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15 Best Presentation Software for 2024 (Full Comparison Guide)

15 Best Presentation Software for 2024 (Full Comparison Guide)

Written by: Orana Velarde

best presentation software - header wide

In this comparison guide, we’ll analyze each of these tools and many more to understand what the difference is between them so you can  choose the best presentation maker for your business.

So, if you want to stand out from run-of-the-mill PowerPoint presentations and have a reliable presentation software that will help you collaborate with team members and design stunning slide decks in a fraction of the time, you’ll need this guide. 

Let’s get started.

Table of Contents

  • Google Slides
  • Microsoft PowerPoint
  • Beautiful.ai
  • Microsoft Sway

What are Presentation Tools

Presentation tools are software applications that enable users to visually present ideas or share knowledge. These presentations are delivered in a slide-show format using a combination of text, images and other graphic elements.

Presentation software is frequently used to pitch an idea to investors , present proposals to clients , introduce new products or services to customers, train staff on new policies or ideas , or teach your students new or complex concepts.

Best Presentation Software: A Visual Comparison

When choosing the right presentation programs for your projects, there are some things to consider:

  • Does the price point fit your budget?
  • Is it easy to use?
  • Who is the program geared at: businesses, educators, bloggers or social media managers?
  • Does it have lots of templates to choose from? Are they good quality and helpful?
  • Is the built-in graphic asset library extensive and varied?
  • Can you embed content, add videos or GIFs?
  • Can you add audio to your presentations?
  • Can elements be animated?
  • Is it desktop or cloud-based ?
  • Can you use it to create presentations on any of your devices?
  • Can finished presentations be viewed offline?
  • Can you have team accounts or business accounts for easy collaboration inside your company?
  • Does it include a Brand Kit? Is it easy to use?
  • Can the finished presentation be shared online straight from the presentation software?
  • Can your presentations be uploaded to the cloud privately with password protection?
  • Does the presentation software include analytics to see how your projects perform on social media?
  • Can you use the finished presentation as a lead generator straight from the software?

We'll take a look at all these aspects in the following list of best presentation software so you can make your own well-informed decision.

Last updated on May 30, 2024.

best adobe captivate alternatives - screenshot of Visme home page

Visme is a powerful presentation software and all-in-one content authoring tool. It has a user-friendly interface and an extensive set of tools that make it easy for both beginners and experienced professionals to design and deliver impactful presentations.

Presentations made with Visme go beyond the standard slide deck to incorporate interactive elements and easy, full-featured offline sharing.

Making professional presentation slides with Visme is easy and straightforward. Create slides from scratch using content blocks and the extensive slide libraries categorized by style. Browse the presentation template library to find pre-designed slide decks which you can easily customize to fit your needs.

Best Presentation Software - Visme user interface

That's not all that Visme can do, though.

You can also use Visme to create other visual content, such as digital documents, animated infographics, interactive reports and whiteboards. There are tons of customizable templates that come built-in with the app.

Best Presentation Visme

You can also use Visme to create other visual content, such as infographics, reports and interactive charts. There are tons of customizable templates that come built-in with the software.

Visme can be used for free to test it out for as long as you want. With a free account, you can create up to three projects.

To access all of Visme's capabilities, you can upgrade to one of the paid plans .

  • Starter: $12.25/month paid annually
  • Pro: $24.75/month paid annually
  • Visme for Teams: Custom – learn more here

If you're a nonprofit organization, you may qualify for a discount. Visme also offers separate Education plans for students and teachers.

Ease of Use

Visme is incredibly easy to use. Switching from slide to slide is a breeze, and you can even save a slide to your content block or slide library to reuse later.

The editor comes with a handy sidebar that lets you browse media, graphics and data tools and drag and drop relevant elements onto your slides. You can also use the /shortcut feature to open a search bar and quickly find what you need.

The dynamic fields feature ensures you don’t miss out on any critical information. With single click, you can easily update content throughout your presentation.

Who Is It For

Visme is perfect for small and large businesses, enterprises, marketing teams, project managers, educators, content creators and so much more. The resources and tools available in Visme reach far beyond the ability to create presentations.

  • Social media teams can create content for their company’s social channels.
  • Sales agents can create branded and personalized proposals in minutes.
  • Professionals can build visual CVs to find the next ideal job.
  • Project managers can conduct team meetings with a collaborative whiteboard.

Template Options

an image of Visme template library

The template options in Visme are extensive and varied in style. From minimalistic to photographic, there are many presentation styles to pick from.

Presentation Templates

what is the benefits of presentation software

Ecommerce Webinar Presentation

what is the benefits of presentation software

Buyer Presentation

what is the benefits of presentation software

PixelGo Marketing Plan Presentation

what is the benefits of presentation software

Product Training Interactive Presentation

what is the benefits of presentation software

Company Ethics Presentation

what is the benefits of presentation software

Work+Biz Pitch Deck - Presentation

Create your presentation View more templates

You can choose from dozens of fully designed presentations tailor-made for specific industries and topics or mix and match hundreds of slide layouts by choosing a presentation theme.

You can also start with a blank canvas, add new blank slides to existing presentation templates, and save custom slides to use later as your own templates.

Graphic Assets Library

When selecting the best tools for presentations, the visual capabilities and creative design elements should be a top consideration. Visme’s graphic library includes thousands of free icons, illustrations, stock photos, videos , 3D graphics , audio clips, charts and graphs to include in your presentations.

Best Presentation Software Visme

The best part is that every graphic asset that comes built-in with the Visme editor is fully customizable. Resize, rotate or change colors to fit your brand, content and theme.

AI-Powered Tools

Visme comes with a wide variety of useful AI-powered tools, making it one of the best presentation software.

Let's start with the AI presentation maker . This advanced tool is engineered to make your presentation creation process as quick and efficient as possible.

To create a presentation using this tool, you only need to provide a text prompt outlining your requirements. The tool will then generate the slides, complete with text, images, illustrations and any other content you specify.

After that, you can use Visme's presentation tools to personalize the AI-generated slides and add the final touches.

Next up is the AI writer . This user-friendly tool is your key to overcoming writer's block and crafting engaging copy for your presentation. It can help you create layouts, edit and proofread text, summarize the content and much more. Explain to the AI writer what you want to generate, and it will take care of the rest.

Visme offers several AI image editing tools , including erase and replace, background remover, unblur, and upscaler. These tools can be used to edit the image content or enhance its quality. For example, you can use the Image Upscaler to resize your image without sacrificing quality, ensuring your visuals always look high-quality.

And as always, you just need to provide the right text prompts. Feel free to tweak the prompts as many times as you want until you achieve the perfect outcome.

Videos and GIFs

It's easy to insert or embed videos and GIFs inside a Visme presentation. This is another that makes Visme a powerful video presentation software .

To insert a video, upload a video from your computer or cloud storage and place it on a slide of your choosing. Once you’ve uploaded it, it’ll be in your Media library for future use.

If you don’t have videos of your own, Visme has hundreds of stock videos to choose from in lots of categories. Browse them by clicking the / shortcut on your keyboard and opening the videos tab.

Edit your videos with the integrated timeline feature. Trim video clips and customize playback settings. Resize the video on your slide easily by dragging the corner. Or you can resize any video into another shape for more flexibility.

GIFs are available through the Giphy integration, which you’ll find in the Media tab. These are a great choice when you want to make a meme-based presentation.

Take note that all presentations that have videos or GIFs in the slides must be shared as a live link or downloaded as HTML5 or MP4. If you download it as a PDF or PPTX, all the interactive elements won’t play back.

Adding audio to a presentation is easy on Visme. Either along with a video or as the audio on its own. You can also record a voice over.

Another great option is accessing our Presenter Studio to record a video of yourself presenting your content. You can turn on your camera or record audio only before sending a link to your audience. This is a great way to present asynchronously or save your presentation for people to view again and again.

Embed Third-Party Content

There is more content that can be embedded into Visme presentations, like polls, quizzes , forms , online videos and any content that can be turned into code to insert in an iframe.

You can also take advantage of several integrations to embed even more engaging and interactive content into your slides.

Some of our integrations include SurveyMonkey, Hubspot, Giphy, and many more.

Animations and Transitions

With Visme, you can animate your content and create interactive experiences such as:

  • Hover effects or clickable pop-ups, link your slides or content blocks to objects
  • Pre-animated assets like characters, illustrations and gestures
  • Custom animation and motion effects

Features inside Visme presentations can be animated, and we also have a number of seamless slide transitions that make your content pop, like "Enter from Side" or "Staggered Fade."

Best Presentation Software Visme

If you want to make your content even more dynamic, you can access our Custom Animation feature. This is perfect for creating video presentations or making your elements look like they're floating on your slide.

Visme also comes with a 3D Character Creator that helps you elevate your storytelling and connect with your audience. You can create and customize 3D animated characters to embody your brand or message.

Tweak everything, from gender and hairstyles to outfits and skin tone, until you achieve the perfect look. You also have the ability to choose their entry, waiting and exit poses.

Desktop or Cloud

Visme is an online cloud-based app that can be easily used on your computer. We also provide a desktop app that you can download and use outside of your regular browser for seamless content creation.

And if you need to create content on the go, you can easily edit existing projects right from your mobile device or tablet using the Visme iOS app .

Data Widgets

Visme offers a wide selection of data widgets that allow you to creatively visualize statistics and figures in the form of gauges, clocks, pictographs and icon arrays.

Data visualization in Visme goes beyond widgets. Add tables, graphs, and charts to your presentation slides and connect them to a live data source . Create a data stream from Google Sheets or Google Analytics into customized data visualizations.

Offline Viewing

Finished presentations can be viewed offline in four different formats.

The best option is to download it as an HTML5 file. That way it will maintain all the animations when opened on Google Chrome, even without internet. Downloading as an HTML 5 file is a premium feature. Presentations can also be downloaded as a collection of JPG or PNG images, as a PDF or as an editable PowerPoint file.

Create a stunning presentation in less time

  • Hundreds of premade slides available
  • Add animation and interactivity to your slides
  • Choose from various presentation options

Sign up. It’s free.

what is the benefits of presentation software

Collaboration Possibilities

Visme has a premium teams plan that lets all team members customize and complete projects together. Leave comments with edits and feedback, edit projects simultaneously and easily share with other people on your team to move the project along.

Plus, Visme's workflow management features give the project admin complete control over your team's collaboration process. You can assign tasks, manage roles, set deadlines and more, all from a centralized platform. These features are useful for streamlining communication and reducing the time between briefing and final presentation design.

Branding Capabilities

Visme's brand design tool makes it easy to keep all of your content on-brand regardless of who's creating it. It works in three easy steps:

1. Upload all of your branding assets (colors, fonts, logo) to Visme with the Brand Wizard . Input your website URL and watch as our Brand Wizard automatically pulls in all of your branding.

2. Access a bundle of 30+ automatically branded templates that have your logo, fonts and colors already ready to go.

3. Easily access thousands of other templates and input your brand fonts and colors with just a click in Visme's editor.

Then boom! All of your content will always have the same branding, helping increase brand strength and recognition.

Share to Social Media

Once a presentation is finished, it can be shared to social media seamlessly right from the editor. It can also be downloaded.

Best Presentation Software Visme

Privacy and Password Protection

Presentations on Visme can be published privately with password protection so that only the people you want can access it. It is advisable to only use strong passwords for this purpose. There are a few free password managers that could help you do that and keep your account secure .

Visme’s analytics is what makes it stand out as the best tool for presentation. When a presentation is shared via a live link, it can be analyzed for views and sharing.

Visme Analytics Tool

Access in-depth analytics that show you how much of your presentation is typically viewed, for how long and which slides seem to be the most popular.

Lead Generation

You can add a signup form to your presentations to collect leads that could potentially become clients. Simply head over to our  Advanced Settings tab before sharing your project and turn on  Requires Registration to collect emails from each person who views your content.

The best part of using Visme is that you get access to an interactive online form builder that's proven to generate 2X more conversions than traditional forms. You can choose your preferred form type and customize every aspect, including character appearance, color, background and animations to match your design and branding requirements.

Best Presentation Software Prezi

Prezi offers a great alternative to the traditional presentation format that goes slide by slide. The creative idea behind Prezi is you can create an animated, non-sequential flow with topics and subtopics that are hidden until you zoom in.

While Prezi's interface can be slightly complicated to use, it's a good option for people who need to add a creative touch to their presentations.

Prezi is free for basic capabilities and limited templates.

For the paid plans, there are three tiers.

  • Standard: $5/month
  • Plus: $12/month
  • Premium: $16/month
  • Teams: Upon Request

There are separate plans available for students and teachers.

Prezi has a slight learning curve, but once you create a couple of presentations, you get the hang of it. However, it doesn't offer too much customizability inside the templates.

Best Presentation Software - Prezi user interface

Businesses and educators who are in need of a different style of presentation. Prezi offers a “conversational style” of zooming and moving around between information. So, who Prezi is for really depends on who needs this sort of presentation style.

There are plenty of templates to choose from, and you can also start from scratch. The templates are different in color and style, but the idea of zooming into topics and subtopics is the same.

best presentation software - Prezi's templates.

AI Presentation Assistant

Prezi has an AI assistant that automatically generates presentations for users.

Best Presentation Software - Prezi AI

The assets library has some icons and shapes available, the usual ones like arrows and buttons. Premium plans get access to over 80,000 icons and 500,000 images.

Videos can be uploaded or embedded from YouTube. Embedded videos are not viewable in offline mode. GIFs aren’t supported.

Voice over can be added in premium plans.

No other content can be embedded into Prezi presentations.

Prezi is all about animations between topics and subtopics. The presentations themselves are viewed as animations.

Prezi is a cloud app but can be accessed to view offline with premium plans.

Available to Create on Multiple Devices

Prezi presentations can only be created on a computer but can be viewed on all devices.

Prezi for teams is available upon demand and has a Slack integration.

Brand Kits are only available with Prezi's team plans, but each presentation can be customized to fit your brand with color customizations and some available fonts.

Prezi presentations can be shared to social media via a special share button at the top-right of the Prezi page. They can be shared to LinkedIn, Facebook and Twitter.

best presentation software - Prezi sharing capabilities.

Prezi presentations can only be downloaded from the Prezi app. There are two options, as an EXE file for PC and a ZIP file for Mac. Presentations can then be viewed without internet connection or the need to connect to the Prezi app.

Presentations are public unless you have a paid account.

Analytics are available with premium accounts but it only applies to Prezi presentations you share via a link to someone.

There are no lead generation capabilities with Prezi.

3 Google Slides

Best Presentation Software Google Slides

Google Slides is the presentation software available via your Google account. Just like you can create documents and spreadsheets with Google Docs and Sheets, you can create presentations with Google Slides.

best presentation software - The Google Slides interface.

The setup is very similar to PowerPoint and is free to use for anyone with a google account. There is a business version called G Suite, which includes the same things with more storage and management capabilities.

Google Slides is free to use for anyone with a Google account. All features are available to everyone.

There are plans for business accounts so that teams can be created and information can be managed in a more organized way. Plans start at $6/user/month and go up to $18/user/month.

Compared to other examples of presentation software, Google Slides is very easy to use. The controls are very similar to Google Docs and Sheets.

Editing a presentation in Google Slides.

Business professionals, educators and students who need fast and easy access to a presentation software that can get things done.

There is a general collection of templates, but there are not very many. Presentations can also be started from scratch.

best tools for presentations

The graphic assets are average and simple. The shapes are classic and generic. Photographs can be uploaded from your desktop, your Google Drive, a URL or searched online.

best presentation software - google slides shapes

Videos can uploaded with a YouTube link or from Google Drive. GIFs can be added just like images.

Audio and Embed Third-Party Content

Anything from your Google Drive can be added in. Also there are some available “add-ons” that can be integrated for icons, stock photography and audio.

best tools for presentations

Elements inside each slide can be animated and so can the transition between the slides.

example of presentation software - Google Slides animation

Google Slides is a cloud-based program.

Google Slides can be used fully on any device with their respective apps for Android and iPhone. Presentations can be edited and viewed on all devices.

Collaborating with other people is easy with Google Slides

There is no brand kit feature.

Presentations can be shared via email or link.

best presentation software - Sharing in Google Slides.

Google Slides can be viewed offline with a Chrome Extension and the use of Backup and Sync.

Presentations can be shared privately, but there are no password capabilities, only invitations.

Analytics and Lead Generation

These features are not available.

Read either PowerPoint vs Google ,  or you can check out  Google Slides vs Visme to get a detailed overview of each tool and find the perfect presentation software for your needs.

best presentation software - keynote homepage

Keynote is the native Apple presentation software — one of the original PowerPoint Alternatives. Anyone with an Apple ID can use the Keynote editor. It is the most similar to PowerPoint and also Google Slides.

Keynote is free for downloading and also accessing via the cloud with an apple ID.

If you know how to use PowerPoint or Google Slides, Keynote is a breeze. This feature makes it stand out as one of the best tools for presentation.

best presentation software - The Keynote interface.

Keynote is good for businesses, educators and anyone who needs a practical presentation software.

The templates are limited but come in standard or wide sizes. Templates can also be found outside of Keynote and uploaded into the program.

best presentation software - Templates or themes in Keynote.

There are plenty of classic symbols and icons available which are also customizable in terms of color and gradient. Images can only be added from your computer.

best tools for presentations - assets in Keynote

Videos are not embeddable in Keynote slides but that is sorted with a plug-in like LiveSlides. GIFs can be added as .gif images.

You can upload existing audio files in Keynote to play on specific slides. There's also an option to record your own voiceover to create a narrated presentation.

Including these is not available

Slides and objects can be animated in a number of ways, including path creation, scaling, bounce or jiggle effects, and more.

best tools for presentations Keynote - animation and effects

Keynote is available on both desktop and cloud.

You can create keynote presentations on any apple device and PC.

Keynote presentations can be downloaded as .pdf or as .pptx to view offline.

Keynote presentations can be collaborated on via a link or email with permission settings set to “can make changes”.

best presentation software - Collaboration features in Keynote.

Brand Kit, Share to Social Media, Analytics and Lead Generation

None of these are available on Keynote.

Presentations are private until shared and there is no password protection capabilities.

5 Microsoft PowerPoint

Microsoft PowerPoint templates.

This list wouldn't have been complete without the most popular presentation software in the world. Even though there are tons of more advanced presentation tools out there now, PowerPoint is still a favorite of many because of its familiarity, ease of use and availability.

The desktop-based PowerPoint program is part of Microsoft 365, which has different plans for businesses that start from $6/month and go up to $22/month. You can also buy an unbundled digital PowerPoint account for $159.99

PowerPoint Online is free on any device, including mobile.

Most, if not every, computer user knows how to work a PowerPoint. The traditional sidebar interface is easy to use simply because it's familiar. But for people who are using PowerPoint for the first time, there might be a slight learning curve.

Creating a presentation in PowerPoint.

Businesses, individuals, students, teachers and anyone who uses a Windows PC or device. PowerPoint is also a good fit for people who want to create simple, conventional presentations, and aren't looking for fancy new features or capabilities.

There are dozens of themes that come built-in with PowerPoint, and there are all customizable so you can play around with the styles.

You can browse stock images, icons, stickers and more by searching for relevant keywords in PowerPoint's graphic library.

best presentation software - powerpoint graphic library

Videos and GIFs can be uploaded from your computer. You can also embed videos from YouTube and other online sources. However, this feature is only available to Windows users.

You can upload audio files from your computer. You can also record audio directly inside PowerPoint and edit the settings for playback.

You can embed files created in other Microsoft Office applications, such as charts created in Excel, or any other programs that support Object Linking and Embedding (OLE.)

There are tons of animation and transition options available in PowerPoint, which can actually get confusing at times. However, if you know your way around these options, it gets easier to create a professional-looking slideshow.

There are both desktop and cloud versions of PowerPoint available.

You can download the PowerPoint mobile apps on both Android and iOS devices.

It's possible to share your presentation with specific people.

Sharing a PowerPoint presentation.

Brand kits are not available, but you can save custom themes.

Presentations cannot be shared to social media.

You can download your PowerPoint presentations in various formats, including PPTX and PDF. This makes it easy to access them on any device offline.

You can mark your presentations as read-only to prevent users from editing the file.

This feature is not available in PowerPoint.

best presentation software - The Ludus home page.

Ludus is one of the best-looking presentation tools available online. The main attractions with Ludus are the clean black screen to edit on and the number of integrations that give importing capabilities for all sorts of content. From photography to .svg to code builds.

Ludus starts at $14.99/month for teams of 1-15 people. Teams that need more licenses are encouraged to contact for more pricing information. Ludus does offer a 30-day free trial.

Ludus is quite easy to use and includes lots of keyboard shortcuts. It is easy to learn how to use and pretty straightforward. It seems to be easier for designers than for non-designers to use.

The Ludus interface.

This presentation software is geared more towards designers or business owners who have some design knowledge to totally be able to use the broad capabilities.

There are no templates to choose from. You have to start from scratch or use smart blocks that you can create to use over and over easily. Smart blocks are kept in their own library.

Ludus has minimal in-house graphic assets like simple shapes, but the integrations are epic. You can import .svg icons and edit them inside Ludus quite easily. Photos can also be imported via Unsplash, Instagram, Facebook or uploaded.

Uploading graphics to Ludus.

Videos and GIFs are easily imported via the integrations like YouTube, Vimeo, Giphy and more.

Uploading videos to Ludus.

Audio can be embedded as an audio file from SoundCloud, Dropbox and other integrations.

You can pretty much embed anything into Ludus. The integrations are impressive and there are also iframe and HTML options.

Embedding third-party content with Ludus.

Internal elements can’t be animated but there are so many integrations that animations can be done in different ways.

Ludus is a cloud-based app. No need to download anything.

Presentations can only be edited on computers. Finished presentations can be viewed on all handheld devices that have access to the internet via a URL link.

Collaborations are possible with the team plans. This includes live collaboration, workspaces and more.

With collaborations, smart blocks and the Brandfetch integration, a brand kit can be organized quite easily. But it’s not an internal feature.

How to set up a brand kit in Ludus.

Finished presentations can be easily shared to social media straight from Ludus.

Sharing a presentation in Ludus.

Ludus presentations can be downloaded as .pdf or .html to be viewed offline.

Pro Plans have password protection.

There are no analytics or lead generation capabilities available in Ludus.

best presentation software - The Slides home page.

Slides is the only presentation software that promotes itself as being “pixel perfect” as the editor includes a built-in grid to help with composition. Slides has a lower cost at the highest price tag which is good for smaller businesses.

Slides is free to use, but finished presentations will be public and available. 

The paid plans start at $5/month, and the Pro plan sits at $10/month and go up to $20/month for features like unlimited collaborators, privacy, shared media library and Google Analytics.

Slides is very easy to use, the editing board is minimal but all tools are at easy reach. No need to get confused with Slides. There are no templates so presentations are built from scratch.

best presentaion software - The Slides interface.

Small business owners or startups. Individuals that know what they want and don’t need templates to help them along. Also for developers because it has HTML and CSS building capabilities.

Slides has a very limited template library with just a handful of different options to choose from.

The available shapes and icons are common and minimal. Photos have to be uploaded or imported from a URL.

slides presentation software presentation tool graphic assets

Videos and GIFs are easy to add. Videos can be uploaded or linked and GIFs can be uploaded as .gif or .mp4 as video.

Including audio is not possible with Slides.

Anything with code can be added in an iframe.

Embedding third-party content with Slides.

All elements and features can be animated to fade in, fade out etc. Length of duration can be customized.

best presentation software - slides animation

Slides is a cloud-based presentation software that can only be used online.

Slides can be used on the computer and handheld devices. To edit and to view.

Paid plans have very capable collaboration possibilities. Users can leave comments with feedback for the creator to review and make edits.

slides presentation software presentation tool collaboration tools

There is no set section for a brand kit but branded decks can be created and then cloned to use as a template.

Yes, quite easily.

slides presentation software presentation tool share to social media

You can also share presentations via URL, email or embeddable code.

best presentaion software - The Slides sharing capabilities

A Slides presentations can be downloaded as a ZIP file with an .html file inside that can be viewed offline on any browser.

Privacy and Analytics

Possible with paid plans.

This is not possible on Slides.

8 Slidebean

Best Presentation Software Slidebean

Slidebean is an easy-to-use presentation software with interesting templates and customizable content blocks.

The highlight of this presentation software is that it uses artificial intelligence (AI) to help you put together the best possible slide layouts and configurations. They also have a team of experts that can both write and design your pitch deck for you if you don't want to take the DIY route.

The free plan has limited capabilities but it's enough to see how Slidebean works. To export your presentation, you'll need to upgrade.

There are three price levels from $8/month to $19/month to $149/month. The last one is the Founder's Edition plan, which includes help from the experts on your presentations.

If you choose to get their help on your presentation design, it starts at $29 per slide or $1,999 for the full project.

Slidebean is quite easy to use. You can choose between templates or start from scratch. Adding content is simple and to the point from a popup.

Editing can be done in outline or design mode. The editing is limited to how the content blocks are set up, but there are lots of choices. There's no free size changing or moving around.

Best Presentation Software Slidebean interface

Startups, small businesses and entrepreneurs.

There are plenty of template options. They are organized in sections and niche. The template collection has presentations by known brands like Snapchat and Buzzfeed.

Best Presentation Software Slidebean templates

There are plenty of icons and images to choose from. However, there are no shapes, but icons can be used as shapes.

best presentation software - slidebean icons

GIFs can be added via the Giphy integration in a content block. Video can be added in the paid plans.

best presentation software - slidebean gifs

There are no audio capabilities.

The code snippet content block has lots of options so a lot of different kinds of third-party content can be added in.

best presentation software - slidebean code

Content blocks and their elements can be animated with a couple features.

Slidebean is an online program on the cloud.

It can be used to edit or view on any device.

Collaboration is possible in the paid plans.

Best presentation Software slide bean sharing capabilities

This feature is available in the paid plans.

Sharing to Social Media

Best presentation Software slide bean

Slidebean presentations can be exported to download as both .pdf and .html files to view offline.

This feature is not available.

Analytics are available in the paid plans.

9 Zoho Show

Best Presentation Software Show

Zoho Show is a presentation software that mimics Microsoft PowerPoint in the way it is set up, with a menu up top for all the actions. However, Zoho's version is much nicer and polished.

Zoho is a complete CRM for businesses and the company offers different types of apps for teams and office use — Zoho Show is only one of their programs.

Zoho show is completely free and without ads.

Zoho Show is pretty easy to use. The content blocks can be chosen as themes but they can also be moved around freely and resized. The presentation can be viewed in three ways, with a handy grid view to see all slides next to each other.

Best Presentation Software Show

Businesses, entrepreneurs, educators and students. Anyone who needs to make a presentation.

There aren’t exactly templates, but there are themes. These do not come with images or lorem ipsum but are more like visual canvases that can be customized in terms of color, layout and more.

Best Presentation Software Show

The shapes are pretty good, there are quite a bit to choose from. An added bonus is the possibility to draw shapes or scribble anything yourself with the trackpad.

best presentation software - zoho show graphic library shapes

Videos can be added via the YouTube integration and GIFs can be added as an image.

Audio can be added via Soundcloud with an embed code.

There are a number of sites that are supported via Embed codes but not that many. Zoho Show says that you can ask your needs to be added in the permitted list.

All elements and transitions can be animated.

Best Presentation Software Show

Zoho Show is a cloud bases program and can be broadcast from anywhere and on any device. The live broadcast includes a chat window and the audience can download the presentation if they want to.

You can only create presentations on a computer.

Teams can easily use Zoho Show, even in the free version.

Custom branding is only available in the highest paid plan.

Sharing to social media is not possible unless downloaded as a PDF file and then uploaded to something like SlideShare.

Best Presentation Software - Show sharing capabilities

Presentations can be downloaded as .pptx or .pdf files for offline viewing.

Yes, this is possible on all plans.

Analytics are possible on the paid plans.

zoho show presentation software presentation tool sales dashboard

10 Beautiful.ai

Best Presentation Software Beautiful.ai

Beautiful.ai is a presentation software that helps you create great-looking slides with the help of Artificial Intelligence. This means that your presentation will look professional every single time, regardless of who designs it.

Beautiful.ai currently offers a Pro plan at $12/month and a Team plan at $40/month, both billed annually. They offer a 14-day free trial to test out their tool.

This is probably the best thing about Beautiful.ai — it's incredibly simple to use. All you need to do is add smart slides, plug in your content, and choose from different preset layouts.

Of course, that also means that you have limited customization options. But if you're looking for a simple solution and you don't trust your design skills, this may be a good option for you.

Best Presentation Software Beautiful.ai interface

Beautiful.ai is a great tool for absolute beginners and non-designers who are looking for a no-nonsense presentation software.

For example, startups and entrepreneurs can use this software to create a nice-looking pitch deck or proposal quickly without any design help.

There are a handful of slide themes available, but they're mostly basic in terms of design. You can play around with the layouts inside each theme to put together a unique presentation.

Best Presentation Software Beautiful.ai templates

The graphic assets library comes with a bunch of free stock photos and icons to choose from, but the options are pretty limited.

Videos and GIFs can be uploaded from your computer. You can also import videos from YouTube and Vimeo to embed in your slides.

Audio can be uploaded from your computer.

It's not possible to embed third-party content into Beautiful.ai presentations. However, you can add interactive links to your slides.

Each slide comes with a preset animation style that you're unable to customize. However, you can change the speed, timing and triggers for the animations. 

Beautiful.ai is a cloud-based application.

The software only works on your desktop computer.

You can invite people to collaborate on your presentation by either giving them "view" or "edit" access. Collaborators must have a Beautiful.ai account to view or edit the presentation.

While there's no brand kit feature available, you can customize a theme (colors and fonts) and save it to your library to use in future presentations.

There are several options to share your presentations. Send an email invite, share a public or private link, generate an embed code or share directly to social media.

Best Presentation Software Beautiful.ai

You can export your presentations to PDF or PowerPoint to view offline.

There is no password protection, but you can use the Secure Viewing option to only share your presentation with other Beautiful.ai users via an email invite.

This feature is only available in the paid plans. You can access a number of viewing and usage statistics for your presentations.

This feature is not available in Beautiful.ai.

11 Genially

Best Presentation Software Genially

The main idea behind the Genially presentation software is interactivity.

This program is good not only for presentations and video presentations but also for other visual graphics. It’s great for adding a modern, interactive feel to your presentations.

There is a free plan in Genially, which gives you unlimited creations but limited resources. The paid plans are as follow, paid yearly:

  • Pro: $7.49 / month
  • Master: $20.82 / month
  • Team: $79.15 / month

Genially is easy to use if you are accustomed to programs with lots of choices. There is a lot that can be done with the features in Genially.

Any change can be applied to all slides with a single click of the button in the menu. When editing, there is a "design view" and a "layers view."

Best Presentation Software Genially interface

Professionals and educators of any field who can benefit from interactive presentations.

There are plenty of template options. Some are free and some are only available via the premium plans. Presentation templates are also available as "video presentations."

Best Presentation Software Genially templates

The graphic assets in Genially are quite varied; there is plenty to choose from. Images can be uploaded or found on the Pixabay integration.

Best Presentation Software Genially graphic assets

Videos can be added via a YouTube link and GIFs can be imported with the Giphy integration.

Audio can be uploaded from your computer, added via SoundCloud and a couple of other integrations, or recorded directly in Genially.

Third-party content can be added to your presentations with Genially integrations. For example, you can add an interactive map via Google Maps.

best presentation software - A screenshot of third-party embed options in Genially.

All elements can be animated, as can the transitions between slides. Animation effects are quite extensive. There is a similar tab called “interactivity,” which are pop-ups and hyperlinks supplied with lots of button choices.

best presentation software - A screenshot of animation capabilities in Genially.

Genially is a cloud-based presentation program.

This program is only available to edit on computers but can be viewed on any device.

It seems that a professional plan allows 5 team members, but the pricing plan shows that all plans have collaborative capabilities. Collaborators can be added in the dashboard where  all creations are stored.

Brand kits are available in the premium plans. It is an internal feature with easy access.

Finished presentations can be shared to social media.

best presentation software - Genially sharing capabilities

Finished presentations can be downloaded as a set of .jpg images, as a .pdf or as an .html5 file which will keep all animations.

Premium plans have these features.

This is not available in Genially.

Best Presentation Software Canva

Canva is not only a presentation software but also a full editing program for all visual needs. Presentation creation is only one of the possibilities with Canva. It has become a favorite with bloggers and home-based businesses.

The free version of Canva is pretty extensive. The only restrictions are the use of premium resources that can be either bought separately or through the Canva Pro plan. Canva Pro is charged at $12.99/month or $119.99/year.

Canva Teams is $14.99/month + $14.99/month for every team member after the 5th.

Canva is easy to use as all elements are easy to find and are mostly customizable. Presentations are viewed scrolling; there is no master view and you can’t change something on all slides at once.

Best Presentation Software Canva user interface

Bloggers, small home-based businesses and startups

There are lots of customizable template options, and each slide inside the templates can be used individually.

best presentation software - canva templates

There are plenty of options in the graphic assets library, including shapes, icons, photos, frames and stickers. Some are free, while others are paid.

Best Presentation Software Canva - graphic assets

Videos and GIFs can be uploaded to Canva.

You can add music to your presentations using the available options inside Canva.

Canva offers dozens of integrations and media embed options, including YouTube, Google Maps, Vimeo, Pinterest, Tumblr, Twitter and more.

There are several animation options that apply to entire slides inside Canva. You can also add animated stickers to your slides.

Canva is a cloud-based app. Presentations can be seen on any device.

Canva is available as an iPhone app and an android app for editing capabilities.

Presentations can be shared for editing with team members.

Best Presentation Software Canva collaboration

Canva Pro has a brand kit feature.

Best Presentation Software Canva - brand kit

Presentations can be shared on Twitter and Facebook.

Best Presentation Software Canva - share on social

Presentations can be downloaded as a group of .png or .jpg images or as a .pdf. You can also download it as an MP4 video for offline viewing.

All designs on Canva are private unless they are made public or shared via a link. There is no password-protected sharing though.

These features are not available in Canva.

While Canva offers a wide range of features for various visual design needs, you can explore better alternatives to find solutions that may better fit your requirements. If you want to explore other options, read our article about 12 excellent Canva alternatives .

13  FlowVella

Best Presentation Software Flowvellla

FlowVella is a downloadable presentation software that can be used offline. The main attraction of FlowVella is the Kiosk Mode, in which you can create interactive presentations like the ones used in museums or information counters at malls or hotels.

FlowVella is free to try out. You can use it free forever but the options are limited and the finished presentations has a watermark. P aid plans are as follows:

  • Premium : $10/month or $60/year
  • Pro : $20/month or $200/year
  • Enterprise : Upon request

FlowVella is pretty easy to use, and the controls are straightforward and uncomplicated.

Best Presentation Software Flowvellla

This presentation software is for professionals and educators that need to be able to create presentations offline. Also for those who can take advantage of the Kiosk Mode.

The template options are quite varied and well designed.

Best Presentation Software Flowvellla

The graphic assets library is very limited. Photographs and images need to be uploaded from your computer.

Videos can be uploaded or found via YouTube, iCloud and Dropbox integrations when online. GIFs can be added as images.

best presentation software - flowvella video

Audio can be uploaded from your computer, or added via iCloud or Dropbox.

You can add PDF files.

Only the transitions are animated minimally.

This is a desktop-based application. It must be downloaded.

There are iPad and device apps available for editing on those devices as well.

Paid premium plans can work with teams.

Brand kits are not available.

Presentations can be shared on Facebook and Twitter.

Since this is a desktop application, offline viewing is not a complication.

These features are available in the paid plans. Analytics can be viewed once the presentation has been published online.

best presentation software - flowvella analytics

This feature is not available on FlowVella.

14  Haiku Deck


Haiku Deck is a presentation software that is straightforward with a simple interface that makes quick and practical presentations. Presentations can be created on the computer and on mobile devices.

Haiku Deck can be tried for free with one available presentation. The Public plan is USD 7.99 a month, Pro plans are USD 9.99 a month billed annually and USD 19.99 billed monthly, and Premium plans are USD 29.99 a month.

Haiku Deck is quite easy to use and menus are easy to follow. There are word size limiters and specific text placement choices for each slide. Charts are simple to create and can be customized. The editor can be connected via cloud to all devices. The new addition, Zuru, is an Artificial Intelligence system that creates creative presentations from simple PowerPoint files or outlines.

best presentation software - Haiku interface

The Haiku Deck presentation software is geared mostly toward educators and classrooms. Businesses and bloggers can also use it for practical purposes.

Templates on Haiku Deck are more like an inspiring collection of photographs for a specific niche with some suggestions on where to place the text and what charts to include.

best presentation software - Haiku templates

The available graphic assets library in Haiku Deck are millions of photographs, numerous font choices and charts and graphs.

best presentation software - Haiku graphic assets

YouTube videos can be embedded easily in a Haiku Deck. GIFs cannot be added to Haiku Decks but a finished presentation can be turned into a video or into a GIF.

Narrations and voice overs are easily recorded on a presentation in Haiku Deck.

Only videos can be embedded.

Features can't be animated in Haiku Deck

Desktop or Cloud / Available to Create on Multiple Devices

Haiku Deck is a cloud-based app that is available for editing and viewing on your laptop and also as an app on phones and tablets.


Haiku decks can be downloaded as .pptx files for offline viewing.

Presentations can be easily shared to social media from the editor.


Haiku Deck offers team possibilities upon request.

There is no brand kit, but you can add your logo to the finished product.

Pro and Premium plans have private and password-protected capabilities.


Premium plans have analytics for who has viewed your presentations.

Emails cannot be captured with Haiku Deck but slides and presentations can be sent with invitations to your existing email contacts.

15  Microsoft Sway

best presentation software - sway

Microsoft has its own alternative to PowerPoint — Sway.

This online presentation software is completely different from PowerPoint and introduces a new concept of building "Sways" instead of "presentations."

Sway is free to use for anyone who has a Microsoft account.

It's super easy to use Sway and kind of fun too. It has a non-traditional storyline editor, which lets you add "blocks" of content that the software configures into layouts.

best presentation software - sway storyline editor

Sway is mostly for people who don't want to spend too much time designing a complex presentation. For example, students and nonprofit organizations.

There are several templates for different purposes, such as photo slideshows, sales trainings and even personal portfolios.

You can upload your own media or search from various sources inside Sway, including Flickr and Bing Images. There are no shapes and icons included.

best presentation software - sway graphic library

You can upload videos from your device or embed from YouTube.

You can add audio to Sway by uploading or dragging and dropping the audio file onto your storyline from your computer.

You can embed images, videos, maps and other content from tons of websites, including Google Maps, Soundcloud, Twitter, Facebook and more.

Sway automatically adds animations to your slides. You cannot change or customize them; you can only increase or decrease the level of animation added to your Sway.

Sway is an online, cloud-based software.

Sway works on any device with an internet browser.

You can invite people to view or edit your Sway presentation.

Sway presentations can be shared directly to Facebook, LinkedIn and Twitter.

You can download your Sway as a Word or PDF file to view offline.

There is no password protection available, but you can choose to share your Sway with specific people, anyone with a link or only people in your organization who have a link.

You can view reader statistics for your Sway if you have a Microsoft Office 365 subscription.

This feature is not available in Microsoft Sway.

Presentation Software FAQs

Still have questions? We've compiled answers to some of the most frequently asked questions about the best presentation tools available.

Q. Which Is the Best Software for Making Presentations?

There are many presentation tools out there but Visme stands out as a top pick and a creative presentation app with a full suite of advanced features tailored to the needs of individual users and businesses. Visme offers real-time collaboration, interactive and animated elements, hyper-customization options, robust data visualization tools and a brand wizard to maintain brand consistency across your presentations.

Q. What Is Better Than PowerPoint?

Visme is often considered a top presentation software and offers several advantages as a PowerPoint alternative software. Its intuitive interface and extensive template library make creating visually stunning presentations seamless, even for beginners. Visme's collaboration features are superior, allowing teams to work seamlessly. On top of that, Visme is packed with advanced interactive and animated elements to keep your audience hooked.

Q. Is PowerPoint or Prezi Better?

PowerPoint and Prezi each have strengths and are suited for different presentation styles. PowerPoint is easy to use, has a clear structure, and is widely available, making it suitable for traditional slide decks and formal presentations. On the other hand, Prezi excels at non-linear, visually engaging presentations with its zooming and panning features, making it ideal for creative or storytelling presentations. The best choice depends on your content, audience and desired presentation style.

Q. What Is the Best App to Do a Presentation On?

Visme offers a powerful presentation app that allows you to create, edit and present your slides from anywhere. Its mobile app is designed for on-the-go editing and presenting, ensuring you always have your presentation at your fingertips.

Q. Is Canva Better Than PowerPoint?

Canva and PowerPoint are tailored to suit the diverse preferences and requirements of different users.

Generally, Canva is known for its drag-and-drop interface, extensive library of design-focused templates and emphasis on visual appeal. It is an excellent choice for those who value aesthetics and want to create content quickly. On the other hand, PowerPoint offers more traditional features and is super flexible. It is often preferred due to its integration and compatibility with other Microsoft Office tools.

Q. What Is Replacing PowerPoint?

Visme is quickly gaining popularity as a PowerPoint replacement and a free presentation software with a user-friendly interface, tons of customization options, and powerful tools that make creating presentations a breeze. With a plethora of templates, interactive elements, and powerful data visualization tools, Visme empowers you to create presentations that truly captivate your audience and leave a lasting impression

Don't just take our word for it. Hear what Kendra Bradley, Graphic Content Developer at WOW!, has to say about Visme:

“Previously we were using PowerPoint, which is fine, but the interactivity you can get with Visme is so much more robust that we’ve all steered away from PowerPoint.”

“PowerPoint templates are plain and boring, and we want to create more fun and engaging content. Visme has multiple slide templates to choose from, which makes this so much easier.”

“I just made a deck recently and it took me about 15-20 minutes. I found a template I really liked and tweaked it and put it in our brand colors. In PowerPoint, it would take anywhere from an hour to an hour and a half.”

Read the full case study to learn how they streamlined their presentation creation process and found a better alternative than PowerPoint.

Looking for a Presentation Software?

Choosing the best presentation program for your business is a great first step towards better and more effective slide deck development. In this guide, you learned about 15 different types of presentation software and we gave you a checklist to help you decide.

If you're looking for an easy-to-use presentation maker that also comes with unique features that you won't find in most other tools, Visme might be a great option.

You can look for the right pricing plan for your needs and even apply for a discount if you're a nonprofit organization. And if you just want to try out Visme to see if it's a good fit, sign up for a free account and use it for as long as you like — no strings attached.

Which of these best presentation software options fits your needs? If you have any questions or comments, we'd love to hear from you below.

Create stunning presentations in minutes with Visme

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About the Author

Orana is a multi-faceted creative. She is a content writer, artist, and designer. She travels the world with her family and is currently in Istanbul. Find out more about her work at oranavelarde.com

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Blog Graphic Design 12 Best Presentation Software for 2024

12 Best Presentation Software for 2024

Written by: Krystle Wong Jan 12, 2024

12 Best Presentation Software

Whether you’re a student, professional or entrepreneur, having access to the right presentation tools can make all the difference.

When you craft a well-executed presentation , your message becomes more memorable. You’re not just sharing information; you’re weaving a story, painting a picture and leaving a lasting impact on your audience’s minds. 

We’re living in the age of information overload, where attention spans are shorter than ever. A good presentation slide takes this into account, breaking down complex information into bite-sized chunks. It guides your audience through a logical flow, allowing them to digest information effortlessly and retain key points without feeling overwhelmed.

To help you stay ahead of the game, I’ve compiled a list of the 12 best software for presentations. These PowerPoint alternatives offer a combination of user-friendly interfaces, stunning visuals, collaboration features and innovative functionalities that will take your presentations to the next level. 

Let’s dive in and explore these top presentation software picks!

1. Venngage 


Allow me to be a little bit biased here but my top pick is none other than, you guessed it — Venngage! Venngage goes beyond just presentations to focus on data visualization and transforming complex information into visually appealing and engaging visuals. 

One of the standout features of Venngage as a presentation software is the extensive library of infographic elements. Gain access to a wide range of pre-designed elements such as icons, charts, maps as well as illustrations to simplify the process of creating data-driven and visually appealing presentations.

You don’t have to be a pro when designing with Venngage. Venngage’s drag-and-drop interface allows you to customize your presentations by simply dragging and dropping elements onto the canvas. You can tweak sizes, colors and layouts with ease, making your presentations visually cohesive and personalized, even if you’re not a design wizard. 

Just so you know, some of our features and templates are free to use and some require a small monthly fee. Sign-up is completely free, as is access to Venngage’s online drag-and-drop editor. Here’s how Venngage’s presentation maker can become your secret weapon in the quest for presentation success.

Vast selection of templates

Venngage boasts an extensive library of professionally designed templates, catering to a wide range of industries and presentation purposes. Whether you’re creating a marketing report, educational presentation or business pitch, Venngage’s presentation tool offers templates that provide a solid foundation for your designs. 

Save 20+ hours of designing with Venngage’s fully customizable, pre-designed infographic templates. Thes e presentation templates provide a good foundation with well-structured layouts and visually appealing aesthetics. 

Presentation templates

Data visualization made easy

Venngage simplifies the process of data visualization, making it accessible to users of all backgrounds. With a few clicks, you can transform dull statistics into visually engaging charts and graphs that tell a compelling story.

Data visualization

Seamless real-time in-editor collaboration tools

Venngage brings teamwork to the next level with our seamless collaboration tools designed to foster collaboration across teams, departments and the entire organization. Whether you’re in the same room or across the globe, Venngage enables real-time collaboration that makes working together becomes a breeze. 

Consistently brand your designs with smart Autobrand features

Effortlessly infuse your presentation slides with your brand’s colors, fonts and logos with Venngage’s My Brand Kit . Upload your brand assets and create engaging presentations by applying your branding to any template you create on Venngage.

Who is it for

Marketers, designers, educators and businesses that require data-driven and visually appealing presentations.

Key features 

Infographic elements, data visualization tools, collaboration options, customizable templates.

Create your first 5 designs with Venngage for free and upgrade to a premium or business plan for $10 USD/month per user and $24 USD/month per user to enjoy premium features. For larger teams who need extra support, controls and security, the enterprise plan starts from $499 USD/month for 10+ seats.

Additionally, there are also plans available for classrooms priced at $99 USD/year for up to 35 students per instructor. Non profit organizations can also apply for a nonprofit discount to any Venngage plan.

2. Microsoft PowerPoint

Microsoft PowerPoint

Source: Screenshot from Microsoft PowerPoint

Even with dozens of presentation software and tools out there, PowerPoint presentations have stood the test of time as one of the best presentation software. In fact, 89% of people still use PowerPoint presentations over competitor services . 

Whether you’re a student, teacher, business professional or just a creative soul, PowerPoint’s user-friendly interface allows both beginners and experienced users to create presentations with ease.

PowerPoint delivers captivating and engaging presentations through its advanced animation and transition effects. You can create interactive PowerPoint presentations by captivating your audience and guiding them through your content with seamless transitions and eye-catching animations. 

Seamless integration with other Microsoft Office tools is another significant advantage of PowerPoint as a presentation software. As part of the Microsoft Office suite, PowerPoint effortlessly integrates with other familiar applications such as Word and Excel. This integration allows you to incorporate charts, graphs and written content from these tools directly into your presentation. 

However, collaboration features in PowerPoint can be somewhat limited compared to dedicated collaboration platforms. While you can share and co-edit presentations with others, the collaboration options may not be as robust as those offered by specialized presentation tools.

Suitable for individuals, students, educators and businesses of all sizes.

Customizable templates, multimedia support, extensive slide editing options, robust animations and transitions.

You can subscribe to PowerPoint as part of your Microsoft 365 subscription with various plans tailored for businesses, ranging from $6 to $22 USD/month. Additionally, there is also the option to purchase an unbundled PowerPoint account separately, priced at $159.99 USD.

3. Google Slides

Google Slides

Source: Screenshot from Google Slides

Unlike PowerPoint which requires file sharing and manual syncing for teamwork, Google Slides enables real-time collaboration and easy access from any device with an internet connection. 

Google Slides shines in its seamless collaboration capabilities. Multiple users can work on the same presentation simultaneously, enabling real-time editing and fostering efficient teamwork. The integrated commenting feature on Google Slides allows for shared feedback and discussions, enhancing collaboration even further.

Google Slides’ cloud-based storage and auto-saving feature ensures that your work is constantly saved, minimizing the risk of losing progress or important changes. No more panicking over unsaved slides and changes. 

But that also means that Google Slides heavily relies on an internet connection for full functionality and access is more limited compared to desktop-based software. Although an offline mode is available, Google Slides has certain limitations and may not provide the same level of functionality as when connected to the internet.

Templates and customization features-wise, Google Slides also have fewer design options compared to other presentation tools. This may limit the level of visual creativity and flexibility for those seeking intricate designs or specialized effects.

Ideal for remote teams, educators, students and anyone looking for easy collaboration and access from any device.

Real-time collaboration, shared commenting, offline mode and built-in sharing options.

Google Slides is accessible to all individuals with a Google account at no cost, providing all users with access to its full range of features. However, for businesses and teams looking for additional organizational capabilities, there are subscription plans available ranging from $6 to $18 USD/month.

4. Keynote (for Mac users)


Source: Screenshot from Keynote

For Apple users, Keynote is a presentation tool designed exclusively for your Apple devices and is available on macOS, iOS and iPadOS. Keynote is known for its sleek and intuitive interface, reflecting Apple’s design aesthetics. 

It offers visually appealing templates, animations, and transitions, allowing users to create polished and modern-looking presentations. Keynote users can seamlessly incorporate images, videos, audio files and interactive elements into their presentations. The presentation software also includes a wide range of animations and transitions, enabling smooth and cinematic effects that bring slides to life.

Keynote presentations is known for its seamless integration within the Apple ecosystem. It works effortlessly with other Apple applications, allowing users to combine different elements and data from various sources. Presentations created in Keynote can be easily shared and accessed across Apple devices, ensuring a consistent experience for both the presenter and the audience.

Additionally, Keynote as a presentation software offers collaborative editing capabilities, enabling multiple users to work on the same presentation simultaneously. Users can share their presentations with others, who can then provide feedback, make edits and contribute to the project in real-time.

That said, since Keynote is exclusively designed for Apple devices, it may not be accessible or fully compatible with non-Apple platforms. Hence, sharing presentations created in Keynote with users on different platforms may require exporting or converting the files to a compatible format, which can lead to potential formatting issues or loss of certain features.

Mac users, creatives, professionals, educators and anyone who wants visually stunning presentations.

Elegant templates, advanced multimedia options, cinematic transitions and collaborative editing.

Keynote is available for free on Apple devices, including macOS, iOS, and iPadOS. As it comes pre-installed with these devices, users can access and use Keynote without any additional cost.


Source: Screenshot from Prezi

Known for its distinctive zooming presentation style, Prezi revolutionizes the way you create presentations by offering a visually engaging and non-linear approach. 

One of Prezi’s renowned features is its unique zooming and transition effects, allowing presenters to navigate through a virtual canvas seamlessly. This dynamic presentation style enhances engagement by creating a sense of movement and spatial relationship between ideas.

Moreover, Prezi offers cloud-based collaboration, making it easy for multiple users to collaborate on a presentation in real-time. This feature facilitates seamless teamwork, enabling users to collectively develop and refine their presentations regardless of their physical locations.

Prezi presentations also include interactive elements, such as embedded videos, images and hyperlinks. Utilizing these elements would allow presenters to create interactive presentations and engage their audience on a deeper level.

However, Prezi has a steeper learning curve compared to more traditional presentation tools. Users may require some time and practice to become proficient in navigating the canvas, creating smooth transitions and effectively utilizing all of Prezi’s features.

Creative professionals, educators and individuals who want to create visually captivating and non-linear presentations.

Zooming presentation style, interactive elements, cloud-based collaboration and reusable templates.

For individuals & business professionals

Basics: Create and share up to 5 visual projects for free

Standard: Starting at $5 USD/month

Plus: Starting at $12 USD/month

Premium: Starting at $16 USD/month

Teams: Starting at $19 USD/month per user (billed annually)

For Students & Educators

EDU Plus: Starting at $3/month

EDU Pro: Starting at $4/month

EDU Teams: Enquiry required with Prezi sales team


Source: Screenshot from Canva

One of the great things about Canva as a presentation tool is its user-friendly interface, which makes it super easy to use even if you’re not a design pro. You can simply drag and drop elements to create your presentation slides without breaking a sweat.

Canva’s vast collection of pre-designed templates caters to various purposes and occasions. The availability of these templates allows users to jumpstart their design projects with professional-looking layouts, saving valuable time and effort.

For businesses or educational institutions working on group projects or marketing campaigns, Canva also offers collaboration features that enhance teamwork and co-creation. Users can invite team members or clients to collaborate on a design project, enabling real-time feedback and efficient design processes. 

While Canva does offer some basic slide transition effects, the range and customization options for transitions may be limited compared to dedicated presentation software like Microsoft PowerPoint or Apple Keynote. 

Individuals, students, small businesses and startups seeking professional-looking marketing materials and presentations.

Extensive template options, intuitive drag-and-drop interface, ability to share presentations as downloadable files or online links and built-in multimedia support for adding videos , images, and audio to slides.

The free version of Canva provides a wide range of features and resources, with the only limitations being the use of premium resources that can be acquired either through separate purchases or by subscribing to the Canva Pro plan. The Canva Pro plan is available for $12.99 USD per month or $119.99 USD per year.

For collaborative purposes, Canva Teams is available at a price of $14.99 USD per month, with an additional charge of $14.99 USD per month for every team member beyond the initial five.

7. Adobe Express

Adobe Express

Source: Screenshot from Adobe Express

As part of the Adobe Creative Cloud suite, Adobe Express is a presentation software that offers a simplified and user-friendly interface. With its intuitive interface, Adobe Express allows users to create visually stunning presentations with ease. Users can access both design professionals and individuals without extensive design experience.

One of the notable advantages of Adobe Express is its seamless integration with other Adobe products, such as Photoshop and Illustrator. This integration enables users to leverage the power of these industry-standard design tools within their presentations, providing access to advanced design features and a vast library of high-quality assets. 

Adobe Express is also great for creating interactive presentations. Its extensive multimedia support, allowing users to incorporate videos, audio files and interactive elements to keep your audience engaged.

That being said,  some of its advanced features may require familiarity with other Adobe tools, which can be challenging for beginners who are not already familiar with the Adobe Creative Cloud ecosystem.

Designers, creative professionals, individuals and businesses seeking professional-grade presentation design.

Professional design options, multimedia support, easy integration with other Adobe products and cloud-based collaboration.

While the free version for Adobe Express includes all the core features, users can gain access to premium templates and features when they upgrade to the Premium subscription for $9.99 USD/month. 

For businesses and teams, Adobe provides tailored plans that include additional features like collaboration tools, centralized license management and enterprise-level support. The pricing for these plans depends on the number of licenses and the specific needs of the organization. It’s best to consult with Adobe or their authorized resellers to get accurate pricing information for business plans.

8. Haiku Deck

Haiku Deck

Source: Haiku Deck

Haiku Deck is all about visual storytelling, offering a simple and minimalist approach to designing presentations. With its clean and minimalist templates, Haiku Deck makes it a breeze to create presentations that focus on eye-catching images.

Haiku Deck is a user-friendly presentation software that offers a straightforward and intuitive interface. It’s designed to be easily accessible on both computers and mobile devices, giving you the flexibility to create quick and practical presentations on the go.

Plus, the presentation tool seamlessly integrates with image search engines, making it a piece of cake to find and add high-quality visuals that enhance the overall look and feel of your presentation.

However,if you’re looking for advanced features like complex animations or interactive elements, you might not find them here. While the clean and minimalist templates are gorgeous, they don’t offer as much flexibility for customization.

Educators, individuals and professionals who appreciate the power of visual storytelling and minimalist design.

Image-focused templates, easy-to-use interface, cloud-based collaboration and seamless image search integration.

Haiku Deck offers a free trial that allows you to experience the software with one presentation. If you decide to upgrade, they have different pricing plans available. Additionally, Haiku Deck also offers special pricing to qualifying nonprofit organizations, students and educators.

The Pro plans are available at $9.99 per month with annual billing or $19.99 per month with monthly billing. For those seeking advanced features, the Premium plans are priced at $29.99 per month.

what is the benefits of presentation software

Source: Screenshot from Ludus

Ludus brings together the best of both worlds by offering the traditional slide deck format along with interactive and multimedia elements that take presentations to a whole new level.

The presentation software is rich in multimedia capabilities, allowing users to seamlessly integrate videos, audio and elements to create interactive presentations that captivate the audience.

Ludus offers unique presentation tools that enable users to incorporate interactive elements like clickable buttons, hover effects and embedded web content, enabling a more dynamic and engaging presentation experience. 

This makes Ludus a great choice for designers, creatives, marketing professionals, and anyone who wants to create interactive and visually appealing presentations that leave a lasting impression. Collaboration is another area where Ludus excels. The software offers collaborative editing, allowing multiple users to edit presentations simultaneously. 

However, it’s worth mentioning that Ludus has relatively limited templates compared to some other presentation software options. While the customization options are vast, users might find themselves starting from scratch or investing more time in creating the initial design. Additionally, for individuals new to the platform, there might be a learning curve involved in fully harnessing all of Ludus’ features and capabilities.

Designers, creatives, marketing professionals and anyone looking for interactive and visually appealing presentations.

Interactive and multimedia elements, collaborative editing, extensive design customization, real-time comments and feedback.

Ludus offers a starting price of $14.99 USD/month per user for teams consisting of 1-15 members with all features included. For larger teams requiring additional licenses, Ludus encourages reaching out for more information on pricing. It’s worth noting that Ludus provides a 30-day free trial, allowing users to explore the platform and its features before committing to a subscription.

10. Slidebean


Source: Screenshot from Slidebean

Slidebean offers a unique approach to slide design by automating the process and simplifying the creation of well-designed presentations. With its automation features, Slidebean streamlines the design process, saving users valuable time and effort.

The highlight of Slidebean is its automated slide design functionality. Using artificial intelligence (AI), the software generates visually appealing slide layouts based on the content provided. Slidebean also offers collaboration options, allowing multiple team members to work on a presentation simultaneously. 

Another advantage of Slidebean is its AI-powered content suggestions. The software intelligently analyzes the presentation content and provides helpful suggestions for improving the messaging and overall flow. This feature ensures that users can effectively communicate their ideas and engage their audience. 

Unlike Ludus, Slidebean may not cater to users who prefer extensive customization and control over their slide layouts. Certain advanced features are only available in premium plans, which may require an upgrade for those seeking more advanced functionality.

Startups, entrepreneurs, small businesses, and individuals who want to create polished presentations quickly.

Automated design, content suggestions, collaboration tools and pitch deck-specific templates.

The free version offers limited functionalities, but it provides a sufficient opportunity to experience Slidebean’s capabilities and understand its workflow. However, to export your presentation and access advanced features, upgrading to a higher plan is necessary. 

The all-access plan is available at $228 USD/year, while additional services such as startup expert consultations and pitch deck and financial model services are available for separate purchase. 

11. Beautiful.ai


Source: Screenshot from Beautiful.ai

Beautiful.ai aims to simplify the process of creating visually stunning and professional-looking slides with minimal effort. One of the notable strengths of the presentation software is its collection of smart templates and design suggestions. 

Their templates are intelligently designed to provide visually appealing layouts, saving users valuable time and effort in creating presentations. Unlike other types of presentation software, the platform leverages AI-powered technology to offer layout optimization, ensuring that slide elements are positioned optimally for maximum impact.

Beautiful.ai also offers time-saving features that streamline the presentation creation process. The software automatically adjusts the layout and formatting as users add or modify content, eliminating the need for manual adjustments. 

As the software provides smart templates and design suggestions, customization options may be somewhat limited. Users may find that certain design elements or layout adjustments are not as flexible as they would like. 

Individuals, startups and professionals who want visually impressive presentations without extensive design skills.

Smart templates, automated design suggestions, AI-powered layout optimization and easy slide customization.

Beautiful.ai provides two subscription options for users. The Pro plan is available at a monthly cost of $12 USD /month, while the Team plan is priced at $40 USD/month. Both plans are billed annually. You can also subscribe to the monthly subscription for ad hoc projects and gain access to all pro features for $45 USD/month (billed monthly). 

There is a 14-day free trial period that allows users to thoroughly test and explore the features and capabilities of the tool before committing to a subscription.


Source: Screenshot from Pitch

Pitch is a modern video presentation maker that stands out with its collaborative and iterative approach to presentation creation.

One of the key strengths of Pitch lies in its collaborative features. The presentation software provides robust collaboration tools that allow team members to work together in real-time. This makes it easy for users to collaborate on presentation content, provide feedback and make revisions collectively.

Pitch boasts an extensive slide library, offering a wide range of professionally designed templates to choose from. These templates serve as a foundation for creating visually stunning presentations while providing a starting point that saves time and ensures a polished look.

The availability of diverse templates caters to different industries, topics and presentation styles, allowing users to create presentations for their needs.

Seamless integration with project management tools is another advantage of Pitch. The software integrates well with popular project management platforms, enabling users to streamline their workflow by syncing tasks, deadlines and other project-related information with their presentations. 

For teams, startups and businesses that value collaboration, feedback and the ability to iterate on their presentations

Collaboration tools, version control, project management integration and template library.

Users can create unlimited presentations and enjoy the starter plan for free or upgrade to Pro for $8 USD/month, billed annually. 

There you have it — the top 12 best presentation tools for the year! Whether you value simplicity, collaboration, automation, design versatility or data visualization, these presentation software examples have a solution out there for your future presentations.

Got your mind set on your to-go presentation software? Great! Now it’s time to start creating your slides and ace that presentation. 

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5 Key Features of Presentation Software and Top Products That Offer Them

1. content import/export, 2. text editing, 3. customizable templates, 4. drag-and-drop, 5. content management.

Juggling text, images, and slides while creating presentations? Presentation software can help you organize content and create visually appealing presentations that are easy for viewers to comprehend. 

However, not all presentation software solutions are created equal. To reap the most of the software, businesses must identify and understand key features of presentation software that align with their specific requirements.

This article highlights five key features of presentation software based on the ratings given by verified software users. We also include the highest-rated presentation solutions for each feature. Read more .

Features of presentation software

The content import/export feature enables users to incorporate data, images, and slides from external files, such as documents and spreadsheets, into their presentation. It also facilitates media and multimedia inclusion, providing versatility in content creation. Users can further leverage this feature to save their presentations in various formats, such as PDF and PowerPoint for easy sharing and collaboration.

84% of presentation software reviewers identify content import/export as a highly important feature.

What business problem does content import/export solve?

Businesses often have branding guidelines that need to be followed to ensure consistency across presentations. The content import/export feature allows users to import branding elements, such as brand logos and images into their presentations, ensuring adherence to business standards and facilitating brand consistency. Additionally, it enables presenters to share their presentations across different platforms and devices, including desktop computers and smartphones, ensuring ease of collaboration.

Ideal users of the content import/export feature

Professionals looking to add data, images, and multimedia files to their presentations can benefit the most from the content import/export feature in a presentation tool. For example, sales and marketing executives can use this feature to add product information and customer data to create pitches. Likewise, graphic designers and illustrators can leverage this to import images from various sources and create visually appealing presentations. 

Top 3 products with the highest ratings for content import/export

Analysis performed February 2024 *



4.61 out of 5 stars

Content import/export feature rating : 4.77/5

4.72 out of 5 stars

Content import/export feature rating : 4.67/5


4.9 out of 5 stars

Content import/export feature rating : 4.61/5

The text editing feature in a presentation app enables users to add, edit, and format text within slides. Presenters can leverage this feature to add text to slides by selecting a text box and typing directly into it. This allows them to input titles, bullet points, and other textual content in their presentations. Users can also edit their text or format it by making changes to the font size, colors, styles, and indentation. Text editing feature also includes commenting and version control capabilities to ensure that everyone is on the same page.

83% of presentation software reviewers identify text editing as a highly important feature.

What business problem does text editing solve?

Clear and well-formatted text is necessary for effective communication in presentations. The text editing feature enables professionals to format text for optimal readability. It also lets users customize the content to suit the preferences and interests of their audience to make it more engaging for a particular audience. In a collaborative work environment where multiple team members need to contribute to or review presentations, the feature enables users to edit and review content, track changes, and communicate feedback effectively. 

Ideal users of the text editing feature

Professionals, such as researchers and educators, who rely heavily on text can use this feature to format their text for readability and create impactful presentations. Additionally, professionals with advanced formatting and collaboration requirements can leverage this feature to present complex data and iterate on presentations while maintaining a clear overview of revisions.

Top 3 products with the highest ratings for text editing


4.45 out of 5 stars

Text editing feature rating : 4.85/5


4.84 out of 5 stars

Text editing feature rating : 4.74/5


4.65 out of 5 stars

Text editing feature rating : 4.68/5

Customizable templates allow users to select from a range of pre-defined templates for creating presentations. These templates often include various designs, layouts, and themes suitable for different types of presentations, such as business pitches and creative portfolios. Users can also customize these templates by changing elements, such as fonts, colors, and backgrounds to match their specific requirements.

80% of presentation software reviewers identify customizable templates as a highly important feature.

What business problem does customizable templates solve?

Businesses often face tight deadlines when creating presentations for client meetings and sales pitches. Customizable templates allow users to quickly create presentations using a professionally designed layout rather than starting from scratch. This saves professionals time and effort in the creation process, allowing them to focus more on refining the content and delivering impactful presentations. The feature also helps ensure consistent branding, reinforcing brand familiarity and professionalism. 

Ideal users of the customizable templates feature

Sales and marketing professionals can use customizable templates in a presentation tool to create presentations that align with their organization’s branding and messaging, ensuring professionalism and consistency. Additionally, professionals lacking design expertise can also benefit from this feature as it allows them to create professional-looking presentations while minimizing the time spent on formatting and layout.

Top 3 products with the highest ratings for customizable templates 

Customizable templates feature rating : 4.87/5


4.75 out of 5 stars

Customizable templates feature rating : 4.75/5

The drag-and-drop feature in a presentation app allows users to move elements, such as text boxes and images within a slide or between slides. Users can leverage this feature to reposition elements within a slide or rearrange the order of slides within a presentation. This flexibility allows for easy customization and adjustment of content flow and slide layouts. Some presentation tools also support multi-selection, allowing users to select and drag multiple interactive elements simultaneously.

70% of presentation software reviewers identify drag-and-drop as a highly important feature.

What business problem does drag-and-drop solve?

Manipulating elements within slides can be complex due to the non-intuitive interfaces of a tool. Drag-and-drop functionality simplifies this by allowing users to move, resize, and rearrange elements within presentations. It streamlines the editing process, increasing productivity and saving time in completing presentations. Users can leverage this feature to experiment with different layouts and visual arrangements that best convey their message to the audience. 

Ideal users of the drag-and-drop feature

Professionals, such as sales and marketing executives who need to tailor presentations to different audiences can use the drag-and-drop feature for easy inclusion or removal of specific slides, images, or content blocks. Presenters prioritizing visual storytelling in their presentations can also use this feature to create dynamic presentations, enhancing the narrative and conveying information effectively. 

Top 3 products with the highest ratings for drag-and-drop

Analysis performed January 2024 *


4.71 out of 5 stars

Drag-and-drop feature rating : 4.74/5


4.49 out of 5 stars

Drag-and-drop feature rating : 4.64/5

Drag-and-drop feature rating : 4.61/5

Content management feature in presentation software enables users to organize, store, and access presentation content, assets, and resources. Users can organize presentation files and slides in a structured manner by creating folders, subfolders, and categories, and locate these using specific filters as and when required. The feature also facilitates the management of multimedia files, such as images and videos within the software.

78% of presentation software reviewers identify content management as a highly important feature.

What business problem does content management solve?

Businesses often deal with a large volume of presentation files, slides, and assets. Content management features help organize and categorize these resources, making it easier for users to find, access, and manage relevant content. It enhances accessibility for remote professionals and traveling teams, allowing them to access presentation materials anywhere, anytime. Content management features also facilitate streamlined collaboration by providing tools for sharing, editing, and reviewing presentations in real time. 

Ideal users of the content management feature

Professionals, such as project managers and salespersons, who create numerous presentations can leverage the content management feature to organize and reuse elements, such as text snippets and images across different presentations. Remote presenters can also utilize this feature to store and access presentation elements regardless of their location. 

Top 3 products with the highest ratings for content management


4.76 out of 5 stars

Content management feature rating : 4.81/5

Content management feature rating : 4.70/5

Content management feature rating : 4.62/5


Key features : To identify the key features of this article, we asked users to rate, on a scale of “low importance” to “critical,” how important different features are for presentation software. The features showcased are those that the highest percentage of reviewers rated as “highly important” or “critical” over the past two years (as of Feb. 13, 2024).

Feature eligibility : To be included in the set of features considered, a given feature had to have at least 200 user ratings within the past two years (as of Feb. 13, 2024), of which at least 20% must indicate the feature is “critical.” Eligible features were determined from two sources: 

Our research team’s review of public information about presentation software usage, definitions, and associated features.

Reviewers’ indication of the features they use for presentation.

Product selection : To identify the top-rated products per feature, we evaluated user ratings for products that offer each feature. For a given product, reviewers rate each feature on a scale of one to five stars. A given product had to have at least 20 user ratings (between February 2022-24) for the feature in question to be considered.

*We selected products for this article based on their average ratings between February 2022 - February 2024, which may differ from their current overall average ratings.

What is Presentation Software?

What is Presentation Software?

Presentations provide a platform for people to share their message. Entrepreneurs, independent contractors, enterprise businesses, educators, and students can all benefit from presentations to learn, inform, sell, or persuade. Effective presentations will engage an audience with a clear message and call to action. Many businesses leverage presentation software to help them create visually appealing decks quicker, and more efficiently. 

If you’re not clear what presentation software is, and how it can help your productivity, you’re in the right place. 

Understanding presentation software

Presentation software is a type of computer application software that is designed to help users create digital presentations, or slide shows, to convey information in a more engaging way. Most presentation software will come fully equipped with tools and features for creating and editing digital slides that can include text, images, audio, video, charts, graphs, and other multimedia elements. Some key functionalities to look for in presentation software include slide creation and organization, formatting and design options, multimedia integrations, animations and transitions, collaboration, and sharing capabilities. 

Key features and functionalities

When you’re comparing different types of presentation software, these are the key features and functions that you should look for.

Slide creation and organization

It goes without saying, but the number one functionality of presentation software is slide creation. Whether you’re starting from scratch, or using a pre-built presentation or slide template, presentation software allows you to structure your thoughts in a way that makes sense. It also acts as a repository for old and new presentations so you can easily save and find what you need, when you need it.

Formatting and design options

One of the biggest challenges in the presentation creation process is deciding how to format your content without making a mess of the design. Many presentation softwares will handle that for you by offering design guardrails, drag-and-drop templates, and smart recommendations. The benefit of formatting and design options is that even non-designers have the tools they need to create something professional and on-brand.

Multimedia integration

A presentation without visual assets is a lot more likely to lose the audience. Presentation softwares will offer multimedia integration with images, videos, icons, and gifs. Every presentation software allows you to upload your own multimedia to your deck, but only select programs offer a free stock library to choose from. 

Animations and transitions

The average attention span of humans is 8 seconds, which means an engaging deck is critical to your presentation. Presentation software makes it easier to hold the focus of your audience with animations and transitions. Many platforms offer features that allow you to choose the speed and transitions to which your content builds and progresses to the next slide.

Collaboration and sharing capabilities

The whole goal of presentation software is to make the design process more efficient, and a big part of that is collaborating with your team. Newer presentation software— especially web-based or SaaS presentations— will allow teams to work together on the same deck, under the same roof. Similarly, the same web platforms have more flexible sharing capabilities through shared links or embed codes.

Types of presentation software platforms

There are various types of presentation software platforms available, and the industry continues to expand and evolve with new technologies. 

Traditional presentation

Traditional software refers to computer applications or programs that are typically used to create and deliver visual presentations. These programs are designed to allow users to create slideshows containing text, images, charts, graphs, and other visual aids. 

Web-based or SaaS presentation

Web-based or SaaS (Software as a Service) presentation software refers to programs that are accessed through a web browser and do not need to be installed on a user's device. These programs are hosted on the cloud and can be accessed from any internet-connected device.

AI presentations

AI presentation software is a type of presentation software that uses artificial intelligence (AI) technology to help users create and design presentations. AI presentation software typically includes features such as automated design suggestions, layout recommendations and image recognition to streamline the presentation creation process.

Video presentation

Video presentation software is a type of software that allows users to create and deliver video presentations. These presentations can include a combination of video footage, images, text, and audio. Video presentation software typically includes features such as editing tools, visual effects, and transitions to help users create engaging and professional-looking presentations.

Nonlinear presentation

A nonlinear presentation is a type of presentation where the viewer can navigate the content in a non-sequential order, rather than proceeding from one slide to the next in a linear fashion. In a nonlinear presentation, the content is organized using hyperlinks or other interactive elements that allow the viewer to jump back and forth between different parts of the presentation, depending on their interests and needs.

To learn more about the differences between presentation software, visit The Ultimate Guide to Presentation Software .

Benefits of a dedicated presentation software platform

Using a specific presentation software for every business need helps teams stay consistent across all internal and client-facing decks. 

Enhancing visual appeal and engagement

Presentation software— like Beautiful.ai— gives teams more control over the deck design which helps them maintain branding. By using the same presentation design software each time, you are ensuring consistency from deck to deck across each department. 

Simplifying content creation and organization

Like any productivity tool, presentation software is all about simplifying the process. You’ve heard of rinse and repeat. By using the same platform for each company or team deck you can automate and recycle things like colors, fonts, logos, and even branded slides. On the same coin, if you’re creating every deck in the same platform, it acts as a library for all of your presentations, making it easy to organize and find existing content. 

Facilitating effective communication

Communication is the backbone of any successful organization, so the ability to communicate effectively in the presentation design process is important. When the entire team is working in the same presentation software, it makes collaboration and communication more efficient and seamless. In Beautiful.ai, for example, teams can add comments and provide feedback in real-time to help eliminate any bottlenecks. 

Enabling seamless sharing and collaboration

When you're working with a presentation software in the cloud, teams can simultaneously make edits or contributions to the same deck at the same time. Gone are the days of lengthy email chains sharing various revisions of the same deck. Presentation software allows you to share the most updated version and invite stakeholders or external partners to collaborate with you in the platform. 

Tips for using presentation software effectively

Now you know what presentation software is, but how do you use it effectively to scale your business efforts? Keep these tips in mind for your next presentation. 

Planning and structuring your presentation

Planning and structuring your presentation effectively is crucial for delivering a clear and organized message. You should think about how you want to format your story before you even open up a presentation software. 

Six things to consider when planning your presentation anatomy;

  • The audience
  • Overarching message
  • Clear objectives
  • One key point for each slide
  • A strong call to action

Utilizing design principles and visual elements

Presentation softwares have design principles in place to help take on some of the burden of deck creation, and you should take advantage of that. Using a pre-built template can help you think of new ways to structure your presentation, while lending the ability to customize it where you see fit. As a good rule of thumb, less is more in presentations. Your design should be clean and professional, while keeping your company branding in mind. 

Creating concise and impactful slides

With new technology, many presentation platforms (excluding PowerPoint) will actually limit how much you can add to each slide to help avoid Frankendeck situations. Creating clear, concise slides are more impactful than cluttered ones. Make sure to stick to one key point on each slide so that your audience knows exactly what you want them to pay attention to. 

Using multimedia wisely

A picture is worth a thousand words. Your audience will likely remember the multimedia in your presentation over any bullet point or statistic, so choose your visual assets wisely. They should be relevant, high-quality, and on-brand, always. The multimedia is meant to complement your story and drive the point home.

Practicing and rehearsing 

Presentation software and deck design is important, but so is your delivery. Don’t spend time crafting the perfect presentation deck only for your actual presentation of it to fall flat. Practice, practice, practice. And even when you think you’ve practiced enough, do a full dry-run one more time. This allows you to test the presentation software, the technology required for the meeting or conference, and the timing of any video or animations within the deck.

Jordan Turner

Jordan Turner

Jordan is a Bay Area writer, social media manager, and content strategist.

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Presentation Software Definition and Examples

Presentation software brings complex ideas to life, one slide at a time

  • Brock University

Klaus Vedfelt / Getty Images

Many software suites offer a program designed to accompany a speaker when he or she delivers a presentation. The specific presentation program in this suite of programs is usually (but not always) in the form of a slide show. This category of program is well-established; it doesn't change much, and it supports not only online visual display but also, generally, the printing of related handouts and speaker notes.

Benefits of Presentation Software

These programs make it simple and often fun to create a presentation for your audience. They contain a text editor to add your written content; they support charts and graphic images such as photographs, clip art or other objects to enliven your slideshow and get your point across crisply.

For a deeper dive into some of the leading applications in this software category, check out:

Other Forms of Presentation Software

PowerPoint and its clones work on a slide-based logic: When you move to the next point in your conversation, you advance to the next slide. An alternative model of presentations sets aside the slide model in favor of some other navigation system. Examples include:

Prezi offers a visual navigation tool that allows for zoom-in/zoom-out detail across a logical map of your presentation.

Microsoft Sway

Besides PowerPoint, Microsoft also offers Sway, which is a presentation and newsletter designer that supports simpler and more image-focused designs along a familiar linear flow path.

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7 Key Features of Presentation Software Must Have | Updated in 2024

Jane Ng • 24 April, 2024 • 9 min read

It is known for fact that when giving presentations, the audience’s attention is the biggest factor that keeps the speaker motivated and poised.

In this digital age, there are various presentation tools available that can enhance audience engagement. These tools include interactive slides, polling features, and real-time feedback options.

Features Of Presentation Software

Finding the best presentation software among a plethora of options might be overwhelming and time-consuming. However, it is important that you explore your options to ensure that you’ll deliver a presentation that will leave a lasting impact on your audience.

Narrow down your choices by searching for the best qualities of a presentation software that not only offers innovative features but also prioritizes audience interaction. 

Browse the list below to find the 7 key features a presentation software must have and why they are important for creating engaging presentations.

Table of Contents

  • More Presenting Tips with AhaSlides
  • What Is Interactive Presentation Software?
  • #1 - Creating & Customizing
  • #2 – Quizzes & Games
  • #3 – Polling
  • #4 – Q&A
  • #5 – Spinner Wheel
  • #6 – Audience Experience

Better Presentations with AhaSlides

More tips with ahaslides.

  • AhaSlides Features
  • AhaSlides Tips on Live questions and answers
  • AhaSlides Idea board

What is Interactive Presentation Software?

In the simplest terms, interactive presentation software provides tools to build content that your audience can interact with. 

Before, giving a presentation was a one-way process: the speaker would talk and the audience would listen. 

Now, with the advancement of technology, presentations have become a two-way conversation between the audience and the speaker. Interactive presentation software has helped presenters to gauge audience understanding and adjust their content accordingly.

For instance, during a business conference, the speaker can use live polls or an audience response feature to gather real-time feedback on certain topics. Aside from getting the participants involved in the discussion, this also allows the presenter to address any concerns or questions.

What are some highlights in using interactive features in presentations?

  • Suitable for all group sizes, from small groups to a large hall of people
  • Suitable for both live and virtual events
  • The participants are given the opportunity to share their thoughts through polls, live Q&A , or make uses of open-ended questions
  • Information, data, and content are displayed with multimedia elements, such as images, animations, videos, charts, etc.
  • There’s no limit to how creative speakers can be — they can customize the presentation to make it more appealing and attention-grabbing!

6 Key Features a Presentation Software Must Have

The current interactive presentation software on the market will all have basic features: customizable, shareable, equipped with a built-in library of template slides, and cloud-based.

AhaSlides has all of that and more! Discover how you can make your presentations impactful with its 6 key features:

#1 – Creating & Customizing – Features Of Presentation Software

How you design your presentation is a reflection of your personality and creativity. Show them who you are with visually stunning and well-organized slides that capture the essence of your ideas. Incorporate captivating visuals, such as images, graphs, and charts that not only enhance the overall aesthetic but also effectively convey your message. Additionally, consider adding interactive elements or a bit of storytelling that will keep your listeners interested to know more.

If you have prepared your presentations using Google Slides or Microsoft PowerPoint, you can easily import them on AhaSlides! Edit multiple slides at once or invite others to collaborate on customizing the presentation.

AhaSlides has outstanding features, including 17 built-in slides library, grid view, participant view, sharing and downloading presentations, customizing viewers, and more!

Don’t hesitate to make your presentation unique! Create your own slide deck or personalize a slide template.

  • Interactive presentation software, such as AhaSlides, lets you change the background to anything you like, from colors to images, even GIFs if you want.
  • You can then customize the URL access token to make the invitation to your presentation more personal.
  • And why not make your presentations more vibrant with the wide range of image options in the built-in library, along with the choice to embed audio and add more fonts (aside from the multiple fonts available)?

#2 – Quizzes & Games – Features Of Presentation Software

What better way to start a presentation than with a game? Presentations never sounded entertaining; in fact, it connotes a boring and monotonous experience for many.

Kick-start the session with an interactive activity to instantly grab your audience's attention and create a sense of excitement. This not only sets a positive tone for the rest of your presentation but also helps to break the ice and establish a connection with your audience.

AhaSlides has free audience engagement features that will up your game! Build audience rapport with AhaSlides’ live quiz games .

  • AhaSlides champions interactivity through its various quiz types. It also allows team play , where a group of participants can compete against each other. They can choose their group or the speaker can use the AhaSlides spinner wheel to randomly assign participants to teams, adding an element of excitement and unpredictability to the game.
  • Add a countdown timer or time limit according to each question to make the game more thrilling.
  • There is real-time scoring and after the game, a leaderboard appears to give details of each person or team’s scores. 
  • In addition, you can moderate the full list of answers provided by the participants and manually select the ones you want to accept.

#3 – Polling – Features Of Presentation Software

Knowing the audience’s expectations and preferences will enable the presenter to effectively adjust the content and delivery of the presentation. This can be done through live polls , scales , word clouds, and idea-sharing slides . 

Moreover, the opinions and ideas obtained through polling are also:

  • Super intuitive. Plus, you can display the poll results with a bar chart, donut chart, pie chart, or multiple comments in the form of sliding scales .
  • Great in stimulating creativity and increasing the audience response rate. Through AhaSlides’ Word Cloud and other engaging tools, your audience will brainstorm together and bring you unexpected, valuable insights.
  • Convenient for the audience. They can get tracking results right on their phone.

Alternatively, you can choose to show or hide the results . It’s okay to keep a little secret for the audience to suspense until the last minute, isn’t it?

#4 – Q&A – Features Of Presentation Software

what is the benefits of presentation software

Since modern presentations focus on getting the audience involved, a Question & Answer portion is a smart way to keep them on track. 

AhaSlides offers a built-in Q&A feature that allows participants to ask questions directly from their devices, eliminating the need for hand-raising or interruptions. This ensures a smooth flow of communication and encourages active participation from the audience.

What does AhaSlides’ live Q&A do? 

  • Saves time by viewing questions in an orderly table. Speakers will know which questions to address first (like the most recent or popular queries). Users can save the questions as answered or pin them for later use.
  • Participants can vote for the inquiries they feel need to be answered right away while the Q&A is ongoing.
  • Users have full control in approving which questions will be shown or neglected. Inappropriate questions and profanity are automatically filtered as well.

#5 – Spinner Wheel – Features Of Presentation Software

what is the benefits of presentation software

Spinner Wheel is a versatile tool that can be used in a variety of settings, such as classrooms, corporate training sessions, or even social events. With its customizable options, you can tailor the Spinner Wheel to fit the specific needs and goals of your audience. Whether you want to use it for icebreakers, decision-making exercises, or simply as a fun way to choose a random winner, it is sure to bring energy and thrill to your event.

Alternatively, you can save this best random picker wheel for the end of your presentation, to see which lucky participant will receive a small gift. Or perhaps, during office meetings, the spinner wheel can be used to decide who the next presenter will be.

#6 – Audience Experience – Features Of Presentation Software

what is the benefits of presentation software

The real essence of an interactive presentation is to make the audience feel like active participants rather than passive observers. As a result, the listeners feel more connected to the presentation and are more likely to retain the information shared. Ultimately, this interactive approach transforms a traditional presentation into a collaborative and enriching experience for everyone involved.

Your audience is your most important asset when delivering a presentation. Let AhaSlides help you give a successful presentation that will resonate with them long after it’s over.

  • The more, the merrier. AhaSlides allows up to 10,000 people to join your presentation at once. Don’t worry! It will not be difficult to access, because each participant can only scan a unique QR code to join your presentation.
  • There are 15 languages available — a huge step in breaking language barriers! 
  • The interface is mobile-friendly, so you do not have to worry about your presentation showing errors or quirks on any mobile device. 
  • The audience can see all the question slides, quizzes, and content appear on their mobile devices without constantly looking up at the presenter’s screen.
  • Participants can share their quiz scores with a simple tap, or react to all of your slides with 5 colorful emojis. Just like Facebook!

#7 - Bonus: After the Event 

what is the benefits of presentation software

The best way to be a good speaker or presenter is to learn a lesson or paint yourself an overview of each presentation.

Does your audience like the presentation because of what ? How do they react to each question? Are they paying attention to the presentation? You need to put those questions together to come up with the final result.

It’s not possible to accurately tell if a presentation is going well or resonating with the crowd. But with AhaSlides, you can collect feedback and analyze how you did.

After the presentation, AhaSlides provides you with the following:

  • A report to see your engagement rate, top responsive slides, quiz results, and your audience behavior.
  • A shareable link of the presentation that already has all the participants’ responses. So, you can always come back to it to know your strengths, weaknesses, and what your audience needs in a presentation. Additionally, you can export the necessary data to an excel or PDF file. But this is only on the paid plan. 

Undoubtedly, choosing a comprehensive and easy-to-use interactive presentation software will transform your presentations.

AhaSlides revolutionizes traditional presentations by offering interactive features that encourage audience participation and collaboration. Through live polls, quizzes, and Q&A sessions, the audience can actively engage with the content and express their opinions.

With AhaSlides , you are no longer limited by old molds and can freely create your own presentation by registering and creating an account today (100% free)!

  • 14 Best Tools for Brainstorming at School and Work in 2024
  • Idea Board | Free Online Brainstorming Tool
  • 12 Free survey tools in 2024

Check out AhaSlides Free Public Templates Now!

Jane Ng

A writer who wants to create practical and valuable content for the audience

Tips to Engage with Polls & Trivia

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PowerPoint vs. Keynote vs. Google Slides: Best Presentation Software?

What's the best presentation software for your next project? Discover the answer in our detailed comparison of PowerPoint, Keynote, and Google Slides.

what is the benefits of presentation software

Choosing the best presentation software is a big decision. Your presentation needs to look good. And to make it look good, you need the right tool. The presentation software you choose makes a difference. In this article, we’ll compare PowerPoint vs. Google Slides vs. Keynote.

As a creative, you’ll likely need to give presentations. Maybe it’s to win new business, pitch your team on a design, or build awareness with a marketing deck.

Presentation software allows you to create professional slide presentations. A slide presentation allows the presenter to share information. Initially, slide presentations were geared towards live audiences. Now, slide presentations are just as likely to be delivered to a web audience and published online.

In this article, we compare three of the most popular presentation packages: PowerPoint, Keynote, and Google Slides. We’ll dig into some of the pros and cons of each app.

Also, we’ll link to helpful resources to help you get started quickly, no matter which tool you choose. Finally, we’ll point out some strong template choices to help you make the best use of your presentation software and get started quickly. Let’s dive in.

No matter which software package you use, one way to ensure professional results is by choosing a high-quality template. A template determines the look and feel of your presentation. The right template can elevate it to a truly professional presentation .

The Top Presentation Software Compared

As we dive into the top presentation apps, let’s do a bit of research on top apps. To do that, we’ll use Google Trends. As you can see, PowerPoint’s popularity has held steady as the global leader, although Google Slides continues its popularity.

The closeness of the data for PowerPoint vs. Google Slides may surprise you. Google Slides experienced a huge boom in traffic in 2020 and continues its popularity. However, it still trails PowerPoint. Keynote has a more limited share, remaining mostly flat over the last few years.

Google Trends for presentation software

This is the worldwide trend, so let’s consider search patterns in the United States. As you can see below, Google Slides is often more popular than PowerPoint in the United States from the perspective of search traffic. At the time of writing, they are roughly equal. Keynote, like the worldwide pattern, is lower but a steady constant.

Google Trends for presentation apps in the USA

Now, in this chart, we break down the main differences between PowerPoint vs. Keynote vs. Google Slides. Then we’ll dig into each presentation software in more detail to help you choose between them.

Let’s take a closer look at each presentation software package. We’ll compare PowerPoint vs. Google Slides, as well as Keynote vs. PowerPoint.

1. PowerPoint

As part of the Microsoft Office suite, PowerPoint has been one of the most popular presentation software packages for years. It’s got a large number of themes. Support is widely available through both Microsoft and through user-created resources.

powerpoint homepage

Because it’s an established software package, PowerPoint has many advantages for the small business owner. Those pros include:

  • Ease of Use . The navigation structure will be familiar to anyone who uses other Microsoft software. It includes a help system and even some basic tutorials. You can also use Microsoft’s technical support.
  • Customization Options . PowerPoint includes a large number of special effects. There are also many themes available, some through Microsoft and some through third parties like Envato .
  • File Types Supported . This software presentation package can import and export a large number of file types. It’s compatible with files from other Microsoft Office products. It also lets you integrate audio files.
  • Community Support . Due to the large number of users, there are many articles and books to help you learn how to use the tool effectively.
  • Integration with Office Apps. If you use Microsoft Excel for data and analysis, it’s a breeze to drop data tables and charts from Excel right into your PowerPoint presentation.
  • Artificial intelligence. Microsoft recently launched Copilot, an AI assistant that works in PowerPoint.
  • Mobile apps. Available for free, the mobile apps on iOS and Android are the perfect way to take your work with you and not lose your productivity streak.

Despite its many advantages, there are still some weaknesses:

  • Collaboration . Recently, PowerPoint has improved the ability to collaborate in real time. However, when you compare Google Slides vs. PowerPoint’s collaboration, PowerPoint lags. To work with another user, you must save the document to OneDrive and invite the people you want to collaborate with.
  • Web apps. While Microsoft has a browser-based version of PowerPoint, it’s not as fully featured or as seamless as Google Slides, for example.
  • Perception . Some users report that PowerPoint leads to less creative presentations. This is probably because many businesses rely on older, more basic templates that don’t use the most recent features.

PowerPoint Gains (Artificial) Intelligence

One of the big advantages of PowerPoint is the fact that Microsoft has already incorporated AI. As you compare PowerPoint vs. Keynote and Google Slides, note that Microsoft added AI first!

The recently launched Copilot AI assistant works inside PowerPoint. It helps you analyze data and style your presentations. Get a full walkthrough of AI in PowerPoint .

6 Quick Tips for Getting Started in PowerPoint

When you decide to use PowerPoint, you may be wondering how to get started. By embracing these six quick tips, you’ll get ideas and be ready to build slides fast:

1. Add Multimedia for Engaging Presentations

Your PowerPoint presentation can be so much more than simple slides. You can add an incredible range of audio, video, and animations. These help you better engage your audience.

Learn more about the power of adding audio and video to your PowerPoint presentation below:

  • How to Add Audio to PowerPoint (Free PowerPoint Template Included)
  • How to Embed a Video in PowerPoint (With Free Template)

2. Choose a Template to Meet Your Needs

When you’ve opted for PowerPoint, it pays to start by using a template. And not just any template. You’ll save more time and impress more people by choosing a themed template.

Presenting on real estate? Choose a real estate template! Opt for a food-inspired design if you’re sharing slides about a new restaurant. The Envato library has thousands of PPT templates with custom themes.

chefs ppt template

These themed templates also help give you design inspiration. Slide designs are tailored around a specific topic. As you build out your designs, you may think of things to share that otherwise you wouldn’t have considered. A themed premium template is truly a win-win.

3. Animate Your Slides

Static, unmoving PowerPoint slides aren’t very interesting. Why not add a little spice by using animations to control how text and objects appear and disappear on a slide? They’re easy to add and use.

Animations are stylish, and they help you control the flow of your presentation. For example, you can add a simple Fly In effect to bring bullet points onto a slide, one by one.

Sound intriguing? Learn more with our full tutorial .

4. Build Stylish Illustrated Layouts

PowerPoint layouts should have a few things in common:

  • They should be stylish. You need to use eye-catching designs that grab (and keep) an audience’s focus.
  • Slide layouts should also be neat and uncluttered. Add too much content and you’ll have a messy, distracting presentation.

simple clean keynote template

Using plenty of images is a great way to build winning layouts. Photos and graphics boost visual interest in a flash. They help you style content in new and creative ways.

5. Keep Formats Consistent With Format Painter

When you’re working in PowerPoint, it pays to maintain a clean and consistent look. This means preserving styles and formats from one slide to the next. But you may not have a ton of time when you’re building slides.

Fortunately, PowerPoint’s Format Painter feature is there to help. Format Painter lets you seamlessly copy formats from one section of a slide deck to another. For example, you can mirror text highlights from one slide to another.

To learn how, read our MS PowerPoint Format Painter guide .

6. Use Infographics and Charts

As you present in PowerPoint, try to illustrate your ideas. A compelling option is to use infographics and charts. These are especially useful if you’re talking through numerical data.

infographics ppt template

Infographics are illustrations that use graphics to convey information. They’re a hallmark of premium templates. Often, you’ll find dozens of options in a single deck. You can easily swap out the placeholder details with your own data. Infographics are a top way to bring your ideas to life.

More Top Tutorials for Microsoft PowerPoint

Want to dive deeper into Microsoft PowerPoint? Our Envato Tuts+ tutorial, PowerPoint 101: Everything You Need to Make a Basic Presentation , is a great place to start.

We also have a comprehensive PowerPoint resource, How to Use PowerPoint (Ultimate Tutorial Guide) .

How to Create Advanced Designs With PowerPoint Templates

No matter how much you know about PowerPoint, you need your presentation to look as professional as possible. You’ll want to use a professional template to do that. Envato has a simple licensing structure for PowerPoint templates. Subscribe, and you’ll have access to thousands of presentation templates.

We also have a detailed tutorial on how to customize a PowerPoint template. It shows you the art of modifying PPT slide designs and adjusting Master Slides.

Here’s a closer look at one of our most popular PowerPoint templates, Blendu. It includes many slide layout options and the features you’d expect in a professional design.

Blendu - Powerpoint Presentation Template

What is Keynote? Simply put, Keynote is part of Apple’s iWork productivity suite. Some call it the Apple version of PowerPoint. It was designed to work on macOS and is a streamlined presentation tool.

The app offers a stylish interface that’s easy to use. Keynote remote works on the iPad, iPhone, and iPod. While the support isn’t quite as extensive as what’s available for PowerPoint, there are still a lot of resources available.


If you’re already a macOS user, Keynote just might be the best presentation software for your business needs. As you evaluate PowerPoint vs. Keynote, these comparisons can help you weigh your options. Here are some of the pros of Keynote:

  • Ease of Use . Like many macOS apps, Keynote features an intuitive, user-friendly interface. The Apple version of PowerPoint puts design at the forefront and makes it easy to create a presentation from scratch.
  • Multiple Devices . With iCloud, you can use Keynote on multiple devices and sync your files. You can resume editing your presentation on your iPad or iPhone even while on the go.
  • Customization Options. With many different themes, animation, and effects available, it’s easy to get creative. There are also many themes available from third-party marketplaces like Envato .
  • Export Feature. Keynote files can easily be exported to PowerPoint or even QuickTime. It also integrates well with other tools in Apple’s ecosystem, like Pages and Numbers.

Cons of Apple Keynote include:

  • Less Extensive Help Files . Keynote has a smaller user group. As such, there’s a smaller knowledge base that you can learn from. The Apple version of PowerPoint can hardly match the massive number of users of other presentation apps.
  • macOS Only . If you’ve got a PC and want to create Keynote files from scratch, you’ll need to use the browser-based editor.

As the Apple version of PowerPoint, design is at the forefront of this tool.

Top Tutorials for Keynote

Want to learn more about Apple Keynote? We’ve got you covered with tutorials that help you master Apple’s presentation app. Many of these resources can even contrast the difference between Keynote and PowerPoint.

Don’t let the choice of PowerPoint vs. Keynote be one of familiarity. As you level up your Keynote knowledge, you can make a confident choice. Learn more about using Apple Keynote in these tutorials:

  • How to Add Animated GIFs to Keynote
  • How to Make Flowcharts & Gantt Charts in Keynote With Templates
  • How to Quickly Make a Timeline in Keynote With Templates
  • What Is Apple Keynote Software? +How to Start Using It to Make Presentations
  • How to Convert Keynote to PowerPoint (PDF, & More) on Export (+Video)

How to Create Advanced Designs With Keynote Templates

Keynote, the Apple version of PowerPoint, has a litany of advanced design features. But it’s always easier when you start with a great template. You can find a professional template that uses Keynote’s unique features at Envato.

3. Google Slides

Google Slides is part of Google’s software office suite included within Google Drive. You could explain it as the Google equivalent of PowerPoint, with one twist: it’s browser-based.

The software and your work reside completely on the web, making it an ideal choice for online sharing. As a browser-first tool, it offers some intuitive and innovative presentation features.

google slides

As long as you’re connected, you can access Google Slides from any device. If you work with a team who all use different platforms, Google Slides may be the right choice for you. Here are some Google Slides pros:

  • Ease of use . Google Slides isn’t difficult to learn. Help files are incorporated, although they don’t seem to be as extensive as in some of the other packages. There are quite a few third-party resources to help you learn Google Slides.
  • Web-based . The online files are always current and up to date. Comparing Google Slides vs. PPT, the online experience is much better with Slides. You can also easily link or embed your document into a web page.
  • Collaboration . It’s easy for colleagues and team members to access and edit documents through the web, no matter what device they’re working on. Changes can be made simultaneously in different parts of the same presentation.
  • Innovative . Google Slides has several innovative features. For example, there’s a new Q&A feature that allows audiences to interact with a speaker through a link. It looks like a promising feature to hold audience engagement for those who make a public presentation.

Cons of Google Slides include:

  • Fewer Choices. Google Slides has fewer choices for effects. There are also fewer themes, though Envato has a good selection of choices. Some users find the program features to be too basic.
  • Google Account Required . If you don’t currently have a Google account, you’ll need one to use this app. But you can sign up for an account free of charge.

Where can you go to learn more about Google Slides? As the Google equivalent of PowerPint, you’ll feel at home if you’re familiar with PowerPoint. You can also start with our tutorial, Getting Started With Google Slides . You can also ask questions in the Google Product Forums .

More Top Tutorials for Google Slides

Google Slides features an easy learning curve, but that doesn’t mean that it’s a basic app. In fact, it has most of the key features that every presenter needs.

It takes time to learn Google Slides, but we’ve got you covered with top tutorials! Make sure to use these other Envato Tuts+ tutorials to level up your Slides knowledge :

  • How to Quickly Make a Simple Jeopardy Game on Google Slides
  • How to Turn Google Slides Into a Polling Tool (Live Audience Engagement)
  • How to Quickly Customize a Google Slides Calendar Template
  • How to Zoom In & Zoom Out in Google Slides (Quick Trick)
  • How to Insert Math Equations in Google Slides (Beginner Guide + Video)

How to Use Custom Templates With Google Slides

Envato offers many professional templates for Google Slides . How good can a Google Slide presentation look? Look at our best-selling Google Slides template, Braze . Here’s a closer look at this template and thumbnails of some of its best slides:

Braze Dark Innovative Powerpoint

PowerPoint vs Keynote vs Google Slides: Which Should You Choose?

There’s no right or wrong presentation software solution. Each presentation app has pluses and minuses, and ultimately it comes down to what fits you best.

Consider these strengths as you make your presentation app choice:

  • PowerPoint is an established package with a large user base and lots of support. If you’ll be working for a business that prefers Microsoft Office products, this may be the right choice for you. There are thousands of PowerPoint templates from professional designers to choose from. Microsoft has integrated Copilot for AI-assisted presentation builds.
  • Keynote is designed for macOS and tends to have a more creative vibe, according to some users. If you work mostly on macOS or iOS, this could be the best presentation software package for you. There are plenty of creative Keynote templates to work with.
  • Google Slides might be the right package for you if you work on a team that uses different operating systems and you need to collaborate. It’s also a great option for remote teams. There’s a growing base of Google Slides presentation templates on Envato, with more added regularly.

The Best Source for Presentation App Templates (With Unlimited Downloads)

No matter which presentation app you use, Envato is a subscription with everything you need. One subscription gives you access to a wide selection of templates for Google Slides, Keynote, and PowerPoint. It gives you the flexibility to try out every presentation app you need with great templates.

PowerPoint, Keynote, and Google Slides: you name it, Envato has a template for it. Those templates save you hours of design work. Plus, your subscription gives you plenty of extras like stock photos, graphics, video, and more.

Whether you prefer Google Slides or PowerPoint or Keynote, Envato is your ticket to great presentations. Start creating .

Now You Know Which Presentation Software to Choose

In this article, you’ve learned about the pros and cons of PowerPoint vs. Keynote vs. Google Slides. You also saw helpful resources to help you learn each app. Choose the best presentation software for your needs. Then, grab a quality presentation template , and get to work making your presentation today .

Choosing the best presentation software package can be challenging. The package you choose depends largely on your needs and budget. Jump in and experiment with each to find the right fit for you.

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What Are The Benefits of PowerPoint When Choosing A Presentation Platform

Table of contents.

PowerPoint is the most popular software for building presentations. It can be found as a part of Microsoft’s Office Suite and is often used for personal, business, and educational purposes . It would be fair to say that PowerPoint has dominated the presentation landscape for decades.

89% Of people still use PowerPoint presentations over competitor services. Presentation Panda

But why is this the case? As pres entation experts for over a decade , why is most of the work we do, done in Microsoft PowerPoint over Prezi, Google Slides, Canva and others? Read on as we explore, from first-hand experience, the reasons PowerPoint is our go-to platform.

So, What Are The Benefits Of PowerPoint Presentations?

1) it's a highly collaborative solution.

PowerPoint is super collaborative. Gone are the days when you have to huddle around one computer, one person working on your slides at a time. PowerPoint allows multiple people to access, edit and comment on a presentation, at the same time, on the same slides! All your team needs it access to the file and you’re golden.

2) Design Flexibility To Wow Audiences

You have full control over the appearance of your presentation design. PowerPoint offers the freedom and flexibility to create dynamic, engaging slides that capture your audiences attention. Feel free to take a look at some of the PowerPoint design ideas we suggest.

Missing that visual kick your PowerPoint desperately needs? Check out our PowerPoint presentation design portfolio.

3) You Can Work From Virtually Anywhere

The past couple of years have changed the working dynamic of many industries. Hybrid models are the new norm and with that, there is a demand for digital tools that have versatility. PowerPoint can be saved to the cloud and accessed from wherever you are. As long as you have a user license, you can work on your presentation virtually anywhere.

4) Export PowerPoint Slides In Different Formats

You aren’t limited to just .pptx. PowerPoint presentations can be exported in various formats. Looking to save space, export it as a .pdf and send it through email. Want to send individual slides? gif, .tif, .png or .jpg, among others have you covered. You can even export videos within PowerPoints as mp4 or windows media player. What we’re saying here is that there’s flexibility for all situations with PowerPoint Presentations.

5) Compatibility With Other Microsoft Office Programs

Considering they are all part of the same suite, you’re able to quickly and easily enrich your presentation with tables from word and charts from excel. We can create templates for you that can easily be modified for presentations to come.

6) It's Accessible For All Users And Purposes

Companies typically have the Microsoft office suite already loaded and licensed on their computers, so you’re already half way there. In addition, educational facilities acquire office so students and teachers can connect quickly and easily.

In addition, you’ll be able to be inclusive of a wider audience with presentation accessibility features . You can create presentations that capture your audience’s focus by catering to those who may have visual, hearing or any other impairments.

7) PPT Presentations Save Time

Hiring professional PowerPoint design services can save time. All one has to do is brief the agency with basic content, and the custom presentation is designed to good effect.

This frees up time for company personnel to focus on other tasks at hand. The design agency will take care of visuals, smooth animations, relevant charts, custom fonts, and color schemes.

Delivering World Class Presentation Design

The drawbacks of using a powerpoint presentation, technological issues are always a factor.

You can plan and rehearse your pitch as much as you want, if your HDMI, VGA or any other input device craps out, you’re in trouble. In addition, you’ll want to make sure the system you are planning to present on has access to the fonts and files within the deck. This can be said of all presentation platforms, but it’s important to note.

Presenters Rely Too Much On Their Slides

Presenters can have a tendency to lean on their slides a little too much. It doesn’t matter if you have a presentation that leaves a greater visual impact if you don’t know what you’re presenting! The ease of use builds confidence and a false sense of security. The story is what ultimately captivates your audience, the visual and audio cues are to bring the story to life.

Customization Can Be A Curse

Having a wealth of options at your disposal is disorientating and can often lead you astray. You start to dilute the point of the presentation in trying to get too creative. You start to ask:

  • What Fonts Should I Use?
  • I've seen so many image heavy presentations, is mine image heavy?
  • Does This Slide Need A Video? Should It Be Interactive?

White male thinking about the benefits of powerpoint

We know you want to dazzle your audience and give them information, but leave a little mystery for the delivery. Also, we recommend hiring a presentation design professional , it really does take this headache away.

So, What Are Our Final Thoughts On The Benefits of PowerPoint?

If we were building a presentation for you, we would recommend PowerPoint. It’s ease of use, flexibility and compatibility make it our presentation software of choice, every time. It’s viewed in the industry as the evergreen presentation leader and Microsoft PowerPoint has established itself a synonym for presentation software.

That being said, other presentation platforms shouldn’t be overlooked. Canva and Google slides are gaining traction. Either way, we are experts in all presentation platforms and create outstanding presentations, everytime!

Are You In Need Of A Custom Presentation? We Can Help

Now it’s about you! Are you in need of a fresh, engaging presentation that captures your audiences attention? Whether you need a clean up, a re-design or a completely custom build we have you covered. You can find our presentation packages and pricing options here . Want to speak to a geek, click the button below.

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Author:  Content Team

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What Are Benefits of PowerPoint? A Comprehensive Guide

PowerPoint, a presentation software developed by Microsoft, offers a multitude of benefits for individuals and businesses alike. By following this quick overview, you’ll gain an understanding of how to utilize PowerPoint effectively and what to expect from its range of functionalities.

After completing the action of learning PowerPoint, you will be able to create visually appealing presentations that can enhance communication, engage audiences, and support your points with visual aids. You’ll also be able to customize your slides to reflect your brand or personal style.


PowerPoint has become synonymous with presentations. Whether in a classroom, a boardroom, or at a conference, PowerPoint slides are the go-to for anyone needing to present information in a structured, engaging manner. So, why is this software so widely used and important?

For starters, PowerPoint allows users to compile and organize their thoughts in a way that’s visually appealing and easy to follow. It caters to various learning styles – from those who benefit from auditory explanations to visual learners who need graphs, charts, and images to understand a concept fully.

Not only is PowerPoint an excellent tool for education and business, but it’s also accessible. With a relatively low learning curve, almost anyone can pick it up and start crafting presentations. Its relevance spans across different sectors and age groups, making it a universally valuable skill to learn.

The step by step tutorial section will include PowerPoint in the title.

This section will guide you through the basic steps of creating a PowerPoint presentation from scratch.

Step 1: Open PowerPoint and select a theme.

Choose a theme that aligns with the purpose of your presentation.

Selecting a theme is the first step in creating a PowerPoint presentation. Microsoft offers a wide variety of built-in themes that you can choose from, each with its own unique design, color scheme, and font style. This ensures consistency and visual appeal throughout your presentation. You can also create a custom theme if you have specific branding or design requirements.

Step 2: Add new slides and content.

Create and populate your slides with text, images, and other media.

After selecting your theme, the next step is to add new slides. You can insert text boxes to add titles, bullet points, and detailed content. PowerPoint also allows you to include images, videos, and other multimedia elements to enrich your presentation and make it more engaging for your audience.

Step 3: Customize your slides.

Adjust the layout, colors, and fonts to suit your needs.

Customizing your slides is where you can really make your presentation stand out. You can move elements around, change the background color, and select fonts that reflect the tone of your message. PowerPoint provides tools for aligning objects, editing images, and applying various artistic effects to your content.

Step 4: Include transitions and animations.

Add visual effects to your slides and elements to make your presentation dynamic.

Transitions and animations can help your presentation flow smoothly from one slide to the next or emphasize important points. PowerPoint offers a range of effect options, from subtle fades to more elaborate movements. However, it’s important to use these judiciously to avoid distracting from the content itself.

Step 5: Rehearse and present.

Practice your presentation and prepare for the live show.

The final step is to rehearse your presentation using PowerPoint’s rehearsal features. You can time your slides, add speaker notes, and even record your presentation to review it later. When you’re ready, you can present live from your computer, or share your presentation with others through various platforms.

Enhances Visual ImpactPowerPoint presentations can incorporate images, charts, and videos, making complex information more understandable and retaining the audience’s attention.
Promotes StructurePowerPoint helps in organizing thoughts in a logical flow, making it easier for the presenter to convey their message and for the audience to follow along.
Increases EngagementInteractive features like hyperlinks, Q&A sessions, and multimedia content make presentations more engaging and interactive for audiences.
Can Be OverwhelmingToo much text, animations, or complex transitions can distract or overwhelm the audience, detracting from the message.
Technical IssuesDependency on technology means there’s a risk of technical difficulties, which can disrupt the flow of a presentation.
Learning CurveWhile PowerPoint is user-friendly, mastering all its features can take time, potentially limiting the effectiveness of presentations initially.

Additional Information

When using PowerPoint, one major tip is to focus on your message and use the software to enhance it, not overshadow it. Remember, your slides are there to support you, not the other way around. You should also consider the accessibility of your content—use high-contrast colors and large fonts to ensure everyone in your audience can easily read your slides.

Furthermore, bear in mind that PowerPoint presentations are not just for live audiences. They can be converted into video formats, shared online, or even printed as handouts, making your content versatile and reusable.

  • Open PowerPoint and select a theme.
  • Add new slides and content.
  • Customize your slides.
  • Include transitions and animations.
  • Rehearse and present.

Frequently Asked Questions

What is powerpoint mainly used for.

PowerPoint is primarily used for creating and delivering presentations for educational, business, and personal purposes.

Can PowerPoint presentations be shared online?

Yes, PowerPoint presentations can be shared online through email, cloud services, or by converting them into video formats.

Is PowerPoint suitable for professional use?

Absolutely, PowerPoint is widely used in professional settings for meetings, conferences, and other business-related events.

Can you collaborate with others on a PowerPoint presentation?

Yes, PowerPoint offers collaborative features allowing multiple users to work on a presentation simultaneously.

Are there alternatives to PowerPoint?

There are several alternatives to PowerPoint, including Google Slides and Apple Keynote, each with their own unique features.

In conclusion, PowerPoint is a powerful tool that offers numerous benefits for creating and delivering presentations. Its ability to enhance visual impact, promote structure, and increase audience engagement makes it an essential skill for anyone looking to present information effectively.

While there are some drawbacks to be aware of, such as the potential for technical issues and the learning curve involved, the pros of using PowerPoint far outweigh the cons. With practice and creativity, PowerPoint can become an indispensable part of your communication toolkit.

Matthew Burleigh Solve Your Tech

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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  • Software applications

presentation software

Rahul Awati

  • Rahul Awati

What is presentation software?

Presentation software, also known as graphics presentation applications or presentation graphics programs, is a category of software used to create content where information is often represented in a graphical or visual way. A variety of presentation software is available to help tell a story or support written information using pictures, charts, graphs and other visual elements.

Types of presentation software

There are two main types of presentation software: business presentation software and general multimedia authoring tools.

Business presentation software products generally emphasize ease of learning and use, particularly for nontechnical and business users. However, they can include more advanced functions for experienced users. Most business presentation applications let users include visual elements like images , and sometimes audio and video.

General multimedia authoring software lets users create sophisticated presentations that might include photos, icons , audio narrations, transitions, animations and video sequences. Some presentations products combine ease of use and sophisticated features.

Key features in presentation software

Presentation software often includes templates to create visually rich presentations and slide decks. Templates can be easily edited to match user requirements or company brand guidelines. The software usually includes a search feature to discover these templates, as well as approved layouts and previous presentations.

Cloud-based presentation applications generally include shared workspaces and team folders that let multiple people securely collaborate, provide inputs, set status updates, and add comments and reactions. Users can also share presentations, project plans, conference keynotes, sales decks and more in real time. Versioning capabilities might be included so authorized users can manage version history, recover previous versions and view current progress.

Many vendors offer a centralized library of images, photos, icons and animations, and regularly update these libraries so customers can access the visual elements for their presentations. Some applications also integrate with external image sources like Unsplash, Giphy and Brandfetch, so business users can find additional digital assets such as images, logos, fonts and colors.

Other vendors' presentation software integrates with external video sites like YouTube or Vimeo, enabling users to embed video to support the deck's story or main message. Still other graphics applications include audio and data capabilities so users can add narrations to content and integrate data from Google Analytics , Google Sheets and other sources to accompany and strengthen the text.

Some applications include a built-in designer that implements predefined design rules and guardrails. Once content is added to the software, the designer converts notes, data and more into visually rich slides. The slides automatically adapt to the rules, so users don't have to make manual adjustments to change text font and resize images, for example. In addition, the software might include intuitive editing options and smart formatting capabilities to let users make quick edits and finalize a presentation.

The best presentation software includes support for brand esthetics. The application updates every slide and deck with the brand's specific fonts, colors, logos, themes and templates to create consistent brand presentations with the approved brand style. In most cases, style themes are customizable so company logos, colors, fonts and icon styles can be added to the presentation theme and updated as needed.

example of a PowerPoint presentation slide

Artificial intelligence in presentation software

Presentation software products have evolved with more advanced capabilities and intuitive options for edits, sharing and collaboration. Sophisticated applications also include conversational AI engines so users can automatically generate new presentations quickly.

Depending on the software's capabilities, the AI engine may create the first draft of the presentation based on a user's description and needs.

Some AI-powered presentation products include smart templates that can quickly edit the autogenerated software and adapt the content to a user's or brand's story. The application might also include a designer bot that takes design inputs from the (human) user in natural language and generates unique images.

Common applications of presentation software

Presentation software is especially useful to create presentations and decks that include some combination of text, animations, images, video, audio and transitions. These might include creative briefs, pitch decks, moodboards , competitor analyses, proposals, bulletins, project reports, annual reviews, marketing plans and meeting discussions.

All these presentations can be displayed in a slideshow format. Built-in templates, content libraries and editing tools accelerate the design process, regardless of the presentation's purpose or intended audience.

Popular presentation software products

Microsoft PowerPoint is one of the most popular presentation software applications available today. It includes numerous user-friendly features for design, sharing and collaboration, object insertion, slideshows, text formatting, audio and video.

Other popular products include Lotus Freelance Graphics, Google Slides , Prezi, Slidebean, Canva and Keynote. Most of these products offer PC and Mac versions. In addition, many are free to download and use, while others come in free, paid or freemium versions.

Presentation software might include different features and capabilities. Organizations and users must assess their requirements, technical stack, audience type and budget before making a purchase.

For example, a geographically dispersed team might be better suited to a cloud-based application that supports borderless collaboration than a desktop application that can't be accessed from outside the enterprise network . Similarly, a marketing plan might require more visual elements while an investor update might require more graphs or charts. The software that is ultimately selected should satisfy these specific requirements.

For more on this topic, learn how to create a successful presentation .

Continue Reading About presentation software

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5 reasons why PowerPoint is so popular

PowerPoint still the most popular presentation software tool

Microsoft PowerPoint logo

29 million over 16s in the UK have, at some stage, created a presentation. Whether it was on the topic of class divides in George Orwell’s Animal Farm that they read at school, a complex client pitch at a leading law firm or anything in between. This accounts for more than half of the UK population. So it’s no surprise that there’s high demand for good quality presentation software and training.

And the most popular presentation tool of all is… you guessed it - PowerPoint. Acuity Training’s recent survey found that 37% of Brits have used PowerPoint at some stage, making it by far the most popular presentation software package available.

But what are the benefits of Microsoft PowerPoint? Why is it so popular? And will it soon be replaced by the likes of Google Slides, Microsoft Sway, Visme and Keynote? Let’s get into it.

Ben Richardson is the owner and director of Acuity Training.


One of the biggest reasons why PowerPoint became and has remained so popular over the years is thanks to its seamless compatibility with a vast array of devices and operating systems . PowerPoint presentations can be created, accessed and edited on both Windows and Apple products. They can also be easily shared and on various devices and platforms without losing their formatting or functionality. Users can transfer their presentations to smartphones , tablets , and even web browsers , enabling them to deliver their presentations anytime, anywhere.

Ease of use

PowerPoint's user-friendly interface makes it exceptionally easy to use, catering to both technical and non-technical users alike. The software's intuitive design and features give users the freedom to craft professional-looking presentations effortlessly. One of PowerPoint's standout characteristics is its drag-and-drop functionality. Users can simply select elements such as text boxes, images, shapes, and multimedia files and easily position them on slides with a simple click and drag. This eliminates the need for complex coding or advanced technical skills, allowing users to focus on content creation rather than technical intricacies. Its pre-designed layouts and templates do all of the hard work for you, allowing you to create professional looking decks with ease.

Visual messaging capabilities

Gone are the days of stuffed slides filled with bullet pointed lists or large chunks of text. When used well, PowerPoint’s SmartArt graphics are your best friend when it comes to creating appealing diagrams and flowcharts to make content that’s slick and easy to understand. While the built-in spell check and grammar correction features help with readability and cohesion. Research has consistently found that the human brain processes and understands visual information more efficiently and effectively compared to text alone, so PowerPoint’s visual capabilities are likely to play a significant role in enhancing retention of information in presentations.


PowerPoint's real-time co-authoring feature has transformed the way teams collaborate when making presentations. It allows multiple users to work on the same presentation simultaneously, regardless of their physical location. Users can add comments, make edit suggestions, and chat with one another on the slides themselves, making teamwork and collaboration a breeze. This is now more important than ever, with so many remote and hybrid workers needing to work together on projects with as little distribution as possible.

Professional spheres

In today’s professional landscape, PowerPoint experience and/or qualifications tend to be a prerequisite in a multitude of industries. From marketing to finance, education to healthcare, and beyond, proficiency in the software allows you to quickly and easily use any new company’s existing templates and layouts and to work effectively within their teams, whilst also adhering to brand guidelines.

There’s little question as to why PowerPoint is the most popular presentation software in the UK. And its position as one of the best presentation software tools is very well-deserved. Other presentation tools such as Google Slides and Visme have gained traction in recent years, and do have growing user bases. But time and time again, PowerPoint remains the go-to for so many of us, and it’s no surprise given its rich set of features, user-friendly interface, and reputable presence across many industries.

PowerPoint’s latest features

So what’s new in PowerPoint? Here are some of my favorite new features.

Power BI Features 

In March this year, Microsoft launched a new PowerPoint add-in that enables seamless integration with Power BI reports. With this update, users can effortlessly incorporate individual visuals into their reports, leveraging the Smart Insights tool to enhance the informational value of presentations. This has reportedly had a major impact on productivity amongst users, helping them to make their presentations more informative and engaging in far less time.

Agenda Wizard

One of PowerPoint’s latest features is Agenda Wizard. This allows you to quickly and easily generate agendas or numbered content table slides, as well as synchronizing any updates and changes to these with just the click of a button. You can also save these format layouts to reuse in the future, or choose from a range of pre-existing options.

What’s in store for the future of PowerPoint?

Earlier this year, Microsoft announced that it's planning on bringing AI to PowerPoint via a new "Copilot" feature. This should enable users to use natural language to instruct PowerPoint to create full presentations on a topic of their choosing. They’ve said this feature will even be able to use other documents as a reference for information and inspiration, much like tools such as ChatGPT and AI art generators.

Perhaps unsurprisingly, there have been some initial concerns about the role of AI in content creation. But Microsoft has emphasised that the Copilot feature has been specifically designed to collaborate with users, as opposed to replacing them. It’ll be fascinating to see how these features continue to complement our communication and content creation efforts going forward into 2024 and beyond, and to discover just what the future holds for presentation software tools as we know them.

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Ben Richardson is the owner and director of Acuity Training, which provides corporate IT application (Microsoft, Adobe, AutoCAD) training across the UK both online and in person.

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what is the benefits of presentation software

what is the benefits of presentation software

Top Benefits & Use Cases of Academic Presentation Software

Presentations are everywhere in academic settings. They show up in classrooms as classroom learning aids and presentation tools students use. And you’ll find them in numerous other academic contexts, from meetings and fine arts events to the morning announcements and even sporting events.

Behind every single presentation is presentation software , and the choice of software solution influences the quality and style possibilities.

A free education-oriented presentation solution may be sufficient for some uses (especially student use). But in others, a more robust, fully-featured academic presentation software is worth the investment.

Let’s examine the top benefits and use cases for academic presentation software.

Try ProPresenter for Free CTA

Academic Presentation Software vs. General-Market Products

First, let’s walk through the differences between more polished academic presentation software and general-market alternatives like Microsoft PowerPoint or Google Slides.

General-market applications have certain benefits: they are widely available, and some of them are free. Many people already know how to use them at a basic level, and these apps tend to come from giant software providers who can offer deep support. (They don’t always do so, but that’s another discussion.)

Sometimes, a free or already-available product is good enough. If Google Slides does everything you could ever want to accomplish in a presentation for free, why pay for something better?

But there are plenty of situations where “good enough” isn’t good enough: you need specific functions those tools don’t have or better, more powerful capabilities built with your needs in mind. Not the generic needs of the mass market.

When you reach the end of what Google Slides or Canva or Prezi can do, then it’s time to consider higher-end academic presentation software.

Benefits of Academic Presentation Software

what is the benefits of presentation software

You’ll gain several benefits from switching to academic presentation software. If these capabilities sound like what you’ve been missing, then it’s time to consider switching.

Multiple Outputs

PowerPoint is designed to produce one output. That’s it. You can access a presenter view on your device as a sort of second view, but you can’t customize that view in any way.

That approach works fine in a small classroom or meeting. But it likely won’t be sufficient for fine arts productions, sporting events, or large assemblies. The single-output approach can create problems for live streaming, too—or at least limit what you can do or show when live streaming.

ProPresenter is dedicated academic presentation software that can produce multiple distinct outputs from within a single presentation. Send whatever content elements you choose to whichever outputs or screens you select. This is pro-grade output support that eclipses anything the general market has to offer.

Edit While Running

Screenshot of ProPresenter worship software

Traditional presentation software makes it difficult, sometimes impossible, to edit shows while they’re running. This isn’t ideal in education, where a factual error on screen can inhibit learning and may even be immortalized thanks to recorded lectures and hybrid learning.

Academic presentation software should allow you to edit a show while it’s running, keeping your content accurate and up to date. This ability also enables powerful interactive classroom experiences that PowerPoint can’t replicate.

More Capable Media Handling

There’s hardly a classroom teacher or college instructor who hasn’t run into issues with embedding media in traditional presentation files. Leave broken videos behind by switching to a software solution that more capably handles media across a wide range of audio and video formats.

Wider Support for Live and Broadcast Inputs and Formats

what is the benefits of presentation software

If you oversee a larger academic space, such as a large lecture hall or assembly room, you may run equipment designed for live performances or even video broadcasts. Where classroom teachers run presentations over HDMI, DisplayPort, or maybe VGA, you’re dealing with pro video and audio equipment or even broadcast protocols. It’s a bit more complicated than “plug in the one cable and turn on the projector,” and you need capable software to match the complexity of your setup.

ProPresenter is built to support situations like these. It can handle nearly any video or audio source that your computer can recognize — including broadcast formats like SDI, NDI, and Syphon , or even simple outputs like HDMI.

Friendly for Teacher and Student Use

Last, while academic presentation software needs to offer additional capabilities and features, it still must be friendly enough to use that teachers and students alike can do so without significant training. Any market solution aimed toward education should prioritize ease of use.

Use Cases for Academic Presentation Software

We’ve mentioned several use cases for academic presentation software already in passing, but there are others we haven’t touched on. If you’re not sure whether your institution would benefit from a more powerful presentation solution, consider these use cases and how they could be better if you had more capable software.

Sporting Events

what is the benefits of presentation software

High school and college sports often incorporate visuals and plenty of audio content. Scoreboards, video screens and any other AV equipment all need software to power them.

In addition to ProPresenter, Renewed Vision offers Scoreboard and ProVideoPlayer , the perfect combination for any sports venue.

Fine Arts Productions

Fine arts productions can demand complex sound and lighting cues, and the right presentation software can give your fine arts department the ability to extend visuals beyond lights alone. Looping video, effects, and precise visual control are all required here.

Communication, AV Teams, Morning Announcements

what is the benefits of presentation software

Many schools run daily announcements on screens, doubling locations for school-wide visual communication. AV teams may handle the day-to-day but need software to power the experience.

Schoolwide assemblies and other non-classroom gatherings tend to occur in large spaces with existing AV capabilities. Academic presentation software enables educators to visually reinforce whatever message is being shared at the assembly in powerful, engaging ways.

Classrooms today are equipped with projectors or smart boards that teachers and students can use to run presentations. While less powerful presentation tools may be good enough for many classroom uses, having something more powerful available doesn’t hurt.

Administrative Meetings

Teachers, faculty, staff, and administrators all have occasional meetings for a variety of purposes including professional development. Whatever the purpose or topic, better, more engaging visuals will always be a help.

ProPresenter: Academic Presentation Software at Its Best

ProPresenter is professional-grade presentation software that more than meets the needs of educators and the institutions where they work. With robust support for everything described in this article and more, ProPresenter offers capabilities that PowerPoint and Google Slides can’t — and it’s easy to learn and use across your campus or district.

Reach out to our sales team to discuss educational licensing, or download ProPresenter now and begin an unrestricted free trial to see if ProPresenter is right for your needs.

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Benefits of Interactive Presentation Software

Interactive presentation software can be useful if you’re looking to bring your presentations to the next level. Your presentations become more engaging, more memorable, and ultimately more effective at persuading your audience to take action . Just have a look at our templates to get inspired. Here are five benefits of using interactive presentation software in your presentation.

1. It’s easy to use

As long as you know how to use your computer, you can use AI interactive presentation software . There’s no need to go through a series of training modules. It’s easy to get started without much instruction.

2. It allows you to be creative

It offers you many creative features that allow you to create an engaging experience for your audience. Want to ask an audience member a question? Just use one of the different question types Sendsteps has to offer.

3. They can convert prospects into leads

It gives you an easy way to convert potential customers into leads. When people engage with your content, you can capture their information and follow up later with relevant offers. This helps ensure that your business stays top-of-mind when it’s time for them to make a purchase decision.


4. There are many ways to use them

The real benefit of using interactive presentation software is that you can use them for several different things. You can use them to create presentations for business meetings, training materials, events, class materials and much more.

5. They make presentations more engaging

Today’s audiences are more distracted than ever, and there’s an art to capturing their attention . One way to do that is with interactive presentation software like Sendsteps. You can easily engage your audience with open ended questions , quizzes or Word Clouds .

If you’re looking for a way to spice up your presentations, you should consider using Sendsteps. Doing so will give your audience more to look at, and it can help break up monotony that often comes with presentations. With Sendsteps you can create fun and effective presentations today!


Robert Daverschot

Robert is a professional moderator, presenter and speaker coach. Robert has years of experience at home and abroad and works for a broad range of industries. He has interviewed ministers, captains of industry and even His Holiness the Dalai Lama. In his dealings with the audience, he always uses Sendsteps. With it, an audience is able to voice their opinions, whereby attendees can cast votes or send in comments to speakers and panels on stage. As such, events turn into lively dialogues with everyone being able to speak up!


17 Advantages And Disadvantages Of PowerPoint

what is the benefits of presentation software

PowerPoint is a versatile and user-friendly multimedia presentation program compatible with most devices. It lets you make and share limitless presentations with ease. However, it comes with a fair share of disadvantages, like the complex features and tools, issues with performance on less powerful computers, and its price.

1. Available for All Major Operating Systems

2. abundant features, 3. widely accepted, 4. lots of themes and templates, 5. versatile interface, 6. relatively easy to use, 7. support various formats, 8. smooth integration with other office programs, 9. support add-in, 10. compare documents, 11. relatively easy to collaborate, 12. available mobile version, 13. password protection, 14. lack of innovation, 15. a bit complex to learn, 16. some performance issues on weak systems, 17. it’s relatively expensive, advantages and disadvantages of powerpoint – at a glance.

  • PowerPoint is available on Windows, macOS, iOS, Android , and the web.
  • PowerPoint has a rich set of features , including templates and themes.
  • Even for beginners, PowerPoint is relatively easy to use .
  • PowerPoint enables customization through a wide range of add-ins .
  • PowerPoint simplifies collaboration with others by allowing easy sharing and editing of presentations.
  • PowerPoint has limited innovation over its three-decade history, potentially making presentations feel dated.
  • Learning to use PowerPoint’s features and tools can be complex for some users.
  • PowerPoint may have performance issues on less powerful computers.
  • Compared to alternatives, PowerPoint can be relatively pricey if purchased outright.

Advantages Of PowerPoint

Microsoft PowerPoint is an excellent tool for presentations and more. Here are some of its key advantages:

PowerPoint is available for both Windows and macOS , as well as for mobile devices running iOS and Android. This makes it a convenient tool for creating presentations, regardless of what type of device you are using. You can also use PowerPoint for the Web in a web browser, making it even more accessible. Not a lot of presentation software offers such flexibility.

PowerPoint is the most feature-rich presentation software out there. It has everything you need to create a professional-looking presentation, including built-in templates, themes, and much more. Other presentation software simply cannot compete with PowerPoint in this regard.

PowerPoint is the most widely used presentation software, and it’s the industry standard tool for preparing presentations. People are generally familiar with how PowerPoint works, which makes it easy to use when giving presentations. It is also the most compatible presentation software , meaning that it can be opened and viewed on just about any device.

PowerPoint comes with a variety of built-in themes and templates that you can use to make your presentation look more professional. If you’re not a design expert, these templates can be a lifesaver. With just a few clicks, you can make your presentation look great without spending hours on design.

The interface of PowerPoint is also quite versatile. You can easily access all the needed features by using the toolbar options. Its interface is also customizable , so you can change it to suit your needs better.

PowerPoint is relatively easy to use , even if you’ve never used it before. Of course, it takes some time to learn all the features and how to use them effectively. However, you should be able to start creating basic presentations without much trouble.

You can open and edit presentations saved in various formats with PowerPoint. Some of the supported formats include pptx, ppt, gif, mp4, jpeg , and more. This is a convenient feature if you need to import or export presentations in variable programs. Other presentation software supports only a limited number of formats.

PowerPoint also integrates smoothly with other Microsoft Office programs, such as Word and Excel. This makes it easy to create presentations that include data from other Office programs. Moreover, PowerPoint files are supported by most online storage services, such as Google Drive and Dropbox, for seamless sharing.

PowerPoint also supports add-ins , which are small programs that add additional features to the software. There are a large number of add-ins available for PowerPoint that you can use to customize your presentations further.

The Review feature in PowerPoint allows you to compare two presentations side-by-side . This is a handy feature if you need to spot the differences between two versions of a presentation. It’s especially useful when you want to review the changes to your presentation made by someone else.

PowerPoint makes it relatively easy to collaborate with others on a presentation. You can easily share your presentation with others and allow them to view it or make changes by sharing a link. This is a convenient feature if you are working on a team project.

PowerPoint is also available in a mobile version , which allows you to create and edit presentations on the go. You can download the PowerPoint app for free from the App Store or Google Play to use on iOS or Android devices. This is a handy feature if you need to make last-minute changes to your presentation.

One of the features of the PowerPoint software that most users find useful is the password protection feature. This allows you to set a password for your presentation so that only those who know the password can open and view it. Most other presentation software does not include this component.

Disadvantages of PowerPoint

Now that we’ve looked at the advantages of PowerPoint, let’s take a look at some of its disadvantages:

It’s been around three decades since PowerPoint was first released, and in that time, it hasn’t seen a whole lot of innovation. This lack of innovation can make it feel dated compared to some of the newer presentation software options on the market. Some users find PowerPoint slides boring, as there is not much scope to create creative or interactive presentations.

The features and tools of PowerPoint can be a bit complex to learn , especially if you’ve never used the software before. It can take some time to get a grasp on how to use all the features effectively. And if you want to create more complex presentations, it may take even longer.

PowerPoint can also have some performance issues, especially on weak systems. The software can be a bit resource-intensive, so it may run slowly on older computers . Additionally, large or complex presentations may take longer to load and may not run as smoothly as you’d like.

If you want to purchase PowerPoint outright, it’s relatively expensive compared to some of the other presentation software options on the market. Google Slides offers many of the same features as PowerPoint, but it’s free to use.

PowerPoint is a widely used presentation software that is available for all major operating systems. It offers a large number of features and is widely accepted.  However, it can be a bit complex to learn and is relatively expensive. Despite these disadvantages, PowerPoint is still a popular choice for creating presentations.

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What Is Presentation Software

Published: November 21, 2023


Benefits of Using Presentation Software

Presentation software is a valuable tool that offers numerous benefits for individuals, businesses, and educators. Whether you’re preparing for a business pitch, a classroom lecture, or a conference presentation, utilizing presentation software can elevate your communication and engagement levels. Here are some key benefits of using presentation software:

  • Visual Appeal: Presentation software provides a wide range of visually appealing templates, themes, and design elements. These tools allow you to create professional-looking slides that attract and hold the attention of your audience. By incorporating visuals such as images, charts, and graphs, you can enhance the clarity and impact of your message.
  • Organization and Structure: Presentation software enables you to organize your content in a structured manner. With features like slide layouts and transitions, you can create a logical flow that guides your audience through the key points of your presentation. This helps ensure that your message is conveyed in a clear and coherent manner.
  • Time Efficiency: By using presentation software, you can save time in creating and updating your slides. Templates and pre-designed layouts provide a framework that you can easily customize. This means less time spent on formatting and more time focusing on your content and delivery.
  • Interactivity: Many presentation software tools offer interactive features that encourage audience participation. These include clickable elements, quizzes, and polls, which can make your presentation more engaging and memorable. By incorporating interactivity, you can increase audience involvement and create a more dynamic learning or business environment.
  • Portability and Accessibility: Presentation software allows you to create digital slides that can be easily shared and accessed across various devices. Whether it’s through email, cloud storage platforms, or presentation sharing websites, you can conveniently distribute your presentation to a wide audience. This makes it accessible for remote meetings, online lectures, or collaborative projects.
  • Flexibility in Content Delivery: Presentation software enhances your ability to deliver your message effectively. With features like audio narration, video embedding, and animations, you can add multimedia elements that bring your content to life. This flexibility allows you to cater to different learning styles and capture the attention of diverse audiences.

By utilizing presentation software, you can take your presentations to the next level, whether it’s in a business setting, academic institution, or any other professional environment. The visual appeal, organization, interactivity, time efficiency, and flexibility offered by presentation software empower you to deliver impactful and memorable presentations that leave a lasting impression on your audience.

Types of Presentation Software

Presentation software comes in various forms, each catering to different needs and preferences. Whether you’re a beginner looking for user-friendly options or an advanced user seeking powerful features, here are some common types of presentation software:

  • Traditional Presentation Software: This is the classic type of presentation software that many people are familiar with. Examples include Microsoft PowerPoint, Apple Keynote, and Google Slides. These tools offer a wide range of features such as slide templates, animation effects, and collaboration capabilities. They are versatile and suitable for a variety of presentation needs.
  • Cloud-Based Presentation Software: With the rise of cloud technology, presentation software has evolved to include cloud-based solutions. These platforms allow users to create and access presentations online, eliminating the need for local installations. Examples of cloud-based presentation software include Prezi, Emaze, and Canva. They offer unique features like zooming presentations, interactive storytelling, and extensive templates and media libraries.
  • Interactive Presentation Software: As audience engagement becomes increasingly important, interactive presentation software has gained popularity. These tools focus on interactivity and allow users to create highly engaging and interactive presentations. Mentimeter, Pear Deck, and Poll Everywhere are examples of interactive presentation software. They provide features like live polls, quizzes, and real-time audience participation.
  • Video-Based Presentation Software: Video-based presentation software is ideal for creating dynamic and engaging presentations using video content. Tools like Powtoon, Adobe Spark, and Biteable offer a range of video templates and editing options specifically designed for presentations. Users can easily create animated videos, explainer videos, and visual stories to communicate their ideas effectively.
  • Mobile Presentation Apps: In the era of smartphones and tablets, mobile presentation apps have become popular for on-the-go presentation needs. Apps such as Microsoft PowerPoint for mobile, Keynote for iOS devices, and Google Slides for Android allow users to create, edit, and present their slides from their mobile devices. These apps offer convenience and flexibility for users who need to present anytime and anywhere.

Each type of presentation software caters to different preferences and requirements. Depending on your specific needs, you can choose the type of software that aligns best with your goals and audience engagement strategies. Whether you prefer traditional software with robust features or innovative cloud-based options, the wide range of presentation software available today ensures that there is a perfect fit for every user.

Features of Presentation Software

Presentation software offers a wide range of features that allow users to create visually appealing and interactive presentations. These features enhance the overall presentation experience and enable users to engage their audience effectively. Here are some common features found in presentation software:

  • Slide Templates: Presentation software provides a vast selection of professionally designed slide templates. These templates offer different layouts, color schemes, and typography options, allowing users to create visually appealing slides with ease.
  • Animations and Transitions: Users can add animations and transition effects to their slides to create smooth and captivating visual transitions between content. These features help keep the audience engaged and add a dynamic element to the presentation.
  • Media Integration: Presentation software allows users to integrate various forms of media into their slides, such as images, videos, and audio files. This enables users to deliver their message visually and audibly, enhancing the overall impact of the presentation.
  • Collaboration Tools: Many presentation software platforms offer collaboration features that enable multiple individuals to work together on a single presentation. This allows for easy collaboration, feedback, and real-time editing, making presentations a collaborative effort.
  • Data Visualization: Presentation software provides tools to create charts, graphs, and infographics to present data in a visually compelling manner. These features make it easier for the audience to understand complex information and statistics.
  • Presenter View: Presentation software often includes a presenter view that allows the presenter to see upcoming slides, notes, and timers while the audience sees only the current slide. This feature helps presenters stay organized and maintain a smooth flow during the presentation.
  • Interactivity: Many presentation software tools offer interactive features like clickable elements, quizzes, and polls. These interactive elements engage the audience and add a participatory aspect to the presentation, fostering greater engagement and retention.
  • Integration with Other Tools: Presentation software can often be integrated with other tools, such as spreadsheet applications for live data updates, video conferencing platforms for remote presentations, and project management software for seamless collaboration.

Overall, the features offered by presentation software greatly enhance the creation process and the delivery of engaging presentations. Whether it’s through customizable slide templates, interactive elements, or media integration, these features enable users to create impactful presentations that effectively deliver their message to the audience.

Examples of Popular Presentation Software

There are several popular presentation software tools available today, each offering its unique features and benefits. Whether you’re looking for traditional software with a wide range of functionalities or innovative cloud-based solutions, here are some examples of popular presentation software:

  • Microsoft PowerPoint: Microsoft PowerPoint is perhaps the most well-known and widely used presentation software. It offers a comprehensive set of features, including customizable slide layouts, animation effects, and seamless integration with other Microsoft Office applications.
  • Google Slides: Google Slides is a cloud-based presentation software that allows users to create and collaborate on slides online. It offers a range of templates, real-time editing capabilities, and easy sharing options, making it especially popular for remote collaboration and online presentations.
  • Apple Keynote: Keynote is the presentation software offered by Apple. It is known for its sleek design and intuitive user interface. Keynote offers innovative features such as cinematic transitions, Magic Move for seamless animations, and powerful integration with other Apple devices and software.
  • Prezi: Prezi is a cloud-based presentation software known for its unique zooming interface. It allows users to create non-linear presentations that zoom and pan across a virtual canvas. Prezi offers a wide range of templates, interactive features, and collaboration capabilities.
  • Canva: Canva is not only a presentation software but also a versatile graphic design tool. It offers a user-friendly interface, drag-and-drop functionality, and a vast library of templates, images, and fonts. Canva is popular for creating visually stunning presentations with ease.

These are just a few examples of popular presentation software, but there are many others available, each with its unique set of features and advantages. When choosing a presentation software, consider factors such as your specific presentation needs, collaboration requirements, and preferred design aesthetics.

How to Utilize Presentation Software Effectively

Presentation software is a powerful tool that can help you create engaging and impactful presentations. To make the most of this software, here are some tips on how to utilize presentation software effectively:

  • Plan and Organize: Before diving into the software, take the time to plan and organize your presentation. Define your objectives and determine the key points you want to convey. Create an outline and divide your content into logical sections. This will help you structure your slides effectively.
  • Keep It Simple: When designing your slides, remember the importance of simplicity. Use clean and minimalistic slide layouts with clear headings, concise bullet points, and relevant visuals. Avoid overcrowding your slides with excessive text or unnecessary elements that may distract your audience.
  • Utilize Visuals: Visuals play a crucial role in enhancing the impact of your presentation. Incorporate high-quality images, charts, and graphs that support your message. Use visuals to illustrate complex concepts, convey data, or evoke emotions. Remember to use visuals that are relevant and add value to your content.
  • Use Consistent Design: Establish a consistent design theme throughout your presentation. Choose a cohesive color scheme, fonts, and visual elements that align with your branding or topic. Consistency in design creates a professional and polished look and helps the audience stay focused on your message.
  • Add Interactivity: Take advantage of interactive features available in the presentation software. Incorporate elements such as clickable buttons, quizzes, polls, and hyperlinks to engage your audience. This interactivity encourages participation and makes your presentation more memorable.
  • Practice and Rehearse: Practice your presentation and rehearse the timings. Familiarize yourself with the software’s features, such as slide transitions, animations, and presenter view. This will ensure a smooth and confident delivery, allowing you to focus on connecting with your audience.
  • Engage Your Audience: Don’t limit the presentation software to being a one-way communication tool. Engage your audience by encouraging questions, facilitating discussions, or incorporating interactive activities. This interaction creates a more dynamic and engaging experience for everyone involved.
  • Consider Accessibility: Ensure that your presentation is accessible to all audience members. Use appropriate color contrasts for readability, provide alt text for images, and make sure your content is compatible with assistive technologies. Consider providing a transcript or captions for any audio or video content.

By following these tips, you can effectively utilize presentation software to deliver compelling presentations that captivate and engage your audience. Remember that the software is just a tool, and your content, delivery, and connection with your audience are what truly make a presentation successful.

Tips for Creating Engaging Presentations

Creating engaging presentations is essential to capture and hold your audience’s attention. While presentation software provides various features that can enhance the visual appeal, here are some practical tips to create engaging presentations:

  • Know Your Audience: Understand your audience’s needs, interests, and knowledge level. Tailor your presentation to resonate with them and address their specific concerns or questions.
  • Start with a Strong Opening: Begin your presentation with a compelling opening that grabs your audience’s attention. Use a striking visual, anecdote, relevant quote, or thought-provoking question to create an immediate connection.
  • Tell a Story: Weave your content into a narrative or story structure. Stories captivate the audience’s attention and make your presentation more relatable and memorable. Incorporate real-life examples, personal experiences, or case studies to illustrate your points.
  • Use Visuals Strategically: Visuals are powerful tools for engagement. Use high-quality images, charts, and graphs to support your message and make it easier to understand. Avoid using text-heavy slides and opt for visually compelling visuals that evoke emotions or convey key concepts.
  • Keep Text Concise: Use bullet points or short sentences to convey your message effectively. Avoid overcrowding slides with excessive text that can overwhelm your audience. Use the slides as visual aids to complement your spoken words rather than duplicating everything you say.
  • Incorporate Multimedia Elements: Enrich your presentation by incorporating multimedia elements such as videos, audio clips, or animations. These elements add variety and interactivity, making your presentation more engaging and dynamic.
  • Create Opportunities for Interaction: Encourage audience participation by incorporating interactive activities. Ask questions, facilitate discussions, or include polls, quizzes, or surveys to involve your audience actively. This not only increases engagement but also helps in gauging their understanding.
  • Use Engaging Body Language and Vocal Delivery: Your delivery is crucial in capturing your audience’s attention. Use confident body language, maintain eye contact, and vary your vocal tone and pace to convey enthusiasm and keep your audience engaged.
  • Practice, Practice, Practice: Rehearse your presentation multiple times to build confidence and ensure a smooth delivery. Practice with the presentation software to familiarize yourself with the timings, transitions, and interactive elements.
  • Keep It Engaging Throughout: Maintain a consistent level of engagement throughout your presentation. Break monotony by incorporating visual transitions, storytelling, humor, and audience interaction at regular intervals to sustain interest.

By following these tips, you can create engaging and impactful presentations that leave a lasting impression on your audience. Remember to stay authentic, connected, and focused on delivering your message in a way that resonates with your audience’s needs and interests.

The Evolution of Presentation Software

Presentation software has come a long way since its inception, undergoing significant evolution over the years. Let’s take a look at the key milestones and transformations that have shaped the evolution of presentation software:

In the early days, presentations were primarily delivered using physical presentation aids like flip charts, overhead projectors, and slides. However, with the advent of computers and digital technology, presentation software emerged as a more efficient and dynamic alternative.

The first presentation software emerged in the 1980s, with programs like Harvard Graphics and Lotus Freelance Graphics. These early tools allowed users to create basic slides with text and simple graphics, but they lacked the flexibility and visual appeal of modern presentation software.

In the 1990s, Microsoft PowerPoint became the dominant player in the presentation software market. With its user-friendly interface and robust features, PowerPoint revolutionized the way presentations were created and delivered. It introduced concepts like slide templates, transitions, animations, and multimedia integration, making presentations more visually engaging.

The early 2000s witnessed the growth of web-based presentation software, such as SlideRocket and Zoho Show. These cloud-based solutions enabled users to create and deliver presentations online, eliminating the need for local installations and facilitating collaboration among team members.

As technology advanced, presentation software evolved to offer more interactive and engaging features. Platforms like Prezi introduced a non-linear approach to presentations, allowing users to zoom and pan across a virtual canvas. This innovation enabled a more dynamic and fluid presentation experience.

The incorporation of mobile technology further transformed presentation software. Today, most presentation software offers mobile apps, allowing users to create and present slides directly from their smartphones or tablets. This flexibility and convenience enable presenters to deliver presentations anytime, anywhere.

In recent years, presentation software has also evolved to support remote presentations and online meetings. Integration with video conferencing platforms, screen sharing capabilities, and real-time collaboration features have become standard, enabling seamless remote presentations and virtual teamwork.

Furthermore, presentation software has become more inclusive and accessible. Features such as live captions, support for assistive technologies, and compatibility with multiple devices have improved accessibility for individuals with disabilities, ensuring that presentations can be enjoyed by a wider audience.

The Future of Presentation Software

The future of presentation software looks promising, with ongoing advancements and innovations that aim to enhance the overall presentation experience. Here are some trends and possibilities for the future of presentation software:

Artificial Intelligence (AI) Integration: AI has the potential to revolutionize presentation software. AI-powered tools can analyze content, suggest design improvements, and provide real-time feedback on the effectiveness of presentations. AI may also enable features like automated transcription, translation, and even virtual presentation assistants.

Enhanced Interactivity: Presentation software is likely to become even more interactive, enabling presenters to engage their audience in novel ways. Features such as real-time collaboration, virtual reality (VR) integration, augmented reality (AR) elements, and immersive storytelling techniques may be incorporated to create more engaging and memorable experiences.

Data-Driven Presentations: With the increasing availability of data and analytics, future presentation software may provide advanced data visualization capabilities. Presenters will be able to create dynamic and interactive data-driven presentations, allowing for real-time data updates and more effective communication of complex information.

Integration with Emerging Technologies: Presentation software can benefit from integration with emerging technologies such as blockchain, Internet of Things (IoT), and machine learning. Integration with blockchain can ensure data security and authentication, while IoT can enable seamless connectivity with other devices during presentations. Machine learning algorithms can help automate certain tasks and provide intelligent recommendations.

Enhanced Collaboration Tools: Future presentation software will likely focus on enhancing collaboration features, making it easier for teams to work together on presentations. Real-time editing, commenting, and version control will be further improved. Integration with project management and communication tools may allow for a more streamlined workflow.

Customization and Personalization: To enable presenters to create truly unique and tailored presentations, future software may provide even more customization options. Users may be able to create their own design templates, import external design assets, and have greater control over the visual and interactive elements of their presentations.

Seamless Integration with Other Tools: Presentation software is likely to evolve to seamlessly integrate with other software tools, such as video conferencing platforms, content management systems, and data analysis tools. This integration will simplify workflows, enhance collaboration, and enable more cohesive presentation experiences.

As technology continues to advance, presentation software will evolve to meet the changing needs and expectations of presenters and audiences. By embracing emerging technologies, enhancing interactivity and collaboration, and providing customization options, the future of presentation software holds great potential for creating more engaging, impactful, and personalized presentations.


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What Are The Benefits of Microsoft PowerPoint? (A Comprehensive Guide)

Microsoft PowerPoint is one of the most popular presentation programs available today, and for good reason.

With its accessible templates and tools, PowerPoint makes it easy to create interactive presentations that will wow any audience.

Short Answer

Microsoft PowerPoint is a powerful presentation software that can be used to create engaging presentations for any purpose.

Additionally, PowerPoint can help users organize their thoughts and ideas in an effective way, as well as make it easier to collaborate with others in a shared workspace.

What is Microsoft PowerPoint?

It offers users access to an extensive library of templates and tools, allowing them to create high-quality presentations quickly and efficiently.

PowerPoint is an easy-to-use program, making it accessible to users of any skill level.

As a result, PowerPoint has become a popular choice for businesses, schools, and other organizations.

Benefits of Using Microsoft PowerPoint

Microsoft PowerPoint is an extremely powerful and versatile presentation software developed by Microsoft that can be used for a variety of purposes.

PowerPoint is also easy to use, providing users with access to an extensive library of templates and tools that can help them create high-quality presentations quickly and efficiently.

With its powerful features and ease of use, PowerPoint is an essential tool for businesses and schools worldwide.

The software also offers users access to an extensive library of templates and tools that can help them create high-quality presentations quickly and efficiently.

PowerPoint is designed to be user-friendly, and is very intuitive to use.

Even for those who are new to the software, it is easy to learn the basics and get started creating amazing presentations.

Finally, Microsoft PowerPoint is great for creating interactive presentations that engage audiences.

Additionally, PowerPoint presentations can be shared and accessed from anywhere with an internet connection, allowing users to collaborate on projects and share ideas with colleagues.

PowerPoint is also easy to use, and offers users access to an extensive library of templates and tools that can help them create high-quality presentations quickly and efficiently.

Professional-Looking Presentations

With its vast selection of templates and tools, users can easily create high-quality presentations in no time.

With the ability to easily add images, text, audio, and video to a presentation, PowerPoint can create an engaging and professional-looking presentation in a matter of minutes.

With its powerful features and ease of use, Microsoft PowerPoint continues to be an essential tool for businesses and schools worldwide.

Ease of Use

Even first-time users can quickly get up to speed with PowerPoints simple layout and design tools.

Furthermore, users can make changes to their presentations quickly and easily, ensuring that their presentations always look their best.

Thanks to its ease of use, PowerPoint is a great choice for both novice and experienced users, making it the ideal presentation software for any project.

Creating Interactive Presentations

PowerPoint has a variety of tools that can be used to create interactive presentations.

PowerPoint also makes it easy to add interactivity to a presentation.

PowerPoint also allows users to create clickable links that can be used to direct the audience to additional content related to the presentation.

The combination of these features makes Microsoft PowerPoint an invaluable tool for creating interactive presentations.

Accessible Templates and Tools

These templates and tools are designed to make the process of creating presentations easier and more efficient, which can be a great asset for businesses and schools.

From professional-looking slides to fun and creative designs, there are dozens of templates to choose from, making it easy to create an attractive presentation that captures the attention of an audience.

Additionally, users can customize and edit templates to fit their needs, allowing them to create unique and eye-catching presentations.

Additionally, users can also add images, videos, and audio to their presentations, allowing them to add a unique and personal touch.

With the wide range of templates available, users can create attractive presentations that capture the attention of an audience.

Sharing and Collaboration

Microsoft PowerPoint is an invaluable tool for businesses and schools, offering users the ability to easily share and collaborate on presentations with colleagues and peers.

PowerPoint also provides users with an extensive library of templates and tools to help them create high-quality presentations quickly and efficiently.

This makes it easier to work together on projects, as everyone can see the same slides and add their own input.

Overall, Microsoft PowerPoint is an invaluable tool for businesses and schools, offering users the ability to easily share and collaborate on presentations with colleagues and peers.

Final Thoughts

Its ability to provide professional-looking presentations, its ease of use, and its ability to create interactive presentations that engage audiences make it a powerful tool for any organization.

Now that you know the benefits of Microsoft PowerPoint, why not take advantage of its power and create your own dynamic presentation today?

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How to Make a “Good” Presentation “Great”

  • Guy Kawasaki

what is the benefits of presentation software

Remember: Less is more.

A strong presentation is so much more than information pasted onto a series of slides with fancy backgrounds. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others. Here are some unique elements that make a presentation stand out.

  • Fonts: Sans Serif fonts such as Helvetica or Arial are preferred for their clean lines, which make them easy to digest at various sizes and distances. Limit the number of font styles to two: one for headings and another for body text, to avoid visual confusion or distractions.
  • Colors: Colors can evoke emotions and highlight critical points, but their overuse can lead to a cluttered and confusing presentation. A limited palette of two to three main colors, complemented by a simple background, can help you draw attention to key elements without overwhelming the audience.
  • Pictures: Pictures can communicate complex ideas quickly and memorably but choosing the right images is key. Images or pictures should be big (perhaps 20-25% of the page), bold, and have a clear purpose that complements the slide’s text.
  • Layout: Don’t overcrowd your slides with too much information. When in doubt, adhere to the principle of simplicity, and aim for a clean and uncluttered layout with plenty of white space around text and images. Think phrases and bullets, not sentences.

As an intern or early career professional, chances are that you’ll be tasked with making or giving a presentation in the near future. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others.

what is the benefits of presentation software

  • Guy Kawasaki is the chief evangelist at Canva and was the former chief evangelist at Apple. Guy is the author of 16 books including Think Remarkable : 9 Paths to Transform Your Life and Make a Difference.

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What is the advantage of using a presentation software?

Table of Contents

  • 1 What is the advantage of using a presentation software?
  • 2 What are the advantages of using PowerPoint presentation?
  • 3 What is the use of presentation software What are the most popular presentation software?
  • 4 What are the advantages and disadvantages of presenting your information in a slide show?
  • 5 What are the advantages of PowerPoint presentation software?
  • 6 Which is the best app for creating a slideshow?

Benefits of Presentation Slide Software: \ ​Visual: Visualizing information helps your readers see what you’re explaining. ​Versatile: It incorporates photos, illustrations, sketches, and even video if it’s posted online. ​Interactive: You can embed links and jump around the document itself or out to the Internet.

What is one of the advantages of using presentation software to create a slideshow Brainly?

Explanation: One of the most important benefits that you get from using PowerPoint program as a presentation tool is that you can not only create and modify professional-looking presentations, but can gain mastery on it eventually. This is easy to learn and organize the slides in a professional way.

What are the advantages of using PowerPoint presentation?

What are the advantages and disadvatages of PowerPoint

  • It can be used virtually anywhere.
  • It is a collaborative solution.
  • You can choose to create your own design or use existing ones.
  • Multiple uses.
  • Export in different formats.
  • It facilitates an effective way of communication with the audience.

What are the advantages and disadvantages of a presentation software?

Advantage—easy to present and maintain eye contact with a large audience by simply advancing the slides with a keystroke, eliminating the need for handouts to follow the message. Disadvantage—speakers create slides so they have something to present rather than outlining, organizing, and focusing on their message.

What is the use of presentation software What are the most popular presentation software?

A presentation software is a computer software package used to show information, normally in the form of a slide show. It mostly includes three major functions: an editor that allows text to be inserted and formatted, a method for inserting and manipulating graphic images and a slide-show system to display the content.

What are the advantages of PowerPoint over other presentation tools?

Audience Size: PowerPoint slides are generally easier to see by a large audience when projected than other visual aids. Easy to present: you can easily advance the slides in the presentation one after another with a simple key stroke while still maintaining eye contact with the audience.

What are the advantages and disadvantages of presenting your information in a slide show?

Why are PowerPoint presentations effective in teaching?

PowerPoint can be an effective tool to present material in the classroom and encourage student learning. You can use PowerPoint to project visuals that would otherwise be difficult to bring to class. PowerPoint can be an effective tool to present material in the classroom and encourage student learning.

What are the advantages of PowerPoint presentation software?

Which is the best tool for a presentation?

Which is the best app for creating a slideshow?

What do you need to know about PowerPoint?

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what is the benefits of presentation software

5 Straight Benefits of a Presentation

5 Straight Benefits of a Presentation

Businesses have found presentations exceedingly effective communication-tool to enlighten, educate and convince their respective target audiences about their ideas, products, or services. These presentations work nowadays like a fulcrum for different sale strategies of companies.

People are using the power of words and the magic of images to the maximum to engage their audience. An effective presentation captures and holds on to the attention of the viewers, listeners, and readers right through.

Since the mid-1980s, PowerPoint has aided business professionals in selling their products and wooing clients.

A well-crafted presentation indicates professionalism and contributes to the strengthening of an organization’s corporate image. Concentrating on the value of presentation in the company might differ between attracting the proper personnel, customers, and investors and failing to do so.

Benefits of a Presentation

Most people have used PowerPoint during their education or work. It’s pretty straightforward to grasp the program’s fundamental features for creating simple presentations, and information may be quickly delivered using bullet points and images on multiple slides.

While most users do not explore the program’s full capability, those interested in company management should.

Because this software is frequently used in business meetings and proposals to persuade others of a company’s virtues, among other things, knowing how to utilize it is a significant business advantage.

Business applications of Presentation

Engagement: Engagement is the most significant benefit of being extracted by a presentation. The effective textual content on the slide or voice-over and salient images or videos have strong traction. A well-crafted presentation with all the media tools interwoven and integrated seamlessly engages audiences, definitely even more than a weak one-on-one interaction.

Business applications of Presentation

By adding appeal to your presentation through multimedia, you may help maintain the audience’s attention. PowerPoint enables you to enhance the visual impact of your presentation by using images, music, and video.

Stats from Slide model

Figure 1: Stats from Slidemodel

Additionally, these visual and aural cues may assist a presenter in being more spontaneous and engaged with the audience. However, avoid becoming too reliant on these sources, as your message may get lost in the noise.

There are numerous methods to involve your audience with interactive presentation slides and an audience response system such as Poll Everywhere.

Here are a few suggestions for increasing interactivity:

  • Allow the audience to vote on the following subject they wish to learn about.
  • Rather than encouraging attendees to save their questions until the conclusion, allow them to submit queries and comments during the presentation so that you can address the most pressing ones as they arise.
  • Allow audience members to provide candid, helpful criticism without revealing their identities.
  • Using a series of short multiple-choice questions, assess your audience’s comprehension and retention of key concepts.
  • To draw people together, create a collective word cloud or perform a community icebreaker.

the finite human attention span

Each time you take the stage, you’re also up against the finite human attention span.

 Interactivity assists in re-engaging those who may have lost track of your presentation’s thread by providing a compelling incentive for them to refocus on your topic.

For example : When someone asks you a question or makes a comment, respond with questions that keep the conversation continuing. Several to keep in your pocket include the following: “How did you arrive at this conclusion?” “How would you describe this?” “How does this relate to…”, “Could you give me an example of what you’re referring to?” or simply, “Tell me more.”

Corporate Image-enhancement: When a company comes with a presentation before the actual business proceedings, its corporate image gets bolstered automatically.

It’s not possible for you to always present your business in person, and then your presentation encapsulates your passion and idea of your business in a catchy mode. And this presentation undeniable takes your status a notch higher for sure.

In business communications, visuals are a fantastic approach to emphasize a point. Numerous businesses rely on visual aids like bar and line charts, photographs, and multimedia presentations to create an unforgettable, instructive, and stimulating message. Here are some reasons why visual communication can aid in message delivery in the workplace:

Messages sent and received . The most fundamental rationale to incorporate graphics into company communications is to aid in the illustration of information. For instance, an amusement park operator could use video to educate shareholders about a new extreme water slide that could be built next year rather than merely a textual explanation.

Messages sent and received

Maintain the receiver’s attention . How many of you have slept off in class as your lecturer went on and on, occasionally displaying a few outline diagrams on the screen? If visuals were included, such as films, images, and graphics, they would very indeed maintain your attention owing to the visual stimulation.

Produce an emotional response. When combined with an effective spoken or written message, pictures can elicit an emotional response from viewers.

Consider the difference between reading an advertisement on the side of the road that says, ‘Come to Our New Water Park,’ vs. seeing a photo of laughing and smiling children and families.

It would have a tremendous effect on your feelings about the park, prompting you to consider how you could likewise be glad and smiling if you could visit the water park.

Flexibility: Assimilating new data or information in your presentation is the other significant advantage you relish with presentations.

You can modify the contents in your presentation as per the liking and expectations of your target audience. In fact, in a sense, presentations take you beyond the time-confines.

Presentations offer significant flexibility. You may easily adjust the substance of a presentation to add fresh material or to adapt it for different audiences.

If you’re presenting your company’s capabilities to prospects across many market sectors, for example, you can integrate sector-specific content for each client.

The benefits of digital presentations include the fact that they are more adaptable than printed media, such as a company brochure, which would be prohibitively expensive to edit.

You can also conduct them entirely online if the situation warrants it.

Structured information: You arrange every information or the information you find critical for your business based on various media tools in your presentation.

Your products, services, or ideas go across to your target audience in a structured framework.

Your business’s direct message or the crux is gulped by your audience quickly with the help of additional inputs through a presentation.

Structured information

A presentation must be well-structured to have the most significant impact on your audience.

Unstructured Presentation might be challenging to follow and even annoying to listen to. Your key ideas should be supported by evidence, and your transitions should aid in the flow between them and clarify how everything is connected.

According to research, your audience will remember the first and last words you speak, which means that your introduction and conclusion are critical for reinforcing your ideas.

Essentially, take the time to structure your presentation and address each component.

Anyone who has sat through an excellent presentation has likely felt inspired or enlightened by it. Not because the speaker was brilliant or motivating, Rather they have framed their message rationally and simply, allowing the listener to follow along and retain critical aspects.

This is backed up by research , which indicates that audiences retain structured information 40% more accurately than unstructured information.

Resourcefulness:   Presentations are a methodically effective communication tool. Your presentation can be viewed and conveyed to the target audience in one-on-one meetings, on e-mail, or a projector amidst a large gathering


It is critical to establish a connection with your audience. You want people to believe that the presentation was made specifically for them—whether or not that is true.

By incorporating interactive features into a pre-existing presentation, you can add another degree of customization based on the audience’s response to cues.

It empowers participants to ask questions, provide feedback, and respond to surveys; it provides presenters with a starting point for customizing the journey.

 Among many benefits of a business presentation, these 5 benefits come across at first glance.

When you get to know them, you can’t resist the temptation to have a presentation of your own for your business.

Key takeaways:

  • The benefits of incorporating presentations into sales, training, and internal communication programs are that they leverage the power of words and visuals to engage and keep an audience.
  • A well-crafted presentation indicates professionalism and contributes to the strengthening of an organization’s corporate image.
  • Presentations are critical for a business or organization because they increase internal communication, boost morale, and reduce stress. Miscommunication is exceptionally costly to a business, and misconceptions waste valuable time.

Key takeaways

Through excellent narrative, PowerPoint makers assist businesses worldwide in achieving their objectives. We deliver confident, engaging, and on-brand presentations that drive action!

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10+ Key Benefits of Microsoft Office for Students and Professionals

Curious about the benefits of Microsoft Office? It's an essential tool for boosting productivity, efficiency, and collaboration. This blog explores how Microsoft Office's suite of applications like Word, Excel, and PowerPoint can streamline tasks, improve communication, and enhance team workflows. Read further to learn more.


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Are you looking to maximise your productivity and efficiency in your academic or professional life? Microsoft Office provides a comprehensive suite of tools designed to streamline tasks and enhance collaboration. Whether you're a student juggling assignment or a professional managing various complex projects, the benefits of Microsoft Office can significantly improve your workflow. 

Imagine having access to powerful applications like Word, Excel, PowerPoint, and Outlook, all designed to simplify complex tasks and boost your productivity. The benefits of Microsoft Office extend to seamless collaboration, real-time editing, and robust data management, making it an indispensable resource for anyone looking to excel. 

In this blog, we explore the benefits of Microsoft Office and demonstrate how this essential suite can transform the way you work and study. Unlock your full potential with tools that make productivity and collaboration easier than ever before. 

Table of Content  

1) Key Benefits of Using Microsoft Office 

a) Easy to Use 

b) Versatile Applications 

c) Robust Security Features 

d) Widely Compatible Software 

e) Producing Professional-looking Documents 

f) Data Organisation and Analysis in Excel 

g) Crafting Engaging Presentations 

h) Email Management and Scheduling with Outlook 

i) Staying Connected with Microsoft Teams 

j) Online Support from Microsoft 

2) Conclusion 

Key Benefits of using Microsoft Office  

Microsoft Office has become a leading platform for increasing the productivity of an individual. Whether it’s managing emails in Outlook or creating detailed spreadsheets in Excel, Office has simplified many computer-based tasks for users. Continue reading this blog to discover more benefits of this versatile platform.   

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1) Easy to Use  

Microsoft Office applications are designed to be user-friendly, making them accessible to people of all ages and skill levels. The office has several applications which can help users handle complex operations or perform simple tasks. The best thing about MS Office is that its applications simplify various functions, which lets us finish tedious tasks easily without taking much time. 

2) Versatile Applications  

Microsoft Office is equipped to handle various tasks, including:   

Various Microsoft Office Applications

a) Excel: Ideal for managing accounts and analysing business data. 

b) Word: Perfect for writing letters, articles, and reports. 

c) PowerPoint: Excellent for creating business proposals and presentations. 

This versatility makes Microsoft Office an indispensable suite of applications for both personal and business use, adapting seamlessly to various needs. 

3) Robust Security Features  

In an era of increasing cyber threats, Microsoft Office prioritises the security of your data. Stored in Microsoft’s secure data centres, all data undergoes real-time safety scans for messages and documents to guard against cybersecurity threats, making Office one of the safest cloud services available. 

4) Widely Compatible Software  

Microsoft Office has expanded its compatibility across multiple platforms: 

a) Office Mobile: Provides free versions of Office applications for mobile devices. 

b) Office Online: Offers web-based versions of core Office apps as part of a Microsoft account. 

Additionally, Microsoft Office has been compatible with Apple’s macOS for years, a strategic move that has benefited both tech giants despite their rivalry. This wide compatibility ensures that users can access Office applications on various devices, enhancing convenience and flexibility. 

5) Utilised by Over 1.2 Billion Users and Most Businesses  

Microsoft Office is utilised by over 1.2 billion users worldwide and is integral to most businesses. Its comprehensive suite of applications, including Word, Excel, and PowerPoint, enhances productivity and efficiency, making it a vital tool for both personal and professional tasks. This widespread adoption underscores its importance and reliability. 

Enhance the productivity of your team with our expert Microsoft Teams Training - join now and transform the way you work!  

6) Producing Professional-looking Documents  

Microsoft Office includes various programs for creating professional documents like reports, proposals, and contracts. Word excels in text formatting and incorporating images, tables, and charts. Built-in templates facilitate quick document creation, while version control tracks changes over time. Some key features of Microsoft Word include: 

a) Document Creation and Formatting: Easily create and format professional documents with a variety of fonts, colours, and styles for a polished look. 

b) Collaboration and Sharing: Share and collaborate on documents in real-time, edit, review, and track changes for accuracy and completeness. 

c) Automation and Integration: Utilise features like mail merge, macros, and add-ins to streamline workflows, reduce repetitive tasks, and improve efficiency. 

7) Data Organisation and Analysis in Excel  

Microsoft Excel is an invaluable tool for professionals needing to analyse data or create charts and graphs. Its intuitive interface makes data entry easy and allows for meaningful data manipulation and visualisation. The key features of Microsoft Excel include: 

a) Data Management and Analysis: Excel excels at managing and analysing large datasets. Its functions for sorting, filtering, and visualising data enable users to gain insights and make informed decisions. 

b) Automation and Integration: Advanced features like macros and add-ins streamline workflows, reduce repetitive tasks, and enhance efficiency. 

c) Financial Modelling and Forecasting: Widely used in finance and accounting, Excel supports financial modelling, budgeting, and forecasting, with functions to calculate complex financial metrics such as net present value, internal rate of return, and payback period. 

Take the first step towards understanding Data Visualisation - join our Microsoft Visio Training today and bring your ideas to life!  

8) Crafting Engaging Presentations  

Microsoft PowerPoint helps professionals to communicate their ideas effectively and make a lasting impression. It is a widely used tool across various industries that helps create impactful presentations for meetings, conferences, and training sessions. It has several features, including: 

a) Presentation Creation and Design: PowerPoint offers a variety of themes, templates, and design options to create professional and visually appealing presentations. 

b) Multimedia Integration: It allows the incorporation of multimedia elements, such as images, videos, and audio, to create engaging and interactive presentations. 

c) Collaboration and Sharing: PowerPoint supports real-time co-authoring and version control, enabling professionals to collaborate with colleagues, share feedback, and ensure the final presentation meets expectations. 

9) Email Management and Scheduling with Outlook  

Microsoft Outlook is an excellent tool for managing both personal and business emails. It offers numerous features to streamline email organisation and enhance productivity. Some of them include: 

Efficient Email and Scheduling Management with Outlook

a) Email Management: Outlook allows you to organise, prioritise, and categorise emails efficiently. It provides functions for setting rules to filter unwanted messages, scheduling emails to be sent later, and setting reminders to ensure important tasks are not missed. 

b) Calendar Management: The built-in calendar feature enables professionals to manage their schedules, set reminders for important events, and schedule meetings with colleagues or clients seamlessly. 

c) Integration with Other Tools: Outlook integrates seamlessly with other Microsoft Office tools like Word, Excel, and PowerPoint, as well as third-party tools like Dropbox and OneDrive, facilitating better workflow management and collaboration. 

10) Staying Connected with Microsoft Teams  

Microsoft Teams is a communication platform that facilitates real-time collaboration among professionals, regardless of their location. It offers a range of features to enhance teamwork and productivity. Some of them include: 

a) Real-Time Collaboration: Teams enable instant messaging, audio and video calls, and screen sharing, allowing professionals to work together and share ideas in real time, regardless of their location. 

b) Integration with Other Tools: Teams seamlessly integrates with Microsoft Office tools such as Outlook, OneDrive, and SharePoint, as well as third-party applications. This integration facilitates easy access and collaboration on documents and files across different platforms. 

c) Project Management: Teams offer project management features, including task lists, calendars, and progress tracking. It allows for the creation of channels and teams dedicated to specific projects or departments, enhancing communication and collaboration. 

11) Online Support from Microsoft  

With an Office subscription, users receive invaluable support from Microsoft, helping them make the most of their software. This assistance is essential for maximising productivity and ensuring efficient use of all Office applications. 

Do you want to learn the secrets of effective communication? Register with our Microsoft Outlook Training now and transform your workflow!  


Microsoft Office enhances productivity for students and professionals with tools like Word for document creation, Excel for data analysis, and PowerPoint for presentations. The Benefits of Microsoft Word include powerful features for creating and designing documents. Teams and Outlook facilitate seamless collaboration. Use the full suite to streamline workflows and achieve your goals efficiently. 

Are you looking for ways to enhance your productivity and complete your tasks efficiently? Join our Microsoft Office 365 Training   right now!  

Frequently Asked Questions

The main purpose of Microsoft Office is to enhance productivity and efficiency in both personal and professional settings. It offers a range of applications designed for document creation, data analysis, presentations, and communication, enabling users to streamline their workflow and collaborate effectively. 

Microsoft Word creates and edits documents with advanced formatting. Microsoft Excel handles data analysis, financial modelling, and spreadsheet creation with tools like PivotTables. Microsoft PowerPoint is for presentations, offering multimedia integration, design templates, and collaboration features for impactful slides. 

The Knowledge Academy takes global learning to new heights, offering over 30,000 online courses across 490+ locations in 220 countries. This expansive reach ensures accessibility and convenience for learners worldwide.

Alongside our diverse Online Course Catalogue, encompassing 17 major categories, we go the extra mile by providing a plethora of free educational Online Resources like News updates, Blogs , videos, webinars, and interview questions. Tailoring learning experiences further, professionals can maximise value with customisable Course Bundles of TKA .    

The Knowledge Academy’s Knowledge Pass , a prepaid voucher, adds another layer of flexibility, allowing course bookings over a 12-month period. Join us on a journey where education knows no bounds.   

The Knowledge Academy offers various Microsoft Office Trainings , including the Microsoft PowerPoint Training, Microsoft Office 365 Training, and Microsoft Outlook Training. These courses cater to different skill levels, providing comprehensive insights into Microsoft Office 365 Administrator Job Description .    

Our Office Application Blogs cover a range of topics related to Microsoft Office, offering valuable resources, best practices, and industry insights. Whether you are a beginner or looking to advance your Microsoft Office skills, The Knowledge Academy's diverse courses and informative blogs have got you covered. 

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Home » Project Management » Top 8 Benefits of Project Management Software for Your Business

Top 8 Benefits of Project Management Software for Your Business

Supriya Bajaj

Supriya Bajaj

Senior Writer

key benefits of project management software guide

Traditional project management methods often fall short, resulting in various issues. This is where the best project management software comes to your rescue. It simplifies tasks, tracks progress, and significantly fosters smooth communication.

It’s a game-changer, enabling teams to navigate complexities and achieve their goals. This blog takes a closer look at some of the most prominent benefits of project management software . Let’s dig deep!

What Is Project Management Software?

Project management software is an essential tool for planning, organizing, and managing resources to ensure successful project completion. It allows teams to collaborate effectively, track progress, manage resources, and clearly define tasks and responsibilities across multiple projects.

Some of the most essential features like resource management and time tracking, help managers control costs along with timelines. This also facilitates smooth coordination among stakeholders. When multiple projects are underway, maintaining organization is crucial for timely delivery.

Cloud-based project management tools offer a comprehensive overview of all ongoing projects, helping prioritize tasks and keep everyone aligned. These tools are vital for enhancing efficiency, maintaining order, and ensuring that all team members are on the same page.

Create a weekly routine for assessing and revising assignments and deadlines to improve the efficiency of your own project management software. Schedule specific times for reviewing and adjusting plans, as well as assessing progress. By reviewing and making changes on a regular basis, you can keep project momentum going and avoid last-minute mad dashes to meet deadlines.

8 Key Benefits of Project Management Software

Project management software is a comprehensive solution that can transform how businesses approach their work. Some of the most prominent benefits of project management software include:

advantages of project management software by softwaresuggest

1. Boosted Resource Management

Efficient resource management is paramount for project success. It prevents unforeseen setbacks and provides better transparency. Project management software also offers robust solutions for optimizing resource allocation.

Advanced features such as resource forecasting and capacity planning enable proactive resource management, allowing teams to anticipate future needs and adjust allocations accordingly.

Through integrated HR systems and skill databases, managers can identify the most suitable resources for each project phase, thereby maximizing productivity and minimizing overhead costs.

2. Enhanced Collaboration and Communication

Effective collaboration and communication are pivotal for project success. Project management software acts as a catalyst in fostering seamless interaction and teamwork among project stakeholders.

Teams can easily collaborate without hindrance, regardless of time zone or location, thanks to a centralized platform. This fosters a shared vision and accountability to deliver projects, leading to increased efficiency and production.

Building on this framework, project management software promotes collaborative ideation and inventiveness. Team members use collaborative tools like discussion boards and collaborative document editing to pool their diverse backgrounds and expertise.

of project management professionals state that they lack effective collaboration technology to achieve their goals.


3. Streamlined Planning and Scheduling

Project management software’s extensive features and user-friendly interfaces revolutionize project planning and scheduling. Being one of the most essential benefits of project management, personalized templates let managers make comprehensive project plans anywhere.

Moreover, basic tools like Gantt charts and Kanban boards help with better management and communication. By considering resource availability and dependencies, automated scheduling streamlines resource allocation and project sequencing while cutting down on delays. It generates feasible, effective, and realistic schedules.

Additionally, teams can react swiftly to evolving requirements thanks to their iterative planning abilities, which foster adaptability and resilience in business operations in the face of unforeseen challenges.

4. Precise Progress Tracking and Visibility

Project management software provides full monitoring functionality. Being one of the most prominent advantages of project management software, managers can easily monitor task statuses, track key project goals, performance and indicators, and identify potential resource bottlenecks in real-time with this feature.

Stakeholders receive a comprehensive view of the project’s health via interactive dashboards and customizable reports. This enables accountability and data-driven decision-making.

Furthermore, by giving stakeholders access to project data and progress reports, project management software promotes openness and cooperation.

5. Improved Budget Management and Cost Control

Managing project funds is a difficult undertaking, and any departure can lead to serious consequences. Project management software provides powerful tools for tracking spending and assigning resources efficiently.

project budget statistics

With real-time spending tracking, project managers are constantly monitoring financial progress. These technologies help detect potential budget overruns early on in project planning and in project scope, allowing for quick corrections.

For example, if a specific phase of the project requires more resources than expected, managers can reallocate cash from less vital areas to manage projects or change the whole project timeline or scope to stay within budget.

6. Risk Identification and Mitigation

All projects have inherent risks that, if not adequately handled, might cause them to go off course. Project management software is intended to assist teams in effectively identifying pipeline forecasting, evaluating, and mitigating risks.

The software offers a consolidated platform for recording possible dangers and allocating risk levels. It also makes the process of creating plans for risk mitigation easier. Project managers can keep an eye on hazards and take preventative action by keeping an extensive risk register.

7. Simplified Reporting and Analysis

Making wise choices, managing projects, and keeping parties informed requires accurate report generation and in-depth research. Project management software streamlines these procedures by offering strong analytical capabilities, simpler project reporting, and automated report preparation.

Managers can create detailed reports on a range of project metrics, such as financial performance, resource utilization, and progress, by utilizing the software’s pre-built templates and customized reporting features.  The ease with which stakeholders and team members can distribute these reports encourages openness and efficient dialogue.

8. Increased Process Standardization

Standardizing processes is critical in project management to ensure consistency, efficiency, and quality. Organizations can achieve this by using project lifecycle and management software, which provides a defined framework for project management methodology execution.

By incorporating standardized workflows and procedures into their software, businesses can ensure that all projects are completed to the same high standards.

This regularity improves overall project quality by reducing errors and omissions.  Standardized procedures also make it easier to train and onboard new team members because they can quickly pick up and adapt to existing workflows.

Why Is Project Management Software Important?

project management software market statistics

Effective project management software solutions are like the spine of a thriving organization, supporting its operational efficiency and strategic growth. Some reasons why it is important include:

  • Businesses can extensively improve productivity, streamline processes, and precisely accomplish their objectives through the methodical planning, carrying out, and supervising of projects. 
  • Leaders can effortlessly navigate through complex problems. It fosters a culture of collaboration and synergy among teams. Project managers create clear communication channels that encourage the exchange of ideas and feedback.
  • Project management creates a cohesive work environment in which everyone is on the same page and working towards common goals. As a result, not only does the project’s progress and work quality improve, but there is also a sense of unity and collective responsibility.
  • Businesses that place a high priority on resource and project management solutions and devote resources to developing a strong project management culture will benefit from increased productivity, innovation, and adaptability to changing market conditions.

With the numerous benefits of using project management software , it is becoming necessary in today’s dynamic corporate environment. The very many project management solutions encourage creativity and help avoid project management hassles.

In the digital age, adopting effective project management software is becoming more than simply a choice; it’s an essential instrument that determines the success of organizations.

Managers can make smart choices with the help of project management software and real-time data tools. With tools like dashboards and performance metrics, managers can keep an eye on the status of their projects and adjust courses as necessary. The software guarantees accuracy and facilitates team usage of the data by centralizing it all.

Through the provision of communication tools, file sharing, and shared workspaces, project management software enables client collaboration. Transparency is increased by allowing clients to view project data, timelines, and updates. Some of the most common project management software benefits help forge stronger relationships and improve project outcomes.

When selecting project management software, prioritize strong integration with essential tools. Look for integrations with email and communication tools like Slack or Microsoft Teams for easy communication and file storage services like Google Drive or Dropbox for document management. Consider integrating with accounting software like QuickBooks or Xero to track finances seamlessly.

As your company grows, the right project management software can accommodate more users, tasks, and projects. It is meant to grow with you. It can handle larger projects due to its customizable workflows, add-ons, and cloud-based platforms. Given its adaptability to changing needs, the best project management software can be used by both small and large teams, making it a reliable choice for any type of business.

Supriya Bajaj

Supriya is a highly skilled content writer with over 8 years of experience in the SaaS domain. She believes in curating engaging, informative, and SEO-friendly content to simplify highly technical concepts. With an expansive portfolio of long-format blogs, newsletters, whitepapers, and case studies, Supriya is dedicated to staying in touch with emerging SaaS trends to produce relevant and reliable content.

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    The real benefit of using interactive presentation software is that you can use them for several different things. You can use them to create presentations for business meetings, training materials, events, class materials and much more. 5. They make presentations more engaging. Today's audiences are more distracted than ever, and there's ...

  19. 17 Advantages And Disadvantages Of PowerPoint

    2. Abundant Features. PowerPoint is the most feature-rich presentation software out there. It has everything you need to create a professional-looking presentation, including built-in templates, themes, and much more. Other presentation software simply cannot compete with PowerPoint in this regard. 3.

  20. What is Interactive Presentation Software, and Why Should You ...

    Interactive presentation software is a special type of computer program that helps people create lively and interesting presentations. These presentations are more than just plain slideshows. With ...

  21. What Is Presentation Software

    Benefits of Using Presentation Software. Presentation software is a valuable tool that offers numerous benefits for individuals, businesses, and educators. Whether you're preparing for a business pitch, a classroom lecture, or a conference presentation, utilizing presentation software can elevate your communication and engagement levels.

  22. What Are The Benefits of Microsoft PowerPoint? (A Comprehensive Guide

    Another benefit of using Microsoft PowerPoint is its ease of use. PowerPoint is designed to be user-friendly, and is very intuitive to use. Even for those who are new to the software, it is easy to learn the basics and get started creating amazing presentations. Additionally, PowerPoint offers users access to an extensive library of templates ...

  23. How to Make a "Good" Presentation "Great"

    A strong presentation is so much more than information pasted onto a series of slides with fancy backgrounds. Whether you're pitching an idea, reporting market research, or sharing something ...

  24. What is the advantage of using a presentation software?

    A presentation software is a computer software package used to show information, normally in the form of a slide show. It mostly includes three major functions: an editor that allows text to be inserted and formatted, a method for inserting and manipulating graphic images and a slide-show system to display the content.

  25. 5 straight benefits of a presentation

    Attractive photographs or data might assist in attracting potential clients to a business's booth. Engagement: Engagement is the most significant benefit of being extracted by a presentation. The effective textual content on the slide or voice-over and salient images or videos have strong traction. A well-crafted presentation with all the ...

  26. Key Benefits of Microsoft Office: An Overview

    1) Key Benefits of Using Microsoft Office . a) Easy to Use . b) Versatile Applications . c) Robust Security Features . d) Widely Compatible Software . e) Producing Professional-looking Documents . f) Data Organisation and Analysis in Excel . g) Crafting Engaging Presentations . h) Email Management and Scheduling with Outlook

  27. 8 Key Benefits of Project Management Software

    4. Precise Progress Tracking and Visibility. Project management software provides full monitoring functionality. Being one of the most prominent advantages of project management software, managers can easily monitor task statuses, track key project goals, performance and indicators, and identify potential resource bottlenecks in real-time with this feature.