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Receptionist Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• Cover Letter Text Examples

How To Write a Receptionist Cover Letter

When writing your receptionist cover letter, focus on how you can make a good first impression on behalf of the company that posted the job. Also, emphasize your other relevant skills, such as customer service, task prioritization, or appointment scheduling. This guide offers cover letter examples and tips for landing your next receptionist position.

Receptionist Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Receptionist Text-Only Cover Letter Templates and Examples

Gregor Moses Receptionist | [email protected] | (123) 456-7890 | San Francisco, CA 54321 | LinkedIn

December 12, 2024

Alastair Henson Senior Hiring Manager Mercedes Benz (987) 654-3210 [email protected]

Dear Mr. Henson,

Receiving 99% positive client feedback in 2022 was the highlight of my receptionist career to date. Feedback forms mentioned my professional demeanor and prompt handling of requests. I am excited to provide the same outstanding service to customers as a receptionist at Mercedes Benz.

Mercedes Benz’s focus on customer care makes it the ideal environment for my skills. My commitment to client satisfaction will make me an asset to the company. Below are three of my recent achievements:

• Redesigned the booking system to reduce appointment wastage by 37%
• Praised for high efficiency by managers in my most recent pay review
• Reduced stationary costs by 30% by sourcing more cost-effective suppliers and implementing a new inventory system

I would like to meet to explore how my skills and qualities can help Mercedes Benz provide incredible customer experiences in 2021. Please don’t hesitate to get in contact to arrange an interview appointment.

Gregor Moses

Emily Garcia Receptionist | [email protected] | (123) 456-7890 | Charleston, SC 09876 | LinkedIn

February 1, 2024

Beverly Johnson Office Manager Valley Dental Care (987) 654-3210 [email protected]

Dear Ms. Johnson,

Handling a high volume of calls while greeting patients at the front desk reception at my current position has taught me excellent customer service skills in a busy environment. I believe my reliability and positive attitude led management to praise my work often.

After seven years of experience as a receptionist, I am drawn to Valley Dental Care’s impressive reputation for quality patient care. Your clinic’s focus on customer service is a great fit for my skills.

I’m excited to tell you how my achievements have prepared me for this opportunity. These highlights include:

• Managing a welcoming front office environment by maintaining a cheerful attitude and keeping the lobby clean and organized
• Entering data into Electronic Health Records systems with 100% accuracy
• Training new administrative staff on front desk operations

I’d love to discuss this opportunity with you further. Please let me know what day and time are best for you. Thank you very much for your consideration.

Best Regards,

Emily Garcia

Eleanor Phan Receptionist | [email protected] | (345) 678-9012 | San Francisco, CA 11223 | LinkedIn

February 8, 2024

Nancy Jennings Senior Hiring Manager Autodesk (998) 877-6655 [email protected]

Dear Ms. Jennings,

In 2023, I was shortlisted for the “Corporate Receptionist of the Year” award based on my ability to work quickly under pressure and my warm and professional attitude. I hope to bring the same standards of excellence to the senior receptionist role at your company.

Autodesk’s mission to provide the highest possible service standards to its clients is a perfect match for my skill set. As an efficient receptionist with more than 12 years of industry experience, I believe that I am the ideal candidate to lead the Autodesk reception team. My recent successes include:

• Efficiently managing the appointments schedule with a 98% accuracy rate in 2020
• Assisting with hiring and training four new receptionists who all went on to become permanent team members
• Exceeding timescale targets for resolving client queries by 45% over three years

I would like to meet to explore how my strong leadership and excellent organizational skills can benefit both clients and colleagues at Autodesk. Please feel free to contact me to schedule a convenient interview time.

Eleanor Phan

A great receptionist cover letter usually has five sections, outlined below. When possible, connect each section back to your defining administrative skills and the employer’s hiring needs. The following advice and examples show what to include in your cover letter so it’s optimized for each job application.

At the top of the page, include your resume contact header, the date, and any basic details you have about your recipient (as in the example below). To set a clear focus, add the title “Receptionist” to your contact header.

You can then modify your title to align with each job posting. For instance, use the title “Medical Receptionist” if it’s closer to the role in question and still true to your experience. Also, you can add a descriptor like “public-facing” or “customer-focused” to emphasize your background in serving similar office visitors.

(Note: Feel free to omit this section if you send your letter by email and your contact details are part of your signature.)

2. Salutation

Whenever you can, address your recipient by name – it’s the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job application.

Dear Ms. Johnson:

Dear Receptionist Hiring Manager:

Dear Autodesk Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by starting your letter with a clear example or measure of your success as a receptionist. What’s one way you’ve excelled as companies’ initial point of contact with office visitors, clients, or the general public? In the receptionist cover letter example below, see how citing an award nomination lets the applicant quickly highlight their relevant service skills.

4. Body paragraph(s)

Use the main section of your letter to tell why this receptionist job suits or interests you. For instance, maybe it would let you hone your skills in customer service. Or the employer is a nonprofit whose mission resonates with you, so you’d love to help them answer inquiries and distribute information to the public.

Following this explanation, cite a few more of your main skills or achievements , possibly as bullet points.

5. Call to action

Finally, request an interview and thank the hiring manager for their consideration. You can briefly restate your ability to provide prompt, courteous service in an office setting. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

Receptionist Cover Letter Tips

1. highlight your adaptability.

Use bullet points to show how you can add value as a receptionist no matter what each shift brings. For instance, you could feature your talent for prioritizing urgent tasks on a busy day with many office calls and visitors. On the other hand, you might emphasize how you actively fill “downtime” with support duties like data entry or payment processing. Also, consider any improvements you’ve made to front desk procedures or phone systems and how those helped drive better efficiency or client relations.

2. Focus on client relations

Many receptionist jobs require frequent interactions with customers, both in person and by phone. When applying to one of these positions, provide details on your general communication style and show how that’s led to positive client interactions at the front desk or other facilities where you’ve worked.

3. Keep it concise

Limit your cover letter to one page, or around 250 words. Resist the urge to tell your whole career story, even if you have an extensive background as a receptionist. Give just enough detail to pique hiring managers’ interest so they take a closer look at your resume.

Receptionist Cover Letter Frequently Asked Questions

Why is a cover letter useful for receptionist jobs -.

A cover letter lets you make a strong first impression and preview the polished communications style you’ll bring to the role. With a confident and engaging cover letter, you help hiring managers envision your positive interaction with their many office visitors or clients.

Should I tailor my cover letter for each job application? -

Yes. The main advantage of a cover letter over a resume is it lets you speak directly to the hiring manager about why you fit the role. By tailoring your letter to each application, you can make the most of this and boost your chances of an interview.

How do I write a cover letter for a receptionist job with no experience? -

Focus on your transferable skills and experience. For instance, maybe you’ve provided high-quality service in other customer-facing jobs. Or maybe you were praised for streamlining processes in a recent internship. Also, consider how your work, education, or volunteer experiences align with the company’s mission.

Craft a new cover letter in minutes

Get the attention of hiring managers with a cover letter tailored to every job application.

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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Receptionist Cover Letter Example & How-To Guide in 2024

You're the first face people see when they walk in, and you've got multitasking skills to rival a Swiss Army knife.

You’re a receptionist, and you’re ready to greet any challenge with a smile and a solution.

But when it comes to describing all your skills and qualifications in a cover letter, you suddenly feel like you've hit a wall. 

All the professionalism and charm you have in person just don’t translate into words.

But don't sweat it—this article is your all-in-one tool kit for writing the best receptionist cover letter and getting your foot in the door for an interview.

Here's what we're going to cover:

• A Top-Notch Receptionist Cover Letter Example
• 5 Steps to Writing a Receptionist Cover Letter

3 Essential Receptionist Cover Letter Tips

Let's dive in!

Receptionist Cover Letter Example

5 Steps for the Perfect Receptionist Cover Letter

Now that you've just seen what a great receptionist cover letter looks like, it’s time to start your own.

And it’s time for us to show you how to write a cover letter ! 

Just follow these steps:

#1. Put Contact Information in the Header

Start your receptionist cover letter with your key contact information. 

Place them at the top, just like you would on your resume . Here’s what to include:

• First and Last Name. Always start with your full name.
• Job Title. Be specific about the job you're applying for, like "Front Desk Receptionist." It helps the hiring manager sort through applications faster since they’re probably hiring for several job openings.
• Email Address. Use a simple, professional email. An old quirky email won't work, so swap "[email protected]" for "[email protected]."
• Phone Number. Double-check that your phone number is correct. If you're applying outside your country, make sure to add the dial code in front.
• Location. Just the city and state or country are fine. But if you're willing to move for the job, be sure to mention that somewhere on your resume and cover letter.
• Relevant Links (optional). If you’ve got a LinkedIn profile , you can add a link.

Now, time for the hiring manager’s contact information :

• Company Name. Write down the company's name. If it belongs to a larger company, such as a hotel that’s part of a conglomerate, you can just write the hotel’s name.
• Hiring Manager’s Name. Try to find out the name of the person who’ll be reading your cover letter. Check the job ad, the company website, or LinkedIn for a head start.
• Location. If the business you’re applying to has more than one location in the same city, like a gym that’s part of a franchise, specify the exact location, such as the street address.
• Date of Writing (Optional). You can add the exact date of writing to give your receptionist cover letter a professional touch.

#2. Address the Hiring Manager

Once you've got your contact information sorted, aim to address your cover letter to the person who's going to actually read it. 

And skip the old "To Whom It May Concern" line while you’re at it. 

The trick here is to do a bit of digging. Look through the job ad, company website, or LinkedIn job post to find the hiring manager for the receptionist role you’re eyeing. That way, you can find their name and address them in your cover letter.

Use formal titles like Mr. or Ms., followed by their last name. If you're unsure about their gender or marital status, go with their full name. Like this:

• Dear Ms. Thompson,
• Dear Jamie Thompson,

If you hit a dead end in finding the hiring manager's details, don't stress. You can address the letter to the department or the company at large. Here’s an example:

• Dear Front Desk Team,
• Dear Reception Hiring Group,
• Dear HR Recruitment Staff,
• Dear Office Manager,

#3. Write an Eye-Catching Opening Statement

Hiring managers often spend just a few seconds scanning each application. So, catching their eye right away is critical to getting them to read the rest of your receptionist cover letter.

Start your first paragraph with who you are and why you're keen on the job. Your enthusiasm for the role or the company can make the hiring manager want to read more about you.

Researching the company can also really pay off. The more you know about them, the better you can show why you'd fit right in. It sends the message that you're not just firing off applications everywhere—you're genuinely interested in this particular receptionist role.

If you've got some solid receptionist experience, consider kicking off your cover letter with an experience or skill that sets you apart from other candidates. 

But remember to keep it short and sweet. The goal is to spark the hiring manager’s interest and encourage them to read more.

#4. Use the Cover Letter Body for the Details

The core part of your receptionist cover letter is where you can really dig deep into why you're the ideal pick for the job.

But don't just repeat everything from your receptionist resume . The hiring manager isn’t interested in the same information. Your cover letter is your chance to really flex your professional skills and qualifications in a way that makes you look like a better fit than every other candidate.

To do this, read through the job ad and mention any of your relevant achievements in the reception or admin fields. For example, you can make your cover letter stand out by emphasizing the specific skills mentioned in the job ad. If the position requires top-notch organization skills or multitasking skills, focus on those—not your unrelated pizza delivery skills from years ago.

Knowing more about the company can also give you an edge over other candidates. If you're familiar with their work culture or the type of clients they handle, say so in your cover letter. This shows you've done your homework and can present yourself as a good fit for their team.

Last but not least, try to give off some energetic vibes. Make it clear how eager you are for the role and how you're sure you can make a real difference with your skills and experience.

#5. Wrap It Up and Sign It

How you end your receptionist cover letter is arguably the most important part.

The goal is to leave the hiring manager with a strong, positive impression that confirms everything you’ve told them so far. So, your conclusion should briefly restate why you're the right fit for the job or sum up the key skills that prove it.

To wrap it all nicely, add a call to action to your cover letter. For example, encourage the hiring manager to take the next step, like discussing your application in more detail or arranging an interview. This proactive approach can stick with them and boost your chances of getting a call.

Finally, keep it professional with a closing line and sign your full name at the bottom. Here's an example:

Please feel free to reach out to me at the contact details provided to arrange an interview. I'm keen to discuss my application further when it suits you.

Warm regards,

If "Warm regards" doesn't resonate with you, here are some other polished options:

• Kind regards,
• Respectfully,
• Thank you for considering my application,

You've got the basics of how to write a cover letter.

Now, let's take your receptionist cover letter to the next level with some great cover letter tips :

#1. Match Your Resume

Regardless of your field, it’s essential for your cover letter and resume to reflect the professionalism you'll bring to the front desk.

Make sure your cover letter matches your resume like a uniform would match you with the rest of your team. This basically means keeping the contact information organized neatly on the page, with the same font style and size throughout your cover letter.

And just like juggling calls and visitors, you need to keep an eye on the spacing and margins to make sure your cover letter is at the right length .

Or Use A Cover Letter Template Instead

Feeling overwhelmed?

Here’s a shortcut—our cover letter templates .

Crafted with input from hiring managers around the globe, they're on-point with industry standards and look stunning. You can create your receptionist resume using our free resume templates , and then you’ll have a sleek cover letter for it in no time.

#2. Mention Skills and Keywords

Even the most well-written cover letter can fall flat if it doesn’t contain enough job-related keywords .

The truth is, that hiring managers have a checklist of what they want a candidate to bring to the table, and it’s these essential skills and qualifications that they’re looking for in your cover letter. When writing your receptionist cover letter, make sure you use enough keywords from the job ad.

But don’t just randomly throw in words you recognize. You want your cover letter to convey a story about how you’re the best candidate for the job. If the employer is looking for excellent customer service skills, you need to prove it. Mention how you developed your customer service skills and how they can help you excel at the job you’re applying for. 

#3. Proofread the Final Draft

You've already put in hard work to make your cover letter shine, so don’t let typos or grammar errors ruin your chance. Nothing screams "unprofessional" louder than sloppy writing.

In fact, most hiring managers will throw out an application over minor mistakes .

Avoid this by giving your cover letter a careful read and paying close attention to your text. It might sound obvious at first, but far too many candidates think they can skip it and end up in the hiring manager’s “no” pile.

Once you’ve done your part, try using a handy spell-checking tool like Grammarly . This can scan your text, catch errors you missed, and even suggest style improvements. Once you’re done, you can even hand your cover letter over to a friend. Having a fresh set of eyes check your cover letter can help spot mistakes both you and your spell-checking tool missed.

Key Takeaways

There you have it!

Now, you’re ready to write the perfect receptionist cover letter and land that job you have your sights set on.

But to make sure you’ve got it down, let’s recap our main points:

• Making sure your receptionist cover letter matches your resume gives your application a neat, professional look. Just use a resume and cover letter builder so you can create both documents easily.
• Structure your cover letter so that you have an intriguing first paragraph and then give the details afterwards. Use the body of your cover letter to expand on your skills, experiences, and how they make you right for the job.
• Check the job ad for relevant skills and keywords the employer is looking for. This way, you can easily match what the hiring manager wants to see and leave a great impression.
• Always proofread your cover letter before sending it. Even a tiny mistake can cost you a job opportunity, and it isn’t worth the risk.

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Receptionist cover letter example

Rise above the competition

The power of a story.

From schools and hospitals to law firms and small businesses, receptionists are the face of many institutions that make everyday life possible. Landing a one-of-a-kind receptionist position that opens doors to a fulfilling career is a competitive pursuit. A great receptionist cover letter can help convince an employer that you’ve got the right mix of skills and personality to get the job done. 

Receptionists greet guests, answer phones and help with an organization’s planning and internal affairs. Not only is this position a great asset to the company, receptionists also have unique advancement opportunities, both in the administrative field, and also within the industry where they work. In order to win that type of job, a top-notch resume is only part of the equation. 

Resume.io has an entire collection of tools and tips designed specifically for landing a job as a receptionist. Our resources include an extensive collection of occupation-specific writing guides and corresponding cover letter examples. We also offer resume writing tools, informative blogs and field-tested templates to help you create both types of job application documents.

This guide, along with an effective receptionist cover letter example. will:

• Explain the purpose and strategies of a strong cover letter
• Recommend the best format for a receptionist cover letter and components it should include
• Advise how to maximize the impact of each receptionist cover letter section: header, greeting, introduction, body and conclusion
• Dive into the psychological power of storytelling to help you land your dream job
• Help you avoid common mistakes to make sure you stand out from the competition.

Primary purpose of a receptionist cover letter

Before you can write a great cover letter of your own, it’s helpful to understand what a high-quality cover letter looks like and how it can increase the odds of landing your dream position. Before an employer ever invites you in for an interview, a cover letter gives you a chance to introduce yourself. This document doesn’t replace a resume, but complements it by explaining your strongest personality traits and skills, your previous successes and the added value you could bring to this new role. 

Do you have a mysterious gap in work history? Did your leadership experience change how you view team collaboration? Did your previous job in a different industry leave you with the perfect skills for this one? Your cover letter is the chance to offer a more complete picture of who you are and what has shaped you. Generally speaking, a cover letter consists of 200 to 400 words, or no more than one page. Sticking to this length limit helps to keep your message concise and focused. The goal is to keep the reader’s attention and leave them wanting to get in touch for more information. 

Now that we generally understand what a cover letter does, it’s time to take a look at why this is such a valuable tool in the application process. We’ve all stumbled across an application that asks for a resume but doesn’t specifically mention a cover letter. Does that mean you should just save yourself the trouble and submit the application without one? NO! In fact, that would be a big mistake.

According to 2018 data from job board Ziprecruiter, the average receptionist job received 97 applications and the average administrative assistant position received 113. Talk about competition! 

Don’t be discouraged, though. A strong cover letter can quickly make you stand out from all the candidates who didn’t invest time in theirs, or didn’t submit one at all. You’ve got the tools to go further and land the job you want.

Today’s job market is fiercely competitive — even more so for receptionists, secretaries and other administrative professionals. Each one of your application materials is another opportunity to convince an employer that you stand out from the competition. Why would you throw one of those chances away? What’s more, your cover letter serves your application in ways a resume cannot. While the profile section gives you one paragraph to show off your personality and personal perspectives, the rest of the document can blur together as a dry collection of titles and dates. Your cover letter, on the other hand, is a chance for you to tell your story — one in which you’re the perfect fit for the company you’re applying for. 

Make it personal

To ensure that you get the maximum effect from your cover letter, you’ll need to tailor it to each and every position that you apply for. For starters, you’ll need to get a feel for the hiring organization, its tone and the self-image it strives to present. The employer's website, notably the “About Us” section, is a great place to start. You can also take into account the company's visual styling — fonts, logos and colors can all give a sense of how seriously the branded elements are taken.

Your cover letter shouldn’t make you sound like a crazy fan, but emulating the company’s professional tone can help give the impression that you’re a great fit. The body of your letter can incorporate skills and goals from the job description, and you may choose to use a template or formatting consistent with the company’s self-image. All of these small details work together to show that you’ve done your homework and you’re seriously interested in being part of the team.

If you’re looking for additional inspiration for cover letter writing, you can check out our related administrative cover letter examples:

• Customer Service Representative cover letter sample
• Administrative Assistant cover letter sample
• Office Administrator cover letter sample
• Office Assistant cover letter sample
• Personal Assistant cover letter sample
• Office Manager cover letter sample
• Administrative Officer cover letter sample
• Secretary cover letter sample
• Call Center cover letter sample
• Administrative cover letter sample
• Front Desk Receptionist cover letter sample
• Virtual Assistant cover letter sample

Best format for a receptionist cover letter example

Some people dread the cover letter writing process because they feel it lacks a clear framework. Luckily, you’ve got the secret map. In this chapter, we break down the most common parts of a cover letter into easy-to-follow steps to save you time and frustration. These sections are the same across almost all industries. 

The format of your receptionist cover letter should include these key components:

• The cover letter header
• The greeting
• The introduction
• The cover letter body
• The conclusion
• The signature.

You can get even more detailed information about each of these sections along with free example sentences in this comprehensive guide on cover letters.

Here is exactly how you can write a cover letter that will stand out from the crowd, and help you land that interview.

Cover letter header

The primary function of your receptionist cover letter header is simple yet essential: to make sure that everyone who comes in contact with the document knows it belongs to you. 

In the rare case that you are required to send an application by mail, you’ll want to top your document with a formal letter heading. For online applications, however, you should reserve your header for just the necessary information — usually your name, phone number and other contact details. That way, no matter which desk your letter lands on, the person reading it knows how to get in touch. 

Align document styles

Not only does your cover letter header serve a valuable purpose in identifying your document, it also plays a role in formatting. This is the one place on your cover letter where you have the option to use color, strong text styles or other flourishes. You should, of course, let the visual identity of the prospective employer company, and the industry as a whole, guide your creative choices. 

If you’re not a graphic designer, a cover letter template can help you strike the right balance of visual appeal and professionalism.

Additionally, you can present an even more polished look by keeping your formatting consistent between the headers of your resume, cover letter and any other application materials you submit. This attention to detail shows an employer that you are precise and organized — great attributes for receptionists to have.

The goal of the cover letter header: Keep your name and contact information at the hiring manager’s fingertips, with an added touch of professional and appropriate formatting. 

Cover letter greeting

Although just a few words long, your cover letter greeting sets the tone for the entire letter to follow. As a receptionist, your greeting might change depending on the industry in question. You can use the company’s own language to gauge just how casual to go, but we recommend erring on the side of professionalism if you’re not sure. “Dear” followed by a salutation and last name is the most universally-applicable greeting. “Hi” or “Hello” might be suitable for companies with a more casual or youthful vibe, especially if your cover letter is sent in the body of an email. 

The difference a name can make

It’s been well documented that hearing our own name elicits a positive neurological response. Use this scientific finding to your advantage by including the name of the hiring manager in your cover letter greeting. In fact, employers often make it easier for you to do that by including the name of the responsible person on the job posting or on their website. 

Beyond the scientific evidence, using the hiring manager’s name is a great way to establish rapport and a personal connection right from the start. However, some organizations are simply too large for you to find out who might be reading your letter. In that case, try to avoid the impersonal and outdated “To Whom It May Concern.” Some form of the company’s name followed by hiring manager or even a collective noun like “team” can work well instead.

The goal of the cover letter greeting: Address the reader in a polite and respectful way, and set the tone for the rest of the letter.

Dear Mr. Loxley,

Cover letter introduction

A great introduction can make the difference between a job-landing receptionist cover letter and one that lands in the bin. This is the moment to hook your reader and entice them to continue. You might opt for an anecdote or another energetic statement, but the key is to grab attention while establishing your professional tone. 

The goal of the cover letter introduction: Introduce your letter in a strong and captivating way that encourages the reader to continue into the body section.

Having worked as a part-time public relations receptionist for the past three years, I understand that every campaign starts with an emotional connection.

Cover letter middle section (body)  

The body of your receptionist cover letter can be one of the most challenging parts to write, but it doesn’t have to be. One option is to break the body into two parts. 

In the first part, you’ll talk about your previous successes and milestones, and how your unique perspective and skillset brought you to those places. In each example, the STAR acronym is useful to remember this method for laying out: the s ituation, the t ask, your a ction and the positive r esult it brought.  

In the second part of your cover letter body, discuss your greatest strengths as they relate to the position at hand. Here, you can dive into your ability to add value to the prospective employer. 

The goal of the cover letter body: Highlight your greatest achievements, along with your top skills and personality traits as they relate to the specific receptionist role you’re applying for.

The moment someone enters our office, it is my duty to ensure that they are not distracted from that creative state of mind by a double-booked meeting room, misdirected call or apathetic attitude. If I can, I aim to maintain their state of flow by offering some pleasant politics-free chat or giving them an honest opinion on the latest promotional idea. My job is to help keep their ideas flowing by providing professional and efficient assistance however I am able. I type at 90 wpm, am used to routing 250+ calls a day, and greet up to 80 daily visitors with a warm and accessible attitude. At the reception desk, you never quite know what might be asked of you. But in light of my career goal to enter the PR profession after my studies, I go the extra mile whenever possible:

• Organized accommodation and travel for 60 press trips (40+ journalists each time)
• Collate daily press clippings from 35 news outlets, as required to prepare client presentations.
• Maintain editorial, conference and press calendars and updating database.
• Coordinate employee input for social media platforms and tracking engagement.  

The people who walk into my reception area (or who call on the phone) are my absolute priority for as long as they need me, but I believe that a PR receptionist can offer more.

Cover letter conclusion and signature

Once you’re sure you’ve knocked the body section out of the park, you’ll probably have the urge to finish the letter with something like “ So just hire me! ” Don’t do that. It doesn’t work; we promise. 

However, there is one professional way to close off your receptionist cover letter by encouraging an employer to get in touch. It’s called a call to action. This sentence or two invites hiring managers to continue the conversation and gives them a way to get in touch. You might consider thanking them for their consideration or signing off simply with “Sincerely,” “Best” or “Best Regards.” Just make sure to continue the professional tone from beginning to end. 

The goal of the cover letter conclusion: convey your enthusiasm for the receptionist job and employer by creating an effective call to action, and finish on a positive and professional note. 

I have long followed Imagazine PR’s success on social media and I would love the opportunity for an interview to see whether we have that special connection. I sense that we might. Sincerely, Ella Walton

Writing psychology — receptionist cover letter tools and strategies

No matter what industry you work in, you know you can expect some similar tasks in your role as a receptionist. Employers know that, too. That’s why they’re looking for some key traits in candidates for this position.

• Professional decorum: A receptionist is an outward-facing role. Employers expect great communication skills and a friendly and helpful disposition to make a great first impression with clients. When dealing with other office staff, receptionists should also carry themselves professionally and respectfully.
• Customer service: A receptionist must handle a variety of client needs quickly and efficiently. From handling visitors to fielding calls, every task should be done with the understanding that clients make the business run.
• Organization: Much of a receptionist’s day-to-day work includes organizing paperwork, office supplies, handling staff events and client documents. Front desk receptionists with the right organizational skills to stay on top of an endless stream of tasks will quickly prove their value to the company.
• Hard skills: No longer are receptionists just note takers and phone answerers. Today’s receptionists are required to understand a business’s goals and operations. They use the appropriate tools like phone systems and Microsoft Office software, tools and equipment to carry out their job effectively. Medical receptionists may be proficient using electronic health records, billing or appointment booking software.

We can all recall favorite stories. Maybe it’s a fictitious movie plot or the most hilarious thing that happened to you in college. Maybe the story isn’t even your own, but something you once heard that still cracks you up every time it pops into your head. 

It’s no mystery that humans love a good story. In fact, neuroeconomist Paul Zak has spent years researching the effects a great tale has on our brains. When we hear a good story, we produce neurochemicals that increase our sense of empathy and encourage us to cooperate and help others. Advertisers have long understood this phenomenon and have used it to create an emotional response that encourages customers to buy their products (think of a funny or heartfelt commercial, for example). During the job search, YOU, too, have something to sell — your skills, personality and work experience as a receptionist. You can use the power of storytelling to stand out from other applicants who are also qualified to file documents and greet clients. 

Think about a time when you made a real difference for a customer. Did you ever go above and beyond your duties to help solve a problem or to help someone? Did you help your boss excel during a big presentation, and were those efforts appreciated? Did you handle an internal issue discreetly and effectively? Did you develop a tradition to boost morale? 

Your story doesn’t have to be a life-changing event. Even little gestures can show how you care, not just about your duties, but also the team that you work with and the clients that you serve. Remember, the goal of your story is to show the employer you are kind-hearted, organized and determined, not just because you say so, but because you’ve proven it. 

The power of liking

As a receptionist, you’re qualified to work in a variety of industries and companies. One psychological principle that can help you win favor with an employer is the power of liking. We are more likely to accept and help people who share commonalities with us. 

You can put this into practice by explaining your personal motivations to work in a company or industry. For example, maybe you’ve always been attracted to this music media company because you’re a lifelong pianist. Perhaps your years of experience in two medical-related jobs have given you a great appreciation for the pharmaceutical industry. Showing potential employers why their operation interests you is a great way to align yourself with the company mission and values.

Common mistakes to avoid in a receptionist cover letter

To maximize your chances of success, use these cover letter tips to avoid the most common pitfalls tripping up other candidates for receptionist positions:

• Generic letters: It might seem easy to write one catch-all cover letter and change the greeting each time you submit. But be warned: Hiring managers can spot this from a mile away. A genuine effort to connect with the company will go a long way in making a positive impression. That means tailoring your cover letter to the receptionist job description each and every time you apply.
• Confidential information: Receptionists have access to a lot of private information, whether that be about the boss, the company or its clients. While some of that might make for an exciting anecdote, it’s imperative that you leave out any confidential or damaging information about a previous employer in order to remain trustworthy in the eyes of a hiring manager.
• Grammar or formatting errors: As a receptionist, typos and grammar errors make you look sloppy, as if you don’t have the attention for detail that you claim to have. You can easily avoid these mistakes by using a spell checker and having a friend proofread your cover letter before you submit. As for formatting, your visual impression is highly important. A professional formatting tool can make sure you strike the right balance.
• The wrong tone: Receptionists should be proud of the work that they do while understanding that they are a supporting role. Your tone should convey that you’re an enthusiastic team player without giving the impression that you intend to shake up the company with your strong leadership skills. You should also match your writing style to the way the company talks about itself in terms of formality or familiarity.

Key takeaways for a receptionist cover letter

• A great receptionist cover letter is a key component of a stand-out job application. Maximize your chances of success by tailoring it to each industry and position you intend to work in.
• While a cover letter has plenty of room for your own creativity and style, make sure to follow the standard structure so as not to confuse a potential employer.
• As a receptionist, professional decorum and customer service skills should be conveyed throughout your cover letter by using illustrative facts and figures.
• A concise, yet attention-grabbing story can help you build empathy with the reader and encourage them to give you a chance.
• Formatting is the first thing a reader takes in, so make sure to get the visuals just right. A professional template can take care of this quickly.

Now it’s time for you to continue your professional journey. With resume.io’s cover letter builder and cover letter templates, you can create a professional cover letter that lands you a terrific receptionist position in no time.

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Receptionist Cover Letter Example

Get picked for interviews more easily and show recruiters just what you can bring to the job with an optimized Receptionist cover letter. Find out how now with expert examples and professional tips.

Receptionist Cover Letter

Do you feel like you’re a skilled Receptionist but having trouble landing interviews?

Whether you’re an entry-level Receptionist or someone who has plenty of experience , a poorly crafted application will have employers leaving you on hold. 

Don’t worry though, we’ve got the answer. 

Something to give you a major boost during the application process is a cover letter. If you’re wondering, it is proven that writing one is worth it .  

Crafting a cover letter as a Receptionist means more than just listing your previous job duties . It’s about showcasing your specific skills and knowledge that can make you an asset to a specific company in their sector. 

In this guide, we’ll walk you through the essentials of writing a Receptionist cover letter that highlights your unique qualifications. We’ll cover:

• Which certifications and training to showcase depending on the company’s sector
• Software skills to highlight 
• Keywords that will grab a hiring manager’s attention
• Equipment that any Receptionist should list in their letter

To make the process even easier, ensure that your resume is complete. Having all your qualifications in one place will make it simpler to draft your letter. 

Take advantage of our resume builder with AI-intuitive suggestions , to quickly finish or optimize your application.

Once you have your resume, and review the tips below, you’ll be ready to make an attention-grabbing cover letter.

Receptionist Cover Letter Sample

The first step in the process of crafting your letter is to review a sample. An example can give you an idea of what to include and how it should be formatted. 

Also, using our easy-to-use cover letter builder can give you ideas on how to include your information if you get stuck. 

Review the example below to get a preview of how your letter should look.

[Employer’s Name] [Company Name] [Company Address] [City, State, Zip]

Dear [Employer’s Name],

I am excited to apply for the Receptionist role at [Company Name], as advertised on [where you found the job posting]. My background as a Certified Administrative Professional (CAP) with expertise in front desk operations positions me as an ideal candidate to enhance the productivity and customer service excellence at [Company Name].

At [Previous Company], I effectively managed a multi-line phone system and streamlined appointment scheduling using tools like Microsoft Bookings. My technical proficiency extends to Microsoft Office Suite and CRM platforms such as Salesforce, ensuring meticulous management of customer interactions and office tasks.

My hands-on experience with office equipment, including printers, scanners, and security systems, complements my software skills, allowing me to support a seamless operational flow. I am particularly impressed by [Company Name]’s commitment to [something specific about the company or its values] and am eager to contribute to your team’s success.

Thank you for considering my application. I look forward to discussing my fit for the Receptionist position with you.

Warm regards,

[Your Name]

Show Off Your Different Administrative Certifications

For any applicant, certifications can prove your dedication to getting better as an employee and that you have the expertise to do a great job. 

When crafting your cover letter, highlighting these certifications can increase your credibility . Let’s explore some certifications you might include:

• Customer service training : Certifications in customer service show you know how to create a positive visitor experience.
• Technical certifications : Proficiency in specific software is often crucial for a receptionist. Certifications in Microsoft Office Suite, CRM software, or other relevant tools can set you apart.
• Certified Administrative Professional (CAP) : This is a prestigious certification that showcases a high level of administrative expertise.

Incorporating these certifications into your cover letter can be straightforward and impactful. 

Here’s a sample text:

As a Certified Administrative Professional (CAP) with additional certification in advanced customer service techniques, I bring a proven track record of efficient office management and exemplary visitor service. These certifications have equipped me with the skills necessary to enhance the operational flow and client satisfaction at XYZ Company.

Include a Certification for the Company’s Sector

By mentioning industry-specific training, it’s more likely that a hiring manager will feel that you can step in right away and be successful.

You can take a training course or complete a certification in one of these sectors and increase your odds of being hired by a relevant company.

• Healthcare 
• Hospitality 
• Educational Administration

Keywords to Include in Your Receptionist Cover Letter

If you weren’t aware of the following stat, it’s an important one . Up to 99% of Fortune 500 companies use the ATS. 

The ATS, or Applicant Tracking System, scans your application to find relevant keywords to quickly judge if you’re qualified for the next step in the hiring process. 

That means you’ll need the right keywords in your letter to give yourself the best chance of landing an interview .

Here are some you should have in your letter:

• Client relations
• Appointment coordination
• Reception area management
• Visitor screening
• Call handling
• Office supply inventory
• Document preparation
• Meeting room setup
• Information dissemination
• Service-oriented

By using these keywords in your cover letter, it will be more likely to be selected by the ATS . That makes these words essential for both entry-level and experienced applicants.

Software Skills to Mention in Your Cover Letter

Receptionists should be able to use computers to schedule, keep track of clients, and more.

That’s why it’s essential to highlight your software skills. 

Here are some key types of software that receptionists should be familiar with and list in their cover letters:

• Scheduling software : Familiarity with scheduling tools such as Calendly and Microsoft Bookings is essential for coordinating appointments and meetings seamlessly.
• Customer Relationship Management (CRM) Software : Experience with CRM systems like Salesforce, HubSpot, or Zoho CRM is valuable for managing customer information and interactions effectively.
• Database management : Skills in database software are essential for accurately entering, searching, and updating records, ensuring data integrity and accessibility.

In your cover letter, you might write:

In my previous role, I leveraged my expertise in Microsoft Office Suite and CRM software to enhance our office’s productivity. My ability to efficiently manage our client database and coordinate schedules across multiple platforms like Outlook and Calendly was instrumental in improving our team’s communication and daily operations.

Listing these in your letter is especially useful if you’re changing careers and want to add some transferable skills .

If you’re an entry-level applicant, mentioning your software skills will be a huge boost.

Highlight Your Knowledge of Receptionist Equipment

Apart from software, a hiring manager will want to know that you don’t need any practice with typical office equipment.

Demonstrating your hands-on knowledge of the physical tools in an office setting can enhance your appeal to potential employers . 

Here are some equipment you should discuss your experience with:

• Multi-line phone systems
• Office security systems
• Point of Sale (POS) systems
• Postage meters
• Printers and copiers
• Fax machines

Take a look at how you can add this information to your letter:

My familiarity with advanced multi-line phone systems and office equipment, ranging from modern printers and scanners to efficient postage meter operation, has been pivotal in maintaining the smooth operation of my previous workplaces. I am also well-versed in the use of office security systems, ensuring a secure and welcoming environment for both staff and visitors.

Writing a cover letter isn’t always the most interesting part of the hiring process, but it can show a hiring manager that you’re motivated and ready to improve the company.

You’ll be able to show off your Receptionist qualifications if you remember to:

• Mention relevant administrative certifications like CAP or sector-specific training
• Include keywords related to receptionist duties
• Discuss your familiarity with essential software and office equipment

It’s also essential to know exactly how to write a letter by keeping it concise, and easy to read . If you follow this advice, you’ll be landing an interview in no time.

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Receptionist Cover Letter Example

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You should start your Receptionist cover letter by addressing the hiring manager directly, if possible. If you don't know their name, use a professional greeting like "Dear Hiring Manager". Then, introduce yourself and express your interest in the receptionist position. Mention where you found the job posting and why you're interested in the role. For example, "I was excited to see your job posting for a Receptionist on your company website. With my 3 years of experience in customer service and administrative tasks, I am confident I can contribute positively to your team." This introduction is professional, direct, and shows your enthusiasm for the role.

The best way for Receptionists to end a cover letter is by expressing enthusiasm for the opportunity, reiterating their interest in the position, and inviting the employer to take the next step. For example, "I am excited about the possibility of bringing my unique skills and experience to your team and am confident that I would make a valuable addition to your company. I look forward to the opportunity to discuss my application further. Thank you for considering my application." This ending is effective as it shows eagerness, confidence, and professionalism. It also encourages the employer to move forward with the hiring process. Remember to end with a formal closing such as "Sincerely" or "Best Regards," followed by your name.

Receptionists should include several key elements in their cover letter. 1. Contact Information: At the top of the cover letter, include your name, address, phone number, and email address. 2. Salutation: Address the hiring manager by name if it's known. If not, use a general salutation like "Dear Hiring Manager." 3. Introduction: Start by introducing yourself and stating the position you're applying for. Mention where you found the job posting. 4. Relevant Skills and Experience: Highlight your skills and experiences that are relevant to the receptionist position. This could include customer service skills, organizational skills, proficiency in specific software, or experience handling administrative tasks. 5. Achievements: If you have any achievements or accomplishments from previous roles that are relevant, include them. This could be something like improving a filing system or implementing a new process that increased efficiency. 6. Personal Qualities: Receptionists are often the first point of contact in an organization, so it's important to highlight qualities like friendliness, professionalism, and excellent communication skills. 7. Knowledge about the Company: Show that you've done your research and understand what the company does. This shows your interest in the role and the company. 8. Closing: In your closing paragraph, express your enthusiasm for the role and the opportunity to contribute to the company. Thank the hiring manager for considering your application. 9. Signature: End with a professional closing like "Sincerely" or "Best Regards," followed by your name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your experiences and skills, and to show the hiring manager why you're the best fit for the role.

Related Cover Letters for Receptionist

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3 Receptionist Cover Letter Examples Created for 2024 

• Receptionist Cover Letter
• Medical Receptionist Cover Letter
• Receptionist No Experience Cover Letter
• Write Your Receptionist Cover Letter

You greet customers in person and over the phone, making them feel welcome and giving them the directions they need. You also take the initiative to answer their questions as needed, alongside informing company personnel that their guest has arrived.

But how do you create a cover letter that packs all those carefully-juggled tasks? What aspects should you prioritize, and what do recruiters want to know about you that they haven’t already read in your receptionist resume ?

Don’t sweat it. We’re here to help with our three receptionist cover letter examples to get you started! Follow our additional tips and hints , or take advantage of our free cover letter generator , and you’ll be on the path to success in no time.

Receptionist Cover Letter Example

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Microsoft Word

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Block Format

Copy this text for your receptionist cover letter!

123 Fictional Avenue Los Angeles, CA 90001 (123) 456-7890

October 01, 2023

Emily Johnson Warner Bros. Entertainment 123 Fictional Lane Los Angeles, CA 90001

Dear Ms. Johsnon:

As a receptionist, I am committed to providing stellar services to every visitor, a quality I have observed is paramount at Warner Bros. Entertainment—a place where dreams are brought to reality and narratives are masterfully crafted. Proficient in customer service, phone system operation, and more, I can refine administrative processes and collaborate effectively with various departments to enhance guest experiences at your organization.

My phone system operation skills were instrumental at Dynamic Productions, a bustling hub that handled upwards of 93 calls daily. I rose to the occasion, ensuring every caller swiftly connected with the correct department. My knack for driving efficiency saw 98.7% of all calls answered within the first three rings—a testament to my meticulous approach.

Moving on to my tenure at Event Eleven, I mastered balancing our office schedule and various events using Microsoft Outlook. From coordinating appointments and managing meetings to handling room bookings for more than 44 weekly events, I streamlined it all. Moreover, integrating Outlook with our contact management system led to a robust 12% surge in organizational accuracy, carving out precious time for more focused work.

My tenure at NLSLA revolved around adept document management, wherein I digitized and neatly organized over 8,367 legal files using M-Files to ensure seamless access across the enterprise. My intuitive categorization and tagging structure plunged the file retrieval time by 23%, sparking a significant uptick in productivity and operational efficiency.

Equipped with extensive experience in communication, organization, and problem-solving, I look forward to utilizing these skills to contribute to Warner Bros. Entertainment’s continued success. I aim to create a professional and welcoming environment for guests, collaborators, and employees. I am eager to discuss how my expertise in phone system operation, Microsoft Outlook, and document management can add value to your team. Thank you.

Sofia Kowalski

Enclosures: Resume Application 2 letters of recommendation Academic transcript

Why this cover letter works

• Demonstrating specialized industry knowledge (cue document management, word processors, and phone system operation), using numbers for the recruiter to visualize your potential. That shows you understand the industry and company’s needs, suggesting smoother onboarding.

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Medical Receptionist Cover Letter Example

Copy this text for your medical receptionist cover letter!

123 Fictional Avenue Chicago, IL 60601 (123) 456-7890

Benjamin Martinez Northwestern Memorial Hospital 123 Fictional Lane Chicago, IL 60601

Dear Mr. Martinez,

Northwestern Memorial Hospital’s commitment to excellence and innovation in patient care has created a healthcare environment that is patient-centered, efficient, and state-of-the art. I am eager to serve as a medical receptionist at your esteemed institution, enhancing patient experiences by combining exceptional customer service with my expertise in healthcare administration.

As a front desk associate at Advocate Trinity Hospital, I handled over 97 patient interactions weekly, using Athenahealth for appointment scheduling, billing, and medical records management. My attention to detail and strong work ethic allowed me to maintain a patient satisfaction rate of 91%, significantly contributing to the clinic’s thriving reputation.

At Saints Mary and Elizabeth Medical Center, my hands-on role in validating and updating nearly 400 patient records spiked the accuracy by 9%, positively impacting the revenue cycle. In addition, we saw claim denials decrease by 18%, thanks to my proactive approach to discrepancies in the coding system.

At Kindred Hospital Chicago, I channeled Meditech for optimal electronic health records management. My pioneering categorization approach catalyzed document retrieval, driving up the speed by a significant 27%.

I look forward to discussing further my qualifications and the potential value I bring to Northwestern Memorial Hospital. Thank you.

Alejandro Santos

• Capitalize on real-world applications of skills and accomplishments to show the employer why you’re the best fit for the position. Relevant proficiencies include problem-solving, basic medicinal knowledge, communication, multi-tasking, medical coding, and health administration tools (like Athenahealth and Meditech).

Receptionist No Experience Cover Letter Example

Copy this text for your receptionist no experience cover letter!

123 Fictional Avenue Phoenix, AZ 85001 (123) 456-7890

Savannah Williams Hilton Hotels & Resorts 123 Fictional Lane Phoenix, AZ 85001

Dear Ms. Williams:

I knew I had to apply for the front desk associate position at Hilton Hotels & Resorts when I read about your mission for excellent hospitality. The testimonials from guests revealed the distinct attention to detail and personalized service that Hilton prides itself on. Further drawn to your commitment to creating a welcoming environment for guests from various backgrounds, I am eager to contribute as your front desk associate.

While at Hyatt Regency, I became adept at meeting the unique needs of a diverse clientele, including many non-English speaking guests. Harnessing the power of ResNexus, I managed an average of 83 weekly bookings, transforming the reservation experience into an inclusive and engaging process. These guest centric strategies led to a remarkable 34% increase in the speed of service and boosted room occupancy by a significant 29%.

I also developed competence in guest profile management during my tenure at Kimpton Hotel Palomar Phoenix. By maintaining comprehensive and up-to-date guest profiles, I created personalized experiences for key guests, increasing guest satisfaction scores by 26%.

A brief stint at Baymont by Wyndham Phoenix further refined my emergency response skills. Confronting critical situations head-on, I kept a cool head, resolving issues swiftly and effectively. This approach led to a noteworthy 22% improvement in our emergency resolution rate, making guests feel safe and cared for during their stay.

Hospitality is perfectly embodied by providing top-tier, personalized service to every guest. Hilton Hotels & Resorts’ commitment to this principle shines brightly in the industry. I admire and share your dedication to the highest standards of service delivery, irrespective of the guest’s profile. Looking forward to discussing how we can continue enhancing this commitment together at Hilton Hotels & Resorts. Thank you for considering my application.

• From there, weave in a compelling narrative of transferable skills like emergency response and ResNexus, paired with tangible results. Your awareness of the role and readiness to embrace the challenge should be evident.

Related cover letter examples

• Receptionist resume
• Research assistant
• Entry Level
• Executive assistant

How to Write Your Tidiest Receptionist Cover Letter

The receptionist role is a broad one! You could work for a low-key small business, or you might work at a big, bustling corporation. Either way, your cover letter should match the company culture wherever you apply.

Carefully read the job description , and also pull up the organization’s website. Look for keywords like “WPM” or “friendly atmosphere” that clue you into the company’s values and focal points. Then, reflect these in your cover letter to show your alignment with the job!

Writing your greeting and intro:

You might say “sir” or “madam” when you greet someone at the door, but that’s not how you should open your receptionist cover letter! Instead, do some research to find who you’re writing to. Address them by name to show that you care, and they’re more likely to care about your application.

Your opening paragraph should then concisely outline why you want to work for that particular company—and why they want that, too! Strengthen your introduction by connecting with company values and tossing in a couple of relevant, qualifying skills.

Word your opener to leave a good hook near the end of the paragraph, too. If you state a few traits that align with what the job description calls for and then mention that you have more to offer, your reader will want to know more!

Just don’t write an opener like the following that feels sloppy and incomplete, like a half-baked text message!

Oh dear . . .

Hey, I really like your company and it seems really cool. I’m like super chill with people I meet so I definitely should be on your team.

Instead, look at how addressing the recipient and company by name becomes the perfect springboard for a few skills that align with the company values:

Much nicer!

Northwestern Memorial Hospital’s commitment to excellence and innovation in patient care has created a healthcare environment that is patient-centered, efficient, and state-of-the-art. I am eager to serve as a medical receptionist at your esteemed institution, enhancing patient experiences by combining exceptional customer service with my expertise in healthcare administration.

Writing your cover letter body

Now, on to the part that sometimes seems overwhelming (but doesn’t need to!) . . . Your body paragraphs. Each paragraph should focus on one accomplishment from your experiences that relate to the receptionist role, for clarity’s sake.

Include that time you caught an instance of double-booking on the company calendar and made a phone call that saved company dollars. Or mention that time you provided an exceptional customer greeting as always—only to find out later that you’d given an important company official a shining impression of your office!

And remember to tailor these paragraphs to the job description . What does this particular job role value? Efficiency and formality? Warmth and friendliness? Switch out some details in your body paragraphs to ensure you’re responding to what the company wants.

Now here’s a great body paragraph:

While at Hyatt Regency, I became adept at meeting the unique needs of a diverse clientele, including many non-English speaking guests. Harnessing the power of ResNexus, I managed an average of 83 weekly bookings, transforming the reservation experience into an inclusive and engaging process. The guest-centric strategies led to a remarkable 34% increase in the speed of service and boosted room occupancy by a significant 29%.

Closing and signing off your cover letter with a professional flair

You wouldn’t hang up on a customer, vendor, or patient! So don’t write a cover letter with a messy closer and signoff, either. This is your chance to show recruiters that you have that professionalism and eye for detail that make you such a great receptionist.

Reconnect with the company by citing some of their values or keywords of choice that you found in the job description . Reiterate a couple of fresh traits you have that align you with their mission statement.

And don’t forget a call to action! Invite them to contact you further with any additional questions, just as you would behind the desk before ending a phone call or email. Thank them for their time, too (either in the closing paragraph or as your formal signoff). Sign with your full, real name.

Just don’t leave the reader feeling unimpressed with an informal, low-effort closer like this one:

It’s cool you read my letter and learned all the stuff I can do. Can’t wait to start at your company so hit me up.

Um . . . Not sure what that was about, but try a closer like this instead, which reinforces key values and invites further contact with enthusiasm and a strong closer:

Yay! We fixed it!

Hospitality is perfectly embodied by providing top-tier, personalized service to every guest. Hilton Hotels & Resorts’ commitment to this principle shines brightly in the industry: I admire and share your dedication to the highest standards of service delivery, irrespective of the guest’s profile. Looking forward to discussing how we can continue enhancing this commitment together at Hilton Hotels & Resorts. Thank you for considering my application.

Great question! Check the job description for buzzwords like “bright, friendly attitude” and phrases that demonstrate company values like “giving every guest a second home” . . . Then, find ways to work these little details into your cover letter and switch them out to customize for each job!

Include them if you have them! Additional certifications or previous employee awards, professional letters of recommendation, and anything else you want to include with your basic application and resume. Just write “Enclosures:” and list whatever you decide to include.

Really comb that job description . Was it signed or posted by anyone in particular that you can look up? Check the company site for a staff or team page if that doesn’t work. And you can always look the organization up on social media like LinkedIn and Facebook!

Receptionist Cover Letter [3 Samples & Tips]

A receptionist cover letter is a 1-page document that introduces you to the hiring managers and persuades them to read your attached resume. It particularly addresses the needs of the prospective employer.

In your cover letter, you should mention why you want to work for the prospective company and what you have to offer in terms of skills, experience, and knowledge.

A cover letter for a receptionist position contains information about the applicant’s skills in managing the reception area, performing basic office administration tasks, and providing ongoing support to the staff.

How to Write a Professional Cover Letter for a Receptionist Position?

The following 8 tips will be useful to write a good cover letter:

• Include your current contact details such as an address, email, and contact number.
• Address your letter directly to the hiring manager by mentioning their name.
• Open the letter by mentioning the position title and your enthusiasm to work for a specific company.
• In the body of the receptionist cover letter, highlight your skills as a receptionist , relevant experiences, and receptionist accomplishments .
• Make a clear and concise single-page document.
• Use a plain font of 10-12 size.
• Proofread thrice for spelling or grammatical mistakes.
• Write a new cover letter for every employer because a tailored cover letter persuades the hiring manager to take a look at the attached resume.

Here are 3 excellent cover letter samples based on years of experience to guide you further.

Receptionist Cover Letter Sample 1 Experience: 15 Years

Elizabeth Jones 92 West Street San Diego, CA 90783 (000) 001-2588 [Email]

January 7, 2023

Mr. John Smith Hospital Administrator Apria Healthcare 325 Some South Street San Diego, CA 65217

Dear Mr. Smith:

As a top-performing receptionist with a 15-plus-year verifiable track record in managing busy front desks, I am eager to contribute to Apria Healthcare. Owing to my skills in providing exemplary customer service and performing secretarial tasks, I will be able to meet and exceed your expectations.

Through my hands-on experiences, I developed exceptional expertise in performing all kinds of reception tasks such as:

• Greeting and directing visitors, providing them with relevant information
• Answering telephone calls and walk-in inquiries
• Scheduling appointments
• Maintaining calendars
• Making travel arrangments
• Maintaining office records

Besides the competencies mentioned above, I offer excellent customer service, PABX management, and cash-handling skills. My previous employers recognized my ability to perform data entry and general record-keeping duties in a timely and accurate manner. The attached resume details my talents and qualifications as a receptionist.

I believe that my potential will help me excel as a Receptionist for Apria Healthcare and would welcome the chance to meet with you to discuss this in detail. I will contact your office next week to see whether you need additional information.

Thank you for your time and consideration, and I look forward to meeting with you in the near future.

Elizabeth Jones (000) 001-2588 Attachment: resume

Receptionist Cover Letter Sample 2 Experience: 10+ Years

Alexandra Kevin 340 Some Lane Green Field, WI 53221 (000) 524-5487 [Email]

Mr. Jake Stuart HR Manager Intermountain Healthcare 604 Jaguar Ave Green Field, WI 53221

Dear Mr. Stuart:

This letter is a strong expression of interest in the Receptionist position at Intermountain Healthcare, as advertised on indeed.com. My 10+ years of experience as a receptionist, coupled with exceptional customer service and communication skills, make me a great contender.

Some of my professional strengths which directly relate to your needs include:

• Greeting walk-in customers and guiding them according to their needs
• Calendar and correspondence handling
• Appointments scheduling
• Taking and forwarding incoming calls
• Bills generation and payments processing
• Managing clerical tasks and electronic database systems efficiently while adhering to the client’s privacy and confidentiality laws

The attached resume further highlights my qualifications and achievements. I would appreciate the opportunity to meet with you to discuss my abilities and your specific requirements in detail.

Thank you in advance for your consideration, and I look forward to hearing from you soon.

Alexandra Kevin (008) 214-4145

Attachment: Resume

Receptionist Cover Letter Sample 3 Experience: 5+ Years

Jennifer Bright 701 Claiborne Street Danville, VA 36281 (000) 625-2356 jennifer @ email . com

Mr. Oliver Mater Manager HR Trinity Group 123 Shore Drive Danville, VA 13242

Dear Mr. Mater:

With my passion to bring perfection to the front desk and administrative work, I offer my services as a Receptionist for Trinity Group. As a highly motivated and punctual individual with an exceptional 5+ years’ track record, I am eager to contribute to your ongoing success.

As can be seen on the attached resume, I am proficient in managing day-to-day administrative and front-desk work.  Specifically, I am very talented in:

• Handling multi-line telephone exchanges and routing phone calls to appropriate individuals.
• Greeting visitors in a very polite and friendly manner.
• Handling the visitor entry and security processes.
• Writing, sending, and receiving correspondence and emails.
• Working efficiently with co-workers to maintain a healthy team environment.
• Utilizing Microsoft Word, Outlook, and Excel to perform clerical and reception tasks.

Furthermore, I possess effective team-building skills and a high level of accuracy, which is the prime reason for my success as a receptionist. My employers commend my ability to work efficiently with customers and coworkers.

The attached resume details my relevant experience, accomplishments, and skills. I will call you after a few days to set up an interview date and will be available at (000) 625-2356 if you need more information.

Thank you for your time and consideration.

Jennifer Bright

Enc. Resume

What to Include in the Cover Letter for Receptionist Job?

The following information should be included in a receptionist’s cover letter in order to make it attractive.

• A friendly and fun personality of the applicant
• Good communication and interpersonal skills
• Ability to handle the multi-line phone system
• Customer service insight
• Ability to work collaboratively while working under pressure
• Microsoft Office and front desk applications

Recommended

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Receptionist Cover Letter Advice From HR Pros

Compared to the nuances of writing modern resumes , the art of developing convincing cover letters revolves around precision. The cover letter for a receptionist job , therefore, requires refinement, otherwise hiring managers would throw it aside.

This article presents some of the suggestions made by HR experts for compelling cover letters for receptionist jobs. Each of the subsequent sections corresponds to the 5 sections that you will have to develop in your cover letter.

The Header of the Cover Letter

The main goal of the header is to identify you to the hiring manager. The recruiter looks at the header expecting to find and know your name and contact information.

The header section in the cover letter is a lot like the Name and Contact Information section in modern resumes. The only difference is that the header section is simpler to construct and often center-aligned. Consequently, it stands out in the cover letter, so hiring managers generally see it before anything else. Not to mention that it also comes at the very top of your cover letter.

Drafting the header section of your receptionist cover letter should be easy. Everything you need to present in this section is listed subsequently:

• A line containing your full name as represented on your valid ID card.
• In addition to the names (after a comma), state your relevant educational and professional certifications, in abbreviated titles. Here is where you can include receptionist-specific certifications such as NCMOA (Nationally Certified Medical Office Assistant), CMAA (Certified Medical Administrative Assistant), and MOS (Microsoft Office Specialist Master Certification) for a receptionist in the health sector.
• A line containing your city and state of residence.
• A line containing the date you are submitting or expecting to submit the cover letter (and resume).

The Cover Letter Greeting

The cover letter greeting comes immediately after the header, containing your name and contact/address information. This section is where hiring managers begin to sift through job applications. If the greeting on a cover letter is less than satisfactory, the letter might be thrown aside.

To write a compelling cover letter greeting for your receptionist job, there are several things you need to note. First, cover letters are a lot like formal letters, and there is no room for invention in the salutation section.

Here are 2 suggestions for the best cover letter greetings for your receptionist job:

• Use the name of the hiring manager. This is the most straightforward and impactful salutation. One, it appeals to hiring managers because it is direct. Secondly, it tells them that you researched the advertised position before applying for it. Both of these points win you bonuses with HR.
• If there is no way to know the name of the hiring manager, use ‘Dear Hiring Manager’ instead. This is the more general and common salutation in cover letters. It is also very effective and carries an objective, professional tone.

Do not use any salutations outside these 2. Some applicants are known to address hiring managers in more familiar fashions like ‘Dearest Hiring Manager’ or even ‘Dear Fellow Receptionist.’ Using these greetings will only lower your chances at the job.

The Cover Letter Introduction

In traditional job application letters, a line of purpose comes immediately after the greeting. This is not the case with cover letters. The introduction section, which is usually a paragraph, comes after the salutation. The paragraph serves a similar purpose as the summary section of resumes. A convincing cover letter introduction does not only tell the hiring manager who you are but also sums up what is in the rest of the cover letter.

Your focus here should be on what you are ‘selling’ to the hiring manager. These include your skills, industry accreditations, education, years of experience, details of past employment and achievements.

Here's a general outline of the information hiring recruiters expect to see in the introduction of your receptionist cover letter:

• A line containing your full name, age, years of experience, as well as industry accreditations. Hiring managers expect you to present this information in a single, concise sentence.
• Relevant skills that would help you assist the hiring company in the capacity it requires. You should include both soft and hard skills.
• A line containing the names of some of the places you worked (or where you are currently working). The purpose of this sentence is to draw similarities between the requirements of the advertised receptionist position and your career profile.
• A line or 2 containing some of the obligations of the past receptionist engagements. Once again, you should only focus on the responsibilities that align with the advertised job description.
• 2 or 3 lines containing the most relevant and noteworthy achievements recognized by your supervisors during your previous roles.

The typical cover letter introduction does not exceed 7 precise and focused sentences. Don't dilly-dally; go straight to the point.

Middle Paragraphs of the Cover Letter

Hiring managers scrutinize the middle paragraphs of cover letters to find information about an applicant’s abilities, experience, and accomplishments. This section is made up of 2 to 3 paragraphs which take up around 70 to 75 percent of the application letter.

This section is where you outline why you should be given the gig. You may decide to focus on your skills in the first paragraph, work history in the second, and related achievements in the last paragraph. Keep each paragraph under 5 sentences to give your personal statement a compact look.

There is no established framework to follow. The important thing is to tell the recruiter what they need in order to make an informed assessment of your suitability.

The following tips will help you craft a compelling middle section for your cover letter:

• Summarize the job description in a sentence. This is to show the hiring manager that you are aware of the requirements of the advertised job.
• Make a list of your skills and certifications (academic and professional). The point of this is to show the hiring manager that you meet the requirements you cited in the first sentence.
• Go into a bit more detail about past engagements as a receptionist. Where did you work and what did you do there? This helps you provide evidence of the value and relevance of your skills and certifications.
• Use bullet points to list some of your accomplishments in your past (or current) positions.

Conclusion and Closing

This is the final section in a modern cover letter. Done well, this section will reinforce the impression your cover letter has made on the hiring manager.

To close, you can tell the hiring manager that you are qualified for this role based on your skills, past engagements, and achievements. This is also where you thank them for the opportunity, ask them to reach out to you for more explanation if required, and include contact information.

A good conclusion and closing should exhibit the same optimism and courtesy you're expected to show as a frontdesk specialist. Try to charm without being pretentious. Courteously express belief they will contact you and thank them for their consideration.

Some Notes on Formatting and Layout

As a bonus, cover letters have a greater compelling effect when they are formatted properly. The following suggestions should help you with that:

• Use special paper for your cover letter if you are turning in a physical copy to the hiring manager/company.
• Use the same font style throughout the cover letter, with single-line spacing and space after paragraphs. You may increase or decrease the font size for bulleted lists.
• Use left-aligned or justified style.
• Keep everything in the cover letter to one page.

Overall, the best cover letter for a receptionist job contains the most relevant information. So, as long as you focus on the job requirements as you present your qualifications, you are more likely to land the job.

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Receptionist Cover Letter Examples [+ What to Include & How to Write]

In this article, you’ll read about:

What to Include in a Receptionist Cover Letter

Tips on how to write a receptionist cover letter, receptionist cover letter samples.

As a receptionist, you will be responsible for greeting, welcoming, and directing visitors appropriately with a helpful attitude. You also need to perform clerical tasks within an office setting to support daily operations such as making copies, distributing mail, and planning travel arrangements.

Some of the most common places to find receptionist jobs are hotels, real estate agencies, clinics, hospitals, or virtually any type of corporate organization.

If you’re looking to land a receptionist job, it’s important to prepare a strong receptionist cover letter and resume to fully showcase your skills. Read on to learn how to write a cover letter for a receptionist position and the best receptionist cover letter examples.

Just like any format letter, a job application letter for receptionists consists of the following elements: 

• Cover letter header
• Body paragraph(s)

1. Cover letter header

At the top of the application letter for receptionists, you should list the contact information of both the sender and receiver of the letter, including:

• Personal/Office address
• Phone number

Between the two sets of information, don’t forget to insert the date, which is necessary for a formal document like a receptionist cover letter.

💡 For emails, a clear subject line is important and can make a favorable impression, like this:

“[Your Name]_[Job title]”

2. Salutation

This is where you address the recipient to whom the receptionist cover letter is sent.

• If you already know their name, simply write “ Dear + [Name], ”. 
• If you only know the team or department, go for “ Dear Hiring Manager, ” or “ Dear + [Name of Department], ”.

⚠️ You might consider using “To Whom It May Concern”, but it is no longer advised to use this salutation as it is outdated and needlessly formal for today’s workplace.

Besides “Dear”, you can also use “Hi” and “Hello” in your receptionist cover letter salutation.

3. Body paragraph(s)

Here comes the most important part of a cover letter for receptionist jobs where you need to explain the following details: 

• Why are you interested in this position? 
• What makes you a qualified candidate for this role, in terms of educational background and professional experiences? 
• What skills (both hard and soft skills) you’ve acquired can help you perform the job well? 
• What value can you add to the organization? 
• What are your short/long-term career goals?

Think about this as a pitching part to showcase your competencies and give you an advantage over other applicants. 

💡 Reminder: Make sure you provide additional information aside from what is already mentioned in your receptionist resume . 

In the last paragraph of your receptionist cover letter, you can restate your interest and motivation to apply for the role. Also, if you have other supporting documents like a recommendation letter and certificates, politely remind the employer to check them out.

Finally, insert a CTA (call-to-action) to kindly ask for a further discussion and express your gratitude for the employer's time and consideration.

These would be the best ways to end the cover letter for a receptionist role.

5. Sign off

Now, it’s time to sign your receptionist cover letter with a proper sign off such as: 

• Sincerely, 
• Kind regards,
• With gratitude,
• Respectfully,

The signature should be your official name as also shown in other documents for your job application. 

If you choose to submit your receptionist cover letter via email, include your contact information in the email signature and write it professionally.

Now that you already know what to put in a cover letter for receptionist jobs. 

Check out the tips below if you're writing a receptionist cover letter with no experience. 

💡 Follow application instructions properly.

It’s important to read the job posting carefully, especially the application instructions. In some cases, you may be asked to submit an application letter for the receptionist position along with some other specific documents that are standard for the company you are applying for, or to send your email with a set subject line format. Make sure to not get these requirements wrong as it might lead to your whole application being rejected or mislocated by the hiring manager.

💡 Incorporate keywords from the job listing.

Besides your resume, a receptionist cover letter that is perfectly tailored to the specific position can show that you're the best fit. By doing so, you need to insert relevant keywords and phrases from the job description. This will allow the Applicant Tracking System (ATS) to screen you as a suitable candidate who possesses relevant qualifications that the job requires.

💡 Create an intriguing opening.

Writing a strong receptionist cover letter is well worth your time and effort because it grabs the hiring manager’s attention and encourages them to take a closer look at your application. In general, you don’t need to write it long but be concise and straight-to-the-point within 2 to 3 sentences. 

💡 Illustrate your qualifications with examples & proofs.

There’s no question that specific examples and numbers can help you get a leg up on the competition. It is because they can support your claims better, especially when you mention your achievements in the former roles. 

Check out 2 examples in a cover letter for vet receptionists below: 

✅ Good example:

❌ Bad example:

💡 Avoid grammar & spelling errors.

Finally, there’s nothing more important than proofreading your receptionist cover letter. The thorough attention to detail is a key requirement of receptionist jobs. Therefore, such minor mistakes as typos and grammar errors might disqualify you.

Below are the best receptionist cover letter examples for different roles that might just be what you are looking for. 

• Example short cover letter for receptionist

Medical receptionist cover letter example

Sample cover letter for front desk receptionist.

• Cover letter for dental receptionist

Hotel receptionist cover letter sample email

• Application letter for secretary receptionist

Example of short cover letter for receptionists

Jennifer Smith Lolita, TX 77971  [email protected] 356-443-5491

April 19, 2022

Jonathan Pullman  Podo Lab 270 India Creek Dr, Miami Beach, FL 33140 305-531-2727

Dear Mr. Pullman,

My name is Jennifer Smith - a recent graduate from Salt Lake Community College. I was seeking an office receptionist position and came across your job posting on Cake. I’m confident that the ability to handle multiple duties and adapt to a new environment makes me a qualified candidate for this role.

The very first reason that makes me passionate about being a receptionist is I fancy interacting with different people and managing a variety of tasks. To me, this job is more than just answering phones, welcoming visitors, and doing data entry. I desire to provide the most helpful assistance to the guests and keep the office running smoothly. 

As a loyal customer of Podo Lab, I believe that I can become an exceptional employee - an office receptionist with a positive attitude, great professionalism, and strong communication skills.

Thank you for taking the time to review my application, and I would appreciate a chance to speak with you about how I can contribute to the company. 

Respectfully,  Jennifer Smith

Casey Chew 1 7 Everton Park, Singapore   934-555-5555  [email protected]

December 30, 2021

Jeremy Lee M anager   SNT Clinic 72 Bencoolen St, Singapore

Hi Mr. Lee,

I am writing to apply for the medical receptionist position as advertised on Facebook.  My background in Customer Relationships Management and relevant experience in the previous role perfectly fit the advertised position's requirements. I would appreciate you giving serious consideration to my application for the medical receptionist position at SNT Clinic.

Previously, I worked as a medical receptionist at Primary Health Medical Group for 3,5 years. My day-to-day tasks include:

• Greeting patients and guests, and directing them accordingly.
• Providing the utmost service via phone and in person.
• Scheduling and registering patients. 
• Scanning and faxing patient information. 
• Preparing lab paperwork.
• Managing basic office equipment.

Experience has taught me excellent interpersonal and organizational skills as well as the capability of handling various tasks efficiently in a fast-paced environment. In 2019, I was awarded the prize for Outstanding Performance within the Admin team. 

I am positive that my commitment to the highest standards in customer service and accountability as a medical receptionist will be of the greatest benefit to SNT Clinic. Thank you for taking the time to look over my application. I hope to hear from you soon. 

With gratitude,   Casey Chew

Karen Smith  Victoria, TX 77990   [email protected] 806-443-5491

May 21, 2022

Jack Miser  I VY Corp 7512 Myles Standish Blvd. Taunton, MA 02780 093-531-2727

Upon learning of the job posting for a Front Desk Receptionist at IVY Corp., I felt compelled to submit my cover letter and CV for your consideration. As a highly organized and enthusiastic professional with over 5 years of administrative support experience, I am prepared to contribute to the company goals in this role.

I’m capable of providing key office support and managing multi-line phone systems while welcoming, assisting clients in a timely manner. Highlights of my experience also include resolving client inquiries to scheduling appointments and implementing highly effective organizational processes. In the last role, I achieved a customer satisfaction score of 4.8/5 and effectively cut costs by 25%. 

My background and skills in front desk reception has prepared me to excel in this job. Hence, I'm confident that I will be a great asset to your Admin team. The opportunity to offer more insight into my qualifications would be greatly appreciated. 

Thank you for your time and consideration.

Sincerely, Karen Smith

Cover letter for dental receptionists

Ian Ponzo 1762 108th Ave SE, Renton, WA 98055 [email protected]

March 12, 2022

Dr. Claire Howard Fullarch Dental Associates 210 91st PI S, Kent, WA 98031

Dear Dr. Howard,

I am submitting this cover letter to show my interest in applying for the dental receptionist position at Fullarch Dental Associates. I know that this job will allow me to continue building upon the administrative and reception skills that I have acquired over the past four years.

I earned an associate’s degree in office administration from Green River College. I can speak English, Spanish, and Portuguese fluently in a professional business environment. 

Through my hands-on experiences, I have gained extensive knowledge of managing the front desk and developed a diverse skill set to greet customers, receive calls, set up appointments, manage patient data, and generate dental records. Moreover, I am adept at maintaining a smooth, effective flow of the front office and assisting in the delivery of dental care services to patients promptly.

Please kindly review the attached resume that details my work history and qualifications, and let me know if you have any questions. It would be my pleasure to be presented with the opportunity to speak to you about the position and what I can contribute to your office.

Thank you and best regards,  Ian Ponzo

Subject: Moon Chen_Receptionist Position at Freehand Hotel

Dear Hiring Manager, 

I'm writing to apply for the receptionist position at Freehand Hotel, which I saw advertised on LinkedIn. I believe that my exceptional communication and problem-solving skills, as well as my relevant experience in the past, make me the right candidate for this role.

During 3 years of working as a receptionist in a wellness center, I’ve handled a variety of administrative tasks, including greeting visitors, answering phones, scheduling appointments, and sorting mail. I pride myself on keeping the daily operation at the center running smoothly and being patient, helpful, and friendly with visitors. When unexpected issues arised, I always tried to stay calm and leverage my problem-solving skills to resolve everything in a timely manner. 

I earned my Bachelor’s degree in Business Management from Texas A&M and can speak French fluently aside from English. 

I attached my resume for more details on my skills and work history. Please do not hesitate to contact me if you have any questions. I would appreciate a further discussion with you. 

Thank you for your time and consideration. I look forward to hearing from you. 

Sincerely,  Moon Chen (+361)-098-3421 [email protected]

Application letter for secretary receptionists

Keith Howard  1 95 Noel Rd, London W3 0JL  [email protected] (356)-1234-299

June 1, 2022

Adam Villafane Michael Resource Center Church Rd, London W3 8PP

Dear Mr. Adam, 

I was excited to find your recent posting for the secretary position at your office, and would like to take this opportunity to express my interest. With six years of working as an office front desk receptionist, I have confidence that I would be an ideal candidate for the role. 

I excel at phone etiquette and interpersonal communications, as well as dealing with a variety of administrative tasks at ease. I also know how to set the mood for a pleasant and productive interaction with clients and business associates with my superb communication skills and professional demeanor. I am an especially fast learner and active listener when it comes to new systems. 

You can rely on me as a self-motivated, responsible, and reliable employee from day to day. Please kindly take a look at the attached resume which contains a complete look at my experience, education, and skills relevant to this position. I look forward to hearing from you and discussing how I can contribute my skill set as a professional secretary to Michael Resource Center. 

Thank you sincerely for your consideration.

Kind regards,   Keith Howard

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Receptionist And Administrative Assistant Cover Letter Example

Writing a cover letter for a receptionist or administrative assistant role can be a daunting task. However, there are a few tips and tricks to help make the process easier. In this blog post, we’ll provide a comprehensive guide to writing the perfect cover letter for a receptionist or administrative assistant role. We’ll also provide an example of a cover letter so you can get an idea of what a great cover letter looks like. With these tools, you’ll be well on your way to landing your desired position.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

Start building your dream career today! 

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Receptionist And Administrative Assistant Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the position of Receptionist and Administrative Assistant that your company recently advertised. With my strong organizational skills, attention to detail, and commitment to excellence, I am confident I would make a strong addition to your team.

My experience in customer service, reception duties, and administrative support makes me an ideal candidate for this position. In my current role, I handle a wide variety of tasks including answering incoming calls, scheduling appointments, and providing excellent customer service. I am also skilled in database management and creating detailed reports for management.

I am adept at multitasking under pressure and thrive in a fast- paced environment. I am also a reliable team player, who can effectively collaborate with members of the administrative team. In addition, I am highly organized and have the ability to prioritize tasks and manage multiple projects at once.

I have enclosed my resume and I look forward to discussing my qualifications in further detail. I am available to meet with you at your earliest convenience.

Thank you for your consideration.

Sincerely, [Your Name]

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What should a Receptionist And Administrative Assistant cover letter include?

A Receptionist And Administrative Assistant cover letter should provide a snapshot of the applicant’s qualifications, experience, and any unique skills or abilities they may have to offer. It should include any relevant certifications, degrees, or other credentials the applicant may possess. In addition, the cover letter should convey the applicant’s enthusiasm for the position, with a focus on their ability to provide exceptional customer service, organizational skills, and multitasking capabilities. It should also highlight any relevant work experience in a professional office setting, including any experience with office software programs and other office equipment. Finally, the cover letter should demonstrate the applicant’s knowledge of the company and any industry- specific experience that may be beneficial for the position.

Receptionist And Administrative Assistant Cover Letter Writing Tips

Writing an effective cover letter is a crucial step in the job search process. Applying for a receptionist and administrative assistant position requires a cover letter that showcases your organizational, communication, and computer skills. Here are some tips to help you write a cover letter for a receptionist and administrative assistant position:

• Research the company you are applying for in order to customize your cover letter to the specific role and organization.
• Begin your cover letter by expressing your enthusiasm for the position and clearly stating why you are the ideal candidate.
• Highlight your top qualifications and any relevant experience related to the position, such as customer service, data entry, scheduling, and filing.
• Demonstrate your problem- solving and organizational skills, as these are essential for this job.
• Include examples of how you have exceeded expectations and achieved positive performance results.
• Showcase your communication style and demonstrate that you are a team player.
• Thank the reader for their time and consideration.

By following these tips, you can write an effective and persuasive cover letter that will help you stand out from the competition.

Common mistakes to avoid when writing Receptionist And Administrative Assistant Cover letter

When writing a cover letter for a receptionist or administrative assistant position, there are certain mistakes to avoid if you want to stand out and be taken seriously by potential employers. Here are some common cover letter mistakes to avoid:

• Not Customizing the Cover Letter: Sending a generic cover letter to multiple employers is one of the biggest mistakes job seekers make. Make sure you customize each cover letter to the specific role and company you are applying to.
• Making Grammatical and Spelling Errors: Employers expect cover letters to be professional, so it is important to make sure there are not any grammar or spelling mistakes. Take the time to proofread your cover letter and make sure it is error- free.
• Not Explaining Your Fit: A cover letter should explain why you are a perfect fit for the role. Make sure you explain your previous experience and why you would be the best candidate for the job.
• Not Describing Your Skills: Highlight the skills you possess that are relevant to the role. This could include customer service experience, administrative skills, computer skills, or any other relevant skills you possess.
• Not Including Your Contact Information: Make sure you include your contact information on the cover letter so the employer knows how to reach you.

By avoiding these common cover letter mistakes, you will be sure to make a great impression on potential employers.

Key takeaways

Writing a compelling cover letter is an important step in the job application process. When applying for a receptionist or administrative assistant position, it’s essential to capture the attention of the hiring manager. Crafting an impressive cover letter can help you stand out from the competition and increase your chances of landing the job. Here are some key takeaways for writing a great receptionist and administrative assistant cover letter:

• Begin with a strong opening statement: Your cover letter should start with an attention- grabbing introduction that explains why you’re applying for the job.
• Explain why you’re a great fit for the position: Next, you should explain why you’re a great fit for the role. Highlight your relevant experience, skills, and qualifications that make you the right candidate.
• Include examples that demonstrate your skills: Showcase your skills by including examples of your past work. This will help the hiring manager understand why you’re the ideal candidate.
• Demonstrate your enthusiasm: It’s important to demonstrate your enthusiasm in the cover letter. Show the hiring manager that you’re excited to work with their team and contribute to their business.
• Keep it concise and professional: Keep your cover letter to a maximum of one page. Make sure your writing is professional and free of any errors.
• End with a call- to- action: Close your cover letter with a call- to- action such as asking for an interview. This will help the hiring manager to see that you’re serious about the position.

Following these key takeaways will help you to create an impressive cover letter for your receptionist and administrative assistant job application.

Frequently Asked Questions

1.how do i write a cover letter for an receptionist and administrative assistant job with no experience.

Writing a cover letter for a receptionist and administrative assistant job with no experience can be intimidating, but with the right preparation, you can craft a compelling letter that conveys your enthusiasm, professionalism, and qualifications for the job. Begin your letter by introducing yourself and clearly stating the job you’re applying for. Show your knowledge of the company by researching its mission and values, and draw connections between your skills and the job requirements. Be sure to highlight any qualifications that may be relevant, such as computer literacy, organizational skills, and prior work experience in customer service. Finally, conclude your letter by expressing enthusiasm for the opportunity.

2.How do I write a cover letter for an Receptionist And Administrative Assistant job experience?

When writing a cover letter for a receptionist and administrative assistant job with experience, it is important to focus on the skills you have gained over time and how they are applicable to the current job. Begin your letter by introducing yourself and the job you are applying to. Avoid using a generic salutation and make sure to use the hiring manager’s name. Use concrete examples to demonstrate your qualifications, such as past success in customer service, organization, problem- solving, and multitasking. Demonstrate your understanding of the duties of the job, and explain why you are the best fit for the position. Finally, express your enthusiasm for the job and emphasize that you’d be an asset to the team.

3.How can I highlight my accomplishments in Receptionist And Administrative Assistant cover letter?

When highlighting your accomplishments in a receptionist and administrative assistant cover letter, it is important to focus on the key skills and qualities that make you an excellent candidate. Demonstrate your experience with customer service, organization, multitasking, problem- solving, and computer literacy.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Receptionist Cover Letter Example

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Receptionist Cover Letter Example (Full Text Version)

Robert gostomski.

Dear Hiring Managers,

I am writing to express my strong interest in the Receptionist position at Harter Group, Inc. in Boca Raton, FL. My extensive office administration experience and skill set align well with the qualifications outlined in the job posting on LinkedIn.com. I am confident that my background makes me a valuable asset to your team and organization.

Previously, I worked as a Receptionist at Huron Law Group, Inc. for two years. In this role, I successfully managed a variety of administrative tasks including answering phones, organizing the office calendar, scheduling appointments, greeting clients, arranging travel, and overseeing office supplies. I consistently completed projects on time and was recognized with the Employee of the Month Award for my dedication to meeting and exceeding business objectives.

I hold a degree in Business Administration with a concentration in Marketing from Ball State University, where I graduated in the top 10% of my class with a GPA of 3.98. Additionally, I am a native Polish speaker with proficiency in English and basic knowledge of French. I am adept at using industry software such as Bitrix24, LibreOffice, Slack, and Trello, and possess strong organizational skills, professionalism, work ethic, and the ability to excel both independently and as part of a team.

I have attached my resume for your review. Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experience align with the needs of Harter Group, Inc.

Sincerely, Robert Gostomski

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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Administration Personal Assistant Sales Associate Front Desk Receptionist Office Staff Call Center Operator Client / Customer Relationship Manager Facilities Manager Customer Support

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