assignment of duties and time plan ppt

Nov 02, 2014

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Delegation. Delegation. Delegation skill is the ability to effectively assign task responsibility and authority to others. Delegation skill is your ability to get things done by using work and time of other people. Delegation.

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Delegation Dr. Lincoln

Dr. Lincoln

Delegation • Delegation skill is the ability to effectively assign task responsibility and authority to others. • Delegation skill is your ability to get things done by using work and time of other people. Dr. Lincoln

Delegation • Effective delegation is a critical survival skill for managers and supervisors • and this is what many delegation training resources are about. • Yet, what is less often emphasized is that understanding delegation skill and knowing how to use it right is an important personal time management skill. • No matter if you have subordinates or bosses, if it is at work or at home. Dr. Lincoln

Delegation • Definition: • The process by which responsibility and authority for performing a task is transferred to another individual who accepts that authority and responsibility • Delegation is a dynamic process • It involves responsibility, accountability, and authority • It empowers others, builds trust, enhances communication and leadership skills, and develops teamwork Dr. Lincoln

Responsibility and Accountability • Responsibility Defined: • Denotes an obligation to accomplish a task • Accountability Defined: • Accepting ownership for the results or lack of results • In delegation: • Responsibility is transferred whereas accountability is shared. Dr. Lincoln

Delegation decision-making tree • See Figure 10-1, page 143 in text • Authority to delegate varies • Nurses must check statues and regulations before delegating duties Dr. Lincoln

Responsibility • For your delegation skill to work, make sure that you will be able to monitor the progress of task execution and know if the task is actually completed. • When you delegate, normally you are still responsible to see that the task is completed. • Avoid delegation when you are unable to monitor the completion status. Dr. Lincoln

Delegate the Whole Task • For the delegation to be effective it is important that you delegate the whole task. • You need to effectively and clearly communicate to the delegatee what outcome is expected and what requirement are for the task results. • This is very important for the delegatee's motivation and performance, as well as for your satisfaction with the task results. Dr. Lincoln

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Benefits of Delegation • Benefits to the Manager • Able to devote more time to tasks that cannot be delegated • Can develop new skills and abilities • Benefits to Delegate • Gains new skills and abilities • Can bring trust and support – increasing self-esteem • Enhance job satisfaction and motivation • Improves morale • Feel more appreciated Dr. Lincoln

The Delegation Process • Define the task (p. 136) • Delegate only the work for which you have responsibility and authority – routine tasks, less priority, is training or education required? • There are certain tasks that should not be delegated! • Decide on the delegate • Match the task to the individual • Who has the requisite capabilities? • Who is available? Dr. Lincoln

The Delegation Process • Determine the task (p. 137) • Define expectations • Provide enough time to describe task; allow for questions • Describe the task, provide a reason for it, describe the standard for evaluation and expected outcome and timelines for completion • Reach agreement (p. 138) • Be sure they have the needed information or resources • Monitor performance and provide feedback. • Remain accessible; provide praise and recognition Dr. Lincoln

Obstacles to Delegation • Potential Obstacles to Delegation are listed in the text • Table 10-1, p. 139 • An Insecure Delegator • “I can do it better” • “I can do it faster” • “I’d rather do it myself” • “I don’t have time to delegate” • There is also the fear of being blamed for the delegate’s mistakes. Dr. Lincoln

Delegation: Common Fear of the Insecure Delegator • Fear of competition or criticism • What if they do the job better? • Fear of liability • There are risks associated with delegation, but if delegation is done correctly, the risks are minimized • Fear of being blamed for the delegate’s mistakes • Fear of loss of control • Will I be kept informed? • Will the job be done right? • Fear of overburdening others Dr. Lincoln

Liability and Delegation • What are the five rights of delegation from the Nat. Council of State Board of Nursing (1995)? (P. 142) • Right task • Right circumstances • Right person • Right direction and communication • Right supervision Dr. Lincoln

ANA 2001 Code of Ethics for Nurses • The nurse is responsible for exercising informed judgment • and basing the decision to delegate on individual’s competencies and qualifications • Failure to do so constitutes negligence • Imperative that the right task be given to the right person Dr. Lincoln

Tools for Delegating Successfully • Delegate only tasks for which you have responsibility. • Transfer authority when you delegate responsibility. • Be sure you follow state regulations, job descriptions and agency policies when delegating • Follow the delegation process and key behaviors for delegating describe in the chapter. • Accept delegation when you are clear about the task, time frame, reporting, and other expectations. • Confront you fears about delegation; recognize those that are realistic and those that are not. (p. 144) Dr. Lincoln

Effective Delegation • Clarify the assignment • Specify employees’ range of discretion • Allow employees to participate • Inform others that delegation has occurred • Establish feedback channels Dr. Lincoln

Effective Delegation • The effective delegation and empowerment of your employees is essential for your success as a manager • and gives you the added benefit of happier employees and manageable workload Dr. Lincoln

Some Questions By what authority may RN’s delegate nursing care to others? A UAP may perform care that falls within which component of the nursing process? What are the 5 rights of delegation? Dr. Lincoln

More questions . . . • Which tasks can be delegated to a UAP? • A. inserting a Foley catheter • B. measuring and recording the client’s output through a Foley catheter • C. teaching a client how to care for a catheter after discharge • D. assessing for symptoms of a UTI Dr. Lincoln

A little praise goes a long way • Here are a few ways to motivate a UAP on your staff: • * Remind him how important he is to you and how much you depend on him. • A simple "thank you" at the end of each shift, or a specific "I really appreciated it when you . . . . shows him how important he is to you. • * Put something in writing for his supervisor or employment file (and his next evaluation) to document a job well done. • * Follow through on what he tells you. • For example, he may be the first person a patient tells about a new symptom. • Retrieved from: http://www.nursingcenter.com/library/JournalArticle.asp?Article_ID=649854 Dr. Lincoln

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Top 10 Task Assignment Templates with Samples and Examples

Simran Shekhawat

A leader’s task is to get his people from where they are to where they have not been. - Former US secretary of Henry Kissinger

Kissinger’s vision of leadership has stood the test of time, and human endeavors. His thoughts on leadership reflect the importance of delegating or task assignment in a group setting, be it politics or business.

The importance of task allocation, management, and delegation of work to reach a pre-defined role cannot be overstated.

If you are large-scale business or a firm, it is tedious or troublesome to conduct meetings, design project outcomes, comprehend the project progress, and manage the nitty gritty of business. To ensure the owner or the management use their energies wisely, it is a better strategy to have a structured plan in place for task assignments across each level of your business establishment.

We, at SlideTeam, present to you our contemporary model of managing and delegating tasks that resolves this major pain point of businesses. It also helps you make efficient use of your time by following a schedule. Use our must-have business task templates to keep track of your business cycles.

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The PPT Templates from SlideTeam comprehend your needs and give you both the outcome and the answer. Creating and adhering to a daily routine is essential for all aspects of life. Use these 100% editable and customizable templates with samples and examples to understand the significance of these. We promise to make your professional life easier, as they offer to organize, manage, and track down your project progress and streamline your business processes.

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Let’s dive into the task of work management with task assignment templates

Template 1 task assignment powerpoint ppt template bundles.

Delegating and accounting tasks is essential for proper functioning of an organization. To enable that, we have created one of our best task assignment PowerPoint Slides to help businesses distribute their work, use resources optimally, and enhance the working of their team members such that their contribution and expertise help the firm achieve their objectives. Bring in the power of this template to feature quality output, facilitate clear communication, strategic project planning, task budgeting monitoring, and evaluation of team and task performance against the milestones.

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Template 2 Project Task Assignment Management Sheet with Related Issues

Use this template as a primary project management document that summarizes work assignments and related problems. Use the slide to reflect changes in task status, issues resolved, and real-time project progress. Encourage team members to contribute to the issue log to foster a collaborative environment that facilitates open communication and efficient problem-solving. Through the integration of linked issues, this template seeks to facilitate the administration of project task assignments and promote a proactive approach to resolution of the issue and project success.

Template 3 Employee Onboarding Process Task Assignment Chart

To ensure that every stage of the onboarding process is planned correctly and allocated, we welcome you with the PPT Template that lists employee onboarding process with task assignments. This slide is attractive as it visually represents tasks assigned and their status and a column for additional notes. With this, businesses can streamline their onboarding process by establishing project managing techniques of tracking and collaborations. Use the content in this template to help you finish your assignment on time or ahead of schedule. Download it to know more!

Template 4 Employee Weekly Task Assignment Schedule with Workload Status

Creating a schedule demands foresight in that one needs to be prepared for unforeseen events. Make sure your work tasks and processes align with the necessary tasks to be completed. Use our professionally-designed employee task schedule template to facilitate task management. Determine the status of your work schedule, while listing it in workload categories to ensure timely project progress. Use this pre-made employee workload status template to help employees understand the gist of the work needed to be done to reach their goals and to help them provide suggestions on how to lighten their burden for the upcoming week.

Template 5 Task Assignment and Evaluation Matrix PPT PowerPoint Presentation Summary

Establish control over your project by making every team member or firm aware of the roles and responsibilities when performing activities. Ensure that everyone on a project team knows their function and how it fits into the larger picture; this task and assessment template aims to identify the roles and responsibilities of each member. This PowerPoint Template contains information you need. You can implement your daily tasks and present your data in a way that engages and informs.

Template 6 Weekly Task Assignment List with Status and Hours Budgeted

This weekly job assignment PowerPoint Slide balances the action and budget hour and the relevant workload status. This comprehensive solution offers a one-stop shop for all your needs related to recording weekly activities. Use this slide to create easily navigable graphics that enhance staff productivity. Lay out your weekly and daily tasks along with those with features to explain project progress.

Template 7 – Task Assignment Tracker with Due Date and Budget Allocation

This task assignment tracker facilitates the management and monitoring of project tasks by combining task assignment data, deadlines, and budget allocations in an organized manner. Construct an adequate representation of tasks assigned to employees and the time and budget required for completion. To maintain financial control, check the budget summary. Give every task its unique identification. Give a brief description of the assignment. Use this slide to depict how to set aside money for the project’s budget. Arrange the projected cost and the actual cost incurred in a tabular format to learn the deviations and get better at budgeting. Change the task's state (Not Started, In Progress, or Completed). Tailor it to the listed requirements and match it to the intricacy of your undertaking.

Template 8 – Project Task Assignment Management Sheet with Related Issues

This template offers a thorough overview of project tasks, their assignments, and any associated problems hindering the project's advancement. Modify the template to fit requirements and the scope of your project. List out the task details with due date priority, last check-in, status, related issues, and additional notes if any. This template provides a comprehensive list of task assignments as well.

Template 9 – Task Assignment Schedule with Course Details

For instructional programs, training sessions, or any learning-related projects, arrange your course in a manageable way with this PPT Template. The assignment schedule provides a layout for project details that encompass listing out course details from the day of starting till the progress to date. Adapt the template based on the difficulty of the course. Update the schedule frequently to account for modifications to the dates, subjects, or assignments. Use this timetable to help you plan and monitor the course's progress.

Template 10 One-Pager Format of Project Task Assignment Sheet Infographic

Use this PPT Template to assess a software application's functionality. Consequently, determine if the generated program satisfies the requirements. This slide depicts project objectives, progress, and challenges. Provide space to include the project's name and basic details. Enlist to segregate tasks with phases, task details, and due dates. Illustrate phases in the project along with project closure. Use this PowerPoint Presentation to highlight the four-week project timetable and current accomplishments. This will enable you to run the programs to help identify software issues.

One Page Format of Project Task Assignment Sheet with Timeline

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