leave application letter for office for personal reasons

15 Sample Leave Letter for Personal Reason

Are you in need of a Sample Leave Letter for Personal Reasons ? Whether it’s an unexpected family matter, a personal emergency, or a pressing commitment, it’s important to write a formal leave letter to inform your supervisor or manager about your situation. To help you with this task, we have curated 15 sample leave letters for personal reasons. These templates will guide you in expressing your request professionally and effectively. So, let’s dive in and find the perfect leave letter that suits your needs.

5 Tips for Writing an Effective Leave Letter for Personal Reason

• Be Clear and Concise : When writing your leave letter, clearly state the dates you need to be absent and the reason for your leave. Keep the letter brief and avoid unnecessary details.
• Use a Formal Tone : Maintain a professional tone throughout the letter. Use polite and respectful language to express your request.
• Provide Sufficient Notice : It’s important to inform your supervisor or manager as soon as possible. Give them ample time to plan and make necessary arrangements during your absence.
• Offer Assistance : Show your willingness to support your colleagues during your leave. Offer to delegate your tasks or provide assistance remotely if needed.
• Follow Company Policies: Familiarize yourself with your company’s leave policies and procedures. Adhere to the guidelines for requesting a leave, submitting documentation, and any other requirements specified by your organization.

Next start by choosing the appropriate sample leave letter to effectively communicate your personal leave request and ensure a smooth transition during your absence:

• Subject: Leave Request – Personal Matter

Dear [Supervisor/Manager’s Name],

I am writing to request a leave of absence from [start date] to [end date] due to personal reasons. During this time, I need to attend to some pressing family matters that require my immediate attention. I understand the inconvenience this may cause, but I assure you that I will complete any pending work and delegate my responsibilities to a colleague if necessary.

Thank you for your understanding and support.

Sincerely, [Your Name]

• Subject: Request for Personal Leave

I am writing to formally request a leave of absence from work for personal reasons. I would like to take leave from [start date] to [end date] in order to attend to some urgent family matters that require my presence and attention. I assure you that I will complete any pending tasks and ensure a smooth transition of my responsibilities before my departure.

Thank you for considering my request.

Yours sincerely, [Your Name]

• Subject: Leave Application – Personal Reason

I am writing to request a leave of absence from [start date] to [end date] for personal reasons. Unfortunately, I have encountered an unexpected family matter that needs my immediate attention and support. I will make sure to complete all urgent tasks before my leave and provide necessary updates to my team members.

Best regards, [Your Name]

• Subject: Personal Leave Application

I am writing to request a leave of absence from [start date] to [end date] due to personal reasons. My [family member/close friend] is facing a significant health issue, and I need to be by their side during this crucial time. I will ensure that my work is up to date and delegate any necessary tasks so that my absence does not disrupt the workflow.

Thank you for your understanding and consideration.

• Subject: Leave Request – Personal Emergency

I am writing to request a personal leave of absence from [start date] to [end date]. Unfortunately, I have encountered a personal emergency that requires my immediate attention, and I need to take time off work to address it. I will do my best to minimize any impact on the team and complete all essential tasks before my absence.

• Subject: Request for Leave of Absence – Personal Reason

I am writing to request a leave of absence from [start date] to [end date] due to personal reasons. I need time to address some personal matters, which require my attention and presence. I will ensure to properly document any ongoing tasks and delegate responsibilities to [colleagues’ names]. If needed, I am happy to assist them remotely during my leave.

Best, [Your Name]

• Subject: Paid Personal Leave Request

I am submitting this request for a paid personal leave from [start date] to [end date]. I have an urgent personal matter that requires my attention, and I need to take some time off work to deal with it properly. I will ensure that all essential duties are handled before my leave, and I will be accessible if any urgent issues arise.

Thank you for your consideration and understanding.

• Subject: Leave Request – Personal Reasons

This is a formal request for a leave of absence from [start date] to [end date] for personal reasons. I am facing an unexpected personal emergency and need to address it immediately. I will do my best to complete all pending tasks and hand them over to [colleagues’ names] before my leave. I can arrange a call or video conference during the leave period if needed.

• Subject: Leave Request – Personal Circumstances

I am writing to request a leave of absence from work from [start date] to [end date] for personal reasons. I am experiencing some personal circumstances that require my immediate attention and care. I will provide updates to [colleagues’ names] on my projects and ensure that all critical tasks are completed before my leave.

Thank you for your consideration and assistance.

• Subject: Personal Leave Request – Urgent Family Matter

I am writing to request a personal leave from work from [start date] to [end date] due to an urgent family matter that needs my presence and attention. I will make sure that all essential duties are completed before my leave date and that I delegate responsibilities to ensure that the team functions smoothly in my absence.

• Subject: Request for Personal Leave of Absence

I am writing to request a leave of absence from [start date] to [end date] for personal reasons. This time off is necessary for me to address important personal matters that require my immediate attention. I will complete any pending tasks before my leave and provide instructions to [colleagues’ names] for any ongoing projects.

Thank you for your understanding and cooperation.

I am submitting this application to request a personal leave of absence from [start date] to [end date]. I need some time off to attend to personal matters and to rejuvenate. During my absence, I will ensure that all pending tasks are completed or handed over to [colleagues’ names] so that the workflow is not disrupted.

Thank you for your consideration and support.

• Subject: Leave Request – Personal Commitments

I am writing to request a leave of absence from [start date] to [end date] due to personal commitments. I have important obligations that I need to fulfill during this time, and it requires my full attention and participation. I will arrange for any necessary handover and provide assistance remotely if needed.

Thank you for understanding my situation.

• Subject: Personal Leave Request – Family Event

I am writing to formally request a personal leave from [start date] to [end date] to attend a significant family event. This is an important milestone in my family, and I would like to be present to support and celebrate with them. I will make sure that my tasks are completed or delegated appropriately before my leave begins.

I am submitting this request for a leave of absence from [start date] to [end date] for personal reasons. I have some pressing personal matters that require my presence and attention during this period. I will ensure that all ongoing projects are handed over smoothly to [colleagues’ names] and provide necessary documentation to facilitate a seamless transition.

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How to write a leave of absence letter (plus template)

Jump to section

What is a leave of absence?

When should i take personal leave, how to write a personal leave letter.

Letter templates

Planning ahead

Every workday, you show up and do your best. But sometimes, your work-life balance feels unmanageable, and your best starts to fall below your regular. It’s hard to perform at 100% all the time.

Eventually, things may begin to feel truly overwhelming, and you’ll find you're losing focus and control.  

When you’re really struggling, you may need to take time away from work to recover. And that’s OK. If that’s relatable — or sounds like it will be soon —  it's important to learn how to write a letter explaining your personal reason for leave to your boss. It’s best to be prepared. Your mental and physical health may depend on it later.

Writing a leave application letter can be a source of stress in itself. It’s a personal letter, but how formal should it be? Do you have to go into lots of detail, or can you maintain your privacy? 

Don't let these unknowns stop you from putting in a leave request. In 2021, 3,200 American full-time workers took a leave of absence from work. It's perfectly common, so don't hesitate to take advantage of this option. And remember that it’s not a failure: taking steps to care for yourself is always a victory.

Don’t worry — if you've never written a leave of absence letter, you're in good hands. We’ll guide you through writing the perfect leave of absence letter so you don’t have to struggle and stress when you’re not feeling your best. Grab a pen and paper, and let’s dive in.

A leave of absence is when you take time off to handle a personal matter. Sometimes these matters are unexpected, like a sudden illness. Other times, you see them coming, like needing time to move a parent into a retirement home. 

These absences span a period of time — sometimes fixed, sometimes not — when you're away from your work responsibilities to dedicate more focus to your personal life. Think of it like a sabbatical where you spend time away from work to care for yourself. 

Depending on the matter, you might only need a week to feel better or resolve a situation. Your employer might be able to offer you sick days or PTO to cover this break.

But if the matter you need to attend to will take longer than a few days, you’ll need a true personal leave. A leave of absence grants you more time off than a string of sick days without leaving your job . You'll return to work eventually, but you need more time than the standard employment agreement offers.

Personal leave of absence reasons include:

• Experiencing a medical condition that makes you chronically ill or in pain
• Having a baby and taking maternity leave
• Address mental health issues or mental illness
• Supporting a loved one or family member in need
• Undergoing major life changes like moving cities or getting married 

When you submit your leave request, make sure you document everything. If you had a conversation with your HR manager and worked out all the details, remember to follow up with an email so you have a written record of the conversation. It’s uncomfortable to ask , but having your request in words is handy should you need to reference it down the road.

It’s normal to be worried your personal circumstances won’t be enough to convince your employer to grant you a leave of absence. Not to worry — that's why the Family and Medical Leave Act (FMLA) exists. 

The FMLA is a law that provides employees with up to 12 weeks of unpaid leave each year. During that time, your health benefits are maintained and you can take time off without fear of losing your job. 

Here are the situations in which you can take an FMLA leave of absence:

• The birth of your child and caring for them
• Adopting or fostering a child
• Taking care of an immediate family member with a serious health condition
• Taking medical leave to address your own health condition

For example, if you have a spouse dealing with post-traumatic stress disorder , the FMLA would support your decision to care for them from home. If your child is experiencing burnout from work that has resulted in an intense episode of mental illness, the FMLA grants you a period of time to care for your child while they need you.

Sometimes, your leave of absence letter for personal reasons won’t meet the FMLA guidelines. These circumstances require a voluntary leave of absence, which means your job and benefits aren’t protected.

That’s not to say you shouldn’t request the leave — in many cases, your boss will be compassionate about your needs. They might offer to protect your position, even though the law doesn’t require it. 

Here are a few examples of voluntary leave:

• Continuing your education
• Taking a break to travel
• Relocating to a new home
• Mourning the loss of a loved one

A leave request letter goes to your HR manager or boss, so it should be formal and professional. Because your letter describes personal circumstances, strive to be clear and concise.

Give enough details to justify your request, but only disclose what’s comfortable and necessary. For example, if you’re undergoing cancer treatment and don’t want to bring that part of your life to work, you can simply say you’re undergoing medical treatment that requires you to stay home. 

Another thing to keep in mind is timing. Ideally, your letter should be sent in advance of when you'd like to have your time off. Sending your letter with two days' notice isn't always enough time for your employer to cover your responsibilities and make an effective plan for your time away.

Giving ample heads-up means you're being courteous to your team. But emergencies happen, so try to cooperate while navigating the terms of your leave.

Here are five things to include in your leave application letter:

1. How much time you require off

This seems like a no-brainer, but you shouldn’t forget this key piece of information: how much time you need. Perhaps you only need to request six weeks off, or maybe you'd like to take the full 12. That's a big difference.

Explaining how much time you'd like off will better prepare your workplace for your absence. It also gives your boss some perspective on how the rest of the workplace will be impacted.

2. The start and end date of your leave

Besides how long you'd like your leave to be, you need to give exact dates and times. A concrete start date acknowledges when your time away will begin. An end date will also let your employer know when they can expect your return, so they know when to start scheduling work for you.

Setting a timeline also holds you accountable. You'll know when you should push work from your mind and when it's time to get back into the zone.

3. The reason you're requesting leave

Personal circumstances are exactly that: personal. But your boss will need to know, in general terms, why you're writing a leave application. If it's difficult to talk about, know that you can describe your reason for requesting terms within your boundaries. 

Keep in mind that this letter is private — the rest of your coworkers won’t be taking a peek. So try to describe your circumstance succinctly, but don’t feel pressured to describe every little detail.

4. Contact information and a plan

You're going to be missing some work. Do you have any solutions planned so your workplace doesn't fall behind? Provide some suggestions about how someone could manage your work while you're away and highlight any resources the team might need for a smooth transition. 

If you have the capacity to answer messages while you’re away, share your contact information with your manager (if they don’t already have it). Provide an emergency contact, like a family member or friend, too.

If you’re not up for helping out, no problem. During your leave of absence, you’re entitled to your rest. Any emails you answer are a favor, not an obligation.

5. A thank you

Save room for a thank you to close out your absence letter. Politely thanking your employer for considering your letter and taking the time to find a solution shows you're grateful for their support.

Letter templates 

You're ready to ask for time off , but how do you start your letter? Sometimes you need a little inspiration to start your writing. That’s where templates come in. 

Every letter of request looks different, so copy-pasting a template will only get you so far. But using a template as a jumping-off point and making the words your own is a straightforward way to pen a letter with confidence. 

Here are two sample leave letters for personal reasons:

[Your name]

[Your address]

[Your supervisor’s name]

[Organization name]

Dear [name of your supervisor],

I would like to request a leave of absence. My spouse is on sick leave, and they require my care while they regain their strength. If possible, I'd like my absence start date to be March 1 and my end date to be June 1. 

If my request is approved, I'll be reachable via email or Slack if you need me. I was talking with [coworker’s name], and they think they’ll be able to take on some of my responsibilities while I’m away. I'd be happy to chat more about how to make this temporary transition as smooth as possible.

Thank you for considering my leave of absence request. As you know, family is very important to me, and I'd be grateful for the time to support my spouse.

All the best,

I would like to formally request a six-week leave of absence. I'm requesting medical leave after an operation. I'd like my absence start date to be July 1, making August 12 the end date. My doctor has asked that I take it easy so my body can heal properly, requiring me to spend a few weeks on bed rest. 

If my request is approved, I won't be able to come into the office. However, I’ll be reachable via email, Slack, and video call if necessary. I'm very willing to chat about how we can work this out with minimal inconvenience to you and my coworkers. If you'd like to discuss this more, my phone number is [your number].

Thank you for considering my leave application.

When it’s a personal reason, leave requests can be overwhelming. Taking the initiative to learn how to write a strong leave of absence letter will help you in the long run.

Your leave request letter could make a big difference in your life. Research has found that having flexibility at work is something workers value the most . Flexibility at work helps with job engagement, job satisfaction, and overall happiness. If taking a leave of absence will make your life a run bit smoother, resulting in less stress and leaving you with fewer regrets, why not take it? 

Life isn't all about work. Don't forget to make time for yourself and your health. 

Invest in your career

Get your promotion. Make your career change. Build the future you dream about. And do it faster with a world-class BetterUp Coach by your side.

Maggie Wooll, MBA

Maggie Wooll is a researcher, author, and speaker focused on the evolving future of work. Formerly the lead researcher at the Deloitte Center for the Edge, she holds a Bachelor of Science in Education from Princeton University and an MBA from the University of Virginia Darden School of Business. Maggie is passionate about creating better work and greater opportunities for all.

What is a career statement, and should you write one?

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Ultimate Letter

Letter For Everyone

9 Sample Leave Letter For Personal Reason

When an employee seeks a temporary break from their organization due to some personal reasons, they write a  leave application letter or letter of absence to the concerned authority. This not only shows professionalism on the employee’s part but also gives adequate time to the employer to prepare. So, here let’s know 9 sample leave letter for personal reason. See this below…

Table of Contents

What Is a Leave Letter For Personal Reason?

For a leave application for office due to personal reasons, in the fast-paced realm of office work, occasions arise when personal affairs require urgent attention, prompting a temporary absence from professional duties. Whether for pressing family matters, health concerns, or personal well-being, this is essential.

It’s crucial to approach the process of requesting leave with professionalism and clarity. In this comprehensive guide, we’ll delve into the steps to craft a compelling leave application for office for personal reasons, ensuring your employer understands and honors your request.

Format To Write Leave Letter For Personal Reason:

Writing a personal leave application doesn’t have to be complicated. The key is to communicate your request clearly and respectfully. Whether you’re addressing your boss, manager, school principal, or college administration, a well-written application can make a significant difference. Here’s a simple guide to help you craft an effective personal leave application:

Start with a Clear Subject Line :

Your subject line should be straightforward, like “Leave Application for Personal Reason“. This helps the recipient understand the purpose of your email or letter instantly.

Formal Greeting :

Begin with a formal salutation, such as “Dear [Manager’s Name]” or “Respected Principal“. This shows respect and professionalism.

State the Purpose of Your Leave :

Clearly mention that you are writing to request a leave of absence for personal reasons. Be concise but provide enough detail to explain your situation. If you’re comfortable, briefly mention the nature of your personal reason.

Specify the Dates :

Clearly state the dates you will be absent. Whether it’s for one day, two days, or more, being specific helps in planning and minimizes confusion.

Mention Any Work Plans :

If applicable, especially in an office setting, briefly mention how your work will be managed in your absence. This could include delegating tasks to colleagues or completing work ahead of time.

Request for Approval :

Politely request approval for your leave. Phrases like “I kindly request approval for my leave” demonstrate respect and understanding of the formal process.

Provide Contact Information :

Even if you are on leave for personal reasons, it’s a good practice to leave a contact number or email where you can be reached in case of emergency or urgent matters.

Closing and Signature :

End your application with a formal closing, such as “Sincerely” or “Regards,” followed by your name and, if relevant, your position or class/section in a school or college context.

9 Sample Leave Letter For Personal Reason:

Sometimes we have so many personal reasons that we can’t even mention them in our leave application . This is exactly why we write a personal leave application letter. If you have some important personal work, you can write your own leave application for personal problems. To help you I am giving 9 sample leave letter for personal reasons. See this below…

[Subject: Sample Leave Letter For Personal Reason]

Dear Sir/Madam,

This is to inform you that I have to take a day off on [Date] of this month for some personal reasons.

You can contact me on my number and email in case of questions or clarifications during the period. I shall be reachable on my mobile number and email. My person in charge, [person’s name, if any] will be handling my tasks in my absence.

I hope you will acknowledge my application and process the same as earliest as possible.

Yours Sincerely,

[Name] [Contact Number] [Your Designation]

I would like to notify you that I am suffering from some important personal matters since I shall not be able to attend the office from [Date] to [Date] .

I am sure our team will handle everything exceptionally. if you have any doubts or queries about the current project please feel free to contact me on my personal mobile number and email ID.

I hope that you can realize my situation and approve my leave application letter .

Thanking you in anticipation.

[Your Name] [Your Designation] [Employee ID No] [Contact Number]

Download Sample In MS Word File

I am writing to request you for a leave of [Write the total number of leave days] from [Date] to [Date] since I have some personal issues. I will resume my duty from [Date] .

Please let me know whether you require any further information or have any questions.

Hoping to receive a positive response from your side.

Thanking you.

Yours Faithfully, [Your Name] [Your Designation] [Date]

I am [Your Name] and I am working as a [Your Designation] in your company. I joined last year during the summer. The reason for writing this application is due to some personal. I request you to please grant me 1 day’s leave. I will complete all my pending work when I come back.

Thanking you,

[Your Name] [Your Designation]

List Of Leave Application Letter

I would like to request one month’s leave of absence due to some personal reasons. On account of my situation, I will not be able to attend work starting from the [Date] to [Date] .

I shall be back to work hopefully on [Date] . While I will be traveling during this time period, I will still be available via phone or e-mail if any kind of assistance is required.

Your kind consideration in this matter would be greatly appreciated.

[Your Name] [Your Designation] [Date]

[Subject:  Sample Leave Letter For Personal Reason]

Respected sir,

I am writing this application in reference to the above-mentioned subject. Kindly grant me a one-month leave, starting from [Date] to [Date] .

There are some personal issues that are not letting me focus on my job, and I need the time off to settle them for good. I shall be rejoining no later than [Date] , and during my absence, I may be contacted via phone or email if there is a need.

I would be more than grateful if my application is approved.

Yours Faithfully,

[Supervisor’s Name] [Designation] [Organization Name] [Organization Address]

I would like to request a [Leave duration] long leave on account of a personal matter. At the moment, I can’t discuss the issue, but it has forced me to take time off from work from [Date] to [Date] .

During this time, I can be reached via phone or e-mail if my assistance is urgently required.

Please let me know if you have any concerns,

Respect Sir,

With due respect, I [ Your Name] working in your Company as a [ Your Designation] for the past [Time Duration] .

I am writing this letter to let you know that I need [Time Duration] leave from the office from [Date] to [Date] due to personal reasons.

I have completed all of my remaining work for this period. I shall be reachable on my mobile number/e-mail during the period .

I will be very much grateful if you grant my leave request message for personal reasons.

Thanking You Yours Sincerely, [Your Name] [Your Designation]

Download Sample Leave Letter Format In MS Word File

[Subject: Sample Leave Message For Personal Reason]

With due respect, it is stated that I am working as an [Mention Your Designation] in this reputable company.

I would like to request a leave of absence for personal reasons. At the moment, I can’t discuss the issue, but it has forced me to take time off from work from [Date] to [Date] .

I have no other option than to attend to it at the earliest. I have made all the necessary arrangements with my co-workers, who will cover for me until I return in a few days’ time.

Please contact me at the given mobile number or email ID in my absence at the workplace.

[Your Name] [Your Designation] [Moblie Number]

Q. What are the details I should include in a leave application for personal work?

A. When you are writing a leave application for personal work, make sure you provide the reason you are requesting for leave. Ensure that you mention the dates on which you want to take leave and also when you would return to work.

Q. How do you say personal reasons professionally?

A. Professionally, you can phrase personal reasons as due to personal commitments or owing to personal circumstances that require my attention. This keeps the explanation respectful and discreet.

Leave Letter for Personal Reason (Free Samples)

This article provides detailed templates for leave letters, helping you effectively communicate your need for time off while maintaining a professional tone.

Template 1: Formal Leave Letter for Personal Reason

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Title] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

I am writing to formally request a leave of absence from [Start Date] to [End Date] due to personal reasons. I have carefully considered my workload and responsibilities and believe this period is necessary for addressing some urgent matters.

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I assure you that I will complete all my tasks before my leave and ensure a smooth handover of my responsibilities to [Colleague’s Name]. I am also willing to be available for any critical issues that may arise during my absence.

Thank you for understanding my situation. I hope for your approval of my leave request and will be grateful for your support.

[Your Name]

Template 2: Semi-Formal Leave Letter for Personal Reason

[Your Name] [Your Position] [Company Name] [Date]

[Recipient’s Name] [Recipient’s Position] [Company Name]

I hope this message finds you well. I am writing to request a leave of absence from work due to some personal matters that require my immediate attention. I would like to take leave from [Start Date] to [End Date].

I have discussed my workload with my team, and [Colleague’s Name] has agreed to take over my responsibilities during my absence. I will ensure all my duties are handed over smoothly to avoid any disruption to our ongoing projects.

Thank you for considering my request. I appreciate your understanding and support during this time.

Best regards,

Template 3: Casual Leave Letter for Personal Reason

[Your Name] [Your Email] [Date]

Hi [Recipient’s Name],

I hope you’re doing well. I am writing to inform you that I need to take some personal time off from [Start Date] to [End Date]. I have some personal matters that need my attention during this period.

I’ve already talked to [Colleague’s Name], and they have agreed to cover for me while I’m away. I will make sure everything is in order before I leave.

Thank you for understanding, and I hope this won’t cause any inconvenience.

Frequently Asked Questions (FAQs)

Q: how do i write a leave letter for personal reasons without disclosing too much information .

Answer : I make sure to mention the dates of my leave and that it’s due to personal reasons, but I keep the specifics to myself. By focusing on the impact on my work and how I’ll manage my responsibilities, I maintain my privacy.

Q: What should I include in a leave letter for personal reasons? 

Answer : In my leave letter, I always include the dates I’ll be away, a brief explanation that it’s for personal reasons, and details on how my work will be managed in my absence. I also make sure to express my gratitude for their understanding and support.

Q: How far in advance should I submit a leave letter for personal reasons? 

Answer : I try to submit my leave letter at least two weeks in advance, if possible. This gives my employer enough time to make the necessary arrangements and ensures a smooth transition.

Q: Can I email my leave letter for personal reasons, or should it be a printed letter? 

Answer : I prefer emailing my leave letter, as it’s faster and easier for both my employer and me to keep a record. However, I always make sure to follow my company’s preferred communication method, which might sometimes require a printed letter.

Q: How do I handle my responsibilities when I need to take leave for personal reasons?

Answer : Before taking leave, I coordinate with my colleagues to ensure my responsibilities are covered. I provide detailed instructions and remain available for urgent matters, ensuring minimal disruption to my team.

Q: What if my leave request for personal reasons is denied? 

Answer : If my leave request is denied, I discuss alternative solutions with my employer, like adjusting the leave dates or finding other ways to manage my personal situation. Keeping an open dialogue helps me find a mutually acceptable arrangement.

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Leave Letter for Personal Reason – 10+ Best Examples

• Letter Writing
• Dec 29, 2023
• Leave Letters

Leave Letter for Personal Reason – Leave letters for personal reasons are essential tools for individuals seeking time away from their professional or academic commitments due to personal matters. Whether it’s for family emergencies, health concerns, or other personal obligations, crafting an effective leave letter is crucial for maintaining transparency and professionalism.

This article aims to provide insights into the key components of a leave letter for personal reasons and tips on writing a compelling and respectful document.

Table of Contents

Leave Letter for Personal Reason Overview

Here’s an overview of a Leave Letter for Personal Reason presented in a table format:

Also See – 10+ Fever Leave Letter to Class Teacher – Best Templates

5 Days Leave Application for Office for Personal Reason – To HR/Manager

Arjun Sharma Marketing Executive Sales Department ABC Corporation Corporate Towers, Mumbai Date: January 15, 2024

Subject: 5 Days Leave Application for Personal Reason

Dear Aruna Singh,

I hope this letter finds you well. I am writing to formally request a leave of absence from work due to some important personal matters. I will not be able to attend the office from January 20, 2024, to January 24, 2024.

During this period, I will be reachable by phone or email in case of any urgent matters that require my attention. You can contact me at +91 98765 43210 if there is any need for further information or if you have any queries.

I sincerely hope for your understanding in this matter and would be grateful if you could accept my leave application. I am committed to ensuring a smooth transition of my responsibilities during my absence.

Thank you for your understanding.

Yours sincerely,

Arjun Sharma +91 98765 43210 [email protected]

Email Format for One Day Leave for Personal Matters

Subject: Request for One-Day Leave Due to Personal Emergency Matter

Dear Mr. Sharma,

I hope this email finds you well. I am writing to request a one-day leave from work on January 20, 2024, due to a personal emergency that requires my immediate attention.

I understand the importance of my responsibilities at work and assure you that I will ensure a smooth handover of any pending tasks before my absence. I will be available by phone or email if there are any urgent matters that require my attention.

I will be reachable by phone (+91 98765 43210) or email ( [email protected] ) in case of any urgent matters that may require my assistance during my absence. I appreciate your understanding in this matter and hope for your approval for this short leave.

Thank you for your consideration.

Best regards,

Ravi Kumar Marketing Executive +91 98765 43210 [email protected]

Also See – 10+ Leave Letter for Stomach Pain Samples – Best Examples

Personal Leave Request Mail for Eye Checkup

Subject: Leave Request for Eye Checkup

Dear Mr. Gupta,

I hope this letter finds you well. I am writing to inform you that I have an eye checkup scheduled for tomorrow, December 23, 2031. Unfortunately, the doctor is available only on this day, leaving me with no alternative.

I kindly request your consideration to permit me to take leave for a day on December 22, 2023. I assure you that I will return to work on December 23, 2023, and will promptly complete all the assigned tasks. Additionally, I have already submitted the reports of this month’s meetings as per your instructions.

During my absence, I will be available to take calls, and I have informed my team to contact me in case they have any doubts or require assistance.

I appreciate your understanding and cooperation in this matter.

Neha Kapoor Marketing Executive +91 98765 43210 [email protected]

Personal Leave Application Mail – License Renewal

Arpita Singh Marketing Executive Sales Department ABC Corporation Corporate Towers, Mumbai Date: January 15, 2024

Sharma ABC Corporation Corporate Towers, Mumbai

Subject: Personal Leave Application – License Renewal

Dear Sharma,

I hope this message finds you well. I am writing to formally request a short personal leave to attend to the renewal of my driver’s license on January 22, 2024.

The renewal process requires my presence, and I will ensure that all pending work is completed before my departure. I anticipate being absent for only one day, and I will be available for any necessary communication during this time.

I appreciate your understanding and approval for this short leave to fulfill this personal obligation.

Arpita Singh +91 98765 43210 [email protected]

Personal Commitment Leave Letter – Teacher Meeting for Child

Sneha Sharma Human Resources Executive Human Resources Department XYZ Corporation Corporate Plaza, Delhi Date: January 15, 2024

Sai Kiran XYZ Corporation Corporate Plaza, Delhi

Subject: Leave Application for Personal Commitment

Dear Sai Kiran,

I hope this message finds you well. I am writing to inform you of a short personal commitment that requires my immediate attention. I need to attend a crucial meeting at my child’s school, scheduled for January 16, 2024, at 3:00 PM, to discuss their progress and participate in a teacher-parent meeting.

I understand the importance of my responsibilities at work, and I assure you that I will make every effort to complete any pending tasks before my brief absence. I will also ensure that my colleagues are informed and can assist in my absence.

I appreciate your understanding in granting me this short leave to fulfill my responsibilities as a parent. I will be available for any urgent matters and will ensure a smooth transition during my brief absence.

Sneha Sharma +91 98765 43210 [email protected]

Leave Application for School for Personal Reason – Family Function

Riya Sharma Class 8A XYZ School Mumbai Date: January 25, 2024

Principal Sharma XYZ School Mumbai

Subject: Leave Application for Family Function

Respected Principal Sharma,

I hope this letter finds you well. I am writing to request a short leave from school on January 28, 2024, due to a family function that requires my presence.

I assure you that I will make up for any missed assignments and ensure that my academic responsibilities are not affected by this brief absence. I will also seek the necessary notes and information from my classmates.

I kindly request your approval for this leave, and I appreciate your understanding in this matter.

Riya Sharma Class 8A +91 98765 43210 [email protected]

College Leave Letter for Personal Emergency

Rahul Verma Roll Number: 202340 Computer Science Department ABC College Chennai Date: February 2, 2024

Dean Kapoor Head of Computer Science Department ABC College Chennai

Subject: Leave Application for Personal Emergency

Respected Dean Kapoor,

I hope this letter finds you well. I am writing to inform you about a personal emergency that requires my immediate attention and necessitates my absence from college.

Due to this unforeseen circumstance, I am unable to attend classes from February 3, 2024, to February 5, 2024. I understand the importance of keeping up with academic responsibilities, and I will make every effort to catch up on missed lectures and assignments promptly.

I would be grateful if you could grant me leave for the mentioned period. If there are any formalities or procedures I need to follow in this regard, please guide me accordingly.

Thank you for your understanding and consideration.

Rahul Verma Roll Number: 202340 +91 98765 43210 [email protected]

Also See – 6+ Writing a Leave Letter for Going to Temple Format & Examples

What should I include in a leave letter for personal reasons?

A leave letter for personal reasons should include your name, position, the reason for the leave, the duration of the leave, and a statement expressing your commitment to completing pending work or responsibilities.

Should I mention my availability during the leave period in the letter?

Yes, it’s a good practice to mention your availability for communication during the leave period. Provide contact details where you can be reached in case of any urgent matters.

How should I address the recipient in the leave letter?

Use a respectful salutation, such as “Dear [Recipient’s Name]” or “Respected [Recipient’s Title].”

How should I conclude the leave letter for Personal Reason?

Conclude the letter with a formal closing, such as “Sincerely” or “Yours faithfully,” followed by your full name and signature.

What if my personal reason is an emergency?

In case of emergencies, submit the leave letter as soon as possible, and clearly mention the urgency in your communication. Follow up with any required documentation later.

Crafting a well-structured and respectful leave letter for personal reasons is crucial for effective communication and maintaining a positive relationship with superiors or educators. By adhering to the key components and tips outlined in this article, individuals can navigate the process of requesting leave letter for personal reasons with professionalism and clarity.

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Leave application for office for personal reasons

For a leave application for office due to personal reasons, in the fast-paced realm of office work, occasions arise when personal affairs require urgent attention, prompting a temporary absence from professional duties. Whether for pressing family matters, health concerns, or personal well-being, this is essential.

It's crucial to approach the process of requesting leave with professionalism and clarity. In this comprehensive guide, we'll delve into the steps to craft a compelling leave application for office for personal reasons, ensuring your employer understands and honours your request.

10 Formats for Crafting a Leave Application for Marriage! 

Understanding Personal Leave Requests

Before drafting your leave application, you must understand your company's personal leave policies. Take note of any specific procedures, documentation requirements, and notice periods outlined by your employer. Adhering to these guidelines shows respect for company policies and streamlines the process for your absence.

Leave Application For Office. 12 Formats & samples

Crafting Your Leave Application

• Personal Leave Request : Kick off your application with a clear and succinct statement expressing your intent to take personal time off from the office. Include the dates of your absence and provide a brief overview of the reason for your leave.
• Office Leave for Personal Reasons : Explain the personal circumstances prompting your leave request concisely. Focus on conveying the importance and urgency of your situation while maintaining a professional tone.
• Expressing Gratitude : Express appreciation for your employer's understanding and support. Acknowledge any potential inconvenience your absence may cause and assure them of your commitment to fulfilling your duties upon your return.
• Leave Application Format : Ensure your application aligns with the prescribed format, incorporating key details such as your full name, employee ID, department, and contact information. This ensures smooth processing and documentation of your request.

10 Easy Formats for an Application for Sick Leave 

Samples of Leave application for office for personal reasons

Sample 1 leave application to office.

Dear [Supervisor's Name],

I am formally requesting personal leave from the office from [start date] to [end date]. During this period, I must attend to a family matter that requires immediate attention.

I've taken proactive steps to ensure continuity in my absence by appropriately completing or delegating my ongoing tasks. I remain committed to staying accessible via email or phone for any urgent matters that may arise.

I sincerely appreciate your understanding and support during this time. Rest assured, I will prioritize completing my pending tasks promptly upon my return to ensure a seamless transition.

Thank you for your attention to this matter.

[Your Name]  

Sample 2: One-Day Leave Application for personal reasons:

Subject: Request for One-Day Personal Leave

I request a one-day personal leave from the office on [date]. The reason for my request is [brief explanation of the reason, e.g., a medical appointment, family commitment, etc.].

I have ensured that my current tasks are up to date and have informed my team members about my absence. If any urgent matters require my attention during my absence, I will be accessible via email or phone.

Thank you for your understanding and consideration of my request.

[Your Name]

Sample 3: Five-Day Leave Application for personal reasons:

Subject: Request for Five-Day Personal Leave

I am writing to formally request a five-day personal leave from the office from [start date] to [end date]. During this time, I need to [briefly explain why, e.g., attend a family event, take care of personal matters, etc.].

I've organized and assigned tasks to ensure a seamless workflow during my absence. I'll be accessible via email or phone for urgent matters.

I appreciate your understanding and support regarding my request.

Best regards,

Sample 4: Ten-Day Leave Application for personal reasons:

Subject: Application for Ten-Day Leave of Absence for Personal Reasons

Dear [Supervisor/Manager's Name],

I hope this message finds you well. I am writing to formally request a leave of absence for ten days, from [start date] to [end date], due to personal reasons requiring immediate and sustained attention.

I understand the impact of such an extended leave on our team’s workflow. I have taken steps to ensure a smooth transition during my absence. I have completed all my current projects and have briefed [colleague’s name] on any ongoing tasks and urgent matters that may arise. [Colleague’s name] has kindly agreed to cover for me and handle any critical responsibilities in my absence.

I will remain reachable via phone and email for any urgent issues that need immediate attention. I will ensure that I check in regularly to stay updated on any significant developments.

I appreciate your understanding and support in granting me this leave. This period will allow me to address my matters effectively. I will return to work with renewed focus and commitment.

Thank you for your consideration.

Best regards, [Your Name]

Sample 5: Short leave application for office for personal reason

Subject: Leave Application for Personal Reason

I hope this message finds you well. I am requesting a leave of absence for one day on [date of leave] due to a personal matter requiring immediate attention.

I have ensured that my current tasks are up-to-date and have informed [colleague's name] to handle any urgent matters during my absence. I will also be reachable via phone and email if critical issues arise.

Thank you for your understanding and support.

Sample 6 : one month leave application for office for personal reason

Subject: Application for One-Month Leave of Absence for Personal Reasons

I hope this message finds you well. I am writing to formally request a leave of absence for one month, from [start date] to [end date], due to personal reasons that necessitate my immediate and sustained attention.

I understand the significant impact an extended leave of this nature may have on our team’s operations and workflow. In preparation for my absence, I have completed all my current projects and responsibilities. Additionally, I have briefed [colleague’s name] thoroughly on all ongoing tasks and urgent matters, and they have kindly agreed to oversee my duties during this period. I am confident in their ability to manage any issues that may arise in my absence.

I will remain reachable via phone and email for any critical issues that require my immediate attention, and I will check in regularly to stay updated on any significant developments within the team.

I greatly appreciate your understanding and support in granting me this leave. This period will allow me to address my personal matters effectively, and I assure you that I will return to work with renewed focus and commitment.

Crafting a professional leave application for personal reasons is crucial for maintaining professionalism and ensuring your request receives due consideration from your employer.

Following the guidelines outlined in this guide, you can effectively communicate your need for time off while demonstrating respect for company policies and procedures. Remember, clear and concise communication fosters understanding and strengthens cooperation in the workplace, even during personal challenges.  

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Leave application Questions? Answers.

• How to write a leave application
• Leave application for fever
• Leave application for urgent work
• Leave application for marriage
• Leave application for sick leave
• Leave application for office
• Leave application for maternity leave
• Leave application for school
• Leave application for half-day
• Privilege leave

To write a leave application, you should include the following information: the reason for the leave, the dates of the leave, how you will keep in touch (if applicable), and a plan for catching up on any missed work.

You should submit your leave application as soon as you know that you need to take time off. This will allow your employer to plan accordingly and minimize disruption to the workplace.

This depends on your employer's policies and the specific reason for the leave.

In some cases, an unpaid leave of absence may be granted for personal or family reasons. However, it is best to discuss this with your employer to determine what is possible.

Yes, most employers are required to provide maternity and paternity leave to eligible employees. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

Yes, employees who are called to active military duty are entitled to take a leave of absence for military service. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

To request a leave of absence, you should first check with your employer to see what their policies and procedures are for taking time off. In most cases, you will need to submit a written request for leave to your supervisor or HR department. Be sure to include the reason for your leave, the dates you plan to be out, and any other relevant information.

Yes, in most cases you can take a leave of absence for personal reasons. However, the specific reasons for which you are allowed to take time off will vary depending on your employer's policies and the laws in your state. For example, some employers may allow you to take time off for personal reasons such as to care for a sick family member, while others may only permit leaves for medical reasons.

Whether your benefits will continue while you are on leave will depend on the specific policies of your employer and the laws in your state. In some cases, your employer may continue to provide benefits such as health insurance and paid time off during your leave, while in other cases, you may need to pay for these benefits yourself or they may be suspended during your leave.

Whether you will have to pay taxes on your leave pay will depend on the specific type of leave you are taking and the laws in your country.

For example, if you are taking a leave under the Family and Medical Leave Act (FMLA) in the US, the pay you receive during your leave may be tax-free.

However, if you are taking a personal leave of absence without pay, you will not receive any pay and therefore will not have to pay taxes on it.

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Leave Application Letter for Office: Format, Samples, Templates

Home Blog others Leave Application Letter for Office: Format, Samples, Templates

A leave application is something everyone has been taught to write since school days. But what I have seen is that many individuals have several doubts swirling around when they actually sit down to write one. Being an employee of a private firm for many years, I have witnessed the same issue in the work scenario, too. Moreover, I feel that the leave application for office must be written in a convincing, engaging, yet formal manner.

For me, the application of leave in office acts as an official statement to let the manager know that I am planning to take a leave from work. Now, do you know the leave application format for office? If not, let me help you learn the process of drafting such a document. I also recommend taking the KnowledgeHut Professional training for further help with such workplace communication.

Why Should You Submit an Office Leave Application?

Submitting a leave application for office informs your manager or team lead about your absence from the workplace. Remaining off work without the knowledge of the management may reflect an unprofessional attitude on your side. I think it also creates a difficult situation for your respective team and may hamper the progress of some of your ongoing projects.

Hence, I think it’s a good idea to draft a leave application letter for the office beforehand. You can even send the application on the day when you won’t be able to attend the office because of a personal matter or other unavoidable circumstances.

Types of Leave Application

A leave application for office can be of various types depending on how they accommodate different situations. I have curated the common leave application types for your reference below:

• Maternity Leave Application:  A time off given to new mothers to care for their newborn or newly adopted child.
• Annual Leave Application:  A planned time off that can be accrued over a particular year.
• Sick Leave Application:  An application granted for medical appointments or health-related issues.
• Vacation Leave Application:  This time off is similar to the annual leave application and can be used for relaxation and travel purposes.
• Casual Leave Application:  A short or unplanned leave granted to employees for unforeseen or incidental reasons.
• Emergency Leave Application:  A compassionate or urgent time off granted to address sudden or unforeseen family and personal emergencies.
• Half-day Leave Application:  A type of   leave application for an office that grants the employee permission to be absent from work for half of the usual working hours in a day.

What to Include in an Office Leave Application Letter/Email?

Learning how to write a leave application begins with knowing the content that you must include in your letter or email. Therefore, what follows is my list of points that should definitely be included in your leave application for office.

• Salutation:  Such an approach will usually include the name of an addressee whose name is written in your notice of leave.
• Subject:  This section of the leave application should include the cause behind your request for leave and the date you filed for it.
• Reason for Leave: I advise that you put across the necessary details so that your application for a leave grant while transiting from office receives the attention it deserves.
• Work Plan: To assure peace of mind to customers, talk about your colleague who will look after all responsibilities when you are not there.
• Closing Sentence: Give thanks to the said individual.
• Name:  State your correct name.
• Designation:  Tell about your exact job function in the company.
• Date:  Cite the present date.

Leave Application Format for Employee

Let me show you a leave letter format for the office that will help you draft future applications with ease.

To: [Manager’s Name]

From: [Your Name]

Date: [Current Date]

Subject: Leave application for [your reason and date]

Dear [Manager’s Name],

I am writing to request a leave of absence for (number of days) from (start date) to (end-date). The reason for my leave is (your valid reason for leave).

I have completed all the urgent tasks and delegated the remaining tasks to (your colleague’s name). I am confident that my absence will not have any negative impact on our team’s work.

I will be available by email or phone during my leave if needed. I will also make sure to check my work email regularly.

I appreciate your consideration.

[Your name and designation]

How to Write a Leave Application Letter for Office

Following the correct leave application format for employees is important for you to be granted leave from your workplace. That is why I have curated a step-by-step guide for you to learn how to draft a leave application for office.

1. Use the Company Letterhead:  Use an official letterhead for your leave application if your company has one. It will help add a professional touch to your leave application for office for personal reasons or any other reason. Include your company name, address, and contact information as given on the letterhead.

2. Include the Date:  Write the current date you submitted the leave application at the top left or right corner. I advise you to use the DD/MM/YYYY format.

3. Add Your Name, Designation, and Employee ID:  Mention your full name along with your position or designation in the company and employee ID, if applicable.

4. Address the Recipient:  Your leave application for office should be addressed directly to your HR department head or reporting manager as specified by company policy. Try to use formal titles like Sir or Ma’am.

5. Subject Line:  Include a subject line that briefly states your leave request.

6. Content:  I suggest you clarify the reason and time period for the leave in the paragraph. Along with that, make sure you clearly explain the reason for your absence. According to the company policy, you will need to give enough time for your planned leave to the concerned authority.

7. Polite and Formal Tone:  Maintain a formal and courteous communication style at all times throughout the leave application. Strictly avoid making unreasonable demands.

8. Express Gratitude:  Finally, end by thanking the approval authority for taking the time to review your leave application.

9. Signature:  Wrap up the leave application with your full name and signature.

10. Proofread:  Double-check the leave application for any grammatical, factual, or spelling errors before submission.

Sample Leave Applications For Office

A sample leave letter format for office can help you draft your future applications without making any errors. Let me walk you through some of these sample leave applications for the office.

1. Sample Leave Application for Office for Personal Reason

The following sample leave application will help you learn how to cite personal reasons for your absence.

Subject: Application for Personal Leave

Dear {Recipient’s Name},

I have an important personal matter to attend to due to which I will not be able to come to the office from {start date} to {end date}.

I have transferred all my tasks to {person’s name} and have asked them to call me for any help during my absence.

Kindly consider my leave application for approval and oblige.

Yours Sincerely,  {Your Name}

2. Sample Leave Application for Marriage

The leave application for marriage is different from other leave applications for office, as shown below.

Subject: Leave for Marriage Ceremony

Dear Sir/Ma’am,

I am pleased to announce that I will be getting married on {Date}. So, I request you to grant me leave from {Date} to {Date} for my marriage function.

I have already started to work towards completing my task before the date.

Looking forward to receiving a positive response from you soon.

{Signature}

3. Maternity Leave Application Sample

Here is a leave letter for office samples for those who want maternity leave.

Subject: Application for Maternity Leave

I am writing to inform you about my decision to take the allotted {Number of weeks} of maternity leave available to me. I plan to start my leave on {Starting date} and return to the office by {joining date}.

I will let you know as soon as possible if my plans change for any reason. I have attached the physician’s letter to confirm the relevant details.

4. Annual Leave Application

Here is a sample of an annual leave mail in the office   for your reference.

Subject: Annual Leave Application

I will be traveling with my family for one month between {start date} and {end date}.

As per my prior discussion with my team lead, I have requested my colleague {enter name} to take over my project while I am on leave.

I may not be available to take calls because of the nature of my travel plans. Please address any urgent work matters to my email address {email ID}.

I await a positive reply to my leave request.

Thank you and regards,  {Your Name}

5. Sick Leave Application

Here is a sample sick leave application for the office for your reference.

Subject: Sick Leave Request for One Day

Dear [Supervisor/Manager’s Name],

I regret to inform you that I will not be able to visit the office tomorrow, [date], due to my health condition. I have visited the doctor and therefore will have to take the day to relax and recover. Therefore, I would like to request one day of sick leave.

I will be available via email for all urgent work matters.

Wishing you and the team a productive day in my absence.

Kind regards,

[Your Name]

6. Vacation Leave Application

Here is a vacation leave letter example for office.

Subject: Vacation Leave Application

Dear Mr./Ms. {Recipient’s Name},

I am writing this application to request a leave of absence from {start date} to {end date}. My family and I are taking a vacation to Manali as this period marks the summer vacation for my children. I want to take part of my allotted paid leave in this regard.

In the meanwhile, my teammate, {enter name}, has been authorized to take up any pressing matters in terms of my job duties.

I look forward to your approval.

Sincerely,  {Your Name}

7. Casual Leave Application

Subject: Casual Leave Application

Dear Mr./Mrs. {Recipient’s Name},

I request a leave of {X days} from {start date} to {end date} since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I must be away for {X days}.

I shall be reachable during the period mentioned in my email. My person in charge, {person’s name}, will be handling my tasks in my absence.

I will be thankful if you consider my application at the earliest.

8. Emergency Leave Application

Here is how you can write a leave letter for an emergency.

Sub: Emergency Leave Letter

I have to tend to a personal matter in my hometown because of which I will not be able to come to the office until {date}.

I have informed my colleagues about my leave and have briefed everyone on the project we are working on. You may contact me on (Your mobile number) if you need me with any urgent information.

Please grant me a leave for three days and oblige.

{Your Name}

9. Leave Application for Half-day Sample

Here is a sample leave application for the office for a half day.

Subject: Request for Half-Day Leave on [Date]

Dear [Supervisor Name],

This is to inform you that I am applying for a half-day leave on [Date], [Morning/Afternoon]. I need to [briefly state the reason for leave].

I have completed all urgent tasks and informed [colleague name] about my absence. They have agreed to cover the pending tasks for me.

I will be available via email or phone throughout the day for urgent matters.

Thank you for your understanding and consideration.

Leave Application for Office: Template

I have attached a sample   leave application for the office template for your reference. You can also download it instantly.

Tips for Writing Office Leave Application Letters

I have also curated some tips that you can use while drafting an application for medical leave in the office or for other reasons.

• Use a formal tone and professional format to write the leave application for the office.
• Provide all relevant details, including the purpose of your leave and the duration of absence.
• Send your leave application in time.
• Let the management know about your work status, too.
• Attach supporting documents if needed.
• Follow up with the manager or supervisor if they have not responded to your application yet.

Writing a leave application for the office will be an easy task for you once you have read this guide. I have included the formats for all application types, including a one-day leave application for the office, for your reference. Moreover, you must also follow all the tips and guidelines to ensure your application is in the correct format and tone.

You can learn more about such leave applications and how to draft them through free online courses from KnowledgeHut. These courses will enable you to learn more about effective communication in the workplace and enhance your skills for career advancement.

Frequently Asked Questions (FAQs)

You can apply for a casual leave application for the office if you want to attend a function. Make sure to follow the correct format and inform your manager about your planned absence. This will enable you to get approval instantly.

Several leave types are available for employees, including maternity, annual, half-day, casual, vacation, and sick leave. Familiarizing yourself with their respective formats is essential to ensure you submit the correct application.

Your application should encompass several required elements. The three simple ones are the subject line, the date, the reason for your leave, and the name of the person to whom you have transferred your work.

List down the factors that your manager can incorporate in canceling your absence request for the office. If your manager’s explanations are not convincing enough and you need a leave, you can discuss the matter with your HR department, which may be escalated to the seniors if required.

Yes, your leave remains cancelable even after it is approved. All you have to do is prepare a new document stating the new dates or your reasons for changing your leave. You may also want to bring the matter to your HR and proceed with the application without any problem.

Abhresh Sugandhi

Abhresh is specialized as a corporate trainer, He has a decade of experience in technical training blended with virtual webinars and instructor-led session created courses, tutorials, and articles for organizations. He is also the founder of Nikasio.com, which offers multiple services in technical training, project consulting, content development, etc.

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• Career Planning
• Leaving a Job

Leave of Absence Letter for Personal Reasons Example

How to Ask for a Personal Leave

Legally required leaves of absence, voluntary leaves of absence, ask verbally and in writing, what to include in your letter, leave of absence request letter example, how to send an email leave request, email request for personal leave example, frequently asked questions (faqs).

What’s the best way to handle needing a leave of absence from work? There are many reasons why you may need to take a  leave of absence  from your job. For example, you may have personal or family-related reasons for requiring extended time away from work. 

If you have a job you’re happy with, it can make good sense to request a leave, if feasible, rather than  resign from your position . Even if the organization isn’t legally required to grant you leave or company policy doesn’t provide for personal or family leave, you may still be able to work out an arrangement with your employer.

Key Takeaways

• Before you ask for a leave, check with your manager or human resources department on what time off you may be eligible to take.
• If you know how much leave you need, specify the dates you will leave and return in your request. It will be easier for the company to say yes if they have the details.
• Request leave from work in writing so you have documentation of your request.

Asking for a leave is the type of conversation that’s better conducted in person than via email. The discussion with your supervisor or human resources department should be followed by a leave of absence letter citing your personal reasons. Your request will be documented, and the terms of your leave will be put into writing, which will help ensure a smooth transition from, and back to, employment.

Here’s some information on types of work leave, how to request a leave of absence for personal reasons, and a sample letter to give you an idea of how to write your own request.

There are certain circumstances under which your employer, by law, has to grant you the time off you request. The company may not be legally required to pay you, either fully or in part, while you are away from your job, but there are legal protections to guarantee that you can return to your job when your leave is finished.

Some of the reasons for mandatory leave approval are the birth or adoption of a child, certain medical conditions, to honor a military commitment, or for a military caregiver.

The  Family and Medical Leave Act  (FMLA) provides the legal guidelines businesses have to follow regarding mandatory leave for eligible employees.

There may also be other federal and state laws providing paid or unpaid leaves of absence from work, depending on the reason you are requesting the leave. Check with your state's labor department for the availability of leave in your location.

Reasons for taking a voluntary leave would be more personal, such as continuing your education, dealing with personal stress, or taking a break from work to travel for an extended period of time. Company policy may provide options for taking a personal leave from your job. However, your employer is not required by law to grant voluntary, or personal, leave.

When you start your job, learn what your rights and obligations are regarding requesting and taking a leave of absence. Guidelines can vary significantly between companies, so don’t assume they are all alike.

Extended leave is often unpaid, but you may be able to use accrued vacation time if you can plan ahead.

In many circumstances, employers are happy to honor your request for a leave of absence, especially if you are open and honest with your boss about what you are going through and request the time off with plenty of notice.

Unfortunately, you will sometimes find yourself seeking leave unexpectedly and may not be able to give much warning ahead of time. Whatever your circumstances, be sure to ask for an extended period of leave professionally and courteously.

Plan to  request your time off both verbally and in writing . It is always advisable to have a face-to-face conversation with your supervisor about your need to take a leave of absence.

You do not have to provide every detail about what you are dealing with, but the more aware your employer is about what you are going through, the more understanding they are likely to be. That will increase your chances of getting your leave approved.

You should follow up your in-person meeting with a written document clearly requesting the terms of your leave.

You can either email your letter or give it to your supervisor in person.

Also, if you have a team of co-workers, you should notify them after your leave is approved. You can also send an email to your colleagues as a group or individually, depending on the size of your company or department and how close you are to the people with whom you work. The key is to be open and honest with those you work for and with, but remember, you only need to share as much detail as you are comfortable with regarding your leave.

When you write your letter, there is some essential information you should include:

• Begin by stating how much time you are planning on taking off and when you would like the leave of absence to begin and end.
• Include a brief explanation of why you are taking the leave and perhaps state where you will be while you are away.
• If it is possible, offer your assistance and provide the best way to contact you during your time off.
• Be sure to thank your employer for considering your request.

Hannah Ferrari 16 Crossberry Lane Declan, MI 12345

November 15, 2023

George Nguen Human Resources Manager ABC Company 111 Broadway Sanders, MI 12346

Dear Mr. Nguen,

I would like to formally request a two-month leave of absence for personal reasons. If possible, I would like the leave from work to begin on December 1, 2023, with a return date of February 1, 2024.

If approved, I will be staying with family in Lansing during this time period, and I would be glad to assist with any questions via email or phone whenever possible.

Thank you very much for your consideration.

Signature  (hard copy letter)

Hannah Ferrari

If you are sending your letter by email, you don’t need to include the contact information at the top of the message.

Your subject line should state something clear and concise, such as: “Leave of Absence Request – [Firstname Lastname].” Begin your email with a salutation, and include your contact information with your signature.

Subject: Leave of Absence Request — Michaela Fox

As we discussed, I am requesting a personal leave of absence from work for family reasons from January 15, 2024 through February 28, 2024.

If approved, I will return to the office on March 1, 2024. I’d be glad to assist with planning for covering my responsibilities when I am away.

Michaela Fox

How long can you be on leave from work?

The Family and Medical Leave Act (FMLA) provides eligible employees with up to 12 weeks of unpaid FMLA leave during any 12-month period. Other leaves are also mandated by federal or state law, including sick leave, jury duty, and military leave. If eligible, the legal guidelines will determine how much leave an employee is eligible for.

Personal leave is typically a voluntary agreement between an employer and employer, and the length of the leave will be part of the arrangement.

How do I take leave from work?

Before you request a leave from work, talk to your manager or human resources department to learn about your employer's leave policies and the benefits you are entitled to. Some leaves are mandated by federal or state law, and the company may have guidelines for requesting leave you will need to follow.

U.S. Department of Labor. " The Employee's Guide to Military and Family Leave ."

U.S. Department of Labor. " Leave Benefits ."

U.S. Department of Labor. " Family and Medical Leave Act ."

National Conference of State Legislatures. " State Family Medical Leave Leave Laws ."

U.S. Department of Labor. " Personal Leave ."

Leave Application

Leave Application for School, College and Office

Leave Application For Office For Personal Reason

Post by Mita Maji

Hey, do you want to need a personal leave from your manager, boss, office or company? If your answer is YES, then you need to write the best leave application for office for personal reason .

Sometimes we have so many personal reasons that we can’t even mention them in our leave application. This is exactly why we write a personal leave application letter. Personal matters (which are personal) sickness, home affairs, marriage, or any type of operation.. require permission through your announcement and request for leave.

If you are open-minded, honest and sincere in your request most leave recipients will accept-especially if this is not a common reoccurrence -another “fake time off grab.” But they do have a right to be suspicious, in charge, and ask for some basic verification.

If you have some important personal work, you can write your own leave application letter by looking at more than 10+ sample leave letter for personal reason given below also here you will get the best sample of leave application mail for personal reasons. But keep in mind that the name, date, mobile number, email id given in the samples given below should be written as per your requirement.

Read Also-  Leave Application For Urgent Work

Sample Leave Letter For Personal Reason

To, [Designation], [Company/Organization Name], [Address], Date.

Subject: Leave application for office.

Dear Sir/Madam,

This is to inform you that I have to take a day off on ______ [Date] of this month for some personal reasons.

You can contact me on my number and email in case of questions or clarifications during the period. I shall be reachable on my mobile number and email. My person in charge, [person’s name, if any] will be handling my tasks in my absence.

I hope you will acknowledge my application and process the same as earliest as possible.

Yours Sincerely, [Name], [Contact Number], [Email ID].

Read Also-  Medical Leave Application For Employee

To, The HR Manager, [Company Name], [Place], Date.

Subject: Application for personal leave.

I would like to notify you that I am suffering from some important personal matters since I shall not be able to attend the office from _______ [Start Date] to _________ [End Date].

I am sure our team will handle everything exceptionally. if you have any doubts or queries about the current project please feel free to contact me on my personal mobile number and email ID.

I hope that you can realize my situation and approve of my leave application letter.

Thanking you in anticipation.

Yours Sincerely, [Your Name], [Your Job Position], [Employee ID No], [Contact Number], [Email ID].

Leave Application For Personal Reason

To, The Manager, [Company Name], [Company Address], Date.

Subject: Leave Application For Personal Reason.

With due respect, it is stated that I am working as an “_________” [Mention your designation] in this reputable organization/company.

I would like to request a leave of absence due to some personal reasons. At the moment, I can’t discuss the issue, but it has forced me to take time off from work from _________ (Start Date) to ________ (End Date).

I have no other option than to attend to it at the earliest. I have made all the necessary arrangements with my co-workers, who will cover for me until I return in a few day’s time.

Please contact me at the given mobile number or email Id in my absence at the workplace.

Thanking you.

Yours Faithfully, [Your Name], [Employee ID No], [Moblie Number], [Email ID].

One Day Leave Application For Office For Personal Reason

To, The Director, [Company Name], [Company Address], Date.

Subject: One-day leave application for personal reason.

I would like to inform you that I have an important personal work to do on __________ [Mention Date] and I will not be able to come office on the same mention day. I will rejoin my duty on ________ [Write your rejoin date] .

I have finished all the projects that I was working on at the present. I am available over call and email if required.

Therefore, kindly grant me leave for one day.

Yours Faithfully, [Signature], [Moblie Number], [Email ID].

10 Days Leave Application For Office For Personal Reason

To, The HR Manager, [Company Name], [Company Address], [Date].

Subject: Leave letter for personal reason.

Honorable Sir/Madam,

I would like to inform you that I am suffering from some important personal matters since I shall not be able to attend the office from ________ (Start Date) to ________ (End Date).

During this time, I can be contacted by phone or e-mail if my assistance is urgently needed. If you need any more information or have any query, please contact me at ____________ (Contact Number).

I would be obliged if you accept my leave application letter.

Yours Sincerely, [Signature], [Phone Number], [Email ID].

Leave Application Mail For Personal Reason

To, [Email ID].

Dear Mr./Mrs [Recipient’s Name],

I am writing this application letter to bring to your attention the unfortunate and unexpected passing away of my uncle today and my family needs me at this trying moment. I am not able to report to work today due to this sudden calamity.

I request you to grant me _______ [Start Date] to ______ [End Date] days of emergency leaves because of such circumstances. Please feel free to contact me for any clarification regarding the ongoing project.

I will be thankful to you for considering my application.

Yours Sincerely, [Your Name], [Contact Details].

Read Also: Leave Request Mail To Manager For Vacation

Leave Application Letter For Personal Reason

To, The HR Manager, [Company/Organization Name], [Company/Organization Address], Date.

Subject: Application letter for personal leave.

I am writing this letter to bring this to your notice that {I have to undergo a minor eye surgery – Mention your reason here} which is scheduled on next _____ [Date]. That’s why I will be unable to come to the office till ______ [Date] and will rejoin positively by ______ [Mention your joining date].

I am ensuring that all of my work for the week gets completed before I leave. If anything remains, you can contact me on my mobile no or email ID. I would be more than obliged if you accept my application and grant me leave for the above-mentioned dates.

Regards, [Your Name], [Contact Details].

Leave Mail To Manager For Personal Reason

To, [Recipient’s Email ID],

Subject: leave letter for personal reasons.

I am writing to request you for a leave of ______ [Write the total number of leave days] from _______ [Start Date] to ______ [End Date] since I have some personal issues. I will resume my duty from ______ [Mention your joining date].

Please let me know whether you require any further information or have any questions.

Hoping to receive a positive response from your side.

Yours Faithfully, [Name].

Leave Request Mail To Manager For One Day For Personal Reason

To, [Recipient’s Mail ID],

Subject: Leave for personal work.

Dear {Recipient’s Name},

With due respect, I am ________ [Your Name] and I am working as a _________ [Mention Your Designation] in your company. I am writing this mail to let you know that I need one day’s leave from the office due to some personal reason.

I have completed my remaining tasks for the day. I request you to please grant me 1 day’s leave. I hope you will consider my leave request.

Thank you in advance for your understanding.

Yours Sincerely, [Your Name], [Designation], [Other Contact Details].

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12 Leave Letters For Work (With Examples)

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

Sample Leave Applications for Office for Personal Reasons

Employees can take leave for personal reasons. There is no need to reveal the exact reason if it is too private. Generally, 1 to 2 days of leave will be allowed for personal reasons. If the personal leave exceeds 2 days, it’s best to explain the reason, such as a family emergency or vacation, etc.

Personal Reasons to Apply for Leave in Office

• Accidents/ Injuries
• Medical appointments
• Property issues
• Family problems
• Job Interviews
• Any other personal reasons

Tips: How to Write Good Personal Leave Application for Office

• Leave application date: The exact dates of taking leave should be mentioned on the personal leave application.
• Your name, designation, and department: Include your details in the body of the leave letter or at the end of the leave application.
• Leave tenure: State exactly how many days you want the leave.
• Reason (personal) : It is up to you to tell the exact reason or not. For 1 or 3 days of leave, there is no need to tell the reason, but for long leaves, you have to reveal the real reason for the leave, even though it is personal.
• Work plan in your absence: You can ask your colleagues to work in your absence, and also ensure that you will be available at your mobile number and email ID.

1. Simple Personal Reason Leave Application for Office

To The Manager, Company Name, Address.

Sub: Leave application for personal reasons.

Dear Sir/Madam,

I am [Your name] , [Designation] in our company. I am writing this to request two days of leave on [Date 1] and [Date 2] due to an important personal reason.

In case of any emergency work, I will be available at my mobile number 9450XXXX25, (or) email id [email protected].

Therefore please approve my leave request, I shall be very grateful to you.

Thanking you.

Regards, Your name, Employee ID, Designation, Signature.

2. Leave Letter for Personal Reason for One Day

Sub: Leave request for one day.

With due respect, this is to inform you that I am suffering from a fever and cough, so I am unable to come to the office today i.e. [Date] .

So please grant me leave today, so that I can visit the hospital and come back to the office from tomorrow onwards.

Sincerely, Your name, Employee ID, Designation, Signature.

3. Leave Email for Office for Personal Reasons

Sub: Leave request for personal work.

This is to inform you that I have three days of personal work in my home town. Because of this, I am unable to come to the office for 3 days from [Date] to [Date].

My coworker, Mr. /Ms. [Colleague’s name] will replace my absence. I will also be available at my mobile number in case of any emergency work.

Hence, I request you to please consider my leave request.

Regards, Your name, Designation, Signature.

4. Long Leave Application for Office for Personal Reason

Sub: 5 Days Leave application because of personal reasons.

With highest regard, I inform you that, I have an important personal work related to my property. I require 5 days of leave from [Date] to [Date] to finish the work.

I do not have any pending tasks and My coworker, Mr./Ms. [Employee name] will replace my absence in case of any emergency tasks.

I can also be available in the event of any urgent work at my mobile number.

Hence It is a very important and personal thing to fulfill immediately.

Therefore I request you please accept my leave request.

I shall be highly obliged to you in this matter.

Regards, Your name, Designation. Signature.

5. Personal Work Leave Application to Office

Sub: Leave application for one day.

I am writing this to apply for 1 day leave on [Date] . I have a doctor’s appointment in [hospital name] on this date about my wife’s health problem.

So I request you to please grant me leave for one day.

I shall be thankful to you.

6. Two-Day Leave Application for Office for Personal Reason

Sub: Leave request for two days.

With due respect, I am [Your name] , working in our company as a [Designation]. I hereby request you to please grant me two days of leave on [Date] & [Date] due to my brother’s marriage.

I will be back to work immediately after the leave. Therefore please approve my leave request.

I shall be very thankful to you in this regard.

Your name, Employee ID, Designation, Signature.

7. 5 Days Leave Application for Office for Personal Reason

To The Manager, Company, Address.

Sub: Leave application for 5 days.

With the highest respect, I am writing to inform you that I have eye surgery on [Date] at [ hospital name] .

Therefore, I need a minimum of 5 days of leave from [Date] to [Date] to complete the surgery process.

I do not have any pending work, and My colleague Mr./Ms. [Employee name] will substitute my absence.

I really need your support in this situation, so please grant me the leave. I will be returned to work on [return date] .

Your name, Designation, Signature.

8. Advance Leave Application for Office for Personal Reason

Sub: Leave application.

I am writing to inform you that I will not be able to come to work on [Date] , because of important personal work. So kindly grant me leave for that day.

My colleague Mr./Ms. [Employee name] will take my responsibilities on that day if required.

I hope you approve my leave request.

thanking you.

Respects, Your name, Designation, Signature.

9. Personal Leave Request Email to Manager

Sub: Leave request for 3 days.

With due respect, I would like to request 3 days of leave from [Date] to [Date] due to personal work. I will return to work immediately after the leave.

My colleague Mr./Ms. [Employee name] will carry out any tasks of mine if required during my leave.

Therefore please approve my leave request.

10. Personal Leave Request Email to HR

Sub: Leave application for 2 days.

I am [Your name] , [Designation] in our company. I am writing to request 2 days of leave on [Date 1] and [Date 2] due to personal work.

I do not have any important tasks on these two days, so I think it is the right time to take leave and finish my personal work.

Hope you consider my leave request. I shall be thankful to you.

Sincerely, Your name, Designation.

11. Personal Leave Request Email to Boss

I herein request you to please grant me leave for two days on [Date] and [Date] , because of urgent personal work.

I will ensure to complete all the tasks before my leave dates. I will be really grateful if you consider my leave request.

Regards, Your name, Designation, Department.

12. Personal Reason Emergency Leave Letter to Office

Sub: Leave application request.

This is to inform you that I have an urgent personal work today, and I am unable to attend the office today. I will be back to work tomorrow.

Therefore please consider my leave request.

I will be truly thankful to you in this regard.

Sincerely, Your name.

13. Half-Day Leave Application for Personal Work

Sub: Half-day leave request.

I am writing to seek your permission for half-day leave today because of a parent-teacher meeting at my son’s school.

I have finished all my work today, and I guarantee that my absence will not cause any trouble. So please approve my half-day leave request from today’s afternoon.

Regards, your name, Designation.

14. Application for Leave in School for Personal Reasons

To The class Teacher, Class and Section, School name, Location.

Respected Sir/Madam,

I am writing to seek your approval for one day’s leave today because of important personal work at my home.

I will find out today’s missed classes and notes by asking my friends. Therefore Kindly grant me leave for today i.e. on [Date].

Yours faithfully, Your name, Roll no. class & Section.

Generally, 1-3 days of leave are allowed for personal reasons, and for more than that reason should be mentioned.

You can write a leave application in advance (or) send an email on or before the date of the leave.

Any medical emergency, property issues, urgent personal meetings, family functions, festivals, etc.

Yes, you can apply for a leave extension during personal leave, but a valid reason should be required.

Recommended:

• Leave applications for the mother’s illness to the boss.
• Leave the application for the family function to the boss.

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• Formal Letter Writing In English
• Leave Letter
• Office Leave Application For Personal Work

Writing a Leave Application for Personal Work │Format and Samples

Are you feeling sick today? Do you think you can make it to work today? If you feel you are too ill to go to work, all you have to do is write a letter informing your higher authority about your inability to work today. Know how to write a leave application for personal reasons by going through this article. Also, check out the sample leave applications given for your reference.

Table of Contents

Personal leave application format, sample leave request for personal reasons – eye checkup, sample leave application for personal work – child’s parent-teacher meeting, sample personal leave application mail – renewal of driving licence, frequently asked questions on personal leave application format.

A leave application can be written for personal and official reasons. Whatever the reason might be, take care to always follow the format of a formal letter . No matter how close you are to your higher authority, always see to it that your leave application sounds professional. Maintain a polite and humble attitude. State the reason why you are requesting leave clearly as these leave applications are documented and stored for future reference and attendance management.

The personal leave application format includes the sender’s address and date followed by the receiver’s address. The subject line is written with the motive of letting the receiver know what the letter is about and to indicate the importance of the letter. Use an endearing salutation and explain the reason you are requesting for leave in the body of the letter. Do not forget to mention the dates on which you would be taking leave and also when you would be returning to work. Also, try to ensure that you would complete the work assigned without missing the deadlines. The most important thing is that you see to it that you complete the work assigned as you ensured when you requested for leave.

Leave Application Samples for You

Wondering how to start writing your leave application? Here are some sample leave applications you can use as references.

A 31, Green Hill Residence

Lawrence School Hospital Road

Ooty – 643003

December 20, 2021

The Manager

Fractional Solution Software Company Pvt. Ltd.

Charring Cross

Ooty – 643001

Subject: Request for leave due to personal reasons

I am writing this letter to let you know that I have an eye checkup scheduled for tomorrow (21/12/2021). The doctor is available only tomorrow, so I do not have a choice. I request you to kindly consider my request and permit me to take leave for a day.

I will return to work on 22/12/2021, and I will make sure to complete all the assigned tasks. I have already submitted the reports of this month’s meetings as you had asked me to. I would be available to take calls. I have informed my team to contact me in case they have any doubts.

Thank you for your time and understanding.

Yours sincerely,

Signature of the Employee

VISHNU BHARATH

Head – Programming Team

8/33, Cris Dolby Lane

Mumbai – 400005

January 3, 2022

Manu Sebastian

Reporting Head

Content Writing Team

iTech Solutions

Mumbai – 400007

I am writing this letter to inform you that I have to attend my son’s Parent-Teacher meeting on January 5, 2022. The meeting starts at 10 a. m. I would like to know if it would be okay to take a half-day leave so that I could go to the meeting. I would be back to work by 2 p. m. Kindly consider my situation and permit me a half-day leave.

Signature of the sender

ROSS GELLER

Content Writer

Recipient’s Mail Address: [email protected]

Subject: Personal leave application for renewal of Driving Licence

Dear Ma’am,

I am writing this mail as an official request to allow me to take leave for one day. As I had informed earlier, I have to go to the Road Transport Office tomorrow (21/01/2022) to renew my Driving Licence. I have shifted all my meetings to the day after tomorrow (22/01/2022). I have informed my team of the tasks to be completed for tomorrow, and Rishitha will be sending you the updated end of the day report.

Kindly consider this mail as my official leave application and grant me leave.

SHEENA MENDEZ

HR Executive

Bioline Technologies Pvt. Ltd.

[email protected]

Permission letter , job application letter , relieving letter and salary increment letter are some other letters that would be of help in your workplace scenario.

How do I write a leave application for personal reasons?

You can follow a similar format as given below to write a leave application for personal reasons.

I am writing this letter to let you know that I have an eye checkup scheduled for tomorrow (21/12/2021). The doctor is available only tomorrow, so I do not have a choice. I request you to kindly consider my request and permit me to take leave for a day. I will return to work on 22/12/2021, and I will make sure to complete all the assigned tasks. I have already submitted the reports of this month’s meetings as you had asked me to. I would be available to take calls. I have informed my team to contact me in case they have any doubts.

What are the details I should include in a leave application for personal work?

When you are writing a leave application for personal work, make sure you provide the reason you are requesting for leave. Ensure that you mention the dates on which you want to take leave and also when you would return to work.

How do I write a personal leave letter?

A personal leave letter should be written in the format of a formal letter. It should contain the following:

Sender’s Address

Receiver’s Address

Salutation/Greeting

Body of the letter with the reason you are requesting for leave

Complimentary closing

Name in block letters

Designation

Contact information if required

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• How to Write a Leave Application Letter [+5 Letter Samples]

It’s a hectic Tuesday morning, work deadlines looming, and your phone rings. It’s the school nurse, your son has thrown up twice and he complains that he has a tummy ache, and you know you have to be there for him. 

The questions start flooding in, 

• Will  HR understand?
• Can you even take leave on such short notice?

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one, the pursuit of a hobby, or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter? 

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications 

• Sick Leave  

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse. 

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

• Study Leave 

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years. 

• Sabbatical 

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

• Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

• Vacation/Holiday Request Letter 

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

• Emergency Leave Application 

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

How to write a leave application

Here are 8 quick steps to aid you in writing your leave application.

• Check your organization’s leave policies:  Review the leave policy in your organization to find out what is required to request a leave application and the mode of request that will give you a better chance of getting your leave approved.
• Address the letter to the appropriate person:  Simple yet key-address the request to the right channel. You would have gotten this detail from your employee policy guide or handbook, so you know who has the authority to approve your application.
• Use a professional salutation:  Use a formal tone and adopt formal salutations. For instance Dear instead of hello.
• State your reasons for writing:  Share your intentions from the first paragraph so the reader knows why you are reaching out and can assess any information you present in the body of your request.
• Specify the start and end date of your leave:  Don’t be vague, specify the date your leave is expected to commence and the end date. If you are not sure of an end date. Put a tentative end date and let them know that it is subject to change.
• Share details of how your tasks would be handled in your absence:  share the deliverables you would handle before you leave and the plans you have made to ensure that your work does not suffer in your absence, by either delegation or sharing a contact list of who holds what while you are away. Where applicable you can offer to show up in cases of emergencies.
• Express Appreciation:  Express your gratitude to the recipient for taking the time to review your request and in anticipation of their consideration and kind understanding.
• Provide A Way To Reach You:  Always provide a number or emails through which you can be contacted while away.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month.

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever.

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority.

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree.

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data. 

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

 Top Leave Application Template for HR and Employers

• Maternity Leave Application Form 

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country. 

• Paternity Leave Application 

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

• Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

• Travel Request Form 

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

FAQs on Writing a Leave Application.

Q: What should I include in a leave application? 

Your leave application should have your name/personal details, a clear subject line, the receiver’s information, a formal salutation, the reason for the leave and the duration, your contact information, and your plans on how your responsibilities would be handled in your absence.

Q: How long should a leave application be? 

A leave application should be at most one page long. Your application should be paunchy and straight to the point.

Q: Can I apply for leave via email?

Yes, you can apply for your leave via email.

Q: How far in advance should I submit my leave application?

A minimum of two weeks’ notice is ideal, so you can give your employer time to make plans to manage your absence.

Q: How should I address my leave application if it’s for an emergency?

Communicate the emergency, apologize for the short notice, and provide the time you expect to be away.

Q: Do I need to provide a reason for my leave? 

Only if it is an emergency or unplanned. To be on the safe side, check the leave policy of your organization.

Q: What should I do if my leave application is denied? 

If this happens politely ask for clarity and check for possible alternatives in terms of dates or adjustment of the duration.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave. 

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

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• leave application letter
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Leave Application for Office – 13 Samples, Formatting Tips, and FAQs

Are you looking to take a break from work and need to write a leave application? Whether you’re feeling unwell, have a family emergency, or need a vacation, writing a leave application is essential to workplace etiquette in India.

In this article, we’ll guide you through everything you need to know to write a leave application that will help you get the time off you need without any hassle. From understanding the types of leave available to you to tips for writing a professional and polite application, we’ll cover it all.

We’ll also provide a leave application format that you can follow, along with multiple samples for the different types of leave, including annual, sick, maternity, paternity, casual, and bereavement.

By the end of this article, you’ll have a clear understanding of how to write a leave application that will get approved by your employer, ensuring that you can take the time you need without worrying about any negative impact on your career. So, let’s get started.

• 1 Leave Application for Office for Personal Reason
• 2 Sick Leave Application for Office
• 3 One Day Leave Application for Office
• 4 Medical leave application for Office
• 5 Casual Leave Application for Office
• 6 Marriage Leave Application for Office
• 7 Wedding Leave Application for Office
• 8 Holiday Leave Application for Office
• 9 Maternity Leave Application for Office
• 10 Emergency Leave Application for Office
• 11 Death Leave Application for Office
• 12 Family Function Leave Application for Office
• 13 Leave Application for Office in Hindi
• 14.1 Components of a Proper Leave Application
• 14.2 Structuring the Application
• 15.1 What is the format for writing a leave application for office?
• 15.2 What should I mention in the reason for leave section?
• 15.3 Is it necessary to mention the duration of the leave?
• 15.4 Can I apply for leave via email?

Leave Application for Office for Personal Reason

To, The Manager, [Company Name], [Office Address]

Subject: Leave Application for Office for Personal Reason

Respected Sir/Madam,

I am writing to request a leave from [start date] to [end date] due to some personal matter that requires my urgent attention. Therefore, I request you to kindly grant me leave for the particular dates as mentioned above. I assure you that I will complete all my pending work before availing the leave.

Thank you for your support and understanding.

Sincerely, [Your Name]

Sick Leave Application for Office

To, The HR Manager, [Company Name], [Office Address]

Subject: Sick Leave Application for Office

I am writing to inform you that I am suffering from [mention the illness] and I have been advised complete rest by the doctor for [number of days] days. Therefore, I request you to kindly grant me sick leave from [start date] to [end date]. I will make sure to complete my pending work before my leave starts.

One Day Leave Application for Office

Subject: One Day Leave Application for Office

I am writing to request a one-day leave from work on [date]. I need to [mention the reason for the leave]. I have completed all my pending work and informed my colleagues of my absence. I will make sure to come back to work the next day fully charged and finish any pending work.

Thank you for your understanding.

Medical leave application for Office

Subject: Medical leave application for Office

I am writing to inform you that I have to undergo a medical procedure on [date] and the doctor has advised me to take [number of days] days of rest. Therefore, I request you to kindly grant me medical leave from [start date] to [end date]. I will complete all my pending work before my leave starts and would keep you informed of my recovery.

Casual Leave Application for Office

Subject: Casual Leave Application for Office

I am writing to request a casual leave from [start date] to [end date]. There is [mention the reason]. I will make sure to complete my pending work before my leave and would resume work on [return date].

Marriage Leave Application for Office

Subject: Marriage Leave Application for Office

I am writing to request a leave from [start date] to [end date] as I am getting married. I need this time to make necessary arrangements for my wedding. I assure you that I will complete all my work before my leave and any urgent matters can be directed to [colleague name]. I hope you understand my situation and grant me the leave.

Thank you for your understanding and support.

Wedding Leave Application for Office

Subject: Wedding Leave Application for Office

I would like to request for leave of absence from [start date] to [end date] as I will be attending my family member’s wedding ceremony. I request for your approval to be allowed to take off for these dates. I will ensure to complete all pending tasks and make necessary arrangement for my absence.

Holiday Leave Application for Office

Subject: Holiday Leave Application for Office

I am writing to request a leave from [start date] to [end date] as I need to take a vacation . I assure you that I will hand over all my pending tasks to [colleague name] before my leave starts. Please grant me leave for the mentioned dates as I need to rejuvenate and come back to work with a fresh perspective.

Maternity Leave Application for Office

Subject: Maternity Leave Application for Office

I am writing to inform you that I am pregnant and my due date is approaching. Therefore, I request you to grant me maternity leave for the period of [number of weeks] starting from [date]. I will make sure to complete all my pending work before my leave and will inform you of any important updates during my absence.

Emergency Leave Application for Office

Subject: Emergency Leave Application for Office

I am writing to request an emergency leave from [start date] to [end date] due to [mention the reason for the emergency leave]. I assure you that I will complete all my pending work and would make sure to arrange for someone to take on my responsibilities during my absence. Please grant me leave for the mentioned dates as it is a personal emergency and requires my attention.

Death Leave Application for Office

Subject: Death Leave Application for Office

I am writing to request a leave from [start date] to [end date] as my [relation with deceased] has passed away. I need to take time off to attend the funeral and to take care of the necessary arrangements. I request you to kindly grant me leave for the mentioned dates and assure you that I will complete all my pending work before my leave starts.

Family Function Leave Application for Office

Subject: Family Function Leave Application for Office

I am writing to request a leave from [start date] to [end date] as I need to attend an important family function. I request you to kindly grant me leave for the mentioned dates and assure you that I will make sure to complete all my pending work before my leave starts. Please feel free to contact me in case of any urgent matter that needs my attention.

Leave Application for Office in Hindi

सेवा में, मैनेजर/HR मैनेजर, [कम्पनी का नाम], [ऑफिस का पता]

विषय: ऑफिस के लिए छुट्टी के लिए आवेदन

प्रिय सर/मैडम,

मैं [छुट्टी शुरू होने की तारीख] से [छुट्टी समाप्ति की तारीख] तक कुछ निजी मामले के कारण छुट्टी के लिए अनुरोध कर रहा हूँ। कृपया आप मेरे अनुरोध को मंजूर करें। मैं आपको आश्वस्त करता हूँ कि छुट्टी से पहले मैं अपने सभी अधिसूचित कामों को पूरा कर डालूंगा।

आपके समर्थन और समझ के लिए धन्यवाद।

आपका वाक्यसिद्ध, [आपका नाम]

Also Check:  Leave Application in Hindi

Leave Application for Office Format

Taking a break from work is necessary for maintaining a work-life balance. However, requesting leave can often be stressful, especially when you’re unsure of how to write a proper leave application. Fortunately, with the right format, writing a leave application can be a hassle-free experience.

The following are the key components of a proper leave application for the workplace in India.

Components of a Proper Leave Application

• Date: Start with writing the date on which you’re applying.
• Subject:  Mention the subject as ‘Leave Application’.
• Addressee:  Write the name, designation, and department of the person responsible for approving your leave.
• Salutation:  Use a polite and professional salutation like ‘Respected’ or ‘Dear’.
• Reason for the Leave:  Mention the reason for taking leave and keep it brief yet specific.
• Date(s) of Leave:  Mention the dates of your leave. Include the start and end dates to avoid any confusion.
• Duration of the Leave: Specify the number of days you take leave.
• Work Status: Let your employer know about your work status and whether you have all your pending tasks.
• Contact Details: Provide your contact details, including email, mobile number, and address.
• Closing:  Conclude the application on a polite note, thanking the employer for their consideration.
• Signature:  Sign the application to make it official.

Structuring the Application

To make your leave application structurally sound, you can follow this format:

• Introduction: In the beginning, mention the date and subject to understand the application’s objective clearly.
• Reason: In the second paragraph, state why you’re taking leave.
• Dates and Duration:  In the third paragraph, mention the dates, including the start and the end date and duration for which you’ll be on leave.
• Work Status: Provide your work status in the fourth paragraph, and inform them whether you’ll leave work pending/unfinished or have already finished everything.
• Closing: In the final paragraph, thank your employer and offer to help co-workers if needed.

By following this format, you can structure your leave application, making it easy to understand and ensuring that all essential components are covered properly. Following a clear and concise format will also demonstrate your professionalism and dedication to your work.

What is the format for writing a leave application for office?

The format includes the date, the name of the recipient, subject line, a salutation, a brief reason for the leave request, the date range for the leave, and a closing note with your name and signature.

What should I mention in the reason for leave section?

You should mention the reason for your leave in a concise and clear manner. Avoid giving unnecessary details and stick to the key reason.

Is it necessary to mention the duration of the leave?

Yes, it is essential to mention the date range of your leave.

Can I apply for leave via email?

Yes, you can apply for leave via email as well. However, it’s always best to check with your employer if they accept leave applications via email.

Related posts:

• Sick Leave Application for Office – 7+ Samples, Formatting Tips, and FAQs
• One Day Leave Application for Office – 5+ Samples, Formatting Tips, and FAQs
• 5 days Leave Application for Office – 7+ Samples, Formatting Tips, and FAQs
• 2 Days Leave Application for Office – 3 Samples, Formatting Tips, and FAQs
• Medical leave application for office – 5+ Samples, Formatting Tips, and FAQs
• Maternity Leave Application in Hindi – 3+ Samples, Formatting Tips, and FAQs

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Clinical psychology

Psychotherapy, personality, leave of absence letter for personal reasons (samples).

As a BetterHelp affiliate, we may receive compensation from BetterHelp if you purchase products or services through the links provided.

Leave of absence letter for personal reasons

When writing a leave of absence letter for personal reasons we have to consider that if you have a contract and a professional relationship (employer-employee) then you need to write a request or application for a leave of absence.

There are several personal reasons we could name when talking about a leave of absence due to personal reasons such as being ill (medical leave/sick leave), the birth of a child, losing a loved one, work related stress, moving to a new house, etc.

Depending on your employer, they will offer you several options such as asking for holiday or sending an unpaid leave request letter, according to their internal policies on what is considered as paid/unpaid leave and if it is possible to grant it.

Here we have compiled a few examples but remember you will need to adapt it to your personal circumstances.

What should I include in my leave of absence letter for personal reasons?

Always thank your employer for considering your request and be prepared if they decide to deny or reject it. 

Your Address

Your Typed Name”

Sample 2: (email)

Your City, postal code

Supervisor’s Name

Organization

City, postal code

Dear Mr./Ms. [Last Name]:

I will return to work on July 1, 2019.

Thank you very much for your consideration in affording me this opportunity for personal leave.

Your Signature (hard copy letter)

Sample 4: (email)

Dear Jennifer,

As we discussed yesterday, I would like to request a formal leave of absence from my job. I plan to be away from July 1, 2019, to December 31, 2019, returning to work on January 1, 2020.

If approved, I would be glad to help with a plan to cover my workload in my absence. I would also be available to answer questions and provide assistance while I am away.

Please let me know whether you require any additional information. Thank you very much for your consideration of my request.

Sample 5: (medical leave of absence)

“Aug. 8, 20XX

Roberto Diaz

“Name of Employee

Address of Employee

Name of Company

Address of Company

Dear Name of Supervisor,  

List of enclosure”

Frequently Asked Questions (FAQs)

How do you write a leave of absence letter for personal reasons, what is a good reason for a leave of absence, how do i apply for leave for personal work, how do i write a leave of absence letter for medical reasons, how can i write leave application letter, references , was this helpful, related posts, tutor resignation letters(5 samples), leave of absence letter for traveling abroad (+5 samples), leave of absence letter for a family wedding (+5 samples).

Written by admin • October 27, 2023 • 12:17 pm • HR Best Practices • One Comment

Leave Application Samples (For Office) | Leave Letter

Table of Contents

A leave application is a formal request for temporary absence from duties due to specific reasons. They can range from personal matters, health issues or family events. Knowing how to craft a leave request is crucial whether you’re a working professional or a student.

This article shall look into the nuances of constructing a leave application, focusing on the format, vital components, and other narrative elements. We have covered multiple templates that will help you understand the tone required for different situations.

Different Types Of Leave Application

Leave applications come in different forms, catering to diverse needs and situations. Here’s a breakdown of some common types:

• Sick Leave: The duration of sick leave varies based on the severity of the employee’s condition, ranging from a few days to several months, ensuring employees can focus on their recovery without work-related stress.
• Casual Leave: Employees typically receive 1 to 3 casual leaves per month, offering short breaks for personal or unexpected needs, and promoting work-life balance.
• Maternity Leave : As per the Maternity Benefit Act, female employees are entitled to 26 weeks of maternity leave, allowing new mothers ample time to care for their newborns and recover after childbirth.
• Paternity Leave: Some companies grant male employees 15 days of paternity leave, fostering a supportive environment for new fathers during crucial family moments.
• Annual Leave: Indian employees enjoy 15-20 days of annual leave per year, offering the chance to relax, recharge, and spend quality time with family and friends.
• Bereavement Leave: In India, bereavement leave spans up to 7 days, allowing employees to mourn the loss of a loved one without the worry of work responsibilities. The exact duration may vary based on company policies.
• Vacation: Employees can utilise their accumulated annual and earned leaves for extended vacations. The number of paid vacation days depends on the remaining leave balance, enabling employees to plan longer breaks.
• Half-Day Leave: Half-day leave allows employees to manage personal tasks or appointments while ensuring minimal disruption to work commitments.
• One-Day Leave: This short leave option is ideal for addressing immediate personal matters without impacting work schedules significantly.

Major Elements of a Leave Application Letter

A well-structured leave application comprises essential elements to ensure clarity and professionalism. These elements include:

• Salutation: Address the recipient respectfully using appropriate titles such as “Dear Sir/Madam” or the individual’s name and designation if known.
• Subject: Provide a concise subject line outlining the purpose of your application. Be clear and specific to help the recipient understand the context at a glance.
• Main Body: The main body of the application should contain detailed information, including the reasons for your leave and the specific dates you intend to be absent. Clearly articulate your situation or requirement.
• Contact Information: Include your contact details, such as phone number and email address, enabling swift communication if required during your absence.
• Name and Signature: Sign the application with your full name, indicating your acceptance of the request. A signature adds a personal touch and authenticity to the document.
• Urgent work
• Maternity leave
• Medical issues

Format of Leave Application Letter

Knowing the format and the primary components that you need to cover whilst writing a leave application is a must. Here’s a basic format that you can use, whether you are writing as a student or an employee.

Subject: Leave Application

Dear Sir/Madam,

Main Body of the Leave Application:

[Provide the details and reasons for your leave request here.]

Yours sincerely,

[Your Signature] [Your Name] [Designation] [Name of the Organization]

What to Include

In crafting a leave application, specific information must be included to ensure clarity and professionalism. Here’s a breakdown of what to cover in each paragraph:

Paragraph 1: Introduction and Reason for Leave

Begin by introducing yourself, and stating your name and designation. Address the recipient formally, providing their details. Concisely explain the purpose of your leave request. Use the official format and maintain concise sentences for clarity and professionalism.

Dear [Recipient’s Name/Designation],

I am writing to formally request a leave of absence from [start date] to [end date]. The purpose of my leave is [briefly state the reason, e.g., medical treatment]. I kindly request your approval for this period of absence .

Paragraph 2: Handling Pending Work

When writing a leave application for office purposes, detail how you plan to manage any pending work during your absence. Mention your strategies for completing tasks or delegating responsibilities to ensure a smooth workflow in your absence.

I have arranged my tasks in advance and will ensure that all pending work is completed before my departure. Alternatively, I have delegated tasks to [colleague’s name] who will oversee the ongoing projects during my absence. Rest assured, I will ensure a seamless transition and return to work promptly on my scheduled date.

Paragraph 3: Closing and Contact Information

Conclude your application with a formal request for approval. Express your gratitude for the organization’s understanding. Provide further contact information, such as your phone number and email address, for any necessary communication.

Thank you for your attention to this matter.

Leave Application Letter for School & College

Every leave application needs to have a few components to it that cannot be skipped or ignored. We have put that checklist for you below along with an example.

Reason for Leave

I require leave due to [explain briefly why you need leave – family emergency, medical treatment, personal reasons, etc.].

I am requesting leave for a period of [number of days/weeks] starting from [start date] to [end date]. I believe this duration will provide adequate time for my situation to stabilise.

These elements should be included in your leave application to make it complete and avoid any further confusion.

Leave Application Letter Format to principal (From A Student)

Respected Principal/Teacher,

I am writing to inform you that I, [Your Name], a student of [Your Grade/Class] at [School Name], am unable to attend school from [Starting Date] to [Ending Date] due to [mention the reason for leave, e.g., illness, family emergency, personal reasons, etc.].

I kindly request you to grant me leave for the mentioned period. I have attached the necessary medical certificate/documents for your reference. I assure you that I will catch up on all the missed assignments and notes as soon as I return to school.

I understand the importance of regular attendance and will make every effort to minimize disruption to my studies. I will also ensure that my classmates are not inconvenienced due to my absence.

I would be grateful if you could approve my leave application at your earliest convenience. Please let me know if you require any additional information or if there are any formalities that need to be completed from my end.

Thank you for your understanding and cooperation. I sincerely appreciate your support in this matter.

[Your Name] [Your Class/Grade] [Roll Number]

Leave Application Letter Format to principal (From A Parent)

Subject: Leave Application for [Child’s Full Name], [Grade/Class]

Respected Principal,

I hope this letter finds you in good health. I am writing to inform you about the unavailability of my child, [Child’s Full Name], who is a student of [Grade/Class] at your school. Unfortunately, due to [mention the reason for leave, e.g., illness, family emergency, personal reasons, etc.], my child is unable to attend school from [Starting Date] to [Ending Date].

I kindly request you to grant leave to my child for the mentioned period. [He/She] has been under the care of a doctor and is being treated for the illness. I have attached the medical certificate and other necessary documents for your reference.

I assure you that [Child’s Full Name] will make up for all the missed assignments and exams as soon as [he/she] recovers and returns to school. I understand the importance of regular attendance and am committed to ensuring that [he/she] catches up on all the academic work.

I would appreciate your kind consideration in granting this leave. If there are any formalities or documents required from my end, please do not hesitate to inform me. I can be reached at [Your Contact Number] or [Your Email Address] for any further communication.

[Your Name] [Your Relationship to the Child, e.g., Parent/Guardian] [Your Contact Number] [Your Email Address]

Leave Application Letter Format For College

I am writing to inform you that I, [Your Name], a student of [Your Course/Program] at [College Name], am unable to attend classes from [Starting Date] to [Ending Date] due to [mention the reason for leave, e.g., illness, family emergency, personal reasons, etc.].

I kindly request you to grant me leave for the mentioned period. I understand the importance of regular attendance and assure you that I will make every effort to catch up on all the missed lectures, assignments, and coursework during my absence. I will ensure minimal disruption to my studies and will coordinate with my classmates to obtain notes and updates regarding class discussions.

I have attached the necessary medical certificate/documents for your reference. If there are any formalities or assignments I need to complete during my absence, please let me know, and I will ensure that they are taken care of promptly.

I appreciate your understanding and support in this matter. Thank you for your cooperation. I am confident that I will resume my classes as soon as I am able and continue my studies without further interruptions.

[Your Name] [Your Course/Program] [Your Roll Number] [Contact Number] [Your Email Address]

Leave Application Letter Format For Office

In drafting a leave application for the office, maintain a formal tone and structure. Here is a leave application letter template for the office:

Dear [Manager’s Name],

Subject: Leave Application for [Specify Dates]

I am writing to formally request a leave of absence from [start date] to [end date]. The purpose of my leave is [briefly state the reason, e.g., personal family event]. I kindly request your approval for this period of absence.

During my absence, I have organised my tasks meticulously to ensure a smooth workflow in the department. [Explain briefly how you will manage your work, whether by delegating tasks or completing pending work before the leave period].

I can be reached via phone at [your phone number] or email at [your email address] in case of any urgent matters that require my attention during this period.

Thank you for your understanding and support during my absence. I am committed to ensuring a seamless transition and will return to work promptly on [return date].

[Your Full Name] [Your Designation] [Contact Number] [Email Address] [Your Signature]

Sample 1: How to Write Application for Sick Leave

Subject: Sick Leave Application

Dear Sarit,

I am writing to inform you that I am unwell and unable to attend work. I have been diagnosed with a severe bout of flu by my healthcare provider. Following the doctor’s advice, I need to take a sick leave from 5th November 2023 to 12th November 2023 to recover and regain my strength.

I have already informed Pooja Sharma, my colleague, who will be handling my urgent tasks during my absence. I will ensure a smooth transition of my responsibilities before I leave.

I can be reached via phone at +91 98765 00000 or email at [email protected] if there are any work-related emergencies during this period.

Thank you for your understanding. I will keep you updated about my progress and provide any necessary medical certificates upon my return.

Amit Patel Marketing Executive Zenith Corporation

Sample 2: How to Write Annual Leave Application

Subject: Annual Leave Application

I hope this message finds you well. I am writing to inform you that I will be out of the country for a month due to personal reasons. Therefore, I kindly request to avail my full annual leave allowance. I would like to request leave from the 1st of November 2023 until the 30th of November 2023.

During my absence, Priya Kapoor will be handling my responsibilities. I have been mentoring Priya for the past year, and I have full confidence in her ability to manage the tasks efficiently. For any work-related emergencies, I can be reached on my mobile phone.

Thank you for your understanding and support.

Warm regards,

Rahul Verma Content Strategist Digital Marketing Department Sunrise Solutions

Sample 3: How to Write Half Day Leave Application

Subject: Half-Day Leave Application

I hope this message finds you well. I am writing to inform you that I will be arriving late to the office today due to a doctor’s appointment. I need to visit my doctor at 10 a.m., and due to some necessary investigations, I will only be able to reach the office in the afternoon.

I kindly request your approval for a half-day leave for today. I assure you that I will make every effort to catch up with as much work as possible once I am in the office.

Thank you for your understanding.

Gaurav Kumar Graphic Designer Digital Marketing Team NE Connections

Sample 4: How to Write Casual Leave Application

Subject: Casual Leave Application

Dear Amrita,

I hope this message finds you in good health. I am writing to request a casual leave for five days, starting from the 21st of September to the 25th of the same month, due to a family medical emergency. During my absence, I have arranged for Jordan Hnialum to handle my duties, and he has kindly agreed to take over my responsibilities. I trust he will manage the tasks diligently.

I will be available to resume work on the 27th of September. I kindly request your approval for this leave, and I assure you that I will ensure a smooth transition of my responsibilities before my departure.

Please feel free to contact me at 98******90 if any urgent matters require my attention during my absence.

Gargi Arora Graphic Designer Digital Marketing Team Akal Info

Sample 5: How to Write Bereavement Leave Application

Subject: Bereavement Leave Application

Dear Aaryaan,

I hope this message finds you well. It is with deep sadness that I inform you of the passing of my dear mother last night. In this difficult time, I need to head home to support my family and take care of the funeral arrangements. Therefore, I humbly request your approval for a 5-day paid bereavement leave, starting today, the 21st of October, 2023, and ending on the 25th of October, 2023.

I will be reachable on my cell phone if you need to contact me. Additionally, I have informed Prakriti Bose, a colleague, about my responsibilities, and she will be able to assist you in my absence.

I sincerely apologise for any inconvenience this may cause and appreciate your understanding and support during this challenging period.

Thank you for your consideration.

Priya Varsha Content Strategist Digital Marketing Team AKAL Info

Sample 6: How to Write One-Day Leave Application

Subject: One-Day Leave Application

Dear Suman,

I hope this message finds you well. I am writing to inform you in advance that I will not be able to work on the 30th of this month. My mother has experienced some health issues, so I have scheduled an appointment with her doctor on the 30th. Considering the necessary investigations, I will be unavailable for the entire day.

I have arranged for Daryl Ezung to handle my responsibilities during my absence. I kindly request you to grant me this one-day leave.

Hamid Qureshi Head of Advertising AKAL Info

Sample 7: How to Write Paternity Leave Application

Subject: Paternity Leave Application

Dear Ms. Kapoor,

I am writing to formally request paternity leave from November 15 to November 30, 2023. My wife and I are expecting a child, and I would like to take this time to support her and bond with our newborn.

I have arranged for my colleague, Bakshin Kaun, to handle my responsibilities during my absence. I assure you that I have taken steps to minimise any disruptions. I am willing to assist remotely if needed.

Attached is the medical certificate confirming my wife’s pregnancy. I appreciate your understanding and support. Please feel free to contact me for any further information.

Thank you for considering my request.

Lokesh Aggarwal Content Head AKAL Info

Sample 8: How to Write Vacation Leave Application

Subject: Vacation Leave Application

Dear Mr. Sharma,

I am writing to request vacation leave from December 10 to December 20, 2023. During this period, I plan to visit my hometown to celebrate a family event.

I have completed all my pending tasks and briefed my colleague, Priya Sharma, about my ongoing projects. I assure you of a smooth workflow during my absence. I am reachable via email ([email protected]) in case of any emergencies.

Thank you for considering my request. I appreciate your cooperation.

Rajesh Kumar Accounts Manager ABC Corporation

Sample 9: How to Write Emergency Leave Application

Subject: Emergency Leave Application

Dear Mr. Singh,

I am writing to inform you about an unforeseen family emergency that requires my immediate attention. Due to this situation, I am unable to attend work starting tomorrow, October 31, 2023.

I have informed my colleague, Arjun Patel, about my ongoing projects and tasks, and he has kindly agreed to cover for me during my absence. I will ensure all pending work is completed upon my return.

I sincerely apologise for this inconvenience and appreciate your understanding in granting me this emergency leave. I will keep you updated about my situation and my expected date of return.

Ritu Sharma Operations Manager XYZ Corporation

Sample 10: How to Write Leave Application for Marriage

Subject: Leave Application for Marriage

Dear Ms. Sharma,

I am writing to request leave for my marriage ceremony. I will need leave from November 15 to November 23, 2023, to make arrangements and celebrate this joyous occasion with my family and friends.

I have ensured that all my pending work is completed and handed over my responsibilities to my colleague, Priya Singh, who will handle my tasks during my absence. I am committed to ensuring a smooth transition before and after my leave period.

I sincerely request your approval for this leave and appreciate your understanding in this matter. I assure you that I will resume work promptly on November 21, 2023.

Thank you for your kind consideration.

Amit Verma Head of Advertising LMN Technologies

Leave Application Email

The world has gone digital, minimising the need for physical effort and work. This has obviously impacted the frequency of writing letters and applications. The professional world has almost entirely shifted to a much safer and quicker method of communication: e-mail. E-mail is the norm. So, here are a few samples along with a template to help you write the perfect leave application email.

Leave Application Email Format

Dear [Recipient’s Name],

I hope this email finds you well. I am writing to formally request a leave of absence from [Start Date] to [End Date] due to [reason for leave].

I have taken all necessary measures to ensure a smooth transition during my absence. [If applicable, mention that you have informed your colleagues/team members and provided necessary instructions.]

I will be accessible via email during this period and will ensure that any urgent matters are addressed promptly. I have also delegated my responsibilities to [mention the name of the colleague or team member who will handle your tasks in your absence].

I have attached the required documents (if any) to support my leave application. Please let me know if any additional information is needed from my end.

I apologise for any inconvenience caused by my absence and will make sure to complete any pending work and hand over all responsibilities before my departure.

Thank you for your understanding and support. I look forward to your positive response.

[Your Full Name] [Your Job Title] [Your Company Name] [Your Contact Number]

Sample 1: Leave Application Email Format For Office

Dear [Supervisor/Manager’s Name],

I hope this message finds you in good spirits. I am reaching out to request a leave of absence from my position at [Company Name] due to [explain the reason] starting from [Start Date] until [End Date].

I have taken the necessary steps to ensure a smooth handover of my tasks to [colleague’s name or team] and have documented all relevant information. During my absence, I will remain reachable via email to address any urgent matters or provide assistance as needed.

Attached to this email are the pertinent documents supporting my leave application.

I appreciate your understanding in this matter and assure you of my commitment to complete any pending work before my departure. Thank you for your consideration and support.

Sample 2: Leave Application Email Format For College

Dear [College Official’s Name],

I hope this email finds you well. I am writing to formally request a leave of absence from college due to [mention the reason]. I kindly ask for your approval for a leave starting from [Start Date] to [End Date].

I have informed my professors about my absence and will make sure to catch up on all missed lectures and assignments upon my return. I assure you of my commitment to maintaining my academic responsibilities despite this temporary setback.

Please find attached the necessary documents supporting my leave application. If there are any additional formalities or requirements, kindly let me know, and I will promptly provide the information.

I appreciate your understanding and support in granting me this leave. Thank you for your time and consideration.

[Your Full Name] [Your College ID/Enrollment Number] [Your Contact Number] [Your Email Address]

Reasons Why People Apply For Leave Application

When submitting a leave application, providing a clear and valid reason is necessary. Various circumstances necessitate taking a leave of absence, such as:

• Bereavement: Leave may be required due to the passing of a family member, friend, or even a beloved pet. Compassionate leave allows individuals time to cope with their loss and support their families during difficult times.
• Health Concerns and Medical Procedures: Illness or scheduled surgeries often require employees or students to take a break. Medical leave ensures individuals have the necessary time to recover and regain their health.
• Rest and Recreation (R&R): Everyone needs a break to recharge. Whether it’s for mental rejuvenation or simply enjoying leisure time, individuals may apply for leave to relax and unwind.
• Life Milestones: Significant life events such as marriages, birthdays, or other anniversaries are valid reasons for taking time off. These occasions are essential for personal well-being and are often celebrated with family and friends.
• Travel: Exploring new places, be it for leisure or work-related purposes, may require taking leave. Travel enriches experiences, broadens perspectives, and allows individuals to embrace diverse cultures.

Incorporating the reason for leave in the application ensures transparency and understanding between the applicant and the authorities.

Bonus Tips to Write a Perfect Leave Application Letter

• Maintain a formal and respectful tone throughout the application.
• Include your full name, ID, department/class, and contact details for easy identification.
• Briefly state the reason for your leave. Be honest and straightforward.
• Specify the precise start and end dates of your leave period.
• If applicable, mention how you plan to delegate or handle your tasks during your absence.
• Provide details of a trustworthy colleague or family member who can be contacted in case of emergencies.
• Express thanks for considering your request and understanding your situation.
• Review the application for errors in grammar, spelling, and clarity before submission.
• If needed, attach relevant documents such as medical certificates to support your leave application.

FAQs About Leave Application

What is a leave application letter.

A leave application letter is a formal document where an individual, either an employee or a student, states their intention and reasons for taking a temporary absence from work or school.

How to write a leave application?

Outside of the basic details like address, subject and other technical details, her4e is what you should include in the body of the leave application:

• Reason for Leave: Clearly state the reason for your leave (e.g., illness, personal reasons, family emergency).
• Duration: Specify the start and end dates of your leave period.
• Arrangements: If applicable, mention any arrangements you've made for your work/tasks during your absence.
• Contact Information: Provide your contact details in case of any urgent matters.
• Closing: Express gratitude and professionalism (e.g., Thank you for your understanding and support. Sincerely, [Your Name]).

How to write an application to the principal for leave?

Here is what goes in the content of an application to the principal for leave:

• Reason for Leave: Briefly state the reason for your leave (e.g., illness, family emergency). Specify the start and end dates of your absence.
• Academic Responsibilities: Confirm completion of pending assignments. Assure catching up on missed lessons promptly upon return.
• Supporting Information: Mention attached notes from parents/guardians if applicable. Offer additional documents if necessary.
• Contact Information: Provide your contact number for school communication. Include parent's/guardian's contact if required.
• Appreciation and Closing: Express gratitude for understanding. Close with a polite sign-off.

How to write a leave application for the office?

Here is everything you need to add to the content:

• Reason for Leave: Clearly state the reason for your leave (e.g., personal, medical, family-related). Specify the dates you intend to be on leave.
• Work Responsibilities: Mention your plan for pending tasks and deadlines. Offer to delegate or complete urgent work before your departure.
• Colleague Notification: Inform colleagues about your absence and provide necessary instructions to ensure a smooth workflow in your absence. Mention a point of contact for work-related queries in your absence.
• Availability During Leave: Specify your availability (or unavailability) for emergencies. Provide your contact information in case of urgent work matters.
• Appreciation and Closing: Express gratitude for understanding and support. Close with a polite closing statement.

How to write a medical leave application?

Here is what you need in a medical leave application:

• Doctor's Note: If applicable, attach a medical certificate or note from your healthcare provider indicating your condition and recommended leave period.
• Details: Mention the specific illness or medical condition you are suffering from.
• Joining: Discuss the course of treatment and brief about the number of days you would require to recover. Be clear about when you can join back.

How to write an application for a leave of absence?

These pointers should be included in the body of your letter for a leave of absence:

• Reason for Leave: Clearly explain the reason for needing a leave of absence (e.g., personal reasons, family commitments, educational purposes).
• Duration: Specify the start and end dates of your intended leave period.
• Planning: Assure that you have made necessary arrangements for your responsibilities during your absence.
• Availability: Provide information on how you can be reached during your absence if required.

What is Casual Leave?

Casual leave is a form of time off granted to employees, allowing them to address unforeseen personal circumstances or urgent needs. The nature of casual leave can vary, providing immediate flexibility for short-term absences without affecting the overall leave balance.

What is CL & PL?

Casual Leave (CL) and Privilege Leave (PL) are two distinct types of leaves offered by companies. Casual Leave is typically granted for unforeseen or sudden events, allowing employees to take short-term time off with pay. On the other hand, Privilege Leave, also known as Earned Leave (EL), is accrued over time and is generally used for planned absences, providing employees with paid time off based on their service duration.

Can I take 5 days casual leave?

The duration of casual leave may vary based on company policies. Generally, casual leave is permitted for a minimum of half a day to a maximum of three days. If you require a leave duration exceeding this limit, it may be advisable to utilize other types of leave, such as earned leave or as per the specific policies outlined by your company.

What is the difference between EL and CL leave?

The primary distinction between Earned Leave (EL) and Casual Leave (CL) lies in their nature and purpose. EL, or Privilege Leave, is earned over time and is often planned for vacations or extended breaks. In contrast, CL is intended for unplanned events or sudden situations, offering short-term leave with pay. EL is usually accrued, while CL is often a fixed annual allocation.

How many days casual leave in a year?

The number of casual leave days allocated in a year can vary among companies and is subject to their specific leave policies. While some companies provide a standard allocation of three days of paid casual leave annually, others may offer a more extended duration. It is essential to refer to your company's leave policy or consult with the human resources department to determine the exact number of casual leave days available to you each year.

Is Casual Leave Paid?

Casual leave may be paid or unpaid, contingent upon the specific policies outlined by the company. Employees are advised to consult their employment contracts or refer to the company's leave policy for clarity on whether casual leave is compensated. The total duration of casual leave is typically stipulated in the company's leave rules provision.

How Many Casual Leaves in a Year?

The number of casual leave days allotted in a year is determined by the company's rules and the terms outlined in the employment agreement. To ascertain the specific allowance, employees are encouraged to review their employment contracts or seek clarification from the HR department. While the generic duration of casual leave may range from a day to three or more, it is essential to recognize that the number of casual leaves in a year is subject to company policies and may vary.

What Are the Benefits of Having Casual Leave in the Workplace?

• Flexibility : Immediate time off for personal needs without impacting overall leave balance.
• Work-Life Balance : Fosters a healthier work-life balance, enhancing job satisfaction.
• Attraction and Retention : Contributes to an appealing work environment, strengthening employee ties to the organization and promoting robust retention.
• Boost Productivity : Facilitates prompt resolution of personal matters, minimizing work disruptions and boosting overall productivity.
• Compliance with Labor Standards : Aligns with legal requirements, ensuring adherence to labor standards and promoting a fair working environment.

Is bereavement paid or unpaid leave?

The provision of paid or unpaid bereavement leave depends on the specific policies outlined by the company. Since it's not universally mandatory, companies may integrate bereavement leave into existing frameworks like sick leave, vacation leave, or Family and Medical Leave (FMLA). The nature of compensation during bereavement leave varies across organizations.

What is the verification process for the bereavement process?

While many companies do not necessitate proof of death for bereavement leave, they often implement a verification process to ensure the leave is genuinely required. This may involve details such as the deceased person's name, date of death, and their relationship with the employee. Some companies may also request supporting documents like obituaries or funeral programs for verification.

Is a Bereavement Leave mandatory?

Offering bereavement leave is not compulsory for all companies, and its inclusion in leave policies depends on local regulations. In regions where mandatory, companies are obligated to incorporate bereavement leave into their policy. Otherwise, its inclusion is at the discretion of the employer.

What is the difference between Bereavement Leave and Sick Day?

While a company might not explicitly have a separate policy for bereavement leave, it can offer alternatives like compassionate leave or incorporate it into sick leave policies. The categorization of bereavement leave as a sick day depends on the company's specific policies and how they structure their leave frameworks.

What is the other name for bereavement leave?

Bereavement Leave is also called compassionate leave.

• Payroll Process – Basics, Requirements, Compliances
• HR Policies – A Roadmap for Organisational Success
• What is Payroll Management System? – Definition and Importance

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Home » Application » Leave Application » 10 Days Leave Application for Office for Personal Reason – Sample Leave Application for Office for Personal Reason

10 Days Leave Application for Office for Personal Reason – Sample Leave Application for Office for Personal Reason

Table of Contents:

• Sample Letter

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How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample 10 days leave application for office for personal reason.

To, The HR Manager, ______________ (Name of the company), ______________ (Address of the company),

Date: __/__/______ (date)

Subject: Request for ten days leave

Dear Sir/Madam,

With due respect, my name is ___________ (name) working as a ___________ (designation) in _____________ (department).

Through this letter, I would like to bring to your attention that due to some personal reason I have to _________ (mention reason in details). As this is an unavoidable situation, I will not be able to come to the office for the next 10 days.

I request you to grant me 10 days leave from __/___/____ (date) to __/__/____ (date). Kindly, approve my leave application and I assure you that I will resume my work from __/___/______(date). If you have any concerns regarding this, you can contact me at _________ (contact details).

Thank you in advance for your kind consideration and cooperation.

Yours Sincerely, _____________ (Signature), _____________ (Name), _____________ (Designation)

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• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.
• A: Begin with a respectful salutation such as "Dear Sir/Madam" or "To the HR Manager" to maintain a professional tone.
• A: Clearly state your name, designation, department, reason for leave, and duration of the leave.
• A: Yes, specifying the date of your return helps HR in planning and scheduling tasks accordingly.
• A: Express appreciation for the consideration and cooperation in granting the leave at the end of the letter.
• A: Yes, express willingness to provide further information or assistance if required to facilitate the leave approval process.

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Leave Letter for Personal Reason for One Day (With Samples!)

Your Name Your Address Date Name of your manager Job Title Company Name Company Address Dear [Manager’s name], I am writing to request 1 day of personal leave on [date]. I have an important family matter to attend to that requires me to be away from work that day. I will return to work on [next working date]. I apologize for any inconvenience this causes and appreciate your understanding during this time. Sincerely, [Your signature] [Your typed name]

Your name Your address Date Name of your manager Job Title Company Name Company address To [Manager’s name], I would like to request a personal leave for 1 day, [date], to take care of an urgent personal matter. I will make sure to finish any pressing tasks before taking this leave and schedule anything that can wait until my return on [next working date]. Please let me know if you need any more information from me. Thank you for your consideration. Regards, [Your signature] [Your typed name]

Your name Your address Date Name of your manager Job Title Company Name Company address Dear [Manager’s name], Due to an unforeseen personal obligation, I need to take 1 day of leave from work on [date]. I will be back at work on [next working date]. I sincerely apologize for the short notice and any inconvenience this may cause. Please let me know if you need me to clarify or explain anything further about my request. Thank you for your understanding. Sincerely, [Your signature] [Your typed name]

Your name Your address Date Name of your manager Job Title Company Name Company address To [Manager’s name], I would like to request a personal day off from work on [date] to attend to a personal matter that requires my immediate attention. I will return to work on [next working date] fully committed to achieving team goals. I apologize for this short notice and appreciate your support with this request. Please let me know if you have any concerns or questions. Best regards, [Your signature] [Your typed name]

Your name Your address Date Name of your manager Job Title Company Name Company address Dear [Manager’s name], I am writing to request 1 day personal leave on [date] due to an urgent family obligation that I need to attend to. I will make sure all my work is accounted for before taking this leave and will return to work on [next working date]. Please let me know if you need any more information from me. I appreciate your understanding with this short notice request. Thank you, [Your signature] [Your typed name]

Purpose of the Leave

Personal reason overview, writing the leave letter, addressing the recipient, clear subject line, concise body content, professional closing, sample leave letter text, sample opening, sample explanation, sample conclusion, submission process, delivery method, anticipated follow-up, additional considerations, company leave policy.

Before submitting your one-day leave letter for personal reasons, it is important to review your company’s leave policy. This will help you understand the procedures and requirements for taking a leave of absence. Some companies may require you to provide documentation or proof of your personal reasons for taking a leave, while others may have specific forms or procedures that must be followed.

Leave Duration Justification

In summary, understanding your company’s leave policy and providing a clear justification for your one-day leave will help ensure a smooth and successful request. By following these guidelines, you can take the time you need to attend to personal matters while also respecting your employer’s policies and procedures.

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Best leave application for office for personal reason (samples), leave request mail to manager for vacation, how to write a formal letter for vacation leave.

How to Write Personal Leave Application for Office

Divyanshu   Jangid

If you are planning to take a break from work, you will have to inform your employer in advance. Most companies need you to submit a formal leave application in case of planned personal leaves.

A personal leave application serves as a formal request for your employer to excuse you from work for a few days. Informing about your absence formally puts you in the good books of your employer.

But you must follow a formal format while drafting the application. So, we have compiled this in-depth guide to help you write a formal personal leave application for the office.  

• Points You Should Attend in the Personal Leave Application

A personal leave application for office must cover the following points:

• Application date
• Name, designation, and address of the recipient
• Purpose or subject of writing the letter
• Salutation line
• Leave duration
• Reason for taking the leave
• Work plan during your absence
• Your name, designation, and contact information
• Your signature
• Personal Leave Application Format

[Recipient’s Name]

[Recipient’s designation, company name, and address]

Subject: Personal leave application

Dear Mr. / Mrs. [recipient’s name]

[Body of the application: request the leave, specify the reason, duration, and work plan during your absence]

[Thank you note]

Yours sincerely

[Your signature]

[Your name]

[Your designation]

[Your contact details]

• Personal Leave Application Format for Email

[Body of the email: request your leave, specify the reason, duration, and work plan during your absence]

• Personal Leave Application for Visiting Hometown [Letter]

1 August 2022

Mr. Balbir Kundra

Project Manager

KWC Private Limited

Pune, Maharashtra

Subject: Requesting leave for four days to visit my hometown

This is to inform you that I am requesting leave from 8 August 2022 to 11 August 2022 (five days). I need to visit my hometown in Hyderabad during that time. I will be back in the office on 13 August 2022 (Friday).

I have completed all the assigned work till now. I have also delegated responsibilities to my team members to handle all the work during my absence. During my leave, Vineet will take the responsibility of leading my team.

I will be available on call and by email during that time. In case of an emergency, anyone can contact me, and I will be happy to help. I am also willing to attend meetings virtually if something urgent comes up during that time. 

Kindly approve my leave application, and I guarantee you that everything will run smoothly during that time. Thank you in advance for your kind cooperation. 

Yours sincerely Aloka Verma Content Developer Mobile: +91-XXXXXXXXXX Email: [email protected]

Also read: How to Write a Half Day Leave Application for Office

• Personal Leave Application for Marriage [Email]

Subject: Requesting leave for three days for my marriage

Dear Ms. Kumar,

I would request a leave from 4 August 2022 to 6 August 2022 (three days). I need the leave as I am getting hitched by my long-term partner. I will be back in the office on 8 August 2022 (Monday).

I have delegated some responsibilities to my juniors to ensure that the work doesn’t get hampered during that time. I have also completed some work in advance so that we don’t miss any deadlines due to my absence. I have explained to my team how to function during my absence, and I hope they will fulfill individual responsibilities perfectly.

In case of urgency, please don’t hesitate to get in touch with me. I will be available via phone and my personal email.

Thank you for your kind cooperation during an auspicious occasion of my life.

Warm Regards Dhruv Kulkarni Design Head Mobile: +91-XXXXXXXXXX

• Mistakes You Should Avoid While Writing a Personal Leave Application

You should be mindful of these mistakes while drafting a personal leave application for office:

• Don’t address the leave application to the wrong person: You must know to whom you should address your personal leave application. You might have to address it to your immediate supervisor or your departmental head. If you have any confusion, ask your HR manager.
• Don’t forget to mention the date: You should begin your personal leave application with a date. The date shouldn’t be too far from when you are planning to submit the application. Moreover, you should clearly specify the dates on which you will be unavailable. Check the month and day carefully to avoid any confusion or misunderstanding.
• Never submit the application without a subject line: A personal leave application without a clear subject line is unprofessional. You need to clarify the purpose of writing the application in the beginning. Especially when you are sending an email, the subject line is mandatory. Otherwise, your personal leave email might end up in the spam folder of the recipient.
• Don’t forget to add a salutation: You can begin your personal leave application letter using “Dear Mr./ Mrs./ Ms.” followed by the recipient’s last name. You can also use the first name and middle name or only the last name of the person and add a “Ji” with it.
• Never forget to make a formal request: You should mention the duration and reason for your leave explicitly. Your application should be able to convince the recipient about the urgency of the leave. 
• Never draft the application in an informal tone: You need to convey the urgency of your leave in a professional manner. You will have to sound courteous and cooperative throughout the application.
• Don’t forget to state the work plan during your absence: You should convince the recipient that the workflow won’t get hampered during your absence. You can name a few replacements who will take care of your work during the leave period. You might also inform the recipient that you have already completed the work for that period. You also need to mention how you can be communicated during that time in case of an emergency.
• Don’t unnecessarily elaborate on your application: You will have to add all the necessary details in your personal leave application, like the dates of your unavailability and the reason why you need the leave. But don’t exaggerate your personal leave application with unwanted details and make it unnecessarily lengthy. A precise personal leave application will be more effective. 
• Never send the application without proofreading: You might have made grammatical and spelling errors in the application without your knowledge. Always look for typos and errors before sending the application. You should also add proper punctuations to make your leave application more formal, accurate, and error-free.
• Ending Note

Try to submit your personal leave application well in advance. It will provide your superior with adequate time to figure out the flow of work during your absence.

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Table of Contents

[10+] Leave Application for Office

Leave Application for Office : Often the employees of the office, bank and company need to take leave for personal reasons, for which they have to write the leave application to the manager in English.

Many employees do not know English properly or they do not know the format of writing the application, so to help them, we have written leave application in different formats.

Table of Contents

Leave Application for Office in English

To The Manager Goyal Pvt. Ltd. Sikar

21st August 2022

Sub- Application for one day leave

With humble request, this is to inform you that due to my severe health condition I am unable to join the office for tomorrow. Because I have been facing an extreme headache and fever since last few days.

Kindly grant me leave on 23rd August so that I can visit the doctor and take proper medication. Thank you for your consideration.

Thanking you

Yours faithfully Manish Rana

Leave Application for Office for Personal Reason

To The Manager Raman Industries Alwar

18th September 2022

Sub- Application for one day leave.

I want to inform you that I am unable to attend the office for tomorrow. I have some personal emergency due to which I couldn’t join the office for tomorrow. Therefore I am requesting you to kindly grant me leave on 19th September.

I assure you to complete all my work after my leave. Thank you for your consideration.

Yours truly

Aastha Assistance Manager Finance department

5 Days Leave Application for Office

To The Manager Swastik Pvt. Ltd. Delhi

22nd October 2022

Sub- leave application for 5 days.

With humble submission this is to inform you that I want to leave for five day. Because I will have to attend my brother’s marriage ceremony. I have completed all the projects that I was working on at present.

Hope you will consider my situation and grant me leave from 24 October to 29th October. I will rejoin my duty on 30th October. Kindly grant me leave.

Yours obediently

Ahsaas Sharma Accountant

One Day Leave Application for Office for Personal Reason

Sir, I would like to inform you that I am unable to attend the office tomorrow. Because my son is having a function in his school and he is going to give a speech there. It becomes mandatory for me to attend that unavoidable function.

Considering my situation, kindly grant me leave on 23rd October. This will be a great help for me.

Avinash Kumar Junior Accountant

Leave Request Mail to Manager for One Day for Personal Reason

Sub- Leave request

Dear Ragini,(manager) I would like to ask you to give me permission for one day leave on 31st August. Due to some personal reason I am unable to attend my duty. I am going for my checkup as I am going through a fever.

Considering my problem, I hope you will accept my request for leave. It will be a great help to you.

With regards Vipin

Sample Leave Letter for Personal Reason for One Day

To (Recipient’s name/post) (Address) (Date)

With humble submission this is to inform you that I need one day leave for tomorrow. Because I am going through a dental treatment and today I have an appointment with my dentist.

I can’t miss that appointment date so kindly allow me to have a leave on (mention date). I will be grateful to you.

Yours truly (Your name) (Your designation)

10 Days Leave Application for Office for Personal Reason

To The Manager Arvind pvt. Ltd. Ajmer

Sub- Application for leave

I want to inform you that I need leave for ten days because my father’s health condition is becoming worse day by day. I will have to go home and take care of my father with proper medication. I will take him to the doctor and complete his treatment as soon as possible.

It will be a great help from you if you provide me leave from 20th September to 28th September. I will be grateful to you.

Yours obediently Rachna Desai Accountant

Application for Leave in Company

To The Manager Tirupati Industries

21st October 2022

Sub- leave application for two days.

I would like to ask you to give me permission for leave. Because last night I lost my uncle and it is a time of great sorrow for the entire family. I will have to stay with my family and support them.

Due to this reason, kindly grant me leave for two days on 21st and 22nd October. This will be a great help from you.

Yours obediently Asha Pareek Junior Accountant

Application for Leave Office in English

To The Manager Arvind Industries Ajmer

21st September 2022

I want to inform you that I need leave for one day because I have to go with my daughter to her school for the Annual Day function tomorrow. As the function will run the entire day so I would not be able to attend the office.

I have delegated my colleague, Arun, to take care of any urgent matters. Kindly grant me leave on 22nd September, it will be a great help from you.

Disha Saini Transport incharge

Sample Emergency Leave Letter for Personal Reason

To (Recipient’s name/designation) (Address)

With humble submission this is to state that I am (your name), a (your post/designation). I need leave for the next two days. Because I have a personal emergency at my home due to which I am unable to attend the office.

Kindly allow me to take leave from(mention starting date) to (mention end date). It will be a great help to you.

Yours faithfully (Your name) (Your designation)

Also Read Other Application :-

[10+] Urgent Piece of Work Application for School / Office

[10+] Half Day Leave Application

[10+] Application for Change Mobile Number in Bank

[10+] Application for Festival Leave

If you like the application written by us, then do not forget to share this “ Leave Application for Office ” article with your friends and relatives through WhatsApp, Facebook, Instagram etc. to support us. If you find any error in any application or want to write any other thing, then tell us by commenting below.

4 thoughts on “[10+] Leave Application for Office”

Hi applicationformat.com webmaster, Your posts are always well-written and easy to understand.

Thank you Raul Makutz

One month leave vacation

Conclude your application by expressing gratitude for their understanding and consideration. For example, “Thank you for your kind consideration.”

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Home » Job Tips » Career Advice » Application For Sick Leave

Sick Leave Application For Office (with Format & Samples)

When sickness gets in the way, it is essential to take sick leave.  But to take a leave from work due to an illness, you must write an application to inform your employer about your absence. You should also be familiar with the company’s sick leave policy, such as how many days of sick leave you are entitled to, how much notice you need to give before taking sick leave, and what kind of proof of illness is required. 

To help ease the process of applying for sick leave, we have written this blog on the application for sick leave. We will explore sample applications for different scenarios and essential things to include in your letter for sick leave.

Table of Contents

Key Elements to Include in a Sick Leave Application

A sick leave application is a letter written to inform your employer that you will be unable to work for a day or a certain period due to an illness or injury. It demonstrates your professionalism and allows the employer to assign your work to other employees for the smooth functioning of operations.

• Reason for Your Absence- It is important to state the reason for taking sick leave. This gives your employer an idea of how long it will take you to recover and rejoin. 
• Duration of Absence- Let your employer know how many sick days you will take to recover. This allows them to reorganize the team’s workload. Further, if you are absent from work for more than a day, let your manager know who will be acting as your backup.
• Doctor’s Prescription – The HR department might need your medical records to approve your application for sick leave in case of a long period of absence. So, it’s a good practice to include important documents   
• Provide Your Availability- Mention in your sick leave letter if you are open to responding to calls or emails occasionally or in cases of urgency at work. If your health does not permit you to do so at all, mention that as well.

Writing an application is part of professionalism and effective communication. You can improve your communication skills by taking a business communication skills course .

How to Write a Sick Leave Letter?

Here is the basic sick leave application format from beginning to end:

1. Recipient’s Address

Start the application with the address of the recipient as follows-

[Recipient’s Name] [Company/College/University Name] [Company/College/University Address]

This will be followed by the subject line and then, a greeting .

2. Subject Line

The subject line of your leave application states what the letter is going to be about. If you send a sick application by email, then write the subject in the email’s subject line box. Here are two examples:

• Leave Application Because of Flu
• Sick Leave Letter For Taking 10 Days Off for Sudden Diagnosis of Illness

3. Greeting

Begin by addressing the concerned person with a greeting. The greeting format differs from a hard copy letter to a soft copy letter in an email.

If you are writing a letter on paper, use a standard letter format as follows –

Dear [recipient’s name] or Hello [recipient’s name].

This is the most important part of your application. The initial two sentences of the first paragraph of the body have to be clear. You should provide a specific reason for applying for sick leave and state the cause and expected days off.

Next, list the top priorities of work pending on your behalf and their current status. Also, name the person who will handle tasks when you are unavailable. If possible, mention your availability for urgent business calls. Provide a doctor’s note specifying missed work dates if necessary. Here’s how you can phrase the body of the letter:

This is to inform you that I have a migraine and I will not be able to come to work for the next three days.

I have informed Mr.X regarding the work that has to be done on an urgent basis, and i might be able to respond to calls or emails if my health permits or if my attention is needed on an urgent basis.

I request that you kindly accept my request for sick leave for the aforesaid period.

5. Express Gratitude

If you are informing your manager on short notice, thank your employer for their understanding and offer your apologies. For instance,

• I appreciate your support
• I thank you for understanding my situation
• I apologize for the inconvenience caused on such short notice and thank you for your understanding.

6. Closing with Signature or Name

End the application formally with-

Yours sincerely,

You can also use other complimentary notes such as “Best Wishes”, “With Regards”, or “Yours Truly.”

7. Attach a Supporting Medical Document

Whether or not a doctor’s note stating your illness’ cause is required will depend on your company’s leave policy. Include it if required.

To know how to write a general leave application, check out the leave application for office format and samples.

Sample Email to Apply for Sick Leaves

Sick leave emails are more commonly used than sick leave letters. In this section, you will learn how to write sick leave applications via email for various reasons and situations. These samples are references for you to use when writing an application.

Sick Leave Application for Office for One Day – Sample 1

In case a situation occurs when you get up in the morning and feel sick, here’s a sample application for a one-day sick leave.

Jaundice Leave Application for Office – Sample 2

You require a long period of recuperation when you are sick with a chronic problem. Learn how to write an application for the same with the help of the following illness leave application:

Sick Leave Application Due to Injury – Sample 3

In unfortunate circumstances, if you get an injury and want to take considerable rest, follow this sample for reference when drafting a leave application for medical reasons.

Sick Leave Letter for Fever – Sample 4

When you have a viral fever and cannot go to work, you will have to take time off to rest. Here is a sample application for a leave of absence due to fever. 

Sick Leave Application to Care for an Injured Family Member – Sample 5

Here is a sample sick leave letter to use when you have to take care of an injured family member and are unable to come to work.

Sick Leave Application for Anxiety and Stress – Sample 6

Here is a sample sick leave application for the office in case you take a day off when you are suffering from anxiety and stress.

Tips to Write a Sick Leave Application for the Office

It is important to provide honest information in the sick leave application while remaining professional. Here are some of the tips to follow to write an application for medical leave in the office: 

• Mention the Reason: State the reason for your leave, whether it is for personal illness or taking care of a sick family member.
• Specify the Leave Dates: Mention the specific dates you will be absent and the expected date of return.
• Provide the Doctor’s Prescription: If possible, provide a doctor’s note or any other supporting documents if you have to take sick leave for a long duration. 
• Share Necessary Work Details: Leave of absence for any reason may hamper the workflow. You should offer to complete any urgent tasks if you can manage them or delegate them to a colleague. You can also express your willingness to make up for any missed work or attend meetings remotely, if possible.
• Maintain a Professional Tone: Keep the tone of the application professional and polite. Remember to thank your employer for their understanding and support.

You may be required to take sick leave on an urgent basis or for a long period, so you must send a well-written and apt application for sick leave. Use a formal tone of writing, and mention the reason and period of leave clearly and concisely. Include any relevant information related to your work so that your supervisor can take care of it.

Also, learn how to write a half-day leave application , in case you only want half a day’s leave due to sickness.

A sick leave format includes the recipient’s address, subject line, duration of leave, the reason for leave, status of pending work, return date, signature, and your name.

Sick leave application allows you to take time off work and focus on recovery from your illness or injury. It showcases that you are responsible as an employee. The application is important for the employer because they can manage and reassign your work accordingly until your return to the office.

Here is how you can write sick leave for two days, “ Dear [Manager’s Name] , I am writing to request a two-day sick leave from [date] because I am not feeling well due to a high fever and am unable to work. I have requested [Colleague’s Name] to help with my pending work in my absence. I will return to work on [date] . Kindly, grant me the leave. Thank you for your understanding.”

Some common mistakes to avoid when writing a sick leave application for the office are not proofreading the application, using a casual tone, sending the application late, and not including the relevant documents.

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Harshita is an English Literature graduate from the University of Delhi with 3 years of experience in Content Writing and Editing. Dedicated to her craft, she loves creating magic with words. She is a big fan of hoarding cute planners and journals and can be seen watching FRIENDS (almost EVERYTIME) in her spare time. Her meticulous attention to detail makes her stand out from the crowd. A typo epidemic is her worst nightmare!

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