how to insert video on powerpoint presentation

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5 Ways to Embed a Video File in Microsoft PowerPoint

Last Updated: June 14, 2024 Fact Checked

Embedding a Web Video

Embedding a video file, embedding a stock video, using android, linking movie files (powerpoint 2007).

This article was co-authored by Mitch Harris and by wikiHow staff writer, Rain Kengly . Mitch Harris is a Consumer Technology Expert based in the San Francisco Bay Area. Mitch runs his own IT Consulting company called Mitch the Geek, helping individuals and businesses with home office technology, data security, remote support, and cybersecurity compliance. Mitch earned a BS in Psychology, English, and Physics and graduated Cum Laude from Northern Arizona University. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 1,147,609 times.

If you want to spruce up your PowerPoint presentations, you can add a video to your slides. If you have a video file on your computer, you can easily embed it into your presentation. You can also embed YouTube videos, use looping stock videos, or, on older versions of PowerPoint, link to the videos. This wikiHow will show you how to add a video to Microsoft PowerPoint using your Windows, Mac, or Android device.

The Best Ways to Embed a Video in PowerPoint

• Copy a YouTube URL. In PowerPoint, click "Insert' → "Video" → "Online Videos/Movie". Paste the URL and click "Insert".
• To embed a video file, click "Insert" → "Video" → "This Device" → select a file → "Insert".
• To use a stock video, click "Insert" → "Video" → "Stock Videos" → select a video → "Insert".

• You must have a subscription to use Office 365 . [1] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
• Adding a video to your PowerPoint can help you make a great presentation .

• You can insert a video from supported websites such as: YouTube, SlideShare, Vimeo, Microsoft Stream, and Flip.

• On Mac, this will look like Online Movie .

• You'll see a preview of the video.

• To adjust when the video plays, click the drop-down menu next to Start: . Select In Click Sequence , Automatically , or When Clicked On .
• Check the boxes to apply any of the following: Play Full Screen , Hide While Not Playing , Loop until Stopped , and/or Rewind after Playing .
• Click Volume to adjust the video's volume. Select Low , Medium , High , or Mute .

• Select the web video and click the Video Format tab.
• Click Poster Frame on the left of the toolbar.
• Click Image from File… .
• Select From a File , Stock Images , Online Pictures , or From Icons .
• Select the image source from the chosen method, and then click Insert .

• Stock videos work best as a background graphic to your PowerPoint text, since these videos loop seamlessly

• The stock video will be added to your slide. By default, it will cover the entire slide.

• PowerPoint is available for Android in the Google Play Store .

• The menu will open.

• If you want to take a video using your camera, tap Open Camera instead.
• The video file will be added to your PowerPoint.

• Videos can only be "embedded" (included in the presentation file itself) in PowerPoint 2010 or newer.

• Click the Office button and select "Publish."
• Select "Package for CD" and then select your presentation.
• Ensure that "Linked files" is selected in the "Options" menu.

Community Q&A

Tips from our Readers

• In the newest version of PowerPoint, to embed a YouTube video, all you have to do is go to insert, video, online video and then paste the link for the video.

You Might Also Like

• ↑ https://support.microsoft.com/en-us/office/insert-a-video-from-youtube-or-another-site-8340ec69-4cee-4fe1-ab96-4849154bc6db#OfficeVersion=Windows
• ↑ https://support.microsoft.com/en-us/office/insert-audio-or-video-in-powerpoint-for-android-95e0a2af-35fb-405a-8536-cdcd934f659a
• ↑ https://support.office.com/en-us/article/My-movie-doesn-t-play-190cf574-183d-4b7f-b627-3783a14b7b07?ui=en-US&rs=en-US&ad=US
• ↑ https://support.office.com/en-us/article/Add-and-play-a-movie-in-a-presentation-f3fcbd3e-5f86-4320-8aea-31bff480ed02

About This Article

1. Open the slide. 2. Click Insert . 3. Click Movie . 4. Click Movie from File or Video on my PC . 5. Select the video and click OK . 6. Click Playback . 7. Choose how to play the video. 8. Save your presentation. Did this summary help you? Yes No

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Embedding videos versus linking to videos, supported video formats in powerpoint, how to insert a video into a powerpoint presentation, manage an embedded video's playback in powerpoint.

Videos can make presentations even more interesting or exciting. If you're looking to add a video to your Microsoft PowerPoint presentation, it's easy to do so. We'll show you how.

In PowerPoint, you can either embed a video or link to a video from your presentation. If you embed a video, your video becomes part of the presentation, which increases the overall size of the presentation file.

Related: How to Send PowerPoint Presentations With an Embedded Video

If you link to a video, PowerPoint only adds a reference to that video in your presentation. The downside of this method is that you need to send the video file separately if you share your presentation with someone. We have written a guide on how to send PowerPoint presentations with videos , so check that out.

In this guide, we'll focus on embedding a video in your presentation so you don't have to worry about sending separate files. And, if you're looking to add a YouTube video to your presentation , there's a way to do that, too.

Related: How to Embed a YouTube Video in PowerPoint

PowerPoint supports multiple video formats, including ASF, AVI, MP4, M4V, MOV, MPG, MPEG, and WMV. If your video is already in one of these formats, you can quickly add that to your presentation.

If your video is in another format, you can convert it to a supported format and then add it to your presentation.

Related: How to Use Handbrake to Convert Any Video File to Any Format

First, make sure the video you want to add to your presentation is saved on your Windows or Mac computer. Then, open your presentation with PowerPoint on your computer.

On the PowerPoint window, in the left sidebar, click the slide in which you want to add a video.

At the top of the PowerPoint window, click the "Insert" tab.

In the "Insert" tab, under the "Media" section (which is to the extreme right side of the interface), click "Video."

You'll now see an "Insert Video From" menu. Here, select "This Device."

Your computer's standard "open" window will open. In this window, access the folder that has your video file. Then double-click your video file to add it to your presentation.

You'll see your selected video in your presentation. To resize this video, click it and use the handles around the video to change its size. Then drag the video to place it at its desired location in your slide.

If you'd like to test the video, at the bottom-left corner of the video, click the play icon.

And you're all set.

Now that you have added a video to your presentation, you might want to change how it plays in your slides. In PowerPoint, you have multiple ways to change your video's playback.

To access these playback options, first, click your video in your presentation. Then, at the top of the PowerPoint window, click "Playback."

In the "Playback" tab, under the "Video Options" section, you will find various options to manage your video's playback.

For example, to change how your video starts to play in your presentation, click the "Start" drop-down menu and select one of these options:

• In Click Sequence : This plays your video in the click sequence. This means if you press the button for the next slide, your video will play.
• Automatically : This option automatically plays your video when the slide with your video opens.
• When Clicked On : Select this option to play your video only when you click it.

The other options are "Play Full Screen," which opens your video in full screen, and "Loop Until Stopped" that plays your video over and over again until you manually stop it.

Before you close PowerPoint, make sure you save your presentation so that your embedded video is saved with it. Do this by clicking File > Save in PowerPoint's menu bar.

And that's how you make your PowerPoint presentations even more engaging by including videos in them. Exciting!

If you don't want to add a video but you do want audio, you can add music to your presentations . This also helps enhance your presentation quality.

Related: How to Add Music to Your PowerPoint Presentation

• Microsoft Office
• Microsoft PowerPoint

How to embed a video in PowerPoint for a more engaging presentation

What type of content do you primarily create?

Making an engaging PowerPoint presentation is no easy feat.

You have to figure out what to say, and what you want your audience to grasp. Then, decide how to bring the two together to deliver a compelling presentation.

One popular way to add flair is by embedding video into the content, like what Dr. Frans de Waal did in his TED Talk on inequity aversion . To emphasize his points, he included videos of animal experiments, turning a mind-numbingly boring topic into an engaging and viral presentation—which now has over 5 million views.

In this step-by-step guide, you’ll learn how to embed a video in PowerPoint so you can create exceptional presentations that grab your audience’s attention and help them remember what you said.

How to embed a video in PowerPoint from your PC or Mac

First, of course, you’ll need a video, either one online or from your media library. The next step is to find a way to make it play during your PowerPoint presentation. You could do it manually by bringing up the video from another website or program while you’re speaking, but that process is clunky and you might end up facing technical challenges.

Luckily, there are simpler and easier methods of embedding videos in PowerPoint. You can link to your video file externally or embed it directly in your presentation. 

Use the tutorial below to insert videos in PowerPoint from a computer.

How to embed a video in PowerPoint in Windows

Step 1: select the powerpoint slide.

Launch Microsoft PowerPoint on a Windows computer and open a blank or existing PowerPoint file. 

Then, go to the slide you want to embed a video and select the Insert tab in the toolbar.

Step 2: Click Video > This Device

Select the Video option. Here, you can either embed a video from your computer or from an online source, like a website or YouTube and other supported platforms.

Click This Device from the drop-down menu to embed a video from a folder on your computer.  

PowerPoint supports MP4 files encoded with H.264 video and AAC audio. So, you can upload videos in file formats, such as M4V, MOV, ASF, AVI, MPG, MPEG, or WMV.

If you don't want to play a video full screen, resize it to your preferred dimensions.

For precise height-to-width proportions:

• Select Format (PowerPoint 2013 or newer) or Options (PowerPoint 2010) in the Size group
• Click the Dialog Box Launcher Icon image
• Click Size, then select the Lock aspect ratio checkbox under Scale 
• Enter your preferred height and width under Size and rotate or enter the percentage of size that you want in the Scale height and width boxes

Then, select Video Format to access formatting options like borders and effects or right-click the video for more options. You can also use the Designer tool to choose from professional slide templates. 

Then, click the Playback tab to trim your video, add captions, choose playback options, like In Click Sequence, Automatically, or When Clicked On.

Note: In PowerPoint for Microsoft Office 365 or PowerPoint 2016 version 1709 or later, you can use the In Click Sequence option. This way, your video can play in sequence with other actions you’ve programmed on the slide, like animations or transitions. 

To insert a web video, select Video > Online Videos . 

Note: PowerPoint supports YouTube, SlideShare, Vimeo, Stream, and Flip video providers.

Step 3: Click Insert

If you choose to embed an online video, copy the link to the video you want to embed and paste it in the blank field. A preview of your video will appear in the Insert video pop-up.

Click the Insert button to embed the video in your presentation. 

PowerPoint will download and insert the video on the selected slide. You can drag the edges of the video thumbnail to resize it, then use Video Format options, like shape, border, and effects to enhance the video. 

Select the Playback tab to insert captions or choose how your video plays (automatically or when clicked). 

Note: You can’t change when an online video starts. But if you’re embedding a YouTube video, you can copy the video URL at the current time to link from a specific start time. 

Click the Slide Show tab to preview the video with all the formatting changes you made. Then, save your presentation to your computer or click the Share button to move or copy it to the cloud.

How to embed a video in PowerPoint on a Mac

To embed a video in PowerPoint for Mac, you’ll need to save the video file in the same folder as your presentation.

Launch PowerPoint and open a blank or existing presentation, then select the slide you’d like to add a video to. 

Select Insert .

Step 2: Click Video > From File

Click Video to access video embed options from the drop-down menu:

• Video browser
• Video from file
• Stock videos
• Online film

Select Video from file to insert a video file from your Mac.

In the Choose a Video dialog box, select the video file you want to insert, then click the Insert button to embed the video on the slide.

If you want to put a link to the video on the slide, click Show Options in the lower left corner of the dialog box. 

Then, select the Link to file box, and click Insert .

Select the Video Format tab to add effects and choose whether your video will play automatically or when clicked.

Tip: If you’re using the 2016 version of PowerPoint (or newer), you can play back videos with multiple audio tracks. These versions also support closed captions and subtitles embedded in video files.

Select the Playback tab to do the following:

• Trim your video
• Add fade in and fade out effects
• Play the video on full screen or hide during the show
• Insert captions
• Select start time options (in click sequence, automatically, or when clicked)
• Loop the video to play repeatedly and continuously during the presentation
• Rewind your video

How to embed a video in PowerPoint from YouTube

Embedding a YouTube video to a PowerPoint presentation is simple. You can use the video URL or integrated search function to embed a video you uploaded to YouTube or someone else’s video (with permission).

To add a video to your PowerPoint presentation, you’ll copy the video embed code and paste it into the slide you want. The code will load the video at the source and play it on the platform you’re using. 

You won’t need to download and upload the video from YouTube and the video will load and play faster regardless of the file size. Plus, you can share video content that’s covered under copyright, so you’re not in danger of crossing any legal lines. 

Follow these steps to embed a video in PowerPoint from YouTube on a Windows PC or Mac. 

How to embed a video in PowerPoint from YouTube in Windows

Step 1: click “insert video”.

Open a PowerPoint presentation and select the slide you want to embed your video.

Click Insert > Video .

Step 2: Choose “Online video”

Select the Online Videos option.

Step 3: Insert the URL from YouTube

Right-click the video to copy the video link or embed code, or click Share to get the embed code. Then, paste the URL or embed code in the link field. 

A preview of your video will appear in the Insert video dialog box.

Click Insert to embed the video in your presentation. 

Resize the video thumbnail, then use the video formatting options to enhance it. 

Click Playback play the video automatically or when clicked or add captions. Then, preview the video with all the edits you made and save or share your presentation.

Note: YouTube’s video file formats are similar to those PowerPoint supports, so your video will likely play without issues. However, YouTube supports some formats that PowerPoint doesn’t, including FLV, 3GPP, WebM, DNxHR, ProRes, HEVC (h265), and CineForm. If your video isn’t playing, check to make sure it’s a supported file format.

How to embed a video in PowerPoint from YouTube on a Mac

Step 2: choose “online film”.

Select Online Film . 

A URL pop-up will appear prompting you to enter the link to the YouTube video.

Go to YouTube and copy the link or embed code of the video you want to embed in your presentation. You can right-click the video and select copy video URL or copy embed code, or click Share and copy the video link or embed code.

Paste the video link or embed code in the URL pop-up in your PowerPoint presentation, then click Insert .

Resize your video and polish your slides before saving the presentation to your computer.

How to insert a video file link in PowerPoint

Embedding a video in PowerPoint may be convenient, but it increases the size of your presentation. 

To reduce your presentation file size, insert a video file link to create a linked video. The downside with linked videos is that links can break, but you can prevent this by copying and storing your presentation and linked videos in the same folder, then linking to the video there.

Ensure you have a stable internet connection, then use the steps below to insert a video file link in PowerPoint on a PC or Mac.

Insert a video file link in PowerPoint on a PC or Mac

Step 1: take a screenshot of the video.

Find the video you want to link to in PowerPoint and take a screenshot of the clip. 

To take a screenshot in Windows, you can either use the Snipping tool, press the PrtScn (print screen) key and Windows Logo key on your keyboard. 

If you’re using a Mac computer, you can take a screenshot by pressing and holding SHIFT + COMMAND + 3 keys together (for full screenshot) or SHIFT + COMMAND + 4 keys to screenshot a specific area. 

Step 2: Insert the screenshot in your presentation

Alternatively, navigate to the slide you want to add your screenshot to, select Insert > Pictures > Picture from File . Then, find the screenshot you took, select Insert to add it to the slide, then crop, resize, and position it to your liking.

Step 3: Hyperlink the image to your video

Right-click the image and select Link . 

If your video is in Descript, copy the video link from your dashboard.

 Insert the video link in the address field then click OK .

The hyperlink will be connected to the image itself, not other elements on the slide or the entire slide.

Click Slide Show to test your video and ensure it links to the right video. When you click on the image, it will open in a web browser, ready for you to play.

Why can’t I embed a video in PowerPoint?

Embedding videos to a PowerPoint presentation is a straightforward process, but sometimes the video may fail to play. Let’s review some reasons for playback failure and how to resolve them.

Video playback issues

Video playback may fail in PowerPoint if:

• The storage folder is corrupt
• The video’s audio is out of sync
• The video file is corrupt, damaged, in an unsupported file format, or missing certain files

How to fix: Convert your video into a supported file format, check PowerPoint playback settings, or make the video visible by unchecking the Hide while not playing option in the playback tab. You can also save your presentation using the PPT or PPTX extension, so it’s easier to open the file in older or modern Office versions. 

File size and compatibility

Your video might not play if the file is too big. To resolve this issue, compress the media file by going to File > Info > Compress Media. Then, select one of these options: 

• Presentation quality/full HD: Adjusts the video size while maintaining its quality.
• Internet quality/HD: Saves on space and video quality.
• Low quality/Standard: Saves more space but doesn’t keep overall video and audio quality. This option is ideal if you want to share the presentation with others and ensure your videos will still play.  

If your video file is incompatible with PowerPoint, it may be in an unsupported file format or missing a codec. 

How to fix: Convert the video to a supported format or add a missing codec to your computer for smooth playback.

Broken links

When adding an online video, you might accidentally enter an incorrect link or the video link may be broken at the source. This means it won’t embed correctly and won’t play when you’re presenting. 

How to fix: Before inserting or embedding an online video, install the required updates for your version of PowerPoint and check that you’ve copied the right link. Then, test your video to ensure it plays on any device.

Make the best videos to embed in PowerPoint with Descript

Embedding a video in PowerPoint is a pretty simple process with several benefits for you and your audience. To prevent yawns and glazed-over eyes, you’ll need professional-quality videos that will draw your audience in, keep them engaged, and improve message recall.

Descript’s audio and video editing software lets you record, edit, and publish studio-grade videos to YouTube, then embed them in your PowerPoint presentations in a few clicks. 

Plus, Descript’s AI-powered automatic transcription generates high-quality transcripts from your video’s audio, which you can use as notes while making your presentation. You can also use Descript’s AI features to get text summaries, auto-generate copy for social media posts, and enhance your audio with Studio Sound .

Take Descript for a spin today to make quality videos that will help you deliver exceptional PowerPoint presentations.

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Videos have become a pivotal part of presentations. And not only. All types of content rely on videos – regardless if they are informational, educational, or sales content. According to Invideo ,

The average person is about to watch around 100 minutes of video content PER DAY in 2022.

This piece of stats only adds to the fact that people around the world embrace video content more and more, and will prefer it over text. In this article, we will show you how to embed a video in PowerPoint, so you can grab your audience’s attention and make them rate your presentation.

Article overview: 1. Why insert a video in PowerPoint? 2. How to embed a video in PowerPoint? 3. How to edit a video in PowerPoint?

1. Why insert a video in PowerPoint?

Before we show you how to embed videos in PowerPoint, we need to start with the reasons why you should add videos to your PowerPoint presentation.

✔️Reason #1 – People hate boring presentations

79% of people say they find most presentations boring. If you insert video content in your PowerPoint presentations, there’s no guarantee your presentation will be more likable. But you’ll certainly increase your chances to stand out.

✔️Reason #2 – Short attention span

Distractions are one major problem for presenters. Over the years, the average attention span has shrunk to just 8 seconds. Apart from the best practices to start and end a presentation , you can also keep your audience hooked when you embed videos in PowerPoint.

✔️Reason #3 – People absorb video content better

Your end goal is to convey your message no matter what your presentation is about. According to stats, audiences only retain 10% of the information they’ve seen in a text, compared to 95% in videos . If Google’s CEO Sundar Pichai can give up on bulk texts and bullet points, what stops you from following his presenting style?

2. How to embed a video in PowerPoint?

In 2022, a PowerPoint presentation can be a powerful tool that can impress audiences and sell great ideas. That’s why Microsoft has ensured they are in line with the recent digital marketing trends .

There are not one but three ways to insert videos in PowerPoint ! We will cover all of them in our tutorial.

2.1. How to insert a video into PowerPoint from my computer?

When to use : If you have your own videos to share in the presentation.

The best thing about adding videos in PowerPoint is that there is a dedicated menu. And in case some steps seem familiar, don’t get surprised.

Our first option is computer imports.  Let’s see how to add a video from a PC or Mac.

Step 2 : Pick Video , and then go to This computer – the first option.

Step 3 : Select a file of your choice and then click Insert .

2.2. How to embed a stock video in PowerPoint?

Stock videos are great options for corporate presentations. Paired with some great PowerPoint templates for download , you can capture the attention of your audience. You have over 20 categories to choose from and if you prefer, you can use the search bar to find what you need. While there isn’t much of a choice compared to YouTube and Vimeo (which we will discuss later), picking stock videos ensures you won’t have copyright issues with your presentations.

Let’s see how to insert a stock video in PowerPoint.

Step 1 : Select Insert from the menu ribbon (this step is the same).

Step 2 : Pick Video , and then go to Stock Videos – the second option.

Step 3 : Choose which video you want to select and then press Insert .

2.3. How to embed a third-party video in PowerPoint?

Without a doubt, most people ask how to embed a YouTube video in PowerPoint, as this is the best place to find video resources. But you can not only embed a video from YouTube in PowerPoint, you can also insert one from other platforms like Vimeo, Slideshare, Stream, and Flipgrid. All you need to do is just copy the address of the video URL and paste it into the search bar. Let’s see how to do so.

Step 2 : Pick Video , and then go to Online Videos  – the third option.

Step 3 : Copy the video URL and paste it into the search bar.

Step 4 : When the video preview appears, click Insert .

N.B. Embedding a video from an online source – WARNING⚠️

We need to warn you that adding videos to PowerPoint from online sources may affect the Video Format and Playback options. Also, embedding through the Web will cause a delay in loading time. I’ve personally found out that on average, a YouTube video embedded in PowerPoint starts playing in 5-6 seconds at least.

I ran an experiment where I added one Graphic Mama’s video from my computer, and it loaded instantly. It also didn’t have any formatting and playback issues. In conclusion, it may be best if you find a way to download your desired videos and upload them directly from your PC/Mac.

3. How to edit a video in PowerPoint?

If you learned how to upload a video in PowerPoint using these three methods mentioned above, that’s great. You have already made a lot of progress to satisfy your audience and meet your presentation goals. But your task doesn’t end here (unfortunately). You need to plan how your video will look and sound. Positioning your video, trimming unnecessary parts of it, etc., are all important things to consider.

Let’s see how to modify your PowerPoint videos so that they look great and add that “extra touch of finesse” to your slides.

3.1. How to format a video in PowerPoint?

Without a doubt, you need to check all the boxes when you upload your videos into PowerPoint. And the first thing to do is check your video format. Microsoft has added a lot of functions so that you can further customize the video experience for your audience.

Video Format Menu

As you can see, you can adjust the video, apply some video style, test it for accessibility, arrange it in the slide, and select its size. Let’s start.

3.1.1. How to apply visual color corrections?

Visual Corrections Presets

If you want to modify your contrast and exposure, you can use 25 pre-made color combinations between +40% and -40% brightness and contrast.

Visual Corrections Extended Menu

In case none of the presets delights you, you can manually adjust the brightness and contrast with 1% stops and values beyond +/- 40%.

3.1.2. Video Recolor

Sometimes, the video isn’t in your brand colors or you wish to make it more playful. The video recolor tool gives you just that – it applies a dramatic change to your video colors, in order to fit the Powerpoint templates colors or simply add some color punch. You’re left with three options: to pick something from the default options (21), choose a custom recolor variation, or check the video color options which are also found in Format Video Menu  on the right (check Visual Corrections Extended Menu  image).

3.1.3. Choosing Video Styles

Of course, choosing the right video style is important. It will be a decisive factor in measuring how well your audience will respond to the video. Picking one of the templates is okay but if you put some effort into choosing a video shape , video border , and video effects , you will notice a big difference.

Video Shape

Video Shapes can make your videos a ton better. The standard square format can be tweaked and if you add some imagination, you can end up with superb interactive elements – like arrows, comment boxes, etc.

Video Border

Video borders are very useful. They can outline the video, putting the focus on it, and the most important thing – separate the video from the background, especially if they are in similar colors.

Video Effects

Video effects are your playground. But seriously – these effects can make your embedded video stand out by adding some shadows, soft edges, glow effect, or simply giving it a smooth 3D look that will grab the audience.

3.1.4. Video Accessibility, Arrangement, and Dimensions

We decided to combine all these three under one section, as these are some of the standard options that don’t need much explanation. Alt text  is for people with visual impairment or if the resource doesn’t load due to a slow Internet connection. Typically, you need between 1-2 sentences to explain what is in the video. When you click on Alt text, a dialog box with instructions will appear on the right.

The Arrange and Size  options are related to where the video is positioned and how much space it will occupy from the slide. With Arrange , you can place the video anywhere on the slide, as well as rotate it, bring it back and forwards, and align it.

The Size  tools allow you to scale the video up and down, crop it, and by default – lock the aspect ratio. To manage the alignment and size at the same time (as these two settings go well together), there is a special dedicated menu that you can access by clicking on the small arrow (check the cursor).

3.2. How to manage Video Playback in PowerPoint?

Learning how to embed a video in PowerPoint is important but just as crucial is the way you play the video – which parts are you going to show, which effects you will add, and decide if you will add or skip adding captions. All these things can make a difference.

3.2.1. How to add bookmarks to your video in PowerPoint?

You have probably seen plenty of YouTube videos where you can find bookmarks when new important parts of the videos start. The same applies here. You can add and remove bookmarks, so as to separate the different parts of your video.

3.2.2.  Editing options

In the Editing section of the Playback menu, you can choose if you want to trim your video or add Fade In/Fade Out effects, and the duration of the latter. Below, you can see how to trim a video in PowerPoint – you can select the start and the end of it, so your audience will see the most important details only.

3.2.3. Video Options

In the Video Options , you will find several tools that you can work with.

• Volume  – starting with video volume, it’s pretty straightforward what this means. You have 3 modes /low, medium, high/ + mute.
• Start  – you have three options: Automatically /by default/, In Click Sequence , and When Clicked On .
• Play Fullscreen  – when the video is on, it will be displayed throughout the whole slide.
• Hide While Not Playing  – if the video is not playing, it will not be accessible.
• Loop until Stopped – after the video ends, it will automatically start from the beginning if you don’t stop it manually.
• Rewind after Playing – once the video is played through the end, it will display the first frame and stop.

3.2.4 Insert Captions

If your video has a voiceover, you may need to add captions to make it more understandable for an audience with hearing impairment or people sitting too far from you. The captions have to be uploaded from your computer.

Learning how to embed videos in PowerPoint is crucial for your presentation success. You will get access to a whole new world. But don’t forget about formatting. Some basic video editing can make your videos even more engaging.

If you found this article helpful, why don’t you check some of our other PowerPoint-related tutorials:

• Adding Audio to PowerPoint: The Quick Step-by-Step Guide
• How to Insert GIFs into PowerPoint: The Quick Step-by-Step Guide
• How to Get Started with PowerPoint in 2022

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How to Insert a Video in PowerPoint (from a File on Your PC or Shared Drive)

Insert or Embed a Video in a PowerPoint Presentation from a File and Set Playback Options

by Avantix Learning Team | Updated October 9, 2021

Applies to: Microsoft ® PowerPoint ® 2010, 2013, 2016, 2019 and 365 (Windows)

You can insert a video into a PowerPoint  presentation from a file on your PC or from a shared drive. Video can help to engage your audience and focus attention. In 2010 and later versions, video files are embedded or copied into PowerPoint by default so video files can increase file size significantly.

Recommended article : How to Compress Video and Audio Media in PowerPoint to Reduce File Size

Do you want to learn more about PowerPoint?  Check out our virtual classroom or live classroom  PowerPoint courses >

When inserting video in PowerPoint, consider the following:

• PowerPoint 2010 and later versions support common video formats such as WMV (Windows Media Video file), ASF (Windows Media file), MP3 and MP4 (Movie files) and AVI (Windows Video File).
• The default format for PowerPoint 2013 and later versions is MP4.
• In 2010 and later versions, video is embedded by default not linked as in previous versions.
• If you choose to link to a video, it's good practice to copy the video file to the same folder as your presentation before you link. You will not be able to apply certain types of formatting to linked videos.

Note: Buttons and Ribbon tabs may display in a different way (with or without text) depending on your version of PowerPoint, the size of your screen and your Control Panel settings. For PowerPoint 365 users, Ribbon tabs may appear with different names. For example, the Video Tools Playback tab may appear as Video Playback.

Although you can insert a video in Slide Master View, we'll assume here that most of your videos will be inserted on slides in Normal View.

Inserting a video from a file

To insert a video from a file and embed it on a slide:

• In Normal View, navigate to the slide where you want to insert a video.
• Click the Insert tab in the Ribbon.
• Click Video. A drop-down menu appears.
• Depending on your PowerPoint version, choose Video on My Computer, Video on My PC or This Device. A dialog box appears.
• Navigate to the folder where your video is saved and click the video to select it.
• On the bottom right of the dialog box, click Insert to embed the video. You can also double-click it. If you click the drop-down menu beside Insert, you can choose Link to File. If you decide to link rather than embed, you may want to copy your video or movie clip to the same folder as your presentation before you insert it on your slide. PowerPoint will place the video in the center of the slide.
• In Normal View, click the video and then Play on the media controls to play the video.

After you insert a video, two tabs will appear in the Ribbon when you click the video (Video Tools Playback and Format or Video Playback and Format) in Normal View.

Below is the Video Tools Playback tab in the Ribbon with a video selected (this may appear as Video Playback):

Below is the Video Tools Format tab in the Ribbon with a video selected (this may appear as Video Format):

Playing a video automatically or when clicked

You can change the way a video plays when you run a slide show.

To control the way a video plays during a slide show:

• In Normal View, click the video on the slide.
• Click the Video Tools Playback or Video Playback tab in the Ribbon.
• In the Video Options group, beside Start, choose In Click Sequence, When Clicked On or Automatically from the drop-down menu.

If you select When Clicked On, you must click directly on the video when running a slide show.

Playing a video full screen

You can play a video so that it fills the entire screen when you run a slide show. However, depending on the resolution of the original video file, it might appear distorted if the video is lower quality.

Be sure to preview your video so that if the video appears distorted or blurry, you can turn off the full screen option. If you set a video to be displayed full screen and it is also set to start automatically, you can drag the video frame off the slide into the gray work area so that it will not be visible on the slide or flash briefly before the video goes to full screen.

To set a video to play full screen during a slide show:

• In the Video Options group, select the Play Full Screen check box.

Controlling video volume

To control video volume:

• In the Video Options group, click Volume and then choose Low, Medium, High or Mute.
• You can also set the volume of a video by using the volume slider on media controls that appear below the video.

Be sure that volume is turned on through your Control Panel settings on your computer.

Hiding a video when not playing

During a presentation, you can hide a video until you are ready to play it. However, you should create an automatic or triggered animation to start the video or you won't see it play during the slide show.

To hide a video when not playing:

• In the Video Options group, select the Hide While Not Playing check box.

Looping a video

To play a video continuously during a presentation, you can loop the video:

• In the Video Options group, select the Loop until Stopped check box.

Rewinding a video after playing

To rewind a video after playing during your presentation:

• In the Video Options group, select the Rewind after Playing check box.

Showing media controls during a slide show

To show the media controls during your presentation when running a slide show:

• In Normal View, click the Slide Show tab in the Ribbon.
• In the Set up group, select the Show Media Controls check box.

Fading a video in or out

You can start or end your video with a fade effect for a certain number of seconds.

To start or end a video with a fade effect:

• In the Editing group, under Fade Duration, choose or enter a duration for Fade In or Fade Out. To add a timed fade to the beginning of your video, in the Fade In box, click the up and down arrows to increase or decrease the fade in time. To add a timed fade to the end of your video, in the Fade Out box, click the up or down arrows to increase or decrease the fade out time.

Cropping a video

You can also crop a video in PowerPoint to remove specific areas in the video.

To crop a video:

• Click the Video Tools Format or Video Format tab in the Ribbon.
• Click Crop in the Size group.
• Position the pointer over a black cropping handle and drag the handle.
• Click Crop again to finish cropping.

Trimming a video

You can trim video at the beginning and end of each clip so you can start at any point and end the clip earlier. Trimming is different from cropping.

To trim a video clip:

• In the Editing group, click Trim Video. A dialog box appears.
• To trim the beginning of the clip, click the start point (a green marker on the far left). When the pointer becomes a two-headed arrow, drag the arrow to the desired starting position.
• To trim the end of the clip, click the end point (a red marker on the right). When the pointer becomes a two-headed arrow, drag the arrow to the desired ending position.

In this article, we've reviewed inserting video files in PowerPoint presentations from a PC or shared drive, controlling playback during a slide show as well as cropping and trimming. In future articles, we'll look at video formatting techniques and how to export a PowerPoint presentation as a video.

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How to Embed a YouTube Video in PowerPoint

How to Highlight Text in PowerPoint (5 Ways)

How to Add Audio in PowerPoint Presentations

A Beginner's Guide to Video Formats in PowerPoint

PowerPoint Keyboard Shortcuts to Play and Control Video During a Slide Show

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Seamlessly Embed Videos into PowerPoint: A Step-by-Step Guide for Impressive Presentations

PowerPoint presentations are a staple in the world of business, education, and public speaking. They allow you to visually communicate your ideas and keep your audience engaged. However, sometimes static images and text aren’t enough to convey your message effectively. This is where embedding videos into your PowerPoint presentation comes in handy. Videos can bring your slides to life, making your presentation more dynamic and memorable. But how do you go about embedding a video in PowerPoint? Don't worry! This guide will walk you through the process step by step.

 Why Embed a Video in PowerPoint?

Embedding a video directly into your PowerPoint presentation has several advantages:

1. Enhanced Engagement: Videos can break up the monotony of text-heavy slides, keeping your audience engaged.

2. Clearer Communication: Complex ideas can often be explained more effectively through video.

3. Professional Appearance: A well-integrated video can make your presentation look more polished and professional.

 What You’ll Need

Before diving into the steps, let’s make sure you have everything you need:

- Microsoft PowerPoint: Ensure you have the latest version of PowerPoint installed. The steps in this guide are based on Microsoft PowerPoint 2019 and Microsoft 365.

- Video File: You’ll need the video file you want to embed. Common formats include MP4, AVI, and WMV.

- Compatible Hardware: A computer with enough processing power to handle video playback smoothly during your presentation.

 Step-by-Step Guide to Embedding a Video in PowerPoint

 1. open your powerpoint presentation.

Start by opening the PowerPoint presentation where you want to embed the video. If you’re starting from scratch, open PowerPoint and create a new presentation.

 2. Navigate to the Slide Where You Want the Video

Click on the slide where you want to add the video. It’s a good idea to have a clear idea of where the video fits into your presentation’s narrative. This will help you avoid disrupting the flow of your presentation.

 3. Insert the Video

Here’s where the magic happens. To insert the video:

- Go to the "Insert" tab: This is located on the Ribbon at the top of your screen.

- Click on "Video": In the "Media" group, you’ll see an option labeled "Video." Click on it.

- Choose the video source: You’ll be presented with two main options:

    - "This Device": Use this option to insert a video file saved on your computer.

    - "Online Video": Use this if you want to embed a video from an online source like YouTube. You’ll need to copy and paste the video URL here.

   For embedding a video from your computer, select "This Device."

- Locate your video file: A file explorer window will pop up. Navigate to where your video file is stored, select it, and click "Insert."

 4. Resize and Position the Video

Once your video is embedded, you can move it around and resize it just like any other object in PowerPoint:

- Resize: Click and drag the corners of the video frame to make it larger or smaller. Be mindful of the aspect ratio to avoid distortion.

- Position: Click and drag the video to the desired location on the slide.

 5. Adjust Video Playback Settings

PowerPoint offers several playback options to ensure your video plays exactly when and how you want:

- Playback Tab: After selecting the video, go to the "Playback" tab on the Ribbon. Here, you can adjust settings like:

    - Start: Choose whether the video starts automatically when the slide opens or if it requires a click to play.

    - Play Full Screen: Check this box if you want the video to take up the entire screen when played.

    - Loop until Stopped: If you want the video to repeat, enable this option.

    - Trim Video: You can trim the beginning or end of your video to remove unwanted parts.

 6. Test Your Video

Before finalizing your presentation, it’s crucial to test the video to ensure it plays correctly. Go into "Slide Show" mode and navigate to the slide with the video. Make sure it starts and plays as expected without any hitches.

 Common Issues and Troubleshooting

- Video Not Playing: If your video doesn’t play, it might be due to an incompatible file format. Consider converting your video to MP4, which is widely supported.

- Performance Issues: Large video files can cause performance issues. If your presentation lags, consider compressing the video file or using a lower resolution.

- Missing Video During Presentation: If you’ve moved the video file to another location after embedding it, PowerPoint might not be able to find it. To avoid this, always keep your video files in the same folder as your PowerPoint presentation or embed the video directly into the presentation file.

 Final Thoughts

Embedding a video in PowerPoint is a straightforward process that can significantly enhance the impact of your presentations. Whether you’re explaining a complex concept, showcasing a product, or simply adding some visual variety, a well-placed video can make all the difference.

By following the steps outlined in this guide, you can seamlessly integrate videos into your PowerPoint presentations, impressing your audience and elevating your content to the next level. 

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Home Blog PowerPoint Tutorials How to Insert a Video into PowerPoint

How to Insert a Video into PowerPoint

Adding videos to slides can save a lot of time explaining different concepts. A short video can help make even complex ideas easy to grasp with visual aids and assist the presenter in avoiding making several slides explaining the topic. You can add videos to your custom slides or PowerPoint templates from your device or online sources by following a few easy steps.

How to Add Video to PowerPoint

Just as we explained in a previous tutorial about how to add a video to Google Slides , adding a video to PowerPoint is quite similar. To get started, click the Insert tab and select Media -> Video . Now, select the source for your video.

Add Video from Device

You can add a video from your device by browsing to the location where the video is located to select it.

Add a Stock Video

To add a stock video, select the Stock Videos option from the Video dropdown menu, search for a video, and select to insert it.

Add Videos from Online Sources

Videos can also be added from online sources by adding the URL for a video from different sources such as YouTube, SlideShare, Vimeo, Stream, and Flip. For more details regarding this process, see our tutorial about how to embed a YouTube video in PowerPoint .

Format Video Added to PowerPoint

Once you have added a video in PowerPoint, you can format the video to adjust it according to need. The video size can be adjusted either from the Video Format tab or via drag and drop. The same tab also provides options to crop, rotate, and adjust the colors of the added video. Cropping and resizing options are available in the Video Format tab from the Size menu.

To add a video frame or change the look of the video outline, go to the Video Styles menu from the Video Format tab.

The video rotation and other adjustment options can be found in the Arrange menu in the Video Format tab.

The Adjust menu in the Video Format tab provides options for color correction, adding a poster frame, and resetting the video design.

Adjust Playback Settings for Video in PowerPoint

There are a number of playback settings that you can adjust from the Playback tab in PowerPoint. You can add closed captions, select the video to play in the loop, and rewind automatically once it’s played, as well as edit the video.

From the Video options menu in the Playback tab, select the Start dropdown menu to decide if the video will be played automatically when clicked or in a click sequence. From this menu, you can also select whether the video is to be played in full screen and hidden when not played.

Insert Captions is another option in the Playback tab that enables importing closed captions to be added to the video. The closed captions format supported by PowerPoint is WebVTT.

To edit a video in PowerPoint, the Playback tab provides the Editing menu. From this menu, you can trim the video in PowerPoint and add a Fade (in and out) effect. Let’s see how to trim a video in PowerPoint:

As shown in the screenshot, to trim the video in PowerPoint you need to draft the handles that sets the start time and end time. This way, you can cut the video and trim it so only a portion of the video is being shown.

To add a video from your device, go to the Insert tab, select Media -> Video -> This Device. Browse for the video file on your computer and select it to insert it into your slide.

Yes, you can add stock videos. Go to the Insert tab, select Media -> Video -> Stock Videos. Search for the desired video and select it to insert into your slide.

To add an online video, go to the Insert tab, select Media -> Video -> Online Video. Enter the URL of the video from sources like YouTube, SlideShare, Vimeo, Stream, or Flip, and click Insert.

After adding a video, you can format it using the Video Format tab. Here, you can adjust the size, crop, rotate, and change the colors of the video. You can also use the Video Styles menu to add a frame or change the video outline.

Go to the Playback tab to adjust playback settings. You can choose to start the video automatically, on click, or in a click sequence. Other options include playing the video in full screen, looping it, and hiding it when not playing.

Yes, you can add closed captions. In the Playback tab, select Insert Captions and import the WebVTT file for your video.

To insert an offline video in PowerPoint: – Go to the Insert Tab: Open your PowerPoint presentation and navigate to the Insert tab on the Ribbon. – Select Media: In the Insert tab, find the Media group and click on Video. – Choose Video from This Device: Select Video on my PC from the dropdown menu. – Browse for the Video File: A file explorer window will open. Browse to the location where your video file is stored on your device. – Insert the Video: Select the video file you want to insert and click Insert. The video will be added to your slide. You can then resize and position it as needed.

Final Words

Videos added to PowerPoint can be of immense help in explaining something important to an audience. Many YouTube videos make it easy to quickly provide the necessary information instead of using multiple slides or creating a custom video to get your point across. 

By effectively using videos in your PowerPoint slides, you can make your slides easier to grasp and work smart to present ideas and concepts quickly. However, it is worth testing out the slides once the videos are added by running them as a slideshow. If it’s an online video, ensure you have a stable Internet connection when presenting your slides; if it’s an offline video added to your slides, make sure the slides don’t lag on the system you are using. Do you know you can also convert slides to videos? See our tutorials on how to convert a PowerPoint presentation to an HD video and how to convert a Google Slides presentation to a video to learn about turning your slides into video presentations .

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How to embed a video in PowerPoint

We all know that Microsoft’s PowerPoint software has been a presentations staple for a few decades now. And whether you only used it in school once or twice, or you use it for work on a daily basis, there’s always something new to learn about the classic Microsoft platform.

How to embed a YouTube video into PowerPoint

How to customize the embedded youtube video, how to inserting a video file directly into powerpoint, how do i get a youtube video to automatically play on powerpoint, why isn’t my embedded video playing in powerpoint.

Even if you know how to use PowerPoint , did you know that you can embed videos in your presentations?

What You Need

Microsoft PowerPoint

PC or laptop

Those custom animations and fanciful fonts are only going to hold your audience for so long, and nothing says “yay, a break from reading” like a two or three-minute YouTube clip. In this guide, we’re going to teach you how to add videos to PowerPoint slides, and answer a few frequently asked questions about this subject, too.

Step 1: Head to the slide where you want to embed a YouTube video by clicking it in the sidebar section, where all your slides are located. Now, click the exact area where you want to add the video, such as the title header or within the main body of text underneath.

Step 2: Click the Insert tab at the top. Select the Video icon. From the drop-down list that appears, choose Online Video .

Please note that if you're using PowerPoint 2019 or newer, you'll be able to insert online videos from YouTube by just copying and pasting the video URL into a slide. If you're using an older version, now is a good time to download PowerPoint and upgrade .

Step 3: Open the video you wish to embed on YouTube. Under the video player, click Share and then the Embed icon. Under the Embed Video title, click the Embed Code once, which will select the entire code section. Click the Copy button or use the keyboard shortcut ( Ctrl + C on Windows).

Step 4: Go back to your PowerPoint presentation window after you’ve copied the necessary code. Within the From a Video Embed Code section, paste the code into the adjacent field. Click the Enter button on your keyboard or click the small, grayed-out Arrow .

Step 1: You can customize how you want the video to play on your slide. Click the Playback tab and make any necessary adjustments, such as the video playing automatically or only letting it play when you click the video itself.

Step 2: You can also click the video frame, then right-click and select the Format Video tab for further modification tools, such as the video’s brightness, size, and more.

If you’d prefer to embed a video into your PowerPoint presentation with a video contained within your system, Microsoft provides an option to do so.

Step 1: Choose exactly where you want to add a video file. Click the Insert tab and select the Video icon. Click the Video on My PC field.

Step 2: Navigate to the video you want to insert, then double-click it or click it once and select the Open button. Microsoft PowerPoint will embed the video with its own media player.

Please remember that if you do prefer the option to insert a video directly from your PC and you'll need to show the presentation via an external system, don't forget to save both the PowerPoint and video files onto your USB, external hard drive, etc. Otherwise, it won't be able to play the video. Moreover, add both of them into a single folder so they're interconnected to ensure playback.

If you want your video to start playing the moment you open the slide it’s pasted to, the first thing you’ll need to do is make sure your slideshow is in Normal view. Next, click the YouTube video. Now click Playback > Start > Automatically .

You can also set up Play in Click Sequence , which automatically plays a slide’s YouTube video when you press the spacebar, right arrow key, or any other key that advances to the next slide.

There’s a couple of reasons your YouTube video may not be playing in PowerPoint. For starters, you should check to make sure the video you’re attempting to embed is compatible with PowerPoint. Popular formats like MP4, AVI, and WMV are supported. If your video isn’t in a PowerPoint-supported format, you could always convert it using programs like HandBrake .

If you’re playing an embedded YouTube video, the device you’re running PowerPoint on will need to be connected to the internet, too. If you know you’re going to be giving the presentation in a location without internet access, it’s probably a better idea to download the YouTube video to your computer first, and then place the video into your PowerPoint.

Adding video to your PowerPoint presentations is a great way to mix things up and give your audience something different. Remember, though, that it should add to the storytelling of your presentation. Not sure about video? Here's how to add audio to a PowerPoint .

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Creating a successful slideshow is no small task. So, if you’re new to Microsoft PowerPoint, you’ll need to familiarize yourself with the features and tools you need to build a presentation.

We’ll guide you through the process of creating a PowerPoint slideshow by adding slides and elements as well as how to present the show when you finish. These basics are just what you need as a beginner and should get you off to a terrific start with PowerPoint.

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If you are using Microsoft PowerPoint, there may be a slide that you need to delete. Maybe you find that a slide is unnecessary or have a slide you used to test different layouts that you can now remove.

We’ll show you how to delete a slide in PowerPoint in the web, desktop, and mobile applications.

Add media to a slide in PowerPoint

Using the Recording tab introduced in PowerPoint 2016, you can add a screenshot, screen recording, audio (such as background music), or video to a slide.

Tip:  Don't see the Recording tab? Right-click any tab in PowerPoint and select Customize the Ribbon . On the right side of the dialog box you'll see a list of tabs. Make sure Recording is checked.

Insert a screenshot

Open the slide where you want the screenshot to be inserted.

Click Recording tab > Screenshot button > (the gallery of windows opens)

Either select one of the windows shown (for a full-window clipping of that app) or select Screen Clipping to define the area on your screen that you want to capture.

Insert a screen recording

You can record your computer screen and related audio, and then embed it into your PowerPoint slide―or you can save it as a separate file. See Record your screen in PowerPoint for directions.

Insert a video file

Open the slide where you want to add the video.

Click Recording tab > Video > and then browse to the location on your computer or network where the video file is stored. Select the file and click Insert .

The video will "auto-play"    That means that when viewers look at the presentation in Slide Show, and they arrive at the slide where the video is placed, the video immediately begins to play. The viewer doesn't need to click Play to start it. When the video finishes playing, the slide show automatically advances to the next slide.

Important:    If you insert a video this way, then subsequently trim the video, the trimming doesn't alter the auto-advance timing for the video. You must manually set the slide to advance at the appropriate time. (Select the video, click the Transitions tab of the ribbon, and at the far right end of the ribbon, adjust the Advance Slide > After setting to the amount of time that equals the length of the trimmed video.)

Embed a web video

Click Insert tab > Video > Online Video and then select or specify the video you want to embed.

See Insert or link to a video on YouTube for complete instructions.

Insert an audio file

Open the slide where you want to add the audio file.

Click Recording tab > Audio > Audio on My PC > and then browse to the location on your computer or network where the audio file is stored. Select the file and click Insert .

The recording will "auto-play"    That means that when viewers look at the presentation in Slide Show, and they arrive at the slide where the audio recording is placed, it immediately begins to play. The viewer doesn't need to click Play to start it. When the audio finishes playing, the slide show automatically advances to the next slide.

Record sound and insert it on a slide

Open the slide where you want to add the audio.

Click Recording tab > Audio > Record Sound

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Insert Videos into PowerPoint: Tutorial & 4 Creative Tips

Along with images and GIFs, videos are some of the most used information media of our generation. In 2023, you won’t only find them on YouTube, TikTok and Instagram – this stylistic device is also indispensable in PowerPoint presentations.

Videos can provide important visual anchors and add dynamism to your presentation. We’ll show you how to insert, playback, and edit a video in PowerPoint in this article.

Linking videos vs. embedding videos into PowerPoint

PowerPoint offers you two options for inserting a video into PowerPoint. Both options support the following file formats (as of Microsoft PowerPoint Office 365):

• Windows video file (ASF, AVI)
• MP4 video file (MP4, M4V, MOV)
• Movie file (MPG, MPEG)
• Adobe Flash Media (SWF)
• Windows Media video file (WMV)

Depending on your PowerPoint version, you can embed videos in PowerPoint or simply insert a link to a video saved on your computer.

With embedded videos , the video is saved directly with your presentation, greatly increasing the size of your PowerPoint file. A linked video does not appear directly as a video file in your PowerPoint presentation and thus does not require extra storage space

Advantages and disadvantages of linked vs. embedded videos

Advantages:

Linked Videos :

• Only saved as a link on the slide, thus small file size of the presentation
• File is not enlarged by linked videos, easy to save

Embedded Video :

• Simple playback
• Directly on the slide, no need to open links

Disadvantages:

Linked Videos

• The link can be interrupted

Embedded videos

• Requires a lot of storage space
• Increases the size of the presentation file

Insert videos into PowerPoint: Tutorial

So, you’ve decided to use a video in PowerPoint to support your statements and add dynamism to your presentation? Read on to learn how to insert videos in PowerPoint.

There are several options for embedding or inserting videos into PowerPoint :

• Videos from your hard drive
• YouTube videos
• Videos from other online platforms
• Stock videos

Insert videos from your computer into PowerPoint

PowerPoint supports virtually all popular video formats, meaning you can add videos to your presentation just as easily as images.

1. Go to Insert and click Video to open the drop-down menu. Depending on your PowerPoint version , choose Video on My Computer , Video on My PC or This Device .

2. In the dialog box, go to the folder containing your saved video, click it and select Insert .

Insert YouTube videos into PowerPoint

1. Go to YouTube. Click the Share button on your video’s page, then Copy .

2. Go to your slide and select Insert > Video . Depending on your PowerPoint version, click Online Videos… or Video from Web Site . Right-click the address bar and select Paste . Click Insert .

3. Resize your video to fit your layout and design. You can also make it fit the full width of the screen to display it in full-screen mode.

It’s important to note that the Online Video button is not available in PowerPoint 2010 . Here you need to use the following option: Go to Slide Show > From Current Slide to view and play the embedded video.

Insert videos into PowerPoint using the embed code  

Videos can be inserted from any other online sources . To do this, you need the videos embed code . This is a short HTML code that you can display on most video platforms (YouTube, Vimeo and co.) via a button. Follow these instructions to insert a video using an embed code:

1. Find the embed code. On YouTube, you can find it by selecting the Share button and then clicking Embed . In the window that opens, you’ll see the embed code. Select Copy .

2. Now select the slide where you want the video to appear. On the blank slide you will see six icons. Select the movie icon.

3. Go to Insert > Video . Paste the embed code in the online video address bar and select Insert (newer PPT versions). Or select From a Video Embed Code box and click the arrow on the right (PPT 2016).

4. You can scale now scale your video, if necessary (see Editing videos in PowerPoint ).

Use stock videos

New! Windows and Mac users with the Microsoft Office 365 version have access to a wide range of stock videos . To do this, go to Insert > Video > Stock Videos . Choose the video you want from the library of videos and click Insert.

You can find more information here.

Further actions with PowerPoint videos

Play powerpoint videos automatically or loop videos.

When presenting in Slide Show View or Presenter View , the video will play automatically when you land on its slide . But you can choose to automatically play your video as soon as you start the slide or manually play it by clicking on settings . Here’s how:

1. Click on your video to open the Playback tab.

2. Click the down arrow in the box next to Start to open the drop-down menu.

3. You’ll now see three options for playing your video . Select your desired option.

• In Click Sequence: The video will play when you click anywhere on the slide or press any key that advances to the next step.
• Automatically: The video will play automatically when you arrive at the slide.
• When Clicked On: The video will only play when clicked on.

4. To loop your video , tick the Loop until Stopped box. The video will play repeatedly until you move to another slide or pause it.

Problems playing videos  

Despite the right settings and codes, you may encounter unexpected problems when playing a video. These problems are often related to your graphics card – especially when the video is very large and has a high resolution (Full HD, 4K). Here there are two solutions that we recommend:

Compress media size and resolution PowerPoint videos

Go to File > Info and select Compress Media from the Media Size and Performance area. Here you can reduce the resolution of your video and save disk space at the same time. This function can only be found in the newer PowerPoint versions.

Use the MPG4 format  

We’ve had the best experience using mp4 videos . Make sure your resolution isn’t higher than 1920 × 1080 pixels and that you’re using a compressed video format . The display device should be able to handle a physical resolution of 1920 × 1080 pixels. This is the case for most current devices (full HD).

Disable hardware graphics acceleration

The hardware graphics acceleration setting can affect the performance of your video. Go to File > Options > Advanced and check the box next to Disable Hardware Acceleration or Disable Slide Show hardware graphics acceleration to turn off acceleration. Then test whether your video plays more smoothly in your presentation.

Pro tip to avoid problems with videos  

As a rule, try to avoid embedding videos in 4K resolution or HD videos with more than 25 frames per second in PowerPoint. Many office computer graphics cards are not designed for this and quickly reach their performance limits. As a result, your video may not play smoothly, the playback may lag, or your PowerPoint presentation may crash completely.

Add image previews for your PowerPoint videos   

Not happy with the preview image of your video? No problem, with the following steps you can set a new start image .

1. Click your video to open Video Format tab.

2. Select Poster Frame from the Adjust group.

3. Select Image from File from the drop-down menu.

4. This will open a window with several options: From a File , Stock Images , Online Pictures and From Icons .

5. Select your source. For the online pictures and icons option, browse the selection and click Insert to select your image.

To return to the original image , click on your video, go to Video Format > Poster Frame > Reset .

Edit videos in PowerPoint   

PowerPoint offers you the possibility to edit your inserted video . Here are your options:

Scale video: Click on the video. Circles will appear along the edge of the video. Click on one of these circles, hold down the mouse button, and drag the video to the desired size. To avoid distortion when scaling, right-click on the video. Select Format Video to open a window on the right. Select the Size & Properties option (second icon from the right). Change the numbers for Height and Width and PowerPoint will scale your video accordingly.

Add bookmarks: Bookmarks are useful when you only want to show parts of your video. To do this, click your video, go to the Playback tab and select Add Bookmark .

Trim video: To trim your video, click your video, go to the Playback tab and select the Trim Video option.

Set fade-in/fade-out duration: You can decide how long your video fades in or out. Select your video, go to the Playback tab and set the number of Fade In / Fade Out seconds under Fade Duration .

Adjust the volume: Click your video, go to the Playback tab and select the Volume option. You can choose between low, medium, high and mute.

Make your PowerPoint videos stand out: 4 creative ideas

Vertical videos.

Until recently, vertical videos in presentations were considered unprofessional and basically a faux pas. These videos don’t align with the horizontal orientation of normal screens and consequently, suffer from poor visuals and unattractive black bars on the sides. Over the last few years, smartphones and social media apps like Snapchat and Instagram have changed user behavior, making vertical videos fashionable.

  Companies that want to cultivate a fresh brand image and appeal to younger target groups should jump on this trend .

Advantages of vertical videos  

Because young people have grown up with social media and smartphones, vertical videos resonate better with younger audiences. Vertical videos are smartphone friendly, making them more suitable for mobile user groups and providing companies with even more ways to reach their audience . What’s more, vertical videos are persuasive and authentic. The story format found on many social media platforms has a more direct and honest effect on young people than classic videos .

Vertical videos also appear more innovative than horizontal videos and because of this, are more likely to grab the average audience’s attention .

Geotags, augmented reality content , etc., just work and look better in vertical videos . That’s partly because the same target groups that use these technologies use vertical videos.

Although there are some problems with vertical videos on horizontal screens, they can be skillfully showcased in classic, horizontal presentations. All they need is the with the proper slide structure . For example, you can put a vertical video on one side of the slide and text on the other. This division allows you to avoid unsightly black bars and present more information at the same time .

Not for every target group

Despite the many advantages of vertical videos, it’s not time to completely throw horizontal videos out the window . We know that younger groups in particular respond positively to vertical videos. But older generations might quickly feel put off if you insert a vertical video into PowerPoint. That’s why companies and presenters need to identify their target audience, and then create an appropriate media strategy . This is essential to guarantee successful public relations.

If you would like to delve further into the topic of vertical videos, we recommend this great read from Creative Market .

Change videos into PowerPoint shapes

This option needs just a few clicks:

1. Click on your video to open the Video Format tab.

2. Select Video Shape and choose the shape you want.

3. There are numerous shapes to choose from. You can change the shape of your video into a circle , a speech bubble or even a diamond .

Make your slide look like a flat screen  

Turn your PowerPoint slide into a virtual flat screen that plays your video . This is perfect for product presentations or company/brand image videos . This is how it works:

1. In the Video Format tab, select Monitor, Gray under Video Styles .

2. Right-click the video, select Format Video and set the 3D rotation as you wish.

Turn videos into black and white movies

Here’s how to make your video look like an old black-and-white movie using a color effect:

1. Select Color from the Video Format tab.

2. Choose Grayscale to make your video look like a black-and-white movie.

More effects and tools 

Select the video and go to the Adjust group in the Video Format tab. There you will find the following options:

• Corrections: Here you can adjust the brightness and contrast.
• Color: Changes the color scheme of the video (e.g., grayscale).
• Poster Frame: Set the preview image for the video. Clicking on the image will then play the video.
• You can also crop or frame your video in the Video Format tab.

Using videos as backgrounds

You can insert videos into the PowerPoint Slide Master (in the View tab) as backgrounds. You can also overlay content on a slide over the video so that it remains in the background. Keep in mind that you can’t play a video across more than one slide in PowerPoint without a workaround. So, if you use a video as a repeating background, it will play from the beginning of each slide.

Insert videos into PowerPoint: Enrich your presentation!

Videos allow you to focus your audience’s attention to specific areas of your presentation . Many presentation slides are too text-heavy while some content can’t be optimally displayed on static PowerPoint slides. A video can support you when showing certain processes and changes, like financial growth . A short intro video to your company presentation will grab your audience and pique their interest in your presentation.

Videos create variety and break up the monotony of conventional slide presentations . Adding visual stimuli throughout your presentation is a great way to hold your audience’s attention, especially over a longer period.

A video creates new excitement , can vividly underscore your message and will stick with your audience long after the presentation is finished. Videos have the power to create strong emotions and deeper insights than pure text content . This is true for digital content marketing and, of course, presentations.

Need help inserting videos or looking for general advice for your PowerPoint presentation? Then get in touch with us at [email protected] . We’re here to help!

Are you looking for visually supportive and professionally designed slide templates? Feel free to have a look around our store. Here we have numerous slides prepared for you to download on a wide variety of (business) topics. Take a look today! ► To the store

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How to embed videos into your PowerPoint presentations

If you had to hold a presentation at work or school, you probably know how important is to make your presentation attractive to keep your audience's attention until the very end. When you need to make a point about something, a video might just do the trick. PowerPoint allows you to add videos to your presentations. For example, you can embed a local video file from your computer, a YouTube clip or a video from another website. Here's how to embed any video in your Microsoft PowerPoint presentations:

Skip to chapter

How to embed videos from your pc in your powerpoint presentations, how to embed a youtube video into your powerpoint presentation, how to embed a video in your powerpoint presentation using an embed code.

NOTE: For the purpose of this article we used Microsoft Office PowerPoint 2016.

This method allows you to insert local video files from your computer or other computers you are connected to. You can embed almost any type of video format, from ".mp4", to ".avi", to ".mkv" or ".mov." First, you need to open the PowerPoint app and select the slide where you want to add the video.

Next, click or tap the Insert tab from the ribbon on the top.

Now, you need to go to the Media section, which is just at the right side of the ribbon.

Click or tap the Video button in the Media section and a small menu opens. Press the " Video on My PC" option to embed a video from your PC.

File Explorer will open. Search for the folder containing the video that you want to insert into your presentation. Once you've found the video file, you can click or tap Insert.

Now, the video is embedded into your PowerPoint presentation. You can play the video, using the buttons at the bottom of the video player that is shown on the slide. If you can't see the buttons make sure the video is selected. You can drag the corners to resize it, or click and drag to reposition it on your slide.

The video is packed into the PPT or PPTX file where you save your presentation, so you don't need to worry about sending it along with the presentation. Remember that as the size of the video increases, the size of the presentation will increase too. You should not embed very long videos if you want to keep the presentation file small and easily transferable.

PowerPoint 2016 allows you to search for videos on YouTube within the app and add them directly to your presentation. To do this, select the slide where you want the video and then go to the Insert tab on the ribbon. Look for the Media section and press the Video button. In the menu that is displayed, choose the Online Video option.

Now, another window opens with two options: YouTube and "From a Video Embed Code."

Next to the YouTube logo, there is a search bar where you can type the name of the video that you want to add. Click or tap the Search button to display the search results.

The next thing you need to do is to select the video from the list of results and press the Insert button on the bottom of the window.

Wait for the video to be added to your PowerPoint presentation.

You can preview the video, resize or reposition it just as you like.

IMPORTANT: Make sure that you are connected to the internet when you want to play the video from your presentation, during your presentation delivery.

This option allows you to insert online videos into your presentations using embed codes from all kinds of online platforms. To do this, first select the slide where you want the video and then go to the Insert tab on the ribbon. Look for the Media section, and press the Video button. In the menu that is displayed, choose the Online Video option.

Next, make sure that you have copied the video embed code from the online platform where you found the video that you want to use in your presentation. For example, under any video you watch on YouTube, you need to press the Share option. Then, click or tap Embed so that the video embed code will be displayed.

Paste the embed code in the " From a Video Embed Code" field and press the Insert button on the right side of the field or the Enter key on your keyboard.

Wait for the video to be inserted into your PowerPoint presentation, where you can play it, resize it or reposition it as you like.

The problem with this method is that it accept only very simple embed codes, like those on YouTube. However, it doesn't seem to work with videos from other famous online platforms like Vimeo or Dailymotion. We tried and failed each time.

As you can see, Microsoft PowerPoint allows you to embed videos in your presentation using several methods, all of them accessible to any user. You can add a video stored on your PC or online videos from YouTube or another platform, using embed codes. Try this feature and let us know how it works. Also, if you have questions regarding this topic don't hesitate to share them with us in the comments below.

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Embed Videos in PowerPoint: Easy Step-by-Step Guide

Table of Contents

Are you looking for a way to make your business presentations stand out in 2024? Adding videos or short clips isn’t just an eye-catching trick – it can also help get your message across in ways that speaking alone can’t.

Luckily, there are several easy methods to embed video into Microsoft PowerPoint . In this blog post, we will discuss how anyone with basic tech literacy knowledge can embed video into their business presentation slides with minimal effort and cost.

Keep reading if you want to learn how to quickly, easily, and effectively add a bit of flair and pizzazz while giving your professional presentations the added punch they need!

Embedding Video in Microsoft PowerPoint Essential Steps

Embedding a video in Microsoft PowerPoint is a great way to make your presentation more engaging and interactive. Whether you want to demonstrate a concept with an explainer video or show off a marketing video , embedding videos into PowerPoint can help you get your point across.

Here’s how to do it:

1 . find the video you want to use.

There are several sources for videos that you can use in PowerPoint presentations. YouTube, TikTok, Instagram are just a few of the most popular options; all offer free content that you can easily access and copy for use in your presentation. If you’re looking for other types of video material—such as stock footage or commercial clips—you’ll need to purchase them from a licensed provider.

2. Copy the Video’s Embed Code

Once you’ve found your video, copy the embed code that is provided. On YouTube and Vimeo, this will usually be located in the share or embed section of the page. The code should start with “ <iframe> ” and end with “ </iframe> “, and will include all the information needed to embed the video into your presentation.

3 . Open Your PowerPoint Presentation

Open Microsoft PowerPoint and open up the presentation where you would like to add the video clip. Select one of your slides; this will be where we’ll paste the embed code later on.

4. Insert an Object Into Your Presentation

Go to the Insert tab at the top of your screen, and select Object . This will bring up a window that lets you insert objects into your presentation; find the “ Create from File ” option, and paste in the embed code you copied earlier.

5. Make Adjustments To Your Video

Once you’ve inserted your video into PowerPoint, you can make changes as necessary to fit it within the parameters of your presentation. You can resize or move the video around on your slide, or adjust its playback options to control when it starts and stops playing during your presentation.

And that’s all there is to it! Embedding a video in Microsoft PowerPoint is a great way to add visual interest and engage your audience.

Just remember to keep an eye on any copyright restrictions that may apply to the video content you use, and make sure you always have permission before using it in your presentation!

How to Embed a YouTube Video in PowerPoint Step by Step

Embedding a YouTube video in PowerPoint can add an extra level of impact to your presentation. Not only is it easy to do, but having the video right inside the presentation gives you control over how and when the audience sees it.

Here are some simple step-by-step instructions on how to embed a YouTube video into PowerPoint.

• Log in to your YouTube account and go to the page with the video you want to use in your presentation.
• Click “Share” underneath the video , then click “Embed” from the options below that appear.
• Copy the code for embedding by clicking inside of it and pressing Control + C (or Command + C on a Mac).
• Open the PowerPoint presentation that you wish to embed the video in and switch to “Slide Show” mode by clicking on the button in the bottom right corner of your screen.
• Select the slide where you want the video to appear, then click “ Insert” at the top of your toolbar.
• Click “Video”, then select “Online Video” from the options that will appear below it.
• Paste (Control + V or Command + V) your embed code into the box provided and click OK when it is done processing.
• Your YouTube video should now be embedded into your presentation. Test it by clicking on the video thumbnail that should now appear in the middle of your slide and see if it plays correctly.

And there you have it! You’ve successfully embedded a YouTube video into PowerPoint. Keep these steps handy for any future presentations you may give and you’ll be able to easily add engaging visuals with ease every time. Happy presenting!

With these simple steps, you’re well on your way to mastering the art of embedding YouTube videos into PowerPoint presentations.

Just follow the instructions outlined above and you’ll have a professional-looking presentation in no time.

How to Embed a TikTok Video in PowerPoint Step by Step

Embedding a TikTok video in PowerPoint is an easy way to add fun and interest to your presentations. Whether for personal or professional use, you can use the video-sharing platform’s vast library of content to make your presentation stand out.

Here’s how to do it.

Step 1: open microsoft powerpoint.

Open Microsoft PowerPoint and create a new slide, selecting either “ Blank Slide ” or one of the many pre-made style templates that come with it. If you already have an existing slide deck, simply add a new blank slide to it.

Step 2: Insert Video from Online Source

From the top menu bar, select “ Insert ” and then “ Video ”. A drop-down menu will appear with the option for “ Online Video ”. Select it, and a new window will open prompting you to search for an online video source.

Step 3: Find Your TikTok Video

Type in your keyword or phrase into the search bar of the new window that opened in Step 2, and click on the magnifying glass icon to initiate your search. Find the video you want to embed from among the results, and select it by clicking on its thumbnail image.

Step 4: Embed Your TikTok Video

Once you have found your desired video, click “ Insert ” at the bottom right corner of the window. This will embed the video into your slide, and you can reposition or resize it to fit your presentation’s design.

You can also add additional features such as audio or captions if desired , by selecting the “ Playback ” tab from the top menu bar and customizing them for your needs.

And there you have it! By following these steps, you now know how to embed a TikTok video into Microsoft PowerPoint .

With this new skill, you can make your presentations more engaging and visually stimulating than ever before!

How to Embed an Instagram Video in PowerPoint Step by Step

Embedding an Instagram video in PowerPoint can be a great way to add visual interest to your presentation . Whether you’re creating a slideshow for school, business, or personal use, embedding social media videos into your slides will make them more engaging and interactive for your audience.

In this section of the article, we’ll show you how to quickly and easily embed an Instagram video into PowerPoint step by step.

1. Visit the Video You Want to Embed

You’ll need the URL of the Instagram post to begin the process of embedding it in PowerPoint. Go to the post you want to embed and copy its URL from the address bar at the top of your browser window. Make sure it is a video post and not an image.

2. Open PowerPoint and Select the Slide You Want to Embed Into

Open your presentation in PowerPoint, select the slide you want to add the Instagram video to, and click “ Insert ” on the menu bar.

3. Select “Object” from Insert Menu Options

In the drop-down menu that appears, choose “ Object ”. This will bring up another window with a variety of options for inserting objects into your slides.

4. Choose “Create from File” Option

Scroll down until you see the option for “ Create from File ” and then click it to open a file browser window where you can find the Instagram video you want to embed. Paste the URL of the video into the search box at the top of the window and click “ Browse ”.

5. Select Video from Search Results

The video should appear in the search results below. Click it to select it and then press “ OK ” to insert it into your slide in PowerPoint. You will now be able to play, pause, and even edit your embedded Instagram video within your presentation!

By following these simple steps, you’ll be able to quickly and easily embed any Instagram video into your PowerPoint presentation for a more interactive experience that is sure to engage your audience.

Whether you’re creating slideshows for school or work , embedding social media videos is an easy and effective way to make your presentation more compelling.

Embed Videos in PowerPoint: Conclusion

That’s all there is to embedding a video in PowerPoint! It’s actually a very easy process, but it can make your presentations look much more professional and engaging .

If you have any questions or run into any problems while trying this out yourself, don’t hesitate to contact us for help.

We would be happy to walk you through the steps or even do it for you! Thanks for reading, and we hope you find this information useful.

Embed Videos in PowerPoint: FAQs

Q1: why should i embed videos in my powerpoint presentations.

A1: Embedding videos adds dynamic content, enhancing engagement and clarity. It’s an effective way to convey information and make your presentations more captivating.

Q2: What types of videos can be embedded in PowerPoint?

A2: PowerPoint supports a variety of video formats, including MP4, WMV, and AVI. Ensure your video is in a compatible format for seamless embedding.

Q3: Is it possible to embed videos from online platforms like YouTube or Vimeo?

A3: Yes! You can embed online videos by using the ‘Online Video’ feature in PowerPoint. This allows you to seamlessly integrate videos from popular platforms into your presentation.

Q4: Are there size limitations for embedded videos in PowerPoint?

A4: While PowerPoint doesn’t have strict size limitations, it’s advisable to optimize videos for smoother playback. Large files may affect presentation performance.

Q5: Can I customize the playback settings for embedded videos?

A5: Absolutely! PowerPoint offers playback customization options. You can set the video to play automatically, loop, or trigger on click, giving you control over the viewer experience.

Q6: How can I ensure the embedded video plays smoothly during a presentation?

A6: To ensure smooth playback, save your PowerPoint file and the video in the same folder. This avoids broken links and ensures the video plays seamlessly, even if you move the presentation.

Q7: Will the embedded video play on any computer?

A7: As long as the computer has PowerPoint installed and supports the video format, it should play. Consider using widely compatible formats for broader accessibility.

Q8: Can I edit the embedded video directly within PowerPoint?

A8: PowerPoint provides basic video editing tools, such as trimming and fading. For extensive edits, it’s recommended to use video editing software before embedding.

Q9: How can I share a PowerPoint presentation with embedded videos?

A9: When sharing the presentation, ensure the video file is included or share it in a format that retains the embedded video, such as a PowerPoint file or a video-supported format.

Q10: What should I do if the embedded video is not playing during the presentation?

A10: Check the video format, file path, and ensure the computer has the necessary codecs. If issues persist, consider converting the video to a more compatible format.

Embed Videos in PowerPoint An Article by Nicole Delgado 2024 | Marketing Manager | Explainer Video Company | Animated Explainer Video Production

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PowerPoint  - Inserting Videos

Powerpoint  -, inserting videos, powerpoint inserting videos.

PowerPoint: Inserting Videos

Lesson 20: inserting videos.

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Introduction

PowerPoint allows you to insert a video onto a slide and play it during your presentation. This is a great way to make your presentation more engaging for your audience.

You can even edit the video within PowerPoint and customize its appearance. For example, you can trim the video's length or add a fade in .

Optional: Download our practice presentation .

Watch the video below to learn more about inserting videos in PowerPoint.

To insert a video from a file:

In our example, we'll insert a video from a file saved locally on our computer. If you'd like to work along with our example, right-click this link to our example video and save it to your computer.

With the Screen Recording feature on the Insert tab, you can create a video of anything you are doing on your computer and insert it into a slide.

To insert an online video:

Some websites—like YouTube—allow you to embed videos into your slides. An embedded video will still be hosted on its original website, meaning the video itself won't be added to your file. Embedding can be a convenient way to reduce the file size of your presentation, but you'll also need to be connected to the Internet for the video to play.

Working with videos

To preview a video:.

• Click a video to select it.

To resize a video:

The corner sizing handles will resize a video while preserving its original aspect ratio . If you use the side sizing handles, the video will become distorted .

To move a video:

To delete a video:

• Select the video you want to delete, then press the Backspace or Delete key on your keyboard.

Editing and formatting videos

The Playback tab has several options you can use to edit your video. For example, you can trim your video to play an excerpt from the original, add a fade in and fade out , and add bookmarks that allow you to jump to specific points in the video.

Most of the features on the Playback tab can only be used with videos that are inserted from a file . They will not work with embedded videos.

To trim a video:

• Select the video, then click the Playback tab on the Ribbon.

• When you're done trimming the video, click OK .

To add a fade in and fade out:

• On the Playback tab, locate the Fade In: and Fade Out: fields.

To add a bookmark:

Video options

There are other options you can set to control how your video will play. These are found in the Video Options group on the Playback tab.

• Volume : This changes the audio volume for the video.
• Start : This controls whether the video starts automatically or when the mouse is clicked .
• Play Full Screen : This lets the video fill the entire screen while playing.
• Hide While Not Playing : This hides the video when it's not playing.
• Loop until Stopped : This peplays the video until it is stopped.
• Rewind after Playing : This returns the video to the beginning when it is finished playing.

Formatting the appearance of a video

Like pictures , PowerPoint allows you to format the appearance of a video by applying a video style , adding a border , changing the shape , and applying various effects .

To create a poster frame:

You can add a poster frame to a video, which is the placeholder image your audience will see before the video starts playing. The poster frame is usually just a frame taken from the video itself.

• Click the timeline to locate the desired part of the video.

If you want to use a picture from your computer, select Image from file .

To apply a video style:

• Select the video, then click the Format tab on the Ribbon.

To learn more about corrections , color adjustments , borders , shapes , and effects , review our Formatting Pictures lesson.

• Open our practice presentation . Also, right-click this link to our example video and save it to your computer. If you have already downloaded our practice presentation to follow along with the lesson, be sure to download a fresh copy.
• On slide 2, Insert our example video file.
• Resize the video so it fits next to the text box.
• Apply a video style of your choice.
• Trim the video so the start time is around 00:17.5 and the end time is around 00:25.
• Add a bookmark somewhere in the middle of your video.

/en/powerpoint/inserting-audio/content/

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How to apply code, 🇺🇦 ukrainians can now use all subtitle and translation features for free. use code 'ukraine', how to embed a video in powerpoint (step-by-step).

Today, I’m going to show you how to embed a video in PowerPoint to make your presentations come to life. I'm also going to cover some of the best practices for creating a PowerPoint presentation, as well as the frequently asked questions about inserting video in PowerPoint.

So, shall we get started?

How to upload a video to PowerPoint from your desktop or laptop

Embedding video in PowerPoint makes your file size larger. But it allows you to share a video with your audience without frantically looking for it on your computer while presenting. This tutorial is for PowerPoint 365. If you’re using an older version there might be some differences but you should still be able to follow along just fine. Just follow these five easy steps:

1. Start by opening your PowerPoint presentation and navigating to the slide where you want to insert your video.

2. Then, click the “Insert” tab.

3. Now, in the top right corner, click the arrow under the "Video" button, or in PowerPoint 365, click the arrow beside the "Video" button.

4. Next, click "Video on My PC/Movie from File" and select the video you want to insert. Then, click the “Insert” button.

5. The video will now appear on your slide. You can resize it or move it around on the slide as you see fit.

And that’s it. You’re good to go! Don’t forget to preview your entire presentation to ensure your video plays exactly as you want it to. 

How to link a video in PowerPoint 

Another method for inserting video in PowerPoint is to link the media on your slide to an external source or file. It will keep your presentation file size small as it will launch the video from its location on your PC. However, the link may be broken if you move the source video to a different location on your computer.

Here’s how to do it:

1. In the top left corner, click the “Insert” tab.

2. then, click the arrow under the “video” button, 3. on the drop-down menu, click “video on my pc/movie from file.”, 4. now, click the drop-down arrow beside or under “insert” and select “link to file.” if you’re using powerpoint 365, click the “option” button, then select “link to file.”.

4. Choose your video, then click “Insert.” 

And voila! You’re all set! We suggest keeping your linked video and your PowerPoint presentation in the same folder so as not to lose either of them. 

How to put a YouTube video in a PowerPoint

You can also add an online video to your PowerPoint presentation . This is a much better approach because you won’t have to download a video and it won’t add anything to your PowerPoint’s file size. However, to play the video during your presentation, you must have an internet connection.

Embedding a video from YouTube depends on the version of your PowerPoint. I’ll walk you through the process for PowerPoint 365, but it’s not that different from the earlier PowerPoint versions.  

1. Copy the video’s URL from the address bar of your computer's web browser.

2. Choose the PowerPoint slide onto which you want to insert the video and click the "Insert" tab 

3. Now, click “Video,” then choose “Online Video/Movie…

4. Once the online dialog box appears, paste the YouTube video URL and click “Insert.”

5. Now, click Play Video to ensure the video was successfully added.

Best Practices for Video PowerPoint Presentations from Ben, VEED’s Head of Enterprise

Download your videos to avoid issues from a bad internet connection when making and presenting your video powerpoint.

While inserting online videos in PowerPoint is a convenient way to avoid increasing the file size, you'll need an internet connection to play them while presenting. And what if your internet connection goes down during your presentation? Will you find your way out of this mess? Most likely, but it’s better to prepare for this situation. 

Download video files from websites such as YouTube , Vimeo , or VEED, so you don't have to worry about retrieving them if your internet goes down. It's also a good idea to save your completed PowerPoint so you can present it if there are any connectivity issues during an in-person presentation.

Know when to upload a video vs. link to a video inside a PowerPoint

If you have lots of videos in your PowerPoint presentation, expect the file size to be huge. What you can do is to choose videos you can do without or whose content you can explain on your own, and then link to that video and let it stream over the internet. This is a great tip in case an internet connection issue arises. But, it’s always best to download the video as a backup just in case something happens.

Why should you embed a VEED video instead of a YouTube video for professional PowerPoint presentations?

Youtube videos play distracting off-topic advertisements, which we don’t want to see during a presentation. You’ll never have that problem with videos you create, edit, save, and share with VEED .

You can also use VEED to clean your audio, add subtitles to your video , and even translate it . This is useful when presenting to a global audience. 

VEED can also help you take your presentation to the next level. Use our teleprompter to avoid forgetting your lines. You can also use our screen recorder tool to record yourself talking through your PowerPoint slides. Turn on your camera to keep your video personalized.

How to link to a VEED video inside of PowerPoint

• Upload your video to VEED. You can even import a YouTube video from the video’s URL.
• (Optional) Edit the video if needed
• Click on export
• Click on ‘share’ to copy and paste the video share link to the text (or image) on your presentation that’ll be hyperlinked.

Keep videos between 30 to 90 seconds long

Use videos to enhance your presentation, not to replace it. People don't have long attention spans , so keep it short but sweet. You only have the first 2.7 seconds of your video to capture your audience’s attention before they tune out.

In general, 60 to 90 seconds is the video duration sweet spot for engagement. 

According to Forbes , the ideal video length for a presentation is only 30-60 seconds long because studies have shown that 75% of people will likely stick with a video if it’s only 60 seconds long.

Cover only one idea per video so the content is easy to digest. 

Look into your camera’s lens and pace yourself

When recording, look directly into the camera lens. This is like looking your audience in the eyes.. They’ll feel as if you are speaking directly to them.

You can edit or re-record your lines using VEED's screen recording and teleprompter tool. You can also cut out the pauses before returning your gaze to the camera.

Frequently Asked Questions

How do you link to a video in powerpoint .

1. Take a screenshot of the video. For Mac users, simply press command + shift + 3; for PC users, press the PrtScn (Printscreen) key on your keyboard.

2. Click the slide where you want to insert the image. 

3. Insert the screen-grabbed image onto the slide by clicking “Insert'' then clicking “Picture from file.” 

4. Resize your image

5. Click the image, then go to “Insert,” then toggle down to “Hyperlink.”

6. Copy and paste the video link into the hyperlink dialogue box, then click OK. Use a YouTube video link if you don’t mind ads running. Use a video share link from VEED for an ad-free PowerPoint presentation.

How do I embed a video in a PowerPoint without a link?

The best option is to download it to your computer, then follow the steps for uploading video to PowerPoint from your desktop or laptop. You can also use VEED to download videos. Just paste the video’s URL into the upload screen. Export the video, then click “Download MP4”.

Why can I not embed a video in PowerPoint?

If you cannot insert video in PowerPoint, it’s possible the video you’re trying to embed isn’t compatible with Microsoft Office PowerPoint, the file is missing, the file moved, or the file is corrupted. It could also be because the actual PowerPoint file is missing plugins needed to insert the video.

How do you embed Vimeo videos in PowerPoint

1. Go to your Vimeo video library and find the video you want to embed.

2. Click on the “Link” icon.

3. Then select “Copy Video Link” or “Copy Embed Video.” It doesn’t matter which one you choose, as you’ll need the internet to play the video anyway. 

4. Paste the URL or embed code into the PowerPoint, then proceed as if you were embedding a YouTube video.

How do you make a video on Powerpoint?1. Create slides- Structure your video with a title, body, and concluding slides by adding images, texts, and layer elements.

2. Add animations - Go to the animation ribbon and animate the key elements on your slide.

3. Insert video into PowerPoint - Navigate to the "Slideshow" tab and click "Record Slideshow" to insert an existing video or create screen recordings.Then hit the “Record” button.

4. Insert Audio- Go to the "Insert" tab and then click on the Audio in the top right corner of the PowerPoint. Then, from the drop-down menu, choose "Audio on My PC" or "Audio from file."

5. Export- Once you’re done adding animations, videos, and sound to your PowerPoint slides , it’s time to export the presentation as a video by clicking “File” and then “Export.” Then click on “Create a Video,” or for those using MS PowerPoint 365, choose where to save the video and change the file format to MP4. 

How do you put a YouTube video in PowerPoint without ads?

1. Copy the YouTube video's URL that you want to embed.

2. Go to VEED.IO and paste the URL in the upload screen.

3. Export the video.

4. Click and copy the share link to put the ad-free YouTube video in the PowerPoint.

Make video presentations people love to watch quickly and easily

Now that you know how to embed a video in PowerPoint it's time to go give it a shot! 

Make your presentation stand out by inserting videos in PowerPoint. Need to make a sales presentation at work? Make a screencast and use VEED’s screen recording and teleprompter tools. Harness the power of videos and make your PowerPoint more interesting.

Whether you’re an editing pro or a beginner, VEED can help you make and share videos people will love quickly and easily. No need to download any software! It’s an online video editor readily available to you! Try using it for your first or next PowerPoint presentation.

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Mar 29, 2023

Add your own videos to PowerPoint for the web presentations

Monojeet Sinha

Rishabh Singh

• Add our blog to your RSS feed reader" href="/rss/blog.xml" data-bi-name="RSS Subscription" data-bi-id="rss_feed" data-bi-bhvr="120" data-bi-socchn="RSSSubscription" title="Microsoft 365 Insider Blog RSS" target="blank" class="d-inline-block">

Hi, Microsoft 365 Insiders! We are  Monojeet Sinha, a Senior Product Manager, and Rishabh Singh, a Product Designer, on the PowerPoint team. We are excited to share that you can now insert your own videos, from your computer, in your PowerPoint for the web presentations. We heard from many of you that this is something you wanted to do. We’re happy to deliver and give you the ability to better express your passions using your own videos.

Videos are an important part of storytelling. They help hold your audience’s attention so you can better teach, persuade, or entertain. While PowerPoint users have inserted millions of videos from online platforms like YouTube, Vimeo, Stream, or others, sometimes the right video is one you created. Anything from your child scoring the winning goal to your team celebrating the latest of your new product.

How it works

• Open a new or existing presentation in PowerPoint for the web. 

• After your video has been inserted and appears on the slide, you can move, resize, or apply shape effects to your video.

Tips and tricks

• You can include video files up to 256 MB, but shorter (and hence smaller in size!) videos are more effective in holding your audience’s attention.
• We recommend using .mp4 video file format for best presentations quality and experience. We also support the following file types: .mov, .wmv, .avi, .m4v, .mkv, .asf, .ts. 
• The speed at which videos from your computer or laptop are inserted is dependent on your network connection. 

Availability

This feature is available to all PowerPoint for the web users.

Don’t have it yet? It’s probably us, not you. 

Features are released over some time to ensure things are working smoothly. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as an Insider, have had the opportunity to try it.

Please click Help > Feedback to submit your thoughts about this feature. 

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How to embed videos in PowerPoint

For a lot of us, Microsoft PowerPoint represents a part of our lives we don’t often look fondly on. Whether that’s making presentations for school or work, with over one million companies using Office 365 worldwide, it’s safe to say you’ve either used it, or you will use it in the future.

However, PowerPoint (ppt) presentations don’t have to be boring with all text and a few images here and there. One trick you try to make your presentations more interesting and engaging is to embed video into your PowerPoint slides. 

If the idea of adding video inside your slides is new to you (instead of minimizing the program and finding the video to play), then this guide will help you understand the benefits of using embedded videos, and how to do it with different video formats.

Alexander Boswell

How to insert a YouTube video into a powerpoint?

How to Insert a YouTube Video into PowerPoint?

Are you struggling to include a YouTube video in your PowerPoint presentation? It’s a common problem, but don’t worry, we’ve got you covered! In this article, we’ll walk you through a step-by-step guide on how to insert a YouTube video into PowerPoint and provide you with some bonus tips and FAQs to help you master the process.

Method 1: Embedded Video

One of the most common ways to embed a YouTube video in PowerPoint is by copying the YouTube video URL and pasting it into your PowerPoint slide. Here’s how to do it:

• Copy the YouTube video URL (you can do this by right-clicking on the video and selecting "Copy video URL" or copying the URL from the video’s page).

Example: https://www.youtube.com/watch?v=dQw4w9WgXcQ

Table of Contents

**Insert a YouTube Video URL**

• Navigate to the slide where you want to add the YouTube video.
• Click on the "Insert" tab in the top menu.
• Select "Video" from the dropdown menu.

In the "Video" options, select the "Options" button, then in the "Source" box, paste the YouTube URL.

Tip: If you’re having trouble copying the YouTube video URL, you can try right-clicking on the video, selecting "Save as link," and then copying the URL from the link settings.

Method 2: Using the PowerPoint Media Player

If you don’t want to embed a YouTube video in your slide, you can use PowerPoint’s built-in media player to play the video:

• How to Open the Media Player :

Click on the "View" tab in the top menu and select "Toolbars." In the "Toolbars" menu, check "Media" to add the media player to your toolbar.

Adding a Media Player to a Slide :

Click on the media player in the toolbar to add it to your slide.

• Selecting a File :

In the "File Name" box, type " https://www.youtube.com/watch?v=dQw4w9WgXcQ " to select the YouTube video as the media player source. You can also use this method to select a locally stored video file.

Tips and Considerations :

• Make sure your PowerPoint file is in Compatibility Mode (i.e., not in Online-only) to ensure that the media player works properly.
• If you’re having trouble playing the YouTube video using the media player, you can try re-opening your PowerPoint file or resetting the application.
• For large file sizes or lengthy videos, consider converting them to smaller file sizes (e.g., using Zamzar’s video converter) or split them into shorter clips before embedding them.

Creating a Link to the Original Video

When embedding a YouTube video, you’ll notice that it doesn’t automatically link back to the original video page. How to Add a Link to the Original Video? :

• Click on the inserted video.
• Go to the "Hyperlink" button in the "Permissions" group (it may be hidden behind a dialog box).
• Select the "Edit hyperlink" button.
• Enter the full YouTube video URL (excluding the?v= identifier) and adjust the button text if desired.
• Click "Apply" or "OK" to commit the changes.

Format Options for YouTube Videos :

Here’s a rundown of the default format settings for YouTube videos in PowerPoint:

Additional YouTube Video Size and Position Settings :

You can further customize your YouTube video placement by specifying the width , height , top position , and left position in pixels:

Keep in mind that these values will default to the standard YouTube aspect ratio (16:9) if not specified.

FAQs and Troubleshooting :

Here are answers to some frequently asked questions, as well as some potential troubleshooting steps:

1. Q: Why do I see a black square or blank screen when adding a YouTube video?

Try reopening your PowerPoint file, switching to Compatibility Mode, or resetting the application.

2. Q: I can’t insert a specific YouTube video! Why isn’t it available?

** Make sure you are using the exact URL link, including any added https:// prefix or ampersands (&) for complex URLs.

3. Q: The YouTube video doesn’t show up full-screen or take up my entire slide space! Why?

** Try checking the "Width" and "Height" settings by right-clicking on the video, selecting "Layout," and then adjusting these values to the desired proportion.

4. Q: I get a notice saying that YouTube doesn’t support playback! What happened?

** YouTube playback may be limited in compatibility mode. Switch to full-screen or edit the hyperlink settings.

5. Q: My video thumbnail is displayed but the embedded video won’t play or load! Help?

Try updating your internet connection or restarting your presentation to recover the embedded video.

6. Q: YouTube videos appear cropped or chopped off on certain slides, but look fine on others! What to do?

** This may be an issue with formatting settings for specific slides or monitors; try resetting default formatting (Ctrl + Alt + Home) and review video insertion settings for specific slides.

7. Q: Can I record audio within PowerPoint with an embedded YouTube video?

Unfortunately, PowerPoint does not allow video recording while inserting external embedded content. Use external apps or recording tools instead!

8. Q: Can I protect embedded videos from being changed or saved as static images?

** Embed the video first, then click on it and use PowerPoint’s Protection feature to control edit mode, or encrypt your video with password.

Embedding YouTube videos in PowerPoint has never been easier! Whether you follow the methods for embedded URL or the built-in Media Player, with this simple guide, you’ll know how to integrate YouTube clips seamlessly into your presentation with ease. Just remember, it’s important to address potential compatibility and format constraints, and utilize helpful faqs for future reference to ensure the perfect visual component for your show.

Have you liked this guide on inserting YouTube video into PowerPoint ? Did we skip any important topics or clarity? Please comment below so we can address any pending questions and fine-tune this content.

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