop, for example, you can add your phone as a companion device to present files, share live video, and much more. Any device with the Teams mobile app can be added as a companion device—just make sure the devices you're using are signed in to the same Teams account.

There's a lot you can do when you add a companion device to your meeting experience:

Use mobile video to show things that are out of view for remote participants.

Take a photo to share with everyone or pick one from your camera roll.

Use your phone to control a presentation.

Share your mobile screen.

If you can see it on your phone, you can share it in the meeting!

Tip:  For more details, see Join a Teams meeting on a second device .

Add a companion device to a meeting

Open Teams on your mobile phone when you're already in a meeting on another device.

You'll see a message near the top of your screen informing you that you're currently in a meeting on another device, and asking if you want to join it on this one, too. Tap  Join .

You'll then see two options: Add this device , and Transfer to this device . Tap  Add this device .

If you join this way, we'll mute your companion device's mic and speaker to avoid causing an echo effect.

When you're ready to share something from the companion device, tap Start presenting at the bottom of the screen. On your other device, you'll be able to see what you're sharing, just like everyone else in the meeting.

When you're finished, tap  Stop presenting , or simply hang up. Your other device will still be connected to the meeting.

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.

How-To Geek

Everything you need to know about animations and transitions in powerpoint.

Your changes have been saved

Email is sent

Email has already been sent

Please verify your email address.

You’ve reached your account maximum for followed topics.

6 Ways to Improve Your Microsoft Word Formatting

If your pc won't run windows 11, here are 5 great linux operating systems to try instead, mail merge is more useful than you think: 4 practical uses, quick links, what are animations, what are transitions, things to note before you begin, how to add, amend, and remove an animation, how to add, amend, and remove a transition, using the morph transition.

PowerPoint's animations and transitions can help you grab your audience's attention, present information in bite-sized chunks, and—when used sparingly—deliver a more professional presentation. In this article, we'll run through the nuts and bolts of these useful PowerPoint tools.

Animations are effects you can add to your slides' text, pictures, shapes, graphics, tables, and other elements. There are four different types of animations:

• Entrance animations—These are the effects you can add to make an object appear on your slide in different ways.
• Emphasis animations—You can add an emphasis animation to an object already visible on your slide, such as changing its size or color.
• Exit animations—The opposite to entrance animations, exit animations make objects disappear from your slide through different effects.
• Motion paths animations —You can make an element on your slide move to a different place, with your audience seeing this movement from where it started to where it ends up.

You can use more than one animation on a single object. For example, you can apply an entrance animation to some text, followed by an emphasis animation.

A transition effect dictates how your presentation progresses from one slide to the next, and you can choose from three different levels of complexity:

• Subtle—These are the most basic types of transitions in PowerPoint, aiding speed and slickness as you jump from one slide to the next.
• Exciting—You can make your transitions more visually entertaining.
• Dynamic—A dynamic transition applies to all parts of a slide, except for the background, giving the illusion that the content is rolling through on a single page.

Only one transition effect can be added to each slide, and it's important that you apply the transition to the slide that will be visible once the transition is complete. For example, if you have two slides and want to create a transition effect as you move from slide 1 to slide 2, you will need to apply the transition to slide 2.

Before you add animation and transition effects to your PowerPoint presentation, bear in mind the following tips:

• Don't add too many animations and transitions . Overusing these features can distract your audiences in ways you didn't intend to, and they can also look tacky and unprofessional. Ask yourself, "Does this make my presentation better?" If the answer is no, don't add it.
• Another issue with using too many animations and transitions is that it could significantly slow down your PowerPoint file's processing speed , as it adds volume to your file size.
• Keep things professional in the right contexts. For example, if you're presenting a formal business plan, you don't want to add funky transitions that take ten seconds to complete. Try sticking to slick effects that last less than a second.
• Use the same transition effect for each slide and, if you can, the same animation for each item.

It's a widely shared opinion that Microsoft 365's desktop apps offer more flexibility and functionality than their web-based counterparts. However, the exact opposite can be said for adding animations, which is significantly easier to do on PowerPoint for the web than via the subscription-only app. So, to create the animations for screenshots in this section, we have used PowerPoint online, rather than the desktop app, and we recommend that you do the same.

Before you add any animations, click "Animation Pane" in the Animations tab on the ribbon. This will open a pane on the right side of your window, which will make seeing and managing your animations much easier.

Now, select the item you want to animate. If you want several items on a slide to animate in the same way at the same time, hold Ctrl while clicking them all. Then, click the down arrow in the Animations tab, and choose the appropriate effect.

You will then see an animation card in the Animation Pane for the effect you just added. Here, you can change the animation type, how it is activated (whether via a click, with the previous animation, or after the previous animation), and the duration and delay.

If you have more than one animation on a slide and want to reorder them, click and drag the six dots next to the relevant animation card upwards or downwards.

Finally, to remove an animation, click the trash icon on the appropriate animation card.

You can also animate paragraphs of text within a text box. To do so, select the relevant text, and follow the same process.

Whether you're using PowerPoint's desktop app or the online version of the program, adding transitions involves a very similar process.

First, select the slide you want to transition to (for example, you'll select slide 2 if you want to create a transition from slide 1 to slide 2) in the slide thumbnail pane, and then click the "Transitions" tab on the ribbon.

To see more transitions, click the down arrow on the right-hand side of the Transition To This Slide group.

Clicking any of the transition effects on display will do two things—first, it will show you a preview of what that transition will look like, and second, it will apply that transition to that slide.

You can then amend the options (such as the direction of the transition) and timing of the transition using the settings on the right side of the Transitions tab. This is where you can also add a sound effect to the transition, or decide whether the transition effect occurs when you click your mouse or automatically after a given length of time.

If you want to apply the same transition effect and options to all slides, click "Apply To All" in the Timing group of the Transition tab when you have finished setting up your transition's parameters. You can then select individual slides to make further adjustments if needed.

To remove a transition, select the slide in the slide thumbnail pane, and click "None" in the Transitions tab.

PowerPoint's Morph is a transition effect that recognizes differences between the same items on two slides, and smoothly transitions between them when you proceed from one slide to the next. For example, you might have an image on slide 1, and the same image in a different position on slide 2. The morph transition gives your audience the impression that you're still on the same slide, but the objects are merely moving and resizing.

This is different to the motion path animation, which you can set for different items and activate at different times on your slide. The morph transition, however, moves all items together as you move from one slide to the next, saving you from having to apply motion path animations to individual objects. Any objects on the first slide but not the second will simply fade away during the morph transition. Similarly, any new items on the second slide will appear gradually.

In this example, we have a title and an image on slide 1, and the same objects on slide 2 but in different places and different sizes. We created this scenario by copying and pasting the whole of slide 1, and then changing the text and image on slide 2. However, you can also create a blank slide, and then copy and paste the different elements you want to morph.

Then, we need to select slide 2, and click "Morph" in the Transitions tab on the ribbon.

Then, press F5 to see your presentation, and witness the smooth morph transition from one slide to the next. You can also use this transition effect to zoom into an image or fade an image into the background. Just ensure that you copy and paste from one slide to the next before you create the transition, so that PowerPoint recognizes them as the same.

If animations and transitions are new to you, check out these other tips that you should also know before you design your next presentation.

• Microsoft PowerPoint
• Microsoft 365