How to Attach a Cover Letter to a Resume When You Have to Use an Employer Website
Including a cover letter with your resume shows off your communication and writing skills. The online job application is convenient and expeditious for both employers and job seekers alike. Still, job seekers shouldn't underestimate the importance of including a cover letter.
It helps to have a deeper understanding of the online application process from the employer's perspective, in addition to what you see on the computer screen as a job seeker.
Applicant Tracking Systems
Applicant tracking systems are software programs that hiring managers and human resources professionals use to field job applications, explains Jobscan.com. ATS programs may scan both your resume and cover letter documents for keywords that match the qualifications and skills that are required for a particular job opening. Employers need to be able to search cover letters, in addition to resumes.
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For example, some applicants expound on technology in the cover letter that is important for the current job opening. After you attach the cover letter to the resume during the application process, the ATS program may be putting the document to use by picking out related keywords from sentences and paragraphs.
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Many hiring employers will post clear and detailed instructions or a Frequently Asked Questions section next to the advertised job opening online. Miss one detail and your job application could be thrown out of contention. In particular, many employers require that your cover letter and resume be written for a specific job opening or requisition.
If you are applying for multiple open positions within the same organization, be prepared to write multiple tailored cover letters. If you are unsure about the cover-letter submission instructions, politely call or email the hiring manager for clarification.
In many cases you only get one chance to apply and get everything correct. ATS systems may store your rejected application for an unspecified period of time, and you may have to wait before you can reapply.
Prepare Your Letter First
Avoid typing a cover letter into an online application form so that you can take a break and re-read it with fresh eyes after 30 minutes or so. Type your cover letter first in a word processing program for proofreading purposes. Use the built-in grammar and spell-checking functions to clean up your final document.
Again, the cover letter shows off your writing skills, which is vital in many career fields. Stick with the conventional cover letter format, including your contact information, the recipient's contact information, salutation, three-paragraph body and closing. Avoid fancy fonts, odd-looking margins and bullets.
Some employers request documents in the plain-text or ASCII format. Name and save this document to your hard drive. Use a professional name, such as "Jane Doe: Cover Letter," because the file name may appear in the employer's ATS system.
Attaching and Submitting
Some employer websites support attaching separate cover letter and resume documents during the application process. Simply click the "Browse" or similarly labeled button next to each option. Find the documents by name on your hard drive and upload each to the website.
Other employers might request that you send a cover letter and resume as one attachment, and you'll need to combine both documents into single document. In this case, you will need to open both documents and then copy and paste the text from the cover letter above the contact information in your resume document. Use a page break to keep the cover letter on page 1 and the resume on page 2. Afterwards, browse for the combined document on the hard drive and upload it to the employer's website. Many online applications will display some type of status message, such as "Upload Complete" or "Upload Successful."
Many recruiters don't even bother to read cover letters, and instead proceed straight to resumes. Small companies might accept your cover letter in the body of an email if your resume is attached.
- Jobscan: Applicant Tracking System
- Indeed: How To Send an Email Cover Letter
- Career One Stop.org: Cover Letter Template
- Microsoft Office: Word: Demo -- Add and Remove Page Breaks
- Resume Power.com: Resume File Types -- MS Word, Plain-Text, and Adobe PDFs
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