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8 job offer letter templates for every circumstance with extra tips

Job offer letter templates are pre-designed formats that provide a structure for creating official job offers. They typically include essential details such as position, salary, start date, and benefits. These templates help streamline the process of creating and sending job offers to new employees.

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Finding the perfect hire isn’t easy. Most of the time you have to review a lot of resumes and see many candidates before you make a decision. And after all this effort, it’s time to send your job offer letter –  and you realize this is equally important to any other hiring stage since you have to make your job offer stand out to bring the best candidate on board.

What is a Job Offer?

When a hiring team finds the right candidate, it usually contacts them in order to announce its decision and make a job offer. When the job offer is verbal, the hiring manager calls the selected candidate and lets them know they are offering them the position. Depending on the company’s policy and hiring process, the candidate will also receive the offer via email or in writing. A job offer to a candidate, whether it is made via phone or email, must be followed by a formal job offer letter where the details of the offer of employment are confirmed.

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What is included in a job offer?

A job offer letter from employer to employee should include:

• Job description
• Starting date
• Work schedule
• Reporting structure
• Salary (Compensation Bonus or Commission)
• Paid time off
• Employee benefits
• Privacy policies
• Termination conditions

Depending on each situation, there are different job offer letters a company or a hiring manager can use. To help you send a job offer letter that will suit your needs, we collected eight sample job offer letter templates .

8 job offer letter examples for any case:

1. general job offer template.

If you want a simple job offer letter sample, then this template is for you. This is a job offer email template you can use when you have found your perfect candidate and want to officially offer them a position. Feel free to customize it in order to include as many details as you think your candidate will want to know before making up their mind.

The general job offer template can be found here .

2. Formal job offer template

This formal job offer letter sample can be used when a company is offering a full-time position to the best candidate. The formal offer of employment includes a sample job offer email along with a formal job offer attachment that covers the most important terms of employment.

The formal job offer template can be found here .

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3. Informal job offer template

This job offer letter example enables your candidate to acknowledge your offer via email, and is just as official, but not as comprehensive as our formal offer letter format.

An email offer letter tends to be less formal and covers the most basic aspects of the job offer before sending a full offer letter. An offer letter email can include salary, an outline of benefits, and immediate next steps. Feel free to use this template when authoring a job offer email for any position.

The informal job offer letter can be found here .

4. Part-time to Full-time job offer template

Have you decided to change a part-time employee to full-time? Use this job offer template and modify it to suit your needs. Before you send a job offer, make sure to ask employees if they’d like to take on a full-time position. Then, send them a job offer email or letter detailing the new position.

The part-time to full-time offer letter template can be found here .

5. Internal job offer template

Sometimes it is common for companies to offer a new job opening to a current employee. Although this is an existing employee, the company still has to send an internal job offer to them in order to make this internal promotion official. This email should follow a discussion and verbal agreement between the employee and their current manager to ensure the promotion aligns with the employee’s career goals .

The sample job offer letter template for internal promotion can be found here .

6. Sales job offer template

Hiring salespeople ? What better than sending a sales-customized job offer. This offer letter template for sales candidates contains placeholders where you can fill in your company’s data and you can also tweak the tone and modify employment terms.

The sales job offer template can be found here .

7. Developers job offer template

If you hiring a developer , use this template that includes tips on how to optimize your developer job offer letters, a sample job offer email and a sample formal job offer letter for developers. You can also customize employment terms or include a personalized message to your potential hire.

The developers job offer template can be found here .

8. The Workable job offer template

This is our very own job offer template. We use it for every formal job offer we send to selected candidates (aka Workablers!)

The Workable job offer letter email can be found here .

Tips for making a job offer to candidate

Making a job offer to a candidate seems simple at first glance: you create the offer letter , ask management to approve and send it to candidates. However, each of these steps requires time, effort and a good deal of coordination and care.

A few tips that will help you optimize your job offer process are:

• Cover important job details before you start hiring
• Make a job offer over the phone first
• Use effective offer letter templates
• Speed up the job offer approval process via recruiting software

For more details, read our complete guide with tips for making a job offer .

Further reading: How to write a standout job offer email

How you can measure and improve your job offer acceptance rate

What is offer acceptance rate.

Definition: An offer acceptance rate shows the percentage of candidates who accepted a formal job offer.

The job offer acceptance is a useful recruitment metric. A low rate (i.e. <40%) shows that something might be wrong with your talent acquisition strategies. On the other hand, a high acceptance rate (i.e. >90%) can indicate that there’s a good match between your company’s requirements and selected candidates’ expectations. Generally, a high offer to acceptance ratio is a combined result of good communication, reasonable and competitive offers, and good candidate experience .

So, it is important to send a very good job offer, but also receive an acceptance letter . Learn more about the acceptance rate and how to improve it in our comprehensive article .

Feel free to use a free job offer letter template from our list above, modifying it as you want to make it fit your needs and requirements.

• 12 time-saving email templates for recruiters
• Simplify your offer letter approval process with Workable
• Guide to a successful offer letter process

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How to Write a Job Offer Letter (Template & Examples)

By Priya Jain

Published: January 30, 2024

In this article, we guide professionals in writing an effective job offer letter and provide information about key elements to include, along with templates and examples to draft these letters.

What Is an Offer Letter?

An offer letter is a formal document sent to a potential employee after a verbal job offer, confirming details like the company name, position title, employment status, duties, work schedule, and compensation. It’s a key tool in the hiring process, which provides clear and comprehensive information to the prospective employee.

Job Offer Letter Example

Here are some job offer letter examples when hiring entry-level, executive, and remote workers:

Entry-Level Offer Letter

2023-12-20 Smith Brookes 98 W 8th St New York, NY 10031

Dear Mr. Brookes,

We are pleased to offer you the position of Junior Financial Analyst at RockFinance Corporation. Your skills and enthusiasm will be a great addition to our team.

Position Details: Job Title: Junior Financial Analyst Start Date: 2024-01-05 Work Schedule: Full-time, Monday to Friday, 40 hours per week Reporting To: Harry James, Finance Manager

Compensation and Benefits:  Salary: $65,000 per year Benefits: Eligibility for health insurance, 401(k) retirement plan, and two weeks of paid vacation, effective March 1, 2024.

Terms of Employment:

• This position is at-will and full-time.
• A probationary period of 90 days will apply.

Company Policies:

You must comply with all RockFinance Corporation policies and procedures outlined in the employee handbook.

Next Steps:

• Please indicate your acceptance of this offer by signing and returning a copy of this letter by January 22, 2024.
• Your employment is contingent upon a successful background check and verification of your eligibility to work in the United States.
• We are excited about the prospect of you joining our RockFinance Corporation team and are confident that you will contribute significantly to our marketing efforts.

Should you have any questions or need further information, please do not hesitate to contact me at [email protected] or (555) 123-4567.

Congratulations on this offer, and we look forward to welcoming you to RockFinance Corporation.

Harry James Finance Manager RockFinance Corporation [email protected] (555) 123-4567

Executive Offer Letter

When hiring executives, you can use this letter as a reference:

Date: 2023-12-20

Ms. Emily Johnson 123 Business Ave Innovate City, IN, 46000

Dear Ms. Johnson,

It is with great pleasure that we extend the offer for the position of Chief Technology Officer at Zenith Global Enterprises. Your extensive experience and innovative approach to technology solutions make you an ideal fit for our executive team.

Position and Role Expectations: Job Title: Chief Technology Officer Reporting To: Johnathan Black, CEO Role Overview: As the CTO, you will lead our technology team, oversee the development and implementation of our technology strategy, and play a key role in shaping the company’s future in the tech industry.

Compensation and Benefits: Base Salary: $250,000 per year Equity: Stock options representing 2% of company shares Bonus Structure: Up to 20% of base salary based on company performance Benefits: Comprehensive health and dental plan, 401(k) matching, four weeks paid vacation

Start Date and Work Schedule: Start Date: February 1, 2024 (flexible) Work Schedule: Monday to Friday, with options for remote work two days per week. Termination Clause: Employment at will, with a mutual review after the first six months. Acceptance Deadline: Please confirm your acceptance of this offer by January 5, 2024.

This offer is contingent upon the successful completion of a background check.

We are thrilled at the prospect of you joining Zenith Global Enterprises. Your vision and leadership in technology will be critical as we expand our digital footprint globally. We look forward to your response and hope to welcome you aboard.

Should you have any questions or require further clarification, please don’t hesitate to contact me at [555-123-4567] or [ [email protected] ].

Johnathan Black CEO Zenith Global Enterprises [555-123-4567] [email protected]

Remote Work Offer Letter

Here’s an example of an offer letter for a remote worker:

Date: March 15, 2024

Jane Smith 789 Remote Lane Digital City, TX, 75001

Dear Ms. Smith,

We are thrilled to extend the offer for the position of Senior Software Developer at Bright Future Tech Solutions. Your expertise in software development and your innovative approach to remote collaboration make you an ideal fit for our team.

Position Details: Job Title: Senior Software Developer Department: Software Development Responsibilities: Lead software development projects, collaborate with cross-functional teams, and contribute to product innovation. Work Schedule: Flexible, with core hours from 10 AM to 3 PM Central Time. Location: Fully remote, open to any location within the United States.

Compensation and Benefits: Salary: $95,000 annually, payable bi-weekly. Equity/Bonuses: Eligible for annual performance bonuses. Benefits: Health, dental, and vision insurance; 401(k) with company match; 3 weeks paid vacation. Additional Perks: $1,000 home office setup allowance, annual professional development budget. Equipment Provision: We will provide a company laptop, dual monitors, an ergonomic chair, and necessary software licenses. In-Person Attendance: Occasional travel to our headquarters in Austin, TX, for team retreats and strategy sessions, typically once per quarter.

Start Date and Onboarding Information: Start Date: April 10, 2024 Conditions of Employment: Subject to successful completion of a background check. Employment Type: Full-time Acceptance Deadline: Please confirm your acceptance of this offer by March 25, 2024.

We are excited about the possibility of having you as a part of our team at Bright Future Tech Solutions and are confident in the contributions you will bring to our software development projects.

Should you have any questions or require further clarification, please don’t hesitate to contact our HR manager, Emily Johnson, at [email protected] or (555) 123-4567.

We look forward to your positive response and hope to welcome you aboard soon.

John Doe Head of Software Development Bright Future Tech Solutions [email protected] (555) 987-6543

What You Need to Include In A Job Offer Letter

When writing a job offer letter, you should include these key components:

Personalized Introduction

The introduction should be warm and welcoming. It’s crucial to personalize this section by using the candidate’s name and expressing genuine excitement about joining the team. This sets a positive tone and shows that the company values the individual.

Next, clearly state the job title, reinforcing the role for which the candidate has been selected.

Job Details and Responsibilities

Listing the job responsibilities in the offer letter should give the candidate a good understanding of their day-to-day activities and overall role within the company.

If the role has specific requirements like travel, flexible hours, or unique skills, these should be clearly outlined. This ensures the candidate knows all aspects of the job before accepting the offer.

Compensation and Benefits

Specify the salary amount, whether it’s an annual salary or an hourly wage, and the frequency of payments (e.g., monthly, bi-weekly). This transparency is crucial in setting clear expectations.

Use this section to give details about the benefits package, including health insurance, retirement plans, paid time off, etc. Highlight any unique benefits that may be attractive to the candidate.

If the role includes performance-based bonuses or other incentives, these should be clearly described, including how they are calculated and when they are paid.

Terms and Conditions

Define whether the position is full-time, part-time, or contract. This affects various aspects of employment, including benefits and job security.

If applicable, state the fixed term or project duration. This is especially important for contract or temporary roles. You can outline conditions that must be fulfilled before starting employment, like background or reference checks .

Remember to mention any probation period and clearly outline the terms for termination. This sets clear guidelines and expectations from the start.

Start Date and Onboarding Information

Specify the exact start date, providing clarity and allowing the candidate to make necessary arrangements.

Additionally, provide information about the onboarding process, including any orientation sessions, training, and whom to report to on the first day. This helps in easing the candidate’s transition into their new role.

Standard Offer Letter Template

Here’s a standard job offer letter template that you can customize according to your organization’s specifics:

[Your Company’s Letterhead]

[Candidate’s Full Name] [Candidate’s Address] [City, State, Zip Code]

Dear [Candidate’s Full Name],

We are delighted to extend an offer of employment for the position of [Job Title] at [Your Company Name]. Your skills and background make you an ideal fit for our team.

Position Details: Job Title: [Job Title] Responsibilities: [Mention the main responsibilities] Start Date: [Start Date] Work Schedule: [Full-Time/Part-Time/Other], approximately [X hours] per week Reporting To: [Supervisor’s Name], [Supervisor’s Title]

Compensation and Benefits: Salary: [Salary Amount], payable [Payment Frequency] Benefits: Eligibility for [list of benefits, e.g., health insurance, retirement plan, paid time off]

Terms of Employment: Employment Type: [Full-Time/Part-Time/Contract] At-Will Employment Clause: Your employment will be at-will, meaning either party can terminate the employment at any time for any lawful reason. Contingencies: This offer is contingent upon [any contingencies such as background checks, drug tests, etc.].

Company Policies: You must adhere to [Your Company Name]’s policies and procedures as outlined in the employee handbook. Acceptance Deadline: Please indicate your acceptance of this offer by signing and returning this letter by [Acceptance Deadline].

Should you have any questions or need further clarification, please do not hesitate to contact [Contact Person’s Name] at [Contact Person’s Email/Phone Number].

We are excited about the possibility of you joining our team and look forward to your positive response.

[Your Name] [Your Title] [Your Company Name] [Your Email] [Your Phone Number]

Note: Remember to adapt the template to align with your organization’s specific offer details, culture, and legal requirements. 

Best Practices for Writing Offer Letters

When writing job offer letters, there are several best practices that HR professionals should follow to ensure clarity, compliance, and a positive start to the employer-employee relationship:

Clarity and Simplicity

Offer letters should be clear and straightforward, concisely presenting all legally required details of the job offer. Avoid overcomplicating the language and keep the letter as short and simple as possible, ideally no more than two pages. 

Highlight Company Culture

The offer letter is an opportunity to reinforce your company’s culture , values, and the opportunities offered to the candidate. This can include a broad statement of how the job contributes to the business unit and the company’s strategic goals and how it supports the company’s values, vision, or mission.

This approach makes the offer letter more personal and inviting, especially important for attracting top talent.

Training and Awareness

Including information about the onboarding process and any initial training programs in the offer letter is beneficial. This gives candidates an idea of how they will be integrated into the team and the company and sets the stage for their professional growth and development within the organization.

Legal Review

It’s advisable to have legal counsel review the letter, especially to clarify terms like the at-will employment clause and to ensure that no statements could be interpreted as creating a contract. This helps protect both the company and the employee. 

Furthermore, if hiring an employee on a contractual basis, it’s recommended to have shorter contracts with the possibility of extension to avoid potential legal issues if termination occurs before the end of the contract period.

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How to Write an Effective Job Offer Letter (+ Examples)

Kate Moerel

May 30, 2024

Last Update

August 12, 2024

Table of Contents

What is an offer letter, and why is it important?

Key elements of an offer letter, tips for writing an engaging and informative offer letter, improve acceptance rates with a well-drafted employment letter, key takeaways.

• Drafting an employment offer letter is an important part of the hiring process; you’re officially inviting the perfect candidate to join the team.
• The job offer letter is a formal offer of employment including key information such as the job responsibilities, annual salary, working hours, commission structure, manager/supervisor name, and other details.
• There are a few tips and tricks for the human resources team to make the employment offer more engaging and improve the chance of the candidate accepting the new employee position.

An offer letter is a formal document drafted by an employer to a prospective employee, offering them a position within the company. It typically includes details such as the job title, start date, compensation package, and other relevant terms and conditions of employment. 

But how important is the job offer letter?

Explore the importance of a job offer, key elements to include, and tips for writing an engaging and informative offer letter. We’ve also included a job offer letter template with examples.

An offer letter is an official written communication that an employer gives to a potential employee, outlining the terms and conditions of a job offer, containing information about the job title, commencement date, remuneration package, benefits, and other pertinent terms and conditions of employment.

As a formal letter, the job offer details the terms and conditions of employment, including job details that may be surprising (or off-putting) to employees. The letter is responsible for painting a realistic picture of what to expect. In fact, 75% of recruiters admit they’ve seen a candidate change their mind after signing an offer letter. 

Job offers also have the power to entice top talent, with one survey revealing that 81% of employees would consider leaving their jobs for the right offer. 

The offer letter is usually sent after the employer has made a verbal offer to the candidate and before the employee signs the official legally-binding contract and is invited for the onboarding process. The letter serves as a written record of the offer and ensures that both the employer and the employee are clear on the terms of employment, helping to prevent misunderstandings or disputes in the future.

It’s important to streamline the format of an offer letter and write an effective proposal to achieve the following. 

• Improve employer’s brand image by offering a positive candidate experience
• Attract top talent by including necessary information to increase the likelihood of successful hires
• Reduce the likelihood of job offer rejections by helping candidates to make informed decisions
• Establish clear expectations and reduce the risk of misunderstandings or disputes in the future
• Provide legal protection for both parties by documenting the terms and conditions of employment

An engaging offer letter is especially important for remote workers as it sets out the terms and conditions of employment, serves as a written agreement, protects both parties, and is used as proof of employment.

Offer letters can vary depending on the company and the position, so it's a good idea to consult with HR or legal professionals to ensure all necessary information is included. As a guideline, it’s important to include the below details in an offer letter. 

For added context, we’ve provided an example of how the section will appear for two offer letters — one for a developer’s position and one for a sales position — that you can customize for the specific position. Consider the offer letter template when preparing your own.

Introduction text

The lead text involves the letter's subject line and includes a formal address. Make sure to be concise in your text while still offering encouragement and excitement about the candidate (possibly) joining your team. It’s a nice touch to mention the candidate’s strengths and why they were chosen for the position.

Sample for a developer position:

Subject line: Join our winning team! Job offer for a development position with [Company_name]!

Dear [Employee_name]

Thank you for taking the time to apply for the junior developer role. We received a number of resumes, but we were most impressed by your [list the candidate’s strengths].

Sample for a sales position:

Subject line: Job offer from [Company_name]! Get ready to crush your sales goals!

It was great to meet you on [interview_date]. We were particularly impressed by your ability to [list the candidate’s notable skills].

Top tip: To fine-tune the professional look of the offer letter, add your company logo or letterhead.

Job title and description

The job title should accurately reflect the position being offered, and the job description should outline the key responsibilities and requirements of the role. 

By communicating clearly and efficiently, the candidate will better understand the nature of the job and what is expected of them, helping them decide whether the position is a good fit for their skills and interest. 

The job title and description also sets clear expectations by outlining key responsibilities, helping avoid disputes or misunderstandings further down the line. This section also provides a framework for performance evaluations and career development. 

Create your job descriptions in a flash with our  Job Descriptions Templates . Find the role that best suits your needs and use the template as is, or edit it to fit your needs.

Sample for a junior developer position:

We’re very excited to offer you permanent employment at [Company_name] in the junior developer position. In this role, you will be responsible for [list key roles and responsibilities for the position].  

Congratulations on being chosen to join our talented team at [Company_name] in a sales position. In this role, you will be responsible for [list key roles and responsibilities for the position].

To fine-tune the professional look of the offer letter, add your company logo or letterhead.

Starting date and work schedule

It’s important to include a clear starting date, which is the date on which the employee is expected to start employment, as well as their work schedule, which outlines the days and hours the employee will be required to work. In this section, the job offer will confirm whether the offer is for full-time or part-time work .

These details help to manage expectations between employer and employee and help the new hire plan their personal and professional commitments accordingly. 

Your expected start date is [start date] to work in a [mention work schedule, e.g., flexible full-time position to complete a total of 40 hours per week].  

If you accept our offer, your starting date will be [start date and time] in a [mention work schedule, e.g., full-time position, working 8 am to 4 pm EST, Monday to Friday, with overtime paid for weekends when necessary].

Salary and benefits

The highly-anticipated salary section of an offer letter typically includes the employee's base salary, any bonuses or incentives they may be eligible for, and the pay period, such as weekly, bi-weekly, or monthly. 

The benefits section typically includes details on the employee's health insurance coverage , retirement plan, vacation time, sick leave, and other perks the company may offer. 

The salary and benefits section of an offer letter plays an important role in establishing the employee’s expectations regarding compensation and provides a basis for future negotiations. By listing benefits and fair compensation , the job offer letter plays a role in attracting top talent and reducing turnover. 

We will be offering a gross salary of [$ X] that will be paid on the final Friday of every month. In addition, we offer [list benefits as per company policy, such as health insurance, paid time off, and technology benefits] for the junior developer position. Salary progression and a full description of benefits are outlined in the employment contract.  

The base salary for the position is [$ X], with the opportunity to earn [compensation plan] for sales over [$ X value]. In addition, all sales representatives have access to benefits as per company policy, which include [mention benefits, such as health insurance, paid vacation, and travel and mobile expenses]. Salary progression and a full description of benefits are outlined in the employment contract.

Reporting structure

The reporting structure section of the job offer letter outlines the employee’s position within the organization and their reporting relationship. Typically, the department and the name and title of their supervisor or manager are included for reference. 

The reporting structure helps employees understand their role within the organization, clarifies communication details, establishes trust and confidence, and provides a path to track career growth. 

By accepting the offer as a junior developer, you will be welcomed into the [Department_name] under the guidance and leadership of [Manager_name] in the [Manager_position]. As this position is remote, communication will be maintained via Slack and a weekly check-in meeting at a best-suited time.

In this offered position, you will work with the rest of the sales department under [Manager_name] in the [Manager_position]. You will also be required to meet with the marketing team bi-weekly, led by [Manager_position], [Manager_name].

Request for response

The request for a response section ends the offer letter, formally inviting the candidate to accept the job offer by a stipulated expiration date and providing instructions on how to do so. 

The request for response ensures that the hiring manager receives a timely response from the candidate, establishes a positive candidate experience, clarifies the next steps, and serves as a concise summary of the offer letter.

We would like your formal response by [date], which can be sent in response to this email [insert email address]. After, we will send an employment contract that further details privacy policies, conditions of employment, non-compete and termination conditions.

Warm regards,

[Employer_name], [Employer_position]

Kindly send your formal response to our offer by [date] to [insert email address]. Once confirmed, we will send additional information on privacy policies, conditions of employment, non-disclosure, and termination conditions.

An engaging and informative offer letter helps to attract top talent and establish a positive employment relationship between the employer and the employee.

• Start with a clear, engaging subject line that captures the candidate's attention
• Use a professional tone and easy-to-understand language
• Draft short paragraphs and bullet points where necessary to make the letter easy to read
• Include a personalized introduction that highlights the candidate's strengths and accomplishments
• Clearly outline the job title and description, as well as the key responsibilities and requirements of the role
• Provide a competitive salary and employee benefits package , and be transparent about determining compensation
• Proofread the letter carefully to ensure that there are no errors or typos
• Be transparent about the company culture
• Consider adding a disclaimer at the end of the letter, clarifying that the response to the letter isn’t legally binding, but used for informational purposes
• Make sure to cover all additional details in the employment contract

Don’t forget to include your contact information (other than the email you’re sending the offer from) in case the candidate wants to have a quick call to discuss any doubts they have about the offer.

An effective offer letter is important as it can improve brand image, attract top talent, reduce the likelihood of job offer rejections, establish clear expectations, and provide legal protection. Following a job offer template helps to tick all of these boxes.

A well-written offer letter follows a clear letter format. By following these tips for writing an engaging and informative offer letter, employers can attract and retain top talent and establish a positive employment relationship with their employees.

Download editable job offer letter templates from our resources library.

About the author

Kate Moerel has been immersed in creating content that focusses on the relationship between employers and their workforce for the last decade, and advocates for a world of work without bias for all. She defines the content strategy to support organizations to thrive with a global workforce across all marketing touchpoints.

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How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to start your cover letter with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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How to Write a Cover Letter That Gets You a Job Interview

Learn to avoid the biggest mistake job seekers make and write a cover letter that truly makes an impact.

Customers Interviewed by:

Most job seekers don’t know how to write a proper cover letter. They believe a cover letter is just a “here is my resume” note. This is a wasted opportunity!

In this article, you’ll discover the secret to writing a professional cover letter that’s truly effective. It’s not hard to do and will give you a significant edge over the competition. We’ll walk you through the process in a few straightforward steps and provide examples to help you along the way.

Ready to get started? Let’s dive in and create a cover letter that opens doors to your next opportunity.

What is a cover letter and do you really need one?

A cover letter is a short document (around 300 words) that accompanies your resume. Your cover letter should not simply repeat what your resume says . Instead, it should complement your resume, highlight your personality, and potentially address any weaknesses that could otherwise prevent you from getting an interview.

But do you really need a cover letter in 2024? The short answer is YES.

“Over 80% of hiring managers read a cover letter and 60% of applications require one as part of the application,” says career coach Madelyn Mackie . “Even hiring managers and recruiters who say they never read cover letters may find themselves drawn in by a particularly compelling letter.”

In fact, Jobscan analyzed nearly 1 million job applications and found that including a cover letter with your resume makes you  1.9 times more likely  to be invited for an interview compared to those who left out a cover letter.

What’s the biggest cover letter mistake?

The biggest mistake job seekers make when writing their cover letter is to focus only on themselves .

“It’s not about you,” says career coach Susan Schwartz . “It’s about what you can do for them. Talking to them about what they care about—not about what you want—is what’s going to make them want to read your letter. And to hire you!”

According to Schwartz, this is the best way to write a cover letter:

Paragraph 1. A single sentence (maximum two) stating the PROBLEM that the company faces. What is the issue/need/opportunity that this role will address?

Paragraph 2. what solution do you offer how are you the answer to their need again, keep it to a sentence or two., paragraph 3. explanation: what experience do you have that supports your assertion that you can help this paragraph can be 3-4 sentences, but keep it short., paragraph 4. call to action: suggest next steps. not “thank you” but let’s plan to discuss this next week..

Since hiring managers often spend less than 20 seconds on an application, your cover letter needs to grab their attention and get them to look at your resume. By highlighting how your experience matches the job, you make it easier for them to see you as a great fit for the role.

Now let’s examine each of these steps in more detail.

How to write a strong cover letter step-by-step

Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.

1. Do your research

Before writing your cover letter, research the company to understand its current challenges and goals. Visit the company website, read their latest news and press releases, and follow their social media channels.

Don’t skip this step! It’s crucial for writing a cover letter that truly resonates with a potential employer and sets you apart from other candidates.

After you’ve researched the company, carefully read the job description. Ask yourself the following questions:

• What specific problems or challenges is this role designed to address?
• How do my skills and experiences align with the job requirements?
• Am I a good fit for the role?
• What unique value can I bring to the company in this role?
• Are there any keywords or phrases that I should incorporate into my cover letter?

After researching the company and the role, you’re ready to start writing your cover letter.

2. Write your opening paragraphs

Many job seekers make the mistake of being too wordy in their cover letters. You’re not writing a novel. Use short words in short sentences. Remember, a hiring manager is going to quickly scan your application, so you need to get right to the point.

Here are some examples of how to start a cover letter:

Dear [Hiring Manager’s Name],

I’ve noticed that NexGen is working hard to stand out in a crowded digital market, and keeping your brand top-of-mind for customers can be tough.

That’s where I come in—I specialize in creating engaging content and smart SEO strategies that boost online presence and drive customer engagement.

I understand that Weissman is seeking to maintain its innovative edge in the dancewear industry while consistently meeting sales and margin targets.

I am confident that my experience and passion for design can help Weissman continue to create stunning, market-leading dancewear.

I understand that Timmons Company needs motivated individuals to manage sales territories and boost product visibility in retail grocery stores around Quincy, IL.

I am excited to bring my self-motivation and sales-oriented mindset to your team, ensuring your products not only maintain their shelf presence but also thrive.

3. Prove you can do the job

Now you need to provide evidence that you’re the right person for the job. The best way to do this is to highlight your relevant experience and achievements. Here are some things you should focus on:

• Specific Accomplishments : Share examples of your successes, such as increasing sales, leading projects, or improving processes.
• Relevant Skills : Highlight the skills that match the job requirements, like planning, organizing, technical proficiencies, or specific industry experience.
• Problem-Solving : Discuss times when you successfully tackled challenges, such as resolving issues, managing conflicts, or implementing solutions.
• Industry Knowledge : Demonstrate your understanding of the field and awareness of current trends and standards.
• Team Collaboration : Mention how you’ve effectively worked in teams, mentored others, or collaborated across departments.

Remember to keep it concise. Your letter isn’t meant to tell your whole story; it’s about making a compelling case that you understand the key aspects of the job.

Your goal is to leave the reader eager to learn more about you. Here are some examples:

“Over the past five years, I’ve led digital marketing campaigns that ramped up organic traffic by 40% and bumped up conversion rates by 25%. I’ve worked with diverse teams to create compelling content that resonates with audiences and used data analytics to refine strategies for maximum impact. My experience with social media management and email marketing also ensures a holistic approach to your digital marketing needs.”

“With over ten years in apparel design, specializing in activewear and dancewear, I have a proven track record of developing designs that resonate with customers and drive sales. My expertise includes conducting global trend research, selecting inspiring materials, and leading teams to transform creative concepts into market-ready products. I am proficient in Adobe Creative Suite and have experience with CLO3D, ensuring that my designs are both innovative and technically sound. My leadership skills have been honed by mentoring junior designers and managing cross-functional teams, fostering a collaborative and efficient design process.”

“With several years of experience in CPG retail sales and merchandising, I have successfully managed sales territories, maintained product placements, and executed promotional strategies. My ability to plan and organize, combined with proficiency in Microsoft Office and familiarity with iPads, positions me well to contribute effectively to your sales team. I am adept at thinking on my feet and delivering results in dynamic environments, ensuring that products are always tagged, rotated, and optimally displayed.”

4. Conclude with a call to action

When wrapping up your cover letter, it’s crucial to include a strong call to action in your closing paragraph. This isn’t just about expressing gratitude—it’s about setting the stage for the next steps in the hiring process.

Instead of a simple “thank you,” aim to propose a specific plan, such as scheduling a meeting or a call to discuss how you can contribute to the company.

Here are some examples of how to end a cover letter :

“Let’s discuss how I can help NexGen Creative Agency achieve its sales goals next week. Please let me know your availability for a meeting.”

“How about we chat next week about how I can help Weissman shine even brighter? Let me know when you’re free.”

“Let’s plan to discuss how my self-motivation and sales-oriented mindset can boost product visibility for Timmons Company next week. Please let me know your availability for a meeting.”

There is no need to add anything more. Time is valuable, so hiring managers won’t spend it on a cover letter that isn’t concise and to the point.

Expert tips for writing a cover letter

We’ve gone over the basics of how to write a good cover letter. Here are some expert tips for formatting and how to make your cover letter even better.

Format your contact information correctly

Before diving into the content of your cover letter, it’s important to format the contact details and header correctly. You’ll need to include your name, full address, phone number, and email address.

Here’s an example:

Personalize your greeting

To whom should you address your cover letter to? “For maximum impact, see if you can find the hiring manager or recruiter for the role, and send your letter to them,” says career coach Susan Schwarz . “Addressing your letter to a specific person will significantly increase the likelihood of someone reading it.”

Check the company’s website or LinkedIn profile to find the name of the hiring manager. However, if you can’t find a specific name, “Dear Hiring Manager” will suffice.

To end a cover letter, you can use “best regards” or “kind regards” followed by your full name.

Show your personality

While it’s important to maintain a professional tone in your cover letter, don’t be afraid to let your personality shine through. But remember, you don’t want to overdo it—keep it concise and relevant .

Here are some ways to show your personality in your cover letter:

• Briefly mention a specific project or experience you enjoyed.
• Highlight a distinctive skill or trait that sets you apart.
• Talk about how your values align with the company’s mission or culture.
• Describe a unique volunteer experience.

Emphasize your adaptability

According to LinkedIn , the top “skill of the moment” is adaptability . This means being open to new ideas, ready to pivot when needed, and always looking for ways to improve. In a world where the only constant is change, being adaptable can set you apart.

Here’s an example of how to incorporate adaptability into your cover letter:

“In my previous role as a CPG retail sales merchandiser, I consistently demonstrated my ability to adjust to changing market conditions, customer preferences, and sales strategies. This adaptability allowed me to increase sales by 25% in a highly competitive market.”

Show enthusiasm

Research shows that 40% of employers would not hire a candidate if they lacked enthusiasm. Remember, you’re much more attractive to employers when you’re on fire .

Here’s an example of how to show enthusiasm for the company you’re applying to:

“I’ve long admired Weissman’s commitment to the dance community and the artistry of your costumes. Your dedication to empowering performances and celebrating creativity is inspiring, and I’m excited about the opportunity to join your passionate team.”

Balance professionalism with friendliness

Try to strike a balance between a professional and friendly tone. Don’t use overly formal language, but make sure your writing is polished and error-free. Use humor sparingly, as it can be easily misinterpreted.

This approach helps you come across as both competent and personable, making you an ideal candidate.

Cover letter do’s and don’ts

• Do personalize . Address your cover letter to a specific person whenever possible.
• Do be concise . Keep your cover letter to one page.
• Do show enthusiasm . Mention specific reasons why you want to work there.
• Do include measurable accomplishments . These are achievements that can be quantified , such as increasing sales by a percentage.
• Do show your personality . Share brief anecdotes or unique experiences relevant to the job.
• Do be professional yet friendly . Avoid overly formal language.
• Do proofread your cover letter. A single mistake can damage your chances of getting an interview.
• Do include a call to action. Suggest scheduling a meeting or a call.
• Don’t be too formal . Strike a balance between professionalism and friendliness.
• Don’t overuse humor . Humor can be easily misinterpreted or come off as unprofessional.
• Don’t repeat your resume . Your cover letter should complement your resume, not repeat it.
• Don’t include irrelevant information. Focus only on what’s most relevant to the job you’re applying for.
• Don’t use clichés . Phrases like “I am a hard worker” or “I think outside the box” are overused and add little value.
• Don’t make excuses . Avoid explaining gaps in employment or other potential negatives.
• Don’t forget to tailor each letter . Customizing each cover letter will help it pass through Applicant Tracking Systems (ATS).

Cover letter examples

Here are a few cover letter examples that show how to highlight your skills, show your personality, and match your experiences with the job.

Cover letter example for someone with no work experience

Starting your career can be challenging, especially when you don’t have much experience to showcase. But don’t worry—a well-written cover letter can highlight your strengths and potential.

• Addresses the company’s needs : The letter begins by acknowledging the challenges the company faces, demonstrating an understanding of the industry and the company’s needs.
• Offers a solution : The candidate clearly states how they can provide value by offering a fresh perspective and innovative ideas.
• Highlights relevant experience : Even with limited work experience, the letter mentions a successful internship project that aligns with the job’s requirements.
• Shows enthusiasm and passion : The mention of a passion for sustainability and eagerness to contribute to the company’s efforts showcases the candidate’s genuine interest.
• Proposes next steps : The call to action is clear and professional, suggesting a meeting to discuss how the candidate can contribute, which shows initiative and confidence.

Cover letter example for someone changing careers

Changing careers can be a bold and exciting move, especially when you have a strong foundation of transferable skills. The following example of a cover letter demonstrates how to effectively highlight your previous experience and enthusiasm for a new industry.

• Engaging opening : Starts with a bold question that captures attention and sets the tone for the rest of the letter.
• Clear value proposition : Quickly establishes how the candidate’s project management skills can benefit the finance industry.
• Relevant experience : Highlights a specific project that showcases the candidate’s ability to improve efficiency and manage complex tasks.
• Expresses enthusiasm : Shows genuine excitement about the career change and the specific company.
• Call to action : Concludes with a clear and confident call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Cover letter example for someone re-entering the workforce

Re-entering the workforce after a significant break can be challenging, but it’s also an opportunity to showcase your resilience and the valuable skills you’ve developed during your time away.

The following cover letter example demonstrates how to effectively address employment gaps while highlighting your strengths and enthusiasm for the role.

• Strong opening statement : The cover letter begins with a compelling statement about the importance of adaptability and innovation, setting a positive and forward-thinking tone.
• Addresses employment gap : It acknowledges the employment gap upfront, providing context without dwelling on it, which demonstrates honesty and transparency.
• Highlights relevant experience : The letter emphasizes past accomplishments and specific projects, showcasing the candidate’s skills and ability to deliver results.
• Shows enthusiasm for the role : The candidate expresses excitement about re-entering the workforce and aligns their values with the company’s mission.
• Proposes next steps : It ends with a clear call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Generate a perfectly crafted cover letter in seconds

If you’re still having trouble writing your cover letter, try Jobscan’s AI cover letter generator . It analyzes both your resume and the job ad to create a completely original cover letter customized for the job you’re applying for.

To learn more about how the cover letter generator works, watch this brief video:

You can try Jobscan’s cover letter generator for free below:

Key takeaways

Follow these key takeaways to write a compelling cover letter that sets you apart from other candidates and opens doors to new career opportunities.

• Write with the employer’s needs in mind. Explain how you can address their specific challenges and contribute to their goals.
• Keep it brief . Use short sentences and paragraphs to make it easy for hiring managers to scan quickly.
• Address your letter to a specific person . If you can’t find a name, “Dear Hiring Manager” will suffice.
• Showcase your relevant experience. Use specific examples to demonstrate your abilities.
• Inject your personality. Share brief anecdotes or unique experiences relevant to the job.
• End with a strong call to action . Suggest a meeting or a call to discuss how you can contribute to the company’s success.
• Proofread your letter. A single error can torpedo your chances at getting an interview.
• Show enthusiasm. Showing excitement and a willingness to learn can make you a more attractive candidate.

A cover letter should be one page long, consisting of three to four paragraphs. The total word count should be around 250-400 words.

When you don’t have a specific name, you can use “Dear Hiring Manager.” Avoid using “To Whom It May Concern,” as it is considered old-fashioned.

When emailing a cover letter, use a clear subject line like “Application for Content Developer – [Your Name].” Paste your cover letter into the email body. Attach your resume.

Yes, a cover letter is necessary because good first impressions are important. By highlighting your qualifications and showing enthusiasm for the role, you can gain an advantage over someone who doesn’t send one.

Employers look for personalization in a cover letter, showing that it’s tailored to the specific job and company. Highlight relevant experience and skills that match the job requirements. Include specific achievements that demonstrate your capabilities and contributions.

Yes. Providing specific examples of your achievements helps demonstrate your skills and qualifications, making your application more compelling to employers.

A cover letter starts with your contact information, first and last name, the date, and the employer’s details. Begin with an introduction about your suitability for the role. Include a brief section highlighting relevant experience and skills with examples. Conclude by asking for an interview.

The primary goals of a simple cover letter are to make a good impression, get someone to read your resume, and offer you a job interview. It also shows you have good communication skills, which are highly valuable in today’s workforce.

The opening sentence should state the problem the company faces or pose a thought-provoking question to grab the hiring manager’s attention.

Robert Henderson, CPRW, is a career advice writer and a resume expert at Jobscan.

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Job offer letter template: with written statement

A template for a letter when offering someone a job. Free to use.

You can copy and paste the template text into an email or document.

This job offer letter includes the job's 'written statement of employment particulars'. It must be provided on or before the first day of employment.

If you want to send a job offer letter with the written statement attached as a separate document, use our job offer cover letter template .

[Successful candidate's full name] [Successful candidate's address]

[Date of letter]

Dear  [candidate's first name] ,

Following  [the organisation's recent selection / your recent interview] , I am writing to offer you the post of [title of job] at the salary of [amount] per year, starting on [start date] .

On starting, you will report to [manager's name] .

This is a [permanent / fixed-term / temporary post / temporary post to cover for maternity leave] .

This letter forms part of your contract of employment.

The other terms and conditions of your employment will be:

• Continuous employment – your previous employment [counts / does not count] as part of a period of 'continuous employment' (working for the same employer without a significant break). [Optional] This began on [insert date continuous employment started] .
• Place of work – [address]
• [Optional] Other places you may be required to work at – [addresses]
• [Optional] Working abroad – you may be required to travel outside of the UK for a total of up to [number of months] in any 12-month period. [Insert terms that apply to working abroad] .
• Hours of work – [number – for example, 40] per week, [days and times – for example, Monday to Friday, 8:30am to 5:30pm, including 1 hour lunch break; and 1 Saturday in 4, 9am to 1pm, with time off in lieu for weekend working]
• Salary – reviewed every [period – for example, 12 months] with [job title of manager – for example, your head of department] . Your monthly salary will be paid into you [bank / building society] account on the [date – for example, 12 months]
• Benefits – [insert outline of perks – for example, company car and sales commission – and where more information can be found]
• Company pension – [insert where more information can be found]
• Collective agreements – [insert details of any collective agreements or state if there are none]
• Holiday entitlement – [number] days per year plus [number] bank holidays. The holiday year runs from [give dates – for example, 1 April to 31 March]
• Holiday pay – [insert details, including how holiday pay is calculated if candidate leaves]
• Absence – if you're absent from work for any reason you must inform [name] by telephone as soon as possible, but no later than  [insert deadline] .
• Sick pay – you may be entitled to be paid if you're not able to work due to sickness or injury. [Insert terms of Statutory Sick Pay and any contractual sick pay] .
• Other paid leave – [insert details of any statutory or additional paid leave candidate is entitled to]
• Probationary period – there will be a probationary period of [length of probationary period – usually 3 or 6 months] which will have to be completed satisfactorily. [Insert conditions of the probationary period] .
• Performance management – a review with [name / job title – for example line manager] every [period – for example, 3 months] , with a full structured appraisal every [period – for example, 12 months]
• Training – [insert details of any compulsory training and whether this is paid for by the employer]. [Insert details of any non-compulsory training provided or where to find information about this] .
• Notice period – [insert details – for example, during the probationary period, 1 week's notice by you or the employer; after the probationary period, 1 month's notice by you or the employer]
• Grievances – if you wish to raise a grievance, you should put it in writing to [job title / your manager] . [Insert where to find grievance procedure] .
• Disciplinary rules and procedures – [insert where to find disciplinary rules and procedures] . If you're unhappy with any disciplinary decision taken in relation to you, you can appeal in writing to [insert job title] .

[Optional]  We will provide you with [the employee handbook / links to relevant information on the intranet / an induction pack] on your first day of employment.

As explained at your [assessment day / interview] , this job offer is made subject to satisfactory results from necessary pre-employment checks.

If you have any queries on the contents of this letter or the pre-employment checks, please do not hesitate to contact me on [letter writer's telephone number] or [letter writer's email address] .

To accept this offer, please sign this letter and send it back to [insert details] .

We are delighted to offer you this opportunity and look forward to you joining the organisation and working with you.

Yours sincerely,

[The letter writer's name and job title]

[Business or organisation name] [Business or organisation address]

For the candidate to sign and return

I accept the job offer on the terms and conditions outlined in this letter.

Signed: [successful candidate to write their signature]

Name: [successful candidate to print their full name in capital letters]

Date: [insert date]

Download this template

• Download this template in Microsoft Word format (DOCX, 28KB)
• Download this template in Open Document format (ODT, 12KB)

If you need this template in a different format, or you cannot download it, email  [email protected]

If you like, you can tell us more about what was useful on this page. We cannot reply – so do not include any personal details, for example your email address or phone number. If you have any questions about your individual circumstances, you can contact the Acas helpline .

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Free Cover Letter Generator

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Make your professional cover letter for free, in minutes.

A cover letter is never optional, but writing makes you feel queasy. Create a custom cover letter in minutes with a free cover letter generator.

no signup, no credit card, 100% free!

100% Free Cover Letter Builder

Make a standout cover letter for every job application without paying a cent.

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Select a Professional Cover Letter Template

Build a cover letter online with a pro-level template, designed by our creative team.

Each layout is optimized for best readability and information presentation.

Start with this template

Free Cover Letter Maker with Premium-Like Features

Our online cover letter builder boasts has the same features as paid apps, but with no price tag attached.

Because it shouldn’t cost a fortune to find a job.

Instant Generation

Create a cover letter in 4 easy steps. Follow contextual instructions and tips for every section to make a compelling cover letter in moments.

Appealing Templates

Make a memorable first impression with a skillfully made cover letter. Don’t sweat over the formatting deets like fonts, margins, or spacing — focus on selling yourself instead!

Crisp Quality

Download your cover letter in PDF format to easily upload to online job posts, share via email, or hand it in personally.

Not Sure What to Write in a Cover Letter?

Get ideas from our database of cover letter examples. browse by industry, profession, or experience level., need a resume to boot.

We actually have both a resume and cover letter builder 😉

Once you’re done here, give our free resume builder a spin.

Our Cover Letter Creator is Privacy-Friendly

No unsavory surprises with us.

This cover letter creator doesn’t save or store any of your data.

Once you’re done writing and close the tab, all records are gone, poof!

Still Got Questions? We Have Answers!

What is the free app to create a cover letter.

Freesumes offers a popular free cover letter generator with premium-like features and without any account registration requirements. Use an intuitive online interface to write, design, and download a cover letter in PDF format.

Are there any 100% free cover letter templates?

Yes, Freesumes cover letter builder comes with a choice of 6 free professionally-designed cover letter templates. We also offer several more styles as direct downloads . Each template is optimized for optimal visibility and empowers you to make a strong first impression with a potential employer.

Do companies still like cover letters?

Absolutely. Every company expects to receive at least a short cover letter alongside other requested job application documents. In fact, a cover letter is your best marketing tool. Use it to give a preview of your skills and articulate your motivation for pursuing the advertised role. 

How can I create my own cover letter?

You can effortlessly create your own cover letter with Freesumes cover letter maker. The app guides you through each cover letter section, suggesting which information to put first. Once you’re happy with the result, you can instantly download a cover letter version, packed in a selected template in PDF format.

Should you sell yourself in a cover letter?

A hundred times YES. An effective cover letter will convince a potential employer that you’re the best fit for the job by selling your skills, qualifications, and personality. Using words, you should paint a picture of the future impact you could have in the company and articulate how your past experience could help the company hit its goals.

Which template is best for a cover letter?

The choice of a cover letter template depends on your industry. If you’re applying to a more traditional company, opt for a minimalistic cover letter template in black and white or gray scale. If you’re after a job in a more hyp, startup-like company, consider a more creative template, perhaps one featuring a photo or a professional tagline on top.

What does a modern cover letter look like?

A modern cover letter is a one-page, web-friendly document, most times in PDF format. Use an appropriate professional greeting (hello, hi) and the person’s or company name, instead of the old-fashioned “dear Sir/Madam” or the trite “To whom it may concern”. Modern cover letters are also more permissive in terms of design. You can use color (as long as it doesn’t affect readability) and include a headshot and professional tagline in the header area for  personal branding purposes.

Written Samples

15 sample cover letters for writing jobs.

Breaking into a writing career can feel like an impossible challenge, especially when every job posting requires “experienced writers only.”

But here’s a secret – even the most seasoned writers started somewhere.

The key is writing a killer cover letter that grabs the hiring manager’s attention and refuses to let go.

Sample Cover Letters For Writing Jobs

In this article, you’ll find 15 sample cover letters tailored to various writing positions.

These examples will give you a solid framework to build upon and customize for your background and the jobs you’re targeting.

Get ready to put your best foot forward and wow potential employers with your writing chops right from the start.

Whether you’re an aspiring journalist, a budding copywriter, or a novelist looking to transition into content writing, we’ve got you covered.

Each sample letter highlights transferable skills, relevant experience, and a genuine passion for the written word. Use these as inspiration and make them your own.

So sharpen your pencils, fire up your laptop, and let’s dive into these 15 sample cover letters that will help you land your dream writing gig.

Sample Cover Letter #1

Dear Hiring Manager,

I am excited to apply for the Staff Writer position at The Daily Tribune. With my strong background in journalism and passion for uncovering compelling stories, I believe I would be an excellent addition to your editorial team.

During my three years as a reporter for The City Beat, I honed my skills in researching, interviewing, and distilling complex issues into engaging, reader-friendly articles. I consistently met tight deadlines while maintaining a high standard of accuracy and journalistic integrity.

Notable achievements include:

• Breaking a story on political corruption that led to a state investigation
• Receiving a “Best Local Reporter” award from the Regional Press Association
• Increasing online reader engagement by 25% through compelling storytelling and strategic social media promotion

I am confident my skills, experience, and dedication to high-quality journalism make me an ideal candidate for this position. I would love the opportunity to bring my enthusiasm and strong work ethic to The Daily Tribune.

Thank you for your consideration. I look forward to the opportunity to discuss how I can contribute to your newspaper’s success.

Sarah Johnson

Sample Cover Letter #2

Dear Ms. Thompson,

I am writing to apply for the Copywriter position advertised on your company website. With five years of experience crafting compelling copy for a variety of industries, I am confident I have the skills and creativity to drive results for your clients.

In my current role at ABC Marketing Agency, I have:

• Developed copy for landing pages that increased conversion rates by 30%
• Crafted email marketing campaigns with an average open rate of 25% and CTRs exceeding industry benchmarks
• Collaborated with designers to create award-winning print ad campaigns

I am particularly drawn to the opportunity to work with your agency’s diverse client base. I thrive on the challenge of developing unique brand voices and delivering copy that resonates with target audiences.

In addition to my professional experience, I hold a BA in English and have completed courses in persuasive writing and SEO copywriting. This background allows me to create copy that not only engages readers but also drives measurable results.

I would welcome the chance to discuss how my skills and experience can benefit your agency and clients. Thank you for your time and consideration.

Best regards,

Michael Rodriguez

Sample Cover Letter #3

I am writing to express my strong interest in the Technical Writer position at XYZ Software Solutions. With a proven track record of creating user-friendly documentation for complex software systems, I am poised to make an immediate impact on your team.

In my current role at Tech Innovators Inc., I have:

• Developed comprehensive user manuals, quick start guides, and context-sensitive help systems for enterprise software applications
• Collaborated with UX designers and developers to ensure documentation aligns with product features and user needs
• Created and maintained a company-wide style guide to ensure consistency across all technical publications

I am passionate about breaking down complex technical concepts into easy-to-understand language. I believe effective documentation is critical to user adoption and satisfaction, and I take pride in creating materials that empower users to fully leverage software capabilities.

With my deep understanding of technical writing best practices, combined with my ability to work collaboratively with cross-functional teams, I am confident I can help XYZ Software Solutions deliver exceptional user experiences.

I would appreciate the opportunity to discuss how my skills and experience can contribute to your company’s success. Thank you for considering my application.

Emily Davis

Sample Cover Letter #4

Dear Ms. Patel,

I am thrilled to apply for the Content Strategist role at Digital Marketing Pros. As a seasoned content professional with a passion for data-driven strategy, I am excited by the prospect of helping your agency’s clients achieve their content marketing goals.

In my current role at Content Innovators Agency, I have:

• Developed and executed content strategies that increased organic traffic by 50%+ for multiple clients
• Conducted in-depth keyword research and competitor analysis to identify content opportunities and gaps
• Managed a team of writers and editors to ensure consistent high-quality content output

I am particularly drawn to Digital Marketing Pros’ focus on leveraging data insights to inform content strategy decisions. I believe my experience in using analytics tools like Google Analytics and SEMrush, combined with my strategic mindset, would allow me to hit the ground running and make a meaningful contribution to your team.

Additionally, my strong project management skills and ability to collaborate with diverse stakeholders ensure the smooth execution of content initiatives from ideation through publication and promotion.

I would welcome the opportunity to discuss how my skills and experience can help drive content marketing success for your clients. Thank you for considering my application.

Sample Cover Letter #5

I am excited to apply for the Grant Writer position at Nonprofit Solutions Inc. With a strong background in research and persuasive writing, coupled with a deep passion for supporting mission-driven organizations, I am confident I can help secure critical funding for your client’s programs.

In my current role at ABC Nonprofit Consulting, I have:

• Secured over $2 million in grants for various nonprofit organizations
• Developed compelling grant proposals, letters of inquiry, and progress reports
• Conducted thorough research to identify funding opportunities aligned with clients’ missions and programs

I am particularly skilled at crafting narratives that effectively communicate an organization’s impact and make a compelling case for support. My attention to detail and ability to navigate complex application requirements have consistently resulted in successful grant awards.

Moreover, my strong project management skills ensure timely submission of all grant application materials, while my collaborative nature allows me to work effectively with program staff to gather necessary information and craft compelling proposals.

I am excited by the opportunity to bring my skills and passion to Nonprofit Solutions Inc. and help your clients achieve their fundraising goals. Thank you for your consideration.

Jennifer Lee

Sample Cover Letter #6

Dear Mr. Johnson,

I am writing to apply for the Science Writer position at Future Tech Magazine. As a scientist-turned-writer with a knack for translating complex research into engaging stories, I believe I would be a strong addition to your editorial team.

In my current role at Science Daily, I have:

• Produced a series of articles on cutting-edge medical research that generated a 30% increase in page views
• Collaborated with researchers to ensure accuracy while crafting compelling narratives around their work
• Developed infographics and data visualizations to enhance reader understanding and engagement

My unique combination of scientific expertise and storytelling skills allows me to bridge the gap between the scientific community and the general public. I am passionate about making science accessible and inspiring readers to engage with the wonders of scientific discovery.

Additionally, my experience writing for both print and digital platforms, coupled with my understanding of SEO best practices, ensures my content is optimized for maximum reach and impact.

I would be thrilled to bring my skills and enthusiasm to Future Tech Magazine and contribute to your mission of delivering high-quality science journalism. Thank you for your consideration.

Sample Cover Letter #7

I am excited to apply for the Fashion Writer position at Style Insider Magazine. As a fashion enthusiast with a flair for words, I am confident I can contribute to your publication’s trendsetting content.

In my current role at Fashion Forward Blog, I have:

• Produced daily blog posts covering the latest fashion trends, industry news, and style tips
• Conducted interviews with emerging designers and established fashion influencers
• Grew the blog’s social media following by 200% through engaging content and strategic partnerships

My keen eye for style, coupled with my ability to identify and articulate emerging trends, allows me to create content that resonates with fashion-savvy readers. I have a pulse on what’s happening in the fashion world and a talent for translating that into compelling stories.

Moreover, my strong networking skills have allowed me to build relationships with key players in the industry, giving me access to exclusive content opportunities and insider insights.

I am thrilled by the prospect of bringing my passion and skills to Style Insider Magazine and contributing to your reputation as a leading authority in fashion journalism. Thank you for considering my application.

Sophia Rodriguez

Sample Cover Letter #8

I am writing to apply for the Travel Writer position at Global Adventures Magazine. As an avid traveler and skilled storyteller, I am excited by the opportunity to share my passion for exploration with your readers.

In my current role at Wanderlust Travel Blog, I have:

• Produced engaging travelogues, destination guides, and cultural insights from my journeys to over 30 countries
• Collaborated with tourism boards and local businesses to create sponsored content that authentically captures the spirit of each destination
• Grew the blog’s readership by 150% through compelling storytelling and strategic SEO optimization

My ability to vividly capture the essence of a place through words and images, combined with my knack for uncovering hidden gems and unique angles, sets my travel writing apart. I believe in the power of travel to broaden perspectives and create meaningful connections, and I strive to inspire that sense of wonder in my readers.

Additionally, my strong photography skills allow me to complement my writing with visually stunning imagery that transports readers to the destinations I cover.

I would be thrilled to bring my passion for travel and storytelling to Global Adventures Magazine and contribute to your mission of inspiring readers to explore the world. Thank you for considering my application.

Jack Wilson

Sample Cover Letter #9

I am excited to apply for the Food Writer position at Culinary Delights Magazine. As a passionate foodie and experienced writer, I am confident I can contribute to your publication’s mouth-watering content.

In my current role at Epicurean Adventures Blog, I have:

• Produced restaurant reviews, chef profiles, and recipe features that generated a 75% increase in page views
• Collaborated with local chefs and restaurateurs to develop exclusive content and partnerships
• Managed a team of contributing writers to ensure consistent high-quality content output

My deep knowledge of food culture, coupled with my ability to craft vivid descriptions that capture the essence of a dish or dining experience, allows me to create content that engages and inspires food lovers. I have a talent for uncovering the stories behind the plate and bringing them to life through my writing.

Moreover, my strong editing skills and attention to detail ensure that all content meets the highest standards of quality and accuracy.

I am thrilled by the prospect of bringing my skills and passion to Culinary Delights Magazine and contributing to your reputation as a leading authority in food journalism. Thank you for considering my application.

Sample Cover Letter #10

I am writing to apply for the Sports Writer position at Athletics Weekly. As a lifelong sports enthusiast and skilled journalist, I am excited by the opportunity to cover the thrilling world of athletics for your publication.

In my current role at Sports Central News, I have:

• Produced game recaps, player profiles, and in-depth feature stories covering a wide range of sports
• Conducted interviews with athletes, coaches, and industry experts to provide insider perspectives
• Collaborated with the multimedia team to create engaging video content and infographics

My deep knowledge of sports, combined with my ability to craft compelling narratives that capture the drama and emotion of athletic competition, allows me to create content that resonates with sports fans. I have a knack for finding the human stories behind the headlines and bringing them to life through my writing.

Additionally, my strong reporting skills and commitment to accuracy ensure that all my stories are thoroughly researched and fact-checked.

I would be thrilled to bring my skills and enthusiasm to Athletics Weekly and contribute to your reputation as a leading source for sports journalism. Thank you for considering my application.

Michael Johnson

Sample Cover Letter #11

I am excited to apply for the Real Estate Writer position at Home & Hearth Magazine. As a seasoned writer with a background in real estate, I am confident I can contribute valuable insights and engaging content to your publication.

In my current role at Real Estate Insider Blog, I have:

• Produced articles on home buying, selling, and investing strategies that generated a 50% increase in reader engagement
• Collaborated with real estate professionals to develop informative content and expert advice columns
• Created neighborhood guides and property features that showcase the unique characteristics of different communities

My ability to break down complex real estate concepts into easy-to-understand language, coupled with my knack for identifying trends and story angles, allows me to create content that informs and engages readers. I understand the importance of providing actionable advice and insights that help readers make informed decisions about their homes and investments.

Moreover, my strong research skills and attention to detail ensure that all my content is accurate, up-to-date, and compliant with industry regulations.

I would be thrilled to bring my skills and real estate knowledge to Home & Hearth Magazine and contribute to your mission of providing valuable content to homeowners and investors. Thank you for considering my application.

Sarah Thompson

Sample Cover Letter #12

Dear Ms. Davis,

I am writing to apply for the Entertainment Writer position at Hollywood Insider Magazine. As a pop culture enthusiast with a talent for storytelling, I am excited by the opportunity to cover the exciting world of entertainment for your publication.

In my current role at Stargazer Entertainment Blog, I have:

• Produced celebrity interviews, movie reviews, and industry news stories that generated a 100% increase in page views
• Covered red-carpet events and press junkets, providing exclusive behind-the-scenes content
• Developed a strong network of industry contacts and sources to break stories and secure interviews

My deep knowledge of the entertainment industry, combined with my ability to craft compelling narratives that capture the glamour and drama of Hollywood, allows me to create content that captivates readers. I have a talent for finding the stories behind the stars and bringing them to life through my writing.

Additionally, my strong social media skills have allowed me to build a dedicated following and drive engagement with my content across platforms.

I would be thrilled to bring my skills and passion for entertainment to Hollywood Insider Magazine and contribute to your reputation as a leading source of celebrity news and features. Thank you for considering my application.

Emily Wilson

Sample Cover Letter #13

I am excited to apply for the Political Writer position at Capitol Report. As a journalist with a keen understanding of the political landscape, I am confident I can contribute insightful analysis and engaging content to your publication.

In my current role at Policy Matters Magazine, I have:

• Produced in-depth articles on key policy issues and legislative developments that generated a 75% increase in reader engagement
• Conducted interviews with elected officials, policy experts, and grassroots activists to provide diverse perspectives
• Covered political campaigns and elections, providing balanced reporting and analysis

My ability to distill complex policy issues into clear, concise language, coupled with my knack for identifying the human stories behind the headlines, allows me to create content that informs and engages readers. I am committed to providing fair, accurate reporting that helps readers make sense of the often chaotic world of politics.

Moreover, my strong research skills and commitment to journalistic ethics ensure that all my stories are thoroughly fact-checked and unbiased.

I would be thrilled to bring my skills and political acumen to Capitol Report and contribute to your reputation as a trusted source for political journalism. Thank you for considering my application.

Sample Cover Letter #14

I am writing to apply for the Health & Wellness Writer position at Vitality Magazine. As a certified health coach and experienced writer, I am excited by the opportunity to share my passion for holistic wellness with your readers.

In my current role at Healthy Living Blog, I have:

• Produced articles on nutrition, fitness, and mental health that generated a 50% increase in reader engagement
• Collaborated with health experts to develop informative content and practical tips for improving well-being
• Managed the blog’s social media accounts, growing our following by 25% over 6 months

Previously, as a freelance writer, I contributed wellness articles to various lifestyle publications and company blogs. My writing combined engaging storytelling with research-backed health advice to educate and empower readers.

Additionally, my certification as a health coach has equipped me with a deep understanding of evidence-based wellness strategies. I excel at translating complex health information into clear, actionable content. I am passionate about helping others make sustainable lifestyle changes to enhance their physical and mental well-being.

I am drawn to Vitality Magazine’s mission of providing readers with inspiring content and tools to live their healthiest lives. I would welcome the opportunity to contribute my writing skills and wellness knowledge to support your editorial goals and make a positive impact on readers’ lives.

Thank you for considering my application. I have attached my resume and writing samples for your review. I look forward to the chance to discuss the value I can bring to the Vitality Magazine team.

Micheal Johnson

Sample Cover Letter #15

I am excited to apply for the Technology Writer position at TechTrends Magazine. As a tech enthusiast with a knack for translating complex concepts into engaging stories, I am confident I can contribute to your publication’s cutting-edge content.

In my current role at Gadget Guru Blog, I have:

• Produced product reviews, industry news, and thought leadership pieces that generated a 75% increase in page views
• Collaborated with tech companies to develop sponsored content and secure exclusive insights

My deep knowledge of the tech industry, coupled with my ability to identify and articulate emerging trends, allows me to create content that resonates with tech-savvy readers. I have a talent for spotting the next big thing and bringing it to life through my writing.

Moreover, my strong SEO skills ensure that my content is optimized for maximum visibility and search engine rankings.

I am thrilled by the prospect of bringing my skills and passion for technology to TechTrends Magazine and contributing to your reputation as a leading authority in tech journalism. Thank you for considering my application.

Writing a compelling cover letter is your chance to showcase your writing skills and make a strong case for why you’re the perfect fit for the job.

By highlighting your relevant experience, unique value proposition, and passion for the written word, you can grab the hiring manager’s attention and set yourself apart from the competition.

Remember, a great cover letter is just the beginning.

Once you’ve landed the interview, it’s up to you to bring your skills and enthusiasm to life and prove that you’re the writer they’ve been looking for.

So go ahead, put your spin on these sample cover letters, and show the world what you’re made of.

Your dream writing job is within reach – it’s time to make it happen.

15 Sample Letters of Request for Additional Staff

Here are 15 unique templates for letters requesting additional staff, each with a brief introductory paragraph:

Template 1: General Request for Additional Staff

Dear [Manager’s Name],

I hope this message finds you well. As our team continues to meet and exceed expectations, we have encountered an increasing workload that necessitates additional support. To maintain our high standards of productivity and service, I am writing to request the addition of another team member.

[Body of Letter: Include details about current workload, specific areas where additional support is needed, and the benefits of hiring new staff.]

Thank you for considering this request. I am confident that with your support, we can continue to achieve our goals efficiently.

Sincerely, [Your Name]

Template 2: Request for Additional Staff Due to Increased Workload

As you are aware, our department has seen a significant increase in workload over the past few months. This surge has made it challenging to maintain our current level of service without additional resources. I am writing to request the hiring of an additional staff member to help manage this increased demand.

[Body of Letter: Explain the nature of the increased workload, specific tasks that require attention, and how a new hire would alleviate stress on the current team.]

I appreciate your understanding and look forward to discussing this further.

Best regards, [Your Name]

Template 3: Request for Additional Staff Due to Upcoming Project

With the upcoming [Project Name], our team will be facing an exceptionally high workload. To ensure we meet deadlines and maintain quality, I propose bringing on an additional team member dedicated to this project.

[Body of Letter: Detail the scope of the project, the expected increase in workload, and how the new staff member would contribute to the project’s success.]

Thank you for considering this request. Your support will be crucial in the successful execution of this project.

Template 4: Request for Additional Staff for Seasonal Demand

As we approach our busiest season, it is clear that our current staffing levels will not be sufficient to meet the anticipated demand. I am writing to request the temporary addition of staff to help us manage the workload during this period.

[Body of Letter: Provide insights into the seasonal trends, how it affects the department, and the specific roles that need additional support.]

I believe that with the right team in place, we can navigate this busy period successfully.

Template 5: Request for Additional Staff Due to Resignations

Following the recent resignations within our team, we are experiencing a strain on our resources. To ensure continuity of service and to maintain our productivity, I request the approval to hire replacement staff.

[Body of Letter: Outline the impact of the resignations on the team, current challenges being faced, and the urgent need for new hires.]

Thank you for your prompt attention to this matter.

Template 6: Request for Additional Staff to Improve Efficiency

In our ongoing effort to improve efficiency within the department, I have identified the need for additional staff. By increasing our team size, we can reduce bottlenecks and enhance our overall performance.

[Body of Letter: Discuss specific areas where efficiency could be improved with additional staff, and the long-term benefits for the department.]

I am confident that this request, if approved, will lead to significant improvements in our operations.

Template 7: Request for Additional Staff for New Service Implementation

As we prepare to launch our new service, it is essential that we have the necessary staff in place to support this initiative. I am writing to request the approval to hire additional personnel who will be dedicated to this new service.

[Body of Letter: Describe the new service, the expected workload, and how the additional staff will be integral to the service’s success.]

Your consideration of this request is greatly appreciated, and I look forward to discussing it further.

Template 8: Request for Additional Staff for Customer Support

Our customer support team is currently operating at full capacity, and with the increase in customer inquiries, we are struggling to maintain our response times. To continue providing excellent service, I propose that we bring on additional support staff.

[Body of Letter: Highlight the increase in customer inquiries, current challenges, and how additional staff will improve response times and customer satisfaction.]

Thank you for your attention to this matter.

Template 9: Request for Additional Staff for Compliance and Risk Management

Given the increasing complexity of our regulatory environment, it has become apparent that we need additional staff in our compliance and risk management department. I am writing to request approval for this critical addition to our team.

[Body of Letter: Detail the regulatory challenges, current staffing limitations, and the importance of adding specialized personnel.]

I believe this is a necessary step to ensure we continue to meet our compliance obligations effectively.

Template 10: Request for Additional Staff Due to Departmental Expansion

As our department continues to expand, it is clear that our current staffing levels will not suffice to meet the growing demands. To support this expansion, I am requesting the approval to hire additional staff.

[Body of Letter: Explain the nature of the expansion, the specific roles that need to be filled, and the expected outcomes of increasing the team size.]

Your support in this matter is crucial to our continued success.

Template 11: Request for Additional Staff for Quality Assurance

Maintaining our high standards of quality is becoming increasingly challenging as our workload grows. To ensure that we do not compromise on quality, I am requesting additional staff for our quality assurance team.

[Body of Letter: Discuss the importance of quality assurance, current challenges, and how additional staff will help maintain quality standards.]

Thank you for your consideration of this request.

Template 12: Request for Additional Staff for Technical Support

Our technical support team is currently stretched thin due to the increasing number of support tickets. To maintain our service level agreements and ensure customer satisfaction, I am requesting additional technical support staff.

[Body of Letter: Outline the increase in support tickets, the current impact on service levels, and the benefits of adding more staff.]

I appreciate your prompt attention to this request.

Template 13: Request for Additional Staff for Research and Development

With the growing number of projects in our research and development pipeline, it has become necessary to expand our team. I am writing to request additional staff to support our ongoing and future R&D initiatives.

[Body of Letter: Highlight the importance of the R&D projects, current staffing limitations, and how new hires will contribute to innovation.]

Your support in this matter will be instrumental to our success.

Template 14: Request for Additional Staff Due to Increased Client Base

As our client base continues to grow, so does the demand on our team. To ensure we continue to deliver the high level of service our clients expect, I am requesting additional staff to help manage this growth.

[Body of Letter: Detail the increase in client numbers, the impact on the team, and the benefits of expanding the staff.]

Thank you for considering this request.

Template 15: Request for Additional Staff for Special Projects

Our department has been tasked with several special projects that are crucial to the company’s strategic goals. To successfully complete these projects, I am requesting the approval to hire additional staff.

[Body of Letter: Describe the special projects, their importance, and how additional staff will ensure timely and successful completion.]

I look forward to your favorable consideration of this request.

These templates should provide a solid foundation for crafting detailed, specific requests for additional staff tailored to various situations.

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