how to link slides in the same powerpoint presentation

How to Link to Specific Slides Within the Same PowerPoint Presentation

Yousef "yoyo" abu ghaidah.

• July 26, 2018
• 16 Comments

Let’s say you’re giving a presentation. You reach Slide 4, but need to find a way to go Slide 16.

The norm is to have a presenter go through every slide until he reaches the 16th.

Well, that’s just a waste of time .

There’s a much easier way to do this; a way so easy that it only involves you clicking a button.

Hyperlinks Are Key

This tutorial involves using  internal hyperlinks .

Internal hyperlinks are elements within a PowerPoint presentation that you can use to  link  one slide to another.

To get a better idea of how this works, let’s look at websites.

Every time you click on something that takes you from one webpage to another webpage within the same website, you’re using an internal hyperlink.

We can take the same concept and apply it to our PowerPoint presentations.

How to Link to Another Slide in the Same Presentation

As always, I recommend you watch the video in full. If you need a summary of the steps, then I’ve provided it for you below.

Step 1: Cover Your ‘Clickable’ Areas with Shapes

Look at your slide and pinpoint your clickable areas –  these are the areas that you can click on to activate your hyperlink.

When you know where your areas are, bring in some shapes and cover them up, similar to what you see in the video.

Step 2: Add Internal Hyperlinks to your Shapes

Click on each shape, and press Ctrl + K (or just go to Insert > Link ). A dialog box will pop up.

Click on Place in This Document and then choose the slide you want to link the shape to.

When you’re done, just hit OK.

Bonus tip: You could always use the Insert > Action feature to do the exact same thing. It’s up to you, really.

Step 3: Make Your Shapes Transparent

When your hyperlinks are in place, click on the shapes and make sure that they do not contain a color fill nor have an outline.

Remember, Navigation is Key

If you’re going for a linking strategy , then be generous with the hyperlinks. Try and make it easy for the person using the links to navigate around your slides.

For example, if you’re setting up a hyperlink in Slide 4 to go to Slide 16, it’s good practice to set up another hyperlink in Slide 16 to go to Slide 4.

Have fun, and let me know if you run into any issues by leaving a comment below.

For on-the-cuff skipping, if you know the slide #, you can just type it and press Enter. This is great for skipping to the last slide when you’re running over your allotted time. You can print out a list of slides by going to File, Print, clicking the default Full Page Slides, and choosing Outline. Then you’ll have a list of each slide and its number.

Awesome, as usual!

Awesome tip, Ellen! Thanks!

Thanks Nancy!

Thank you so much Yousef. Really helpful.

Very helpful. Than you!

If you import a slide with a number of hyperlinks ….. is there an easy way to remove all hyperlinks ?

what about ipad

can you automatically return to a menu after playing a section of slides

Not to my knowledge.

Iam able to link it but iam unable to view the hyperlink address

Thank you! Very Helpful!

Hi there, very useful video thanks! I am using Mac, and for some reason, links don’t work when exporting or saving as PDF. I tried saving in different ways but without luck. Any idea why by any chance?

Found this pretty useful for a deck /i did for my upper management, thanks for the clear explanation!

How to do it on office / cloud version

This was the most helpful tutorial I have ever watched and it has improved my slides so much!

Got a project for us?

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How to Link to Another Slide in the Same PowerPoint Presentation

Linking to other slides in your PowerPoint presentation can be very useful to help your audience navigate and refer back to key information. Here is a step-by-step guide on how to create links to other slides within the same PowerPoint presentation.

Why Link to Other Slides?

Step 1: select the link source slide, step 2: open the hyperlink dialog box.

Go to the “Insert” tab and click the “Hyperlink” button under Links. Alternatively, you can right-click on the object and select “Hyperlink” from the context menu.

Step 3: Choose Place in This Document

Step 4: select the destination slide.

A box called “Select a place in this document” will appear on the right. Expand the drop-down menu next to it and select “Slide Titles” to view a list of all slides in your presentation.

Step 5: Insert the Link

Step 6: test the link.

It’s good practice to test the functionality of links before presenting. To test it, simply click on the linked object in Normal View to ensure it takes you to the correct slide.

Customizing Link Appearance

Remove underline.

To remove link underlines:

Change Link Color

Use images or icons as links.

Instead of text, you can set images, shapes or icons as clickable link objects that transport users to another slide when clicked.

Best Practices

Here are some tips for effectively using and managing links between slides:

And that’s it! By following these simple steps you can create and customize links between slides within the same PowerPoint presentation. Linking key ideas provides helpful connections for your audience.

About The Author

Vegaslide staff, related posts, how to apply a gradient background in powerpoint using wps office, how to draw in powerpoint, how to make just one slide portrait in powerpoint using a workaround, how to embed fonts in powerpoint.

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How to create links between slides in PowerPoint

• By Belinda Anderson
• 27 May 2024
• Updated: 11 July 2024
• No Comments

Whenever we create a presentation, we want to captivate our audience and highlight the important information we are delivering. While many users are familiar with the basics of creating slides, many users are not aware that you can create links between slides. This process can elevate your presentation to a whole new level of professionalism and interactivity. This is especially important in presentations which are meant to be browsed at the leisure of the audience (sometimes referred to as a kiosk or interactive presentation), rather than delivered by a presenter with a live audience.

Today we are going to explore the use of links between slides in a Microsoft PowerPoint presentation, and provide step-by-step instructions to help you utilise this feature.

Why include Links Between Slides?

• The main reason is enhanced navigation. Including links between slides allows for seamless navigation throughout your presentation. Instead of users starting at slide 1 and working their way through in order, they will be able to jump to specific sections or topics which enhances the flow and organisation of your content.
• Links provide strategic interactivity, engaging your audience on a deeper level. By directing viewers to relevant slides based on their interests or questions, you can create a more personalised and engaging experience.
• The use of link allows you to distribute content across multiple slides and link them together for easy access. This is especially useful for presentations which contain a large amount of information.

Create links between slides

Now that you understand some of the reasons why you might include links in a presentation, let’s get to the important part of how we add links.

• Open Microsoft PowerPoint .
• Open the presentation you would like to add links to, or create a simple opening slide such as below:

• If you are creating a sample file, add 3 x additional slides to add a heading.

• For more in-depth presentations, ensure that your slides are organised in a logical sequence before adding links between them.
• Return to Slide 1, or the slide where you want to insert the link. This could be a title slide, agenda slide, or any other slide where you want to begin navigation.
• Insert an object (such as a text box, image or shape) that you want to use as a link. This could be a word, phrase, or icon that prompts the viewer to navigate to another slide. Create one for each link you plan to create.

I have inserted shapes for my links and have added text to them by right-mouse clicking each shape and choosing Edit Text from the menu. I have also chosen a different Fill Color for each from the Shape Format tab on the Ribbon.

• Click to select text or object, then select the Insert tab from the ribbon.
• Click the Link button, or you can press Ctrl + K on your keyboard.
• The Insert Hyperlink dialog box will appear:

• Select the Place in This Document option on the left-hand side.
• A list of available slides in your presentation will appear.
• Click on the slide you want to link to, then press OK to confirm your selection.

Preview the Slide Show

Now that you have added a link, you will want to test the link to make sure it works as expected.

• Select the Slide Show tab from the Ribbon.
• Choose to run the slideshow From Beginning or From Current Slide . Alternatively you can press F5 on the keyboard to run the slide show from beginning.
• Click and test the links work correctly.
• Press Esc to exit Slide Show mode.
• Continue adding links between slides as necessary.

Create a link back to the start

When adding links to a presentation, you may want to consider if you need/want users to be able to navigate back to the slide they came from. In my example, Slide 1 has the option of choosing between 3 links. But once a user has read each individual slide, I want them to come back to Slide 1 and choose another option.

• Select the first slide where you want to provide a link back to Slide 1 or the equivalent.
• Repeat the process and add a shape, or text box to link back, or alternatively, PowerPoint provides a Home button which will automatically link back to Slide 1.
• Click the Insert tab from the Ribbon.
• Choose Shapes from the ribbon and scroll to the bottom of the Shapes gallery to find the Action Buttons .

• Select the button containing the House icon.
• Click on the Slide to insert the action button.
• The Action Settings dialog box will appear:

• By default, the Hyperlink to option is selected and First Slide is selected. Leave as is, or if you want to link to a different slide, use the drop-down menu to change the setting.
• Copy and paste the button to any other slides where you want users to be able to navigate back to Slide 1.

Save your presentation

Now that all links have been added, and tested, ensure you have saved your presentation.

• Select the File tab and choose Save or press Ctrl + S on the keyboard.
• If you have not saved the presentation before, the Save as dialog will appear.
• Choose a location to save your presentation.
• Enter a File name .
• Click Save .

Other Examples

Another great example of using links between slides is my Concentration Game and my Choose your own adventure game in PowerPoint.

I hope you have enjoyed learning about the use of links within a PowerPoint presentation, comment below with any questions.

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How-To Geek

How to link from one powerpoint presentation to another.

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Linking two presentations together allows you to save time by using already-existing slides. The transition is almost seamless, giving it the illusion of one single presentation. Here's how to link PowerPoint presentations together.

Before we get started, note that both presentations need to be in the same folder to link them together. Moving or renaming the second file after the link has been created will cause the slide to break.

Linking two presentations together isn't magic, but it’s as simple as inserting and clicking a hyperlink. What this trick does is allows you to insert a link within an object or text from presentation A that brings you to a specific slide of presentation B while still in presentation mode.

Once you’ve opened the first presentation and have navigated to the slide in which you will be linking from, select the text or object where you want to place the hyperlink.

If you haven't already inserted an object, you can do so by selecting any of the options in the "Images" or "Illustrations" group of the "Insert" tab, and then selecting the object you'd like to insert.

Related: How to Insert a Picture or Other Object in Microsoft Office

Once selected, head over to the “Links” group of the “Insert” tab and select “Action."

Now you’ll be at the “Action Settings” menu. Here, select the “Hyperlink To” option. Once selected, you’ll be able to open the drop-down menu underneath it. Do so, and then select “Other PowerPoint Presentation."

Once you select that option, File Explorer (Windows) or Finder (macOS) will open. Here, select the presentation you would like to link to. Click the "OK" button.

Next, you'll be greeted with a list of the slides from the presentation you're linking to. Select the slide that you'd like to go to and click "OK."

You’ll now notice the file path of the second presentation appears under the “Hyperlink To” box. Once you’re ready, select the "OK" button.

Your hyperlink will now be inserted in the selected text or object. To ensure it inserted correctly, you can hover your mouse over the text or object and the file path will appear.

If you want to double-check that you pointed to the correct presentation, you can press the Ctrl key while clicking the link to follow it.

Now, when you play the PowerPoint in presentation mode, simply clicking the hyperlinked text or object to give you a seamless transition from the first presentation to the second.

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Linking to other slides in a PowerPoint presentation

This tip is cool in that it 1) shows me something I didn’t know I could do, and 2) makes me think about different ways I could design a PowerPoint presentation. It’s possible to create hyperlinks in your PowerPoint presentation that point to other slides in the same deck.

Here’s a four slide presentation where the first slide references the following three slides… Slide A, Slide B, and Slide C:

To link to Slide A, I highlight the word or phrase that will be my hyperlink. I then click on Insert > Link . By selecting Place In This Document , I get a list of all the slides, in addition to some navigation option selections. I selected the Slide A slide, and then clicked on OK :

The phrase Slide A is now a link to the Slide A slide in the deck:

I finished up the linking by making each phrase a link to the appropriate slide:

Now when I’m showing the slides, I can use this “menu slide” to select which slide I’m going to go to next:

Voilà! I clicked on the Slide A link and was taken to that slide in the deck. I also inserted a Back To Menu link that will take me back to the original menu:

Think of this approach next time you want to give your audience a choice in terms of what direction to go in when it comes to a presentation that has a number of potential paths.

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How to Link a Slide to Another Slide in PowerPoint

PowerPoint is a widely used presentation tool that allows users to create and share visually appealing presentations. One of the key features of PowerPoint is the ability to link slides together. Linking slides is an essential aspect of creating a seamless and engaging presentation. In this article, we will discuss the importance of linking slides and provide a comprehensive guide on how to link a slide to another slide in PowerPoint. We will also cover tips and tricks, best practices, and common mistakes to avoid when linking slides.

Table of Contents

Understanding the Importance of Linking Slides in a PowerPoint Presentation

Linking slides is an integral part of creating a logical flow and structure to your presentation. It enables the presenter to navigate the presentation in a natural and intuitive way, leading to enhanced engagement and understanding. It also allows you to break down complex topics into smaller, more manageable sections, making your presentation more digestible for your audience. Linking slides also helps in highlighting key points in your presentation that need extra attention.

Moreover, linking slides can also save time during the presentation. Instead of having to manually search for the next slide, the presenter can simply click on the hyperlink to move to the next section. This not only makes the presentation smoother, but it also allows the presenter to focus on delivering the content without any interruptions or distractions. Additionally, linking slides can be used to create interactive elements in your presentation, such as quizzes or surveys, which can further engage your audience and make your presentation more memorable.

How to Create a Hyperlink to Another Slide in PowerPoint

The first step in linking slides is to create a hyperlink to the target slide. Here’s how you can do it:

• Open your PowerPoint presentation and select the slide where you want to create the hyperlink.
• Select the text or object that you want to use as the hyperlink.
• Click on the Insert tab and select Hyperlink.
• In the Insert Hyperlink dialog box, select Place in This Document under Link To.
• Select the slide you want to link to under the Select a place in this document section.
• Click the OK button, and the hyperlink is created.

Creating hyperlinks between slides in PowerPoint can be a great way to make your presentation more interactive and engaging. By linking to other slides, you can provide your audience with additional information or context that can help them better understand your message.

It’s important to note that hyperlinks can also be used to link to external sources, such as websites or documents. To do this, simply select the text or object you want to use as the hyperlink, click on the Insert tab, and select Hyperlink. From there, you can choose to link to an existing file or webpage, or you can create a new document or webpage to link to.

Step-by-Step Guide on Linking Slides in PowerPoint

The next step is to link the target slide back to the source slide. Here’s how:

• Select the slide you created the hyperlink on.
• Click on the Insert tab and select Action.
• In the Action Settings dialog box, select Hyperlink to, and then select the slide you want to link to under the Select a place in this document section.
• Click the OK button, and the link is created.

It’s important to note that you can also link to slides in other PowerPoint presentations or even to external websites. To do this, simply select the option “Hyperlink to” and enter the URL or file path of the slide or website you want to link to. This can be a useful feature for creating interactive presentations or for providing additional resources to your audience.

Tips and Tricks for Linking Slides in PowerPoint Effectively

When linking slides in PowerPoint, it’s vital to keep the following tips in mind:

• Use descriptive text for hyperlinks to make it easy for your audience to understand where the link will take them.
• Use consistent hyperlink colors and styles throughout your presentation to help your audience identify links quickly.
• Ensure that the links are visible and clickable, especially when projected on large screens.
• Test the links thoroughly before the presentation to make sure they work correctly.

Another important tip to keep in mind when linking slides in PowerPoint is to avoid overusing hyperlinks. While hyperlinks can be a useful tool for directing your audience to additional resources or information, too many hyperlinks can be distracting and take away from the main content of your presentation. Instead, consider using hyperlinks sparingly and only when necessary to enhance the overall message of your presentation.

Common Mistakes to Avoid When Linking Slides in PowerPoint

Here are some common mistakes to avoid when linking slides:

• Not testing the links before the presentation, leading to broken links.
• Using vague hyperlink text that isn’t descriptive enough for your audience.
• Linking to the wrong slide or including hyperlinks that are irrelevant to the presentation.
• Using too many hyperlinks or trying to link everything, leading to a cluttered presentation.

Another common mistake to avoid when linking slides in PowerPoint is not considering the order of the slides. It’s important to link the slides in a logical order that makes sense for the audience to follow. If the links are not in a logical order, it can confuse the audience and make it difficult for them to follow the presentation.

Additionally, it’s important to make sure that the hyperlinks are visible and easy to click on. If the hyperlinks are too small or difficult to see, the audience may miss them and not be able to access the linked content. It’s also important to make sure that the hyperlinks are not too close together, as this can make it difficult for the audience to click on the correct link.

How to Use the Action Button to Link Slides in PowerPoint

The Action Button is another way to link slides in PowerPoint. Here’s how to use it:

• Select the slide where you want to create the hyperlink.
• Click on the Insert tab and select Shapes.
• Select the Action Button shape from the dropdown menu.

Using the Action Button to link slides in PowerPoint has several advantages. Firstly, it allows you to create a more interactive and engaging presentation by providing your audience with an easy way to navigate between slides. Secondly, it can save you time and effort by eliminating the need to manually create hyperlinks between slides.

However, it’s important to use the Action Button sparingly and strategically. Too many hyperlinks can be overwhelming for your audience and distract from your message. It’s best to use them only when necessary, such as when you want to provide additional information or context on a particular topic.

Best Practices for Navigating Linked Slides During a Presentation

When presenting, it’s essential to navigate the linked slides seamlessly. Here are some best practices to keep in mind:

• Use a remote control or clicker to advance the slides, allowing you to move around more freely.
• If you need to go back to a previous slide, use the “Back” button rather than clicking on the hyperlink.
• Avoid clicking on hyperlinks unnecessarily, leading to a disjointed and confusing presentation.
• Practice your presentation in advance to become familiar with the linked slides and feel more confident during the session.

Another important tip is to make sure that the hyperlinks are clearly visible and labeled appropriately. This will help the audience understand where the link will take them and what information they can expect to see.

It’s also a good idea to have a backup plan in case the linked slides don’t work as expected. This could include having a printed copy of the slides or having a separate presentation prepared that doesn’t rely on hyperlinks.

Adding Audio or Video to Linked Slides in PowerPoint

You can also add audio or video to linked slides to enhance your presentation further. Here’s how:

• Select the slide where you want to add the audio or video.
• Click on the Insert tab and select Audio or Video.
• Select the file you want to add and click the Insert button.
• Resize and position the media file on the slide as required.

Troubleshooting Common Issues with Linked Slides in PowerPoint

If you encounter issues with linked slides, here are some troubleshooting tips:

• If the hyperlinks are not working correctly, ensure that they are correctly formatted and linked to the right slides.
• If the media files are not playing correctly, ensure that they are in a compatible format and that the necessary plug-ins are installed.
• If you encounter other technical issues, try restarting PowerPoint or rebuilding the links.

Customizing the Appearance of Linked Slides in PowerPoint

You can customize the appearance of linked slides to match your presentation style. Here are some options:

• Use animations and transitions to enhance the visual appeal of your presentation.
• Use consistent fonts and styles throughout your presentation to maintain a professional look.
• Use background images or colors to differentiate between sections and improve the visual hierarchy.
• Use images, infographics, or diagrams to illustrate key points and make your presentation more engaging.

How to Edit or Remove Links Between Different Slides in PowerPoint

If you need to edit or remove links between different slides, here’s what you need to do:

• Select the slide containing the hyperlink you want to edit or remove.
• Select the hyperlink text or object.
• To edit the hyperlink, make the necessary changes in the Insert Hyperlink dialog box. To remove the hyperlink, click the Remove Link button.
• Click the OK button, and the changes will take effect.

Enhancing Your Presentation with Linked Slides

Linking slides is a powerful tool for enhancing your presentation and engaging your audience. Whether you’re creating a business presentation or an academic lecture, linking slides can help you convey complex information in a clear and concise manner. By following the steps outlined in this article and avoiding common mistakes, you can create a seamless and effective presentation that will leave a lasting impression on your audience.

Making Your Presentations More Engaging with Slide Links

Slide links are a simple and effective way to make your presentations more engaging and interactive. By linking slides together, you can create a logical flow and structure that will help your audience follow your presentation more easily. You can also use slide links to add audio and video, illustrations, and other multimedia elements to your presentation, making it more dynamic and engaging. By incorporating slide links into your presentations, you can take your presentation to the next level.

Integrating Interactive Elements with Slide Links

In today’s digital age, audiences expect more from presentations than ever before. By integrating interactive elements with slide links, you can create a truly immersive and engaging experience for your audience. Some interactive elements you can consider include:

• Quiz questions and polls
• Links to online resources
• Animated graphics and charts
• Clickable images and diagrams

By incorporating these and other interactive elements into your presentations, you can create a more memorable and impactful experience for your audience.

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• Link to other slides in powerpoint

How To Link To Other Slides In A PowerPoint Presentation

• User by Fatima Wahab
• Calendar Jun 24, 2017
• Comment No Comments

When you’re presenting a PowerPoint presentation , you can use the Backspace key, and the forward and back arrow keys to cycle between slides. The Backspace key lets you go back to the previous slide. These buttons are great if you need to return to a previous slide , or jump ahead to the next one mid-presentation. Unfortunately, there’s no button or keyboard shortcut that lets you jump to a specific slide. It’s not practical to add one by default. That said, you can link to other slides in PowerPoint. PowerPoint has a built-in feature to do just that. All you need is a good way to add it your slide without making it look ugly.

In order to link to other slides but still make it look good you need to make use of a shape and link it to a slide. A shape is a good choice because it will automatically follow the color scheme for your presentation.

Open your PowerPoint presentation and navigate to the slide that you want to add the link to. Go to the Insert tab and select an appropriate shape to add to it. Resize it so that it’s not too big and select a color that is visible on the background. You don’t want it to get lost in the background. If you want to make it less obvious, you can try reducing the opacity. Those are all editing options that are available for shapes in PowerPoint.

Add Link To Shape

Select your shape and again, go to the Insert tab on the ribbon. Click the Action button.

In the Action Settings window, select ‘Hyperlink to’ under the Action on click section. From the dropdown, select the ‘Slide’ option. This will open a second small window showing you all slides currently in your presentation. Select the slide you want to link to and click Ok.

That’s all it takes. When you click the shape in presentation mode, it will take you to the slide you linked it to.

Add Link To Text

If you don’t want to use a shape, and instead prefer text because it’s easier to remember during the presentation, you can do just that. The process of adding the link is the same. You will add it via the Action button. To add an action to text, you have to first add a text box. Type in the text you want on your slide. Add a text style if you want. Next, select the text box and go to the Insert tab and click the Action button. Follow the process above to add your link and you’re done.

Fatima has been writing for AddictiveTips for six years. She began as a junior writer and has been working as the Editor in Chief since 2014. Fatima gets an adrenaline rush from figuring out how technology works, and how to manipulate it. A well-designed app, something that solves a common everyday problem and looks

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How to Share a PowerPoint

Last updated on September 11th, 2024

Sharing PowerPoint presentations is essential for collaboration, education, and communication in business and academic settings. Microsoft PowerPoint offers a built-in Share feature that makes it easier than ever to distribute your slides to colleagues, clients, or students; before, during or after the presentation. This guide will walk you through using the built-in sharing options in PowerPoint, along with additional methods for sharing your PPT presentation effectively.

The Share Option in PowerPoint

PowerPoint’s Share feature is designed to simplify the process of sharing presentations from inside the Microsoft PowerPoint interface.

To access it, open your presentation in Microsoft PowerPoint. Go to File menu, and look for the Share option. In some versions of PowerPoint, the Share option is typically located in the upper-right corner of the screen.

Clicking on this button will open up several options for sharing your presentation, tailored to suit different needs and preferences.

Step-by-Step Guide to Sharing a Presentation

Once you click on the “Share” button, PowerPoint provides different ways to share your presentation, starting with email. How to send a PowerPoint presentation through email? Go to File -> Share and click the Outlook icon (that says “Share this link to new Outlook message”). This will open the following interface and automatically attach the presentation file to the new email.

Alternatively, if you don’t use Outlook, you can still share a presentation by email. Save the presentation file and from your Email client (Mail, emClient, etc.) click to attach a new file. Now, you can select the .pptx file from your computer.

If you use a cloud based email like Gmail or Outlook, you can compose a new email and then drag & drop the file into the browser UI.

If you prefer to send a copy directly, you can choose to “Send as Attachment,” which allows you to email your presentation as a PowerPoint file or a PDF. This is a great choice if you want to give the recipient an editable or view-only copy.

Alternatively, if the presentation is too large for an email attachment, you can select the option to Send a Link or explore one of the ways to share large PowerPoint files over the Internet .

By sending a link, the method will save your PowerPoint presentation to OneDrive (Microsoft’s cloud storage service) and then generate a shareable link that can be sent to your contacts.

This link can be configured with specific permissions, such as view-only or edit access, to ensure that your content is secure.

If your presentation is already saved on OneDrive, the process becomes even more straightforward. After saving, simply click the “Share” button, select “Copy Link,” and adjust the settings to control who can access the file. This method is particularly useful when collaborating in real-time, as it allows multiple people to view or edit the presentation simultaneously.

For those using Microsoft Teams, PowerPoint offers direct integration, making it easy to share your presentation within a Teams chat or meeting. By selecting the “Share in Teams” option, you can instantly distribute your slides to all participants. Additionally, if you’re hosting a meeting in Teams, you can choose to present directly from PowerPoint by clicking “Present in Teams.” This feature is designed for seamless sharing during virtual meetings, enabling smooth, real-time collaboration.

Customizing Sharing Options when Sending a PPT Presentation to Others

One of the key advantages of using PowerPoint’s built-in sharing feature is the ability to customize your sharing settings.

When you share via OneDrive or Teams, PowerPoint allows you to set specific permissions, such as who can view or edit the file. You can choose to make the presentation accessible to anyone with the link, restrict access to people within your organization, or limit it to specific individuals.

Furthermore, if you need to modify access settings after sharing, you can easily do so by navigating to OneDrive or Teams, locating the shared file, and adjusting the permissions. This control over your content helps prevent unauthorized access and protects your intellectual property.

Exploring Other Methods for Sharing PowerPoint Presentations

While PowerPoint’s built-in sharing feature is convenient, there are other methods you can use to distribute your presentations effectively.

How to Share a PowerPoint Presentation by Email

Sharing via email remains one of the most common approaches. You can attach your PowerPoint file directly to an email using your preferred email client.

However, keep in mind that email services often have size limits for attachments. For example, Gmail has a maximum attachment size limit of 25 MB for sending emails, Yahoo Mail allows attachments up to 25 MB per email, and Outlook has limit of 20 MB. Most of these limits are beyond the typical presentation size, unless you use too many images or big media inside the presentation. To mitigate this, consider compressing images and media files within PowerPoint or saving the presentation as a PDF to reduce the file size.

For large files, uploading them to a cloud storage service like OneDrive, Dropbox, or Google Drive and sending a shareable link is often a better solution.

How to Share a PowerPoint using Coud Storage

Cloud storage services offer an excellent alternative for sharing PowerPoint presentations, especially when dealing with large .pptx files.

Platforms like Dropbox, Google Drive, OneDrive, and iCloud allow you to upload your file, generate a sharing link, and control access permissions.

Each service comes with its own set of features and limitations, so it’s essential to choose the one that best fits your needs.

For instance, while OneDrive provides seamless integration with PowerPoint, Dropbox and Google Drive might offer better options for cross-platform compatibility.

Dropbox is a great option if you want others to see a preview of your presentation. By sharing a PDF or PPT presentation via Dropbox, the users will see a presentation preview. You can use Dropbox as a PDF Presenter Viewer in a browser.

How to Share Presentations via Microsoft Teams or Zoom

Collaboration tools like Microsoft Teams, Zoom, and Slack have also become popular for sharing PowerPoint presentations, especially in remote work environments.

These tools enable you to share and present your slides directly within their platforms, making real-time collaboration easier.

Presenting directly from PowerPoint during a virtual meeting allows for live interaction and feedback, which can be invaluable for brainstorming sessions, training presentations, or client presentations.

Sharing PowerPoint Presentations on Social Media

Social media and websites are another avenue for sharing presentations, particularly when targeting a broader audience. Uploading your presentation to platforms like LinkedIn, SlideShare, or your company’s website can increase its visibility and reach. However, it’s essential to consider privacy settings and the potential audience reach when sharing presentations publicly to protect sensitive information.

Alternative Methods for Sharing PowerPoint Presentations

If you prefer offline methods, sharing your presentation via USB drives, external hard drives, or direct device transfers can be effective.

Additionally, presentation-specific tools to host slides offer unique features tailored to hosting and sharing slides. These platforms can be an excellent alternative for those who want more control over their content’s distribution.

Troubleshooting Common Issues

When sharing presentations, you may encounter some common issues, such as links not working or permission errors.

To avoid these problems, ensure the link is correctly copied and that the recipient has the necessary permissions to access the file. If the recipient reports issues opening the presentation, double-check the sharing settings and adjust them as needed. In some cases, re-sharing the PPT again will solve it.

To prevent compatibility problems, consider saving your presentation in multiple formats, such as .pptx and PDF, to ensure it can be viewed on various devices and platforms. Remember to take special precaution with fonts used inside the presentation. Use safe-fonts whenever it is possible, so the other party does not necessarily need to have the custom fonts installed in the computer.

PowerPoint’s built-in Share feature provides a way for distributing presentations quickly and securely.

Whether you’re sharing via email, cloud storage, collaboration tools, or directly within a meeting, PowerPoint offers several options to suit your needs.

By exploring these tools, customizing your sharing settings, and understanding alternative methods, you can enhance your presentation-sharing experience and ensure that your message reaches its intended audience efficiently.

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Add hyperlinks to slides

Add links to your presentation to show related information on the web, quickly get to a different slide, or start an email message.

Link to a website

Select the text, shape, or picture that you want to use as a hyperlink.

Select Insert > Link . The drop-down menu shows any links copied to your clipboard and recent files.

Choose what you want or select Insert Link at the bottom. 

Select Existing File or Web Page , and add the:

Text to display - Type the text that you want to appear for your hyperlink.

ScreenTip - Type the text that you want to appear when the user hovers over the hyperlink (optional).

Current Folder , Browsed Pages , or Recent Files - Select where you want to link to.

Address - If you haven't already selected a location above, cut and paste, or type the URL for the web site you want to link to.

Note:  If you link to a file on your computer, and move your PowerPoint presentation to another computer, you'll also need to move any linked files.

Select OK .

Link to a place in a document, new document, or email address

Select Insert > Link .

Now, select Insert Link  at the bottom. 

Select an option:

Place in This Document - Link to a specific slide in your presentation.

Create New Document - Link from your presentation to another presentation.

E-mail Address - Link a displayed email address to open up a user's email program.

Fill in the Text to display , ScreenTip , and where you want to link to.

Add a hyperlink to a slide 

Bookmark a slide and link to it from elsewhere in the presentation

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How to Embed a Section Within a Slide in PowerPoint

In this “Three Minutes Max” video, Chris Converse shows how to create non-linear structure within a PowerPoint presentation. By creating a separate section, then embedding that section into a single slide, he is able to drill down into content, without disrupting the flow of his main slides.

Three Minutes Max comes from a fun—yet very competitive—session at our annual  CreativePro Week  conference. Speakers have three minutes to wow the audience with the tip and win a prize for a lucky conference attendee.

Subscribe to the CreativePro YouTube channel for more helpful design tips!

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How are additional slides added to a PowerPoint Presentation

This blog post will walk you through the step-by-step process of adding additional slides to your presentation, ensuring a smooth and organized workflow.

How are additional slides added(step by step guide)

Step 1: open powerpoint and your presentation.

Step 2: Select the Slide Pane

Step 3: Insert a New Slide

Step 4: Choose a Slide Layout

Step 5: Add Content to the New Slide

Step 6: Format the New Slide

Step 7: Repeat as Necessary

Step 8: save your presentation.

Frequently Asked Questions:

Can i duplicate an existing slide instead of creating a new one, how can i change the layout of an existing slide, is it possible to add slides from another presentation, create ppt using ai.

Just Enter Topic, Youtube URL, PDF, or Text to get a beautiful PPT in seconds. Use the bulb for AI suggestions.

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less than 2 min

Sanskar Tiwari

Founder at MagicSlides

How to create a dos and donts slide in PowerPoint

1 August 2024

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