how to zoom in on teams presentation

Home » Microsoft 365 » How to zoom in\out within Teams

How to zoom in\out within Teams

• November 15, 2019
• Adoption , Microsoft Teams

Have you tried the Teams Zoom feature? It can make your life easier.  This works in the Desktop and Browser editions. Not on mobile app. Try zooming in and out and choose what suits you best.

Teams Zoom keyboard shortcut

Use Ctrl + to Zoom in and Ctrl – to Zoom out.

Why use Teams Zoom

Zooming In makes it easier to read and notice details. Find what level is comfortable for your eyes and the type of work you do. It will help you reduce eyestrain and work more effectively.  Sometimes, Zooming out also helps to get the overall picture.

I use Teams Zoom for demos

I am conducting lots of sessions for customers almost on a daily basis. Teams is one of the products I cover. When I am showing Teams to audiences who have not seen it before, showing it in Zoom mode is very effective.The audience can appreciate various parts of the user interface and learn how to use it fairly quickly.

Teams Zoom using mouse

Press the CTRL key on keyboard and use the mouse Wheel.

Teams Zoom using menu

Go to the top right corner where you see your user icon. Click on it to open the dropdown. Use the + and – keys to Zoom In or Out. The last button is to reset it to 100%.

Zoom levels

Minimum is 60% and Maximum is 200%. You can cycle through following steps – 60, 70, 85, 100, 120, 145, 170, 200.

What is unique about Teams Zoom

There are two types of Zoom. Screen Zoom and Document Zoom. All Office tools (and many other apps) support document zoom.

Zooming makes the DOCUMENT grow bigger (or smaller). The menus (ribbon / UI) does not increase in size.

Teams is unique in the sense that the entire application behaves like a document. Therefore, when you use Teams Zoom the UI as well as the content becomes bigger.

For all other products, in order to Zoom in to the UI, you have to use Windows + and Windows – (Magnifier).

Teams efficient usage video

Related Video – Teams Video – live session recording – 6669 min

Other places where zoom in is useful

• Zoom Knowledge Pack for High Impact Demos and Presentations
• How to use PowerPoint Zoom to show details
• PowerPoint Editing Magic: zoom in + zoom out view
• Windows Magnifier (Zoom) and Surface Pro
• Collaboration , shortcuts , Teams , UI

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How to zoom in microsoft teams.

Microsoft Teams is an amazing collaboration tool ! It offers a variety of features to optimize virtual communication and team work. With its easy interface and powerful capabilities, it’s become popular amongst professionals and organizations all over the world.

• Seamless Collaboration: Microsoft Teams provides a place where people can come together to exchange ideas, work on projects, and collaborate in real-time. File sharing, document editing, and instant messaging are easy with it, making it easy to stay in contact with teammates no matter their location.
• Video Conferencing Easily: Microsoft Teams has excellent video conferencing capabilities. Users can have high-quality video meetings with single people or even large groups, enabling effective communication and eliminating the need for physical gatherings.
• Organization and Productivity: Microsoft Teams provides many tools to keep things organized and enhance productivity. Shared calendars, task management systems, and integration with other Microsoft apps like Outlook, help teams stay on top of their work and meet deadlines efficiently.
• Third-Party Integrations: Microsoft Teams goes beyond its own features by allowing integration with third-party apps and services. This broadens its functionality by adding tools that are already familiar to users, improving productivity and simplifying workflows.

Plus, Microsoft Teams keeps getting better! It continually adds new updates and functionalities to meet user needs.

Fun Fact: According to a Statista report, as of April 2020, Microsoft Teams had a whopping 75 million daily active users worldwide.

Explaining the need for zooming in Microsoft Teams

Zooming in Microsoft Teams increases visibility and creates an immersive experience. Enlarging shared screens or documents helps individuals analyze data, examine visuals, and provide feedback. It is especially helpful for remote teams and people with visual impairments. Allowing everyone to access information makes everyone feel valued.

To get the most out of zooming, users should learn all the functions and shortcuts. Using keyboard shortcuts like “Ctrl” + “+”” or the zoom controls in the toolbar is key.

Embrace zooming today and maximize productivity!

Step-by-step guide on how to zoom in Microsoft Teams

Effortlessly zoom into your Microsoft Teams interface with just 6 easy steps !

• Open the app
• Click on your profile pic
• Access the ‘Accessibility’ section
• Adjust the zoom level
• Confirm the changes

Voila! Your visuals will be crystal clear and you’ll enjoy an immersive experience. Don’t miss out on this simple yet effective way to improve your virtual communication. Start zooming today!

Tips and tricks for utilizing the zoom feature effectively in Microsoft Teams

Maximise your digital collaboration with Microsoft Teams’ Zoom feature ! Here are a few ideas to supercharge your experience:

• Adjust the zoom level. Move the slider or use keyboard shortcuts to get a better view during meetings and presentations.
• Pin important participants. Focusing on specific people’s videos ensures visual cues aren’t overlooked.
• Use full-screen mode thoughtfully. Full-screen mode can be useful, but don’t let it obscure essential information.
• Try breakout rooms. These enable smaller group discussions in a larger meeting for more impactful engagement.
• Share screens selectively. Share only specific apps or files to keep communication efficient and avoid distractions.
• Enable live captions. This makes virtual meetings more accessible by providing real-time text transcriptions.

Plus, explore the app’s gallery view for multiple video feeds at once . This encourages connection and involvement.

Say goodbye to FOMO – unlock Zoom’s potential now!

Common issues and troubleshooting for zooming in Microsoft Teams

Having trouble zooming in Microsoft Teams? Here are a few tips for dealing with common issues:

• First, make sure your software is up-to-date. Updating your Microsoft Teams app can often fix any glitches.
• Second, verify that the zoom option is enabled on your device. Turning this feature on makes zooming smoother.
• Third, if your images are blurry or pixelated when zoomed in, try changing your video settings. Lessening the resolution can improve the quality.
• Lastly, if your zoom level gets stuck or doesn’t respond quickly, restarting the app or rebooting your device may help.

Did you know? A 2020 Forbes study revealed that Microsoft Teams saw a 70%+ jump in daily active users during the pandemic . Clearly, it’s becoming a popular remote collaboration tool!

By following these steps and keeping software up-to-date, you can make the most of zooming in Microsoft Teams.

Conclusion and recap of the importance of zooming in Microsoft Teams.

Zooming in Microsoft Teams is a must-have! It allows users to enlarge content, like texts, images, and videos. This improves visibility and readability. It also helps people with visual impairments by allowing them to magnify elements. This inclusive feature makes the platform more accessible for everyone.

When sharing screens or presentations, zooming is especially useful. It helps presenters to highlight important points. And it ensures that all participants can clearly see the shared content. So, important info won’t be missed.

Zooming in Microsoft Teams is easy. You can use keyboard shortcuts or the toolbar options to adjust the level of zoom. And you can choose between different zoom levels based on your preferences.

For the best experience, experiment with different zoom levels during practice sessions or private calls. Find the one that suits you best. This will help you optimize your visual experience during team meetings and collaborations.

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The Ultimate How To Guide for Presenting Content in Microsoft Teams

Sharing / presenting content in Teams meeting is at the same time simple but is also has some options available that may not be known enough by everyone. This guide lets you get started and dive deeper what happens when you share your window, document or desktop in Microsoft Teams.

This article will be updated when there are new features or based on feedback.

Updated 22.3.2021 Presenter View section.

Community: I am happy to add Mac and iOS screenshots into the article as well if someone is willing to collaborate & provide them. 😎💪

Teams Desktop: sharing a screen (Windows)

Opening the sharing with Microsoft Teams Desktop (in the New Meeting experience mode).

This opens the Share Tray. From it you can choose to start sharing

• Your Desktop (Screen share)
• Specific application (Window)
• Whiteboard application: either Microsoft Whiteboard (natively with Microsoft 365) or available 3rd party Whiteboards
• PowerPoint document

TIP: When you choose to share something using Teams Desktop you can choose to include your computer sounds to meeting. This is a must-have option if you are playing music or video to your participants. You can not toggle this on later – you need to choose this when you start sharing.

When you choose to include computer sound included with the sharing you need to have configured the speaker for computer and Teams meeting to be the same one.

If you have multiple monitors available for your Microsoft Teams you can choose any of those displays.

And you have the sharing open. Shared area is marked with red rectangle around it. You will find the more smaller Teams meeting control window in one of your desktops – and if you have the camera on it will show the video.

But more importantly you can use that small window to control camera, audio or sharing (ending it with one press). Or you can click on the small window (not on meeting toolbar) and it will expand back to the full size.

You can use that same icon to stop sharing in the expanded window.

Tip: If you have two screens available you should consider presenting your PowerPoint presentation so that you share the external screen and project your presentation there (PowerPoint – Slide Show – Monitor). Share that external screen to Teams meeting so you can be sure that whatever you show in that screen it is shown to attendees. Just check that your second screen is not a ultra-wide display or 8k (or preferably even 4k) because the content is going to be tough to read and view by attendees. FullHD screen works the best here.

Tip2: when you are presenting PowerPoint in external screen (and sharing that to Teams meeting) do they advantage of inking and pen if you are using a device with touch screen (like Surface)!

Tip3: if you have an embedded video in your PowerPoint and you use screen/display sharing to present it to the audience: Don’t forget include computer sound with your share!

Teams Desktop: sharing a PowerPoint

You can choose from your recent PowerPoint documents in the list

• A PowerPoint document you opened or edited in Microsoft Teams (in a team you belong to) or in your OneDrive
• Browse for more

This list of sharing PowerPoints is causing often some big questions. PowerPoints will appear in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.

Browse-option lets you choose a PowerPoint from your OneDrive or from your computer.

What this one lacks is the ability to choose a file from a team you belong to.

TIP: Use OneDrive syncing to have an easy access to files in the most relevant teams you belong to .

Once you are sharing the PowerPoint you can see it in the presenter view mode! This feature is generally available ! This makes it easy to do presentations using Teams – without having to have a PowerPoint desktop app open at the same time. Seems to work only on Teams Desktop with new meeting experience mode at the moment.

The presented area (PowerPoint) is shown surrounded with a red rectangle.

Updated 22.3.2021. There are other controls in this as well for jumping between slides and accessibility controls.

I have a another article diving deeper to Presenter view in here !

NEW: PowerPoint Live has now laser pointer and inking capabilities. Read about them here !

Once the presentation is shared you can move back and forth easily with arrows in the screen.

Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable (arrows for other participants will be disabled). Private viewing is enabled on default.

Note: if you are a presenter in the meeting where a PowerPoint is shared to you can take control of the shared PowerPoint to advance slides. This does not ask for any confirmation and the feature is really useful when you have multiple presenters who use the same slide deck. Just be careful that everyone else are not presenters – or they know not to touch it.

You will get a warning that someone has taken the control and can easily take it back.

Whoever is in control of the presentation has also the control to disable/enable private viewing mode. As can be seen in the picture above (with Take control) the eye is missing and arrows are greyed out: this means someone else than you have the control and they have disable the private viewing.

Note: When you share PowerPoint to a meeting this way participants can click links you have in your presentation. Thank you Joe for this reminder!

If you add a online video to your presentation your participants can activate that on their own as well. It is good also to note that if you hit “play” it doesn’t reflect to attendees (=they need to play the video themselves)

Teams Desktop: sharing a Whiteboard

When you choose Microsoft Whiteboard from the Share Tray you are taken directly to the Whiteboard view. Everyone who is in the same organization as you are (the situation in January 2021) can co-author the Whiteboard with you. Once you are done you can Stop presenting (middle top screen) or share something else.

Teams web client: sharing a screen (Microsoft Edge)

Sharing looks a bit different when you are using Teams web client. Sharing is available in (new) Microsoft Edge and Google Chrome browsers. The toolbar is hovering on top of the meeting. From the toolbar you can open the share tray.

When you have the share tray open you can choose to share something of following

• Desktop (Screenshare)
• A specific PowerPoint document
• Whiteboard: either Microsoft Whiteboard or Freehand (3rd party).

• Entire screen
• Application window (a specific application only)
• With Microsoft Edge you have option to choose a selected, specific, tab

When(if) you have multiple monitors it is easiest to just share a one of them: it makes the sharing really simple and easy to manage: anything on that display is shared.

If you don’t have multiple monitors then you might want to just share a single application.

This is useful when you want to show something specific that runs in it’s own application but you can not share anything else on your screen.

Note: Teams is not in the list (not even on blurred ones) and nor is Spotify or ToDo. Not every application can be shared with this.

Note2: you can not share desktop audio to the meeting using Teams web client.

And the last option is to share a selected Edge tab – and if you have multiple Edge profiles open you can share from any of those by clicking the desired Edge active and choosing the tab.

In my example I chose to share one of my screens. You don’t get much feedback – you just click on the screen and hit Share. In one of your screens you will have this toolbar:

You can end sharing using either that toolbar or you can navigate to your web Teams meeting and choose Stop sharing from the toolbar there.

Teams web client: sharing a PowerPoint

This list of sharing PowerPoints is causing often some big questions. PowerPoint presentations will be in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.

Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable. Private viewing is enabled on default.

Whoever is in control of the presentation has also the control to disable/enable private viewing mode.

Teams web client: sharing a Whiteboard

Sharing a Whiteboard is initiated simply by choosing Microsoft Whiteboard (or Freehand or other available 3rd party application) from the share tray.

I have found out that sometimes when you start sharing Microsoft Whiteboard to the meeting using Teams web client it doesn’t do anything. The solution is to try again.

Once the Whiteboard opens you can work on it normally – or choose to open it in the Whiteboard app to have a broader set of tools available.

When you are done you can choose the “Stop presenting” that is hovering on the left bottom area (left of meeting toolbar).

Teams mobile: sharing a screen

Were you aware that you can also share content using your mobile device? I have examples and screenshots using a Android device but these also work with iOS – the user interface might be slightly different.

You initiate the sharing via … menu selection in the mobile to open the list of options

You choose Share and you get to choose what to share

Yes – you can share your mobile device screen to the meeting. This is really useful if you have a application you want to show or train to others.

You may have to adjust settings to turn on allowing Teams to display over other apps.

After that one you may have reshare the screen. And you get the next warning.

And your screen is now shared. You can see the red block that lets you know what are of your mobile device screen has been shared.

And if you pull down notifications area you have option to return to Teams meeting (if you have been using some other app) and there is also the notification that you are sharing your screen.

When you are done sharing you can return to Teams meeting and then choose to Stop presenting.

Teams mobile: sharing a PowerPoint

Sharing a PowerPoint works really well on Teams mobile! It is in fact even better than the version in other clients.

You start by imitating the sharing (as with screen share) and choosing the PowerPoint instead. You get a screen:

From this screen you can choose to browser thought

• A PowerPoint presentation from any Team and channel you belong to!
• Choose a PowerPoint presentation you opened or edited most recently (as you notice compared to other examples that this isn’t 1:1 in sync.. There are differences so that is why I am really happy that you can browse through Teams for sharing)

Once you have selected the PowerPoint to present it is very straight forward from that moment.

Using Teams mobile you can also take control of a PowerPoint someone else is presenting (if you are a presenter in the meeting). This means that you can participate in a multi-presenter meeting quite easily by using just your mobile device and Teams!

You will get a warning before you take the control – in case you pressed Take Control accidentally.

Teams mobile: sharing a photo or video

Follow the steps laid out earlier and instead of screen or PowerPoint you select this time a picture (from device’s picture gallery) or a video (using device’s video camera). Since sharing a picture is very straight forward I use the video instead as example.

You get to see a preview of video first. You can switch to other camera (front/back usually) & position the device properly and once you are ready you just hit Start presenting .

And when you are done you can press on “Stop presenting” to end your video feed.

This video is different from showing your own video using Camera icon the meeting toolbar. Instead of being a attendee video this one is shown in the shared area for every participant in the meeting. This is useful when you have something in the same room/space that you want to share to others in the meeting. Possible use cases: a model on table, physical whiteboard, view from the window, interviewing someone, view in the outside, …

Best practices from my experience

The way I use to share content when in Microsoft Teams meetings is

• I share one of my screens (I have three screens so this is a natural choice for me). This way I know what is being shared all the time since I always share the same screen (the one in the middle, my camera is on top of that screen). Be careful what you drag to the shared screen. This is the way I share my PowerPoint presentations (projecting the presentation to the shared screen)
• If you have a touch-screen device (like Surface-laptop) you should use pen/inking to enhance the presentation experience. This also works when you are sharing the external screen & presenting from touch-screen device: make your presentation stand out!
• Prepare the content you share in advance. Open PowerPoints, apps, browsers etc so you don’t have to spend any time with them when you are live.
• Share your screen early rather than later. This will give you time to reshare.
• When doing a presentation with multiple persons using just the PowerPoint deck share it directly to Teams meeting so you can switch between speakers easily. With the new Presenter view -support this is now a good option.
• Make use of Teams features: Put everyone but real presenters else as attendee so they can’t start sharing their screen accidentally – and you can hard mute them as well. Use meeting options -setting before they join in.
• When people complain they don’t see the share: check that you are actually sharing your screen. If someone is seeing your share and some others not: those who can’t see your share need to leave and rejoin the meeting. Sometimes restarting your sharing can fix that issue too but usually the issue is in the participant end.
• I rarely use application / window -sharing.
• Sharing a video in Teams meeting (or in Live event) is usually ok but you can expect some quality drop – especially if you have a lower bandwidth. Have a backup link to the video available. People seem to struggle more with videos embedded inside a PowerPoint.
• Use Windows Focus Assist and Teams Do Not Disturb mode so you don’t get any unwanted popups on your shared screen. Microsoft Teams will also have a upcoming feature (currently usable in public preview) that let’s users to choose if Teams notifications do their own “toast” (pop-up banner) or do they go directly to Windows notification area (honoring the Focust Assist setting).
• Use Teams Desktop version + new meeting experience when possible. Check that you have the latest version.

More information or different view into this?

Check out Microsoft Support article about Sharing content in Microsoft Teams meetings .

I hope you have enjoyed this guide and it has provided to be useful. Please do drop a comment from below if you have any questions or you want to send me greetings!

Sharing is Caring! #CommunityRocks

Aiheeseen liittyy.

Published by Vesa Nopanen

Vesa "Vesku" Nopanen, Principal Consultant and Microsoft MVP (M365 Apps & Services and Mixed Reality) working on Metaverse, AI and Future Work at Sulava. I work, blog and speak about Metaverse, AI, Microsoft Mesh, Virtual & Mixed Reality, The Future of Work, Digital Twins, and other services & platforms in the cloud connecting digital and physical worlds and people together. I am extremely passionate about Metaverse, AI, natural language understanding, Mixed & Virtual Reality and how these technologies, with Microsoft Teams and Microsoft Azure & Cloud, enable to change how people work together. Azure OpenAI Services - yes, I build AI solutions using those and other Azure AI services. I have 30 years of experience in IT business on multiple industries, domains, and roles. View all posts by Vesa Nopanen

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Is Shared Content Appearing Too Small in Teams? Here’s Your Fix

Today’s Guest Blogger is Kevin Nickell, Managing Consultant

“Hey, Kevin, can you zoom in on that spreadsheet?  I can’t see it very well”.  When presenting your screen over a Teams call, this is incredibly common.  As presenters, we are always fiddling with our Microsoft Excel, or Word zoom settings so all participants can see the presented content clearly.  And… it is completely unnecessary. 

As a participant in a meeting, here is a simple way to view what you need, without ever having to ask the presenter to do anything.  Zoom in all you want, independently, and you never have to interrupt the meeting to admit your failing eyesight.

While a presenter is presenting, if you want to magnify the image, simply hold the Control key on the keyboard and roll your scroll wheel on the mouse.  This action zooms in on the presentation and allows you to drag the image around as needed, during the presentation, like you would on Google Maps.  Using the wheel, while CTRL is pressed, you can magnify and reduce the image zoom all you want.  We know this is a common method for zooming into other applications such as Word, Excel, Outlook, Edge, Chrome, and now it is available in Teams as well.

Give it a try, and you’ll find less unnecessary interruptions in Teams meetings.

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How to zoom in Microsoft Teams screen size?

Here’s a question we got the other day:

I use Microsoft Teams web and desktop versions over several shared desktops, laptops and tablet devices. One things that bothers me quite a bit is that fact that either Microsoft teams doesn’t fit the screen because the resolution is too large or sometimes the Teams app is so zoomed out that us practically impossible to read anything as the resolution is so high / large . Is there a way to set the Teams display settings so that those will fit my needs?

Change the screen zoom size in Microsoft Teams

To enlarge or decrease the text size in Zoom by adjusting your screen resolution , proceed as following:

In both the Windows desktop and the web versions of Microsoft Teams you can simply use a few shortcuts:

• Press the CTRL and + keys to zoom into your Teams App user interface.
• Press the CTRL and – keys to zoom out your Teams App user interface.
• Press the CTRL and 0 keys to return to the default Zoom ratio (100%).

Note for web users : you can use the key combinations outlined above to adjust the resolution of any website that runs in a browser window. Note that if you move from Teams to another website, the resolution settings of Teams will remain and won’t affect those of the newly opened website. Teams resolution settings will need to be manually updated as needed (unless your clear the browser cache).

Change Teams display Settings from the App

You can also change your display Settings to zoom in, in case Teams doesn’t fit your desktop screen:

• In the upper right hand side of Teams, next to your user icon, hit the Setting and More icon (three dots).
• Adjust the Zoom percentage as needed.

Adjust your camera zoom in Teams

To set your Camera zoom in Teams, proceed as following:

• In Teams upper right side, hit the Settings and More icon (three dot).
• Hit Settings.
• Hit Devices.
• Navigate to the Camera section.
• Hit open Camera Settings.
• Go to the Camera Control tab
• Use the Zoom slider to adjust your camera zoom.

This new Microsoft Teams feature will help you stay on top of meetings

Microsoft Teams will soon have an expanded gallery view for the minimized meeting window.

What you need to know

• Microsoft Teams has a new expanded gallery view when using the minimized meeting window.
• The minimized meeting window is a small window that stays at the top of Microsoft Teams when you need to navigate to other parts of the app.
• The new features are available for Windows and macOS users who are members of the Teams Public Preview or Microsoft 365 Targeted release.

Microsoft wants to make it a bit easier to stay on top of your Teams meetings. Microsoft 365 Insiders can test out an enhanced presenter and attendee experience that features an expanded gallery view within Teams. The expanded gallery view shows up to four meeting participants and a Me Video tile, though the default view is still to show just a one-tile active speaker view.

When you're in a Teams meeting, you can keep a minimized meeting window on your screen while you navigate to other parts of the app. This window sits at the top of the Teams app and shows meeting participants, reactions, raised hands, and a preview of your own video. Now, with expanded gallery view, you can see more within the minimized meeting window.

Here are some of the things you can do with the expanded gallery view, as listed by Microsoft :

• See more participants in the current meeting (up to 4). 
• Be aware of raised hands from participants and be able to lower them. 
• See reactions from participants. 
• Directly mute noisy participants. 
• See a preview of your own video. 
• Receive relevant in-meeting notifications. 
• Access relevant controls such as toggle AV modalities. 
• Leave the meeting from the call monitor. 

When you have the minimized meeting window on your screen, you can use the view switcher and select "Show participant gallery" to open the expanded view. Presenters will see the expanded gallery view by default but can select to only show the active presenter or choose between other options if they'd like.

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To use the new view options within Teams, you need to be a member of the Teams Public Preview or Microsoft 365 Targeted release. The new features are available for Teams on Windows and macOS.

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Enhanced presenter and attendee experience with the expanded gallery view in Teams

Teams Public Preview team

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Hi, Microsoft 365 Insiders! We’re excited to share that you can now use new expanded gallery view options for minimized meeting window.  

Enhanced presenter and attendee experience with the expanded gallery view in Teams 

The minimized meeting window is an essential part of Teams as it allows you to continue using Teams while you’re in a meeting. When you minimize the meeting window, it becomes a smaller window at the top of the app. This lets you keep track of meeting activity by seeing more participants videos (including their reactions and raised hands), as well as a preview of your own video. This helps you stay informed and engaged throughout the course of the meeting, even when you need to minimize the active meeting window. You can quickly return to the meeting by using the view switcher controls in the upper-right corner or double clicking the smaller window.  

The expanded gallery view for minimized meeting window is now available. The existing single-tile meeting view for attendees, which shows the active speaker, has been enhanced with the option to expand to a gallery view which shows up to 4 meeting participants and a Me Video tile.  

How it works 

Tips and tricks 

• Using the expanded gallery view, you can:  
• See more participants in the current meeting (up to 4).  
• Be aware of raised hands from participants and be able to lower them.  
• See reactions from participants.  
• Directly mute noisy participants.  
• See a preview of your own video.  
• Receive relevant in-meeting notifications.  
• Access relevant controls such as toggle AV modalities.  
• Leave the meeting from the call monitor.  
• When you are screensharing, the presenter meeting window appears in expanded gallery view by default, showing up to 4 participants in the meeting, a preview of the content being shared, and the presenter video, if the camera is active.   

Availability 

To use these new features, you must be a member of the Teams Public Preview or Microsoft 365 Targeted release and use the new Teams client for Windows or macOS. Other meeting participants aren’t required to be members of the Teams Public Preview.     

To enable your Teams client for the Public Preview, IT administrators must enable Show preview features  in their update policy.  Learn more    

For Targeted release, global admins can go to the Microsoft 365 admin center and give access to a select set of individuals or the entire organization.  Learn more  

Feedback 

We want to hear from you! Select Settings and more  >  Help  in the top right corner of the Teams app, and then select either   Give feedback  or Suggest a feature  to share your thoughts about this feature.  

Sorry, JavaScript must be enabled to use this app.

Watch CBS News

The 6 best webcams for Zoom meetings, streamers, content creators and more

By Jason R. Rich

Edited By Leslie Gornstein

Updated on: August 13, 2024 / 1:55 PM EDT / Essentials

CBS Essentials is created independently of the CBS News editorial staff. We may receive commissions from some links to products on this page. Promotions are subject to availability and retailer terms.

So many of us communicate via video calls, or enjoy live streaming as a content creator. But most built-in webcams just don't make us look and sound our absolute best. With the help of AI tools and a higher-end webcam, though, this all changes. Let's take a look at six of the best external webcams currently available.

• Best webcam : Obsbot Tiny 2
• Best budget webcam : Microsoft Modern Webcam
• Best webcam for most users : Logitech Brio 4K
• Best webcam for meetings : Insta360 Link
• Best compact webcam : Opan Tadpole
• Best webcam for live streamers : Razer Kiyo Pro Ultra 4K

Whether you're a Windows or Mac user, the best external webcams are plug-and-play, so setting them up is easy and they work with all of most popular video calling tools -- from Zoom, Microsoft Teams, Slack and Google Meet, to FaceTime, WhatsApp and Facebook Messenger.

What is the best external webcam in 2024?

The latest external webcams can be connected to any laptop or desktop computer. Most provide features like 4K resolution (which means a better quality image compared to 1080p or lower resolution) and better microphones with noise cancellation.

Some of the webcams selected by our in-house tech experts also do a better job managing ambient or artificial light; follow you as you move around the room; and switch between focusing on your face and something you're holding up. Most also use AI to help make you look and sound better in real time.

Best external webcam overall : Obsbot Tiny 2

Resolution : Up to 4K |  Frame rate : 30 fps |  Field of view : 85.5 degrees |  Autofocus : Yes |  Microphone(s) : 2x noise reduction mics |  Mounting option(s) : Tabletop adjustable mount that swivels |  Connection : USB Type-C |  Special features:  4x optical zoom; Automatic tracking; Voice control and gesture control; Multiple specialty modes (Magical Beauty, Whiteboard, Desk View and Upside Down); HDR support; 4:3 aspect ratio; Blurred background option

The Obsbot Tiny 2 Webcam 4K offers one of the most versatile collections of features you can find in any webcam from any brand. One of its best perks is the AI tracking and rotating base. It automatically keeps you centered in the frame, even when you're moving around. In fact, the camera has four tracking modes, including upper-body, close-up, hand tracking and zone tracking.

This webcam uses a 1/1.5-inch CMOS sensor. This allows it to generate a clear and detailed picture, even in low light. While the camera has software-based controls, it also responds to voice commands and gesture controls. And if you don't feel like you're looking your absolute best, switch on the built-in beauty mode. When you want to be the center of attention, you can even blur the background. When you switch to privacy mode during a call or meeting, the camera can display a pre-selected photo or video clip.

During meetings when you're the presenter, it's easy to switch from the regular mode that focuses on your face, to the desktop mode, whiteboard mode or group mode. It's the group mode that makes this webcam particularly useful. No matter what's in front of the camera, thanks to HDR support, all colors appear bright, accurate and vivid, particularly when the webcam is used in well lit locations.

Best budget external webcam : Microsoft Modern Webcam

Resolution : 1080p |  Frame rate : 30 fps |  Field of view : 78 degrees |  Autofocus : Yes |  Microphone(s) : 1x noise cancelling mic |  Mounting option(s) : Secure on a computer desk or tripod |  Connection : USB Type-A |  Special features:  Offers a fixed light adjustment feature, HDR support

This webcam was released in 2021 and is designed mostly for Windows computers, but it can be used with a Mac, too. It offers 1080p (30fps) resolution, a privacy shutter and a versatile mounting system. 

One feature it lacks is the ability to swivel or rotate the camera. If you want to adjust the rotation, we suggest mounting this webcam on an optional tripod.

This is a decent, no-frills option if the webcam built into your computer breaks and you need a quick and cheap replacement, or you want to be able to position your webcam at a specific angle. Keep in mind, this webcam only offers 1080p resolution, which is why it's so much less expensive than the others featured in this roundup.

Best external webcam for most users : Logitech Brio 4K

Resolution : 4K Ultra HD |  Frame rate : Up to 90 fps |  Field of view : 65, 78 or 90 degrees |  Autofocus : Yes |  Microphone(s) : 2x omni-directional mics |  Mounting option(s) : Monitor clip or tripod |  Connection : USB Type-A or USB Type-C |  Special features:  5x HD zoom; Three FOV options; Automatically adjusts light balance

Whether you're participating in video calls, virtual meetings or live streaming, if you want to look your best on camera, we recommend using a 4K resolution webcam with a high frame rate and adjustable field of view. And that's exactly what the Logitech Brio 4K offers.

Thanks to a frame rate up to 90 fps, if you move around while on-camera, your face and body continue to appear smooth and fluid to the people you're communicating with. Meanwhile, by adjusting the field of view, you can choose exactly how much of your surroundings get captured by the camera. You can zoom out if you want to showcase more of your environment, or zoom in if you only want to show your face.

When you're on a call, you can use the Logi Tune software running on a PC or Mac to pan or zoom the camera and tweak image controls in real time. This webcam can auto-compensate for low light or changing light. For Windows computers, this webcam supports the Windows Hello security feature. 

Best external webcam for virtual meetings : Insta360 Link

Resolution : Up to 4K |  Frame rate : 30ps |  Field of View : 67 degrees |  Auto   Focus : Yes |  Microphone(s) : Dual noise canceling (stereo) |  Mounting option(s) : Universal clip and ¼-inch tripod mount |  Connection : USB Type-C |  Special Features:  Offers portrait, whiteboard, desk view and overhead modes; AI tracking; HDR support; 4x digital zoom; ½ inch image sensor

Insta360 is a major contender in the action camera marketplace. So it makes sense that when the company turned its focus on designing a webcam, it did an impressive job. We love the webcam's AI tracking and 3-axis gimbal lens. The cam uses automatic zooming, rotation and tilting to ensure you stay centered in the frame. These features make the Link ideal for someone who likes to move around during a video call, virtual meeting or live stream.

The cam can be controlled with supplied software, but it also responds to hand gestures and voice commands. And thanks to the .5-inch sensor, the camera captures clear content in most lighting situations. It even adjusts if the ambient light changes. The Link provides extra versatility with its Whiteboard mode, DeskView mode, Overhead mode and Portrait mode.

This webcam also relies on AI to help you look your best. Plus, it uses dual noise-canceling microphones to make sure you can be heard clearly -- and in stereo.

Best compact external webcam : Opal Tadpole

Resolution : 4K |  Frame rate : 30ps |  Field of view : 70 degrees |  Autofocus : Yes  |  Microphone(s) : 1x directional mic |  Mounting option(s) : Built in clip |  Connection : USB Type-C |  Special features:  Uses a Sony sensor; Works with PCs or Macs

The biggest differentiator between the Tadpole and other webcams is size. This one is tiny, ultra-portable and easy to operate. You can clip the Tadpole onto a desktop or laptop computer, or position it at any height or angle using the clip or an optional tripod. Tadpole uses a small, mirrorless Sony sensor and offers an integrated mute button. Thus, you can temporarily turn off the camera and microphone during a call or meeting.

The Tadpole relies on plug-and-play technology. This means it works with any Windows PC or Mac. Since it offers 4K resolution, the webcam probably offers a higher resolution than the one built into your laptop or desktop computer. Plus, with it's size, you can set it at the ideal height and angle for whatever you're trying to showcase on camera.

One interesting feature is that the webcam's microphone will only pick up sound that originates from within its field of view. So, if there's noise from outside traffic or dogs barking in another room, the microphone's noise-canceling technology removes it automatically. 

The webcam itself measures just 1.77 by 1.38 by 0.79 inches and it weighs a mere 1.23 ounces. It's USB cable is 1.8 feet long and is surrounded by a woven fabric for extra durability. The Tadpole comes with a case for easy transport.

Best external webcam for live streamers : Razer Kiyo Pro Ultra 4K

Resolution : Up to 4K |  Frame rate : 30fps |  Field of view : 72 or 82 degrees |  Auto   Focus : Yes |  Microphone(s) : None |  Mounting option(s) : Universal mount |  Connection : USB |  Special Features:  Uses a 1 / 1.2 inch Sony Starvis 2 sensor with F1.7 aperture lens; Auto face tracking using AI; Integrated lens cover for privacy

When you plug the Razer Kiyo Pro Ultra 4K into your computer, you can take advantage of the very latest technologies to make you look and sound fantastic. This webcam is a popular choice for hardcore gamers and live streamers, but it can just as easily be used for work calls and virtual meetings. 

In addition to 4K resolution video, the Razer Kiyo Pro Ultra 4K uses AI-powered video imaging to keep you centered in the frame, while automatically adjusting focus and how it handles ambient lighting. This means it works well in low light or brightly lit settings. It automatically compensates for your movement in a meeting room or while doing a product demonstration. 

Kiyo Pro Ultra 4K takes advantage of a large, 1 / 1.2 inch Sony Starvis 2 sensor with a glass F1.7 aperture lens. This allows it to capture more light than many other webcams. It also accurately captures color and detail using high dynamic range (HDR), so you will look natural. It's even easy to blur out the background when you want to be the center of attention. 

Using Razer's free Synapse software, controlling the webcam and customizing settings (like zoom, pan, tilt, ISO and shutter speed) can be done before and during calls. For gamers, streamers, social media influencers or business professionals, there's a lot to like about the Razer Kiyo Pro Ultra 4K. Yes, it's priced on the high-end, but it's worth every penny.

Whenever you're shopping for the latest tech , we're here to help by providing the information, product comparisons and reviews you need to make the best buying decisions. And we can help you save money on all of your tech purchases, too.

Jason R. Rich ( www.JasonRich.com ) is an internationally recognized consumer technology expert with more than 30 years' writing experience. He's also an accomplished author and photographer. One of his most recently published books, The Remote Worker's Handbook: How to Effectively Work From Anywhere ($24.99, Entrepreneur Books) is now available from Amazon and wherever books are sold.

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• Janine Pelosi was Zoom's CMO during the pandemic and is now CEO of a tech company called Neat.
• She reflected on how remote work has impacted her own life and changed our working world.
• Building relationships and trust with employees will be crucial to support remote work, she said.

Janine Pelosi directs her company out of her home in California, but its headquarters are across the Atlantic, in Oslo, Norway, nine hours ahead of her.

It's emblematic of our flexible post-pandemic world, which has allowed remote working arrangements to thrive.

Pelosi is the CEO of Neat, a tech company that sells videoconferencing devices. Prior to that, she spent eight years at Zoom , including during the onset of the COVID-19 pandemic, when she was the company's chief marketing officer.

During a video call with BI, one of many virtual meetings slotted into her day, the CEO recalled her "unique perspective" of the pandemic, which saw Zoom become a household name.

She said the pandemic destigmatized working from home instead of in an office, but that, in turn, crowded many people's days with formal online meetings.

Moving forward, the former Pelosi believes that developing in-person relationships and a strong company culture can support the effectiveness of remote work.

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Pelosi said online meetings are more structured than a coffee chat or desk-side discussions in the office.

Because the video meetings are transactional and set up for a specific purpose, they're dealt with swiftly. "People are meeting for a reason, and getting to that purpose as quickly as possible is typically the reality of their days so they can get to the next thing on their plate," she added.

Pelosi told BI that a calendar packed with meetings — a fallout of remote work — isn't necessarily productive. "For me personally, it does not equate to productivity because it doesn't give me room to actually think or strategize," she told BI.

She said employees should feel empowered to ask for a meeting agenda and check whether they need to be present in meetings to ensure they're using their time wisely.

Technology can help bridge the gap between people meeting in different locations

Excessive meetings aside, Pelosi said remote work will continue to be crucially important to our future, despite the ongoing return-to-office debate , because it allows people to be productive wherever they are.

"I think it would be a big mistake if we lost out on some of those gains. I think about the commute that I had five days a week before the pandemic, and it feels silly to me that I did that."

Improving technology so people meeting from different locations are all fully present should be a priority, Pelosi said.

"If you have a lag, if your audio is not crisp, if your video is not working to the best of its ability, then it will affect your ability to come to the same understandings when you are in a meeting. So that quality is going to be the thing that bridges the gap between being fully dispersed and being able to be in that same room."

But nothing beats face-to-face connection

Although she's spent roughly 20 years working in the videoconferencing industry, Pelosi said nothing can compare to an in-person connection: "There's no replacement for being in the same room."

But it's become increasingly difficult to get teams together, Pelosi said, adding that building relationships and trust with employees will be key in a more digitalized future.

"I think it's incredibly important that the culture is strong within a company because what you're seeing too often is that folks have a relationship with their Zoom screen versus their employer," she said.

Pelosi travels monthly to see colleagues in person , visiting Neat's HQ in Oslo as well as its London office. She said companies need to encourage connection within and outside meetings to increase productivity.

She suggests hosting regular all-hands meetings, doing online cooking classes with teams, and encouraging employees who live in the same city to get together in person. This could help drive company culture and strengthen relationships in a world overcrowded with online meetings.

"Making room for that time to build relationships is going to allow for meeting remotely to be more effective in the future," she said.

Watch: Cross-functional partnerships with the rest of the c-suite is key to a CMO's value says Doug Martin of General Mills.

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• Use live captions
• Schedule a webinar
• Customize a webinar
• Publicize a webinar
• Manage webinar registration
• Manage what attendees see
• Change webinar details
• Manage webinar emails
• Cancel a webinar
• Manage webinar recordings
• Webinar attendance report
• Get started with town hall
• Attend a town hall
• Schedule a town hall
• Customize a town hall
• Host a town hall
• Use RTMP-In
• Town hall insights
• Manage town hall recordings
• Cancel a town hall
• Can't join a meeting
• Camera isn't working
• Microphone isn't working
• My speaker isn’t working
• Breakout rooms issues
• Immersive spaces issues
• Meetings keep dropping

Present content in Microsoft Teams meetings

When working remotely in Microsoft Teams, you can present content by sharing your screen, your entire desktop, a PowerPoint file, and more.

Start presenting content

Note:  If you're using Teams on the web, you'll be able to share your screen only if you're using Google Chrome or the latest version of Microsoft Edge. Screen sharing isn't available for Linux users.

When you're done sharing, select Stop sharing in your meeting controls. 

To turn off screensharing if your screen locks:

Turn the  Turn off my camera and mic when my screen locks toggle on.

Restart Teams to activate this setting.

Presenter controls

While you're sharing content, use the controls in the presenter toolbar to keep your presentation engaging and running smoothly. The presenter toolbar is only visible to the person presenting.

To bring the presenter toolbar onscreen:

The toolbar will stay in place for a few seconds until you're done adjusting the controls. Then, it'll disappear from view.

Move the presenter toolbar 

To keep the presenter toolbar from blocking important content on your screen, move it to any area on the screen you're sharing.

To move the presenter toolbar:

Drag it anywhere on your screen.

Release the drag handle when you've placed it in the right area.

Tip:  You can also move the toolbar by clicking and holding any area on the toolbar that isn't interactive (e.g., in between presenter controls) and dragging it.

Control your camera and mic

Give and take control of shared content

Give control.

If you want another meeting participant to change a file, help you present, or demonstrate something, you can give control to that person. While someone has control, they can make selections, edits, and other modifications to the shared screen.

You'll both be in control of the sharing, and you can take back control anytime.

Caution:  When you’re sharing an app, only give control to people you trust . People you give control can send commands that could affect your system or other apps. We've taken steps to prevent this but haven't tested every possible system customization.

Start sharing your screen.

Select the person you want to give control to. Teams will notify them that you’re sharing control.

Select Take back  to take back control.

Take control 

To take control while another person is sharing:

Select Request control . The person sharing can approve or deny your request.

Make selections, edits, and other modifications to the shared screen while you have control.

Select Release control to stop sharing control.

Sharing computer sound lets you stream audio from your computer to meeting participants through Teams. You can use it to play a video or audio clip as part of a presentation.

To learn more, see  Share sound from your computer in a Teams meeting or live event .

All sound from your computer, including notifications, will be audible in the meeting.

Optimize for video

Prevent choppiness or lag when you're sharing high-motion content by optimizing video.

To optimize video, select Optimize  in your presenter toolbar. 

Change your layout

When you're sharing content, you can choose from several different layouts to help make your presentation more engaging. 

To change your layout while you're sharing your screen:

Turn your camera on.

Select the layout you want to use:

Content only : Participants will see the content you're sharing in the main Teams window. They'll still be able to see your video feed next to the content.

Standout : This produces an effect on your background that blocks it and helps you stand out in your video feed.

Side-by-side : This view will place you and another participant side-by-side in the meeting window. This helps draw focus to you and other participants who are speaking during the meeting.

Reporter : This layout isolates you from your video feed and places you in front of the content you're sharing, just like a reporter in front of a scene.

Annotate content

To learn more, see Use annotation while sharing your screen in Microsoft Teams .

View participants

After you start presenting, a minimized view of the meeting window will appear next to your shared content. 

Stop sharing

Select Stop sharing in the presenter toolbar to stop sharing your screen and return to the main Teams meeting window.

Share content on a Mac

If you're using a Mac, you'll need to grant permission to Teams to record your computer's screen before you can share. 

You'll be prompted to grant permission the first time you try to share your screen. Select Open System Preferences from the prompt. If you miss the prompt, you can do this anytime by going to Apple Menu > System Settings > Privacy & Security .

Under Screen & System Audio Recording , make sure the toggle next to  Microsoft Teams is turned on.

Go back to your meeting and try sharing your screen again.

Note:  If you're using Teams on the web, make sure you've also granted screen recording permission to your browser.

Zoom in to shared content

To get a better look at shared content, click and drag it to see different areas. To zoom into or out of content someone's sharing during a meeting or call, use the buttons at the lower left of your meeting window: [+] to zoom in and [-] to zoom out. You can also try the following:

Pinch in or out on your trackpad.

Use Teams keyboard shortcuts .

Hold the Ctrl  key and scroll with your mouse.

Note:  Mac trackpads don't support zoom in meetings. If you're on a Mac, use one of the other options. If you're using Linux, giving and taking control of shared content isn't available at this time.

Open shared content in new window

Expand your view by opening shared content in a separate window during your Teams meetings.

To open shared content:

Join your meeting from Teams for desktop .

To minimize content, select X  to close the window.

Share content

To share content from your mobile device:

Tap Stop presenting  or Stop sharing when you're done. 

Tip:  To go forward and back in a PowerPoint presentation, swipe in the direction you'd like to go, or tap the forward and back buttons on the bottom of your screen.

Note:  If your role changes from presenter to attendee during a meeting and you're presenting, screensharing will stop.

Zoom in to shared content 

Want to get a better look at shared content?

Pinch in or out to zoom, and tap and drag to see different areas.

Note:  Zoom isn't currently supported when you're sharing photos and videos.

Minimize shared content

You may want to minimize the content someone is sharing in order to better see the people in the meeting on your mobile device. Here's how:

Tap  Minimize content from the menu

This will give you a better look at more of the people in the meeting. You'll still see the shared content on the lower portion of your screen.

Use your phone as a companion device in a meeting

Join a meeting on more than one device for more collaboration and content-sharing options.

If you're already in a meeting on your laptop, for example, you can add your phone as a companion device to present files, share live video, and much more. Any device with the Teams mobile app can be added as a companion device—just make sure the devices you're using are signed in to the same Teams account.

There's a lot you can do when you add a companion device to your meeting experience:

Use mobile video to show things that are out of view for remote participants.

Take a photo to share with everyone or pick one from your camera roll.

Use your phone to control a presentation.

Share your mobile screen.

If you can see it on your phone, you can share it in the meeting!

Tip:  For more details, see Join a Teams meeting on a second device .

Add a companion device to a meeting

Open Teams on your mobile phone when you're already in a meeting on another device.

You'll see a message near the top of your screen informing you that you're currently in a meeting on another device, and asking if you want to join it on this one, too. Tap  Join .

You'll then see two options: Add this device , and Transfer to this device . Tap  Add this device .

If you join this way, we'll mute your companion device's mic and speaker to avoid causing an echo effect.

When you're ready to share something from the companion device, tap Start presenting at the bottom of the screen. On your other device, you'll be able to see what you're sharing, just like everyone else in the meeting.

When you're finished, tap  Stop presenting , or simply hang up. Your other device will still be connected to the meeting.

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