12 Administrative Assistant Resume Examples & Writing Guide

Create an administrative assistant resume that stands out with these 12 real-world examples and expert writing tips. Learn what skills and experience to highlight, and get step-by-step guidance on crafting each resume section: objective, work history, education, and more. Includes bonus tips on choosing the best resume format and design.

Administrative Assistant

A top-notch resume is key to landing an administrative assistant position. But putting one together can feel overwhelming, especially if writing isn't your strong suit. Don't worry - this guide breaks down exactly how to create an administrative assistant resume that will get you noticed by employers.

Inside, you'll find step-by-step instructions covering what sections to include, what skills to highlight, and how to describe your work experience. The guide also provides 12 real resume examples from administrative assistants so you can see how others have succeeded in presenting their qualifications.

By following the advice in this article, you'll be able to put together a resume that clearly shows why you're an excellent fit for the administrative assistant roles you want. Even if English isn't your first language, the tips are easy to understand and put into practice. Let's dive in and get your resume ready to impress hiring managers and land you more interviews.

Common Responsibilities Listed on Administrative Assistant Resumes

  • Answering and directing phone calls
  • Scheduling meetings and appointments
  • Maintaining and updating filing systems
  • Managing calendars and setting up meeting rooms
  • Ordering office supplies and managing inventory
  • Preparing and editing correspondence, reports, and presentations
  • Greeting visitors and providing customer service
  • Handling travel arrangements and expense reports
  • Maintaining databases and entering data
  • Assisting with event planning and coordination
  • Providing general administrative support to executives and teams
  • Handling confidential information with discretion

How to write a Resume Summary

There's an innate power intrinsic to the humble beginnings of every well-crafted resume, one that seems innocent at a glance, expendable to the hurried, but lies monumentally significant for the discerning. Blink, and you might overlook its magic. That space, dear reader, is called the summary or objective section of your resume.

Residing towards the top, just after personal particulars and before diving into the depth of your professional experience, lives this section. It's a quick, impactful encapsulation of the essence of your professional past, present, predicted future, and certainly something more.

As an Administrative Assistant, writing a high-quality and engaging summary/objective section is not an act of flaunting, but rather an exercise in collecting and expressing oneself.

Expertise in Summary

This paragraph is your ticket to convey your sense of individuality, expertise, and legitimacy in your chosen field — in your case, administration. Your achievements, the kind of roles you've held, key responsibilities you've managed, special projects you've worked on, along with a hint of personality defining who you are as a professional- all find a contextual abode in this capsule form. It isn't meant to replace the information that follows; rather it provides a flavour of the riches yet to unveil.

Start by understanding your journey and highlighting those succinct details which helped shape your career path. A helpful writing method is S.T.A.R, it stands for Situation, Task, Action, and Result - implying the context, role, steps and outcome respectively. It's an effective way to plan out your content.

Authoritativeness in Objective

Next, comes the alchemist's touch - translating your career chronicle into an objective, an assertive outlook that proclaims your commitment towards your profession. It doubles up as a vision statement, indicating your larger goals and aspirations, while also revealing your keen understanding of the dynamics of the administrative domain.

Here, it's advisable to remain rooted, authentic and precise. Each word should be well-defined and carry meaningful weight. It's not merely about what you want, but what you understand of the profession and how well you're aligned with its requirements.

Your objective should project an image of you as someone well-versed with the role of Administrative Assistant, ready to migrate skills and apply your expertise for the organisation's betterment — retaining your individuality while seamlessly blending with the role's requirement.

Trustworthiness through Honesty

Now comes the final ornament to seal the narrative: trustworthiness. Being direct and truthful in your summary and objective fosters an aura of reliability, a critical trait for Administrative Assistants. Employers often value honesty and transparency over embellishment. Commit to the principle of "honesty is the best policy", and your summary will shine with credibility.

Your intention should be to communicate in depth who you are as a professional: what you have learned, how transformative your experiences have been, and what visions guide you in your journey — painted elegantly on a canvas of professional vocabulary that rings true to the nature of your work. Reach out and connect with that employer, through an honest portrayal of your journey, goals and value addition.

And therein the essence lies, in endowing this space with the right weights of expertise, authoritativeness, and trustworthiness, moulding a summary-objective section that resonates with the reader, sparking a connection, warming them up for the fulfilling journey across your resume, yet ahead.

Strong Summaries

  • Detail-oriented Administrative Assistant with 5+ years of experience coordinating administrative processes, managing schedules and travel, and providing customer service in a corporate environment. Managed a multi-line phone system and trained new employees in efficient office protocols.
  • Efficient Administrative Assistant boasting 10 years' experience in corporate settings. Proficient in managing travel schedules, organizing large scale meetings, and independently managing routine administrative activities.
  • Versatile Administrative Assistant offering a blend of critical thinking skills and administrative experience. Proven track record in managing complex schedules, implementing time-saving strategies, and promoting optimal patient care.
  • Dedicated Administrative Assistant with 7+ years of experience managing large-scale administrative tasks. Proactively address challenging situations and articulate complex ideas to diverse audiences.

Why these are strong ?

These examples are strong because they clearly demonstrate the candidates' skills and experiences as Administrative Assistants. They highlight relevant achievements and responsibilities such as coordinating administrative processes, managing schedules, and providing customer service. The examples also establish the number of years of experience, strengthening the candidates' credentials. It's important for an Administrative Assistant's summary to plainly communicate these strengths, as it helps employers quickly understand the benefits of hiring the candidate.

Weak Summaries

  • Administrative Assistant with some experience in the field. Looking for a job.
  • Administrative Assistant. I worked for a company. I did things. I'm hardworking.
  • Admin Assistant here. I like coffee and dogs. I also do paperwork stuff, I guess. Hope you call me!
  • Worked before as an Administrative Assistant. I'm good at it because I say so. Trust me, I'm cool.
  • Experienced Administration Assistant. In my previous job, I had to do everything because my boss was mostly absent. Desperately seeking a change.

Why these are weak ?

These are bad examples because they lack professionalism, clarity, and specific details about the person's qualifications, skills and experience. A good resume summary should clearly outline the individual's strengths, achievements, and relevant experience in a concise and compelling manner. These summaries either provide vague and unconvincing details, or include irrelevant personal information. Remember, the summary is the first section hiring managers usually read, so it’s critical to make a strong first impression.

Showcase your Work Experience

There's no denying how an elegantly written work experience section on your resume can dramatically boost your chances of garnering attention from hiring managers. Think of it as a meticulously drawn map of your professional journey, highlighting not only where you've been, but also the skills you've acquired, the challenges you've faced, and the victories you've tasted. This is not about sleight of hand or woven tales, this is about presenting facts in the most effective way. An Administrative Assistant, like yourself, is an essential cog in the machinery of an organisation, and this section needs to reflect the multidimensional aspect of this role.

Showcase Responsibilities and Achievements

List your roles and responsibilities, but give priority to the accomplishments you've achieved in your role as an Administrative Assistant. Let's say you’ve improved the filing system in your current position, mention the results: 35% increase in accessibility, perhaps. Delve into the specifics of what you did to effect that change.

Use Action Words

Active verbs can inject vitality into your language, making it more engaging. Rather than writing "responsible for", try incorporating dynamic words such as "orchestrated", "streamlined" or "initiated". This not only catches the reader’s eye but paints a picture of a proactive professional.

Quantify your achievements and impact in each role using specific metrics, percentages, and numbers to demonstrate the tangible value you brought to your previous employers. This helps hiring managers quickly grasp the scope and significance of your contributions.

Tailor Your Resume

Every business has unique administrative needs, so try to reflect the requirements of the position. Take advantage of the job description; mirror its language and focus on the skills and experiences that the employer values most.

Highlight Relevant Soft and Hard Skills

Being an Administrative Assistant requires a balanced blend of diversified skills. Hard skills would include proficiency in office software, management of financial records, or understanding of administrative procedures. Meanwhile, your soft skills might include communication, organisation, or problem-solving capabilities.

Remember, this section is a reflection of your journey but, more importantly, it is a prediction of your potential. Focusing on not just where you've been, but where your learnt skills can take you, adds depth to your professional profile. You want prospective employers to see past accomplishments and envision future successes if they were to bring you on board. Given the central role an Administrative Assistant plays in an organisation, the value of illustrating that potential cannot be overstated.

Strong Experiences

  • Managed inventory and office supplies, reducing overall company costs by approximately 8%.
  • Successfully scheduled and coordinated meetings, appointments and travel arrangements for managers and executives.
  • Improved office efficiency by implementing optimal strategies for task management and workflow coordination.
  • Provided excellent customer service handling all enquiries and complaints, ensuring customer satisfaction and retention.
  • Assisted in the preparation of expense reports and purchase orders, maintaining accountability of the business 's finances.

These examples are considered good because they are specific, concise, and highlight achievements rather than just describing tasks. They emphasize the successful impact of the applicant's actions, which directly indicates value to potential employers. Using action verbs and quantifying achievements makes for strong bullet points. Furthermore, they demonstrate a variety of skills which are relevant to the job, such as inventory management, customer service, and financial accountability.

Weak Experiences

  • Did basic administrative tasks
  • Had responsibilities
  • Worked as a team
  • Was punctual and reliable
  • Had some computer skills

The examples provided are bad because they are too generic, vague and lack any kind of specific detail that would make them relevant or interesting to potential employers. 'Did basic administrative tasks' does not say anything about the scope of the tasks, their complexity or their outcomes. 'Had responsibilities' is similarly vague - everyone has responsibilities in their job, and it doesn't highlight any particular skills or achievements. 'Worked as a team' sounds like an avoidance of discussing specific roles or contributions. 'Was punctual and reliable' are basic expectations in any job, not boasting aspects. Finally, 'Had some computer skills' does not specify which skills these are, which is necessary information in today's digital work environment. These bullet points do nothing to sell the individual to future employers or display any unique strengths or accomplishments.

Skills, Keywords & ATS Tips

When writing a resume for an Administrative Assistant position, the variety of skills you possess plays a crucial role. Both hard and soft skills are important, and understanding how they relate to an Applicant Tracking System (ATS) and keywords can give you an edge.

Hard Skills for Administrative Assistants

Hard skills refer to those abilities that are learned and perfected over time, such as typing speed or proficiency in a particular software. In the context of an Administrative Assistant, these might involve skills like data management, bookkeeping, or proficiency in Microsoft Office. Listing these on your resume directly shows your capacity to handle particular tasks.

Soft Skills for Administrative Assistants

Contrarily, soft skills are the personal attributes that enable one to interact well and effectively with other people. As an Administrative Assistant, you will often be the first point of contact for various people and so must display attributes like excellent communication, problem-solving abilities, and strong organization. Common soft skills to list on your resume include punctuality, team-working abilities, or professionalism.

Keywords for Administrative Assistants

Every profession has its own unique set of keywords that employers look out for on resumes. These are industry-specific terms that indicate your knowledge and expertise. For an Administrative Assistant, such keywords might include "calendar management", "project coordination" or "process improvement".

ATS and Matching Skills

An Applicant Tracking System (ATS) is a software that many employers use to scan resumes and applications. This system automates the early-stage screening process, deciding which resumes qualify for further review based on the requirement set by the employer. Therefore, by strategically using keywords on your resume that correspond closely to the job advertisement, your chances of getting through the ATS increases.

Your resume will be more effective if you ensure each skill you list is relevant to the job description. Every job is different and pays particular attention to certain skills. By matching your skills, both hard and soft, with those the employer is after, your resume will often be ranked higher in the ATS. Remember to validate your skills with experiences, whenever possible.

Top Hard & Soft Skills for Full Stack Developers

Hard skills.

  • Microsoft Office
  • Record Keeping
  • Appointment Scheduling
  • Project Management
  • Communication Systems
  • File Management
  • Supply Management
  • Accounting Skills
  • Document Management
  • Office Administration
  • Superior Written and Verbal Communication
  • Advanced Computer Skills
  • Customer Service
  • Attention to Detail
  • Time Management
  • Problem Solving
  • Multitasking
  • Flexibility
  • Organizational Skills

Soft Skills

  • Communication
  • Problem-Solving
  • Adaptability
  • Critical Thinking
  • Decision Making
  • Stress Tolerance
  • Negotiation
  • Interpersonal Skills

Top Action Verbs

Use action verbs to highlight achievements and responsibilities on your resume.

  • Communicate
  • Administrate
  • Collaborate
  • Problem-Solve

Education & Certifications

Adding your education and certificates to your resume as an Administrative Assistant is essential in demonstrating your qualifications. Start by creating an "Education" section on your resume. Here, mention your highest degree first, and then list any other relevant academic qualifications in reverse chronological order. Follow the same pattern for your certificates in a separate section titled "Certifications". Remember to include the name of the certificate, the institution where you got it, and the year you completed it. Making these additions can significantly boost your resume's impact.

Some of the most important certifications for Administrative Assistants

Validates expertise in using Microsoft Office applications, such as Word, Excel, PowerPoint, and Outlook.

Recognizes administrative professionals who demonstrate excellence in their field through education, experience, and professional contributions.

Validates proficiency in using Google Workspace tools, such as Gmail, Google Drive, Google Docs, Sheets, and Slides.

Resume FAQs for Administrative Assistants

What is the best format for an administrative assistant resume.

The most effective format for an administrative assistant resume is the reverse-chronological format. This format highlights your most recent work experience first, followed by previous positions in descending order. It allows hiring managers to quickly assess your relevant skills and experience.

How long should an administrative assistant resume be?

An administrative assistant resume should typically be one to two pages long. If you have less than 10 years of experience, aim for a one-page resume. For those with more extensive experience, a two-page resume is acceptable. Focus on including the most relevant information and tailoring your resume to the specific job requirements.

What skills should I highlight on my administrative assistant resume?

When creating your administrative assistant resume, emphasize skills such as organization, communication, time management, and proficiency in various office software (e.g., Microsoft Office Suite, Google Workspace). Additionally, highlight any specific skills mentioned in the job description, such as event planning, travel arrangements, or customer service.

How can I make my administrative assistant resume stand out?

To make your administrative assistant resume stand out, tailor it to the specific job you're applying for by using keywords from the job description. Quantify your achievements whenever possible, such as 'Managed schedules for 5 executives' or 'Implemented a new filing system that increased efficiency by 20%.' Also, consider including a brief summary or objective statement at the top of your resume to grab the hiring manager's attention.

An Administrative Assistant supports office operations through duties like scheduling, file management, communication, and general administrative tasks. Key qualifications include excellent organizational abilities, strong multitasking skills, proficiency with office software/equipment, and superb verbal/written communication. When crafting a resume, highlight relevant experience handling office duties, customer service, scheduling, and record-keeping. Provide specific examples demonstrating multitasking, time management, and problem-solving skills. Clearly list technical skills like software expertise. Include a concise, achievement-focused overview highlighting your valuable administrative abilities.

Highly organized and detail-oriented Administrative Assistant with over 5 years of experience supporting executives and teams in fast-paced environments. Adept at streamlining processes, managing complex schedules, and facilitating smooth office operations. Proven track record of enhancing efficiency and productivity through strong communication, problem-solving, and multitasking abilities.

  • Provide high-level administrative support to C-suite executives, managing calendars, travel arrangements, and expense reports
  • Coordinate and organize board meetings, prepare agendas and materials, and record minutes
  • Streamline office processes and implement new systems, resulting in a 20% increase in efficiency
  • Serve as a liaison between executives and internal/external stakeholders, ensuring smooth communication and collaboration
  • Manage confidential documents and sensitive information with the utmost discretion and professionalism
  • Supported a team of 12 consultants, managing schedules, travel arrangements, and expense reports
  • Organized and maintained filing systems, ensuring easy access to important documents and records
  • Assisted in the preparation of client presentations and reports, proofreading and formatting documents
  • Managed office inventory and supplies, negotiating with vendors to secure cost-effective solutions
  • Planned and coordinated team-building events and off-site meetings, boosting morale and collaboration
  • Greeted visitors, answered phones, and directed calls to appropriate departments
  • Managed incoming and outgoing mail, ensuring timely distribution and processing
  • Maintained reception area, ensuring a clean, professional, and welcoming environment
  • Assisted with basic HR tasks, such as onboarding new employees and updating personnel files
  • Provided general administrative support to various departments as needed
  • Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Google Workspace (Gmail, Calendar, Drive, Docs)
  • Zoom and Microsoft Teams
  • Salesforce CRM
  • SAP Enterprise Software
  • Project management
  • Calendar management
  • Travel coordination
  • Expense reporting
  • Office management
  • Document preparation
  • Proofreading and editing
  • Customer service
  • Problem-solving
  • Time management
  • Organizational skills

An Administrative Aide performs clerical duties and provides office support. To write an effective resume: Highlight experience with administrative tasks like scheduling, data entry, and file management. Demonstrate proficiency in office software suites like MS Office. Emphasize strong organizational, multitasking, and communication abilities. Use clear formatting and concise phrasing.

Highly organized and detail-oriented Administrative Aide with a proven track record of providing exceptional support to executive-level staff. Adept at managing complex schedules, maintaining confidential records, and streamlining office processes to enhance efficiency and productivity. Committed to fostering positive relationships with colleagues and clients while delivering top-notch administrative services in fast-paced environments.

  • Provide comprehensive administrative support to the Chief Executive Officer and senior management team
  • Manage complex calendars, coordinate travel arrangements, and organize high-level meetings and events
  • Prepare and edit correspondence, presentations, and reports, ensuring accuracy and professional quality
  • Streamline office procedures and implement new systems, resulting in a 20% increase in overall efficiency
  • Serve as a primary liaison between the executive team and internal/external stakeholders, fostering effective communication and collaboration
  • Supported a team of 10 marketing professionals, managing schedules, appointments, and project timelines
  • Maintained and updated company databases, ensuring data accuracy and integrity
  • Coordinated logistics for corporate events, trade shows, and client meetings, often managing multiple projects simultaneously
  • Developed and implemented a new filing system, reducing document retrieval time by 30%
  • Trained and mentored new administrative staff, fostering a supportive and collaborative team environment
  • Provided administrative support to a team of financial advisors, managing client appointments and maintaining confidential records
  • Processed and tracked expense reports, ensuring timely reimbursement and adherence to company policies
  • Assisted with the preparation and distribution of client communications, including newsletters and market updates
  • Implemented a paperless filing system, reducing paper consumption by 50% and improving data security
  • Received recognition for exceptional customer service and attention to detail
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Experience with CRM systems (Salesforce, HubSpot)
  • Strong project management and organizational skills
  • Excellent written and verbal communication abilities
  • Meticulous attention to detail and accuracy
  • Proven ability to multitask and prioritize in fast-paced environments
  • Proactive problem-solving and decision-making skills
  • Adaptability and flexibility in managing changing priorities
  • Expertise in managing confidential information with discretion
  • Proficient in basic graphic design (Adobe Creative Suite)
  • Experienced in event planning and coordination
  • Strong interpersonal skills and ability to build positive relationships
  • Self-motivated and able to work independently or as part of a team
  • Proven track record of streamlining processes and improving efficiency
  • Multilingual: Fluent in English and Spanish

An Administrative Support professional is responsible for providing efficient clerical assistance to ensure smooth office operations. Key duties include managing files, scheduling appointments, answering calls, and handling confidential data. When writing a resume for this role, highlight strong organizational skills, proficiency in MS Office suite, and the ability to multitask. Emphasize relevant experience demonstrating time management, attention to detail, and achievements that improved office efficiency. Provide specific examples showcasing your problem-solving and communication abilities.

Highly organized and detail-oriented Administrative Support professional with a proven track record of optimizing office operations, streamlining processes, and providing exceptional support to executives and teams. Adept at managing multiple priorities, maintaining confidentiality, and fostering a positive work environment. Skilled in problem-solving and communication, consistently delivering results in fast-paced settings.

  • Provided comprehensive administrative support to a team of 5 senior executives, managing complex calendars, travel arrangements, and expense reports
  • Implemented a new filing system that increased efficiency by 30% and reduced paper usage by 50%
  • Coordinated quarterly board meetings and prepared presentations, ensuring flawless execution and timely distribution of materials
  • Served as a liaison between executives and internal/external stakeholders, facilitating seamless communication and problem resolution
  • Trained and mentored 2 new administrative assistants, fostering a supportive and collaborative team environment
  • Supported a team of 15 consultants, managing schedules, travel arrangements, and expense reimbursements
  • Developed and maintained a centralized database for client information, improving data accuracy and accessibility
  • Coordinated onboarding for new hires, ensuring a smooth transition and integration into the team
  • Planned and executed team-building events and offsite meetings, boosting morale and fostering collaboration
  • Received the 'Employee of the Quarter' award twice for outstanding performance and dedication
  • Managed office operations for a 50-person team, overseeing supply inventory, equipment maintenance, and vendor relations
  • Implemented a new visitor management system, enhancing security and streamlining the check-in process
  • Coordinated internal and external events, including team meetings, client presentations, and conferences
  • Developed and maintained an office procedures manual, ensuring consistency and efficiency across the organization
  • Assisted with HR tasks, including onboarding, benefits administration, and employee relations
  • Executive Support
  • Office Management
  • Calendar Management
  • Travel Coordination
  • Expense Reporting
  • Event Planning
  • Project Coordination
  • Presentations
  • Database Management
  • Vendor Relations
  • Process Improvement

An Administrative Clerk is responsible for performing a variety of administrative and clerical duties to ensure the efficient operation of an office. Key tasks include managing files, scheduling appointments, data entry, and supporting staff. When writing a resume for this role, highlight your organizational and multitasking abilities through specific examples. Emphasize your proficiency with office software and technology. Use clear formatting and action verbs like "coordinated", "managed" to showcase relevant skills. Keep your resume concise yet informative.

Highly organized and detail-oriented Administrative Clerk with a proven track record of streamlining office procedures and improving operational efficiency. Adept at managing multiple tasks simultaneously while maintaining a high level of accuracy and professionalism. Excellent communication and interpersonal skills, enabling effective collaboration with colleagues and clients alike.

  • Implemented a new filing system that increased document retrieval efficiency by 30%
  • Managed calendars and scheduled appointments for a team of 12 executives
  • Prepared and processed expense reports, ensuring 100% accuracy and timely submission
  • Coordinated domestic and international travel arrangements, resulting in cost savings of 15%
  • Trained 5 new administrative assistants on company procedures and best practices
  • Managed inventory of office supplies, ensuring uninterrupted availability and reducing waste by 20%
  • Processed incoming and outgoing mail, maintaining accurate records and timely distribution
  • Provided exceptional customer service, addressing inquiries and resolving issues promptly
  • Assisted in the onboarding process for new employees, ensuring smooth integration into the team
  • Maintained a clean and organized office environment, contributing to a professional atmosphere
  • Answered and directed phone calls, ensuring prompt and professional communication
  • Managed office supplies inventory, maintaining optimal stock levels and negotiating with vendors
  • Assisted in planning and organizing company events, contributing to successful execution
  • Maintained and updated company databases, ensuring accurate and up-to-date information
  • Provided general administrative support to various departments, enhancing overall productivity
  • Inventory Management
  • Filing and Organization
  • Employee Onboarding
  • Spreadsheet Management
  • Presentation Creation
  • Vendor Negotiation

An experienced administrative assistant plays a crucial role in maintaining an efficient and organized workplace. They act as the right-hand to executives and managers, providing high-level administrative support duties such as scheduling meetings, managing files and records, answering phone calls, and handling travel arrangements. When crafting a resume for this role, highlight your skills in areas like proficiency with Microsoft Office, superior organizational abilities, and excellent customer service. Utilize action verbs to describe your achievements and quantify them where possible, such as "Managed complex scheduling for 5 senior executives" or "Streamlined filing system, reducing document retrieval time by 40%." Tailor your resume to each specific job listing, emphasizing the most relevant qualifications and accomplishments. A well-written, achievement-oriented resume can make your candidacy stand out in this competitive field.

Seasoned Administrative Assistant with over 8 years of experience supporting executives and teams in fast-paced environments. Adept at managing complex calendars, coordinating travel, and optimizing administrative processes. Known for exceptional organizational skills, strong attention to detail, and ability to anticipate needs and proactively solve problems.

  • Coordinate internal and external meetings, including booking conference rooms, managing attendee lists, and preparing agendas and materials
  • Streamline administrative processes, resulting in a 25% increase in efficiency and productivity across the executive team
  • Serve as a liaison between executives and internal departments, ensuring smooth communication and timely resolution of issues
  • Train and mentor new administrative assistants, fostering a culture of excellence and continuous improvement
  • Supported a team of 12 consultants, managing calendars, travel arrangements, and expense reports
  • Implemented a new filing system, increasing document retrieval efficiency by 40%
  • Coordinated large-scale events, including annual team offsites and client workshops, managing logistics, vendors, and budgets
  • Assisted with onboarding new team members, ensuring a smooth transition and integration into the team
  • Received the 'Outstanding Support' award in recognition of exceptional performance and dedication
  • Provided administrative support to a team of 8 managers in the HR department
  • Managed a high volume of emails, phone calls, and requests, prioritizing tasks and ensuring timely responses
  • Assisted with the coordination of interviews, including scheduling, preparing materials, and welcoming candidates
  • Maintained and updated HR databases, ensuring accurate and up-to-date employee information
  • Participated in the planning and execution of employee engagement events, contributing to a positive company culture
  • Meeting Coordination
  • Process Optimization
  • Liaison and Communication
  • Training and Mentoring
  • Onboarding Assistance
  • Email and Phone Management
  • Interview Coordination
  • Employee Engagement
  • Microsoft Office Suite

An Office Administrative Assistant is the backbone of an organization, ensuring seamless operations through meticulous organization and exceptional multitasking abilities. Key responsibilities include managing calendars, coordinating meetings, handling correspondence, and facilitating smooth communication flow. Strong interpersonal skills and a knack for problem-solving are essential. When crafting your resume, highlight any relevant experience with office software and administrative procedures. Showcase your proficiency in verbal and written communication, as well as your keen attention to detail. Quantify achievements that demonstrate your ability to streamline processes, improve productivity, or enhance efficiency. Consider including certifications or training related to administrative skills to set yourself apart.

Highly organized and detail-oriented Office Administrative Assistant with over 7 years of experience in providing exceptional support to executives and teams. Adept at managing multiple priorities, optimizing office processes, and creating a positive and efficient work environment. Committed to delivering top-notch administrative services to drive organizational success.

  • Managed calendar and scheduled meetings for a team of 12 executives, ensuring optimal time management and productivity.
  • Implemented a new filing system that increased efficiency and reduced document retrieval time by 40%.
  • Coordinated domestic and international travel arrangements, securing cost-effective options and saving the company over $15,000 annually.
  • Served as the primary point of contact for visitors, providing a warm and professional welcome while maintaining office security protocols.
  • Trained 3 new administrative assistants, fostering a supportive and collaborative team environment.
  • Managed inventory and procurement of office supplies, ensuring uninterrupted operations and saving 15% on annual supply costs.
  • Processed invoices and expense reports, maintaining accurate records and facilitating timely reimbursements.
  • Assisted in planning and executing corporate events, including annual meetings and team-building activities for over 100 employees.
  • Created and maintained a comprehensive database of client information, enhancing customer relationship management.
  • Developed and implemented a new onboarding process for administrative staff, reducing training time by 30%.
  • Provided administrative support to a team of 8 financial advisors, managing calendars, appointments, and client correspondence.
  • Assisted in preparing and formatting financial reports and presentations, ensuring accuracy and visual appeal.
  • Maintained a well-organized and efficient filing system for sensitive financial documents.
  • Conducted research and compiled data to support business development initiatives.
  • Received recognition for exceptional customer service and problem-solving skills.
  • Presentation Preparation

Administrative Assistants perform clerical duties like scheduling, file management and project support. For those without experience, highlight transferable skills like communication and organization from academics, extracurriculars and volunteer roles. Emphasize computer skills like MS Office and detail-orientation from coursework or part-time jobs involving customer service or data entry.

Highly organized and detail-oriented individual seeking an Administrative Assistant position. Brings a strong work ethic, excellent communication skills, and a commitment to providing exceptional support to enhance office efficiency and productivity.

  • Assisted with filing, data entry, and maintaining organized records for a non-profit organization.
  • Demonstrated excellent attention to detail and accuracy in handling sensitive documents.
  • Collaborated with staff members to streamline office processes and improve workflow efficiency.
  • Provided friendly and professional customer service to clients and visitors.
  • Exhibited strong adaptability and quick learning skills in a fast-paced environment.
  • Supported faculty and staff with administrative tasks, including scheduling appointments and managing correspondence.
  • Demonstrated strong organizational skills by maintaining accurate records and filing systems.
  • Assisted in planning and coordinating departmental events and meetings.
  • Showcased excellent written and verbal communication skills when interacting with students, faculty, and staff.
  • Quickly adapted to new software and technologies to improve productivity and efficiency.
  • Greeted visitors and directed them to the appropriate departments or staff members.
  • Managed a multi-line phone system, effectively handling and routing calls.
  • Maintained a clean and organized reception area, ensuring a welcoming environment for guests.
  • Assisted with basic administrative tasks, such as filing and data entry.
  • Demonstrated a friendly and professional demeanor while providing excellent customer service.
  • Multi-tasking
  • Written and Verbal Communication
  • Microsoft Office Suite (Word, Excel, PowerPoint)
  • Google Suite (Docs, Sheets, Slides)
  • Teamwork and Collaboration
  • Scheduling and Calendar Management
  • Basic Bookkeeping
  • Event Planning and Coordination

An Administrative Assistant Intern provides valuable support to office staff by handling clerical tasks and learning the ropes. When crafting your resume, emphasize your customer service experience and strong computer abilities. Highlight relevant coursework, academic projects, and transferable skills like communication and organization. Use a clear, easy-to-read format and proofread carefully to make a polished impression.

Highly organized and detail-oriented Administrative Assistant Intern with a proven track record of supporting executives and managing office operations. Skilled in multitasking, project coordination, and maintaining a positive work environment. Adept at streamlining processes and improving efficiency to drive business success.

  • Assisted executive team with calendar management, travel arrangements, and expense reports, ensuring seamless coordination of schedules and timely submission of documents.
  • Managed office supplies inventory, maintaining optimal stock levels and negotiating with vendors to secure cost-effective deals, resulting in a 15% reduction in supply expenses.
  • Coordinated internal and external meetings, including booking conference rooms, preparing agendas, and taking detailed minutes, ensuring effective communication and follow-up.
  • Streamlined filing system and digitized documents, improving information accessibility and reducing paper usage by 30%.
  • Provided exceptional customer service to clients and visitors, creating a welcoming and professional office environment.
  • Supported a team of 15 employees by managing mail distribution, answering phones, and greeting visitors, ensuring efficient office operations.
  • Assisted with the planning and execution of company events, including annual conferences and team-building activities, contributing to successful events with high employee satisfaction.
  • Maintained office equipment, troubleshooting issues, and coordinating repairs, minimizing downtime and ensuring uninterrupted productivity.
  • Created and updated company documents, such as presentations and reports, using Microsoft Office Suite, delivering professional-quality materials.
  • Collaborated with HR to update employee records and maintain personnel files, ensuring accurate and up-to-date information.
  • Welcomed guests, managed check-ins and check-outs, and provided exceptional customer service, contributing to high guest satisfaction ratings.
  • Handled reservations and inquiries via phone and email, demonstrating strong communication skills and attention to detail.
  • Assisted with administrative tasks, such as filing, data entry, and invoice processing, supporting the smooth operation of the front desk.
  • Collaborated with housekeeping and maintenance teams to ensure guest rooms were clean, well-maintained, and ready for occupancy.
  • Demonstrated flexibility and adaptability by covering shifts and taking on additional responsibilities as needed, showcasing a strong work ethic and commitment to the team.
  • Office Equipment Maintenance

An admin assistant provides essential office support through tasks like data entry, appointment scheduling, and correspondence management. When crafting a resume for this beginner role, clearly highlight your skills in areas like MS Office proficiency, multi-tasking, and organization. Tailor your experience to demonstrate your ability to handle administrative responsibilities efficiently. Moreover, emphasize any internships or part-time jobs that honed your clerical abilities. Keep your resume concise yet informative, ensuring no errors. A well-structured, accomplishment-driven resume can make you stand out as the ideal candidate for an admin assistant position.

Highly organized and detail-oriented administrative professional with a strong passion for supporting teams and streamlining processes. Adept at multitasking, problem-solving, and maintaining a positive attitude in fast-paced environments. Committed to delivering exceptional results and contributing to organizational success.

  • Assisted with managing executive calendars, scheduling meetings, and coordinating travel arrangements
  • Maintained accurate records and filed documents using a cloud-based system, improving efficiency by 25%
  • Greeted clients and visitors, ensuring a positive first impression and providing exceptional customer service
  • Collaborated with cross-functional teams to organize company events and conferences for up to 200 attendees
  • Streamlined office supply inventory management, reducing waste and saving the company over $2,000 annually
  • Welcomed guests, handled check-ins, and provided information about gym facilities and class schedules
  • Managed phone lines, responding to inquiries and directing calls to appropriate departments
  • Maintained a clean and organized front desk area, ensuring a professional appearance at all times
  • Assisted with membership sales and renewals, contributing to a 15% increase in member retention
  • Trained 3 new receptionists on front desk procedures and customer service best practices
  • Provided administrative support to the center's staff, including data entry, filing, and copying
  • Assisted in organizing and promoting fundraising events, helping raise over $10,000 for youth programs
  • Created and maintained a database of donors and volunteers, streamlining communication efforts
  • Developed a new filing system for participant records, improving information accessibility and privacy
  • Demonstrated flexibility by taking on additional responsibilities as needed, such as supervising youth activities
  • Google Workspace (Docs, Sheets, Slides, Gmail, Calendar)
  • Verbal and Written Communication
  • Filing and Data Entry
  • Schedule Management
  • Front Desk Operations

As an entry-level administrative assistant, you'll be the backbone supporting an office's day-to-day operations. Duties include managing schedules, answering calls, data entry and handling correspondence. When crafting your resume, highlight any relatable experience like customer service roles or internships. Focus on showcasing strong organizational, communication and tech skills. For a winning resume format, start with a concise summary highlighting your key strengths. Then list out experience details using quantifiable accomplishments where possible. Clean formatting with strategic keyword use can also help your resume stand out. Remember, tailoring your resume to each specific role is crucial.

Highly organized and detail-oriented administrative professional seeking an entry-level position to leverage strong communication, multitasking, and problem-solving skills. Adept at managing multiple priorities in a fast-paced environment while maintaining a positive attitude and delivering exceptional results.

  • Assisted the administrative team with day-to-day office operations, including answering phones, scheduling meetings, and maintaining filing systems
  • Processed and distributed incoming and outgoing mail, ensuring timely delivery and organization
  • Managed the office supply inventory, placing orders as needed and maintaining accurate records
  • Provided support for company events, including logistics planning, guest list management, and on-site coordination
  • Received praise from supervisors for exceptional attention to detail and ability to quickly learn new tasks and procedures
  • Served as the first point of contact for students, faculty, and visitors at the university's Student Services office
  • Managed the front desk, directing inquiries and providing information on university policies and procedures
  • Scheduled appointments for academic advisors and counselors using an online booking system
  • Assisted with data entry and document preparation, ensuring accuracy and confidentiality
  • Consistently received positive feedback from students and staff for providing friendly and efficient service
  • Greeted patients and visitors, providing directions and answering general inquiries
  • Managed the check-in process, verifying patient information and updating electronic health records
  • Scheduled and confirmed appointments, ensuring smooth patient flow and minimizing wait times
  • Assisted with administrative tasks, such as filing, copying, and organizing patient documents
  • Recognized by the center's management for demonstrating compassion and professionalism in a healthcare setting
  • Phone Etiquette
  • Google Workspace (Docs, Sheets, Slides, Gmail)
  • Social Media Management

A Junior Admin Assistant provides clerical support by managing office communications, filing, data entry, and other tasks. Successful candidates have basic computer skills and strong organization. For the resume: Emphasize any relevant admin experience, familiarity with office software, and abilities like attention to detail. Open with a summary highlighting your organizational talents and customer service strengths.

Highly motivated and detail-oriented Junior Admin Assistant with a proven track record of providing exceptional support to executives and teams. Skilled in managing multiple tasks, optimizing administrative processes, and ensuring smooth office operations. Adept at handling confidential information with discretion and maintaining a professional demeanor in fast-paced environments.

  • Provided comprehensive administrative support to a team of 10 executives, managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Streamlined office processes by implementing a new digital filing system, reducing paper usage by 40% and improving document retrieval efficiency.
  • Managed the onboarding process for new hires, ensuring smooth integration and reducing time-to-productivity by 25%.
  • Organized and coordinated monthly company-wide events, fostering a positive work culture and boosting employee engagement.
  • Handled sensitive client information with the utmost confidentiality, maintaining trust and building strong relationships.
  • Provided exceptional front desk support, greeting visitors, managing incoming calls, and handling general inquiries.
  • Maintained office inventory, ensuring adequate supplies were always available and minimizing waste.
  • Assisted with the preparation of monthly financial reports, ensuring accuracy and timely submission.
  • Coordinated the maintenance and repair of office equipment, minimizing downtime and ensuring uninterrupted operations.
  • Demonstrated flexibility by providing support to various departments during peak periods, contributing to overall team success.
  • Provided administrative support to the Human Resources department during a busy summer internship program.
  • Assisted with the organization and execution of employee training sessions, ensuring smooth logistics and positive participant feedback.
  • Conducted research on industry best practices and presented findings to the HR team, contributing to the development of new initiatives.
  • Maintained and updated employee records in the HRIS system, ensuring data accuracy and compliance with company policies.
  • Demonstrated a strong work ethic and willingness to learn, receiving positive feedback from supervisors and colleagues.
  • Documentation Management
  • Office Supply Management
  • Records Management
  • Professional Communication

A senior administrative assistant oversees administrative operations, manages executives' schedules, and prepares reports. For the resume, highlight organizational skills, multitasking abilities, and relevant software expertise. Quantify achievements highlighting efficiency, attention to detail, and strong work ethic.

Highly organized and detail-oriented Senior Administrative Assistant with over 8 years of experience providing exceptional support to executives and teams. Adept at managing multiple priorities, optimizing workflows, and enhancing operational efficiency. Known for strong communication skills, problem-solving abilities, and a proactive approach to anticipating and addressing organizational needs.

  • Provide high-level administrative support to senior executives, managing calendars, scheduling meetings, and coordinating travel arrangements
  • Streamline office processes, resulting in a 25% increase in productivity and cost savings of $50,000 annually
  • Plan and execute company events, including board meetings, conferences, and team-building activities for up to 200 attendees
  • Serve as a liaison between departments, facilitating effective communication and collaboration
  • Train and mentor junior administrative staff, fostering a supportive and efficient work environment
  • Provided comprehensive administrative support to a team of 5 executives, managing complex schedules and ensuring seamless operations
  • Conducted research and prepared reports, presentations, and correspondence for executive meetings and client engagements
  • Managed expense reports and reimbursements, ensuring accuracy and compliance with company policies
  • Coordinated domestic and international travel arrangements, securing cost-effective options and managing itineraries
  • Provided administrative support to a team of 20 professionals, handling scheduling, correspondence, and document preparation
  • Maintained and updated databases, ensuring accurate and up-to-date information for client projects and internal resources
  • Assisted with the onboarding process for new hires, facilitating smooth transitions and integration into the team
  • Managed office supplies inventory, ensuring adequate stock levels and placing orders as needed
  • Received recognition for exceptional performance and dedication, earning the 'Employee of the Quarter' award
  • Travel Arrangements
  • Document Preparation
  • Supply Inventory
  • Training & Mentoring
  • Research & Analysis
  • Verbal & Written Communication

Administrative Assistant Resume [2024] - Guide & Examples

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Like the look of Jeremy’s resume? Create your own professional administrative assistant in minutes with these easy-to-update templates here.

Administrative Assistant Resume Writing Guide

Administrative Assistant? Congrats – you’re a total office hero.

A recent survey of more than 600 managers in the U.S. and Canada revealed that administrative assistants save their managers eight hours of work time each week.

With this kind of impact, it’s no wonder that 75 percent of managers told that same survey the responsibilities of administrative assistants have increased in the past five years. 

The beauty of these roles is how they give you a chance to work with almost every part of a business and build relationships with colleagues across teams and departments. 

In many senses, they act as a career stepping stone within that company and beyond.

Sounds great right, but what exactly do administrative assistants do? 

  • Doing administrative and clerical tasks (such as scanning or printing)
  • Preparing and editing letters, reports, memos, and emails
  • Running errands to the post office or supply store
  • Arranging meetings, appointments, and executive travel
  • Answering phone calls and taking messages
  • Maintaining folders on servers
  • Recording meeting minutes
  • Liaising with teams and units
  • Tracking petty cash
  • Covering reception

You can use the list above to help you brainstorm duties and tasks for the Work Experiences section of your resume (more on that – and our tip to reframe tasks as achievements – soon). 

career masterclass

A great Administrative Assistant is a little like a Swiss Army Knife; able to solve a range of problems with the right tool at the right moment. 

Does that sound like you? 

If you need to create a modern and professional resume to showcase your skills for a role like this, this guide will take you through:

  • How to present your contact information
  • How to write a strong resume summary
  • The 23 hard and soft skills hiring managers want
  • Highlighting administrative assistant achievements

Let’s delve into why Jeremy’s resume works so well and how you can use the same features to make your own resume shine too. 

Looking for a resume example for a different position? Check out this list:

  • Office Assistant Resume
  • Executive Assistant Resume
  • Consultant Resume
  • Accountant Resume
  • Bookkeeper Resume
  • Business Analyst Resume
  • Financial Analyst Resume
  • Bank Teller Resume
  • Banking Resume
  • Career Change Resume

1. How to present your contact information

Let's get this out of the way quickly, because you know your own contact information better than we do. 

Include your email address, phone number, and location in the header of your resume. 

Drop the street address and city info, though. If you have a professional website, blog, or well-maintained LinkedIn profile, add them to showcase your skills and experience. 

2. How to Write a Strong Administrative Assistant Resume Summary 

Let’s start with a really important part of all resumes – the summary. 

Your summary is where you highlight your skills and how they can bring value to the employer. 

Let’s look at Jeremy’s resume. 

See how he describes himself as ‘technologically savvy’ and ‘goal-oriented?

This lets employers know he will be able to get up to speed quickly on any special technology they use and that he’s committed to getting tasks finished. 

Jeremy also writes that he’s ‘driven’, ‘motivated’ and ‘skilled in prioritizing tasks independently’. 

It’s great that he’s highlighted his ability to complete tasks without supervision, because administrative assistants are regularly delegated tasks by supervisors and managers across different teams. 

Above all, Jeremy’s summary is specific. 

If you compare the specific and vague summaries below, you can see immediately which one is more appealing. 

Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine.

Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place.

Check out our writing a resume summary guide , if you want more help with this part.

3. The 23 Hard and Soft Skills That Hiring Managers Want

What about your skills?

Our editor has three different Skills sections to choose from: Skills, Hard (Technical) Skills, and Soft Skills. 

skills section for administrative assistant resume

Note: By clicking on Layout in the top menu, you can choose the “ Custom Layout ” and have a drag & drop feature to adjust the sections as you need.

It’s best to include a general Skills section and then choose between Hard or Soft Skills based on the needs of the job. 

Administrative assistants need a lot of soft skills to shine in these roles. Here’s some that you may want to highlight on your own resume. 

  • Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
  • Database management
  • Calendar management
  • Quickbooks and Xero
  • Proficiency with photocopiers, scanners, and projectors
  • Accurate data entry
  • Inventory and supply management
  • Editing and Proofreading
  • Billing and record-keeping
  • Business Knowledge
  • Communication (written and verbal)
  • Prioritization and problem-solving
  • Organization and planning
  • Research and analysis
  • Attention to detail
  • Customer service
  • Phone Etiquette
  • Emotional Intelligence
  • Responsibility
  • Teamwork and delegation
  • Management and training
  • Flexibility and efficiency

4. Highlighting Administrative Assistant Achievements

When you're customizing your resume to best fit a company and its job advertisement, it can become easy to slip into using the listed tasks and responsibilities to summarise your own past duties. Avoid this – because it’s a missed opportunity. 

Think of your work experience section as less of a list of ‘things you did’ for a past employer and more like a summary of your biggest achievements and contributions while at that employer. 

Look at how Jeremy does this.  

He highlights how he managed a senior HR director’s schedule, planned company events, and even designed surveys while he was working at Melmark. 

achivements section for administrative assistant novoresume

Note: If you are looking for inspiration or need help, you can click on “ Tips ” in the left menu of our editor.

Here’s some better (and bad) examples to help you craft your own:

  • Developed policies that saved the company 500 hours a year.
  • Trained two interns in office tasks which later became full-time employees.
  • Maintained appointment calendar for 12 conference rooms.
  • Unlocked the office each morning.
  • Made travel arrangements.
  • Wrote letters and emails.

Ready to create your administrative assistant resume now? 

Suggested reading:

  • Best Skills to Put on a Resume
  • How to Optimize your LinkedIn Profile to Complement Your Resume
  • How to Start a Cover Letter - 4 Tips for the Perfect Opening

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13 Administrative Assistant Resume Examples for 2024

Stephen Greet

  • Administrative Assistant Resume
  • Admin Assistant Resumes by Experience
  • Admin Assistant Resumes by Role

Writing Your Admin Assistant Resume

Emma had spent the past few years working hard in NYC, building skills and qualifications as an administrative assistant, but one day she realized she really wanted to move back home to spend more time with her mom. Proud of her progress so far, Emma began looking online for jobs in her hometown and quickly realized she’d need to build a resume that reflected everything she’d learned.

“Where do I begin?” she stressed, whipping up a quick set of search results—including our useful resume tips , which caught her eye immediately. Thanks to her understanding of how to combine large and small tasks for peak organization, she was able to quickly develop a resume and generate a cover letter to impress!

With some determination and our hefty stock of administrative assistant resume examples at hand, soon you can be following up with your brand-new boss, just like Emma!

Administrative Assistant Resume Example

or download as PDF

Administrative assistant resume example with 9 years of experience

Why this resume works

  • Metrics are just numbers that provide evidence for your claims. They’re easy to read and great at demonstrating your abilities, so try to include numbers wherever you can.
  • You can include how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed, to name a few.
  • Words like “Microsoft Office Suite,” “Quickbooks,” reporting,” and “organization” are great for assuring employers you’ve got the chops for your future administrative assistant role.

Senior Administrative Assistant Resume

senior administrative assistant resume example with 8 years of experience

  • Luckily for you, there are many Word resume templates and Google Docs resume templates out there—just make sure you have a backup resume on hand in case the employer needs several copies with different layouts.
  • Action verbs like “coordinated,” “prepared,” and “maintained” do an effective job demonstrating ownership within your senior administrative assistant resume .

Administrative Assistant II Resume

administrative assistant ii resume example with 7 years of experience

  • Unlike a resume objective, a summary paragraph is a two-to-four-sentence overview of your achievements and successes in the field. 
  • If your resume summary is strong enough, it can be the selling point of your entire resume, so it’s well worth spending extra time to make sure this section of your resume is perfect. 
  • Focus on including a mixture of different types of metrics, including percentages, dollar values, and hard numbers (such as the number of executive schedules you managed, or the time you saved by streamlining invoicing systems).

Entry-Level Administrative Assistant Resume

Entry-level administrative assistant resume example with 3 years of experience

  • For example, did you lead a club? Volunteer somewhere? Complete a group project while in your classes? There are many options to showcase your leadership abilities!
  • If you’re still working out  how to write a resume , just know it’s okay to include non-relevant work experience on your entry-level administrative assistant resume . No matter the role, it can still highlight soft skills like responsibility, time management, and document preparation.

Administrative Assistant No Experience Resume Example

Administrative assistant resume example with no experience as an administrative assistant

  • In your administrative assistant no experience resume, give precedence to achievements such as solving customer issues over the phone, boosting customer satisfaction, accelerating problem resolution, etc.

HR Administrative Assistant Resume

HR administrative assistant resume example with 4 years of experience

  • Now’s the time to radiate a modern and fresh vibe with the Elegant template! Use colors that catch the eye of any reader at first sight. Next, secure the job by adding all the digital HR tools like BambooHR, JazzHR, and Google Workspace to stay ahead of the competition!

Construction Administrative Assistant Resume Example

Construction administrative assistant resume example with 8 years of experience

  • Flourish your construction administrative assistant resume with bullet points like “Managed site operations for a $10M+ infrastructure project” and “slashing misalignment errors by 13%” to highlight your ability to supervise large-scale projects and keep important metrics like misalignment errors at a minimum.

Real Estate Administrative Assistant Resume

Real estate administrative assistant resume example with 4 years of experience

  • Draw attention to your abilities to solve client problems, streamline office operations, bring new business, and so on.

Executive Administrative Assistant Resume Example

Executive administrative assistant resume example with 10 years of experience

  • That’s where metrics come in! Include the number of people you worked with or the number of clients you assisted so employers know your experience.
  • Change the font, color, and layout to match your preferences and content. Some templates allow for more work experience while others focus more on other sections, so choose accordingly.

Medical Administrative Assistant Resume

medical administrative assistant resume example with 7 years of experience

  • We’d recommend  formatting your resume  using reverse-chronological order to show your most current role first. That way, your future employer sees your most relevant abilities.
  • Include your specific experience verifying information, performing billing responsibilities, and recording data. 

Administrative Assistant/Receptionist Resume

administrative assistant/receptionist resume example with 10+ years of experience

  • If you’re applying for a company with a casual culture, use vibrant colors, like pink and purple. If you’re applying to work as a criminal defense law firm receptionist, you’d better stick with more professional colors like navy or gray.
  • The goal is always to catch an employer’s attention in a good way, and color is a bright, fun way to do that! Whatever color you choose is up to you, but consider your employer when picking out shades. 
  • Hard skills (aka specific technical capabilities and training) are more valuable to highlight and easier to quantify, so include them when you can.
  • Keywords like “bookkeeping,” “Asana,” and QuickBooks” are great examples of technical skills.

Administrative Coordinator Resume

administrative coordinator resume example with 3 years of experience

  • Resumes distill everything about you into one page, so you need to organize all your career details into clearly defined sections with headers.
  • Make sure you include skills that can be relevant depending on what you read in the job description. For example, workspace management software is relatively universal, so if you’re already familiar with Google Workspace, you’ll likely adapt quickly to Microsoft Office Suite.

Administrative Associate Resume

administrative associate resume example

  • Here’s a tip: highlight your achievements in light of the  administrative assistant job description . Look for repeated keywords and phrases that match your experience, then include them on your resume.
  • Want to include more skills but don’t know how? Try adding a  hobbies section to your resume  to highlight some of your abilities outside of work. Pick relevant pastimes that might interest the employer (and give you something to talk about during the interview).
  • Instead of just saying, “collaborated with department staff to source job candidates,” try adding details like the total number of job candidates you hired, or the number of departments you worked with.

Related resume guides

  • Front Desk Receptionist
  • Office Assistant
  • Receptionist

Confused administrative assistant surrounded by folders and challenges of managing day-to-day tasks

As an administrative assistant, you’re the person who keeps the day-to-day operations running smoothly. You’re trusted to act as the face of the company for visitors, and you understand the importance of organization. But you might not realize just how important it is to perfect your resume. Your resume is the first thing hiring managers will look at, so ensure it demonstrates your aptitude for the job.

In this section, we’ll dive into four of the main tips we have for improving your resume, including: 

  • Administrative assistant skills
  • Formatting your administrative assistant resume
  • Quantifying your previous impact
  • Customizing your resume for each job

how do i make my administrative assistant resume stand out

1. Include your administrative assistant skills wisely

If you’re unfamiliar with how hiring managers filter applicants, you may be tempted to overlook the skills section on your administrative assistant resume. But, after learning about ATS, you’ll never make that mistake again.

Hiring managers use the ATS, or applicant tracking system software, to narrow their applicant pool. The ATS works by filtering keywords (usually in your skills section) on your resume and matching them to pre-selected words prioritized by recruiters.  Your resume will be rejected if you don’t have enough matching keywords.  

This system works well when there are a lot of job applicants, but it’s understandably a pain for you, the applicant, to deal with. That’s why it’s important to utilize a skills section that incorporates the right  resume skills . You can do this by focusing on the  administrative assistant job description .

Read this small excerpt from a job description and see if you can pick up on the most relevant skills for this particular administrative assistant job. Then, read ahead to see if your skills list resembles ours: 

Optics Fusion is a fast-growing company seeking a self-starter administrative assistant who can recognize tasks that need completion with minimal supervision. The ideal candidate will thrive on interacting with clients and the public while displaying a high degree of professionalism. Must be comfortable working in fast-paced environments and dividing attention between many day-to-day operational tasks. Computer-savvy assistants are encouraged to apply! 

Compare the list of skills you wrote down from this job description with ours :

  • Scheduling and organization
  • Communication
  • Process automation
  • Independent worker
  • Detail-oriented
  • Health insurance
  • Computer software

The job you apply for may or may not have similar skill preferences, but there will typically be a common thread of recurring keywords.

Some of the following admin assistant skills will likely pop up in job descriptions:

  • Microsoft Office
  • Data analysis 
  • Financial reporting
  • Google Calendar 
  • Answering calls
  • Multi-tasking

how do i make my administrative assistant resume stand out

2. Pick the best resume format

Like your skills section, your resume format is important for determining whether the ATS will properly read and file your resume. Aside from the ATS, formatting your resume properly will make it easier for recruiters to read your administrative assistant resume.

To this end, we suggest using  reverse-chronological formatting , with your most recent work experience listed at the top of your resume. This will help hiring managers quickly evaluate your most relevant and (likely most impressive) work.

These are a few other critical elements for your resume formatting:

  • Page Length:  Keep your resume to  exactly  one page: no more and no less. 
  • Bullet Points:  Bullet points are a useful tool to break up large pieces of text when you’re describing your work experience. Aside from making your resume more visually appealing, they’ll also make writing these sections much easier. 
  • Icons/Images:  Have you considered adding icons or images to your resume? Don’t! Recruiters and the ATS both dislike them. 
  • Job Title:  Customize your job title for every position to which you apply. It shows that you care enough about the position to put in the extra effort, and hiring managers will appreciate it. 
  • Objective/Summary:  If you include one of these, you’ll want to ensure it’s customized (more on this in the next section).

Should you bother with a resume objective or summary?

You might notice that we just hinted that resume objectives and summary statements are optional. While it’s true that they’re not an essential element of an administrative assistant resume, there are a few specific circumstances when they might be helpful. Let’s demystify these optional sections and determine when to consider including one of them on your resume. 

A  resume objective  is a customized two to three-sentence opener typically included toward the top of your resume. In the visual example below, notice how the objective briefly covers the job title, the company name you’re applying to, and why you’re applying to the specific job. We recommend including an objective only if you’re just starting your career or transitioning to another field.

Let’s go over a few of these statements, including both poor and strong examples of each: 

  • This is a poor example of an objective. It’s vague and doesn’t mention anything specific that would help the hiring manager. If you’re unwilling to customize your statement, you shouldn’t include an objective. 
  • This objective is much better. It’s highly specific, mentioning years of experience, a particular job title, the company name, the candidate’s skills, and how they will contribute to the company. 
  • This makes a horrible first impression. Note the misspelled words and abbreviations used. Remember: a good summary/objective can improve your chances of getting hired, and a bad one can do some damage. Do you think a hiring manager would want to hire this applicant?
  • Do a little research on the job to which you’re applying. This applicant used their summary statement to demonstrate knowledge about the clinic they’re interested in working for, which hiring managers will appreciate. 

how do i make my administrative assistant resume stand out

3. Measure your admin assistant work with metrics

Many admin assistant applicants tell us they find it difficult to write their resumes in a way that displays confidence and job capability. Often, the problem is that they’re not quantifying their job impact with metrics (numbers).  Metrics are the easiest way to provide measurable insight into your work performance . As an administrative assistant, there are many areas in which you can include numbers on your resume. Read below for some of the best ways to leverage metrics from your previous roles: 

  • Number of people:  It’s a good idea to mention the size of the companies you’ve worked for, including staff size and customer base. 
  • Efficiency improvements:  Have you streamlined policies or systems? Orchestrated the switch to a new type of admin software? Has your work saved a significant amount of time? 
  • Scheduling:  How many meetings do you schedule per week? Of how many executive calendars are you in charge? Do you set up appointment reminders for clients, and, have these reminders reduced the rate of late/missed client meetings? 
  • Billing:  Do you process customer/patient/insurance billing? If so, how much money are you charged with managing? Do you compile expense reports? 

Now that you’ve thought through areas of your job from which you can pull metrics, read through these sample work experience bullet points to get a little more inspiration:

  • Met 95% of project deadlines by mitigating all engineering hurdles and roadblocks
  • Provided remote troubleshooting to customers over the phone with a 90% success rate, resolving calls in less than 7 minutes
  • Managed 3 essential projects that facilitated more than $5 million in annual revenue

how do i make my administrative assistant resume stand out

4. Modify your resume for each admin assistant job

We’ve mentioned it a few times, but it’s so important we’ll repeat it:  you must customize your resume for each job to which you apply . After all, administrative assistants have widely varying job responsibilities, and you should take the extra step to best align your resume with the specific job for each application you submit. Fortunately, you don’t have to change your entire resume, but let’s go over the areas you should customize: 

  • The objective/summary:  Without a doubt, if you include a resume objective or summary statement, you’ll need to customize it. Focus on highlighting relevant skills for the position, and mention the company name. One warning—always tailor this section before you submit your application. Please don’t be the person who forgets to change the company name before submitting it to multiple jobs!
  • Skills:  Customize your skills section by referencing the job description. Usually, hiring managers are upfront about the desired skills required for the job. 
  • Job description bullet points:  You can alter your job description bullet points to emphasize different types of administrative assistant jobs. For example, highlight your efficiency and time management for jobs that require multi-tasking and the ability to work in a hectic environment. Other positions, such as medical assistant jobs, may be more concerned about billing, policy compliance, and patient privacy. 

Administrative assistant resume

  • Focus on covering key areas such as your computer and software literacy, customer relations, scheduling, financial reporting, billing, internal communication, and hiring. 
  • If the job description mentions that some aspects are more important than others for the role, you can emphasize them more heavily. 

Entry-level admin assistant resume

  • For example, you may want to highlight your ability to get along well with others, your organizational skills, and your ability to stay organized. 
  • This savvy entry-level candidate absorbed excess white space with a metrics-packed internship.

Work experience section for administrative assistant intern resume

Executive admin assistant resume

  • Executive administrative assistants typically work on more complex, higher-stakes administrative issues. Demonstrate your increased work responsibility. 
  • You need to format your executive resume using the reverse-chronological format, which will best showcase your career growth. 

Medical admin assistant resume

  • Focus on highlighting your capacity to manage insurance billing and claims. 
  • Do you have an understanding of electronic medical records (EMR)? If yes, you should consider including it on your resume. 
  • Demonstrate your understanding of important skills for admin assistants specific to the medical field. 

Notice this applicant’s mention of keyword skills like HIPAA and EMR.

Skills section for administrative assistant resume

Senior admin assistant resume

  • Ensure you showcase skills that set you apart from less experienced administrative assistants. 

how do i make my administrative assistant resume stand out

Our parting advice for your admin assistant resume

You should be proud of yourself for taking your resume seriously! You’ve made it to the end of this guide, and you’re on the right path to creating your best, most professional administrative assistant resume yet!

Let’s review the four main tips we’ve covered in this guide as a quick recap.

We’ve discussed how to build your skills section, how to format your resume for the ATS, how you can add metrics, and why you should modify every administrative assistant resume you submit.

With these tips in mind, upload your resume to our free  resume checker  to see how your masterpiece can be improved with our AI-powered tips. If you’re thinking about starting your resume from scratch, try our  resume builder , where you can begin the process with built-in AI-powered tips and proper formatting. 

Create my free resume now

  • • Managed schedules and tasks for over 100 employees, increasing overall productivity by 20%
  • • Implemented new organizational systems, increasing efficiency by 15%
  • • Led a team of 5 junior administrative assistants, improving team efficiency by 10%
  • • Managed schedules and tasks for over 50 employees, ensuring minimal downtime
  • • Assisted in the implementation of new organizational systems, reducing errors by 25%
  • • Collaborated with the administrative team to meet quarterly targets, achieving 100% of goals
  • • Supported senior administrative assistants in managing tasks and schedules, contributing to a 10% increase in efficiency
  • • Assisted in managing tasks and schedules for 20 employees, maintaining 100% system uptime
  • • Assisted in the preparation of quarterly reports, achieving 95% accuracy

17 Administrative Assistant Resume Examples & Guide for 2024

Your administrative assistant resume must showcase your organizational skills. Highlight your ability to manage schedules and coordinate meetings efficiently. Demonstrate on your resume your competence with office software and technology. Employers value administrative assistants who can handle correspondence and database management with ease.

All resume examples in this guide

how do i make my administrative assistant resume stand out

Senior Administrative Assistant

how do i make my administrative assistant resume stand out

Entry-Level Administrative Assistant

how do i make my administrative assistant resume stand out

Administrative Assistant No Experience

how do i make my administrative assistant resume stand out

Construction Administrative Assistant

how do i make my administrative assistant resume stand out

Dental Administrative Assistant

how do i make my administrative assistant resume stand out

HR Administrative Assistant

how do i make my administrative assistant resume stand out

Medical Administrative Assistant

how do i make my administrative assistant resume stand out

Real Estate Administrative Assistant

how do i make my administrative assistant resume stand out

Sales Administrative Assistant

how do i make my administrative assistant resume stand out

School Administrative Assistant

how do i make my administrative assistant resume stand out

Temporary Administrative Assistant

how do i make my administrative assistant resume stand out

Administrative Assistant Ii

how do i make my administrative assistant resume stand out

Executive Administrative Assistant

how do i make my administrative assistant resume stand out

Administrative Associate

how do i make my administrative assistant resume stand out

Administrative Coordinator

how do i make my administrative assistant resume stand out

Administrative Assistant Receptionist

Resume guide, the ideal administrative assistant resume outline has:, what administrative assistant resume layout should you use, what your administrative assistant resume header should include, how to make an administrative assistant resume summary or objective, what’s the best way to add your administrative assistant experience to your resume, what should an ideal administrative assistant resume education section look like, how should you match your administrative assistant resume skills to the job, the top 10 certifications you can include on your administrative assistant resume, how to use references to make the best administrative assistant resume, other sections to consider, in summary, what makes an administrative assistant resume effective.

By Experience

Administrative Assistant resume example

Being an Administrative Assistant is a little like being a drummer: everybody thinks they know what you do and how to do it… until they take a seat behind the drum kit.

You are the lifeblood of the office, the backbone, the nexus. Without your dedication and commitment to excellence, organizations would not run as smoothly or efficiently.

But how do you showcase all this on a single one-page resume?

Get a leg up on the competition and land an interview with our administrative assistant resume guide.

Now, perhaps more than ever, (assistants) need to understand the forces of change shaping the future and the range of ways these could impact their own roles and shape the challenges and choices facing the organizations and executives they work with.

Steve Wells, COO of Fast Future

This guide will go over these tips for an effective administrative assistant resume:

  • Carefully plan out what you will include and where
  • Choose a layout that matches your experience level and the message you want to send
  • Use a header and objective that quickly grabs the reader’s attention and explains who you are
  • Use your experience and education sections to show that you’re results driven, specific, and capable of getting results
  • Select the soft skills, technical skills, and certifications that best match the job description

A great administrative assistant should be a master planner. Just like with most areas, planning out what to include on your resume is a recipe for success.

Here are the resume sections you should consider:

  • Administrative Experience
  • Soft Skills
  • Technical skills
  • Testimonials

Even before they read your resume header or your name, the hiring manager or recruiter is going to see the overall layout and design of your resume.

In essence, this is your first impression, so make it a good one.

Here are your resume layouts to consider:

templates.png

  • Traditional layout - This single column layout is ideal for entry-level administrative assistants, as it looks great even with less content on the page.
  • >Professional layout - If you’re looking for an admin job at a larger and more conservative corporation, this layout is all about classic style and showing just the right amount of content.
  • Simple layout - More senior administrative assistants need to strike a balance between showing off their extensive experience and not overwhelming the reader. This more condensed layout does just that.
  • Creative layout - If you’re applying for an admin position at a creative agency, startup, or other company that values creativity, this more modern layout is ideal.

Whichever admin resume layout you choose, just be sure to consider these elements:

  • Ensure it shows your most relevant info first (education for entry level administrative assistants, work experience for everyone else).
  • It should be easy to read and only include essential information (just imagine how many resumes the recruiter has to read a day).
  • More organizations are using ATS (Applicant Tracking Systems), so make sure your format works with them
  • ATS also expects PDFs or Doc , so use those formats when sending your resume

Of course, after a recruiter sees your resume’s overall layout, the next place their eye is going to move is to your resume header. That’s why it’s essential you nail it.

Strange as it may sound, your header can be a “make or break” spot for an admin resume.

The wrong title or personal information can get you taken out of consideration immediately.

Done right, it can grab the reader’s attention and give them a useful framework for the rest of your resume. Three simple things an administrative assistant resume header needs:

  • Your name and certifications - Your name is obvious, but are you a CAP or a CPS? Include that next to your name. It adds a real air of professionalism and shows that you have relevant administrative certifications.
  • Your resume title - Here’s where you mention whether you’re a senior admin, a recent graduate, etc. Give the reader a quick idea of who you are to set the tone for the rest of your resume.
  • Your LinkedIn profile - There’s no getting away from the fact that LinkedIn is the dominant social network for professionals.

The differences are subtle, but really make a difference. The top example projects confidence and delivers valuable information right upfront while the second example doesn’t tell the reader much of anything useful.

A great administrative assistant resume summary or objective captures the interest of the hiring manager.

It gives them a reason to read the rest of your resume.

An effective admin resume summary or objective is short, sweet, and punchy.

Write a summary that tells your potential employer how your unique skills and experiences will benefit them.

What’s the problem? This resume summary highlights generic skills and uses empty buzzwords . It also doesn’t tell the reader much about your professional experience and the value you can bring to the role and the company.

An administrative assistant resume objective should

  • Be concise and straightforward
  • Summarise your professional experience in the field
  • Highlight key admin skills and competencies
  • Showcase results and numbers wherever possible

The way you present your administrative assistant experience is essential to your success.

In the sea of resumes, the hiring manager will only take one quick look at your experience.

If they’re not convinced by what they see, your resume will likely end up in the trash.

So, do not simply list your day-to-day responsibilities and duties. Be selective when choosing which responsibilities to include. List only those that meet the requirements stated in the job you are applying for.

Administrative assistant resume experience examples

  • • Used Typeform, Zapier, and Trello to create an integrated system for tracking incoming job applications, cutting the time required to do this by 4 hours per week.
  • • Planned 3 team retreats for 25 participants including logistics, hotels, and events. These retreats had an average of 92% satisfaction.
  • • Tracked incoming job applications
  • • Planned team retreats

Notice how these two examples are talking about the same exact position, but the effect is completely different. That’s the power of listing your experience in a way that’s specific and focused on impact.

Here are practical tips to make the work experience stand out on your admin resume:

  • List your most recent work experience first.
  • Use bullet points to increase readability.
  • Start each bullet point off with an action verb that will liven up this section (e.g. spearheaded, transformed, increased).

What about creating an administrative assistant resume if I have no experience?

You’re applying for an admin job, but you’re a recent grad and/or you have no experience in the field ?

If you have little to no work experience, then the key is to focus on your hard and soft skills.

The experience that can be applied to an admin role can come from part-time jobs, internships, service learning, volunteer work , class projects , clubs/student organizations, memberships, leadership experiences, hobbies, and other activities.

For example, have you ever (at school, club, or elsewhere):

  • Coordinated an event where you had to synchronize multiple schedules?
  • Juggled multiple responsibilities to the satisfaction of relevant stakeholders?
  • Handled an emergency/pressing situation successfully?
  • Performed typing, filing, and record-keeping tasks?

If yes, make sure you emphasize those in your administrative assistant resume.

Recruiters and hiring managers shouldn’t have to hunt for your education credentials.

Most HR professionals suggest starting a resume with work experience and then adding in the education section .

However, if you recently graduated, it’s acceptable to start your resume with the education section as it’s going to be more relevant than your experience.

Start the education section by listing your most relevant recent degree first. Include the name of the school, the school location, and the degree obtained in each listing. Start with your highest degree, then add all other degrees in reverse-chronological order. If you graduated from college, don’t add in your high school information.

  • • My thesis was on how management issues contributed to the Fintech company Revolut’s culture and regulatory problems
  • • Interned as an administrator at a local logistics company

Much like with any other job, what an administrative assistant position entails can vary greatly from company to company.

Different responsibilities, different skills, different expectations—no two admin jobs are exactly the same.

This is why it’s vital to tailor your resume for every single job you apply for by matching your skills to the administrative assistant job description .

Review the job description, comb through the company website, and then extract any of the keywords describing skills, qualities, or experiences which the employer has listed as required or preferred.

Build a skills section to make yourself seem like the absolute best fit for the position.

Present the skills you identified in order of their importance to the employer. Point to any positive results or recognition you received while applying that specific skill.

What about administrative assistant resume technical skills?

The job of an administrative assistant is rapidly turning into a role that requires multiple technical skills .

Online sales and marketing, website development and management, online customer service and other online tasks are becoming the norm.

Here are the technical skills to include in your administrative assistant resume.

  • Microsoft Programs: Word, Excel, PowerPoint, Access, Outlook, SharePoint, Azure
  • Accounting & CRM: QuickBooks, Sage 50 Pro Accounting, Oracle PeopleSoft CRM
  • Operating Systems: Unix, Linux, Windows, Mac OS X, iOS, Android
  • Office Equipment
  • Ordering Office Supplies
  • Order Processing
  • Spreadsheets
  • Time & Billing
  • Transcription
  • Typing from Dictation
  • Videoconference Preparation

Focus specifically on technical skills prospective employer cares about most. Hiring managers vary in their priorities, so do your research.

Incorporating the right keywords will optimize your resume for Applicant Tracking Systems (ATS), which employers use to screen job applications.

Being comfortable with the more technical aspects of the administrative assistant role is essential. For example, companies may rely heavily on administrative assistants to format professional-looking presentations, manuals, and newsletters.

What about administrative assistant resume soft skills?

While a lot of career advice out there favors hard skills over soft skills, take that advice with a grain of salt when it comes to administrative assistant resumes.

Organizations increasingly rely on technology to complete tasks like scheduling or filing documents, so the emphasis for administrative assistants is rapidly shifting to acting as the “hidden glue,” the ones who know everything and manage multiple projects and responsibilities.

There are tons of different soft skills that are required or desirable to be a successful administrative assistant.

Soft skills can carry a lot of weight—as long as you have some specific examples to back them up. So, don’t miss out on highlighting them in your resume!

Here are soft skills to include in a winning admin assistant resume.":

  • Time Management
  • Organization
  • Attention to Detail
  • Communication
  • Active Listening
  • Customer Service
  • Presenting and Public Speaking
  • Project Management
  • Client Relations
  • Bookkeeping
  • Office Management
  • Training and Supervising
  • Event Coordination
  • Employee Relations

Every job asks for different soft skills, so always read the job description carefully and focus on the skills listed by the employer. If possible, back your claims with examples.

How to add skills from an administrative assistant job description

The most effective admin resumes are tailored to the job.

Let’s see exactly how that’s done, starting with a real administrative assistant job description from an international charity:

“The Administrative Assistant for TVAP works with the TVAP Coordinator to [[ coordinate and implement community outreach efforts ]], [[ expand client resources ]], and [[ assist with administrative tasks ]]. The position provides referral resources and support to [[ survivors of trafficking ]] and works with the TVAP Coordinator to [[ ensure ]] all program, agency, and grant [[ standards and requirements are met ]].”

Let’s see how those highlighted elements should be reflected in a resume applying for this position:

  • [[ Coordinate and implement community outreach efforts ]] (Mention experience managing things, this could be anything from running a club to being a manager at a restaurant. Any community outreach experience would also obviously be helpful.)
  • [[ expand client resources ]] (This requirement is a bit vague. One solution to that could be to email them for clarification about this element of the role, showing that you’re proactive.)
  • [[ assist with administrative tasks ]] (While the examples above require you to show that you can manage yourself independently, this one requires you to show that you can work well alongside or under someone else. Try to include examples where you effectively worked on a team.)
  • [[ survivors of trafficking ]] (As you’ll be working with this group, any experience writing about or working with similar groups would be great to mention.)
  • [[ Ensure… standards and requirements are met ]] (Here you’re back to showing that you can work well independently)

As you can see, like most administrative assistant positions, this job requires you to show both that you can take direction and be independent. If your resume goes too far in either direction, that could get you taken out of consideration. So, be careful to balance them.

Certifications can be that stamp of quality that your administrative assistant resume is missing. They demonstrate your commitment to continued learning and professional development.

Certifications can also set you apart from the competition and keep you valuable and marketable in the event of a market downturn.

Top certifications to include on an admin assistant resume

  • The Certified Professional Secretary
  • Certified Administrative Professional
  • Outlook 2016: Core Communication, Collaboration, and Email Skills
  • Excel 2016: Core Data Analysis, Manipulation, and Presentation
  • Certified Associate in Project Management
  • Fundamental Payroll Certification
  • Office Management Professional
  • RAP Registered Administrative Professional
  • Certified Administration and Office Management Professional
  • Certified Office Administrator/Certified Business Administrator

Choose certifications from recognized industry leaders and those certifications that contain relevant keywords such as “administrative” or “management” in the title.

Be prepared to show how the certification helped or will help you achieve results in your administrative assistant role.

So many of the critical skills for an administrative assistant are subjective. Do you take directions well? Are you independently minded and self reliant? References can be a good way to demonstrate that you actually have the qualities an employer is looking for.

To make them more effective, try mentioning the skills a particular reference can vouch for. For example, “Alex Karlson was my manager at Fairfax Logistics and can vouch for my ability to take directions and work independently.”

Consider adding a ‘Testimonials’ section to your administrative assistant resume. Testimonials add credibility and validate your accomplishments, skills, and areas of expertise.

Choose relevant individuals (e.g. those you've worked with, worked for, or customers.) Look for someone whose opinion would carry some weight.

Extract the strongest quotes from performance appraisals, snippets from reference letters, and even informal emails complimenting your work performance. Always ask for permission from individuals in question before doing so.

How to include interests on an administrative assistant resume

“No one cares about your hobbies and interests,” said hundreds of career experts online.

However, hear us out.

Hobbies and interests might be the thing that will catch your prospective employers' attention and help you stand out in a sea of applicants. Of course, whether you include this section in your resume will depend a lot on where you’re applying to - a young hip startup or an accounting firm.

Research your prospective employer. Look at the job description, their website, their social media profiles. Would they find a unique hobbies and interests section on your resume valuable?

Choose which hobbies and interests you include carefully. For example, competing in chess could highlight your skills in strategy and problem-solving; volunteering at the local animal shelter could show commitment and dedication, and playing basketball could showcase teamwork skills.

  • Format your resume for success by leaving enough white space in, using bullet points, and staying clear from fancy fonts.
  • Keep your layout organized, with clear breaks between sections and easy-to-find information, and choose the right layout for you.
  • Emphasizing both soft skills and hard skills, and make sure you match them to the job posting.
  • Focus on the results and impact of your work in the past and how it saved money, increased efficiency, or otherwise improved the business.
  • Fill the skills section with skills that are required or relevant to the position, adding examples where possible.

Administrative Assistant resume examples

Explore additional administrative assistant resume samples and guides and see what works for your level of experience or role.

Senior Administrative Assistant Resume Example

  • The role of a Construction Administrative Assistant emerged from the construction sector. Therefore, trends in construction tend to influence the role and duties of a Construction Administrative Assistant.
  • Familiarity with construction-related practices and terminologies is crucial. Knowledge of building regulations, safety codes, protocol management are valuable assets in this role. Make sure to highlight such skills on your resume to successfully navigate the application process.
  • Focus on administrative tasks that have impacted construction projects. Many Construction Administrative Assistants come from administrative backgrounds. Therefore, emphasizing your administrative skills and the positive impacts made on construction projects or organizations can help.
  • Avoid merely listing administrative skills. Try to demonstrate how these skills contributed to successful project results or company achievements. For instance, 'improved project timeline by…' or 'increased team efficiency through…' Follow the format 'skill, action, results'.

Dental Administrative Assistant Resume Example

Many Dental Administrative Assistant roles have roots in dental healthcare, which has influenced their requirements and responsibilities. To apply for a Dental Administrative Assistant role successfully, consider the following suggestions:

  • Expertise with dental line practices is essential. Having knowledge of dental terms, patient record management, handling appointments are important in this position. Highlight these skills during the application process.
  • Pay attention to the healthcare experience that affects the dental organization. Administrative skills, when applied in a dental environment, can bring forth noticeable improvements. Make sure to reflect this in your resume.
  • Avoid just listing your skills. Show how those skills have been useful in achieving results in a dental setup, like 'enhanced patient satisfaction by...', 'improved administrative procedures which led to …'. Following the 'skill, action, results' format would be advantageous.

HR Administrative Assistant Resume Example

A strong Human Resources department is crucial to all businesses, which is why a role like HR Administrative Assistant is so important. Here are some tips for when you apply:

  • Understanding of HR practices and policies is key. Ability to handle employee records, manage recruitment logistics and assist in HR activities is critical. Incorporate such skills in your resume to enhance its effectiveness.
  • Emphasize the HR and administrative background that contributes to company culture. Most HR Administrative Assistants have a background in HR or Admin. Make this your strength by highlighting in your resume how you have made a positive impact on an HR department and to the company as a whole.
  • Move beyond simply listing HR skills. Showcase how they have led to improvements within the HR function. For example: 'improved recruiting process by...', 'Enhanced employee engagement through...'. Remember that a 'skill, action, results' approach works well here.

Medical Administrative Assistant Resume Example

The Medical Administrative Assistant role is a crucial part of any healthcare system. To boost your chances when applying, consider the following tips:

  • Knowledge of medical administrative practices is required. Skills such as handling patient records, coordinating appointments, and managing billing can set you apart. Highlight such skills in your resume to enhance its effectiveness.
  • Focus on the medical experience that affects a healthcare system. A substantial number of Medical Administrative Assistants come from healthcare backgrounds. Show this in your resume by emphasizing your medical experiences and achievements.
  • Instead of merely enumerating your skills, illustrate how they contributed to improved healthcare practices and patient satisfaction, like 'streamlined patient intake process by...', 'improved patient appointment system by...'. Adhere to the 'skill, action, results' approach for positive outcomes.

Real Estate Administrative Assistant Resume Example

The Executive Administrative Assistant role heavily counts on your organizational and communication skills.

It's crucial to emphasize your experience with various communication tools and administrative software, presenting how they boosted your efficiency.

Detail your project coordination experience and how it enhanced the executive's productivity. Use concrete numbers whenever possible to highlight the impact.

Demonstrate your problem-solving skills, showing how you successfully mitigated crises or proactively prevented issues from arising.

Showcase your time management skills, emphasizing their role in successfully managing the executive's complex schedule.

Indicate soft skills like adaptability and diplomacy, translating these into tangible results in the organization.

Administrative Associate Resume Example

Looking to build your own Administrative Assistant resume?

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Administrative Assistant Resume: Tips & Examples for 2024

how do i make my administrative assistant resume stand out

As an administrative assistant, your job responsibilities may vary from day to day, but the importance of your role in the organization cannot be overstated. You are responsible for managing information, maintaining schedules, and supporting the overall functionality of your company.

In order to secure a position as an administrative assistant, you will need to have a strong resume to showcase your skills and experience. The purpose of this article is to provide tips and examples to help you create an effective administrative assistant resume that will help you stand out to potential employers.

Purpose of an administrative assistant resume

The purpose of an administrative assistant resume is to provide a clear and concise summary of your qualifications, experience, and skills. It should highlight your strengths as an administrative assistant, and demonstrate your ability to handle a variety of tasks and responsibilities.

Your resume should be tailored to the specific job you are applying for, and should emphasize the skills and experience that are most relevant to the position. This may include your proficiency in organizing and managing information, your experience with specific software programs, and your ability to communicate effectively with clients and colleagues.

The role of an administrative assistant

The role of an administrative assistant is to provide support to the organization by managing information, maintaining schedules, and coordinating tasks and projects. Administrative assistants may work in a variety of industries, including healthcare, education, government, and private industry.

In addition to managing information and schedules, administrative assistants may also be responsible for ordering supplies, conducting research, and preparing reports and presentations. As an administrative assistant, you will need to be highly organized, detail-oriented, and able to work independently to ensure that tasks and projects are completed on time and to a high standard.

The role of an administrative assistant is vital to the success of any organization, and requires a unique set of skills and qualifications. By crafting an effective administrative assistant resume that highlights your strengths and experience, you can position yourself as a top candidate for the job.

Understanding the Job Requirements

When it comes to crafting an administrative assistant resume, understanding the job requirements is key to standing out as a top candidate. Here are some key skills and qualifications to keep in mind when applying for an administrative assistant position.

Key skills and qualifications

First and foremost, a successful administrative assistant must have excellent organizational skills. The ability to juggle multiple tasks and prioritize them efficiently is critical to success in this role. Additionally, proficiency in computer software such as Microsoft Office and Google Suite is often required. Strong communication skills, both written and verbal, are also important for administrative assistants, as they frequently interact with clients, customers, and colleagues.

In terms of qualifications, a high school diploma is typically the minimum requirement for an administrative assistant role. However, many employers prefer candidates with some college education or an associate’s degree in a related field. Some positions may also require certification in areas such as bookkeeping or office management.

Job responsibilities

The job responsibilities for an administrative assistant can vary depending on the company and industry. Generally speaking, administrative assistants provide support to executives, managers, or other team members within an organization. Some common job responsibilities include:

  • Managing and scheduling appointments and meetings
  • Answering and directing phone calls and emails
  • Creating and organizing files and documents
  • Conducting research and preparing reports
  • Handling basic bookkeeping and accounting tasks
  • Coordinating travel arrangements and expense reports

In addition to these general duties, specific job responsibilities may vary depending on the nature of the business. For example, an administrative assistant working for a legal firm may be responsible for maintaining client files and assisting with legal research, while an administrative assistant at a marketing agency may be responsible for managing social media accounts and coordinating marketing campaigns.

Understanding the specific job requirements and tailoring your resume to meet them can increase your chances of landing an administrative assistant position. By highlighting your relevant skills and experience and demonstrating your ability to handle the job responsibilities, you can make a strong impression on hiring managers and stand out as a top candidate.

Formatting Your Resume

When it comes to crafting a well-rounded administrative assistant resume, the presentation and format are just as important as the content. The way your resume looks and feels can determine whether or not you land an interview or job offer.

Choosing the Right Resume Format

There are three main types of resume formats: chronological, functional, and combination. Depending on your experience and career goals, one format may better suit your needs than the others.

A chronological resume format is ideal for individuals who have a consistent work history and want to showcase their career progression. This format lists your work experience in reverse chronological order, starting with your most recent job.

A functional resume format is best for candidates who have gaps in their work history or are making a career change. This format highlights your skills and abilities rather than your work experience.

A combination resume format is a mix of the chronological and functional formats, emphasizing your skills while also including your past employment history.

Tips for Creating a Professional Layout

Now that you’ve chosen a resume format that best fits your situation, it’s time to make sure the layout is polished and professional. Follow these tips for a clean, visually appealing resume:

  • Keep your font consistent and easy to read
  • Use bullet points to break up long paragraphs
  • Start each bullet point with an action verb to showcase your accomplishments
  • Utilize white space to avoid clutter and make your resume easier to skim
  • Use bold font or caps for section headers to make them stand out
  • Include a professional email address and phone number

Remember, your administrative assistant resume is your first impression to potential employers. Making sure it is formatted in a professional and visually appealing manner can make all the difference in the hiring process.

Writing an Engaging Professional Summary

A professional summary is a brief paragraph that highlights your most relevant skills, experiences, and accomplishments. It’s placed at the top of your resume and serves as an introduction to the rest of the document. Writing a captivating summary is crucial, as it can make or break your chances of landing an interview.

Importance of a Professional Summary

Recruiters and hiring managers are busy people who scan resumes quickly. A well-written professional summary can grab their attention and entice them to read further. It also provides a snapshot of what you can bring to the table and why you’re the best candidate for the job.

Tips for Writing a Captivating Summary

  • Keep it short and sweet. Your summary should be no longer than 3-4 sentences.
  • Highlight your relevant skills and experiences. Focus on the ones that align with the job description.
  • Use strong, action-oriented language that showcases your accomplishments. Avoid passive verbs like “assisted” or “helped.”
  • Tailor your summary to each job you apply for. Make sure it reflects the specific requirements of the position.
  • Include keywords that are relevant to your industry or the job you’re applying for.
  • Don’t be afraid to showcase your personality. Inject some of your personal brand into your summary.
  • Lastly, proofread your summary to ensure it’s free of errors and effectively communicates your value proposition.

By following these tips, you can craft a professional summary that effectively showcases your skills and experiences, while captivating the attention of recruiters and hiring managers.

Highlighting Your Work Experience

As an administrative assistant, showcasing your work experience is crucial to landing your next job. Your work history is the primary way employers judge your capabilities, and it can play a significant role in determining the job offer’s details.

Importance of Showcasing Work Experience

Highlighting your work experience is the most effective way to prove that you have the skills and knowledge necessary to excel in the role you’re applying for. Whether you’re on the hunt for your first administrative assistant job or looking to climb the ranks, your experience is a reflection of your ability to perform the job’s duties.

A well-crafted work experience section on your resume can give you a significant advantage by demonstrating your:

Accomplishments: Share your most meaningful achievements in your work experience section, letting employers know what you’ve accomplished in previous roles.

Expertise: Your work experience can highlight the areas you’re most skilled in, revealing your expertise in areas such as scheduling, data entry, and customer service.

Adaptability: Featuring your work experience shows that you’re adaptable and that you’ve been able to perform in a variety of environments.

Tips for Highlighting Your Experience

Consider the following tips when you’re ready to highlight your work experience on your administrative assistant resume:

Tailor your work experience to the job : Highlight the experiences that match the required skills and experience listed in the job posting. Doing so shows an employer that you’re intentional in meeting their needs.

Break down your job responsibilities : Use bullet points to show employers what you did day-to-day in your previous administrative roles. This helps the employer know what they can expect from you in the future.

Use numbers and action verbs : Use specific numbers and action verbs to communicate your experience and accomplishments. For example, you could write, “Managed a team of three administrative assistants and reduced schedule conflicts by 60%.”

Feature your most recent experience first : Prospective employers are usually most interested in your most recent and, therefore, most relevant work experience.

Leave out irrelevant or outdated work experience : Only include work experience that is relevant to the administrative assistant job you’re applying for. It’s also okay to exclude jobs from longer than ten years ago.

Following these tips will ensure that you showcase your work experience effectively and make the best possible impression on prospective employers.

Demonstrating Your Skills

As an administrative assistant, it’s important to showcase your skills and expertise on your resume. Hiring managers want to see the specific abilities you bring to the table, as well as how you’ve demonstrated them in your previous roles. Here are a few key skills to include on your resume:

Communication:  Administrative assistants are often the primary point of contact for clients, customers, and employees. It’s essential to have strong verbal and written communication skills, as well as the ability to convey complex information clearly and concisely.

Organization:  As an administrative assistant, you’ll likely be responsible for keeping track of schedules, appointments, and documents. Demonstrating your organizational skills on your resume can help prove your ability to manage multiple tasks and prioritize your workload.

Problem-solving:  Another important skill for administrative assistants is the ability to identify and solve problems quickly and efficiently. This could involve anything from addressing a customer complaint to finding a missing document.

Computer skills:  In today’s digital age, it’s essential to have strong computer skills as an administrative assistant. Make sure to highlight any experience you have with software programs like Microsoft Office, Google Suite, or project management tools.

Once you’ve identified your key skills, it’s important to demonstrate them effectively on your resume. Here are a few tips:

Use specific examples:  Instead of simply listing your skills, try to include specific examples of how you’ve used them in previous roles. For example, rather than saying “Strong communication skills,” you could write “Communicated effectively with clients and team members to ensure project success.”

Quantify your achievements:  Whenever possible, try to include specific numbers or data to demonstrate your impact. For example, instead of saying “Managed multiple projects,” you could write “Successfully managed up to 10 projects simultaneously, resulting in a 20% increase in productivity.”

Tailor your resume to the job:  Depending on the position you’re applying for, you may need to highlight different skills and experiences. Make sure to carefully read the job description and adjust your resume accordingly.

By highlighting your key skills and demonstrating them effectively on your resume, you can increase your chances of landing the administrative assistant role you’ve been dreaming of.

Education and Certifications

Education and certifications play a crucial role in the administrative assistant profession. This section should be included in your resume to show that you have the necessary knowledge and skills to excel in this role. Listing your educational achievements and certifications also communicates your commitment to learning and professional growth.

Importance of listing education and certifications

Listing your education and certifications can set you apart from other candidates who have similar work experiences. Employers often use this information to determine whether a candidate is a good fit for the job. It also shows that you have invested time into improving yourself professionally, which is a valuable trait in any position.

For those just starting in their career, education can be particularly important. It demonstrates that you have acquired knowledge and skills in specific areas relevant to the job, which can compensate for any lack of experience. For those already established in their career, ongoing education and certifications show a dedication to keeping up with current trends and best practices in the field.

Tips for showcasing educational achievements

When listing your educational achievements, it’s important to be clear and concise. Start with the most recent degree or certification and work backwards. Include the name and location of the institution, the degree or certification obtained, and the date of graduation or certification. If you have a particularly high GPA or received any academic awards, be sure to include those as well.

If you have completed any relevant courses, such as those in computer technologies, office management, or customer service, make sure to include those as well. This can demonstrate your ability to apply your knowledge to the position in question.

Don’t forget to list any relevant certifications you may have earned, such as a Certified Administrative Professional (CAP) or a Microsoft Office Specialist (MOS). These certifications demonstrate your proficiency in key skills and can set you apart from other candidates.

Including your education and certifications can be a great asset in your administrative assistant resume. Demonstrating your academic achievements and ongoing professional development can communicate your dedication to the job and your willingness to learn and grow in your role. By following these tips, you can effectively showcase your educational achievements to potential employers.

Including Keywords

An essential aspect of crafting an effective resume is incorporating relevant keywords that match the job description. This process can increase the chances of your resume passing through the initial applicant tracking system (ATS) screening, leading to an interview call. Here are some tips for including keywords in your administrative assistant resume:

Importance of using relevant keywords

Keywords are specific terms or phrases that recruiters or hiring managers often look for when screening resumes. Recruiters use ATS to scan resumes for keywords that match the job description. Failure to use relevant keywords may result in your resume not appearing on the hiring manager’s or recruiter’s radar, indicative of your inability to match the job requirements, and eventually leading to rejection.

Using relevant keywords can provide clarity about the job requirements and responsibilities to the recruiter. They can be industry-specific, skills, qualifications, or even soft skills related to the job. A well-crafted resume with relevant keywords can grab the recruiter’s attention and increase your chances of screening through the initial ATS.

Tips for incorporating keywords

Identify job-specific keywords : The first step towards incorporating keywords is to identify job-specific keywords by carefully analyzing the job description. Look for phrases, requirements and responsibilities, and essential skills the company requires. You can use online keyword tools, such as Google Adwords, to research job-specific keywords.

Match the language : Ensure that the language used in your resume matches the job description. Use similar terms, synonyms or use additional words that describe the same details to convey the same message as the job description.

Incorporate keywords throughout your resume : Rather than just including keywords in the skills section, try incorporating them throughout your resume. Utilize the summary, work experience, and achievements sections to include relevant keywords.

Be genuine : Do not stuff your resume with keywords or use irrelevant keywords to match the job requirements. It shows ignorance of the job requirements, and recruiters can easily identify keyword stuffing, which can lead to rejection.

Include both hard and soft skills : Include both hard skills and soft skills that match the job description. Hard skills are the technical skills specific to the job, whereas soft skills are interpersonal traits such as communication, problem-solving, teamwork, and leadership.

Relevant Certifications : If you hold any relevant certification, ensure you mention the certification’s name and the body that awarded it in the certification section of the resume. It can help match the job requirements and show the recruiter that you have credibility.

Including relevant keywords in your administrative assistant resume can increase the chances of your resume passing the ATS screening and landing an interview call. Ensure that you identify job-specific keywords, match the language, incorporate keywords throughout your resume, and include both hard and soft skills. Be genuine, and ensure that you have the necessary certifications, if possible.

Adding Achievements and Awards

As an administrative assistant, your resume should not only list your job duties and responsibilities, but also highlight your achievements and awards. Doing this helps to demonstrate your value as a professional, and sets you apart from other candidates who may have similar job experiences.

Importance of including achievements and awards

Including achievements and awards in your resume helps to showcase your skills, expertise, and accomplishments. This section of your resume is an opportunity to highlight specific examples of how you have excelled in your job, and provide concrete evidence of your contributions to your past employers.

Moreover, highlighting your achievements and awards demonstrates your commitment to continuous learning and professional development. By showcasing your ability to take on new challenges, learn new skills, and deliver results, you position yourself as a valuable asset to any team.

Tips for showcasing accomplishments

To effectively showcase your achievements and awards, consider the following tips:

  • Quantify your achievements: Use specific numbers or percentages to demonstrate the scope and impact of your contributions. For example, instead of saying “managed a busy office”, say “managed an office of 15 employees, increasing productivity by 25%.”
  • Focus on results: Highlight the outcomes of your efforts, such as cost savings, revenue generated, or processes improved. This helps to demonstrate the tangible benefits of your work.
  • Tailor your achievements to the job: Highlight the achievements that are most relevant to the job you are applying for. This helps to demonstrate your fit for the position.
  • Use action verbs: Begin your achievement statements with strong action verbs, such as “increased”, “initiated”, “streamlined”, or “optimized”. This helps to convey your proactivity and initiative.

The achievements and awards section of your administrative assistant resume can help you standout to potential employers. By highlighting your accomplishments and providing concrete evidence of your value as a professional, you increase your chances of landing your next job.

Proofreading and Editing

Proofreading and editing are essential steps to ensure that your administrative assistant resume stands out from the competition. These processes help improve the clarity, accuracy, and consistency of your document, making it more readable and appealing to potential employers.

Importance of Proofreading and Editing

Proofreading and editing are crucial because they eliminate errors that can distract recruiters or hiring managers from your message. Small mistakes like misspellings, typos, and grammatical errors can be the reason why your resume ends up in the “no” pile.

Moreover, proofreading and editing allow you to refine the content of your resume, making sure that it emphasizes your relevant skills and achievements. By checking for coherence and flow, you can ensure that your document conveys your message in a compelling and effective way.

Tips for Editing Your Resume

Here are some tips for editing your administrative assistant resume:

Take a Step Back: Before you start editing, give yourself some distance from your document. Step away from your computer for a while, and then come back to your resume with fresh eyes. This can help you catch mistakes that you might have missed before.

Review the Content: Look at your resume as a whole and check for coherence and relevance. Make sure that the information you’re providing is necessary and that it aligns with the skills and qualifications required for the job.

Check for Spelling and Grammar Mistakes: Use spell-check, and proofread your document manually for any errors that may have been missed. Pay attention to details like proper nouns, homophones, tense, and punctuation.

Get Feedback: Ask someone you trust for their opinion on your resume. They can provide feedback on content, flow, and messaging, and suggest improvements that you might not have considered.

Read it Out Loud: Read your resume out loud to yourself. Doing so can help you identify awkward phrasing, unclear sentences, and other issues that might not be apparent when reading silently.

Proofreading and editing are critical steps in creating an effective administrative assistant resume. By taking the time to refine your document, you can make sure that it showcases your skills and experience in the best light possible.

Finalizing Your Administrative Assistant Resume

Congratulations on completing your administrative assistant resume! Now it’s time to polish it up before final submission. Here are some tips to make sure your resume stands out from the rest:

Tips for polishing your resume

Proofread, proofread, proofread: Make sure your resume is free of any spelling or grammatical errors. One mistake can take away from the overall professionalism of your resume.

Use keywords: Make sure to use specific keywords from the job description to show that you have read and understand the job requirements. This will also make it easier for hiring managers to find your resume in applicant tracking systems.

Customize each resume: Tailor your resume to each specific job you apply to. Use the job description to highlight your relevant skills and experience.

Keep it concise: Be sure to keep your resume concise and to the point. Only include information that is relevant to the job you are applying for.

Use a professional font: Choose a clear, easy-to-read font such as Times New Roman or Arial in a 10-12 point size.

Once you have polished your resume, it’s time to start submitting it to potential employers. Here are some next steps to consider:

Create a cover letter: In addition to your resume, create a cover letter that highlights your skills and why you are a good fit for the job.

Find potential employers: Look online on job boards, company websites, and social media to find potential administrative assistant job openings.

Network: Reach out to your personal and professional network to see if they know of any job openings or can offer any advice on getting hired.

Prepare for interviews: Once you start getting calls for interviews, make sure to prepare by researching the company, practicing common interview questions, and dressing professionally.

By following these tips and taking the next steps, you’ll be well on your way to landing your dream administrative assistant job. Good luck!

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How to Write a administrative assistant resume?

[ Click here to directly go to the complete administrative assistant resume sample ]

You are not just an "admin. asst.".

To discover the respect, value and power of the administrative profession you must have a resume that sets you apart.

Administrative assistants are the powerhouses of the office.

Without the admins, the gears that keep the office running smoothly would stutter and eventually come to a halt.

Skilled administrative assistants are masters of multitasking , discretion , and time management . Further, they possess the core administrative assistant resume skills.

How do you show these skills and your achievements on a professional administrative assistant resume?

In this blog we will talk about:

  • What is administrative resume and how to use it?
  • How to write the professional summary of administrative assistant resume?
  • How to write the professional experience section in the administrative assistant resume?
  • How to craft a perfect education section for the administrative assistant resume?
  • How to optimize the key skills section in the administrative assistant resume?

To the greatest extent possible, you need to come up with examples of these traits to show in your resume. Here's where you start:

What is an Administrative Assistant Resume?

An administrative assistant is the office’s one-person special operations unit. You run the office like clockwork.

The key to successfully landing a job you love is to create an admin assistant resume that stands you out among the crowd. Administrative assistant positions often require a high level of attention to detail and superb communication skills.

So, it is imperative for your admin assistant resume to clearly convey your most relevant skills and abilities pertaining to the recruiter's expectations.

You shall find administrative assistant resume examples which shall help you develop your own document.

To begin with, an entry level administrative assistant resume should essentially contain the following expertise:

  • Formal/vocational training/education (Eg. Associate’s degree in Administrative Assisting)
  • Good command over English and business writing skills
  • Familiarity with MS Office Suite
  • Word processing/desktop publishing/database management
  • Knowledge about office procedures/business communication
  • Transcription, proofreading and accounting principles
  • Web designing, management skills, and prior work experience

Administrative Assistant Salary

administratie assistant salary

The Administrative Assistant Salary can differ based on different factors like job location, work experience, industry type, and skill expertise. You can check out the average administrative assistant salart in the US as per some renowned career portals:

Who Should Use an Administrative Assistant Resume?

If you're in the administration field, you probably want a resume that reflects your knowledge, skills and experience according to the position you're looking for.

An administrative assistant resume is often helpful for a candidate when s/he is looking to reflect his expertise in the following responsibilities :

  • Providing general and clerical support
  • Maintaining the filing system
  • Prioritizing and managing projects
  • Resolving conflicts and critical administrative problems
  • Managing calendars and scheduling meetings
  • Preparing and modifying documents
  • Conducting research and performing data entry
  • Processing and managing client calls
  • Compliance with office policies and procedures
  • Point of contact for clients
  • Tracking accounting information
  • Coordinating between professionals and departments

When to Use an Administrative Assistant Resume?

An administrative assistant handles a variety of important everyday tasks, and plays an important part in helping businesses and organizations run smoothly.

Different companies have different needs, and therefore there is no single item that every Administrative Assistant employer is looking for on a resume.

Some specialized businesses may require certain kinds of knowledge and experience, but for most positions, simply having education or experience in the business world will give your resume a leg up.

Aim to prove this through either highlighting your past experience or detailing your relevant education. An Associate’s in a business-related field, for example, would certainly make you equipped for the job!

Why Should You Use an Administrative Assistant Resume?

Recruiters usually look for candidates with a fearless approach , a sense of flexibility , and a positive attitude .

While applying for the target job, how do you show off these specific traits in your administrative assistant resume?

It's pretty simple.

  • Chronologically arrange your past positions in a series of headings
  • Draft a brief summary and key skills with your most relevant qualifications.
  • List your educational qualifications at the end
  • Highlight relevant special skills/achievements/projects

Some valuable factors that strengthen your admin resume are:

  • event planning
  • communication
  • schedule management

Writing a great Administrative Assistant resume starts with 3 simple but important steps:

  • Refer to the job description .
  • Highlight skills, awards and certifications that match your requirements.
  • Create a MasterCV and a summary of your qualifications .

How Do You Write an Administrative Assistant Resume?

To create a resume that helps position you as the most attractive candidate out of a group, it’s critical you are both thorough and concise.

Emphasize your most applicable skills and experience and use key terms that an application tracking system will pick up.

It is also important that you format your resume properly and make sure it is easily readable.

Administrative responsibilities comprise creating, disseminating and managing a large quantity of important data and documents. A messy or incoherent resume may prove that you are unprepared for the task.

Administrative Assistant Sample Resume

Let's look at the following administrative assistant resume sample:

Administrative-Assitant-Example

A comprehensive and well-organized resume can make a big difference.

Between getting the interview and missing the job opportunity, we suggest you ensure that your administrative resume has the most important features

To craft a resume that helps you secure that job, check out these administrative assistant resume examples .

First, write your name , followed by your contact details on the top:

This could occur in parallel or in sequence.

Administrative-Assitant-title

However, if you are using a text editor , you may also relay your information in sequence:

Administrative-Assitant-title-2

Either way, make sure your name, contact information and resume headline are present simultaneously.

Your resume headline for administrative assistant is essentially your profile title.

Hands down, the most relevant title for you administrative assistant resume is " Administrative Assistant ".

Include a summary statement that packs a punch and a thorough work history, skills, and education section.

Administrative Assistant Resume Key Sections

Administrative assistant resume summary/ objective.

Admin assistant roles require a blend of soft skills and technical abilities, so your admin resume summary should include examples of both.

If you are a current graduate or a career-changer you might want to go for the resume objective statement .

An effective administrative assistant resume objective should:

  • not be generic
  • be short, sweet
  • take no time in explaining why you should be hired for the specific position
  • introduce your years of experience
  • relay the main functions you performed

A great resume will be tailored to fit the job being applied for, so when the summary or objective, try to hit on the required responsibilities of that job.

Be selective when choosing between achievements and prioritizing between the duties performed.

  • Try limiting them to meet the requirements stated in the target job.
  • Relay your most unique qualities that will help the company be successful.
  • Showcase the right skills to meet your adaptable personality.

You may further furnish your career objective with your educational degrees , certifications , and language proficiency .

While bilingual skills are not usually required as part of administrative assistant resume skills, it may be a nice bonus for international companies.

If you are an experienced administrative assistant write an administrative assistant resume summary .

Your summary statement should:

  • be the first impression to your potential employer
  • focus on the most attributive skills , expertise , and characteristics
  • be sentence fragments in first-person without the pronouns
  • comprise 2-3 sentences
  • not have bullet points

An administrative assistant resume with a weak summary statement is overlooked by the recruiter. It is best to get it reviewed by industry experts.

The administrative assistant resume summary should include the most relevant experiences and skills you have obtained as an admin assistant.

Tailor the relevant skills/experience to your target job.

Mention any jobs you held in the past that were in a related field to the one you are applying for and suggest how those experiences would make you a good fit for the position.

Since an admin assistance is usually a junior candidate, the common administrative assistant resume objective is written in the following manner:

6+ years experienced & result oriented administrative assistant skilled in calendar management, handling communications, coordination, datasheet compilation and handling teams. Have gained significant experience in conducting different kinds of administrative work. Adept at scheduling meetings as well as managing the calendar of top management. Proficient at handling both inbound as well as outbound communication to ensure timely delivery to the intended recipients. Can handle all other administrative tasks to ensure that offices keep on functioning at their peak capacities. Looking to apply the acquired gamut of skills in a challenging role.

However, to turn the same into an effective administrative assistant resume summary, you may exclude sentences like the following:

"Have gained significant experience in conducting different kinds of administrative work." "Can handle all other administrative tasks to ensure that offices keep on functioning at their peak capacities." "Looking to apply the acquired gamut of skills in a challenging role."

Adding the most relevant administrative assistant resume skills is the key to an effective summary.

For instance, adding words per minute (WPM) to a niece’s resume would not be relevant, as most of their job is done physically and not at a computer.

However, adding WPM to an administrative assistant resume should add value and credibility to the applicant.

The necessary administrative skills for resume also contains Microsoft Office Suite . Knowledge of Microsoft Office is often mentioned in administrative assistant job description for resume.

While listing Microsoft Office, do not list each Microsoft Office application , but combine them under the same suite.

The following are core administrative assistant resume skills as used in the administrative assistant resume sample:

However, may administrative assistant resume examples also showcase skills in:

  • Illustrator
  • Accounting Softwares like QuickBooks

If you are a senior applicant you may want to add the most important skills on your resume:

  • Microsoft Office (Word, Excel, Outlook, Powerpoint)
  • Database management
  • Calendar management
  • Office equipment operation (copiers, fax machines, etc)
  • Supply management
  • Inventory control
  • Editing and Proofreading
  • Business Knowledge
Also Read: How to frame skills section of a resume?

Easily customize them with Hiration's administrative assistant resume templates.

Professional Experience Section

Do not list out your day to day responsibilities.

First, be selective and list only the responsibilities and achievements that meet the target job requirements.

For example, the sample candidate chose to prioritize the key point:

  • "Managing a team of 3 junior administrative assistants to complete all the assigned tasks"

You may add more information to the same line to make it more valuable:

  • "Managing a team of 3 to manage budget of USD 30,000 on a monthly basis to facilitate operations".

However, from the same administrative assistant resume example, the following can be removed as it is clearly reflected from the section title itself:

  • "Appointed as the Administrative Assistant in the CEO's office"

Secondly, start each point with an action verb. This should power up your professional experience section .

Refrain from using phrases like "responsible for" or "worked on". Instead use power verbs like " managed ", " coordinated " and " enhanced " to catch the recruiter's attention.

Always combine like points and remove fluff to save precious resume space.

Finally, quantify your administrative resume points. For example Collating 2,000+ datasheets every year Preparing ~1,000 time sheets and expense reports on a yearly basis

These points denote direct figures which instill confidence in the recruiter about the required functions you are able to perform.

Support your claims from the Administrative Assistant resume objective section with examples in your professional experiences.

Let's look at the following " PROFESSIONAL EXPERIENCE " section from the experienced administrative assistant resume:

McKinley FMCG Administrative Assistant New York, US Apr '13 - Present (McKinley is one of America's leading producers of FMCG products Md. soups, canned foods etc.)

  • Appointed as the Administrative Assistant in the CEO's office
  • Managing a team of 3 junior administrative assistants to complete all the assigned tasks Calendar Management
  • Handling the scheduling of all meetings & appointments for the CEO
  • Taking care of all the domestic as well as international travel arrangements for the CEO & the executive team Communication Management
  • Compiling all the inbound communication (emails, phones etc.; 5k+ per day) & presenting it on a regular basis
  • Ensuring that all outbound communication (emails, messages etc.; lk+ per day) is delivered on time Coordination between Departments
  • Ensuring proper coordination between different departments via the CEO's office such as forwarding the right documents etc. Report & Datasheet Compilation
  • Compiling datasheets received from different departments including operations, sales etc. and presenting it to the CEO
  • Responsible for collating 2,000+ datasheets every year
  • Creating —1,000 time sheets and expense reports on a yearly basis Office Management
  • Managing the office stationary inventory to ensure 100% availability
  • Ensuring upkeep & cleanliness of the CEO's office by coordinating with 5+ cleaning staffs
Writing the professional experiences section takes 5 simple steps:
  • Write your profile header with all necessary data
  • Frame STAR (Situation-Task-Action-Result) points
  • Begin each point with an action verb
  • Club similar points under one broad umbrella of skills
  • Signify this skill with a bucket ( function ) you are adept at

This is the ideal header as can be formatted on Hiration's online resume builder .

Administrative-Assitant-PE

You may also club buckets like " Office Management " and " Calendar Management " together and write all the points under them.

For work experiences in your previous stints , always start with a verb in the past tense as is in the administrative assistant resume sample:

  • Worked in a team of 3 to handle all the administrative tasks in the Marketing Director's office
  • Responsible for managing the calendar as well as the travel arrangement for the Director & her team
  • Maintained the records for all the employees in the marketing department
  • Organized weekly sales and marketing conference with 10 other city offices across the country

We have highlighted further points from multiple administrative assistant resume examples for consideration:

"Developed new filing system as per organizational practices to save USD 5,000 YoY in labor expenses"

Proves that the candidate is:

  • skilled and competent
  • can take the necessary initiative
  • acknowledges compliance
  • can cut costs for the company
"Trained and led 2 administrative assistants during company expansion while ensuring compliance company policy"
  • able to train new employees
  • competent and confident
  • could be trusted by management to handle sensitive tasks
  • exhibits sincere compliance with company policy
"Typed documents such as correspondence, drafts, memos, and emails, and prepared 3 reports on a weekly basis for management"

Here, the candidate:

  • quantifies the number of reports made on a weekly basis
  • gives the recruiter a clear picture of the scope of her responsibility
  • shows efficiency in work and excellent time management skills
  • relates that the s/he can process data quickly
The first step to writing impactful sentences, is to begin with action verbs.

The following admin resume action verbs are often competent with the roles and responsibilities of an administrative assistant:

Also Read: How to use action verbs in a resume?

Most candidates do not focus on achievements during their jobs while writing administrative assistant resumes.

However, these details make your resume stand out, instead of daily tasks and duties.

Therefore, instead of writing administrative assistant duties for resume like:

  • Unlocked the office each morning
  • Wrote letters and emails

You may exemplify your key contributions and achievements for your administrative assistant resume:

  • Reduced company expenses by USD 1,500 YoY by designing contemporary organizational policies
  • Maintained pancutality by managing appointment calendar for 12 conference rooms

Education Section

Although administrative assistant positions do not typically require a college degree, your educational background is still an important part of your resume.

To add appeal to your application, include:

  • Distance/continued Education Courses
  • Specific Training

Keep this section straightforward. Employ only a few best practices:

  • Begin with your highest level of education
  • Order in reverse chronological order
  • List all designations/certificates earned

A couple of thumb rules if your job

  • only asks for a college degree, you may remove your high school information
  • does not require undergraduate coursework, you may include your diploma

However, if you are looking to write your headers on a text editor you may use the following template:

Administrative-Assitant-education

In the given administrative assistant resume sample,

  • Course: Bachelor of HRM
  • University: NYU
  • Location: New York, US
  • Dates: Jun '07 - Apr '11
  • Company Description: NYU is a top ranked public university in the USA
  • Contribution/Development: Top 15 percentile of the class

Projects Section

Selected Projects

You typical project section on an administrative assistant resume, as any other section, comprises the most relevant data for the recruiter to consider.

This example from our administrative assistant resume sample shows one project: Development of a novel approach for evaluating employees, '09

  • Acquired in-depth knowledge on concepts of compensation, reward & equity
  • Articulated it in research reports on the facets of Wages & salary administration, installing a salary & wage system etc.

Additional Sections

The additional sections which are relevant to the administrative assistant resume sample are:

CO CURRICULAR ACTIVITIES
  • 1st position, national level elocution competition | Harvard University | '08

Scholarships

  • Awarded the WO:Wight Scholarship' worth USD 150k for my undergraduate studies | '11
EXTRA CURRICULAR ACTIVITIES
  • 1st position, International Sports Quiz | NYU | '10
  • 1st Runners Up, Inter College Science Quiz | UCLA | '09
  • 1st position, Inter College debate competition | NYU | '09
  • 1st position, National Level elocution competition | Harvard University | '08
  • Use your personal and existing network - friends, family, former clients, etc. - for personalized job alerts.
  • Market your skills and expertise.
  • Boost your online presence to enhance the chances of getting shortlisted.
  • Keep a positive attitude at the interview.
  • Revamp your resume before a job search and get it professionally reviewed.
  • Keep it short Recruiters skim through ~1000 on a daily basis. Make sure your data is relevant , phrased easily and arranged in bullet points .
  • Do not use fancy fonts Both the ATS and recruiter may find it difficult to read some fonts. Therefore, stick to professional, serif fonts like Calibri or Verdana .
  • Retain white space Do not push the margins to the edge. You resume format for administrative assistant should ensure sufficient white space around all margins of the document.
  • Use an organized template Professionally speaking, fancy is not better. For a successful resume for administrative assistant, simple and professional is the way to go.

Keep your layout organized , with clear breaks between sections and easily available information. You may even use a traditional format .

Key Takeaways

  • Administrative assistant resumes are mostly for junior positions .
  • Recruiters prefer an administrative assistant resume objective .
  • Write your name and contact details on top of the admin assistant resume.
  • The resume headline for administrative assistant resume is " Administrative Assistant ".
  • Frame STAR contribution points to make the best of all your resume points.
  • A professional administrative assistant resume has a summary with 2-3 sentences.
  • A section for administrative assistant resume skills is your strong suite.

Following these steps will lead you towards a job-winning Administrative Assistant Resume. However, you can leverage Hiration's 360-Degree Career Building Platform to craft your Administrative Assistant Resume. It comes with 24X7 chat support to assist you during every hurdle. Moreover, in case of any query, you can contact us at [email protected] .

how do i make my administrative assistant resume stand out

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how do i make my administrative assistant resume stand out

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  • Administrative Assistant

5 Amazing administrative assistant Resume Examples (Updated 2023) + Skills & Job Descriptions

Build your resume in 15 minutes, administrative assistant: resume samples & writing guide, harry coleman, professional summary, employment history.

  • Preparing and editing correspondence, reports, and presentations
  • Maintaining filing systems
  • Developing and implementing new administrative systems
  • Coordinate meetings and events
  • Greeting visitors and directing them to the appropriate personnel
  • Develop and implement new administrative systems
  • Provide general administrative and clerical support
  • Answer phones and direct calls to appropriate staff

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Umberto Young

  • Greet and direct visitors
  • Prepare agendas and take detailed minutes
  • Manage and maintain office supplies

Charles Upton

  • Providing customer service and support
  • Process incoming and outgoing mail
  • Assist with special projects
  • Processing incoming and outgoing mail
  • Conduct research and compile data
  • Preparing agendas and taking minutes for meetings

Harry Roberts

  • Providing administrative support to staff
  • Answering and directing phone calls
  • Assisting with special projects
  • Assisting with research projects
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails

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how do i make my administrative assistant resume stand out

Table of Content

  • Introduction
  • Resume Samples & Writing Guide
  • Resume Example 1
  • Resume Example 2
  • Resume Example 3
  • Resume Example 4
  • Resume Example 5
  • Jobs Description
  • Jobs Skills
  • Technical Skills
  • Soft Skills
  • How to Improve Your Resume
  • How to Optimize Your Resume
  • Cover Letter Example

Administrative assistant roles are dynamic and demanding. Your responsibilities can vary tremendously depending on the company. So you face a unique challenge when crafting a resume : how do you create an administrative assistant resume that matches all those requirements?

Before you panic, remember that we’ve got years of experience helping people like you get hired. This guide is going to break down every single thing you need to know to create a resume that will get you hired.

We’ll explain:

  • What key audiences you need to have in mind when creating an administrative assistant resume
  • What will make your resume stand out to employers
  • How an administrative assistant resume should be formatted
  • Which soft and hard skills you should include (and which you should avoid)
  • The best way to include achievements
  • How to write a resume objective or summary (and how to choose between them)

How to write an administrative assistant resume when you have limited or no experience

  • How to target a specific company and position for maximum results

Administrative assistant resume examples

The hardest part about creating a resume is always the dreaded blank page. The best way to combat this is to start with some administrative assistant resume samples to get your creative juices flowing. 

Have a look at these and take careful note of what stands out and what you might want to emulate on your resume.

How to write an administrative assistant resume that will get you hired

At its core, a resume is a communication tool. You’re trying to get a person (and a computer algorithm, more on that later) to understand specific things about you. That’s why creating a great administrative assistant resume begins with understanding your audience.

Start with understanding your audiences

Who is actually going to read your resume? A surprisingly small number of applicants ever think about this, which is why it’s the first step in helping your resume stand above the rest. 

Most people would assume that a recruiter or HR professional is the main person who reviews their resume, but that’s increasingly not the case.

What to know about ATS

ATS stands for Applicant Tracking System. It’s an algorithm that scans your resume for specific keywords to determine whether or not you meet the minimum requirements for a human to review. In other words, the first hurdle you have to overcome is actually a computer algorithm.

ATS scanners are pretty smart, but you can still outsmart them. While each one works a little differently, the main way to beat them is to know what they’re looking for. Fortunately for you, the answer to that question is right in front of you: the administrative assistant job ad you’re replying to.

Start by reading the job ad very closely (something you should be doing anyways) and writing down all of the key words it asks for in a candidate. Now your mission is to include as many of those keywords on your resume as possible. Just be sure to tell the truth, lying on your resume isn’t going to help you in the long run.

One critical thing to remember is that you should include those keywords exactly as they appear in the job ad. An ATS might not be smart enough to realize that “trusted to manage large budgets and assist in payroll” and “experience with accounting” could mean effectively the same thing.

What to know about the recruiter who will read your resume

Once your resume has gotten past an ATS by effectively incorporating the keywords taken from the job ad, it’s still got to impress a human reader. Fortunately, many of the same ATS-friendly techniques also work well here. That recruiter is looking for a resume that checks specific boxes and the job ad will tell you what those boxes are.

But getting this just right goes a bit deeper. For example, say a job ad is looking for a CAP certified administrative assistant. Put that you have that certification right at the top next to your name. Recruiters get tired of having to scan through resumes to find basic information that will tell them whether it’s worth even considering an applicant. If you make their job easy, they’ll be more likely to hire you.

Also consider how your resume can demonstrate you have the qualities the company is looking for in an administrative assistant. Some examples might include:

  • Triple check for spelling and grammatical errors (attention to detail).
  • Find examples of times you’ve gone above and beyond (not needing to be managed closely at all times). 
  • Work with a friend to make sure your experience, objective, summary, and other sections are well written (good communication skills).

How to go beyond the basics and appeal to a recruiter

Getting your keywords just right is great, but you can and should be taking your job targeting game to the next level. This is where subtle additions can make a difference. After all, remember that recruiters are human just like you!

For example, using the company’s colors in your resume can send a “I belong here” message. It also helps to research the company on its website and any social media pages it might have. If you see some aspects of company culture that you would fit in with, try and mention them. For example, if the company went on a hiking trip for team building, you can mention that you love to hike.

These small details might not even be overtly perceived but can add up to a recruiter having “a good feeling” about you as a candidate. That feeling is worth a lot when you’re competing against dozens of other candidates for an administrative assistant position.

What’s the best way to format an administrative assistant resume?

Once you’ve researched the company and carefully read through the job ad several times, you should have a comprehensive list of what you need on your resume. Now it’s time to start creating it.

The first question you’ll face at this point is how to format your administrative assistant resume to have the best chance of success. Here’s a breakdown of what you need to know.

Put the most important information at the top

This may seem obvious but you’d be amazed how many people forget this key resume principle. A quick glance at the top of your resume should tell a recruiter (or an ATS for that matter) who you are, what your major qualifications are, and what you’re trying to achieve. 

If a recruiter scans the top of your resume and can’t find a crucial and basic piece of information, they’re likely to get frustrated and not look at your application kindly.

Go with reverse chronological

If the most important information in your resume belongs at the top, it’s no surprise that a reverse chronological format is best for administrative assistants. This means your most recent job experience should go at the top. This helps a recruiter get a faster idea of where you are in your career and whether you’ve got the experience for the role.

How long should your administrative assistant resume be?

This is one of the perennial debates of all resumes. Some people will tell you that under no circumstances should an administrative assistant resume be longer than one page. Others will tell you that it doesn’t matter.

The truth is that it depends. That’s because the people reading your resume are all different. Some may want more information, while others would prefer something they can scan as quickly as possible. You can’t read minds and know which person you’re dealing with, so what should you do?

Your best solution is to make sure every bit of information on your resume adds value, no matter how long it is. The real problem with long resumes isn’t so much the length, it’s that they tend to be full of fluff that could have been cut out. Nobody wants to read through all that, especially with a stack of resumes to go through. But if your resume is tight and full of only relevant information about why you’re the perfect administrative assistant candidate, you’ll do great.

How to include soft skills on an administrative assistant resume

Soft skills are tough to get right. They can be a bit vague so you might get stuck wondering what counts and how you can prove you actually have that skill.

The best way to combat this is by getting specific. You can say that you have great communication skills, but finding ways to demonstrate that is going to make that skill far more effective. For example, if you claim to be a great communicator then your resume should be written clearly. 

If you can find more specific examples, include them in your work experience or achievements sections. So if your soft skills include attention to detail, mention the story where you caught an accounting error that saved a company you work for money.

Which soft skills should you include?

While every administrative assistant job is going to be a bit different, here are some of the top soft skills employers look for in hires:

  • Strategic planning
  • Customer service
  • Attention to detail
  • Travel planning
  • Event organization

Again, don’t forget to word these soft skills as closely to how they’re worded in the job ad itself as possible.

Which soft skills should you avoid?

There’s soft and then there’s too soft. Including things like “friendliness” is probably going a step too far (unless it’s specifically asked for in the job ad of course!) Overall, you want your soft skills to sound like real skills and not just a series of positive adjectives you’d like to assign yourself. So, keep your list short and focused.

How to include hard skills on your administrative assistant resume

Similar to how it’s best to include soft skills you can back up, your hard skills should ideally have something behind them. In the best cases, this is a certification or specific experience with that skill. 

If you simply list a hard skill with no examples or certifications, a recruiter might think “well now I need to confirm whether they have that skill.” In other words, you're adding more work to their plate. Backing up your hard skills takes pressure off the recruiter and will make you an easier person to hire.

Which hard skills should you include?

Again, there’s a lot of variation in what specific employers look for in administrative assistants. So the job ad should always be your main place to go for which specific hard skills your resume needs. But that said, there are some common ones that are sought after and will help you get hired.

  • Software for word processing, data entry, scheduling, spreadsheets, presentations, etc.
  • Social media platforms, and specifically how to use software like Buffer to manage accounts on them.
  • Knowledge of database tools like SQL can be useful for handling data.
  • Accounting tools like Quickbooks.
  • Some illustration tools like the Adobe suite can also come in handy.

Which hard skills should you avoid?

If a skill doesn’t add anything to your resume, don’t include it. If there’s a skill you don’t have, then absolutely don’t include it. These two basic rules should tell you what to cut in most cases. Otherwise, avoid listing hard skills that are too general like email, web research, or Microsoft Word aren’t exactly going to get a recruiter thinking you’re perfect for the position.

What achievements to mention and how to do it correctly

Your achievements section is a place where your resume can really shine. You can include impressive stories and accomplishments that wouldn’t fit neatly anywhere else. That’s why this is prime resume real estate you need to use wisely.

One great way to use your achievements section is to give information that backs up your skills. If there was a time when you managed a project so it came in under budget or solved a problem no one else could figure out, include those stories. Even if they didn’t occur in a job you had, this is one place where a story from your school or personal life can be just as impactful as a job story.

That said, the same rule applies here as elsewhere: if something doesn’t add value then it’s taking value away. Be critical with everything you include and imagine yourself as a recruiter. What does this achievement tell you? This exercise will help you filter out achievements that don’t add anything to your resume.

How to choose whether to include a resume objective or summary

The main difference between a resume objective and summary is length. An objective will consist of just a sentence or two and simply state who you are and what you're trying to achieve. A summary will be longer and explain more.

If you’re already well suited for the administrative assistant position and your resume largely speaks for itself , a simple objective is all you need. If giving some background and context for why you’d like to be an administrative assistant will help you, a summary will do the job well.

How to write a resume objective with examples

Again, the key here is to keep it short and sweet.

“Administrative assistant with 5 years experience largely focused on data entry, scheduling, and accounting.”

See, in that one short sentence you get a feel for how much experience this person has and what their core skill sets are. Now let’s look at another example:

“Experienced administrative assistant looking for a new position with greater opportunities.”

That is a classic example of a time wasting sentence. It’s vague and doesn’t really give you any actionable information.

How to write a resume summary with examples

Even though a summary is generally going to be a bit longer, that’s not an excuse to ramble. As an administrative assistant, you’ll be expected to be economic with your communication, so demonstrate that here. Here are two examples to show you the difference:

“Receptionist with 4 years of experience looking to utilize organizational, data entry, and scheduling skills to become an administrative assistant. Currently studying for a CAP certification and learning SQL.”

This summary tells you exactly why this person is changing careers, how their previous experience has prepared them to become an administrative assistant, and how they’re working to prepare for the new role. Two sentences convey a ton of information and contextualize the rest of the resume.

“Looking to get my first administrative assistant job. Background in food services and retail. Excellent reading comprehension and organizational skills.”

This summary doesn’t tell you much of value. The first sentence is obvious and the rest give information that’s easily available elsewhere in the resume. All of the information isn’t tied together into a story that gives a sense of progress and direction. Instead, it reads like a random collection of facts.

The summary section above offers some guidance here. Use a summary to frame how your previous experience actually makes you a good candidate for an administrative assistant job. This framing will lead a recruiter to see your other experience as more relevant.

Also, try and find ways to demonstrate skills relevant to the position in past work and non-work experiences. For example, if you’ve managed a band, organized a fundraiser, or took a personal finance class, all of these can show you’ve got qualities that make for a great administrative assistant.

Overall, just be honest about your experience and why you think you can still do the job. Trying to pretend that you’re something that you’re not won’t come across well. Lastly, administrative assistant roles cover a huge range of role types, so if you don’t seem as well suited for one, try looking at a position at another company.

How to target your resume for each application

If it wasn’t clear by now, probably the single most effective thing you can do for your administrative assistant resume is to target it to each job. Employers can tell when you’re using a generic resume for every role, especially ones as varied as administrative assistants. 

Sending that general resume sends a message that you don’t care enough to do some research and spend the time. Considering how diligent administrative assistants need to be, that’s not sending the right message.

On the other hand, if your resume has all the skills asked for, phrased just the way they are in the job ad, and an objective or summary that clearly states why you’re ideal for this specific role you’re sending the message that you’re ready to excel in the role.

How to make your administrative assistant resume stand out

In the end, an excellent administrative resume doesn’t stand out by being flashy. It stands out by nailing all those little details mentioned above. That’s because an administrative assistant isn’t expected to be the center of attention. They’re expected to be diligent, detail oriented, and reliable.

By showing you researched the company, studied the job ad carefully, and meticulously went through the details of your resume to get them just right, you’re sending the message that you’ll make an excellent administrative assistant.

That said, a clean and modern resume also helps stand out in just the right way in a sea of boring text documents.

How the Resumebuild.com tool can help you create a stunning administrative assistant resume with ease

Obviously there’s a lot to getting an administrative assistant resume just right. The last thing you need is another thing to worry about. Luckily, Resumebuild.com’s builder tool ensures that your resume will have a clean, modern design that employers will love. With us taking care of the design and formatting, you can focus on everything else and land the job you deserve.

administrative assistant Job Descriptions; Explained

If you're applying for an administrative assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers. When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

administrative assistant

  • Use computers for various applications, such as database management or word processing.
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
  • Operate office equipment, such as fax machines, copiers, or phone systems.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Complete forms in accordance with company procedures.
  • Maintain scheduling and event calendars.

administrative assistant/office manager

  • Prepare and issue work schedules, deadlines, and duty assignments for office or administrative staff.Use computers for various applications, such as database management or word processing.
  • Perform payroll functions, such as maintaining timekeeping information and processing and
  • Develop or update procedures, policies, or standards. submitting payroll.
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Provide services to customers, such as order placement or account information.
  • Issued payments to contracted employees on a weekly basis for their work. 
  • Prepare and mail checks
  • Maintain scheduling and event calendars for any incoming and outgoing shipments.
  • Verify the accuracy of of itemized services in order to generate the proper invoices to send to customers. 
  • Transport federal documents to air cargo carriers and customs authorities in order to receive or ship artwork.
  • Create reports sales of goods for one day and in one month
  • Constructing permits and invoices for goods in and out
  • Enter daily data , ranging from financial data and employee data
  • Schedule and confirm appointments for clients, customers, or supervisors.

administrative assistant/foreclosure counselor

  • Responsible for overall administrative operations and client recruitment and processing.
  • Counsel homeowners on options to avoid foreclosure.
  • Compile homeowner budget data and documentation for modification request; review status of application with them.
  • Train clients on first-time home buying options/programs.
  • Provide critical clerical support, including preparing PowerPoint presentations, to professional staff.
  • Serve as liaison to local and regional Cape Verdean community as well as general public.

administrative assistant Job Skills

For an administrative assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few. Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Office Management
  • Microsoft Office Suite
  • Data Analysis
  • Multi-tasking
  • Calendar Management
  • Microsoft Excel
  • Word Processing
  • Inventory Management
  • Accounts Payable/Receivable
  • Spreadsheet Creation
  • Bookkeeping
  • Receptionist Duties
  • Records Management
  • Customer Service
  • Document Preparation
  • Mail Sorting
  • Telephone Skills

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently. Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Adaptability
  • Organization
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Strategic Thinking
  • Emotional Intelligence
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Project Management
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Supervisory
  • Risk Management
  • Database Management
  • Documentation
  • Financial Management
  • Visualization
  • Business Acumen
  • Process Improvement
  • Relationship Management.

How to Improve Your administrative assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

  • Prepare reports and presentations
  • Managing databases and filing systems

Include your Contact Information and Job Descriptions

Missing job descriptions lessens your chances of getting hired..

  • Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
  • Keep job descriptions short but don't just list your jobs.
  • Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

How to Optimize Your administrative assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Tony Parker

  • Co-ordinate meetin's and events
  • Greeting visitors, and directing them too the approriate personnel
  • Answer phones, and direct calls too approriate staff
  • Coordinateing events and activities
  • Assiting with special projects
  • Answering and directting phone calls
  • Conduct researches and compile datas
  • Manage calenders and schedule appointements
  • Co-ordinating eventss and activites

Correct Grammar and Address Gap Years in Your Resume

Don't leave unexplained gaps in your work history..

  • When explaining gaps in your employment section, start by being honest.
  • Elaborate on the gap and show that you never stopped learning.
  • Explain and elaborate any gap in your work history by highlighting new skills.

administrative assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an administrative assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Greetings Microsoft Hiring Team

I am writing to express my interest in the Senior Administrative Assistant role at Microsoft. As an Administrative Assistant with 12 years of experience, I am confident that I possess the necessary skills and qualifications to excel in this position.

Throughout my life, I have pursued my passion for Office Management and sought out opportunities to learn and grow. My experience in Administrative & Clerical has given me valuable skills such as Social Media and Coaching that have allowed me to improve professionally and personally. I am excited to bring these skills and my passion as a Administrative Assistant to the position and work with a team of like-minded individuals to achieve our common goals.

Thank you for considering my application for the Senior Administrative Assistant role. I am looking forward to a future where we work together to drive this organization's success.

Showcase your most significant accomplishments and qualifications with this cover letter. Personalize this cover letter in just few minutes with our user-friendly tool!

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11 Best Administrative Skills for Your Resume (With Examples)

11 min read · Updated on February 15, 2024

Ronda Suder

Discover the top administrative skills to make your resume stand out

Having strong administrative skills means you're able to plan events and projects, manage time, and keep things organized and running like a well-oiled machine. It also means you come to the table with the ability to communicate and engage with the customers, clients, and stakeholders of a company. 

Though administrative skills are necessary for jobs like Administrative Assistants, Receptionists, and Office Managers, they also add value to virtually any position across the various industries you might find yourself employed in. Since they're highly valued by employers, it benefits you to ensure you highlight sought-after administrative skills on your resume. 

In this post, we cover:

What administrative skills are

Why administrative skills on resumes are important

Some of the most in-demand administrative skills for resumes

How to highlight administrative skills on resumes

Where to include administrative skills on resumes

Administrative skills defined

Administrative skills are a series of qualities that, when combined, allow you to help manage a business or department or run an office. They include both hard skills, like knowing how to use a specific software application, and soft skills, like communication and problem solving. Examples of essential administrative tasks might include communicating with employees, filing, running reports, calendar management, and answering client questions. 

Why administrative skills are important to employers

People with strong administrative skills tend to be reliable self-starters with the ability to organize and manage time well. With a diverse skill set, they're valued by employers because they help organizations to maintain productivity and keep things running smoothly - they're a cornerstone of a company's success.  Any successful business will not only have administrative staff with strong administrative skills on their resume, but will also have other employees throughout the organization that apply these types of skills in their various jobs.

Administrative skills are also some of the most transferable skills between industries and job types. Administrative skills required for a role in the marketing sector would be applicable and transferable to the energy sector, for example. 

What are some of the most in-demand administrative skills for resumes?

When it comes to administrative skills on resumes, there are many that can make you stand out to hiring teams. Here are 11 of the top administrative skills to consider for your resume, and why they're important. 

1. Communication

Communication - both verbal and written - is a daily requirement for virtually any position. Those in administrative positions often need to communicate in different forms with a variety of people, both internal and external to the business, from employees and executives to clients and contractors. 

2. Microsoft 365

We're all familiar with certain Microsoft 365 applications, like Microsoft Word and Outlook. However, those with solid technical administrative skills on their resume tend to be knowledgeable in how to use all applications in the suite, including Excel, PowerPoint, and OneDrive. 

3. Organization

With the many plates employees often have spinning all at once, it's vital they hone in on the administrative skill of organization. In fact, it's one of the most important administrative skills to ensure things run smoothly within a team, department, or business. When you're organized, you tend to have good time management and planning skills as well, which are also sought-after administrative skills on resumes. 

4. Problem solving

We're constantly solving problems every day, including at work. A good problem solver identifies the problem, proposes solutions, chooses the best solution, and implements the it. Strong problem solvers support business continuity, innovation, and inspiration, making it a highly valuable administrative skill on resumes.  

5. Scheduling

Though essentially all employees have to maintain their schedules, administrative positions, in particular, often have the daunting task of keeping up with several schedules at once. In addition to calendar management, Administrators often have to coordinate and schedule meetings, travel arrangements, and events for the teams or individuals they support, making scheduling a vital technical skill to have.  

6. Flexibility

Change is the only constant, as they say, which requires flexibility. Employees need to be flexible to successfully adapt to changing priorities, demands, and requests. Without flexibility, work can be more stressful and productivity can take a hit.  

7. Working well under stress

Tight deadlines, quick turnaround times, multiple requests, several projects all at once, and day-to-day tasks can feel like a lot for any employee. Being able to work well under stress is necessary to stay on top of things without becoming overwhelmed, which can slow things down. When you work well under stress, you also tend to be good at multitasking, another valuable administrative skill. 

8. Customer service

For positions that are customer and client facing, strong interpersonal and customer service skills are necessary administrative skills. This is especially true for service and support-oriented positions. 

9. Teamwork

Though administrative professionals tend to be on point to keep things operating as needed, they do so as part of a team. The same goes for individual contributors who, while being responsible for their own tasks and activities, contribute to the department and generally work as part of a team to accomplish department and organizational goals and objectives. 

10. Detail orientation

When you're managing calendars, sharing business information, planning events, or drafting presentations, you must pay attention to the details to ensure accuracy and efficiency. Mistakes in these areas can be costly - if not in terms of dollars, in terms of added stress and lost time. As such, employers want to know they can trust you to adequately cross all the t's and dot all the i's when they hire you to do a job, making attention to detail an in-demand administrative skill.    

11. Event coordination

Administrative professionals, in particular, are often responsible for planning events of varying sizes. Coordinating company events, holiday parties, staff meetings, and more can all fall under the administrative umbrella. What's great about highlighting event coordination skills is that you're showing several other administrative skills at the same time, including organization, communication, multitasking, collaboration, and problem-solving.

Additional administrative skills for resumes 

The above list is just a launching point to help you get started with your own list of administrative skills to include on your resume. Below are some additional hard and soft skills often found on administrative resumes to provide even more inspiration.

Administrative hard skills for resumes

Office equipment use

Database management

Videoconferencing

Expense reporting

Google Docs

File management

Administrative soft skills for resumes

Decision-making

Interpersonal skills

Prioritization

Active listening

Critical thinking

Open-mindedness

How to highlight administrative skills on your resume

Make a list of your administrative-related skills and accomplishments. Using this post as inspiration, sit down and thoughtfully list all of the administrative skills you possess. From there, make a list of all of the administrative duties and responsibilities you've held, as well as any work accomplishments related to administrative skills you've applied or positions you've held. 

Refer to the job description. Review the job description you're interested in and highlight any administrative skills and experience required. Then, compare that to the list you created based on your work history. Be sure your resume includes the administrative skills and experience you have that align with the job description. This is a great way to incorporate keywords into your resume to pass an employer's applicant tracking system , or ATS, and grab the attention of hiring managers.

Showcase soft and hard (technical) skills throughout your resume. For maximum benefit, highlight both hard and soft administrative skills throughout your resume. Hard skills are measurable and learned skills, whereas soft skills are intangible and difficult to measure, though vital for job success. We discuss where and how to include hard and soft skills in the next section. 

Highlight soft skills through on-the-job accomplishments and achievements. Unlike with technical skills, you don't want to merely list soft skills on your resume. Instead, you want to show off your soft skills through the achievements you choose to highlight. For example, consider the following:

Oversaw and coordinated a 5-hour corporate event for 1,000 employees, showcasing the executive team and highlighting employee achievements and milestones for 2023

This achievement highlights organization, time management, attention to detail, critical thinking, and creativity administrative soft skills, to name a few. 

Where to highlight administrative skills on your resume

Now that you know how to come up with administrative skills to include on a resume, where can you incorporate them? Any of the following are excellent options:

Resume Summary

Skills or core competencies section.

Experience section

Certifications section

Additional sections.

Your resume summary , that sits just below your contact information, is where you can pack a punch to entice resume readers to keep reading. Here are a couple of examples of how to include administrative skills in your resume summary:

Administrative professional example

Administrator with over 5 years of experience working with C-suite executives to navigate organizational challenges and provide solutions to maintain business continuity and operations. Managed up to 15 calendars at one time using effective scheduling, time management, and organizational skills. 

What are some of the administrative skills this summary speaks to? How about:

Communication

Organization

Problem solving

Time management

Stress management

Multitasking

Non-administrative individual contributor example

Focused engineering professional with 10 years of experience in the oil & gas sector. Leverages solid problem-solving skills to address concerns in high-stakes environments, with the flexibility required to adjust priorities and maintain productivity. Organized and led a $2M pipeline construction project to upgrade pipeline requirements, meeting current industry standards. 

Some of the administrative skills that this summary highlights include:

Prioritizing

Flexibility

Attention to detail

It can be beneficial to include a Core Competencies section just below your resume summary to showcase your technical skills, as well pertinent soft skills. For example:

Core Competencies

Customer Service | Microsoft 365 | Quickbooks | Research | Scheduling   |   Enterprise Resource Planning (ERP) | Oracle Applicant Tracking System | Certified Administrative Professional (CAP) | Event Coordination

Alternatively, the hard skills listed could all also go under a Technical Skills section near the end of your resume:

Technical Skills

Enterprise Resource Planning (ERP)   |   Microsoft 365   |   Quickbooks   |   Research   |   ATS Proficiency   |   Event Coordination   |   Scheduling

Avoid being repetitive and listing the same skills in both a Core Competencies and Skills section - only choose one of the two if you don't have different skills to include in each list.

Work Experience section

Another section to highlight your stellar administrative skills is in the Work Experience section. Here's an example that showcases focus, stress management, communication, filing, organization, switchboard management, time management, and more, all in just three bullet points!

Receptionist

ABC Company, Houston, TX

July 2021 - Present

Managed switchboard for three office buildings housing over 750 employees

Answered client questions regarding products and services, handling a high call volume of 40 to 50 calls per day

Spearheaded development of a new filing system for improved organization of client cases related to issues and concerns

If you hold any administrative-related certifications, you can choose to include them in a Certifications section on your resume. Relevant certifications not only showcase acquired administrative skills and knowledge, but also indicate your dedication to professional development. 

Examples of in-demand administrative certifications are:

Microsoft 365

Certified Administrative Professional (CAP)

Administrative Assistant Certification (CAA)

Microsoft Office Specialist Certification (MOS)

Certified Associate in Project Management (CAPM)

Professional Administrative Certification of Excellence (PACE)

Finally, some might choose to highlight administrative skills on their resume by including additional sections, such as:

Volunteer Work

Hobbies & Interests

Extracurricular Activities

Special Projects

Including additional sections on a resume can benefit those who have gaps in administrative work experience, skills, or education.

Top tip: why not check out our Office Administrative Assistant resume example ?

Administrative skills = valuable assets for any resume

Whether you're applying for an administrative position or any other type of position, administrative skills on resumes add value and tend to stand out to hiring managers. Now, you're equipped with some of the most in-demand administrative skills to include on your resume, as well as advice on how and where to incorporate them. With these tips, you'll be landing those interviews in no time! 

Are you representing administrative skills on your resume appropriately? Why not submit it for a free resume review to find out?

Recommended reading:

How to Use a Reverse Chronological Resume Format

How to Check if My Resume is ATS-Friendly for Free

How to Show Promotions on a Resume (with Examples)

Related Articles:

Do Hiring Managers Actually Read Cover Letters?

How to Create a Resume With No Education

Why You Lose When You Lie on Your Resume: Learning From Mina Chang

See how your resume stacks up.

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  • Administrative Assistant Resume Example

Resume Examples

  • Common Tasks & Responsibilities
  • Top Hard & Soft Skills
  • Action Verbs & Keywords
  • Resume FAQs
  • Similar Resumes

Common Responsibilities Listed on Administrative Assistant Resumes:

Speed up your resume creation process with the AI-Powered Resume Builder . Generate tailored achievements in seconds for every role you apply to.

Administrative Assistant Resume Example:

  • Coordinated and managed projects and initiatives for the organization, resulting in a 10% increase in productivity.
  • Led the implementation of a new office management system, streamlining daily operations and reducing administrative errors by 20%. Provided high-level administrative support to executives, resulting in a positive impact on the company's overall performance.Provided exceptional customer service, directly resulting in a 5-point increase in customer satisfaction ratings.
  • Executed tasks effectively and efficiently, resulting in a 15% increase in departmental productivity
  • Demonstrated strong ability to do quality work for the usual projects that an individual would be assigned at this level
  • Provided support to management, resulting in a positive impact on the company's overall performance
  • Optimized administrative processes, enabling more efficient document workflow that bolstered productivity
  • Assisted with general administrative tasks and projects, resulting in a positive impact on the company's overall performance
  • Demonstrated strong attention to detail, resulting in a 25% decrease in administrative errors
  • Constructed comprehensive spreadsheets and presentations for team meetings and executive keynotes, creating visuals that highlighted successes and drove actionable insights
  • Project Management
  • Office Management Systems
  • Executive Support
  • Effective Task Execution
  • Quality Work
  • Administrative Support
  • General Administrative Tasks
  • Attention to Detail
  • Time Management
  • Interpersonal Communication
  • Problem-Solving
  • Critical Thinking
  • Organization
  • Prioritization
  • Multi-Tasking
  • Adaptability
  • Microsoft Office
  • Technical Writing
  • Business Administration
  • Communication

Top Skills & Keywords for Administrative Assistant Resumes:

Hard skills, soft skills, resume action verbs for administrative assistants:, generate your resume summary.

how do i make my administrative assistant resume stand out

Resume FAQs for Administrative Assistants:

How long should i make my administrative assistant resume, what is the best way to format a administrative assistant resume, which keywords are important to highlight in a administrative assistant resume, how should i write my resume if i have no experience as a administrative assistant, compare your administrative assistant resume to a job description:.

  • Identify opportunities to further tailor your resume to the Administrative Assistant job
  • Improve your keyword usage to align your experience and skills with the position
  • Uncover and address potential gaps in your resume that may be important to the hiring manager

Complete the steps below to generate your free resume analysis.

Related Resumes for Administrative Assistants:

Top 16 Administrative Assistant Resume Objective Examples

Photo of Brenna Goyette

Updated July 19, 2023 13 min read

A resume objective for an administrative assistant position is a short statement that outlines your career goals and highlights your qualifications for the role. It should be tailored to the specific position you are applying for, so it is important to include key skills and qualifications that are relevant to the job. When writing a resume objective for an administrative assistant position, you should focus on highlighting your ability to multitask, manage time efficiently, and provide excellent customer service. Additionally, you should emphasize any experience or knowledge of computer programs, such as Microsoft Office Suite or Adobe Creative Suite. For example: “Highly organized administrative assistant with 5+ years of experience managing calendars, scheduling appointments, and maintaining filing systems. Proficient in Microsoft Office Suite and able to provide exceptional customer service while multitasking with ease.”

Administrative Assistant Resume Example

or download as PDF

Top 16 Administrative Assistant Resume Objective Samples

  • To obtain an Administrative Assistant position where I can apply my organizational and communication skills to ensure the efficient operation of the office.
  • To utilize my administrative experience and knowledge to contribute to the success of a company.
  • Seeking an Administrative Assistant role with a dynamic organization that will allow me to use my strong organizational, multitasking, and problem-solving skills.
  • To secure a challenging position as an Administrative Assistant in an established organization that offers professional growth while being resourceful, innovative, and flexible.
  • To work as an Administrative Assistant in a fast-paced environment where I can maximize my customer service and organizational skills for the benefit of the company.
  • To obtain a position as an Administrative Assistant where I can utilize my excellent interpersonal and communication skills to provide exceptional customer service.
  • Seeking a challenging position as an Administrative Assistant utilizing my expertise in office management, customer service, and data entry.
  • To obtain a position as an Administrative Assistant with a reputable organization that will allow me to use my strong organizational skills to help manage daily operations.
  • Looking for an opportunity to work as an Administrative Assistant with a team-oriented organization that values hard work and dedication.
  • A motivated individual seeking an administrative assistant role where I can apply my excellent organizational and communication skills.
  • Looking for a challenging administrative assistant role where I can utilize my experience in customer service, data entry, and office management.
  • Seeking a position as an administrative assistant that will allow me to use my exceptional organizational skills while providing excellent customer service.
  • An organized individual looking for a position as an administrative assistant that will allow me to utilize my experience in data entry and office management.
  • To secure employment as an administrative assistant with the ability to apply knowledge of best practices in office administration and management principles.
  • A highly organized individual seeking employment as an administrative assistant where I can use my excellent communication skills to support day-to-day operations.
  • Eager to join a team of professionals working towards common goals by obtaining employment as an administrative assistant utilizing strong computer proficiency, attention to detail, problem solving abilities, and time management techniques

How to Write an Administrative Assistant Resume Objective

Writing an administrative assistant resume objective can be a daunting task for those who are not familiar with the process. However, it is important to craft an effective resume objective as it will set the tone for your resume and provide a brief summary of your qualifications. Below are some tips on how to write an effective administrative assistant resume objective:

1. Identify Your Strengths: Start by identifying your strongest skills, experiences, and education that make you a qualified candidate for the position. This could include any specialized training or certifications you have obtained, such as Microsoft Office or QuickBooks certification.

2. Showcase Your Skills: Once you have identified your strengths, showcase them in your resume objective. Focus on the areas that you excel in and think about how they could help benefit the company if hired. For example, “I am an experienced administrative assistant seeking to leverage my excellent organizational skills and ability to multitask in order to support operations at ABC Company”.

3. Highlight Relevant Experiences: Incorporate any relevant experiences into your objective statement that demonstrate why you are the best fit for the job. Showcase any past experiences working with teams or managing projects that could be beneficial in this role.

4. Keep It Concise: An administrative assistant resume objective should be concise but still highlight all of your relevant experience and qualifications. Aim to keep it within three sentences so that employers can quickly get an understanding of what makes you a great candidate without having to read through long paragraphs of text.

By following these tips, crafting an effective administrative assistant resume should become easier and help you stand out from other applicants vying for the same position!

Related : What does an Administrative Assistant do?

Key Skills to Highlight in Your Administrative Assistant Resume Objective

In the competitive job market, it's crucial to make your administrative assistant resume stand out from the crowd. One of the most effective ways to do this is by highlighting key skills in your resume objective. This section provides potential employers with a snapshot of your abilities and what you can bring to their organization. Your objective should not only state your career goals but also showcase your most relevant skills and strengths as an administrative assistant. In this section, we will discuss some of the key skills that you should consider emphasizing in your administrative assistant resume objective.

1. Microsoft Office

An Administrative Assistant often needs to create documents, spreadsheets, presentations, or manage emails and calendars. Microsoft Office includes essential tools like Word, Excel, PowerPoint, and Outlook that are commonly used for these tasks. Proficiency in Microsoft Office demonstrates the ability to efficiently handle these administrative duties. This skill is crucial for a resume objective as it showcases the candidate's capability to perform key responsibilities effectively.

2. Google Workspace

As an Administrative Assistant, proficiency in Google Workspace is essential as it includes various productivity and collaboration tools such as Gmail, Docs, Sheets, and Slides. These tools are commonly used in office settings for tasks like email communication, document creation and editing, data organization, and presentation design. Demonstrating this skill in a resume objective can show potential employers that you are capable of effectively managing and organizing digital information, which is a key part of administrative work.

3. Data Entry

Data entry is a crucial skill for an administrative assistant as it involves inputting various types of information, such as financial figures or customer details, into a company's system. This skill is needed for a resume objective to highlight the candidate's ability to accurately and efficiently manage and organize large volumes of data, which contributes to maintaining smooth office operations. It also demonstrates attention to detail, proficiency with computer systems and software, and the ability to maintain confidentiality - all important aspects of an administrative assistant role.

4. Time Management

An Administrative Assistant often juggles multiple tasks and responsibilities at once, from managing schedules to handling communications and paperwork. Effective time management skills are crucial to prioritize tasks, meet deadlines, and ensure that all work is completed efficiently and accurately. Highlighting this skill in a resume objective shows potential employers that the candidate can handle the fast-paced nature of the role and contribute to smooth office operations.

5. Calendar Management

An Administrative Assistant often manages schedules, appointments and meetings for executives or an entire office. Proficiency in calendar management is crucial to ensure smooth operations and prevent scheduling conflicts. This skill demonstrates the ability to multitask, stay organized, prioritize tasks effectively, and maintain a high level of attention to detail – all of which are important attributes for an administrative role. Including this skill in a resume objective shows potential employers that you can efficiently manage time and resources, contributing to overall productivity.

6. Customer Service

An Administrative Assistant often serves as the first point of contact for clients or customers, either in person, over the phone, or via email. Therefore, strong customer service skills are essential to ensure that all interactions are handled professionally and courteously. This skill also helps in resolving any issues or concerns efficiently, maintaining a positive company image, and building strong relationships with clients or customers. Including this skill in a resume objective can show potential employers that you have the ability to provide excellent service while managing administrative tasks.

7. Project Coordination

An Administrative Assistant often needs to manage multiple tasks and projects simultaneously. Having project coordination skills shows that the candidate can effectively plan, organize, and execute projects from start to finish. This includes setting deadlines, assigning responsibilities, monitoring progress, and summarizing the results of the operations. It ensures that projects are completed in a timely manner and within budget. This skill is crucial for an Administrative Assistant as it directly impacts the efficiency and productivity of an organization.

8. Document Formatting

An Administrative Assistant is often responsible for creating, editing, and formatting various types of documents, including reports, presentations, and spreadsheets. This skill is needed for a resume objective to showcase the candidate's ability to produce professional and well-organized documents. It also highlights their attention to detail and proficiency in using different software applications, which are crucial in administrative tasks.

9. File Organization

An Administrative Assistant often handles a significant amount of paperwork, digital files, and data. The ability to organize these files efficiently is crucial to ensure smooth operations within an organization. This skill demonstrates the candidate's ability to manage information systematically and accurately, which can greatly contribute to improving productivity and efficiency in the workplace. Including this skill in a resume objective could highlight the candidate's capability in handling administrative tasks effectively.

10. Zoom Conferencing

In today's digital world, many meetings and conferences are conducted virtually using platforms like Zoom. An administrative assistant with Zoom Conferencing skills can effectively coordinate and manage these virtual meetings, ensuring smooth communication between team members or with clients. This skill is crucial in maintaining the efficiency of operations within an organization, making it a valuable addition to a resume objective.

Top 10 Administrative Assistant Skills to Add to Your Resume Objective

In conclusion, effectively highlighting your key skills in your administrative assistant resume objective is essential in portraying your capabilities and competiveness for the role. It's crucial to strategically select and emphasize those skills that align with the specific requirements of the job you're applying for. This not only enhances your chances of being noticed by potential employers but also sets a strong foundation for further showcasing your expertise and experience throughout the rest of your resume. Remember, a well-crafted objective can be a powerful tool in securing an administrative assistant position.

Related : Administrative Assistant Skills: Definition and Examples

Common Mistakes When Writing an Administrative Assistant Resume Objective

Writing an effective resume objective for an administrative assistant position is essential to getting noticed by potential employers. A well-crafted resume objective can demonstrate your qualifications, skills and experience that make you the ideal candidate for the job. Unfortunately, many job seekers make common mistakes when crafting their resume objectives that can hinder their chances of being selected for an interview.

One of the most frequent errors made when writing a resume objective for an administrative assistant position is making it too generic. Generic objectives are often too vague and do not give employers a clear indication of what you can bring to the job. For example, instead of writing “To obtain a challenging position as an administrative assistant”, try to be more specific about your goals and ambitions such as “To leverage my strong organizational and communication skills in a role as an administrative assistant where I can contribute to the success of the team”. This will provide employers with more information about your abilities which may help you stand out from other candidates.

Another mistake commonly made when writing resume objectives is providing too much detail. Your objective should be concise yet informative enough to capture the employer’s attention. Avoid including unnecessary details such as specific tasks or activities you would like to perform in the role; focus on highlighting your strengths and how they could benefit the company if you were hired for the position.

Finally, many applicants fail to tailor their resume objective to each individual job posting they apply for. Employers want candidates who have taken time to consider how their skills and experience meet the requirements of the role, so make sure your objective reflects this by including keywords or phrases from the job description whenever possible.

By avoiding these common mistakes when crafting your resume objective for an administrative assistant position, you will maximize your chances of catching employers’ attention and convincing them that you are the best person for the job!

Related : Administrative Assistant Resume Examples

Administrative Assistant Resume Objective Example

A right resume objective for an administrative assistant should clearly state the job seeker's goals, relevant qualifications and desired position, while a wrong resume objective should simply list all skills or duties the job seeker has performed in their past roles.

Editorial staff

Photo of Brenna Goyette, Editor

Brenna Goyette

Brenna is a certified professional resume writer, career expert, and the content manager of the ResumeCat team. She has a background in corporate recruiting and human resources and has been writing resumes for over 10 years. Brenna has experience in recruiting for tech, finance, and marketing roles and has a passion for helping people find their dream jobs. She creates expert resources to help job seekers write the best resumes and cover letters, land the job, and succeed in the workplace.

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COMMENTS

  1. How to Write a Standout Administrative Assistant Resume

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  2. Administrative Assistant Resume Examples [Writing Tips & Guide]

    To make your resume stand out: Quantify your accomplishments with numbers and metrics whenever possible. Showcase your problem-solving abilities and emphasize your adaptability. Use a clean, visually appealing format, and tailor your resume to the job description. Mention any unique skills or experiences that set you apart from other candidates.

  3. 12 Administrative Assistant Resume Examples & Writing Guide

    To make your administrative assistant resume stand out, tailor it to the specific job you're applying for by using keywords from the job description. Quantify your achievements whenever possible, such as 'Managed schedules for 5 executives' or 'Implemented a new filing system that increased efficiency by 20%.' Also, consider including a brief ...

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  5. Administrative Assistant resume: examples & writing tips

    If so, include these skills and courses on your resume. Administrative work is becoming increasingly reliant on software. You may need to maintain Excel spreadsheets, manage calendars or contacts digitally, and use various tools to access contracts and pull reports. If you already have the relevant software training, the team who hires you won ...

  6. 13 Administrative Assistant Resume Examples for 2024

    Why this resume works. Depending on where you'll be working, your employer may want to see your resume in a different format. Luckily for you, there are many Word resume templates and Google Docs resume templates out there—just make sure you have a backup resume on hand in case the employer needs several copies with different layouts.; Hiring managers are looking for senior administrative ...

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    Below are some of the top hard and soft skills required to fulfill an administrative position. A few important hard skills for an Administrative Assistant include: Data entry. Microsoft Suite (Excel, Outlook, etc.) Scheduling. Record keeping. Inventory management. Use of office equipment. Note taking/transcription.

  8. Administrative Assistant Resume: Examples, Skills, & Tips

    For an administrative assistant resume that sparkles: Start with the administrative assistant resume template from up top. It answers all the right requirements. Make your administrative assistant resume stand out with achievements. Fit them to the job offer like they're painted on. Add numbers to your admin assistant resume accomplishments.

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  11. Administrative Assistant Resume Guide + Tips & Examples

    Use the job description to tailor your resume to the administrative assistant position. Work history. Build the work history section of your administrative assistant resume in reverse-chronological order. Add the company names, locations and dates of employment and, for every job, include a bulleted list of three measurable accomplishments. For ...

  12. Administrative Assistant Resume: Tips & Examples for 2024

    Follow these tips for a clean, visually appealing resume: Keep your font consistent and easy to read. Use bullet points to break up long paragraphs. Start each bullet point with an action verb to showcase your accomplishments. Utilize white space to avoid clutter and make your resume easier to skim.

  13. How To Write an Administrative Assistant Resume (With Example)

    Here are six steps to follow when writing your administrative assistant resume: 1. Create an outline of all necessary components and format the page. Before you start writing, create an outline that includes sections for all the essential components mentioned above.

  14. Administrative Assistant Resume Example & Writing Guide

    Strong action verbs and power words improve the whole section by making it more memorable. Speaking of action verbs and power words, here are the best ones to use in your administrative assistant resume when you want to describe your leadership skills and achievements: Initiated. Planned. Operated.

  15. Administrative Assistant Resume: [2022] Admin Resume Guide ...

    To craft a resume that helps you secure that job, check out these administrative assistant resume examples.. First, write your name, followed by your contact details on the top:. This could occur in parallel or in sequence. However, if you are using a text editor, you may also relay your information in sequence:. Either way, make sure your name, contact information and resume headline are ...

  16. Best Administrative Assistant Resume Examples for 2024

    Top 5 Hard Skills for Administrative Assistants. Microsoft Office Suite: Proficiency in Word, Excel, PowerPoint, and Outlook is essential for document creation, data analysis, and effective communication. Data Entry: Accurate and efficient data entry skills are crucial for maintaining records and databases.

  17. 12+ Administrative Assistant Resume Examples [with Guidance]

    Common Responsibilities Listed on Administrative Assistant Resumes: Greet visitors, answer phones, and direct inquiries. Arrange meetings and business travel for management team. Prepare and track purchase orders and invoices. Maintain filing systems, databases, and information systems. Coordinate office moves, supplies orders, and setup of IT ...

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  19. 11 Best Administrative Skills for Your Resume (With Examples)

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    Examples of additional resume sections. Your Office Administrative Assistant resume must include five main sections: contact information, professional summary, work experience, skills and education. However, you can continue customizing your resume with additional sections for any other qualifications you possess.

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    Administrative Assistant. 3/2022 - Present. Sunder Mifflin. Coordinated and managed projects and initiatives for the organization, resulting in a 10% increase in productivity. Led the implementation of a new office management system, streamlining daily operations and reducing administrative errors by 20%. Provided high-level administrative ...

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    Administrative Assistant Resume (Text Format) Text Format. 1245 Ankeny Street, Portland, OR 43543. (752)653-5987. [email protected]. Administrative Assistant with over 5 years of experience managing business office functions and providing executive level support to principals and clients. Seeking to apply my detail-oriented talents and ...

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  25. Top 16 Administrative Assistant Resume Objective Examples

    Highlighting this skill in a resume objective shows potential employers that the candidate can handle the fast-paced nature of the role and contribute to smooth office operations. 5. Calendar Management. An Administrative Assistant often manages schedules, appointments and meetings for executives or an entire office.

  26. CNA Skills Examples for Your Resume

    In the work experience section, showcase your soft skills, and highlight your hard skills in the CNA resume skills section. Feature your strongest CNA skills on a resume headline. It'll help introduce you to the hiring managers and give you an opening to showcase your expertise and stand out from other candidates.