how to write a cover letter to hr department

Human Resources (HR) Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• Cover Letter Text Examples
• How To Write a Human Resources (HR) Cover Letter

When writing your human resources (HR) cover letter, focus on how you can help raise staff morale and performance for the organization that posted the job. Also, emphasize your related skills like recruiting, talent development, or conflict resolution.

This guide will help you write a cover letter that gets you interviews for your next job in HR.

Human Resources Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Human Resources Text-Only Cover Letter Templates and Examples

Olivia Jones Human Resources | [email protected] | (123) 456-7890 | 555 Main St., Cleveland, OH 09876

January 25, 2024

Damon Smith Hiring Manager XYZ Corporation (987) 654-3210 [email protected]

Dear Mr. Smith,

At ABC Company, I trained a 50-member management team on interviewing techniques, teaching best practices through coaching sessions and group workshops, resulting in successful hiring decisions. Combining my organizational skills with excellent interpersonal abilities, I became an employee leader in my company. I look forward to bringing that same work ethic to XYZ Corporation as an HR generalist.

With my two years of experience as a Human Resources Assistant, I have grown and developed my HR knowledge and abilities. I believe the position of Human Resources Generalist at XYZ Corporation will help further my growth in human resources.

Some of my previous successes include:

• Identifying and implementing payroll software that cut company costs by $5,000 per month.
• Coordinating a health fair to launch a new employee wellness program and raise awareness regarding employee health.
• Helping revise new-hire orientation to include a warm welcome and provide critical company resources for onboarding employees.

I’d love to speak more with you about my previous successes and how I can make a positive contribution to your company. Please feel free to contact me with a meeting time that works well for you.

Best regards,

Olivia Jones

Kate Miller Human Resource Officer | [email protected] | (134) 634-9789 | 234 Job St., Houston, TX 77022

February 9, 2024

Sally Peters Senior Hiring Manager The Big Company (934) 304-8264 [email protected]

Dear Ms. Sally Peters,

I am a Human Resource Management graduate with seven years of experience at The Medium Company. During my time at The Medium Company, I implemented a highly successful incentive program, which resulted in a 28% improvement in employee satisfaction. I believe this is a great example of my initiative and the benefits I could bring to The Big Company team.

The key factor that attracted me to the human resource officer role at The Big Company is the firm’s approach to employee well-being, which aims to improve staff retention. I could thrive in such a dedicated and high-performing environment.

If offered a role at The Big Company, I will help take your team’s success rate to even greater heights. My previous accomplishments within the sector include:

• 45% reduction in company turnover rate as a result of the introduction of employee wellness and incentive programs.
• 30% speed increase in applicant processing time.

I look forward to discussing further how my unique skills and dedication to HR can help your team, and I am available for an interview at your convenience.

Kate Miller

John Smith Human Resource Manager |  [email protected]  | (1654) 739-9183 | 678 Location Rd., San Antonio, TX 78206

Julie Jefferson Senior Hiring Officer The People Company (346) 024-7536 [email protected]

Dear Ms. Jefferson,

In my current position, I implemented a new employee retention plan, which resulted in a 50% reduction in the total employee turnover rate within the company. The retention plan included an employee wellness program, additional staff benefits and an internal promotions program. I believe this is a great example of my success and demonstrates that I could be a great asset to The People Company’s team.

With 12 years of experience in Human Resources and a degree in Human Resource Management, I was drawn to The People Company because of the firm’s impressive employee retention rate and reputation for high-performing staff.

If I were to secure a role at The People Company, I assure you I will bring an even greater rate of success to the team. My previous accomplishments include:

• Improved employee satisfaction by 28% via an incentive program.
• Increased the speed of paperwork processing time by 30% in one year.
• Established new application requirements to increase the quality of interviewees.

I would like to set up an interview to discuss further my capabilities, work experience and the benefits I can bring to The People Company team.

How To Write a Human Resources Cover Letter

An effective HR cover letter usually has five sections, outlined below. When possible, connect each section back to the organization and its stated hiring needs. The following advice and examples show how you can use this strategy to optimize your letter for each application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• The recipient’s name, title, organization, and contact information (when available)

Note: Feel free to add a professional title to your contact header, as in the example below. In many cases, you can copy over the title from your resume profile summary. By including a title, you’ll set a clear focus and show hiring managers that you are among the HR applicants they’re looking for.

John Smith Human Resource Manager | [email protected] | (1654) 739-9183 | 678 Location Rd., San Antonio, TX 78206

2. Salutation

When possible, address your recipient by name – this is the quickest way to show you’re sending a job-specific letter and not a boilerplate. If you can’t find the person’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

For traditional job applications, end your salutation line with a colon. But consider a comma instead if you know your recipient or the employer has a casual work culture (sometimes revealed by the job posting). In rare cases, you may also trade out the standard “Dear” for a more casual “Greetings,” “Hello,” “Hi,” or even “Good morning.” Use your discretion and take any cues from the job posting or company website.

Dear XYZ Corporation Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by starting your letter with a clear example of your success in HR. What’s one key way you’ve helped elevate the employee experience in your career so far? For instance, maybe you recently launched an incentive program that increased engagement and talent retention by a high percentage. Choose a highlight you can then connect to your main strengths and overall candidacy for the advertised HR role.

4. Body paragraph(s)

Use the main section of your cover letter to tell why the job or employer interests you and why you feel you’re a good fit. For example, maybe the role focuses on benefits administration, an area in which you excel. Or perhaps the company values staff training and development, and you’re eager to return to that type of work culture. Consider quoting any text from the job posting that resonates with you. With a targeted approach, you can show the hiring manager you read their job posting and are responding to it directly.

Following this explanation, cite a few more of your skills or achievements , possibly as bullet points.

5. Call to action

Finally, request an interview for the position. Consider briefly restating your HR skills and eagerness to advance the organization’s short- and long-term goals. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

Human Resources Cover Letter Tips

1. keep it concise.

Your cover letter should be short and focused. Even more than the resume (which may have recent non-HR work), center your cover letter on whatever details most qualify you for the job opening at hand. Limit the document to one page (or around 250 words) and resist the urge to tell your whole career story. Give just enough detail to pique hiring managers’ interest so they take a closer look at your resume.

Whenever you can, start your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new [title] position.” Or, if you’ve already met your recipient, mention that with a line like “It was great speaking with you at the job fair last week.”

3. Showcase your relevant strengths

Add a short list of bullet points describing your success in other key HR work areas, like new employee onboarding, cost reduction, or succession planning. Use this section to show your talent for helping an employer balance staff interests and business objectives.

Human Resources Cover Letter Frequently Asked Questions

What’s the most important part of a cover letter -.

Any explanation you give for why the specific job opening or employer interests you. These details distinguish the cover letter from your resume and other application materials and can get you past applicant tracking systems . They also set the stage for a good interview discussion about how you fit the role and the office’s work culture.

What should my cover letter’s design look like? -

Your cover letter’s design should look like your resume’s design. Carry over all of that document’s basic format settings , like font style, line spacing, and page margins.

Is it OK to bold words in a cover letter? -

Yes, but only sparingly. Consider bolding the keywords or brief phrases that start each bullet point as a way to further emphasize your work highlights. But generally avoid having bold text in your body paragraphs, as it’s unnecessary and can distract the hiring manager.

Craft a new cover letter in minutes

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Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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5 Human Resources (HR) Cover Letter Examples for 2024

• HR Cover Letter
• HR Assistant
• HR Generalist
• HR Director
• Write a HR Cover Letter

As an HR professional, you know how to make employees and the corporation productive, especially when you bring in new talent. But even though you know the ins and outs of the hiring process, getting hired yourself is a different ballgame. 

It’s tiring enough having to assess hundreds of candidates’  job skills  all day only to head home and polish off an  HR resume , create a cover letter , and prepare another application for yours truly. 

We understand that getting hired isn’t easy—even if you’re familiar with the process. Our guide, complete with five HR cover letter examples, will walk you through how to write a cover letter that will land you an interview and, hopefully, your dream job.

Human Resources Cover Letter Example 

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your Human Resources cover letter!

123 Fictional Lane Albuquerque, NM (123) 456-7890

January 23, 2023

Mildred Bellah, Recruitment Manager Central New Mexico Community College 900 University Blvd SE Albuquerque, NM 87106

Dear Ms. Bellah:

Central New Mexico Community College’s core values of connection, compassion, and inspiration resonate with my values as a human resources professional. Your unique value-based approach has unsurprisingly made CNM one of the top 5 community colleges in the U.S. That, combined with your defined vision plans, inspired me to apply because my work would make a concrete difference for students and staff.

I believe employee relationships are at the heart of HR, which is why I consistently stress collaboration. One of my most successful collaboration initiatives was at the Blue Light Aquarium. As the assistant to the HR Vice President, I revamped the onboarding process for seasonal hires, implementing face-to-face checkpoints, daily meetings, and fun events to monitor progress, offer encouragement, and build relationships. I also implemented surveys to gauge trainee reactions and areas of concern. Our seasonal employee turnover rate dropped by 12%, and employee satisfaction improved by 19%. Moreover, our summer recruitment improved by 22% based solely on recommendations.

However, I haven’t just done big projects; I’ve seen how “small” tasks go a long way in HR. As the HR coordinator at Meow Wolf, my primary role was administrative. Even in more tedious administrative work, I dedicated myself to ensuring all reports, employee files, and schedules were organized and updated with 100% accuracy and compliance. Through my diligence, employee satisfaction in my department grew by 24%, and productivity rose by 16%. I also helped several employees earn raises after comparing their progress reports to their compensation records.

Overall, I believe there is no hurdle too big or too small when it comes to HR. I hope to ease your HR department’s burdens and bring joy to the students of Central New Mexico Community College by assisting with onboarding, employee relations, and administration. Thank you for making CNM one of the best schools in New Mexico, and I look forward to your response regarding my application.

Derek Annais

Enclosures: Resume Application Transcript

Why this cover letter works

• Find a way to link the company to you. Derek does this by demonstrating values both he and the employer share, like his belief that employee relationships are at the heart of HR.
• You can tell a short story, laugh at the witty  HR job ad , explain how you found the company, or state your enthusiasm for the high-impact position. 

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Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Human Resources Assistant Cover Letter Example

Copy this text for your Human Resources Assistant cover letter!

123 Fictional Avenue Dallas, TX 75201 (123) 456-7890

November 20, 2023

Ethan Anderson JCPenney 123 Fictional Lane Dallas, TX 75201

Dear Mr. Anderson:

Knowing JCPenney’s long-standing reputation in the retail industry and corporate culture, I’m profoundly impressed by the company’s dedication to employee growth and creating an inclusive workplace. The values of your company reflect my own professional aspirations which has further driven my interest in joining your team as a human resources assistant.

In my previous role as an HR assistant at Neiman Marcus Group, I actively supported the onboarding process by leveraging Human Resources Information Systems (HRIS), which expedited the time taken for the orientation of new employees by up to 28%. I also optimized payroll processing using Paychex which helped cut down 47% of remittance errors.

A previous milestone that I was able to accomplish was to single-handedly integrate a monitoring system that increased EEOC Reporting Compliance. With this system in place, the company achieved the highest compliance rate for two consecutive years. Additionally, the system helped establish the firm’s reputation as a place where DEI initiatives are exercised regularly.

Aside from my technical skills, my ability to foster strong relationships with employees puts me in a unique position to always address their concerns promptly. I believe this interpersonal skill, combined with my technical expertise, can bring substantial value to the legacy of JCPenney.

I’m greatly enthusiastic to join JCPenney and contribute to the HR team’s objectives and vision. Thank you for considering my application. I look forward to discussing how my skills and experiences can align with the company’s vision.

Liam Andersen

• As far as the body is concerned, make it digestible and easy to read especially where you express your main skills and accomplishments as it helps you to convey your skills in an impactful manner.

Human Resources Generalist Cover Letter Example

Copy this text for your Human Resources Generalist cover letter!

123 Fictional Avenue San Jose, CA 95101 (123) 456-7890

Michael Jackson Hewlett Packard Enterprise 123 Fictional Lane San Jose, CA 95101

Dear Mr. Jackson:

Recognizing Hewlett Packard Enterprise’s unrelenting pursuit to empower workplace diversity and inclusion, I’m delighted to express my interest in contributing my experience and skills as your next human resources generalist. I have always believed in working with a team that values the principles of a well-supported workforce as deeply as I do and I’m eager to contribute my ideas and experiences in this position.

During my tenure with Prysm, Inc., I demonstrated my proficiency in using ADP Workforce software to optimize HR operations, achieving a 27% improvement in processing times. Moreover, my dedication to workplace inclusivity also helped carry out workplace harassment and diversity training programs, recording a 48% reduction in reported workplace incidents.

At Zscaler, I spearheaded a project that employed thorough background checks and screening, ensuring only the most qualified and suitable candidates joined our ranks. I’m genuinely inspired by Hewlett Packard Enterprise’s commitment to global diversity and promoting an equitable workplace. Deeply anticipating how my skills and experience echo the company’s ethos and objectives. Thank you for considering my application and I’m excited to take this conversation forward.

Leila Ibrahim

• Another addition to creating an unforgettable piece is signing off with an optimistic attitude and exemplifying how your skills can contribute to the company’s ethos and objectives.

Human Resources Manager Cover Letter Example

Copy this text for your Human Resources Manager cover letter!

123 Fictional Lane Coral Terrace, FL (123) 456-7890

Vanessa Sarne, Senior Human Resources Director PLANTA 850 Commerce Street Miami Beach, FL 33139

Dear Ms. Sarne,

Your authenticity and commitment to quality resonate with my lifestyle of taking actionable steps for sustainability. After visiting a PLANTA location last spring, I was impressed by the sustainable restaurant practices, your customer service, and your involvement in local environmental programs. With over 14 years in HR and a deep appreciation for your mission, I’d love to be part of the solution of improving onboarding procedures, managing performance, and assisting with benefits and payroll.

PLANTA is not the first employer I have known to pursue innovation with their HR initiatives. As the HR manager at White Wolf Books, I monitored HR plans and planned updates, including transforming the onboarding process to extend beyond training. I wanted employees to progress in their careers, but we lacked the resources to help them achieve their goals. Through implementing new programs and adding more resources, employee satisfaction increased by 53%, productivity grew by 28%, and revenue-per-employee rose by 16%.

I also have experience solving complex employee relations issues. As the HR manager with Cygna Labs, positive mediation was roughly 50% of my role. I investigated complaints, ensured compliance with legal employment requirements, and developed new policies and procedures. By the end of my position, our retention rate had increased by 45%, our human capital return on investment had improved by 23%, and the number of promoter-level NPS scores had increased by 42%.

My goal is to develop creative solutions that result in happier, more productive employees through innovative methods. I believe I can positively impact PLANTA by coaching others, leading projects/initiatives, and updating operations. Thank you for providing this opportunity, and I look forward to discussing PLANTA’s future together (and enjoying some amazing vegan meals).

Respectfully,

Aidan Gensell

Enclosures: Resume Application 3 Reference Letters

• Don’t be afraid to use a narrative style in your cover letters when it’s applicable, especially if you’ve had a good experience with the company.
• Aidan starts his cover letter with a story about how he visited PLANTA and later states how he’s looking forward to “enjoying some amazing vegan meals.”
• Remember what you’ve written in your body paragraphs when writing your conclusion and support your points. Don’t overthink it.

Human Resources Director Cover Letter Example

Copy this text for your Human Resources Director cover letter!

123 Fictional Lane Deerfield Beach, FL (123) 456-7890

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd Miami, FL 33138

Dear Ms. Ju Ha:

After reading about the witty origins of your company’s name, I knew I wanted to apply for the HR director position. I loved your honesty and humor, and I was further amazed by your culture of unshakable people who tackle complex problems with ease. With lengthy and diverse experience in HR and hospitality, I believe I am an ideal candidate to be your HR director.

My latest role in the HR and hospitality industries was as the HR Director at Cedar Garland resort. Some senior employees expressed a desire for more growth, so I collaborated with management to design and implement 75% more career progression initiatives through continual training programs. After one year, our retention rate soared to 94%, our profit-per-employee rates increased by 34%, and our customer satisfaction scores rose by 47%.

My longest role was as the Director of Human Resources at The National Hotel at Miami Beach. Although their staff was large, their retention rates were low due to outdated payroll and benefits practices. I reviewed current procedures, researched modern options, and initiated the switch to Paychex for payroll management. After strictly monitoring compliance with payroll practices and the new benefits system, our eNPS rose by 39%, and the number of payroll errors decreased by 78%.

I strive to improve the lives of employees by implementing modern practices and offering practical solutions to common problems. As your HR director, I desire to develop new training programs, ensure compliance, and increase employee engagement/satisfaction. Thank you for considering me for this position, and I hope to experience your restaurants first-hand soon.

Julian Annaheim

Enclosures: Resume Application

• In your cover letter, address what the company offers, such as amazing software or a killer hotel experience, and express your wish to experience more of what makes them unique.
• If you decide to implement this technique, pay attention to tone and word choice. You never want to make it sound as if the company was poorly managing its employees, even if that was the case. 
• For example, Julian explains Cedar Garland’s need for updated procedures for experienced employees and how The National Hotel needed modernized programs for payroll. 

Build your human resources resume for a complete application

Before we dive into the specific ways you can write your cover letter, don’t let  writing your resume  slip through the cracks. We make it simple with  professional resume templates  just like this one.

Human Resources Resume

Need a resume to pair with your human resources cover letter?

or download as PDF

Write a Winning Human Resources Cover Letter

Writing a stunning human resources cover letter is difficult, so let’s break it down into three simple factors: research, details, and presentation.

Step 1: Research the organization and its needs

As an HR professional, you know that reading generic cover letters is exhausting and annoying. They fail to show initiative or explain how the candidate will help you once they get hired. 

So, in your cover letter, show you care about the company and can help them reach its goals.  But you’ll only know what to write once you know what the business wants.

Start by reading the  human resources job description  to get a feel for their personality. Then scan their website to find their mission statement, vision, and goals. 

Assure the employer that you can deliver the results they desire by addressing their unique concerns and applying your relevant qualifications.

Step 2: Share the details about one or two accomplishments

As you know, reading redundant paperwork is a complete snooze-fest. So, your human resources cover letter can’t be a repeat of your resume, or the recruiter will be snoring before they hit the second paragraph.

Think of your cover letter as a presentation. Pick one to two of your accomplishments that echo the job description’s requirements and give the full scope of those experiences. You could:

This example stays focused on one goal or talent (photography/videography). Although the candidate could have just focused on responsibilities, they focus instead on  how  their efforts helped the company.

• Address your work and successes in revamping the onboarding process for seasonal hires
• Share how you listened to employees and made lasting changes via surveys, check-ins, evaluations, etc. 
• Talk about how you decreased the employee turnover rate

Step 3: Convey the right tone and a clear message

Your cover letter should strike a balance between unique and professional, personal but not sentimental. Easier said than done, right?

Start by limiting your cover letter to one page .  Then you can start modifying your message. Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Then adjust your tone. Your cover letter can be funny, heartfelt, or candid—but moderation is key. Let the job description help you choose your content, your words, and how you phrase your message. Most of all, shoot for a tone that matches the company. 

Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Don’t despair if this is difficult; next up is revision, where you can fix any errors and tweak the content. Now is also a perfect time to let someone else read your cover letter to recommend improvements. 

Outlining Your Human Resources Cover Letter for Success

Starting any project with a blank slate is intimidating, so use this HR cover letter outline to get you started on the right foot!

How to start a human resources cover letter

Your contact info:  Give employers a helping hand and provide your contact information right from the get-go. List your name, number, email, and physical address right at the top of your cover letter template. 

• Formatting : If you’re using a block format, only include your physical address, and save your name for the signature.

Date:  Even in a virtual letter, you should include a date. It makes your cover letter look more professional, and it gives the hiring manager a timeline for your application.

Just make sure the date on your cover letter reflects the day you submit it, especially if you re-work your cover letters based on previous submissions.

• Formatting : Write out the full date, e.g., January 5, 2023.

Inside address:  Your address isn’t the only one that matters; also include the inside address, aka the employer’s address. It should have the hiring manager or recruiter’s name, their title, and the company’s physical address. This shows the employer you’ve researched their company and know to whom you’re speaking. 

If the company doesn’t list its address or has multiple locations, check sites like LinkedIn, Glassdoor, and the company’s website (you can also check Google Maps).

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd  Miami, FL 33138

• Formatting : Each part of the address should be on a new line. Double space between the inside address and greeting. 

Greeting:  A polite greeting is always in vogue, so start your human resources cover letter with a formal, yet personal, salutation. Use the tried-and-true “dear,” followed by “Ms.” or “Mr.” and the hiring manager’s last name to avoid ruffling feathers (some businesses don’t appreciate casual introductions).

Finding the person in charge of hiring can be a pain, but people love to be addressed by name, so it’s worth it to spend the time to make a great first impression. Worst case scenario, address either the whole HR team (“Dear HR Hiring Team”) or the department head (“Dear HR Manager”). 

• Formatting : After your greeting, you’ll need either a comma or a colon; a colon is the preferred business option, but if the business is more casual, you can get away with a comma. Let the job description guide you.

How to write your human resources cover letter

Body:  This is the hardest part to get right, but we have you covered. First, focus on cutting your letter down to three to four short paragraphs.

Within those paragraphs, express your enthusiasm for the job, your qualifications, and your desire for future discussion. 

Opening paragraph:  Remember the last time you read a book that started like, “I am writing to inform you of my purpose, which is to write a really good book?” Yeah, us neither. Yet, most people begin their cover letters with similar statements that are polite but boing, like this: 

I read your job post on LinkedIn, and I am eager to apply. This human resources director position sounds like a perfect fit for my experience, and I know I can help your department reach its goals. My years of experience in human resources and management makes me an ideal candidate.

This information might not be  wrong , but it’s vague and generalized—and like 95% of other cover letters in the stack of applications. A good opening is unique and exciting while still being formal. It should address the company and express personality immediately, like this opener: 

From the start, this candidate explains what they appreciate about the company and how they align with its beliefs and goals. 

Paragraphs 2-3:  These paragraphs should provide evidence for your qualifications and dig deep into your achievements; it’s time to define your part of the project and how you turned it into a success. 

However tempting, don’t try to tackle a job’s worth of success. Your letter will just sound cluttered and unfocused. Instead, focus on one accomplishment at a time, and provide plenty of details about that experience. 

Although 50% of their role focused on other tasks, this candidate only mentioned mediation/resolution and their successes with such.

Closing paragraph:  Don’t quit while you’re ahead—finish strong with a closing paragraph that summarizes your values, qualifications, and eagerness for an interview. This can sound like a lot, but rest assured, it can be done.

Start with a sentence summary of what you value based on the work experience you’ve described and how that adheres to the company’s values. Next, describe what you hope to accomplish in the position. Lastly, thank the employer and reassure them of your willingness to talk further. 

Just remember: you are an ideal candidate, but you shouldn’t sound like this:

As you can see, I have done everything you require (and more) at my previous jobs, which makes me the perfect candidate for this position. I know I can handle all employee relations responsibilities and ensure complete compliance as I have done at every HR job so far. Please give me a call or email at your earliest convenience; I look forward to making your day at my interview. 

Even if all this was true, it’s self-centered and doesn’t address the company at all. Instead, remind the employer of what they stand to gain when they hire you. Further establish how your goals align with theirs and what you’ll do for their HR department. 

This candidate explains their competency and their goals without sounding brash. It’s a delicate balance, but we know you can find it!

• Formatting : Single space in your letter but double space between paragraphs. 

Signature:  All that’s left is to sign off and say “thank you” if you didn’t in the closing paragraph. Use a professional closer along with your name. 

• Formatting : If you’re presenting any hard copies of your human resources cover letter, quadruple space at the bottom to leave room to sign your name. 

Enclosure(s):  Many people don’t know about this section, but it’s important. It lists the other documents you’re submitting, reminding employers there’s more to come. It also helps them keep track of what you’ve included. 

HR positions usually require a job application and a resume, but some also require a supplemental questionnaire or references. Carefully scan the job description and application to make sure you provide everything requested.

• Formatting : Use the singular or plural form of “enclosure” depending on how many documents you’re enclosing. Most of the time, it will be plural, but you should check it every time.

Is Your HR Resume on Par with Your Cover Letter?

Now that you’ve written your human resources cover letter, you’ll likely want to hit “submit” immediately. But don’t forget you still need to  outline your resume  and polish it to shine.  

You have a great persuasive argument, aka your cover letter, but you still need a document that quantifies your work experience, aka your resume. When combined, they paint a glowing picture of your career.

Want to know how to make your HR resume just as impressive as your cover letter? A look at our  resume examples  will give you the boost you need, and you can even edit this HR resume directly. 

Human Resources Director Resume

Need a resume to pair with your human resources director cover letter?

If you’ve already started, try out our  resume checker  to get AI-powered advice to make your resume the best it can be. 

Now go snag the dream job you’ve always wanted!

Usually, you would address cover letters to the HR hiring manager, but that role may be vacant if you’re applying for it! Other times, the information may simply not be in the job description. Try searching LinkedIn or the company website for the name of an HR manager or higher-up company leader. If you can’t find any information, you can just lead off by saving “Dear [Company Name] hiring staff” or something similar.

HR is a bit more formal than other positions, with greater needs for cultural awareness and professional communication. However, with cultural awareness in mind, you ideally want to match your tone to the HR job description to show how you’ll fit in with the company’s culture. For example, if the tone comes across as innovative and creative, you could use a similar style when describing your HR abilities. Plus, you may want to emphasize innovative HR practices, like managing employee needs through workplace flexibility.

One page is the ideal length for HR cover letters. You may have been involved in hiring processes before and understand how fast-paced these decisions can be. Keeping your cover letter concise is essential to help hiring managers identify your top skills in aspects like employee relations and advising. That way, they can easily connect the dots that you’re the right pick for the role.

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How to Write a Great HR Cover Letter

​While you might read hundreds (or thousands) of cover letters as part of your HR job, it can be a challenge to write one of your own. Where do you begin? What should you include? How do you get someone to read it carefully? And probably the most important question: Do you still need one?

The answer is yes . A cover letter is still an important tool in an effective job search. The cover letter's job is to give the reader specific information tailored to the open position. It is also the perfect place to show passion for your career. You want to go above and beyond what's on your resume by giving a personal touch to your achievements and stories of success.

You're likely familiar with the basics of a cover letter. You should have a strong opening that highlights an accomplishment, talks about your excitement for the job or shares a networking connection. The body should showcase your most relevant stories of success and skills (using either paragraphs or bullet points), and your closing should thank the reader for their time. But a cover letter is also an opportunity to stand out by tailoring your message.

What follows is an overview of the various types of cover letters, how to decide which one you should use and how to best personalize your cover letter to capture your reader's attention.

Types of Cover Letters

Did you know there are many types of cover letters? You're likely familiar with the traditional cover letter that responds directly to a job posting, but there are actually several versions you might need to utilize in your job search. Some of the more common types include:

Job-Posting Reply Letters

Your "normal" cover letter. This cover letter is tailored to a specific job posting and company.   Key Tip: Focus on demonstrating why you are the best candidate for the role by showcasing specific skills and achievements tailored to the open position.

Cold-Call Letters

A letter used to reach out to a company or recruiter to explore potential opportunities. You're not responding to a particular job posting but instead introducing yourself to a company you'd like to work for.   Key Tip: A cold-call letter needs to grab the reader's attention. Consider a powerful first sentence highlighting your best result or answering a specific problem: "Does your organization need a proven diversity and inclusion expert with 20+ years of experience?"

Recruiter Letters

A recruiter letter is simply a letter sent to a recruiter or search firm. You'll use this kind of letter when you want to respond to job postings placed by a search firm or to explore potential roles the recruiter is trying to fill.

Key Tip: Similar to a traditional cover letter, you'll want to talk specifically about your best achievements related to the job you're targeting.

Networking Letters

This letter's purpose is exactly as it sounds: to network with a colleague, an acquaintance, a former manager and anyone else who can help your search.

Key Tip: Immediately let your contact know why you're reaching out and how they can help you. Are you seeking a recommendation? A new connection to get your foot in the door at a company? Keep the letter brief and to the point.

Should You Write an E-Note or Traditional Letter?

An e-note is simply a letter sent in the body of an e-mail rather than a stand-alone letter in a separate attachment. There's no need to let the recipient know you're enclosing a cover letter—just write it in the e-mail itself.

An e-note is shorter than a traditional cover letter attachment and doesn't have the normal heading (with your name, contact info and formatting that matches your resume). Both an e-note and a traditional cover letter should be customized to the job and focused on your achievements.

In most cases, an e-note is the best approach with just a few exceptions. If you're submitting your documents to a database or e-mailing a top executive (like a CEO or member of a board), you'll still want to use the traditional cover letter. If you're simply e-mailing your resume, use an e-note instead.

Key Tip: I recommend writing a traditional cover letter and then copying and pasting the body of the letter when you need to use an e-note (simply remove the format/heading). Then read through it to make sure it isn't too long for an e-mail.

Write Separate Cover Letters for Specific Jobs

There's no doubt that an effective cover letter needs to be written for individual jobs and companies. But how? Focus on your best achievements, relevant skills and something that the resume may not have: a personal touch!

Look through your resume for some of your best stories and proudest moments. Maybe you reduced the average time-to-hire by weeks or lowered the monthly health insurance premiums by 36 percent. Consider using these results within your cover letter by sharing the story in detail, with information on how you went above and beyond.

Also, consider showcasing your best skills, whether they are talent sourcing, creating job descriptions, preparing budgets, onboarding, benefits coordination, project management or any other HR-related function. Don't forget about leadership, mentoring and training—key skills for many HR positions. You can also share your relevant education, training, certifications, credentials and organizational activities, including being a member of the Society for Human Resource Management (SHRM).

Lastly, don't forget the human touch. Write about why you are passionate about what you do. Why do you love HR? What skills are you fantastic at? Why are you the perfect fit for this role? How can you help transform the organization's HR efforts?

The best piece of advice when writing a great cover letter is to tailor it to your goal . Think about your best, most relevant skills and achievements that you want to showcase. Then add a personal touch about why are you excited about this opportunity. Taking a few minutes to customize your cover letter will improve your chances of achieving your goal: to earn an interview.

DOWNLOAD A SAMPLE COVER LETTER

Laura Fontenot, ACRW, CPRW, is an award-winning expert resume writer who has helped thousands of clients excel in their job search for more than 15 years. She offers a complimentary resume review at www.masterworkresumes.com and at linkedin.com/in/laura-fontenot-acrw-cprw .

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Human Resources Cover Letter Example & Guide for 2024

Human resources representatives are the unsung heroes of every company, juggling roles, understanding the ins and outs of workplace dynamics, and ensuring everyone else fits in just right. 

It's like you have this secret superpower to match the right talent with the right role. 

But when it comes to writing a cover letter for yourself, you suddenly get stuck.

We don't blame you. Showcasing your HR prowess in just a few paragraphs isn't a walk in the park. 

After all, how do you condense all those years of people management, conflict resolution, and organizational development into one page?

We’re here to give you the answer. Here’s what we’ll cover: 

• A Stellar Human Resources Cover Letter Example

5 Steps for the Perfect Human Resources Cover Letter

• 3 Essential Human Resources Cover Letter Tips

Let’s dive in!

Human Resources Cover Letter Example

You know just what an outstanding human resources cover letter looks like. 

Now, just follow these steps to write your own :

#1. Put Contact Information in the Header

Kick off your human resources cover letter with your contact details. Pop them in the cover letter's header, just like you would on your resume .

Here's the rundown:

• Full Name. Write down your complete name right at the top left corner of your cover letter.
• Professional Title. List the exact HR role you're eyeing. Remember, the HR head might be juggling applications for varied roles. Be crystal clear to make their job easier.
• Email Address. Go for an email that's both easy to read and professional, like a blend of your first and last name. Leave your teenage email out of this. For instance, [email protected] is a no-go, but [email protected] is spot on.
• Phone Number. Make sure the number you add is correct, and if you're reaching out internationally, include the dialing code in there too
• Location. Just your city and state, or country, will do. If you're eyeing a remote role or planning a move, give them a heads up in both your resume and cover letter.
• Relevant Links (optional). Feel free to drop links to useful websites or social media, like your LinkedIn profile .

Got your details down? Sweet!

Time to add the contact information of the hiring manager who’ll be evaluating you.

Here’s the scoop:

• Company Name. Jot down the name of the company you've got your sights on.
• HR Head’s Name. If you can, find out who's heading the HR department. Look at the job ad, their website, or their LinkedIn page.
• Location. Specify the city, state, and country, especially if they’re global giants. If they have more than one office in your city, you can also add their street name and number.
• Email Address (optional). If you can dig it up, drop it in the HR head's email.
• Date of Writing (optional). Slide in the date you penned down your cover letter. It's all about the finer details!

#2. Address the Hiring Manager

Once you’ve listed all your contact details, make sure your cover letter speaks directly to its reader.

That means skipping the old-school ‘To whom it may concern.’ It's a bit last century.

The right greeting, on the other hand, can make your letter stand out in the right way.

First up, play detective. Dive into the job posting, company website, or LinkedIn page to see if you can find the HR manager's details.

Once you find what you’re looking for, greet them accordingly . Going with "Ms." or "Mr." followed by their surname is a safe bet. But if you're in the dark about their gender or marital status, simply use their full name. Here’s what that looks like:

• Dear Mr. De Vries,
• Dear Loren De Vries,

Hit a dead end in your detective work? No worries. 

You can address your letter to the broader HR team or the company:

• Dear Human Resources Team,
• Dear Recruitment Team,
• Dear Talent Acquisition Department,
• Dear Head of Human Resources,

#3. Write an Eye-Catching Opening Statement

Hiring managers often scan a candidate's application swiftly, sometimes only taking about seven seconds to decide whether it’s worth their attention.

So your human resources cover letter needs to make an impact from the start.

Begin by expressing your interest in the position. Demonstrating your genuine enthusiasm for the HR field or a particular role can pique a hiring manager's interest, making them eager to learn more about you.

Taking the time to research the company can make all the difference here. The deeper your understanding of the organization's culture and objectives, the better you can position yourself as an excellent fit. 

This shows your genuine interest in the job and that you're not just applying left and right in hopes of any job. If you have any notable accomplishments or specific skills tailored to the HR role, leading with that can give you an advantage. 

However, it's essential to keep your cover letter’s introduction short. The objective here is to intrigue the hiring manager enough to make them want to read your entire cover letter, so you shouldn’t give them all the details from the start.

#4. Use the Cover Letter Body for the Details

The body of your cover letter is where you can go into detail about what makes you the perfect fit for the role.

But don’t just repeat the contents of your human resources resume . This segment of your cover letter is the spotlight moment to elaborate on your HR expertise and the unique skills that you bring to the table. Your goal is to persuade the hiring manager that you’re the most fitting candidate out of the entire pool.

Highlighting your relevant achievements in the world of HR and drawing parallels with the job ad can be a game-changer. For example, if the role requires expertise in talent acquisition, employee engagement, or organizational development, highlight your experiences and skills in these specific areas instead of using a broad-brush approach.

You can also use your human resources cover letter to explain how the company's ethos, organizational structure, and HR challenges align with your professional journey. If you have insights into the company's HR practices, recent initiatives, or the technology stack they use, show them. Your research skills will leave a good impression and do a great job of convincing them you’re right for the job.

#5. Wrap It Up and Sign It

Always end your cover letter with finesse and professionalism to leave on a high note. After all, you want to leave the hiring manager with a lasting impression that’ll make them want to call you for an interview.

In your conclusion, confidently revisit the reasons you're an ideal fit for the human resources position in their company. Reiterate the unique skills or experiences you bring that set you apart from other candidates, and keep a positive attitude throughout.

Then, wrap up with a call to action. By suggesting the hiring manager take the next step, like having a more in-depth conversation about your application, you're increasing your odds of them actually doing it.

Finally, sign off on your human resources cover letter. Pick a respectful closing line and follow it with your full name. Here’s an example:

I'm eager to further discuss how my expertise in human resources aligns with your organization’s goals. Please feel free to reach out to me via the given contact details so that we have the chance to arrange an interview.

If "Warmly" feels a tad too common for your liking, you might consider these alternatives:

• Yours truly,
• Best regards,
• With respect,
• Thank you for your time,

 Essential Human Resources Cover Letter Tips

You've mastered the basics of cover letters! Now, let's fine-tune yours with some key cover letter tips tailored for HR specialists. 

#1. Match Your Resume

When applying for a role in human resources, presentation matters!

If you want to showcase your attention to detail and organizational skills , your cover letter's design and format must align with your resume.

Make sure your text and contact details are neatly arranged, and maintain a consistent font style and size. Also, be mindful of the page margins and line spacing, all while aiming to keep your cover letter within one page .

Or Use A Cover Letter Template Instead

Matching your application got you stressed? 

Try our resume builder and cover letter templates ! 

Designed with hiring managers from around the globe, they blend a sleek, professional look with industry requirements. Grab one, match your resume, and boom—you're all set!

#2. Be Enthusiastic 

Hiring managers appreciate applicants who display a genuine passion for the HR industry, so an enthusiastic tone can set your cover letter apart

That said, while it's great to show admiration for the company you're applying to, remember to keep it balanced. There’s no need to lay on the compliments too thick. What you should aim for is a reflection of your confidence and genuine excitement about the role.

Just remember to stay grounded and don’t sound too confident, or else you might come off as arrogant. Convey your genuine enthusiasm that you’re the right person for this specific HR job, not that you’re the greatest candidate they’ll ever get.

#3. Be Formal

While it's tempting to give your cover letter a casual flair, keep in mind that professionalism is highly valued by hiring managers. There’s nothing wrong with being friendly, but foregoing formality is a huge mistake .

By adopting a formal tone, you’re showing the employer that you’re a serious candidate and that you’re taking the role seriously, too. Even in companies with a casual work culture, this can convey that you respect their ethos and that you’re ready to fit into their environment. 

Just remember, "formal" doesn't mean robotic. Your personality can still shine through, just in a more polished and polite manner.

Key Takeaways

And that’s all there is to human resource cover letters! Hopefully, you’re ready to land that dream HR job in no time.

But before you submit your cover letter, here are some main points from our article:

• Begin your human resources cover letter by detailing both your contact information and that of the HR manager. Your details must be accurate so the HR manager can contact you for a potential interview.
• The introductory paragraph of your HR specialist cover letter should grab the attention of the hiring manager and encourage them to read further.
• In the main section of your cover letter, delve into your most significant achievements and skills that align with the human resources role you're after.
• It's a good strategy to use a compelling call to action towards the end of your human resources cover letter, nudging the hiring manager to possibly call you or set up an interview.
• Keep your cover letter’s design consistent with your resume. If you're pressed for time, consider using a set of our resume and cover letter templates for a harmonized look.

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13 Human Resources Cover Letter Examples

Human Resources professionals are the gatekeepers of an organization, adept at identifying talent, fostering a positive work environment, and ensuring compliance with employment laws. Similarly, your cover letter is your first step through that gate, showcasing your skills, experiences, and commitment to fostering a positive work culture. In this guide, we'll explore the best cover letter examples for Human Resources professionals, helping you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start a Human Resources cover letter is by addressing the hiring manager directly, if their name is known. If not, use a professional greeting like "Dear Hiring Manager." Then, begin with a strong opening line that grabs their attention and clearly states your intent. For example, "As a dedicated HR professional with X years of experience, I was excited to see your job posting for [Job Title]." This not only shows that you've done your research, but also immediately presents you as a qualified candidate. It's also beneficial to mention any personal connection or referral you may have to the company, as it can make your application more memorable.

Human Resources professionals should end a cover letter by summarizing their interest in the position and their belief in their ability to fulfill the role effectively. This can be done by reiterating key points made in the body of the letter, such as relevant skills or experiences. The closing should also include a call to action, such as expressing eagerness for an interview or further discussion. It's important to end on a professional note, using a formal closing like "Sincerely" or "Best regards," followed by your full name. Remember to thank the reader for their time and consideration. This ending not only shows your enthusiasm for the position but also your respect for the reader's time and effort.

A Human Resources cover letter should ideally be about one page in length. This is because hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point increases the chances of it being read in full. Your cover letter should be long enough to clearly outline your skills, experience, and interest in the position, but short enough to maintain the reader's attention. Typically, this equates to about 3-4 paragraphs. The first paragraph should introduce yourself and state the position you're applying for, the middle paragraphs should highlight your relevant skills and experiences, and the final paragraph should conclude by expressing your interest in the role and the company.

Writing a cover letter with no experience in Human Resources can seem daunting, but it's entirely possible. Here's how you can approach it: 1. Start with a strong introduction: Begin your cover letter by introducing yourself and expressing your interest in the position. Explain why you are interested in the field of Human Resources and how your interest was sparked. 2. Highlight relevant skills: Even if you don't have direct experience, you may have transferable skills that are relevant to the role. These could include communication skills, organizational skills, problem-solving abilities, or any other skills that you think would be beneficial in a Human Resources role. Be sure to provide examples of how you have used these skills in the past. 3. Show your knowledge of the field: Do some research about the company and the HR field in general. Show that you understand the role of Human Resources within a company and how it contributes to the overall success of the organization. This will demonstrate your commitment and enthusiasm for the field. 4. Mention any relevant education or training: If you have taken any courses or received any training related to Human Resources, be sure to mention this. This could include courses in business administration, psychology, or any other related field. 5. Conclude with a strong closing: In your closing paragraph, reiterate your interest in the position and your eagerness to learn and grow within the field. Thank the hiring manager for considering your application and express your hope for an opportunity to further discuss your qualifications. Remember, everyone has to start somewhere, and a well-written cover letter can help you stand out, even if you don't have direct experience in the field.

Related Cover Letters for Human Resourcess

Recruiter cover letter.

Technical Recruiter Cover Letter

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Beginner Human Resources Cover Letter

Entry Level Human Resources Cover Letter

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How to Write a HR Cover Letter (4 Examples)

By Ammar Ahmed

Published: November 16, 2023

Cover Letters

Ammar Ahmed

Writer & Career Coach

If you’re looking for a job in human resources, you know that your cover letter is one of the most important parts of your application. A well-written cover letter can help you stand out from the competition and make a great first impression. In this article, we will discuss the key elements of a successful HR cover letter, and provide tips on writing one that will help you land your dream job.

Creating a Winning HR Cover Letter

When aiming for an HR position, your cover letter should be as much about human connection as it is about qualifications.

Let’s explore important components of a job-winning cover letter together, starting with the foundation: research.

Researching the Company and Position

An effective HR cover letter is rooted in understanding. Before drafting, gain a deep insight into the company and the HR role you’re vying for. It’s not just about impressing your potential employers, but about showcasing your commitment to fostering a harmonious workplace.

Pay attention to the following factors:

• Aligning with Company Values and Goals: HR is the backbone of company culture . Illustrate that you’re not only familiar with the company’s core values but also passionate about embedding them in every aspect of employee relations. Perhaps the company prides itself on its diversity initiatives; mention your experiences or aspirations in promoting inclusive workplaces.
• Understanding the Specific HR Role : HR isn’t a one-size-fits-all profession. Whether it’s recruitment, employee relations, training, or benefits administration, each role has its nuances. Specify how your past experiences or skills make you the right fit for the particular role in question, be it crafting an impeccable onboarding process or resolving conflicts with empathy and tact.

Structuring Your Cover Letter

Crafting an HR cover letter is akin to building a bridge between your qualifications and the company’s needs. Just like any well-planned project, it should have a clear structure to guide the reader’s journey through your narrative.

Here’s a detailed breakdown of the essential components:

• Heading and Salutation: Begin with a professional header, consisting of your name, address, and contact details. Following this, the date, and then the company’s contact details. Always address your cover letter to a specific individual if possible— “Dear Hiring Manager” is generic. A little research can often yield the name of the HR manager or recruiter , demonstrating your proactive nature.
• Opening Paragraph – Grabbing Attention: In HR, you’re often the first point of contact for new hires. Reflect that welcoming yet professional demeanor in your introduction. Open with a sentence that not only states the position you’re applying for but also gives a glimpse of your enthusiasm or a notable achievement. This is your chance to pique their interest.
• Middle Paragraph(s) – Showcasing Your Skills and Experience: This section is your platform to shine. Discuss specific HR roles you’ve held, projects you’ve championed, or challenges you’ve overcome. Align these with the requirements of the position you’re applying for. Mention experiences like hosting successful recruitment drives or implementing workplace policies that positively impacted company culture.
• Closing Paragraph – Expressing Enthusiasm and Call to Action: Your sign-off should leave a mark. Express your eagerness to contribute to the company’s HR goals and reiterate the unique value you bring. Encourage them to take the next step, whether scheduling an interview or reviewing your attached resume.
• Signature and Contact Information: Sign off gracefully. A simple “Sincerely” or “Best Regards,” followed by your name works wonders. If it’s a printed letter, leave space for a handwritten signature. Ensure your phone number and professional email address are below, even if they’re in the header. Make it as seamless as possible for them to reach out.

Highlighting Relevant Skills and Experience

As an HR professional, your expertise extends beyond mere administrative tasks; you’re the cornerstone of building and sustaining a company’s workforce. Consequently, it’s essential to emphasize skills and experiences that stand out in the field of Human Resources.

The following are the key areas to spotlight in your application:

• Human Resources Management: This is the core of any HR role. Highlight specific scenarios where you’ve effectively managed and coordinated HR projects, be it implementing a new employee benefits system or devising strategies to boost employee retention. Maybe you streamlined the recruitment process, resulting in quicker hires without compromising on quality. Details like these showcase your hands-on experience and your proactive approach.
• Communication and Interpersonal Skills: In HR, relationships are everything. Talk about scenarios where your communication acumen made a difference—maybe you mediated workplace conflicts or crafted company-wide communications that resonated with every level of the organization. Your ability to relate to, engage with, and inspire trust among employees of all tiers is invaluable.
• Employment Law and Compliance: With ever-evolving workplace laws, staying updated and ensuring company-wide compliance is paramount. Highlight instances where your knowledge of employment law preempted potential issues, or when you led the charge in adapting to new regulations. It could be as significant as rolling out comprehensive training after major legislative changes or as nuanced as tweaking company policies to better align with legal requirements.
• Leadership and Management: As an HR leader, you’re not just managing processes—you’re leading people. Share instances where you’ve spearheaded teams, overseen departmental projects, or influenced company leadership based on HR insights. Whether it was mentoring junior HR staff or collaborating with senior management on strategic decisions, emphasize your leadership style and its positive impact on the organization.

Tailoring Your Cover Letter

The power of a cover letter lies in its specificity. While you might possess the right qualifications and experience, a one-size-fits-all approach can leave your application lost in the shuffle. For HR professionals, the emphasis on tailored communication is even more pronounced, given the nature of the job.

Let’s learn how you can fine-tune your cover letter for each application:

• Addressing the Hiring Manager: In the world of HR, you’re well aware of the importance of personal connections. Start your letter by addressing the hiring manager by name, showcasing not just respect but also the effort you’ve taken to research the company. If the name isn’t provided in the job listing, a little online digging or a phone call to the company can often yield results. This direct approach establishes an initial rapport and sets a positive tone.
• Matching Job Description Keywords: Aligning your cover letter with specific terms used in the job description can amplify its impact. For an HR role, keywords might include “employee relations,” “talent acquisition,” “performance management,” or “organizational development.” For instance, if the job description emphasizes “strategic workforce planning,” mention a scenario where you successfully forecasted hiring needs for a past employer, ensuring both short-term and long-term staffing goals were met.
• Demonstrating Cultural Fit: Companies cherish HR professionals who not only fit the job requirements but also the unique culture of the organization. Reflect upon the company’s values, mission, or any specific cultural elements they’re known for. Perhaps the company has a reputation for community engagement or places a premium on continuous learning. Highlight experiences or beliefs that resonate with these values, like organizing a community outreach program or championing professional development workshops.

Providing Evidence of Your Accomplishments

Every HR professional knows that the most compelling stories are those backed by concrete evidence. When presenting your achievements in a cover letter, the same principle applies. Instead of merely listing duties or roles, showcasing tangible accomplishments can captivate a hiring manager’s attention and paint a vivid picture of your capabilities.

Here’s how you can effectively highlight your accomplishments:

• Quantifiable Achievements: Numbers can be compelling storytellers. Instead of just mentioning that you enhanced a recruitment process, specify that you “reduced the average hiring cycle by 20% while maintaining the quality of recruits.” Have you made a difference in employee retention rates? State how you “lowered the employee turnover rate by 15% in one year through targeted engagement strategies.” These quantifiable feats provide a clear measure of your capabilities.
• Relevant Projects and Outcomes: Discussing specific projects you’ve led or been a key part of can also offer a vivid snapshot of your expertise. For example, if you’ve led an initiative to revamp the onboarding process, detail how this led to “increased employee satisfaction scores in their first 90 days by 25%.” Or, if you were instrumental in a diversity and inclusion campaign, highlight the tangible outcomes: “Introduced a diversity program that increased minority representation in the workforce by 30% in two years.”

Avoiding Common Mistakes

Crafting an effective cover letter, especially for an important role in HR, demands precision, authenticity, and clarity. However, even seasoned professionals can sometimes trip up on easily avoidable pitfalls. Being aware of these pitfalls is the first step to ensuring your cover letter not only shines but also speaks directly to the heart of the hiring manager.

Here are some common mistakes that you should avoid:

• Generic Cover Letters: In HR, understanding individual needs and addressing them is part of the daily grind. The same principle applies to cover letters. A generic letter, not tailored to the company or its specific needs, can come across as disinterested or lazy. Always research the company’s goals, culture, and specific job roles to tailor your cover letter accordingly. Highlight how you can address their unique challenges or further their mission.
• Lengthy Cover Letters: Brevity is the soul of wit, and in the case of cover letters, it’s also a testament to your ability to communicate efficiently. An ideal cover letter should be concise, typically not exceeding one page. Remember, HR managers are swamped with applications; make every word count, ensuring your main selling points are front and center.
• Copying and Pasting Your Resume: Your cover letter and resume serve distinct purposes. While your resume provides a detailed account of your professional journey, your cover letter is a platform to narrate your story, passion, and the unique value you bring. Instead of regurgitating your resume, use the cover letter to highlight key achievements or delve into experiences that shaped your HR philosophy.
• Poor Grammar and Spelling : Nothing undermines the professionalism of a cover letter faster than grammatical errors and typos. In HR, where clear communication is paramount, such oversights can be particularly damaging. Proofread your cover letter multiple times, consider using grammar-check tools, and if possible, get a trusted colleague or friend to review it with a fresh pair of eyes.

Related Article: Sending a cover letter is not always necessary. Check out our guide to learn more about when you should send a cover letter .

HR Cover Letter Examples

A cover letter’s tone and content can make all the difference. This section will showcase examples tailored for various HR roles, illuminating how to highlight specific experiences and skills that resonate with potential employers.

Let’s explore these handpicked samples to guide your writing journey.

HR Manager Cover Letter

When applying for an HR Manager role, it’s essential to demonstrate a blend of expertise in human resources practices, leadership qualities, and a deep understanding of company culture and values.

Here’s a cover letter tailored for an HR Manager position:

Samantha Jones 12 HR Boulevard New York, NY 10001 [email protected] (123) 456-7890 November 1, 2023

Mr. David Mitchell CEO Progressive Enterprises Inc. 88 Corporate Plaza New York, NY 10002

Dear Mr. Mitchell,

Having followed the growth trajectory of Progressive Enterprises Inc. over the past five years, I am genuinely thrilled to apply for the HR Manager position. Your company’s emphasis on fostering an inclusive and dynamic workplace aligns seamlessly with my vision and experience in human resources management.

In my current role as an Assistant HR Manager at Dynamic Corp, I led initiatives that resulted in a 20% improvement in employee engagement scores over a span of two years. This accomplishment was achieved through a mix of tailored training programs, the introduction of flexible work policies, and a transparent performance feedback system.

I was particularly impressed by Progressive Enterprises’ recent “Employee First” initiative. In a similar vein, I successfully spearheaded a “Work-Life Harmony” campaign at my current workplace, focusing on the mental well-being of employees, which, in turn, led to a notable decrease in absenteeism and a spike in overall productivity.

Joining Progressive Enterprises as an HR Manager would be more than just another role for me. It would be an opportunity to merge my skills in HR management, knowledge of employment law, and commitment to fostering healthy work environments with a company that shares the same values.

I appreciate your time in reviewing my application and am eager to explore how my experience can be an asset to the Progressive Enterprises team.

Kind regards,

Samantha Jones

HR Specialist Cover Letter

Crafting a cover letter for an HR Specialist position requires striking the right balance between showcasing specialized HR skills and demonstrating a broader understanding of organizational goals and employee needs.

Here’s an example tailored for an HR Specialist role:

Jessica Martin 34 Employee Lane San Francisco, CA 94105 [email protected] (123) 456-7890 November 1, 2023

Ms. Clara Rodriguez Head of Human Resources TechFusion Solutions Inc. 56 Silicon Street San Francisco, CA 94106

Dear Ms. Rodriguez,

I am writing to express my interest in the HR Specialist position at TechFusion Solutions Inc., as advertised on your company’s careers page. Your organization’s reputation for championing employee growth and promoting tech-driven HR solutions resonates strongly with my professional ethos and expertise.

In my tenure as an HR Specialist at StartTech Innovations, I played a pivotal role in revamping our recruitment strategies, optimizing them for diversity and efficiency. This revamp led to a 15% increase in our diversity hires and a 25% acceleration in our average hiring speed. My expertise in utilizing HRIS systems and my deep understanding of employment law and compliance were instrumental in achieving these milestones.

I’ve followed TechFusion’s “Employee 360” program with great interest. The parallels between your program’s objectives and my recent project—where I integrated AI-driven feedback systems to boost employee engagement—are striking. I believe this experience positions me well to contribute positively to TechFusion’s HR initiatives.

Joining TechFusion Solutions Inc. as an HR Specialist would offer a promising avenue to harness my skills, drive innovative HR solutions, and contribute to a workforce that is both diverse and highly skilled.

Thank you for considering my application. I look forward to the opportunity to further discuss how my background and passion align with TechFusion’s HR goals.

Jessica Martin

HR Assistant Cover Letter

The role of an HR Assistant is crucial in supporting the HR department’s operations and ensuring seamless employee experiences. A cover letter for this position should highlight organizational skills, familiarity with HR processes, and an understanding of the company’s mission.

Here’s a sample tailored for an HR Assistant role:

Michael Harris 78 Personnel Parkway Austin, TX 78701 [email protected] (123) 456-7890 November 1, 2023

Mr. Alexander Graham Human Resources Director EcoTech Industries Inc. 29 GreenTech Drive Austin, TX 78702

Dear Mr. Graham,

Upon discovering the opening for an HR Assistant at EcoTech Industries Inc., I was immediately drawn to the opportunity. Your company’s unwavering commitment to sustainable solutions and fostering a vibrant, inclusive workforce aligns with my aspirations and foundational skills in the HR domain.

In my role as an HR Intern at GreenPlanet Innovations, I assisted in the smooth coordination of recruitment drives, onboarding sessions, and employee training programs. This hands-on experience afforded me a comprehensive view of HR operations, from managing personnel records to aiding in employee grievance redressal. My proficiency in HR software, such as BambooHR and Workday, enabled me to streamline administrative tasks, resulting in a 30% reduction in processing times for employee requests.

I am deeply inspired by EcoTech’s “Sustainability and You” employee initiative. Given my background, I am excited about the possibility of supporting and contributing to such endeavors, ensuring that HR processes not only remain efficient but also reflect EcoTech’s core values.

I am enthusiastic about the prospect of joining EcoTech Industries as an HR Assistant, bringing my organizational capabilities and keen interest in HR best practices to serve the broader mission of the company.

Thank you for considering my application. I am eager to delve deeper into how I can be a valuable asset to your HR team.

Best regards,

Michael Harris

HR Internship Cover Letter

An HR Internship is a vital stepping stone into the realm of human resources. A compelling cover letter for this position should exude eagerness to learn, an understanding of basic HR principles, and alignment with the company’s mission.

Here’s a crafted example for an HR Internship role:

Rebecca Thompson 20 University Drive Chicago, IL 60614 [email protected] (123) 456-7890 November 1, 2023

Ms. Emily Stone Senior HR Manager NexaGlobal Corp. 55 Corporate Tower Chicago, IL 60615

Dear Ms. Stone,

I am writing with enthusiasm to express my interest in the HR Internship program at NexaGlobal Corp. As a final-year student majoring in Human Resources Management at Chicago State University, I am eager to transition my academic learnings into a real-world setting. NexaGlobal’s reputation for embracing innovation while maintaining a keen focus on employee well-being makes it my top choice for an internship.

During my coursework, I have gained a solid foundation in areas like recruitment, employee relations, and organizational behavior. My involvement in the university’s HR club has further honed my teamwork and event management skills, especially during our recent “Future of Work” seminar where we explored emerging HR technologies and their implications.

I was particularly drawn to NexaGlobal’s recent “HR Evolve” initiative, aiming to integrate AI in talent acquisition. With my academic exposure to this intersection of technology and HR, I am excited about the prospect of contributing insights and being part of such transformative projects.

Securing an internship at NexaGlobal Corp. would offer an invaluable opportunity to deepen my understanding of HR dynamics in a global enterprise setting. I am committed to absorbing, contributing, and evolving during this experience, ensuring that I can support the HR team in every possible way.

Thank you for considering my application. I am looking forward to the possibility of joining NexaGlobal and learning from esteemed professionals like you.

Warm regards,

Rebecca Thompson

Related Article: If you want to learn more about finding internships for your desired role, then check out our guide.

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How to Write a Graphic Designer Cover Letter (3 Examples)

How to write a paralegal cover letter (2 examples), how to write a medical assistant cover letter (3 examples), how to write a research assistant cover letter (3 examples), how to write a software engineer cover letter (3 examples), how to write a data analyst cover letter (3 examples), how to write a bartender cover letter (3 examples).

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• How to Write the Perfect HR Cover Letter (With Examples)

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09 February 2021 - 4 min read

Whether you’re just getting started in your HR career or you’re already an accomplished people professional looking for a new and exciting job opportunity, a well-written cover letter is essential to making the best impression on a prospective employer. While your CV proves useful in giving an outline of your overall experience, a cover letter should tell a story about your career journey, showing how your experience relates to the job you’re applying for. Cover letters can be tricky to master, however, especially if you’ve not had the chance to write many in the past. So, if you’re serious about landing your next HR gig, take a look below at our handy guide on how to write the perfect HR cover letter.

How to Write the Perfect HR Cover Letter

Step #1: dates, addresses, and contact information.

Before you even get to the body of your cover letter, you need to work out the header layout of the relevant dates, addresses, and contact information for your cover letter. Begin with your name and address in the top-right corner of the page, like this: Your Name Street Address  City Postal Code E-mail Address Phone Number Then, a space below on the left-hand side, you’ll also want to add:

Hiring Manager’s Name Hiring Managers Title (if possible) Company Name Company Street Address City Postal Code Date Including this information on your cover letter ensures that it gets to the right person at the right address and guarantees that potential employers have immediate access to your contact details - which we would say is a super important element to scoring an interview! 

Step#2: Add a personal touch

Now that we’ve gone over the semantics of formatting all the key contact information in your header, it’s time to think about personalising your initial introduction. To start your cover letter off right, your best bet is to address the hiring manager. If their name is not listed on the job posting, do a little investigating on the company website or make a quick call to the office to see if you can find out their name. If the hiring manager’s name is, say, Jane Smith, make sure you use a formal, full name salutation with a comma to follow. For example:

• Dear Ms. Jane Smith,

If you can’t find a name to personalise your introduction, you can also use:

• Dear Sir/Madam,
• Dear Hiring Team,  or
• Dear Hiring Manager,

Only use the alternative introductions if you’ve genuinely exhausted all of your outlets to find the right name. Also, avoid using phrases like ‘To Whom It May Concern’ or ‘Greetings’ as they’re typically considered an outdated practice in the modern recruitment world.

Step #3: Write your elevator pitch

Now the next step is to write your opening paragraph, or what is better known as your elevator pitch. This is your chance to  catch the hiring manager’s attention , introduce yourself and explain why you’re enthusiastic about applying for the specific job role and how it aligns with your career goals. If you’re applying for a general HR role, for example, it should look something like this: ‘I would like to introduce myself as an applicant for the available Human Resources Generalist position at [insert company]. As an accomplished HR professional with [X years] experience, I strive for excellence in each role that I take on, and I am ready for a new opportunity that will both challenge me and build on my existing experience so I can continue to make a positive impact on the people profession.’ If you currently have no HR experience, however, you can try this on for size: ‘I am writing to apply for the available [insert title] position at [insert company], as advertised on [insert platform]. While I’d like to be transparent in saying I am new to the HR industry, I am enthusiastic about the chance to start building a career within your company. I pride myself on working hard to create opportunities from every challenge I encounter, and I am confident that my education and transferable skills would make me a great fit for this role.’ You can expand or condense as you see fit, just make sure to keep your elevator pitch at 1 to 3 lines - after all, it’s about selling yourself well, and to do that, you need to keep things quick and punchy so you don’t lose the hiring manager’s attention.

Top tip:  Before you get started here, consider the tone of voice of your cover letter as well. You’ll want to personalise it to best suit the company you're applying for to make the strongest impact. For example, if it's a big corporation you'd personalise your tone of voice with more formal language, while you could likely use a more relaxed style when applying for a start-up or a creative company.

A useful method for judging this would be to look at the style of writing on their website and social media - are they formal and serious or more friendly and casual? This can give you an indicator of how they like to communicate. (Be sure never to be too casual though - no emojis!)

Step #4: Focus on your qualifications, skills and experience

Following your first paragraph, you’ll want to hone in on your relevant qualifications and skills for your middle paragraph(s). You’ll want to offer up more details about the information you’ve included on your resume and how your experiences apply to the job. Here is an example to get you started: ‘Currently, I work as a [insert title] at [insert company], where it is my responsibility to [insert duties], using my [insert HR-related skills] to improve the efficiency of communication in the workplace between the organisation and employees.’ 

Then go on to explain your past experience and education, and how they tie into the role you’re applying for: ‘My past experience includes [insert past role and company], where it was my job to [insert responsibilities]. While working in this role, I learned a lot about the HR industry through [provide examples], and I believe that applying the skills and professionalism I’ve learned through these experiences to your organisation would be of great benefit.’ It would be a good idea to mention any relevant HR qualifications you have here as well, such as a   CIPD HR qualification , and how that’s contributed to enhancing your knowledge, skills, and credibility. If you’re applying with little to no experience, it’s okay to simply just highlight your relevant qualifications and/or transferable skills instead: ‘My relevant experience includes undertaking a [insert qualification here], where I learned [insert main takeaways]... Or:  ‘As highlighted in my CV, I also have experience working in [relevant jobs], where I picked up a number of industry-related skills that I believe transfer well and benefit both myself and the company in this position, including: 

• Communication skills 
• Proactive decision-making 
• Training, developmental and coaching skills 
• Administrative skills'

In either instance, you can also include examples about relevant projects or situations that provide insight into how you solve problems and excel in your work, drawing attention to the positive impact of your actions in your current or past roles.

Top tip:  When you write your cover letter, also try to include a few keywords from the original job description in these paragraphs.

Step #5: Explain any large gaps

If you’re worried about a glaring gap on your CV, the middle paragraph(s) is also a good place to address this and make it relevant to your application. If you took some time off to travel, for instance, you can write something like: ‘Prior to starting in my current role, I took [X time] off of work to travel. This allowed me the opportunity to learn about different people and cultures, something that I believe has benefited me in the HR profession given that we interact with diverse groups of people and personalities on a daily basis.’ You can also mention any volunteer work or short courses you engaged in during your time away from work. The trick is to put a positive spin on these gaps and demonstrate how they’ve contributed to your development as a professional. 

Step #6: Finish it strong 

Finish off your cover letter by thanking the employer for their time and consideration and reiterating your enthusiasm. For example: ‘I’ve always been a strong supporter of the people profession and genuinely believe it to be an integral part of every organisation. This is why I would be enthusiastic about the opportunity to join your team as an [insert title] and to immediately start contributing to the success of [insert company name]’s mission, goals and objectives. Thank you for your time and consideration, I look forward to hearing from you. Sincerely, (Sign Your Name) Your Printed Name If you’re not a fan of using ‘sincerely’ as a sign-off, you can also use:

• Kind regards,  or
• Respectfully

Step #7: Revise and format

Once you’ve completed your cover letter, always (always!) make sure to read it over a few times to check for any spelling mistakes or other errors. Also check that your margins are 1-inch all the way around and that you’re using a 10- or 12-point, single-spaced font size (in Arial or Calibri, for example) to ensure easy reading. Don’t forget to add a space between each paragraph section either. This keeps things clean, structured and appealing to look at.

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• Entry-Level HR

Entry-Level HR cover letter example

Hiring managers are searching for three things in their HR department: professionalism, organization, and reliability. So, when you sit down to write your entry-level HR cover letter, you need to neatly tick each of those boxes. It’s not merely about proving that you can get the job done. No, you need to showcase that you have the personality for the role too. 

Whether you’re hiring and firing or dealing with interoffice conflict, you have to be a master of managing people. Having an approachable, measured personality is a must whether you’re disciplining an employee or telling them they bagged a promotion. For that reason, it’s important that your characteristics shine brightly through your cover letter.

Here at Resume.io, we help you maximize your chances of landing your next job. Our library of 180+ cover letter examples — and accompanying writing guides — is a clever place to start. In the following writing guide and corresponding entry-level HR cover letter example, we will be covering these core subjects: 

• How to choose the best format for your entry-level HR cover letter
• Expert writing tips on how to add a dash of pizzazz to your application
• What approach to take when dealing with each cover letter section
• The common mistakes that could lose you that all-important interview

Best format for an entry-level HR cover letter

First up, let’s talk about how you should structure your cover letter. Keep in mind it’s likely an HR professional who read your application. They will expect you to know your stuff — i.e. understand the standardized cover letter format, as follows: 

• The cover letter header
• The greeting/salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and call-to-action)

Sticking to this structure means that your cover letter will stay on point. You should approach it in a methodical way, dealing with one section at a time. That way, the end result will be a cover letter that flows naturally from one subject to the next. If you want some general advice on how to write a cover letter, you can check out our full guide here.

Dear Ms. Simmonds,

Having recently completed my degree in Human Resource Management, I am looking for my first role in HR. I am seeking a generalist HR role, with my core interest in the areas of recruitment and employer branding.

Having written my dissertation on how an employer’s brand impacts their recruitment operation, I would be delighted to work for Garner. Your consistently high rating on the “Best Places to Work” list is well deserved. I admire how you listen to your employees and act on feedback – your reputation on social media comes from the resultant employee advocacy. With over 80k followers on socials, I would hope to support this trend.

I am keen to gain practical experience in all aspects of HR and recruitment. My internships during university taught me that practice is very different from theory – your training program is world-class and I look forward to soaking up the knowledge. As an HR assistant, I would hope to get involved in the operational aspects of candidate sourcing and recruitment marketing. I am a creative person who always seeks to find bespoke solutions.

During my internship at Ping, I worked on a project to recruit a 50-person team for a new office in Seattle. The time scales were tight and the work demanding. 85% of the team was still with the company after two years and the office beat its budget by 42%. I love how the quality of recruitment (and HR in general) can be measured by employee performance.

I am excited to find out more about the role during a potential interview. Harrison Waverley recommended me for the role – we worked together at Ping.

Jenny Beckworth

Looking for some more inspiration? We’ve got you covered. Take a look at our selection of related cover letter examples below: 

• HR cover letter sample
• HR assistant cover letter sample
• Administrative assistant cover letter example
• Office assistant cover letter sample
• Administrative officer cover letter sample
• Office clerk cover letter example
• Office manager cover letter example
• Office administrator cover letter sample
• HR manager cover letter example

Cover letter header

Now, let’s deal with the red tape. The cover letter header sits at the top of the document. It contains your name, email, and phone number. Sure, it’s not the most exciting part of your application, but it matters. You need to ensure that the hiring manager can contact you. Ensure that this part of the cover letter is clear, easy to read, and stands out. 

Cover letter greeting

The “To whom it may concern” opener is out. That cover letter greeting went out of style along with shoulder pads in the 1980s. Instead, you need to opt for a more personal approach. Show that you’ve done your homework by addressing the hiring manager directly, e.g. “Dear Mr. Alwyn.” Alternatively, you can use the generic “Dear ______ team.”

Cover letter introduction

Now that you’ve said hello to the reader, it’s time to start selling your HR skills. The tone is as important as the content here. You need to let the hiring manager know that you are professional and people-orientated. Adopt a bright and sunny voice to grab their attention.

Find your unique selling proposition (USP)

In the business world, a ‘USP’ is the main thing that sets a product or service apart from its competitors. Put simply, it’s what sells the company to consumers. So, what’s yours?

When you’re writing an application, you’re selling your skills and experience to the reader. What makes you different from other candidates? It might be your excellent people skills or your knack for conflict resolution. Whatever it is, lead with it here.

If you’re having trouble deciding what to write, take a look at the introduction in our cover letter example. 

Cover letter middle part (body)

You’ve got the reader’s attention. The middle paragraphs of cover letters contain the main information you want to share with a hiring manager. Since you’re applying for an entry-level role, chances are that you don’t have a ton of experience. So, focus on the experience that you do have and the crucial lessons you have learned thus far. 

One approach is to include anecdotes about the experiences you’ve had and the results you’ve achieved. For example, you may want to share a quick story about how you onboarded new staff members at your previous job. You don’t want to go over the 300-word mark so be selective in the snippets you decide to use. 

How to close an entry-level HR cover letter (conclusion and sign-off)

When you’ve said all there is to say, it’s time to sign off. The closing lines of your cover letter are crucial if you want to make a lasting impression. You could include a quick call to action (CTA), adding that you’re looking forward to the prospect of a formal interview. Leave things on a positive note and channel your inner optimism when concluding. 

Entry-level HR cover letter with no experience

If you’re a complete newcomer to HR, you won’t have much experience to include in your cover letter. However, you can still win over a potential employer by talking about: 

• Your other work experience (prior roles, voluntary positions, etc.)
• Your education and what it taught you about HR
• Why you are passionate about the human resources sector
• The skills that you already have in tow, and how you learned them
• Where you see yourself in the future and how that fits with this company

Hiring managers are on the lookout for enthusiastic candidates when filling these roles. Be sure to share your gusto when writing your entry-level HR cover letter. 

Basic mistakes in an entry-level HR application letter (and how to avoid them)

Ready to sign, seal, and deliver your entry-level HR cover letter? To ensure that you’re sending out the right message to the potential employer, avoid these common mistakes: 

• Spelling and grammar errors. HR professionals send out formal emails, contracts, and letters. If those documents are littered with basic mistakes, it makes the business look shoddy. Show the reader that you have an eye for detail. Make sure you proofread your cover letter before you click that ‘send’ button.
• A cold and unfriendly tone. Yes, this is a professional document, but that doesn’t mean you should sound like a robot. Make sure you put the ‘human’ in human resources here. Adopt a formal but amicable tone when writing your cover letter.
• Too much information! If you have had an interesting life or career, you may be tempted to cram your cover letter full of details. Stop and consider what the hiring manager needs to know about you. As a rule, keep the letter to around 300 words.

Key takeaways

• HR workers are often the face of a business. Show that you can be friendly, professional, and approachable in your cover letter.
• No time to lose? Take all of the hassle out of creating your application by using one of our field-tested cover letter templates.
• Tailoring your cover letter to the company at hand is a smart way to get ahead.
• Leave things on a positive note! Make sure that your approach is optimistic when closing your entry-level HR cover letter.

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How to Write a Cover Letter to Human Resources

Last Updated: May 23, 2021 References

This article was co-authored by Kent Lee . Kent Lee is a Career and Executive Coach and the Founder of the Perfect Resume, a career development services company based in Phoenix, Arizona. Kent specializes in creating customized resumes, LinkedIn profiles, cover letters, and thank you letters. Kent has over 15 years of career coaching and consulting experience. Previously, he has worked as a Career Consultant for Yahoo and has worked with thousands of clients including Fortune 500 executives from around the world. His work and career advice have been featured in ABC, NBC, CBS, Yahoo, Career Builder, and Monster.com. This article has been viewed 734,205 times.

When human resources professionals collect resumes for a job opening, they generally expect cover letters to come with those resumes. A cover letter gives you--the job applicant--the opportunity to introduce yourself and briefly explain why you think your resume is a good match for the available position. Since most of your experience and education will be listed on your resume, you can use the cover letter to explain why you want to work for a particular company, or what makes you stand out from other applicants. Write a cover letter to human resources that is personal, relevant, professional and free from grammatical or spelling errors.

Sample Cover Letters

Preparing to Write the Letter

• If you applying for a particular position your letter will need to be tightly focussed to explain your suitability for that job.
• If you are writing a more general introductory letter you will be highlighting your broader range of skills and their potential application.
• In either case you should always focus on explaining what you can do for the company not what they can do for you, and you should be concise and to the point.

• If you don't have the name of somebody in HR to address the letter to, do some research online to try and find the name of the HR manager.
• Seemingly minor things like addressing the cover letter to an actual person can help create a good impression.
• If you can't find a name, you could even call up the office and ask who the appropriate person to address the letter to is.
• If it is unclear from the name whether the addressee is a man or a woman, use the full name when you write your letter, for example write "Dear Chris Sharpe".
• Names like Dylan and Ryan can also be used for girls, so do some research on the company website to try and determine the gender and avoid potential embarrassment.

• Take down notes on the requirements outlined in the job advert and prioritise them according to which are essential, desirable, and additional.

• Opening: briefly explain why you are writing. For example, "I am writing in application for the position of..."
• Second paragraph: explain why you are suited to job with reference to your academic and professional qualifications, and the skills listed in the job description or person specification.
• Third paragraph: outline what you would bring to company and your broader career goals.
• Fourth paragraph: reiterate why you want the job and summarise why you would be a good appointment. Briefly state you would like to be considered for an interview.
• Sign off with your name and signature. [5] X Research source

Writing Your Cover Letter

• Put your name and address at the top of the page, on the left side.
• Leave two lines and then put the date. Spell out the month, and use numbers for the day and year.
• Leave two more lines and type the name of the person in human resources the letter is addressed to. If you do not have a contact name, use a general title or department such as "Human Resources" or "Hiring Manager." Type the address under the name.
• Leave two lines, and then type the salutation. For example, type "Dear Mr. Smith". Leave one line after the salutation, and then begin the body of the letter. [6] X Research source

• If applicable, name the person who referred you. Use a name the human resources department will recognize.
• For example, say "Mary Smith in payroll suggested I apply for a clerical position with your organization." [7] X Research source

• For example, if the job advert specifies that they are looking for someone with good communication skills you could say "I have developed excellent communication skills through my work experience as a customer service assistant", before expanding briefly with an example of a situation where you demonstrated these skills.
• If you can stick to the four paragraph structure you will necessarily write a concise cover letter which the Human Resources worker will actually read all the way through. [9] X Research source

• A brief list will make the letter easier to read, but if you write in precise direct prose you will demonstrating good writing and communication skills.
• Start with your most impressive accomplishments to make a strong first impression.
• Balance being enthusiastic, professional and confident.

• Sign the letter with your full name. Use a closing such as "Sincerely" or "Respectfully" before you sign your name.
• Make sure your full name is typed below your handwritten signature.

• If you're sending it over email, maintain this formality by giving your email a clear 'subject' line and addressing the recipient as you would in a letter.
• If you are sending a formal email be sure you have an appropriate email address. Send it from an account that has a simple email address with your name or initials, and definitely not something like [email protected].

• Do not rely on your electronic spell check only.
• Read your cover letter out loud. Your ears may notice something your eyes missed.
• Leave it for a while and then come back to it with fresh eyes.

Expert Q&A

• Keep your cover letter to one page if at all possible. Human resources will appreciate short, professional letters. Thanks Helpful 0 Not Helpful 0
• In the digital age, many people send their resumes and cover letters electronically. You still want your letter to follow the standard business letter format. Thanks Helpful 0 Not Helpful 0
• Maintain professionalism and business-like writing if you are emailing your letter. Thanks Helpful 0 Not Helpful 0

You Might Also Like

• ↑ http://sg.jobsdb.com/en-sg/articles/writing-winning-cover-letters-hr-talent-management-jobs
• ↑ http://uhr.rutgers.edu/worklife-balance/life-events/layoff-information/preparing-resume-and-cover-letter
• ↑ Kent Lee. Career & Executive Coach. Expert Interview. 2 April 2020.
• ↑ http://www.reed.co.uk/career-advice/blog/2012/september/how-to-write-a-cover-letter
• ↑ http://www.letterwritingguide.com/businessletterformat.htm
• ↑ http://www.forbes.com/sites/susanadams/2011/03/24/how-to-write-a-cover-letter/

About this article

To write a cover letter to human resources, open with a clear and precise sentence that references the specific position you're applying for. Present any relevant accomplishments in a concise way and try to strike a balance between enthusiasm and professionalism with your overall tone. Finish with an expression of appreciation and sign your full name. Don't forget to proofread it carefully before submitting it! For more tips on formatting your letter, read on! Did this summary help you? Yes No

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Resume Worded   |  Career Strategy

14 human resources (hr) administrator cover letters.

Approved by real hiring managers, these Human Resources (HR) Administrator cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Human Resources (HR) Administrator
• Senior Human Resources (HR) Administrator
• Senior HR Administrator
• HR Generalist
• Senior HR Coordinator
• Senior Human Resources Coordinator
• Human Resources (HR) Coordinator
• Human Resources (HR) Generalist
• Alternative introductions for your cover letter
• Human Resources (HR) Administrator resume examples

Human Resources (HR) Administrator Cover Letter Example

Why this cover letter works in 2024, effective onboarding process.

This sentence showcases a specific accomplishment, which demonstrates the candidate's ability to create efficient processes and improve employee experience. Consider including similar examples in your cover letter to highlight your skills.

Impactful Mentorship Program

By mentioning the development of a successful mentorship program, this sentence highlights the candidate's initiative and dedication to employee retention. Use similar examples to showcase your passion for the industry and role.

Expressing Genuine Excitement

This sentence conveys the candidate's enthusiasm for the opportunity to work with a diverse and talented workforce. It shows that they care about this position and the company's mission, making their application stand out.

Appreciative Closing

Ending the cover letter with a brief thank you demonstrates gratitude for the reader's time and consideration. This leaves a positive impression and sets a respectful tone.

Showcasing Expertise in HR Functions

Just like you've done here, when you lay out the variety of HR functions you've managed, it makes a world of difference. It allows the hiring manager to see the breadth of your HR knowledge and skills. They're not scratching their head, wondering if you know your stuff. They're already imagining you fitting into their team.

Highlighting Efficiency

Bringing efficiency into the picture, like you've done by showcasing a 25% reduction in time-to-hire, is a winning move. It immediately tells hiring managers how you can make their team more productive. It's like saying, "I know you're busy, and here's how I can help."

Highlighting Specific Accomplishments

When you spell out the diversity initiative you led, which increased minority representation by 40%, you're showing me that you not only have the experience but also the results to back it up. This is more powerful than just saying you're committed to diversity and inclusion.

Showing Impact on Employee Satisfaction

By mentioning the 30% increase in staff satisfaction from the feedback system you implemented, you're telling me that you have hands-on experience in improving employee morale, a key aspect of the HR role.

Expressing Genuine Interest in the Role

You've done your homework on Google and its culture, and it's clear you're genuinely excited about the role. This makes me, as a recruiter, feel that you really want to be part of our team.

Understanding the Company's Values

By appreciating Google's constant redefinition of boundaries in technology and HR management, you're subtly telling me that you understand and align with our company's values, which is a big plus.

Promising to Bring Fresh Ideas

I love that you're not just bringing experience to the role, but also fresh ideas. It makes me think you're not just looking to do the job, but to improve the way we do things.

Show your passion for the hr role

Sharing your excitement about the job at the very beginning makes me feel your genuine interest. It's not just another application for you; it's a role you're passionate about.

Highlight your unique hr skills

Mentioning your mix of experience, problem-solving, and care for employee happiness tells me you're not just any candidate. You understand what makes an HR department successful.

Value personal connections in hr

Emphasizing your one-on-one work with employees shows you value more than just processes. You see the human side of HR, which is critical for the role.

Express eagerness to join the company

When you say you're excited to bring your skills to the company, it tells me you've done your homework and truly see yourself fitting in with our culture.

Show appreciation and readiness for the next step

Thanking me for considering your application and expressing eagerness to discuss your fit further shows professionalism and readiness to move forward in the process.

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Reflect on your hr administrator career joy

Sharing what you find fulfilling in your career offers a personal touch and shows genuine interest in the HR field.

Detail your achievements in hr tasks

Discussing specific successes in previous roles highlights your competence and the positive impact you can have on their HR practices.

Express confidence in your hr administrator skills

Stating that you can hit the ground running reassures the employer of your capability to contribute from day one.

Share your enthusiasm for the company's mission

When you talk about being energized by the company's values, it demonstrates alignment with their goals and culture.

Invite further discussion on your hr impact

Ending with an invitation to discuss your role in their HR team shows initiative and a strong interest in the position.

Show your passion for the HR administrator role and the company

Sharing why you feel connected to the company's values makes your cover letter more personal and shows you've done your homework.

Detail your HR skills and achievements

Talking about specific accomplishments with numbers proves your impact and shows you can bring real results.

Highlight your relationship-building in HR

Emphasizing trust and communication paints you as a people person, crucial for HR success.

Express excitement for the HR administrator position

Showing genuine excitement for the role demonstrates your motivation and alignment with the company's people-first philosophy.

Close with a strong call to action

Ending your cover letter by looking forward to a discussion is a proactive way to invite further communication.

Senior Human Resources (HR) Administrator Cover Letter Example

Demonstrating leadership in hr roles.

Impressive! Overseeing all aspects of HR isn't a small feat. By mentioning this, you're showing your experience in leading HR initiatives and your ability to handle responsibility. It's a subtle way of saying "I've been there, done that. I'm ready for this role."

Showing Impactful Results

When you show that you've boosted productivity by 30%, it's like a punchline in a joke - it leaves a lasting impression. You're not only showing that you can make a real, measurable difference, but also that you understand the importance of aligning HR practices with overall company goals. That's the kind of stuff hiring managers love to see.

Senior HR Administrator Cover Letter Example

Positioning as a problem solver.

When you talk about leading an HR system overhaul that cut administrative time by 50%, it screams problem solver. This not only shows your initiative but also your ability to improve efficiency.

Displaying Employee Retention Skills

Reducing employee turnover by 25% is a massive achievement. It shows me that you understand what keeps employees engaged and satisfied, a crucial aspect of a Senior HR Administrator's role.

Aligning with Company Mission

You've correctly identified Amazon's mission of being customer-centric and brought it back to people, their most valuable asset. This tells me you understand Amazon's priorities and align your work to them.

Offering Strategic Vision

You're not just showing up to do a job, you're coming in with a strategic vision. This makes me believe that you're ready to take on a senior role and handle the responsibilities that come with it.

Conveying Passion for HR

The way you talk about contributing to Amazon's work, it's clear you're passionate about HR. This passion is a great signal that you're not only qualified for the role, but you'll also be committed to it.

HR Generalist Cover Letter Example

Connect your belief to the company’s vision.

Starting with your fundamental belief about the importance of people to a company's success immediately aligns your values with ours, making you a compelling candidate.

Demonstrate hr impact with strong results

By quantifying the outcomes of your initiatives, you provide clear evidence of your ability to make a tangible difference, which is exactly what we're looking for in an HR generalist.

Share your excitement for the role

Expressing excitement about the possibility of joining our company signals that you're not just looking for any job, but specifically this one, which helps you stand out.

Appreciate the review process

Thanking me for reviewing your application demonstrates good manners and acknowledges the effort involved in the selection process, reflecting well on you as a candidate.

Express eagerness to contribute

Conveying your eagerness to contribute to our success not only shows ambition but also a willingness to be a proactive part of our team.

Show your hr generalist passion

Sharing why you're drawn to a company's mission can make your cover letter more personal and convincing. It shows you're not just looking for any job, but a place where you can truly make a difference.

Highlight hr generalist achievements with metrics

Numbers speak louder than words. When you share specific improvements you've made, like boosting performance review completion rates, it provides a clear picture of your capabilities and how you can contribute.

Discuss hr generalist strategic partnership goals

Expressing your excitement about partnering with leaders to enhance the company culture and support employees highlights your forward-thinking approach and understanding of HR's strategic role.

Express eagerness to join the hr generalist team

Concluding with your enthusiasm for the role and the company adds a warm, personal touch, making you more memorable to hiring managers.

Appreciate the hr generalist opportunity

A simple thank you goes a long way. It shows your professionalism and respect for the hiring manager's time and consideration.

Senior HR Coordinator Cover Letter Example

Show your passion for the senior hr coordinator role.

Expressing excitement about the job shows you're not just looking for any position, but you are interested in this specific role in their company.

Highlight your mentorship initiative

Mentioning a successful program you created demonstrates your ability to lead and innovate within the HR field.

Connect your goals with the company's values

When you talk about your passion for employee advocacy in line with the company's values, it shows you're a good cultural fit.

Appreciate the reader's time

A simple thank you at the end of your letter is polite and shows good professional etiquette.

Show eagerness for a follow-up discussion

Inviting a conversation about how you can contribute to their goals indicates your proactive attitude and interest in the role.

Senior Human Resources Coordinator Cover Letter Example

Link personal experiences to the senior human resources coordinator role.

Mentioning your volunteer work and its connection to the company's mission demonstrates a deep personal commitment and suggests you'll be a passionate and dedicated employee.

Illustrate senior human resources coordinator achievements

Describing a successful project, like implementing a new HRIS system, showcases your ability to lead important initiatives and make a tangible impact on the organization.

Emphasize relationship-building in senior human resources roles

Highlighting your skill in building trust across all levels of an organization underscores the critical role HR plays in fostering a positive workplace culture and supporting strategic goals.

Show enthusiasm for the senior human resources coordinator position

Your excitement about contributing to the company not only demonstrates your genuine interest in the role but also your eagerness to make a positive impact.

Value the senior human resources coordinator application process

Expressing gratitude for the opportunity to apply and your openness to further discussions reflects a professional and courteous attitude towards the recruitment process.

Human Resources (HR) Coordinator Cover Letter Example

Connect your enthusiasm for the hr coordinator role to the company's culture.

Expressing excitement about the company's values shows you're a good cultural fit and passionate about the role.

Showcase your HR event planning success

Highlighting a specific event you organized gives a tangible example of your ability to boost employee morale and engagement.

Emphasize your desire to support and empower employees

Stating your dedication to employee welfare aligns with the core responsibilities of an HR coordinator.

Articulate your passion and coordination skills

Mentioning your passion for employee engagement alongside strong coordination skills underscores your capability to handle the HR coordinator role's demands.

End with an invitation for further discussion

A polite request for a conversation about your fit for the role encourages the hiring manager to engage with you.

Human Resources (HR) Generalist Cover Letter Example

Connect with the company's values.

Showing that you share the same values as the company makes you a good match. It says you will fit well with the team.

Demonstrate hr impact with real results

Talking about your achievements with numbers proves your success. It makes it clear what you can do for the new company.

Show your passion for helping people

Your love for supporting others stands out. It tells us you're not just looking for any job, but a place where you can make a difference.

Express excitement to contribute

When you talk about bringing your skills to help the company's mission, it shows you have done your homework. It tells us you are serious about wanting to be part of the team.

Close with a forward-looking statement

Ending your letter by looking forward to a discussion about your impact shows confidence and readiness. It's a strong way to finish.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Human Resources (HR) Administrator Roles

• Entry Level Human Resources (HR) Cover Letter Guide
• Human Resources (HR) Administrator Cover Letter Guide
• Human Resources Assistant Cover Letter Guide
• Human Resources (HR) Business Partner Cover Letter Guide
• Human Resources Coordinator Cover Letter Guide
• Human Resources (HR) Generalist Cover Letter Guide
• Human Resources (HR) Manager Cover Letter Guide
• Human Resources (HR) Recruiter Cover Letter Guide
• Human Resources Specialist Cover Letter Guide
• Senior HR Manager & HR Director (Human Resources Director) Cover Letter Guide
• Senior HR Manager & HR Director (Human Resources Director) Cover Letter Guide
• Vice President of Human Resources Cover Letter Guide
• VP of Human Resources (VP HR) Cover Letter Guide

Other Other Cover Letters

• Business Owner Cover Letter Guide
• Consultant Cover Letter Guide
• Correctional Officer Cover Letter Guide
• Demand Planning Manager Cover Letter Guide
• Executive Assistant Cover Letter Guide
• Operations Manager Cover Letter Guide
• Orientation Leader Cover Letter Guide
• Plant Manager Cover Letter Guide
• Production Planner Cover Letter Guide
• Recruiter Cover Letter Guide
• Recruiting Coordinator Cover Letter Guide
• Site Manager Cover Letter Guide
• Supply Chain Planner Cover Letter Guide
• Teacher Cover Letter Guide
• Vice President of Operations Cover Letter Guide

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

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5 Tips for a Great Cover Letter (and samples)

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Cover Letter Format & Samples

Cover letters are a fantastic tool to introduce oneself in the job search process and are as significant as the resume. A cover letter provides an excellent opportunity to demonstrate one’s interest in the organization and establish direct connections between the employer’s job description and one’s professional background. A well-crafted cover letter, tailored to the specific job and company of interest, and addressed to the right person, can make a lasting impression on the employer.

To make the cover letter effective, one must consider some universal tips and considerations when writing it. It is crucial to ensure that the cover letter is clear, concise, and free of errors. Using formal language and avoiding contractions can help maintain a professional tone. Choosing appropriate vocabulary and grammar can help maintain the original meaning of the text and convey a sense of expertise and professionalism, which is suitable for a business or academic setting. So, it is essential to take the time to craft a compelling cover letter that showcases one’s qualifications and skills to the employer in the best possible light.

In addition to the suggestions above, see our list of key considerations to crafting effective and valuable cover letters.

Cover Letter Tips

1. ) All margins should be approximately one-inch. Typically, a cover letter consists of three to four paragraphs.

2.) The font size should be easy to read. Times, Palatino or Helvetica are good choices. A font size of 12 pt. is preferable, but in some cases you may need to use 10.5 or 11 pt. font.

3.) Don’t be tempted to send “generic” letters. Each cover letter you write should be different, because each job and company you’re writing to is different. Make it easy for the reader to see the relevance of your qualifications to the job in question.

4.) Be sure to proofread each new cover letter you create so that it is free of errors.

5.) It is important to write to a specific person whenever possible.

In addition to these quick tips, check out our comprehensive  Job Search Letters  guide for more information on structuring cover letters and other job search documents.

• Sample 1:  Application Letter
• Sample 2:  Prospecting Letter

Finally, we know that some people work best when they have a format to follow. Especially when they are writing a document, like a cover letter for the first time. The following example reflects the correct business format to use when writing a cover letter:

Your name Return address City, State, Zip

Name of the contact person Title Company Name Address City, State, Zip

Dear Mr./Ms./First name Last name:

The opening paragraph states your reason for writing the letter. Mention a specific job of interest, or a particular department in which you are seeking work. If possible, mention how and when you learned about the job opening or the company, i.e., through a classified advertisement, a contact person or a career services professional. Be sure to mention the name of the person who suggested this job to you, especially if that person is highly respected within the company.

The middle paragraph is an opportunity to expand on the skills you have developed as they relate to this position. This should not merely repeat your resume. You can discuss your education and particular courses or skills attained while in college. If you’re an experienced person, you may wish to use this paragraph to describe your professional background and highlight any specific job experience that may be of particular interest to the organization and that will differentiate you from other applicants. You may need a second paragraph to fully describe your related abilities.

The next paragraph reflects the research you have done on that particular organization. Use company literature, a web site, or conversation with an employee of the organization as ways to gain knowledge about the organization. Explain why you are interested in the job, and convey your awareness of what the company does to show that you have done careful research.

In closing, reiterate your enthusiasm to be considered and ask for an interview. Either state a specific week you’ll make a follow-up phone call or mention an interest in having the contacted person call to set up an interview date. Specify how you can be contacted. Remember to thank the person for considering your application.